Loading...
HomeMy WebLinkAbout1979-08-01AJuly 30, 1979 Afternoon Meeting (Adjourned from July 18, 19 Motion was then offered by Dr. Iachetta, seconded by Mr. Dottier to adopt the following ~esolution: BE IT RESOLVED by the Board of Supervisors of Albemarle County, Virginia, that $630,143.00 be, and the same hereby is., appropriated from the General Fund and Coded to 19G.t--Main Library. The foregoing motion c~rried by the following recorded vote: AYES: .Messrs. Dorrier, Fisher, Henley, Iachetta, Llndstrom and Roudabush. NAYS: None. Mr. Fisher expressed his appreciation for the work that the Library Board members, Library Building Committee and staff had done on this project. Mr. Robert Stroh, Chairman of the Jefferson-Madison Regional Library Board, stressed the appreciation of the Library Board members and others affiliated with this project for the Board's action today. Agenda Item No. 3. Other Matters Not On the Agenda. Mr. Fisher noted receipt of.memorandum from the Virginia Association of Counties requesting nominations for the Jefferson Cup Award to be given at the VACo Annual Meeting in November. A letter dated July 17, 1979 from Mr. Robert C. Fitzgerald was also received, recommending that Mr. Daniel A. Robinson be nominated for this award. Mr. Dorrier offered motion to nominate Mr. Robinson. Mr. Roudabush seconded the motion. After a short discussion, it was the consensus of the Board that this request was unfamiliar to the Board and more consideration should be given to a nomination. Mr. Roudabush withdrew his second. Without any second, the motion died. No further action was taken. .Agenda Item No. 4. At 4:55 P.M., motion was offered by Dr. ~achetta, seconded by Mr. Roudabush to adjourn to August I, 1979 at 2:00 P.M. in the Board Room of the County Office Building. The motion carried by the following recorded vote: AYES: Messrs. Dorrier, Fisher, Henley, Iachetta, Lindstrom and Roudabush. None. August 1, 1979 Afternoon Meeting (Adjourned from July 30, 1979) An adjourned meeting of the Board of Supervisors of Albemarle County, Virginia, was held on August 1, 1979, at 2:00 P.M., in the Board Room of the County Office Building, Charlottesville, Virginia; said meeting being adjourned from July 30, 1979. Present: Messrs. Lindsay G. Dorrier, Jr., Gerald E. Fisher, J. T. Henley, Jr., F. Anthony Iachetta, C. Timothy Lindstrom (arrived at 2:35 P.M.) and W. S. ROudabush. ~Absent: None. -Officers Present: County Attorney. Mr. Guy B. Agnor, Jr., County Executive and Mr. George R. St. John, Agenda Item No. 1. Fisher. The meeting was called to order at 2:07 P.M. by the Chairman, Mr. Agenda Item No. 2. Expansion of Clerical Staff-Planning Department. In March, an additional Planner was approved for the Planning Department. At that time, the probability of expanding the clerical staff was discussed and deferred until the need ~as apparent. Mr. Agnor said the need is now evident and a Secretary I is being requested by the Director of Planning, Mr. Robert W. Tucker, Jr. Currently, there are seven administrative positions with-two clerical persons serving them. With the volume of paper work generated, a third clerical position is needed to act as a receptionist. Mr. Agnor supported the request. Mr. Fisher also supported approval of the request. Motion was then offered by Dr. Iachetta, seconded by Mr. Roudabush to approve one additional employee, a Secretary I, for the Planning Department. The motion carried by the following recorded vote: AYES: NAYS: ABSENT: Messrs. Dorrier, Fisher, Henley, Iachetta and Roudabush. None. Mr. Lindstrom. Motion was offered by.Dr. Iachetta, seconded by Mr. Roudabush to adopt the following resolution: BE IT RESOLVED by the Board of Supervisors of Albemarle County, Virginia, that $7,000.00 be, and the same hereby is, appropriated from the General Fund and coded to 10E-109, Compensation--Assistant/s, Planning Department. The foregoing motion carried by the following recorded vote: Au~ternoon Meeting~Ad~purned from Ju10_y~79~ 420 Agenda Item No. 3. Work Session: Capital Improvements Budget and-Revenue Sharing. The following memorandum dated July 26, 1979 from Mr. Agnor was presented: "Forwarded herewith is the proposed five year Capital Improvement Program for FY 79-80 through 83-84. It totals $95.6 million, with $37.0 million in projects that require $19.1 million in County funds, and $58.6 million in projects that do not require financial participation with County funds, but are considered a part of the total Capital Improvement Program. The program relies on $6.0 million of an estimated $9.6 million General Fund balance. The remaining $3.6 million in the General Fund is retained for operational cash flow requirements. The program also relies on continuing an appropriation of $0.5 million each year from the General Fund, as was begun this fiscal year. Borrowing from the Literary Fund of $4.5 million for school projects is anticipated at a rate of $1 million for each of four major projects, plus $0.5 million for the Albemarle High School gymnasium project. Other revenue sources include $425,000 from sale of property, and potentially $3.25 million from semi-annual collection of real estate taxes. The following summarizes projects and resources: County Funds Needed Prior Years Funding Additional Funding Required $19,092,979 2,601,876 $16,491,103 Existing Funds Available Estimated Future Funds Potential Funds Available $12,113,300 4,200,000 3~250,000 $19,563,300 The format is similar to the previous capital budgets. It is awkward and dif~ficult to understand. Efforts to revise it into a simpler form were unsuccessful. It therefore requires explanation in order to ~understand its contents. The following are documents in the Capital Improvements Program: EXPENDITURES--Summary of all project requests divided into two parts, Part I being projects requiring County funds, and Part II being those projects not requiring County funds. This summary indicates total project