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HomeMy WebLinkAbout1977-01-05N / January 5, 1977 (Afternoon-AdjOurned from January 3, 1977) January 5, 1977 (Regular-Night Meeting) 022 An adjourned meeting of the Board of Supervisors of Albemarle County, Virginia, was held on January 5, 1977,~'at 4:00 P.M. in the Board Room of the County Office Building, Charlottes- ville, Virginia; Said meeting being adjourned from January 3, 1977. Present: Mrs. Opal D. David and Messrs. Lindsay G. Dorrier, Jr., Gerald E. Fisher, and F. A. Iachetta. Absent. Messrs J.T. Henley, Jr. and William S. Roudabush. Officers present: Mr. Guy B. Agnor, Jr., Coun~ty'EXecutive and Mr. George R. St. John, County Attorney. Agenda Item No. 1. The meeting was called to order at 4:15 P.M. because of snow which delayed a quorum being present. Agenda Item No. 2. Discussion of Legislation. At this time, the Board held a public Work session on House Bill 855 and House Bill 1266; both dealing with annexation. Mr. George Long, Executive Director of the Virginia Association of Counties, was present for this discussion. Agenda Item No. 3. At 5:40 P,M., motion was offered by Dr. Iachetta, seconded by Mrs. David, to adjourn the meeting. The motion carried by the following recorded vote: AYES: NAYS: ABSENT: Mrs. David and Messrs. Dorrier, Fisher and Iachetta. None. M essrs' Henley and R°udabush~~~ ~ha~irm~n January 5, 1977 ~Regular-Night Meeting) A regular meeting of the Board of Supervisors of Albemarle County, Virginia, was held on January 5, 1977, beginning at 7:30 P.M. in the Albemarle County Courthouse, Charlottesville, Virginia. Present: Mrs. Opal D. DaVid and MesSrs. Lindsay G. Dorrier, Jr., Gerald E. Fisher, J. T. Henley, Jr., F. Anthony IaChetta and W. S. Roudabush. Absent: None. Officers present- County Executive, Guy B. Agnor, Jr.;' county Attorney, George R. St. John; and County Planner, Robert W. Tucker. Agenda Item No. 1. The meeting was called to order at Z:37 P.M. Agenda Item No. 2. SP-88-76. Victor R. Ray. (Deferred from December 15, 1976.) Mr. Fisher said the public hearing on this petition was held on December 15, in the applicant's absence, because there were citizens present that night who requested that the public hearing be held. Mr. Ray was present tonight so Mr. TUcker reviewed the staff's report and ended by saying the Planning Commission has unanimously recommended denial of the petition. Mr. Tucker noted receipt of a letter from Mr. John'Massie, representing the Albemarle County School Board, stating opposition to shooting matches on property adjoining School property. Mr. Ray said he wants to hold shooting matches one day per week during about three months each'year. He held one shooting match and the Sheriff came and inspected his facility told him it must be 300 feet from the public road, so the shooting area was moved. It is now 300 feet from the road which leaves approximately 60 feet in which to shoot. Firing would be toward the back of the School and not at the School playground. Mr. Dorrier asked What safety precautions will be taken to insure that people will not walk through the shooting area. Mr. Ray said he would not be able to stop people from walking on school property, but he has planned on erecting a fence of ~ ft. x 8 ft. 3/4" plyWood behind the targets. Mrs. David Said she drove down the state highway along this property and there are a lot of small lots with single-family homes, thus this seems to be too congested an area to allow shooting. Mr. Ray said there will be no firing toward the houses. Mrs D~vid said she was concerned about the children who live in the area. Mr. Fisher said he has no objections to shooting matches, but with only 60 feet of land on which to shoot, with a recommendation for denial from both the Planning Staff and the Planning Commission and with the objections ra~sed by the School Board, he could not support the petition. Mr. Henley agreed and offered motion to deny SP-88-76 on the grounds given by Mr. Fisher. The motion was seconded by Mrs. David and carried by the following recorded vote: AYES: NAYS: Mrs. David and Messrs. Dorrier, Fisher, Henley, Iachetta and Roudabush. None. Agenda Item No. 3. SP-89-76. Willard E. Hall. (Deferred from December 15, 1976.) The applicant was present at the meeting tonight. Mr. Tucker gave the following staff report: "Application for a public garage on 2.0 acres zoned A-1. the property is located on the southside of Route 649 across from Springfield Subdivision. The area is heavily developed with Single-family