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HomeMy WebLinkAbout2008-03-05 ~ " BOARD OF SUPERVISORS FIN A L MARCH 5, 2008 9:00 A.M., LANE AUDITORIUM COUNTY OFFICE BUILDING 1. Call to Order. 2. Pledge of Allegiance. 3. Moment of Silence. 4. Recognitions: a. Proclamation recognizing March 2008 as Mediation Month. b. Resolution recognizing Monticello High School Football Team State Championship. 5. From the Board: Matters Not Listed on the Agenda. 6. From the Public: Matters Not Listed for Public Hearing on the Agenda. 7. Consent Agenda (on next sheet). 9:40 a.m. -10:40 a.m. - Action Items 8. Advocates for a Sustainable Albemarle Population (ASAP) Scope of Work for the "Optimal Sustainable Population Size" Research Project. 9. Request to set public hearing to allow EMS Revenue Recovery. 10:40 a.m. -11:30 a.m. -Informational Items 10. Piedmont Virginia Community College (PVCC) Annual Presentation, Dr. Frank Friedman. 11. Board-to-Board, Monthly Communications Report from School Board, School Board Chairman. 12. Albemarle County Service Authority/Rivanna Water and Sewer Authority Updates. 11 :30 p.m. - Transportation Matters 13. a. VDOT Monthly Report/Advance Mills Bridge Update. b. Transportation Matters not Listed on the Agenda. 14. Closed Session. 15. Certify Closed Session. 16. Boards and Commissions: a. Vacancies/Appointments. 17. 2:00 p.m. - Work Session: Six Year Secondary Road Program. 18. From the Board: Matters Not Listed on the Agenda. 3:00 p.m. - Recess Reconvene at 6:00 p.m. - LANE AUDITORIUM 19. Call to Order. 20. Pledge of Allegiance. 21. Moment of Silence. 22. Recognition: a. Proclamation recognizing Virginia Festival of the Book. 23. From the Public: Matters Not Listed for Public Hearing on the Agenda. 24. PUBLIC HEARING to receive comments on the County Executive's FY 2008/2009 Recommended Budget. 25. Adjourn to March 10,2008,1:00 p.m., Room 241. .. , CONSENT AGENDA FOR APPROVAL: 7.1 Approval of Minutes: March 21A, August 1, August 8, October 3, October 10 and November 27(A), 2007. 7.2 Resolution to accept roads in Massey's Woods Subdivision into the State Secondary System of Highways. 7.3 Resolution to accept FY 2006-07 landowners' offers to sell conservation easements. 7.4 Requested FY 2008 Appropriations. 7.5 Albemarle County Public Recreational Facilities Authority Request for Funding. FOR INFORMATION: 7.6 Copy of letter dated February 11,2008, from John Shepherd, Manager of Zoning Administration, to Michael W. Hudson, re: OFFICIAL DETERMINA TION OF PARCELS AND DEVELOPMENT RIGHTS - Tax Map 100, Parcels 1 (property of Michael W. Hudson) - Samuel Miller Magisterial District. 7.7 Update on Crozet Downtown Zoning District text amendment (ZTA-2007-005) and possible Zoning Map Amendment. 7.8 Update on Code of Governance Work Session. 7.9 Copy of notice from the Commonwealth of Virginia, Auditor of Public Accounts, of audit of Statement of Assets and Liabilities of Shelby J. Marshall, former Clerk of the Circuit Court of the County of Albemarle, for the period June 1, 2007 through December 31, 2007 (on file in the Clerk's office). 7.10 Copy of notice from the Commonwealth of Virginia, Auditor of Public Accounts, regarding review of Commonwealth collections and remittances of the Director of Finance and Sheriff of the County of Albemarle, for the year ended June 30, 2007. ACTIONS Board of Supervisors Meeting of March 5, 2008 March 20, 2008 AGENDA ITEM/ACTION ASSIGNMENT 1. Call to Order. . Meeting was called to order at 9:00 a.m. by the Chairman, Mr. Boyd. All BOS members were present. Also present were Larry Davis and Ella Jordan and MeaQan Hoy. 4. Recogn itions: a. Proclamation recognizing March 2008 as (Attachment 1) Mediation Month. . Presented to Cyndy Martin, Executive Director, Community Mediation Center of Charlottesville. b. Resolution recognizing Monticello High School (Attachment 2) Football Team State Championship. . Presented to Coach, staff and team members of Monticello High School. 5. From the Board: Matters Not Listed on the Agenda. David Slutzky: . Brought up the issue of the number of dogs allowed to be housed in residential districts. Staff to come back with recommendations on the number of dogs that can be kept as pets in the growth area. This information will come back to the Board along with the information on the barking dog ordinance. Sally Thomas: . Would like to encourage bicycle riding to the County Office Building. . Encouraged the Board to bring in reusable cups for water instead of plastic bottles. Dennis Rooker: . Mentioned the recent Supreme Court decision regarding funding mechanisms for the Northern Virginia Transit Authority. He does not think that decision will impact our efforts to create a local RT A. . At the last PACC meeting, there was a joint presentation by the City, County and UV A Environmental Departments about what each is doing to be more "green". If there is time on a future agenda, he would like for the entire Board to see the presentation. Ann Mallek: . Asked when the ordinance on stream buffers and mitigation was coming back, and was informed that it is scheduled on the March 1 ih agenda for discussion. . Mentioned that Bleak House Road is listed as a paving project on the County's list of unpaved roads; many of the residents do not want the road paved. Ken Boyd: . VML has sent out a scoring mechanism for emissions; he asked that staff fill out the information. 6. From the Public: Matters Not Listed on the Agenda. Staff: Work with ACCT and other organizations . Leonard Schoppa, Alliance for Community to come back with priority information regarding Choice in Transportation, or ACCT, expressed pedestrian crossings. concerns about the number of pedestrian accidents on the east and west sides of Rio Road. . Kip Newland of the Advanced Mills Neighborhood Association thanked the Board for their work on the safety of their neighborhood. He also gave suggestions to the Board that he believes would help to accelerate the Advanced Mills Bridge project. . Gary Grant, resident of Bleak House Road, asked that the Board remove the remaining portion of this road from its list of unpaved road projects. . Mary Laymen of Bleak House requested the road be paved for safety reasons. 7.2 Resolution to accept road(s) in Massey's Woods Clerk: Forward signed resolution and Form Subdivision into the State Secondary System of AM-4.3 to Pam Shifflett/Glenn Brooks. Highways. (Attachment 3) . ADOPTED Resolution. 7.3 Resolution to accept FY 2006-07 landowners' David Benish/Ches Goodall: Proceed as offers to sell conservation easements. directed. (Attachment 4) . ADOPTED the attached Resolution accepting the applicant's offers to sell conservation easements for the Strawberry Hill Farm and Clayton Farm to the County for the prices specified and subject to the terms and conditions contained in the proposed deeds of easement, and AUTHORIZED the County Executive to sign the final deed of easement for each property. 7.4 Requested FY 2008 Appropriations. Clerk: Forward copy of signed . APPROVED the budget amendment in the appropriation form to OMB, Finance and amount of $96,937.00 and Appropriations appropriate individuals. #2008052, 2008053 and 2008054. 7.5 Albemarle County Public Recreational Facilities Clerk: Forward letter to Sherry Buttrick and Authority Request for Funding. Joseph Cochran informing them of the Board's . APPROVED an appropriation of up to $5,000 actions. to pursue an independent legal opinion on the potential violation of the Harris open-space easement on Turner Mountain. 8. Advocates for a Sustainable Albemarle Population Clerk: Forward letter to Jack Marshall of the (ASAP) Scope of Work for the "Optimal Board's action. Sustainable Population Size" Research Project . APPROVED, by a vote of 5:1 (Boyd) the appropriation of $25,000 to ASAP for the purpose of undertaking Items 1, 2 and 3, as outlined in their work plan, with the condition that ASAP provide the Board with a draft of the completed study of those three items, for Board acceptance, prior to ASAP formally undertaking work on the remaining Items 4 through 7 in their work plan. 2 9. Request to set public hearing to allow EMS Clerk: Reschedule when ready to come back Revenue Recovery. to Board. . DIRECTED staff to schedule for additional discussion after Ms. Mallek and Mr. Boyd have had an opportunity to meet with the Volunteers. 10. Piedmont Virginia Community College (PVCC) Annual Presentation. County Executive: Schedule on agenda when . RECEIVED. Dr. Freidman requested that the ready to come back to Board. Board and City Council take action sometime this spring to transfer the Monticello Visitors Center to PVCC to be used as a Workforce Development Center. 11. Board-to-Board, Monthly Communications Report from School Board. . RECEIVED. 12. Albemarle County Service Authority/Rivanna Water and Sewer Authority Updates. . RECEIVED, Mr. Fern updated the Board on the discharge piping in Crozet, the Service Authority budget process, North Pointe hook- ups and Albemarle Place hook-ups. Mr. Frederick updated the Board and shared that RWSA is in the budget process as well, progress is being made with the Meadow Creek Interceptor and the Comprehensive Sewer Study, the operating budget proposal, and the waste water collection system. 13a. VDOT Monthly Report/Advance Mills Bridge Update. . RECEIVED. . The Board received an update on the Advanced Mills Bridge and Durrett Ridge Road Improvements. 13b. Transportation Matters not Listed on Agenda. Mr. Rooker: . Asked that Mr. Sumpter meet with Bill Letteri about the Georgetown Road Project. He would also like to see an overlay map showing existing easement information and right of way limits. 14. Closed Meeting. . At 12:03 p.m. the Board went into closed meeting to consider appointments to boards, committees, and commissions; to consider acquisition of real property necessary for a public safety facility; and to discuss with legal counsel and staff specific legal matters regarding a conservation easement. 15. Certified Close Meeting. . At 2:04 p.m., the Board reconvened into open session and certified the closed meeting. 16 Boards and Commissions: Appointments. Clerk: Prepare appointment/reappointment . APPOINTED Teri Kent to the Rivanna Solid letters, update Boards and Commissions book, Waste Authority Citizen Advisory Committee, webpage, and notify appropriate persons. with said term to expire December 31,2009. . APPOINTED Jason Woodfin to the Natural Heritage Committee, to fill an unexpired term which will end on September 30,2009. 3 . REAPPOINTED Clarence W. Roberts and Stephen Smith to the Police Dept Citizens Advisory Committee, with said terms to expire March 5, 2010. . APPOINTED Justine Jackson to the Piedmont Workforce Network, said term to expire June 30, 2011. . APPOINTED Sue Goldman to the Piedmont Workforce Network, said term to expire June 30,2009. . APPOINTED Wanda Kucera as the Scottsville District representative on the Board of Social Services, with said term to expire December 31,2011. . REAPPOINTED Elton Oliver as the Scottsville District representative on the Industrial Development Authority, with said term to expire January 19, 2012. . APPOINTED James E. Colbuagh as the Scottsville District representative on the Albemarle County Service Authority, with said term to expire December 31,2011. . APPOINTED John Martin as the White Hall District representative on the Albemarle County Service Authority, with said term to expire December 31,2011. . REAPPOINTED Clarence Roberts as the Rivanna District representative on the Albemarle County Service Authority, with said term to expire December 31,2011. . APPOINTED Constance "Owie" Samuels to the Region Ten Community Services Board, to fill an unexpired term which will end on June 30,2009. 17. Work Session: Six Year Secondary Road Program. . HELD. . Directed staff to: . Move Rio Mills Road (Route 643) down after Dickerson Road . Move Dickerson Road (Route 606) from the second highest priority regular road paving project to the highest priority regular road paving project . Move Bleak House Road down on the priority list . Note the unfunded projects 18. From the Board: Committee Reports and Matters Not Listed on the Agenda. Dennis Rooker: County Executive: Prepare letter for . Suggested the Board send a letter to our Chairman's signature. Legislators regarding the elimination of transportation funding to localities. . Discussed Board member's attendance at the IMPACT meeting on March 10th. Since all Board members indicated that they would be attending the meeting, the Chairman will open and close the Board meeting so as to maintain 4 separation of church and government. Sally Thomas: . Represents the Board on the Piedmont Sustainable Woods. They are attempting to find a way to help people better manage their woods in a way that is profitable for the landowner and provides exotic woods for the homebuilder. . Serves on the High Growth Coalition and was busily involved with the proffer impact fee issue. She noted that a letter will be forthcoming from the Speaker of the House to counties regarding this issue. . The Historic Preservation Committee wants to increase its membership. Asked Board members to be thinking of people who have an interest and talent in different aspects of historic preservation. . The Rivanna River Basin Commission is moving along and doing some interesting studies about what is causing siltation of reservoirs and rivers. . The T JPDC is hosting a Regional Housing Conference on March 13, 2008. The conference is bringing together different professionals, developers and advocates to deal with housing issues. Ken Boyd: . He has received information on the availability of dates for the V ACo Regional Courthouse meeting. He will fill out the information, return it, and then let it come back to the Board from the organizers. . Discussed the Revenue Sharing Agreement with the City, and its budget impact on the County. Recess. . The meeting recessed at 4:13 p.m. 19. Call to Order. . Meeting was called to order at 6:05 p.m. by the Chairman, Mr. Boyd. All BOS members were present. Also present were Larry Davis, Bob Tucker, and Ella Jordan. 22a Recognition: Proclamation recognizing Virginia (Attachment 5) Festival of the Book. . PRESENTED to Nancy Damon. 23. From the Public: Matters Not Listed on the Agenda. . Pastor Harold Bare, President of Hope Community Center asked the Board to join in their discussions in helping to make a difference in the lives of homeless people in the community. 24. PUBLIC HEARING to receive comments on the County Executive's FY 2008/2009 Recommended Budget. . HELD. 25 Adjourn to March 10,2008,1:00 p.m., Room 241. 5 . The meeting was adjourned at 8:25 p.m. ewj/mrh Attachment 1 - Proclamation - Mediation Month Attachment 2 - Resolution - Monticello High School Football Team State Championship Attachment 3 - Resolution - Massey's Woods Subdivision Attachment 4 - Resolution to accept FY 2006-07 landowners' offers to sell conservation easements Attachment 5 - Proclamation - Virginia Festival of the Book 6 ATTACHMENT 1 MEDIA TlON MONTH WHEREAS, mediation is a process of dispute resolution that offers short-term and long-term benefits which ultimately promote harmony and understanding among a diverse and multi-faceted population; and WHEREAS, mediation provides a cost-effective confidential alternative to litigation to resolve disputes between individuals, groups, and institutions throughout the County of Albemarle; and WHEREAS, the County of Albemarle has sought to assist its citizens in the process of dispute resolution by recognizing programs that allow mediation participants to best decide the resolution of their dispute; and WHEREAS, mediation is globally accepted as a way to creatively approach conflict through personal expressions, education and empowerment to decide among various outcomes; NOW, THEREFORE, BE IT RESOL VED, that I, Kenneth C. Boyd, Chairman of the Board of Supervisors of Albemarle County, proclaim MARCH 2008 as MEDIA TION MONTH in the County of Albemarle and call this observance to the attention of all our citizens. 7 WHEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS, ATTACHMENT 2 RESOLUTION Monticello High School is a Region II, Division 3 high school located in Albemarle County competing in the Jefferson District; and Monticello High School became the home of the Mustangs when it opened its doors in 1998; and the Monticello varsity football program began from scratch and in its first year had a record of zero wins and 12 losses; and under the able leadership of Coach Brud Bicknell and his fine assistants, tile football program was built from the bottom up, laying the foundation for present and future successes; and the Monticello Mustangs have been to four playoffs in their short history; and whereas Coach Bicknell and his assistants have achieved an enviable record of 69 wins and 40 losses during the past ten years, but more importantly have instille1d in their players good character, good sportsmanship and athletic excellence; and the Monticello Mustangs won their first state football championship on December 8, 2007 by defeating defending state champion Richlands Blue Tornadoes 35-22 at Liberty University in Lynchburg, Virginia, and ending its season with a record of 13 wins and one loss; NOW, THEREFORE, BE IT RESOL VED that the Albemarle County Board of Supervisors hereby recognizes, commends and congratulates the Monticello principal, athletic director, coaches and student-athletes for their contributions to the football program at Monticello High School and their leadership in setting the high standard for excellence both on and off the football field: Principal, Billy Haun; Athletic Director, Fitzgerald Barnes; Head Coach, Brud Bicknell, Assistant Coaches: Steve Ivory, Tom Estepp, Tom Sutliff, William Maddox, Wilbur Young and Rodney Redd. 2007 Varsity Football Team: Richard Aguilar, Steven Ankney, Garrett Banks, Him~s Banks, Derek Belew, Chris Black, Jace Brady, Mark Brady, Alex Brown, Whitley Brown, Gyasi Carr-Holland, Ivan Childress, Yanek Childress, Chris Coiner, Naseer Conway, Trent Dorsey, Tommy Draper, Mike Evangelista, Brandon Garland, Harrison Goyne, Michael Graham, Josh Guskind, Takeem Hedgeman, Tyler Herring, Nathan Irving, Darrick Johnson, Derrick Johnson, Zane Johnson, Sylvester Jordan, Dylan Kavanagh, Brian Koonce, Daniel Lieb, Shawn Lively, Anthony Matos, Shawn Mays, Jake Mik~s (Captain), Marvin Mills, Tyler Mitchell, Michael Monroe, Robert Moorhead, Dennis Morris, Jermaine Morris, Zach Palmer, Jacob Pelton, Nic Rogers, Sam Roller, Nolan Rowland, Corey Rush, Emmanuel Scott, Ethan Shiflett, John Spauls, Roosevelt Thomas, William Thompson, Bobby Wells- Trice, Lawrence Walker, Khiry Washington, Clarence Williams, Shawn Winfrey, Matt Workman, Michael Wynnyk and Wheeler Young. 8 ATTACHMENT 3 The Board of County Supervisors of Albemarle County, Virginia, in regular meeting on the 5th day of March 2008, adopted the following resolution: RESOLUTION WHEREAS, the street(s) in Massey's Woods Subdivision, as described on the attached Additions Form AM-4.3 dated March 5, 2008, fully incorporated herein by reference, is shown on plats recorded in the Clerk's Office of the Circuit Court of Albemarle County, Virginia; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised the Board that the street(s) meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that the Albemarle Board of County Supervisors requests the Virginia Department of Transportation to add the street(s) in Massey's Woods Subdivision, as described on the attached Additions Form AM-4.3 dated March 5, 2008, to the secondary system of state highways, pursuant to 933.1-229 and 933.1-82, Code of Virginia, and the Department's Subdivision Street Requirements; and BE IT FURTHER RESOLVED that the Board guarantees a clear and unrestricted right-of-way, as described, exclusive of any necessary easements for cuts, fills and drainage as described on the recorded plats; and FURTHER RESOLVED that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. 9 ATTACHMENT 4 RESOLUTION ACCEPTING OFFER TO SELL A CONSERVATION EASEMENT UNDER THE ACE PROGRAM WHEREAS, the County has received an offer to sell a conservation easement under the ACE Program from the owner(s) of each of the following properties: Strawberry Hill Farm TM 50, Parcel 45 (329.920 acres) . Clayton Farm TM 56, Parcel 69 (228.500 acres) WHEREAS, the owner(s) offered to sell a conservation easement on the respective properties to the County for a fixed purchase price, subject to terms and conditions set forth in the proposed deed of easement enclosed with the County's invitation to offer to sell, subject to any further revisions deemed necessary by the County Attorney, and agreed to by the owner; and NOW, THEREFORE BE IT RESOLVED that the Board of Supervisors hereby accepts the offer to sell a conservation easement for each of the properties described above, and authorizes the County Executive to execute all documents necessary for completing the acquisitions. BE IT FURTHER RESOLVED that the Board of Supervisors hereby directs the County Attorney to send copies of this resolution to the owner(s) of the properties identified herein, or their contact persons. 10 , , WHEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS, ATTACHMENT 5 VIRGINIA FESTIVAL OF THE BOOK Albemarle County is committed to promoting reading, writing, and storytelling within and outside its borders; and our devotion to literacy and our support of literature has attracted over 1,000 writers and tens of thousands of readers to our VIRGINIA FESTIVAL OF THE BOOK; and the VIRGINIA FESTIVAL OF THE BOOK celebrates the power of books and publishing; and businesses, cultural and civic organizations, and individuals have contributed to the ongoing success of the VIRGINIA FESTIVAL OF THE BOOK; and the citizens of the County of Albemarle and Virginia, and the world, have made the VIRGINIA FESTIVAL OF THE BOOK the best book festival in the country; NOW, THEREFORE, I, Kenneth C. Boyd, Chairman, on behalf of the Albemarle Board of County Supervisors, do hereby proclaim Wednesday, March 26, 2008 through Sunday, March 30, 2008 as the Fourteenth Annual VIRGINIA FESTIVAL OF THE BOOK and encourage community members to participate fully in the wide range of available events and activities. 11 MEDIA TION MONTH WHEREAS, mediation is a process of dispute resolution that offers short-term and long-term benefits which ultimately promote harmony and understanding among a diverse and multi-faceted population; and WHEREAS, mediation provides a cost-effective confidential alternative to litigation to resolve disputes between individuals, groups, and institutions throughout the County of Albemarle; and WHEREAS, the County of Albemarle has sought to assist its citizens in the process of dispute resolution by recognizing programs that allow mediation participants to best decide the resolution of their dispute; and WHEREAS, mediation is globally accepted as a way to creatively approach conflict through personal expressions, education and empowerment to decide among various outcomes; NOW, THEREFORE. BE IT RESOLVED, that I, Kenneth C. Boyd, Chairman of the Board of Supervisors of Albemarle County, proclaim MARCH 2008 as MEDIA TION MONTH in the County of Albemarle and call this observance to the attention of all our citizens. Signed and sealed this 5th day of March, 2008. Kenneth C. Boyd, Chairman Albemarle Board of County Supervisors ,. ~) RESOLUTION WHEREAS, Monticello High School is a Region II, Division 3 high school located in Albemarle County competing in the Jefferson District; and WHEREAS, Monticello High School became the home of the Mustangs when it opened its doors in 1998; and WHEREAS, the Monticello varsity football program began from scratch and in its first year had a record of zero wins and 12 losses; and WHEREAS, under the able leadership of Coach Brud Bicknell and his fine assistants, the football program was built from the bottom up, laying the foundation for present and future successes; and WHEREAS, the Monticello Mustangs have been to four playoffs in their short history; and WHEREAS, whereas Coach Bicknell and his assistants have achieved an enviable record of 69 wins and 40 losses during the past ten years, but more importantly have instilled in their players good character, good sportsmanship and athletic excellence; and WHEREAS, the Monticello Mustangs won their first state football championship on December 8, 2007 by defeating defending state champion Richlands Blue Tornadoes 35-22 at Liberty University in Lynchburg, Virginia, and ending its season with a record of 13 wins and one loss; NOW, THEREFORE, BE IT RESOL VED that the Albemarle County Board of Supervisors hereby recognizes, commends and congratulates the Monticello principal, athletic director, coaches and student- athletes for their contributions to the football program at Monticello High School and their leadership in setting the high standard for excellence both on and off the football field: Principal, Billy Haun; Athletic Director, Fitzgerald Barnes; Head Coach, Brud Bicknell, Assistant Coaches: Steve Ivory, Tom Estepp, Tom Sutliff, William Maddox, Wilbur Young and Rodney Redd. 2007 Varsity Football Team: Richard Aguilar, Steven Ankney, Garrett Banks, Hines Banks, Derek Belew, Chris Black, Jace Brady, Mark Brady, Alex Brown, Whitley Brown, Gyasi Carr- Holland, Ivan Childress, Yanek Childress, Chris Coiner, Naseer Conway, Trent Dorsey, Tommy Draper, Mike Evangelista, Brandon Garland, Hamson Goyne, Michael Graham, Josh Guskind, Takeem Hedgeman, Tyler Herring, Nathan Irving, Darrick Johnson, Derrick Johnson, Zane Johnson, Sylvester Jordan, Dylan Kavanagh, Brian Koonce, Daniel Lieb, Shawn Lively, Anthony Matos, Shawn Mays, Jake Miles (Captain), Marvin Mills, Tyler Mitchell, Michael Monroe, Robert Moorhead, Dennis Moms, Jermaine Morris, Zach Palmer, Jacob Pelton, Nic Rogers, Sam Roller, Nolan Rowland, Corey Rush, Emmanuel Scott, Ethan Shiflett, John Spauls, Roosevelt Thomas, William Thompson, Bobby Wells-Trice, Lawrence Walker, Khiry Washington, Clarence Williams, Shawn Winfrey, Matt Workman, Michael Wynnyk and Wheeler Young. Signed and Sealed this 5th day of March, 2008 Kenneth C. Boyd, Chairman Albemarle County Board of Supervisors Memorandum FROM: Members, Board of su~~ Ella W. Jordan, CMC, CI~ TO: DATE: February 28, 2008 SUBJECT: Reading List for March 5, 2008 March 21 (A), 2007 - Mr. Boyd August 1, 2007 Ms. Thomas August 8, 2007 Mr. Boyd October 3, 2007 Mr. Slutzky October 10, 2007 pages 1 - 30 (end at Item #14) - Mr. Dorrier page 30 (beginning with Item #14) - end - Mr. Rooker November 27(A), 2007 - Mr. Dorrier NOTE: Please remember to pull your minutes at the meeting, if they are not read. Thanks. /ewj II I Kenneth C. Boyd Rivanna COUNTYOFALBE~E Office of Board of Supervisors 401 McIntire Road Charlottesville, Virginia 22902-4596 (434) 296-5843 FAX (434) 296-5800 Dennis S. Rooker Jack Jouett Lindsay G. Domer, Jf. Scottsville David L. Slutzky Rio Ann H. Mallek White Hall Sally H. Thomas Samuel Miller MEMORANDUM TO: FROM: Glen Brooks County Engineer 00\ J Ella W. Jordan, Clerk, C~ March 18, 2008 DATE: RE: Secondary System of Highways, Request for Resolution At its meeting on March 5, 2008 the Board of Supervisors took action to adopt the following resolution: to accept Massey's Woods Road in Massey's Woods Subdivision into the State Secondary System of Highways Attached are original signed documents for your processing. lewj Attachments .. _ t The Board of County Supervisors of Albemarle County, Virginia, in regular meeting on the 5th day of March 2008, adopted the following resolution: RESOLUTION WHEREAS, the street(s) in Massey's Woods Subdivision, as described on the attached Additions Form AM-4.3 dated March 5, 2008, fully incorporated herein by reference, is shown on plats recorded in the Clerk's Office of the Circuit Court of Albemarle County. Virqinia; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised the Board that the street(s) meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, thatthe Albemarle Board of County Supervisors requests the Virginia Department of Transportation to add the street(s) in Massey's Woods Subdivision, as described on the attached Additions Form AM-4.3 dated March 5, 2008, to the secondary system of state highways, pursuant to S33.1-229 and S33.1-82, Code of Virginia, and the Department's Subdivision Street Requirements; and BE IT FURTHER RESOLVED that the Board guarantees a clear and unrestricted right-of- way, as described, exclusive of any necessary easements for cuts, fills and drainage as described on the recorded plats; and FURTHER RESOLVED that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. * * * * * Recorded vote: Moved by: Mr. Rooker. Seconded by: Mr. Slutzky. Yeas: Mr. Boyd, Mr. Dorrier, Ms. Mallek, Mr. Rooker, Mr. Slutzky and Ms. Thomas. Nays: None. Absent: None. 11 ( rwJ~d=Teste Ella W. Jordan, Clerk, CMC Board of County Supervisors , f In the County of Albemarle By resolution of the governing body adopted March 05,2008 Thefollowing VDOT Form AM-4.3 is hereby attached and incorporated as part of the governing body's resollltioll for ch41.ges ill the seconJory system of stote ilighWUY~ A Copy Testee Signed (County Official): ~/IAY... hvd~. ~~ Report of Changes in the Secondary System of State Highways Project/Subdivision Massey's Woods Tvpe Chanee to the Secondary System of State Hiehwavs: Addition The following additions to the Secondary System of State Highways, pursuant to the statutory provision or provisions cited, are hereby requested; the right of way for which, including additional easements for cuts, fills and drainage, as required, is hereby guaranteed: Reason for Change: Pursuant to Code of Virginia Statute: New Subdivision Street ~33.1-229 Street Name and/or Route Number ~ Massey's Woods Road, State Route Number 1008 Old Route Number: 0 From: Intersection Rt. 706 Dudley Mountain Road To: Cul-de-sac, a distance of: 0.15 miles. Recordation Reference: D.B. 974-692 Right of Way width (feet) = 50' VDOT Form AM-4.3 (4/20/2007), Asset Management Division Page 1 of 1 ," , ( The Board of County Supervisors of Albemarle County, Virginia, in regular meeting on the 5th day of March 2008, adopted the following resolution: RESOLUTION WHEREAS, the street(s) in Massey's Woods Subdivision, as described on the attached Additions Form AM-4.3 dated March 5,2008, fully incorporated herein by reference, is shown on plats recorded in the Clerk's Office of the Circuit Court of Albemarle County, Virqinia; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised the Board that the street(s) meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that the Albemarle Board of County Supervisors requests the Virginia Department of Transportation to add the street(s) in Massey's Woods Subdivision, as described on the attached Additions Form AM-4.3 dated March 5, 2008, to the secondary system of state highways, pursuant to 933.1-229 and 933.1-82, Code of Virginia, and the Department's Subdivision Street Requirements; and BE IT FURTHER RESOLVED that the Board guarantees a clear and unrestricted right-of- way, as described, exclusive of any necessary easements for cuts, fills and drainage as described on the recorded plats; and FURTHER RESOLVED that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. ***** Recorded vote: Moved by: Seconded by: Yeas: Nays: Absent: A Copy Teste: Ella W. Jordan, Clerk, CMC Board of County Supervisors : _ J' The road(s) described on Additions Form AM-4.3 is: 1 ) Massey's Woods Road (State Route 1008) from the intersection of Dudley Mountain Road (Route 760) to the cul-de-sac, as shown on plat recorded in the office the Clerk of Circuit Court of Albemarle County in Deed Book 974, page 692, with a 50-foot plus right-of-way width, for a length of 0.15 miles. Total Mileage - 0.15 fo " .' . County of Albemarle Department of Community Development Memorandum To: Ella Jordan, Clerk, Board of Supervisors From: Glenn Brooks, County Engineer ~ Date: February 7,2008 Subject: Board Agenda - March 5, 2008 Massey's Woods Subdivision Road Resolution Attached is the original ofVDOT Form AM-4.3 for the following road in Massey's Woods Subdivision: . Massey's Woods Road (State Route 1008) We would like to have this included on the Board's March 5th agenda so that a resolution can be adopted requesting VDOT add these roads to the secondary system of state highways. If additional information is needed, please do not hesitate to contact me. GEB/ps Attachment , . . RESOLUTION ACCEPTING OFFER TO SELL A CONSERVATION EASEMENT UNDER THE ACE PROGRAM WHEREAS, the County has received an offer to sell a conservation easement under the ACE Program from the owner(s) of each of the following properties: Strawberry Hill Farm TM 50, Parcel 45 (329.920 acres) TM 56, Parcel 69 (228.500 acres) Clayton Farm WHEREAS, the owner(s) offered to sell a conservation easement on the respective properties to the County for a fixed purchase price, subject to terms and conditions set forth in the proposed deed of easement enclosed with the County's invitation to offer to sell, subject to any further revisions deemed necessary by the County Attorney, and agreed to by the owner; and NOW, THEREFORE BE IT RESOLVED that the Board of Supervisors hereby accepts the offer to sell a conservation easement for each of the properties described above, and authorizes the County Executive to execute all documents necessary for completing the acquisitions. BE IT FURTHER RESOLVED that the Board of Supervisors hereby directs the County Attorney to send copies of this resolution to the owner( s) of the properties identified herein, or their contact persons. I, Ella W. Jordan, do hereby certify that the foregoing writing is a true, correct copy of a Resolution duly adopted by the Board of Supervisors of Albemarle County by vote of six to zero, as recorded below, a meeting held on March 5. 