cost, the County's share, prior year's funding, the additional County funds required over and above the prior years' funding, and then three columns which are entitled Proposed Projects, Alternative Projects and Deferred Projects, defined as follows: Proposed Projects - recommended for approval from existing sources of funds available 1979-1982. Alternative Projects - recommended for approval from estimated future sources of funds available 1983-84. Deferred Projects - not recommended for funding in this revision, but retained in the program for future consideration from potential sources of funds. REVENUES (Resources)--Summary of financial resources for the Capital Improvements Proof ~mm divided into three categories: Existing - Funds currently on hand or known to be available for appropriation to finance Proposed Projects 1979-82. Possible - Funds which are anticipated to be available during the five year pro~ram to finance Alternative Projects 1,983-84. Potential - Funds which will require legislative action by the Board of Supervisors in order to be available for the program, to finance Deferred Projects. DEBT SERVICE--Summary of the County's total debt as of now, and projections of this indebtedness over the five year period. OTHERS--The documents include also a brief narrative statement on each project, an analysis of cash flow 1979-82, a bound copy of the School Board Capital report, detailed sheets on Albemarle County Service Authority and Airport capital projects, and memorandums of Planning Commission recommendations. Significant efforts have been made in this revision cycle to prepare cost estimates from more reliable sources than used in previous estimates. It is the staff's belief that these efforts will require more than this one annual revision cycle to correct all of the deficiencies in earlier program estimates, but there is no doubt that improvements in estimating have been made." Mr. Agnor then explained the following schedule showing the availability~f funds and source for funding in the Capital Improvements Program for 1979-84: "I. Sources and Amounts Available for Immediate Funding (1979-82) (1) From General Fund Reserve Available for Appropriation 6/30/78 Per Audit Estimated Increase 1978-79 Fiscal Year Transfer Per Budget (1979-80) $ 8,700,000 900,000 500,000 $10,100,000 421 August 1, 1979 Afternoon Meeting (Adjourned from July'3Q 1979 . Less - Reserve for Operation Capital NET AMOUNT FOR C.I.P. (3,600,000) $ 6,500,000 (2) From Revenue Sharing Monies Cash Balance 6/30/79 Less: Existing Appropriations Transfer to School Fund Per Budget Plus: Estimated Receipts Through 9/81 Interest on Investments $ 2,428,3OO (1,715,000) (500,000) 1,250,000 200,000 NET AMOUNT AVAILABLE 1,663,300 (3) Land Sale (440 acres - Priddy Creek) 450,000 (4) Literary Fund Loans (Anticipates $1 million of three new projects plus $0.5 million on Albemarle High School) 3,~500,000 TOTAL $12,113,300 II. Possible Sources Available to Fund Alternate Projects if Funds Available (1983-84) (1) General Fund Appropriation of C.I.P. (2) Revenue Sharing - Extension of Law 9/81 (3) Literary Fund Loan (4) Building and Land Sale (McIntire School) $ 2,000,000 1,200,000 1,000,000 ? TOTAL -, 7..:$ 8;2oo,ooo III. Possible Sources for Future Projects and Revisions (1) Split tax billing windfall $ 3,250,000 (2) Sale of Scottsville School ? (3) Repayment of Rivanna Water and Sewer Authority ? $ 3,250,000 GRAND TOTAL $19,563,300" Mr. Roudabush asked if the Priddy Creek land had been examined for a recreational area. Mr. Agnor said the Comprehensive Plan did not anticipate nor recommend the land being used for recreational needs. The Parks master plan which was started about two years ago has never been completed and the land may be considered for such use in the Plan. Mr. Roudabush felt this idea should be investigated thoroughly before the land is sold. Mr. Agnor then reviewed the following projects and programs listed in the five year cap±~al improvements program: I. Administrative and Court Renovations Lane Building - Phase I--Renovation of main building of former Lane High School; conversion to Central Administrative Office building; development of site with off-street parking. Project to begin December 1979; completion Octob'er 1980. Total Project Cost-$5,216,34; Proposed-S4,216,345. Lane Building - Phase II--Renovation of gymnasium building of former Lane High School; conversion to office building; completion of site development and parking areas. Project to begin 1981. Funding of preliminary design work is requested. Total Project Cost-$35,000; Proposed-S35,000. Court Square Building (Present county Office Building on Court Square)--Renovation of building for General District Court and related services. Project to begin 1981. Funding of preliminary design work is requested. Courthouse--Renovation of building for Circuit Court, providing two court rooms. Project to begin 1982. Funding of preliminary design work is requested. Renovation of the County Office Building and the Courthouse are combined for the archi'tects fees only. Total Project Cost-S100,000; Proposed-S100,000. Juvenile Court--Renovation of ground floor to provide holding cells and detention area for prisoners awaiting trial. Project to begin 1979. Reliable cost estimates not available at present. Design plans currently being prepared. PrOject will be given to Board for funding when cost estimates are available later in 1979. Total Project Cost-S50,000; Proposed-S22,500. (This is a joint project with the City and $22,500 is to be paid by the City). Dr. Iachetta felt the cost of Phase I of the Lane Building should be reexamined to compare the estimated cost against the cost of a new building before a decision on Phase II. As well as the comparative cost, he also requested information on how much such a delay would cost. II. Airports Obstruction and Removal--Clearance of air space in the approach area involving some earth moving and tree removal. Project