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HomeMy WebLinkAbout1957-01-16 A regm~!ar meeting of the Board of County Supervisors of Albemarle Comuty, Virginia, was held at the Office Building of said County on the 16th day of January, 1959o Present: Nessrs. H. Ashby Harris, Edgar N. Garnett, Edward L~ Smith, EoY. Sutherland, Jr., Robert Thraves ~ud John W. ~¥illiams. Absent: None. Officers present: County Executive and Commonwealth's Attorney. The meeting opened with the Lord's Prayer led by lr. N. N. Pence. Mr. Thraves suggested that he felt the Board should rotate its chairmanshio and'nominated John ~1 ~illiams as chairman for 1957. Nr. Williams nominated Mr. H. Ashby Harris. On motion of ~r. Sutherland, seconded by ~r~ Garnett, nominations were closed. Nr. John W. Williams was elected Chairma~ Mr. Smith nominated Mr. Edgar Garnett as Vice-Chairman. Er. Harris nominated Mr. Edward ~. Smith. Mr. Edward L. Smith was elected Vice-Chairman. Mr. Smith nominated Ers. Jun~ T. Moon as Clerk. There being no further nomination, Mrs. Noon was elected Clerk. Minutes of the meetings of December 19, 1956, and January 7, 1957, were read and approved. Nr. W. W. Shields, Resident Highway Engineer, presented to the Board the Final Secondary Bud- get for the year July l, 1956 - June 30, 1957. On motion of Mr. Harris, seconded by Mr. Thraves, the following resolution was unanimously adopted: BE IT RESOLVED by the Board of County Supervisors of Albemarle County, Virginia, that the final Secondary Budget for the year July l, 1956 - June 30, 1957, as presented by ~r. W. ~. Shields~ Resident Highway Engineer~ be ~nd is hereby approved as follows: Ordinary Naintenance ............. ~243,997.53 Naintenance Replacement ........... 20,020.68 Construction ................. ~2_~13.01 Sub-To tal .................. $289,031.22 Federal Natched A~d ............. ~10~_~26.0__0 Total .................... ~39&,257.22 Nr. Haynes L. Settle appeared with regard to certain roads in Green Valleys Subdivision and requested a letter from this Board of its intent to recommend acceptence into the Secondary System Of said roads when same are completed in accordance with standards and specifications of the Department of Highways. On motion of Nr. Smith, seconded by ~r. Thraves, the County Executive was directed to write a letter to ~!r. Settle stating that upon completion of loseley Drive from ~illard Drive to Harris Road and Allen Drive from Noseley Drive to Willard Drive, in accordance with standards and specifications of the Department of Highways, and subject to inspection and approval of that Department, this Board will recommend accepgance of said roads into the Secondary System. The County Executive advised that he had been contacted with regard to acceptance into the Secondary System of roads in Orchard Acres Subdivision. On motion of Nr. Sutherl~nd, seconded by tr. Harris, and unanimously carried, it was ordered that when acceptable bonds have been posted, this Board will give letter of intent to recommend acceptance into the Secondary System roads in Orchard Acres Subdivision when said roads have been completed in accordance with standards and specifications of the Department of Highways. Communications were received from the Department of Highways advising that in accordance with resolutions of this Board of December 19, 1956, the following roads had been accepted into the S~condar~ System, effective January 9, 1957: (1) Nonte Vista Ave. - From S. C. L. Charlottesville, S. to and including Cul-de-sac, a distance of 0.16 mile. (2) Monroe Park - From Rt. 826 to Nonte Vista Ave. Exto - a distance of 0.03 mile. (3) Roads leading from Routes 743 and 657 into and around the Albemarle High School, a distance of 0°39 mile. Petition was received requesting an extension of Route 621 at Eastham for approximately one- half mile. On motion of ~r. Harris, seconded by Er. Garnett, and unanimously carried, it was ordered The matter of constructing roads into the proposed County Dump site~ was discussed and Er. Shist~s was asked if state equipment would be available in this instance. Mr. Shields advised that Stat~ Highway equipment could be used for this purpose only if no local equip~ent is available. On motion, made by Mr. Sutherland, seconded by Mr. Harris, and unanimously carried, the County Executive was author- ized to