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HomeMy WebLinkAbout1967-01-19 A REGULAR MEETING OF THE BOARD OF COUNTY SUPERVISORS OF ALBEMARLE COUNTY, VIRGINIA; WAS HELD AT THE OFFICE BUILDING OF SAID 00UNTY ON THE 19TH DAY OF dANUARY~ PRESENT= MESSRSo EDGAR N. GARNETT~ GARRETT Wo KIRKSEY~ GEORGE C. PALMER~ II, F. PAULETT AND R, A, YANCEY. ABSENT: I~Ro ROBERT THRAVESo OFFICERS PRESENTS COUNTY EXECUTIVE~ ADMINISTRATIVE ASSISTANT AND COMMONWEALTHtS ATTORNEY. THE MEETING OPENED WITH THE LORD;S PRAYER LED BY MR. GARNETT. ON MOTION OF MR. PAULETT~ SECONDED BY MR. PALMER~ ~R, EDGAR No GARNETT WAS NOMINATED AS CHAIRMAN FOR 10~7o NOMINATIONS WERE CLOSED AND MPc GARNETT PAS UNANIMOUSLY ELECTED. 0N MOTION OF UR. YANCEY~ ~ECONDED BY ~. PAULETT~ MR. GEORGE C, PALMER~ II, NOMINATED AS VIcE-CHAIRMAN FOR 1~. NOMINATION6 WERE CLOSED AND ~. PALMER WAS UNANI~USLY ELECTED. 0N ~TION OF MR. PALMER~ SEOONDED BY MR. YANCEY~ MRS. dUNE T, ~ON ~AS RE-APPOINTED A~ CLERK FOR MINUTE~ OF THE MEETINGE OF DECEMBER ~ ]~6 AND dANUARY 3~ ~ ~ERE APPROVED AS ~UBMITTED. THE FOLLO~ING'PLAT~ WERE ~UBMITTED~ (~) ~EDIVI~ION OF LOTS 5 AND 6, BLOCK A. ~NTVUE SUBDIVI~ION~ AS PREPARED BY ~, 0. S~W AND APPROVED BY THE COUNTY AND 01TY PLANNING CO~ISSIONS. (2) ACREAGE ADDED TO LoT A, BLOCK A~ SECTION 2~ NORTHFIELD8 SUBDIVISION~ AS PREPARED BY AUBREY HUFFMAN AND APPROVED BY THE COUNTY AND CITY PLANNING CO~IG~IONS. (3) ~EDIVISION OF PARCEL ~ CHARLOTTESVILLE TOWN HOUSES~ INC, PROPERTY LOCATE~ ON ROUTE ~ PREPARED BY B. AUBREY HUrdMaN ~N= APPROVED BY THE 0OUNTY AND 01TY PLA,~NG (~) ~IVlSlON OF 6.52~ ~o~Es o~ ~UTE GAl ow,;= BY VIRGINIA RE~RT~, INC. AND LOCATED ON ~OUTE 6A~PREPARED BY B, AUBREY HUFFM~N AND APPROVED BY THE COUNTY AND CITY PLANNING CoMMissIONS, (5) LOT 2~ BLOCK A, SECTION ~, ~ESTFIELD SUBDtVISION~ AS PREPARED BY B. AUBREY HUFFMAN AND APPROVED BY THE COUNTY AND 01TM PLANNING 0N MOTION OF ~. PALMER~ SECONDED BY ~. PAULETT~ THE FOREGOING PLATS ~ERE UNANI~USLY APPROVED. STATEMENT~ OF EXPENSES OF THE DEPARTMENT OF FINANCE~ THE ~HERIFF;~ OFFICE AND THE OFFICE OF THE CO~ON~EALTH;S ATTORNEY WERE SUBMITTED FOR THE ~NTH OF DECE~ER~ ~. ON MOTION OF ~. PAULETT~ SECONDED BY ~. PALMER~ THE~E ~TATEMENTS WERE UNANI~U~LY APPROVED. STATEMENT OF EXPENSES INCURRED I;N THE MAINTENANCE OF THE COUNTY dalL WAS SUBMITTED ALONG IlTH SUGARY ~TATEMENT OF PRISONER DAY~R THE MONTH OF ~ECEMBER~ ~, 0N MOTION OF ~. PAULETT~ SECONDED BY MR. PALMER~ THE~E ~TATEMENT~ WERE UNANIMOUSLY APPROVED. ~EPORT~ OF THE DEPARTMENT OF PUBLIC ~ELFARE WERE SUBMITTED FOR THE ~NTH OF ]~, IN ACCORDANOE WITH SEOTION~ ~--~.~ AND ~-~,2 OF THE 0ODE OF VIRGINIA. FINANCIAL REPORT ON STATE-LOCAL HOSPITALIZATION WAS RECEIVED FROM DR. STURKIE FOR THE MONTH OF DECEMBER~ 1966. REPORT OF THE 0OUNTY EXECUTIVE WAS PRESENTED FOR THE MONTH OF DECEMBER~ 1966, AND WAS ORDERED FILED. THE COUNTY EXECUTIVE ADVISED THAT THE MICHIE COMPANY HAD SUBMITTED PRINTERIS GALLEY PROOF OF PROPOSED COUNTY CODE AND READ THE FOLLOWING NOTICE WHICH HAD BEEN PRE- PARED FOR PUBLICATION IF THE BOARD SO DESIRES~ ~NOTICE IS HEREBY GIVEN THAT THE BOARD OF COUNTY SUPERVISORS OF ALBEMARLE