HomeMy WebLinkAboutSDP201700020 Review Comments Initial Site Plan 2017-05-16Phone 434-296-5832
County of Albemarle
Department of Community Development
401 McIntire Road,
Charlottesville, VA, 22902
Memorandum
To: Justin Shimp (justinr�shimp-engineering.com)
From: Paty Saternye, Senior Planner
Division: Planning
Date: May 16, 2017
Subject: SDP 201700020 Hansen Road Church — Initial Site Plan
Fax 434-972-4126
The County of Albemarle Planning Division will recommend approval of the plan referenced above once the
following comments have been satisfactorily addressed (The following comments are those that have been
identified at this time. Additional comments or conditions may be added or eliminated based on further review.):
[Each comment is preceded by the applicable reference, which is to the Subdivision/Zoning Ordinances unless
otherwise specified.]
1. A site plan meeting all the requirements of section 32.6 of Chapter 18 of the Code.
2. A site plan meeting all the requirements of ZMA1998-20 & ZMA2002-8.
3. [ZMA 2002-8 Modification B] Reduce the square footage of office space to below that specified
in ZMA2002-8. The portion of the Application Plan for ZMA1998-20 located generally east of
Hansen Road, and comprised of the area designated at "Office Space #5 — 45,0000 SQ FT", was
amended with ZMA200249 to reduce the permitted square footage of office space to 20,000
square feet. This plan shows the square footage of office uses at either of 34,000 or 35,840
square feet, both of which do not meet the ZMA proffer limitation.
4. [ZMA 1998-20 Requirement 1] A landscape plan providing full screening of all buildings and
parking areas visible from Monticello shall be provided as a condition of site plan approval for all
development. The landscaping plan may preserve existing trees or provide plantings which shall
provide the necessary screening within 15 years. Note that this applies to the currently submitted
site plan and any impact this site plan would have on the existing screening of the previously
developed portions of the PD-MC development. The removal of the existing trees on this site will
have a major impact on the visibility of the Shopping Center portion of the PD-MC from Monticello.
Also note that there is a clarification and guideline for this ZMA proffer dated 1 /19/2001
(Landscape Plans for the entire Pantops PD-MC zoned by ZMA 98-20).
5: [ZMA 1998-20 Requirement 3] All buildings shall be designed to provide rooftop style, treatment
and color schemes which assure minimal visual impact on the Monticello viewshed. Assurance of
such style, treatment and color scheme shall be a condition of final site plan approval. Such
approval may be given by the Director of Planning and Community Development after providing
notice to the Thomas Jefferson Memorial Foundation and an opportunity for Foundation
comments to be considered.
6. [ZMA 1998-20 Requirement 2] Include in the site plan street trees for the full length of the parcel
boundaries on both streets and both sides of the street where road improvements are proposed.
A street tree plan providing a visual buffer for Hansen Road and Rolkin Road shall be provided as
a condition of site plan approval. Large street trees shall be planted on both sides of such roads
in accordance with the Zoning Ordinance and shall be staggered on opposite sides of the road.
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7. [ZMA 1998-20 Requirement 4] Provide a highlighted copy of the Four Party Road Improvement
Agreement dated 10/20/1998. Ensure that the highlights point out any reference to the subject
parcel and the responsibilities of its owners for private road improvements. Include the deed book
and page number for this agreement in a note on the site plan.
8. [32.5.1(c) & 32.5.2(d)] Provide the elevation of the existing contours on the existing conditions
sheet (C2 of 5) and the proposed contours on the grading sheet (C5 of 5).
9. [32.5.2(a)] Include all parcels impacted by this site plan in the Zoning portion of the site data on
the cover sheet. Since improvements are shown on both sides of the road on both roads, and the
property lines appear to be at the center of the road, then the parcels that include the other side of
the road must be included.
10. [32.5.2(a)] Include all owners of parcels impacted by this site plan in the Zoning portion of the site
data on the cover sheet. Since improvements are shown on both sides of the road on both roads,
and the property lines appear to be at the center of the road, then the owners for the parcels on
the other side of the road must be included.
11. [32.5.2(a)] Include all parcel boundary information. The small straight property line in the
northeast corner of the triangular portion of the property does not appear to have any bearing or
distance provided.
12. [32.5.2(a)] Include the ZMA project numbers for all approve rezonings in the "Zoning" portion of
the site data on the cover sheet (Cl of 5).
13. [32.5.2(a)] Include the steeps slopes overlay district in the "Zoning" portion of the site data on the
cover sheet (Cl of 5).
14. [32.5.2(a)] Provide a list of all proffers that affect the site in the site plan.
15. [32.5.2(a)] Clearly label the bench mark locations and information on the site plan.
16. [32.5.2(a)] Provide the setback lines, including minimum and maximum, on the site plan sheet.
Also, expand the setback information on the coversheet to include the full descriptions of the
setbacks. The side and rear setbacks are to more districts than the RA.
17. [32.5.2(a)] Revise the building locations so that they meet the setback requirement. At last one
building does not appear to be meeting the maximum setback requirements.
18. [32.5.2(a)] Revise the:
• "Abutting Parcel Information" so that they show the correct Tax Map Parcel number, owner
and most recent Deed Book and page numbers.
• "Abutting Parcel Information" to include TMP 78-73A4.
19. [32.5.2(a)] Provide all departing lot lines. The lot lines departing from the subject parcel and that
between parcels TMP 78-73A6, 78-73131 and 78-73A4 are not yet shown in the site plan.
20. [32.5.2(b), 32.5.2(n) & 32.5.2(q)] Revise the Proposed Use, the ITE Trip Count and Parking
Schedule information on the coversheet so that they match. The square feet of office building
does not appear to be correct in at least one of these three places since they do not match. If the
square feet of the buildings in the parking schedule are corrected then update the parking
calculations based on the revised building area.