dwellings. The average lot 023 January 5, 1977 (Regular - Night Meeting) size in Springfield is 1/2 acre. The property in question is indicated for medium-density residential use (2.5 units/acre) as a part of the North Rivanna Cluster. The applicant intends to conduct this proposed operation in an existing private garage on a part-time basis with no employees. No outside storage of vehicles or parts is proposed and no advertising sign is proposed. The activity would primarily consist of small engine repair with some rePair of autos.and tractors. In reviewing this request in the context Of "public garage" the staff recommends denial of this petition. However, the staff recognizes~the proposal as described above to be essentially a home occupation. The staff feels that such a use could be made unobtrusive in the neighborhood with the following conditions: Specified hours of operation to be set by the Planning Commission and the Board of Supervisors. No persons other than members of the family residing on the premises Shall be engaged in this operation. There shall be no change in the outside appearance of the building or premises or other visible evidence of the conduct of the operation other than one sign, not exceeding one square foot in area, non-illuminated. No traffic shall be generated in greater Volumes than would normally be expected in a residential neighborhood and any need for parking generated by the conduct of the operation shall be met off the street and other than in a required front yard. No outside storage .of Vehicles~ engines, or parts and equipment related to this operation. Ail work shall be conducted within the existing garage structure. No equipment or process shall be used which creates~noise, vibration, glare, fumes, or odors, detectable to the normal senses off the lot. the case of electrical interference, no equipment or process shall be used which creates visual or aUdible interference in any radio or 'television receivers off the premises." In Mr. Tucker said this request comes to the Board from the Planning Commission without the Planning Commission ever having held their public hearing or reviewing the permit. The applicant did not appear at either the December 7 or the December 14 meeting of the Planning Commission~ therefore they recommended that the petition be denied because the applicant was property notified of both meetings. The Planning Commission took this action because they were under time constraints imposed by law, and absence of any action would have indicated their approval of the petition. Mr. Hall was present. He said he was working out of town on both of the nights mentioned He said this will not be a public garage. He wishes to work on lawnmowers, tractors and hand saws and can spend only about 10 hours per month on this operation. The Public hearing was opened. No one rose to speak for or against the petition, therefore the public hearing was closed, Mr. Fisher said, if the Board approves this petition, the Planning Staff has recommended that hours be set for this operation. Dr. Iachetta asked Mr. Hall if it would cause him any problems to limit the outside operation to the hours before 9 P.M. Mr. Hall said no. Dr. Iachetta then offered motion to approYe-S?-89-76 with the conditions recommended by the Planning Staff, but changing No. 1 to read: "Hours of outdoor~engine operation: 6:00 A.M. to 9:00 P.M." The motion was seconded by Mr. Roudabush and carried by the following recorded vote: AYES: Mrs. David and Messrs Dorrier, Fisher, Henley, Iachetta and Roudabush. NAYS: None. Agenda Item No. 4. Agenda Item No. 5. ZMA-17-76. Edward C. Dudley, Jr. (Deferred from December 1, 1976.) SP-85-76. Edward C. Dudley, Jr. (Deferred from DecembEr 1, 1976.) Mr. Tucker said the Zoning Administrator has ruled that these~petitions were not complete therefore notified Mr. Dudley that they must be completed before the Planning Commission or the Board would hold public hearings on same. Mr. St. John said he understands that Mr. Dudley is not the sole owner of the property in ~qmestion and the other owner has not j Qined in this application, Motion was then offered by Dr. I~achetta to dismiss these applications from the Board's agenda because they are not properly on the agenda. The motion was seconded by Mr. Roudabush and carried by the following recorded vote: AYES: Mrs. David and Messrs. Dorrier, Fisher, Henley, Iachetta and Roudabush. NAYS: None. Agenda Item No. 6a. Public Hearing' ~Preapplication~to HUD. Sewer grant fundS for the Albemarle County