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HomeMy WebLinkAbout1977-01-03AJanuary 3, 1977 (Afternoon-Adjourned from December 15, 1976) 018' An adjourned meeting of the Board of Supervisors of Albemarle County, Virginia, was held on January 3, 1977, beginning at 1:30 P.M. in the Board Room of the County Office Building, Charlottesville, Virginia; said meeting being adjourned from December 15, 1976. Present: Mrs. Opal D. David and Messrs. Lindsay G. Dorrier, Jr., Gerald E. Fisher, J. T. Henley, Jr., F. Anthony Iachetta and William S. Roudabush. Absent: None. Officers present: St.'~John. County Executive, Guy B. Agnor, Jr. and County Attorney, George R. Agenda Item No. 1. The meeting was called to order by the County Executive, acting as temporary chairman. ~ Agenda Item No. 2. Election of a Chairman. Motion was offered by Dr. Iachetta, seconded by Mr. Roudabush, to appoint Mr. Fisher as Chairman of the Board for the calendar year 1977. Motion was offered by Mr. Dottier, seconded by Mrs. David, to close nominations. The motion carried by'the following recorded vote: (Mr. Fisher said since there was some financial benefit to the position of Chairman, he Would abstain from voting.) AYES: Mrs. David and Messrs. Dorrier, Henley, Iachetta and Roudabush. NAYS: None. ABSTAINING: Mr. Fisher. The motion to appoint Mr. Fisher as Chairman then carried by the following recorded Vote: AYES: Mrs. David and Messrs. Dorrier, Henley, Iachetta and Roudabush. NAYS: None. ABSTAINING: Mr. Fisher. Mr. Fisher then took over the duties of Chairman and thanked the other Board members for their confidence in reelecting him as Chairman. Agenda Item No. 3. Election of a Vice-Chairman. Motion was offered by Mrs David, seconded by Dr. Iachetta, to appoint Mr. Henley as Vice-Chairman. Motion to close nominatioz was offered by Mr. Dorrier, seconded by Dr. Iachetta and carried by the following recorded vote: AYES: NAYS: Mrs. David and Messrs. Dorrier, Fisher, Henley, Iachetta and Roudabush. None. Motion to appoint Mr. Henley as Vice-Chairman then carried by the recorded vote which follows: AYES: Mrs. David and Messrs. Dorrier, Fisher, Henley, Iachetta and Roudabush. NAYS: None. Agenda Item No. 4. Set meeting times, dates and places for the calendar year 1977. Motion was offered by Mr. Roudabush to continue the same meeting schedule -- first and third Wednesday at 7:30 P.M. in the Circuit Court Room of the County Courthouse and the second Wednesday at 9:00 A.M. in the Board Room of the County Office Building. The motion was seconded by Mr. Henley and carried by the following recorded vote: AYES: NAYS: Mrs. David and Messrs. Dorrier, Fisher, Henley~ Iachetta and Roudabush. None. Agenda Item No. 5. Rules of Procedure. (See Rules as adopted in 1976. Pages 63- 65, Minute Book 14.) Mrs. David suggested that under Section C-3, Special Meetings, the words "and agree to such action by a majority vote" be added at the end of the first paragraph. The other Board members concurred. Mrs. David suggested that under Section D-I, Order of Business, the words "for all meetings" be added after the word "Agenda". The other Board members concurred. Mrs. David suggested that under Section F-7, Voting, the words "without public hearing" be added at the end of the paragraph. Since this section has not been used during the term of this Board, the other Board members did not see a need for this change. Mrs. David again proprosed that the Board drop the calling of the roll on each vote and call same only when there is an opposing vote. The' other Board members felt there was less chance of a procedural error if the Clerk continued to call the roll on each vote. Mr. Fisher reminded the Board that a citizen had requested that "The Lord's Prayer" be reinstated as Agenda Item No. 1. at all meetings. Mrs. David had polled the members of the Board on this question, but no consensus was reached,. It was, therfore, decided that the Board would continue as at present. January 3, 1977 (Afternoon-Adjourned from December 15, 1976) Motion was then offered by Mrs. David to readopt the Board's Rules of Procedure with changes'm~tioned above in Sections C-3 and D-1. The motion was seconded by Mr. Dorrier and carried by the following recorded vote: AYES: Mrs. David and Messrs. Dorrier, Fisher, Henley, Iachetta and Roudabush. NAYS: None. Agenda Item No. 8. Discussion: Pre-Budget Hearing. (Discussed out of order.) Mr. Fisher said he had requested that this item be discussed. Each year there are citizens who want to have input before the budget is typed. He asked if the Board members would like to advertise for general comments from the public, it was the consensus of the other Board members that this would not accomplish anything without having specific figures to which to relate. Agenda Item No. 6. 