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HomeMy WebLinkAbout1947-01-15 A regular meeting of the Board of County Supervisors of Albemarle County, Virginia, was held at the Office Building of said County on the 15th day of January, 19&7. Present: Messrs. P. H. Gentry, E. J. Ballard, T. E. Bruce, Henry Chiles, C. Purcel McCue and W. W. Wood. Absent: None. Officers present: County Executive, Commonwealth's Attorney, and Sheriff. Mr. T. E. Bruce nominated Mr. P. H. Gentry as Chairman for the year 1947, which nomination was seconded by ~r. Henry 8hiles. There being no further nominations, Mr. Gentry was unanimously elected. Mrs. June T. Via was nominated as Clerk of the Board. There being no further nominations, Mrs. Via was unanimously elected. Mr. Gentry appointed the following to serve on the Finance Committee: ~r. C. Purcel McCue, Mr. W. W. Wood and Mr. Henry Chiles. The appointment of an Equalization Board was deferred until the next meeting and Mr. H. G. Cockrell was instructed to request Mr. C. M. Garnett to continue to serve on this Board until his successor could be appointed. Minutes of the meeting of December 18, 19~6, were read and approved. Mr. W. W. Finley appeared and presented a petition requesting that the short curve on Route 601, on the hill known as "Joe Maupin Hill", be widened and sufficient super- ~evation be given the road to provide reasonable safety. Mr. Finley was advised ~hat this matter would be taken under consideration. The following reports were presented and ordered filed: (A.) County Executive. (B.) District Home Board. (C.) Uhiversity of Virginia Hospital. (D.) Joint Health Department. Upon motion, made by Mr. C. Purcell McCue and seconded by ~r. E. J. Ballard, the following resolution was unanimously adopted and ordered sent to the Chairman of the Joint Health Department: BE IT RESOLVED by the Board of County Supervisors, of Albemarle County, VirEinia, that Dr. T. S. Englar be and iS hereby requested to have his home telephone number listed in the Telephbne Directory. Mr. H. G. Cockrell, Director of Finance, submitted a Statement of Expenses of the Department of Finance for the month of December, 19A6, one-third of which to be borne by the Upon motion, duly made and seconded, this Statement was examined, verified, and ap- State. proved. Mr. H'. G. Cockrell, Director of Finance, submitted a Statement of Expenses of the Sheriff's Office for the month of December, 1946, two-thirds of whicly to be borne by the.~ Upon motion, duly made and seconded, this Statement was examined, verified, and ap- State. proved. ~. H. G. Cockrell, Director of Finance, submitted a Statement of ~penses of the Commonwealth's Attorney's Office for the month of December, 19~6, one-hal~ of which to be borne by the State. Upon motion, duly made and seconded, this Statement was examinSd and ap- proved. A Statement of the Expenses incurred in the maintenance of prisoners confined in the County Jail during the month of December, 1946, was submitted. Upon motion, duly made and seconded, this Statement was examined, verified, and approved. A Summary Statement of Prisoner Days for the month of December, 19~6, was submitted. Upon motion, duly made and seconded, this Statement was examined, verified, and approved. Claim of Dr. Richard T. Ergenbright, Jail Physician, amounting to $~.50 was pre- Claim of W. E. Buf6md amounting to $10.00 for one buck killed by dogs was presented and approved for payment. Comm~:~nications were received from Miss Junia E. Graves and Mfs. Louise A. Williams expressing to the Board their appreciation for leaves-of-absence granted to them on account of illness. Claim of the Virginia Conservation Commission amounting to $32.30 was presented and approved for payment. A report was received from 'the Sheriff showing the total number of prisoners con- fined in the County Jail during the year 1946. An estimate bid for repairs to the County Jail wa~ received from the Charlottes- ville Lumber Company but no action was taken on this matter. Mr. H. G. Cockrell requested an appropriation of $180.00 for janitors' salaries from January, 1947, ~n~il June 30, 1947. Upon motion, duly made and seconded, the following resolution was unanimously adopted: BE iT RESOLVED by the Board of County Supervisors of Albemarle County, Virginia, that $180.00 be and is here~y appropriated to cover an increase in the salary of janitors in the County Office Building from ~anuary 1, 1947, through~Jdne 30, 1947. Mr. H. G. Cockrell advised the Board that an additional employee would be needed in the Department of Finance due to extra duties which will have to be taken over by the office on account of the Crozet Sanitary District and also due to the fact that the present bookkeeper needed an assistant. Upon motion, made by Mr. C. Purcell McCue and ~econded by Mr. T. E. Bruce, Mr. Cockrell was authorized to hire an additional girl in the office of the Department of Finance as soon as he could do so. Upon motion, made by Mr. Bruce and seconded by Mr. Chiles, the Finance Committee and directed and the Director of Finance were ~uthorized/to pay off ~2~5,000.00 Road Debt Bonds of the following Districts maturing this day, such payment to be made out of funds heretofore pro- vided for that purpose: Charlottesville District Ivy District Rivanna Distr~ct