HomeMy WebLinkAboutSDP201700006 Review Comments Major Amendment, Final Site Plan 2017-03-20COUNTY OF ALBEMARLE
Department of Community Development
401 McIntire Road, North Wing
Charlottesville, Virginia 22902-4596
Phone (434) 296-5832 Fax (434) 972-4126
March 20, 2017
Dustin Greene
172 South Pantops Drive, Suite A
Charlottesville, VA 22911
d reene(&dominioneng com
RE: SDP201700006 Meade Builders Office Building — Major Site Plan Amendment
Dear Mr. Greene:
The Site Review Committee has reviewed the development proposal referenced above. Initial comments
from the following divisions of the Department of Community Development and other agencies, as
applicable, are attached:
Albemarle County Planning Services (Planner)
Albemarle County Engineering Services (Engineer)
Albemarle County Information Services (E911)
Albemarle County Building Inspections
Albemarle County Architectural Review Board
Albemarle County Department of Fire Rescue
Albemarle County Service Authority
Rivanna Water and Sewer Authority
Virginia Department of Transportation (attached)
Comments reflect information available at the time the development proposal was reviewed, and should
not be considered final. However, the Site Review Committee has attempted to identify all issues that
will be required to be resolved prior to Final Site Plan approval. The Lead Reviewer will either approve
with conditions or deny the Initial Site Plan within 15 days of the Site Review Meeting.
Please contact me at your earliest convenience if you have questions or require additional information.
Sincerely,
Lut,.
Cameron Langille
Senior Planner
CC:
Ballif Investments, LLC
170 South Pantops Drive
Charlottesville, VA 22911
Albemarle County Planning Services (Planner) — Cameron Langille, blan ig lle(c�r�,albemarle.org — Requested changes
1. [General Comment] Please amend the Cover Sheet to state the new name of the project,
"Meade Builders Office Building — Major Site Plan Amendment." Please amend the subtitle
below to the following: "Original Site Plan: SDP2000-0009 U'
2. [32.4.2.1 (f)] The notification fee of $215 has not been paid. The major amendment cannot be
approved until the fee is paid.
3. [32.5.2 and Chapter 14] Please submit and easement plat for all new easements and vacation of
existing easements prior to approval of the final site plan.
4. [32.5.2 and 32.6.21 Please be consistent with showing all existing and proposed easements
across each drawing. Some existing easements are shown on Sheets SP4-SP10 that are not shown
on the Existing Conditions drawing. Additionally, some easement lines are not shown for the
water and sewer lines serving each building.
a. [32.6.21 Provide a label for all easements that contains the following information: easement
type (drainage, utility, water/sewer, etc.), whether it is existing or proposed, size, deed book
and page number for existing easements, and whether it is public or private.
5. [32.5.2 (a)] Please list all overlay zoning districts applicable to the property on Sheet SP2
including: Flood Hazard Overlay, Managed and Preserved Steep Slopes Overlay.
6. [32.5.2 (b) and 4.12.13] Please add a calculation on Sheet SP2 for the minimum number of
loading spaces required for office uses (1 space for the first 8,000 square feet of office space, plus
one space for each additional 20,000 square feet of office space). As a note next to the
calculation, make a reference to the shared parking agreement as stated below in the note.
7. [32.5.2 (e)] Please show the limits of the existing landscape features as described in Section
32.7.9.4 (c).
8. [32.5.2 (e)] On Sheet SP3, please state if the four existing landscape trees on the east side of the
existing parking lot be removed.
9. [32.5.2 (d)] Please show the boundaries of the Managed and Preserved Steep Slopes overlay
districts across all drawings. Improvements that encroach into managed slopes will need to meet
the design standards of Section 30.7.5 of Chapter 18.
10. [32.5.2 (f)] Please amend all drawings to show the limits of the Rivanna River and the Water
Protection Ordinance 100' stream buffer, and include a label for the both features.
11. [32.5.2 (f)] Please indicate on Sheet SP2 whether the site is located within the watershed of a
public water supply reservoir.
12. [32.5.2 (h)] Please show the boundaries of the flood hazard overlay district across all drawings.
