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Home My WebLink AboutSP201600012 Correspondence 2016-08-03Albemarle County Legislation Details File #: Version:116-471 Name: Status:Type:Special Use Permit Public Hearing File created:In control:7/13/2016 Board of Supervisors On agenda:Final action:8/3/2016 Title:SP201600012 Chestnut Grove Church Sponsors: Indexes: Code sections: Attachments:1. 16-471 Transmittal Summary, 2. 16-471 Att.A Resolution, 3. 16-471 Att.B Action Letter.pdf, 4. 16- 471 July_12_Staff_Report.pdf, 5. 16-471 July_12_Attach_A.pdf, 6. 16-471 July_12_Attach_B.pdf, 7. 16-471 July_12_Attach_C.pdf, 8. 16-147 July_12_Attach_D.pdf, 9. 16 471 PC 07 12 16.pdf Action ByDate Action ResultVer. Albemarle County Printed on 2/17/2017Page 1 of 1 powered by Legistar™ Johnathan Newberry From: Johnathan Newberry Sent: Thursday,August 04, 2016 2:39 PM To: 'Barbara Edwards' Cc: 'kmoran@chestnutgrovebaptist.org'; Stewart Wright; Rebecca Ragsdale Subject: RE: FW: Chestnut Grove August 3 Attachments: Resolution to Approve SP201600012.pdf;Zoning Clearance.pdf Hi Barbara, The Board adopted the attached resolution last night, thereby approving your special use permit. Congratulations and thanks again for all your patience throughout the review process. In a few weeks,you should receive the Board's action letter from the meeting last night, which will include the new conditions. Kris wanted to confirm the conditions as we walked out of the auditorium, so I've pasted them below(and they're also found on page 2 of the attachment). After you've received the action letter, you'll need to attach it to the Zoning Clearance form (see attached).There is no fee and I've started filled it out as much as I can. Stewart (ext. 3024) and Rebecca (ext. 3226) can answer any questions you have about it. Thanks, J.T. Newberry senior Planner County of Albemarle, Planning Division 434-296-5832, ext. 3270 SP-2016-12 Chestnut Grove Baptist Church —Additional Hours Special Tse Permit Conditions 1. The outside play area activities shall be limited to take place during daylight hours. Lighting of the pla! area shall not be permitted; 2. Enrollment shall be limited to up to 50 children, or the limit approved by the Health Department whichever is less; 3 The hours of operation for the school shall not begin earlier than 7:00 a.m. and shall not end later that 6:00 p.m.,, each day, Monday through Friday, except that occasional school-related events may occu after 6:00 p.m., or the more restrictive hours of operation required by the Health Department. From:Johnathan Newberry Sent: Monday,August 01, 2016 11:59 AM To: 'Barbara Edwards'<bedwards030@gmail.com> Cc: kmoran@chestnutgrovebaptist.org Subject: RE: FW: Chestnut Grove August 3 Barbara and Kris, I see now that I did not respond to your earlier 7/14 email... I apologize! Kris, thanks for your call a few minutes ago. As we discussed, the meeting format is similar to the Planning Commission meeting Barbara attended. Here's how the meeting goes: 1 1. I will present an overview of the application and the Board will ask me questions (if any); 2. Next,they will invite you to speak; 3. Then, they will open the public hearing, accept any input and ultimately close the public hearing; 4. Finally,they will discuss the application amongst themselves and a Supervisor will make a motion to take an action. Here is the link to the meeting agenda. Matters from the public and four other public hearings will take place ahead of our public hearing: https://albemarle.legistar.com/View.ashx?M=A&ID=444996&GUID=A0F8F495-IAAF-485A-A04B- 3CB53544682A I look forward to seeing you there and please let me know if you have any questions.Thank you both. I did find a Zoning Clearance from 2008--CLE200800146.This paperwork will be amended following the meeting to reflect the new special use permit conditions.There is no fee, but the Zoning Division may need someone to sign the form. I'll follow-up with them to find out.Thanks again. From: Barbara Edwards [mailto:bedwards030@gmail.com] Sent:Thursday,July 14, 2016 11:48 AM To:Johnathan Newberry<inewberry@albemarle.org> Cc: kmoran@chestnutgrovebaptist.org Subject: Re: FW: Chestnut Grove August 3 Will it be the same format as the meeting on Tuesday? Thanks so much Barbara On Wed, Jul 13, 2016 at 4:34 PM, Johnathan Newberry<inewberry a,albemarle.org> wrote: Okay,thanks. Kris, please let me know if you have any questions ahead of the August 3rd meeting. J.T. New jerry Senior Planner Comity of Albemarle, Planning Division 434-296-5832, ext. 3270 From: Barbara Edwards [mailto:bedwards030@gmail.com] Sent:Wednesday,July 13, 2016 4:18 PM To:Johnathan Newberry<inewberry@albemarle.org> Subject: Re: FW:Chestnut Grove August 3 2 I will be in West Virginia,but Kris Moran, our