2008. (;JIJu-~~ Clerk, Board of County Supervisors Mr. Boyd Mr. Dorrier Ms. Mallek Mr. Rooker Mr. Slutzky Ms. Thomas Ave Nav y y y y y r COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGENDA TITLE: Acceptance of FY 2006-07 landowners' offers to sell conservation easements AGENDA DATE: March 5, 2008 ACTION: INFORMATION: SUBJECT/PROPOSALlREQUEST: Adopt resolution accepting FY 2006-07 landowners' offers to sell conservation easements CONSENT AGENDA: ACTION: x INFORMATION: REVIEWED BY: STAFF CONTACT(S): ATTACHMENTS: Yes Messrs. Tucker, Foley, Davis, Cilimberg, Benish, and Goodall LEGAL REVIEW: Yes BACKGROUND: On September 5, 2007, the Board of Supervisors approved all seven appraisals from the FY 2006-07 class of applicants and approved extending invitations to acquire easements on the two highest ranked properties - Strawberry Hill Farm and the Clayton Farm properties. ACE regulations require each landowner who desires to sell a conservation easement to submit a written offer to the County to sell the easement for a fixed price, determined by an appraisal and subject to an adjustment based on the owner's adjusted gross income. The easement is also subject to the terms and conditions contained in a proposed deed of easement negotiated by the parties. The regulations also require that, if the Board accepts the offer, it must do so in writing and only after an action by the Board authorizing acceptance. The Board is not required to accept an offer to sell a conservation easement. Either the Albemarle County Public Recreational Facilities Authority ("PRFA") or the Virginia Outdoors Foundation ("VOF") may be co-holders of the easements. STRATEGIC PLAN: Goal 2: Protect the County's Natural Resources. Goal 4: Effectively Manage the County's Growth and Development DISCUSSION: The County has received offers to sell conservation easements from the owners of Strawberry Hill Farm and Clayton Farm. The Strawberry Hill Farm easement will be co-held by the Virginia Outdoors Foundation (VOF) and the Clayton Farm easement will be co-held by the Public Recreation Facilities Authority (PRFA). Owner Tax Map-Parcel Number Easement Value Grant Co-holder DR's Eliminated Strawberry Hill Farm TM 50, Parcel 45 (329.920 acres) $1,130,290 $565,000 VOF 16 (Cismont) Clayton Farm TM 56, Parcel 69 (228.500 acres) $1,429,350 $400,000 PRFA 10 (Crazet) Acquisition of the Strawberry Hill Farm and Clayton Farm easements would result in the following resource conservation benefits: . Protection of 558 acres of farm and forestland; . Elimination of 26 development lots; . 5,304 feet of protected state road frontage (including 3,761 feet on a County Scenic Highway); . 3,000 feet of protected stream and river frontage; . 9,705 feet of common boundary with other protected lands (including 6,743 feet on Beaver Creek Reservoir) ; . Protection of 330 acres of "prime" farm and forestland; . Protection of Strawberry Hill Farm which has significant tourism value; . Preservation of two (2) productive, working farms; . Clayton Farm is in the watershed of both the South Fork Rivanna River Reservoir and Beaver Creek Reservoir. A summary of all the conservation values protected by the ACE Program after seven rounds of applications is found in Attachment C. This attachment also shows the conservation values for each of the seven classes. AGENDA TITLE: Acceptance of FY 2006-07 landowners' offers to sell conservation easements March 5, 2008 Page 2 BUDGET IMPACT: The purchase of these easements will be funded by $1 ,387,543 appropriated by the Board for the ACE class of FY 2006- 07, $93,041 in unused funds carried over from previous years, and $965,000 of supplemental matching funds to be received from the Virginia Office of Farmland Preservation and the Preservation Trust Fund. The Office of Farmland Preservation will provide at least $400,000 in funds for the purchase of the Clayton Farm easement and the Preservation Trust Fund will provide $565,000, or 50% of the cost, for acquiring the Strawberry Hill Farm easement. The total funds available for acquiring the two easements will be approximately $2,445,584. Since the total cost for acquiring all seven easements from this applicant pool exceeds the FY 2006-07 ACE budget, the Board, at its September 5,2007 meeting, accepted the ACE Committee's recommendation to purchase easements on the two highest ranked properties - Strawberry Hill Farm and Clayton Farm. Even with the supplemental matching funds from the state agencies, there are inadequate funds available to pay the full easement value for Clayton Farm. However, the owner of Clayton Farm has agreed to sell the easement for $1,315,350, which is $114,000 less than the full easement value. Funding for the purchase of conservation easements comes from the CIP-Planning-Conservation budget (line-item 9010- 81010-580409) and the CIP-Tourism-Conservation budget (line-item #9010-72030-580416) which funds ACE properties with "tourism value." RECOMMENDATION: Staff recommends that the Board adopt the attached Resolution (Attachment A) accepting the applicants' offers to sell conservation easements for Strawberry Hill Farm and Clayton Farm to the County for the prices specified and subject to the terms and conditions contained in the proposed deeds of easement, and authorize the County Executive to sign the final deed of easement for each property. ATTACHMENTS A - Resolution Accepting the Land Owners' Offers to Sell B - Ace Easement Summary C - Summary of Acquisition Cost & Resource Protection for ACE Program Attachment A RESOLUTION ACCEPTING OFFER TO SELL A CONSERVATION EASEMENT UNDER THE ACE PROGRAM WHEREAS, the County has received an offer to sell a conservation easement under the ACE Program from the owner(s) of each of the following properties: Strawberry Hill Farm TM 50, Parcel 45 (329.920 acres) Clayton Farm TM 56, Parcel 69 (228.500 acres) WHEREAS, the owner(s) offered to sell a conservation easement on the respective properties to the County for a fixed purchase price, subject to terms and conditions set forth in the proposed deed of easement enclosed with the County's invitation to offer to sell, subject to any further revisions deemed necessary by the County Attorney, and agreed to by the owner; and NOW, THEREFORE BE IT RESOLVED that the Board of Supervisors hereby accepts the offer to sell a conservation easement for each of the properties described above, and authorizes the County Executive to execute all documents necessary for completing the acquisitions. BE IT FURTHER RESOLVED that the Board of Supervisors hereby directs the County Attorney to send copies of this resolution to the owner(s) of the properties identified herein, or their contact persons. I, Ella W. Jordan, do hereby certify that the foregoing writing is a true, correct copy of a Resolution duly adopted by the Board of Supervisors of Albemarle County by vote of _ to _, as recorded below, at a meeting held on Clerk, Board of County Supervisors Aye Nay Mr. Boyd Mr. Domer Ms. Mallek Mr. Rooker Mr. Slutzky Ms. Thomas . = .... = ~ 8 -= C.I c;s .... .... < ~ s- ea E- E~ ~ c UlS t/)D::: - c c (1) CI) E ~ Q)cn t/)- ea tn w~ LL w- (J <( Ol ... lJ - <(...1: _1:0 ... Ol'- ~E~ (.) Ol'5 ...1I)c- Ol III lJ Z~1ll ...... fI7 ... I: Ol E c.. II) o II) III -...J:: Ol J:: lJ > Cl'" Ol._ :::J CD::11. "t' Ol "t' Ol ... II) lJ Ol's ... 0 lJ ... <(11. II) Ol ... lJ II) ~ I: o II) III (')iU~ Cl.!!! II) L() I: E.!: ~ (1)0 c..Ol~"<t c..;; lJ ...... o'!!:;:;(jjf17 1:... 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C/) ...: cu (I.) (I.) C/)"'C .- (I.) cu_ .... cu o..c 0..0 CU"'C - C"'C ~ 0 (I.)~ It:_ .- 0 "'C C C CU c O>.CU :;:::;.oU CUcW "E .- u .-:.. ocu........r-- u 0>....... (l.)CU(l.)"'C ...."'Cuc C :J "'C (1.)._ 0 ~ .~ C/) 0::: "'C~<(:J _ o..LL .... cu 0.. 0::: ~ .acun..;t::., ~ (I.) 0 OC ",.0_ "'CQW"'C C -u (I.) cu"'C........ C/) cu ....... 0 ~ ~ E u = >. 0 (I.) "'C(I.)........ cu~- cu ~~_~ f!) . Attachment C Table 1 - Net Acquisition Costs for ACE Easements from First Seven Rounds Applicant Pool Round 1 (FY 2000-01) Round 2 (FY 2001-02) Round 3 (FY 2002-03) Round 4 (FY 2003-04) Round 5 (FY 2004-05) Round 6 (FY 2005-06) Round 7 (FY 2006-07) Totals Easement Value $ 1,430,000.00 730,000.00 717,000.00 611,000.00 2,349,000.00 1,103,500.00 2,559.640.00 $ 9,500,140.00 Notes: ACE Pavment $ 1,136,200.00 693,700.00 673,200.00 525,567.00 1,860,629.00 948,310.00 1,480,584.00 $ 7,318,190.00 ACE Cost! Acre $ 1, 102/acre 617/acre 756/acre 848/acre 1,701/acre 2,089/acre 2,687/acre $ 1,266/acre Amount Leveraged $ 293,800.00 36,300.00 43,800.00 85,433.00 488,371.00 155,190.00 1,079,056.00 (not closed) $ 2,181,950.00 (23%) In Round 1, the Virginia Outdoors Foundation put $250,000 towards the purchase of the Powell easement. The balance of savings ($43,800) was the result paying an "adjusted" value instead of the full "appraised" value (because the landowners income exceeded the $50,000 minimum). A total of 1,045.497 acres were placed under easement for this round. In Round 2, all savings ($36,300) were the result of paying an "adjusted" value instead of the full "appraised" value (because the landowners income exceeded the $50,000 minimum). A total of 1,156.750 acres were placed under easement for this round. In Round 3, the Piedmont Environmental Council donated $22,500 toward the purchase of easements in the Southwest Mountains while the balance of savings ($21,300) was the result of paying an "adjusted" value instead of the full "appraised" value (because the landowners income exceeded the $50,000 minimum). A total of910.700 acres were placed under easement for this round. In Round 4, the Virginia Land Conservation Fund provided a grant of $85,433 towards the purchase of the Page easement. Since the only two applicants from the class received 100% of easement value, there was no additional leveraging based on income. A total of 664.340 acres were placed under easement for this round. In Round 5, all savings were the result of paying an "adjusted" value instead of the full "appraised" value (because the landowners income exceeded the $55,000 minimum). A total of 1110.29 acres was placed under easement for this round. In Round 6, all savings were the result of paying an "adjusted" value instead of the full "appraised" value (because the landowners income exceeded the $55,000 minimum). A total of 461.521 acres was placed under easement for this round. One easement (Hook) was transferred from ACE to PRF A because it became a donated easement. In Round 7, the Virginia Outdoors Foundation contributed $565,000 (or 50%) towards the purchase of the Strawberry Hill Farm easement. In addition, the Office of farmland Preservation is contributing at least $400,000 toward the purchase of the Clayton easement. Another $114,056 was saved because the Clayton easement exceeded the ACE budget by this amount. A total of 558.420 acres will be placed under easement for this round. .. ...- -- .. Table 2 - Summary of Applications - First Seven Years of ACE Pro2ram Year Applicants Enrolled (Acres) Closed (Acres) DR's Eliminated Round 1 11 4 (1,045 ac) 4 (1,045 ac) 88 DR's (purchased) Round 2 8 5 (1,157 ac) 5 (1,157 ac) 24 DR's (purchased) Round 3 8 5 ( 911 ac) 5 ( 911 ac) 62 DR's (purchased) Round 4 8 2( 647ac) 2( 647ac) 34 DR's (purchased) Round 5 10 6 (1, 11 0 ac) 6 (1,110 ac) 66 DR's (purchased) Round 6 7 5 ( 583 ac) 4 ( 462 ac) 34 DR's (purchased) Round 7 9 7 ( 609 ac) 2( 558ac) 26 DR's (not yet purchased) Total 61 34 (6,062 ac) 28 (5,890 ac) 334 DR's Number of easements acquired: Acres protected: Development lots eliminated: ACE appropriations: Total easement value: Grants, donations & adjusted values: Acquisition cost (before closing costs): Acquisition cost (after closing costs): 26 easements (28 easements when Round 7 easements purchased) 5,332 acres (5,890 acres when Round 7 easements purchased) 308 DR's eliminated (334 eliminated when Round 7 easements purchased) $ 7,346,243.00 (including Round 7) $ 9,500,140.00 = $1,613/acre (including Round 7 easements) $ 2,181,950.00 $ 7,318,190.00 (including Round 7 easements) $ 7,454,909.00 = $1,266/acre (including Round 7 easements) Summary of Six Rounds of ACE Applicants (FY 2000-06): . 52 applicants . acquired easements on 26 properties . 16/26 properties have "tourism" value . have protected 5,332 acres . have eliminated 308 development lots . have protected protect 2,429 acres of "prime" farm and forestland have protected 16,596 feet along a scenic highway/major entrance corridor . have protected 286 acres of mountaintop . 46,565 feet of streamside protected by riparian forest buffers . 8/26 properties in the Southwest Mountains Rural Historic District . 13/26 properties adjoin land protected by easement . 9/26 lie in the watershed of a drinking supply reservoir . 18/26 are working family farms \. .- '" COUNTY OF ALBEMARLE APPROPRIATION APP# DATE BATCH# 2008052 EXPLANATION: Education Donations School Board Meetings: 01/24/08 and 2/14/08 SUB LEDGER GENERAL LEDGER TYPE FUND DEPT OBJECT DESCRIPTION CODE AMOUNT DEBIT CREDIT 2 2000 18100 181109 Donation J 2 2,335.00 1 2212 61411 800200 Furniture/Fixtures - New J 1 250.00 1 2251 61339 601300 Inst./Rec Supplies J 1 2,085.00 2000 0501 Est. Revenue 2,335.00 0701 Appropriation 2,335.00 2 2000 18100 181109 Donation J 2 500.00 1 2204 61101 601300 Ed./Rec Supplies J 1 500.00 2000 0501 Est. Revenue 500.00 0701 Appropriation 500.00 TOTAL 5,670.00 2,835.00 2,835.00 PREPARED BY: BD. OF SUPV APPROVAL: ACCT. APPROVAL: ENTERED BY: Brenda Neitz Ella W. Jordan DATE: DATE: DATE: DATE: 2/25/2008 3/5/2008 ~ .- l COUNTY OF ALBEMARLE APPROPRIATION APP# DATE BATCH# 2008053 EXPLANATION: Virginia Recreation & Trails Fund Grant - Rivanna Greenway - Free Bridge Connector SUB LEDGER GENERAL LEDGER TYPE FUND DEPT OBJECT DESCRIPTION CODE AMOUNT DEBIT CREDIT 2 9010 24000 240447 Dept Con/Rec-Rec. Trails J 2 77,576.00 1 9010 72030 950026 Greenway Program J 1 (19,394.00) 1 9010 73020 950520 Rivanna-Free Bridge Connector J 1 96,970.00 9010 0501 Est. Revenue 77,576.00 0701 Appropriation 77,576.00 TOTAL 155,152.00 77 ,576.00 77 ,576.00 PREPARED BY: BD. OF SUPV APPROVAL: ACCT. APPROVAL: ENTERED BY: Brenda Neitz Ella W. Jordan DATE: DATE: DATE: DATE: 2/25/2008 3/5/2008 " -- . COUNTY OF ALBEMARLE APPROPRIATION APP# DATE BATCH# 2008054 EXPLANATION: CCF - Dept of Criminal Justice Grant SUB LEDGER GENERAL LEDGER TYPE FUND DEPT OBJECT DESCRIPTION CODE AMOUNT DEBIT CREDIT 2 1578 33000 330001 Federal Revenue J 2 16,526.00 2 1578 51000 512000 Transfer - Other Funds J 2 1,836.00 1 1578 53161 110000 Salaries J 1 847.77 1 1578 53161 210000 FICA J 1 70.23 1 1578 53161 312210 Contracted Services J 1 9,314.00 1 1578 53161 350000 Printing & Binding External J 1 1,900.00 1 1578 53161 500100 TravelfTraining J 1 6,230.00 1578 0501 Est. Revenue 18,362.00 0701 Appropriation 18,362.00 1 4400 54101 11 0000 CCF - Salaries J 1 (918.00) 1 4400 54105 550100 CCF - TravelfTraininQ J 1 (918.00) 1 4400 93010 930200 Transfer - Grant Funds J 1 1,836.00 TOTAL 36,724.00 18,362.00 18,362.00 PREPARED BY: BD. OF SUPV APPROVAL: ACCT. APPROVAL: ENTERED BY: Brenda Neitz Ella W. Jordan DATE: DATE: DATE: DATE: 2/25/2008 3/5/2008 , ~ . COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGENDA TITLE: Requested FY 2008 Appropriations AGENDA DATE: March 5, 2008 ACTION: INFORMATION: SUBJECT/PROPOSALlREQUEST: Request approval of Appropriations #2008052, #2008053, and #2008054 totaling $96,937.00 for various school, special revenue, and capital programs CONSENT AGENDA: ACTION: X INFORMATION: STAFF CONTACT(S): Messrs. Tucker, Foley, Davis, and Wiggans; Ms. Vinzant REVIEWED BY: ATTACHMENTS: Yes LEGAL REVIEW: Yes BACKGROUND: The Code of Virginia 9 15.2-2507 stipulates that any locality may amend its budget to adjust the aggregate amount to be appropriated during the fiscal year as shown in the currently adopted budget. However, any such amendment which exceeds one percent of the total expenditures shown in the currently adopted budget must be accomplished by first publishing a notice of a meeting and holding a public hearing before amending the budget. The Code section applies to all County funds, i.e., General Fund, Capital Funds, E911, School Self-Sustaining, etc. The total of this requested FY 2008 appropriation is $96,937.00. A budget amendment public hearing is not required because the cumulative appropriations will not exceed one percent of the currently adopted budget. STRATEGIC PLAN: Goal 5. Develop a comprehensive funding strategy/plan to address the County's growing needs DISCUSSION: This request involves the approval of three (3) new FY 2008 appropriations as follows: . One (1) appropriation (#2008052) in the amount of $2,835.00 for donations to various school projects; . One (1) appropriation (#2008053) totaling $77,576.00 for a grant received from the Virginia Recreation & Trails Fund for the Rivanna Greenway - Free Bridge Connector; and . One (1) appropriation (#2008054) totaling $16,526.00 for a Department of Criminal Justice Grant received by the Commission on Children and Families. RECOMMENDATIONS: Staff recommends the approval of the budget amendment in the amount of $96,937.00 and the approval of the FY 2008 Appropriations #2008052, #2008053, and #2008054. ATTACHMENTS A - Proposed Appropriations , ~ . Attachment A Appropriation #2008052 $ 2.835.00 Revenue Source: Local Revenue (Donations) $ 2,835.00 At its meeting on January 24, 2008 the School Board approved the following appropriations: . Wood brook Elementary School received a donation from Rosemary McCrudden and Gray Watson in the amount of $250.00. The donors have requested that this donation go towards the Ann Watson Bookroom at Wood brook Elementary School. . Burley Middle School received a donation in the amount of $2,085.00 from an anonymous donor. The donor requested that this contribution be used for the art club at Burley Middle School. At its meeting on February 14, 2008 the School Board approved the following appropriation: . Greer Elementary School has received a donation in the amount of $500.00 from the Landsverk/Klarman family. The donor has requested that this contribution be used for educational needs at Greer Elementary. Appropriation #2008053 $77.576.00 Revenue Source: State Revenue (Grant) $ 77,576.00 Albemarle County has been awarded a Virginia Recreation and Trails Fund grant in the amount of $77,576.00 for the construction of the Rivanna Greenway - Free Bridge Connector project. The total project cost is anticipated to be $96,970.00. The local match portion of the grant, in the amount of $19,394.00, will be funded from the existing appropriation in the Capital Improvements Program Tourism cost center for the Greenway Program. No additional local funds are required. Appropriation #2008054 $16.526.00 Revenue Source: Federal Revenue (Grant) $ 16,526.00 The Department of Criminal Justice Services has awarded the Commission on Children & Families a grant in the amount of $16,526.00 with a local match of $1 ,836.00 for a total grant award in the amount of $18,362.00. This grant will provide training and the implementation of promoting greater accountability in the juvenile justice system including the increased accountability for juvenile offenders. Local match monies will be provided by both the City and County through their contribution to the Commission on Children & Families. No additional local funds are required. .. .~ I COUNTY OF ALBEMARLE Department of Community Development 40] Mcintire Road, Room 227 Charlottesville, Virginia 22902-4596 Phone (434) 296-5832 Fax (434) 972-4126 February 11,2008 ~ 't\t'~,# II ~ ;1 !\ ~ \!~."/~.! Michael W. Hudson 3498 Starlight Road North Garden, VA 22959 F[El ~J;' d Count\!' (if RE: OFFICIAL DETERMINATION OF PARdft'ScAliJ'~~I2.'O~lteRIGHTS-- Tax Map 100, Parcel 1 (Property of Michael W. Hudson) Samuel Miller Magisterial District Dear Mr. Hudson: The County Attorney and I have reviewed the title information for the above-noted property. It is the County Attorney's advisory opinion and my official determination that Tax Map 100, Parcel 1 is comprised of four (4) separate parcels of record. Each of these separate parcels has five (5) theoretical development rights. Map Key Approximate Acreage Parcel of record deed A 40 239/319 B 110.5 120/299 C 51 120/299 D 17.71 163/485 The basis for this determination follows. Our records indicate Tax Map 100, Parcel 1 contains 217.14 acres and two dwellings. The property is not in an Agricultural and Forestal District. The most recent recorded instrument for this property is recorded in Deed Book 1801, page 643. The most recent instrument for this parcel recorded prior to the adoption of the Zoning Ordinance, December 10, 1980, is recorded in Deed Book 592, page185, and is dated April 1 , 1976. The deed conveyed 216 acres from John W. Mays and Evelyn P. Mays to Samuel J. Hudson and Michael W. Hudson. The property is described as being the remainder of the land conveyed to John W. Mays by the deed of record in Deed Book 239, page 319 and by the deed of record in Deed Book 245, page 70 after the conveyances to Southern Railway Company by the deed of record in Deed Book 304, pages 155 and 159. These deeds are described in detail below. Deed Book 239, page 319, dated April 18, 1938, conveyed 40 acres from John M. Maury, Jr. & Henry B. Gordon, Commissioners to J. W. Mays. The property is 1:\DEPT\Community Development\Zoning & Current Development Division\Determinations of Parcel\2007\2007 ACE\1 00-1 1 LOD-07-39 Michael Hudson .doc ", ,_. j Michael Hudson February 11, 2008 Page 2 described as lying between Red Hill and North Garden Depots, on the easterly side of the right of way of the Southern Railway Company, between the lands of C. H. Burch and George W. White and being that portion now remaining of a tract of 284.5 acres conveyed by the deed of record in Deed Book 99, page 396. County real estate records confirm the location of the tract as it is sketched on the attached tax map. On the basis of this deed the 40-acre tract is determined to be a parcel of record. The tract is identified as Parcel A on the attached key. No plat of the property was found. Deed Book 245, page 70, dated April 19, 1937, conveyed 2 parcels from Aubrey M. Mays & Lottie M. Mays to John W. Mays. The parcels are described as follows: (1) Two certain tracts, aggregating 161 ~ acres lying on both sides of the Southern Railroad, one tract consisting of 110 ~ acres and the other 51 acres according to a plat by J. C. Mann of record in Deed Book 120, page 299. On the basis of this deed it is determined that each of these parcels is a parcel of record. The 110.5-acre tract is identified as Parcel B on the key. The 51-acre tract is identified as Parcel C on the key. (2) That certain tract containing 81 11/60 acres exclusive of a graveyard lot of one forth of an acre described by reference to Deed book 125, page 334. The original 81-acre tract consisted of the Parcels now designated as T.M. 88- 7, 7A1, 70, 7F, 7G & 7H as well as the 17.71- acre tract identified as Parcel 0 on the Key. Excepted from the parcels described above and not conveyed by this deed are the 63.22 acres conveyed by Deed Book 163, page 485. The 63.22-acre parcel is a portion of the 81 11/60 parcel. On the basis of this deed the calculated 17.96-acre residue of the 81.18-acre tract is determined to be a parcel of record. (81.18 - .25 - 63.22 = 17.71) (40 + 110.5 + 51 + 17.71 = 219.21) Deed Book 304, page 155, dated February 21, 1953, conveyed 2 strips of land from John W. Mays & Evelyn P. Mays to Southern Railway Company. The strips of land contained 0.201 of an acre and 0.647 of an acre. This transaction reduced the area of the subject parcels but had no effect on their status as parcels of record or on their development rights. Deed Book 304, page 159, dated February 21, 1953, conveyed a strip of land from John W. Mays & Evelyn P. Mays to Southern Railway Company. The strip of land contained 0.29 of an acre. This transaction reduced the area of the subject parcels but had no effect on their status as parcels of record or on their development rights. 219.21 - .201 - .647 - .29 = 218.321 1:\DEPT\Community Development\Zoning & Current Development Division\Determinations of Parcel\2007\2007 ACE\100-1 2 LOD-07-39 Michael Hudson .doc -- ) Michael Hudson February 11, 2008 Page 3 Deed Book 740, page 344, dated June 3,1982 conveyed a ~ undivided interest in the 216 acres conveyed by Deed Book 592, page 185 from Samuel J. Hudson and Michael W. Hudson as joint tenants to themselves as tenants in common. This transaction had no effect on the parcels. Deed Book 1588, page 442, dated December 30, 1996 conveyed a ~ undivided interest in the 216 acres conveyed by Deed Book 740, page 344 from Catherine R. Hudson, widow, to Michael W. Hudson. This transaction had no effect on the parcels. Deed Book 1801, page 643, dated March 19, 1999 contains a boundary line agreement between Nimrod T. Clark and Michael W. Hudson. The transaction is shown on a plat by Roger W. Ray & Assoc., Inc that is dated December 16, 1998. The plat shows Parcel X, containing 0.17 acres being conveyed from T.M. 100-3 to T.M. 100-1. The plat notes that no development rights are conveyed with Parcel X and that T.M. 100-1 contains 217.14 +/- acres. This transaction increased the area of Parcel B but had no effect on the status of the separate parcels of record described above or on their development rights. The parcels are entitled to the noted development rights if all other applicable regulations can be met. These development rights may only be utilized within the bounds of the original parcel with which they are associated. These development rights are theoretical in nature but do represent the maximum number of lots containing less than twenty one acres allowed to be created by right. In addition to the development right lots, the parcel may create as many smaller parcels containing a minimum of twenty-one acres as it has land to make. If you are aggrieved by this determination, you have a right to appeal it within thirty days of the date notice of this determination is given, in accordance with Section 15.2-2311 of the Code of Virginia. If you do not file a timely appeal, this determination shall be final and unappealable. An appeal shall be taken only by filing with the Zoning Administrator and the Board of Zoning Appeals a notice of appeal which specifies the grounds for the appeal. An appeal application must be completed and filed along with the fee of $120. The date notice of this determination was given is the same as the date of this letter. If you have any questions, please contact me. Sincerely, ;t/~ John Shepherd Manager of Zoning Administration Copy: Gay Carver, Real Estate Supervisor Ella Carey, Clerk of the Board of Supervisors McChesney Goodall, ACE Program Coordinator 1:\DEPT\Community DevelopmentlZoning & Current Development Division\Determinations of Parcel\2007\2007 ACE\1 00-1 3 LOD-07-39 Michael Hudson .doc Michael Hudson February 11, 2008 Page 4 Attachments: Exhibit with plats showing parcels of record Exhibit showing location of parcels of record on tax map 1:\DEPT\Community Development\Zoning & Current Development Division\Determinations of Parcel\2007\2007 ACE\1 00-1 4 LOD-07-39 Michael Hudson .doc --1 ~ /~v J,j~{J~r~\~~~~f)I~l-nt>.~ \~-~l~~~: - I )=0 'P /'" I w1\O.....j-)=o=>oo- ~1t~.U1/ 1f1l 00; I 01 I (':) lJ1 .... ........ I l"-J~oo ~IjJ'",. 