COUNTY, VIRGINIA; ON FEBRUARY 16, 1967, WILL PROPOSE FOR PASSAGE ON SAID DATE AN ORDINANCE ~NTITLED ~AN ORDINANCE ADOPTING A REVISION AND i~ODIFI- CATION OF THE ORDINANOES OF ALSEMARLE 0OUNTY~ VlRGINIA~ ENTITLED ITHE CODE OF THE COUNTY OF ALBEMARLE~ VlRGINIAI~ PROVIDING FOR THE REPEAL OF CERTAIN ORDINANCES NOT INCLUDED THEREIN~ WITH OERTAIN EXCEPTIONS~ AND FOR OTHER PURPOSES HEREINAFTER SET OUT~o SAID ORDINANCE WILL ENAC~ A REVISION AND CODIF'IOATION OF THE ORDINANCES OF ALBEMARLE COUNTY OF A GENERAL AND PERMANENT NATURE~ PURSUANT TO AUTHORITY GRANTED BY ~ODE OF VIRGINIA~ SECTION 15.1-37.3. THE CODIFICATION ADOPTED BY SAID ORDINANCE WILL BEOOME EFFECTIVE MARCH 1, 1967. A COPY OF THE FULL TEXT OF SAID ORDINANCE AND A COMPLETE SET OF PRINTER;$ GALLEY PROOF OF THE PROPOSED CODE 18 ON FILE IN THE CLERKt$ OFFICE OF THE CIRCUIT COURT OF ALBEMARLE COUNTY FOR PUBLIC INSPEOTtONoIt ON MOTION OF MR. PALMER~ SECONDED BY ~Ro PAULETT~ AND UNANIMOUSLY CARRIED~ THE ABOVE NOTICE WAS APPROVED AND THE CLERK WAS DIRECTED TO PUBLISH,SAME IN ACCORDANOE WTTH LAW FOR SAID PUBLIC HEARING TO BE HELD ON FEBRUARY 16, 1967. CObtMUNICATION WAS RECEIVED FROM MR. WILLIAM C° OVERMAN SUBMITTING PROPOSAL FROM LAW ENGINEERING TESTING COMPANY FOR CONDUCTING SUBSURFACE INVESTIGATIONS AND SOILS ENGINEERING EVALUATION AT THE SITE OF THE PROPOSED TOTIER CREEK DAM. THE ESTIMATED COST OF THE PROGRAM OUTLINED IN THE PROPOSAL WAS IN THE AMOUNT OF ~5~(~5,00, HOWEVER~ THE COUNTY EXECUTIVE POINTED OUT THAT IF THE DAM PROJECT IS DEFERRED UNTIL AFTER EQUIPMENT 18 MOVED FROM ITS PRESENT LOCATION~ THIS PRICE WOULD BE INCREASED BY APPROXIMATELY PAULETT~ SECONDED BY MRo ~ANCEY~ THE COUNTY EXECUTIVE WAS AUTHORIZED TO CONTRACT WITH LAW ENGINEERING TESTING COMPANY IN ACCORDANCE WITH THE FOREGOING PROPOSAL. MR. PALMER REPORTED THAT BROWN~ RESIDENT HIGHWAY ENGINEER~ MET WITH INTERESTED CiTiZENS AND COUNTY REPRESENTATIVES ON LOCATION AT THE INTERSEOTION OF ROUTES 676 AND 7/,.3 IN CONNECTION WITH COMPLAINTS REOEIVED AT PREVIOUS MEETINGS, MR. PALMER ALSO PRESENTED THE FOLLOWING NOTES WITH REGARD TO SUCH MEET-- ING: 1. THE BANKING OF THE ROAD RUNNING INTO THE BRIDGE FROM TeWN ON 7~ SWINGS THE TRAFFIC TOWARD THE RIGHT HAND SIDE OF THE ROAD AND TOWARD THE LAKE, TRAFFIC TURNING LEFT MUST COUNTERSHIFT WEIGHT AND LOAD TO BUCK THE BANK IN THE ROAD AND TNE CENTRIFUGAE FORCE OF THE 2. PSYCHOLOGICAL FEELING OF BEING TOO FAR TO THE RIGHT WREN WANTING TO TURN LEFT. ~. OARS COMING TO TOWN ON ~7~ MUST MAKE A COMPLETE STOP ON 7~° AFTER STOPPING~ THE INCLINE IN GRADE PRESENTS A DIFFICULT TASK FOR THE CAR ON ICE AND SNOW. ~o ~HILE A GREAT DEAL OF MONEY HAS BEEN SPENT ON THE INTERSECTION AND THE INTERSECTION IS FAR FROM OOMPLETE~ IT SEEMS THAT THE PRESENT TIME IS THE IDEAL TIME TO MAKE THE NECESSARY CHANGES FOR THE SAFETY OF THE PEOPLE AND THE POSSIBLE SAVING OF A LIFE OR LIVES. THERE ARE NO SIGNS TO TELL PEOPLE THAT THEY ARE COMING TO THE INTERSECTION NOR ARE THERE ANY SIGNS DESIGNATING WHAT ROAD OR INTERSECTION TO TAKE AT THIS POINT° MR, PALMER FURTHER ADVISED THAT MR. KESTNER HAD AGREED TO RESURVEY THIS PROJECT AND WOULD REPORT TO THIS BOARD. THE