request use of State Highway Department equipment in the construction of roads into d~z~p sites in the event no local equipment is available at the time such work is begun. ~ith further regard to the proposed County Dumps, Mr. Shields advised that said dumps would be of benefit to the State Highway Department and that his department would be willing to work out a cooper- ative agreement with regard to such use. He stated that a separate agreement would have to be requested for each individual dump site. On motion of Mr. Harris, seconded by Mr. Thraves, and unanimously carried the County Executive was directed to write the Department of Highways with regard to an agreement on eac~ of the County's dumps. ~r. M. M. Pence introduced to the Board Mr. Frank Dorman who will be the chief appraisor from the State Department of Taxation in the general reassessment. Mr. Dorman stated to the Board that he hoped to aquaint the taxpayers with the purpose of the reassessment and wo~ld be willing to speak before Civic Groups in this regard° Mr. James H. Michael, Attorney, appeared on behalf of Mr. C. ~. Marshall, Deputy Sheriff, who lost his hand while on duty for the County some time ago. He stated that due to the fact that the Count is a self-insurer, Mr. Marshall's hospital bill of $606.30 had been paid by the County and also Mr. Mar- shall had been ~llowed $27.00 per week until a total of $g,050.00 has been paid as Workmen~s Compensatio~ of which $2,997.00 had been paid through December, 1956. He further advised that in action against the Alberene Stone Corporation, it had been deemed desirable to reach a settlement and the amount of $10,000 had been ~offer~ d as settlement. He advised that the County is legally entitled to recover the full amount paid t~r. Marshall but suggested that due to Mr. Marshall's long and. faithful service, that the Board consider an adjustment in the amount to be repaid from the $10~000,00 recovery. He suggested an amotuut of $2,000.00 which would mean no further payments on the $1~053.00 unpaid balance and a payment to t~e County of ~9~7.00. After discussion of this matter, th~.!.£o!~owing~'resdtU~i0n was unanimously adopted on motion of Mr. Garnett, seconded by ~r. Sutherland: BE IT RESOLVED by the Board of County Supervisors of Albemarle County, Virginia, that this Board agrees to settlement with C. R. Marshall in the amount of $2,000.00; th~ is, no further weekly payments of $27.00 to Mr. ~arshall under Workman's Compensation by the County, and payment 2o the County of $997.00. BE IT FURTHER RESOLVED that the foregoing be and is subject to approval of the Workmen's Compensation Commission and is conditioned on settlement bF~the Alberene Stone Corporation with ~ir. C. R. ~arshall. Mr. M. M. Pence, Director of Finance,submitted Statement of Expenses of the Department of Finance for the month of December, 1956, of which one-half is to be borne by the State. On motion, duly made and seconded, this Statement was examined, verified and approved. Mr. M. ~. Pence, Director of Finance, submitted Statement of Expenses of the Sheriff's Office for the mo~th of December, 1956, of which two-thirds is to be borne by the State. On motion, duly made and seconded, this Statement was examined, verified and approved. Mr. M. N. Pence, Director of Finance, submitted Statement of Expenses of the Office of the Commonwehith~s Attorney for the month of December, 1956, of which one-half is to be borne by the State. On motion, d~ly made and seconded, this Statement was examined, verified and approved. Statement of Expenses incurred in the maintenance of the County Jail for the month of December 1956, was presented along with Summary Statement of Prisoner Days. On motion, duly made and seconded, these Statements were examined, verified and a~proved. Reports of the Department of Public Welfare for the month of December, 1956, were presented in Report of the Couuty Executive for the month of December, !956~ was presented~ approved, and ordered filed. The Assessment Policy for 1957 was discussed and on motion of Mr. Barnett, seconded by Nr. Smith, the following resolution was unanimously adopted: BE IT RESOLVED by the Board of County Supervisors of Albemarle Co~_uty, Virginia, that the following be the policy for the assessment of taxable property for the year 1957: 1. Public Service Corporations - State Corporation Commission Assessments. 