preschool director, will be there. Thanks so much. On Wed, Jul 13, 2016 at 3:43 PM, Johnathan Newberry<jnewberry@albemarle.org> wrote: Hi Barbara, I've been in touch with the Clerk this afternoon and your application has been scheduled for the August 3`d BOS meeting. Can I just confirm your availability to attend the meeting that night?The public hearings are scheduled to begin at 6:00pm (just like the Planning Commission's schedule last night). Thanks, Lrl'. NMI berry Senior Planner County Of' Albemarle, Planning Division 434-296-5832, ext. 3270 From:Travis Morris Sent:Wednesday,July 13, 2016 3:27 PM To:Johnathan Newberry<inewberry@albemarle.org> Cc:Stephanie Mallory<smallory@albemarle.org>; Elaine Echols<EECHOLS@albemarle.org> Subject: RE:Chestnut Grove August 3 Thanks J.T. We're good for the moment but I'll let you know if anything further is needed. Thanks, 3 -sere *dry Johnathan Newberry From: Bedsaul, Willis C. (VDOT)<Willis.Bedsaul@VDOT.Virginia.gov> Sent: Tuesday, May 24, 2016 2:44 PM To: 'jnewberry@albemarle.org' Subject: SP-2016-00012 Chestnut Grove Church Attachments: Sub-2016-00012 Chestnut Grove Church-5-24-16.pdf Johnathan, Attached you'll find VDOT's comment letter in reference to the Chestnut Grove Church additional hours. Thanks, Willis C. Bedsaul Engineer Land Use Virginia Department of Transportation Land Use-Charlottesville/Green 701 VDOT Way Charlottesville Residency Ph# 434-422-9866 Cell# 540-717-0005 i NNW° '411101, Johnathan Newberry From: Johnathan Newberry Sent: Tuesday, May 24, 2016 3:41 PM To: Ann Mallek Cc: David Benish; Barbara Edwards Subject: RE: Community Meeting Requirement for Chestnut Grove Baptist Church SP Amendment Great.Thank you! From:Ann Mallek Sent:Sunday, May 22, 2016 10:08 PM To:Johnathan Newberry<jnewberry@albemarle.org> Cc: David Benish <DBENISH@albemarle.org>; Barbara Edwards<bedwards@chestnutgrovebaptist.org> Subject: Re: Community Meeting Requirement for Chestnut Grove Baptist Church SP Amendment I concur that the meeting is not needed.The letters will inform people nearby.There are so few houses, and none are even adjacent. Barbara has spoken to the neighbor across the street who seems to have no issues. You may add to the letter that people can reach out to me with their concerns. Include my cell number and email address. Thank you. Ann Ann Huckle Mallek White Hall district supervisor 434-996-6159 On May 20, 2016,at 1:53 PM,Johnathan Newberry<jnewberry@albemarle.org>wrote: Hi Ann, David and I thought we'd check-in with you about whether or not a community meeting is necessary for Chestnut Grove Baptist Church. They have requested to amend the hours of operation for their existing pre-school (as conditioned by SP200300063)from 9:OOam-12:30pm to 7:OOam-6:OOpm. We're thinking a community meeting for this request may be excessive.The typical notification area (0.5 mile radius)would notify 135 properties. We believe an early notification to the 11 adjacent properties (as shown on the map below) without a community meeting is a more appropriate level of notice for the scale of this request. Can you please let me know your thoughts about the area to notify and if a community meeting would be beneficial? Thanks, 1 %gaol N.4001 J.T. Newberry Planner County of Albemarle, Planning Division 434-296-5832, ext. 3270 <image003.jpg> 2 COUNTY OF ALBEMARLE Department of Community Development 401 McIntire Road Charlottesville, Virginia 22902-4596 Phone (434) 296-5832 Fax (434) 972-4126 MEMORANDUM TO: MEMBERS, SITE REVIEW COMMITTEE: Chuck Proctor, VDOT Culpeper VDOT Joshua Kirtley, Thomas Jefferson Health Department Jay Schlothauer, Building Codes and Zoning Services Alexander Morrison, Albemarle County Service Authority Ron Higgins, Zoning Glenn Brooks, Administration-County Engineer Howard Lagomarsino, Albemarle County Fire and Rescue Division Dan Mahon, Albemarle County Department of Parks and Recreation Margaret Maliszewski, Architectural Review Board Jennifer Whitaker, Chief Engineer, Rivanna Water Service Authority Tim Keller, At-Large PC Member FROM: Albemarle County Department of Community Development-Planning Division DATE: May 4, 2016 RE: New Rezonings and Special Use Permits This memo contains the list of special use permit and rezoning applications received on April 18, 2016, The Review Schedule is: ALBEMARLE COUNTY STAFF PRELIMINARY COMMENTS: May 18, 2016 INTERDIVISIONAL STAFF MEETING: May 18, 2016 FINAL WRITTEN COMMENTS FROM ALL STAFF: May 27, 2016 LETTER TO APPLICANT: June 3, 2016 -7/1?