2:15 P.M.: Public Hearing: An Ordinance Providing for the Amendment of Section 2-4, Article II of the Albemarle County Code, Planning Commission Composition; appointment, terms and compensation of members; quorum. (Notice of this public hearing was published in the Daily Progress on December 20 and December 27, 1976.) Mrs. David said since the Planning Commission, like the School Board, is an important extension of the Board she feels it is desirable to have membership more responsive to any changes expressed by the electorate in terms of people who are elected to the Board of Supervisors. For that reason, she has suggested that the Planning Commission Ordinance be amended to provide that each newly elected member of the Board would immediately make one appointment to the Planning Commission. Through this change, six members would be appointee by the individual members of the Board with the other three being appointed as at-large members. In changing the way these appcintments are made, some members would be appointed for one, two or three year terms during the period from 1977 to 1982. At that time, six ~ members will be appointed for four-year terms and the other three at-large members will be appointed for three-year terms. Payment of compensation has been amended so that members of the Planning Commission will be paid $1200 a year in monthly installments, which is the manner in which School Board members are paid. The public hearing was opened. With no one rising to speak, the hearing was closed. Mrs. David then offered motion to amend and reenact Section 2-4, Article II of the Albemarle County Code as set out below: AN ORDINANCE PROVIDING FOR THE AMENDMENT OF SECTION 2-4, ARTICLE II OF THE ALBEMARLE COUNTY CODE TO READ AS FOLLOWS: Section 2-4. Planning Commission Composition; appointment, terms and compensation of members; quorum. (a) Composition. The planning commission of the county shall be composed of ten members appointed by the board of supervisors. Ail members of the commission shall be residents of the county, qualified by knowledge and experience to make decisions on questions of community growth and development; and at least one half of the members shall be freeholders. (b) Appointment and terms. One member of the commission shall be appointed by the board of supervisors from its own membership for a term of one year to serve in an advisory capacity without voting rights. Of the nine voting members, one shall be nominated from each of the six magisterial districts by the board member representing that district, and three shall be nominated to serve at large. Three of the members appointed from specified magisterial districts shall be appointed in each even-numbered year following county elections, by nomination of the newly elected board members and for terms coextensive with theirs. One member-at-large shall be appointed each year for a three-year term. Vacancies occurring due to resignation or other causes shall be filled by appointment for the unexpired term only. (c) Compensation. Ail members of the planning commission except the member of the board of supervisors serving as a non-voting member shall receive $1200 to be paid in monthly installments. (d) Quorum. A majority of the voting members shall constitute a quorum and no action of the commission shall be valid unless authorized by a majority vote of thole present and voting. (e) Effective Date. This amendment shall be effective as of January 3, 1977: provided, however, that no appointments made prior to this date shall be altered in any way; and provided, further, that the transition from the existing method of appointment to the one adopted herewith shall be accomplished according to a schedule approved by the board of supervisors and incorporated here by reference. The foregoing motion was seconded by Mr. Dorrier and carried by the following recorded vote: AYES: NAYS: Mrs. David and Messrs. Dorrier, Fisher, Henley, Iachetta and Roudabush. None. January 3, 1977 (Afternoon-Hdjourned from December 15, 1976) O2O Agenda Item No. 7. Appointments: Planning Commission. Motion was offered by Mr. Henley to reappoint Mr. William R. Washington as the member of the Planning Commission from the White Hall District, for a three-year term beginning January 1, 1977, and ending December 31, 1979. The motion was seconded by Mrs. David and carried by the following recorded vote: AYES: NAYS: Mrs. David and Messrs. Dorrier, Fisher, Henley, Iachetta and Roudabush. None. Motion was offered by Mrs. David to reappoint Mr. David W. Carr as a member of the Planning Commission for a one-year, at-large term beginning January 1, 1977, and ending December 31, 1977. The motion was seconded by Mr. Roudabush and carried by the following recorded vote: AYES: NAYS: Mrs. David and Messrs. Dottier, Fisher, Henley, Iachetta and Roudabush. None. Not Docketed. Mr. Fisher said he has discussed the appointments of the Board members to various Boards and Commissions. Ail members have indicated their willingness to continue with their present appointments except that Mrs. David has asked that she be relieved of her duties as a member of the Library Budget Committee. Mr. Fisher said he would take over these duties. Dr. Iachetta said he had spoken with members of the Highway Safety Commission, H~. C. Lanahan, George W. Bailey, John L. Massie and Edward W. Lang to see if they were willing to be reappointed. Ail have so indicated. 