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HomeMy WebLinkAbout1976-06-16AJune 9, 1976 (Regular - Day Meeting) June 16, 1976 (Afternoon - Adjourned from June 9, 1976) Not Docketed: Mr. Fisher said the Board had discussed earlier in the day, appointment of a committee to meet with City Council mem~r~ to discuss a request for funding for the Community Action Agency and the Chamber of Comm~rce~Cmn~an~ionkBu~a~u. He asked if the wanted to appoint such a committee. Mr. Roudabush and Dr. Iachetta were appointed. At 9:50 P.M., motion was offered by Dr. Iachetta, seconded by Mr. Henley, to adjourn this meeting until June 16, 1976, at 4:00 P.M. in the Board Room of the County Office The motion carried: A~ES: Mrs. David and Messrs. Fisher, Henley, Iachetta and Roudabush. NAYS: None. ABSENT: Mr. Dorrier. June 16, 1976 (Afternoan Meeting - adjourned from June 9, 1976). An adjourned meeting of the Board of Supervisors of Albemarle County, was held on June 16, 1976 at 4:00 P.M. in the Board Room of the County Office Building, Charlottesville, Virginia; sai~meeting being adjourned from June 9, 1976. Present: Mrs. Opal D. David and Messrs. Lindsay G. Dorrier, Jr. (arrived at 4:58 P.M.), Gerald E. Fisher, J. T. Henley, Jr., F. Anthony Iachetta, and W. S. Roudabush. ~sent: None. Officer Present: Mr. Guy B. Agnor, Jr., County Executive. Agenda Item No. 1. Fisher. The meeting was called to order at ~:02 P.M. by the Chairman, Mr. Agenda Item No. 2. Discussion of Library Budget. On June 15, 1976, Mr. Fisher, Mr. Guy B. Agnor, Jr., and Mr. Robert Sampson met with the County representatives on the Library Board and Mr. Christopher DeVan, Library Director. The purpose of the meeting was discussion of the library budget since the Board had been informed that because the total budget requested for the fiscal year 1976-77 was not approved by the Board, County services would be drastically reduced. Mr. Fisher felt the amount approved by the County for the fiscal year 1976-77 could retain the same level of library services as in previous years. The Library Board members agreed to investigate ways of reducing expenditures and to keep an account of expenditures for the first three months of fiscal year 1977. At the end of the quarter, a revised budget for operations will be presented. The goal is to keep the expenditures within the amount appropriated by the County. Mr. Fisher noted a refund would be given to the City since all of their appropriation would not have to be spent; minor adjustments will be given to other localities Some adjustment will be made in the administrative costs of the Library. Mr. Fisher said, if necessary, a small appropriation will have to be considered by the Board of Supervisors during the fiscal year. Mr. Lloyd Smith, member of the Library Board, said actual expenditures were not available when the budget was being prepared. When these expenditures became available, they appeared to be less than last year's allocation. The Library Board feels this will cover a substantial portion of the operation. He felt a more accurate estimate of expenditures can be made after the first three months into the fiscal year. The Library Board will need input from the Board if these expenditures~show that services need to be reduced after the quarter. ~Mr. Fisher felt the Library Board's preparation of the budget was hampered by not having information available on actual expenditures. It was also discovered that audits ~f Just Library funds have not been received by ~he Library Board for some years. ~he City of Charlottesville acts as fiscal officer for the library and anti, audit of library funds is carried as a fund account in the City's audit.) Mr. Fisher felt all participating localit and the Library Board should have copies of all audits from its inception. Mr. Smith was in agreement and of the understanding that a separate audit will be prepared for fiscal year, 1975-76. At the request of the Chairman, Dr. Iachetta offered motion to request the City to furnish copies of the audits for the Jefferson-Madison Regional Library for all the years since its inception to date. Mrs. David seconded the motion and same carried by the following recorded vote: AYES: Mrs. David and Messrs. Fisher, Henley, Iachetta and Roudabush. NAYS: None. ABSENT: Mr. Dorrier. Mr. Fisher then read the following letter from the United States Postal Service into the record: 27O June 16 1976 (Afternoon -.'Adj~urne~ from_ ' oune 7, 1976) "June 10, 1976 County of Albemarle Attention: Mr. Guy Agnor County Executive Albemarle County Courthouse Charlottesville, Virginia 22901 Gentlemen: The Postal Service has a building in Charlottesville, Virginia, known as the Downtown Station, which is excess to its needs. It is located at 200 East Market Street.. The site consists of 25,818 square feet. The improvements consist of a two-story masonry building, with basement, providing a gross floor area of 11,262 square feet in the basement and the two upper floors. The total building area is 33,786 gross square feet. The dock area is 609 square feet, with parking and maneuvering area of 2,888 square feet. Following Postal Service procedure, this property has been offered for sale at fair market value to other Federal Agencies, and there is no Federal interest for acquisition of this property. There is a unique aspect