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" Ii f...J rfv COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGENDA TITLE: Crozet Downtown Zoning District text amendment (ZT A 2007-005) and possible Zoning Map Amendment AGENDA DATE: March 5, 2008 ACTION: INFORMATION: SUBJECT/PROPOSALlREQUEST: Update on status of new zoning regulations for Downtown Crozet CONSENT AGENDA: ACTION: INFORMATION: X REVIEWED BY: STAFF CONTACTlS): Messrs. Tucker, Foley, Davis, Kamptner, Graham, and Cilimberg; and Ms. Ragsdale ATTACHMENTS: Yes LEGAL REVIEW: Yes BACKGROUND: The Crozet Master Plan identifies the need for zoning changes in order to fully implement the Plan's land use recommendations and goal of economic vitality for downtown Crozet. Based on the urging of Crozet business and property owners, along with the endorsement of the Crozet Community Advisory Council, the Board of Supervisors initiated a project to amend the Albemarle County Zoning Ordinance for downtown Crozet when it adopted a resolution of intent and approved funding to hire a consultant in September 2006 (Attachment A). The Crozet community specifically requested that zoning regulations related to land uses, building height, building setbacks, step backs, parking regulations, landscaping requirements and exterior lighting requirements be addressed by either an overlay zoning district or a new zoning district for downtown Crozet. In May 2007, the consultant team of Community Planning + Design, in conjunction with Milt Herd and Bruce Dotson, began work with the Crozet community. The consultant team worked with staff, a Project Steering Committee established with members of the Crozet Community Association, Crozet Community Advisory Council and Downtown Crozet Association representatives. Most importantly, the consultant team engaged the Crozet citizens in a series of community meetings to develop zoning concepts. The concepts that resulted from this work were then presented and discussed in a series of Planning Commission work sessions which began in September 2007. The entire public process to date for this project is summarized in Attachment B. STRATEGIC PLAN: 1. Enhance the Quality of Life for all Albemarle County Residents. (Economic Vitality) 4. Effectively Manage the County's Growth and Development. DISCUSSION: Based on the results of the public process and its subsequent review, the Planning Commission has recommended a draft outline of zoning regulations for a new Crozet Downtown Zoning District, along with boundaries for a potential County- initiated zoning map amendment. Staff will discuss these recommendations with the Board in a work session on March 17, 2008. BUDGET IMPACT: The Board approved $75,000 for consultant fees for the project on September 6, 2006. The consultant's contract for the project has ended. At the Board's March 17 work session, staff will provide information on any anticipated budget impacts associated with the recommended zoning text amendments and zoning map amendments for Downtown Crozet. RECOMMENDATIONS: This update is provided as a status of the work done to date. On March 17, staff will review the details of the recommendations and seek direction on next steps in the process. ATTACHMENTS A. Board of Supervisors September 6.2006 Resolution of Intent B. Crozet Downtown Zonina-Public Process Summary .,. . Attachment A RESOLUTION OF INTENT WHEREAS, the Crozet Master Plan describes downtown Crozet as the historical focal point for cultural and commercial activities in Crozet and the surrounding areas; an<! WHEREAS, one of the findings and recommendations of the Crazet Master Plan is to focus on the redevelopment and invigoration of the downtown area; and WHEREAS, the lands within downtown Crozet are currently within various zoning districts, and the regulations within those districts have been identified as imposing a number of impediments to the development and redevelopment of downtown Crozet in a manner consistent with the Crozet Master Plan; and WHEREAS, two of the strategies recommended in the Crozet Master Plan to implement the Plan are to establish a zoning district specific to downtown Crozet having regulations specifically designed to be consistent with the Crozet Master Plan or to establish a zoning overlay district establishing regulations in addition to those imposed in the underlying zoning district; and WHEREAS, the specific zoning regulations desired for downtown Crozet would include, but not be limited to, delineation of the uses allowed by right and by special use permit, including mixed-use developments and outdoor displays and activities, and establish regulations pertaining to maximum building height, building locations (including setbacks), parking, outdoor lighting and other issues deemed to be appropriate; and WHEREAS, it is desired to amend the Albemarle County Zoning Ordinance to establiSh a downtown Crozet zoning district or zoning overlay district as described herein. NOW, THEREFORE, BE IT RESOLVED THAT for purposes of public necessity, convenience, general welfare and good zoning practices, the Board of Supervisors hereby adopts a resolution of intent to amend the Albemarle County Zoning Ordinance to achieve the purposes described herein. BE IT FURTHER RESOLVED THAT the Planning Commission shall hold a public hearing on the zoning text amendment proposed by this resolution of intent, and make its recommendation to the Board of Supervisors, at the earliest possible date. ,. . Attachment B CROZET DOWNTOWN ZONING Community Involvement & Public Process Summary Community input has been an integral part of the Crozet Downtown Zoning project and is essential to making sure that recommended zoning changes fit the Master Plan vision and will work for Downtown Crozet. A project steering committee was established and met almost monthly to oversee the community meeting process. The committee included representatives from the Crozet Community Advisory Council (CCAC), the Downtown Crozet Association (DCA), and Board of Supervisors. The CCAC and DCA also focused on the project at their regular monthly meetings. A summary of major community meetings are listed below. Prior to any changes being made that will affect property owners, individual notices will be mailed and public hearings will be held with the Planning Commission and Board of Supervisors. PROJECT GOALS The following community goals were developed in early community meetings and have contributed to the Downtown Zoning recommendations: . Create a more pedestrian-friendly environment . Make downtown easier for infill and redevelopment . Increase the utility of the land . Encourage employment in downtown . Maintain the uniquely diverse character of Crozet SUMMARY OF PUBLIC MEETINGS February 21, 2008 Crozet Community Advisory Council- Staff update to the CCAC on the Commission's 1/29/08 meeting and next steps, including the March 5 process update to the Board of Supervisors and recommendations that will be discussed at the Board's March 17 work session. January 29, 2008 Planning Commission Work Session- Review and recommendation on proposed regulations for a new Downtown Crozet Zoning district and boundaries for a potential County-initiated rezoning to the proposed zoning district. The Commission was asked to review and provide specific comment on: Proposed By-right & Special Use Permit Uses permitted by the proposed Downtown Crozet Zoning district regulations; Boundaries of County-Initiated Rezoning; Buffer/Screening Adjacent to Residential Districts requirements of the proposed downtown Crozet Zoning district; Information regarding potential impacts of a County- initiated rezoning, including implications to the Entrance Corridor & Architectural Review Board (ARB) guidelines. Public comments were considered at this work session. January 24, 2008 Crozet Community Advisory Council- Staff update to the CCAC on the zoning project and discussion items to be presented at the January 29 Commission work session. The CCAC heard public comment from residents in Downtown. CCAC discussion focused on recommended boundaries for the proposed zoning district. January 14, 2008 Downtown Crozet Association- Staff provided the DCA an update on the Downtown Crozet Zoning project, including a summary of the Commission's November 27, 2008 work session. The DCA discussed Crozet Downtown Zoning project Community Involvement & Public Process Summary 1 :- ; Attachment B and provided comments on the potential boundaries of a County-initiated rezoning, parking regulations, maximum average residential unit size & requirement for mixed use. November 27,2007 Planning Commission Work Session-The Commission discussion included review of zoning regulations the Commission recommended be modified in their previous work session (10/30/07): Requirement for mixed use, further reduction in parking requirements, and the requirement for an average maximum residential unit size. This work session also focused on implementation of the zoning district and recommendation for boundaries, should the County comprehensively rezone portions of Downtown Crozet. Public comments were considered at this work session. October 30,2007 Planning Commission Work Session-The Commission held a focused discussion on a recommendation for a single Downtown Crozet Zoning District and the zoning regulations to be established for that district. Topics include: building setbacks, building height, land uses, the requirement for mixed use, parking requirements, sidewalks, landscaping, and buffer/screening requirements. Public comments were considered at this work session. October 2, 2007 Planning Commission Work Session- The Commission held discussion on the consultant's proposal for establishing four zoning districts in the Downtown Crozet area, Downtown 1 & 2, and Transition 1 & 2, and the recommended regulations for each district. The Commission received public comment, including comments from the Downtown Crozet Association, and advised staff to simplify the zoning regulations. Public comments were considered at this work session. September 18, 2007 Planning Commission Work Session- The consultant and County staff provided the Commission an overview of the recommended zoning changes and public input, with the understanding that the Commission and Board of Supervisors would hold subsequent discussions prior to draft zoning text language/map changes being developed for a public hearing. Public comments were considered at this work session. September 13, 2007 Community Meeting 5- The consultant presented their final recommendations for zoning concepts and boundaries, which were the forwarded to the County Planning Commission for further discussion. July 26, 2007 Community Meeting 4- The consultant presented a refinement of zoning concepts and boundaries with illustrations for public comment. June 25, 2007 Community Meeting 3- The consultant presented and received public comment on recommended zoning concepts and potential zoning boundaries. May 24,2007 Community Meeting 2-The consultant asked for feedback from the community on key zoning issues, including setbacks, building height, buffers, uses, lighting, landscaping, and signs May 8, 2007 Community Meeting 1- This meeting was held in conjunction with the Crozet Community Association and provided an overview of the project. The community provided input to the consultant on Crozet Downtown Zoning project Community Involvement & Public Process Summary 2 , .. . t Attachment B challenges/opportunities, along with what the vision and shared values are for Downtown. April 3, 2007 Project Kick-off- Project kick-off meeting with staff and project steering committee. September 6, 2006 Board of Supervisors- The Board adopted a Resolution of Intent, by a vote of 6:0, to initiate the proposed zoning text amendment for Downtown Crozet and directed staff to proceed with hiring a consultant to assist in the creation of a Crozet downtown zoning district or zoning overlay district and to develop a zoning text amendment proposal in cooperation with the Crozet community. Sanford Wilcox gave a signed petition to the Board supporting a new zoning district to serve Downtown Crozet. Michael Marshall also spoke about the importance of Downtown Crozet. August 17, 2006 Crozet Community Advisory Council- Discussion and resolution of intent passed by the CCAC to support hiring a consultant to assist with zoning changes in Downtown Crozet. Crozet Downtown Zoning project Community Involvement & Public Process Summary 3 ~-.,. ~~~ COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGENDA TITLE: Code of Governance Work Session Update AGENDA DATE: March 5, 2008 ACTION: INFORMATION: SUBJECT/PROPOSALlREQUEST: Update to Dec. 12, 2007 Code of Governance Work Session CONSENT AGENDA: ACTION: INFORMATION: X STAFF CONTACTCS): Messrs. Tucker, Elliott, Foley and Davis, Ms. Allshouse, L. and Ms. Jordan ATTACHMENTS: REVIEWED BY: LEGAL REVIEW: Yes BACKGROUND: On December 12, 2007, Mike Chandler, the Director of Education for the Citizen's Planning Education Association of Virginia, facilitated a "Code of Governance" work session for the Board to discuss operations and procedures that may benefit the Board in the upcoming year. During the work session, Mr. Chandler presented data from prior Board meetings, discussed Board minutes, podcasting and the County's current Rules of Procedure. Based on the information presented, Mr. Chandler suggested changes the Board may wish to consider to improve its meeting procedures in the future. Mr. Chandler observed that Board members are prepared for meetings, are open to different opinions, get along well with each other, and are respectful to the public, county staff and each other. Mr. Chandler further noted that Board members listen well, work well as a group and explore and study issues before offering solutions. He did note; however, that the length and number of Board meetings have increased substantially over the years. Mr. Chandler suggested that Board meetings could be improved if the Board adhered more closely to the agenda schedule and if actions were clearly identified before meetings are adjourned. He further suggested that the Board add a third meeting each month or periodically schedule a day for work sessions, and that the Board consider updates to its "Rules of Procedure," invest more authority to the Chairman for meeting process as well as identify additional ways to help focus discussions. STRATEGIC PLAN: This supports the County's mission "to enhance the well-being and quality of life for all citizens through the provision of the highest level of public service consistent with the prudent use of public funds." DISCUSSION: It is staff's understanding that the BOS agreed to the following: 1) Regarding the agenda item: From the Public: Matters Not Listed for Public Hearinq, the Board requested that the Clerk develop clear written instructions to be provided to the public who wish to speak under this item and that these instructions be projected on the screen during this portion of the meeting. 2) Adopt Small Board procedures and incorporate them into the Board Rules of Procedure in January 2008 with the exception that motions will require a second before voting. 3) Hold a third day meeting each month on an as needed basis, to be primarily designated for afternoon work sessions. 4) The Chairman should informally recognize which Board member is speaking, in order to assist with meeting decorum, minute preparation, and podcasting clarity. 5) Review examples of summary style minutes to determine whether the Board would want to change from near- verbatim meeting minutes to summary minutes now that the Board meetings are podcasted. 6) At the end of Board discussions on items, the Board Chairman should summarize Board direction to staff. AGENDA TITLE: Code of Governance Work Session Update March 5, 2008 Page 2 Since the Code of Governance work session, Items 1-4 have been adopted andlor incorporated into Board meetings. In January 2008, the Board amended its Rules of Procedure to adhere to small Board rules with the noted exception that a second is still required on motions. Staff also made minor adjustments in the agenda format to improve the meeting schedule. Item 5, regarding whether the Board should move to summary minutes now that the meetings are podcasted, requires additional review and discussion. Improvements in Item 6 have increased staff's understanding of Board direction. BUDGET IMPACT: Changes in meeting procedures and record-keeping requirements could significantly reduce administrative costs. RECOMMENDATIONS: No Board action is required at this time. A Board work session is currently scheduled in May to review samples of summary minutes and to discuss whether the Board wishes to change its policy for minutes from near-verbatim minutes to summary minutes. <!I1ltttttl1lnfueaItlt of ~irginia Walter J. Kucharski, Auditor Auditor of Public Accounts P.O. Box 1295 Richmond, Virginia 23218 February 19,2008 R. ~ ... ~. III ~' ~, l;~ Kenneth C. Boyd Chairman 401 McIntire Road Charlottesville, VA 22902 FEf3 j 6 ?[ (3 Countvof Board of . Dear Mr. Boyd: We have reviewed the Commonwealth collections and remittances of the Director of Finance, and Sheriff of the County of Albemarle for the year ended June 30, 2007. Our primary objectives were to determine that the officials have maintained accountability over Commonwealth collections, established internal controls, and complied with state laws and regulations. The results of our tests found the constitutional officers complied, in all material respects, with state laws, regulations and other procedures relating to the receipt, disbursement and custody of state funds, except as follows. The Director of Finance did not maintain sufficient internal control over state funds as described below. Remit Sheriff Fees Promptlv The Director of Finance delayed sending Sheriff's fees to the Commonwealth on 18 of 32 days tested for up to eight weeks. Further, the Director of Finance did not remit $396 in Workers' Compensation Commission fees to the Commonwealth until we brought it to his attention. Section 2.2-806(B) of the Code of Virginia requires Directors of Finance remit fees weekly, or twice each week when collections exceed $5,000. The Director of Finance should remit fees as required by the Code of Virginia. ~ .. Kenneth C. Boyd Chairman February 15,2008 Page Two We discussed this comment with the Director of Finance on February 14,2008 and we acknowledge the cooperation extended to us during this audit. ~ WJK:kwv cc: Robert W. Tucker, Jr., County Executive Richard M. Wiggans, Director of Finance Edgar S. Robb, Sheriff Sincerely, Auditor of Public Accounts ; By: Leonard Schoppa PUBLIC COMMENTS MAR~~'~6~/"' BOS MEETING , , 3"S'o't Oate:...._"_ Agenda Item II: '_"" fe. Clerk's Initials:_ <-m ~ '# I'm Leonard Schoppa of 1439 Westwood Rd in the City. I'm here today in my capacity as Board President of the Alliance for Community Choice in Transportation, or ACCT. As you may know, our organization works to make sure all residents in our area have transportation CHOICES, options to walk, bike, or use transit, as well as drive. I've come before you because we are gravely concerned about the number and severity of accidents involving pedestrians on Rio Road East and West. As you probably know, two pedestrians were struck several weeks ago (F eb 14) as they tried to cross Rio Road West near the Berkmar Crossing. They were standing in the turning lane when they were hit by an SUV trying to make a left hand turn. Both pedestrians were hospitalized, with the 19-year-old, Mr. Robert Jones, admitted in critical condition with head injuries. This was one of four serious accidents on Rio East and West over the past year, with one fatality and the others all resulting in hospitalizations. One incident involved a mother crossing Rio East with her young son. You could look at anyone of these accidents and be tempted to blame it on the pedestrians. The woman who was killed was talking on her cell phone, for example. Others were crossing at places other than intersections where pedestrians have the right of way. What we see when we look at the number and severity of these incidents, however, is a warning sign that the community needs to do much more to protect its citizens. Pedestrians don't have much incentive to walk to intersections if crosswalks there are not even marked. At Berkmar, the crossing is five lanes wide and unmarked, and there is no island in the middle on which to seek shelter if speeding traffic comes before pedestrians expect it to. There is no pedestrian signal, and there are no overhead lights to illuminate pedestrians who are trying to cross. If there had been an island, the two pedestrians who were struck would probably have been able to shelter there instead of being struck as they stood in the turn lane in the middle of the road. The problem is not limited to this intersection. At Albemarle High School, there is a marked crosswalk, but it is six lanes across with no island-a distance which is made even longer by the fact that the crossing is at a diagonaL The crossing of Rio at the entrances to Fashion and Albemarle Square is six lanes across and unmarked. In fact, there is no marked crosswalk on HydraulliclRio between AHS and North Street in the City, not even at the intersection of29! Weare concerned about this problem right now because pedestrians, many of whom do not own cars and so are having to walk by necessity, are being hit and in some cases dying. In the longer term, our worry is that our community will never see alternative modes like transit reach their potential if commuters cannot cross the street! Who will ride the proposed bus rapid transit if he or she cannot safely walk from the bus stop to nearby homes, shops, or workplaces? Rather than waiting until the BR T system, or an alternative, comes on line to address this problem, we need to start fixing intersections one at a time. Drivers who turn onto Rio East or West off 29 today see nothing, other than the slightly lower speed limit, to tell them that they have entered a zone where pedestrians may be crossing. The crossings at Berkmar (on the West) and the malls (on the East) can be engineered to be sater if we incorporate the missing elements 1 mentioned earlier. In the long term, 1 hope you won't wait until additional accidents to address similar issues in the Pantops and 5th Street Extended corridors. Thank you. k1.~4~ '. Directors Jack Marshall President Laura Horn VIce President Elizabeth Burdash Secretary Geoffrey Mattocks Treasurer Rich Collins Francis Fife Stephen Levine Phil Marx Cynthia Neff Tom Olivier Dave Shreve Advisorv Council Diana Abbott Gib Akin Jim Bonner Whitman Cross Nick Evans John Hermsmeier Waldo Jaquith Harry Levins Mark Lorenzoni Marvin Moss Deborah Murray John Stack AI Weed Andy Wright Office Administrator Clare Ranigan office address: 1140 East High Street Charlottesville, VA phone: (434) 872-0044 ASAP mailing address: 3570 Brimington Road Charlottesville, VA 22901 www.ASAPnow.org R a: Ma, " ,m ~,eee.> ;?"J ~"~~~ Ella W. Jordan Clerk, Albemarle County Board of Supervisors 401 McIntire Road Charlottesville, Virginia 22902-4596 APii 0 1 2008 CountV' of Board ofSuPQrvl' <:::::n>,"'" \l". ....., v-'.~~~;,,;:, ffice Dear Ella, Thank you for informing me that the Albemarle Board of Supervisors, at its March 5, 2008, meeting: "...approved the appropriation of $25,000 to ASAP for the purpose of undertaking Items 1, 2 and 3, as outlined in their work plan, with the condition that ASAP provide the Board with a draft of the completed study of those three items, for Board acceptance, prior to ASAP formally undertaking work on the remaining Items 4 through 7 in their work plan." At the March 13 meeting of the ASAP Board of Directors, we voted to accept, with gratitude, the Albemarle County $25,000 contribution to our 'Optimal Sustainable Population Size" research project with the condition specified. We will proceed immediately to implement the studies of the biological carrying capacity of our community, as described in our January 31, 2008, Scope of Work. Specifically, this research will consist of the following: · Study #1: The impacts of community population size on local ecosystem services · Study #2: Using environmental footprint analysis to estimate our community's sustainable size · Studies #3: Population impacts on single environmental variables: o stream health o air quality o safe water supply As ASAP spends the $25,000 county grant on these studies, we will proVide you with copies of the invoices for the services for which the funds were used. Although for our purpose of estimating an optimal sustainable population size for our community we value socio-economic studies as highly as the biological carrying capacity research, we agree to hold in abeyance, until draft reports of the above studies have been submitted to the Board of Supervisors, any contractual or other formal agreements on the socio-economic studies described in the Scope of Work. These studies consist of the following: '~" i · Study #4: Review of previous surveys of local residents' opinions about population size and growth · Study #5: Changes in the "character" of a community as a function of size · Study #6: Estimating optimum size using the 'Best place to live' methodology · Study #7: Economic costs of local growth We compliment the Albemarle County Board of Supervisors for supporting innovative citizen-initiated research in an effort to inform public policy. ASAP will reach out to all parts of our community to inform them of the progress on this project, and to seek their advice on how to increase the probability that these studies will lead to thoughtful judgment on a sustainable population target. Since~~~ Kenneth C. Boyd Rivanna COUNTYOFALBE~E Office of Board of Supervisors 401 McIntire Road Charlottesville, Virginia 22902-4596 (434) 296-5843 FAX (434) 296-5800 Dennis S. Rooker Jack Jouett Lindsay G. Domer, Jr. Scottsville David L. Slutzky Rio Ann H. Mallek White Hall Sally H. Thomas Samuel Miller March 18, 2008 Mr. Jack Marshall President ASAP 3570 Brinnington Road Charlottesville, VA 22901 Dear Mr. This letter is to confirm that at its meeting on March 5, 2008, the Board of Supervisors approved the appropriation of $25,000 to ASAP for the purpose of undertaking Items 1, 2 and 3, as outlined in their work plan, with the condition that ASAP provide the Board with a draft of the completed study of those three items, for Board acceptance, prior to ASAP formally undertaking work on the remaining Items 4 through 7 in their work plan. If you have any questions, please do not hesitate to contact me. ~~ Ella W. Jordan, Clerk " I . I SCOPE OF WORK (January 31, 2008) ASAP Research to Help Estimate an Optimal Sustainable Population Size for the Albemarle/Charlottesville Community Table of Contents The organization-ASAP page 1 Objectives of this research 1 Background and need 2 Overall research strategy 4 Structure and project management 5 The individual studies 1. Ecosystem services 6 2. Environmental footprint analysis 8 3. Population impacts on single environmental variables a. Stream health (Provisional) 10 b. Air quality (Provisional) 11 c. Safe water supply (Provisional) 12 4. Residents' opinions 13 5. Character of a community 14 6. 'Best place to live' methodology 15 7. Economic costs of growth 16 THE ORGANIZATION-ASAP Since its creation in 2002, Advocates for a Sustainable Albemarle Population (ASAP) has worked to educate our community about the effects of local population growth on natural resources and community well-being, to argue that "smart growth," while necessary, is not sufficient, and to promote policies regarding local development that recognize the need for sustainability. Every thoughtful community, we contend, should identify its optimal sustainable population size and use that number (or range) as a planning tool to gUide zoning and other land use regulations. To further this aim, and to enrich the community dialog about growth, ASAP has an active program of community education and public advocacy (for more about the organization, see our website at www.ASAPnow.org). OBJECTIVES OF THIS RESEARCH This project aims to help identify an optimal sustainable population size (or, more accurately, a range) for the localities of Charlottesville (Virginia) and surrounding Albemarle County, covering 750 square miles with a combined total of about 135,000 residents1. The specific public policy question is: How big can this community grow and still ensure a quality of life current citizens expect and deserve, 1 The Weldon Cooper Center for Public Service, Demographics & Workforce Section (www.coooercenter.orq/demoqraohicsl), reports that the provisional estimate of Albemarle County's 2007 population is 93,601; Charlottesville's estimated 2007 population is 41,274. 1 ; I protect our environment, and maintain the character of our community? For example, would a population size of 200,000 be optimal and sustainable? Half a million? A million? A second objective of the initiative is to develop a methodology that can provide a model for other communities to help estimate their "right size." The research described here is the responsibility of ASAP, though our organization is working with partners who support certain elements (e.g., Albemarle County may fund part of the investigation of our community's biological carrying capacity). BACKGROUND AND NEED To ensure a thriving community not just for today but for generations to come, planners and decision-makers work on the presumption that they can largely control most of the essential elements in a locality: the mix of housing stock, the availability of potable water, the quality of public education, the opportunities for employment, the network of roads, the extent of natural resource protection, the level of local tax revenues, etc. Missing from this list of components for strategic planning is the recognition that leaders might control the size of a community's population. Yet population size influences-and is influenced by-all these other elements of society, and affects the very character of a community. Leaders have tended to assume that growth is inevitable, and-spurred by influential members of a community who profit from expanding markets-often assume that growth is invariably good. The objective of "managing growth," as opposed to promoting or accommodating growth, has only emerged in professional planning in the last twenty years. An assessment of the fiscal, environmental, and social costs of population growth is now increasingly a part of comprehensive planning in the United States. The ASAP study modestly extends growth management to make the "scale" and "size" of community an additional guiding element in a community growth management strategy. In addition to dealing with spatial issues (e.g., anti-sprawl "smart growth" goals, or "new urbanism" tactics), the definition of an optimal sustainable population size enhances a community's capacity to assess cumulative effects of growth. Despite planners' and decision-makers' inclination to avoid examining local limits to growth, most localities implicitly define theoretical "caps" through their land use policies (zoning, for example, imposes a maximum build-out population for any finite area). Such limits are largely arbitrary, however, with little if any basis in a thoughtful effort to identify an optimal sustainable population size. In our area the concept of an optimal sustainable population size (aSPS) is a natural extension of the 1998 Sustainability Accords, developed by citizens representing the six localities that form the Thomas Jefferson Planning District Commission, and incorporated into the Comprehensive Plans of both Albemarle County and the City of Charlottesville.2 Of the seven basic principles underlying the Accords, one is: 2 See pages 3 and 4 of the Introduction to the "Natural Resources & Cultural Assets" section of Albemarle County's Comprehensive Plan. The City of Charlottesville's 2007 Comprehensive Plan (page 2 In a Sustainable Community, the members understand that there are limits to growth. And one of the 15 Sustainability Accords affirms that our community will: Strive for a size and distribution of human population that will preserve the vital resources of the Region for future generations. It is now appropriate for our community to translate this admirable vision into public policy, and into specific "limits to growth." In 2006 ASAP proposed to the Albemarle County supervisors that the "limits to growth" be specified through research aimed at estimating the community's optimal sustainable population size and that the county's Comprehensive Plan be amended to incorporate this optimal size as a planning tool3. ASAP observed that "the community" for this exercise should include the area and residents of both the city and the county, since we are functionally united economically, socio-culturally, and geographically. Though Charlottesville's population of approximately 40,000 has remained essentially stable for over 30 years, the city is significantly impacted by Albemarle County's growth - averaging over 2% per year for the past three decades (a rate that leads to a doubling time of about 35 years). There is widespread agreement that this growth is causing or exacerbating environmental problems (e.g., loss of open space and biodiversity, decline in stream health) and impacting quality of life (e.g., through increased traffic congestion, school redistricting, higher taxes).4 The supervisors responded to ASAP's request by noting that the County Department of Community Development lacked the resources to undertake such a project. Several months later ASAP volunteered to lead a first phase of the project, a one- year study to explore the feasibility of several methodological approaches. ASAP explained to County supervisors that the actual work would be conducted by volunteer teams of experts and community members, supplemented where appropriate with specialist consultants. A subsequent phase, if deemed appropriate on the basis of the results in the first phase, could focus in greater depth on the most promising analytic approaches; leadership of this second phase would be determined later. A simultaneous parallel track could utilize the first-phase findings to involve community stakeholders in discussions about our community's "right size" and the public policy implications. ASAP asked the City and County to contribute to the estimated $90,000 cost of the first phase of the project, with ASAP pledging to raise the balance (subsequent calculations increased the proposed budget of the project to $110,000). On June 6, 2007, the Albemarle Board of Supervisors voted to set aside $25,000 for ASAP to 173, Chapter Eight on Environment) observes that "The...Sustainability Accords were included as part of the 2001 Comprehensive plan"; the document also incorporates the "2003 Environmental Sustainability Policy." Local governments are obligated to use their respective Comprehensive Plans to help guide their decisions. 