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HomeMy WebLinkAbout1973-06-21!30 6-21-73 A regular meeting of the Board of County Supervisors, of Albemarle County, Virginia was held on June 21, 1973 at 9:00 A.M. in the Board Room of the County Office Building, PRESENT' Messrs. Stuart F. Carwile, (arriving at 9'20 A.M.), Gerald E. Fisher, J.T. j Henley, Jr., William C. Thacker, Jr., Gordon L. Wheeler, and Lloyd F. Wood. (arriving at 11:20 A.M.). ABSENT: None. OFFICER PRESENT' County Executive. -~ The meeting opened with The Lord's Prayer led by Mr. Wheeler. -- Mr. Batchelor introduced interns working for the summer: Joycelyn Collins, Brenda Hammond, Francis Harris, Teresa Quarles and Josephine Garland. Motion was offered by Mr. Thacker to approve the minutes of the meetings of April 11, April 12, April 18, April 19, April 25 and May 7, 1973. Motion was seconded by Mr. Fisher and carried by the following recorded vote: AYES: Messrs. Fisher, Henley, Thacker and Wheeler. NAYS: None. ABSENT: Mr. Carwile and Mr. Wood. Mr. Wheeler stated that he had received a letter from Dr. M.I. Shanholtz and he asked Mr. Batchelor to arrange a meeting with Mayor Fife and Cole Hendrix to discuss the fire companies, the Bicentennial Commission, the Health Department, and the appointment ~ of a Solid Waste Committee. Mr. R.G. Warner, Resident Engineer for the Virginia Department of Highways was pre- sent. He stated that the Highway Department had checked the Traffic count on Route 20, between Rt. 250 East and the proposed City landfill site. They had determined a total of 2,933 vehicular trips per day. Mr. Batchelor stated that he had received a letter from the Virginia Department of Highways stating that there would be a second location public hearing for~oute 637. This designated as project 0637-002-138, C-501, B-623. This public hearing will be held at 7:30 P.M., on July 17, 1973 at the Murray Elementary School in Ivy. Mr. Batchelor also said that he had received a letter from the Department of High- ways stating that there would be a public hearing for the purpose of considering the proposed location and design of a section of Route 684. This is designated as project 0684-002-152, C-501. This public hearing is to be held at 7:30 P.M. on July 24, 1973 at Brownsville Elementary School. Mr. Wheeler said he had received a questionnaire from the State asking that the localities conduct a study in reference to establishing a system of bicycle trails throughout the Commonwealth. He said the Planning Department should have input in this ~ mat~er and gave the form to John Humphrey for filing. Mr. Thacker stated there was no further report to give on Whitewood Road. (Mr. Carwile abstained during the following discussion). At this time the Board continued their discussion concerning Commonwealth and Peyton Drives and a request from Stromberg-Carlson for Industrial Access Funds. Mr. Humphrey stated that Dr. Hurt had 6-21-73 131 utility easements, etc. furnished these items. is still pending. informed the committee appointed to study this matter that he Would pay a total of $26,631 to bri~ these roads to~'standard and he had re4uested t~at th~ Board request Indust ial Access Funds for the Other 50% of the cost. Mr. Thacker felt that all the roads in this seczion tie together and they should not be considered in parts and he did not think the committee has enough information on the overall pattern for recommendation of any resolu- tion at this time. He asked if anything had been received on the original bond as per resolution passed by this Board on March 15, 1973. Mr. Wheeler suggested that the Board say they needed the bond at once and directed the Clerk to write a letter to Dr. Hurt concerning this bond. Mr. Wheeler said he had at~ended a meeting with Dr. Hurt and members of the School Board to discuss the road into Hollymead School. He asked Mr~ Warner who was to furnish Mr. Warner said that the person preparing the road plans usually Mr. Wheeler said he would remind the School Board that this matter Mr. Batchelor stated that he had received a letter from the Virginia Department of Highways concerning the Warren and Hatton.Ferries' "May 29, 1973 Routes 625 and 627 Hatton and Warren Ferries Albemarle and Buckingham Counties Board of Supervisors Albemarle County 202 County Office Building Board of Supervisors Buckingham County Buckingham, Virginia 23921 Gentlemen' Mr. J. E. Harwood, Deputy Commissioner and Chief Engineer, in his letter of May 11, 1973, stated that I would advise you further regarding the restoration of the Hatton Ferry. We have now made arrangements for the reconstruction of the ferry boat. Material for this has been obtained and we are in the process of doing the work. Barring any unforseen difficulties, we anticipate the opening of the ferry by August 1. If you have any questions or desire further information concerning this, please contact Mr. R.G. Warner, Resident Engineer at Charlottesville who is in direct charge of this work. Yours very truly, D.B. Hope District Engineer" 6-21-73 Mr. Batchelor .stated that he had received a letter from the Department of Highways concerning the Charlottesville-Mass Transit Study: "May 31, 1973 Charlottesville Mass Transit Study Miss Lettie E. Neher, Clerk Albemarle County Board of Supervisors County Office Building - Room 200 Charlottesville, Virginia 22901 Dear Miss Neher: This is to thank you for the resolution of the Board of Supervisors of Albemarle County submitted by your letter of May 25, 1973 concerning the subject study. Be advised that the Department will consider this request at such time as we receive notice from the City of Charlottesville that the Urban Mass Transportation Administration has approved the grant application for the study area. With best regards. Sincerely, Oscar K. Mabry Transportation Planning Engineer" Mr. Batchelor said-that he had received a copy of the 1973-74 Tentative Allocations~ for Interstate, Primary and Urban Construction from the Department of Highways and this would be on file in his office for inspection. Mr. Wheeler read the following communication from M. Joseph Conte: "June 5, 1973 Mr. Gordon Wheeler, Chairman Board of Supervisors Albemarle