CLERK WAS DIRECTED TO FORWARD COPY OF THE ABOVE NOTES TO KESTNER. THE FOLLOWING COMMUNICATION~ SIGNED BY WALTER Bo SALLEY~ CHAIRMAN OF THE ALBEMARLE COUNTY SCHOOL ~OARD, WAS READ= "THE ALBEMARLE COUNTY SCHOOL BOARD HAS BEEN PETITIONED BY THE M~INTIRE ELEMENTARY SCHOOL P.ToA. TO ALLEVIATE THE SERIOUS TRAFFIC HAZARD AT THE SCHOOL ENTRANCE AT THE iNTERSECTION OF BIRDWOOD ROAD AND THE U. S. 250 BY-PAss. THE SHERIFFtS OFFICE HAS=TRIED TO COOPERATE IN THIS MATTER BUT THERE SEEMS TO BE A PROBLEM OF SUFFICIENT PERSONNEL. ~T HAS BEEN SUGGESTED THAT A TRAFFIC LIGHT AT THIS POINT BE OPERATED ONLY AT THE BEGINNING OF THE SCHOOL DAY AND AT THE CLOSE OF THE SCHOOL DAY AS A POSSIBLE SOLUTION. YOUR CONSIDERATION OF THIS PROBLEM WILL BE GREATLY APPREC t ATEDo~ ON MOTION OF ~Ro KIRKSEY~ SECONDED BY MR. PALMER~ AND UNANIMOUSLY CARRIED~ IT WAS ORDERED THAT THIS COMMUNICATION BE FORWARDED TO CITY COUNCIL WITH REQUEST THAT THIS MATTER BE GIVEN CONSIDERATION BY THAT BODY. COMMUNICATION WAS RECEIVED FROM MR. W, S. BUTLER~ SUPERINTENDENT OF THE CHESAPEAKE AND 0HIS RAILWAY COMPANY WiTH REGARD TO REQUEST OF THIS BOARD FOR THE INSTALLATION OF STOP AND GO SIGNALS ON THE RAILROAD CROSSING AT WEST LEIGH, MR, BUTLER ADVISED THAT SINCE THIS CROSSING IS NOT A PART OF THE STATE SYSTEM, NO PUBLIC FUNDS ARE AVAILABLE TO PAY FOR SUCH AN INSTALLATION. IT WAS ORDERED THAT COPY OF THIS LETTER BE FORWARDED TO THE LANDOWNERS ASSOCIATION OF WEST LEIGH. MR, REUEL WlEBELL APPEARED AND PRESENTED AUDIT REPORT FOR THE FISCAL YEAR ENDED dUNE 30~ lC)~ AND ALSO REPORT ON TURNOVER AUDIT FOR FOUR MONTHS ENDED 0CTOBER 31, WlEBEL ALSO SUBMITTED THE FOLLOWING RECOMMENDATIONS AND COMMENTS FOR CONSIDERATION: (1) STORES INVENTORY: IN OUR PREVIOUS AUDIT REPORTS WE RECOI~JENDED PROCEDURES FOR OBTAINING ADEQUATE ACCOUNTING CONTROLS I. CONNECTION WITH STORES INVENTORY. OUR RECENT EXAMINATION DISCLOSED THAT THESE PROCEDURES HAVE NOT BEEN EFFEC~E'D. (2) TEXTBOOK FUND: YELLOWING OUR AUDIT 'FOR THE YEAR ENDED dUNE 30, 1C~5 WE RECOMMENDED CERTAIN CHANGES REGARDING THE TEXTBOOK FUND, THESE CHANGES HAVE RECENTLY BEEN IMPEE- MENTED AND WILL PROVIDE FOR BETTER CONTROLS IN ACCOUNTING FOR SALES OF TEXTBOOK8 AND FOR INVENTORIES OF UNSOLD TEXTBOOKS HELD ON CONSIGNMENT FROM THE PUBLISHERS BY THE TEXTBOOK AGENT. (3)' A0COUNTING FOR MATERIALS: ~N OUR PREVIOUS AUDITS WE HAVE MADE RECOMMENDATIONS CONCERNING CONTROLS OVER THE PURCHASE AND RECEIPT OF MATERIALS. IN THE PAST TWO YEARS WE HAVE NOTED CON- SIDERABLE IMPROVEMENT IN THIS REGARD; HOWEVER, WE FEEL THAT ADDITIONAL CONTROLS ARE DESIRABLE. WE HAVE DISCUSSED THE DETAILS OF THE COUNTYtS P~RCHASlNG PRO- CEDURES WITH MR. ~ATCHELOR AND IT IS OUR UNDERSTANDING THAT HE INTENDS TO SUBMIT PROPOSALS IN THIS REGARD. MR. VEHICLE LICENSES= OUR EXAMINATION DISCLOSED THAT NO ACTION HAS BEEN TAKEN CONCERNING OUR RECOMMEN- DATION THAT SPECIAL STICKERS BE DESIGNATED FOR USE AS TRANSFERS AND DUPLICATE ISSUES OF VEHICLE LIOENSESo UNDER THE PRESENT SYSTEM NO DISTINCTION IS MADE BETWEEN ORIGINAL ISSUES AND THOSE ISSUED AS DUPLICATES AND TRANSFERS EVEN THOUGH A MUCH LOWER FEE IS CHARGED FOR THE DUPLICATES AND