to the sale of this Building. The Postal Service has been informed by the General Services Administration of its desire to remain in the building for a period of approximately three years. General Services Administration occupies approximately 8,268 square feet. In addition, the Postal Service is most interested in having an opportunity to continue to utilize a portion of the first floor for a Finance Station to service the downtown business area. Effectively, this would mean that at the time of purchase, approximately one-half of the building would be available for other uses. The General Services Administration and the Postal Service would pay a fair annual rental as determined by market rentals in the Charlottesville area. This letter is for the purpose of inquiring whether or not the County of Albemarle would care to submit a written offer to purchase the property at fair market value. It would be appreciated if you would reply not later than thirty days from the date of this letter. A similar request will be prepared to the officials of the Commonwealth of Virginia and the City of Charlottesville. Any interest by the Commonwealth of Virginia must be given first consideration. Any interest by the County of Albemarle must be given second consideration. If an acceptable sale cannot be negotiated with the State, County or City governments, or with any nonprofit quasi-governmental organizations, in that order, then, in accordance with Postal Service procedure, the property will be publicly advertised for sale to the public at large. Sincerely, (Signed) H. G. Tucker Regional Director Real Estate and Buildings Department" Mr. Fisher said the building is not adequate for a county office building; but may be f a library. Access for citizens and parking would both be worse than at the proposed Vinegar Hill site but the building should be considered. The Library Board has stated work is needed to determine if the idea is feasible sinc~0!~original plans of the building are available. Mr. Lloyd Smith, member of the Library Board, felt an investigation of the building to determine its feasibility for a library is worthwhile. The preliminary investigation wou,] cost about $2,200.00 for study of the space and structural capabilities. If this shows feasible, then another $6,000.00 would be required to do a detailed study of the building including the above items plus floor plans, mechanical capabilities, etc. The City has indicated its support for this investigation. Mr. Agnor said the Postal Service is having an appraisal made of the building. He said records in the City Assessor's office show the fair market value for last year on the land and building to be $1,060,300. ~This was based on use value. Mr. Fisher noted a new building would cost the County three quarters of a million dollars. Mr. Smith said approximately $200,000 could be recaptured from the land purchased on Vinegar Hill. He felt a comparative study should be done to determine the economics of the two sites. Mr. Fisher did not feel $8,000 was an exorbitant amount to investigate the capabilities of the building. Mr. Smith was opposed to other agencies being housed within the building. He also felt an estimate should be made F~r a connector between the post office buiIding and the present library building. Mr. Fisher asked what would happen to the present McIntire library building if a new building is built. Mr. Smith said the present building belongs to the City and was given to them by Mr. McIntire to be used as a library. He hoped it could be utilized as a specialized branch. Mr. Roudabush agreed with investigation of the building to determine its feasibility. However, he was interested in the future of the library, p~Dti~ariy if it is to remain centralized in the city with branches throughout the County. He felt investigating the branches along with this study would be helpful. Discussion then followed on the need for a centralized library with branches in the 271 June 16, 1976 (Afternoon - Adjourned from June 9, 1976) a centralized library. Dr. Iachetta then offered motion to approve a preliminary space analysis as compared to an economic analysis of the post office building versus the new building on Vinegar Hill. Mrs. David seconded the motion. Mr. Fisher suggested a representative from the Board and City Council work with the Library Board on the architectural aspects of the building. Mr. Smith suggested that other localities who participate in funding of the lib~a~y~also be represented. Roll was then called and motion carried as follows: AYES: NAYS: ABSENT: Mrs. David and Messrs. Fisher, Henley, Iachetta and Roudabush. None. Mr. Dorrier. NOT DOCKETED. Resolution to appeal the allowances granted by the State Compensation Board for fiscal year 1976-77. Mr. Agnor said the total requests for allowances by the Sheriff's Department and the Finance Department were not approved by the State Compensation Board for fiscal year 1976- 77. The Sheriff's Department requested three additional full-time deputies, a~dL~:par~time clerk typist. These positions were not approved. Mr. Agnor said several employees in the Finance Department budget who were not directly associated with F[na~2a~.