has begun and is 85% complete. Total Project Cost-$447,500; County share has been funded in prior years. Security Fencing--Installation of fence near the terminal building to prevent access to commercial aircraft other than by passengers cleared through a security screening area. Project has begun and is 70% complete. Total Project Cost-$55,000; County share has been funded in prior years. A~Eust 1, 1979 Afternoon Meeting (Adjourned from July 30, 1979) Runway Overlay--Repairing of runway. Project 95% complete. Total Project Cost-$1,353,484; County share has been funded in prior years. South Taxiway and Apron--Construction of a runway parallel to the main runway for use as a taxiway separate from the main runway. Project has begun and is 10% complete. Total Project Cost-$1,196,160; Proposed-S49,763. Master Plan Revision--Five year update of Master Plan. Project has begun and is 5% complete. Total Project Cost-$75,000; Proposed-S3,750. III. Education Scottsville--Planned to begin construction in October, 1979. Will be a 300 pupil school consisting of a cafeteria, physical education facilities, music room and a library. At present, there are no spaces in the old building for the above. Once this school is constructed, the use of the old school in the Town will be eliminated. Total Project Cost-S1,400,000; County funding in prior years-$60~000; Proposed-$1,340,O00. Red Hill--Construction to begin in May 1980. Renovation of the original wing and razing of some additions made prior to the~ construction of the POD. Total Project Cost-$1,560,000; County funding in prior years-S100,000; Proposed-S1,460,000. Meriwether Lewis/Murray--Construction proposed for May 1980. Will be a new building on the existing site for 350 pupils and once it is completed and ready to be occupied, the existing building will be razed and removed. Total Project Cost-$1,980,000; County funding in prior years-S50,000; Proposed-S1,930,000. Greenwood/Crozet--Action has not been taken by the School Board. Total Project Cost-$2,385,000; County funding in prior~ years-S60,000; Alternative- $2,325,000. School Bus Maintenance Shop--This has been transferred from the Educational Projects to other projects principally because it is a joint project for County school buses as well as County vehicles in terms of a maintenance facility. Energy Conservation Funds--The Five Year Building Update Committee recommended that a sum of $500,000 be placed into the capital improvements budget over the next three years to enable the School administration to secure federal energy conservation dollars for projects which are eligible for funding. This is a 50/50 matching fund project. Total Project Cost-S500,000; Proposed-S250,000. Future Site Acquisition--The staff felt funds for this item should be deferred until a specific location is needed. No specific acquisitions are proposed at this time. Total Project Cost-$350,000; Deferred-S350,000. Miscellaneous Repairs--It was suggested during budget work sessions last year that $35,000 per year be set aside for repairs to school-buildings which are unknown at the time of budget preparation. Total Project Cost-$175,000; Proposed-S105,000; Alternative-S70,000. Albemarle Track Renovation--Proposed to be constructed in the spring. Renovation to provide an eight lane track. Total Project Cost-S130,000; Proposed-S130,000. Albemarle/Burley Renovation--Request for recognized need of some structural as well as mechanical repairs to Albemarle High School and the Burley building. Until the exact renovation costs are known, a portion of the funding is recommended to be deferred. Total Project Cost-S500,000; Proposed-S50,000; Deferred-S450,000. Broadus Wood--Addition to the school of five classrooms and a gymnasium to replace four mobile units. Until more definitive timetables have bee~ completed by the School Board, deferral is recommended. Total Project Cost-$450,000; Deferred-S450,000. Mr. Fisher was unsure if the existing Meriwether Lewis site was the best for a new structure since growth is occuring more in the Ivy Village and northward than around this site. Therefore, he felt the Meriwether Lewis/Murray situation should be examined further to determine if the existing site is the best location for a new school. Dr. Clarence McClure, Superintendent of Education, was present. He noted that the School Board has given a great deal of thought to this and the feeling is that growth is occuring in the Meriwether Lewis area and the school will be filled. Dr. McClure said renovating the existing school would be equal in cost to construction of a new facility in order to meet current Code requirements. Mr. Lindstrom agreed with Mr. Fisher. Dr. McClure said the Comprehensive Plan has been complied with in this instance. Dr. Iachetta felt renovation would cost less than building a new facility. After some discussion, the Board members felt a further review was needed and sufficient evidence for construction of a new facility should be submittted to the Board for its consideration. Dr. Ronald Baurele was present. He said a new Meriwether Lewis school would be 95% full when it was opened. In making plans for Greenwood/Crozet, the School Board needs assistance relating to the Comprehensive Plan goals for the Crozet area. A decision needs to be made by the School Board soon but any action on Greenwo0d/Crozet should be postponed until some communication has been received from the Planning Commission and this Board. Dr. Baurele also noted that the existing Meriwether Lewis school is not adeauate 423 Discussion then followed on the Broadus Wood renoYation. Dr. McClure said the enrollmen~ in the school has declined during the last few years. However, next year it could be a top priority item if growth occurs in the area. Dr. Baurele said there are two problems at Broadus Wood; the need for space and complaints received from parents about the crowded condition of the existing building. He felt the latter could be