TRANSFERS. IN ORDER TO EFFECT BETTER CONTROL IN THIS AREA~ WE RECOMMEND THAT A SPECIAL NUMERICAL SERIES OF STICKERS BE DESIGNATED FOR USE AS TRANSFERS AND DUPLICATE ISSUES AND THAT THE FACE OF THESE STICKERS BE PRE--STAMPED WITH THE WORD n~UPLICATE~. i02 (5) ALBEMARLE 00UNTY SERVICE AUTHORITY~ ~$ S~A~ED IN OUR AUDIT REPORT, ALL FINANCIAL RECORDS, CASH AND PHYSICAL ASSETS OF THE ALBEMARLE COUNTY SERVICE AUTHORITY WERE COMPLETELY SEPARATED FROM THE COUNTYtS RECORDS EFFECTIVE OCTOBER 1, 10~5. OUR EXAMINATION REVEALED, HOWEVER, THAT THERE WAS STILL A RECEIVABLE FROM THE SERVICE AUTHORITY AS OF dUNE ~0~ 1~6 IN THE AMOUNT OF $1,221.53o' ~E RECOMMEND THAT THIS AMOUNT BE COLLECTED AND CLEARED FROM THE COUNTYI8 RECORDS. (6) CEDAR RUST ERADICATION WARRANTs: THE COUNTYtS RECORDS CONTAIN ACCOUNTS FOR UNCOLLECTED 0EDAR RUST ERADICATION WARRANTS AMOUNTING TO ~0.31. THIS AMOUNT HAS REMAINED UNCHANGED SINCE dUNE ~0, 1~8 AND WE RECOMMEND THAT THE BOARD AUTHORIZE THE W~ITE-OFF OF THESE ACCOUNT8 AGAINST THE GENERAL REVENUE FUND SURPLUS. (?) D£rERRED ACCOUNT - DIRECTOR OF FINANCE: As SHOWN ON EXHIBIT A IN OUR REPORT ON TURNOVER AUDIT AT OCTOBER 31, t9~6~ THE ACCOUNTS INDICATED A CASH SHORTAGE OF $111.~ CHARGED AGAINST OTIS L. BROWN, OUTGOING ~IRECTOR OF FINANCE. THIS AMOUNT SHOULD BE COLLECTED OR OTHERWISE SETTLED AND "E RECOMMEND THAT PROMPT ACTION BE TAKEN I, THIS REGARD. (S) CONCLUSlO.: WE BELIEVE THAT THE CHANGES A~OPTED ~URING THE PERIOD UNDER .EVlEW HAVE CON- TRIBUTED TO I~PROVEMENT A.D MORE EFFECTIVE CONTROL I. THE ACCOU.TING SYSTEM. T.E ~OREGOING R£COMMENDATIO.$ WERE DISCUSSE. LATER I. THE MEETING. T.E COU.T~ EXECUTIVE ADVISED THAT T.E RECOMME.DATION WIT. REGARD TO AUTOMOBILE LICENSES COULD BE HANDLED BY SETTING A SERIES OF NUMBER8 ASIDE TO SE DESIGNATED FOR TRANSFERS AND ~JPLICATES ONLY. HE ALSO ADVISED THAT THE AMOUNT OWES THE 0OUNTY BY THE SERVICE AUTHORITY WOULD BE COLLECTED. IT WAS ALSO DECIDED THAT CEDAR RUST WARRANTS WOULD SE WRITTEN OFF AS SOON A8 THE AUDITORS RECEIVE AUTHORIZATION FROM THE AUDITOR OF PUBLIC ACCOUNTS IN WRITING. THE FOLLOWING MOTIONS WERE ADOPTED IN CONNECTION WITH THE FOREGOING MATTER: (1) ON MOTION OF MR. PALMER, SECONDED BY MR. PAULETT, IT WAS ORDERED THAT THE CASH SHORTAGE OF $111,99 CHARGED AGAINST 0TIS L. BROWN~ OUTGOING DIRECTOR OF FINANCE~ BE WRITTEN OFF. (2) ON MOTION OF MR. PALMER, SECONDED aY MR. YANCEY, THE COUNTY EXECUTIVE WAS RE- qUESTED TO SURVEY ITEMS ~1 AND ~ ABOVE AND MAKE REPORT TO THIS BOARD. MRg LEGH ~ALKER APPEARED WITH REGARD TO THE REASSESSMENTo HE STATE9 THAT SENATOR E. 0. McCuE, dR. WAS TO SPEAK FOR THE DELEGATION PRESENT TODAY. HOWEVER, BECAUSE OF THE SNOW, HE WAS UNABLE TO BE PRESENT. MR. WALKER REQUESTED THE BOARD TO HEAB MR. M~CuE AND THOSE FROM THE DELEGATION WHO WISHED TO SPEAK ON ANOTHER DATE. SEVERAL PERSONS SPOKE BRIEFLY IN REGARD TO THE REASSESSMENT BUT IT WAS DECIDED THAT A DATE WOULD BE SET FOR A HEARING AS REQUESTED AND THOSE PRESENT WERE ADVISED THAT PUBLIC NOTICE WOULD BE GIVEN OF THE DATE SELECTED. MR. PAULETT SUBMITTED A REQUEST FROM THE ALBEMARLE SOUTHS-IDE ASSOCIATION FOR THE PUBLICATION IN THE DAILY PROGRESS OF