-JLo l to ,�}�, 7/2�•/L 4 - c•w�c`ECIa) PROJECT: SP201600011 Malloy Ford Outdoor Storage&Display PLANNER: Margaret Maliszewski MAGISTERIAL DISTRICT: Rio TAX MAP/PARCEL: 045000000068C1 LOCATION: 2070 Seminole Trail PROPOSAL: Establish outdoor sales/storage/display of vehicles on 5.19 acres PETITION: Outdoor storage, display and/or sales serving or associated with a permitted use within the Entrance Corridor Overlay under Section 30.6.3 of zoning ordinance. No dwelling units proposed. ZONING: HC Highway Commercial—commercial and service; residential by special use permit(15 units/acre); EC Entrance Corridor Overlay District—overlay to protect properties of historic, architectural or cultural significance from visual impacts of development along routes of tourist access. AIA Airport Impact Area: Yes COMPREHENSIVE PLAN: Commercial Mixed Use—commercial, retail, employment uses, with supporting residential, office, or institutional uses in Neighborhood 1 —Places 29. PROJECT: SP201600012 Chestnut Grove Church—Additional Hours PLANNER: Johnathan Newberry MAGISTERIAL DISTRICT:White Hall TAX MAP/PARCEL: 01900-00-00-01700 LOCATION: 554 Buck Mountain Road PROPOSAL: Amend special use permit to increase operating hours of day care PETITION: Day car centers under Section 10.2.2.7 of zoning ordinance. No dwelling units proposed. ZONING: RA Rural Areas -agricultural, forestal, and fishery uses; residential density(0.5 unit/acre in development lots) COMPREHENSIVE PLAN: Rural Area—preserve and protect agricultural, forestal, open space, and natural, historic and scenic resources; residential (0.5 unit/acre in development lots) PROJECT: ZMA201600009 Wood Von Storch Rezoning PLANNER: Rachel Falkenstein PROJECT: ZMA201600009 MAGISTERIAL DISTRICT: Rio TAX MAP/PARCEL: 04500000011200, 045000000112E0 LOCATION: 3400 Berkmar Drive PROPOSAL: Request to rezone parcels from R-6 Residential to C-1 Commercial PETITION: Rezone 4.428 acres from R-6 Residential zoning district which allows residential uses at a density of 6 units per acre, to C-1 Commercial zoning district which allows retail sales and service; residential by special use permit(15 units/acre). OVERLAY DISTRICT: Airport Impact Area; Managed Steep Slopes PROFFERS: Yes COMPREHENSIVE PLAN: Office/R&D/Flex/Light Industrial—commercial, professional office; research and development, design, testing of prototypes; manufacturing, assembly, packaging in the Places29 development area. . . Email cc: Architectural Review Board Planning Commission Board of Supervisors Police Department—Steve Watson Housing Department— Ron White City of Charlottesville—Missy Creasy United States Postal Service store Ge'` '. �i CHESTNUT GROVE BAPTIST CHURCH, To: Scott Clark,Senior Planner From: Barbara Edwards Date: February 24, 2016 Subject: Special Use Permit Application for TMP 19-17 Chestnut Grove Baptist Preschool Attached are the required responses as noted on Section 33.4(c). Please let me know if any other documents are required to move forward. 550 Buck Mountain Road Earlysville, VA 22936 Telephone: 434.978.3819 www.chestnutgrovebaptist.org Chestnut Grove Baptist Church 550 Buck Mountain Road Earlysville, VA 1. Chestnut Grove Preschool, a ministry of Chestnut Grove Baptist Church, is located at 550 Buck Mountain Road in Earlysville, Virginia. The preschool currently serves a maximum of 35 children, ages 3-5, from the hours of 9 am — 12:30 pm Monday through Friday. The Preschool is requesting an extension in hours of operation allowing it to open at 7 am and close at 6 pm. While school hours would remain the same (9am- 12:30pm), the expanded hours would allow Chestnut Grove Preschool to offer before- school and after-school care for the children that attend the preschool. Currently there are no other Christian preschools in Earlysville and families with working parents in the community are unable to take advantage of our program due to limited hours. Expanding the Preschool's hours of operation will enable a greater number of church and community families to access quality preschool education for their children. 2. Proposed Project's consistency with the comprehensive plan: Chestnut Grove Baptist Church (CGBC) has been an active church at its present location since 1879. Our church has been and will continue to meet the needs of our community. We provide support services and opportunities that engage our community life for the resident s of the Earlysville area. CGBC is a neighborhood center that brings diverse activities to Earlysville. CGBC enhances the quality of life to our residents. This current request for a special use permit will not require any physical modifications to the site. We operate without the need for a public water and sewer system and will continue to do so. The existing roads are suitable for the existing and proposed use and will be for the foreseeable future. No changes in the discernible traffic patterns will be made. Chestnut Grove Baptist Church's request for a special use permit clearly is consistent with Albemarle County's