solved by better allocation of space. Hopefully, the internal reorganization in the school building this year will alleviate some past problems. V. Fire Rescue and Safety Fire Engine--This project is for replacement of one fire engine stationed at the Charlottesville Fire Department. Staff recommends that funding for this project be withheld until the long-range fire services agreement between the County and City has been completed. Total ?roject Cost--S95,000; Deferred-S95,000. Fire Hydrant Installation Project--This project involves the installation of hydrants with some water line improvements. The staff supports the continuation of funding for hydrants. Staff recommends however that the water line improvements be funded by the Albemarle County Service Authority, with one exception. That exception involves the replacement of the water line that serves the Western Albemarle-Henley-Brownsville School complex. Replacement of this water line will insure adequate fire protection for schools. The Planning Commission recommends that only one hydrant project requiring line installation be funded, in addition to the school complex. That project is in Northfields and is considered the only one that is cost effective. Hydra,ts--need line installation-Total ?roJect Cost-S15,600; Proposed-S1,200; Deferred-S14,400. Waterline-Hydrants--Total Project Cost-$98,150; Proposed-S8,400; Deferred- $89,750. Waterline-Schools--Total Project Cost-$21,750; ?roposed-$21,750. Emergency Phone-911 System--Staff does not recommend funding of this project until a more definite proposal of operation and cost figures have been prepared. Total Project Cost-S107,000; Deferred-S35,000. Radio Tower--Installation of a mountain top relay tower to make radio communications possible between the Scottsville Fire Department and other County fire departments. Total Project Cost-$27,000; Proposed-S20,000. VI. Highways Hydraulic Road--This project involves the four laning of Hydraulic Road with provisions of curb and gutter, sidewalks and bike trails in certain areas. Total Project Cost-$2,958,400; ?roposed-$151,700. Georgetown Road Pedestrian Walk--This project will construct an asphalt surfaced walkway on the west side of Georgetown Road between Hydraulic and Barracks Roads, connecting to the sidewalk on Barracks Road at Rickey Drive. Total Project Cost-$27,500; Proposed-S27,500. VII. Libraries Main Library--Conversio~ of Market Street Post Office building to main library of Jefferson-Madison Regional Library. Project to begin August 1979, completion October 1980. Total Project Cost-$2,260,285; Prior Year's Funding (includes the price paid for building) $400,000; Proposed-S630,000. Bookmobile--Replacement of one or two bookmobiles in Jefferson-Madison Regional Library system. Vehicle used primarily in Albemarle County. Total Project Cost-S50,000; Prior Year's ~undlng-$40,000; Proposed-S10,000. VIII. Other Microfilm-Circuit Court Clerk's Office--To purchase micofilm equipment in lieu of expanding records vault. Prior Year's Funding was $22,715. An additional amount is required because the State Compensation Board would not participate in the costs. Total Project Cost-S42,000; Proposed-S19,285. Data Processing--To purchase the equipment needed to develop a data processing capability in the County administrative organization. Total Project Cost-S300,000; Proposed-S300,000. Qommunit~ College Expansion--This project will provide funds for site improvements associated with State funded classroom building at Piedmont Virginia Community College. Staff supports this project subject to funding of State's share by 1980 General Assembly. Total Project Cost- $2,488,322; Deferred-S150,000. County Vehicle Maintenance Shop--This'item was taken out of the Educational projects since it serves both schools and general county vehicles. No site selection has been made. Total Project 0ost-$986,000; Prior Year's Funding-S120,000; Proposed-S866,000. 424 Au ust 1 l~__t_ernoon Meetin ..... A~ ourned from ,Jul 0 =1 ~)~ ................ ~- _ _ _ ,? Mr. Fisher expressed his concern that the acquisition of property for watersheds needed in future years had not been included in this budget. The Comprehensive Plan identifies two tributaries of the South Fork Rivanna River in the northern part of the CountY which may be needed for future impoundments and he did not feel any recommendation has been made for them to be available by the year 2020. Mr. J. Harvey Bailey, County Engineer, noted that in order for any value to be placed on what needs to be purchased, further review has to be made. Three things would have to be examined: 1) The geology of the land to see if it is suitable or could be modified for building an impoundment; 2) the quality-of the water; and 3) how far in the future the impoundment would be needed. Mr. Bailey felt a consultant with knowledge of dams and reservoirs would have to be hired for ~ this examination. Mr. Lindstrom asked if someone should be placed on the County staff with expertise in this field. Mr. Agnor felt the responsibility for such a determination belongs to the Rivanna Water and Sewer Authority and he would bring it up at the next Rivanna Board meeting. X. Parks and Recreation Chris Greene Comfort Station--Construction of a year round restroom facility in the vicinity of the picnic shelters. Total Project Cost-$35,000; Prior Year's Funding-S17,000; Proposed-S18,000. Chris Greene Parking Lot and "Tot" Lot--Parking lot expansion and tot lot relocation and renovation near the comfort station, picnic shelters. Total Project Cost--S11,500; Proposed-S11,500. Ivy Creek Natural Area, Site Development--Development of the site of the Rann Preserve (Ivy Creek Natural Area) for passive recreation use, funding with County, State and City funds. Total Project Cost-$85,000; Prior Year's Funding-S30,000; Proposed-S12,500. Tennis Court-Walton Middle School--Expanding the existing surface area to accommodate a double tennis court for use