2. ~achinerz and Tools used in a manufacturinE or minin~ business - 25% of fair market value computed in same manner as that on farm machiner and tools. 3. ~ible Personal Prop~rt~ - including automobiles and household and kitchen f~niture except for farm machinery and tools and livestock: (a) Automobiles - Average Loan Value (75% of fair market value) as shovm by N.A.D.Ao Guide. (b) Household items as set forth in Section 58-829 (9)(lO)(ll)(12) - 25% of fair market value. (c~ All other tangible personal property - 75% of fair market value. Merchants Cap~a~l - No assessment. 5. Farm Machiner~ and Tools an8. Livestock: (a) Farm machinery and tools - 25% of fair market value to be computed on cost less depreciation; depreciation not to exceed 60~ of cost which will mean assessment values as follows: (I) New - 25% of Cost. (2) One year old - 22.5% of Cost. (3) Two years old - 20% of Cost. (4) Three years old - 17.5% of Cost. (5) Four years old - 15% of Cost. (6) Five years old - 12.5% of Cost. (7) Six years and older - machinery st±ll maintained and in usable condition - lO~ of Cost. (b) Livestock - 25% of fair market value. (c) Chickens and turkeys - 25% Of fair market value. BE IT FL~RTHEP~ RESOL~ that the recommendations of the Commonwealth's Attorney to lay a separate levy on each category of personal property also be followed. ~r. ~. ~. Pence requested that the sale of 1954 real estate to the Commonwealth be deferred until April in order tha~ his office may be given more time to p~rsue collections before the sale. On motion of Mr. Smith, seconded by Mr. Garnett, the following resolution was unanimously adopted: BE IT RESOLVED by the Board of County Supervisors of Albemarle County, Virginia, that the sale of 1954 real e~tate to the Commonwealth be and is hereby deferred until Apri!~ 1957~ The County Executive advised that he had completed negotiations for the po~chase of dmmp site ih the Scottsvi!le District from ~r. Kelly Graham and site in the Samuel ~iller District from Haynes Settle at a cost of $200.00 and ~650.00 respectively, and asked for an appropriation to cover purchase of said property. On motion of ~r. Harris, seconded, by ~r. Thra~es, rules with regard to second readings were suspended and the following resolution unanimously adopted: BE IT RESOLVED by the Board of County Supervisors of Albemarle County, Virginia, that $850.00 be and is hereby appropriated from Surplus for the purchase of dump sites in the Scottsville and Samuel ~iller Districts. Mr. Williams advised the Board that he had contacted Dr. Birdsong regarding ~ervice on the Planning Commission and that Dr. Birdsong had agreed to continue to serve. In accordance with recom- mendation received from the Planning Commission at the last regular meeting, Dr. ~cLemore Birdsong, ~rs. Nancy Liady, and ~r. William Stevens were reappointed to the Planning Commission for a term of three years expiring December 5l~ ~959, on motion of ~rl Sutherland, seconded by ~r. Thraves and unanimously carried. ~ith regard to employment~of Jail Labor, ~r. Pence advised that he had met with Mr. W. So on public works. He stated that those worked would have to be selected trustees and umder guard of a competent, bonded person. Also, days worked by prisoners would have to be offset in the ~eimbursement report. On motion of Mr. Harris, seconded by Mr. Sutherland, the foregoing report was .received and ordered filed. Notices were received from the State Corporation Commission advising of closing and/or partial c~osing of the following stations with regard to freight and advising further of public hearing on same a% i0:00 A.M. on February 4, ~957, in Richmond. (i) Mechums River (7) Dawson Mill (2) Jarman Gap (8) Hatton (3) Oakland (9) Lindsay (4) Midway (!0) Shadwell (5) Rugby (i1~ Boiling Springs (6) Highland (12) Campbell Claim against the Dog Tax Fund was received from Mr. H. N. Foster for one ewe killed by dogs. On motion of Mr. Su%herland, seconded by Mr. Harris, Mr. Foster was allowed ~20o00 for this ewe. Claim against the Dog Tax Fund was received from Mr. H. N. Foster for three ewes killed by dogs. On motion of Mr. Sutherland~ seconded by Mr. Smith, Mr. Foster was allowed ~i2.50 for each of these ewes. Claim against the Dog Tax Fund was received from Mr. H. N. Foster for one buck killed