THE OLD AND NEW AgeRAISALS OF ALL PARCELS OF LAND IN THE COUNTY. HE ADVISED THAT THE PROGRESS HAD GIVEN AN ESTIMATE 0F-$~,750,00 TO PUBLISH SUCH LIST. AFTER DISCUSSION OF THIS REQUEST, MOTION WAS OFFERED BY ~R. PALMER~ SECONDED BY MR. YANCEY, AND UNANIMOU8LY CARRtED~ THAT THE SAME BE DENIED DUE TO THE PROHIBITIVE COST INVOLVED AND THE CLERK WAS DIRECTED TO ADVISE THE ASSOCIATION OF THIS ACTION. THIS~MATTER WAS GIVEN FURTHER DISCUSSION LATER IN THE MEETING AND ON MOTION OF MR. KIRKSEY~ SECONDED BY ~R, PALMER~ AND UNANIMOUSLY CARRIED~ IT WAS ORDERED THAT DR. R, CLAUDE GRAHAM~ CHAIRMAN OF THE BOARD OF ASSESSORS~ BE REQUESTED TO SUBMIT TO THIS BOARD TOTAL APPRAISALS AS SOON AS POSSIBLE. COMMUNICATION WAS REOEIVED FROM CITIZENS BANK AND TRUST COMPANY ADVISING THAT SUB- STITUTION HAD BEEN MADE IN SECURITIES AND REQUESTING THIS BOARDiS APPROVAL OF SAME. ON MOTION OF MR o PALMER, SECONDED BY [~t~R. KIRKSEY~ THE FOLLOWING RESOLUTION WAS UNANIMOUSLY ADOPTED: WHEREAS, CITIZENS BANK AND TRUST COMPANY~ CHARLOTTESVILLE~ VIRGINIA~ DEpOSITORY~ HAS REQUESTED THE SUBSTITUTION OF CERTAIN SECURITIES HELD IN ESCROW BY VIRGINIA NATIONAL BANK; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY SUPER- VISORS OF ALBEMARLE COUNTY~ VIRGINIA~ THAT CITIZENS B~NK AND TRUST COMPANY BE AND IS HEREBY AUTHORIZED TO PLEDGE THE FOLLOWING= ~50,0C)0,00 U. S. TREASURY ~iLLS~DUE FEBRUARY.2, AND, uPoN THE PLEDGE AND DELIVERY OF THE FOREGOING, THE VIRGINIA NATIONAL BANK IS HERESY AUTHORIZED TO RELEASE THE FOLLOWINGt $50,000.00 U. S. TREASURY 2~S IT tS FURTHER NOTED THAT AT MATURITY OF THE U. $. TREASURY BILLS THEY WILL BE REPLACED BY $50,000.00 U. S. TREASURY 2~S DUE 9/1§/67/72. BE IT FURTHER RESOLVED THAT COPY OF THIS RESOLUTION BE FOR-- WARDED TO THE CITIZENS BANK AND TRUST COMPANY AND TO VIRGINIA NATIONAL BANK. THE ~)ARD WAS ALSO ADVISED THAT DUE TO DEPOSIT OF FUND8 IN INTEREST ACCOUNTS WITH VIRGINIA NATIONAL BANK, IT HAD BEEN NECESSARY TO OBTAIN ADDITIONAL SECURITIES TO COVER SAME. ON MOTION OF UR. PALMER, SECONDED BY MR. KIRKSEY, THE FOLLOWING RESOLUTION WAS UNANIMOUSLY ADOPTEDt WHEREAS, ADDITIONAL FUNDS HAVE BEEN PLACED ON DEPOSIT WITH VIRGINIA NATIONAL BANK WHICH REQUIRES THE PLEDGE OF SECURITIES TO COVER SAME; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY SUPER-- VISORS OF ~LBEMARLE COUNTY~ VIRGINIA~ THAT THIS ~)ARD DOES HEREBY APPROVE THE FOLLOWING SECURITIES DEPOSITED BY VIRGINIA NATIONAL BANK WITH THE TREASURER OF VIRGINIA, ESCROW AGENT: $1,000,000 U. $o TREAS. ~%BONDS DUE 8-1~-73, 60~0OC) UNIVERSITY OF VIRGINIA 3% BONDS DUE 8-1-73. ~,0C)C) UNIVERSITY OF VIRGINIA ~ BONDS DUE 2~,000 COLONIAL HEIGHTS ~% BC)NDS DUE BE IT FURTHER RESOLVED THAT COPIES OF THIS RESOLUTION BE FOR- WARDED TO VIRGINIA NATIONAL BANK AND TO THE TREASURER OF VIRGINIA. THE BOARD WAS ADVISED THAT THE TERMS OF FLOYD JOHNSON AND WILLIAM PERKINS ON THE PLANNING COMMISSION EXPIRED DECEMBER 31~ 19~6, ON MOTION OF MR. PAULETT~ SECONDED BY ~Ro KIRKSEY~ MR, JOHNSON WAS REAPPOINTED FOR A TERM OF FOUR YEARS, ON MOTION OF UR. PALMER~ SECONDED BY ~J[R, PAULETT~ MRo PERKINS WAS REAPPOINTED FOR A TERM OF FOUR YEARSo THE FOLLOWING RESOLUTION WAS RECEIVED FROM THE STUDENT GOVERNMENT PLANNING COMMtS- 810Nt 'WHEREAS; THERE ARE THREE WELL TRAVELED HIGHWAYS GOING THROUGH ALBEMARLE COUNTY~ 29 NORTH AND SOU;Hy 250 EAST AND WEST AND ROUTE 20. WHEREAS, SHENNANDOAH NATIONAL PARK SUFFICIENTLY FILLS THE NEED FOR SUCH WAYSIDE FACILITIES ON ROUTE 2.