Court House Charlottesville, Va. 22901 Dear Mr. Wheeler: A meeting was held recently with Mr. Robert Warner of the Highway De- partment to discuss the unsightly condition of the lower part of old Route 53. The lower portion of this road has become a public dump, a lover's lane, a public drinking spot and a target range. Several man hours will be needed to clean this area of all the trash. Mr. Warner advised us they had cleaned the area many times before and it seems to be a costly, never-ending problem. He stated the only way to solve the problem was to apply to have the road closed. He also advised us to send you a letter regarding this matter. The lower portion of the road just below Mrs. George Smith's house (stone house east side of road) would be an ideal spot to close the road. Ail the road frontage at this point is controlled by Monticello Foundation, Blue Ridge Sanatorium, Michie Tavern Corp. and Mrs. George Smith. We have all agreed to have this letter serve as a formal request to close the portion of Old Rt. 53 at the George Smith property line. We will be happy To meet with you to discuss this matter. Sincerely, M. Joseph Conte" Mr, ~arner ~aid that when Route 53 wa~ relocated this piece of road was taken from the 6-21-73 primary road system and mad~ 'a part of the secondary system. The land in- volved is fee right of way owned by the Highway Department and cannot be transferredJ ~,.~ but must be sold. After a short discussion of this matter, Mr. Wheeler asked Mr. Wa~n~~ to investigate the possibility of having this right of way either transferred to Blue Ridge Sanatorium, which is another State agency, or sold for a nominal fee and to make a r~port to this Board at the July meeting. Mr. Thacker said that Mr. Wood had received a call from a Mr. Cromer concerning Rt. 727 in the Blenheim Area. Mr. Thacker agreed that this road is among the worst in the County, however, he said it had been in that condition for many years and was in this condition when Mr. Cromer bought his land. He asked Mr. Warner if he would check this road. Mr. Fisher asked Mr. Warner if he would check Route 637 near the Ivy Landfill. Mr. Warner said there is reshaping that needs to be accomplished and he will do this with his maintenance force. Mr. Thacker asked if any work is scheduled for Route 53 from Simeon east. Mr. Warner said it is to be resurfaced. Mr. Wheeler said that in working on the new subdivision ordinance, a question had arisen concerning the Board regulating speed limits in subdivisions. Mr. Warner said that speed limits are established by law in residential areas at 25 m.p.h. Mr. Fisher said that the speed limit posted in Bellair subdivision is 35 m.p.h. Mr. Warner said this was based on a traffic study. The next item under discussion was SP-266 for E.M. Martin. This matter was deferred from June 13, 1973. Mr. Humphrey stated that the Planning staff felt this was within the intent in permitting welding operations in the M-1 zone. He said that the Planning Commission had imposed no conditions other than this permit be approved subject to site plan approval. Motion was offered by Mr. Thacker, seconded by Mr. Carwile to approve SP-~66 as recommended by the Planning Commission. Motion carried by the following recorded vote: AYES: Messrs. Carwile, Fisher, Henley, Thacker and Wheeler. NAYS: None. ABSENT: Mr. Wood. In May a request had been received from the University of Virginia requesting that a leash law be applied to University Grounds and asking that a deputy dog warden be appointed for University grounds.. Motion was offered by Mr. Fisher to adopt the follow- ing resolution: The Board of Supervisors of Albemarle County, acting under the authority granted to it by Code of Virginia, Sec 29-184.2, do hereby appoint Mr. W. Alan Hoffman as an Albemarle County Deputy Dog Warden for a term of four years commencing 1 July 1973 to assist 'the Dog Warden in dog inspection activities and in dog law enforcement only on the grounds of the University of Virginia. This Deputy Dog Warden shall have the powers and duties of the Dog Warden as provided for in Albemarle County Code, Sec 4-5. The Board of Supervisors appoint Mr. W. Alan Hoffman with the understanding that the Rector and Board of Visitors of the University of Virginia will pay this Deputy Dog Warden's salary, defray his expenses in carrying out his duties, and guarantee that the Board of Supervisors of Albemarle County will have no liability whatever for any acts performed by Mr. Hoffman at the University grounds or for any injuries suffered by him in the performance of his duties. Motion was seconded by Mr. Carwile and carried by the following recorded vote' AYES' Messrs. Carwile, Fisher, Henley, Thacker and Wheeler. NAYS- None. ABSENT- 'Mr. Wood. 6-21-73 234 Motion was offered by Mr. Fisher, seconded by Mr. Henley to appoint Mr. Sam Robertson as County Dog Warden for a period of three years beginning July 1, 1973. Motion carried by the following recorded vote' AYES: Messrs. Carwile, Fisher, Henley, Thacker and Wheeler. NAYS: None. ABSENT: Mr. Wood. Mr. Wheeler said he had received a communication from Northern Piedmont Electric Cooperative stating that they have applied to the State Corporation Commission for a rate increase. Copy of this communication is on file in the office of the Clerk of the Board of Supervisors. Mr. Wheeler said he had received a letter from Larry J. Sabato, President-Elect of Student Council, University of Virginia. He requested that Mr. Sabato be invited to a meeting of the Board of Supervisors sometime during this summer. Mr. Wheeler said that he had received a letter from Charles M. Rotgin Jr., of Great Eastern Companies. Mr. Rotgin stated that he was concerned that without adequate preliminary planning the new State imposed building inspection process would cause problems not only for county administration but also for builders who would experience unnecessary and extremely expensive time delays. However, he stated that he did hardily endorse the plan for inspection. Mr. Thacker said that in view of the Sept. 1, 1973 deadline on implementing this program, h~ felt that the County should move ahead and get the program started. Mr. Batchelor said