Service Authority to upgrade sewerage facilities in Hessian Hills, Old Forge Road and Westmoreland. (Notice of this publiC hearing was advertised in the Daily Progress on December 22 and December 29, 1976.) Mr. E. E.,Thompso~n, Executive Director, Albemarle County Service Authority, and Mr. Dick McQuate, JOhn McNair and Associates, were present. Mr. Thompson gave the following background material: "Septic tank systems are used for sewage disposal on all lots in the Westmoreland Subdivision and in a large portion of the Hessian Hills area. In recent years, an ever- increasing number of these septic tank systems have failed to function properly with the January 5, 1977 (Regular-Night Meeting) 024 resultant unpleasant odors, backup of Sewage into homes, and surfacing of septic tank effluent Health Department representatives have stated that the problem of malfunctioning septic tanks, due to the ages of these systems, is expected to continue to accelerate in the near future. Also, according to the Health Department, a number of the lots are so small that it will be difficult, if not impossible, to find a suitable alternate ~ite for a drainfield when the original septic tank system fails. In addition to the local adverse effects of malfunctioning septic tank systems, this problem can also have a negative areawide effect. Surface runoff from both Hessian Hills and Westmoreland flows into the South Fork Rivanna River. A portion of Hessian Hills drains directly to the South Fork Rivanna River Reservoir. Septic tank effluent, which as a result of a system malfunction reaches the ground surface, has the potential of contaminating the area's surface water resources. The purpose of the proposed project is to provide public sewers in Westmoreland and Hessian Hills so that the use of septic tanks and the associated health and pollution hazards can be eliminated. Mr. Thompson gave the following list of project costs in order of priority and said the costs cover construction, engineering, surveying, inspection, administration and legal expense Priority No. 1 Hessian Hills: east of Georgetown Road; collection system. This would serve about 120 lots in Hessian Hills. Estimated Cost $290,000 -*Ne. 22 Westmoreland; northwestern section; collection system. This would serve 57 lots. $171,200 No. 3 Hessian Hills; Old Forge Road area; collection system, pumping station, force main. This would serve about 50 customers. $270,000 No. 4 Westmoreland; southeastern section; collection system, temporary pumping station, force main $263,800 No. 5 Westmoreland; connection to Rivanna Interceptor $100,000 At this time, the public hearing was opened. Ms. Jean Biggar asked if these are low or moderate income homes which will be served by these lines. Mr. Thompson said no. With no one else rising to speak, the public hearing was closed. Mr. Fisher asked if these improvements are being proposed to help alleviate health problems. Mr. Thompson said earlier in the year, Dr. Iachetta had presented petitions from people in the Hessian Hills area requesting relief from the County. The Board of Supervisors had sent these to the Albemarle County Service Authority Board and asked that the petitions be given top priority. Mr. Fisher said it is the problems that have occurred with septic tanks and drainfields in the Hessian HiIls and Westmoreland areas that Caused officials of the Health Department to make new recommendations about lot sizes. The County's Subdivision Ordinance has been changed to concur with those recommendations. It is only now-that the interceptors are being built that there is any possibility of providing public sewage disposal for these areas and it is very expensive. Ms. Carol Stuart asked if the residents could not do this themselves. Dr. Iachetta said in Hessian Hills alone the cost of installing the collectors is estimated at $2,416 per dwelling unit. If the connection fee is added to this cost, plus having a line run from the house to the collector, the total cost would be in excess of $3,000. That is a lot of money. There are a number of people in Hessian Hills who have serious problems and there is no way to solve it because there is not adequate land for a septic tank and leachfield combination. Dr. Iachetta then offered motion to endorse the projects listed and to pass on the preappli- cation to the appropriate agency. The motion was seconded by Mr. Roudabush and carried by the following recorded vote: AYES: NAYS: Mrs. David and Messrs. Dorrier, Fisher, Henley, Iachetta and Roudabush. None. Agenda