~ere removed from the request and replaced with other personnel in the Real Estate and Land Use offices. Ail of these positions were not approved. Dr~f.!achetta then offered motion to adopt the following resolution: WHEREAS, the Compensation Board of the Commonwealth of Virginia, by communications dated June 14, 1976, notified this Board of the salaries, expenses and other allowances tentatively fixed by the Compensation Board for the offices of Sheriff, Commonwealth's Attorney and Director of Finance for Albemarle County for the fiscal year ending June 30, 1977; and WHEREAS, the amounts tentatively fixed by the Compensation Board were less than the reasonable amounts requested by those officers of Albemarle County in several particulars; NOW, THEREFORE, BE iT RESOLVED that this Board, pursuant to the provisions of Section 14.1-51 of the Code of Virginia of 1950 as amended, hereby objects to the allowances tentatively fixed by the Compensation Board as aforesaid upon the ground that those allowances are inadequate, AND this Board further requests that a hearing be held by the Compensation Board on these objections after notice as provided by law, AND this Board designates Messrs. Gerald E. Fisher and F. Anthony iachetta, two of its members, to serve as additional members of the Compensation Board with each of them having one vote as provided by law. Mr. Roudabush seconded the motion and same carried by the following recorded vote: AYES: NAYS: Mrs. David and Messrs. Dorrier, Fisher, Henley, Iachetta and Roudabush. None. Agenda Item No. 4. Appointment: Deputy Clerk. Mrs. David offered motion to appoint Linda W. L~ Supervisors as a replacement for Barbara F. Flammia~ the motion and same carried by the following recorded AYES: NAYS: Mrs. David and Messrs. Dorrier, Fisher, Henle~ None. Not Docketed. Mr. H. C. Willis of the Southern 18, 1976, permission will be requested from the Intez passenger trains 5 and 6. Number 5 is a southbound t at 1:50 P.M. Number 6 is northbound and arrives at passenger trains from Charlottesville. Mr. Fisher then read the following letter into "June 14, 1976 Mr. Guy Agnor County Executive County of Albemarle, Virginia County Office Building Charlottesville, Virginia Dear Mr. Agnor: ake as Deputy Clerk to the Board of 'ho had resigned. Dr. Iachetta seconded vote: , Iachetta and Roudabush. Railroad was present and said on June state Commerce Commission to discontinue rain and arrives in Charlottesville :45 P.M. These are the last daytime he record: At the County Board of Supervisors meeting on We were indications of concern on the part of the ~ computer services provided by our firm. It was was no longer interested in doing this service f one point you made the statement that you felt the County was "on thin ice." dnesday, June 9, there ounty with regard to apparently felt that Acme unction for the County and at 272 June 16, 1976 (Afternoon - Adjourned fror June~ As a result I have discussed this stituation within the company and wish to assure you that Acme will continue to offer its computer services to you. It is my understanding that such services will be performed based on input data and punched cards supplied by the County. Further, recognizing our responsibility to those for whom we perform such services, I would like to assure you that before Acme would withdraw from performing this function we would give the County at least one year's~ notice. I hope that this assurance will allay your concern and reestablish your confidence in our willingness to be of service. Very truly yours, (Signed) J. B. Hinch" Mr. Fisher noted this was for the Board's attention for future planning. Mr. Ray Jones, Director of Finance, said there are two over expenditures in the Schogl Operating Fund for this fiscal year. In 1TG, the over expenditure is due to premi~ increases on insurance during the year. The other occurs in the categories of electricity, telephone, postage, Water and sewer services. Motion was offered by Dr. Iachetta to adopt the following resolution: BE IT RESOLVED by the Board of Supervisors of Albemarle County, Virginia, that the following transfers in the amount of $23,927.05 be and the same hereby are approved to be made from 17I-Adult Education and placed in the following codes: 17G - $ 868.21 17F1-223 - $7,814.15 17F1-207 - 5,841.77 17Fl-311 - ~7,966.31 17F1-218 - 1,436.61 Mrs. David seconded the motion and same carried by the following recorded vote: AYES: NAYS: Mrs. David and Messrs. Dorrier, Fisher, Henley, Iachetta and Roudabush. ~ .:.c~ None. Mr. Tucker said a resolution is required by the State in o~der to receive funds from the Division of State Planning and Community Affairs for financial assistance in the revision of the Comprehensive Plan, Motion to adopt the following resolution was offered by Dr. Iachetta, seconded by Mr. Dottier: WHEREAS, the County of Albemarle has heretofore applied to the Division of State Planning and Community Affairs for financial assistance in the revision of its Comprehensive Plan; and WHEREAS, the said division has offered the County of Albemarle a grant of $23,000, constituting two-thirds of the total cost of the revision aforesaid, the remainder to be paid bY the County in cash; and WHEREAS, the Board of Supervisors now desire to accept the offer aforesaid; NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Albemarle County, Virginia, as follows: 1. That the grant offered heretofore made by the Division of State Planning and