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SP201600004 Review Comments Special Use Permit
Short Review Comments Report for: SP201600004 SubApplication Type: Albemarle High School Communications Facility Personal Wireless Facility SP Date Completed:02/22/2016 Reviewer:Francis MacCall CDD Admin Zoning Review Review Status:QC OK Reviews Comments: Division: Date Completed:03/29/2016 Reviewer:Christopher Perez CDD Planning Review Status:Requested Changes Reviews Comments: Division: Date Completed:03/11/2016 Reviewer:Joel DeNunzio VDOT Review Status:No Objection Reviews Comments: Division: Date Completed:03/04/2016 Reviewer:Robbie Gilmer Fire Rescue Admin Review Status:No Objection Reviews Comments: Division: Date Completed:03/23/2016 Reviewer:Margaret Maliszewski CDD ARB Review Status:Requested Changes Reviews Comments:The ARB took the following actions on Aril 18, 2016: Regarding visibility of the monopole: Motion: Mr. Lebo recommended that the ARB forward the following recommendation to the Agent for ARB-2016-18: Albemarle High School Personal Wireless Service Facility (PWSF) Telecommunications Facility. Regarding the visibility of the monopole: The ARB does not support the requests for special exceptions and finds that: 1. The location of the facility does not serve to minimize visibility of the facility. 2. The height of the facility and the method of antenna attachment do not serve to minimize visibility. 3. The addition of the facility, as designed, does not respect existing views and vistas. 4. Telecommunications facilities to be constructed on County property should meet the County’s established design standards and the Personal Wireless Service Facilities Policy, which is a component of the Comprehensive Plan. Mr. Binsted seconded the motion. The motion carried by a vote of 3:0. (Missel absent) Regarding the Certificate of Appropriateness for the ground equipment and base station: The ARB took no action on this item based on the previous action. Division: Date Completed:03/17/2016 Max GreenePage:1 of 3 County of Albemarle Printed On:December 15, 2016 Reviewer:Max Greene CDD Engineering Review Status:No Objection Reviews Comments:No engineering concerns are noted at this time. Should the proposed land disturbance meet or exceed the 10,000 square foot limit, then a VSMP plan will be required for final site plan approval. Division: Date Completed:03/24/2016 Reviewer:Alexander Morrison ACSA Review Status:Requested Changes Reviews Comments: Division: Date Completed:03/21/2016 Reviewer:Jay Schlothauer CDD Inspections Review Status:No Objection Reviews Comments: Division: Date Completed:03/01/2016 Reviewer:Andrew Slack CDD E911 Review Status:Approved Reviews Comments:Approved. Division: Date Completed:06/20/2016 Reviewer:Margaret Maliszewski CDD ARB Review Status:Requested Changes Reviews Comments:The proposal is substantially the same as the one reviewed by the ARB on April 18 and May 2, 2016. Please see the ARB action letters for those meeting dates. Division: Date Completed:07/13/2016 Reviewer:Alexander Morrison ACSA Review Status:No Objection Reviews Comments:From: Alexander Morrison [mailto:amorrison@serviceauthority.org] Sent: Wednesday, July 13, 2016 8:56 AM To: Christopher Perez <cperez@albemarle.org> Subject: SP201600004: Albemarle High School Communication Facility - Tier III PWSF Chris, I have reviewed the resubmittal and have no further comments. I hereby recommend approval of SP201600004. Alexander J. Morrison, P.E. Civil Engineer Albemarle County Service Authority 168 Spotnap Road Charlottesville, Virginia 22911 (O) 434-977-4511 Ext. 116 (C) 434-981-5577 (F) 434-979-0698 Division: Date Completed:07/08/2016 Reviewer:Christopher Perez CDD Planning Review Status:Requested Changes Reviews Comments: Division: Date Completed:07/29/2016 Christopher PerezPage:2 of 3 County of Albemarle Printed On:December 15, 2016 Reviewer:Christopher Perez CDD Planning Review Status:See Recommendations Reviews Comments:Staff report writting w/ heavy legal input. Division: Date Completed:09/07/2016 Reviewer:Christopher Perez CDD Planning Review Status:Approved Reviews Comments:The tower was approved by the BOS on Sept 7, 2016 w/ the following conditions on the SP: 1. The development of the site, and any modifications to the arrays, shall be in general accord with the plan titled “Milestone Communications Site Name: Albemarle High School, New 3,610 SF fenced compound and new 125’- 0” monopole.” prepared by Andrew M. Miller, and dated 7/25/16 (hereafter “Conceptual Plan”), as determined by the Director of Planning and the Zoning Administrator. To be in general accord with the Conceptual Plan, development and use shall reflect the following major elements within the development essential to the design of the development, including but not limited to all concealment elements, concealment technique, and concealment elements of the eligible support structure, as shown and described on the Conceptual Plan and mentioned below: a. Color (monopole - matt galvanized steel) (antennas non-reflective gray) (remote radio heads – white) (ground equipment – dark brown). b. Location of ground equipment c. 200 foot tree preservation area Minor modifications to the plan which do not conflict with the elements above may be made to ensure compliance with the Zoning Ordinance 2. The tower height shall not exceed 105 feet above ground level. Division: Page:3 of 3 County of Albemarle Printed On:December 15, 2016 I A %id Sid Christopher Perez r From: Schweller, Lori H. <Lori.Schweller@leclairryan.com> Sent: Monday, July 25, 2016 9:55 AM To: Christopher Perez; Kristen Stelzer Cc: Sarah Baldwin Subject: RE: SP201600004-Albemarle High School Communications Facility Tier Ill PWSF J Good Morning, Chris, Yes, it's challenging to apply the standards of Section 18-5.1.40(b)(2)(c)to a facility that is not designed as a flush- mounted facility,as defined by the Code, but, rather, has an antenna mounting structure that determines the antennas' standoff. 'I cited the closest and the farthest points to the front and back of antennas, but I understand your reasoning to cite the closest point and farthest point of the farthest antenna.Those measurements aren't rationally related to the purpose of the close and far distances. What really counts is the farthest distance in the case of a non-flush-mount 3 array. These antennas are 7.1"thick, so that's roughly the difference between the front and back of each antenna. 1 We will add a measurement to the antenna plan on Sheet A-1 to show the distance m the monopole to the back of Antenna A-4. 1 3 Thank you, 0 Lori Lori H. Schweller Attorney at Law LECLAIRRYAN 123 East Main Street, Eighth Floor 4 Charlottesville,Virginia 22902 (434)245-3448 Direct 1 (434)296-0905 Fax (804)248-8700 Mobile Lori.Schweller@leclairrvan.com https://www.leclairryan.com 1 Linkedln I BIO j 4 Please consider the environment before printing this email. 1 From: Christopher Perez [mailto:cperez@albemarle.org] ( Sent: Monday,July 25, 2016 7:36 AM ITo: Kristen Stelzer; Schweller, Lori H. 1 Cc: Sarah Baldwin j Subject: RE: SP201600004—Albemarle High School Communications Facility -Tier III PWSF 1 t ) Kristen/Lori, t ) I wanted to discuss/give you a heads up about the special exception(SE)request to section 5.1.40(b)(2)(c)of the 1 ordinance to increase the permitted mounting distances of the antennas from the monopole.While writing the staff report i it became clear that there was something wrong with the calculations for the closest point of the back of the antenna, i which was requested/provided in the comment response letter dated&received June 6th. In your comment response letter you stated that you were requesting the closest point of the back of the antenna to be 2 foot 11 inches from the monopole,as shown on sheet A-1 The request matches the diagram on sheet A-1 for Antenna C- 3; however,that's not the same antenna that your requesting the special exception for the furthest point of the back of the 1 did equal 200 feet.I think what happened is when yall blew up the plans the scales were just a graphic and not actually 4 tied to the plans,thus they did not change along with the size of the plans. Christopher P.Perez I Senior Planner Department of Community Development(County of Albemarle,Virginia 44 401 McIntire Road Charlottesville,VA 22902 "t 434.296.5832 ext.3443 From: Kristen Stelzer[mailto:kristen@milestonecorp.com] Sent:Thursday,July 14, 2016 11:57 AM To:Christopher Perez<cperez@albemarle.org>;Schweller, Lori H.<Lori.Schweller@leclairrvan.com> Cc:Sarah Baldwin<sbaldwin@albemarle.org> I Subject: RE:SP201600004—Albemarle High School Communications Facility-Tier III PWSF Hi Chris, We can get revisions over to you before the 20th. Do you want hard copies of the revised sheets(if so, how many) or pdf? Regards, 1 Kristen Stelzer s Milestone Communications 703-364-5608 (office) 443-433-6332 (cell) From:Christopher Perez[mailto:cperez@albemarle.org] I Sent:Wednesday,July 13,2016 3:12 PM To:Schweller, Lori H.<Lori.Schweller@leclairryan.com>; Kristen Stelzer<kristen@milestonecorp.com> Cc.Sarah Baldwin<sbaldwin@albemarle.org> Subject: RE:5P201600004—Albemarle High School Communications Facility-Tier III PWSF I'm starting my staff report for the project Friday the 15th, its due to be completed by the 25th If you can have the minor � revisions mentioned in the staff report to by 20th I can facilitate that in the report(it'll save me some explanation and conditions to the PC in my report). Otherwise the staff report will address all those issues and you can just have the revised plan ready for the BOS 1 meeting. 1 Christopher P.Perez I Senior Planner ` Department of Community Development'County of Albemarle,Virginia 401 McIntire Road I Charlottesville,VA 22902 434.296.5832 ext.3443 I From:Schweller, Lori H. [mailto:Lori.Schweller@leclairryan.com] Sent:Wednesday,July 13,2016 3:07 PM To.Christopher Perez<cperez@albemarle.org>; Kristen Stelzer<kristen@milestonecorp.com> Cc:Sarah Baldwin<sbaldwin@albemarle.org> Subject:RE:SP201600004—Albemarle High School Communications Facility-Tier III PWSF Chris, If we want to make the revisions to the plans prior to the Planning Commission on August 9th, by what date would you r need those revisions? 3 I 44 123 East Main Street, Eighth Floor Charlottesville,Virginia 22902 1 (434)245-3448 Direct (434)296-0905 Fax (804)248-8700 Mobile Lori.Schweller(cilleclairryan.com 1 https://www.leclairryan.com j Linkedln I BIO Please consider the environment before printing this email. From: Christopher Perez[mailto:cperez@albemarle.orq] Sent: Friday,July 08, 2016 2:29 PM To: Schweller, Lori H.; Stephanie Mallory Cc: Kristen Stelzer I Subject:RE: Legal advertisement fees Lori, ; Good catch, I have corrected this in Countyview. Christopher P.Perez I Senior Planner Department of Community Development(County of Albemarle,Virginia ( 401 Mclntire Road I Charlottesville,VA 22902 1 434.296.5832 ext.3443 From:Schweller,Lori H. [mailto:Lori.Schweller@leclairryan.com] Sent: Friday,July 08,2016 1:36 PM { To:Stephanie Mallory<smallory@albemarle.org>; Christopher Perez<cperez@albemarle.org> Cc: Kristen Stelzer<kristen@milestonecorp.com> I Subject:RE: Legal advertisement fees 1 1 Hi Stephanie and Chris, Our fenced compound is now X60 according to the revised drawings dated 6/6/16. Please make that change in the 1 advertisement. I Thanks, 1 Lori Lori H. Schweller 1 Attorney at Law j LECLAIRRYAN , 123 East Main Street, Eighth Floor Charlottesville,Virginia 22902 (434)245-3448 Direct (434)296-0905 Fax (804)248-8700 Mobile I Lori.Schwelier(c�leclairryan.com https://www.leclairryan.com 1 Linkedln I BIO I 5 1 4 u u lCOMPREHENSIVE PLAN LAND USE/DENSITY: Rural Area 1-preserve and protect agricultural,forestal,open space,`and natural,historic and scenic resources/density(0.5 unit/acre in development lots) # As always please let me know if you have any questions. Thank you, . Stephanie Mallory Community Development Assistant 11 401 McIntire Road Charlottesville VA 22902 Phone:(434)296-5832 X:3255 Fax:(434)972-4126 smallory(a albemarle.orq * This e-mail may contain confidential or privileged information. If you are not the intended recipient, please I notify the sender immediately by return e-mail with a copy to emailadministrator@leclairryan.com and delete this e-mail and all copies and attachments. i 1 g 1 1 4 i 1 1 I I i 1 1 i i i x 1 t V i antenna from,which was calculated using Antenna A-4. A Section 5.1.40(b)(2)(c)of the ordinance is aimed at flush mounting antennas,thus the entire SE request is for whatever antenna will be the maximum from the monopole,which is Antenna A-4. Ai I have corrected your request in my staff report,but I wanted to let you know, as your request for the SE to the flush mount provisions of the ordinance is a major element of the report and a main reason for staff's recommendation of denial of the SP and the SE. Below is how I wrote up your request: The applicant requests a special exception to section 5.1.40(b)(2)(c) of the ordinance to increase the permitted mounting distances of the antennas from the monopole for all three(3)arrays. They request the closest point of the back of the antenna be 4 foot 6 inches from the monopole, which is 3 foot 6 inches further than the 12 inch maximum permitted by the ordinance. They also request the farthest point of the back of the antenna be 5 foot 7 inches from the monopole, which is 4 foot 1 inch further than the 18 inch maximum permitted by the ordinance. The following is an explanation of how I calculated the true request for the closest point of the back of the antenna as it relates to Antenna A-4 [explanation not in the staff report]. .4 The furthest point of Antenna A-4 is 5 foot 7 inches from the monopole(converted to inches that is 67 inches).The antenna measures 11.9 inches wide. Subtract the two and you get 55.1 inches(converted to feet that is 4 foot 6 inches). Thus your request is truly for the closest point of the back of the antenna to be 4 foot 6 inches from the monopole,as it relates to Antenna A-4. AIf you revise the site plan to correct the scaling issue mentioned in the last email, it'd be good to show the above in the graphic on sheet A-1, so it's easy to see the closest point of the back of the antenna for Antenna A-4, like you did for Antenna C-3. ] Sony for not catching this during the review.It jumped out at me when I was writing the staff report.Thanks I Christopher P.Perez 1 Senior Planner Department of Community Development County of Albemarle,Virginia 401 McIntire Road l Charlottesville,VA 22902 434.296.5832 ext.3443 From:Christopher Perez Sent:Sunday,July 24, 2016 5:30 PM To:'Kristen Stelzer'<kristen@milestonecorp.com>;Schweller, Lori H. <Lori.Schweller@leclairryan.com> Cc:Sarah Baldwin<sbaldwin@albemarle.org> I Subject:5P201600004-Albemarle High School Communications Facility-Tier Ill PWSF Lori/Kristen, SP201600004—Albemarle High School Communications Facility-Tier III PWSF I received the hard copies of the large sets of the revised plans; however,I did not receive a PDF submittal of the plans. I Please submit the PDF version of the plans,as I need to link it to my staff report. Also, I wanted to bring to your attention that when the plans were resubmitted in large format the scales became out of I whack. For example: * sheet Z-1,the scale reads 1 inch=200 feet;however,when scaling the actual drawing it is truly linch= 100 feet. * sheet Z-2,the scale reads 1 inch=600 feet;however,when scaling the actual drawing it is truly 1 inch 300 feet. I went ahead and pulled the previous version of the plan(11x17 size)that you had submitted(the version without the correct tree preservation area,and the scales are identical,except on those smaller versions they are accurate in that 1 inch 2 1 K , I A Thanks, 1 Lori 3 j Ai Lori H. Schweller Attorney at Law 1 LECLAIRRYAN 123 East Main Street, Eighth Floor 2 Charlottesville,Virginia 22902 (434)245-3448 Direct I (434)296-0905 Fax (804)248-8700 Mobile 1 Lori.Schweller(c leclairryan.com https://www.leclairryan.com Linkedln I BIO I Please consider the environment before printing this email. i I 1 From: Christopher Perez [mailto:cperez@ albemarle.org] Sent: Friday,July 08, 2016 4:09 PM I To: Schweller, Lori H.; Kristen Stelzer Cc: Stephanie Mallory; Sarah Baldwin Subject: SP201600004-Albemarle High School Communications Facility -Tier III PWSF Lori/Kristen, } SP201600004-Albemarle High School Communications Facility-Tier III PWSF ; Attached is the comment letter on the revised plan. If you choose to make the requested revisions there is no 1 resubmittal fee associated with this as no other reviewers need to review the changes, other than myself. If you would rather not make any more revisions till the item moves forward I can just include them as a condition of the approval.Please let me know. 11- Also, the advertising fee you were quoted($787.00) is for both the PC and the BOS public hearings.angs.Please 1 the fee no later than,3pm on July 14th.Please work w/ Stephanie to pay this fee. p y Christopher P.Perez Senior Planner Depmentofmmunity Development!County of Albemarle,Virginia 401 MartclntireRCooad I Charlottesville,VA 22902 434.296.5832 ext.3443 From:Schweller, Lori H. [mailto:Lori.Schweller@Ieclairryan.corn] I Sent: Friday,July 08, 2016 2:30 PM To:Christopher Perez<cperez@albemarle.org>;Stephanie Mallory<smallory@albemarle.org> Cc: Kristen Stelzer<kristen@milestonecorp.com> Subject:RE: Legal advertisement fees Thanks, Chris. Lori H. Schweller Attorney at Law LECLAIRRYAN 4 LitFrom:Christopher Perez [mailto:cperez@albemarle.org] Sent:Wednesday,July 06,2016 7:09 AM To:Schweller, Lori H.<Lori.Schweller@leclairryan.com>; Kristen Stelzer<kristen@milestonecorp.com> ji Cc:Stephanie Mallory<smallory@albemarle.org> Subject: Legal advertisement fees Lori/Kristen, SP2016000004 Albemarle High School Communication Facility Tier III Personal Wireless Service Facility The advertising fee for the Aug 9th Planning Commission meeting is due no later than, 3pm on July 14th. The amount is $787.00 i Please work w/Stephanie to pay this fee. Ps. I plan to have review comments to you by Friday. Christopher P. Perez I Senior Planner Department of Community Development 1County of Albemarle,Virginia 401 McIntire Roadi Charlottesville,VA 22902 1 434.296.5832 ext.3443 From:Stephanie Mallory Sent:Tuesday,June 28,2016 2:29 PM To: Elaine Echols<EECHOLS@albemarle.org>; David Benish`<DBENISH@albemarle.org>;Johnathan Newberry <inewberrv@albemarle.org>; Christopher Perez<cperez@albemarle.org> Subject: upcoming things Importance:High Hello everyone, I will be on vacation July 15—July 25. In looking at the upcoming schedules a few things to keep in mind. 1. Legal Ad/Abutting Owners will go out the week of the 18th. 2. Legal fees will need to be paid no later than end of day on July 14th. (See amounts in red) 3. Please confirm your legal ad make any changes in county view(if needed). 1 SP2016000004 Albemarle High School Communication Facility-Tier Ill Personal Wireless Service Facility$787.00 MAGISTERIAL DISTRICT:Jack Jouett TAX MAP/PARCEL:06000-00-00-078A0 LOCATION: 2775 Hydraulic Road,Charlottesville,VA 22901 PROPOSED: Installation of a one hundred and twenty five (125)foot tall steel monopole tower with 3 antenna arrays. Two special exceptions are requested:the 1st to allow the color of the monopole to remain grey galvanized steel,and the 2nd to allow mounting equipment a standoff distance greater than 18"from the monopole.Associated with the proposal is groundequipment which will be located within a 2,600 square feet fenced compound area,access road and parking area. 3 PETITION:10.2.2.48 Special Use Permit,which allows for Tier Ill personal wireless facilities in the RA Zoning District (reference Section 5.1.40) ZONING CATEGORY/GENERAL USAGE:RA, Rural Areas-agricultural,forestal, and fishery uses;residential density(0.5 unit/acre in development lots); Entrance Corridor:Yes.Airport Impact Area Overlay District—overlay to minimize adverse impacts to both the airport and the surrounding land. 6 1 IViiiiiiiiilliiiiiii L 1 Christopher Perez 1 From: Christopher Perez �t / /a 5 t Sent: Monday, July 25, 2016 7:36 AM a�6 e- D G'�� To: 'Kristen Stelzer': 'Schweller, Lori H.' `Y - Cc: Sarah Baldwin Cet/c.�/�11 �-' } Subject: RE: SP201600004—Albemarle High School Communications Facility-Tier Ill PWSF Kristen/Lori, , H,,.� , 1 I wanted to discuss/give you a heads up about the special exception(SE)request to section 5.1.40(b)(2)(c)of the ordinance to increase the permitted mounting distances of the antennas from the monopole.While writing the staff report I it became clear that there was something wrong with the calculations for the closest point of the back of the antenna, which was requested/provided in the comment response letter dated&received June 6th. In your comment response letter you stated that you were requesting the closest point of the back of the antenna to be 2 foot 11 inches from the monopole, as shown on sheet A-1. The request matches the diagram on sheet A-1 for Antenna C- I 3; however,that's not the same antenna that your requesting the special exception for the furthest point of the back of the ji antenna from,which was calculated using Antenna A-4. I Section 5.1.40(b)(2)(c)of the ordinance is aimed at flush mounting antennas,thus the entire SE request is for whatever j antenna will be the maximum from the monopole,which is Antenna A-4. A I have corrected your request in my staff report,but I wanted to let you know,as your request for the SE to the flush I mount provisions of the ordinance is a major element of the report and a main reason for staff's recommendation of denial = of the SP and the SE. ,14 Below is how I wrote up your request:The applicant requests a special exception to section 5.1.40(b)(2)(c)of the ordinance to increase the permitted mounting distances of the antennas from the monopole for all three(3)arrays. They" request the closest point of the back of the antenna be 4 foot 6 inches from the monopole, which is 3 foot 6 inches further 4 than the 12 inch maximum permitted by the ordinance. They also request the farthest point of the back of the antenna be 5 1 foot 7 inches from the monopole, which is 4 foot 1 inch further than the 18 inch maximum permitted by the ordinance. 1.1 The following is an explanation of how I calculated the true request for the closest point of the back of the antenna as it relates to Antenna A-4 [explanation not in the staff report]. The furthest point of Antenna A-4 is 5 foot 7 inches from the monopole(converted to inches that is 67 inches).The antenna measures 11.9 inches wide. Subtract the two and you get 55.1 inches(converted to feet that is 4 foot 6 inches). i Thus your request is truly for the closest point of the back of the antenna to be 4 foot 6 inches from the monopole,as it relates to Antenna A-4. t If you revise the site plan to correct the scaling issue mentioned in the last email, it'd be good to show the above in the graphic on sheet A-1, so it's easy to see the closest point of the back of the antenna for Antenna A-4,like you did for Antenna C-3. i Sorry for not catching this during the review. It jumped out at me when I was writing the staff report. Thanks Christopher P.Perez I Senior Planner IDepartment of Community Development County of Albemarle,Virginia 401 McIntire Road!Charlottesville,VA 22902 1 € 434.296.5832 ext.3443 From:Christopher Perez Sent:Sunday,July 24,2016 5:30 PM To:'Kristen Stelzer'<kristen@milestonecorp.com>;Schweller, Lori H. <Lori.Schweller@leclairryan.com> 1 fr: I■1► Cc:Sarah Baldwin<sbaldwin@albemarle.org> Subject:SP201600004—Albemarle High School Communications Facility-Tier Ill PWSF Lori/Kristen, SP201600004—Albemarle High School Communications Facility-Tier III PWSF I received the hard copies of the large sets of the revised plans;however,I did not receive a PDF submittal of the plans. Please submit the PDF version of the plans,as I need to link it to my staff report. Also,I wanted to bring to your attention that when the plans were resubmitted in large format the scales became out of whack. For example: *sheet Z-1,the scale reads 1 inch=200 feet; however,when scaling the actual drawing it is truly l inch= 100 feet. *sheet Z-2,the scale reads 1 inch=600 feet; however,when scaling the actual drawing it is truly 1 inch=300 feet. I went ahead and pulled the previous version of the plan(11x17 size)that you had submitted(the version without the correct tree preservation area,and the scales are identical,except on those smaller versions they are accurate in that 1 inch did equal 200 feet.I think what happened is when yall blew up the plans the scales were just a graphic and not actually tied to the plans,thus they did not change along with the size of the plans. Christopher P.Perez Senior Planner Department of Community Development(County of Albemarle,Virginia 401 McIntire Road(Charlottesville,VA 22902 434.296.5832 ext.3443 From: Kristen Stelzer[mailto:kristen@milestonecorp.com] Sent:Thursday,July 14, 2016 11:57 AM To:Christopher Perez<cperez@albemarle.org>;Schweller, Lori H.