Item No. 6b. Public Hearing: Preapplication to HUD - Purchase and preparation of land to construct a senior center for senior citizens housing in the Crozet cluster. (Noti of this public hearing was advertised in the Daily Progress on December 22 and December 297 19 Mr. Robert Abbott, Director of the Thomas Jefferson Planning District Commission, was present. He said this request is presented on behalf of four agencies: Ephetha, a group of deaf persons who are interested in constructing senior citizens housing for deaf people; Jefferson Area Board on Aging, which is the regional planning agency for elderly for this planning district; Charlottesville Housing Foundation; and the Planning District Commission which is under contract to JABA on a part-time basis to do senior citizens planning. Mr. Fisher asked why Albemarle County is the applicant on this application. Mr. Abbott said originally JABA and the Charlottesville Housing Foundation thought about acquiring a loan to purchase 27.5 acres on Route 240 about one mile south of the Crozet area. This loan was to be for acquisition of property, preparation of property and construction of a small senior center as well as construction of 20 - 28 rental units for elderly housing under the FHA 515 Rural Rental Housing Program. It was felt that with the acquisition of property, preparation of the land for a senior center and construction of the rental units, the rent per month would be too high. In trying to find a way to reduce costs, it appears that this project is tailor-made for Community Development funds from HUD. Albemarle County is involved because only a unit of local government can apply for a HUD grant. Mr. Abbott referred to the following staff report: "The County would acqu~e 27.5 acres of land located on Route 240, ~ ~ mile , South of'~¢r~o.zet~..,~ .T~a~s&.t~e~..~o~id~..ba-.~p~r.o~e.~.,..~i~r0ads~ water anm sewer ±~nes anm a 2,500 foot square community meet'lng and rec'reation'"Tacility where hot meals could be served and educational and recreation activities could take place. January 5, 1977 (RegUlar-Night Meeting) The County would sell or lease approximately 10 acres to a private, not for profit, corporation organized under the sponsorship of the Jefferson Area Board for Aging and the Charlottesville Housing Foundation expressly to build and manage 28 units of one-bedroom rental housing for elderly hearing and deaf persons. A Section 515 Rural Rental Housing loan from the Farmer's Home Administration would be acquired for this purpose. The seven, one-story, four- plex units, approved by FmHA, would be clustered adjacent to the community facility. .~ Section 8, HUD, rental subsidies would be incorporated into one management agreement assuring that 100 percent of the occupants would be low to moderate income persons, age 62 and over, The remaining 18 acres of land, now improved with access roads, and water and sewer lines, would be available to the County to meet other residential housing needs or to expand to serve more elderly as desired." Mr. Abbott said the question of ownership of the senior center is not resolved in the preapplication. If the County builds the building, they will have three options: I) the County could continue ownership and let JABA provide 'various activities for the senior citizens; 2) the County could sell or long-term lease'~the building to a non-profit corpora- tion; or 3) the County could lease to JABA. This would leave the County 18 acres for future development of elderly housing for.low and moderate income people as the demand arises. Dr. Iachetta asked if this facility could be operated through a housing coordinator at the option of the County. Mr. Abbott said he did not know. There are a number of unanswered questions on this preapplication which can be answered during the interim before filing the final application. Mr. Fisher asked the zoning classification on the property in question. Mr. Abbott sai6 it is A-1. The site was picked before anyone thought about filing this HUD application. Mr~ Fisher said land acquisition is calculated at about $3,000 per acre. He asked if this price is related to the County's appraisal of the property. Mr. Abbott said this is the price asked by the property owner. Mr. Fishem said if the Board passes on this request, it will have to be contingent on not tying this project to any particular piece of property nor to any value on any property and it will not commit the County to rezoning any land for this project. This must be fully understood because the