HomeMy WebLinkAboutSDP201600004 Review Comments 2016-03-09Short Review Comments Report for:
SDP201600004
SubApplication Type:
Harvest Moon - Initial
Initial Site Plan
Date Completed:02/26/2016
Reviewer:John Anderson CDD Engineering
Review Status:Requested Changes
Reviews Comments:Can split Initial / Final site plan comments, if necessary
Division:
Date Completed:02/08/2016
Reviewer:Andrew Slack CDD E911
Review Status:Requested Changes
Reviews Comments:The applicant should contact this office with a list of three (3) proposed road names for approval.
This site will require a private road name with four addressable structures located on the site. Please
contact this office with any questions.
Division:
Date Completed:03/07/2016
Reviewer:Megan Yaniglos CDD Planning
Review Status:Requested Changes
Reviews Comments:
Division:
Date Completed:03/07/2016
Reviewer:unassigned engineer VDOT
Review Status:Requested Changes
Reviews Comments:
Division:
Date Completed:03/21/2016
Reviewer:Jay Schlothauer CDD Inspections
Review Status:Requested Changes
Reviews Comments:Based on plans dated January 20, 2016.
Provide one van-accessible, barrier-free parking space, with associated striped access aisle and curb
cut at Bld. 4.
Bld. 3 requires two barrier-free parking spaces, both van-accessible. Provide one such space at the
lower level entrance and one at the upper level entrance, both as close as practicable to the
respective entry doors. If an elevator is planned for this building, barrier-free parking spaces are not
required at both levels.
Division:
Date Completed:02/14/2016
Reviewer:Robbie Gilmer Fire Rescue
Review Status:Requested Changes
Reviews Comments:Based on plans dated 1/25/16.
1. Fire flow test required before final approval.
2. Building 3 needs to have a sprinkler system or an approved fire access turn around behind the
building. A sprinkler system will increase the approved travel distance from 150' to 200' and eliminate
the required turn around behind the building.
Division:
Date Completed:03/09/2016
Reviewer:Alexander Morrison ACSADivision:
Page:1 of 2 County of Albemarle Printed On:February 07, 2017
Review Status:Requested Changes
Reviews Comments:
Date Completed:02/19/2016
Reviewer:Ron Higgins CDD Zoning
Review Status:No Objection
Reviews Comments:special exception for buffer disturbance- determination in laserfische
Division:
Date Completed:03/09/2016
Reviewer:Ron Higgins CDD Zoning
Review Status:No Objection
Reviews Comments:parking requirement request
Division:
Page:2 of 2 County of Albemarle Printed On:February 07, 2017
COUNTY OF ALBEMARLE
Department of Community Development
401 McIntire Road, North Wing
Charlottesville, Virginia 22902-4596
Phone (434) 296-5832 Fax (434) 972-4126
March 10, 2016
Mike Myers
Dominion Engineering
172 S. Pantops Drive
Charlottesville, VA 22911
RE: SDP -2016-004 Harvest Moon- Initial Site Plan
Mr. Myers:
The Agent for the Board of Supervisors hereby grants administrative approval to the above referenced
site plan.
This approval shall be valid for a period of five (5) years from the date of this letter, provided that the
developer submits a final site plan for all or a portion of the site within one (1) year after the date of this
letter as provided in section 32.4.3.1 of Chapter 18 of the Code of the County of Albemarle, and
thereafter diligently pursues approval of the final site plan.
The final site plan will not be considered to have been officially submitted until the following items are
received:
1. A final site plan that satisfies all of the requirements of section 32.6 of Chapter 18 of the Code
and addresses requirements attached to this letter from the Site Review Committee Members..
There may also be additional recommendations from reviewers, please correspond directly with
the reviewer concerning any questions regarding recommendations or requirements.
2. A fee of $1,613.00.
Please submit 10 copies of the final plans to the Community Development Department. The assigned
Lead Reviewer will then distribute the plans to all reviewing agencies (except for ACSA, please submit 3
copies directly to them). Once you receive the first set of comments on the final site plan, please work
with each reviewer individually to satisfy their requirements.
The Department of Community Development shall not accept submittal of the final site plan for
signature until tentative approvals from Site Review Committee members have been obtained.
If you have any questions about the conditions or the submittal requirements please feel free to contact
me at Extension 3004, myaniglos@albemarle.org.