by the school and the recreation Department. A program to develop tennis courts at middle schools. Total Project Cost-S15,000; Proposed-S15,000. Hollymead-Recreation Activities--Addition of play area, walks, soccer goals, picnic tables to increase recreation opportunities. This program will rotate to other County school locations as needs are determined. Staff supports expansion of recreational use of County schools. Total Project Cost-S21,000; Proposed-S21,000. Albemarle High School Tennis Court Lights--To provide lights for extended use of heavily utilized tennis courts. This item was transferred from Educational Projects to this category since night use bf the tennis courts would prinicipally be a recreational function. Total Project Cost-S10,000; Proposed- $10,000. Future Projects--There are no known costs or programs. $310,000; Deferred-S310,000. Total Project Cost- Mr. Dorrier said a recreational facility is needed in the Esmont area. Last-year, several members of the Parks and Recreation staff and himself met to discuss improving the existing playground area at the B. F. Yancey School. There was opposition because the citizens feel that if money was spent on the school playground, that would eliminate chance to get a County park in the area at a later time. The residents do not object to improving the playground if the project is listed as an educational project instead of a project for the Parks and Recreation Department. Mr. Fisher felt any improvements made at B. F. Yancey School would have to be funded from this section of the budget. He suggested that some specific proposals be developed and funding be considered for improvements at the playground, if the Esmont residents can agree. Mr. Lindstrom did not object to upgrading the existing playground facilities if an agreement is reached with the residents. Dr. Iachetta introduced Mrs. Marilyn Posten, Chairman of the Hollymead Elementary School Grounds Committee. Mrs. Posten presented a landscape drawing by Mr. Allen Stovall, showing recommended facilities at the Hollymead School. Mrs. PoSten said the Hollymead Parents Advisory Council and the Grounds Committee would like for Mr. Stovall to complete his study of the site and she then requested funding from the County to continue this study. (Copy of letter from Mrs. Posten on file in the Clerk of the Board Office.) Mr. Fisher questioned whether funding recommended in this budget for Hollymead recreational activities would cover this request. Dr. Iachetta felt the request should be reviewed further. XI. Solid Waste Resource Recovery--County share is unknown. Total Project Cost-$7,314,000. Ivy Landfill Access Road--This project includes improvements to Route 637 from 1-64 to the Ivy Landfill and the entrance to the Landfill. The road is under construction and is fully planned. (City of Charlottesville is to pay one-half of the cost.) Total Project Cost-$1,540,000. Prior Year's Funding-S679,000. XI. Utilities Extension of Water Lines to Scottsville Shopping Center--The Albemarle County Service Authority is requesting that the County of Albemarle extend a water line from Scottsville to the Stoney Point Subdivision since the well serving the subdivision is reaching its capacity. It is also requested that a water line be extended to serve the Scottsvil!e Shopping Center. Staff recommends that these projects not be funded through General County funds, but rather through t~ A]~m~]~ ~~ ~~ ~,,+~+ ..... ~ 425 August 1, 1979 Afternoon Me_ _~ting (Adjourned from July 30, ~ Mr. Agnor said this project is shown in the budget under the "deferred" column because it is possible that in the next cycle of the HUD housing program the County may be able to obtain money for an elderly housing project in Scottsvilte. If that happens, perhaps the utility line extension can be incorporated into such a project using HUD funds. Mr. Dorrier requested that the extension of the water line be placed under the "proposed" column. The Scottsville Volunteer Fire Department is relocating next year and will build next to the Scottsville Shopping Center. The Fire Department contemplates digging a well to supply needed water. Since it is anticipated that the line will be extended some time in the~future, it should be extended now so the fire department will not have to dig a well. .Mr. Dorrier said the shopping center does not have the necessary funds to pay for extension of the line and all the businesses there are currently on wells. In the summer, there is not adequate water for the stores. The sewage problem also exists in the shopping center since all of the businesses are on septic tanks. He requested that the line be extended now and that a hydrant be placed at the intersection of Route 6 and Route 726. Mr. Roudabush did not feel one hydrant would provide much fire protection for the shopping center because the hydrant would be located at too great a distance from the Shopping Center to afford any substantial help. Mr. E. E. Thompson, Jr., Executive Director of the Albemarle County Service Authority, was present. He felt the hydrant could be located where it could be used successfully for the shopping center. Mr. Fisher said he understood the problem but was concerned about asking the entire County to fund a water line to serve this shopping center. Mr. Henley said there are other areas in the County with similar problems. He did not feel the County should fund this extension for the shopping center if the same is not done for other areas. Mr. Rou~abush felt it would set a bad precedent~ for a governing body to pay for this waterline extension. It was the consensus of the Board to retain this project in the deferred column. Mr. Fisher asked if the Scottsville Sewage Treatment facility is near its'operating capacity. Mr. Thompson said yes and sometimes over capacity depending on the weather. The old sewage system has a great deal of infiltration and is in need of repair. The system is under a Consent Order