~;0 WEST. WHEREAS~ THE OTHER HIGHWAYS ARE IN GREAT NEED OF WAYSIDE FACILITIES. THE STUDENT PLANNING COMMISSION RESOLVE THAT FOUR ~AYSlDE AREAS BE ESTABLISHED, SPECIFIC AREAS AND THE ACTION TO BE TAKEN WITH THE AREAS IS AS FOLLOWS= PROJECT I A PLOT OF LEVEL LAND ON RT. 29NORTH OFF THE NORTH BOUND LANE. tT IS IN THE VICINITY NORTH OF SECTION 32~ OF ALBEMARLE COUNTY. THERE ARE NO OBSTRUCTIONS TO THE SIGHT OF A VEHICLE PULLING INTO OR OUT OF THIS WAYSIDE AREA, THIS IS A PARTICULARLY ACCESSIBLE PLOT FOR BOTH LANES OF TRAFFIC; AND THERE IS A CROOK IN THE REAR OF THE LOT. SUGGESTIONS FOR THE USAGE OF THIS PLOT~ ONE SHELTER TO BE BUILT WITH FIRE PLACE. TWO PICNIC TABLE8 INSIDE THIS SMELTER AND TWO OUTSIDE. A NUMBER OF CANS TO LATER BE DETERMINED~ SUFFICIENT ENOUGH TO PREVENT LITTERING, THIS PLOT COULD SERVE A8 A STOP-OVER FOR A MAXIMUM OF TWO TRAILERS, WATER FOUNDATIONS SHOULD BE CONSTRUCTED. PRGJECT II ,A PLOT OF LEVEL LAND IS ON 29 SOUTH~ OFF THE NORTH BOUND LANE APPROXIMATELY TWO MILES BEFORE THE TURNOFF TO RED HILL IF YOU ARE TRAVELING SOUTH, IT tS LOCATED IN THE VICINITY OF SECTION ~. THERE ARE NO OBSTRUCTIONS TO THE SIGHT OF A VEHICLE PULLING INTO OR GOING OUT OF THIS WAYSIDE AREA. THE ACCESSIBILITY IS GOOD AND THERE IS NO NATURAL WATER SUPPLY ON THIS PLOT. SUGGESTIONS FOR THE USAGE OF THIS PLOT= 1. Two SHELTERS BUILT WITH A FIRE PLACE IN EACH. 2, Two PICNIC TABLES INSIDE THE SHELTER AND TWO OUTSIDE, 3. A NUMBER OF CANS TO LATER BE DETERMINED~ SUFFICIENT ENOUGH TO PREVENT LITTERING. ~. THIS PLOT COULD BE SERVED AS A STOP--OVER FOR A MAXIMUM OF FOUR TRAILERS, PROJECT !1.1 A PLOT OF LEVEL LAND JUST BELOW THE INTERSECTION OF RT, ?05 AND RT, 20. THERE ARE NO OB- STRUCTIONS TO THE SIGHT OF A VEHICLE PULLING OUT OF OR INTO THIS AREA. THE ACCESSIBILITY IS GOOD AND THERE IS A GOOD NATURAL WATER SUPPLY. SUGGESTIONS FOR THE USAGE OF THIS AREA'= 1. Two OR THREE PICNIC TABLES, 2. TRASH CANS TO BE DETERMINED LATER, ~. COULD ACCOMODATE TWO OR THREE TENTS FOR CAMPING. ~, WATER FOUNDATIONS TO BE CONSTRUCTED (NATURAL WATER;~SU~PLY), PROJECT IV A PLOT ON 2~C) EAST APPROXIMATELY ~ OF A MILE 'BEFORE THE BOYD TAVERN SIGN ACROSS FROM SMALL GAS S[ATION IF YOU ARE TRAVELING EAST. IT IS LOCATED IN THE VICINITY OF SECTION ?9, THERE ARE NO OBSTRUCTIONS TO THE SIGHT OF A VEHICLE PULLING INTO OR GOING OUT OF THIS WAYSIDE AREA. THE ACCESSIBILITY IS GOOD. THERE IS NO NATURAL SUPPLY. SUGGESTIONS FOR THE USAGE OF THIS PLOT: 1. ONE SHELTER TO BE BUILT, 2. Two PICNIC TABLES ON THE INSIDE AND TWO ON THE OUTSIDE, A NUMBER OF TRASH CANS TO LATER BE DETERMINED) SUFFICIENT ENOUGH TO PREVENT LITTERING, ~. THIS PLOT OF LAND WOULD MAKE AN EXCELLENT PICNIC AREA, 105 THIS COMMISSION SUGGESTS THAT THE PICNIC AREA ON 29 SOUTH APPROXIMATELY ~ MILE BEYOND THE CROSSROAD (TURNOFF TO KEEN) GOING SOUTH~ BE