Sincerely,
Megan Yaniglos, AICP
Principal Planner
County of Albemarle
Department of Community Development
Memorandum
To:
Mike Myers (mmyers@dominioneng.com)
From:
Megan Yaniglos, AICP- Principal Planner
Division:
Planning Services
Date:
March 7, 2016
Subject:
SDP -2016-004 Harvest Moon- Initial Site Plan
The Planner for the Planning Services Division of the Albemarle County Department Community
Development will recommend approve the plan referred to above when the following items
have been satisfactorily addressed. (The following comments are those that have been
identified at this time. Additional comments or conditions may be added or eliminated based
on further review.) [Each comment is preceded by the applicable reference to the Albemarle
County Code.]
Requirements:
1. [Comment] It is difficult to distinguish between the existing conditions and the proposed
improvements on sheet S4. Recommend that the existing conditions be grayed back for
clarity.
2. [32.5.2(a)] On sheet SP4 reference the approval of the buffer disturbance that was
approved with SDP1996-012. There are currently two notes that reference the
exception that need to be updated.
3. [32.5.2 (c)] Provide the approximate timing for Phase 2.
4. [32.5.2(1)] Will the proposed utilities have easements? If so, show the easements on the
plan.
5. [32.5.2(m)] Show the distance to the centerline of Berkmar from the proposed ingress
and egress.
6. [32.5.2(n)] Show the dimensions of the walkways/sidewalks and screening fence. Also,
indicate the proposed paving materials for all walks, parking lots and driveways.
7. [32.5.2(1)] A plat and associated deeds will be required for all easements prior to final
site plan approval.
8. [Recommendation] If possible, provide a reservation for dedication upon demand of the
County for the future widening of Berkmar. This reservation should be a total of 44 feet
from the centerline of Berkmar. Adjustment will need to be made to Building 4 for this
reservation so that the turn lane can be accommodated, however it appears there is
room to make this adjustment and meet the required setback.
Please contact Megan Yaniglos at the Department of Community Development 296-5832
ext. 3004 for further information.
1
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County of Albemarle
Department of Community Development
Project: Harvest Moon —Initial Site Development Plan
Plan preparer: Mike Myers, Dominion Engineering [172 S. Pantops Drive
Charlottesville, VA 22911, mMers@dominioneng.co
Owner or rep.: Harvest Moon Catering Co./Mark Hahn
946 Grady Ave/Ste. 11, Charlottesville, VA 22901
Plan received date: 17 Feb 2016
Date of comments: 26 Feb 2016
Reviewer: John Anderson
Project Coordinator: Megan Yaniglos
SDP201600004
1. SP -2 —Check Impervious Area Summary table: Bld 1/Travelway values, Phase 1 v. Phase 1 & 2 differ.
Confirm values are accurate.
2. SP -2 —Check Impervious Area Summary table/Phase 1 & 2: Include building 4.
3. SP -3 —There are dissimilarities of existing condition features between this plan and VSMP/WPO Plan
(WP0201600011). For example: Ex. Shed, Ex. Trailer, Existing Ditch (SP3) are labelled Cinder block
building, Cinder block building, and Intermittent Stream (WPO/sheet SW3). Please reconcile, especially
stream/ditch. Provide evidence to support proper description of this feature (intermittent stream v. ditch).
4. Existing storm drain/SDMH 203 —Ensure design will support high -frequency truck traffic.
SP -4
5. Provide pavement design relative to high -frequency truck traffic, appropriate to proposed use. [Ref. VDOT
Pavement Design Guide]
6. Please turn off (SP3) existing conditions layer. Underlying existing features obscure details on this sheet.
7. At top of hill/New 20' -wide paved access down to building 1: Provide auto -turn for vehicles anticipated to
serve catering business; recommend consider extended length vehicles/fire rescue vehicles (Ref. Attached
ACF&R .xls/wheelbase length). Recommend remove west half of north -most parking lot raised island, and
add yellow No parking' striping to the north -most parking space, west row of Ex. parking lot —that is,
sacrifice a parking space. Auto -turn may help inform design decisions at this location.
8. Given approx. 6% grade, steeper in places (16 -ft vertical: Ex. parking adjacent to Berkmar Drive to parking
spaces in front of building 1), recommend a storm inlet midway down this portion of access. If opt for inlet
midway down, specify CG -6 as opposed to CG -2.
9. Please revise rain garden labels to read `Potential phase II SWM (rain garden).'
10. Engineering recommends Title of Site Plan reference (or Planning process/Planning site plan approval
explicitly limit approval to) Phase 1. WP0201600011 only covers Phase 1. Engineering defers to
Planning.