the staff felt the County would need a chief building inspector who is experienc~and who'would hire the other inspectors required. He said he would have a report on this in the next three weeks. Mr. Wheeler suggested that an ad be placed in the paper notifying of the availability of jobs. Mr. Fisher said he understood that the Board would make a charge to cover the total cost of this operation. Mr. Thacker said he felt it was correct to look for a chief building inspector, however, he felt the budget was inadequate since it is his feeling that the County will probably need a chief inspector and between four and six assistants. it would not be a simple matter to implement this program. Mr. Carl VanFossen, Chairman of the Albemarle County Schoolboard was present. He presented the following resolution: WHEREAS, with the approval of the Albemarle County Board of Supervisor~ the Albemarle County School Board has completed working drawings for the new elementary school next to Jouett Junior High School, and WHEREAS, the goal of both Boards appears to be to open the new elementary school in September of 1974, and WHEREAS, it is possible but not certain that this new school can be com- pleted on schedule, but further delay in beginning construction would jeopardize chances of meeting the September, 1974 goal for completion. NOW, THEREFORE, BE IT RESOLVED, that the Albemarle County School Board requests the Albemarle County Board of Supervisors to provide funds and approval to the School Board for the construction of the new elementary school. BE IT 'FURTHER RESOLVED, that, .since the size of this school has increased greatly over the School Board's original plan because of the need to house students displaced by the Board of Supervisors' plan to use McIntire as a County Office Building, the School Board reques~approval for the use of any surplus funds He said leftover from previous loans for Hollymead and bond issue projects if they are needed to supplement the 1.6 million dollar budget proposed for constructing and furnishing this new school. Mr. Wheeler said ~hat in connection with this request the Board will be discussing some temporary plans to cover needs of the County Office Building and he hesitated to take any action on this request until a full report is given by the Space Needs Committee. Mr. VanFossen said the school board had also passed the following resolution' BE IT RESOLVED, that the Albemarle County School Board does hereby request the Board of County Supervisors to join with the said School Board in making application for a Literary Loan of $450,000.00 for the purpose of building an addition to Meriwether Lewis Elementary School located near Ivy, Virginia. The clerk and the chairman are hereby authorized to prepare and sign the necessary documents. Action on these requests ~s postponed until later in the afternoon. Communication was received from Cole Hendrix, Secretary-Treasurer of the Rivanna Water and Sewer Authority, asking that the Board 6f Supervisors extend the Headline for er repayment of a loan made to the Rivanna Authority/~reement dated September 21, 1972. He asked for an extension of at least six months and preferably one year. After a short discussion motion was offered by Mr. Carwile to extend the time limit on this loan for an additional six months from June 30, 1973, interest to be repaid at whatever rate the County receives on funds invested for the same period of time (or a six months period). Motion was seconded by Mr. Thacker and carried by the following recorded vote: AYES: Messrs. Carwile, Fisher, Henley, Thacker and Wheeler. NAYS: None. ABSENT: Mr. Wood. Claim against the Dog Tax Fund was received from Cherry Hill Farm for two (2) lambs, and one (1) ewe killed by dogs. On motion by Mr. Henley, seconded by Mr. Fisher, $75.00 was allowed for this claim. Motion carried by the following recorded vote: AYES: Messrs. Carwile, Fisher, Henley, Thacker and Wheeler. NAYS: None. ABSENT: Mr. Wood. Claim against the Dog Tax Fund was received from W.R. Pitts for seventeen game roosters killed by dogs. The clerk was ordered to advise Mr. Pitts that the Board of Supervisors does not allow payment of claims for game birds. Statements of expenses of the Department of Finance, the Sheriff's Office and the Office of the Commonwealth's Attorney were submitted for the month of May, 1973. On motion by Mr. Fisher, seconded by Mr. Thacker these statements were approved by the following recorded vote: AYES: Messrs. Carwile, Fisher, Henley, Thacker and Wheeler. NAYS: None. ABSENT: Mr. Wood. Statement of expenses incurred in the maintenance of the County Jail was submitted along with summary statement of prisoners days for the month of May, 1973. Claim of the e-s1-75 ...... Jail Physician was submitted for the month of May, 1973 in the amount of $63.00 of which two-thirds is reimbursable by the State. On motion by Mr. Carwile., seconded by Mr. Henley, these statements were approved for payment by the following recorded vote' AYES- Messrs. Carwile, Fisher, Henley, Thacker and Wheeler. NAYS- None. ABSENT: Mr. Wood. Mr. Wheeler requested that copies of agreements with adjoining Counties relating to-~ use of the Albemarle County Jail be sent to each board member. Report of the County Executive for the month of May, 1973 was received as informa- tion. Reports of the Department of Public Welfare were submitted for the month of April, 1973 in accordance with Sections 63-67.1 and 63.67.2 of the Code of Virginia. Mr. Wheeler said that in meeting with the Planning Commission concerning a request for a moratorium they had stated they would need additional legal help and had made such a request to this board. He said he felt all legal matters should be referred to the office of the County Attorney and that this should be made a policy of the Board of Supervisors. Motion was offered by Mr. Henley, seconded by Mr. Carwile to inform all boards and commissions appointed by the Board of Supervisors that all matters requiring legal assistance are to be referred to the County Attorney. Motion carried by the following recorded vote' AYES' Messrs. Carwile, Fisher, Henley, Thacker and Wheeler. NAYS' None. ABSENT' Mr. Wood. Mr. Wheeler