S¢ot~vitl~Di~trict White Hall District $106,000.00 73,000.00 78,000.00 lOg,O00.00 1~,000.00 Upon motion, made by Mr. C. Purcell McCue and seconded by Mr. W. W. Wood, the following resolution was unanimously adopted: BE IT P~ESOLVED by the Board of County Supervisors of Albemarle County~ Virginia, that the Secondary additions approved by this Board during the year have been taken in in accordance with Code 2039, Sections 2, 3, 4, 5, 6, 8, and 9 of the 1942 Code of Virginia. ~ .1 E $ Claude Graham, Supt. of Schools appeared and asked for raises for school teachers and other persons employed by the School Board. Upon motion, made by ~f~. C. Purcell McCue and seconded by ~. T. E. Bruce, the ~eneral plan for increases in salaries of school teachers and other persons employed by the School Board, as submitted by Mr. R. Claude Graham, Superintendent of Schools, was approved. ~otion was also duly made and seconded, stating that Mr. Graham's salary would be -aised provided the State does not increase his present salary. Claims against the County amounting to $83,312.12 were pre,outed, exemined, and ~llowed and certified to the Director of Finance for paj~ment and Charged against the following 'und s: General Fund $ 3,989.£0 School Fund 12,722.81 Do~ Tax Fund 242.59 Crozet Fire Di~t. Fund 2.68 Commonwealth of ga. Current Credit Acct. ~,~6~354.6~ January 20, 1947. Pursuan~ to the following waiver, the members of the Board of County Supervisors of Albemarle County, Virginia, met in special session on this date with the following mem, bets present: ~essrs: E. J. Ballard, C. Purcell ~cCue, Warren W. Wood, T. E. Bruce, Henry Chiles amd P. H. Gentry. Ne, the undersigned members of the Board of County Super- visors of Albemarle County, Virginia, do hereby waive notice and service of notice of a Special Meeting of The Board of County Supervisors to be held at ll:3~ A. N. on the 206h day of January, 1947, at the Board Room, in the~ County Office Building, on Court Square, in the City.of Charlottesville, Virginia, for the purpose of receiving, opening and acting upon sealed bids for the purchase of $!~0,000.O0 Water Supply Bonds of The Crozet Sanitary District of Albemarle County, Virginia, and to do all other things at said meetinE in and about the purposes heretofore stated, and in and about the bond issue of The Crozet Sanitary District that may be lawful, incident and necessary thereto. Given-under our hands this 15th day of January, 1947. P. H. Gentry ~. 'Warren ~ood E. J. Ballard C. Purcell ~cCue T. E. Bruce H~nry Chiles ~r. Hunter G. Cockrell, Director of Finance of the County of Albemarle, reported that in conformity with provisions contained in resolution adopted by the Board of County Supervisors at the Regular ~eeting of the said Board held on the 18th day of December, 19A6, he 'advertised for sealed bids to be received at the Office of Director of Finance of the County of Albemarle until twelve o'clock ~., E.S.T., January 20th, 1947, for $150~000.00 Water Supply Bonds of The Crozet Sanitary District of Albemarle County, Virginia; that the advertising was done by insertions December 31st, 1946, January 7th and January 14th, 1947, in the Daily Bond Buyer, a widely distributed medium for advertising municipal bonds, and one insertion in weekly issue of January Ath, 1947~ of The Bond Buyer, and by circularizing all municipal bond buyers in the State of Virginia and all interested and inquiring buyers outside of said State; that the said advertisement was for the purchase of all, but not any part~ of $150,000.00 ~ater Supply Bonds aforesaid to be dated February ist, as.se~.afpr~h~i~maa~id~So~ution of December 18th, 1946, with other necessary information from said resolution touching the character of bonds and coupons; that bidders were invited by such advertisement to name the raZ$ of interest which the bonds are to bear, the same to be a multiple of one-fourth (i/A) of one per centum, the rate not to exceed six percent per annum, and no bid to be for less than par, with further information that the bonds would be awarded to 'the bidder offering the ~owes% interest~cost to the District, to be determined by aggregating the interest payable by the District over the life of the bonds, in accordance with the terms of each bid presented, and deducting therefrom th~ premium, if any, stipu- lated in a proposa!~ the said advertisement further provided that all Droposals must be unconditional and accompanied by certified check in the amount of 2% of the face amount of bonds, ($3,000.00), checks to be immediately returned if bid is not accepted, otherwise, to be deposited and considered as oart payment for said bonds, or retained as and for liquidate~ ....... ~ ~ the bidder fails to take up and pay for the bonds; further, said advertise- lid bids; and that bonds would be delivered to the purchases, as soon af%em February 1st, 1947, as possible, the Board to pay for the cost of printing and preparing the bonds, and to furnish, without cost to the purchaser, the opinion of Wood, King and Dawson, of New York City~ as to the validity of said bonds and the obligations of The Crozet Sanitary District and The Board of County Supervisors of Albemarle County with respect thereto. A copy of said circular and of issue of The Daily Bond Buyer, of December 3]st, 1946, containing advertisement, was