11. Recommend design (and design note) end Phase 1 paving at edge of building 1 parking/loading area.
12. Recommend curb cut at future phase II access, building 1 loading area to future building 3, to avoid
expense of curb demolition.
13. Future access, building 3 —recommend stop bars, speed bumps, mirrors, signs, or other safety/speed control
measures to assist vehicles navigate blind corner at SE edge of building 1, whether approaching or leaving
building 3.
14. Compare NW corner, building 1, with short section of retaining wall, WP0201600011, sheet SW6. Show
retaining wall, if retaining wall proposed. Label 80 IF building retaining wall (see SW6), if design detail
applies.
15. Label all curb radii, including small radius (curb) nose at top of the hill, at site access (existing parking lot).
16. Label /provide minimum 6' -wide sidewalk in front of building 1.
17. Show/provide hardscape access for building 2 (walk/parking, if any). Revise Impervious Area Summary
table to include building 2 walkway —be mindful of sidewalk maximum grade/ADA requirements.
Engineering Review Comments
Page 2 of 3
[Maximum grade is 5% -VDOT Road Design Manual, Appendix A, p. A-121].
18. Reference building 1 outline, WP0201600011, SW6 —front office/lobby FF =489; rest of building FF
=487.00. Please show lobby/main building architectural interface. Plans should match.
19. Apply SP4 storm drain design to WP02016000111 sheets SW6, SW8, SW9, with storm pipe connecting
inlet 3E and inlet IA.
20. Label inlets (inlet ID).
21. Label storm pipes (#).
22. Include WP0201600011, sheet SW9 (revised; ref. #19) as separate site plan sheet. Drainage should
accompany site plan details, since no road plan.
23. Include demolition details/sheet with site plan.
24. Provide additional existing contour labels.
SP5
25. Access/additional:
a. Show proposed grades; grade differential approaches 16' top/bottom.
b. Tie proposed grades to existing grades that border access, left/right.
26. Provide additional existing grade labels.
27. Extend existing contour lines at least 50 -ft beyond property lines.
28. Acquire temporary construction easement, as necessary, from TMP45-112G1 (Medical spa) to construct
proposed grades/improvements.
29. Provide fine grade/spot elevations at SDMH 203 to ensure MH top/new Access pavement align.
30. Ensure site plan /WPO plan proposed grades match on west side of building 1.
31. Turn off existing conditions layer.
SP6
32. Please show (realistic) conceptual design location for proposed phase 2 150 LF 60" DIA detention pipe
which should be sited in location to receive runoff from all additional impervious added with Phase H.
33. Revise Preliminary Stormwater Management Narrative to state approximately 3,050 cubic feet. Figure
may change if Impervious Area Summary Table is revised to include building 4/building 2 sidewalk.
34. Please revise (insert text in) SWM Narrative (toward end) "...both Phase 1 and Phase 2 to show that an
adequate channel exists to convey site or off-site water that transits the site to the existing Kegler's pond."
35. Ref. Attached 11/5/15 email to Mike Myers re. As -built survey of Kegler's pond. All items appear to have
been considered with WP0201600011 design, except item #1. WPO plan review comment will request a
Construction Record Drawing of `Kegler's Pond' to determine true dimensions and capacity; basin outfall
structures must be included." [11/5; 9/2/15 email] WPO plan approval is required for site plan approval.
36. Turn off existing conditions layer.
37. SP8, SP9 —Recommend copy Impervious Area Summary table from SP2 to these sheets; revise table if
necessary.
38. SP9 —Recommend revise Summary Note to state impervious area with phase 1 also includes removal of
Go -Kart track.
39. Please confirm whether Ex. Drainage Easement, DB 1454/PG637 is sufficient to convey site runoff to
Kegler's pond. Existing contours in area of outfall 1 (WPO/SW6) appear to show site runoff will discharge
to adjacent property, not necessarily a defined channel, or will be confined to Ex. drainage easement.
"There can be no off-site impact due to re -development of TMP 45-112G." [11/5; 9/2/15 email -Attached]
Demonstrate site runoff will reach Kegler's pond. Acquire additional Drainage Easement if necessary.