Comprehensive Plan. February 2016 'or 'r/ 3. Proposed project's impact on public facilities and public infrastructure. This request will not have any impact on public facilities and public infrastructure. On the morning of February 11, 2016 we had an onsite meeting with VDOT's representative. At this meeting the following actions were agreed upon. a. To improve the site distance at the Simons Gap Road entrance (1) (see attached sheet ) CGBC will cut back the vegetation on the left side of Simmons Gap Road as you exit left from the entrance, to gain the required site distance as recommend by VDOT. When the vegetation is cleared the site distance will be evaluated and if need be minor road bank slope grading will be done by CGBC. The site distance to the right as you exit right was deemed adequate and no work will be required in this direction. b. The entrance to and from the parking lot onto Buck Mountain Road (2) (see attached sheet ) will continue to be a right turn only exit. To improve the function ability of this entrance CGBC will install Channelizer Posts (see attached material sheet — U. S. Barricades) around the existing perimeter of the exiting pavement markings (2 ft. C-C) that depict a right hand turn only exit. CGBC will also install a traffic sign in the parking lot that reads: Right Turn Exit Only. All pavement markings will be re-painted to improve visibility of the markings. 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Solar powered SPEED LIMIT Sign(R2-1)24x30 Email:) Diamond Grade DG3 Join Now Interstate FAQ pm; • Interstate 50th 25 Anniversary • Interstate FAQ CI School Zone Flashing MUTCD Specs Beacon System(AC) • Construction ry • School I i fir/;. • Warning • Regulatory END(M4-8b) Information 1 , http://www.usbarricades.com/channelizer-post-46/ 2/19/2016 c a11„ 1 :el IIP COUNTY OF ALBEMARLE Department of Community Development 401 McIntire Road,North Wing Charlottesville,Virginia 22902-4596 Phone(434)296-5832 Fax(434)972-4126 Memorandum To: Barbara Edwards From: Scott Clark, Senior Planner Date: January 27, 2016 Subject: Mandatory pre-application meeting for TMP 19-17 Chestnut Grove Baptist Preschool The following are County staff comments regarding the above noted pre-application meeting. This meeting satisfies the requirement for a pre-application meeting prior to submittal of your zoning map amendment application ("rezoning")and/or a special use permit application. The purpose of for the meeting is summarized below: The purposes for a pre-application meeting are to: (i)provide the applicant and the county a common understanding of the proposed project; (ii) inform the applicant about the proposed project's consistency with the comprehensive plan, other relevant policies, and county regulations; (iii) broadly identify the planning, zoning and other issues raised by the application that need to be addressed by the applicant; (iv) inform the applicant about the applicable procedure;and(v) allow the director to identify the information the applicant must submit with the application, including the supplemental information delineated in subsection (c). Receiving the relevant supplemental information will allow the application to be comprehensively and efficiently reviewed. The following are staff comments: (ii)Consistency with the Comprehensive Plan: • This request would increase impacts on the Rural Areas, but would be based on an existing facilities. Overall analysis of its appropriateness under the Comprehensive Plan will be carried out during the special use permit review. (iii) broadly identify the planning, zoning and other issues raised by the application that need to be addressed by the applicant • As discussed at our meeting, the main issue raised by this request is road safety, due to higher traffic loads during the requested hours and the insufficient nature of the current entrances. (iv)applicable procedures • Community Meeting —the applicant is required by ordinance to undertake a community meeting process as part of the review of the rezoning/SP request. This meeting should be held, if possible, within 30 days from the date the rezoning application is submitted, and can be held prior to the submittal of the rezoning application. Adjacent property owners and neighborhoods (and the Coordinating Reviewer/planner) should receive advance notification of this meeting (date/time/location). (v) Identify the information the applicant must submit with the application, including the supplemental information • As covered on the attached checklist, drawings of the proposed entrance improvements should be submitted with the special use permit application. • Attached SP Checklist If you have any further questions, please contact me. Sincerely, Scott Clark Senior Planner 2