said the Board had discussed the legal work required in working on the new zoning ordinance with Mr. St. John and he does not feel this falls within the regular assignments of the County Attorney. He said that the rate for this work would be $35.00 an hour or possibly a total of $4,600 in order to accomplish the work of the Planning Commission within a 60 to 90 day period. Mr. Fisher said that the Board needs to expedite the work on the new zoning ordinance and he offered motion to approve $4,600.00 for the drafting and rewriting of the new zoning ordinance and also to au. thorize Mr. George R. St. John to perform this work for the Planning Commission. (Appropriation for this will be made at a later date). Motion was seconded by Mr. Carwile and carried by the following recorded vote' AYES' Messrs. Carwile, Fisher, Henley, Thacker and Wheeler. NAYS' None. ABSENT: Mr. Wood. Motion was offered by Mr. Carwile, seconded by Mr. Thacker to adopt the following ordinance' 6-21-73 ANNUAL APPROPRIATION ORDINANCE OF THE COUNTY OF ALBEMARLE, VIRGINIA For the Fiscal Year Ending June 30, 1974 An ordinance making appropriations of sums of money for all necessary expenditures of the COUNTY OF ALBEMARLE, VIRGINIA, for the fiscal year ending June 30, 1974; to prescribe the provisos, terms, conditions, and provisions with respect to the items of appro- priation and their payment; and to repeal all ordinances wholly in conflict with this ordinance and all ordinances inconsistent with this ordinance to the extent of such inconsistency. BE IT ORDAINED by the Board of County Supervisors of the COUNTY OF ALBEMARLE, VIRGINIA: SECTION I That the following sums of m~n'~ be and the same hereby are appropriated for the purposes herein specified for the fiscal year ending June 30, 1974: Paragraph One For the current expenses Sf the General Fund the sum of eighteen thousand seven hundred dollars and no cents ($18,700.00) is appropriated from the General Fund to be apportioned as follows: 1. Refunds $ 18,700.00 SUMMARY Total GENERAL FUND appropriations for Fiscal Year Ending June 30, 1974 $ 18,700.00 --0-- 18,700.00 $ 18,700.00 To be provided as follows Anticipated balance at July 1, 1973 Revenue from Local Sour¢ Total GENERAL FUND res for the Fiscal Year Ex That the following sums purposes herein specified for For the current expenses seven hundred four thousand si is appropriated from the Gener~ es ources available ding June 30, 1974 SECTION II money be and the same herby are appropriated for the he fiscal year ending June 30, 1974: Paragraph One ~f the function of ADMINISTRATIVE SERVICES the sum of ' hundred thirty-eight dollars and no cents ($704,638.00) ]1 Fund to be apportioned as follows' 1. Board of Supervisors 2. County Executive 3. Personnel Department 4. Purchasing Department 5. Assessment of Real Property 6. Finance Department-Collection and. Disbursement of Receipts 7, Collection of Delinquent Taxes 8. Elections 9. Miscellaneous 132,000.00 10,850.00 106,657.00 27,872.00 98,653.00 263,933.0O 1,0.00.00 31,163.00 32,510.00 Paragraph Two For the current expenses of the function of ENVIRONMENTAL SERVICES the sum of six hundred forty six thousand two hundred twenty-nine dollars and no cents ($646,229.00) is appropriited from the General Fund to be apportioned as follows: 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. Fire Prevention and Extinction Engineering Department Building Inspection Plumbing Inspection Electrical Inspection Planning Department County Landfill #1, Ivy County Landfill #2, Keene Parks and Recreation Maintenance of Buildings and Grounds Miscellaneous 113,975 00 57,870 00 7,650 00 7,650 00 7,650 00 151,250 00 42,325 00 36,050 00 90,037 00 67,562 00 64,210 00 238 Paragraph Three For the current expenses of the function of HUMAN SERVICES the sum of one million seven hundred forty eight thousand six hundred twenty-two dollars and no cents ($1,748,622.00) is appropriated from the General Fund to be apportioned as follows- 1. Administration, Dept. of Public Welfare 2. Public Assistance; federal, state and local 3. Miscellaneous 319,314.00 1,062,147.00 367,161.00 Paragraph Four For the current expenses of the function of ADMINISTRATION OF JUSTICE the sum.,of five hundred seventy two thousand five hundred fifty-three dollars and no cents ($572,553.00) is appropriated from the General Fund to be apportioned as follows: 1 2 3 4 5 6 7. 8. 9. 10. Recording of Documents Circuit Court County Court Commonwealth Attorney's Office Juvenile Court Policing and Investigation Confinement and Care of Prisoners Protection of Fowl and Livestock Miscellaneous_- Detention Home Debt Service - Jail 59 164.00 12 300.00 9 935.00 32 635.00 9 515.00 312 176.00 40 681.00 16 852.00 3 045.00 76 250.00 SUMMARY To~al GENERAL OPERATING FUND appropriations for Fiscal Year Ending June 30, 1974 $ 3,672,042.00 To be provided for as follows: Anticipated balance at July 1, 1973 Revenue from Local Sources Revenue from Commonwealth Revenue from Federal Government Non-Revenue Receipts Transferred from Revenue-Sharing Total GENERAL OPERATING FUND resources available for Fiscal Year Ending June 30, 1974 -0- 1,722,160.00 1,854,730.00 6,200.00 15,000.00 73,952.00 $ 3,672,042.00 SECTION III That the following sums of money be and the same are hereby appropriated for SCHOOL purposes herein specified for the fiscal year ending June 30, 1974: Paragraph One For the current expenses of GENERAL SCHOOL OPERATIONS the sum of nine million five hundred thirty four thousand fifty-two dollars and no cents ($9,534,052.00) is appropriated from the School Fund to be apportioned as follows: 2. 3. 4. 