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Contact John Anderson, Engineering Dept, if any questions.
janderson2(&a1bemarle.org / 434-296-5832 —0069
Thank you
File: SDP201600004 Harvest Moon ISP 022616.docx
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Maude Ginty
Service Auth6rity
TO: Megan Yaniglos
FROM: Alexander J. Morrison, P.E., Civil Engineer
DATE: March 9, 2016
RE: Site Plan Technical Review for: SDP201600004: Harvest Moon - Initial Site Plan
The below checked items apply to this site.
✓ 1. This site plan is within the Authority's jurisdictional area for:
✓
A. Water and sewer
B. Water only
C. Water only to existing structure
D. Limited service
✓ 2.
An 8 inch water line is located approximately 40' distant.
3.
Fire flow from, nearest public hydrant, located distant from this site plan, is
Gpm + at 20 psi residual.
✓ 4.
An 8 inch sewer line is located approximately 302' distant.
5.
An Industrial Waste Ordinance survey form must be completed.
✓ 6.
No improvements or obstructions shall be placed within existing or future
easements.
7.
and plans are currently under review.
8.
and plans have been received and approved.
9.
No plans are required.
✓ 10.
Final water and sewer plans are required for our review and approval prior to
granting tentative approval.
11.
Final site plan may/may not be signed.
12.
RWSA approval for water and/or sewer connections.
13.
City of Charlottesville approval for sewer.
✓
Comments:
Construction review and approval by the ACSA will be required prior to final site plan
approval. Submit 3 copies of the final site plan, a water data sheet and a sewer data
sheet to the ACSA, Attn: Michael Vieira, PE, when available.
Show the existing private sanitary sewer pump station serving 3350 Berkmar Drive.
Re -label the proposed private 8" sanitary sewer as proposed ACSA sanitary sewer.
Show easements on the 8" sanitary sewer.
Show easement for future public sewer extension to Berkmar Drive and TMP# 45-112.
RWSA approval of the water main tap is required. Relocate the proposed tap to the 8"
ACSA water main along the frontage of 3350 Berkmar Drive.
Re -align the proposed water main through the drive isles in the parking lots, tapping the
168 Spotnap Road • Charlottesville • VA 22911 • Tel (434) 977-4511 • Fax (434) 979-0698
www.serviceauthority.org
Searle Conty
ServiceAuth rity
meters at the appropriate locations.
Advise if there will be any sprinkler systems within the buildings.
Advise if there will be irrigation service for this development.
168 Spotnap Road • Charlottesville • VA 22911 • Tel (434) 977-4511 • Fax (434) 979-0698
www.serviceauthority.org
COMMONWEALTH of VIRGINIA
DEPARTMENT OF TRANSPORTATION
1601 Orange Road
Culpeper, Virginia 22701
Charles A. Kilpatrick, P.E.
Commissioner
March 02, 2016
Megan Yaniglos
County of Albemarle
Department of Community Development
401 McIntire Road
Charlottesville, VA 22902
Re: SDP -2016-00004 Harvest Moon — Initial Site Plan
Dear Ms. Yaniglos
We have reviewed the Harvest Moon — Initial Site Plan; with an initial submittal date of January
25, 2016, as submitted by Dominion Engineering, and offer the following comments:
Sight lines/distances need to be added to the site plan for proposed entrance from
Berkmar Drive to help determine whether the proposed entrance will have sight distance
issues or not.
If you need further information concerning this project please do not hesitate to contact me at
434-422-9373.
S
Joel DeNunzio, P.E.
Residency Engineer
VDOT Charlottesville Residency
COUNTY OF ALBEMARLE
Department of Community Development
401 McIntire Road, North Wing
Charlottesville, Virginia 22902-4596
Phone (434) 296-5832 Fax (434) 972-4126
March 9, 2016
Michael Myers, P.E.
Dominion Engineering
172 South Pantops Drive
Charlottesville, VA 22911
RE: Harvest Moon Catering @ Berkmar Drive — TMP45-112G Parking Study for Catering Use
Dear Mr. Myers:
You provided a parking analysis on January 25, 2016 as part of the initial site pian review that
addresses the provisions of the County Code — Zoning Ordinance Section 18-4.12.7. This letter
is to approve the conclusions of your analysis that the Harvest Moon Catering business will
require no more than 22 parking spaces at any given time. The latest site plan
(SDP201600004) shows the provision of 124 total parking spaces to serve the Berkmar
Business Park. This would accommodate the aggregate requirement of 121 spaces for the
Spa, the proposed catering business and the proposed office buildings.
Given the nature of the uses existing and proposed at the Berkmar Business Park the potential
for little conflict in the need for parking spaces makes this plan is acceptable. Please contact
me should you have any questions on this information.