Board has no basis at this time on which to consider any of these matters. Mr. Henley asked when the project would have to be completed. Mr. Abbott said there would be two years in which to complete the project aftar receipt of the funds. Mr. Henley asked if~the community building has to be built with the housing units. Mr. Abbott said there are places in other counties where hot lunches are served. This is done in order to get people out to socialize. The community building is a desirable part of the project. Dr. Iachetta asked about sewer capacity at the Brownsville plant. Mr. Agnor said it is operating under capacity and this creates problems. When the Western Albemarle High School is connected, it will improve the situation but there will still be capacity remaining. At this time, the public hearing was opened. The first to speak was Ms. Carol Stuart oJ the Jefferson Area Board on Aging. She said there are about 4,900 elderly people in Albemarl County. Twenty-five percent of them are at proverty level and another 30% are just about the poverty level. The majority of these people live on social security from which they receive about $225 a month. In trying to determine what happens if there is not housing available, she has found that about 30% of the residents in nursing homes do not belong there. If 15% of these people had housing, they could support themselves and maintain independence. JABA will assume the responsibility of providing senior services for the senior center. It would be best if this could be a multi-purpose senior center. JABA has applied for some senior aide positions which would allow the elderly to work 24 hours a week and receive $2.3£ an hour. JABA will guarantee transportation to grocery stores, medical centers, etc. for the people who live in these units. Mr. Dorrier asked how Albemarle County's needs compare to those of surrounding counties. Ms. Jane Saunier, T.J. Planning District staff, said a study made by the Virginia Housing .Development Authority based on the 1970 census indicated 467 one and two person, elderly households who live in sub-standard housing. A Mrs. Fisher, Outreach Worker for JABA in Albemarle County, agreed that there is a need for elderly housing units in Albemarle County. Ms. Karen Lilleleht, President, Charlottesville Housing Foundation, said the Foundation has been trying for three years to find a way to help with low income housing in Albemarle County. They could not find anything because all the FHA money was being used by private developers in single-family detached houses. No one can guarantee that this project will work since it is the first time it has been tr~ed in this County. The Foundation feels it is a worthwhile project. Mr. Fisher said if the Board passes on this application, the Board is not committing itself to any rezoning of this property and the Foundation should be cautious about any financial arrangements entered into with the owner of this property. The Board cannot prejudge a zoning application at this stage with no more information than what has been presented tonight. Ms. Lilleleht said the Foundation is aware of this, but they are willing to stick their neck out a little if the Board feels this project is worth trying. Dr. Iachetta said it seems the preapplication will give the time needed to work out the detail~.._He~rfelt the Board should move in order to give an opportunity for some of the "ifs" to be worked out. He then offered motion to submit the application and to authorize the County Executive to sign same on behalf of Albemarle County. The motion was seconded by Mr. Dorrier. Mr. Fisher said with the statements he has made 'that this will not commit the County to zoning or to any particular piece of property or to any particular ownership, or other arrangements, he will support the motion. He felt all of these things will be the subject of a great deal of study before approval can be given to this project. January 5,1977 (Regular-Night Meeting) 02G Mrs. David said this seems likes a crazy way to live, but she felt the Board should be indebted to all of the people who have worked to get this application before the Board. Mrs. David said she would support the motion. Mr. Agnor said Mr. Abbott had called him about this request. He had suggested that this presentation be made, although he was concerned about the timetable. He agreed with Dr. Iachetta that the filing of the preapplication will give time to work out the "ifs" since he is convinced there is a need for a low and moderate income facility