13. [32.5.2 (n), 4.12.10, 4.12.2 (c), and 4.12.131 As stated in the Shared Parking/Trash Pickup
Agreement note on Sheet SP2, the reduction of 4 parking spaces will need to be reviewed and
approved by the Zoning Administrator. The note states that no loading spaces will be provided,
and this will also need to be approved by Zoning. Please submit a parking study that demonstrates
that the proposed 30 parking spaces will adequately handle the proposed uses and that no loading
spaces will be necessary due to the office use. You may contact Ron Higgins, Chief of
Zoning/Deputy Administrator, at 434-296-5832 ext. 3225 or rhig ig ns(cr�,albemarle.org with
additional questions related to this matter. Additional comments may be forthcoming regarding
the proposed reductions.
14. [32.5.2 (n) and 4.12.13 (e)] Regarding the Shared Parking/Trash Pickup Agreement note on
Sheet SP2: please submit an updated agreement that includes TMP 78-15C3 for review for
compliance with required dumpsters and shared parking. For the shared dumpster, staff suggests
preparing a brief report that contains information regarding the total building square footage
across both properties, TMP 78-15C3 and 78-15C2, the estimated volume of waste production,
and the volume of the existing dumpster on TMP 78-15C2. Additional comments may be
forthcoming from Ron Higgins, Chief of Zoning/Deputy Administrator related to sharing these
improvements.
15. [32.5.2 (r)] Please provide a Legend that explains each line type and symbol used on the
drawings.
16. [32.5.2 (t)] Please show the limits of any dam break inundation zone on the drawings.
17. [32.5.6] A copy of the plan has been forwarded to the Virginia Department of Conservation and
Recreation and the Rivanna Water and Sewer Authority for review and analysis of impacts to the
design of the flood spillway for the dam break inundation zone. Additional comments from DCR
may be forthcoming.
18. [32.6.2 (h)] Add two lines for the Building Official and the ARB to the SRC signature panel on
the Cover Sheet.
19. [4.12.16 (e)(6)] Please add a label and leader to Sheet SP4 that calls out the overhang area
between the 6 parking spaces south of the existing building.
20. [32.7.31 Please specify Please specify all locations of mechanical equipment and other utility
hardware proposed on site. These features must be screened from public view with materials
harmonious with the building or they shall be located so they are not visible from the public view.
21. [32.7.9.4 (b) and (c)] Detail 3 on Sheet SP6 is the Conservation Plan Checklist for preserving the
existing trees in order to meet the overall 10% tree canopy requirements. Please show the existing
landscape features that will be preserved on Sheets SP3, SP5, and SP6. Include a label identifying
what vegetative materials these areas are composed of and label the limits of disturbance on the
Grading Plan.
22. [32.7.9.61 The minimum 5% landscaping area required for parking lots is based on the square
footage/area of planting beds for landscaping materials provided in the parking area. The
calculation on Sheet SP6 uses the canopy area of the parking lot trees to verify compliance with
the 5% requirement. Please amend the calculation so that it uses the area of the planting beds to
meet the minimum 5%.
23. [32.7.9.6 (c)] Please state the minimum caliper of the proposed parking lot trees and street trees
at time of installation on Sheet SP6.
24. [32.7.9.5 (e)] Where parking is visible from a public street, a row of shrubs is required for
screening. Please provide additional shrubs around the proposed parking lot adjacent to the
existing building. Specify the type of plant materials and size at time of installation on the
Landscape Plan.
25. [32.7.7.9 (c)] Please add a note to the landscape plan that states "All landscaping and screening
shall be maintained in a healthy condition by the current owner or property owners' association
and replaced when necessary. Replacement material shall comply with the approved landscape
plan."
26. Please address the following related to the Lighting Plan:
a. [32.5.2 (n)] Light B on the Lighting plan is shown in the middle of the parking lot drive
aisle. Please verify whether this is the intended location, or move the light symbol as
necessary.
b. [32.5.2 (n) and 4.17.4 (a)] Please provide a spec sheet/detail of each proposed luminaire
exceeding 3,000 lumens. All proposed lights exceeding 3,000 lumens must be equipped with
a full -cutoff shield.