ELIMINATED, IT IS HIGHLY UNSAFE AND INACCESSIBLE DUE TO TWO HIGH MOUNDS OF GROUND THAT BLOCK THE VIEW OF VEHICLES PULLING OUT OF THE AREA. THIS PICNIC AREA I$ ON SECTION 87. WE, THE S;UDENT PLANNING COblMISSION~ FEEL ;HE PRESENT PLANNING COMMISSION SHOULD BRING tt BEFORE THE HIGHWAY DEPARTMENTt THAT IN THE PLANS FOR INTER-STATE 64 PLANS SHOULD BE MADE FOR PICNIC AREAS AND CAMPING AREAS. THIS WOULD PREVENT LATER PROJECTS SUCH AS THE PRESENT ONE. *ALBEMARLE 0OUNTY IS DIVIDED INTO 139 SECTIONS,n THE FOLLOWING RESOLUTION WAS RECEIVED FROM THE ALBEMARLE 0OUNTY PLANNING MISSION IN CONNECTION WITH THE FOREGOING: "THE ALBEMARLE COUNTY PLANNING COMMISSION~ HAVING RECEIVED THE RECOM- MENDATIONS AND RESOLUTION OF THE STUDENT PLANNING COMMtSSION~ AND HAVING BEEN MADE MORE AWARE OF THE LACK OF OUTDOOR PICNIC FACILITIES IN THE COUNTY OF ALBEMARLE; ]DOES HEREBY STRONGLY RECOMMEND THAT ALBE- MARLE COUNTY BOARD OF SUPERVISORS PETITION THE NECESSARY STATE DEPARTMENT OF VIRGINIA REQUESTING PICNIC AREAS AND FACILITIES TO BE LOCATED ON THE MAIN HIGHWAYS9 NAMELY ROUTES 29 AND 250, AND FURTHER OFFERING THE ACCOMPANYING STUDENT PLANNING COMMISSION RESOLUTION AS A GUIDE IN THE RELOCATION AND LOCATION OF SUCH FACILITIES,n ON MOTION OF MR, KIRKSEY~ SECONDED BY MR o PALMER~ IT WAS ORDERED THAT THE FORE- GOING RESOLUTIONS BE FORWARDED TO ~R, A. $. BROWN~ RESIDENT HIGHWAY ENGINEER~ WITH THE REQUEST THAT HIS DEPARTMENT WORK WITH THE PLANNING COk~ISSION IN THIS RESARDo ON MOTION OF MR. KIRKSEY~ SECONDED BY MR. PALMER~ THE FOLLOWING CHECKS WERE CANCELLED FOR THE REASONS INDICATED~ CHECK NO,, DATE PAYEE , , 3044 11-17-66 OWENSVlLLE CLUB HOUSE AMOUNT,. , RE~SON 5.00 FARMING HuNT ,CLUB USED AS VOTING PLACE INSTEAD OF 0WENSVILLE~ NO RENT CHARGED. 3298 12-15-66 HOTEL ROANOKE 32.98 THIS BILL HAD BEEN PAID TO HOTEL~ CHECK SHOULD HAVE BEEN ISSUED AS REIMBURSEMENT; IN ACCORDANCE WITH RECOMMENDATION OF AUDITOR8~ THE FOLLOWING RESOLUTION WAS OFFERED BY MR. PALMER~ SECONDED BY ll/4R. KIRKSEYs AND UNANIMOUSLY ADOPTED: BE IT RESOLVED BY THE BOARD OF COUNTY SUPERVISORS OF ALBEMARLE 0OUNTY~ VIRGINIA~ THAT THE FOLLOWING CHECKS BE CANCELLED~ THE RESPEC- ?IVE BANKS SO NOTIFIED AND THE AMOUNTS BE RETURNED TO FUND SURPLUS AS INDICATED: CITIZENS SANK AN~ TRUST,COMPANy - REVOLVING FUND ACCOUN~t DATE NUMBER PAYEE FUND SURPLUS AMOUNT 7-8-63 4253 GEORGE E. DURRETTE GENERAL FUND $ .45 11-13-63 4386 EDNA H. ~RYAN GENERAL FUND ,58 11-26-63 4430 H. LLOYD GIBSON ~ENERAL FUND 6.68 12-13-63 4/+85 DONALD & DOROTHY TOMBINI GENERAL FUND ,89 12-1o/=63 4496 ALICE dONEE GENERAL FUND 3,24 1-24-64 4553 FORREST ~. GLOVES GENERAL FUND ,5~ 2-4-64 4595 CROZET LUMBER CO. GENERAL FUND 8,74 4-14-64 4739 dESSlE dAOKSON, III GENERAL FUND .30 4-14-64 4740 VIRGINIA WILLIAMS GENERAL FUND °45 5-1-64 476t WlLLIAU L. BEASLEY GENERAL FUND .33 5--1-64 4762 LUCY-dOHNSON LEWIS GENERAL FUND ~ VIRGINIA NATIONAL ,BANK -, REGUL~,R~,0HECKiNG ACCOUNT: 1°-17-63 3833 CROZET LUMBER COMPANY GENERAL FUND 11-21-63 4142 P.C. KELLEY GENERAL FUND 22.70 89.52 15.00 D:=T _ _ N'MBER PA~E ..... 