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21. [32.5.2(b)] Revise the parking schedule to include the percentage of provided parking. Also,
include a note that specifics that the proposed parking includes street parking and shared parking
alternatives.
22. [32.5.2(b) & 32.5.2(n)] Provide information on how the church will be used during the hours of
office building use (typically Monday through Friday from 8AM to 5PM). Depending on the usage
of the church during the same hours as the office buildings a parking study may be required to be
submitted and approved prior to approval of the final site plan.
23. [32.5.2(b) &32.5.2(n)] Provide accurate calculations for open space and impervious surfaces.
Check the area of open space. 45% appears high and may not include the area of existing
improvements already on the site, such as roads and sidewalks.
24. [32.5.2(b)] Provide an accurate height for the proposed buildings. Check the height of the
buildings. 45' appears to be taller than necessary for a one story building when measured from
the front entry point.
25. [32.5.2(d)] Provide the existing topography for at least 50' outside of the site. Because of the
road improvements the site includes portions of two adjoining parcels. The existing topography
must go 50' beyond any proposed improvements on the adjoining parcels.
26. [32.5.2(d)] Include the existing managed steep slopes hatching in at least one plan sheet that
shows all proposed improvements to the site. Ensure that the steep slopes design standards are
met for all improvements in the area of impacted steep slopes.
27. [32.5.2(e)] Provide labels, on all plan view sheets, identifying whether the existing wooded areas
are composed of evergreen, deciduous or a mix of types of trees.
28. [32.5.2(e)] Provide the proposed tree line on all proposed development sheets. There appears to
be a large area of existing woods that will not be impacted by the proposed development. Show
the extent of those trees that are to remain.
29. [32.5.2(e)] Provide the location of all existing individual trees along the existing road frontage and
that are not within the wooded areas. If any of these trees are to remain show them as such.
30. [32.5.2(e)] Ensure that any trees that are to remain, and are to be used to meet requirements, are
preserved. There appear to be existing trees shown on the landscape sheet. Label these trees
as existing trees to remain. Provide all require tree protections items in the site plan including tree
protection fencing on all required sheets, the tree preservation checklist and a tree protection
detail.
31. [32.5.210)] Provide the width of all proposed parking travel and access ways.
32. [32.5.2(i)] Provide both pavement widths and travel lane widths for all existing and proposed
streets. Provide dimensions for the typical on -street parking space.
33. [32.5.20)] Provide the deed book and page references for any and all existing water, wastewater
or storm drainage systems easements that are located on the property. Also, provide all of the
required information on what appears to be an existing drainage easement that goes through the
property.
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34. [32.5.20)] There are existing utilities that appear to not be located within their easements. Either
correct the site plan to show the correct locations of these utilities and their easement or show
proposed realignments for the easements. A plat for any proposed easement must be approved
and recorded prior to final site plan approval.
35. [32.5.20)] There appears to be an existing drainage ways that is not located within what may be a
drainage way easement. Ensure that this existing drainage way and drainage easement are
shown correctly on the site plan
36. [32.5.2(k)] There is a proposed storm pipe that carries off site stormwater but easement is shown
for the proposed pipe. Show the proposed easement. A plat for the proposed drainage
easement, and the vacation of what appears to be the existing easement, must be approved and
recorded prior to final site plan approval.
37. [32.5.2(k)] Revise the site plan to include the location of the proposed water lines.
38. [32.5.2(1)] Provide the location and width of any existing or proposed utilities and utility
easements including telephone, cable, electric and gas. Indicate the deed book and page
reference for all exiting utility easements located on the property.
39. [32.5.2(1)] Provide the location, width and deed book and page number for the existing gas
easements.
40. [32.5.2(n)] Provide:
• Outdoor lighting information including a photometric plan and location, description, and
photograph or diagram of each type of outdoor luminaire [Sec. 32.7.8 & Sec. 4.17]. If there
will be any external lighting fixtures a photometric plan will be required for Final Site Plan
approval. In addition to meeting all lighting requirements a standard lighting note will be
required.
• If there is to be a sign for the proposed use, on the final site plan depict and label the sign
location. (Depicting the sign on the final site plan is not approval of the sign location or type).
• Information on the proposed paving material types for all walkways, access ways and parking
lots.
• The location of loading and service areas.
• The location of trash containers.
• A location for a pedestrian connection to all parking areas.
o There appears to be no pedestrian connections from the parking area and building
directly to Hansen Road. Since there are 50 proposed parking spaces along Hansen
Road, that are being specified as meeting the required parking requirements, a direct
pedestrian connection should be provided.
o Provide a pedestrian connections internal to the site. Extend the sidewalks, and
handicapped access, so that it connects between the church and office buildings.
41. [32.5.2(p)] Provide a complete landscape plan that meets all requirements of section 32.7.9 with
the Final Site Plan.
42. [32.5.2(o)] Ensure that all symbols and abbreviations in the legend match those shown in the site
plan. The sewer lines do not appear to be represented correctly.
43. [Comment] Label the maximum height of all retaining walls. Ensure that all walls impacting the
managed steep slopes meet the design requirements for the steep slopes overlay district.
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44. [Comment] Provide copies of off -site easements, or letters of intent to grant them from off -site
owners. These must be received prior to final site plan approval.
45. [Comment] See the attached comments from the other SRC reviewers. Some SRC comments have not
yet been received, but they will be forwarded to you when they become available. At this time we do not yet
have the RWSA compents.
Please contact Pat r in the Planning Division by using psaternye(aDalbemarle.org or 434-296-5832 ext.
3250 for further infor 'n
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