3 Endorsing ASAP's request to the county were the League of Women Voters, Sierra Club Piedmont Group, Citizens for Albemarle, and Rivanna Conservation Society. 4The County's Comprehensive Plan acknowledges these consequences of growth and development. For example, the "Growth Management and Facilities Planning Goals" of the Land Use Plan explain that "Resource protection is the basic theme behind the County's growth management approach" (page 3). 3 study the "carrying capacity of the County's ecological systems and where they are most vulnerable to the intrusions of human activity,"S leading toward estimates of a sustainable population size. The County's actual appropriation of the funds is contingent upon: o the Board's approval of the consultants ASAP intends to engage; o ASAP's obtaining matching funds from other sources; and o the Board's approval of a detailed scope of work prepared by ASAP. On August 6, 2007, the Charlottesville City Council voted to provide $11,000 to the project, an amount proportional to the County's contribution based on population size. Like the County, the City's funding is contingent upon the City's approval of the scope of work and ASAP's ability to raise matching funds from other sources. ASAP has now obtained funds to match the County and City grants. Over 80 ASAP members and friends have contributed approximately $26,000 (a list of these donors is available on request), and the Pittsburgh-based Colcom Foundation has awarded ASAP a grant of $50,000 for this project. OVERALL RESEARCH STRATEGY Because no community, as far as we have been able to determine, has undertaken research to define its optimal sustainable population size, there is no established methodology for ASAP to replicate. As a result, ASAP will look at a number of approaches that have been developed to better understand the "fit" of a human population size to a finite area. Some approaches tap residents' values and preferences, others attempt to measure environmental carrying capacity.6 Some concentrate on ecological impacts of human population growth, others examine the economic costs of growth. Some of these efforts have been developed primarily for use at a global or national, rather than a local, level. Though none was explicitly designed to define a local area's "right size," ASAP believes that a judicious configuration of these approaches can contribute to an answer to the policy question: How big can we grow and still protect our environment, ensure a quality of life current citizens expect and deserve, and maintain the character of the community? The initiative will be undertaken in two phases. The first phase, consuming about one year, will simultaneously examine the feasibility and usefulness of seven promising methodological approaches (one of which, "Population impacts on single environmental variables," has several sub-studies). Topics in this array of approaches will likely resonate differentially with various constituencies in the community: policy makers, average voters, legal specialists, environmental activists, business leaders, etc. We do not yet know which approaches will be fruitful in terms of yielding compelling and policy-relevant results. This "Scope of Work" describes only the first phase of the project. If the results of the first phase indicate that it is feasible and cost-effective to identify an optimal sustainable population size for the Charlottesville-Albemarle community, a second phase will be proposed, aimed at more definitive research and translation of the 5 Albemarle County Board of Supervisors discussion, 6 June 2007. 6 Funds provided by Albemarle County will be devoted solely to research to measure the community's environmental carrying capacity. 4 findings into public policy. The second phase, lasting between one and two years, would include the collection of new data, more extensive data analyses, and greater attention to forums and focus groups with stakeholders within our community and with experts outside it. Leadership of this second phase, as well as the role of local governments, will be decided later. It should be noted that any calculation of a community's optimal sustainable population size is not immutable; it will evolve as community values change (e.g., regarding the desirability of various levels of residential density), as technology improves (e.g., regarding recycling of water), as environmental conditions are altered (e.g., climate change occurs), and as better data and analytical methods become available. Thus estimates of a "right size" should be revisited periodically, possibly in conjunction with updates of local Comprehensive Plans. STRUCTURE AND PROJECT MANAGEMENT The optimal sustainable population size research project (the "OSPS Project") is composed of seven methodological approaches ("studies"). The methodological approaches (described below) will be separate and simultaneous examinations by individual (though occasionally overlapping) Study Teams. A Research Steerina Committee will oversee the Study Teams' research efforts. A parallel Outreach Committee will focus on links between this Project and the community, encouraging informed discussion with stakeholders7 about the research results and funneling feedback to the researchers. The Research Steering Committee is responsible for management of the Project, including specifically: · overall design of the Project and preparation of this Scope of Work · budgeting and ensuring funding for the Project; reporting to funding agencies · selection of Team Leaders for each Study Team (Team Leaders, in collaboration with the Steering Committee, are responsible for recruiting other members of their Study Teams) · monitoring of each Study Team and providing critical feedback · ensuring that there is appropriate communication and collaboration among the component research "threads" · preparing a final Project report integrating the results of the individual studies · links with the Outreach Committee This committee will consist of the following: · Chair: Jack Marshall, Ph.D., retired population anthropologist; directed social science/family planning research at the World Health Organization/Geneva; President of ASAP · Timothy Beatley, Ph.D., Teresa Heinz Professor of Sustainable Communities, School of Architecture, UVA 7 "Stakeholders," in this document, refer to people and organizations in the community who are interested in, are affected by, or perceive themselves to be affected by, the ASAP Project or its policy implications. Among the more conspicuous stakeholders are local government officials; business groups; environmental, social, and community NGOs; and those involved with strategic planning. 5 · Michael Collins, AICP, CZA, Town Planner for Orange, VA.; leader (1994- 98) of the Thomas Jefferson Sustainability Council · Richard Collins, Ph.D., Professor Emeritus of Urban and Environmental Planning and founder of the Institute for Environmental Negotiation, School of Architecture, UVA · Thomas Olivier, Ph.D., a specialist in conservation biology · Jeff Werner, MP, AICP, Charlottesville-Albemarle Land Use Field Officer for the Piedmont Environmental Council; member of Albemarle County Fiscal Impact Advisory Committee The Steering Committee is responsible for preparing this 'scope of work.' It has also recruited qualified researchers and, where appropriate, national experts to serve as consultants for each of the research approaches. The Outreach Committee consists of the following: · Chair: Richard Collins, Ph.D. · AI Weed, Nelson County farmer, Chair of Public Policy Virginia, and Vice President of ASAP · Laura Horn, specialist in development and marketing of innovative information and technology products · Francis Fife, retired banker and past Charlottesville Mayor and City Councilor, chaired Thomas Jefferson Planning District Commission, and the Rivanna Water and Sewer Authority. · Jeff Sobel, M.Ed., financial officer at Region Ten; previously Executive Director of ASAP · Jack Marshall, Ph.D. THE INDIVIDUAL STUDIES [Funds set aside by Albemarle County will be applied exclusively toward studies of the biological carrying capacity of the community: research on ecosystem services, environmental footprint analysis, and single environmental variables.] 1. Ecosystem services · Context: The wide range of resources and processes supplied by natural ecosystems include benefits of immense value to human populations, from erosion and flood control to crop pollination.s The UN-initiated Millennium Ecosystem Assessment, published in 2005, documents the impacts of human activity on the earth's ecosystems and notes the serious challenges for policies, institutions and practices to address the degradation of ecosystem services. 8These services are discussed several places in Albemarle County's Comprehensive Plan. For example, in the "Natural Resources and Cultural Assets" section, discussing the importance of protecting agricultural and forestry resources (page 2), it is observed that "Undisturbed forest areas protect critical slopes, reduce surface runoff, and protect air quality." 6 Population growth and land use practices likely pose threats to ecosystem services within the Albemarle-Charlottesville community.9 For this initial phase, we propose to use existing data sets and tools to identify and quantify ecosystem services and attempt to definer in a preliminary fashion, thresholds for population variables (i.e., size, density, and distribution patterns) at which such services would no longer be sustainable-or at which point the costs of mitigation (if possible) are unacceptable. · Tasks: a. Review previous work that provides empirical and theoretical research on the topic, focusing on analyses of ecosystem services disrupted by population sizer distribution, or composition. The Millennium Ecosystem Assessment (http://www.millenniumassessment.orgl) and the many follow-on scientific publications will provide the basis for this literature review. Regionally, work currently being performed by the Chesapeake Bay Program, the Virginia Department of Forestry, and the Virginia Department of Conservation and Recreation on estimating ecosystem services will provide important methodological models for a local-scale study in the Albemarle-Charlottesville area. Existing tools that estimate ecosystem services, such as American Forests' CityGREEN (http://www .americanforests.org/productsandpubs/citygreenl) will also be explored for use in this project. b. Identify and quantify a suite of ecosystem services that are locally influenced and from which residents in Albemarle-Charlottesville receive benefits. Ecosystem services that will be targeted for this study include [the list may be adjusted as the research proceeds]: control of stormwater runoff volume; water infiltration potential; water purification (i.e., control of nitrogen, phosphorous, heavy metals, sediments, etc.); air purification; (i.e., removal of carbon monoxide, ozone, sulfur dioxide, etc.); and carbon storage and sequestration. c. For each ecosystem service, identify thresholds for population variable(s) at which such services would no longer be sustainable given current land consumption patterns. For example, at what population level are offsets in carbon emissions provided by forests exceeded by carbon emissions generated by residents? Or, at what point will water bodies exceed a regulatory limit for a particular pollutant, or become severely degraded? For some critical ecosystem services, we may also be able to estimate ultimate or effective limits to growth, beyond which population growth is unsustainable. We will also identify the relative sensitivity of the selected ecosystem services to population growth. If time allows, we will test the theoretical effectiveness of different policies or strategies (i.e., cluster development vs. conventional development) for mitigating impacts on ecosystem services. The scale of analysis will be sub-areas within the Albemarle-Charlottesville area, such as watersheds or focused localities for planning (e.g., for "Master Planning" in county Development Areas). 9See, for example, the Albemarle County Biodiversity Work Group Report, October 2004, page 19. 7 d. Convene meetings: possibly a kick-off workshop with local stakeholders to discuss critical ecosystem services for our community and for this study; and a meeting to present and discuss our findings and a draft report. e. Suggest preliminary recommendations for restoration and/or conservation activities or strategies. f. Prepare a final written report. · Team members: Team leader: Claire Jantz, Ph.D.; faculty member at Shippensburg University's Geography Department and Center for Land Use. Other team members: · Tom Olivier, Ph.D., ASAP Project Steering Committee · graduate student(s) at Shippensburg University working with Prof. Jantz (to be determined) · Buck Kline, Regional Forester, Charlottesville Office of the Virginia Department of Forestry; head of Virginia Department of Forestry's Ecosystem Services Working Group · Tom Dierauf, retired Head of Applied Research, Virginia Department of Forestry · graduate student(s) at UVA working with Prof. Tim Beatley (to be determined) · Links with other individuals and groups: Dr. Tim Beatley, Department of Urban and Environmental Planning, School of Architecture University of Virginia; Virginia Department of Conservation and Recreation; Chesapeake Bay Program; Island Press; StreamWatch · Oeliverables: · A final written report detailing the methodology, findings, and implications of the analysis · A geographic database of the landscape variables that are important for quantifying ecosystem services · Effective graphics displaying the study results suitable for PowerPoint or Internet-based presentations · At least one workshop/meeting as outlined above 2. Environmental footDrint analvsis · Context: Pioneered by Mathis Wackernagel and William Rees in 1996, environmental footprint analysis has been employed primarily to describe "human impact on Earth in terms of long term sustainability-the carrying capacity of individual nations and of the world." Though used primarily to inform policy by examining to what extent a nation uses more (or less) than is available within its territory, it is our intention to adapt the approach to indicate the approximate population size that can be sustained, at our current 8 level of consumption, within the Charlottesville-Albemarle community's 750 square miles.10 This study will be undertaken in collaboration with Mathis Wackernagel and his consulting firm, Global Footprint Network (GFN) of Oakland, CA. · Tasks: a. Determine the biocapacity within our 750 square mile community. b. Define our consumption in terms of the per capita footprint of the community (in Phase 1, it will be assumed that the Charlottesville- Albemarle per capita footprint is the same as the U.s. average). c. Use these calculations to estimate the carrying capacity, at current levels of consumption, of our community. These tasks will be accomplished in steps: 1. Obtain the necessary data. This first phase of the study requires only existing data sets and summary statistics available from Albemarle County, Charlottesville, and state agencies. Dr. Wackernagel (and GFN) will provide the local study team with specific data request sheets regarding the area's biocapacity (data regarding local residents' consumption will not be needed in this phase of the study, since it will be assumed that our per capita footprint is the same as the U.S. average). 11. Analyze the data. Dr. Wackernagel (and GFN) will guide the biocapacity calculation by setting up templates, in an Excel-type format, that will show all land types, their productivity, and yield and equivalence factors to translate them into global hectares. d. Convene a workshop for local stakeholders and the media to discuss a preliminary report, with an effective graphic presentation. e. Prepare the final written report, with guidance and feedback from GFN. · Team members: Team Leader: Mathis Wackernagel, Ph.D. (Executive Director of Global Footprint Network, Oakland, CA; co-creator of Environmental Footprint Analysis). He will guide others at the GFN office in Oakland as well as Local Team members in Virginia. Other team members: · Thomas Olivier, Ph.D., coordinator of the local team 10 Albemarle County's Comprehensive Plan, in the Rural Areas chapter (page 39), recognizes the value of this approach: "Ecological Footprint Analysis is an accounting method for estimating the land area that a community needs to supply its resource needs. It is similar to fiscal impact studies already used by the County, but rather than expressing costs in dollars, it measures impacts in acres. Such a method could be used to estimate the outcomes of both County policies and proposed land uses. Adapting this method could provide a tool for considering impacts on ecosystem services (air and water quality, septic absorption, climate mitigation, soil productivity, etc.) and natural systems caused by permitted or proposed land uses, as well as other activities." 9 · Michael Collins (AICP, CZA, Town Planner for Orange, VA) . graduate student(s) at UVA working with Prof. Tim Beatley (to be determined) · interested members of the linked groups listed below (to be determined) · Links with other individuals and groups: Dr. Tim Beatley, Department of Urban and Environmental Planning, School of Architecture University of Virginia; Environmental Education Center; Sierra Club (Piedmont Group); UVA's Students for Sustainable Communities · Deliverables: · a final written report detailing the methodology and the implications of our environmental footprint for a sustainable human population in the 750 square mile Charlottesville-Albemarle area · effective graphics displaying the study results (on powerpoint) suitable for presentations · at least one public workshop presenting results for discussion 3. PODulation imDacts on sinale environmental variables: In addition to examinations of population's impact on the systemic health of the environment, we can also try to determine whether there are thresholds of our community's expanding population at which selected individual components of our environment are threatened, impaired, or extinguished. These studies will be undertaken only if resources - funds and qualified researchers - become available. 3a. Stream health (PROVISIONAL11) · Context: Recent research in the Rivanna River watershed (which includes large portions of Albemarle County, plus Greene and Fluvanna Counties) found that "[d]ue to the impacts of landscape alteration and other human-related disturbances, stream biological health degrades predictably as watershed human population density increases,,12 The study estimates that "[t]he transition from moderate to persistent impairment...occurs at about 210 people per square mile (roughly one dwelling per seven acres)." This existing data set could be further analyzed to shed more detailed suggestions about a population size for our community at which the impaired biological health of streams is unlikely to recover. · Tasks: a. From the StreamWatch program, obtain the data set for stream biological 11 Until ASAP identifies qualified researchers to undertake the three studies of single environmental variables described in this document, and obtains funding for them, these potentially useful components of the project can not be undertaken, 12 Murphy, John (2006) Population density, water quality, and stream health in the Rivanna River Basin: A summary of the StreamWatch 2006 report. Ivy, Virginia. Page 1. 10 conditions and landscape attributes, population estimates for sub- watersheds in the Rivanna basin, and GIS shape files. b. Separate out the data covering just Albemarle County and Charlottesville. c. Re-analyze this disaggregated data set (using models developed by StreamWatch) and, if feasible, extrapolate to suggest sustainable population size(s) for the Albemarle-Charlottesville community. d. Prepare a final written report · Team members: Team Leader: to be determined. Other members: John Murphy, Director of StreamWatch (as advisor); others to be determined · Links with other individuals and groups: to be determined · Deliverables: written report and public workshop 3b. Air Qualitv (PROVISIONAL) · Context: As a community's population grows larger it could be expected to cause increasing quantities of outdoor air pollutants, a result of greater use of electricity, other home fuels, and transportation (and indirectly by the expanded purchase of goods and services that use energy in their production and delivery). Theoretically, the level of pollutants could increase human illness and death. On the other hand, the air quality of relatively small populations buffered by rural areas (as with our community) may be more a function of urban and industrial areas up-wind, rather than the community's own contributions to air pollution. Preliminary analysis suggests that there is little correlation between the size of Virginia's communities and their level of air pollution.13 · Tasks: a. Review literature to determine (a) thresholds of air pollutants for which local data is or might soon be available (i.e., ozone and fine particulate matter [sizes PM10 and PM2.5]); (b) previous studies relating air pollution to population size. b. Determine what correlation, if any, exists in the recent past between measures of air quality and size of Virginian communities. c. Examine any evidence regarding the relationship between air quality and the population size (and growth) of the Charlottesville-Albemarle area. [Note that no air quality monitor currently exists in the Charlottesville- Albemarle community, though a state-of-the-art monitor will be installed at Albemarle High School in the coming months.] 13 Presentation by Dr. Dudley Rochester at the November 15, 2007, ASAP open meeting. 11 g. Submit a final written report. · Team members: Team Leader: to be determined. Other members (proposed): Dr. Nick Evans; David Hirschmann; Leslie Middleton · Links with other individuals and groups: to be determined · Deliverables: written report and public workshop 4. Residents' oDinions · Context: Efforts to define a community's optimal population size must obviously take into consideration residents' beliefs and opinions. Since 1993, the government of Albemarle County has occasionally commissioned U.Va.'s Center for Survey Research (CSR) to measure community views on growth- related issues; these surveys have been conducted on a biannual basis since 2002. Some relevant data is also available from Charlottesville Tomorrow's community survey of July 2007; other community groups, planning agencies, and advocacy organizations may also have survey data available that can be reviewed and compared with the CSR survey results. · Tasks: a. Identify local surveys over the past 25 years in which relevant data appears regarding optimal population size, population growth rates, efforts to control growth, and quality of life (including perceived effects of growth); assess data for reliability and relevance. b. Identify patterns of residents' views about local growth, in terms of (among other things): · Changes in opinions about growth and optimal population size over time · Differences in opinions by urban/rural residence, owner/renter status, length of local residence, age, socio-economic status, and other characteristics c. Assess how results from questions about rates of growth might be useful in determining opinions about optimal population size (which is not asked directly in available surveys). d. Prepare a final written report, to include graphs and tables. e. Prepare a PowerPoint presentation summarizing the report. f. Present the PowerPoint summary and participation in a workshop for local stakeholders and the media to discuss the study results · Research Team: Team Leader: Thomas Guterbock, Ph.D., Director of the UVA Center for Survey Research. Other members: Gib Akin, Ph.D., professor 13 · A final written report detailing the results of the literature review and the model illustrating distinguishing characteristics of communities at varying sizes · At least one public workshop presenting results for discussion. 6. 'Best Place to Live' methodologv · Context: In their 2004 book Cities Ranked and Rated, Sander and Sperling named the Charlottesville Statistical Metropolitan Area "the Best Place to Live in the United States" based on specific criteria: great medical care, the presence of a major university with a small college town atmosphere, the beautiful countryside, low unemployment, etc. Using several hypothetical population size scenarios, perhaps the attractiveness as our area grows could be predicted using those same criteria. · Tasks: a. Identify the attributes which contribute to the quality of life in Charlottesville. Categories include climate, crime, health, education, transportation, recreation, arts and culture, neighborhoods, and other social elements. b. Use quantifiable metrics to provide benchmarks for analysis and comparisons: · Compare Charlottesville to similar cities in the United States and internationally (similarity based on size and features, such as presence of college, age, proximity to other metro areas). · Compare Charlottesville to cities which are similar yet larger/smaller, older/younger, and different in other ways. The evolution of other cities can provide a window into the future of Charlottesville as it confronts some of the same choices previously faced by similar cities. c. Identify and assess the future effect of new pressures and issues in our changing world. Such factors, in addition to population growth, include the realities of higher energy costs (for gasoline, natural gas, heating oil), and telecommuting. d. Present the preliminary results at a community workshop. e. Submit a final written report. · Team members: Team Leader: Bert Sperling, co-author of Cities Ranked and Rated and Best Places to Raise Your Family; head of "Sperling's BestPlaces" (based in Portland, Oregon). Other team members: Peter Sander, and other members of the Sperling organization as needed. The local ASAP counterpart is Michael Collins, AICP, CZA, Town Planner for Orange, VA. 15 · Links with other individuals and groups: The Sperling team will work with other ASAP project members to facilitate research in and on the Charlottesville area. ASAP will provide assistance in the form of advice and research materials to other project teams as needed. · Deliverables: · Periodic written reports · Final written report detailing findings and recommendations · Availability to the media and interested parties (local officials, urban planners, etc.) to discuss the findings. 7. Economic costs of arowth · Context: Growth beyond the current 130,000 residents in this community will broaden the tax base. But growth will also require new schools, roads, water and wastewater treatment, police and fire protection, and other infrastructure; needed capital expansion will require local governments to borrow money and incur costs for debt service. Of all those economic costs borne by the public through taxes or user fees (e.g., for water and water treatment), the subset paid directly by the Albemarle and Charlottesville governments are here called "fiscal costs," and given special attention in the study. Theoretically it should be possible to calculate the net economic impact of growth to population buildout, as implied by Comprehensive Plans, and to determine whether such growth is revenue neutral. · Tasks: a. Estimate the buildout populations of both the City of Charlottesville and the County of Albemarle, based on the proposed zoning and other land use policies in their Comprehensive Plans (build on previous estimates calculated by the Thomas Jefferson Planning District Commission and by Piedmont Environmental Council). Estimate the approximate date at which buildout will occur (or provide several plausible scenarios). b. List the categories of economic costs and sources of revenue for both the county and the city. c. Estimate, for each category, the economic costs of the infrastructure necessary to provide for the population size at buildout, and estimate the revenue from each source (distinguish costs necessary because of population growth from those resulting merely from maintenance and replacement). d. Calculate the net economic costs (or benefits) attributable to population growth, and the impact on tax rates. · If practicable, find a means to undertake the calculation combining the city and the county. · If the city and county calculations must be handled separately, aim at ensuring comparable analysis methodologies. 