1t-21-63 4233 WHITE HALL COMMUNITY CENTER 3-12-64 5486 HUBERT L. dOHNSTON .... ~UND ~URPLU~ ..... GENERAL FUND GENERAL FUND ~247.02 ON MOTION, DULY MADE AND SECONDED'~ RULES WITH REGARD TO SECOND READING WERE SUSPENDED AND THE FOLLOWING RESOLUTION UNANIMOUSLY ADOPTED: BE IT RESOLVED BY THE BOARD OF 0OUNTY SUPERVISORS OF ALBEMARLE COUNTY~ VIRGINIA~ THAT $174,338.16 BE AND THE SAME IS HEREBY APPROPRIATED TO COVER CURRENT EXPENSES IN CONNECTION WITH SCHOOL 0ONSTRUCTION. CLAIM AGAINST THE DOG TAX FUND WAS RECEIVED FROM M. ~, CR&WFORD FOR THREE EWES AND THREE LAMBS KILLED BY DOGS. ON MOTION OF I~tR. PALMER~ SECONDED BY [~¢R, KIRKSEYj UR, CRAWFORD WAS ALLOWED $35.,00 FOR EACH OF THESE EWES AND $20.00 FOR EACH OF THE LAMBS. CLAIM AGAINST THE DOG TAX FUND WAS RECEIVED FROM THOMAS ~. BANTON FOR TEN HENS AND TWO ROOSTERS KILLED BY DOGS. ON MOTION OF ~t~R. PALMERj SECONDED BY Ii'IR. KIRKSEY~ ~R. BANTON WAS ALLOWED ~1.00 FOR EACH OF THESE FOWL. REPORT OF THE S.P,C,A. FOR THE MONTH OF DECEMBER~ 19~, WAS RECEIVED AND ORDERED FILED. COMMUNICATION WAS RECEIVED FROM DR. STURKIE ADVISING THAT IF THE BOARD DESIRED TO HAVE A FOX TRAPPING PROGRAM IN 1967, EARLY ACTION SHOULD BE TAKEN IN ORDER THAT THIS PROGRAM MIGHT BE SCHEDULED PRIOR TO HUNTING SEASON~ PREFERABELY IN ~ULY~ AUGUST OR SEPTEMBER. DR. STURKIE FURTHER ADVISED THAT INVESTIGATION REVEALED THAT THE FINANCING REMAINS THE SAME AS LAST YEAR~ ~ BY THE STATE AND ~ BY THE 0OUNTY WHICH WOULD MEAN APPROXIMATELY THE SAME EXPENDITURE OF $2,009.00. CONSIDERASLE DISCUSSION WAS GIVEN THIS MATTER AND IT WAS ORDERED THAT LETTER BE FORWARDED TO ~t~R. PHELPS IN THiS REGARD AND ALSO THAT DR. STURKIE BE REQUESTED TO APPEAR AT THE REGULAR FEBRUARY MEETING PREPARED TO SUBMIT FACTS AND FIGURES CONCERNING THE NUMBER OF RABIES CASES AND LOCATION OF SAME ~JRING THE PAST YEAR. THE OOUNTY [XECUTIVE SUGGESTED THAT THE ~OARD CONSIDER AMENDING THE SUBDIVISION ORDINANCE TO ALLOW PLATS OF SIMPLE LAND TRANSFERS TO BE APPROVED BY THE ~ECRETARY OF THE PLANNING COMMISSION OR SOME OTHER DESIGNATED ADMINISTRATOR RATHER THAN HAVING ALL PLATS~ NO MATTER HOW SIMPLE~ APPROVED BY THE PLANNING COMMISSION. ON MOTION OF ~Ro PALMER~ SECONDED BY I~R. PAULETT~ T~IS MATTER WAS TABLED FOR FURTHER STUDY. THE CHAIRMAN ADVISED THAT HE HAD RECEIVED COMMUNICATION FROM ~R[ EDGAR F. SHANNON~ ~R. ADVISING THAT THE UNIVERSITY OF VIRGINIA WILL CELEBRATE ITS I~OTH BIRTHDAY IN ~ANUARY~ 1~ AND REQUESTING THAT HE SUBMIT REPRESENTATIVES OF THE COUNTY OF ALBEMARLE TO BE INVITED TO SERVE AS MEMBERS OF THE SESQUICENTENNIAL COMMITTEE, THE CHAIRMAN REQUESTED THAT ~[R. ~IRKSEY AND ~R. BATCHELOR SERVE AS THE COUNTY;$ REPRESENTATIVES ON THIS COMMITTEE. CLAIMS AGAINST THE COUNTY AMOUNTING TO $6649~25.17 WERE PR/SENTED~ EXAMINED AND ALLOWED~ AND CERTIFIED TO THE ~IRECTOR OF FINANCE FOR PAYMENT AND CHARGED AGAINST THE FOLLOWING FUNDS= 107 GENERAL REVENUE FUND GENERAL OPERATING FUND SCHOOL OPERATING FUND CAPITAL OUTLAY FUND ~AFETERIAS VIRGINIA PUBLIC ASSISTANGE COMMONWEALTH OF VA. CURRENT CREDIT ACCT, TOWN OF SCOTTSVILLE~ LOCAL SALES TAX DOG TAX FUND TOTAL $ 53 · 28 105,221.56 275,158 119,138.52 4,386 26,203 o 29 133,753,08 41.67 $664,925.17 ON MOTION~ THE MEETING WAS ADJOURNED. CHA iR~AN