'Dr. Iachetta then offered motion to appoint these persons to the Highway Safety Commission for terms beginning January 1, 1977~ and ending December 31, 1980. The motion was seconded by Mr. Roudabush and carried by the following recorded vote: AYES' NAYS: Mrs. David and Messrs. Dorrier, Fisher, Henley, Iachetta and Roudabush. None. Agenda Item No~. 9. Request for early purchase of school buses. Mr. Elwood Hall was present to represent the School Board. He said the School Board tries to replace school buses that are ten years of age and older. There was eight buses presently in servi~e that are 11 years old. He requested approval of the Board for the letting of bids for these replacements in order to have sufficient time to obtain these buses for the 1977-78 School year. The buses are estimated to Cost $13,000 each for a total of $104,000. Motion was then offered by Dr. Iachetta to authorize the School Board to purchase eight buses at an estimated cost of $104,000 with the appropriation for this purchase to made in the 1977-78 County Budget. The motion was seconded by Mr. Roudabush and carried by the following recorded vote: AYES: NAYS: Mrs. David and Messrs. Dorrier, Fisher, Henley, Iachetta and Roudabush. None. Not Docketed. Dr. Iachetta said he had received a request from the Monticello Guard for an appropriation of $1,000 for purchase of uniforms. He asked that this be discussed at Wednesday's meeting. Mr. Fisher asked if the State Department of Taxation has begun the sales ratio study requested several months ago. Mr. Agnor said it has not begun yet. Mr. Fred Forberg had planned to do the study himself and his plans have been delayed. Mr. Fisher said he had received a call from a citizen who complained that he bought land in Albemarle County in 1975. He promptly went to the tax office and asked that the address for the owner of record be changed. His notice this year evidently went to the mortgage company of the previous owner and he was not aware of this until after December 5th. He is now being charged a penalty for late payment and is very angry. Mr. Fisher asked if there is any way to change procedures so that this will not occur again in the future. Mr. Agnor said he has discussed this problem with Mr. Ray Jones. Next year he will try a dual tax notice system whereby the owner wil~ receive a copy of the tax notice with a note that the notice has been forwarded to the mortgage company. In this case, the person in question is still liable~to see that the tax is paid by the due date even though no notice is received. This gentlemen did receive a notice for personal property taxes and paid that tax ticke~JbY the~-due date. Mr. Dorrier said he is going to send out about 2,100 newletters to his constituents. He has been informed by the Post Office that he must purchase a bulk mailing permit which costs $40.00. He asked if it would be possible to use the County's permit since he considers this as information to his constituents and not anything of a political nature. It was the consensus of the Board that this was not a good idea and that possibly two or more members of the Board might buy such a permit for their personal use. January 3, 1977 (Afternoon-Adjourned from December 15) Mr. Agnor distributed copies of House Bill 1266; companion bill to the Stuart Commissi report on annexation. Mr. Fisher said the Board needs to have a separate meeting to deal with this bill and suggested Wednesday, January 5 at 4:00 P.M. Dr. Iachetta noted that the Board had given Mr. Agnor, Mr. Roudabush and himself authority to accept a gift of land for the new Seminole Trail Volunteer Fire Company. He said this gift has now been consummated. Mr. Fisher said during the holidays he and Mr. Agnor met with members of the Jefferson Country Fireman's Association to discuss this gift and the formation of the new volunteer fire company. The volunteers have agreed to help the new company with the loan of equipment, etc. Mr. Fisher noted that Mr. Walter Cushman has signed a bond for his central well system and a letter of credit. Both are now in the hands of the Albemarle County Service Authority. (For description of this bond, see minutes of De~ember 15, 1976, night meeting. Agenda Item No. 10. At 3:09 P.M., motion was offered by Dr. Iachetta, seconded by Mrs. David to adjourn this meeting until 4:00 P.M. on January 5, 1977, in the Board Room of the County Office Building. The motion carried by the following recorded vote: AYES: NAYS: Mrs. David and Messrs. Dorrier, Fisher, Henley, Iachetta and Roudabush. None. ~' .1!