Sincere ,
ald L. Higgins, Al
Chief of Zoning/Deputy Zoning Administrator
CC: File: SDP201600004
Attachments: Parking Study letter and table
Lebo i
I .,nion 172 South Pantops Drive
y Engineering Charlottesville, VA 22911
0
0
a`4''•'; .
44
.January 25, 2016
Ron Higgins
Zoning Administrator
Albemarle County Community Development
401 McIntire Road
Charlottesville, Virginia 22902
RE: Harvest Moon @ Berkmar Drive - TM 45-112G - Parking Study for Catering Use
Dear Ron,
434.979.8121 (p)
434.979.1681 (f)
Dominionftcom
Please consider this letter and attached parking study to establish the parking requirement for an unscheduled
use (Catering company) as predicated by Z.O.4.12.7(c). By way of background, the Harvest Moon Catering
company is currently located in the City of Charlottesville on Preston Avenue. The owner desires to relocate to
Albemarle County and construct a new facility at the referenced tax map and parcel located on Berkmar Drive.
Harvest Moon Catering is an off-site catering company that operates 7 days per week year-round with varying
parking needs. The owner has completed a parking study (attached) that indicates a maximum parking
requirement of 22 spaces on the peak parking day. The following bullet items elaborate on the items in the
attached parking study:
* There are 15 full-time year-round employees and 8 seasonal part-time employees.
■ The seasonal employees work an average of 5 days per week during peak months and an average of 3
days per week during slower months.
• The Sales and Office team work 4 days per week at the office and 1 day per week working from home.
• Two client parking spaces are needed 6 days per week.
We thank you for taking the time to review this parking study to establish the parking requirement of 22 spaces
for the proposed catering use. Also, please note that the owner is providing an 18'x 150' striped loading area
along the east building wall to serve the needed loading spaces for the use as has been determined by the
owner. Please let me know-iLyou-bave any-questions-or_nequire-additional-information-to-make_yaur_
determination.
Myers, P.E.
Mark Hahn
Kevin O`Brien
HARVEST MOON CATERING COMPANY
PARKING STUDY
2S-Jan-16
Off-Peak Months
Jan, Feb, Mar, Jul, Aug, Nov, Dec
Employee
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Owner
1
1
1
!
Owner
1
1
1
1
Sales #1
1
1
1
1
Sales #2
1
1
1
1
Sales #3
1
1
1
1
Sales 44
1
1
I
I
HR/Staffing
1
1
1
1
1
Office Assistant
1
1
1
1
1
Exec Chef
1
1
1
1
1
1
chef de cuisine
1
1
1
1
3
exec sous chef
1
I
1
1
1
lead event chef
I
1
1
1
1
sous chef
1
1
1
1
sous chef
1
1
1
1
Prop
1
1
1
1
1
Prep 2
1
1
1
1
Prep3
1
1
1
Pastry Chef
1
1
1
1
Equipment Manager #1
1
1
1
1
1
Equipment Manager#2
1
1
1
1
Assistant Facility Manager
1
1
I
1
Equiment Runner
1
1
1
Equipment Runner
1
1
1
CLIENT
1
1
1
1
1
1
CLIENT
1
1
1
1
1
1
Totals
5
14
17
18
20
21
15
Peak Months
April, May, June, Sept, October
Employee
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Owner
1
1
1
1
Owner
1
1
1
1
Sales #1
1
1
1
J.
Sales #2
1
1
1
1
Sales #3
1
1
1
1
Sales 94
1
1
1
1
HA/Staffing
1
1
1
1
OfficeAssistent
1
1
1
1
!
Exec Chef
I
1
1
1
1
1
chef de cuisine
1
1
1
1
1
exec sous chef
1
1
1
1
1
lead event chef
1
1
1
sous chef
1
1
I
1
1
sous chef
1
1
1
1
1
Prep 1
1
J.
1
1
1
Prep 2
1
1
1
1
Pfep 3
1
I
1
1
Pastry Chef
1
1
1
1
1
Equipment Manager #1
1
1
1
1
1
Equipment Manager#2
1
1
!
1
1
Assistant Facility Manager
1
1
1
1
Equipment Runner
1
J.
1
1
1
Equipment Runner
J.
1
1
1
1
CLIENT
1
1
1
1
1
1
CLIENT
1
1
1
1
I
1
Totals
7
is
18
19
22
22
15