5 6 7 8 9 10 11 12 13 14 Administration Instruction Regular Day School Other Instructional Costs Attendance and Health Services Operational Costs-Pupil Transportation Replacement of Transportation Vehicles Operation of Food Services Operation of School Plant Maintenance of School Plant Fixed Charges Adult Education Other Educational Programs Capital Outlay Debt Service $ ii 190,800.00 5,~339,270 00 605,210 00 38,500 00 606,250 00 149,500 00 11,500 00 470,575 00 199,750 00 193,350.00 102,575.00 186,656.00 333,570.00 1,106,546.00 Paragraph Two For the current expense of the FEDERAL SCHOOL PROGRAMS the sum of four hundred twelve thousand fifty eight dollars and no cents ($412,058) is appropriated from the School Fund to be apportioned as follows: 1. ESEA Title I, Low Income 2. ESEA Title I, Migrant 3. ESEA Title II, Library Resources 4. ESEA Title III, Innovative Programs 5. ESEA Title VI, VocaTional Training 6. Division of Justice and Crime PreYention 200,208.00 13,250.00 12,600.00 100,000.00 51,500.00 34,500.00 6-21-73 Paragraph Three For the current expenses of the function of the item below the sum of thirty seven thousand nine hundred ninety seven dollars and no cents ($37,997.00) is appropriated from the School Fund to be apportioned as follows: 1. Miscellaneous - Piedmont Community College $ 37,997.00 SUMMARY Total SCHOOL FUND appropriations for Fiscal Year Ending June 30, 1974 $ 9~984,107.'00 To be provided for as follows: Anticipated balance-at July 1, 1973 Revenue from Local Sources (Trans, from Gen. Fd.) Revenue from Commonwealth Revenue from Federal Government Non-Revenue Receipts Total SCHOOL FUND resources available for Fiscal Year Ending June 30, 1974 -0- 5,885,27~7.00 3,633,930.00 430,850.00 34,050.00 $ 9,984,107.00 SECTION IV That the following sums of money be and same are hereby appropriated for the purposes specified herein for the fiscal year ending June 30, 1974' Paragraph One For the function of CAPITAL OUTLAY the sum of four hundred twenty thousand dollars ($420,000.00) is hereby appropriated from the Capital Outlay Fund' 1. General $ 370,000.00 2. Fire Station 50,000.00 SUMMARY Total CAPITAL OUTLAY FUND appropriation for fiscal year ending June 30, 1974 $ 420,000.00 To be provided as follows: Anticipated balance at July 1, 1973 Transferred from Revenue-Sharing Revenue from Local Sources (Trans. from Gen. Fd.) Total CAPITAL OUTLAY FUND resources available for Fiscal Year Ending June 30, 1974 -0- 50,000.00 370,000.00 $ 4~0,000.00 SECTION V That the following sums of money be and same are hereby appropriated for the purposes herein specified for the fiscal year ending June 30, 1974. Paragraph One For the functus' n of the CAFETERIA OPERATIONS the sum of four hundred seventy five thousand dollars/no centsis hereby appropriated from the Cafeteria Fund to be apportioned as follows' 1. Maintenance and Operation of School Cafeterias 475,000.00 SUMMARY Total CAFETERIA FUND appropriation for Fiscal Year Ending June 30, 1974 $ 475,000.00 To be provided for as follows: Anticipated surplus at July 1, 1973 ReceipTs from Cafeterias Total CAFETERIA FUND resources available for Fiscal Year Ending June 30, 1974 ~0- $ 475,000.00 $ 475,000.00 Paragraph Two For the function of CROZET SANITARY DISTRICT operations the sum of five tho. usand two hundred eighteen dollars and no cents is hereby appropriated from the Crozet Sanitary District Fund to be apportioned as follows.: 1.. Redemption of Bonds 2. Payment of Interes~ $ 5,000.00 218.00 SUMMARY Total CROZET SANITARY DISTRICT FUND appropriations for Fiscal Year Ending June 30, 1974 $ 5,218.00 $ 5,218.00 To be provided as follows' Receipts from Albemarle County Service Authority Total CROZET SANITARY DISTRICT FUND resources available for Fiscal Year Ending June 30, 1974 $ 5,218.00 Paragraph Three For the function of TEXTBOOK RENTALS the sum of one hundred thirty five thousand five hundred dollars and no cents ($135,500.00) is hereby appropriated from the Textbook Rental Fund to be apportioned as follows' 1. Textbooks $ 135,500.00 SUMMARY Total TEXTBOOK RENTAL FUND appropriations for Fiscal Year Ending June 30, 1974 $ 135,500.00 $ 135,500.00 $ 135,500.00 To be provided as follows- Anticipated balance at July 1, 1973 Receipts from Rental Fees Total TEXTBOOK RENTAL FUND resources available for Fiscal Year Ending June 30, 1974 Paragraph Four For the function of the McINTIRE TRUST FUND the sum of three thousand five hundred dollars and no cents ($3,500.00) is hereby appropriated from the McIntire Trust Fund to be apportioned as follows' SUMMARY 1. Payment to County Schools $ 3,500.00 Total McINTIRE TRUST FUND,appropriations for Fiscal Year Ending June 30, .1974 To be provided as follows: Revenue from investments per trust Total McINTIRE TRUST FUND resources available for Fiscal Year Ending June 30, 1974 $ 3,500.00 $ 3,50O.00 $ 3,500.00 Total Appropriations mentioned in Sections I through V in this Ordinance for The Fiscal Year Ending June 30, 1974. RECAPITULATION 18,700.00 3,672,042.00 9,984,107.00 420,000.00 619,21~.00 General Fund General Operating Fund School Operating Fund Capital Outlay Fund Self-Sustaining Fund $ 14,714,067.00 GRAND TOTAL' Section I Section II Section III Section IV Section V SECTION VI All of the monies appropriated as shown by the contained items in Section I through V are appropriated upon the provisos, terms, conditions and provisions herein before set forth in connection with said items and those set forth in this section. Paragraph One Subject to the qualifications in this ordinance contained, all appropriations made out of the General Fund, the General Operating Fund, the School Operating Fund, the Capital Outlay Fund, the Cafeteria Fund, the McIntire Trust Fund, the Crozet Sanitary £ 6-21-73 _141 District Fund, and the Textbook Rental Fund are declared to be maximum, conditional and proportionate appropriations--the purpose being to make the appropriations payable in full in the amount named herein if necessary and then only in the event the aggregate revenues collected and available during the fiscal year for which the appropriations are made are sufficient to pay all the appropriations in full. Otherwise, the said appropriations shall be deemed to be p~yable in such proportion as the ~otal sum of all realized revenue of the respective funds is to the total amount of revenue estimated to be available in the said fiscal year by the Board of Supervisors. Paragraph Two All revenue received by any agency under the control of the Board of Supervisors or by the School Board or by the Board of Public Welfare not included in its estimate of revenue for the financing of the fund budget as submitted to the Board of~Supervisors may not be expended by the said agency gnder the control of the Board of Supervisors or by the School