HomeMy WebLinkAboutSDP201500008 Action Letter 2015-08-12COUNTY OF ALBEMARLE
Department of Community Development
401 McIntire Road, North Wing
Charlottesville, Virginia 22902-4596
Phone (434) 296-5832 Fax (434) 972-4126
August 12, 2015
Alan Franklin
Waterstreet Studio
418 East Main Street
Charlottesville, VA 22903
RE: SDP -2015-008 Mechum's Trestle- Initial Site Plan
Mr. Franklin:
The Agent for the Board of Supervisors hereby grants administrative approval to the above referenced
site plan.
This approval shall be valid for a period of five (5) years from the date of this letter, provided that the
developer submits a final site plan for all or a portion of the site within one (1) year after the date of this
letter as provided in section 32.4.3.1 of Chapter 18 of the Code of the County of Albemarle, and
thereafter diligently pursues approval of the final site plan.
The final site plan will not be considered to have been officially submitted until the following items are
received:
A final site plan that satisfies all of the requirements of section 32.6 of Chapter 18 of the Code.
A fee of $1,500.
Please submit 10 copies of the final plans to the Community Development Department. The assigned
Lead Reviewer will then distribute the plans to all reviewing agencies (except for ACSA, please submit
copies directly to them as stated in their comments). Once you receive the first set of comments on the
final site plan, please work with each reviewer individually to satisfy their requirements.
The final site plan will not be approved until the following conditions are met:
The Department of Community Development shall not accept submittal of the final site plan for
signature until tentative approvals for the following conditions have been obtained:
Planning Division Approval of (2 copies):
1. A site plan meeting all the requirements of section 32.6 of Chapter 18 of the Code.
2. A landscape plan meeting the requirements of section 32.7.9 of Chapter 18 of the Code,
including a tree conservation checklist.
3. [32.5.2(a)] The special use permit will need to be approved prior to approval of the final site
plan. Any conditions imposed with the special use permit must be incorporated and noted in the
site plan.
4. [32.5.2(a)] Variance 95-05 was approved by the Board of Zoning Appeals that had a condition
that stated "Any additional square footage which would encroach the required setback, or any
chance which is determined to be substantial by the Zoning Administrator, shall require
amendment of this variance." Based on the variance report, this is a setback reduction to seven
feet from Rt 680 and nine feet from Rt. 240. It is difficult to tell if this condition is being met.
Show the distance from each of these rights of way to the building to ensure the condition is
being met.
5. [32.5.2(e)] The conservation checklist needs to be filled out, signed by the owner, and added to
the landscape sheet before final approval.
6. [32.5.2(n)] The dumpster pad does not meet the requirements. The concrete pad is required to
be eight (8) feet beyond the front of the dumpster.
7. [32.5.2(n)] State that no outdoor lighting will be proposed on the cover sheet.
8. [32.5.2(n)] Indicate the paving material for the sidewalk and dumpster pad.
Please contact Megan Yaniglos at 296-5832 if you have questions or require additional information.
Engineering Division Approval of (1 copy of site plan; WPO plan number stated in application):
1. See attached comments.
Please contact Glenn Brooks at 296-5832 if you have questions or require additional information.
ACSA approval to include (3 copies addressed to Jeremy Lynn):
1. ACSA Jurisdictional Area Designation: Limited Service for sanitary sewer through the use of a
pump station and associated force main to serve the existing use (restaurant plus associated
apartment for employee), existing structure (with the exception of facade treatment and those
expansions which do not require variances or modifications to the ordinance), and existing
capacity (equivalent of 100 seat restaurant generating no more than 5,000 gallons per day only).
2. RWSA approval is required for the force main connection.
3. The applicant shall show a private water meter on the waterline from the well on the site plan.
Notes shall be added that the final location shall be approved by the ACSA. The water meter,
installed by the applicant, shall be compatible with the ACSA's meter reading equipment. For
more information the applicant should contact Kenny Barrow at 434-977-4511, ext. 151.
Please contact Alex Morrison at 977-4511 ext 116 if you have questions or require additional
information.
Fire & Rescue approval to include (1 copy):
The travel lane in the parking lot shall maintain 20 ft clear travel way with a minimum radius of
25 ft. The radius of concern is the 10 ft radii on the island located near the dumpster pad.
Please contact Robbie Gilmer at 296-5833 if you have questions or require additional information.
ARB approval to include (1 copy):
The ARB took the following action on April 6, 2015
CONSENT AGENDA
a. ARB -2015-24: Mechum's Trestle Initial Plan - Initial Site Development Plan
(TM/Parcel 057000000031A0)
Proposal: To construct a 4,000 sf restaurant with associated site improvements and a request to
place required frontage landscaping in the right-of-way.