Community Affairs as hereinabove described be, and it here is, accepted; 2. That the County Executive be, and he hereby is, authorized to negotiate and enter into a contract with the Thomas Jefferson Planning District Commission with regard to such grant; 3. That the Director of Planning for Albemarle County be, and he hereby is, instructed to prepare a work program, subject to final approval by this Board, for the execution of the said grant, such work program to be completed by hiring consultant services. AND, BE IT FURTHER RESOLVED that the Clerk be, and she hereby is, directed to furnish copies hereof to the Director of Planning. Roll was called and the motion carried by the following recorded vote: AYES: NAYS: Mrs. David and Messrs. Dorrier, Fisher, Henley, Iachetta and Roudabush. None. June 16, 1976 (Afternoon - Adjourned from June 9, 1976) Motion was then offered by Mr. Henley to adopt the following resolution declaring Albemarle County an emergency area due to weather conditions experienced: WHEREAS, Albemarle County has recently experienced certain unusual weather conditions, including a period of unseasonably cold weather; and WHEREAS, such unseasonable weather has occasioned frost in many portions of Albemarle County which has been detrimental to the crops of many farmers growing apples, peaches and other fruit crops; and .WHEREAS, the destruction of a substantial Portion of such crops has occasiOned substantial hardship to numerous farmers in Albemarle County; and WHEREAS, the Board of Supervisors of Albemarle County has determined that such farmers are in need of financial assistance; NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Albemarle County that the said County be, and it hereby is, designated an emergency area; and BE IT FURTHER RESOLVED that the United States Department of Agriculture, Farmers Home Administration, be, and it hereby is, requested to afford financial assistance to fruit growers in Albemarle County in accordance with its rules and regulations. Dr. Iachetta seconded the motion and same carried by the following recorded vote: AYES: NAYS: Mrs. David and Messrs. Dorrier, Fisher, Henley, iachetta and Roudabush. None. Mr. Fisher read the following letter into the record: "June 9, 1976 Miss Lettie E. Neher Clerk County of Albemarle Office of Board of Supervisors County Office Building Charlottesville, Virginia 22901 Dear Miss Neher: Thank you for your letter of June 3rd giving me the benefit Of your views on the continuation of the Revenue Sharing program. Althongh I voted in favor of this measure originally, I do have reservations about this program and it may be more effective to return to the concept of each level of government taxing its citizens for the money it needs for the services it renders. However, this is not to be construed as a lack of concern for the needs of the communities within the State, and I do appreciate your interest in sharing these views with me. With kind regards, Sincerely, (Signed) William L. Scott, U. S. S." Mr. Fisher noted receipt of a letter from Mr. Roy Barksdale concerning the building code and insurance. The matter has been directed to the County Attorney. Motion was then offered by Mr. Roudabush to adopt the following resolution. WHEREAS, the Board of Supervisors of Albemarle County, Virginia, has learned with great sorrow of the death on June 14, 1976, of George Minor Coles, an eminent and beloved citizen of this community, who served the people of Albemarle County and the City of Charlottesville in many capacities, more recently as the Senior Judge of the Circuit Court of the City of Charlottesville and formerly as the Chief Judge of the Sixteenth Judicial Circuit of the Commonwealth of Virginia; NOW, THEREFORE, BE IT RESOLVED that this Board herewith record its profound sense of loss and this expression of sincere sympathy to Judge Coles' family; AND, BE IT FURTHER RESOLVED that this Resolution be duly recorded upon the minutes of this Board and that a copy be sent to Mrs. Coles. 274 June 16, 1976 (Afternoon- Adjourn~ f~om .T~m~ 9, 19~ Dr. Iachetta seconded the motion and s. ame carried by the following recorded vote: AYES: NAYS: Mrs. David and Messrs. Dorrier, Fisher, Henley, Iachetta and Roudabush. None. Dr. Iachetta inquired about the noise problems at Pampered Pet on Berkmar Drive. Mr. Agnor said the Building Inspections office had received a complaint on May 10. On May 24, the owner was notified and asked to resolve the matter by some means before the end of May. The attorney for the owner and the owner then contacted Mr~i?Hartwell Clarke. After discussing the matter, Mr. Clarke offered to let the owner have a trial period with his plan. Dr. Iachetta said the situation has not improved since the reconstruction of the kennel. He felt the citizens living within the area are entitled to some relief. Mr. Agnor felt the owner was entitled to a trial period for controlling the noise. Mr. Fisher brought to the Board's attention notification received from the Appalachian Power Company regarding a request to the State Corporation Commission for permission to put into effect a surcharge for electric service rendered on and after July 7, 1976. This primarily affects the Samuel Miller and Scottsville Districts. (COPY ON PERMANENT FILE IN CLERK'S OFFICE.) At 5:34 P.M., the meeting was adjourned.