Board or by the Board of Public Welfare without the consent of the Board of Supervisors being first obtained. Nor may any of these agencies or boards make expenditures which will exceed a specific item of an appropriation or .make transfers between specific items of appropriation without the consent of the Board of Supervisors being first obtained. Paragraph Three All balances of appropriations payable out of the General Fund of the county treasury at the close of business on the thirtieth (30th) day of June, 1974, except as otherwise provided for, are herby declared to be lapsed into the county treasury and shall be used for the payment of the appropriations which may be made in the appropriation ordinance for the next fiscal year, beginning July 1, 1974. However, nothing in this paragraph shall be construed to be applicable to the School Fund, Capital Outlay Fund and Self-Sustaining Funds (or any other especially restricted fund) but any balance available in these funds shall be used in financing the proposed expenditures of tkese f~nds for the fiscal year beginning July 1, 1974. Paragraph Four No obligations for goods, materials, supplies, equipment or contractual services for any purpose may be incurred by any department, bureau, agency or individual under the direct control of the Board of Supervisors except by requisition to the director of finance; provided, however, no requisition for contractual services--such as communications, travel, freight, express--and membership fees and subscriptions shall be required; and provided further that no requisition for contractual services involving the issuance of a contract on a competitive bid basis shall be required, but such contract shall be approved by the head of the contracting department, bureau, agency, or individual and the director of finance, who shall be responsible for securing such competitive bids on the basis of specifications furnished by the contracting depart- ment, bureau, agency or individual. In the event of the failure for any reason of approval herein required for such contracts, said contract shall be awarded through appropriate action of the Board of Supervisors. Any obligations..incurr~d con.trary to these requirements shall not be considered obligations of the county and the director of finance shall not issue an~ warrants in payment of such obligations. Paragraph Five Allowances out of any of the appropriations made in this ordinance by any or all county departments, bureaus, or agencies under the control of the Board of Supervisors to any of their officers and employees for expense on account of the use of such officers and employees of their personal automobiles in the discharge of their official duties shall be paid at the same rate as that established by the State of Virginia for it's employees and shall be subject to change from time to time to maintain like rates. Paragraph Six All travel expense accounts shall be submitted on forms and according to regula- tion.s prescribed or approved by the director of finance. Paragraph Seven All ordinances and parts of ordinances inconsistent with the provisions of this ordinance shall be and the same are hereby repealed. THIS ORDINANCE SHALL BECOME EFFECTIVE ON JULY FIRST, NINETEEN HUNDRED AND SEVENTY-THREE. The foregoing motion carried by the following recorded vote' AYES' Messrs. Carwile, Fisher, Henley, Thacker and Wheeler. NAYS' None. ABSENT: Mr. Wood. Com~hnication was received from Mr. Ray Jones requesting that an extension of the deadline for payment of the new License Tax Code of Albemarle County be extended, for 3 this year, only, until July 16, 1973. He said that about 46 businesses had made application and payments late. Penalties on these late applications range from $2 to $356. He felt that some of the applicants did not have adequate time ~o meet the deadline since some businesses have to obtain information from ou~-of-town sources where their records are maintained and some had to obtain legal opinions. He said that several businesses are still waiting for information. Mr. Jones said he had talked with the County Attorney concerning this problem. He also requested tha~ late penalties on the 26 licenses issued to date be refunded. Mr. Carwile offered motion to adopt the following resolution' WHEREAS, the License Tax Code of Albemarle County, Virginia, was adopted on March 15, 1973 levying a ~ax on certain businesses and professions; and WHEREAS, the majority of these businesses and professions have been issued the required licenses and payment was made prior to June 1, 1973; and WHEREAS, a delay of approximately three weeks was caused due to non-receipt of the required forms and some of the applicants do not maintain their records locally; BE IT THEREFORE RESOLVED, that the deadline for payment for the taxable year 1973 be ex~ended through July 16, 1973 for this year only; and BE IT FURTHER RESOLVED, that $134.82 be, and the same hereby is, appropriate~ from the General Revenue Fund for the purpose of paying refunds of all penalties imposed prior to July 16, 1973. The foregoing motion was seconded by Mr. Thacker and carried by the. following recorded vote' AYES' Messrs. Carwile, Fisher, Henley, Thacker and Wheeler. NAYS' None. ABSENT' Mr. Wood. On motion by Mr. Fisher, seconded by Mr. Thacker, the Clerk was ordered to advertise for a public hearing on July 19, 1973 at 9'45 A.M. an amendment to Section 2-4 of the Albemarle County Code~ This section relating to compensation of Planning Commission members. The foregoing motion carried by the following recorded vote' AYES: Messrs. Carwile, Fisher, Henley, Thacker and Wheeler. NAYS: None. ABSENT' Mr. Wood. Communication was received from Nancy Talmont asking for a~special appropriaton to cover the (PEP) Public Employment Program. She said that this program is designed to provide underprivileged youth and Vietnam and handicapped veterans with job opportunities during the summer. Albemarle may employ 33 persons under this program and these people will be assigned to the building and ground's force, to parks, to the schools, to the Service Authority, to the Sheriff's office to do general maintenance 6-21-73 work and other support services. Motion