with the Rivanna Water and Sewer Authority and when funds become available, the facility will be upgraded. Mr. Bailey said the consent order is because of the degree of treatment which is accomplished. Mr. Dorrier said he would still like to work on the extension of the waterline to see if there is any possible way to get matching funds. Mr. Lindstrom then presented the following proposal for the Crozet Interceptor: "As you are acutely aware, Dr. Iachetta and I have made some suggestions which involve the Crozet Interceptor. My proposal and reasons for it are set forth belows. The proposal is made now because I believe it would be logical to fund any County share of the local funding I propose out of the capital improvements budget. Proposal--Create a six member committee composed of: 1) George Williams as Executive Director of the Rivanna Water and Sewer Authority (RWSA); 2) Treva Cromwell as chairman of RWSA; 3) A representative selected by Morton's; 4) A RWSA board member named by City Council; 5) A RWSA Board member named by this Board; 6) A representative selected by this Board not on the RWSA.~ Charge the committee with responsibility for: 1- investigating the possibility of State Health Department and State Water Control Board (SWCB) approval of a package treatment plant in the Crozet area capable of treating phosphates and nitrates; 2- if approval of the above is possible, obtain cost figures for such a plant; 3- 6btain updated figures on the cost of interceptor construction; 4- consider and recommend a formula for sharing the cost of either a package plant if possible, or an interceptor; 5- determine whether there is available any grant money, either State or Federal, for assisting us in the construction of either alternative, which money would be available in the reasonably immediate future. Place an October 1, 1979 deadline on the Committee's response time. Rationale--1. The date upon which SWCB funding for the interceptor will be availabIe has been steadily receding into the future. It is now estimated as being available no sooner than 1985. It is reported that allocation of available SWCB funds is becoming increasingly political. Charlottesville-Albemarle has already received substantial funds for the Moore's Creek Wastewater Treatment Plant. The interceptor is viewed by the SWCB as a planning tool more than a sorely needed sewage treatment device such as many localities require. Finally, both Federal and State monies seem to be getting harder and harder to come by. Ail of these factors make it appear unlikely that the interceptor will actually be funded in 1985. 2. Even if funding does become available in 1985, engineering studies will have to be completed and right of way required, a process which could involve a substantial amount of time in itself. 3. Pipeline construction costs are increasing at a rate of 15% to 20% per year according to the Albemarle County Service Authority (ACSA). If we delay six years or more in getting the contract for this project, it is likely that the local share of the inflated future cost will approach the present cost of a totally locally funded project. 4. The Betz study showed that Morton's is contributing nearly 13,000 lbs. of phosphates per year to the Reservoir, or 25% or more of total phosphate loadings. During the summer months when rainfall is lower, the percentage of phosphate contribution from Morton's approaches 95% of the total. RWSA and the County has expended significant time, money (in the hundreds of thousands of dollars) and effort in analysis of the reservoir problem and in developing and adopting an ordinance to deal with an aspect of the problem. August 1, 1979 Afternoon Meeting (Adjourned from July 30, 1979) Unfortunately, ~we have only dealt with about 15% of the total source of ~ollution. An interceptor, or equally effective package plant, could immediately and completely eradicate another 25%. It seems only fair that if we have it within our power to make such a significant improvement, we ought to do so. I believe 'i~t would significantly and meaningfully underscore the sincerity of our concern and legitimacy of the existing Reservoir Protection (Run-off Control) Ordinance that is, in some cases, a significant burden to landowners and developers in the watersheds of the County's reservoirs. 5. A six year, or longer, delay in eliminating the MOrton and Crozet pollution sources in the South Rivanna Reservoir can only exacerbate the deterioration of that reservoir. As we all know, the cost of piping water from the James River, even if legally feasible, would approximate $42 million. If the threat of this possibility were significant enough to justify the imposition of the restrictions of the Reservoir Protection (Run-off Control) Ordinance upon developers and landowners in a watershed covering nearly 245 square miles of the County, it ought to justify the giving of serious consideration to spending local funds to accomplish the removal of such signficiant sources of pollution as exist in the Crozet area. 6. The justification for direct County participation in local funding of such a project is that without such a project Crozet can never fulfill its role in the Comprehensive Plan. The growth occuring in that area now is by large lot subdivision tending to inefficient use of what is primarily agricultural land. The fundamental tenants of the Plan and any new zoning ordinance will be weakened without a public sewerage capacity in the Crozet area. 7. One of the negative aspects of the installation of an interceptor along the 250 corridor would be the pressure for strip development along the sides. For this reason, I hope that serious consideration will be given to a package plant in the Crozet area. However, even if the interceptor were constructed, it seems to me that local funding of such a project would give this locality some measure of increased control over the "tapping" on policies which would prevail. I realize