oresented to the Meeting and ordered to be filed among the premanent ~ecords of the Board. At the hour of 12:01 o'clock P.M., this 20th day of January, 1947, oursuant to ~h~ said Board proceeded with and opened sealed bids for said bonds as advertisement, + ~ follows: Bidder Amount Interest Rate F. W. Craigie and Co. $150,3AA. 55 2 per cent Scott, Homer, and Mason $152,161.51 1-3./4 per cent G. F. Cassell and Company, Inc. jointly with Peoples National Bank~ National Bank and Trust Co. W. E. Buford and Company $150,826.00 2-1~4 per cent After consideration of the bids, it ~as determined that the bid of Scott, Horner and Mason, of Lynchburg, Virginia, was the highest bid received, the same being in words and figures as fol~o~ s: PROPOSAL Hunter G. Cockrell, Director of Finance Albemarle County, · - '7 Virginia. Court Square, Charlottesvm_le, Date January 18, 1947. Dear Sir: For the $150,000.00 Water Supply Bonds of The Crozet Sanitary of District, Albemarle County, ¥irginia, described in the attached notice of bond sale which is hereby made a ~art of this bid, and bearing interest at the rate of 1-3/4% we will pay the sum of ~152,161.51) One Hundred fifty- two thousand one hundred sixty-one dollars and fifty-one cents plus accrue~-interest from the date of bonds to date of delivery. We enclose herewith a duly certified check payable to the order of Director of Finance of Albemarle County, in the amount of two per centum (2%) of the face amount of said bonds ($3,000.00), which check is' to be funned to us if this bid is not accepted, otherwise, to be deposited by said Director of Finance, and when the bonds are delivered and paid for under the terms of this bid, to be considered a~ part payment therefor, or to be rained as and for liquidated damages in case we fail to take up and pay for the bonds. (Signed) ~cott, Horner& ~ason, inc. OF Lynchburg, ~irginia BY H~. H. Brooke, Jr. - ManaEer Municipal Bond Deoartment On motion of C. Purcell McCue,.~seconded by Henry Chiles, the following resolution was adopted, all members present voting in the affirmative: BE IT RESOLVED by the Board of County Supervisors of Albemarle County that the bid set out above of Scott, Horner and Mason, of L~uachburg, Virginia, of $152,161.51, plus accrued interest from the date of the bonds to day of delivery and upon and interest rate of 1~3/4 per cent, be ~ccepted, and the sale of $150,000.00 Water Supply' Bonds of The Crozet Sanitary District of A!bema~le County, Virginia, to Scott, Horner and Mason of Lynchburg, Virginia, to bear interest at the rate of 1Q3/4 per cent per annu~, .or th~ sum of $152,161,51, plus accrued interest from date of bonds to date of delmver, oe and the sam%.~is hereby authorized and approved. BE IT F~RTH~-~R RESOLVED THAT Hunter G. Cockrell, Director of Finance of Albemarle ~ounty, proceed to have said bonds prepared and delivered to t~.~ successful bidder upon ~ayment in accordance with the terms of the bid. Upon motion the meeting adjourned. January 30, 1947. Pursuant to the following waiver, the members of the Board of County Supervisors of Albemarle County, Virginia, met in special session on this date with the following mem- bers present: Messrs. P. H. Gentry, W. Warren Wood, C. Purcell McCue, Henry Chiles, and T. E. Bruce. W% the undersigned members of the Board of Courity Super- visors of Albemarle Comuty, Virginia, do hereby- waive notice and service of notice of a Special Meeting of the Board of County Supervisors to be held at 7:00 o'clock P.M., on the 30th ~ay of January, 1947, at the Board Room in the County Office Building, on Court Square, in the City of Charlottesville, Virginia, for the prupose of considering and acting upon a pland for the joint ownership and operation of a~h school for negro pupils proposed by the school boards of the City of Charlottesville and the County of Albemarle; considering and making an appropriation toward cost of acquiring a site for such proposed high school; and considering and acting upon any and all other matters touching upon and relating to the public school system in the County of Albemarle; and to do al! other ~hings at said meeting in and about the purposes heretofore stated that may be lawfu~,bincident, and necessary thereto. Given under our hands this 30th day of January, 1947. P. H. Gentry W. Warren ~ood C. Purcell ~cCue Henry Chiles T. E. Bruce E. J. Ballard Upon motion duly made and seconded, the following resolutions were unanimously adopted: BE IT RESOLVED by the Board of County S~ervisors of Albemarle County that the plan for the joint ownership and operation of a ~gh school for negro pupils propoeed by th~ school boards of the City. of Charlottesville and the County of Albemarle be and the same is hereby approved, and it is recon~mended that the said Boards proceed to acquire a suitable site for the establishment of such joint high school. BE IT RESOLVED by the Board of County Supervisors of Albemarle County that $10,000.00, or so much therof as may be necessary, be and the same is hereby appropriated fo the payment by the County School Board of Albemarle County of one-half of the cost of ac- quiring a site for a proposed high school for negro pupils to be established and operated jointly with the City of Charlottesville. U~8~motion, the meeting adjourned. ,~ ~~~ ~_~ 6 ChaiTman,