was offered by Mr. Carwile to approve the following special appropriation' BE IT RESOLVED by the Board of County Supervisors, of Albemarle County, Virginia that $23,220.00 be, and the same hereby is, appropriated to the PEP program. This appropriation to be transferred from the General Revenue Fund To the General Operating Fund. The foregoing motion was seconded by Mr. Fisher and carried by the following recorded vote: AYES: NAYS: ABSENT: Messrs. Carwile, Fisher, Henley, Thacker and Wheeler. None. Mr. Wood. Motion was offered by Mr. Carwile to adopt the following resolution' WHEREAS, the County has in its employ T.M. Batchelor, Jr. in the position of County Executive' WHEREAS, T.M. Batchelor, Jr. is and will be rendering valuable services to The County; WHEREAS, the Board has considered the establishment of a Deferred Compensa- tion Plan for the County Executive, T.M. Batchelor, Jr. made available to the County and to the County Executive by the International City Management Association Retirement Corporation; WHEREAS, certain income tax benefits accrue to the County Executive through participation in the said plan; and WHEREAS, the Board recognizes that the tax advantages of the said plan to the County Executive constitutes a benefit to the County by allowing the County to offer an additional "fringe benefit" in recruiting and retaining 'qualified personnel in its emp$oyment at no cost or charge to the County. NOW, THEREFORE, it is RESOLVED, that the County establish the said Deferred Compensation Plan for the County Executive, T.M. Batchelor, Jr., and, for this purpose, agree to the following' ~j~/~ 1. The Trust Agreement with the International City Management / ~~.~" Association Retirement Corporation, attached hereto as Appendix A; and The Deferred Compensation Employment Agreement, attached hereto as Appendix B. The foregoing motion was seconded by Mr. Henley and carried by the following recorded vote: AYES: NAYS: ABSENT: Messrs. Carwile, Fisher, Henley, Thacker and Wheeler. None. Mr. Wood. The next matter under discussion were appointments to the Regional Library Board. Mr. Henley recommended Mrs. Albert E. Horrocks be appointed. Mr. Wheeler recommended Mr. James E. Craig be appointed. Motion was offered by Mr. Wood to appoint Mr. Craig and Mrs. Horrocks To four year terms, expiring on June 30, 1977, to the Jefferson-Madison Regional Library Board and that a letter be sent to Mr. Kenneth O. Lee and Mr. James L. Sandridge expressing the Board's appreciation for their service on this Board. Motion was seconded by Mr. Fisher and carried by the following recorded vote: AYES: Messrs. Carwile, Fisher, Henley, Thacker, Wheeler and Wood. NAYS: None. 6-21-73 As recommended by Mr. Wheeler, motion was offered by Mr. Wood to appoint Robert P. Englander to fill out the unexpired term of Edward S.-Hoy as a member of the Albemarle County Service Authority Board of Directors. This term expires on April 16, 1974. Motion was seconded by Mr. Carwile and carried by the following recorded vote' AYES' Messrs. Car~ile, Fisher, Henley, Thacker, Wheeler and Wood. NAYS' None. Mr Thacker offered motion to appoint Mr. Peter Easter as a member of the Albemarle Commission to fill out the unexpired term of William S. Roudabush. i t County Planning This term expires on December 31, 1974. Motion was seconded by Mr. Carwile and carried by the following recorded vote: AYES- Messrs. Carwile, Fisher, Henley, Thacker, Wheeler and Wood. NAYS' None. Appointment to the Community Action Organization was deferred until June 27, 1973. Appointment of a Solid Waste CommitTee was deferred. Request was received for the employment of a secretary to the Board of Supervisors who would also be assistant to the Clerk. Motion to approve this request was offered by Mr. Fisher, seconded by Mr. Henley and carried by the following recorded vote' AYES' Messrs. Carwile, Fisher, Henley, Thacker, Wheeler and Wood. NAYS' None. Mr. Wheeler stated that he had received a letter agreement signed January 24, 1973 allowing the City of Ivy Landfill be extended without a time limit. This agreement expires at midnight on June 30, 1973. After a short discussion of this matter Mr. Carwile offered motion to extend the time limit on this agreement for 90 days. Motion was seconded by Mr. Henley and carried by the following recorded vote' AYES' Messrs. Carwile, Fisher, Henley, Thacker, Wheeler and Wood. NAYS' None. At 11:50 A.M. the Board adjourned for lunch and reconvened at 1'40 P.M. Mr. J.D. Richie, Superintendent of the Albemarle County Welfare Department, was present to request a change in office hours for his department. He said that for some time'he had been concerned that this department may not be fully meeting the needs of all the citizens of the County because their working day is from 8'00 A.M. until 5'00 P.M. when the majority of the people in the County are also working. They feel that it is important for the people eligible for food stamps and other social services or other people who wish to communicate with the Welfare Department regarding a complaint about a Welfare recipient to be able to do this without taking time off from work. Therefore, he suggested that his office, on a two month's trial basis, remain open until 9'30 P.M. each Thursday night and close, or at least have only an answering service on Friday afternoons from 12'00 P.M. until 5-00 P.M. He said they had observed that Friday afternoons are the slowest time of the week as far as people contacting · ~ from the City Manager asking that Charlottesville use of the County'~ the office for any type of business transaction. The Welfare Department would continue to keep records on Thursday nights in the same fashion as they keep records during all of their business hours and compare the amount of work done after 5'00 P.M. on Thursday night with the amount that had been done after 12'00 noon on Friday. At the end of that ~wo months, a report would be made to the Board with a recommendation as to whether or not the program shOuld be continued. Mr. Wheeler said he had no objection but he felt this should be with the con- currence of th'e Welfare board. Motion was then offered by Mr. Henley to approve the requested