<Lori.Schweller@leclairryan.com> Cc:Sarah Baldwin<sbaldwin@albemarle.org> Subject: RE:SP201600004—Albemarle High School Communications Facility-Tier III PWSF Hi Chris, We can get revisions over to you before the 20th. Do you want hard copies of the revised sheets (if so, how many) or pdf? Regards, Kristen Stelzer Milestone Communications 703-364-5608(office) 443-433-6332 (cell) ° From:Christopher Perez [mailto:cperez@albemarle.org] Sent:Wednesday,July 13,2016 3:12 PM To:Schweller, Lori H.<Lori.Schweller@leclairryan.com>; Kristen Stelzer<kristen@milestonecorp.com> Cc:Sarah Baldwin<sbaldwin@albemarle.org> Subject: RE:SP201600004—Albemarle High School Communications Facility-Tier III PWSF I'm starting my staff report for the project Friday the 15th, its due to be completed by the 25th If you can have the minor revisions mentioned in the staff report to me by 20th I can facilitate that in the report(it'll save me some explanation and conditions to the PC in my report). 2 t 1 4004 Otherwise the staff report will address all those issues and you can just have the revised plan ready for the BOS meeting. u, ; Christopher P.Perez 1 Senior Planner Department of Community Development County of Albemarle,Virginia ; 401 McIntire Road 1 Charlottesville,VA 22902 434.296.5832 ext.3443 I from:Schweller,Lori H. [mailto:Lori.Schweller@leclairryan.com] Sent:Wednesday,July 13,2016 3:07 PM 1 To:Christopher Perez<cperez@albemarle.org>; Kristen Stelzer<kristen@milestonecorp.com> Cc:Sarah Baldwin<sbaldwin@albemarle.org> Al Subject:RE:SP201600004—Albemarle High School Communications Facility-Tier III PWSF il Chris, j If we want to make the revisions to the plans prior to the Planning Commission on August 9th, by what date would you need those revisions? Thanks, Lori A j Al Lori H. Schweller Attorney at Law 1 LECLAIRRYAN 123 East Main Street, Eighth Floor Charlottesville,Virginia 22902 st (434)245-3448 Direct (434)296-0905 Fax (804)248-8700 Mobile :) Lori.Schweller@leclairrvan.com h ttp s://www.l e c l a i rrya n.co m 1 Linkedln I BIO 1 Please consider the environment before printing this email. J 1 From:Christopher Perez [mailto:cperez@albemarle.orq] Sent: Friday,July 08, 2016 4:09 PM il To: Schweller, Lori H.; Kristen Stelzer Cc: Stephanie Mallory;Sarah Baldwin 4 Subject: SP201600004-Albemarle High School Communications Facility -Tier III PWSF 3 i Lori/ Kristen, : 1 SP201600004-Albemarle High School Communications Facility- Tier III PWSF i Attached is the comment letter on the revised plan.Ifyou choose to make the requested revisions there is no resubmittal fee associated with this as no other reviewers need to review the changes, other than myself. Ifyou 1 would rather not make any more revisions till the item moves forward I can just include them as a condition of the approval. Please let me know. 3 Y F Also, the advertising fee you were quoted($787.00) is for both the PC and the BOS public hearings. Please pay the fee no later than, 3pm on July 14th. Please work w/Stephanie to pay this fee. Christopher P.Perez I Senior Planner Department of Community Development 1County of Albemarle,Virginia 401 McIntire Road 1 Charlottesville,VA 22902 434.296.5832 ext.3443 From:Schweller, Lori H. [mailto:Lori.Schweller@leclairryan.com] Sent: Friday,July 08, 2016 2:30 PM To:Christopher Perez<cperez@albemarle.org>; Stephanie Mallory<smallory@albemarle.org> Cc: Kristen Stelzer<kristen@milestonecorp.com> Subject: RE: Legal advertisement fees Thanks, Chris. Lori H. Schweller Attorney at Law LECLAIRRYAN 123 East Main Street, Eighth Floor Charlottesville,Virginia 22902 (434)245-3448 Direct (434)296-0905 Fax (804)248-8700 Mobile Lori.Schwellerleclairn/an.com https://www.leclairryan.com Linkedln I BIO Please consider the environment before printing this email. From: Christopher Perez [mailto:cperez@albemarle.orq] Sent: Friday,July 08, 2016 2:29 PM To: Schweller, Lori H.; Stephanie Mallory Cc: Kristen.Stelzer Subject: RE: Legal advertisement fees Lori, Good catch, I have corrected this in Countyview. Christopher P.Perez I Senior Planner Department of Community Development 1County of Albemarle,Virginia 401 McIntire Road'Charlottesville,VA 22902 434.296.5832 ext.3443 From:Schweller, Lori H. [mailto:Lori.Schweller@leclairryan.com] Sent: Friday,July 08,2016 1:36 PM To:Stephanie Mallory<smallory@albemarle.org>; Christopher Perez<cperez@albemarle.org> Cc:Kristen Stelzer<kristen@milestonecorp.com> Subject: RE: Legal advertisement fees Hi Stephanie and Chris, 4 A. g 1 Our fenced compound is now0S ..according to the revised drawings dated 6/6/16. Please make that change in the x advertisement. I Thanks, I 1 Lori 1 Lori H. Schweller i Attorney at Law ri LECLAIRRYAN 123 East Main Street, Eighth Floor 1 Charlottesville,Virginia 22902 (434)245-3448 Direct 1 (434)296-0905 Fax 1 (804)248-8700 Mobile a Lori.Schweller(a�leclairryan.com -4 w httos://ww .leclairryan.com I Linkedln I BIO From:Christopher Perez [mailto:cperez@albemarle.org] Sent:Wednesday,July 06, 2016 7:09 AM To:Schweller, Lori H.<Lori.Schweller@leclairryan.com>; Kristen Stelzer<kristen@milestonecorp.com> = Cc:Stephanie Mallory<smallory@albemarle.org> 4 Subject:Legal advertisement fees I Lori/Kristen, 311 SP2016000004 Albemarle High School Communication Facility- Tier III Personal Wireless Service Facility 1 The advertising fee for the Aug 9th Planning Commission meeting is due no later than, 3pm on July 14th. The 1 amount is $787.00 Please work w/ Stephanie to pay this fee. P sI plan to have review comments to youFriday. • i by 3 Christopher P.Perez 1 Senior Planner ' Department of Community Development 1County of Albemarle,Virginia 401 McIntire Road I Charlottesville,VA 22902 1 434.296.5832 ext.3443 g 1 From:Stephanie Mallory 11 Sent:Tuesday,June 28, 2016 2:29 PM 3 To:Elaine Echols<EECHOLS@albemarle.org>; David Benish<DBENISH@albemarle.org>;Johnathan Newberry 1 <jnewberry@albemarle.org>; Christopher Perez<cperezc albemarle.org> Subject: upcoming things Importance: High I , Hello everyone, I I will be on'vacation July 15—July 25. In looking at the upcoming schedules a few things to keep in mind. August 9, ib latiniin i sign 1. Legal Ad/Abutting Owners will go out the week of the 18tH. 5 I a . , 2. Legal fees will need to be paid no later than end of day on July 14th. (See amounts in red) 3. Please confirm your legal ad make any changes in county view(if needed). SP2016000004 Albemarle High School Communication Facility-Tier Ill Personal Wireless Service Facility$787.00 MAGISTERIAL DISTRICT:Jack Jouett TAX MAP/PARCEL:06000-00-00-078A0 LOCATION: 2775 Hydraulic Road,Charlottesville,VA 22901 PROPOSED: Installation of a one hundred and twenty five (125)foot tall steel monopole tower with 3 antenna arrays. Two special exceptions are requested:the 1st to allow the color of the monopole to remain grey galvanized steel,and the 2nd to allow mounting equipment a standoff distance greater than 18"from the monopole.Associated with the proposal is ground equipment which will be located within a 2,600 square feet fenced compound area,access road and parking area. PETITION: 10.2.2.48 Special Use Permit,which allows for Tier III personal wireless facilities in the RA Zoning District (reference Section 5.1.40) ZONING CATEGORY/GENERAL USAGE: RA, Rural Areas-agricultural,forestal, and fishery uses; residential density(0.5 unit/acre in development lots); Entrance Corridor:Yes.Airport Impact Area Overlay District—overlay to minimize adverse impacts to both the airport and the surrounding land. COMPREHENSIVE PLAN LAND USE/DENSITY: Rural Area 1- preserve and protect agricultural,forestal,open space, and natural, historic and scenic resources/density(0.5 unit/acre in development lots) As always please let me know if you have any questions. Thank you, Stephanie Mallory Community Development Assistant II 401 Mcintire Road Charlottesville VA 22902 Phone: (434)296-5832 X:3255 Fax: (434)972-4126 smallory(a albemarle.orq 6 I p e 4 1 Christopher Perez From: Christopher Perez 1 Sent: Friday, July 08, 2016 2:26 PM To: Greg Kamptner N Cc: Bill Fritz; Sarah Baldwin; David Benish; Erika Castillo Subject: SP201600004—Albemarle High School Communications Facility-Tier III`PWSF 44,1 Attachments: Memo from Bill to Chris about new FCC regs.pdf Greg, SP201600004—Albemarle High School Communications Facility-Tier III PWSF 4 When are you available to meet to discuss the following? I'm beginning my staff report for the above ref item,which is scheduled to go to public hearing at the August 11 9th PC meeting and tentatively to the BOS on Sept 7th. I am recommending denial of the proposed facility and the requested two special exceptions (to stand off distance&to color)be as proposed the facility does not do 1 enough to minimize visibility from the EC and the surrounding residential neighborhoods. Because of the recommendation for denial,I would like to meet with you before the staff report is sent to the PC and go over the report and the wording(including working of all conditions)to assure it is legally sound. Also, Bill and I feel it's pertinent to have an answer for the PC/BOS as to what the new FCC regs mean for this tower if the BOS approves it(see attached memo from Bill about this very topic). We'd like to get a determination or legal opinion from you,to include in the staff report,about what approving this facility with special exceptions modifying concealment elements defined in the ordinance would mean for the applicants 31 ability to seek modification of the monopole administratively after it's approved.Essentially we want to know if the BOS approves the monopole at 127'tall with standoff distance of 5' 7", does is it then become an eligible w support structure, and can the applicant seek to modify the request administratively under the definition of substantial change to increase the facility to 147'tall, obtain 20'standoff distances for the antenna, and add additional arrays. 1 The de. ', es I need to meet for the resort: Al t Have my s pervisor review the reporty Wednesday, 7-27-16 V 1 - Have the finalized report to Stephanie to be sent to the PC Friday, 7-29-16 I hope to have a draft report completed by COB Thursday, 7-21-16. ✓ i Christopher P.Perez j Senior Planner Department of Community Development(County of Albemarle,Virginia 401 McIntire Road l Charlottesville,VA 22902 434.296.5832 ext.3443 From: Bill Fritz Sent: Friday,July 08,2016 11:29 AM To:Christopher Perez<cperez@albemarle.org> Subject: FCC • Starts at Paragraph 145 http://transition.fcc.gov/Daily Releases/Daily Business/2o14/db1o21/FCC-14-1i3A1.pdf 1 A w (Ni 10 ti 10 ii OV ter..}..... 1 a.,°-,.14-'A t County of Albemarle Department of Community Development 5 Memorandum 5 I To: Christopher Perez From: Bill Fritz,AICP IDate: March 21,2016 1 Subject SP 2016-04 Albemarle High School Communication Facility If this application is approved it will be impacted by the FCC's action published January8,2015 which includes I provisions addressing State and Local Review of Applications for Wireless Service Facility Modification. The FCC rule,in part,limits the ability of the County to review additional uses and modifications to wireless I facilities. The County's ability to deny additional antenna,modification of antenna and increases in the tower height is limited. The County may only deny changes to the facility if: 4 E - The tower is increased in height by more than 20 feet;or - Antenna or other equipment would protrude more than twenty feet from the tower;or 4 More than four ground based cabinets are added;or Excavation occurs outside the lease area;or - The change would defeat concealment elements. 1 The Zoning Ordinance defines"concealment elements of the eligible support structure"(this tower if approved would be an eligible support structure): "Concealment elements of the eligible support structure:Any condition of approval,including any j applicable requirement of section 5.1.40 in effect at the time of approval,established and imposed on the 1 personal wireless service facility as a concealment technique and which includes conditions or regulations pertaining to antenna size,color of the structure and all equipment,antenna mounting techniques,including the requirement that antennas be flush mounted,maximum tower diameters at the base and top,limitations on tower height relative to a reference tree,screening by trees including the restrictions on removing trees that are screening the tower,siting towers so that they are not skylighted, requirements as to how cables should be located on a tower,and the size,location,design,and screening for ground based equipment." g 1 It is recommended that staff identify for the Board what if any features of the facility may be considered "concealment elements of the eligible support structure". If the Board of Supervisors approves this request it is reconunended that they identify what,if any,conditions of approval should be considered"concealment elements of the eligible support structure". Without citing any"concealment elements of the eligible support structure"the County will be required to approve any requested changes that do not violate limitations cited above. i If you would like something to be prepared as an attachment for the staff report please let me know and I will prepare something. prepare 1 i 3 I I i i 1 COUNTY OF ALBEMARLE Department of Community Development 401 McIntire Road, Room 227 Charlottesville, Virginia 22902-4596 Phone (434) 296-5832 July 8, 2016 Kristen Stelzer 12110 Sunset Hills Rd Suite 100 Reston VA. 20190 Fax (434) 9724126 RE: SP201600004 — Albemarle High School Communications Facility - Tier III PWSF Dear Kristen: Comments for the following divisions of the Department of Community Development and other agencies, as applicable, are provided below: Albemarle County Division of Planning Services (Planner) - Christopher Perez [5.1.40(b)2(c), 5.1.40(a)121 Projection. You have requested a special exception (SE) to the flush mount provisions of the ordinance to allow the furthest point of the antenna to project more than eighteen (18) inches from the monopole; however, you have not requested a maximum standoff distance for the request nor provided any justification for the request. Revise the SE request to provide a maximum standoff distance for all antenna on the facility and provide justification for the request. Rev 1. Comment addressed. All requested information was provided. Upon review of the request and the justification staff cannot support the request because it grossly defeats concealment elements defined in the ordinance and discussed in the County's PWSF policy. Regardless, I have everything I need to move forward with processing the SE request to the PC/BOS for action. 2. [5.1.40(b)2(c), 5.1.40(a)121 Projection. Also, the plans depict the closest point of the back of the antenna to be more than twelve (12) inches from the monopole. When you revise the SE request please make note of this aspect of the request and provide the maximum standoff distance for the back of the antenna. Rev 1. Comment addressed. All requested information was provided. Upon review of the request and the justification staff cannot support the request because it grossly defeats concealment elements defined in the ordinance and discussed in the County's PWSF policy. Regardless, I have everything I need to move forward with processing the SE request to the PC/BOS for action. [5.1.40(a)4(d), 5.1.40(a)12, 5.1.40(b)111 Color. You have requested a SE to the color of the monopole and antenna. As part of this request provide a paint chip or sample of the proposed color of the monopole: matte galvanized steel. Rev 1. Comment addressed. The applicant does not propose to paint the steel monopole; rather, they intend to leave it matte galvanized steel. Per the applicant there are no paint chips to match this color exactly and the only sample that could be provided was a 50 lb chunk of steel. Also, the applicant plans to paint the antennas a non -reflective gray to match the steel monopole. The applicant proposes to paint the remote radio heads behind the antennas white. Staff can utilize recently provided pictures to process the special exception request to the color requirements. All requested information was provided to the satisfaction of the agent. I have everything I need to move forward with processing the SE request to the PC/BOS for action. 4. [5.1.40(a)4(d), 5.1.40(b)11] Color. On the plans specify the color of the ground equipment. As part of this request provide a paint chip or sample of the proposed color of the ground equipment within the lease area. Rev 1. Comment addressed. Proposed ground equipment will be behind an 8' tall slatted chain-link fence and enclosed within equipment cabinets which are dull taupe -brown as depicted in the pictures provided of similar cabinets. 5. [5.1.40(a)9] Photographic simulations. Provide the photo simulations requested by staff on 3-22- 16 (see attached request). Rev 1. Comment addressed. Photos provided. 6. [5.1.40(a)4(a), 4.12.161 Existing and proposed improvements. On the site plan depict the location of the existing antenna on the school, its height (AMSL), and its design. Also, provide pictures of the existing antenna. Rev 1. Comment addressed. The location of the existing facility has been located on the plans. The applicant did not know the exact height of the existing antenna, nor did they have the specific designs of the antenna; however to offset this unknown the applicant did provide pictures of the antenna. Existing antennas to be removed. 7. [5.1.40(a)4(a)] Existing and proposed improvements. The plan sets provided for review are not able to be scaled. The scale provided on the plans require full sized 24" x 36" sheets. The sheets provided are 11" x 17". When revised provide plan sets that scale. Rev 1. Comment addressed. [5.1.40(a)4(d)] Design. Currently the plans do not provide specific information about the design of each of the three (3) arrays. On the plans provide the design, size, height, and configuration of all of the proposed antennas and other equipment for each of the three array. Also, provide close up views from the side depicting what the three (3) arrays will look like (a picture of a similar set of arrays will suffice). Rev 1. Comment partially addressed. Based on the uncertainty of the two future arrays the applicant cannot provide designs specific to these arrays; however, the AT&T array and special exceptions being requested will limit the maximum size and standoff distance of the other two arrays unless the applicant, after approval, requests a revision to these sizes. 9. [5.1.40(a)4(a)] Existing and proposed improvements. On sheet A-1 and A-2 provide dimensions for all aspects of the proposal to include: the diameter of the monopole, the distance of the `low profile platform' from the monopole, the distance of the closest point of the back of the antenna to the monopole, and the distance of the furthest point of the antenna to the monopole. Rev 1. Comment addressed. 10. [5.1.40(a)4(a)] Existing and proposed improvements. To aid in assessing the visual impacts of the monopole provide dimensions for the proposed monopole; to include diameter of the base, mid- level, and top of the monopole. Rev 1. Comment addressed. 11. [5.1.40(a)4(t)] Trees. On the site plan provide the caliper, height, and species of all trees where the dripline is located within fifty (50) feet of the facility. Rev 1. Comment addressed. All trees to remain which have driplines within 50' of the facility are deciduous. 12. [5.1.40(a)4(a), 5.1.40(a)4(f), 5.1.40(b)31 Existing and proposed improvements (significant natural features), (trees), and (tree conservation plan). To aid in screening and to help minimize visibility of the facility. On the site plan depict existing wooded area to remain on the school property within a 200' radius of the facility (between the tower site and the adjacent residential neighborhood), Georgetown Green. This area of the site shall be included on a tree conservation plan (see diagram of the area below). Rev 1. Comment not adequately addressed. The site plan depicts proposed trees to remain adjacent to the facility as 200'; however, when scaled this area is truly only 90' radius from the facility. As depicted the area does not meet the agent's request/guidance of a tree preservation area of 200' radius from the facility. The above will be a condition of approval. The plan shall be revised to accurately depict and label this area. Prior to the building official issuing a building permit for the facility a tree conservation plan shall be provided for the area discussed above. GRAPHIC SCAIX T 13. [5.1.40(b)1(c)] Ground equipment. On the site plan provide a double staggered row of evergreen shrubs on the southern and eastern boundaries of the compound to aid in screening of the facility's ground equipment from adjacent residential properties. Rev 1. Comment addressed through evergreen trees in place of shrubs; however, it is suggested that the virginia pine trees proposed around the facility be replaced with an evergreen tree selected from the Albemarle County approved plant list. Also, provide the height at time of planting. The approved plant list provides a minimum of 4-5 feet in height at the time of planting for evergreen screening trees. 14. [5.1.40(a)4(g)] Setbacks. The setbacks depicted on sheet Z-1 of the site plan are not accurate. Setbacks shall be measured from the facility (to include leasing area/fenced compound). The survey conducted by Christopher Kean of Lincoln Surveying correctly measures the setbacks at 215.94' from the furthest point of the leasing area. Revise the site plan to accurately depict and label the setbacks. Rev 1. Comment addressed. 15. [5.1.40(a)4(a) and 5.1.40(c)6] Revise the zoning of the parcel to include Airport Impact Area (AIA). Rev 1. Comment addressed. 16. [5.1.40(b)1(e)] Grounding rod. On the plan provide the diameter of the grounding rod. It shall not exceed one (1) inch in diameter. Rev 1. Comment addressed. 17. [5.1.40(c)6] The vicinity map (area map) on the site plan is not legible. Revise to assure it is clear and provides property lines and main roads. Rev 1. Comment addressed. 18. 15.1.40(a)4(a), 4.12.17(c)] Existing and proposed improvements. The proposed access drive is labeled/depicted on sheet Z-1 and C-1 as 12' wide; however, sheet C-4 designs the access as 10' wide. Revise plans to assure the one way access aisle is a minimum of 12' wide and the plan is consistent throughout. Rev 1. Comment addressed. 19. [5.1.40(a)4(a), 4.12.161 Existing and proposed improvements. On the plans provide dimensions and surface material for the proposed nine (9) parking spaces, bumper blocks, and access aisle fronting the spaces. Are any of these spaces designated for maintenance vehicles to service the tower? If so, label the spaces which are specifically for vehicles servicing the tower. If not, where are vehicles servicing the tower going to park? Rev 1. Comment addressed. 20. [5.1.40(a)4(a), 4.12.161 Existing and proposed improvements. On the plan there is an area labeled as "proposed turn around area". Is this area to remain grassed or is it to be paved or graveled? Provide such information on the plans. Rev 1. Comment addressed. 21. [5.1.40(a)4(a), 5.1.40(a)4(h), 4.12.161 Existing and proposed improvements. Access to the site is proposed from Lambs Road. The 13 page project description describes that a short stub would be paved to connect the compound to Lambs Road. On the site plan depict, label, and dimension the area to be paved. Is the existing gravel access road from Lambs Lane to the compound proposed to be paved? If so, depict and label it on the plan. If not, on the plans clearly label what area is to be paved. Rev 1. Comment addressed. 22. 15.1.40(a)4(a), 5.1.40(a)4(h), 4.12.161 Existing and proposed improvements. On the plans depict, label, and dimension the location and width of the existing entrance and access drive from Lambs Lane to the tower site. Also, label the surface material of the accessway. Is there to be an access easement proposed over the accessway? If so, how wide is it? Rev 1. Comment addressed, entrance and access roads are existing. 23. [Comment] On sheet C-1, note #17: "Ifpiping exists beneath the site area, contractor must locate it and contact owner's representatives. " See ACSA's comments, attached. There is an 8" DIP force main directly under the proposed facility. Prior to moving forward with the proposal please contact ACSA and determine if this location is permitted and feasible for the proposed tower facility over their line. Rev 1. Pending ACSA's review. To be forwarded once received. Albemarle County Division Architectural Review Board (ARB) — Margaret Maliszewski The proposal is substantially the same as the one reviewed by the ARB on April 18 and May 2, 2016. Please see the ARB action letters for those meeting dates. Albemarle County Service Authority (ACSA) - Alex Morrison Review pending — to be forwarded upon receipt (At the time of this letter Mr. Morrison said he hopes to have it completedJ7nalized by Tuesday). Please contact me at your earliest convenience if you have questions or require additional information. Sincerely, Christopher P. Perez Senior Planner I Christopher Perez From: Schweller, Lori H. <Lori.Schweller@leclairryan.com> Sent: Tuesday, March 01, 2016 2:44 PM To: Christopher Perez; kristen@milestonecorp.com 1 Cc: Sarah Baldwin; Margaret Maliszewski_ Subject: RE: SP201600004–Albemarle High School Communication Facility-Tier III Personal Wireless Service Facility 1 Chris, We will have the topographical information toyou next week. I apologize formisunderstandin • on reviewing my g, my notes, I see that Sarah was checking on that issue and did not waive the requirement. 