that there are no sigificant revelations contained in my arguments. Admittedly they are a compilation of arguments others have made. Obviously, I believe that they are, nevertheless, compelling. It seems to me that if we are serious about reservoir protection we simply cannot continue to permit an interceptor to be pushed further and further into the future by forces over which we have no real control. It will be quite easy to repeat on an annual basis the position that we should "wait for another year and see how we fair with the SWCB" I believe if we knew for certain that there would not be an interceptor available for 10 years we would act now. I think there is compelling evidence that it is very likely there will be no interceptor for at least 10 years." Mr. Lindstrom said if nothing can be done to start construction of the interceptor, then he feels the Comprehensive Plan should be revised to lower densities for the Crozet area. He £elt that with the burden which has been placed on other landowners in the watershed the County should be willing to do something to take care of this problem. He proposed that a committee be established. Mr. Agnor said~when the Rivanna Water and Sewer AuthoritY was formed by the City and the County, and the five-year pollution abatement program was adopted by the localities and the State, this program provided that seven major projects would be under construction during the period of time. Six of those projects have been started in five and one-half years. The only project left is the Crozet interceptor. Mr. Agnor said if the A.C.S.A. had a contract with Morton's to hook into that interceptor and this contract were presented to the State Water Control Board, the Rivanna Water and Sewer Authority would be in a much stronger position for funding of the interceptor. Morton's is now operating their plant under a consent order from the State Water Control Board and the State Water Control Board will not be able to ignore that fact when a contract is presented. Secondly, this community has agressively pursued the clean up of the pollution in the Reservoir. With a contract from Morton's, the major pollutor of the Reservoir will be removed, but only after the interceptor is funded. Morton's has a deadline of August 31 to consummate an agreement-and meet the requirements of the consent order. Mr. Agnor said, at Mr. Fisher's request, he has been working on a report to the Board on the question of the interceptor, but the report is not ready for distribution today. ~ Mr. Henley did not oppose-the establishment of the committee suggested by Mr. Lindstrom, but felt it should work within the lines of what Mr. Agnor has stated. Mr. Lindstrom~said he had not discussed this matter publicly because he felt'the State Water Control Board would then have an excuse not to do anything. However, the Planning Staff made a recommendation to the Planning Commission at the public hearing on the Capital Improvements program that local funding be considered for th±s project. Mr. Agnor said Mr. James Skove, a Planning Commission member, had raised the issue. In discussing the matter with Mr. Robert W. Tucker, Jr., he advised him to respond, if asked, that the County should seek any source of funding available, but, since telling Mr. Tucker this, he has found that the Rivanna Water and Sewer Authority staff has sought other funding unsuccessfully. The Rivanna Water and Sewer Authority Board discussed this question at their June meeting. Mr. Agnor said he suggested that the RWSA Board itself examine the status of this project and decide whether it should be funded locally, by the state or other. The entire RWSA Board was not present at that time so the matter was deferred. The State Water Control Board staff has been favorable to the project, but has not recommended funding because of the number of delays which have~urrred since its inception. ~Mr. Lindstrom said he would not support having the County spend any money if funding coutd be obtained from the State but ~sked if this meant the project would have to wait through another cycle of public hearings. Mr. Agnor said yes. The first opportunity to present this project again will be in the early months ,of 1980. The committee suggested could examine the matter and reinforce what he has recently learned, but he felt the entire matter hinges on the contract with Morton's. August 1. 19~,_~ternoon Meetin~ (Adjourned from J_~l~30_~_l~ Mr. Bailey said, up to this time, there was no advantage to constructing the Crozet Interceptor because there was no advanced wastewater treatment plant to treat the sewage from the interceptor. Now the-major portion of the AWT plant has been under contruction for some months. The second phase of the AWT plant is ready'to be reviewed by the reviewing authorities and in several months will be ready to go to bid which removes any impediment on the part of the locality for pressing for these funds to build the Crozet Interceptor. Mr. Bailey did not feel the State Water Control Board will abandon the South Rivanna Reservoir, and the Crozet Interceptor is the only instrument which will reduce the loading on the reservoir. Mr. Fisher said the presentation today by Mr. Agnor was news to him. He has been very concerned that nothing was really going to happen. He felt if the contract does not materializ something else will have to be done. The Board agreed to wait until the contract has been presented to the State Water Control Board before taking any action on Mr. Lindstrom's request. Mr. Agnor then continued his presentation by listing the following items of which a majority are not county funded in the Capital Improvements Program: Utilities Extension of Sewer-Scottsville Shopping Center--Total Project Cost-$118,050. Extension of Water-Stoney Point Subdivision--Total Project Cost-$133,760. Health Esmont Community Facility--This project converts and existing building to a health clinic facility for outreach