change in office hours for the Albemarle County Welfare Department, subject to the approval of the Welfare Board. Motion was seconded by Mr. Carwile and carried by the following recorded vote' AYES' Messrs. Carwile, Fisher, Henley, Thacke~ and Wheeler. NAYS- None. ABSENT: Mr. Wood. Mr. Thacker gave the following report from the Space Needs Committee. He stated that this committee has studied this problem in depth a~d have a'lso had a staff committee working on ~his problem sincei_receiving Mr. Wyant's~report last month. The committee makes the following recommendations' 1) The County proceed with t'he"construction of the new north elementary school to be r. eady for occupancy by..S~ptember, 1974; relocate all county 0£fices to the presen~ McInt~ire School, but not begin any renovations ther~e~until after school is terminated in June of 1974 or later if the new north elementary school isa'not/Complete at that time; recommend on an interim measure for office space needs over the next 18 to 24 months' a) the .County lease approximately 5,000 square feet on the ground floor level of the present Tarleton Square Building and rel.ocate the Welfare Department to this space; b) relocate the Planning, Zoning, and Engineering~ Departments to that space in the Elks Club which is now being used by the Welfare Department; c) relocate the County Executive office to that sp.ace now used by Planning, Zoning, and Engineering on the fourth floor of the County Office Building; and d) relocate the present judge's office from the Courthouse to that 5pace now occupied by the County Executive in the County Office Building. Mr. Thacker then offered motion to adopt the recommendations of the Space Needs Committee. Motion was seconded by Mr. Carwile-. Mr. Fisher stated that he had hoped there would be other possibilities that would make this move unnecessary, however, he could see no other alternative for the near future. Mr. Carwile said that there were alternatives that could be pursued on a short term basis, however, he felt that this was better economically and would provide a long range solution. Vote was taken at this point and the motion carried by the following recorded vote' AYES' Messrs. Carwile, Fisher, Henley, Thacker and Wheeler. NAYS' None. ABSENT: Mr. Wood. 6-21-73 In line with a request made earlier in the day by the School Board, Mr. Carwile offered motion to authorize the use of any surplus funds leftover from previous loans for Hollymead School and bond issue projects, to be used, if needed, to supplement funds for the new north elementary school. Motion was seconded by Mr. Henley. Mr. Thacker stated to Mr. Tom Hurlburt, who was called to the meeting at the Board's request, that in accepting the recommendations of the Space Committee that the Board had approved the construction of a new north elementary school and the use of McIntire Elementary as a county office building. He did not feel that the County should pay a premium to obtain the new school by September, 1974, and he requested that in ads for bids that a completion date be established in the base bid, and that an alternate proposal be requested allowing contractors to state completion time and any reduction in cost for a longer construction period. Vote was taken at this time and the motion carried by the following recorded vote' AYES' Messrs. Carwile, Fisher, Henley, Thacker and Wheeler. NAYS' None. ABSENT' Mr. Wood. Mr. Carwile then offered the following resolution for adoption. WHEREAS, The School Board for the County of Albemarle, on the 21st day of June, 1973, presented to this Board an application addressed to the State Board of Education of Virginia for the purpose of borrowing from the Literary Fund $750,000 for the new school building near Charlottesville, to be paid in 30 annual installments, and the interest thereon at 3 per cent paid annually. RESOLVED, That the application of the County School Board of Education of Virginia for a loan of $750,000.00 from the Literary Fund is hereby approved, and authority is hereby granted the said County School Board to borrow the said amount for the purpose set out in said application. The Board of Supervisors for said County will each year during the life of this loan, at the time they fix the regular levies, fix a rate of levy for .schools or make a cash appropriation sufficient for operation expenses and to pay this loan in annual installments and the.-iaterest thereon, as required by law regulating loans from the Literary Fund. Mr. Carwile's motion was seconded by'Mr. Henley and carried by the following recorded vote: AYES: NAYS: ABSENT: Messrs. Carwile, Fisher, Henley, Thacker and Wheeler. None. Mr. Wood. In line with the school board's request for application to the Literary Fund to borrow $450~000for an addition to Meriweth'er Lewis Elementary School, Mr. Thacker offered motion to adopt the following resolution' WHEREAS, The School Board for the County of Albemarle, on the 21st day of June, 1973, presented to this Board application addressed to the State Board of Education of Virginia for the purpose of borrowing from the Literary Fund $450~000 for adding to or improving the present school building at Meriwether Lewis, to be paid in 30 annual installments, and the interest thereon at 3 per cent paid annually. RESOLVED, That the application of the County School Board to the State Board of Education of Virginia for a loan of $450,000.00 from the Literary Fund is hereby approved, and authority is hereby granted the said County 6-21-73 147 School Board to borrow the said amount for the purpose set out in said application. The Board of :~upervisors for said County of said City will each year during the life of this loan, at the time they fix The regular levies, fix a rate of levy for schools or make a cash appropriation sufficient for operation expenses and to pay this loan in annual installments and the interest thereon, as required by law regulating loans from the Literary Fund. Mr. Thacker's motion was seconded by Mr. Carwile and carried by the following recorded vote: AYES: NAYS: ABSENT: Messrs. Carwile, Fisher, Henley, Thacker and Wheeler. None. Mr. Wood. Upon proper motion, the meeting adjourned. Chairman