1 For the balloon test and community meeting notices,yes,we would like to receive your list to be sure we have those covered. We would like to target March 16th for the balloon test with March 21st as rain date (we are checking with the folks who will conduct the test)and March 21St as the community meeting date. Kristen is checking with the schools to be sure the date works. For the hearings, we would like to aim for the following dates, if possible: ARB April 15 (we cannot make April 8th) 3 PC May 3 BOS June 8' i Thanks, Lori 1 Lori H. Schweller Attorney at Law 1 LECLAIRRYAN 123 East Main Street, Eighth Floor Charlottesville,Virginia 22902 (434)245-3448 Direct (434)296-0905 Fax 1 (804)248-8700 Mobile Lori.Schweilera..l eclai rryan.com https://www.leclairrvan.com Linkedln Please consider the environment before printing this email. z . From: Christopher Perez [mailto:cperez@albemarle.org] Sent: Tuesday, March 01, 2016 11:57 AM To: kristen©milestonecorp.com;Schweller, Lori H. Cc: Sarah Baldwin; Margaret Maliszewski Subject: SP201600004—Albemarle High School Communication Facility-Tier III Personal Wireless Service Facility Kristen/Lori, I 1 SP201600004—Albemarle High School Communication Facility-Tier III Personal Wireless Service Facility The above referenced application is for a Tier III tower in the Entrance Corridor(EC),with two special exception requested.You need to schedule the balloon test and the community meeting for the above referenced project.Below I offer a couple options based on the shot clock and other dates we need to hit for this project to move forward,see below. Please select from the dates in red that work for you and respond to this email.An informative abutting owner notification letter shall be sent to abutting land owners within a 1 mile radius of the site(see attached notice which Lori drafted for the last proposal we worked on).Please send me the draft letter for my review prior to sending it out. Do you need me to put together a list of adjacent owners who he needs to be notified(Adjacent owners within 1 mile radius of site,PC and BOS members for this district,and Planning staff)? Also,I looked over your application and we're missing topographic information within 2,000 feet from the proposed facility.This information is critical for staff to review the proposal,please provide this information to me not later than 3- 14-16. Balloon Test-needs to take place by day 40 of the review,which is March 25. 1st option: March 16`x'start time 8:30am-9am w/rain delay option of March 18tH 2nd option: March 18th start time 8:30am—9am w/rain delay option of March 21st Community Meeting Monday,March 21,2016 (night meeting possibly 5:30pm-7pm) Tuesday,March 22,2016 (night meeting possibly 5:30pm-7pm) Christopher P.Perez Senior Planner Depattntent of Community Development(County of Albemarle,Virginia 401 McIntire Road I Charlottesville,VA 22902 434.296.5832 ext.3443 a Ps.below is a tentative schedule for the 150 days action shot clock: Submitted on 2-16-16+ 150 days=Friday,July 15,2016 Possible meeting dates based on schedules ARB meeting(possible date in April for ARB) April 4th meeting—Margaret's staff report is due March 25th. PC meeting(possible dates in May or June) Tuesday,May 3rd or May 31st Tuesday,June 7th or June 21st BOS meeting(possible dates in June or July) Wed,night June 8th Wed,night July 13th Unless project is deferred,or shot clock tolled,the shot clock expires:July 15,2016 * This e-mail may contain confidential or privileged information. If you are not the intended recipient,please notify the sender immediately by return e-mail with a copy to emailadministrator@leclairryan.coln and delete this e-mail and all copies and attachments. 2 1 Christopher Perez q From: Christopher Perez 1 Sent: Tuesday, March 01, 2016 11:57 AM To: 'kristen@milestonecorp.com';'Schweller, Lori H.' A Cc: Sarah Baldwin; Margaret Maliszewski Subject: SP201600004-Albemarle High School Communication Facility-Tier Ill Personal Wireless i Service Facility Attachments: Notice_Balloon Test and Community Meeting for Red Hill.pdf I Kristen!Lori, o SP201600004-Albemarle High School Communication Facility-Tier III Personal Wireless Service Facility v IThe above referenced application is for a Tier III tower in the Entrance Corridor(EC),with two special exception :I requested.You need to schedule the balloon test and the community meeting for the above referenced project.Below I offer a couple options based on the shot clock and other dates we need to hit for this project to move forward, see below. Please select from the dates in red that work for you and respond to this email.An informative abutting owner notification I letter shall be sent to abutting land owners within a 1 mile radius of the site(see attached notice which Lori drafted for the I last proposal we worked on). Please send me the draft letter for my review prior to sending it out.Do you need me to put together a list of adjacent owners who he needs to be notified(Adjacent owners within 1 mile radius of site,PC and BOS 1 members for this district,and Planning staff)? il Also,I looked over your application and we're missing topographic information within 2,000 feet from the proposed facility. This information is critical for staff to review the proposal,please provide this information to me not later than 3- 14-16. Balloon Test-needs to take place by '.ik 40 of the review which is March 25. I Pt option: March 16th start time 8:30a 9am w/rain delay option of March 18th cir2nd option: March 18th start time 8:30am-9am w/rain delay option of March 21St .„.....i,e,;._ 14 Community Meetingl rg Monday,March 21, 2016(night meeting possibly 5:30pm- 7pm) l'... /'/ ( /6 L,✓f 1'k G 1 Tuesday,March 22,2016(night meeting possibly 5:30pm- 7pm) �/" ,..c.._ J Christopher P.Perez i Senior Planner 41 Department of Community Development 1County of Albemarle,Virginia 401 McIntire Road I Charlottesville,VA 22902 434.296.5832 ext.3443 i 1 ° t Ps. below is a tentative schedule for the 150 days action shot clock: Submitted on 2-16-16+ 150 days=Friday,July 15 2016 ` a ,, ,,,,-- I Possible meeting dates based on schedules 14i, 1 ARB meeting(possible date in April for ARB) q 0 .d ;r''. i . . . `i„' .F. :- ••argaret's staff report is •ue ••are " th ` 4 i e �� PC meeting ossible dates in May or June) 1 c--..%Ttieselay‘-}vcia5,-gz 1 S A IZZ XTuesday,fund-r of June 21St t ' _______ ______L BOS meetingtp teM1dates in June or July) 6>c Wed,night July 13th 't` cy44it 'b '''-3i , ,n ., , k (,,„„ Unless project is deferred,or shot clock tolled,the shot clock expires: July 15,2016 41 3 2 viiiiiiriiiiiiiiiiirigiamaiiiiiiiiiii I 4 (id 41)110 Christopher Perez From: Christopher Perez Sent: Friday, July 08,2016 4:09 PM I To: 'Schweller, Lori H.'; Kristen Stelzer II Cc: Stephanie Mallory; Sarah Baldwin Subject: SP201600004-Albemarle High School Communications Facility-Tier III PWSF Attachments: 7-8-16 SP2016-4_Albemarle High School Communication Facility_CPP.pdf 1 Lori/Kristen, A SP201600004-Albemarle High School Communications Facility-Tier III PWSF Attached is the comment letter on the revised plan.If you choose to make the requested revisions there is no 1 resubmittal fee associated with this as no other reviewers need to review the changes, other than myself If you would rather not make any more revisions till the item moves forward I can just include them as a condition of the approval. Please let me know. Also, the advertising fee youwere quoted($787.00) is for both the PC and the BOS public hearings. Please pay the fee no later than, 3pm on July 14th. Please work w/ Stephanie to pay this fee. iChristopher P.Perez I Senior Planner I Department of Community Development(County of Albemarle,Virginia 401 McIntire Road I Charlottesville,VA 22902 434.296.5832 ext.3443 From:Schweller, Lori H. [mailto:Lori.Schweller@leclairryan.comj Sent: Friday,July 08,2016 2:30 PM To:Christopher Perez<cperez@albemarle.org>;Stephanie Mallory<smallory@albemarle.org> 1 Cc: Kristen Stelzer<kristen@milestonecorp.com> Subject: RE: Legal advertisement fees v Thanks,Chris. ii Lori H. Schweller Attorney at Law t LECLAIRRYAN 123 East Main Street, Eighth Floor 1 Charlottesville,Virginia 22902 (434)245-3448 Direct 1 (434)296-0905 Fax j (804)248-8700 Mobile 1 Lori.Schwellert leclairryan.com 1 https://www.leclairrvan.com 1 Linkedln I BIO I Please consider the environment before printing this email. li From: Christopher Perez [mailto:cperez(a7albemarle.orq] Sent: Friday, July 08, 2016 2:29 PM To: Schweller, Lori H.; Stephanie Mallory Cc: Kristen Stelzer Subject: RE: Legal advertisement fees 1 G % Lori, Good catch,I have corrected this in Countyview. Christopher P.Perez i Senior Planner Department of Community Development 1County of Albemarle,Virginia 401 McIntire Road i Charlottesville,VA 22902 434.296.5832 ext.3443 From:Schweller, Lori H. [mailto:Lori.Schweller@leclairryan.com] Sent: Friday,July 08, 2016 1:36 PM To:Stephanie Mallory<smallory@albemarle.org>;Christopher Perez<cperez@albemarle.org> Cc: Kristen Stelzer<kristen@milestonecorp.com> Subject: RE: Legal advertisement fees Hi Stephanie and Chris, Our fenced compound is now Wpt If. according to the revised drawings dated 6/6/16. Please make that change in the advertisement. Thanks, Lori Lori H. Schweller Attorney at Law LECLAIRRYAN 123 East Main Street, Eighth Floor Charlottesville,Virginia 22902 (434)245-3448 Direct (434)296-0905 Fax (804)248-8700 Mobile Lori.Schweller(a.leclairryan.com https://www.leclairrvan.com Linkedln I BIO From:Christopher Perez [mailto:cperez@albemarle.org] Sent:Wednesday,July 06, 2016 7:09 AM To:Schweller, Lori H.<Lori.Schweller@leclairryan.com>; Kristen Stelzer<kristen@milestonecorp.com> Cc:Stephanie Mallory<smallory@albemarle.org> Subject: Legal advertisement fees Lori/Kristen, SP2016000004 Albemarle High School Communication Facility-Tier III Personal Wireless Service Facility The advertising fee for the Aug 9th Planning Commission meeting is due no later than,3pm on July 14th.The amount is $787.00 Please work w/ Stephanie to pay this fee. Ps. I plan to have review comments to you by Friday. 2 Christopher P.Perez(Senior Planner Depaitnient of Community Development(County of Albemarle,Virginia 1 401 Mclntire Road I Charlottesville,VA 22902 = 434.296.5832 ext.3443 1 1 From:Stephanie Mallory 1 Sent:Tuesday,June 28,2016 2:29 PM } To: Elaine Echols<EECHOLS@albemarle.org>; David Benish<DBENISH@albemarle.org>;Johnathan Newberry <inewberrv@albemarle.org>; Christopher Perez<cperez@ialbemarle.org> Subject:upcoming things Importance: High Hello everyone, A I I will be on vacation July 15-July 25. In looking at the upcoming schedules a few things to keep in mind. R 1. Legal Ad/Abutting Owners will go out the week of the 18th 2. Legal fees will need to be paid no later than end of day on July 14th.(See amounts in red) 3. Please confirm your legal ad make any changes in county view(if needed). SP2016000004 Albemarle High School Communication Facility-Tier Ill Personal Wireless Service Facility$787.00 11 MAGISTERIAL DISTRICT:Jack Jouett 3 TAX MAP/PARCEL:06000-00-00-078A0 LOCATION: 2775 Hydraulic Road,Charlottesville,VA 22901 PROPOSED: Installation of a one hundred and twenty five (125)foot tall steel monopole tower with 3 antenna arrays. Two special exceptions are requested: the 1st toallow the color of the monopole to remain grey galvanized steel,and the 2nd to allow mounting equipment a standoff distance greater than 18"from the monopole.Associated with the proposal is ground equipment which will be located within a 2,600 square feet fenced compound area, access road and parking area. PETITION:10.2.2.48 Special Use Permit,which allows for Tier III personal wireless facilities in the RA Zoning District (reference Section 5.1.40) ZONING CATEGORY/GENERAL USAGE: RA, Rural Areas-agricultural,forestal,and fishery uses; residential density(0.5 1 unit/acre in development lots); Entrance Corridor:Yes.Airport Impact Area Overlay District—overlay to minimize adverse impacts to both the airport and the surrounding land. COMPREHENSIVE PLAN LAND USE/DENSITY: Rural Area 1- preserve and protect agricultural,forestal,open space,and 'natural, historic and scenic resources/density(0.5 unit/acre in development lots) 4 As always please let me know if you have any questions. 1 Thank you, Stephanie Mallory Community Development Assistant II 1 401 Mcintire Road Charlottesville VA 22902 Phone:(434)296-5832 X:3255 Fax: (434)972-4126 smallorvc albemarle.orq * This e-mail may contain confidential or privileged information. If you are not the intended recipient,please 3 1 i4i010 (ad 1 1 COUNTY OF ALBEMARLE , i fia.11 pAi,, Department Community Development 1 , Planning Services Division 401 McIntire Road North Wing•Charlottesville,Virginia 2-45 6 1 t' l'.1;?-'' , r--i'l•Ttt". Phone: (434)296-5823 •Fax: (434)972-4 / 1 Transmittal T ii)(,),,.,,,,,,,--, , i , , 1 From: Christopher Perez Date: 06/08/16 1 / I I To: <>Alex Morrison-ACSA 0 i OBill Fritz -• Current Dev 0 . 1 0 0 1 I 0 0 ..--- <>Margaret Maliszewski -.ARB 0 J 3 JOB#/FILE NAME:.S12 .0 ,2- /6`— Albemarle High School Communication Facility-Tier III 1 . . j Personal Wireless Service 1Facihty 1 1 We are sending you the following items: [Z[ Attached or 1=jUnder separate cover 1 i IZj Copy of Letter 0 Prints il Plans 1 [ZI Plats CI Specifications I:] Other 1 I #of Copies Date Description ; 1 6/6/16 Revised plans,photos, and descriptions ji 1 1 1, i 1 t , I These are transmitted as checked below: 4 IZI For review and comments [=] For approval El Other IRemarks: Also, associated with this SP request are two special exception to be acted on by the BOS; the -I applicant requests to increase the array's stand off distance from the monopole, and the allow the 1 nionopole's color to remain gray galvirlized steel). Please review these special exceptions with the plan. 3 1 i Comments are due in City View or email by: 6/22/16 Signature: Christopher Perez 1 4 1 I J li,tilt,tot ( 1 • fR.S,_ v- 111. 1 ,,,•''',11110, r,,<tit. t t"'•-' , , ., i ! , f .. ? k citi Christopher Perez 21 From: Christopher Perez A Sent: Wednesday,July 06, 2016 7:09 AM To: 'Schweller, Lori H.'; Kristen Stelzer Cc: Stephanie Mallory 1. Subject: Legal advertisement fees AI Lori/Kristen, SP2016000004 Albemarle High School Communication Facility-Tier III Personal Wireless Service Facility -11 The advertising fee for the Aug 9th Planning Commission meeting is due no later than, 3pm on July 14th. The amount is$787.00 j Please work w/Stephanie to pay this fee. Ps. I plan to have review comments to you by Friday. j Christopher P.Perez I Senior Planner Department of Community Development'County of Albemarle,Virginia 401 McIntire Road I Charlottesville,VA 22902 434.296.5832 ext.3443 3 From:Stephanie Mallory Sent:Tuesday,June 28, 2016 2:29 PM To: Elaine'Echols<EECHOLS@albemarle.org>;David Benish <DBENISH@albemarle.org>;Johnathan Newberry 1 <jnewberry@albemarle.org>;Christopher Perez<cperez@albemarle.org> Subject: upcoming things Importance: High , Hello everyone, i I will be on vacation July 15—July 25. In looking at the upcoming schedules a few things to keep in mind. 4 August 9,2016 Planning Commission 4A 1. Legal Ad/Abutting Owners will go out the week of the 18th. II 2. Legal fees will need to be paid no later than end of day on July 14th.(See amounts in red) 3. Please confirm your legal ad make any changes in county view(if needed). a SP2016000004 Albemarle High School Communication Facility-Tier III Personal Wireless Service Facility$787.00 1 MAGISTERIAL DISTRICT:Jack Jouett j TAX MAP/PARCEL:06000-00-00-078A0 ( LOCATION: 2775 Hydraulic Road,Charlottesville,VA 22901 I PROPOSED:Installation of a one hundred and twenty five(125)foot tall steel monopole tower with 3 antenna arrays. Two special exceptions are requested:the 1st to allow the color of the monopole to remain grey galvanized steel,and the 2nd to allow mounting equipment a standoff distance greater than 18"from the monopole.Associated with the proposal is ground equipment which will be located within a 2,600 square feet fenced compound area,access road and parking area. i PETITION: 10.2.2.48 Special Use Permit,which allows for Tier III personal wireless facilities in the RA Zoning District I (reference Section 5.1.40) I 1 I i coo viwir A ZONING CATEGORY/GENERAL USAGE: RA, Rural Areas-agricultural,forestal,and fishery uses; residential density(0.5 I unit/acre in development lots); Entrance Corridor:Yes.Airport Impact Area Overlay District—overlay to minimize adverse impacts to both the airport and the surrounding land. ro 1 COMPREHENSIVE PLAN LAND USE/DENSITY: Rural Area 1-preserve and protect agricultural,forestal,open space,and natural, historic and scenic resources/density(0.5 unit/acre in development lots) b As always please let me know if you have any questions. A ; Thank you, 41 4 Stephanie Mallory Community Development Assistant I! 401 Mcintire Road Charlottesville VA 22902 4 Phone:(434)296-5832 X:3255 `J Fax: (434)972-4126 smallory(5a/bemarle.org dI 1 t 3 i 4 I 4 I 1 j 4 4. 4 1 i v i i ,r [ p 2 a • ; 111107 ‘11101 i Christopher Perez $ From: Christopher Perez Sent: Wednesday, September 07, 2016 4:39 PM To•: Greg Kamptner; Marsha Davis Cc: Bill Fritz; Lisa Busch I I Subject: RE:Chris Perez's 9/7 Board Item;revised condition 2 I Greg, Also,to respond to your email which states that the condition for the Special Exception are merely coming from the staff report(pages 8 and 9).The PC was made aware at the meeting that the conditions in the staff report were no longer the conditions we were going with and instead they were to use what was in the power point presentation which was the following,thus no conditions were ever discussed/put on the special exceptions by the PC: 1.The development of the site,and any modifications to the arrays,shall be in general accord with the plan titled "Milestone Communications Site Name:Albemarle High School, New 3,610 SF fenced compound and new 125'-0" monopole."prepared by Andrew M. Miller,and dated 7/25/16(hereafter"Conceptual Plan"),as determined by the ,i, Director Director of Planning and the Zoning Administrator.To be in general accord with the Conceptual Plan,development and use shall reflect the following major elements within the development essential to the design of the development, including but not limited to all concealment elements,concealment technique,and concealment elements of the eligible ij support structure,as shown and described on the Conceptual Plan and mentioned below: a. Color(monopole-matt galvanized steel)(antennas non-reflective gray) 1 (remote radio heads—white)(ground equipment—dark brown). 4 b. Location of ground equipment c. 200 foot tree preservation area ' d. Height(105 foot tall) 1 Minor modifications to the plan which do not conflict with the elements above may be made to ensure compliance with 1 the Zoning Ordinance. 4 Christopher P.Perez I Senior Planner 1 Department of Community Development County of Albemarle,Virginia 401 McIntire Road I Charlottesville,VA 22902 434.296.5832 ext.3443 1 From:Christopher Perez 11 Sent:Wednesday,September 07, 2016 4:24 PM I To:Greg Kamptner<GKamptne@albemarle.org>; Marsha Davis<MDavis02@albemarle.org> Cc: Bill Fritz<BFRITZ@albemarle.org>; Lisa Busch<Ibusch@albemarle.org> I Subject: RE:Chris Perez's 9/7 Board Item; revised condition 2 J Greg, a Thanks for the clarification.My only fears about throwing conditions on the Special Exceptions are that the applicant has not been made aware of these"conditions",which are merely stating what the special exceptions are that we are approving.The applicant may feel that these conditions prohibit them from applying for and being granted a one-time extension of standoff distance to the monopole for a total of 20 foot standoff distance. 1 j. The color of the monopole was already/is ratcheted down in condition#1(a)of the Special Use Permit. Christopher P.Perez 1 Senior Planner Department of Community Development'County of Albemarle,Virginia 401 McIntire Road j Charlottesville,VA 22902 9 434.296.5832 ext.3443 1 From:Greg Kamptner I Sent:Wednesday,September 07,2016 4:17 PM i To:Christopher Perez<cperez@albemarle.org>; Marsha Davis<MDavis02@albemarle.org> i Cc: Bill Fritz<BFRITZ@albemarle.org>; Lisa Busch<Ibusch@albemarle.org> Subject: RE:Chris Perez's 9/7 Board Item; revised condition 2 Chris- The conditions were based on the information contained in the PC staff report on pages 8 and 9.They only memorialize what the PC actually recommended for approval (I'll assume that there was an understanding about what the applicant I would do, but the PC did not impose conditions).The special exceptions allow the applicant to vary from the applicable regulations in section 5.1.40.The conditions provide for how and to what extent the applicant may vary. If the County does not want the monopole to be any other color than what was proposed,and does not want the antennas to extend further than what was proposed,we need conditions.Otherwise,the special exceptions allow the applicant to not comply with the monopole color and antenna setoff regulations in section 5.1.40. Greg Kamptner 4 County Attorney County of Albemarle I gkamptner@albemarle.org 434-972-4067 ext.3268 1 l From:Christopher Perez I Sent:Wednesday,September 7,2016 4:00 PM A To:Greg Kamptner<GKamptne@albemarle.org>; Marsha Davis<MDavis02@albemarle.org> 1 Cc:Bill Fritz<BFRITZ@albemarle.org>; Lisa Busch<Ibusch@albemarle.org> Subject: RE:Chris Perez's 9/7 Board Item; revised condition 2 i 1 Greg, A 4 I am finalizing my Power Point for tonight's meeting.Below in purple is what I believe we are going with as the conditions,please correct me if I'm wrong. Also, I noticed that there are two resolutions in Granicus; one for the SP, and then one for the special gl exceptions. The resolution for the special exceptions somehow has the following two conditions in red?I think my communication w/Lisa confused this item for her, as there are no conditions for the SEs, nor did the PC I recommend any conditions on the SE. Are these two conditions just your offices way of ratcheting down what 1 we were approving in the resolution? r 1. No antenna shall project more than four feet six inches(4'6")from the center pole to the back of the antenna and no more than five feet seven inches(5'7")from the center pole to the face of the antenna. 2. The monopole shall remain matt galvanized steel,the antennas shall be painted non-reflective gray to match the color of the monopole,and the remote radio heads mounted behind the antennas shall be painted white. 2 1 ,g L 1 1. The development of the site, and any modifications to the arrays, shall be in general accord with the plan li titled "Milestone Communications Site Name:Albemarle High School, New 3,610 SFfenced compound and 1 new 125' 0"monopole. "prepared by Andrew M. Miller, and dated 7/25/16 (hereafter"Conceptual Plan"), as determined by the Director of Planning and the Zoning Administrator. To be in general accord with the ;I Conceptual Plan, development and use shall reflect the following major elements within the development i essential to the design of the development, including but not limited to all concealment elements, concealment technique, and concealment elements of the eligible support structure, as shown and described on the Conceptual Plan and mentioned below: a Color (monopole -matt galvanized steel) (antennas non-reflective gray) (remote radio heads—white) (ground equipment—dark brown). b. Location of ground equipment c. 200 foot tree preservation area Minor modifications to the plan which do not conflict with the elements above may be made to ensure compliance with the Zoning Ordinance 2. The tower height shall not exceed 105 feet above ground level. a Christopher P.Perez I Senior Planner Department of Community Development'County of Albemarle,Virginia 401 McIntire Road'Charlottesville,VA 22902 434.296.5832 ext.3443 From:Christopher Perez 1 Sent:Tuesday,September 06,2016 2:00 PM 4' To:Greg Kamptner<GKamptne@albemarle.org> Bill Fritz<BFRITZ@albemarle.org> Subject: RE:Chris Perez's 9/7 Board Item; revised condition 2 I Bill/Greg, II I'd prefer we keep this simple and utilize Greg's 1st option: "The tower height shall not exceed 105 feet above ground 1 level. The site plan refer to AGL,as does the ordinance—Sec 5.1.40(a)4. Notably,the second version of the condition Greg provided is referenced in the ordinance Sec 5.1.40(b)10)but only for Tier II facilities.Never is that mentioned for a Tier III. Christopher P.Perez'Senior Planner Department of Community Development'County of Albemarle,Virginia 401 McIntire Road I Charlottesville,VA 22902 7 434.296.5832 ext.3443 7 From:Greg Kamptner j Sent:Tuesday,September 06,2016 1:47 PM To:Christopher Perez<cperez@aibemarle.org>; Bill Fritz<BFRITZ@albemarle.org> Subject: RE:Chris Perez's 9/7 Board Item; revised condition 2 Chris and Bill- It looks like we have conditioned the height a couple of ways,with a couple of variables, so the condition could be: g' 3 4. 