health programs sponsored by the Charlottesville/Albemarle Health Department, funded by a HUD grant. Total Project Cost--S51,000. Highways Secondary Road Improvements--This project involves the ¥irginia Department of Highways and Transportation's six year plan for secondary road improvements with biennial revision in 1980. Total Project Cost--$11,561,100. Hydraulic Road--This project involves the four laning of Hydraulic Road with provisions for curb and gutter, sidewalks and bike trails in certain areas. Total Project Cost-~L~D~; Proposed-S151,700. Georgetown Road-Pedestrian Path--This project will construct~an asphalt surfaced walkway on the west side of Georgetown Road between Hydraulic and Barracks Roads, connecting to the sidewalk on Barracks Road at Rickey Drive. Total Project Cost-$27,500; Proposed-S27,500. Housing Housing Rehabilitation and Self Help Program--This project is a one year grant program funded by U.S. Housing and Urban Development to supplement the Albemarle Housing Improvement Program (AHIP). It provides grants to homeowners for purchase of materials in the AHIP program. The self-help housing project is a one year grant program for purchase of land and installation of streets and utilities to develop one or two, four-lot subdivisions. The lots will be.transferred as a grant to a homeowner needed to build a residence with family or volunteer (AHIP) labor. Total Project Cost-$270,210. Utilities Albemarle County Service Authority Hessian Hills Sewer Collector-Phase II-Total Project Cost--S140,000. Westmoreland Sewer Collector Phase I-Total Project Cost--$250,000. Westmoreland Sewer Collector Phase II-Total Project Cost--$39i,800. Old Forge Road Sewer Collector--Total Project Cost-$366,248. Albemarle County Service Authority proposes to provide sewer service to these areas where a need for this service exists. Camelot Sewer Plant--Total Project Cost--$1~75,000. The Camelot Plant is proposed for expansion through private funds as approved by the County of Albemarle in early 1979. West Leigh--Phase II--Total Project Cost--$28,000. West Leigh--Phase III--Total Project Cost--$34,000. West Leigh--Phase IV--Total Project Cost--$16,800. The Albemarle County Service Authority proposes in Phases II and III to replace a 4" waterline with a 12" line to increase the pressure and fire protection capability in West Leigh, Meriwether Hills, Meriwether North and Lewis Hills Subdivisions. Phase IV is proposed to complete a 12" waterline loop from Lewis Hill to West Leigh. Georgetown Green Sewer Pumping Station--Total Project Cost--$33,000. This project is proposed to replace an existing but inadequate pump station. Urban High Pressure Water System--Total Project Cost~-$28,000. This system is needed to increase the availability of storage capacity of the Stillhouse Mountain storage tank facility to parts of the Urban Area. Mr. Thompson said the Albemarle County Service Authority has not decided on the best method for installation of the pressure reducing valves which will be required when the Urban High Pressure Water System is put into use. Since the last discussion on this project (Canterbury-Hessian Hills .Water System Improvements), a new development has taken place on Georgetown Road that will require another hundred feet or so of twelve inch line to be Augm~t 1, 1979 Afternoon Meeting (Adjourned from Ju~ 30, 1979) 428 Road as recommended by the County Engineer in the Comprehensive Fire Hydrant System Study. Mr. Fisher felt since the County pays for the installation of f~re hydrants, the costs should be examined before the final decision is made. Rivanna Water & Sewer Authority Water--System Storage and Interconnection--Total Project Cost--S1,500,000. Water--System Waste Disposal Facilities--Total Project Cost--S500,000. Wastewater--AWT Plant--Total Project Cost--$26,000,000. Wastewater-'Rivanna Interceptor--Total Project Cost--$10~092,000. Wastewater--Crozet Interceptor--Total Project Cost--$7,125,600. System Storage and Interconnection is to expand the storage of treated water in the urban water system by the addition of a tank on Pantops Mountain, interconnecting the Observatory and South Rivanna water plant distribution system with a transmission line loop from Pantops tank, east and South of the City. Waste Disposal Facilities--Construction of facilities at Observatory and South Rivanna Water plants to treat water used to backwash (clean) filters at the plant; required by State Water Control Board. Plant Improvements (Crozet)--Improve treatment operations of plant. AWT Plant-Construct new plant at Moore's Creek. estimated three years construction time. Project began January 1979; Rivanna Interceptor-Sewage line parallel to South Rivanna River from Route 29 to Moore's Creek plant. Project constructed in four phases; all phases under construction; completion in 1980. Crozet Interceptor-Sewage line from Crozet to Moore's Creek plant. schedule to commence 1983-84. ProJ e ct Motion was offered by Dr. Iachetta, seconded by Mr. Roudabush to advertise the public hearing on the Capital Improvements Program as presented for August 15, 1979 at 7:30 P.M. in the Albemarle County Courthouse. The motion carried by the following recorded vote: AYES: Messrs. NAYS: None. Dorrier, Fisher, Henley, Iachetta, Lindstrom and Roudabush. Not Docketed. Mr. Roudabush then presented a petition dated July 24, 1979 from the residents of Routes 606 and 850 expressing their concerns and suggested measures to be taken to handle problems at the Chris Greene Lake Park. (Petition on file in the Clerk of the Board Office). Mr. Agnor said he would review the petition and respond to the concerns expressed. Agenda Item No. 11. At 5:40 P.M., Mr. Lindstrom requested an executive session to discuss personnel matters and offered motion to that effect. Mr. Roudabush seconded the motion and same carried by the following recorded vote: AYES: NAYS: Messrs. Dorrier, Fisher, Henley, Iachetta, Lindstrom and Roudabush. None.