C. [4.17.4 (b)] South Pantops Drive is a public road, and the photometric measurements shown
along the property boundary exceed the maximum 0.5 footcandles permitted along the right-
of-way boundary. Please amend the plan so that the spillover is does not exceed 0.5
footcandles along the property line.
d. [32.7.8 and 4.171 The symbols used in the Statistics table for footcandle measurements do
not appear on the plan. Please amend the drawing to show where each measurement was
taken.
e. [4.17.4] Please add a note to the lighting plan which states "Each outdoor luminaire equipped
with a lamp that emits 3,000 or more initial lumens shall be a full cutoff luminaire and shall
be arranged or shielded to reflect light away from adjoining residential districts and adjacent
roads. The spillover of lighting from luminaires onto public roads and property in residential
or rural areas zoning districts shall not exceed one-half footcandle."
Recommended Changes:
29. This site lies in the Monticello Viewshed. Please contact Liz Russell with the Monticello
Foundation for design recommendations or requirements that may need to be addressed. Attached
is a copy of the Design Guidelines for development in the Monticello Viewshed.
30. Due to the presence of Dominion Virginia Power (VEPCO) powerline easements/right-of-way
and setbacks on the property, staff strongly encourages the applicant to contact the agency to
obtain any permits or approvals necessary for development on the site. Site plan approval from
Albemarle County only demonstrates that the project complies with local zoning and applicable
Building Code regulations, and is entirely separate from approval by utility agencies such as
Dominion Virginia Power. Attached is a document from Dominion that describes what uses and
improvements are permitted on properties encumbered by electric transmission right-of-ways. It
is possible that aspects of the proposal (parking, retaining walls, landscaping, etc.) do not meet
Dominion's standards and may not be approved by the agency. Please contact Michael Kirk,
Supervisor - Rights of Way Management, for additional information regarding encroachments
into Dominion easements. Michael Kirk's contact information is as follows: Office 804-771-
6483, 701 E. Cary St., Richmond, VA 23219.
31. When the easement plat is submitted for all proposed easements on site, staff recommends adding
an access easement on TMP 78-15C2 around the sidewalk that serves as an access to the
proposed building. If one of the properties is sold in the future, this could prevent property
disputes between future owners. The easement would permit use of the sidewalk as an access way
to the new building even though it is located on an adjacent lot.
Albemarle Co. Planning Services (Architectural Review Board) — Margaret Maliszewski, mmaliszewski(a),albemarle.org
1. This site does not fall within the Entrance Corridor Overlay District, so ARB review/approval is not
required.
Albemarle County Engineering Services (Engineer) — Bobby Jocz, joczkalbemarle.org— Requested changes
1. [General] WPO plan will need to be approved before final site plan approval. WPO plan is
currently under review.
2. [General] All topography should be field verified by the designer within the last year.
3. [General] Provide WPO buffer and 100yr floodplain limits {17-301, 18-32.6.2d, 18-30.31
4. [SP1] Edit title to include the correct submittal number "SDP201700006". The current referenced
SDP number is attached to an unrelated project. Include all parcels involved in the project (Parcel
15C2 is also impacted during construction).
5. [SP4] Use CG-6 type curb and gutter wherever stormwater is to be conveyed. Currently only CG-
2 type is currently shown being utilized.
6. [SP4] Parking areas are not to exceed 5% grade at any location, in any direction {18-4.12}.
7. [SP4] Parallel parking spaces are to be 9'x20'. Plans show parallel parking to be 8'x20'. Please
revise {18-4.12.16}.
8. [SP4] Sidewalks are to be a minimum of 5' wide. Please revise {Design Manual Ch7(C){.
9. [Retaining Walls] Building permit will be needed for retaining walls. Provide retaining wall
plans with professional seal and signature and include accurate descriptions of dimensions and
batter, details on any structural reinforcement (steel/geogrids), a diagram of typical sections, and
structural computations for walls over 5' high. Safety railing will need to be provided for all walls
over 4' high and for those adjacent to sidewalks. See Retaining wall checklist on the County
Engineering website and the County design manual section 8 for more details {Design Manual
section 81.