Location: 4294 Three Notch'd Road, at the northwest corner of the intersection of Routes 240
(Three Notch'd Road), 250 (Ivy Road) and 680 (Browns Gap Turnpike)
Motion to Approve Consent Agenda:
Motion: Mr. Missel moved to approve the consent agenda and forward the recommendations
outlined in the staff report to the Agent for the Site Review Committee, as follows:
Regarding requirements to satisfy the design guidelines as per § 18-30.6.4(2), (3) and (5):
1. In areas where wooded area to remain is used to meet perimeter parking lot tree
requirements, identify existing individual large shade trees on the plan by size and species to
show that the minimum requirement can be met.
2. Revise the landscape plan to show a sufficient quantity of trees — proposed and existing to
remain — distributed as necessary throughout the site, to meet frontage, interior parking lot and
perimeter parking lot quantity requirements.
3. Provide 2 additional large shade trees in close proximity to the Rt. 240 property line.
Regarding recommendations on the plan as it relates to the guidelines: None.
Regarding recommended conditions of initial plan approval: A Certificate of Appropriateness is required
prior to final site plan approval.
1. Revise the demolition plan to coordinate with proposed construction and planting along Rt.
680. Identify all trees to be removed.
2. Revise the plan to make all existing tree identifications legible.
3. Show tree protection fencing on the plans.
4. Revise the plan to show a treatment for the retaining wall that is coordinated with the
proposed building.
5. Add the standard plant health note to the plan: "All site plantings of trees and shrubs shall be
allowed to reach, and be maintained at, mature height; the topping of trees is prohibited.
Shrubs and trees shall be pruned minimally and only to support the overall health of the plant."
6. Provide a complete plant schedule for review.
7. In areas where wooded area to remain is used to meet perimeter parking lot tree
requirements, identify existing individual large shade trees on the plan by size and species to
show that the minimum requirement can be met.
8. Revise the landscape plan to show a sufficient quantity of trees — proposed and existing to
remain — distributed as necessary throughout the site, to meet frontage, interior parking lot and
perimeter parking lot quantity requirements.
9. Add a medium tree, 2 %" caliper at planting, in the vicinity of the north end of the sidewalk
near the dumpster.
10. Indicate the height of the electric line that runs along the Rt. 240 side of the property. For
those trees close to the line, choose a species whose mature height will not interfere with the
electric line.
11. Provide 2 additional large shade trees in close proximity to the Rt. 240 property line.
12. Show all proposed site and building -mounted light fixtures on a lighting plan and provide all
related details for review.
13. Add the standard mechanical equipment note to both the architectural and site plans:
"Visibility of all mechanical equipment from the Entrance Corridor shall be eliminated."
14. Show the locations of proposed mechanical equipment — both ground- and building -
mounted — and show how visibility of the equipment will be eliminated. Note that the
preference is to locate equipment so that visibility is eliminated without the need to add
screening. If/when screening is needed, it should be fully coordinated with the architecture of
the building.
15. Include a dumpster enclosure detail in the plan. Coordinate the material of the enclosure
with the material of the building.
16. Provide architectural designs for review.
Regarding conditions to be satisfied prior to issuance of a grading permit:
1. Show adequate tree protection fencing on, and coordinated throughout, the grading,
landscaping and erosion and sediment control plans.
Please contact Margaret Malisewski at 296-5832 if you have questions or require additional
information.
VDOT approval to include (2 copies):
1. See attached comment letter.
Please contact Troy Austin at (434) 422-9894 if you have questions or require additional information.
RWSA approval to include (1 copy):
1. The proposed development is within the Beaver Creek Dam Inundation Zone for a 12 -hour PMF
with a dam breach. The dam was recently upgraded to high -hazard based on an analysis of
inundation areas, and it was determined that the spillway will require upgrades to meet current
DCR Dam Safety Regulations.
2. The proposed development is downstream of the Lickinghole Creek Dam; however, a recent
dam breach analysis (currently under review by DCR) showed that a culvert under the CSX
railroad downstream of the dam (upstream of the proposed restaurant) limits the amount of
flow that passes downstream. Due to this constriction and the relatively small size of the
impounded reservoir, a breach of the dam would have a negligible impact on flooding during a
100 -year storm and would not flood any existing or proposed structures in the event of a sunny
day breach.
3. The existing force main must be pressure tested and approved prior to the development going
online.
4. From available information, it is unclear whether the previous owner obtained an easement for
the 4" force main when it was installed. The applicant should obtain easements as necessary to
operate and maintain the sewer force main.
Please contact Victoria Fort at (434) 977-2970 ext. 205 if you have questions or require additional
information.
If you have any questions about these conditions or the submittal requirements please feel free to
contact me at Extension 3004, myaniglos@albemarle.org.
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Sincerely,
Megan Yaniglos
Principal Planner