by dogs On motion of Mr. Garnett, seconded by Mr. ~hraves, Mr. FoSter was allowed ~i5.00 for this buck. Claim against the Dog Tax Fund was received from Mr. H. N. Foster for 2hmee ewes killed by dogs. On motion of Mr. Garnett, seconded by Mr. Thraves, Ir. Foster was allowed ~12o50 for each of the; dogs. pigs o Claim against the Dog Tax Fund was received from Mr. Edward Dol!ins for two pigs killed by On motion of Mr. Thraves, seconded by Mr. Smith~ Mr. Dollins was allowed ~2.00 for each of these Communication:was received from the Auditor of Pub!lc gccounts advising that audit of the accounts of the County for the fiscal year ending J-ome 30, 1956, had been reviewed by that office and accepted. On motion o£ Mr~ Harris, seconded by Mr. Smith,. the foregoing communication was ordered file5 On mo%ion of Mr. Harris, seconded by Mr. Garne%t and carried by the following recorded vote it was ordered that there be a general reassessment of all real property in Albemarle County during 195% and Messrs. P. K. lassey, W. H. Snyder and Legh R. V~alker were appointed to .serve on the Board of assessors for 1957. Ayes; Messrs. Williams, Garnett, Harris, Smith, Sutherland and Thraves. Nays: ~one. ~r. Pence advised that due to the new State ~ncome tax law, it had been necessary that his office purchase an additional validating machine at a cost of ~891.90 and also a filing cabinet, the bill for which had not yet been received. On motion of Mr. Smith, seconded by Mr. Garnett, rules with regard to second reading were suspended, and the following resolution unanimously adopted: BE IT RESOLVED by the Board of County Supervisors of 'Albemarle County, Virginia, that ~$91.90 be and is hereby appropriated for the purchase of a vali- dating machine for the Department of Finance, and BE IT FVRTHER RESOLVED that the State Compensation Board be and is here- by requested to participate in its proportionate share of the cost of said machine. The County Executive requested the Board's ratification of the following employees: Mrs. Doris Pace, clerk in the Department of Finance, $155.00 per month. Mrs. Charlotte Pardue, clerk in the Department of Finance, $185.00 per month. ~r. Frank Dorman~ real estate appraiser from the State Department of Taxation, ~75.00 per month plus $70.00 per month travel allowance. On motion of Mr. Smith, seconded by ~r. Thraves, and unanimously carried, the employment of the foregoing personnel was approved. The following were appointed viewers for 1957, ahy three of whom may serve, on motion of Mr. Harris~ seconded by Mr. Thraves and unanimously carried: Messrs. William EcOlung, J. G. White III] On motion of Mr. Garnett, seconded by i~ro Harris, rules with regard to second reading were suspended and the following resolution unanimously adoOted: BE. IT RESOLVED by the Board of County Supervisors of Albemarle County~ Virginia, that ~75,153.55 be and. is hereby appropriated for operation of schools for the month of February, 1957. On motion of ~ ~ ~ ' ~ ~r. Harris, seconded by Mr. Sutherl%nd, and ~nanimously ca_rzem, ~. Wiley P~ Beal was appointed to serv~en the Welfare Board ~or a term of three years~e~_pmrmno~ ' ' ~ June 30, 1959. The following repg~t was received from the Crozet Water Committee: The Board of Supervisors County of Albemarle Charlottesville, Va. Attention: Mr. M. ~. Pence, County Executive Gentlemen: "Jan~e~ry Il, 1957 Acting on a proposition from Nr. R. W. Warrick with regard to stand-by use of well and facilities outlined (copy attached), we, the Crozet Water Com~ittee~ at a meet- lng held in the office of Crozet Insurance Agency at 7:30 P.N., January lC, z957, recommend as fo!low~: in view of the financial condition of the Crozet Sanitary Dis- trict F~ud, we ca~mot under any circumstances recommend the expenditure of any funds for the proposition presented by Mr. Ray W. Narrick with respect to the stand-by use of his well and the proposed corn~ection thereto. ~his Committse is of the opinion that some long range plan should b~ pursue8 so that ample water will be available for domestic and factory use in the District. It is~ however, the opinion of the Committee that financing of such a plan will necessarily have to be done outside the Crozet Sanitary District. it is suggasted~ that the Board of Supervisors meet with repre- sentatives of the industries in the District to