10. See WPO201700011 review for comments on drainage and stormwater management plan.
Albemarle County Department of Fire Rescue — Robbie Gilmer, r i lmer(c�r�,albemarle.org —No Objection
Albemarle County Information Services (E911) — Derek Bedarf, dbedarf@albemarle.org — No objection
Albemarle County Building Inspections — Keith Huckstep, khuckstep@albemarle.org — No objection
Albemarle County Service Authority — Alex Morrison, amorrison@serviceauthori , .or — Comments Not Yet
Received, Will Be Forwarded to Applicant Upon Receipt
Rivanna Water and Sewer Authority — Victoria Fort, vfortnrivanna.org, 434-977-2970, ext. 205 — No Objection
Virginia Department of Transportation — Adam Moore, Adam.Moore@vdot.vir ig nia.gov — See attached
r
Voluntary Guidelines for Development within Monticello's Viewshed
❑ Building colors and materials should be earth -toned and muted.
Bright pastels and whites on exterior faces of buildings and roofs can be distracting when viewing the
natural landscape from Monticello. Surfaces that are prone to glare and reflection increase visibility
and should be avoided whenever possible. Muted colors for roofs and walls that blend with the natural
landscape (ie. mid -spectrum browns and grays, sandy tones) can be substituted for bright pastels and whites
on building faces and roofs.
❑ Design strategies can break up building massing.
Articulation of building facades and roofs - as opposed to the monotony of flat/monolithic facades - can
break up building massing and help minimize the visual impact from Monticello.
❑ Parking lots should be relegated to the side of the building that minimizes visual impact and/or
plantings should be used to visually break up the parking areas.
When there is no conflict with Entrance Corridor or Neighborhood Model guidelines, the preferred
location for parking is on the far side of buildings as viewed from Monticello. Parking lots can be broken up
with interspersed plantings of trees and other landscaping.
❑ Landscaping and a mature tree line can help screen the view from Monticello.
Where possible, clear -cutting of trees should be avoided. Additional design consideration should be given
to development that breaks the mature tree line to camouflage visual impacts. Landscape screening should
employ mixed types and sizes of native species, especially those that will generate a lofty canopy. Long,
narrow borders of single -species planting should be avoided. If there is no conflict with county landscaping
requirements, lower limbs can be pruned to open ground -level views while protecting views from
Monticello.
❑ Lighting for buildings and parking areas should be minimal and shielded.
Flood lights, up -lights and exposed bulbs are more apparent in the night sky than shielded fixtures. Lighting
for buildings and parking areas can use shielded fixtures at lower heights to reduce impacts. Whenever
possible, lighting should not be placed higher than the tree line. Regardless of intensity of illumination,
lighting for buildings and parking areas should use full cut-off fixtures to reduce/eliminate glare.
Contact Liz Russell (lrussell@monticello.org) for more information.
EGR 2/18/14
COMMONWEALTH of VIRGrINIA
DEPARTMENT OF TRANSPORTATION
1601 Orange Road
Culpeper. Virginia 22701
Charles A. Kilpatrick, P.E.
Commissioner
February 15, 2017
County of Albemarle
Department of Community Development
401 McIntire Road
Charlottesville, VA 22902
Attn: Cameron Langille
Re: Dominion Office Park -Major Site Plan Amendment
SDP-2017-00006
Review # I
Dear Mr. Langille:
The Department of Transportation, Charlottesville Residency Transportation and Land Use
Section, has reviewed the above submitted plans by Dominion Engineering dated February 6,
2017, and offers the following comments:
Land Use
1. Sheet# SP6; lease note that trees within the sight distance easements or right-of-way may
have to be removed if not pruned in such a way as to avoid becoming sight line
obstructions. For sight lines that cut through lots, decks and/or fences may not be able to
be built as they may also create sight line obstructions.
2. Sheet# SP7; photometric plan, please note that the maximum intensity allowed at the
roadway is 0.3fc.
3. Please label entrance radii.
4. During the course of construction the entrance will need to be maintained.
Please provide two copies of the revised plan along with a comment response letter. If further
information is desired, please contact Willis C. Bedsaul at 434-422-9866.
A VDOT Land Use Permit will be required prior to any work within the right-of-way. The
owner/developer must contact the VDOT Charlottesville Residency Land Use Section at (434)
422-9399 for information pertaining to this process
incerely,
v
Adam J. oore, P.E.
Area Land Use Engineer
Charlottesville Residency
VirginiaDOT.org
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