that will not displace people or put a lot of people in a high-rise building. Roll was called at this point, and the motion carried by the following recorded vote: AYES: NAYS: Mrs. David and Messrs. Dorrier, Fisher, Henley, Iachetta and Roudabush. None. Mr. Fisher said he also appreciated the efforts of the people who had brought this application to the Board. He hoped that all can work together so the Board will know how all of this will be put together. Ms. Saunier introduced Rev. L. Blackwell, JABA, who was present to represent the elderly deaf. Agenda Item No. 6c. Public Hearing: Preapplication to HUD: A single purpose neighbor- hood facility in Esmont. (Notice of this public hearing was published in the Daily Progress on December 22 and December 29, 1976.) Dr. Iachetta said he had a small part in this application coming to the Board. He anticipates that if the Board should endorse the application and it were successfully funded, that the Department of Mechanical Engineering might become involved. He has discussed with Mrs. Denby of the Department of Pediatrics using this facility as a demonstration project for solar energy. He therefore said he would abstain from participation and discussion of this petition and left the Board table. Mr. Robert Abbott said this grant will construct one of three health centers in Planning District 10. The other centers will be located in Louisa and Standardsville. These health centers will house a comprehensive health care center for medically underserved persons and will be administrered by the School of Medicine, University of Virginia. A large percentage of clients should be of low and moderate income. The land for this center will be donated by a Mrs. Phillip Jessup. The County is being asked to submit this grant because the University does not have the money for construction and only a unit of local government is eligible for the HUD Community Development funds. Mr. Abbott said that once constructed the building would have to house the medical facility for three years. After that time, the grant might be extended or the outreach facility could become part of State Health facilties. Mr. Fisher asked if there would be anything to prevent the County from using the building for other purposes at times when it is not being used as a health facility. Mr. Abbott said for the first three years, the building would have to be used as a health clinic; after that time he did not know. Mr. Dorrier said he feels there are quite a few people in this area that are at poverty level and it is a needed facility. Mr. Abbott said it is anticipated that the facility will serve a population of 2500. Mr. St. John said he had been asked to look at the legal ramifications of the Board passing on the preapplication. He said there is no way the County can turn over to a non- government agency, the responsibility of seeing that the funds are administered in accordance with law. He did not think the Board would be committing itself to anything by passing on this preapplication for funding, but before accepting and spending the funds, the Board would need a written document spelling out clearly the County's responsibilities. At this time, motion was offered by Mr. Dorrier to endorse this project and to pass the preapplication on to the proper agency. The motion was seconded by Mr. Henley and carried by the following recorded vote: AYES: Mrs. David and Messrs. Dorrier, Fisher, Henley and Roudabush. NAYS: None. ABSTAINING: Dr. Iachetta Agenda Item No. 7. Lottery Permit Application: Earlysviile Volunteer Fire Company. Motion was offered by Mr. Roudabush, seconded by Mr. Dorr±er, to approve this request for the calendar year 1977, based on the Board's adopted rules and regulations regarding approval of such permits. The motion carried by the following recorded vote: AYES: NAYS: Mrs. David and Messrs. Dorrier, Fisher, Henley, Iachetta and Roudabush. None. Not Docketed: Mr. Fisher noted receipt of a letter from Kenneth Staples, Monticello Guard, requesting an appropriation of $1,000 from the County for pm~chase of new uniforms. Mr. Fisher said this should be coordinated with the City. Mr. Agnor said that Mr. Lewis Mahanes, a deputy Sheriff, is retiring on disability. Mr. Mahanes has been a deputy for almost eight years and the Sheriff has asked that the Board adopt a resolution accepting Mr. Mahanes retirement request and thanking him for his years of service to the County. Motion to this effect was offered by Mrs. David, seconded by Dr. Iachetta and carried by the