help work out a plan for the procurement and future water needs as their operations will require. (Signed) A. J. Apperson, Chairman Norman P. Gil!u~a Dabney ~. Sandridge Virgil S. Tomlin Edward D. Daughtrey~ On motion of Nr. Garnegg, seconded by ~r. Thraves, and unanimously carried, it was ordered that the above report be received and the recommendation with regard to declining Mr. Warrick's offer be accepted. ~r. Pence advised the Board that ~r. Warrick had requested that the 3" pipe be removed if'his offer was not accepted and advised that this pipe could be used on Virginia Avenue He zur~he_ advised that the estimated cost of the Virginia Avenue line was approximately $850.00, an~expenditure which would have to be authorized by the Board~ The Commonwealth's Attorney stated that this was a very necessary operating expense and would approve the expenditure in view of the circ-mmstances~ On motion of ~r. Garnett, seconded by~r. Smith,srulas~with regard to second reading were suspended and the fol- lowing resolution unanimously adoptYd: BE iT RESOLVED by the Board of County Supervisors of Albemarle County, Virginia, that $850.00 be and is hereby appropriated on a loan basis,to be repaid from anticipated.revenue of the Crozet Sanitary District Fund, for Virginia Avenue water iine~-and BE IT FURTHER RESOLVED that the latter parts of 'the foregoing Water Committee report be referred ba~[ to said Committee for further study. The County Executive called the Board's attention to the fact that collections from parking violations at the University had dropped and attributed the dec~ease to the fact that the clerk of the County Court is not allowed to follow up on fines not paid. He advised that he had conferred with the Judge and Clerk of the County Co~t, Nr. Houchens of the University Po!ice, and ~ro ~itchel!, State Auditor, regarding this matter and had been advised that since parking violations at the university are under County Ordinance~ the Clerk is not allowed to devote time needed in follow ups since his salary ma%~er: ~!'essrs. Edward L. Smi%n, ~. Y. Su%herland~ Jr. ~ Robert Thraves, M. M. Pence aha Downing L. Smit~. Claims against the County amounting to $222,9?9.55 were presented, examined, and allowed, and certified to the Director of Finance for payment and charged against the following funds: General F~ud School Fund Dog Tax Fund CrozetFire DistriCt Fund Crozet Sanitary District Fund Joint Health Fund Noolen Mills Sanitary District Fund Commonwealth of Virginia: Current Credit AccoUnt 1957 State Income Account Dog Tax Credit Account $ 36,004.66 129,049.50 415.80 190.33 2,965.27 4,867.51 3.oo 44,780.61 4,699.04 On motion, the meeting adjourned. Chairman February 1, 1957 Pursuant to the following waiver, members of the Board of County Supervisors of Albemarle County, Virginia, met in special session on this date, jointly with members of the City Council, in the City Hall, Charlottesville, Virginia, at 10:30 A.M. with the following members present: Messrs. John W. Williams, Edgar N. Garnett, H. Ashby Harris, Edward L. Smith, M. Y. ~utherland, Jr., and Robert Thraves. 'Absent: None. We, the undersigned, members of the Board of County SuperVisors of Albemarle County, Virginia, hereby waive notice and special servic~ thereof, of a meeting to be held at 10:30 A.M. on the first day of February, 1957, in the City Hall, Charlottesville, Virginia, for the purpose of considering the Route 250 By-Pass, and we do hereby consent to the transaction of any and all business and the taking of such action at said meeting upon the matter hereinabove mentioned as may be lawful, incident and necessary thereto. .. _ - ~'/- -Edga~ N.'Garnett "~-3 ...... H. Ashby Harris ..... ~ ~.- Y.' S-~he~la~, Jr. ' Robgrt Thraves Officers present: County E~ecutive, Mr. Randolph Perry presented copy of statement to the State Highway Commission from the High- way Committee of the Charlottesville and,Albemarle Chamber of Commerce, which statement was read and ordered filed. Mr. Perry also commented on the statement and advised tha% this meeting was called at the request of the Highway Committee for the purpose of receiving support of the two governing bodies with regard to continuation of the Route 250 By-Pass. After some discussion, the following resolution was unanimously adopted by this Board and by the City Council: