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HomeMy WebLinkAbout1973-07-197-19-73 182 A regular meeting of the Board of Supervisors of Albemarle County, Virginia, was held on July 19, 1973 at 9:00 A.M. in the Board Room of the County Office Building, Charlottesville, Virginia. PRESENT: Messrs. Stuart F. Carwile, Gerald E. Fisher, J.T. Henley, Jr., William C. Thacker, Jr., Gordon L. Wheeler and Lloyd F. Wood, Jr. ABSENT: None. OFFICERS PRESENT: County Executive and County Attorney. The meeting opened with The Lord's Prayer led by Mr. Wheeler. Motion to approve the minutes of the meetings of May 9, May 16, May 17, May 23 (Afternoon), May 23 (Night), May 24 and May 31, 1973, with the following corrections, was offered by Mr. Fisher. On Page 55, at bottom of page, name should be spelled "Mashaw," on page 56, abbreviations to be corrected and on page 95 in the middle of the page, name is to be changed to "M. Jack Rinehart, Jr." The foregoing motion was seconded by Mr. Wood and carried by the following recorded vote: AYES: Messrs. Fisher, Henley, Thacker, Wheeler and Wood. NAYS: None. ABSENT: Mr. Carwile. The following report from the road viewers was received. "Charlottesville, Virginia July 18, 1973 Board of County Supervisors Albemarle County, Virginia Gentlemen: On July 18, 1973, we the undersigned Road Viewers, visited three roads for which applications-were received for acceptance into the Secondary Road System. We were accompanied by R.G. Warner, Resident Highway Engineer. After visiting these roads, we wish to make the following recommendations' (1) Extension of Route 808 from end of State maintenance approximately 0.2 mile south -- recommend acceptance (2) Addition to State System of existing private road from Rou~e 767 to 0.3 mile east -- recommend acceptance. (3) From Route 691 to 0.3 mile west - Since there is some question regarding this road serving potential subdivision, we recommend that this request be referred to the Planning Commission for clarification and recommendation from that body. Respectfully submitted. 1973 ROAD VIEWERS (SIGNED) Edward Chapman (SIGNED) John O. Higginson (SIGNED) Franklin W. Yancey" 7-19-73 163 Mr. Wood offered motion to accept the recommendations of the road viewers and the adoption of the following resolution' BE IT RESOLVED by the Board of County Supervisors of Albemarle County, Virginia, that the Virginia Department of Highways be and is hereby requested to accept into the Secondary System of Highways the following sections of roads in Albemarle County. (1) Extension of Route 808 from end of State maintenance approximately 0.2 mile south (2) Addition to State System of existing private road from-Route 767 to 0.3 mile east BE IT FURTHER RESOLVED that the Virginia Department of Highways be and is hereby guaranteed a 40 ft. unobstructed right of way along these requested additions. Mr. Wood's motion was seconded by Mr. Fisher and carried by the following recorded vote: AYES: Messrs. Fisher, Henley, Thacker, Wheeler and Wood. NAYS: None. ABSENT: Mr. Carwile. Mr. Batchelor presented the following communication concerning the Charlottesville Transit Technical Study: "June 27, 1973 Charlottesville Transit Technical Study Miss Lettie E. Neher, Clerk Albemarle County Board of Supervisors County Office Building - Room 200 Charlottesville, Virginia 22901 Dear Miss Neher' Pursuant to your letter of May 25, 1973, requesting the Department's participation in the subject transit technical study, this is to advise that the Department has agreed to participate financially in this study. Enclosed is a copy of a draft agreement which has been forwarded to the City of Charlottesville for their execution. As noted in the agreement, the City will be responsible for reim- bursing the County's share upon satisfactory completion of the study. With best regards, Sincerely, H.G. Blundon, Director Programming and Planning~ 6 TttIS AGREEMENT made this da~ of in the year nineteen hundred and seventy-three by and between the Commonwealth of Virginia, Department of Highways, hereinafter called the DEPARTMENT and the City of Charlottesville, hereinafter called the CITY. WITNESSETH that the DEPARTMENT and the CITY will cooperate in a mass Transit technical study under the provisions set forth in Section 33.1-46.1 of the Code of Virginia, as amended in 1972, and which reads in part as follows' "In allocating highway funds in urban corridors the State Highway Commission may use such funds for highway aid to mass::transit facilities when such use will best accomplish the purpose of serving the transportation needs of the greatest number of people. The Commission may at its dis- cretion contract with the governing bodies comprising a transportation district, or in its discretion, other local governing bodies, for The accomplishment of a project to which funds have been allocated under the provisions of this section. ." 7-19-73 NOW THEREFORE, the DEPARTMENT and the CITY do hereby agree as follows- The CITY will employ the services of a consulting firm to conduct a MASS TRANSIT TECHNICAL STUDY encompassing the CITY and the adjacent urbanized portion of Albemarle County in accordance wifh ~h~ consultant contract dated 1973. FURTHER, the DEPARTMENT will make available to the consultant, at no cost, all existing data, reports, maps, charts, and plans asmay be useful in the study. The CITY will furnish the consultant all available data related to the study at no cost to the consultant. Supervision of the study will be performed by the CITY with close liaison maintained with representatives of. Albemarle County, the Urban Mass Transit Ad- ministration and the DEPARTMENT. The DEPARTMENT reserves the right to review the contract audit procedures, and to audit the CITY's record of payment to the consultant. The CITY will furnish the DEPARTMENT with five (5) copies of the preliminary study report and five (5) copies of the final report. The DEPARTMENT agrees to provide $8,892.70 toward the CITY's share of $12,747.00 of the total project cost of $45,285.00 upon satisfactory completion of the study. The DEPARTMENT further agrees to provide $2,348.00 to the CITY as payment of Albemarle County's share of the total study cost, subject amount to be reimbursed the County by the CITY, upon satisfactory completion of the study." The following communication and resolution was received from J.S. Rush Jr., Clerk of City Council- "June 14, 1973 Miss Lettie E. Neher, Clerk Board of Supervisors Court Square Charlottesville, Virginia Dear Estelle' Enclosed please find copy of resolution adopted by the City Council and sent to the State Highway Department. The Council respectfully requests that the Board of Supervisors adopt a similar resolution. Sincerely, J.S. Rush, Jr. Clerk of the Council WHEREAS, the 1967 Major Streets and Highway Plan prepared by the Virginia Department of Highways indicated the need for a major arterial street running north and south through the central portion of Charlottesville; and WHEREAS, the 5th Street project currently under construction will provide only the first link in this needed thoroughfare; and WHEREAS, a number of major City projects, including the revitalization of downtown Charlottesville, the development of Pen Park and the new high school, now under construction, are dependent on this new norTh-south arterial street for needed access to and from other portions of the City, NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Charlottesville that the Virginia Department of Highways be requested to begin designs for the following projects at the earliest possible date' 1. Ridge Street from Oak Street to Main Street. 2. McIntire Road from Preston Avenue, north to the city limits and .beyond, and 3. The intersection of McIntire Road with the 250 By-Pass. BE IT FURTHER RESOLVED that the Clerk of ~he Council be directed to forward a copy of this resolution to the Virginia Department of Highways." 7-19-73 165 After a short discussion of this request, the County Attorney and the County Planner were ordered to draft an appropriate resolution and return same for Board action. The following communication was ~r.eceived from R.G. Warner, Resident Engineer, Department of Highways. "Charlottesville, Virginia July 9, 1973 22901 Mr. T.M. Batchelor, Jr. County Executive County Office Building Charlottesville, Virginia 22901 Dear Mr. Batchelor' Please find attached form copies of the Highway Commission Resolution allocating $173,000 from the recreational access fund for 1972-73 to provide access to the Mint Springs Park in Albemarle County. I would appreciate your distributing these to those who should get them. Very truly yours, R.G. Warner Resident Engineer "WHEREAS, Section 33.1-223 of the Code of Virginia sets forth that the General Assembly Of Virginia has found and declared that it is ". in the public interest that access roads to public recreational areas and historical sites be provided by using highway funds. .;" provides $1,500,000 from highway funds for such purpose; and further provides that "The State Highway Commission and the Commission of Outdoor Recreation are 'hereby authorized to make regulations to carry out the provisions of this section."; and WHEREAS, the Commission of Outdoor Recreation and the State Highway Commission have adopted a joint policy to govern the use of recreational access funds pursuant to Section 33.1-223 of the Code of Virginia; and WHEREAS, the Board.of Supervisors of Albemarle County has by resolution requested the use of recreational access funds to provide access to the Mint Springs Park, located near Crozet in Albemarle County, estimated to cost $173,000; and WHEREAS, this request has been considered by the Commission of Outdoor Recreation and has been found to comply fully with the provisions of Section 33.1-223; and WHEREAS, the Commission of Outdoor Recreation has recommended the construction of the afore-mentioned access. NOW, THEREFORE, BE IT RESOLVED that $173,000 from the recreational access fund for 1972-73 be allocated to provide access to the Mint Spring Park in Albemarle County, Project 0684-002-159, C501." At the June 21, 1973, meeting of the Board of Supervisors, a letter from M. Joseph Conte concerning the closing of the lower part of Old Route 53 had been discussed. Mr. Warner stated that he had determined that this was fee right-of-way and this would have to be purchased. He had no answer as to whether or not this land could be given to Blue Ridge Sanitorium. Mr. Fisher then offered motion to adopt the following resolution: WHEREAS, this Board has received a request from M. Joseph Conte asking that the lower part of old Route 53 be closed, stating that this section of road has become a public dump, a lover's lane, a public drinking spot and a target range; and WHEREAS, the road frontage at this point on old Route 53 is controlled by Monticello Foundation, Blue Ridge Sanatorium, Michie Tavern Corporation and Mrs. George Smith, and these property owners have joined together to reques~ that section of road be closed; and WHEREAS, Mr. R.G. Warner, Resident Engineer, has determined that this is fee right of way and cannot be transferred but must be sold; and WHEREAS, it is the concensus of this Board that some equitable arrangement might be made to have this right of way sold for a nominal fee to Blue Ridge Sanatorium, which is also a State agency; NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Albemarle County, Virginia, that the Virginia Department of Highways is hereby requested to make a determination of, and advise this Board of, the proper procedure for complying with this request." Mr. Fisher's motion was seconded by Mr. Wood and carried by the following recorded AYES: Messrs. Carwile, Fisher, Henley, Thacker, Wheeler and Wood. NAYS: None. Mr. Thacker stated that there was no further report on action taken by the Board concerning Commonwealth or Peyton Drives and road bond posted by Dr. Hurt. Mr. Batchelor said the Planning Department has written a letter to Whitt Realty Company concerning large mounds of earth in the right of way of Whitewood Road. They feel these mounds of earth pose a traffic hazard particularly at the entrance to Hy- draulic Road and a-gain where Whitewood Road enters Greenbrier Drive. Mrs. Francis Martin also felt that these mounds of earth pose a traffic problem and she presented numerous pcitures of these to the Board. Mr. Batchelor felt the County had no juris- diction in this matter since Whitewood Road is not in the State Highway System. Mrs. Martin stated that there were no signs indicating that this was not a public highway. After a short discussion Mr. Thacker offered motion to instruct the County Attorney and the Coun'ty Planner to take action to remedy this situation. Motion was Seconded by Mr. Wood and carried by the following recorded vote: AYES: Messrs. Carwile, Fisher, Henley, Thacker, Wheeler and Wood. NAYS: None. A copy of the 1973-74 Final Allocations for Interstate, Primary and Urban Con- structions was received from the Virginia Department of Highways. Mr. Warner advised the Board that the Hatton Ferry had returned to operating on July 18, 1973. Mr. Fisher stated that he had attended a public hearing on another proposed route for Rt. 637. There were approximately' 50 people in attendance and there was not as much ~sse~sio~n over this proposed route as there had been in previous hearings on this matter. Mr. Thacker said that on Route 627, from Route 795, there has been a lot of extremely heavy traffic over the bridges on This road and he asked Mr. Warner to have some agency check the situation. Mr. Wood said that he had received a request~ asking that a 'section of Angus Road from the end of state maintenance to Woodstock Drive be surfaced and not just patched. Mr. Warner said that this was in the present budget and work wou~d begin on this in August. Mr. Wood also said that some of the sign posts in this area had rusted off and he had received complaints about this. Mr. Warner said there had been discussion 7-19-73 167 o£ this matter before and the sign posts did not conform to highway standards, however, i£ the residents would furnish the proper posts, the signs could be restored by the Highway Department. Mr. Wheeler said he had received a copy of a letter addressed to Luck Quarries, stating that at the entrance to the quarries on Route 250 East, ~raffic had become extremely heavy and they have requested that a deceleration lane be installed for safety purposes. Mr. Warner said he would review the situation. Mr. Wheeler said he had received a letter asking that the Board request the Highway Department to have the speed limit on Route 681 lowered. There have been several accidents on this road durin~ the last 30 days. Mr. Warner stated that normally the Highway Department does~ not post speed signs on roads such as this, but he would check the matter. Mr. Wheeler said he had receive~ a memo about a matter which will be discussed next week at NACO in Dallas, that ofrallowing use of Federal Highway Trust Funds for uses other than Highways. He asked if the Board wanted to instruct County repre- sentatives attending that meeting. It was the general concensus of the Board that they would not give any instructions. received several complaints about the bridge across the w Swim Club. They had requested that repairs be made to Warner said he would con~ac~ a representative of the Mr. Carwile said he had Southern Railroad at FairviE the rails on the bridge. Mr railroad about this problem. Mr. Wendall Wood was pr portion of Powhatan Drive. is platted, and he asked th~ offered by Mr. Wood to adve~ 1973, at 9:45 A.M. Motion recorded vote. AYES: Messrs. Fisher, Henl NAYS: None.. ABSTAINING: Mr. Carwile. esent to ask that the Board abandon the,undeveloped This road has never been built or developed, however it t the Board close this section of road. Motion was 'rise this matter for a public hearing on August 16, fas seconded by Mr. Fisher and carried by the following y, Thacker, Wheeler and Wood. Mrs. Francis Martin commended the Highway Department for the re-seeding that had been performed on Route 743. At 9:45 A.M. the Chairman called for a public hearing on an amend, men~t to the County Code relating to Chapter 2, Article 2, Section 2-4 concerning compensation of the Planning Commission members. Notice the Daily Progress on July 4 and July 11, Section 2-4. Composition; appo The Planning Commission of the Count' whom shall be appointed by the Board' a Term of one year who shall serve i~ one of whom shall be the county exec~ capacity without voting rights and n by the Board of Supervisors for term this public hearing was published in 1973. Lntment, terms and compensation of members. shall be composed of eleven members, one of o~ Supervisors from its own membership for an advisory capacity without voting rights, ~tive who shall also serve in an advisory ~ne voting members who shall be appointed of four years each. Each magisterial 288 7-19-73 district shall be represented when practicable. All members of the Planning Commission except the County Executive shall receive compensation at the rate of twenty-five dollars for each meeting actually attended, payable monthly, but no member shall receive more than one hundred dollars per month. The County Executive shall serve without compensation. No one from the public speaking to this matter, motion was offered by Mr. Fisher to adopt the proposed amendment as set out above. Mr. Fisher's motion was seconded by Mr. Carwile and carried by the following recorded vote: AYES: Messrs. Carwile, Fisher, Henley,. Thacker, Wheeler and Wood. NAYS: None. At 10:00 A.M. the Chairman called for a public hearing to amend the County Code by the addition on one section known as Section 4-131, DOGS RUNNING AT LARGE. Notice of this public hearing was published in the Daily Progress on July~ 5 and July 12, 1973. Mr. Neill Alford, representing the President and Rectors of the University of Virginia, spoke in support of the provision for University of Virginia grounds. An unidentified lady asked why the ordinance had been proposed in this manner and had not been applied according to density. Mr. Wheeler replied that there were numerous subdivisions within the County that had not asked for adoption of this ordinance for their particular subdivisions. No one else from the public rising to speak, Mr. Wood offered motion to adopt this amendment as set out below: Section 4-131. Dogs running at large It shall be unlawful for the owner of any dog to permit such dog to run at large any time within the following designated areas of Albemarle County: 1. University of Virginia grounds lying with Albemarle County. 2. Orchard Acres Subdivision, Crozet, as platted and put to record in the Clerk's Office of Albemarle County: Section 1 - Deed Book 322, Page 146; Section 2 - Deed Book 471, Page 401. For the purpose of this section, a dog shall be deemed to run at large while roaming, running, or self-hunting off 'the property of its owner or custodian and not under its owner's or custodian's immediate control, either by being caged, physically carried, or held by leash. Any person who permits his dog to run at large shall be deemed to have violated the provisions of this section, and, upon conviction, shall be fined $5.00 for the first offense in any one year, $10.00 for the second violation in any one year, and $25.00 for each subsequent violation in any one year. It shall be the duty of the dog warden or other officer to enforce the provisions of this ordinance. Mr. Wood's motion was seconded by Mr. Henley and carried by the following recorded vote: AYES: Messrs. Fisher, Henley, Thacker, Wheeler and Wood. NAYS: None. ABSENT: Carwile. Mr. Wood stated that he had received numerous petitions from lhe residents of Woodbrook asking about this code section be adopted for that subdivision also. He then offered motion to advertise an amendment to the County Code for this matter for August 7-19-73 169 22, 1973 at 7:30 P.M. in the Albemarle County Courthouse. Motion was seconded by Mr. Henley and carried by the following recorded vote: AYES: Messrs. Fisher, Henley, Thacker, Wheeler and Wood. NAYS: None. ABSENT: Mr. Carwile. Report on audit of Albemarle County Court for the period January 12, 1973, through March 31, 1973 was received as information from the Auditor of Public Accounts. Statements of expenses of the Department of Finance, the Sheriff's Office, and the Office of the Commonwealth's Attorney were submitted for the month of June, 1973. On motion by Mr. Carwile, seconded by Mr. Wood, these statements were approved by the following recorded vote: AYES: Messrs. Carwile, Fisher, Henley, Thacker, Wheeler and Wood. NAYS: None. Statement of expenses incurred in the maintenance of the County Jail was submitted along with summary statement of prisoner days for the month of June, 1973. Claim of the jail physician was also submitted for the month of June, 1973 in the amount of $48.00, of which two-thirds is reimbursable by the state. On motion by Mr. Fisher, seconded by Mr. Carwile, these statements were approved for payment by the following recorded vote: AYES: Messrs. Carwile, Fisher, Henley, Thacker, Wheeler and Wood. NAYS: None~ Report of the County Executive was submitted for the month of June, 1973 as informa- tion. Motion was offered by Mr. Wood, seconded by Mr. Carwile to cancel check No. H-009709 payable to Yancey Elementary School dated June 29, 1973 in the amount of $40.00. This check was issued in error. Motion carried by the following recorded vote: AYES: Messrs. Carwile, Fisher, Henley, Thacker, Wheeler and Wood. NAYS: None. Request was received from Virginia Telephone and Telegraph Company concerning an easement for the placing of underground telephone facilities on the Charlottesville- Albemarle County Airport property located at the intersection of State Route 649 and Route 606. Motion was offered by Mr. Wood to authorize the chairman to sign this agree- ment. Motion was seconded by Mr. CArwile and carried by the following recorded vote: AYES: Messrs. Carwile, Fisher, Henley, Thacker, Wheeler and Wood. NAYS: None. Communication was received from David N. Grimwood, State Conservationist, stating that in accordance with paragraph 3E, of the Cooperative Agreement ~or the soil survey in Albemarle County, Virginia, Soil Conservation Service asks that the Board of Super- visors renew this agreement for the period July 1, 1973 through June 30, 1974. Motion was offered by Mr. Wood, seconded by Mr. Fisher to renew and sign this agreement. Motion carried by the following recorded vote: AYES: Messrs. Carwile, Fisher, Henley, Thacker, Wheeler and Wood. NAYS: None. The next matter under discussion was a resolution passed by the Board on June 27, 1973, concerning water supply in West Leigh and Flordon Subdivision. Mr. Jones gave a short history of Service Authority operations in these areas. He said tha~ the plans and design of the Stillhouse-Ivy waterline are completed and ready for bids, however, it will ,ta~e approximately one year to complete the proposed 12-inch waterline exten- · that the Service Authority had been hauling water to West Leigh and Flordon and this would probably continue from mid-May until early September, and, quite possibly might continue into the winter months. Following a rather lengthy discussion of this matter, Mr. Henley offered motion to direct that no building permits be issued until sufficient water is provided. Mr. Carwile said he did not feel that someone who wanted to drill their own well could be percluded from having a building permit issued. He suggested that the motion be changed to refer this matter to the Service Authority and request that they consider placing a ban on water connections in these two areas until January 1st, or some point in the future. At that time the Service Authority could review the scheduling of the waterline and allow sufficient time for individuals homes, constructing with~.~t.he understanding that there would be no wa~er hookup until the waterline is completed. Mr. Fisher said that if the Service Authority would handle this matter he would strongly recommend that they no~ allow water hook-ups until the pipe line is actually connected and operational, but, during this time houses could be built and be ready for hook-up when the line is complete. Mr. Wheeler said he felt this was a better course of action, although he would recommend the ban be continued until January 1, 1974. Mr. Thacker said that if the Board decided to go in the direction which Mr. Carwile had suggested, he would suggest the ban on building permits be continued until such time as the Service Authority takes action. This would cover the period between this meeting and the next meeting of the Service Authority. Mr. Henley then withdrew his first motion and offered motion to continue the ban on building permits until the nex~ monthly meeting of the Board of Supervisors on August 16, 1973. Motion was seconded by Mr. Carwile and carried by the following recorded vote: AYES: Messrs. Carwile, Fisher, Henley, Thacker, Wheeler and Wood. NAYS' None. .On motion by Mr. Carwile, seconded by Mr. Wood the following amounts were reappropriated as of July 1, 1973 by the following recorded vote: AYES: Messrs. Carwile, Fisher, Henley, Thacker, Wheeler and Wood. NAYS: None. 7-19 -73 1A-405 1AA-219.6 1AA-700.16 1AA- 902 1C-405 10L 6A-401 7-299.5 14-109.1 14.1-226 19E 19J 19L 19R 19.12 Sound Equipment-Board Room Highway Safety Commission Personnel Training Course Rivanna Water and Sewer Authority Finance Department Parks Sheriff's Department Scottsville Fire Department PEP Program Architectural Fees-Levy Opera House Future Capital Outlay Projects Joint Airport County Jail Vocational Technical School Scottsville Junior High GRAND TOTAL 498.11 1,089.50 1,092.13 17,000.00 656 00 2,731 95 15,338 05 18,000 00 21,172 64 395 30 847,179 88 20,000 00 99,059 88 37,793 80 80,251 75 $ 1,162,258.99 On motion by Mr. Carwile, seconded by Mr. Wood, the following over-expenditures for the year ending June 30, 1973 were approved by the following recorded vote' AYES' Messrs. Carwile, Fisher, Henley, Thacker, Wheeler and Wood. NAYS- None. 0 Miscellaneous Refunds 1AA Flood Damage 1K Engineering Department 4 Recording of Documents 6A Sheriff's Office 7B Landfill #1 7C Landfill #2 7D Landfill Feasibility Studies 9 Appropriation Joint Health Department 11 Advancement of Agriculture and Home Ec. 13 Elections 14.1 Levy Opera House 17.6 Operation of.School. Plant 17.7 ':FiXed Charges 17.15 Vocational Rehabilitation Unit 80E Institutional Care 25 Cafeterias 18 McIntire Trust Fund School Construction' $ 169.43 25,985 48 1,699 17 1,795 21 12,210 88 6,633 98 5,089 99 382 12 6.'00 2,820.18 2,472.96 620.50 6,329.82 10,930.18 1,119.31 797.76 53,326.18 273.46 19.19 Albemarle High School 437,622.00 19.20 Scottsville Jr. High School (Flood Damage) 49,558.33 19.22 Northside Elementary 605,979.86 19.23 Red Hill Elementary 168,904.13 19.24 Stony Point Elementary 157,727.30 19.25 Southside Junior High 440,178.41 19.27 Broadus Wood 100.00 19.28 North Elementary 4,025.00 GRAND TOTAL ALL OVER EXPENDITURES $1,996,757.64 'Mr. Jones stated that this was the first time that the financial report for June 30thhad been received 15 days after the c~ose of the fiscal year. Mr. Wheel~er complimented Mr. Jones and his staff for this report. Mr. Batchelor said that a $500 gift had been received from the Isaac Walton League for use by the Parks Department and he requested that this be made a special appropriation to the Parks. Motion was offered by Mr. Wood, seconded by Mr. Carwile to adopt the following resolution' BE IT RESOLVED by the Board of S~pervisors of Albemarle County, Virginia, that $500.00 be, and the same hereby is, appropriated to the Parks Department, said appropriation, to be transferred from the General Fund to the General OperaTing Fund. ±72 7~9~73- - Motion carried by the following recorded vote: AYES: Messrs. Carwile, Fisher, Henley, Thacker, Wheeler and Wood. NAYS: None. Mr. Wheeler said he would like to go on record at this time as directing that the working budget be ready for the Board by February 1, 1974. Mr. Fisher offered motion To direct that all department heads be notified that their department copy of the budget for the fiscal year 1974-75 shall be in the hands of the County Executive no later than December 1, 1973. If these work budgets are not furnished to the County Executive by December 31, 1973, he will fill in all missing figures. Motion was seconded by Mr. Carwile and carried by the following recorded vote: AYES: Messrs. Carwile, Fisher, Henley, Thacker, Wheeler and Wood. NAYS: None. The next item under discussion was a special appropriation for resurfacing of the runway at the airport at a cost of $37,500. Mr. Harvey Bailey was present To make a report on .this matter. He said that the resurfacing would take place on a 75-foot width of the airport landing strip the entire length of the field. This would cover only the part of the landing strip which receives the greatest amount of wear. Mr. Batchelor said it had come to his attention that City Council has approved the paving of the entire width of the air landing strip. This was not the recommend- ation of the Airport Board or the City Manager to City Council and there was no information received as to why they ~'-.-~~_~ along these lines. After a lengthy discussion of this matter, motion was offered by Mr. Carwite, seconded by Mr. Wood, to defer any action on this matter until additional information could be received from the County Engineer. Motion carried by the following recorded vote: AYES: Messrs. Carwile, Fisher, Henley, Thacker, Wheeler and Wood. NAYS: None. Request was received from the Airport Board for a special appropriation of $9,585 for airport operations for the current year.. Mr. Batchelor reported that the Airport Board is in the process of renegotiating a contract with Piedmont on landing fees and they are also looking into the possibility of having metered parking and other methods of raising funds for Airport operations, since they realize that City Council and the Board of Supervisors wish this operation to be self-supporting. Motion was offered by Mr. Wood to adopt the following resolution' BE IT RESOLVED by the Board of Supervisors of Albemarle County, Virginia that $9,585 'be, and the same hereby is, appropriated for operational expenditures of the Airport Board, said amount to the transferred from the General Fund to the General Operating fund. Mo~ion was seconded by Mr. Carwile and carried by the following recorded vote' AYES' Messrs. Carwile, Fisher, Henley, Thacker, Wheeler and Wood. NAYS: None. At 11:55 A.M. the Chairman requested the Board go into executive session for lunc~ to discuss legal matters. Motion to this effect was offered by Mr. Wood, seconded by Mr. Fisher and carried by the following recorded vote: 173 AYES: Messrs. Carwile, Fisher, Henley, Thacker, Wheeler and Wood. NAYS: None~ The Board reconvened at t:3~ P.M. Mr. Larry J. Sabato, President-Elect of Student Council at the University of Virginia, was present at the invitation of the Board. He introduced also Margaret Alford, ne~sdirector of the Cavalier Daily, and Gordon Morris, chairman of the Summer Counseling program at the University. Mr. Sabato made a report to the Board on new security measures being put into effect for women students, a drug research program which they had recentiy run, and also reports on off-grounds housing and transporta- tion problems at the University. He also stated that Student Council would be glad to render assistance to the Board of Supervisors at anytime they requested same. The next item under discussion was SP-269 for Charlottesville Oil Company which was deferred from July 18, 1973 in order for the Board to speak to ~a member O~ the Health Department about the well system and the sewage system on this petition. Mr. Ed Roseberry and Mr. Homer Chevacci from the Health Department were present. After a lengthy discussion of this matter, Mr. Carwile offered motion to approve this special permit as applied for and subject to the conditions of the Planning staff and the Planning Commission. Motion was seconded by Mr. Wood. Mr. Harvey Bailey, County Engineer, said that in relation to condition No. 2 he did not feel that this well system would provide any fire protection, and therefore, This was.ag~ed t~ and could see no reason to require that the-~ines be sized for fire protectlon..~~' was taken at this point with the following conditions imposed. 1. a detailed site plan be submitted for approval by the Planning Commission; 2. evidence be submitted that the well system is adequate to serve the proposed development; 3. all access roads be of a dust proof material and maintained as s~ch; 4. the density indicated on the general site plan be the maximum permitted; 5. health departmen~ approval of a septic system; 6. removal of as few trees as possible in the area; and 7. to maintain a buffer between Route 20 and the mobile home area. AYES' NAYS: Messrs. Carwile, Fisher, Henle.y, Thacker, Wheeler and Wood. None. Mr. Thacker said tha~ since ~the Board had approved moving the County Office Building to McIntire Elementary School it might be wise to begin the design work before school begins this fall. He said that Mr. Wyant had sent a letter to the Board and in this he had offered his services based on a percentage of construction costs or an hourly basis. Mr. Thacker said he knew there were a number of capable architects in Charlottesville, however, Mr. Wyant had performed the groundwork while preparing his study on McIntire School. Mr. Thacker then o~fered motion to hire Mr. Wyant on an hourly basis as per the following proposal; $25 per hour for Mr. Wyant's time; 2.5~ times the hourly pay rate of Mr. Wyant's employees when they are engaged in work on this project; and 1.2 times Mr. Wyant's cost for outside consulting services. Motion was seconded by Mr. Wood. Mr. Fisher said that the County is now spending approximately 2.5 million dollars per year in school construction and at a 6% fee schedule for architects this is -~ approximately $150,000 per year. It had been suggested to him that the County might ~J be able to perform this service less expensively if they had an architectural staff on the County payroll and he asked that the Board give some consideration to this idea. Vote was taken at this point and Mr. Thacker's motion carried by the following "1 recorded vote' ~ AYES: Messrs. Carwile, Fisher, Henley, Thacker, Wheeler and Wood. NAYS: None. Mr. Th~hker reported that a group of the Board had met last week with Judge Berry, Mr. Charles K. Woltz, President of the Albemarle County