11111110 kii# -"The tower height shall not exceed 105 feet aboveground level." "The tower height, including its base and foundation,shall not exceed 105 feet above the pre-existing natural ground i elevation."The language of this condition is in the ordinance(5.1.40(b)10) but only for Tier II facilities.This is a Tier III. If this one is consistent with how the applicant's plans measure height,we should go with this one. It also has the more recent terminology(references to "base and foundation"and to the "pre-existing natural ground elevation" or similar words to that effect) Ai 1 Greg Kamptner County Attorney County of Albemarle 1 gkamptner@albemarle.org 1 434-972-4067 ext.3268 From: Marsha Davis j Sent: Monday,August 29, 2016 3:24 PM To:Greg Kamptner<GKamptne@albemarle.org> Cc:Lisa Busch<Ibusch@albemarle.org> 1 Subject:Chris Perez's 9/7 Board Item Greg, i Please note that Chris wants to talk to you prior to 9/7 re the below highlighted. It appears we may need to draft another . version of the Resolution for you to take to the 9/7 BOS meeting in the event the condition is changed. Thank you, Marsha From:Christopher Perez Sent: Friday,August 26,2016 11:35 AM To: Lisa Busch<Ibusch@albemarle.org> Cc: Bill Fritz<BFRITZ@albemarle.org>; Marsha Davis<MDavis02@albemarle.org>; Greg Kamptner <GKamptne@albemarle.org>; David Benish<DBENISH@albemarle.org>;Stephanie Mallory<smallory@albemarle.org> Subject:SP201600004 Albemarle High School Communications Facility-Tier III PWSF(Legistar File ID: 16-516) Lisa, I have completed the transmittal sheet and the SP information form(word docs attached). I uploaded the transmittal sheet into Legistar as a PDF along with all the attachments except Attachment C,which is the 1 Resolution your office is working on. Since Stephanie is out sick and the staff report and all the attachments that went to the PC had not been entered for this project, I went ahead and uploaded it myself as a hyperlink ° (Attachment B). Hope this is how you need/want it done. If not, let me know and I'll work with you to correct whatever needs correcting. Notably, I will be out of the office today at 2pm but I'll return on Monday. I Before the BOS meeting on Sept 7th I need to discuss w/Greg the applicant's request to modify the condition 1 slightly.A detailed explanation of their request and revised condition is provided in the attached SP information form, as item#12. If Greg's good with the modified condition I'm hoping we can just provide the switch in the presentation as it appears to be a very minor change that facilitates the PC's intentions. , Thank you i Christopher P.Perez I Senior Planner 1 Department of Community Development [County of Albemarle,Virginia 401 McIntire Road I Charlottesville,VA 22902 1 434.296.5832 ext.3443 From:Greg Kamptner p I Sent:Thursday,August 25,2016 3:06 PM To:Christopher Perez<cperez@albemarle.org> , 4 I Y, Cc Bill Fritz<BFRITZ@albemarle.org>; Lisa Busch<Ibusch@albemarle.org>; Marsha Davis<MDavis02@albemarle.org> I Subject:AHS Tier III Wireless Facility Chris I Please prepare a "transmittal memo"for the Board of Supervisors'September 7 agenda for this item.Talk to David or I Bill about what needs to be in the memo. In this case, it is a brief summary of the Planning Commission's actions on the SP and the SEs—the votes and any recommended changes to the conditions. If there is any new information that might affect staff's analysis,a new analysis should be included as well.Also,any written materials that were received by the Planning Commission needs to be provided to the Board •: • - - .. .. - Greg Kamptner County Attorney a County of Albemarle gkamptner@albemarle.org 434-972-4067 ext.3268 Ia i 1 i 5 i ADDENDUM TO APPLICATION NARRATIVE A June 6, 2016 .1 MILESTONE COMMUNICATIONS ALBEMARLE HIGH SCHOOL TIER III PERSONAL WIRELESS SERVICE FACILITY SP201600004 11 The following information is provided in response to the numbered requested items in the w March 29,2106 site plan and project review letter from Chris Perez. Responses are in bold. 4 Albemarle County Division of Planning Services(Planner)-Christopher Perez 1 1. [5.1.40(b)2(c),5.1.40(a)121 Projection. You have requested a special exception(SE)to the flush mount provisions of the ordinance to allow the furthest point of the antenna to project more than eighteen(18)inches from the monopole;however,you have not requested a maximum standoff -11 distance for the request nor provided any justification for the request.Revise the SE request to provide a maximum standoff distance for all antenna on the facility and provide justification for 1 the request. The maximum standoff distance requested from the face of the monopole to the farthest 3 point of the farthest antenna is 5'-7"as shown on Sheet A-1 of the revised site plan,enclosed. (That distance includes the thickness of the antenna itself,which is expected to be approximately 7',so would be approximately 5'-0"to the back of the antenna.) This distance is based on the antenna array design provided by AT&T,which will be the carrier 1 at the 115'RAD center. Since detailed antenna and platform/array information is not yet known about future carriers at the third(lower)RAD center,we are requesting the special exception for all three RAD centers based on the AT&T plans. 1 Initially,the school system plans to move its two existing antennas from the top of Albemarle High School to the monopole,to be attached by two mounting arms with a standoff of approximately 3'to 4'. Eventually,the schools would like to install panel antennas with small(2'-4' diameter)uplink dishes for backhaul one antenna and one dish per sector on a platform array. We are requesting the same standoff for the top array to i provide the opportunity to install additional equipment over time. (In other words,the g array depicted would be the greatest standoff permitted.) 1 National commercial carriers licensed in multiple bandwidths are no longer able to provide 1 state-of-the-art wireless technology using a single set of three flush-mounted antennas. Even I accommodating restrictive design requirements by deploying multiple sets of three flush- ! mounted antennas limits the quality and range of service. To meet today's extreme data transmission demand on each facility,which is growing exponentially every year,each carrier needs at least one dedicated antenna for each licensed radiowave spectrum, separated horizontally from every other antenna. To construct a facility that can support at least two commercial carriers along with the school system,Milestone requires y q es approval of a minimum of three full arrays,as depicted in the materials. 1 2. [5.1.40(b)2(c),5.1.40(a)121 Projection. Also,the plans depict the closest point of the back of the antenna to be more than twelve(12)inches from the monopole. When you revise the SE 11Page Mi1estoneCommunications Application Submission Date : `2/ 16 / 16 r Application Resubmission Date : 6 / 6/ 16 1 request please make note of this aspect of the request and provide the maximum standoff distance for the back of the antenna. 1 The closest point of the back of the antenna to the face of the monopole is 2'-11"as shown on Sheet A-1 of the revised site plan,enclosed.This distance is based on the antenna array design provided by AT&T,which will be the carrier at the 115'RAD center. ill Enclosed for reference(also noted in#.8 below) are fourteen(14) copies of a photograph of a constructed AT&T array of the size and type depicted on the plans and a photograph of the full monopole with the array on top. 3. [5.1.40(a)4(d),5.1.40(a)121 Color. You have requested a`SE to the color of the monopole qp and antenna. As part of this request provide a paint chip or sample of the proposed color of the monopole: matte galvanized steel. The photos referred to in#s 2 and 8 show a monopole and platform with antennas of the steel color and finish proposed. The antennas will be painted a non-reflective gray to match the monopole. Remote radio heads,which are mounted behind the antennas, cannot be painted but will be a white color that will blend with the antennas and platform. 4. [5.1.40(a)4(d)] Color. On the plans specify the color of the ground equipment. As part of this request provide a paint chip or sample of the proposed color of the ground equipment within the lease area. The equipment cabinet will be a dull taupe-brown aggregate finish; fourteen(14) copies of a photograph of a cabinet in the proposed color is enclosed. Other equipment,such as 1 - the H-frame and smaller cabinets,which will be completelyconcealed behind fencing, I may be steel or painted white. Fourteen(14) copies of a photograph of a compound with slatted fencing are enclosed to depict the proposed fencing material and color. 5. [5.1.40(a)9]Photographic simulations. Provide the photo simulations requested by staff on 3- 1 2216 (see attached request). IFourteen(14) sets of the requested photosimulations(emailed to you on April 8,2016) are enclosed. 1 6. [5.1.40(a)4(a),4.12.16] Existing and proposed improvements. On the site plan depict the location of the existing antenna on the school,its height(AMSL), and its design.Also,provide pictures of 1 the existing antenna. The location of the existing antennas is shown on Sheet Z-3. Enclosed are fourteen(14) sets of the three photographs of the existing antennas emailed to you on April 21,2016; i these photographs were provided,by Robert Rejonis,Albemarle County Schools. I Currently,mounting pipes are affixed to the wall that provides a visual shield for the air handlers on the rooftop. Approximately four feet of the pipe is affixed to and hidden by the wall,and approximately five feet of the pipe extends above the shield. Each of the two 3' or 3 1/' antennas is attached to a pole. Approximately eight feet,therefore,extends above the visual shield. Design drawings are not currently available from the school system. 2IPage Mi1estoneCommunications Application Submission Date : 2 / 16 / 16 Application Resubmission Date : 6 /6 / 16 7. [5.1.40(a)4(a)]Existing and proposed improvements. The plan sets provided for review are not able to be scaled.The scale provided on the plans require full sized 24"x 36"sheets.The sheets provided are 11"x 17".When revised provide plan sets that scale. 3 The enclosed fourteen(14)sets of revised plans are scaled to 11"x 17"paper. 1 8. [5.1.40(a)4(d)]Design. Currently the plans do not provide specific information about the f2 design of each of the three(3)arrays. On the plans provide the design, size,height, and configuration of all of the proposed antennas and other equipment for each of the three array. Also,provide close up views from the side depicting what the three(3)arrays will look like(a picture of a similar set of arrays will suffice). Sheet A-1 of the plans shows the size,configuration,design, and height of the antennas and antenna arrays. Also enclosed for reference(noted in#2 above)are fourteen(14) ccopies of a photograph of a constructed AT&T array of the size and type depicted on the plans and a photograph of th 'full monopole with the array on top. 1. 9. [5.1.40(a)4(a)] Existing and proposed improvements. On sheet A-1 and A-2 provide dimensions for all aspects of the proposal to include:the diameter of the monopole,the distance of the low profile platform'from the monopole,the distance of the closest point of the back of the antenna to the monopole,and the distance of the furthest point of the antenna to the monopole. A- !,. Revised Sheet C-3 notes the top pole diameter as approximately 24",mid-pole diameter as approximately 39",and bottom pole diameter as approximately 54". Sheet A-1 notes that 11 the diameter of the monopole at the 115' level at which the AT&T platform will be mounted would be approximately 28". As shown on revised Sheet A-1,the distance of the platform from the face of the monopole will be 2'-9"at its closest point and 6'-3"at its farthest point. The distance from the face of the monopole to the back of the closest antenna is 2'- 11",and the distance from the face I , of the antenna to the back of the farthest antenna is 5'-7". These distances are approximate and could change slightly depending on the exact make and models of monopoles and antennas used by the carriers. (Sheet A-2 was eliminated.) j i 10. [5.1.40(a)4(a)] Existing and proposed improvements. To aid in assessing the visual impacts of ] the monopole provide dimensions for the proposed monopole;to include diameter of the base, midlevel, and top of the monopole. Revised Sheet C-3 notes top pole diameter as approximately 24",mid-pole diameter as I approximately 39",and bottom pole diameter as approximately 54". 1 11. [5.1.40(a)4(f)] Trees. On the site plan provide the caliper,height, and species of all trees i where the dripline is located within fifty(50) feet of the facility. IPlease see revised Sheets C-1 and C-2 for the requested tree information. : 12. [5.1.40(a)4(a),5.1.40(a)4(f),5.1.40(b)3]Existing and proposed improvements(significant natural features), (trees), and(tree conservation plan). To aid in screening and to help 1 minimize visibility of the facility. On the site plan depict existing wooded area to remain on the school property within a 200'radius of the facility(between the tower site and the adjacent ' 3 !Page MilestoneCommunications Application Submission Date : 2 / 16/ 16 Application Resubmission Date : 6 / 6 /16 (Ad ‘164 Iresidential neighborhood), Georgetown Green.This area of the site shall be included on a tree conservation plan. IPlease see revised Sheet 7-1,which shows the trees within the 200' radius, all to remain, except the three trees identified for removal on revised Sheets C-1 and C-2. 13. [5.1.40(b)1(c)] Ground equipment. On the site plan provide a double staggered row of I evergreen shrubs on the southern and eastern boundaries.of the compound to aid in screening g of the facility's ground equipment from adjacent residential properties. 1; Please see Sheet C-2(revised landscape plan). Additional trees have been proposed for I the southern and southeastern boundaries of the compound as well as the southwest 1 corner of the compound,which will better screen the fenced compound from residential 1 areas to the south and west. 1 14. I5.1.43(a)4!)1Setbacks. T hesetbacksdeiictedonsheetZ-lof the site plan are not accurate. Setbaccss11bemeasuedfromthefacilty(toincludeleasingarea/fenced compound).The I survey conducted by Christopher Kean of Lincoln Surveying correctly measures the setbacks 1 at 215.94'from the furthest point of the leasing area. Revise the site plan to accurately depict and label the setbacks. Please see revised Sheet Z-1. The distance from the compound to the closest boundary Iline is 207'-2". (The original Sheet Z-1 showed the measurement from the monopole to I the closest boundary line.) This distance has changed by eight feet because of the compound redesign necessitated by moving equipment from the ACSA force main 4 easement area. 15. 15.1.40(a)4(a)and 5.1.40(c)61 Revise the zoning of the parcel to include Airport Impact Area (ALA). Please see revised Sheet T-1. 3 16. [5.1.40(b)1(e)] Grounding rod. On the plan provide the diameter of the grounding rod. It shall not exceed one (I) inch in diameter. -"A Please see revised Sheet C-3 17. 15.1.40(c)61 The vicinity map(area map)on the site plan is not legible.Revise to assure it is A clear and provides property lines and main roads. Please see Sheet T-1 for a new,clearer vicinity map. Sheet Z-2 more clearly depicts 1 boundary lines with abutting parcels. 18. [5.1.40(a)4(a), 4.12.17(c)] Existing and proposed improvements. The proposed access drive is labeled/depicted on sheet Z-1 and C-1 as 12' wide; however, sheet C-4 designs the access as 10, I wide. Revise plans to assure the one way access aisle is a minimum of 12' wide and the plan is consistent throughout. 4IPage MilestoneCoinmunications Application Submission Date : 2/ 16 / 16 I Application Resubmission Date : 6/ 6 / 16 I 11 Please see revised Sheets Z-1, C-1, and C-4. The easement over Lambs Road is 10', and the 1 driveway to the compound is 12' wide,over which the applicant will have a 12' easement. 19. [5.1•40(a)4(a), 4.12.16] Existing and proposed improvements. On the plans provide dimensions and surface material for the proposed nine (9)parking spaces, bumper blocks, and access aisle fronting the spaces.Are any of these spaces designated for maintenance vehicles to service the tower?If so,label the spaces which are specifically for vehicles servicing the tower. If not,where are vehicles servicing the tower going to park? Please see revised Sheet C-1 for notes regarding the gravel surface, dimensions of the 1' parking spaces, bumper block locations, and proposed access aisle. The nine parking spaces are being provided at the request of the school system to accommodate overflow I parking during afterschool sports events. Tech maintenance of the wireless facility will not occur during these times, so no dedicated parking space for a maintenance vehicle is necessary. 20. [5.1.40(a)4(a),4.12.16] Existing and proposed improvements. On the plan there is an area labeled 1 as "proposed turn around area".Is this area to remain grassed or is it to be paved or graveled? 1 Provide such information on the plans. J Please see revised Sheet C-1, which now notes that the turnaround'area,which is currently unsurfaced dirt,may surfaced with gravel in the future. 1 21. [5.1.40(a)4(a),5.1.40(a)4(h),4.12.16] Existing and proposed improvements. Access to the site is proposed from Lambs Road.The 13 page project description describes that a short stub would be paved to connect the compound to Lambs Road.On the site plan depict,label, and dimension the 1 area to be paved. Is the existing gravel access road from Lambs Lane to the compound proposed 1 to be paved?If so, depict and label it on the plan. If not, on the plans clearly label what area is to be paved. IPlease see revised Sheet C-1, which notes that the stub will be surfaced with gravel and ] indicates its dimensions. No paving is currently proposed. 22. [5.1.40(a)4(a), 5.1.40(a)4(h),4.12.16] Existing and proposed improvements. On the plans depict, label,and dimension the location and width of the existing entrance and access drive from Lambs I Lane to the tower site. Also, label the surface material of the accessway. Is there to be an access 1 easement proposed over the accessway?If so,how wide is it? 1 Please see Sheet C-1. As indicated on Z-1, the access easement over Lambs Road is 10', connecting to the 12' stub driveway, over which the applicant will have a 12' wide access easement for ingress to and egress from the compound. 9 23. [Comment] On sheet C-1, note #17: "If piping exists beneath the site area, contractor must locate it and contact owner's representatives." See ACSA's comments, attached. There is an 8" DIP force main directly under the proposed facility. Prior to moving forward with the proposal please contact ACSA and determine if this location is permitted and feasible for the proposed tower facility over their line. 1 Please see revised Sheet C-1 for the location of the force main easement and existing 8" pipe. The ACSA easement deed was not indexed under the correct owner name and did not 5I Page ' Mi1estoneCommunications Application Submission Date : 2/ 1 6 / 16 Application Resubmission Date : 6 /6 / 16 1 appear in the applicant's original title work. ACSA came to the site and located the force main, and the applicant located the easement using the description set out on the recorded deed of easement. No permanent structures may be located within the ACSA easement,so the site compound was expanded southward to accommodate the monopole and lease areas I for the equipment of three carriers,relocated south of the force main. (If a fourth carrier is later added, its future lease area is shown within the fenced compound north of the easement.) The applicant is permitted to construct and install the parking spaces, fencing, gravel access road, and underground conduit for electricity and telephone lines within the force main easement area with notice to ACSA. Albemarle County Division Architectural Review Board(ARB)—Margaret Maliszewski 41 1.This proposal will be reviewed by the ARB on April 18.ARB comments and recommendations will be 4 provided after that meeting. No particular comments or recommendations were provided by the ARB. At its meeting on April 18th,the ARB did not support the special exception requests,finding that ij (1)the location of the facility does not serve to minimize its visibility; (2)the height of the facility does not serve to minimize the visibility of the facility; (3)the addition of the facility,as designed, does not respect existing views and vistas; and (4)telecommunications facilities to be constructed on County property should meet the County's established design standards and the Personal Wireless Service Facilities Policy,which is a component of the Comprehensive Plan. (ARB Action I Memo) The Applicant's response to the ARB's findings are as follows: (1) The facility is proposed for the far left(southern)side of the school property as viewed from Hydraulic Road, set back behind school buildings and behind the football field. Its location was selected by the school system based on the schools' needs for existing and future use of the school property;this location is tucked away and unlikely to interfere with any school uses. In addition,the location would afford an opportunity for the school to have additional parking spaces needed for the sports facilities. Any location farther west would defeat the school's need to propagate its signal over the ridge on which Hydraulic Road I lies to serve the many residences on the east side of Hydraulic Road. Any location further north(or east)would be far more visible to passing traffic and to those attending,visiting,and working within the school. With the redesign required by the location of the force main,the monopole will be approximately 13'farther south than originally proposed,which shifts it farther back to the left g� Y p P of the viewshed from Hydraulic Road. 1 (2) The proposed height of 125'is modest for a monopole serving multiple carriers I and is the minimum height needed to provide AT&T's required coverage(at the 115' level)with the schools at the top RAD center. At this height,the facility is I not visible from surrounding residence and neighborhoods other than the 1 Georgetown Green townhomes located directly adjacent to the school grounds. As of the date of this resubmission,neither the County nor the applicant has I received any negative comments about the proposed facility from the Georgetown Green residents or community association. (3) In the proposed location,the facility is far to the left of the view of those I traveling north on Hydraulic Road so is far removed from the center of the 6IPage, MilestoneCommunications Application Submission Date : 2 / 16 / 16 Application Resubmission Date : 6/ 6 / 16 1 1 i viewshed. For southbound travelers,the monopole will be the farthest removed of over 30 similar steel light poles,many of which support light fixtures that are wider than the arrays on the monopole. 