16 , , · If necessary, focus on Albemarle County, and if possible use the CRIM (Cost Revenue Impact Model) computer program available through the Fiscal Impact Specialist (Steve Allshouse) on the County staff. Recognize, however, that CRIM does not take into account several categories of significant economic costs that are outside the responsibility of County government (e.g., water and water treatment, solid waste disposal, road construction and maintenance). e. For the build-out population, provide several cost estimates based on: · the proportion of residential to commercial development. This mix would first be established by evaluating the "base line" fiscal reality of the community's existing development, as well as modeling the potential mix of development possible under current planning and zoning. From these could be inferred a "ratio" of residential to non-residential mix which would suggest, in intervening years and with hypothetical populations, a mix of development which would be equal to or exceed a revenue-neutral fiscal evaluation. · from the scenarios-that is, the projected necessary mix of residential and non-residential uses necessary to maintain a positive fiscal impact-development alternatives can be examined which allow the community to evaluate each scenario's impact on quality of life standards. · the population distribution (compact versus sprawled development), if the available fiscal model(s) allows such an analysis. f. Present the preliminary results at a community workshop g. Submit a final written report · Team members: Team leaders: leff Werner, MP, AICP, Charlottesville- Albemarle Land Use Field Officer for the Piedmont Environmental Council, and member of Albemarle County Fiscal Impact Advisory Committee; and Edwin Stennett, author of In Growth We Trust. Other team members: Dave Shreve, PhD in Economic History; others to be determined. · Links with other individuals and groups: Steve Allshouse, Albemarle County Fiscal Impact Analyst (as his time permits); proposed links with Robert W. Burchell, PhD, of Rutgers, co-author of Sprawl Costs (2005) and The Costs of Sprawl 2000 (2002); and with John Knapp, PhD, professor at UVA's Weldon Cooper Center. · Deliverables: · Periodic written reports · Final written report detailing findings and recommendations · Availability to the media and interested parties (local officials, urban planners, etc.) to discuss the findings. 17 [adapted from the Global Footprint Network website: http://www . footprintnetwork.org/gfn sub. php?content=whoweare] Mathis Wackernagel, Executive Director Global Footprint Network 312 Clay Street, Suite 300 Oakland, CA 94607-3510 USA Tel. + 1-510-839-8879 math is@footprintnetwork.org Mathis Wackernagel, Ph.D., is co-creator of the Ecological Footprint. He has worked on sustainability issues for organizations in Europe, Latin America, North America, Asia and Australia, and has lectured for community groups, governments and their agencies, NGOs, and academic audiences at more than 100 universities around the world. Mathis previously served as the director of the Sustainability Program at Redefining Progress in Oakland, CA, and directed the Centre for Sustainability Studies / Centro de Estudios para la Sustentabilidad in Mexico, which he still advises. He is also an adjunct faculty at SAGE of the University of Wisconsin-Madison. Mathis has authored or contributed to over fifty peer-reviewed papers, numerous articles and reports, and various books on sustainability that focus on the question of embracing limits and developing metrics for sustainability, including Our Ecological Footprint: Reducing Human Impact on the Earth, Sharing Nature's Interest, and WWF International's Living Planet Report. After earning a degree in mechanical engineering from the Swiss Federal Institute of Technology, he completed his Ph.D. in community and regional planning at the University of British Columbia in Vancouver, Canada. There, as his doctoral dissertation with Professor William Rees, he created the Ecological Footprint concept. Mathis's awards include an honorary doctorate from the University of Berne in 2007, a 2007 Skoll Award for Social Entrepreneurship, a 2006 WWF Award for Conservation Merit, and the 2005 Herman Daly Award of the US Society for Ecological Economics. CLAIRE A. JANTZ Shippensburg University Department of Geography and Earth Science 1871 Old Main Dr. Shippensburg, P A 17257 cajant@ship.edu 717-477-1399 BIOGRAPHY Dr. Jantz is a geographer who uses geographic information science to study land use change, particularly patterns of urbanization and associated ecosystem impacts in the mid-Atlantic region. She has extensive experience applying computational models to applied research questions and has served as an advisor to various working groups in the Chesapeake Bay Program, where she recently received special recognition from the Bay Program for her work to develop a land cover change model for the watershed that will be used to inform regional planning efforts. Her research is currently being funded by several federal agencies, including NASA, NSF and the National Park Service, and she also holds locally funded contracts with Pike County, PA and Delaware County, NY. EDUCATION Ph.D. (2005), Geography, University of Maryland, College Park M.A. (2000), Geography, University of Maryland, College Park B.A. (1997), Summa Cum Laude, University of Tennessee, Knoxville Major: College Scholar Program, concentration in Ecology and Anthropology PROFESSIONAL EMPLOYMENT Assistant Professor, Shippensburg University Department of Geography and Earth Science (August 2005 - present) Research Associate, The Woods Hole Research Center. Woods Hole, MA (July 2003 - July 2005) PEER REVIEWED PUBLICATIONS Jantz, c.A. and P.G. Marr (in press). Gentrification and neighborhood dynamics in Harrisburg, Pennsylvania. Middle States Geographer. Jantz, P.A., S. J. Goetz and C.A. Jantz (2005). Urbanization and the loss of resource lands in the Chesapeake Bay watershed. Environmental Management 36(6): 808-825. Jantz, C.A. and S.J. Goetz (2005). Analysis of scale dependencies in an urban land use change model. International Journal of Geographical Information Science 19 (2): 217-241. Dougherty, M, R.L. Dymond, S.J. Goetz, c.A. Jantz and N. Goulet (2004). Evaluation of impervious surface estimates in a rapidly urbanizing watershed. Photogrammetric Engineering and Remote Sensing 70 (11): 1275-1284. Claggett, P.R, C.A. Jantz, S.J. Goetz, and C. Bisland (2004). Assessing development pressure in the Chesapeake Bay watershed: an evaluation of two land use change models. Environmental Monitoring and Assessment 94: 129-146. Jantz, C.A., SJ. Goetz, and M. K. Shelley (2003). Using the SLEUTH urban growth model to simulate the impacts of future policy scenarios on urban land use in the Baltimore-Washington metropolitan area. Environment and Planning B 31 (2): 251-271. Jantz 1 . June 6, 2007 (Regular Day Meeting) ~age 1) A regular meeting of the Board of Supervisors of Albemarle County, Virginia, was held on June 6, 2007, at 9:00 a.m., Lane Auditorium, County Office Building on Mcintire Road, Charlottesville, Virginia. PRESENT: Mr. Kenneth C. Boyd, Mr. Lindsay G. Dorrier, Jr., Mr. Dennis S. Rooker, Mr. David Slutzky, Ms. Sally H. Thomas, and Mr. David C. Wyant. ABSENT: None. OFFICERS PRESENT: County Executive, Robert W. Tucker, Jr., County Attorney, Larry W. Davis, Director of Community Development, Mark Graham, County Planner, V. Wayne Cilimberg, Clerk, Ella W. Carey, and Deputy Clerk, Meagan Hoy. Agenda Item NO.1. The meeting was called to order at 9:02 a.m., by the Chairman, Mr. Boyd. Agenda Item NO.2. Pledge of Allegiance. Agenda Item NO.3. Moment of Silence. Agenda Item NO.4. From the Board: Matters Not Listed on the Agenda. Mr. Dorrier mentioned that the Eastern Connector had not been discussed by the Board in a while and should be included on the agenda in the near future. Mr. Boyd agreed, stating that the committee has met ancl there have been two sessions with the public on the matter, so now would be a good time to bring this back. Mr. Tucker agreed to put it on the agenda. Ms. Thomas mentioned that she and Mr. Dorrier had traveled to Chapel Hill, North Carolina, to look at a development that has parallels to some Albemarle developments, and UNC has decided to crack down on parking which has encouraged use of mass transit. She also reported that she took a ride on CTS and found it difficult to get on and off the bus; there is also a need for shelters at bus stops. Mr. Wyant commented that he has been to Bermuda, and they have ample bus service with routes that run every 15 minutes or so, but then there are issues of safety. Mr. Rooker said that while Albemarle considers itself an aesthetically pleasing community, the County needs to do a better job of maintaining public areas with mowing and trash pickup. He suggested allocating some of the Board reserve this year for improving those areas. Mr. Rooker also stated that the County had discussed a sliding scale policy for affordable housing, and he wondered what the status of that proposal might be. Mr. Davis commented that there is a work session scheduled for next Wednesday. 1\J111" 0__1...___ _1...._ _....1......-1 _1-_..... .LL- _ ^ r'\ ^ n __ ___._ - - _I " I June 6, 2007 (Regular Day Meeting) ~age 2) Mr. Slutzky said that zoning in effect defines population, and this essentially means revisiting land use patterns that make for a sustainable community. Mr. Dorrier stated that if the study would encompass the entire County, it would have a higher carrying capacity than just the urban ring. Mr. Rooker commented that the focus of the study would be on resources in the County and what they could support for population. Mr. Boyd said that there are no other localities in the United States that have done this. Mr. Slutzky noted that the emergence of conservation planning will make it more common, and the idea is to have planning that accommodates human activity and is deferential to the long term survivability of valuable ecological systems. Mr. Boyd responded that the master planning process should cover this. Mr. Rooker stated that it is not covering the same thing, adding that it would be helpful to understand the impacts of population growth on resources. Mr. Slutzky said that this is not a commitment to ASAP, but it is a step forward in conservation planning in the County. Mr. Wyant commented that this is a major undertaking, and there will be significant resources needed. Mr. Dorrier added that the entire region should be considered and not just the County. Mr. Rooker replied that this is the first step, and this group is willing to leverage dollars to get a significant component of this done. Mr. Rooker moved to set aside $25,000 from the Board reserve to be applied toward the study subject to an approved scope of work, consultant agreement, and matching funds that are adequate to complete this component. Mr. Slutzky seconded the motion. Mr. Wyant clarified that a work plan would be brought forth that includes a work plan and a consultant's specifications. Mr. Rooker added that there should also be a reasonable study area defined, and ASAP would need some commitment from the Board in order to raise funds for the study. Mr. Boyd said that he is opposed to anything that would require significant staff time, and he is not convinced this is not just population control. Mr. Slutzky said that before the Board approves it, they need to understand the scope of what ASAP has in mind. 1\J1r- Onl"\vor ~+~+o.l""I +h....,,+ h.o. \&'^I d,..,l liv^ +^ h....'u"\ r'_IIr'\~1 ....+,."u "_\li_\.I.I +h_ .....1"'_...._....._,.,1 _.................... .....~ ...........1... ~..._- .. June 6, 2007 (Regular Day Meeting) ~Page 3) our head in the sand when there is the possibility that this will be something of valuable information, and in ten years other counties will be doing it all over the country, and we will have been the first. Mr. Dorrier added that what Albemarle does influences surrounding counties, and this cannot be done in a vacuum, adding that he hopes ASAP comes back with something that includes a regional approach. Mr. Wyant noted that this could be a good planning tool and is an important undertaking, but it will likely require significant staff time and might require changing the Comprehensive Plan. He added that he would support it to get more knowledge. Roll was then called, and the motion carried by the following recorded vote: AYES: Mr. Wyant, Mr. Dorrier, Mr. Rooker, Mr. Slutzky, and Ms. Thomas. NAYS: Mr. Boyd. Mr. Slutzky commented that there was an Agricultural/Forestal District Committee meeting yesterday. He reported that they would be putting out a newsletter on a quarterly basis that includes information on what it means to the District, the responsibilities and the benefits. He also said that he had asked for a report on Land Use taxation as the committee recognized that there are people in the program who probably should not be. Mr. Slutzky stated that the group is considering a validation program that includes what other localities have done. Ms. Thomas said that she would not want that to be decided on its own, and she wants to make sure that there is not something added that kicks people out of the program but instead encourages people to use their land for agricultural purposes. Mr. Slutzky commented that the specific issue discussed was whether the County wants to revisit participation in the program that is contrary to the original intent and purpose of the exemption. Ms. Thomas noted that there has already been a letter drafted to send out to people who participate in the program outlining what they need to be doing. She thinks that is the direction to take rather than removing people. Mr. Slutzky said that the Ag/Forestry Committee simply wants to validate participants and not kick them out. Mr. Rooker added that he does not know why the County would not want to validate participants. 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(]) .- u E I :J :J ..c en ~ C ::J -0 m m -- c C :J !..... CC() ~ Q. a.. !..... (]) 0> -- -- 0 m E :Jo C CO C -- 0 0 00 0 0 (]) !..... ..... CO '+- Q. ON 0 - 0 (j) -- CD CD I . en 0 c.. 0 ~ N , . COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGENDA TITLE: Set public hearing date to allow EMS Revenue Recovery AGENDA DATE: March 5, 2008 ACTION: X INFORMATION: SUBJECT/PROPOSALlREQUEST: Authorize public hearing to approve ordinance allowing service fees for emergency ambulance transport in Albemarle County. CONSENT AGENDA: ACTION: INFORMATION: STAFF CONTACTCS): Messrs. Tucker, Elliott, Davis, and Eggleston; and Ms. Kim ATTACHMENTS: Yes REVIEWED BY: LEGAL REVIEW: Yes BACKGROUND: Virginia Code 9 32.1-111.14 authorizes localities to charge reasonable fees for emergency medical services vehicle transports in order to assure the provision of adequate and continuing emergency medical services and to preserve, protect and promote the public health, safety and general welfare. More than 40 jurisdictions in Virginia have enacted ordinances pursuant to this authority and are currently implementing Emergency Medical Services ("EMS") revenue recovery programs. These jurisdictions include Nelson, Louisa, Richmond, Chesterfield, Hanover, Petersburg, Colonial Heights, Hopewell, Stafford and Spotsylvania. Many other Virginia localities are actively considering EMS revenue recovery programs. Overall, nearly 80% of Virginia residents live in localities that bill for EMS transport; nationwide, that percentage approaches 85%. EMS revenue recovery programs obtain the majority of their fees from Medicaid, Medicare and private insurance companies, rather than from individuals while at the same time allowing localities to recoup system costs from those individuals who benefit directly from EMS delivery, including many non-County residents. Programs generally apply compassionate billing policies and ensure that all emergency medical services are provided regardless of the patient's ability to pay. Fees for ambulance transports typically are set by the governing body by ordinance or resolution. Requests for emergency medical assistance represents a large portion of the emergency service calls for the County. As the need for emergency medical service continues to grow, the County, like many local governments, is seeking ways to fund these services without relying solely on real estate property taxes. While patient transport is vital to ensuring effective care, it is equally important to recognize that first responders from the County's volunteer as well as career fire/rescue station staff are critical as well to treating and stabilizing patients on the scene of an accident or other emergency medical scene. Thus, the entire system of care from first responder to transport, if needed, should be factored into determining total costs of providing EMS in the County. Between fiscal years 2004-2007, the Board has appropriated approximately $12.9 million to fund volunteer operating and capital expenses as well as funding for daytime career staff for volunteer stations. Included in this figure is over $1.4 million in loans forgiven to the volunteer companies by the Board of Supervisors in fiscal year 2005. The source of funds for these expenditures is currently primarily real estate and personal property taxes. Accordingly, implementation of an EMS Revenue Recovery Program affords the County the opportunity to continue its strong level of funding support without relying entirely on general taxpayer revenues. The Board of Supervisors initially contemplated establishing an EMS revenue recovery program during its FY06/07 budget deliberations. This interest was reaffirmed by the Board during budget work sessions conducted for the FY07/08 Operating Budget and staff has included EMS revenue forecasts in both the County's five year financial plan, which was accepted by the Board in January 2008, as well as the County Executive's Recommended FY08/09 Operating Budget. Both staff and the Board of Supervisors have understood and acknowledged the critical role of extensive public information and education about EMS revenue recovery once the Board has given direction for the scheduling of a public hearing on this issue. Work on that public education process has been underway, with the first informational items - a Frequently ( . AGENDA TITLE: Set public hearing date to allow EMS Revenue Recovery March 5, 2008 Page 2 Asked Questions sheet and a Program Overview - attached to this Executive Summary for the Board's review. Also attached is a public information plan that details activities in three distinct phases: prior to the public hearing; prior to adoption of an ordinance; and after ordinance implementation. If the Board schedules a public hearing on EMS revenue recovery, this plan will move immediately into action with those activities outlined in Phase One. STRATEGIC PLAN: Goal #1: To enhance the quality of life in Albemarle County DISCUSSION: Staff has prepared an ordinance that authorizes the Albemarle County Department of Fire and Rescue to charge reasonable fees for transport services provided by its emergency medical services vehicles. Fees would be established by a separate Board resolution. Volunteer rescue companies may elect to participate in revenue recovery by obtaining a permit from the County. Notably, the ordinance provides that no person shall be denied transport for emergency medical services due to his or her inability to pay. The County Executive would be responsible for implementing additional compassionate billing policies and procedures. If the ordinance is enacted, staff recommends that the County contract with an EMS billing company to provide advice concerning fees and to administer the billing program. Policies would be developed to ensure that fees are assessed only if a patient is actually transported to the hospital; EMS calls not resulting in transport would not be billed. Calls to 911 would not trigger any fees. Billing would occur only after emergency medical transport has been provided. Based on information from the patient, a claims form would be forwarded to the insurance provider, Medicare or Medicaid. Patients, themselves, would not be billed until all insurance options were exhausted. Depending on the provider, most insurance companies pay 80% of the charges for service. In summary, . No one will be denied treatment or emergency transport regardless of their ability to pay . Most insurance policies, including Medicare and Medicaid, already allow for reimbursement of this service . A compassionate billing policy will be in place for those with financial hardship . If an individual calls 911 and receives treatment but is not transported, there is no charge BUDGET IMPACT: Preliminary estimates show revenue roughly equal to $200,000 per 1000 transports. Albemarle County Fire and Rescue estimates that it will provide approximately 2000 transports/year from its Monticello and Hollymead Fire Stations. Should the volunteer rescue squads also participate in revenue recovery, the revenue would likely approach $1.6 million/year. Funds received from this program would be used to support and strengthen the County's combination volunteer-career fire- rescue system and to offset the rising costs associated with this system. The County provides financial support to local volunteer fire and rescue squads in a number of ways: annual funding for basic operating costs such as vehicle fuel, cars, utility vehicles, equipment and disposables; capital funding for equipment and vehicles; providing career staff in stations, when requested to provide coverage during daytime hours; and training and volunteer incentives. Based on reports from other agencies, however, staff projects that volunteer squads will continue to need public support through donations to meet their financial obligations. RECOMMENDATIONS: Staff recommends that the Board authorize the attached ordinance be advertised for a public hearing to be held on April 9, 2008. ATTACHMENTS A - EMS Revenue Recovery: FAQ's B - EMS Revenue Recovery: An Overview C - EMS Revenue Recovery: Public Information Plan D - Draft Ordinance - Attachment A Emergency Medical Services (EMS) Revenue Recovery Frequently Asked Questions General Questions: Q: What is EMS Revenue Recovery? A: Revenue recovery is the process of obtaining financial reimbursement for the cost of providing medically necessary ambulance transportation. Medicaid, Medicare and most other private insurance policies (health, auto and/or homeowners) already allow for reimbursement for this service. The method has been implemented successfully by more than 40 localities in Virginia to recover necessary funds to support the growing needs of EMS services. Key Facts about Revenue Recovery: . No one will ever be denied treatment or transport based on their ability to pay . Most insurance policies, including Medicare and Medicaid, already allow for reimbursement for this service . A compassionate billing policy will be in place for those with financial hardship . More than 40 localities in Virginia are already using revenue recovery to proYide funding for EMS services . Revenue recovery is a user-based fee that raises money from the people who receive direct service instead of relying on property tax increases Q: Why is Albemarle County considering EMS revenue recovery? A: Emergency medical calls are a large portion of the overall emergency service calls in the County. As the need for emergency medical service continues to grow, the County, like many local governments, is seeking ways to fund these services without relying solely on real estate property taxes. EMS revenue recovery permits localities to recoup system costs from those individuals who benefit directly from EMS delivery, including many non-County residents. EMS revenue recovery is a type of user fee that raises money needed to operate our system from the people who receive direct service, with the vast majority of the revenues collected from Medicare, Medicaid and insurance companies. Q: How will this program affect me? A: The program will not change the way emergency service is provided. No one will ever be denied emergency service because of the EMS Revenue Recovery Program. If you have private insurance or are covered by Medicaid or Medicare, it will probably affect you very little because most policies have built-in provisions for emergency service. If the patient calls 911 but is not transported, there is no charge. Q: How much money will be recovered? A: Albemarle County estimates that about $1.6 million will be recovered annually once the program is up and running with all career and volunteer rescue squads participating. Those funds will be used to support and strengthen the County's combination volunteer-career system. Q: What other localities in this area have revenue recovery programs? A: More than 40 cities, counties, and towns in Virginia currently bill for emergency ambulance transport to recover revenue. Nearby billing localities include Richmond, Chesterfield, Hanover, Nelson, Orange, Petersburg, Colonial Heights, and Hopewell. Nearly 80% of Virginia residents live in localities that bill for EMS transport. Nationally, that percentage approaches 85%. Many other localities in Virginia are currently considering this type of revenue recovery. How the Billing Works: Q: How will the billing work? A: Albemarle County will contract with a service to handle EMS billing. Once at the hospital, the patient will provide the necessary information and a claim form will be forwarded to their insurance provider, Medicare, or Medicaid. Patients, themselves, will not be billed until all insurance options are exhausted. '. Attachment A Q: What are the billing rates for this EMS service? A: The exact rates are not finalized at this time. As a comparison, Hanover County rates are between $350 and $575 depending on the level of EMS care required by the patient. Q: Will insurance generally pay my entire bill? A: Depending on your provider, most insurance companies pay 80% of the charges for service. The billing company will accept cash, personal checks, and money orders (no credit cards). Q: If EMS comes to my house but I don't need transport, willi receive a bill? A: No. Ability to Pay: Q: What if I don't have insurance and am unable to pay? A: All patients will be treated and transported regardless of the ability to pay. Albemarle's EMS revenue recovery policy will include compassionate billing provisions. If you can demonstrate financial hardship in accordance with the County's policy, a substantial reduction is available. Q: If I have an outstanding balance on my insurance, willi be refused ambulance service? A: All patients will be treated and transported. This program will not change the ambulance service provided to anyone in Albemarle County, regardless of insurance coverage or any other factor. Albemarle County will not deny service to those with delinquent accounts. Billing will not occur until after service has taken place. Emergency responders who respond to your call will have no knowledge of who has paid and who has not paid. Insurance Information: Q: Will my health insurance premiums increase as a result of this billing? A: Unfortunately, health insurance premiums continue to rise regardless of whether or not a community decides to bill for EMS transports. Such factors as prescription drug coverage and litigation have resulted in escalating health insurance premium costs. However, ambulance transport costs represent less than 1% of health care expenditures. Many other local governments in Virginia have implemented a revenue recovery program, and they have reported no evidence that EMS billing increases health insurance premiums. Effects on the Volunteers: Q: How does this new program help the volunteers? A: New funding made available through revenue recovery will be used to offset the rising costs associated with supporting our rescue squads and other EMS service providers, helping them to continue providing the best possible service to the County's citizens. Q: What support does Albemarle County provide to the volunteers? A: The County provides funding for many of the basic operating costs, such as vehicle fuel, cars, utility vehicles, equipment and disposables; capital funding for equipment and vehicles; and training and volunteer incentives. Attachment A Q: Will the volunteer rescue squads still need our donations? A: Yes. The cost of providing EMS services continues to rise and our volunteer EMS agencies will still need the public's support. Q: Will billing impact the donations and fund drives for volunteer EMS agencies? A: Most agencies and billing companies alike who have researched this issue have found that billing for services has little or no impact on annual fund drive and donation collections. Q: When will the ambulance fees take effect? A: We project that billing will begin October 1, 2008. - .., Attachment B EMS Revenue Recovery: An Overview Emergency medical calls are a large portion of the overall emergency service calls in the County. As the need for emergency medical service continues to grow, the County, like many local goyernments, is seeking ways to fund these services without relying solely on real estate property taxes. Emergency Medical Services (EMS) revenue recoyery permits localities to recoup system costs from those individuals who benefit directly from EMS deliyery, including many non-County residents. EMS Revenue Recovery is a program that bills a user fee to Medicaid, Medicare, and priyate insurance companies for emergency ambulance transport service. A fee is only assessed if a patient is actually transported to the hospital, and if the EMS call does not result in transport, there is no billing incurred. The most important fact about EMS revenue recovery is that the program will not change the way emergency service is proYided. No one will ever be denied emergency service. Billing will not occur until after service has taken place. Even if a patient has an outstanding balance on their insurance, they will not be denied service. In fact, EMS technicians who respond to emergency calls will have no knowledge of who has paid and who has not paid. Individuals coyered by private insurance, Medicaid or Medicare will likely be affected very little because most policies haye built-in provisions for emergency service. If the patient calls 911 but is not transported, no charge will be made. Another critical fact about the proposed EMS Revenue Recovery program is that it will include compassionate billing provisions. If an individual can demonstrate financial hardship in accordance with the County's policy, a substantial reduction will be available. Reyenue recovery has been implemented successfully by more than 40 localities in Virginia to recover necessary funds to support the growing needs of Fire and EMS services. Nearby billing localities include Nelson, Richmond, Chesterfield, Hanover, Petersburg, Colonial Heights, and Hopewell. Nearly 80% of Virginia residents live in localities that bill for EMS transport. Nationally, that percentage approaches 85%. Many other localities in Virginia are currently considering this type of revenue recoyery. If implemented, Albemarle County would contract with a service to handle EMS billing. Once at the hospital, the patient will provide the necessary information and a claim form will be forwarded to their insurance proYider, Medicare, or Medicaid. Patients, themselves, will not be billed until all insurance options are exhausted. Depending on the proYider, most insurance companies pay 80% of the charges for service. The revenue provided by this program will be used to offset the rising costs associated with supporting our rescue squads and other EMS service providers, helping them to continue providing the best possible service to the County's citizens. Although the County provides financial support to local volunteer rescue squads in a number of ways - annual funding for basic operating costs such as vehicle fuel, cars, utility vehicles, equipment and disposables; capital funding for equipment and vehicles; and training and volunteer incentives - volunteer squads will still need public support through donations to meet their financial obligations. Attachment C Public Information Plan Project/Activity: Emergency Medical Services Revenue Recovery Program Overview/Project Description: Implementation of a program to recover revenue from EMS transports to help offset expenses related to the Fire Rescue system Public Involvement Objectives: 1) Phase 1 - prior to the Board's public hearing and potential adoption of ordinance Providing adequate information for people to be prepared to provide comment, communicate basic level of facts about the program and its impacts 2) Phase 2 - after adoption of the ordinance and prior to implementation More in-depth education and public outreach to help people understand details of the program and how it will work, resolve misunderstandings/misperceptions, explain specifics about how people may be affected, etc. 3) Phase 3 - after billing is implemented Continue to provide education, monitor need for more specific outreach efforts as program progresses Proposed Public Involvement Activities/Timeline: Activity Person(s) Responsible Date/Status Phase 1 - prior to Public Hearing Create written materials including Fire/Rescue, completed Frequently Asked Questions, program Community Relations overview, etc. Educate county leadership on program Fire/Rescue underway basics Post materials to website, send via Amail, Community Relations. March, 2008 disseminate to appropriate Fire/Rescue groups/ agencies/indi viduals Press notification Community Relations March, 2008 ~ , . Attachment C Official notification to Advisory Board, Fire/Rescue March, 2008 rescue squads, fire departments, emergency room staff Community Forum to explain program FirelRescue, Marchi April, 2008 basics Community Relations Phase 2 - After adoption (schedule will depend on timing of adoption) Create communication task group to oversee public information/education efforts Schedule Open Houses in the community open to any interested citizens Prepare targeted materials for special populations including seniors, Spanish language speakers, lower income families, caregivers, etc. Conduct an educational session for representatives from the media Schedule meetings with service providers who deal with most at-risk populations including Albemarle DSS, Senior Center, JAB A, MACAA, elderly care facilities, etc. Conduct media campaign with advertising, press releases and public service announcements Include information in county mailings i.e. tax mailing Phase 3 - after implementation Continued education and outreach '. .. .. Draft: February 20, 2008 Attachment D ORDINANCE NO. 08-6(1) AN ORDINANCE TO AMEND CHAPTER 6, FIRE PROTECTION, OF THE CODE OF THE COUNTY OF ALBEMARLE, VIRGINIA BE IT ORDAINED By the Board of Supervisors of the County of Albemarle, Virginia, that Chapter 6, Fire Protection, is hereby amended and reordained as follows: By Adding: Article V Sec. 6-500 Sec. 6-501 Sec. 6-502 Emergency Medical Services Purpose Definitions Fees for emergency medical services vehicle transports CHAPTER 6. FIRE PROTECTION ARTICLE V: EMERGENCY MEDICAL SERVICES Sec. 6-500. Purnose. Pursuant to Vin.!inia Code S32.1-111.14. it is herebv determined that the Dowers set forth herein must be exercised in order to assure the nrovision of adeauate and continuin1! ememencv services and to nreserve. protect and nromote the nublic health. safety and 1!eneral welfare. State law reference-Viminia Code S 32 1-] II 14 Sec. 6-501. Definition. "Emer1!encv medical services vehicle" means anv vehicle. vessel. aircraft. or ambulance that holds a valid emer1!encv medical services vehicle nermit issued bv the Office of Emer1!encv Medical Services that is eauinned. maintained or onerated to nrovide ememencv medical care or transnortation of natients who are sick. iniured. wounded. or otherwise incanacitated or helnless. State law reference-Definitions Vire.inia Code S 32 I-III I Sec. 6-502. Fees for emen!encv medical services vehicle transnorts. (a) Rea.-SQllable fees shall be char1!ed for transport services orovided bv emer1!encv medical services vehicles onerated bv the denartment of fire and rescue and bv volunteer comnanies if authorized to do so bY.JLpermit issued in accordance with this section. The schedule of fees shall be established by resolution of the board. No fees shall be chamed for transnort services within the county nrovided by volunteer comnanies unless exnresslv authorized bv a county nermit to do so. In no event shall a nerson be denied transnort for ememencv medical services due to his or her inability to nay, (b) The county executive shall establish nolicies and nrocedures to imnlement this section in accordance with auplicable law. includin1! navment standards for nersons demonstratin1! economic hardshin. State law reference-Virl!inia Code S 32 I-Ill 14 This ordinance shall be effective immediately. . ... <<. Draft: February 20, 2008 Attachment D I, Ella W. Jordan, do hereby certify that the foregoing writing is a true, correct copy of an Ordinance duly adopted by the Board of Supervisors of Albemarle County, Virginia, by a vote of _ to _, as recorded below, at a regular meeting held on Aye Nay Mr. Boyd Mr. Domer Ms. Mallek Mr. Rooker Mr. Slutzky Ms. Thomas Clerk, Board of County Supervisors 2 .- ). l,_l EMS Revenue Recovery a \'2 MR CHAIRMAN & MEMBERS OF THE BOARD, I Ar\,1 BEFORE YOU TODAY ASKING FOR YOUR CONSIDERATION TO SET A PUBLIC HEARING FOR APRIL 9TH TO WEIGH THE POSSIBLE ENACTMENT OF A COUNTY ORDINANCE TO ESTABLISH AN EMS REVENUE RECOVERY PROGRAM. DURING THE COURSE OF MY BRIEFING, I HOPE TO PROVIDE YOU WITH: *BACKGROUND ON BILLING FOR EMS TRANSPORTS *A REVIEW OF PREVIOUS BOARD DIRECTION ON THIS MATTER *THE CURRENT STATUS OF THIS PROPOSED PROGRAM 1 *f'"\DTI f'"\r>. I C' Cf'"\O 1\ 1If'"\\ /I r>.1~ Cf'"\O\^' ^ on - I . r r I , " ~ Direction from the Board - FY06/07 Budget Work sessions - interested in moving forward - October 2006 Board meeting - provided overvIew - FY07/08 Budget Work sessions - reaffirmed & included in 5 Year Plan - FY08/09 Proposed Budget - included revenue in CE budget c.. g REGARDING THE CURRENT STATUS OF WORKING THROUGH THE LOGISTICS FOR EMS REVENUE RECOVERY, *THE EMS REVENUE RECOVERY COMMITTEE, COMPRISED OF REPRESENTATIVES OF VOLUNTEER RESCUE SQUADS, CHIEF DAN EGGLESTON, CHAIRMAN STEVENS OF THE ACFRAB, CHIEF WARNER OF THE CITY FIRE DEPARTMENT, AND DAVID WYANT, FORMER BOARD OF THE BOARD OF SUPERVISORS, COMPLETED WORK ON THEIR ANALYSIS OF THIS PROGRAM AND ISSUED THEIR REPORT IN SEPTEMBER 2007. *THIS REPORT PRESENTED AN OVERVIEW OF REVENUE RECOVERY, ANALYZED THE EXPERIENCES OF OTHER JURISDICTIONS THAT HAVE IMPLEMENTED SUCH A PROGRAM (IE. CITIZEN CONCERNS, IMPACT ON VOLUNTEER FIRE/RESCUE OPERATIONS AND STAFFING) AND PRESENTED AN ESTIMATE OF POTENTIAL REVENUE THAT COULD BE GENERATED BY THE CITY AND COUNTY EMS PROVIDERS SHOULD SUCH A FEE-FOR-SERVICE SYSTEM BE INSTITUTED. ONE AREA THAT THE COMMITTEE COULD NOT REACH CONSENSUS ON WAS A METHOD FOR DISTRIBUTION OF THE REVENUE DERIVED FROM THIS PROGRAM AMONG VOLUNTEER STATIONS AND TO THE OVERALL EMS SYSTEM. THE COMMITTEE CONCLUDED THAT THE BOARD AND CITY COUNCIL SHOULD PROVIDE ADDITIONAL DIRECTION ON HOW REVENUE SHOULD BE DISTRIBUTED. *IN NOVEMBER, STAFF HELD MEETINGS WITH BOARD MEMBERS TO 3 : -..\l Options for Board Consideration 1. Set Public Hearing for April 9: Board considers enacting an ordinance to establish billing program If measure is approved, establish framework for implementing program County-owned ambulances mayor may not start collections in Fall of 2008 Continue negotiations with volunteers on revenue distribution 2. Delay Public Hearing: Continue negotiating with volunteer rescue squads Set public hearing once agreement is reached on revenue distribution ~ g AT THIS JUNCTURE, STAFF HAD HOPED TO HAVE A MUTUALL Y- AGREED UPON METHODOLOGY ESTABLISHED TO IMPLEMENT THIS PROGRAM COUNTY-WIDE SHOULD THE BOARD DECIDE TO MOVE FORWARD WITH EMS REVENUE RECOVERY. NONETHELESS, RECOGNIZING THE FACT THAT IT GENERALLY TAKES A COMMUNITY 6 MONTHS FROM THE TIME OF ADOPTION OF AN ORDINANCE TO IMPLEMENTATION, WE, AS STAFF BELIEVE THAT IT COULD PROVE TO BE BENEFICIAL TO AT LEAST CONDUCT A PUBLIC HEARING ON THE MATTER AND CONSIDER ADOPTING AN ORDINANCE TO HAVE THE NECESSARY STRUCTURE IN PLACE TO MOVE FORWARD WITH BILLING ONCE THE REVENUE DISTRIBUTION MODEL IS AGREED UPON. HOWEVER, UNDERSTANDING THAT THE ISSUE OF REVENUE DISTRIBUTION REMAINS TO BE DETERMINED, WE PROPOSE 3 OPTIONS FOR YOUR CONSIDERATION: DELAY THE PUBLIC HEARING TENTATIVELY SET FOR APRIL 9, DIRECT STAFF TO CONTINUE NEGOTIATING WITH THE VOLUNTEER SQUADS AND SET A PUBLIC HEARING ONCE AGREEMENT IS REACHED ON REVENUE DISTRIBUTION. MOVE FORWARD WITH SETTING A PUBLIC HEARING FOR APRIL 9 TO: *HEAR PUBLIC COMMENT ON THE CONCEPT OF EMS BILLING AND AT THAT TIME CONSIDER ADOPTING AN ORDINANCE TO ESTABLISH 5 PVCC SERVES ALBEMARLE COUNTY 2006-07 Total number of students enrolled at PVCC 6489 Number of Albemarle County residents enrolled at PVCC 2468 Percent of PVCC students who are residents of Albemarle County 38% Percent of all Albemarle County residents enrolled at PVCC 1.9% Number of recent high school graduates from Albemarle County enrolled at PVCC in Fall 2006 162 Percent of recent high school graduates from Albemarle County enrolled at PYCC in Fall 2006 19% 6'" ~ PVCC PIEDMONT VIRGINIA COMMUNITY COLLEGE Opportunity. Access. Excellence. College Albemarle County Total Number 6489 100% 2468 100% Full-Time 1102 17% 408 17% Part-Time 5387 83% 2060 83% New 2741 42% 1667 68% Returning 3748 58% 801 32% Male 2621 40% 1076 44% Female 3868 60% 1392 56% White 4991 77% 1946 79% African-American 898 14% 281 11% Other 600 9% 241 10% OFF CAMPUS ENROLLMENT FALL 20Q7 Dual Enrollment AHS 8 credit courses, 113 students, 167 enrollments W AHS 6 credit courses, 97 students, 137 enrollments MHS 9 credit courses, 176 students, 203 enrollments RECEIVE~ AT 80S MEETING Date: .; '1:;) '~ Agenda Item .:_10 Clerk's Initials: ~'1t. 't\ Distance Learnina Courses (credit and noncredit) 84 courses, 930 students, 1156 enrollments, 427 enrollments from Ablemarle AHS 13 credit courses, 246 enrollments 4 non-credit courses, 73 enrollments MHS 3 credit courses, 52 enrollments CATEC 4 non-credit courses, 68 enrollments Kealers 1 credit course, 22 enrollments ~ 8 credit courses, 92 enrollments JABA 1 non-credit course, 10 enrollments Other business 1 non-credit course, 14 enrollments Business & Industry Contract Trainino ACHRA (Alb-Cvl Human Resource Assn.) Adelphia Cable Albemarle Regional Jail Albemarle County Albemarle County Service Authority Federal Executive Institute GE Fanuc Manufacturing Systems Hauser Homes Martha Jefferson Hospital Medical Automation Systems National Grounds Intelligence Center National Assn. of College Auxilliary Ser NA VEA Geophysics, Inc. Oakwood Nursery PVCC Pinnacle Construction Southern Landscape Allo Group Sperry Marine State Farm Insurance University of Virginia US Foodservice UV A Office of the VP & Provost UVA Health System, Neurology UV A Library Verizon Communications Va. Dept. of Transportation Va. Reitrement System 1/25/2008 ""- ., . Piedmont Virginia Community College Monticello Visitors Center Proposal package that he proposed to the General Assembly. Thus, the local contribution would be leveraged on a 1.88: 1 basis with state dollars. The proposed facility would include the following: 1. Office space for 15 employees. 2. Conference rooms for business meetings and small group sessions. 3. Classroom space for technology labs (seating for approximately 20 people per classroom). 4. Space for classroom and conference style training rooms (seating for approximately 20-25 people per classroom). 5. Space for a lecture hall with the capacity of 50-75 people. 6. Classrooms and skills labs for healthcare programs offered through Workforce Services, e.g., Home Health Aide, CNA, CPR, etc. 7. Classrooms and teaching lab for enology program. 8. Storage space for equipment and files. 9. Parking for students and employees. 10. Food service or food prep area. Benefit to the Community ,... r ~I In 2006-07, PVCC provided non-credit workforce development courses and programs to over 2,000 individuals. Fifty-nine area employers paid for their employees to attend these courses. PVCC developed customized courses for 36 employers. As impressive as these figures are, more could have been done if not for space limitations. Non-credit courses are scheduled on campus only after credit courses are scheduled. When campus space is not available due to record credit enrollment (over 4,600), these courses are only offered if suitable community space can be found. This significantly hinders the provision of these courses. In addition, most classroom space currently used is not appropriately set up for corporate style training. The proposed Workforce Development Center will enable PVCC to greatly expand the quality and quantity of courses and programs provided to this region's employers and employees. This will have a positive impact on the size and skill level of the local workforce. Both individuals and local businesses will benefit from the capabilities provided by this new facility. Revised 1/15/0E - 2 - PIEDMONT VIRGINIA COMMUNITY COLLEGE MONTICELLO VISITORS CENTER PROPOSAL Backqround The current Monticello Visitors Center opened in April 1976 as the Western Virginia Bicentennial Center. At the time of construction, the facility was located on land leased from Piedmont Virginia Community College (in the name of the State Board for Community Colleges). The lease ran through December 31, 1983, at which time the improved property was to revert to PVCC for the college's use. I I l l As the end of the lease approached, it was determined that the Bicentennial Center building would not provide adequate space to meet PVCC's needs in science and technology programs. At this point, the City of Charlottesville, Albemarle County, and the Thomas Jefferson Memorial Foundation became parties to an arrangement whereby the City and the County would take title to the property, the property would be leased to the Thomas Jefferson Memorial Foundation for use as a visitors center, and the college would receive funding to construct a technology addition to its existing building. The deed transferring the property to the City and County provided that the former Bicentennial Center would be used as a visitors center for Monticello and as an information center for visitors to the Charlottesville area. The deed provided that, should the property cease being used for such purposes, it would revert to the State Board for Community Colleges. The purchase price of the property was $562,500 which was to be recovered through lease payments by the Thomas Jefferson Memorial Foundation. Monticello is currently building a new visitors center that is slated for completion in late 2008. This provides an opportunity for the College to partner with the City of Charlottesville and Albemarle County to construct a Workforce Development Center that will promote the economic prosperity of the region by housing quality educational courses, programs, and services for employers, employees, job seekers, and area residents. This Center will become the home open enrollment non-credit courses and contract training provided by PVCC for the region's employers and employees. Proposal The proposed facility will be a state and local partnership. It is proposed that the City of Charlottesville and Albemarle County transfer the building and the property to PVCC. 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'" o n ::l g g. ~ ll> :;. ::;. g<l "1:l < n n :;: ::r' ~ RECEIVED ,0.-:" ROS MEETING Date: 3. 5 .~ Q.6~_ Agenda Item #:_11 Clerk's Initials:~~ Scenarios under consideration by Albemarle County School Board as of March 5, 2008 School Board Funding Request for FY 2009 Note: This revised total includes several adjustments since 2/7/08 $151,298,103 Reflects $1.2 million in cuts by School Board to Superintendent's request, including $400,000 in cuts to Central Office for FY 2009 (being implemented now) and $200,000 in cuts to Central Office for FY 2008 (previously implemented). The School Board's priority remains to secure full funding for its FY 2009 funding request In the event adequate revenues are not available for this strategic goals- based request, the School Board will use the scenarios described in the attached spreadsheets, and summarized below, as the starting point for discussions about further reductions in existing school operations to balance the School Board's budget. Scenario #1 - Worst case If CIP revenues are withdrawn (Subtracts $848,854 from available revenues) Cuts required $2.3 million Scenario #2 If CIP revenues remain available (Retains $848,854 in available revenues) Cuts required $1.45 million Scenario #3 If CIP revenues + another $900,000 are provided Cuts required $546,036 TIMING OF STAFFING DECISIONS As requested previously, the School Board would like direction on available revenues in order to make staffing decisions in March. If complete information on available revenues will be delayed past Mid- March, the School Board would like, at a minimum, direction on or before March 1ih on the availability of the CIP revenues. This is the school's portion of the 1 cent CIP transfer allocation recommended by County Executive Bob Tucker to be used for operations in FY 2009. CI) W ::l Z W > ~ ll.. (3 o z o z ~ ::l CI) CI) <t CI) Z o i= o ::l C W a::: ...J <t i= z I!! o ll.. CI) b a::: ~ 1XI ...J o o :J: o CI) ~. S Q C C .~ .. 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M (/) x co o I -q- I ("') "'C Q} <0 ... m "'C 0.. :J (/) Q} :J C Q} > Q} 0::: 0.... o .....J <( Z o I- o o <( ("') :;t o .C m c Q) () CJ) "'C ?- m o co Allan D. Sumpter Charlottesville Residency Administrator Virginia Department of Transportation 701 VDOT Way Charlottesville, VA 22911. ~1Illl1" . CHARLOTTESviLLE RESIDENCY MONTHLY REpORT FEBRUARY 2008 ALBEMARLE COUNTY BOS ACTION ITEMS David Slutzky . Pedestrian Safety Issues - Discussions are underway with Regional Traffic Engineering Staff to conduct a pedestrian safety study on Rio and Hydraulic Roads. A timetable for completion will be provided once it is developed. Route 29 Signal Equipment Upgrades - This bullet is to advise the planned equipment upgrades previously discussed with the Board are underway. As these upgrades are being done, operation issues related to the Opticom systems used by emergency response vehicles are being corrected. Ken Boyd . Route 250 Signal Equipment Upgrades - Equipment modifications are underway as previously discussed with the Board that will allow better synchronization of signals on ~oute 250 in the Pantops area. Dennis Rooker . Sinkhole on Old Garth Road - A temporary patch has been made. Plans are underway for a permanent fix that will involve reinforcing the interior of the cross pipe using steel liner. Staff is involved in the administrative process to obtain the necessary environmental permits. Work is expected to be completed by late June. Ann Mallek . Advance Mills Temporary Bridge - A briefing will be provided at the monthly meeting regarding VDOT's decision related to the temporary bridge and plans to accelerate the. permanent replacement structure. . Potholes on Earlysville Road - Potholes in the vicinity of the reservoir have been temporary patched with asphalt cold mix. Permanent patching will be scheduled in our spring program. Sally Thomas . Energy Efficient Street Lighting and Signals - An effort has been underway to change signal luminaries to LED's. This effort is substantially complete. As for street lighting, current technology employs lighting that is classified as "Dark Sky Compliant" to conserve energy, but LED technology is still under development. Lindsay Dorrier . Routine Maintenance on Route 713- This need was reported to our Keene Area Headquarters and scheduled. . Crosswalk at Cale Elementary School- Installation of a crosswalk at this location is possible. VDOT is in discussions with school officials regarding logistics pertaining to this work. Assuming an agreement is reached, work will be accomplished this spring. CONSTRUCTION 0064-002-2060, SR04; 0064-002-2060, SR04 (Emergency beam end repair to the east and west bound 1-64 bridges over Stockton Creek.) . Contract awarded to Lanford Brothers and executed on 12-21-07. Preconstruction meeting was held on 1-11-08. Contractor is scheduled to begin work the second week in February. Shoulder \ closures will be required during this work. . , P~elif4 I I I I Virginia Department of Transportation 701 VDOT Way Charlottesville. VA 22911 ST-7B-08 (Asphalt surface treatment maintenance schedule) · Contract was awarded to Payne Paving. Preconstruction meeting was held on 1-30-08. Contractor is scheduled to begin work on secondary roads in Albemarle in June. Active Constmction Projects PRELIMINARY ENGINEERING Albemarle County · Route 22 / 250 Intersection Improvements, 0022-002-104, C501 Discussions continue on ways to move the project forward. These include possible installation by VDOT of traffic control related items such as the signal, signing, pavement markings and guardrail. Route 631 Meadow Creek Parkway, 0631-002-128, C502, B612, B657 Utility relocations have begun on this project while the right-of-way phase continues. Out of21 total parcels, 15 negotiations are clear, with 3 rights of entry. Ofthe 6 parcels still pending, two will be cleared within two weeks. Negotiations with City are still ongoing to obtain a right of entry for utility relocations in that area. SWM committee has developed a master planting list for both City and County portions. Roadway landscape plans are under review by County staff. Comments are anticipated back from County by mid-March. · Meadow Creek Parkway, UOOO-104-102 (City portion) VDOT provided design details to City staff for exhibit being developed for presentation to City Council as part of SWM design approval process. · Route 691 Jarmans Gap Road, 0691-002-158, C501 VDHR concurred on 10-11-2007 that the project will have an effect on the eligible Crozet Historic District and seven contributing resources; however, the effect on the district will not be adverse. Public Hearing approval is pending. Plans are being developed for R/W submittal. Overall coordination with the Crozet streetscape project has started. This includes SWM and drainage. Meeting with streetscape design consultant to be scheduled for early spring. · Route 656 Georgetown Road, 0656-002-254, C501 A progress meeting was held with County staff to illustrate proposed impacts to affected parcels. County staff is going to investigate acquiring necessary easements to try and accelerate the project. Additional survey for drainage has been ordered and is expected to be done by mid March. County staff is also investigating possible additional existing drainage easements. · Route 743 Advance Mills Bridge, 0743-002-282 P101, RZ01, C501, B658 (permanent Replacement Project) VDOT is committed to an aggressive design and construction schedule to achieve completion of this project as quickly as possible. The project will focus on the new bridge, limiting approach work and use of best concurrent engineering practices. This will allow construction to be completed as early as fall 2009 and no later than spring 2010. Page 2 of 4 I Virginia Department of Transportation 70/ VDOT Way Charlottesville. VA 229// PLANNING, PERMITS AND LAND DEVELOPMENT Land Development Items Special Use Permits and Rezoning Application Review Site Plan Reviews for new Subdivisions New Entrance Plan Reviews Total Permits Processed Inspection of new Subdivision Street conducted Inspection of new entrance conducted Miles of Street Acce ted in the State S stem TRAFFIC ENGINEERING 8 6 16 75 35 144 .94 Total This Fiscal Year 78 106 101 570 337 944 6.69 Total This Month Albemarle - Completed RTE LOCATION REQUEST ACTION Sketch complete; passing zone will 250 (Ivy Rd) Near intersection with Review of passing zone on be closed; to paint crew to schedule 682 Route 250 work depending on weather & work schedules Rt 688 (Midway) Off Miller School Road Review for speed limit posting Sketch complete, adding 25 mph on un-posted road advisorv speed warning signs Rt250 @ Tilman Signal study Not recommending Albemarle - Being reviewed RTE LOCATION REQUEST STATUS Rt29 Between Polo Grounds & Speed limit review Speed data indicates that current Hollymead speed limit is appropriate Rt20 Int w/712 Operational & safety Analyzing data; field review pending concerns Rt 729 Rt 53 to 618 Speed study TE reviewing; analyzing data & compiling report Rt 618 Rt 53 to 620 Speed study TE reviewing; analyzing data & compiling report Rt805 @601 Safety review TE reviewing; analyzing data Two way left turn lane Rt250 Pantops (Safety, access and TE reviewing pavement markinQ review) Rt29 Hollymead to Proffitt Pavement marking review; TE reviewing request lane shift MAINTENANCE WORK COMPLETED Patching operations completed on Routes 620 (Rolling), 1170 (Signal Hill) and 1171 (Beacon Hill) . Graded and replaced stone on Rt 608 (Happy Creek), 611 (Jarmans Gap), 614 (Sugar Hollow), 630 (Green Creek), 633 (Cove Garden), 637 (Dickwoods), 643 (Rio Mills), 646 (Lovers Ln), 672 (Blufton), 673 (Slam Gate), 678 (Decca Ln), 682 (Gilliums Ridge), 688 (Midway), 689 (Pounding Creek), 699' (Boaz), 713 (Glendower), 712 (Coles Rolling), 722 (Old Green Mtn), 724 Page 3 of 4 Virginia Department a/Transportation 701 VDOT Way Charlottesville, VA 22911 (Lewiston Ford), 735 (Mount Alto), 737 (Mountain Vista), 766 (Pea Ridge), 784 (Burnt Mill), 824 (Patterson Mill) · Mowing on Routes 53, 719 (Alberene), 722 (Old Green Mtn) · Cleared pipes and ditch work on Routes 630 (Green Creek), 640 (Turkey Sag), 722 (Old Green Mtn), 736 (White Mtn), · Tree cleanup on Routes 6, 20, 29, 250, 600 (Stony Point Pass), 601 (Free Union), 606 (Dickerson), 611(Jarmans Gap), 614 (Sugar Hollow), 616 (Black Cat), 618 (Martin Kings), 625 (Hatton Ferry), 627 (Porters), 630 (Green Creek), 635 (Craigs Store), 636 (Batesville), 637 (Dickwoods), 640 (Gilbert Station), 641 (Burnley Station), 657 (Lambs), 665 (Buck), 676 (Owensville), 684 (Half Mile Branch), 689 (Pounding Creek), 692 (Plank), 694 (Miller Lake), 708 (Secretarys), 712 (Coles Rolling), 721 (Old Dominion), 725 (Dawsons Mill), 728 (Ed Jones), 729 (Buck Island), 759 (Three Chopt), 1439 (Westmoreland), 1721 (Timberwood Blvd) · Snow/Ice Events worked on February 1 and 12,2008. · Rural Rustic Road Work on Rt. 647 (Maxfield). · Remove and haul debris from under bridges located on Routes 640, 715 and 729. · Monitor Tree Contractor in Free Union and Boyd Tavern areas. PLANNED MAINTENANCE WORK - MARCH 2008 · Guardrail mowing, machining and patching on various routes. . Replacing pipes on Rt 691 (Jarmans Gap). RURAL RUSTIC ROAD UPDATE The only remaining rural rustic road project carried over into the 2008 calendar year is Rt 647, Maxfield Road. Below is the current status. Rte 647 (Maxfield Road) . Under Construction o Ditching is complete o Pipes installation complete o Base Stone Placement is completed o Paving to start as weather permits MAINTENANCE BUDGET 1- - -TOTALMAINTBUDGET I - FORECASTED EXPENDITURES ~CUMULATlVEACTUAL 15 - - - ~ 13 ~ ~ v -^ IV Ul s::: o 10 == ~ 5 l~ , o Jul-07 Aug-07 Sep.07 o ct-O 7 Nov-07 Dee-07 Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08 Months Page 4 0/4 ~QQT NEWS RELEASE VirginiaDOT.org RELEASE: CONTACT: IMMEDIATE Lou Hatter (540) 829-7537 Cell (540) 717-2890 Lou.Hatter@VDOT. V irginia.gov CULP 2008-12 Feb. 28,2008 VDOTACCELERATESREPLACEMENT OF ADVANCE MILLS BRIDGE Agency cuts almost 2 years from permanent replacement project to restore road to service CULPEPER - When the Advance Mills Bridge on Route 743 in northern Albemarle County was closed in April 2007 due to safety concerns after years of progressive deterioration, engineers with the Virginia Department of Transportation (VDOT) began work in earnest to find ways to restore traffic on this road as quickly as possible. In recent weeks, VDOT has identified several time- and cost-savings measures that will allow for the construction of a permanent replacement bridge that reflects the historical character of the Advance Mills community almost two years ahead of initial timelines for a replacement project. The new plan also shaves nearly $2 million from the initial cost estimates to restore this vital roadway to the community. This comes as the commonwealth faces significant revenue shortfalls that are forcing the reduction in spending to meet the downturn in the economy, VDOT has worked with county officials and community members over the past several months to investigate the possibility of placing a temporary structure at the same location or nearby the Advance Mills Bridge, While investigating a temporary bridge solution and working to develop a permanent bridge replacement design, VDOT identified cost-and time-savings techniques that could complete the replacement project faster - with a permanent structure in place as soon as late 2009 or early 2010, The new permanent bridge replacement will also restore service for ambulances, fire trucks and school buses to the community, Some of these vehicles had been restricted from using the current structure since at least the early 1970s when the bridge weight limit was set at eight tons. "We have been committed to constructing a permanent, safe and aesthetically pleasing bridge to serve this community since we closed the existing bridge due to safety concerns," said Commissioner David S. Ekern. "While we initially thought that a temporary bridge might restore traffic to this roadway during the permanent bridge construction, it became readily apparent through our engineering and environmental review that this was not the best solution. We can build a permanent replacement much quicker than originally anticipated. And, we can do it for approximately $2 million less than building a temporary bridge and a later permanent structure," VDOT crews will also perform significant maintenance on Durrett Ridge Road - the alternate route used while the Advance Mills Bridge is out of service - to better serve the surrounding community. A project to replace the weight-restricted structure on Route 641 just east of Advance Mills is also in the preliminary engineering stage. "We realize that there is an inconvenience to motorists in this area while this bridge is out of service," said Acting Culpeper District Administrator Quintin Elliott. "However, it makes sense to focus our efforts on a solution that provides this community the best, safest, most cost-effective bridge, We have rallied our project teams and our federal partners, and we are all dedicated to delivering this new bridge as quickly as possible." "VDOT considered all of the ideas, suggestions, concerns and complaints shared with us by the surrounding community," Ekern said, "We determined after consulting with federal and state engineering, environmental and fiscal experts that the best course of action is to focus efforts on our long-term solution and to find ways to deliver that project as quickly as possible. This is the right plan, and we should have pursued this tact from the beginning." Work is already under way to complete necessary federal environmental reviews on the bridge. While those reviews continue through June, VDOT will dedicate additional resources to complete the engineering, design, right of way and contracting activities necessary to build a new bridge. VDOT plans to install a prefabricated steel truss bridge similar to the existing Advance Mills Bridge. The new bridge will reflect the historic character of the area, but will allow for two-lane traffic and legal vehicle loads that were unable to use the existing structure, The final design will be determined with consideration of the comments received during the public involvement process. VDOT has created an online resource to provide the latest information about this project to community members, Visitors to www,VirginiaDOT.org/proiects/culoeoer/advance mills bridge.aso can view illustrations of what the new bridge will look like, sign up for mailing lists, and review project updates, (END) COMMONWEALTH of VIRGINIA DEPARTMENT OF TRANSPORTATION 1401 CAST DrlOAD STRCET RICHMOND, VIRGINIA 2:i21!l-2000 David S. Ekern. P.E, COMMISSIONER F~bruary 27,2008 Kenneth C. Boyd, Chairman Albemarle County Board of Supervisors 40 1 Mdntir~ Road Charlottesville, V A 22902 Dear Chairman Boyd: The Virginia Department of Transportation is dedicated to finding a safe, efficient and fiscally responsible replacement solution for the Advance Mills Bridge. We are pleased to rep0l1 that we have found a solution that will expedite the replacement and sav~ nearly $2 million. As you know, VDOT was torced to close the Advance Mills Bridge to all tratlic nearly one year ago due to significant safety concerns. The bridge has had a weight restriction on it since at leaslthc early 19705 that has precluded its use by fire trucks and some rescu~ vehicles as well as large school buses. VDOT has worked with the county throughout the years lo maintain this structure and keep it open to some traffic though this weight restriction has hindered full service 10 lhe area. At the request of the County Board, VDOT pursued installing a temporary bridge until a permanent solution could be implemented. While pursuing the County Board's request, VnOT staff was also considering all reasonable options tor replacement of the Advance Mills Bridge. As a result of reviewing the options, staff determined we can expedite the construction of a permanent bridge at a lower cost to the Commonwealth. A new two-lane permanent bridge will be built on the current location. Once completed. the permanent truss bridge will accommodate all legal-load vehicles and resemble the current hridge, maintaining the characteristics ofthe historic Advance Mills area. The new bridge project will cost approximately $3 million. a reduction of$2 million [rom the comhined proposed tcmporary and new bridge proposal. The funding for this solution is secured and the county has committed to investing $400,000 toward its construction. VDOT. along wilh all state agencies, faces a state budget crisis and is tocusing spending to address the downturn in the economy, so any cost savings to the Commonwealth is a signiticant factor, patticularly when we are faced with over a 40% reduction in funding for the secondary system and our maintenance costs continue to climb. Virginia DOT .org WE KEEP VIRGINIA MOVING Kenneth C. Boyd, Chairman Albemarle County Board of Supervisors Advance Mills Bridge February 27, 2008 Page Two I VDOT is committing to an aggressive dJgn and construetioo sehedule in order (0 restore full access for motorists as quickly as possibld. By focusing the project on the Dew bridge, limiting work on the approaches, and by jrnpleme~ting best concwrent engineering practices, we can complete construction as early as fall 200? and no later than spring 2010. This is nearly two years earlier than the original project plan~ We will also make improvements along alternate routes while the new bridge is completed. VDOT will conduct restorative repairs onl Durrett Ridge Road (Route 605), including replacement of the deck and the addition bfside rails to the low-water structure over Swift Run and stabilization of the road's gravel surf~ce 10 help improve safety and travel conditions. This work will be performed as soon as weath~r permits, within the next 60 days. In addition, the diStrict will continue to pursue replacerneht of the weight restricted bridge on Route 641. I have personally reviewed all options wi~h our engineering and project staff, and believe this approach is the safest, most economical, ~ong-term solution. We understand the value this bridge brings to the community, and comtrnt to keeping the Advance Mills community informed and involved throughout the pr6cess. Quintin Ellion, and his staff, are availabJ if you have any additional questions and will continue to work with YOll and the commlmity to complete this project. David S. Ekem. P.E. Commissioner Sincerely, '~~~ Cc: 'The Honorable Lindsay G. Dorri~r, Jr., Albemarle County Board of Supervisors The Honorable Dennis S. Rool<er~ Albemarle: County Board of Supervisors The Honorable Sally H. Thomas, IAlbemarle County Board of Supervisors The Honorable David Slutzky, Albemarle County Board of Supervisors The Honorable Ann H. Mallek, P1lbemarle County Board of Supervisors The Honorable R. Creigh Deeds II The Honorable Robert Bell The Honorable Pierce R. Homer The Honorable John "Butch" Da+cs Mal Kerley, P .E. Mr. Richard Walton I Mr. Quintin Elliott I Mr, Allan Sumpter I ~~ (JPJ ~/~ ~ g COMMONWEALTH of VIRGf It fED JOB DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMOND, VIRGINIA 23219,2000 . County of Albemarlo ~Mtlf Exacuthra's OffIce DAVID S. EKERN, p, E. COMMISSIONER To: County Governments & Urban Municipalities From: David S. Ekern, P.E.c/se- Date: February 28, 2008 Subj ect: Revised Transportation Revenue Forecast On February 25th, Secretary Homer communicated the cumulative effect of current reductions in anticipated transportation revenues.. In this memo he referenced that primary, secondary, and urban highway construction allocations will be reduced by approximately 44%. As a follow-up to this, the resulting impact to the state formula allocations by locality for the secondary and urban construction programs have been posted on our webpage at: www.virginiadot.org (under "What's New"). These spreadsheets provide insight into the funding outlook that will be faced as we jointly update the Six Year Programs for each locality. These reductions will seriously challenge our ability to jointly move projects forward. Localities will have to make difficult decisions as to which projects are advanced in the secondary and urban systems. The Commonwealth Transportation Board will be required to make similar choices on the primary system. We will continue to work with you and your staff to ensure that these limited resources are maximized to the greatest extent possible. Please feel free to contact your District Administrator with any questions. cc: The Honorable Pierce R. Homer Commonwealth Transportation Board Matthew O. 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CJ ~ '- .... en "C (1) .- .... > CJ . .E (1) ~ fn ~ > -5 (1) c: ;> '- e:~1U ca o 0 (1) ~ .... CJ C) c: 0 ca C) (1) .... c. c: E fn (1) +:i (1) (1) CJ (1) CJ .... '- (1) ca ca ~ ~ c."&.o~ (1) ~ ~ ::::: 0:: ~ 0:: c: (1) :E (1) E~ '- .... c: ~ c: .- E 'S 0 c u..~o8 ~ ~I 01 01 ca .- c: '- . . . co ('0. en z o - I- en w ::) a (j) tot Ann H, Mallek White Hall COUNTY OF ALBEMARLE Office of Board of Supervisors 401 McIntire Road Charlottesville, Virginia 22902-4596 (434) 296-5843 FAX (434) 296-5800 Dennis S. Rooker Jack Jouett Kenneth C. Boyd Rivanna Lindsay G, Dorrier, Jr. Scollsville David L. Slutzky Rio Sally H. Thomas Samuel Miller March 13,2008 Justine Jackson 1024 Grove Street Charlottesville, VA 22903 Dear Ms. Jackson: At the Board of Supervisors meeting held on March 5, 2008, you were appointed to the Piedmont Workforce Network, with said term to expire June 30, 2011, I have attached a roster with the names of the other members of the committee for your convenience, On behalf of the Board, I would like to take this opportunity to express the Board's appreciation for your willingness to serve the County in this capacity. Sincerely, IL~. Kenneth C. Boyd Chairman KCB/mrh Attachment cc: Commonwealth's Attorney County Attorney Heather Foor * Printed on recycled paper k Ann H, Mallek White Hall COUNTY OF ALBEMARLE Office of Board of Supervisors 401 Mcintire Road Charlottesville, Virginia 22902-4596 (434) 296-5843 FAX (434) 296.5800 Dennis S. Rooker Jack Jouett Kenneth C, Boyd Rivanna Lindsay G, Dorrier, Jr, Scottsville David L. Slutzky Rio Sally H. Thomas Samuel Miller March 13,2008 Sue Goldman 550 Hillsdale Drive Charlottesville, VA 22901 Dear Ms. Goldman: At the Board of Supervisors meeting held on March 5, 2008, you were appointed to the Piedmont Workforce Network, to fill an unexpired term with will end on June 30, 2009. I have attached a roster with the names of the other members of the committee for your convenience. On behalf of the Board, I would like to take this opportunity to express the Board's appreciation for your willingness to serve the County in this capacity. Sincerely, K~,~. Kenneth C. Boyd Chairman KCB/mrh Attachment cc: Commonwealth's Attorney County Attorney Heather Foor @ Printed on recycled paper "'. Ann H, Mallek White Hall COUNTY OF ALBEMARLE Office of Board of Supervisors 401 McIntire Road Charlottesville, Virginia 22902-4596 (434) 296-5843 FAX (434) 296-5800 Dennis S. Rooker Jaek Jouett Kenneth C. Boyd Rivanna Undsay G, Dorrier, Jr, Seottsville David L. Slutzky Rio Sally H. Thomas Samuel Miller March 13, 2008 Constance Samuels 3435 Ridge Road Charlottesville, VA 22901 Dear Ms. Samuels: At the Board of Supervisors meeting held on March 5,2008, you were appointed to the Region Ten Community Services Board, to fill an unexpired term that will end on June 30, 2009, I have attached a roster with the names of the other members of the committee for your convenience, On behalf of the Board, I would like to take this opportunity to express the Board's appreciation for your willingness to serve the County in this capacity. Sincerely, ~~ Kenneth C. Boyd '.. Chairman KCB/mrh Attachment cc: Commonwealth's Attorney County Attorney Robert Johnson, Exec. Director/Region Ten Community Services Board @ Printed on recycled paper .. Ann H. Mallek WhiteHall COUNTY OF ALBEMARLE Office of Board of Supervisors 401 McIntire Road Charlottesville, Virginia 22902-4596 (434) 296.5843 FAX (434) 296-5800 Dennis S. Rooker Jack Jouett Kenneth C, Boyd Rivanna Undsay G. Dorrier, Jr, Scottsville David L. Slutzky Rio Sally H. Thomas Samuel Miller March 13, 2008 Elton Oliver 7373 Jefferson Mill Road Scottsville, VA 24590 Dear Mr. Oliver: At the Board of Supervisors meeting held on March 5, 2008, you were reappointed to the Industrial Development Authority, with said term to expire January 19, 2012.1 have attached a roster with the names of the other members ofthe committee. All Industrial Development Authority members must be sworn in by the Clerk of the Circuit Court prior to serving. Please contact Debra Shipp at 973-4083 to arrange a time to be sworn in. On behalf of the Board, I would like to take this opportunity to express the Board's appreciation for your willingness to serve the County in this capacity. Sincerely, ~~ Kenneth C, Boyd . Chairman KCB/mrh Enclosure cc: Commonwealth Attorney County Attorney Debra Shipp John Lowry @ Printed on recycled paper Ann H, Mallek WhiteHall COUNTY OF ALBEMARLE Office of Board of Supervisors 401 McIntire Road Charlottesville, Virginia 22902-4596 (434) 296-5843 FAX (434) 296-5800 Dennis S, Rooker jack Jouett Kenneth C. Boyd Rivanna Lindsay G, Dorrier, Jr. Scottsville David L. Slutzky Rio Sally H. Thomas Samuel Miller March 13,2008 Ms, Wanda Kucera 1311 Huntersfield Close Keswick, VA 22947 Dear Ms. Kucera: At the Board of Supervisors meeting held on March 5, 2008, you were appointed to the Board of Social Services as the Scottsville District Representative with said term to expire December 31,2011. I have attached a roster with the names of the other members of the committee for your convenience. On behalf of the Board, I would like to take this opportunity to express the Board's appreciation for your willingness to serve the County in this capacity. Sincerely, ~~.. Kenneth C. Boyd Chairman KCB/mrh Attachment cc: Commonwealth's Attorney County Attorney Kathy Ralston * Printed on recycled paper Ann H. Mallek WhiteHall COUNTY OF ALBEMARLE Office of Board of Supervisors 401 McIntire Road Charlottesville, Virginia 22902-4596 (434) 296-5843 FAX (434) 296-5800 Dennis S. Rooker Jack Jouett Kenneth C, Boyd Rivanna Lindsay G, Dorrier, Jr, Scottsville David L. Slutzky Rio Sally H, Thomas Samuel Miller March 13, 2008 Mr. Stephen Smith 1226 Broad Axe Road Charlottesville, VA 22903 DearMr.~ ~v- At the Board of Supervisors meeting held on March 5, 2008, you were reappointed to the Police Department Citizens Advisory Committee with said term to expire March 5, 2010, I have attached an updated roster with the names of the other members of the Committee. On behalf of the Board, I would like to take this opportunity to express the Board's appreciation for your willingness to continue serving the County in this capacity. Sincerely, ~ Kenneth C. Boyd Chairman KCB/mrh .(,;dL~ ~o.L VVU- Q. c...c->--'" ~ ~~~ ~i .f) .-b ~~ ~~ Attachment cc: Commonwealth's Attorney County Attorney Chief John Miller Annie Kim @ Printed on recycled paper Ann H, Mallek WhiteHall COUNTY OF ALBEMARLE Office of Board of Supervisors 401 McIntire Road Charlottesville, Virginia 22902-4596 (434) 296.5843 FAX (434) 296-5800 Dennis S, Rooker Jack Jouett Kenneth C. Boyd Rivanna LJndsay G, Dorrier, Jr, Scollsville David L Slutzky Rio Sally H. Thomas Samuel Miller March 13, 2008 Mr. Clarence W. Roberts 3010 Colonial Drive Charlottesville, VA 22911 Dear Mr. R~ ~~~ At the Board of Supervisors meeting held on March 5, 2008, you were reappointed to the Police Department Citizens Advisory Committee with said term to expire March 5,2010. I have attached an updated roster with the names of the other members ofthe Committee. On behalf of the Board, I would like to take this opportunity to express the Board's appreciation for your willingness to continue serving the County in this capacity. Sincerely, ~ Kenneth C. Boyd Chairman KCB/mrh Attachment cc: Commonwealth's Attorney County Attorney Chief John Miller Annie Kim * Printed on recycled paper Ann H, Mallek WhiteHall COUNTY OF ALBEMARLE Office of Board of Supervisors 401 Mcintire Road Charlottesville, Virginia 22902-4596 (434) 296-5843 FAX (434) 296.5800 Dennis S. Rooker Jack Jouett Kenneth C. Boyd Rivanna Lindsay G, Dorrier, Jr, Scottsville David L. Slutzky Rio Sally H. Thomas Samuel Miller March 13, 2008 Ms, Teri Kent 3652 Worcester Lane Charlottesville, VA 22947 Dear Ms. Kent: At the Board of Supervisors meeting held on March 5, 2008, you were appointed to the Rivanna Solid Waste Authority Citizens Advisory Committee with said term to expire December 31,2009. I have attached a roster with the names of the other members of the committee for your convenience, On behalf of the Board, I would like to take this opportunity to express the Board's appreciation for your willingness to serve the County in this capacity. Sincerely, ~~~. Kenneth C. Boyd Chairman KCB/mrh Attachment cc: Commonwealth's Attorney County Attorney Tom FredericklRSWA @ Printed on recycled paper Ann H, Mallek WhiteHall COUNTY OF ALBEMARLE Office of Board of Supervisors 401 McIntire Road Charlottesville, Virginia 22902-4596 (434) 296-5843 FAX (434) 296-5800 Dennis S, Rooker Jack Jouett Kenneth C, Boyd Rivanna Lindsay G, Dorrier, Jr, Scottsville David L. Slutzky Rio Sally H, Thomas Samuel Miller March 13, 2008 Mr. Clarence W. Roberts 3010 Colonial Drive Charlottesville, VA 22911 DearMr. R~ ~~ At the Board of Supervisors meeting held on March 5, 20o<a you were reappointed to the Albemarle County Service Authority with said term to expire April 16, 2012. I have attached an updated roster with the names of the other members of the Committee. On behalf of the Board, I would like to take this opportunity to express the Board's appreciation for your willingness to continue serving the County in this capacity. Sincerely, ~ Kenneth C. Boyd Chairman KCB/mrh Attachment cc: Commonwealth's Attorney County Attorney Gary Fern * Printed on recycled paper Ann H, Mallek WhiteHall COUNTY OF ALBEMARLE Office of Board of Supervisors 401 McIntire Road Charlottesville, Virginia 22902-4596 (434) 296-5843 FAX (434) 296-5800 Dennis S, Rooker Jack Jouett Kenneth C. Boyd Rivanna Lindsay G, Dorrier, Jr, Scottsville David L. Slutzky Rio Sally H. Thomas Samuel Miller March 13,2008 Mr. James Colbaugh 1240 Thistle Down Keswick, VA 22947 Dear Mr. Colbaugh: At the Board of Supervisors meeting held on March 5, 2008, the Board appointed you as the Scottsville Magisterial District Representative to the Albemarle County Service Authority, with said term to expire December 31 ,2011. I have attached a roster with the names of the other members of the committee for your convenience. On behalf of the Board, I would like to take this opportunity to express the Board's appreciation for your willingness to serve the County in this capacity. Sincerely, \~~~. Kenneth C. Boyd Chairman KCB/mrh Attachment cc: Commonwealth's Attorney County Attorney Garn Fern Executive Director Albemarle County Service Authority 168 Spotnap Road Charlottesville, VA 22901 @ Printed on recycled paper Ann H, Mallek White Hall COUNTY OF ALBEMARLE Office of Board of Supervisors 401 McIntire Road Charlottesville, Virginia 22902-4596 (434) 296-5843 FAX (434) 296.5800 Dennis S, Rooker Jack Jouett Kenneth C. Boyd Rivanna Lindsay G, Dorrier, Jr, Scottsville David L. Slutzky Rio Sally H, Thomas Samuet Miller March 13, 2008 Mr. Jason Woodfin 1605 Reynovia Dr. Charlottesville, VA 22902 Dear Mr. Woodfin: At the Board of Supervisors meeting held on March 5, 2008, you were appointed to the Natural Heritage Committee to fill an unexpired term which will end on September 30, 2009. I have attached a roster with the names of the other members of the committee for your convenience. On behalf of the Board, I would like to take this opportunity to express the Board's appreciation for your willingness to serve the County in this capacity. Sincerely, \4~~ Kenneth C. Boyd Chairman KCB/mrh Attachment cc: Commonwealth's Attorney County Attorney Scott Clark (1) Printed on recycled paper Ann H, Mallek White Hall COUNTY OF ALBEMARLE' Office of Board of Supervisors 401 McIntire Road Charlottesville, Virginia 22902-4596 (434) 296-5843 FAX (434) 296.5800 Dennis S, Rooker Jack Jouett Kenneth C, Boyd Rivanna Lindsay G, Dorrier, Jr, Scottsville David L. Slutzky Rio Sally H, Thomas Samuel Miller March 17, 2008 Clarence Roberts 3010 Colonial Drive Charlottesville, VA 22911 Dear Mr. Roberts: During a recent review of the Albemarle County Code, it was brought to our attention that an error had been made in determining the expiration date for the terms of the members of the Albemarle County Service Authority. The Code states that each person shall serve a term of office concurrent with the term of office ofthe supervisor appointing that member. As the representative for the Rivanna District, your term will expire on December 31,2011, which is concurrent with Mr. Boyd's term. By copy of this letter, I am also notifying the Service Authority of this change. If you have any questions, please do not hesitat contact our office. cer tJ~ . Jordan Clerk cc: Commonwealth's Attorney County Attorney Gary Fern * Printed on recycled paper Ann H, Mallek White Hail COUNTY OF ALBEMARLE Office of Board of Supervisors 401 McIntire Road Charlottesville, Virginia 22902-4596 (434) 296-5843 FAX (434) 296-5800 Dennis S, Rooker Jack Jouett Kenneth C, Boyd Rivanna Lindsay G, Dorrier, Jr, Scottsvilie David L. Slutzky Rio Sally H, Thomas Samuel Milier March 17, 2008 Liz Palmer 2958 Mechum Banks Drive Charlottesville, VA 22901 Dear Ms. Palmer: During a recent review of the Albemarle County Code, it was brought to our attention that an error had been made in determining the expiration date for the terms of the members of the Albemarle County Service Authority. The Code states that each person shall serve a term of office concurrent with the term of office of the supervisor appointing that member. As the representative for the Samuel Miller District, your term will expire on December 31, 2009, which is concurrent with Ms. Thomas's term. By copy of this letter, I am also notifying the Service Authority of this change. If you have any questions, please do not hesitate to contact our office. ~'n.c e ely, (. tvU-~ II W. Jordan Clerk cc: Commonwealth's Attorney County Attorney Gary Fern $",,,.,,,,<;,,., Printed on recycled paper Ann H, Mallek White Hall COUNTY OF ALBEMARLE Office of Board of Supervisors 401 McIntire Road Charlottesville, Virginia 22902-4596 (434) 296-5843 FAX (434) 296-5800 Dennis S. Rooker Jack Jouett Kenneth C, Boyd Rivanna Lindsay G, Dorrier, Jr, Scottsville David L. Slutzky Rio Sally H, Thomas Samuel Miller March 17, 2008 Robert Humphris 109 Falcon Drive Charlottesville, VA 22901 Dear Mr. Humphris: During a recent review of the Albemarle County Code, it was brought to our attention that an error had been made in determining the expiration date for the terms of the members of the Albemarle County Service Authority. The Code states that each person shall serve a term of office concurrent with the term of office of the supervisor appointing that member. As the representative for the Jack Jouett District, your term will expire on December 31, 2009, which is concurrent with Mr. Rooker's term. By copy of this letter, I am also notifying the Service Authority of this change. If you have any questions, please do not hesitate to contact our office. ~~y,~ -IdJw~~an Clerk cc: Commonwealth's Attorney County Attorney Gary Fern * Printed on recycled paper Ann H, Mallek White Hall COUNTY OF ALBEMARLE Office of Board of Supervisors 401 McIntire Road Charlottesville, Virginia 22902-4596 (434) 296-5843 FAX (434) 296-5800 Dennis S, Rooker Jack Jouett Kenneth C. Boyd Rivanna LJndsay G, Dorrier, Jr. ScottsvWe David L. Slutzky Rio Sally H, Thomas Samuel Miller March 17, 2008 Donald Wagner 525 Arrowhead Drive Earlysville, VA 22936 Dear Mr. Wagner: During a recent review of the Albemarle County Code, it was brought to our attention that an error had been made in determining the expiration date for the terms of the members of the Albemarle County Service Authority. The Code states that each person shall serve a term of office concurrent with the term of office of the supervisor appointing that member. As the representative for the Rio District, your term will expire on December 31, 2009, which is concurrent with Mr. Slutzky's term. By copy of this letter, I am also notifying the Service Authority of this change. If you have any questions, please do not hesitate to contact our office. cc: Commonwealth's Attorney . County Attorney Gary Fern (1) Printed on recycled paper Ann H, Mallek White Hall COUNTY OF ALBEMARLE Office of Board of Supervisors 401 McIntire Road Charlottesville, Virginia 22902-4596 (434) 296-5843 FAX (434) 296-5800 Dennis S, Rooker Jack Jouett Kenneth C. Boyd Rivanna Lindsay G, Domer, Jr, Scottsville David L. Slutzky Rio Sally H, Thomas Samuel Miller March 13, 2008 Mr. John Martin 5115 Catterton Road Free Union, VA 22940 DearMr.~: ~ At the Board of Supervisors meeting held on March 5, 2008, the Board appointed you as the White Hall Magisterial District Representative to the Albemarle County Service Authority, with said term to expire December 31 ,2011. I have attached a roster with the names of the other members of the committee for your convenience, On behalf of the Board, I would like to take this opportunity to express the Board's appreciation for your willingness to serve the County in this capacity. Sincerely, L Kenneth C. Boyd Chairman KCB/mrh Attachment cc: Commonwealth's Attorney County Attorney Garn Fern Executive Director Albemarle County Service Authority 168 Spotnap Road Charlottesville, VA 22901 * Printed on recycled paper J~n 05 00. 11 :58a Andrea and Jim COlbaugh 434-296-9914 p.2 James E. Colbaugh 1240 Thistle Dovm Keswick, VA 22947 434-296-9914 January 4, 2008 Objective I desire to be appointed to the Board of Albemarle County Service Authority (ACSA). My continuing interest in local water and sanitation issues leads me to believe that a person with my background would be a valuable asset to ACSA. I look forward to bringing innovative ideas and Board direction to ensure a forward looking agency, Local Experience During my 4 years as a customer of ACSA, I have attended essentially all of the Board meetings of ACSA and the Rivanna Water & Sewer Authority. Therefore I believe I have a sound understanding of the problems facing these agencies and their plans toward resolving tough issues facing the community. Presently one of the ways that I contribute to the ACSA Board as a member of the community is by offering comments on numerous issues such as water rate structure and drought restrictions. In addition, I have been appointed to serve as the public member, along vvith two Board members~ on the ACSA appeals board for water restriction infractions. As part of my desire to work with issues at all levels of the community, I also serve on the local level OD the Glenmore Common Area Review Board. This group is charged with resolution of issues pertaining to maintenance of our local community assets. Professional Experience I spent 35 years in the Los Angeles area, initially working for tile City of Los Angeles, and then the last 27 years with Las Virgenes Municipal Water District The District has water and sewer facilities of similar size and technology as both ACSA and Rivanna, and it serves a population of 65,000 over a 122 square mile area.. I worked for the District as Director of Operations, Director of Planning and Engineering, and for the last 10 years of my employment, as the District's General Manager, reporting to an elected, 5 person Board of Directors. Many of the issues facing ACSA today are similar to those I addressed in California. Dealing 'with drought, balancing financial responsibilities between existing and future customers and developing water and sewer rates that are fair to all users are problems needing ACSA Board resolution. Education Pennsylvania State University - Bachelor of Science Civil Engineering - 1969 Loyola University of Los Angeles - Master of Science Environmental Engineering - 1973 Professional Licenses Professional Engineer - Civil Branch #22921 . State of California Water Treatment Plant Operator Grade 5 #13036 - State of California Wastewater Treabnent Plant Operator Grade V #V1807 - State ofCalifomia Adjunct Professor, Community College Instructor Credential #64728 - State of California County of Albemarle MEMORANDUM TO: ~ \'-\~ FROM: DATE: RE: MembersoftheBoc ~~~\;~br6 ~( Meagan Hoy, Seniol ~ Y\.O.\...... :::~~~BO.rd G; Fol~ 3 .5.01-~ Attached please find an Updl through July 2008 provided for inforr The following Committee wa Rwanna Solid Waste AuthCl 12:30 p.m, - Teri Ker The following Boards and Co received as follows: - _ _ _ - -. __.. --. ____ ....... I~ Qt't'lIvGUUi I\:) "". t:f Board of BuildinG Code Aooeals: (1 vacancy): No applications received CHART: (1 vacancy) No applications received. Fire Prevention Code of Apoeals: (1 vacancy): No applications received. Natural HeritaGe Committee: (1 vacancy): Jason Woodfin Police Deoartment Citizens Advisory Committee: (3 vacancies): David Bruns Paul Coleman Gary Grant Kimberly Higgins Dennis Odinov Ron Roberts Katya Spicuzza Robert Templeman Route 250 West Task Force: (1 vacancy): No applications received The following reappointments require action by the Board: Police Deoartment Citizens Advisory Committee: Clarence W. Roberts Stephen Smith ~ The following nominations were received, and require action by the Board: Workforce Investment Board: (2 vacancies) Sue Goldman Justine Jackson The following District appointments require action by the Board: Board of Social Services: Scottsville District Equalization Board: White Hall District The following District appointments have expired, and require action by the Board. 