following recorded vote: AYES: NAYS: Mrs. David and Messrs. Dorrier, Fisher, Henley, Iachetta and Roudabush. None. 027 January 5, 1977 (Regul~-Night Meeting) January 12~ 1977 (Regular-All Day Meeting) Agenda Item No. 8. At 10:01 P.M., motion was offered by Mr. Roudabush, seconded by Mrs David to adjourn into executive session to discuss personnel matters and land acquisition. The motion carried by the following recorded vote: AYES: NAYS: Mrs. David and Messrs. Dorrier, Fisher, Henley, t~chetta and Roudabush. None. The Board reconvened into open session and immedia~tely adjourned. ~/~airman January 12, 1977 (iRegular/All Day Meet A regular meeting of the Board of Supervisors of Albemarle County, Virginia, was held on Janaury 12, 1977, beginning at 9:00 A.M. in the Board Room of the County Office Building, Charlottesville, Virginia. Present: Mrs. 0pal D. David and Messrs. Lindsay G. Dorrier, Jr., Gerald E. Fisher, J. T. Henley, Jr. and William S. Roudabush. Absent: Dr. F. Anthony Iachetta Officers present: St. John. County Executive, Guy B. Agnor, Jr. and County Attorney, George R. Agenda Item No. 1. The meeting was called to order by the Chairman, Mr. Fisher. Agenda Item No. 2a. Purchase of Street Signs. memorandum from J. Harvey Bailey, County Engineer. Mr. Agnor noted receipt of the followin~ "December 30, 1976 To: Ray B. Nones From: J. Harvey Bailey Subject: Street Signs For a number of years the County has made available to its citizens a Street sign purchase service. This allows an individual to purchase a street sign from the State and conforming to the specifications of the Virginia Department of Highways and Trans- portation. If the street sign is for a road within the State system, the Highway Depart- ment will erect and maintain it. On private roads or roads to come into the State system, the individual bears the cost of installati'on and maintenance. The procedure for the purchase of the signs is as follows: the applicant gives the pertinent data to the County Engineering Department for its review and estimate of costs. When the applicant has agreed to pay the costs of preparing and shipping the desired sign, the Engineer sends the application and recommendation to the Board of Supervisors for its approval. This being granted, he requests a purchase order from the County Purchasing AgenT. When the sign has been delivered, the Engineer notifies the purchaser. The purchaser picks up the sign on a C.O.D. transaction. This service has never been set up as a ~ine item in the budget, and hitherto purchases have been made on a revolving fund basis, which is no longer acceptable. The mechanics of the service would be greatly expedited by setting up a line item within the Engineering Department's budget. This would allow the prompt ordering of a sign and the payment of the exact amount due by the applicant upon arrival of the finished product. Our experience lately has been that a minimum of three months are required between the issue of a purchase order and the delivery. We respectfully request that a sum of $500 by authorized and a line item desig- nated, allowing the Engineer_~to proceed directly with the purchase of signs." Mr. Agnor also noted receipt of a memorandum from Ray B. Jones, Director of Finance dated January 4, 1977, concurring in Mr. Bailey's recommendation. Motion was then offered by Mrs. David, seconded by Mr. Roudabush to adopt the following resolution. BE IT RESOLVED by the Board of Supervisors of Albemarle County, Virginia, that $500 be, and the same hereby is, appropriated from the General Fund and transferred to Code 10A-'207.1 Street Signs. The foregoing motion carried by the following recorded vote: AYES: NAYS: ABSENT: Mrs. David and Messrs. Dorrier, Fisher, Henley and Roudabush. None Dr. Iachetta. Not Docketed. Mr. Agnor said he has recently talked to Mr. Dan Roosevelt, Resident Highway Engineer about the administration of street si~n requests. From the Highway Department's point of view, it is not necessary to bring each request for street signs to the Board of Supervisors; this could be handled administratively, however this would require that the Board adopt a resolution providing for this administrative procedure. Mr. Fisher asked that a staff report be drafted with more background work, particularly in the matter of naming streets; said report to be presented at a later date. Agenda Item 2B. Highway Matters - Request to close a portion of Summit Road. noted receipt of the following letter dated December 8, 1976, from Fred N. Colmer: Mr. Agnor .ng)