1 (4) The County's Zoning Ordinance provides for three tiers of PWSF's, as well as exempt collocations. A Tier III PWSF is permitted with a special use permit wherever the County determines that the proposed facility meets the special use permit criteria in the location proposed. The purpose of the Tier III category is to permit those PWSF's that do not meet all of the definitional criteria of Tier I or Tier II. Even Tier I and Tier II facilities frequently do not meet the County's design criteria and involve a request for special exceptions. Special exceptions 1 and the Tier HI category are designed to allow flexibility in PWSF design in order to serve the needs of the County's citizens. The proposed facility is designed to serve the needs of citizens,including students and school faculty,in I this heavily-populated area. The facility would support at least three carriers (and is designed to support up to five)and would provide state-of-the-art 4 wireless services with minimal visual impact to residential properties. The applicant is confident that this application satisfies the special use permit criteria and that the proposed facility is appropriate for the proposed location 1 and would be a benefit to Albemarle County: I a. The proposed use will not be a substantial detriment to adjacent lots. The facility will be visible over the treetops from some locations at Georgetown Green. The residents of Georgetown Green have been given the opportunity to determine for themselves whether visibility is more important than the service I the site would provide. None objected at the community meeting or balloon test, and one resident expressed support at both events. b. The character of the district will not be changed by the proposed use. The area surrounding the school property is mixed use,predominantly multi- family residential,some single-family residential,and commercial(office,retail) uses. The facility will serve those within the district without changing the 1 character as it will be far set back from Hydraulic Road,and the school grounds and parking lots already have dozens of light poles in the foreground. c. The proposed special use will be in harmony with the purpose and intent of this chapter,with uses permitted by right in the district, with the regulations provided in section 5 as applicable, and with the public health,safety, and general welfare. The property is zoned RA Rural Agricultural;the majority of PWSF's in the County are on RA-district parcels. Wireless facilities are 1 appropriate in RA districts as long as they are sited and designed appropriately for each specific location and environment. The proposed facility will be in 1 harmony with surrounding development and will promote county educational and safety services and promote general welfare by providing data services used for a multitude of purposes,including health care management and research, 1 and accessing county and city websites. Albemarle County Engineering Division(Engineer)—Max Greene 1 1.No engineering concerns are noted at this time. Should the proposed land disturbance meet or exceed the 10,000 square foot limit,then a VSMP plan will be required for final site plan approval. 4 Albemarle County Service Authority(ACSA)-Alex Morrison 1 1.I have reviewed the proposed tower location.The ACSA currently has an 8"DIP force main in this area from the Georgetown Green Pump Station. I am also showing a private 4" sewer lateral along the ! 7iPageMi1estoneCommunications Application Submission Date : 2 / 16/ 16 Application Resubmission Date : 6/ 6/ 16 i Cy, Q road that is believed to serve the bathrooms for one of the sports areas.The applicant shall show the existing ACSA force main and easement on the plans so that I can determine if there will be any -4 conflict. I have attached a GIS map which depicts the force main and private lateral(see attached). 1 The site has been redesigned to move all proposed equipment out of the ACSA force main easement area. ACSA permits fencing,parking spaces,stub road,and conduit within the easement area. The applicant will notify ACSA of all improvements within the easement area so that ACSA can update its internal records. The sewer lateral is on the opposite side of the access road and is not affected by the proposed site. Virginia Department of Transportation(VDOT)-Joel DeNunzio -0 1.No objection. See attached comments. Albemarle County Division of Planning(E911) Andrew Slack '1 1.No objection. Albemarle County Building Inspections-Jay Schlothauer 1 1.No objection. Albemarle County Department of Fire Rescue Robbie Gihner I 1.No objection. Comments reflect information available at the time the development proposal was reviewed and should not be considered final. Please do not resubmit the plans until you have received ARB comments and have adequately addressed them. When resubmitting please make the revisions that have been identified as necessary for the project to move forward with scheduling of the PC meeting. 1 This 1st resubmittal is free. If you choose not to make the requested revisions, please submit in writing justification for not incorporating such revisions. Submit seven (7) copies to the Department of Community Development including responses to each of the attached comments of the Site Review Committee. Please contact me at your earliest convenience if you have questions or require additional information. 1 0 8IPage MilestoneCommunications I Application Submission Date : 2 / 16/ 16 Application Resubmission Date : 6 / 6/ 16 ' 1 Christopher Perez IOC From: Mark Graham Sent: Monday,June 06,2016 4:56 PM =i To: Christopher Perez = Subject: FW: ACPS Tower Site at Albemarle High School i 1 FYI, 4 1 1 1 From:John Oprandy Sent: Monday,June 06,2016 2:26 PM .. To:Tom Hanson<THANSON@albemarle.org> Cc: Doug Walker<dwalker3@albemarle.org>; Mark Graham<mgraham@albemarle.org>; Ron Lantz <lantzr@albemarle.org>; Dan Eggleston<deggleston@albemarle.org> Subject: RE:ACPS Tower Site at Albemarle High School Tom, i 1 This looks good to me based on what was discussed in the meeting. Would we go so far as to support the proposal or should it only state the facts regarding possible benefits? Chief Eggleston is out of the Country and I feel I'd need to I know more about this,even more than what was discussed at the last 911 Board meeting,before coming out in support of it. 1 N 1 John From Tom Hanson II Sent: FridayJune 3 2016 4:55 PM g , 1 To: Ron Lantz<lantzr@albemarle.org>; Dan Eggleston<deggleston@albemarle.org> Cc: Doug Walker<dwalker3@albemarle.org>;John Oprandy<ioprandv@albemarle.org>; Mark Graham <mgraham@albemarle.org> Subject:ACPS Tower Site at Albemarle High School Ron/Dan: At the May 17th ECC Management Board meeting I discussed with the board a request I had received about providing support for the construction of this tower because it could be useful to public safety.After some discussion it was decided it was not appropriate for the regional ECC Management Board or the Executive Director to take an official •position regarding a land use issue involving a specific tower that is not part of the regional ECC infrastructure. However I it was further discussed that this specific tower may very well provide a benefit to the ACPD and ACFR and it would be reasonable for these two county departments to provide information on how the use of this cell tower in conjunction I with ACPS adds use to their operations. It is my understanding that Chris Perez in Community Development needs this information for a staff report by June 6th. Below is how this tower may be helpful to your departments. ACPS currently operates a 2.5 GHz broadband system which the public safety agencies have access to.The network I currently provides fixed service coverage from a tower on Carter Mountain which belongs to the public safety 1 agencies.ACPD and ACFR both recently used the system at the Foxfield'horse race event in Free Union.The LTE I network performed better than the CenturyLink DSL that the public safety agencies had previously used in past I events. Commercial 4G(and even voice and texting)became almost unusable at Foxfield due to the large number of 1 mobile phone users concentrated in one area.As additional tower sites are added to this network it will become even more beneficial to our public safety agencies.The more sites added,the better coverage it will provide and expand a e 1 r I 1 wok stronger footprint and service to other parts of the City and County for public safety use.Once this is operational across the County it can be used as an alternate or redundant system for our responders'access to the regional mobile CAD,records,and query systems. This particular tower would provide enhanced coverage in the north and northwest portions of the County,including adding capacity and redundancy at the Foxfield race track for public safety's annual presence there. We currently support expanded coverage of this system and think it provides great utility to public safety, both in underserved areas and during times of public network saturation such as the described event or a UVA Football game. • fl a- 2 ths , , ! , 1_, 10 , ,...r._. 3 Christopher Perez p�/--- From: Dan Eggleston Sent: Saturday, June 04, 2016 4:05 AM To: Christopher Perez Cc: Doug Walker; Ron Lantz h Subject: ACFR Support of ACPS Tower Site n Chris, y Albemarle County Department of Fire Rescue (ACFR)supports the construction of the Albemarle County Public School 1 (ACPS)Tower Site at Albemarle High School.We understand the new tower will support the school's 2.5 GHz broadband system. 1 Public safety has access to the ACPS broadband system mainly during standbys a community events.The proposed 4 tower at Albemarle High School would provide enhanced coverage in the north and northwest portions of the County, including adding capacity and redundancy at the Foxfield race track for public safety's use. The enhanced system could be used as an alternate or redundant system for our responders'access to the regional mobile CAD, records,and query systems. 444 4 Thank you, Dan Eggleston I Dan Eggleston, Chief EFO/CFO/CMO County of Albemarle, Department of Fire Rescue =1 460 Stagecoach Road, Suite F Charlottesville, VA 22902-6489 Voice: 434.296.5833 FAX: 434.972.4123 Mobile: 434.531.6600 I E-Mail:deggleston@albemarle.org www.ACFireRescue.org • I -1c ' y li drrw+I.EcmcJWsr I 3 1 i I f t 1 i ! chid (400 1 Christopher Perez I From: Schweller, Lori H.<Lori.Schweller@leclairryan.com> Sent: Friday,June 03, 2016 10:12 AM To: Christopher Perez Cc: ` Sarah Baldwin; Margaret Maliszewski;Kristen Stelzer Subject: Milestone Communications SP201600004 Site Plan Revisions 1 Hi Chris, Our revised site plans,which will be submitted on Monday,'will show everything required by the Code and requested in 11 your 3/29/16 letter. Because of the location of the ACSA force main,the site compound was expanded slightly southward,changing the distance from the edge of the compound to the closest boundary line by eight`feet. Other than that change,there is no change in the physical dimensions of the site in relation to its surroundings;therefore,we have I not requested a new survey from Lincoln since that change is shown in detail on our site plan,as we'll further describe in ' the narrative responses to your questions. Thanks, 14 Lori I Lori H. Schweller Attorney at Law LECLAIRRYAN 123 East Main Street, Eighth Floor Charlottesville,Virginia 22902 I (434)245-3448 Direct (434)296-0905 Fax 4.1 (804)248-8700 Mobile Lori.Schweller@leclairryan.com https://www.leclairrvan.com { 4 Linkedln Please consider the environment before printing this email. 3 d x 3 1 * This e-mail may contain confidential or privileged information. If you are not the intended •recipient,please notify the sender immediately by return e-mail with a copy to emailadministrator@leclairryan.com and delete 1 this e-mail and all copies and attachments. 1 1 4 , 1 1 4 1 3 d 4 4 I i 4 1 0 4 Christopher Perez From: Schweller, Lori H. <Lori.Schweller@leclairryan.com> Sent: Friday, May 27,2016 11:50 AM To: Christopher Perez 1 Cc: Kristen Stelzer; 'Allan Mitchell' (AMitchell@advantageengineers.com); Sarah Baldwin; Margaret Maliszewski Subject: RE: Current AHS antenna s Thanks very much,Chris. Lori Lori H. Schweller Attorney at Law LECLAIRRYAN 123 East Main Street,Eighth Floor Charlottesville,Virginia 22902 (434)245-3448 Direct (434)296-0905 Fax (804)248-8700 Mobile Lori.Schwelier@leclairryan.com httos://www.leclairryan.com I Linkedin Please consider the environment before printing this email. From: Christopher Perez [mailto:cperez@albemarle.org] Sent: Friday, May 27, 2016 11:49 AM To: Schweller, Lori H. Cc: Kristen Stelzer; 'Allan Mitchell' (AMitchell@advantageengineers.com); Sarah Baldwin; Margaret Maliszewski Subject: RE: Current AHS antenna Lori,' 3 See my responses below in red. Christopher P. Perez Senior Planner Department of Community Development 'County of Albemarle,Virginia 401 McIntire Road I Charlottesville,VA 22902 434.296.5832 ext.'3443 Original Message From:Schweller, Lori H. imaiito:Lori.Schweller@leclairrvan.com] Sent: Friday, May 27, 201610:58 AM To:Christopher Perez<cperez@albemarle.org> Cc: Kristen Steizer<kristen@milestonecorp.com>;'Allan Mitchell'(AMitchell@advantageeneineers.com) <AMitchell@advantageengineers.com> Subject: RE:Current AHS antenna Good Morning,Chris, 1 1 We're working on the resubmission of the Milestone Communications application (June 6th),and I have a question 1 about item#6 on your March 28, 2016 letter. Make sure you are working from the Revised March 29,2016 letter, available in Countyview and sent to you via email. We provided photos of the existing antennas on the AHS building currently used by the school system for wireless communications.Yes, I have them. Item#6 also requests that the -'1 existing'antennas'location, height,and design be shown on the site plan for Milestone Communication's proposed facility. The school system does not have design plans for the existing antenna,and our current plans do not include the a school building itself. I would like to suggest that such plans are not particularly relevant to the submission at hand since Milestone is proposing a different type of facility in a different location (i.e. not on the school building) intended to 1 support multiple carriers,not a replacement of an existing Milestone facility.Sheet#3 and#4 have the existing school building shown, depict the existing facility location on those sheets and label it. If you do not know the size (height and width)of the two antenna being shown, please respond to that comment in the comment response letter.The pictures you provided are helpful.Also,for clarity, is the existing antenna on the school building to be removed if the Milestone facility is approved? 1. Also,the facility is proposed as galvanized steel. The only actual sample that the monopole manufacturer has available I is 50 lbs. Assuming you don't want such a large sample,we would like to suggest a clear photo of the sample as a 1 representation of color and finish. Yes, I believe the picture will be fine.Please provide the picture w/the resubmittal. Also, have you received anything in writing from Police or Fire and Rescue as to what the tower upgrade does for their z service? If so,please send me that. Thanks J Please let us know'your thoughts on these points. Thank you, Lori 1 Lori H.Schweller Attorney at Law LeClairRyan 123 East Main Street, Eighth Floor 1 Charlottesville,Virginia 22902 (434)245-3448 Direct 1 (434)296-0905 Fax a (804)248-8700 Mobile Lori.Schweller@leclairryan.com a https://www.leclairryan.com ,„ 3 Linkedln: 28 I Please consider the environment before printing this email. Original Message 1 1 From:Christopher Perez [mailto:cperez@albemarle.org] 1 I Sent:Friday,April 22, 2016 7:15 AM To:Schweller, Lori H. 1 Cc: Margaret Maliszewski; Kristen Stelzer i Subject: RE:Current AHS antenna 1. I Thanks I I Christopher P. Perez I Senior Planner 2 Department of Community Development 'County of Albemarle,Virginia 401 McIntire Road I Charlottesville,VA 22902 434.296.5832 ext. 3443 Original Message From:Schweller, Lori H. [mailto:Lori.Schweller@Ieclairryan.com] Sent:Thursday,April 21,2016 3:53 PM To:Christopher Perez<cperez@albemarle.org> Cc: Margaret Maliszewski<MMaliszewski@albemarle.org>; Kristen Stelzer<kristen@milestonecorp.com> ISubject: Current AHS antenna IChris, . You asked for photos of the existing wireless internet antennas on AHS. Please see the attached photographs. Please let me know if you have questions. Thanks, Lori Lori H.Schweller Attorney at Law LeClairRyan 123 East Main Street, Eighth Floor Charlottesville,Virginia 22902 (434)245-3448 Direct (434)296-0905 Fax 1 (804)248-8700 Mobile Lori.Schweller@Ieclairryan.com https://www.leclairryan.com Linkedln: 2B Please consider the environment before printing this email. *This e-mail may contain confidential or privileged information. Ifyou are not the intended ed recipient, please notify the sender immediately by return e-mail with a copy to emailadministrator@leclairryan.corn and delete this e-mail and all copies and attachments. * This e-mail may contain confidential or privileged information. Ifyare not the intended recipient,please youp , notify the sender immediately by return e-mail with a copy to emailadministrator@leclairryan.com and delete this e-mail and all copies and attachments. 3 1 , , (,,...0 c 0 i I Christopher Perez From: Schweller, Lori H. <Lori.Schweller@leclairryan.com> I Sent: Wednesday, May 18, 2016 11:34 AM 11 t,( To: Christopher Perez; Kristen Stelzer .- 1 Cc: Sarah Baldwin;Margaret Maliszewski Subject: RE: SP201600004—Albemarle High School Com unic ti ns Fac - ier III PWSF ji Hi Chris, I'm following up with you on the timeline options set out below. We would like to have staff comments before proceeding to the Planning Commission,so we will target the June 6th resubmittal date and plan to follow your first described option: Resubmittal date 6-6-16 Review completed 7-1-16 J Review comments to applicant 7-8-16 3 Legal ad payments due 7-18-16 ] Staff report to PC by 8-2-16 : PC meeting 8-9-16 I is puts us at the August 9th PC meeting and a September 7th BOS meetin_ ,ate. Thanks ' u ch, Lori Lori H. Schweller Attorney at Law LECLAIRRYAN 123 East Main Street, Eighth Floor Charlottesville,Virginia 22902 (434)245-3448 Direct (434)296-0905 Fax 1 (804)248-8700 Mobile I Lon.Schweller@leclairryan.com https://www.leclairryan.com f 1 1 A Linkedln i t ii Please consider the environment before printing this email. 1 From: Christopher Perez [mailto cperez@albemarle.org] Sent: Tuesday, May 10, 2016 3:55 PM t To: Schweller, Lori H.; Kristen Stelzer Cc:Sarah Baldwin; Margaret Maliszewski Subject: RE: SP201600004-Albemarle High School Communications Facility-Tier III PWSF Lori, The County Office building will be closed on Monday, May 30th for Memorial Day. Notably this is not a t resubmittal date listed in the resubmittal schedule. These towers are on their own time frame w/the 150 day shot clock Thus when it's ready to resubmit,please resubmit it, and we'll get it moving.If you miss the May ['' 16th resubmittal date it'll be pushed to the June 6th resubmittal date and follow that schedule for PC/BOS 1 g ' ' ‘410° CiSit° 4 scheduling. I Below I have provided two options for you depending on if you want comments prior to public hearing or if you 1 don't: 4 Option A) Comments provided to applicant before we go to the PC Below is the internal time frame for this schedule Resubmittal date 6-6-16 1 Review completed 7-1-16 Review comments to applicant 7-8-16 Legal ad payments due 7-18-16 Staff report to PC by 8-2-16 i PC meeting 8-9-16 1 This puts us at the August 9th PC meeting and a September 7th BOS meeting date. iJ OR ;i 1 Option B)No comments to applicant before going to the PC A f Below is the internal time frame for this schedule Resubmittal date 6-6-16 Review completed by 7-1-16 Legal ad payments due 7-5-16 1 Staff report to PC by7-19-16'' 1 PC meeting 7-26-16 This puts us at an July 26th PC meeting and a September 7th BOS meeting date. 4 1 1 Christopher P.Perez(Senior Planner Department of Community Development'County of Albemarle,Virginia 1 401 McIntire Road I Charlottesville,VA 22902 434.296.5832 ext.3443 I I 1 From:Schweller, Lori H. Imailto:Lori.Schweller@leclairryan.corn] Sent: Monday, May 09,2016 2:43 PM 1 To:Christopher Perez<cperez@albemarle.org>; Kristen Stelzer<kristen@milestonecorp.com> Cc:Sarah Baldwin<sbaldwin@albemarle.org>; Margaret Maliszewski<MMaliszewski@albemarle.org> 1 Subject: RE:SP201600004—Albemarle High School Communications Facility-Tier Ill PWSF 1 1 Hi Chris, li i We see that the next resubmittal date for the Milestone Communications plans is May 16th. We will not be able to make that date;we still need several pieces of information from third parties. We could possibly submit by May 23`a, 1 but the next resubmittal date is May 30th,so we assume there is no benefitinI submitting on the earlier date, I correct? May 30th is Memorial Day, but the schedule doesn't indicate that the date should be shifted to Tuesday,so 1 you'll be open that day? If we submit on May 30th,what would you estimate as our PC and BOS meeting dates? 2 c' r I , .,,, ci, t I Thank you, Lori Lori H. Schweller 11 Attorney at Law x LECLAIRRYAN 123 East Main Street, Eighth Floor Charlottesville,Virginia 22902 (434)245-3448 Direct (434)296-0905 Fax (804)248-8700 Mobile Lori.Schweller@teclairryan.com https:/Iwww.leclairryan.com 4 1 Linkedln I Please consider the environment before printing this email" j From: Christopher Perez [mailto:cperezOalbemarle.org] I Sent:Wednesday, April 20, 2016 2:37 PM To: Schweller, Lori H.; Kristen Stelzer Cc: Sarah Baldwin; Margaret Maliszewski 2.1 Subject: RE: SP201600004—Albemarle High School Communications Facility-Tier III PWSF Lori, Without a resubmittal in our office by May 2nd I do not see how we'd be able to keep this project within the 150 1 day shotclock for action. A 4 I request that you either request a deferral of the proposal and specify when you plan to resubmit or formally 1 extend the time for action past the 150 day shot clock as provided for in Section 5.1.40(e)3(e)'of the`County ordinance. r How do you wish to proceed? 3 1 Christopher P.Perez I Senior Planner Department of Community Development!County of Albemarle,Virginia 1401 McIntire Road!Charlottesville,VA 22902 434.296.5832 ext.3443 From:Schweller, Lori H.(mailto:Lori.Schweller(a leclairryan.com] I Sent:Wednesday,April 20, 2016 2:13 PM To:Christopher Perez<cperez@albemarle.org>; Kristen Stelzer<kristen@milestonecorp.com> i Cc:Sarah Baldwin<sbaldwin@albemarle.org>; Margaret Maliszewski<MMaliszewski@albemarle.org> I Subject: RE:SP201600004—Albemarle High School Communications Facility-Tier III PWSF fi I Chris, III I The plans are being revised to address the comments in.your March 28th letter, but the revisions will not b complete by May 2nd for the following reasons. The force main line is being located by ACSA tomorrow,after whichMilestone will need to have the area re-surveyed. Also,we are not able to submit revisions to the site plan until we have an action rt from the ARB on the Certificate of Appropriateness for the ground equipment. If the ARB does not act within the 3 ''' ' . (titid CO 1 designated time period,we will request that action,which could come as late as May 16th if I make the request after their 60-day time period runs out. -11 1 At this point,we do not plan to modify the plans based on the ARB's decision not to recommend the special exception requests;the viability of the site depends on its proposed location and design. The location was selected in conjunction II with the school board in order to serve the schools' needs and to fulfill the AT&T network requirements. We believe that site selection does mitigate visibility since the site is in the rear southern corner of the grounds and over 1100 from Hydraulic Road. Flush-mounted antennas are not an option for this site because it must have a minimum of two commercial carriers to be financially viable,and the monopole cannot support the needs of two commercial carriers, given today's technology,at the proposed height and provide space for the schools at the top RAD center. Since our site plan revisions will likely be submitted after May 16th,we may need to discuss an updated hearing timeline. • 3 Thanks, Lori 4 4 Lori H. Schweller Attorney at Law LECLAIRRYAN 123 East Main Street, Eighth Floor Charlottesville,Virginia 22902 1 (434)245-3448 Direct (434)296-0905 Fax ;E (804)248-8700 Mobile Lori.Schwelleraleclairryan.com 1 httpsa/www.leclairryan.com L Linkedln 3 Please consider the environment before printing this email. 1 3 From: Christopher Perez[mailto:cperez@ albemarle.org] Sent: Wednesday, April 20,2016 10:15 AM To: Kristen Stelzer; Schweller, Lori H. Cc: Sarah Baldwin; Margaret Maliszewski Subject: SP201600004—Albemarle High School Communications Facility -Tier III PWSF 1 I Kristen/Lori, 1 i SP201600004—Albemarle High School Communications Facility-Tier III PWSF I Below is the ARB action from Monday's meeting. Margaret will put together a formal action letter and send that to you soon.I'm providing this email to you now so you can make the required changes and resubmit the site plan. When do you anticipate resubmitting the plans? 1 Christopher P.Perez l Senior Planner 1 Department of Community Development'County of Albemarle,Virginia l 401 McIntire Road l Charlottesville,VA 22902 434.296.5832 ext.3443 I E I From:Margaret Maliszewski Sent:Wednesday,April 20,2016 9:37 AM L- 4 "' a To:Christopher Perez<cperez@albemarle.org> Subject:AHS PWSF ARB action Christopher, Here is the ARB's action on the AHS tower. d. ; ARE-2016-18: Albemarle High School PWSF Telecommunications Facility-Special Use Permit for Personal Wireless Service Facility(TM/Parcel 060000000078A0) Proposal. To install a 125`-tall steel monopole, three arrays of platform-mounted antennas, and associated ground equipment in a 2,600 sf compound. Location: 190 Lambs Lane, on the west side of Hydraulic Road, south of Lambs Road, east of the baseball field and south of the football field,approximately 1200'from the EC Regarding visibility of the monopole: Motion:Mr.Lebo recommended that the ARB forward the following recommendation to the Agent for ARB-2016-18: 1 Albemarle High School Personal Wireless Service Facility(PWSF)Telecommunications Facility. Regarding the visibility of the monopole: The ARB does not support the requests for special exceptions and finds that: 1. The location of the facility does not serve to minimize visibility of the facility. 2. The height of the facility and the method of antenna attachment do not serve to minimize visibility. 1 3. The addition of the facility, as designed,does not respect existing views and vistas. 4. Telecommunications facilities to be constructed on County property should meet the County's established design 1 standards and the Personal Wireless Service Facilities Policy,which is a component of the Comprehensive Plan. Mr.Binsted seconded the motion. The motion carried by a vote of 3:0. (Missel absent) Regarding the Certificate of Appropriateness for the ground equipment and base station: The ARB took no action on this item based on the previous action. Margaret M.Maliszewski,Principal.Planner j Albemarle County Department of Community Development 401 McIntire Road,Charlottesville,VA 22902 434-296-5832 x3276 From:Christopher Perez Sent:Tuesday, March 29,2016 2:31 PM To: 'kristen@milestonecorp.com'<kristen@amilestonecorp.com> Cc:'Schweller, Lori H.'<Lori.Schweller@leclairrvan.com>;Sarah Baldwin<sbaldwin@albemarle.org>;Stephanie Mallory <smallorv@caalbemarle.org> i Subject:SP201600004—Albemarle High School Communications Facility-Tier Ill PWSF Kristen, SP201600004—Albemarle High School Communications Facility- Tier III PWSF Let this email serve as a follow-up to our phone call from earlier today. At this point in the review I do not 5 AV 1 believe I'd support approval of the above application as proposed based on the visibility of the facility from the adjoining residential neighborhood and Hydraulic Road. Some factors which might help with the visibility I issues are: lower the tower height to be more in line with the existing trees which it is near(more like a tree top i p tower), also reduce the standoff distance of the antenna arrays to be in conformity with the requirements in the 1 ordinance. If you would like to meet to discuss the SRC comments or the above guidance let me know and we I can schedule it. As you know this project has a 150 day shot clock to receive action by the BOS (Friday, July 15tI). In an effort 1 to stay on track I offer the following time line: 1 -SRC Comments were .rovided to a..licant on March 29 ° `,. l ey+„z. .%%,51.<:..,!-,„:•',4, '.,a ',„,:$L. ', s .. r: a -The plans need to be resubmitted byapplicant pp no later than May 2 (zfyou need additional time to revise the plans please request deferral of the proposal and specify when you plan to resubmit). - Once received the revised plans will be redistributed to SRC reviewers for final review and comments will be 1 due to the applicant on May 16. t, I 1 To stay on track with the shot clock we should aim for the June 7 PC meeting with a July 13 BOS 1 meeting. 1 To meet the above meeting schedules the legal ffees to advertise for the PC and the BOS shall be paid no later 1 than May 13. The fee amounts shall be provided to you shortly. The staff report for the June PC meeting will be 4 complete by May 27 and available to you once the PC receives their packet. 1 o Christopher P.Perez1 Senior Planner Department of Community Development 1County of Albemarle,Virginia 401 McIntire Road 1 Charlottesville,VA 22902 434.296.5832 ext.3443 1 1 * This e-mail may contain confidential or privileged information. If you are not the intended recipient,please notify the sender immediately by return e-mail with a copy to emailadministrator@leclairryancom and delete this e-mail and all copies and attachments. I * This e-mail may contain confidential or privileged information. If you are not the intended recipient,please notify the sender immediately by return e-mail with a copy to emailadministratora,leclairryan.com and delete 1 this e-mail and all copies and attachments. i 1 * This e-mail may contain confidential or privileged information. If you are not the intended recipient,please notify the sender immediately by return e-mail with a copy to emailadministrator@leclarryan.com and delete this e-mail and all copies and attachments. r P fA,t4 t 6 ig i Christopher Perez From: Schweller, Lori H. <Lori.Schweller@leclairryan.com> Sent: Tuesday, May 10, 2016 4:07 PM To: Christopher Perez; Kristen Stelzer Cc: Sarah Baldwin; Margaret Maliszewski Subject: RE:SP201600004-Albemarle High School Communications Facility-Tier III PWSF Thanks very much,Chris. Yes,I see May 30 is not on the Submittal and Review Schedule; it's on the Resubmittal Schedule. I'll change that to June 6th We'll follow up with you on which timeframe we'd like to follow. We value your comments, so I'm guessing we'll choose Option A,but I'll let you know. Thanks again Lori a Lori H. Schweller Attorney at Law LECLAIRRYAN 123 East Main Street, Eighth Floor Charlottesville,Virginia 22902 (434)245-3448 Direct (434)296-0905 fax (804)248-8700 Mobile Lori.Schwellert leclairrvan.com https://www.leclairrvan.com Linkedln Please consider the environment before printing this email. From: Christopher Perez [mailto:cperez@albemarle.org] Sent: Tuesday, May 10,2016 3:55 PM To: Schweller, Lori H.; Kristen Stelzer Cc: Sarah Baldwin; Margaret Maliszewski Subject: RE: SP201600004—Albemarle High School Communications Facility-Tier III PWSF Lori, A The County Office building will be closed on Monday, May 30th for Memorial Day. Notably this is not a resubmittal date listed in the resubmittal schedule. These towers are on their own time frame w/the 150 day shot clock Thus when it's ready to resubmit,please resubmit it, and we'll get it moving. If you miss the May 16th resubmittal date it'll be pushed to the June 6th resubmittal date and follow that schedule for PC/BOS I scheduling. Below I have provided two options for you depending on if you want comments prior to public hearing or if you don't: Option A) Comments provided to applicant before we go to the PC Below is the internal time frame for this schedule 1 Resubmittal date 6-6-16 Review completed 7-1-16 Review comments to applicant 7-8-16 Legal ad payments due 7-18-16 Staff report to PC by 8-2-16 PC meeting 8-9-16 This puts us at the August 9th PC meeting and a September 7th BOS meeting date. OR '. Option B)No comments to applicant before going to the PC Below is the internal time frame for this schedule Resubmittal date 6-6-16 Review completed by 7-1-16 Legal ad payments due 7-5-16 Staff report to PC by 7-19-16 PC meeting 7-26-16 This puts us at an July 26th PC meeting and a September 7th BOS meeting date. Christopher P.Perez Senior Planner Department of Community Development'County of Albemarle,Virginia 401 McIntire Road 1 Charlottesville,VA 22902 434.296.5832 ext.3443 From:Schweller, Lori H. [mailto:Lori.Schweller@leclairryan.comj Sent: Monday, May 09, 2016 2:43 PM To:Christopher Perez<cperez@albemarle.org>; Kristen Stelzer<kristen@milestonecorp.com> Cc:Sarah Baldwin<sbaldwin@albemarle.org>; Margaret Maliszewski<MMaliszewski@albemarle.org> Subject: RE:SP201600004—Albemarle High School Communications Facility-Tier Ill PWSF Hi Chris, We see that the next resubmittal date for the Milestone Communications plans is May 16th. We will not be able to make that date; we still need several pieces of information from third parties. We could possibly submit by May 23rd, but the next resubmittal date is May 30th, so we assume there is no benefit in submitting on the earlier date, correct? May 30th is Memorial Day, but the schedule doesn't indicate that the date should be shifted to Tuesday, so you'll be open that day? If we submit on May 30th,what would you estimate as our PC and BOS meeting dates? Thank you, Lori Lori H. Schweller Attorney at Law LECLAIRRYAN 123 East Main Street, Eighth Floor 2 g. Charlottesville,Virginia 22902 (434)245-3448 Direct (434)296-0905 Fax 1 (804)248-8700 Mobile Lori.Schweller(cr�leclai rryan.com 4 https://www.leclairrvan.com -..1 Linkedln 1 11 ,s Please consider the environment before printing this email. From: Christopher Perez [mailto:cperez@albemarle.orq] I Sent: Wednesday, April 20, 2016 2:37 PM 4 To:'Schweller, Lori H.; Kristen Stelzer Cc:Sarah Baldwin; Margaret Maliszewski Subject: RE: SP201600004-Albemarle High School Communications Facility -Tier III PWSF Lori, Without a resubmittal in our office by May 2nd I do not see how we'd be able to keep this project within the 150 d day shotciock for action. i 4 I request that you either request a deferral of the proposal and specify when you plan to resubmit or formally extend the time for action past the 150 day shot clock as provided for in Section 5.1.40(e)3(e)of the County ordinance. How do you wish to proceed? 1 Christopher P.Perez I Senior Planner Department of Community Development 1County of Albemarle,Virginia 1 401 McIntire Road 1 Charlottesville,VA 22902 434.296.5832 ext.3443 v I From:Schweller, Lori H. [mailtoLori.Schweller@Ieclairryan.corn] Sent:Wednesday,April 20,2016 2:13 PM I To:Christopher Perez<cperez@albemarle.org>; Kristen Stelzer<kristen@milestonecorp.com> Cc:Sarah Baldwin<sbaldwin@albemarle.org>; Margaret Maliszewski<MMaliszewski@albemarle.org> I Subject: RE:SP201600004-Albemarle High School Communications Facility-Tier III PWSF I 0 Chris, '�he1art i, �� `d i _btre to ur1a l: �Ni a �� �� � ��� �, �, � ..... � gyp:: phi 2� 'lpirt�e �ui1�e:reu�siorsswfill� c�t�e��t�p�e'te by r7�� 114 reThe force main line is being located by ACSA tomorrow, after which Milestone will _ need to have the area re-surveyed. Also, we are not to submit revisions to the site plan until we have an action from the ARB on the Certificate of Appropriateness for the ground equipment. If the ARB does not act within the designated time period,we will request that action,which could come as late as May 16th if I make the request after their 60-day time period runs out. At this point, we do not plan to modify the plans based on the ARB's decision not to recommend the special exception requests;the viability of the site depends on its proposed location and design. The location was selected in conjunction with the school board in order to serve the schools' needs and to fulfill the AT&T network requirements. We believe that site selection does mitigate visibility since the site is in the rear southern corner of the grounds and over 1100 from Hydraulic Road. Flush-mounted antennas are not an option for this site because it must have a minimum of two 3 El x 0 0 commercial carriers to be financially viable, and the monopole cannot support the needs of two commercial carriers, given today's technology, at the proposed height and provide space for the schools at the top RAD center. Since our site plan revisions will likely be submitted after May 16th, we may need to discuss an updated hearing timeline. Thanks, Lori Lori H. Schweller Attorney at Law I LECLAIRRYAN 123 East Main Street, Eighth Floor Charlottesville,Virginia 22902 (434)245-3448 Direct (434)296-0905 Fax (804)248-8700 Mobile Lori.Schweller(aleclairrvan.com https://vvww.leclairrvan.com Linkedln Please consider the environment before printing this email. From: Christopher Perez [mailto:cperez@ albemarle.orq] Sent: Wednesday, April 20, 2016 10:15 AM To: Kristen Stelzer; Schweller, Lori H. Cc: Sarah Baldwin; Margaret Maliszewski Subject: SP201600004—Albemarle High School Communications Facility Tier III PWSF Kristen/Lori, SP201600004—Albemarle High School Communications Facility-Tier III PWSF p Below is the ARB action from Monday's meeting. Margaret will put together a formal action letter and send that to you soon. I'm providing this email to you now so you can make the required changes and resubmit the site plan. When do you anticipate resubmitting the plans? Christopher P.Perez 1 Senior Planner Department of Community Development 1County of Albemarle,Virginia 401 McIntire Road l Charlottesville,VA 22902 434.296.5 832 ext.3443 Fromargaret ia`liszewski Sento Wednesday, flil 0,2016 9*37 A11 To Christopher z*r reierei@alb> i'narlo l rkS Subject AHSSF ARtB action Christopher,Here is the ARB's action'on the AHS tower, { d '.,ARB.2016-18 Albemarle nigh School rWSF`Tejce I'm n'd it ca tuns Faeihty Special Use Permmt or a Personal Wireless Service Facility 'M/Parcel D6000000007 SAO) 4 coo pc a rs t� ll to l`moat o e ri• ar ys a d 24r ounte'dz rit' i,; il' ssddatkci-tr rf d' equipmentin 60compound. N Lid o6approximatelyX00 , , „ F i e :'-- • 'e iso•®` he mo pole: ':, ��,e dehatt e ' e f ar her town recommend�on ,he rit or .1 -0164$ ff ..,1_,,,,,,,,,' - ilk>,=.e t�'^.� 4,.. , Itt 6-: @ 6 . i®r eg, „:„.„.,..-,,,,,,..1„.„.,..,,,,„4,,,..„4,e, � 4. tfl) s I 4 1 a -e s 6 as:-2i'''''' i lu - ! 6 @ 6 . . ' 's <, ° .,rri rr ,,< -i � I t � is r • YVCo�� @ �' o e e i . ein� e re °1 4.----,---,, ^- ►"'fi n e4 s x m-�'-- to @ @ 6 A � " ai m 6 6 I ®`. 6 . i', 1 , .'6e , 6e.• "'2 ) ,•,l I s3- 6 e i , 3 1 f From:Christopher Perez i Sent:Tuesday, March 29, 2016 2:31 PM I To: 'kristen@milestonecorp.com'<kristen@milestonecorp.com> Cc:'Schweller,Lori H.'<Lori.Schweller@leclairryan.com>;Sarah Baldwin<sbaldwin@albemarle.org>; Stephanie Mallory <smallory@albemarle.org> Subject:SP201600004—Albemarle High School Communications Facility-Tier III PWSF i=, Kristen, i, SP201600004—Albemarle High School Communications Facility- Tier III PWSF Let this email serve as a follow-up to our phone call from earlier today. At this point in the review I do not believe I'd support approval of the above application as proposed based on the visibility of the facility from the adjoining residential neighborhood and Hydraulic Road. Some factors which might help with the visibility issues are: lower the tower height to be more in line with the existing trees'which it is near(more like a tree top tower), also reduce the standoff distance o.f the antenna arrays to be in conformity with the requirements in the ordinance. If you would like to meet to discuss the SRC comments or the above guidance let me know and we can schedule it. As you know this project has a 150 day shot clock to receive action by the BOS (Friday, July 15th). In an effort 5 i to stay on track I offer the following time line: SRC Comments were provided to applicant on March 29 ms`nee a s> bi nittie'd? ii n u 116 +e ' ► I 2 (if you need additional time to revise the plans please request deferral of the proposal and specify when you plan to resubmit) . - Once received the revised plans will be redistributed to SRC reviewers for final review and comments will be due to the applicant on May 16. To stay on track with the shot clock we should aim for the June 7 PC meeting with a July 13 BOS meeting. To meet the above meeting schedules the legal fees to advertise for the PC and the BOS shall be paid no later than May 13. The fee amounts shall be provided to you shortly. The staff report for the June PC meeting will be complete by May 27 and available to you once the PC receives their packet. Christopher P.Perez I Senior Planner Department of Community Development(County of Albemarle,Virginia 401 McIntire Road I Charlottesville,VA 22902 434.296.5832 ext.3443 * This e-mail may contain confidential or privileged information. If you are not the intended recipient,please notify the sender immediately by return e-mail with a copy to emailadministratorAleclairryan.com and delete this e-mail and all copies and attachments. * This e-mail may contain confidential or privileged information. If you are not the intended recipient,please notify the sender immediately by return e-mail with a copy to emailadministrator@leclairryan.com and delete this e-mail and all copies and attachments. * This e-mail may contain confidential or privileged information.If you are not the intended recipient,please notify the sender immediately by return e-mail with a copy to emailadministrator@leclairryan.com and delete this e-mail and all copies and attachments. 6 J I u Coo 4 Christopher Perez From: Margaret Maliszewski 1 Sent: Tuesday, May 10,2016 1:32 PM To: Chri to•h- rez Subject: `` "k` '' . ° f' _'. a. ARB-2016-18: Albemarle High School PWSF: Action on CofA for ground equipment ''': Proposal: To install a 125'-tall steel monopole,three arrays of platform-mounted antennas, and associated ground-equipment in a 2,600 sf compound. l Location: 190 Lambs Lane, on the west side of Hydraulic Road, south of Lambs Road, east of the baseball field 1 and south of the football field, approximately 1200'from the EC Regarding the Certificate of Appropriateness for the ground equipment and base station ,Il Motion: Mr. Wardell made the following motion: Although the ARB does not support the request for the tower due to its extensive visibility and its negative impact on existing views, because the ground equipment and base station is not expected to be visible from the Entrance Corridor, I move for approval of the Certificate of Appropriateness for ARB-2016-18:Albemarle High School Personal Wireless Service Facility (PWSF) 3 Telecommunications Facility,'for only the ground equipment and base station. a 1 Mr. Binsted seconded the motion. 1 The motion carried by a vote of 3:1 (Lebo no). I A lMargaret M.Maliszewski,Principal Planner Albemarle County Department of Community Development 1 401 McIntire Road,Charlottesville,VA 22902 434-296-5832 x3276 0 1 l I z 1 i i i 1 i i o I 1 1 1 1 e 1 1 1 i Christopher Perez From: Wayne Cilimberg 1 Sent: Wednesday, April 20, 2016 4:33 PM To: Schweller, Lori H. Cc: Margaret Maliszewski; Christopher Perez; Kristen Stelzer; David Benish Subject: RE:ARB 2016000018 Request for Action 1 Dear Ms. Schweller, 1 I am in receipt of your demand for action by the ARB. As referenced in your e-mail, Margaret has this matter scheduled for the ARB's May 2nd meeting. This provides the ARB the opportunity to act within 21 days after my receipt of your written demand (April 20,2016). I am retiring from the County and my last working day will be Friday,April 29,2016. So while I would be happy to assist I you through next Friday,as of May 1 please contact the Acting Director of Planning, David Benish, should you need to further discuss this matter. 1 Best, Wayne Cilimberg I From:Schweller, Lori H. [mailto:Lori.Schweller@leclairryan.com] Sent:Wednesday,April 20, 2016 3:57 PM To:Wayne Cilimberg<WCILIMB@albemarle.org> 3 Cc: Margaret Maliszewski<MMaliszewski@albemarle.org>; Christopher Perez<cperez@albemarle.org>; Kristen Stelzer <kristen@milestonecorp.com> ISubject:ARB 2016000018 Request for Action Dear Mr.Cilimberg, Attached please find a request for action pursuant to Co.Code Sec. 18-30.6.7(f). Margaret has kindly offered to put the item on the ARB's agenda for May 2nd. 1 Thank you, Lori Lori H. Schweller Attorney at Law LECLAIRRYAN 123 East Main Street, Eighth Floor Charlottesville,Virginia 22902 (434)245-3448 Direct 1 (434)296-0905 Fax (804)248-8700 Mobile Lori.Schwellert leclairryan.com https://www.leclairrvan.com Linkedln Please consider the environment before printing this email. 1 11111 111, * This e-mail may contain confidential or privileged information. If you are not the intended recipient,please notify the sender immediately by return e-mail with a copy to emailadministrator@leclairryan.com and delete this e-mail and all copies and attachments. 2 Christopher Perez 1 From: Schweller, Lori H.<Lori.Schweller@leclairryan.com> I Sent: Wednesday,April 20,2016 3:57 PM I To: Wayne Cilimberg Cc: Margaret Maliszewski;Christopher Perez; Kristen Stelzer Subject: ARB 2016000018 Request for Action Attachments: ARB 201600018 Milestone Communications-W.Cilimberg Demand for Action.PDF;ARB Action Memo.PDF;Albemarle High School Communications Facility-Applications& Exhibits.PDF;ARB 2016-18 Albemarle High School telecom F.PDF 11 Dear Mr. Cilimberg, ) Attached please find a request for action pursuant to Co.Code Sec. 18-30.6.7(f). A Margaret has kindly offered to put the item on the ARB's agenda for May j Thank you, Lori i Lori H. Schweller Attorney at Law LECLAIRRYAN 1 123 East Main Street, Eighth Floor i Charlottesville,Virginia 22902 1 (434)245-3448 Direct (434)296-0905 Fax (804)248-8700 Mobile Lori.Schweller@leclairrvan.com https://www.leclairryan.com 11 Linkedln Please consider the environment before printing this email. A 1 * This e-mail may contain confidential or privileged information. If you are not the intended recipient,please notify the sender immediately by return e-mail with a copy to emailadministrator@leclairryan.com and delete this e-mail and all copies and attachments. j i 1 1 t 1 i ) l 1 1 x 3 1 ems ) 1 LECLAI RYAN 1 1 VIA EMAIL AND U.S. MAIL 2 April 20,2016 Mr.Wayne Cilimberg,Director of Planning 1 Albemarle County Department of Community Development 1 401 McIntire Road 1 Charlottesville, VA 22902 li Re: ARB 201600018--Demand for Action 1 Dear Mr.Cilimberg, 1 On behalf of Milestone Communications(the"Applicant"), I request,pursuant to §30.6.7.f(1)of the y Albemarle County Zoning Ordinance,that the Architectural Review Board take action on ARB - 201600018,which is for a proposed Tier III PWSF at Albemarle High'School. The ARB met on April 1-1' 18,2016 and,as described in the enclosed Action Memo,did not support the request for special exceptions for the monopole. (The Special Use Permit application(SP201600004)requests two special _ exceptions to permit non-flush-mount standoff of antennas and to retain the monopole's galvanized steel 1 finish.) 1 However,the ARB declined to take action on the Certificate of Appropriateness for the ground equipment. No part of the compound will be visible from the Entrance Corridor,and the ARB Staff 1 Report,also enclosed,recommended approval of the Certificate of Appropriateness. The Board stated 1 that it would not act on the request in order to ensure that the Applicant would appear before the ARB 1 again should the Special Use Permit(with special exceptions)be approved by the Board of Supervisors despite the ARB's recommendations. The Applications, both enclosed,were submitted on February 16,2016. Since no action was taken on the ARB Application for Certificate of Appropriateness within 60 days,we demand action on the Certificate of Appropriateness for the ground equipment and base station within 21 days. Thank you. i 11 Please call me with any questions at 434-245-3448. r Very truly yours, , i .....r.i.frr.,..,,,,,,..,0._ i Lori H. Schweller 1 1 E-mail;Lori.Schwellet©leclairryan.com 123 East Main Street,'Eighth Floor I Direct Phone:434.245.3448 Charlottesville , Virginia 22902 Direct Fax: 434.296..0905 Phone: 434;245.3444'1 Fax: 434.296.0905 I CALIFORNIA t CONNECTICUT 1 MASSACHUSETTS 4 MICHIGAN t NEW JERSEY 1 NEW YORK I PENNSYLVANIA 1 VIRG INIA 1 WASHINGTON,D.C. ATTORNEYS AT LAW \ WWW.LECLAIRRYAN.COM F 9 Mr.Cilimberg April 20,2016 Page 2 Enclosures: Applications for Special Use Permit and Certificate of Appropriateness Architectural Review Board Staff Report ARB Action Memo cc: Margaret Maliszewski,ARB Planner Christopher Perez, Senior Planner Kristen Stelzer,Milestone Communications xr I Christopher Perez 1 From: Schweller, Lori H. <Lori.Schweller@leclairryan.com> Sent: Wednesday, April 20, 2016 2:46 PM i To: Christopher Perez; Kristen Stelzer Cc: Sarah Baldwin; Margaret Maliszewski Subject: RE: SP201600004—Albemarle High School Communications Facility-Tier Ill PWSF Chris om . € xq n .: ptk � .� aF;E . ; e a fid€ € s� 'Ae?e �. ':v ` e � "^ r Thanks, Lori A 1 Lori H. Schweller Attorney at Law LECLAIRRYAN 123 East Main Street, Eighth Floor Charlottesville,Virginia 22902 (434)245-3448 Direct 1 (434)296-0905 Fax (804)248-8700 Mobile Lori.Schweller(a.leclairryan.com i httos://www.leclai rrya n.com I Linkedln 1 Please consider the environment before printing this email. 4 1 From: Christopher Perez [mailto:cperez@albemarle.org] fiSent: Wednesday, April 20, 2016 2:37 PM To: Schweller, Lori H.; Kristen Stelzer I Cc: Sarah Baldwin; Margaret Maliszewski 1 Subject: RE: SP201600004—Albemarle High'School Communications Facility-Tier I I PWSF Lori, €2vs* �€ I,r ae s ®-�, v; b *a � �` �� .� E. €i � tl c,� i �� t.,vat' �V at _ I request •that you either request a deferral of the proposal and specify when yo plan to resubmit or fformally i extend the'time for action past the 150 day shot clock as provided for in Sectio 5.1.40(e)3(e) of the County 1 ordinance. t 11 How do you wish to proceed? iChristopher P.Perez I Senior Planner Department of Community Development(County of Albemarle,Virginia 401 Melntire Road Charlottesville,VA 22902 434.296.5832 ext.3443 I From:Schweller, Lori H. [mailto Lori.Schweller@leclairryan.com] ' Sent:Wednesday,<April 20,2016 2:13 PM 1 To:Christopher Perez<cperez@albemarle.org>; Kristen Stelzer<kristen(a milestonecorp.com> U Cc:Sarah Baldwin<sbaldwin@albemarle.org>; Margaret Maliszewski<MMaliszewski@albemarle.org> Subject: RE:SP201600004—Albemarle High School Communications Facility-Tier Ill PWSF Chris, � , �� '� uc :,, o �� � The force main line is being located by ACSA tomorrow, after which Milestone will need to have the area re-surveyed. Also,we are not able to submit revisions to the site plan until we have an action from the ARB on the Certificate of Appropriateness for the ground equipment. If the ARB does not act within the designated time period,we will request that action,which could come as late as May 16th if I make the request after their 60-daytime period runs out. At this point,we do not plan to modify the plans based on the ARB's decision not to recommend the special exception requests;the viability of the site depends on its proposed location and design. The location was selected in conjunction with the school board in order to serve the schools' needs and to fulfill the AT&T network requirements. We believe that site selection does mitigate visibility since the site is in the rear southern corner of the grounds and over 1100 from Hydraulic Road. Flush-mounted antennas are not an option for this site because it must have a minimum of two commercial carriers to be financially viable, and the monopole cannot support the needs of two commercial carriers, given today's technology,at the proposed height and provide space for the schools at the top RAD center. Since our site plan revisions will likely be submitted after May 16th, we may need to discuss an updated hearing timeline. Thanks, Lori Lori H. Schweller Attorney at Law LECLAIRRYAN 123 East Main Street, Eighth Floor Charlottesville,Virginia 22902 (434)245-3448 Direct (434)296-0905 Fax (804)248-8700 Mobile Lori.Schweller a(�.leclairryan.com https://www.leclairrvan.com Linkedln Please consider the environment before printing this email. From: Christopher Perez [mailto:cperezOalbemarle.orq] Sent: Wednesday, April 20, 2016 10:15 AM To: Kristen Stelzer; Schweller, Lori H. Cc: Sarah Baldwin; Margaret Maliszewski Subject: SP201600004—Albemarle High School Communications Facility -Tier III PWSF lA' Kristen/Lori, SP201600004—Albemarle High School Communications Facility-Tier III PWSF Below is the ARB action from Monday's meeting. Margaret will put together a formal action letter and send that to you soon. I'm providing this email to you now so you can make the required changes and resubmit the 2 , site plan.When do you anticipate resubmitting the plans? Christopher P.Perez 1 Senior Planner Department of Community Development 1County of Albemarle,Virginia 1 401 McIntire Roads Charlottesville,VA 22902 j 434.296.5832 ext.3443 -1 *,. , 1 -" t :_ t , 1 t , ' to s.. , -,.z ,„ a ,, , , t j " + + .''t ''.1--I''''':1;-"1.:',4-='--.'0' arc- -i'- "�'1'-'-m '-'-'7-'1'''''' ,7_< r j,% ® e s t U ' f .b. f P E s° 6 €:' . r cam � Stv�t�il�t�1�1'�' �iSS + e� E-4,4,...,4,444 P - '"; .aT ' � �:aa a `tom````'* r f w 4 e, yy 4:4414.44,1,,t'-'1,4t� .� ® t o � t� t fi i et t I Q Q��I .,.. 611's t ay .+ ,.."., .,,.,,.._ '---,-.,,,,,,,--4,--,--,-- .,&..,.. .r,r: »_ -,.e:.. ��._ � , E B 9� ` k @ ! IQ &f Q + if .-'''..!::-..1.',.,;,-i. '.a E! Q '1 ®� < + -•'g er s ® ti + f Q , + t Q i _ . °� a'e ti. a," 't ��i e s" -" ' �. ,. i 1 ''..;',--- =a, ' fi ,6° . 7 tt` t . ctt t, f ' . . ..:::::,,,,p.:.k.. t „: - B k t F i,e''@ 1.z, baa `� � '-'",;;;;;.'.-t" z®,€'� r t j. 0®) t. t t RQ e` , w t � � I t e Q t e jt e - sA. "e o,..� a.,��. tea.... I < rhe mbi t'"ie y a ott4 <:Isle stn 1i *.*' l 1� ;+ ►i -m .€ t4 ' , itorti `T ao n' ion fitils i mb s d n te` r dus ijop Margarete p p4 e etsar , •i i Q t s -.v10$Iii ynt 4`0 Q t From:Christopher Perez Sent:Tuesday, March 29,2016 2:31 PM F To: kristen@milestonecorp.com'<kristen@milestonecorp.com> Cc: 'Schweller, Lori H. <Lo ri.Schweller@leclairryan.com>; Sarah Baldwin<sbaldwin@albemarle.org>;Stephanie Mallory r 3 r 0 0 <smallory@albemarle.org> Subject:SP201600004—Albemarle High School Communications Facility-Tier III PWSF Kristen, SP201600004-Albemarle High School Communications Facility-Tier III PWSF Let this email serve as a follow-up to our phone call from earlier today. At this point in the review I do not believe I'd support approval of the above application as proposed based on the visibility of the facility from the adjoining residential neighborhood and Hydraulic Road. Some factors which might help with the visibility issues are: lower the tower height to be more in line with the existing trees which it is near(more like a tree top tower), also reduce the standoff distance of the antenna arrays to be in conformity with the requirements in the ordinance. If you would like to meet to discuss the SRC comments or the above guidance let me know and we can schedule it. As you know this project has a 150 day shot clock to receive action by the BOS (Friday, July 15th). In an effort to stay on track I offer the following time line: -SRC Comments were provided to applicant on March 29 .toP'et' ott t 1% . . a t A t, c to etl " tea Oylhwcaa n I te ,. _ Ofyou need additional time to revise the plans please request deferral of the proposal and specify when you plan to resubmit). - Once received the revised plans will be redistributed to SRC reviewers for final review and comments will be due to the applicant on May 16. To stay on track with the shot clock we should aim for the June 7 PC meeting with a July 13 BOS meeting. To meet the above meeting schedules the legal fees to advertise for the PC and the BOS shall be paid no later than May 13. The fee amounts shall be provided to you shortly. The staff report for the June PC meeting will be complete by May 27 and available to you once the PC receives their packet. Christopher P.Perez I Senior Planner Department of Community Development(County of Albemarle,Virginia 401 McIntire Road I Charlottesville,VA 22902 434.296.5832 ext.3443 * This e-mail may contain confidential or privileged information.If you are not the intended recipient,please notify the sender immediately by return e-mail with a copy to emailadministrator a@leclairryan.corn and delete this e-mail and all copies and attachments. * This e-mail may contain confidential or privileged information. If you are not the intended recipient,please notify the sender immediately by return e-mail with a copy to emailadministrator@leclairryan.com and delete this e-mail and all copies and attachments. 4 1 -. Christopher Perez From: Schweller, Lori H.<Lori.Schweller@Ieclairryan.com> Sent: Wednesday,April 20, 2016 2:13 PM i To: Christopher Perez; Kristen Stelzer Cc: Sarah Baldwin; Margaret Maliszewski Subject: RE: SP201600004—Albemarle High School Communications Facility-Tier III PWSF I Chris, 1 The plans are being revised to address the comments in your March 28th letter, but the revisions will not b.e complete by May 2nd for the following reasons. The force main line is being located byACSA tomorrow,after which Milestone will need to have the area re-surveyed. Also,we are not able to submit revisions to the site plan until we have an action from the ARB on the Certificate'of Appropriateness for the ground equipment. If the ARB does not act within the 4 designated time period,we will request that action,which could come as late as May 16th if I make the request after i their 60-day time period runs out. 1 At this point, we do not plan to modify the plans based on the ARB's decision not to recommend the special exception requests;the viability of the site depends on its proposed location and design. The location was selected in conjunction with the school board in order to serve the schools' needs and to fulfill the AT&T network requirements. We believe I that site selection does mitigate visibility since the site is in the rear southern corner of the grounds and over 1100 from ] Hydraulic Road. Flush-mounted antennas are not an option for this site because it must have a minimum of two commercial carriers to be financially viable, and the monopole cannot support the needs of two commercial carriers, given today's technology, at the proposed height and provide space for the schools at the top RAD center. jt* K:'1,-,,i-Li- 9 rs'k fr .t 0 A in tt''Iter� � „'?. 34 .� ,..'''-Ae e ' t A ass „'r',''''' �u -,,.�s ��l.', A''t r� at "L -'� ,��".�.a�'t '�AvSA:,.x. t?:t '3' '�"*'�v- •,.' �����°"-� :d` � gy I Thanks, 1 Lori 1 l Lori H. Schweller i Attorney at Law LECLAIRRYAN 3 123 East Main Street, Eighth Floor i Charlottesville,Virginia 22902 1 (434)245-3448 Direct I (434)296-0905 Fax i (804)248-8700 Mobile Lori.Schwellerleclairrvan.com I httos://wwwaeclairrvan.com Linkedln i Please consider the environment before printing this email. From: Christopher Perez[mailto:cperez@albemarle.org] Sent: Wednesday, April 20, 2016 10:15 AM To: Kristen Stelzer; Schweller,Lori H. Cc: Sarah Baldwin; Margaret Maliszewski Subject: SP201600004-Albemarle High School Communications Facility Tier III PWSF 1 Kristen/Lori, SP201600004-Albemarle High School Communications Facility-Tier III PWSF Below is the ARB action from Monday's meeting. Margaret will put together a formal action letter and send that to you soon. I'm providing this email to you now so you can make the required changes and resubmit the site plan. When do you anticipate resubmitting the plans? Christopher P.Perez 1 Senior Planner Department of Community Development 1County of Albemarle,Virginia 401 McIntire Road I Charlottesville,VA 22902 434.296.5832 ext.3443 �.h 4"az' k` �, '2 Wer* rrS:y C+W� "N iS' • kgif le' e`r f ac iity M/Piteet 00,6660007 ' { ! i ! 1 ! ;• ift ° • •' • • e o, �o, a ._ �� ,.,.� �• � ._•,�.°' w ! . �aPerxt �ii „ , .,• ... . A1C i �'.. 1,0160-‘11134166Sitoili - t fof • �t� • • I ® ! • e is• llt •t l it® L �1t ® It lcl�i oft s- i itle 1# �� � � y f `t ` o io'ld bet the ooty' � is t d esi ao� s i i� s ite e � it oe iti i ettit o iponef t brop 1\ r 'BItiste i se�ott �i t i ' he` o lhn n � Ilsse1 s t lR�e l ti icate;ol i ruuir, tete si 6 b l �i erg bast talion: ` h6 ARB tot k rli octiati<caii this item„based on the preul4�is;�ctii Margaret M MaliszeiAkt,P' nctpa`t Plantlet Ab6mttrle not epattn ent of GaiiiittlittAitYljeV6iopitibni 46f ciniti`e t d hatlottesviile VA I90/ .ry 434:196;032 78276 2 ,n� i 1 1 From:Christopher Perez I Sent:Tuesday, March 29,2016 2:31 PM 4.1 To: ikristen@milestonecorp.corn'<kristen@milestonecorp.corn> i Cc: 'Schweller, Lori H.'<Lori.Schweller@leclairryan.com>; Sarah Baldwin<sbaldwin@albemarle.org>;Stephanie Mallory A 1 <smallory@albemarle.org> 4 Subject:SP201600004—Albemarle High School Communications Facility-Tier Ill PWSP 1 i IKristen, SP201600004—Albemarle High School Communications Facility- Tier III PWSF Let this email serve as a follow-up to our phone call from earlier today. At this point. .in the review I do not 11 believe I'd support approval of the above application as proposed based on the visibility of the facility from the i adjoining residential neighborhood and Hydraulic Road. ri 5Some factors which .tight help with the visibility I issues are lower the tower height to be more in line with the existingtrees which it is near(more like a tree top I tower), also reduce the standoff distance of the antenna arrays to be in conformity with the requirements in the 1 ordinance. If you would like to meet to discuss the SRC comments or the above guidance let me know andwe 11 can schedule it. 1 As you know this project has a 150 day shot clock to receive action by the BOS (Friday, July 15th). In an effort I to stay on track I offer the following time line. 1 I -SRC Comments were provided to ape licant on Ma,r,c1,12,9t. ,/ .ri,,,,,,, \INt. tire,... i.,114 ,. :.•f›. .44:4:4,4,4r„,1 ,44 tr'„ -'.41.•!'444" '4,' .,, -`4-'iiii-4,•.44''''''' . • 'additional time to revise '''' -"'"'' ''-----"- -."'"'---'-`'''-- ' etrilt---'1 '- 1:`.4''4141 4v14.1, (f you need ill the'--'''i: plansl.t17:'''''.::'...please:ll'l'-'-'7:requestl1'l'I'1I—'i deferral' ':If the proposal' 1 . and! s-p!--e-e-ib;when you'plan to r e s u b m i t). will be.4, - Once received the revised plans will be redistributed to SRC reviewers for final review and comments will e i due to the applicant on May 16. 41 To stay on track with the shot clock we should aim for the June 7 PC meeting with a July 13 BOS , I meeting. ITo meet the above meeting schedules the leg al fees to advertise for the PC and the BOS shall be paid no later 1 than May 13. The fee amounts shall be provided to you I shortly. Thestaff report for the June PC meeting will be complete by May 27 and available to you once the PC receives their packet. 1 ,1 '... Christopher P.Perez 1 Senior Planner I Department of Community Development 1County of Albemarle,Virginia 1 401 McIntire Road 1Charlottesville,VA 22902 I 434.296.5832 ext.3443 1 1 I I * This e-mail may contain confidential or privileged information. If you are not the intended recipient,please 1 1:I notify the sender immediately by return e-mail with a copy to emailadtninistrator@leclairryan.com and delete 1 this e-mail and all copies and attachments. I 1 I i 1 1 3 ; ! I 1 ci_., cio ChristopherPerez From: Christopher Perez Sent: Wednesday,April 20, 2016 10:15 AM To: 'Kristen Stelzer; 'Schweller, Lori H.' Cc: Sarah Baldwin;Margaret Maliszewski 1 Subject: SP201600004-Albemarle High School Communications Facility-Tier Ill PWSF 1 Kristen/Lori, SP201600004—Albemarle High School Communications Facility- Tier III PWSF Below is the ARB action from Monday's meeting. Margaret will put together a formal action letter and send that to you soon.I'm providing this email to you now so you can make the required changes and resubmit the site plan.When do you anticipate resubmitting the plans? Christopher P.Perez I Senior Planner Department of Community Development!County of Albemarle,Virginia 401 McIntire Road I Charlottesville,VA 22902 434.296.5832 ext.3443 t 1 'M k. eJ yd ' a Chri ,. ,f,^ ,r„� r h 16-„,„,,,,,,,,,,::„..,., ,,,,!;:::,r,...;r. d. 1 l 1 i � i aif:�it,6 ' i: 1 114:'; 41ciUse t,A:--ors, �l er iciiit yt ' i 6 !E I eP ;, _. li , ��� �I ° e� � nto1f� f " @ �ay� e , nm_ x � <,'� ,.xmva ��.Ff ti j e ` gnd� f � A ' r O16 ti aatm e ' :ai te' olowinr ommo "i Moo - . r"` _ ' t Abmrl choon s il Rei si f :"' , l� e � o 7 '` ds�at'_ • ',----AAA',1--- e e '1 he 0 � s immix � lih ,..-4A,4: ity pr tt�me � �p � n',iirn' 1 3. ac ®iti n ttj, h et .,dot=snotrespect xisting ie s nd istas 4 i.,-"ti ecb m is nf�,1,,.,,,,1„,:,1e�5beco ',srruct iiii ount prl;i o .< , Y ,, - ,i rty bou#d �t�e n O eI`tlsired d e gia nda tat) ��' � 1 it es �r� t* 11it es 1'i3 t� t�is :; pot 1 he m r� v l n Ni rt ted e rtded otlton. 1 4670) o f lid ' iliesAO:ii',Aifoile_*0-4-t,le *Or � ! ° owe. crier g r et IFrom:Christopher Perez Sent:Tuesday, March 29,2016 2:31 PM To: 'kristen@milestonecorp.com'<kristen@milestonecorp.com> Cc:'Schweller, Lori H.'<Lori.Schweller@leclairryan.com>;Sarah Baldwin<sbaldwin@albemarle.org>;Stephanie Mallory <smallory@albemarle.org> Subject:SP201600004-Albemarle High School Communications Facility-Tier Ill PWSF Kristen, SP201600004—Albemarle High School Communications Facility-Tier III PWSF Let this email serve as a follow-up to our phone call from earlier today. At this point in the review I do not believe I'd support approval of the above application as proposed based on the visibility of the facility from the adjoining residential neighborhood and Hydraulic Road. Some factors which might help with the visibility issues are: lower the tower height to be more in line with the existing trees which it is near(more like a tree top tower), also reduce the standoff distance of the antenna arrays to be in conformity with the requirements in the ordinance. If you would like to meet to discuss the SRC comments or the above guidance let me know and we can schedule it. As you know this project has a 150 day shot clock to receive action by the BOS (Friday, July 15th). In an effort to stay on track I offer the following time line: -SRC Comments were provided to applicant on March 29 • r ..� ,� .� # � _., : s w } _ (if you need additional time to revise the plans please request deferral of the proposal and specify when you plan to resubmit). - Once received the revised plans will be redistributed to SRC reviewers for final review and comments will be due to the applicant on May 16. To stay on track with the shot clock we should aim for the June 7 PC meeting with a July 13 BOS meeting. To meet the above meeting schedules the legal fees to advertise for the PC and the BOS shall be paid no later than May 13. The fee amounts shall be provided to you shortly. The staff report for the June PC meeting will be complete by May 27 and available to you once the PC receives their packet. Christopher P.Perez I Senior Planner j Department of Community Development!County of Albemarle,Virginia 401 Mclntire Road I Charlottesville,VA 22902 434.296.5832 ext.3443 2 .4 1 co 1 A Christopher Perez From: Margaret Maliszewski Sent: Wednesday,April 20,2016 9:37 AM To: Christopher Perez 3 Subject: AHSPWSF ARB action 1 I Christopher, Here is the ARB's action on the AHS tower. 1 d. ARB-2016-18: Albemarle High School PWSF Telecommunications Facility-Special Use Permit for a Personal Wireless Service Facility(TM/Parcel 060000000078A0) I 14 Proposal: To install a 125'-tall steel monopole, three arrays of platform-mounted antennas, and associated ground- equipment in a 2,600 sf compound. Location: 190 Lambs Lane,on the west side of Hydraulic Road, south of Lambs Road, east of the baseball field and south 3 of the football field,approximately 1200'from the EC 3 Regarding visibility of the monopole: 4 Motion: Mr.Lebo recommended that the ARB forward the following recommendation to the Agent for ARB-2016-18: I Albemarle High School Personal Wireless Service Facility(PWSF)Telecommunications Facility. i ' Regarding the visibility of the monopole: 1 The ARB does not support the requests for special exceptions and finds that: 1. The location of the facility does not serve to minimize visibility of the facility. j 2. The height of the facility'and the method of antenna attachment do not serve to minimize visibility. 3. The addition of the facility,as designed,does not respect existing views and vistas. 4. Telecommunications facilities to be constructed on County property should meet the County's established design standards and the Personal Wireless Service Facilities Policy,which is a component of the Comprehensive Plan. 1 1 Mr. Binsted seconded the motion. ig 1 The motion carried by a vote of 3:0. (Missel absent) ill Regarding the Certificate of Appropriateness for the ground equipment and base station: I The ARB took no action on this item based on the previous action.7. s 1 Margaret M.Maliszewski,Principal Planner Albemarle County Department of Community Development 401 McIntire Road,Charlottesville,VA 22902 434-296-5832 x3276 1 P I 1 I I 1 ' i i it 1 I Christopher Perez From: Christopher Perez ;I Sent: Tuesday,April 12, 2016 7:40 AM To: Cruickshank Barbara Cc: Ann Mallek Subject: FW:Albemarle HS tower at ARB April 18 2016 Attachments: 2016_04_18_agenda.pdf; ARB 2016-18 Albemarle High School telecom F.pdf i j Barbara, Attached is the ARB staff report and agenda for the tower being discussed at the April 18th ARB meeting. 1 g Christopher P.Perez I Senior Planner Department of Community Development(County of Albemarle,Virginia 401 McIntire Road I Charlottesville,VA 22902 I 434.296.5832 ext.3443 4 From: Margaret Maliszewski Sent: Monday,April 11,2016 5:11 PM 1 To: kristen@milestonecorp.com;Schweller, Lori H.<Lori.Schweller@leclairryan.com> la Cc:Christopher Perez<cperez@albemarle.org> Subject:Albemarle HS tower at ARB April 18 2016 The agenda and staff report for your project at next week's ARB meeting are attached. Please share this information with your team.If you have questions,feel free to contact me. A 1 Margaret M.Maliszewski,Principal Planner Albemarle County Department of Community Development I 401McIntire Road,`Charlottesville,VA22902 434-296-5832 x3276 a 1 j 1 g 1 i 1 i 1 i i i i 9 1 1 1 1 l i 1 I (4111111# 11 i 1 1 Christopher Perez From: Schweller, Lori H.<Lori.Schweller@leclairryan.com> Sent: Wednesday, March 30, 201610:24 AM I To: Christopher Perez; kriste.n@milestonecorp.com 1 i Cc: Sarah Baldwin; Stephanie Mallory I Subject: RE: SP201600004—Albemarle High School Communications Fact Tier III PWSF g ty- 1 1 I Chris, Kristen is working to obtain information on the ACSA easement and to determine if the site needs tobe redesigned`or moved. Once we answer that question,we'll know next steps and let you know whether we expect to meet the May 2"a 1 deadline for resubmission. Thanks, 1 Lori i Lori H. Schweller I Attorney at Law I LECLAIRRYAN 123 East Main Street, Eighth Floor 1 Charlottesville,Virginia 22902 (434)245-3448 Direct (434)296-0905 Fax (804)248-8700 Mobile I Lori.Schwellera.leclairryan.com https://www.leclairrvan.com Linkedln Please consider the environment before printing this email. From: Christopher Perez [mailto:cperez@albemarle.org] Sent:Tuesday, March 29,2016 2:31 PM To: kristen@milestonecorp.com Cc: Schweller, Lori H.; Sarah Baldwin, Stephanie Mallory I Subject: SP201600004—Albemarle High School Communications Facility Tier III PWSF 1 Kristen, 1 SP201600004—Albemarle High School Communications Facility-Tier III PW. SF 4 Let this email serve as a follow-up to our phone call from earlier today. At this point in the review I do not I believe I'd support approval of the above application as proposed based on the visibility of the facility from the 4 adjoining residential neighborhood and Hydraulic Road.Some factors which might help with the visibility 1 issues are: lower the tower height to be more in line with the existing trees which it is near(more like a tree top I tower), also reduce the standoff distance o.f the antenna arrays to be in conformity with the requirements in the ordinance. If you would like to meet to discuss the SRC comments or the above guidance let me know and we can schedule it. 1 As you know this project has a 150 day shot clock to receive action by the BOS (Friday, July 15 ).In an effort to stay on track I offer the following time line: 1 i . ci (,,,,,,if :° Christopher Perez I From: Christopher Perez Sent: Tuesday, March 29,2016 2:31 PM To: 'kristen@milestonecorp.com' Cc: 'Schweller, Lori H.'; Sarah Baldwin; Stephanie Mallory Subject: SP201600004-Albemarle High School Communications Facility-Tier III PWSF I 1 Kristen, SP201600004—Albemarle High School Communications Facility- Tier III PWSF Let this email serve as a follow-up to our phone call from earlier today. I believe I'd support approval of the above application as proposed based on the visibility of facilitythe lofrom the ' Pp pp not ity 4 adjoining residential neighborhood and Hydraulic Road. Some factors which might helpw issues are: lower the tower height to be more in line with the existing trees which t is near(more like baltr a top tower), also reduce the standoff distance of the antenna arrays to be in conformity with the requirements in the ordinance. If you would like to meet to discuss the SRC comments or the above guidance let me know and we I can schedule it. 4 1 As you know this project has a 150 day shot clock to receive action by the BOS (Friday, Jul 15t . In 1 to stay on track I offer the following time line: y ) an effort 14 -SRC Comments were provided to applicant on March 29 -The ARB meeting is April 18: comments to be provided 1 or 2 days later j -The plans need to be resubmitted by applicant no later than May 2 i ou need the plans please`request deferral of the proposal and specify when you plan to resubmdditional time to revise it). - Once received the revised plans will be redistributed to SRC reviewers for final review and comments will due to the applicant on May 16. be To stay on track with the shot clock we should aim for the June 7 PC meeting with a 13 meeting. July BOS i To meet the above meeting schedules the legal fees to advertise for the PC an than May 13. The fee amounts shall be provided to you shortly. The d the BOS shall be paid no later complete by May 27 and available to you once the PC receives their packet.port for the June PC meeting will be 1 Christopher P.PerezI Senior Planner Department of Community Development!County of Albemarle,Virginia 401 McIntire Road I Charlottesville,VA 22902 434.296.5832 ext.3443 1 -41 itifilio n , Christopher Perez 1 i From: Schweller, Lori H.<Lori.Schweller@leclairryan.com> ,i Sent: Monday, March 14, 2016 11:16 AM To: Christopher Perez; Margaret Maliszewski Cc: Sarah Baldwin;Kristen Stelzer Subject: FW:SP201600004 Albemarle High School Communication Facility-Tier Ill Personal Wireless Service Facility 11 Attachments: ALBEMARLE-ZDS REV 0 03-14-16_S&S.pdf Importance: High Good Morning, Chris, .g 1 The new Sheet Z-2 in the attached drawings shows the topography at 10' intervals within a 2000' radius for the 11 proposed Milestone Communications monopole. i If this sheet is satisfactory,we will bring 17 copies`for the SUP application and 8 copies for the ARB application. I I Thank you, 1Lori 1 1 ) 1 Lori H. Schweller 1 Attorney at Law LECLAIRRYAN a 123 East Main Street, Eighth Floor Charlottesville,Virginia 22902 (434)245-3448 Direct (434)296-0905 Fax (804)248-8700 Mobile Lori.Schweller(aleclairryan.com https://www.leclairrvan.com t Linkedln l Please consider the environment before printing this email. 1 i I * This e-mail may contain confidential or privileged information. If you are not the intended recipient,please notify the sender immediately by return e-mail with a copy to emailadministrator@leclairryan.com and delete l this e-mail and all copies and attachments. i i A g S IF i i I 1 A Christopher Perez From: Schweller, Lori H. <Lori.Schweller@leclairryan.com> Sent: Tuesday, March 08, 2016 10:41 AM To: Christopher Perez; Margaret Maliszewski; Sarah Baldwin; David Benish; Diantha McKeel; 4Russell Lafferty Cc: Kristen Stelzer 4 Subject: FW: SP201600004—Albemarle High School Communication Facility-Tier III Personal Wireless Service Facility 1 Attachments: Balloon Test and Community Meeting Notice-20160307.PDF Good Morning, Chris, i 1 The attached letter has been mailed to everyone on Chris'spreadsheet, including Supervisor McKeel and Commissioner Lafferty. 