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Ii ell 0:: 0::: COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGENDA TITLE: Six Year Secondary Road Priority List AGENDA DATE: March 5, 2008 SU BJ ECT/PROPOSALlREQU EST: Work session to discuss the Six Year Secondary Road Priority List in preparation for the public hearing to be held on March 10, 2008 ACTION: INFORMATION: CONSENT AGENDA: ACTION: INFORMATION: X STAFF CONTACTCS): Messrs, Tucker, Foley, Davis, Graham, Benish, and Wade LEGAL REVIEW: Yes REVIEWED BY: ATTACHMENTS: Yes BACKGROUND: The Board of Supervisors held a work session during their January 9,2008 meeting on the Six-Year Secondary Road Priority List. At that meeting, the Board directed staff to focus road paving priorities and construction efforts on projects located within or directly adjacent to the Development Areas, The Board also agreed with the VDOT staff recommendation to complete unpaved road projects that are currently under design and development. The Board also directed staff to keep the Old Ivy Road project at the current priority approved in the 2007 Priority List (priority #6) and not lower it in priority as recommended by staff in the draft Priority List for 2008, Staff has made the necessary changes to the draft Priority List of Road Improvements (Attachment A) to reflect the Board's directions, to date, The Board requested a work session to review the revised Priority List before the public hearing that is scheduled for March 12, 2008. Staff has provided some additional information regarding the unpaved road projects for the Board's information and consideration, STRATEGIC PLAN: Goal 3: Develop Policies and Infrastructure Improvements to Address the County's Growing Needs. DISCUSSION: Road Pavinq Proiects Currentlv Under Development At the last work session, the Board agreed with a VDOT staff recommendation to complete road paving projects that are already in the planning and design phase. These projects are: . Red Hill School Road - Route 760 from Route 29 to Route 712 . Old Green Mountain Road - Route 722 from Route 6 to Route 723 . Estes Ridge Road - Route 806 from Route 663 to Dead End . Walnut Level Road - Route 668/765 from Route 810 then to the dead end of Route 765 These projects will be paved in FY08-09 using rural rustic road paving guidelines, Staff will be notifying the public and property owners along these roads of the upcoming projects consistent with the rural rustic road project public notice and comment guidelines established by the Board. Any concerns/objections expressed by the public will be provided to the Board of Supervisors for its consideration. The total cost of the above noted rural rustic road projects will use all but approximately $78,000 of the available road paving funds for the upcoming fiscal year; therefore, only a limited amount offunding will be available for allocation to either Dickerson Road or Rio Mills Road projects in the upcoming fiscal year. Once the "committed" rural rustic road projects are completed in FY08-09, future fund allocations will be focused on paving Dickerson Road and Rio Mills Road. Both of these are costly paving projects and will take a number of years of the County's paving allocations to fund and complete, This funding situation provides an opportunity for VDOT/County staff to evaluate more fully the impacts of modifying the road paving priorities as recommended by the Planning Commission over the next year, since any change in direction in the road paving priorities would not affect funding and implementation of the Six Year Road Plan until FY09-10, AGENDA TITLE: Six Year Secondary Road Priority List March 5, 2008 Page 2 Pavina Proiects in the Development Area The Planning Commission reviewed the recommended Road Improvement Priority List in December and recommended discontinuing the paving of Rural Area roads and reallocating those funds to priority projects in the Development Areas. The Commission's concern is that the expenditure of funds on projects within the Rural Area is not consistent with the goals of the Comprehensive Plan and facilitates continued development in the Rural Area, VDOT and County staff have previously provided the Board with information regarding the financial impacts, penalties, and constraints of transferring dedicated road paving funds to non-road paving projects, The Board discussed the Commission's recommendation and directed staff to concentrate road paving funds on the two paving projects located in the Development Areas (DA), Rio Mills Road (Route 643) and Dickerson Road (Route 606). Both roads are located along the western boundary of the Hollymead Community (the southern end of Rio Mills Road from Route 29 to just north of the South Fork Rivanna River dam is outside the DA), Paving the gravel segments of these two roads would create an alternative north-south road network generally parallel to Route 29 that would help address some of the transportation/traffic needs in the area, These two projects have long been the two highest priority regular road paving projects, Due to concerns expressed by some Board members regarding the potential of the Rio Mills paving project to encourage additional truck traffic on Earlysville Road from the reopening of a quarry (located on Rio Mills Road), Dickerson Road has been listed as the highest priority regular road paving project. VDOT has estimated the cost of paving Dickerson Road to be just over $11,000,000. This estimate includes the replacement of two existing bridges over Jacobs Run and the North Fork of the Rivanna River. The bridge improvements are over $7,200,000 of the total project cost. Both bridges are one lane, timber decked structures. The bridge over the North Fork is a steel truss structure built in 1924 and has recently been posted for a three-ton weight limit. A shorter paving project could be undertaken that would include sections of the road up to, but not including the middle section of the road containing the bridges. The total cost for that project is estimated at $3,800,000, and could be funded sooner than the full project. However, this would leave the middle section of the road unpaved and the deteriorating bridges unaddressed, VDOT strongly recommends that the bridges be part of the paving project for safety reasons, Regarding the Rio Mills project, the estimated cost for this project is $3,219,000 and would provide a fully paved road section from Route 29 to Earlysville Road. There is a possibility that the owner of the quarry located along the road could contribute to the improvement project for Rio Mills Road, Due to these cost factors, the Rio Mills project could be constructed sooner than the Dickerson Road project. Assuming that all of the annual unpaved roads allocation ($500,000-$600-000 per year) beyond FY08-09 is allocated to these two projects, there would not be sufficient funds in the proposed Six Year Plan to complete both projects within the next six years. It may be possible to fund Rio Mills Road within the next six years due to its lower cost. Project design work is also much further along for the Rio Mills project. As noted earlier, the cost for completing the five "committed" rural rustic road paving projects will use most of the available paving funds for the upcoming fiscal year; therefore, a final decision on the relative priority of the two projects is not needed this year. Further Comments on the Plannina Commission's Recommendation: As noted earlier, it is recommended that VDOT and County staff use the period between this year's and next year's Six Year Plan Update to review the impacts and program changes needed to implement the Commission's recommendation to stop paving rural roads, except for roads with significant safety issues, However, staff provides the follow general comments for consideration: Comprehensive Plan Recommendations Related to Road Pavina/Rural Roads . The County growth management policy and public facilities goals, principles, and policies encourage infrastructure improvements in Development Areas and recognize that a lower level of service is to be expected in the Rural Areas, Recommendations in the Plan also recognize that certain roads in the Rural Area may need to be improved (such as roads that serve as farm/forestry to market routes, roads connect Development Areas to services (parks, schools in the Rural Area), This would suggest that a more strategic approach should be established for rural road paving efforts, rather than one based on public requests or discontinuing rural projects all together. AGENDA TITLE: Six Year Secondary Road Priority List March 5, 2008 Page 3 Potential Penalty/Reduction in Future Allocations . Dickerson Road, Rio Mills Road, and a portion of Reservoir Road are the only remaining unpaved roads in the Development Areas, Once these roads are paved, the annual road paving allocations would have to: 1) be used on roads in the Rural Area; 2) be transferred to regular road construction projects at a penalty/reduction in future allocations each year that the transfer is made. Over time, this would result in the forfeiture of the paving funds, . Maintenance of unpaved roads is costly to VDOT (more frequent resurfacing, blading, dust control, and repairs after heavy storms), Paved roads are generally perceived to have lower maintenance and operating costs than unpaved roads. Further analysis and input will be needed from VDOT to evaluate the budget implications of the shift in priorities. Potential Chanqes to County Rankinq Criteria . Staff will need to assess whether refinements would be needed to the County's ranking criteria in order to better identify rural roads with "significant safety issues," The current road paving project ranking criteria is based in large part on characteristics of the road that intend to help measure the safety of the road (traffic volumes, roadway width, shoulder width, etc,). Input from Police, Fire/Rescue, and County School Transportation staff are also factored into the current evaluation, but may need to be to given even more weight in the eligibility/ranking process. Staff would welcome any further guidance on the proposed schedule for this analysis and the above noted issue areas identified. BUDGET IMPACT: The Six-Year Road Planning process primarily establishes the County's priorities for the expenditure of StateNDOT secondary road construction funds, RECOMMENDATIONS: This information is provided for the Board of Supervisors to discuss in preparation for the March 12, 2008 public hearing, Staff would like direction on whether or not to analyze a revision to the criteria used to prioritize unpaved roads in the Rural Areas. ATTACHMENTS . Draft 2008 Strateqic Priorities Draft 2008 Priority List For Secondary Road Improvements. Bridqe Improvements Draft 2008 Priority List For Secondary Road Improvements. Pavinq Proiects (Rural Rustic and Reqular) Draft 2008 Inventory of Potential Proiects . March 4, 2008 Albemarle Board of Supervisors Members: Please consider this letter my official public request that the remaining gravel portion of Route 662, Bleak House Road, in the Earlysville area NEVER be paved. Paving the remaining gravel portion of this road, whether to Rural Rustic Road standards or to full VDOT standards through acquisition of rights-of-way will, I believe, make this a more dangerous road because of the speeding drivers who will use it as an un-policed rural race track between Buck Mountain Road and Reas Ford Road. Paving the remaining gravel portion of this road to either standard will also encourage more rural development between Montei Drive and Buck Mountain Road. As I understand County policies, the objective has been to discourage additional housing in undeveloped rural agricultural areas. In my opinion, safe drivers who travel at prudent speeds, face no unusual dangers on the gravel portion of Bleak House Road and negligible wear and tear on their vehicles. Of course, all drivers need to be mindful of the occasional deer, bear, and groundhogs also living here that like to cross the gravel from time to time. I guess that's one of the reasons why Bleak House Road walkers, joggers, and stroller-pushers prefer the gravel- it truly keeps the road safe for rural pedestrians, whether four-legged or two-footed. I also do not believe that Bleak House Road gravel dust is a maj or contributor to air pollution or residents' health based on the location of most of the current homes and the existing roadside vegetation. Finally, for those who purchased land and housing along the gravel, it is my belief that they knew what they were getting into when they closed on their real estate contracts and should not now be lobbying for pavement. When we bought our Bleak House Road home in 1986, we were specifically looking for a house along a gravel road. Our position has not changed on this, and I ask your consideration in keeping the gravel portion of Bleak House Road truly rural by NEVER paving it. Thank you. 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OJ 1- ro u .- -0 OJ ::;E >- - ..c ......... c o E <( o E o u . - .- fa E C\ @ C'IJ o o N <C .... .... <C , Karen Collier .!665 Bknht:im Road Charlottesville, V:\ 22902 RECEIVED AT 80S MEETING Date: ~ -,r-OR 020/ Agenda hem #: Clerk's Initials: ~'6 To Whom It May Concern: I am writing this letter in support of the school counselors in Albemarle County. [have worked at Walton Middle School in the counseling office for several years and am currently a parent of a 10th grader at Monticello High School. I am also the President of the Monticello PTO. I have seen first hand the positive effects that a school counselor can have on a student. The personal relationships that school counselors develop with students and their families are invaluable. School counselors are important to the educational process. Counselors at the high school work with students and their families for four years developing career plans. working with students on their educational and post high school plans as well as counseling students when needed. Over the last two years, at the current counselor /student ratio, counselors have been able to develop personal relationships that are important in implementing these programs. Several initiatives have been implemented including individual meetings with all 9th and 10th grade students and parents during the registration process as well as multiple personal contacts with students in all grades through classroom guidance. Counselors write personal letters of recommendation for college for all of their seniors as well as meeting individually with each one of them to discuss their post secondary plans. If a high school counselor is cut, the counselor/ student ratio will increase. As the counselor /student ratio increases. the per~onal contact time with students decreases. Students will have less time to meet with their counselor. Students and their families will be the ones who will be at a disadvantage if the numbers of high school counselors are reduced. In the Albemarle County 2005-2009 strategic plan, one of the goals is to "achieve recognition as a world-class educational system." Albemarle County's school counseling program is one of the best in the state of Virginia. Because of the lower counselor/student ratio. Albemarle County is able to implement the National School Counselor standards for School Counseling programs. Albemarle County's current school counseling program allows counselors to better prepare students for successful futures. By implementing this program, school counselors are student advocates who help support Phone: -!3-!-295.6940 equity in educational opportunities for all students. Cutting a counselor position in each high school would significantly affect the implementation of such a program and would directly decrease contact time with students and their families. In conclusion. I support fulI funding of the school counselor positions in the high schools so that each student has the opportunity to reach his or her potential. The Albemarle County School counseling program is one of the best in the state. Let's keep it that way for the sake of our students. Mission Possible: Reducing the high school counselor-student ratio By SyLinda Gilchrist-Banks, Past President Wen I talk to school counselors, one of the main concerns they express is the number of students on their caseloads. Many counselors feel overwhelmed by the large number of students assigned to them and struggle to meet the needs of each student. When I was the school counseling specialist, I was often asked" How can we reduce our counselor-student ratios?" I would always answer the counselors by focusing on the positive, I would tell them unlike many other states that we (school counselors) are lucky in Virginia because we have mandated ratios for all three levels (high school - 1:350, middle school-1:450, elementary 1:500). I knew that reducing the student caseload for school counselors was not on the agenda of the Virginia Department of Education or the Board of Education; therefore, it would be the responsibility of the counselors to advocate to their superintendents and school boards for a reduced caseload. Many counselors would say this mission is impossible, but Sue Sheffield, Coordinator of School Counseling and Career/Technical Education for Albemarle County Public Schools, would say the mission is possible. MIS, Sheffield has successfully reduced her counselor-student ratio at the high school level to 1:250. I interviewed Sue to determine how she accomplished this goal. 0: Can you describe the demographics of Al- bemarle County? Albemarle County serves 12,500 students in the county sur- rounding the city of Charlottesville, We have 16 elementary schools, 5 middle schools, 3 high schools and 1 non-tradi- tional high school. Based on an initiative implemented in school year 2006-07, high school counselors currently serve students with a ratio of 1 counselor to 225 students. Our high school counseling directors have a caseload of 100 students. At the middle school level, our counselors currently serve stu- dents with a ratio of 1 counselor to 260 students. Elementary schools still follow the state mandate for school counselors and this is the next initiative on our list! 0: How did you advocate for this ratio with your superintendent and school board? I started this process in the fall of 2003 by introducing the ASCA National Model to our Assistant Superintendent, Director of ISSUE 1 2007 Instruction and Challwoman of the School Board. By the way, a special thanks to Dr. Bruce Benson, Assistant Superintendent who has been a strong, strong advocate for this initiative, and Dr. Pam Moran our current superintendent. Both of these individuals were instrumental in lowering the caseloads. In this process, they all began to see the overwhelming task counselors had se:rving 350 students. We all wanted more student contact time and more parent interac- tion time. Simultaneously, I was taking all of the school counselors i through the process of developing our vision and mission statements, ! as well as understanding the delivery system, and how much time ! we spend in each area. I gave all of my school counselors a copy of the ASCA National Model. I took the school counselors through every chapter in the framework book! I asked each school counseling team to set goals that would support the school improvement goals and that would demonstrate support for improved academic success, During this time, Dr. Bruce Benson, the Director of Instruction, became an advocate and strong supporter for the ASCA National Model and for school counselor ratios, 0: What was the timeline for the implementa- tion of the reduced ratios? Actually, once we presented the new model and the information on how it would support academic achievement, the initiative went right through the budget process. The budget initiative came out of staffing committee work in the fall of 2005 and was adopted in the spring of 2006, Our new staffing ratios for our counselors went into effect for school year 2006-07, The counselor-student ratios before this initiative were at least 1 :350 sometimes slightly higher in some high schools, High school directors' caseloads were different at each school. Some directors had small ESOL caseloads while others had a full caseload, As a result of the reduced caseload, each high school added at least 1 counselor or 2 counselors at our largest high school. We added one position at the middle schools, Our middle school ratios are lower than the state mandated ratios. 0: What impact has the reduced ratio had on your counselors? Counselors have been able to meet all of their students early in the year, School counselors now know their students. They are cur- rently implementing intervention strategies across all grade levels, Each team is beginning to design programs and strategies to bring 9 THE VOICE parents into the educational process as parmers. For example, one high school required all 9th grade parents to participate in registration conferences and had an amazing participation rate! Programming for at-risk 9th graders is currently being imple- mented through classroom guidance lessons during the entire first quarter. CoUnSelors are teaming with teachers on School Based Intervention Teams to address needs and concerns immediately and not after grades are posted at the end of the 9 weeks, Everyone is a little less stressed, We are currently implementing a career planning model that is managed by the school counselor. Our goal is that all students will graduate with a career plan. Q: What impact has the reduced ratio had on your students? I Students have an opportunity to have a true relationship with their ! school counselor. They can see a counselor without having to wait i for days. Relationships are what it is all about and I like to believe .! I that we are all a healthier and happier more academically success- I ful community with a strong school counselor support team. ! Q: What impact has the reduced ratio had on your schools? Peaceful, academically successful learning communities that offer school counseling programs that nurture and support all students. Parents are less critical, more satisfied and more involved with the school counselors and children than ever before! Q: Do your counselors have to submit any data reports to you? During school year 2006-07, I had counselors submit data each month and it was too overwhelming. They submitted the number of student contacts, parent contacts, teacher contacts, meetings, events, etc. This year, we are looking at the specific data that sup- ports our goals, For example: lowering the 9th grade failure rate; increasing the number of students taking physics; increasing the number of transition plans that include education beyond high school, etc. This task is more manageable for the school counsel- ors and will provide that data needed to evaluate our goals. Q: What recommendations would you give to other Division Directors attempting to reduce their counselor/student ratios? 1, Educate your school board and leadership team about the ASCA National Model. 2, Train all of your school counselors about the model. I was very surprised at the number of counselors who have no idea what I am talking about when I reference the ASCA National Model for School Counseling Programs. THE VOICE 10 , 3, Design and implement programs and models that involve every student, parent and the school community 4, Educate your teachers about the services counselors can provide, Get your counselors in the classrooms and teaming with teachers, Teachers will become your strongest advocates, I am concerned about maintaining our ratios because the division is predicting a shortage of funding for the upcoming year, but I am keeping my fingers crossed, implementing the ASCA National Model, collecting data, and contacting my advocates, I am very thankful to Sue Sheffield for taking the time to share how she improved the delivery of school counseling in Albemarle County. The mission is possible. Or. Sylinda Gilchrist-Banks, assistant professor at Norfolk State University and past.president of VSCA, (sylindagi/christ@aol.com) and Sue Sheffield is the coordinator at Albemarle County Public Schools (ssheffield@k12albemar/e.org) ~ Model is 'Coming!!! NeW illGW . 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(J) 0 OJ M · (])~t: M .-I 0 (]) "co 000e..E I I I FY 08/09 RECOMMENDED OPERATING BUDGET COUNTY OF ALBEMARLE, VIRGINIA FINANCIAL SUMMARY COMPARATIVE REAL PROPERTY TAX RATES 2007 2007 Selected Counties (top 20 in population) Population Basic Tax Rate* Roanoke 90,902 1.090 Chesterfield 298,721 0.970 Loudoun** 275,596 0.917 Fai rfax** 1,012,512 0.890 Henrico** 289,788 0.870 Arlington** 201,163 0.818 Hanover 97,569 0.810 Prince William** 371,939 0.787 James City 61,739 0.785 Stafford 120,387 0.700 York 63,184 0.6975 Albemarle County 93,601 0.680 Fauquier** 65,319 0.645 Montgomery 88,834 0.630 Spotsylvania*;' 119,907 0.620 Rockingham 74,160 0.580 Augusta 70,747 0.580 Frederick 72,949 0.525 Bedford 66,457 0.500 Pittsylvan ia 61,731 0.500 Charlottesvi lie 41,274 0.990 *Per $100 of assessed value **Each of these localities also levies speCial service district taxes Sources: Tax Rates: Virginia Local Tax Rates, 2007, 26,h Annual Edition, Weldon Cooper Center for Public Service Population: Estimates of Population for Virginia and its Localities, Final 2006 & Provisional 2007, Weldon Cooper Center for Public Service, Demographics & Workforce Section, www.coopercenter.org/demographics/ Date: RECEIVED AT BOS MEETING ;- s--dl oPtf Agenda Item #: Clerk's Initials: JPAGE 57 BUDGET SUMMARY RECEIVED AT BOS MEETING Date: .3 -,s--oY My name is Sydney Giacalone. I a.rrr'ft~\!'edtb: grade .2~ student at Jack Jouett Middle School, currcem:t~it~firulted1o the strings program. I play the violin. I am proud to be a part of this quality group of students lead by Mrs. Carrie Finnegan. The reason I am here tonight is to ask you to please provide more money to the School Board so that the Strings program can stay in Albemarle County Schools. My friends, grandparents, aunts, uncles, and parents are more than willing to pay higher taxes because they feel education is important inclutding the strings program. I would like to tell you how much this program means to me and the mistake it would be to eliminate it. I have been in the Albemarle County Strings program for two years. Since the beginning of sixth grade, I have been learning to play the violin. Not only this, but I have learned to participate in an orchestra, as a group. ~. Finnegan is a fantastic teacher and I have learned so much from her through the strings program. I thoroughly enjoy every strings class and am so glad I began strings just two years ago. I have also joined the Youth Orchestra of Charlottesville because of the strings program. Through this strings program, I have learned to play the violin, be a part in an orchestra, join other orchestra groups in town, and participate in strings camps. Through no other Albemarle Country School elective program could I accomplish this. With this said, I believe it would be a tragic loss of Albemarle Country Schools to eliminate the strings program. I am asking you to please give us more money for our quality Strings Program. Thank You. Esteem RECEIVED AT BOS MEETING Date: 3-s- /) f Agenda Item #: ;2 t.J rk's InitiaIS:_J' Created by Abraham Maslow, American Psychologist Self Actualization morality, creativity, problem solving, lack of prejudice confidence, achievement, respect of others, respect by others Love/Belonging friends, supportive family, intimate relationship Safety security of body, of employment, of the family, of health, of the home food, water, air, sleep Physiological Maslow's Hierarchy of Needs With More Primitive Needs on the Bottom There has been a steady increase in the numbers of school children who become homeless during the school year in both Albemarle County and Charlottesville. YEAR 2003/2004 2004/2005 2005/2006 2006/2007 Children in Albemarle County & Charlottesville who Became Homeless 209 319 411 560 If a child does not have security, including a home, then she or he cannot move to the higher levels of self-development. In time we will all pay for this situation in public health care and prison costs, among other things. March 5, 2008 To: Albemarle County Board of Supervisors From: Margie Shepherd Re: 2008-09 Budget RECEIVED AT 80S MEETING Date: 3-S"J Agenda /tern #: o2.L/ Clerk's lnitials:_,~ This is, we know, not a great way to operate our government - having people have to make a case for the budget every year. In most states, the School Board sets the budget, and the tax rate is adjusted accordingly, and that's it. Still, most years, with a little back and forth, our system works reasonably well. But once in a while - once every seven or eight years or so - you all get swayed by a small but noisy group of people who, for some reason, want to pick on teachers and the poor. I mean - who does that? I have to assume that there may be some long held grudges left from some teacher in the past, and I'm sorry about that, really, but come on - it's time to let it go. To pick on teachers and the poor - that's just wrong. And that you all let them sway you to cut six cents from our rate last year - that was wrong, also. We are a better place than that. We are a better people than that. Now these guys want to take VERIP benefits away. VERIP took the place of the county having to pay for sick days. I've hung out with adolescents for 32 years - my immune system is muis macho. I've got a year and a half of sick days saved up. Paying for those instead would save money? I feel a little cold coming on just thinking about it. I think you need to consider what the people of this county want you to support, and what you yourselves said were your own priorities and your own strategic goals. You kind of shot yourselves in the foot in cutting out that six cents last year. I mean - look at your first goal, 1.1 - "to work with the School Board to help them attain a World Class Educational System by 2009". How's that working out for you? Meet your goals. Keep your promises. We want to be the best county in Virginia. Not the one aiming to attract every miser with a grudge. Do the right thing. Restore the six cents. Thank you. RECEIVED AT 80S MEETING Date:_ 3-s~o; Agenda Item #:_ .;) tp CIerk's initials- ~ COMMONWBA.LTfl of VIRGINIA-- Office of the Governor D~1Jjel G. 1.cB14uc Scm'(}y AtMsor for WiJrkfortl!, March 5, 2008 Dear Piedmont Workforce Network Council Members: The Governor's Office for Workforce Development is strongly committed to meeting the workforce needs ofthe citizens of the Commonwealth. The Governor's Strategic Plan and Executive Orders require members of the Governor's Workforce Cabinet to improve communication and resource sharing across secretariats and develop an outcome driven Memorandum of Understanding to establish and maintain a viable workforce network. During efforts to strengthen our workforce performance outcomes at the state level, we have learned that key to our success is a strong commitment toward development of a workforce system through strong partnerships with local elected officials within each workforce area. One powerful example of this partnership was the creation of the Comprehensive One Stop Center in the City of Charlottesville at the request of the Piedmont Workforce Investment Board. The December 2007 opening of this center required collaboration and investment by various State Agencies and Local Partners. We remain committed to ensuring that the Charlottesville One Stop Center continues to move forward with development of operational and business practices that will serve as the model for future cites with-in our Commonwealth. At the onset of this project, the Governor's Office provided funding to assist our Local Partners in the City of Charlottesville with development of the One Stop Center. We will continue to provide on-the-ground staff support and technical assistance as we move forward. National Models of successful One Stop Centers strongly recommend assurances of continued viability and sustainability. In addition to support at the State Level essential steps should be taken at the Local Level to secure the top notch managerial assets and financial support from the local community. Please don't hesitate to call upon my office for any assistance on this matter or any other Workforce Development issue. Sincerely, ~~ &2-.- Daniel G. LeBlanc Patl'i{:k Ut'flr!, );uildif1~ * Broad Stl'~1et. Rii:hm.ondj Virginia 23219 * (80'1) 692.0131}