Historical Society, and Floyd Johnson, reviewing agent for the historical area around the Courthouse. Mr. Thacker said he felt the judge had been very patient since there were definitely space needs for the Clerk of the Court, the Sheriff, and the Judge. He said that Judge Berry has indicated he is satisfied with the time frame as long as ~he knows the Board is proceeding in this matter. He said a letter had been received from Mr. Woltz indicating that the Historical Society prefers that no changes be made on the east or north of the present Courthouse in order to connect the Courthouse to the County Office Building. With this in mind, they had asked Floyd Johnson if he would be interested in performing this ~ 1 work. A letter had been received from Mr. Johnson proposing that this work be con- ducted in two phases. The first phase would be a study phase on a cost-plus arrange- ment. Upon completion of this phase of work, he recommended it would be proper for the two parties to enter into a percentage of contruction cost agreement. Mr. Thacker said that with the change in use of the present County Office Building and the work that will be required for the Clerk's office and the Court facilities he felt that at this point the Board is looking at a study of a connecting wing to provide adequate space adjacent to the present Courthouse as well as a study of the present County Office Building and he hoped this construction could be started before the County Office Building is moved to McIntire School. Mr. Thacker then offered motion to pro- ceed with an architectural contract with the firm of Johnson, Craven, and Gibson to study the needs of the Courts both in t~e' present Courthouse and the County Office --~ Building, and to proceed with bidding documents on the connection wing, with this ~J work to be based on an hourly rate. Mr. Wood said that he did not understand the study aspects of this since he felt part of this had been covered in Mr. Wyant's original study. Mr. Thacker said there was presently a proposal to expand the Clerk's office ~ into the present Finance Department. This needs to be studied and also the need for additional Courtroom space. Mr. Henley said he felt it was too early to begin this phase of the study until there were more definite ideas on how many courts would be located here. Mr. Thacker said he felt the Board should study the most economical usage of the present County Office. Building and he felt this was the proper time to start the study. Mr. Thacker said ~hat the Board also needed to study what changes were needed in the Sheriff's Department space. Mr. Fisher felt that study was the wrong work and would say instead that there would be a preliminary floor plan drawn that would be presented for Board approval. Mr. Carwile felt that this work could be accomplished less expensively if it were per- formed by County staff. Mr. Thacker said that if the Board proceeded on a percentage of construction cost basis, this study aspect would not be a part of the contract, however, when looking forward to the time when the County Office Building would be va~a-ted~ h~-fett~ that use of space should be investigated at this time. Following quite a heated discussion, Mr. Thacker withdrew his first motion and offered the following motion: That the Board proceed with architectural arrangements, on basis of proposal from Johnson, Craven and Gibson, to prepare bidding documents for a connecting wing between the Courthouse and the County Office Building to satisfy the needs of the court system and the future expansion of the Clerk's Office. Motion was seconded by Mr. Carwile and carried by the following recorded vote: AYES: NAYS: Messrs. Carwile, Fisher, Henley, Thacker, Wheeler and Wood. None. Motion was offered by Mr' Carwile, seconded by Mr. Thacker to advertise for a public hearing on August 23, 1973, at 7:30 P.M. in the Albemarle County Courthouse, a proposed Land Use Tax Ordinance. Motion carried by the following recorded vote: AYES: Messrs. Carwile, Fisher, Henley, Thacker, Wheeler and Wood. NAYS: None. At 3:00 P.M. Mr. Fisher offered motion to adjourn into executive session to discuss a matter which is the subject of litigation. Motion was seconded by Mr. Thacker and carried by the following recorded vote: AYES: Messrs. Carwile, Fisher, Henley, Thacker, Wheeler and Wood. NAYS: None. The Board reconvened at 3:05 p.m. Cl~aims againstrthe.Co~nty amounting t~o $1~166%473.43 were presented, examined and allowed and certified to the Director of Finance for payment and charged against the following funds: General Fund General Operating Fund School Operating Fund Cafeteria Fund Textbook Fund General Capital Outlay Fund School Construction Capital Outlay Local Sales Tax- Town of Scottsville Commonwealth of Virginia: Current Credit Account 224.00 303,663.24 513,719.90 34,985.45 17,460.62 42,464.05 252,929.66 203.41 823.10 $ 1,166,473.43 Upon proper motion, the meeting was adjourned. Chairman