4 We look forward to seeing you a week from tomorrow--Wednesday, March 16th--at the balloon test. 4 1 Thank you, Al Lori 1 Lori H. Schweller Attorney at Law 1 LECLAIRRYAN 123 East Main Street, Eighth Floor Charlottesville,Virginia 22902 (434)245-3448 Direct (434)296-0905 Fax (804)248-8700 Mobile Lori.Schweller(a leclairr,an.com httos://www.leclairrvan.corn Linkedln 3 Please consider the environment before printing this email. i From: Christopher Perez Sent: Friday, March 04, 2016 11:10:12 AM 3 To: Schweller, Lori H. Cc: kristenOmilestonecorp.com; Margaret Maliszewski; Sarah Baldwin; David Benish Subject: RE: SP201600004—Albemarle High School Communication Facility -Tier III Personal Wireless Service Facility Lori, SP201600004—Albemarle High School Communication Facility-Tier III Personal Wireless Service Facility Attached is an Excel doc of property owners and addresses that need to be notified of the balloon test/community meeting via certified mail. I did not remove duplicates from this list (but you can, if wish). You may also add additional properties to the mailing list if you would like. Yellow highlighting signifies tin s nifies the ' mailing addresses based`on tax records for the owners rather than the physical property addresses. Also, attached is a map to visually represent who is being notified. �_ r 1 1 mss, A Christopher Perez From: Christopher Perez Sent: Monday, March 07, 2016 11:08 AM To: 'Schweller, Lori H.' Cc: 'kristen@milestonecorp.corn; Margaret Maliszewski; Sarah Baldwin; David Benish Subject: RE: SP201600004—Albemarle High School Communication Facility-Tier III Personal Wireless Service Facility Attachments: Balloon Test and Community Meeting Notice AHS Milestone Communications 3-7-2016.DOC Lori, I have reviewed and revised the letter. I put in the correct times from 9— 11 am of the balloon test and added a line about where the balloon test will be(baseball field). The changes are in track changes, so please accept them, sign it and send the letters out. You have been approved to send the letters out through regular mail instead of certified mail. Wayne has signed off on that as our new standard practice for SPs,we'll update the policy guidelines to reflect it. Thanks 1 Christopher P.Perez i Senior Planner Department of Community Development County of Albemarle,Virginia 401 McIntire Road I Charlottesville,VA 22902 434.296.5832 ext.3443 From.Schweller, Lori H. [mailto:Lori.Schweller@leclairryan.com] I Sent: Monday, March 07,2016 10:30 AM To:Christopher Perez<cperez@albemarle.org> Cc: 'kristen@milestonecorp.com'<kristen@milestonecorp.com>;Margaret Maliszewski <MMaliszewski@albemarle.org>;Sarah Baldwin<sbaldwin@albemarle.org>; David Benish<DBENISH@albemarle.org> Subject: RE:SP201600004-Albemarle High School Communication Facility-Tier III Personal Wireless Service Facility Chris, I should have noted that our preference for the balloon testis later(9-11), if that's agreeable with you, because we have I folks coming from northern VA. Also,traffic around the schools is a nightmare before 9,at which time it starts tapering off. We don't want to get in the way of the parents and kids coming in and out. Thanks, Lori Lori H. Schweller Attorney at Law LECLAIRRYAN 123 East Main Street, Eighth Floor Charlottesville,Virginia 22902 (434)245-3448 Direct (434)296-0905 Fax (804)248-8700 Mobile Lori.Schwel ler(a.leclai rryan.com httos://www.leclairryan.com Linkedln Please consider the environment before printing this email. 1 9 w From: Schweller,Lori H. Sent: Monday, March 07, 2016 9:56 AM To: 'Christopher Perez' Cc: kristen@milestonecorp.com; Margaret Maliszewski; Sarah Baldwin; David Benish Subject: RE: SP201600004—Albemarle High School Communication Facility -Tier III Personal Wireless Service Facility Chris and Kristen, Attached is a draft letter for your review.Please confirm the time you'd like to run the balloon test. I have reviewed the requirement for notice of balloon tests and community meetings and see that the notice provisions are flexible. I request on Milestone's behalf that we be permitted to send these notices via first class U.S.Mail. There are 792 notices for mailing,certified mail for this many letters would be very expensive and time-consuming. Thank you, Lori Lori H. Schweller Attorney at Law LECLAIRRYAN 123 East Main Street, Eighth Floor Charlottesville,Virginia 22902 (434)245-3448 Direct (434)296-0905 Fax (804)248-8700 Mobile Lori.Schweller(c teclairrvan.com https://www.leclairryan.com LinkedIn Please consider the environment before printing this email. From: Christopher Perez [mailto:cperez@ albemarle.orq] Sent: Friday, March 04, 2016 11:10 AM To: Schweller, Lori H. Cc: kristen@imilestonecorp.com; Margaret Maliszewski; Sarah Baldwin; David Benish Subject: RE: SP201600004—Albemarle High School Communication Facility -Tier III Personal Wireless Service Facility Lori, SP201600004—Albemarle High School Communication Facility-Tier III Personal Wireless Service Facility Attached is an Excel doc of property owners and addresses that need to be notified of the balloon test/community meeting via certified mail. I did not remove duplicates from this list (but you can, if you wish). You may also add additional properties to the mailing list if you would like. Yellow highlighting signifies the mailing addresses based on tax records for the owners rather than the physical property addresses. Also, attached is a map to visually represent who is being notified. The mailing list was created based on a 1/2 mile radius from the nearest property to the tower pad site. I utilized TMP 060F0-00-0I-00100 as the property I created the 1/2 mile radius from. This more closely resembles where the tower is proposed and who would be affected rather than utilizing the entire 216 acre school parcel and 2 going out a half mile radius from all property lines. I then went back and added the three properties depicted on 4 the map in yellow to assure we notified all abutting owners of the school site.If would like to modify this mailing list to omit parcels, which are not duplicates,provide justification and I'll discuss it w/David. Before you print up and mail these letters please send me the letter for a.quick review. I will be in mandatory training from 11.30am to close of business(COB)but shall return by 6 30am on Monday. Also,per discussions with senior staff the community meeting needs to happen at the high school (this site). Were you able to get this location and the dates you wanted? Also, in response to your question about you producing photo simulations. I attached the photo simulations I I had received with the application, are you asking if I would like new photo sims after the balloon test or from a _ different locations? Please clarify your question. 4 Christopher P.Perez I Senior Planner Depai lment of Community Development(County of Albemarle,Virginia 401 McIntire Road 1 Charlottesville,VA 22902 I 434.296.5832 ext.3443 From:Schweller, Lori H. [mailto:Lori.Schweller@leclairryan.com] Sent:Wednesday,March 02, 2016 11:57 AM To:Christopher Perez<cperez@albemarle.org>; kristen@mile.stonecorp.com Cc:Sarah Baldwin<sbaldwin@albemarle.org>; Margaret Maliszewski<MMaliszewski@albemarle.org> Subject: RE:SP201600004—Albemarle High School Communication Facility-Tier III Personal Wireless Service Facility I I Hi Chris, We're planning the balloon test for March 16th with a rain date of March 21St. If you'll send me the list of neighbors, 1 II Thank you, Lori I Lori H. Schweller Attorney at Law LECLAIRRYAN 123 East Main Street, Eighth Floor 1 Charlottesville,Virginia 22902 (434)245-3448 Direct (434)296-0905 Fax (804)248-8700 Mobile Lori.Schweller(a)leclairryan.com I https://www.leclairryan.com Linkedln Please consider the environment before printing this email. 1 From: Christopher Perez [mailto:cperez@albemarle.orq] Sent: Tuesday, March 01, 2016 11:57 AM To: kristen@milestonecorp.com;'Schweller, Lori H. 3 9 IP Cc: Sarah Baldwin; Margaret Maliszewski Subject: SP201600004—Albemarle High School Communication Facility-Tier III Personal Wireless Service Facility Kristen/Lori, SP201600004 Albemarle High School Communication Facility-Tier III Personal Wireless Service Facility The above referenced application is for a Tier III tower in the Entrance Corridor(EC),with two special exception requested.You need to schedule the balloon test and the community meeting for the above referenced project.Below I offer a couple options based on the shot clock and other dates we need to hit for this project to move forward, see below. Please select from the dates in red that work for you and respond to this email.An informative abutting owner notification letter shall be sent to abutting land owners within a 1 mile radius of the site(see attached notice which Lori drafted for the last proposal we worked on).Please send me the draft letter for my review prior to sending it out.Do you need me to put together a list of adjacent owners who he needs to be notified(Adjacent owners within 1 mile radius of site,PC and BOS members for this district,and Planning staff)? Also,I looked over your application and we're missing topographic information within 2,000 feet from the proposed facility.This information is critical for staff to review the proposal,please provide this information to me not later than 3- 14-16. Balloon Test-needs to take place by day 40 of the review,which is March 25. 1st option: March 16'start time 8:30am-9am w/rain delay option of March 18t'' 2'option: March 18th start time 8:30am—9am w/rain delay option of March 21' Community Meeting Monday,March 21,2016 (night meeting possibly 5:30pm- 7pm) Tuesday,March 22,2016 (night meeting possibly 5:30pm-7pm) Christopher P.Perez I Senior Planner Department of Community Development(County of Albemarle,Virginia 401 McIntire Road I Charlottesville,VA 22902 434.296.5832 ext.3443 Ps.below is a tentative schedule for the 150 days action shot clock: Submitted on 2-16-16+ 150 days=Friday,July 15, 2016 Possible meeting dates based on schedules ARB meeting(possible date in April for ARB) April 4th meeting—Margaret's staff report is due March 25t". PC meeting(possible dates in May or June) Tuesday,May 3rd or May 31st Tuesday,June 7th or June 21St BOS meeting(possible dates in June or July) Wed,night June 8th Wed,night July 13' Unless project is deferred,or shot clock tolled,the shot clock expires: July 15,2016 * This e-mail may contain confidential or privileged information. If you are not the intended recipient,please notifythe sender immediatelybyreturn e-mail with a copyto emailadministrator leclairr an.com and delete @ Y this e-mail and all copies and attachments. 4 1 l Christopher Perez From: Christopher Perez Sent: Friday, March 04, 2016 11:10 AM To: 'Schweller, Lori H.' Cc: 'kristen@milestonecorp.com; Margaret Maliszewski;Sarah Baldwin; David Benish Subject: RE:SP201600004—Albemarle High School Communication Facility-Tier Ill Personal I Wireless Service Facility r Attachments: Balloon test and community meeting mailing.xls; photosims-submitted with the application.pdf; Visual of notices.pdf Lori, SP201600004—Albemarle High School Communication Facility-Tier III Personal Wireless Service Facility Attached is an Excel doc of property owners and addresses that need to be notified of the balloon test/community meeting via certified mail. I did not remove duplicates from this list(but you can, if you wish). You may also add additional properties to the mailing list if you would like. Yellow highlighting signifies the mailing addresses based on tax records for the owners rather than the physical property addresses. Also, attached is a map to visually represent who is being notified. The mailing list was created based on a 1/2 mile radius from the nearest property to the tower pad site. I utilized TMP 060F0-00-0I-00100 as the property I created the %2 mile radius from.This more closely resembles where the tower is proposed and who would be affected rather than utilizing the entire 216 acre school parcel and going out a half mile radius from all property lines. I then went back and added the three properties depicted on 1 the map in yellow to assure we notified all abutting owners of the school site.If you would like to modify this mailing list to omit parcels, which are not duplicates,provide justification and I'll discuss it w/David 4 I Before you print up and mail these letters please send me the letter for a quick review. I will be in mandatory l training from 1130am to close of business (COB)but shall return by 6:30am on Monday. Also,per discussions with senior staff the community meeting needs to happen at the high school (this site). Were you able to get this location and the dates you wanted? Also,in response to your question about you producing photo simulations.I attached the photo simulations I had received with the application, are you asking if I would like new photo situs after the balloon test or from a different locations?Please clarify your question. Christopher P.Perez I Senior Planner Department of Community Development(County of Albemarle,Virginia 401 McIntire Road I Charlottesville,VA 22902 434.296.5832 ext.3443 From:Schweller, Lori H. [mailto:Lori.Schweller@leclairryan.com] 11 Sent:Wednesday, March 02,2016 11:57 AM I To:Christopher Perez<cperez@albemarle.org>; kristen@milestonecorp.com Cc:Sarah Baldwin<sbaldwin@albemarle.org>; Margaret Maliszewski<MMaliszewski@albemarle.org> Subject: RE:SP201600004—Albemarle High School Communication Facility-Tier Ill Personal Wireless Service Facility Hi Chris, 9p% 4 3 We're planning the balloon test for March 16th with a rain date of March 215t. If you'll send me the list of neighbors,I)I end notices Out on Monday. �- . Thank you, Lori Lori H. Schweller Attorney at Law LECLAIRRYAN 123 East Main Street, Eighth Floor Charlottesville,Virginia 22902 (434)245-3448 Direct (434)296-0905 Fax (804)248-8700 Mobile Lori.Schweller(a Ieclairryan.com https://www.leclairryan.com Linkedln Please consider the environment before printing this email. From: Christopher Perez [mailto:cperezCa�albemarle.oro] Sent: Tuesday, March 01, 2016 11:57 AM To: kristen©amilestonecorp.com; Schweller, Lori H. Cc: Sarah Baldwin; Margaret Maliszewski Subject: SP201600004—Albemarle High School Communication Facility-Tier III Personal Wireless Service Facility Kristen/Lori, SP201600004—Albemarle High School Communication Facility-Tier III Personal Wireless Service Facility The above referenced application is for a Tier III tower in the Entrance Corridor(EC),with two special exception requested.You need to schedule the balloon test and the community meeting for the above referenced project.Below I offer a couple options based on the shot clock and other dates we need to hit for this project to move forward, see below. Please select from the dates in red that work for you and respond to this email.An informative abutting owner notification letter shall be sent to abutting land owners within a 1 mile radius of the site(see attached notice which Lori drafted for the last proposal we worked on).Please send me the draft letter for my review prior to sending it out.Do you need me to put together a list of adjacent owners who he needs to be notified(Adjacent owners within 1 mile radius of site,PC and BOS members for this district,and Planning staff)? Also,I looked over your application and we're missing topographic information within 2,000 feet from the proposed facility.This information is critical for staff to review the proposal,please provide this information to me not later than 3- 14-16. Balloon Test-needs to take place by day 40 of the review,which is March 25. 1st option: March 16th start time 8:30am-9am w/rain delay option of March 18t1' 2nd option: March 18th start time 8:30am—9am w/rain delay option of March 21st Community Meeting Monday,March 21,2016 (night meeting possibly 5:30pm- 7pm) Tuesday,March 22,2016 (night meeting possibly 5:30pm-7pm) 2 Christopher P.Perez JSenior Planner 0 Department of Community Development(County of Albemarle,Virginia 401 McIntire Road I Charlottesville,VA 22902 ;' 434.296.5832 ext.3443 Ps.below is a tentative schedule for the 150 days action shot clock: t Submitted on 2-16-16+ 150'days=Friday,July 15,2016 Possible meeting dates based on schedules ARB meeting(possible date in April for ARB) Apr'14th meeting—Margaret's staff report is due March 25th. PC meeting(possible dates in May or June) g Tuesday,May 3rd or May 31st 1 Tuesday,June 7th or June 21st 1 BOS meeting(possible dates in June or July) C Wed,night June 8th ';.' Wed,night July 13th Unless project is deferred,or shot clock tolled,the shot clock expires:July 15,2016 * This e-mail may contain confidential or privileged information. If you are not the intended recipient, please notify the sender immediately by return e-mail with a copy to emailadministrator@leclairryan.com and delete this e-mail and all copies and attachments. ) I 3 i 4 I 14 z I u a 4 i i 3 i 3 r Christopher Perez 7 From: Christopher Perez Sent: Friday, March 04, 2016 11:38 AM To: Diantha McKeel; 'rlafferty@gmail.com' Cc: Margaret Maliszewski; David Benish Subject: SP201600004-Albemarle High School Communication Facility-Tier Ill Personal Wireless Service Facility Diantha and Mac, SP201600004—Albemarle High School Communication Facility-Tier III Personal Wireless Service Facility I wanted to touch base with you both to let you know that I am the planner reviewing the above referenced tower application which is within your jurisdictional area.I'm currently working with the applicant to schedule the balloon test and the community meeting. Once we nail down a date I'll let you know,you will also be notified via mail. Below is a brief time line for the proposal: Project submitted on 2-16-16+ 150 days(shot clock)=Friday,July 15,2016 for action Unless project is deferred,or shot clock tolled,the shot clock expires:July 15,2016 Tentative meeting dates based on shot clock only(these meetings have not been scheduled at this time) ARB meeting April 18th ARB meeting M— 119)`". PC meeting(possible dates in May or June) Tuesday,May 3 'or May 31St Tuesday,June 7th or June 21st BOS meeting(possible dates in June or July) I Wed,night June 8 th Wed,night July 13th A If you have any questions as we go through the process feel free to contact me. Thanks Ps. Below is the legal ad for the proposal: ) PROJECT: SP201600004—Albemarle High School Communication Facility-Tier III Personal Wireless Service Facility g. MAGISTERIAL DISTRICT: Jack Jowett TAX MAP/PARCEL: 06000-00-00-078A0 LOCATION: 2775 Hydraulic Road, Charlottesville,VA 22901 PROPOSED: Installation of a one hundred and twenty five(125)foot tall steel monopole tower with 3 antenna arrays. Two special exceptions are requested: the 1st to allow the color of the monopole to remain grey galvanized steel, and the 2nd to allow mounting equipment a standoff distance greater than 18"from the monopole.Associated with the proposal is ground equipment which will be located within a 2,600 square feet fenced compound area, access road and parking area. 1 PETITION: 10.2.2.48 Special Use Permit,which allows for Tier III personal wireless facilities in the RA Zoning District (reference Section 5.1.40) 1 1 ZONING CATEGORY/GENERAL USAGE: RA,Rural Areas-agricultural, forestal, and fishery uses; residential density (0.5 unit/acre in development lots); Entrance Corridor: Yes COMPREHENSIVE PLAN LAND USE/DENSITY: Rural Area 1 -preserve and protect agricultural, forestal, open space,and natural,historic and scenic resources/density(0.5 unit/acre in development lots) Christopher P.Perez Senior Planner Department of Community Development(County of Albemarle,Virginia 401 McIntire Road I Charlottesville,VA 22902 434.296.5832 ext.3443 Christopher Perez From: Alex Morrison<amorrison@serviceauthority.org> Sent: Thursday, March 24, 2016 1:43 PM To: Christopher Perez Subject: RE: SP201600004 - Albemarle High School Communications Facility - Tier III PWSF Attachments: SP201600004_GISMap_032416.pdf Chris, I have reviewed the proposed tower location. The ACSA currently has an 8" DIP force main in this area from the Georgetown Green Pump Station. I am also showing a private 4" sewer lateral along the road that is believed to serve the bathrooms for one of the sports areas. The applicant shall show the existing ACSA force main and easement on the plans so that I can determine if there will be any conflict. I have attached a GIS map which depicts the force main and private lateral. Alexander J. Morrison, P.E. Civil Engineer Albemarle County Service Authority 168 Spotnap Road Charlottesville, Virginia 22911 (0) 434-977-4511 Ext. 116 (C) 434-981-5577 (F) 434-979-0698 From: Christopher Perez [mailto:cperez@albemarle.org] Sent: Thursday, March 24, 2016 1:15 PM To: Alex Morrison Subject: SP201600004 — Albemarle High School Communications Facility - Tier III PWSF Alex, SP201600004 — Albemarle High School Communications Facility - Tier III PWSF Have you completed your review of the above referenced plan? Will this tower and its ground equipment or the parking spaces interfere with any existing water or sewer lines? Christopher P. Perez I Senior Planner Department of Community Development ICounty of Albemarle, Virginia 401 Mchrtire Road I Charlottesville, VA 22902 434.296.5832 ext. 3443 I 11.1r Christopher Perez From: Schweller, Lori H. <Lori.Schweller@leclairryan.com> Sent: Wednesday, March 02, 201611:57 AM AI To: Christopher Perez; kristen@milestonecorp.com Cc: Sarah Baldwin; Margaret Maliszewski Subject: RE: SP201600004—Albemarle High School Communication Facility-Tier III Personal Wireless Service Facility 1 Hi Chris, We're planning the balloon test for March 16th with a rain date of March 21st. If you'll send me the list of neighbors, I'll send notices out on Monday. 11 t Would you like us to produce photosims? 1 m Thank you, Lori 1 Lori H. Schweller Attorney at Law LECLAIRRYAN i 123 East Main Street, Eighth Floor ) Charlottesville,Virginia 22902 (434)245-3448 Direct i (434)296-0905 Fax ) (804)248-8700 Mobile Lon.Schweller(tr�leclairryan.com 1 https://wvwv.lecl ai rrvan.com 1 Linkedln 1 Please consider the environment before printing this email. From: Christopher Perez[mailto:cperez@albemarle.org] Sent:Tuesday, March 01, 2016 11:57 AM I To: kristen@milestonecorp.com; Schweller, Lori H. Cc: Sarah Baldwin; Margaret Maliszewski Subject: SP201600004—Albemarle High School Communication Facility -Tier III Personal Wireless Service Facility 1 Kristen/Lori, 1 SP201600004—Albemarle High School Communication Facility-Tier III Personal Wireless Service Facility I The above referenced application is for a Tier III tower in the Entrance Corridor(EC),with two special exception requested. You need to schedule the balloon test and the community meeting for the above referenced project.Below I offer a couple options based on the shot clock and other dates we need to hit for this project to move forward, see below. Please select from the dates in red that work for you and respond to this email.An informative abutting owner notification letter shall be sent to abutting land owners within a 1 mile radius of the site(see attached notice which Lori drafted for the last proposal we worked on).Please send me the draft letter for my.review prior to sending it out.Do you need me to put 1 together a list of adjacent owners who he needs to be notified`(Adjacent owners within 1 mile'radius of site,PC and BOS members for this district,and Planning staff)? I 1 • Also looked over your application and we're missing topographic information within 2,000 feet from the proposed facility.This information is critical for staff to review the proposal,please provide this information to me not later than 3- 14-16. Balloon Test needs to take place by day 40 of the review,which is March 25. 1st option: March 16"start time 8:30am-9am w/rain delay option of March 18th1 2❑d option:March 18th start time 8:30am—9am w/rain delay option of March 21St Community Meeting Monday,March 21, 2016 (night meeting possibly 5:30pm-7pm) Tuesday,March 22, 2016 (night meeting possibly 5:30pm-7pm) Christopher P.Perez I Senior Planner Department of Community Development(County of Albemarle,Virginia 401 Mclntire Road I Charlottesville,VA 22902 434.296.5832 ext.3443 Ps.below is a tentative schedule for the 150 days action shot clock: Submitted on 2-16-16+ 150 days=Friday,July 15,2016 Possible meeting dates based on schedules ARB meeting(possible date in April for ARB) April 4th meeting—Margaret's staff report is due March 25th. PC meeting(possible dates in May or June) Tuesday,May 3rd or May 31St Tuesday,June 7th or June 21St BOS meeting(possible dates in June or July) Wed,night June 8th Wed,night July 13th Unless project is deferred,or shot clock tolled,the shot clock expires: July 15,2016 * This e-mail may contain confidential or privileged information. If you are not the intended recipient,please notify the sender immediately by return e-mail with a copy to emailadministrator@leclairryan.com and delete this e-mail and all copies and attachments. 2