HomeMy WebLinkAboutSDP201700020 Approval - County 2017-06-01COUNTY OF ALBEMARLE
Department of Community Development
401 McIntire Road, North Wing
Charlottesville, Virginia 22902-4596
Phone (434) 296-5832 Fax (434) 972-4126
June 1, 2017
Justin Shimp, Shimp Engineering
201 E. Main Street, Suite M
Charlottesville VA 22902
SDP2017-20 Hansen Road — Initial Site Plan
Mr. Shimp,
The Agent for the Board of Supervisors hereby grants administrative conditional approval to the above referenced
site plan. This approval shall be valid for a period of five (5) years from the date of this letter, provided that the
developer submits a final site plan for all or a portion of the site within one (1) year after the date of this letter as
provided in section 32.4.3.1 of Chapter 18 of the Code of the County of Albemarle, and thereafter diligently pursues
approval of the final site plan.
In accordance with Chapter 18 Section 32.4.2.8 Early or Mass Grading may be permitted after the following
approvals are received:
1. Proffer condition to be satisfied prior to issuance of a grading permit: Meet the requirements for proffer #1
from ZMA 98-20.
2. ARB conditions to be satisfied prior to issuance of a grading permit: "Show tree protection fencing on the
landscape and grading plans. "
3. Engineering approval of a VSMP plan meeting the requirements of Chapter 17 of the Code of the County
of Albemarle.
4. Approval of all easements for facilities for stormwater management and drainage control.
The final site plan will not be considered to have been officially submitted until the following items are received:
1. A final site plan that satisfies all of the requirements of section 32.6 of Chapter 18 of the Code.
2. A fee of $1,613.
Please submit 12 copies of the final plans to the Community Development Department. The assigned Lead Reviewer
will then distribute the plans to all reviewing agencies. Once you receive the first set of comments on the final site
plan, please work with each reviewer individually to satisfy their requirements.
The Department of Community Development shall not accept submittal of the final site plan for signature until
tentative approvals for the attached conditions from the following agencies/reviewers have been obtained:
SRC Members:
Albemarle County Planning Services (Planner) - 2 copies [Paty Satemye ext. 3250]
Albemarle County Planning Services (ARB) - 1 copy [Margaret Maliszewski ext. 3276]
Albemarle County Engineering Services (Engineer) - 1 copy [Emily Cox ext. 3565]
Albemarle County Information Services (E911) - 1 copy [Elise Kiewra ext. 3030]
Albemarle County Department of Fire Rescue - 1 copy [Robbie Gilmer 434-296-5833]
Virginia Department of Transportation (VDOT) - 2 copy [Adam Moore 434-422-9894]
Albemarle County Building inspections — 1 copy [Michael Dellinger ext. 3228]
Albemarle County Planning Services (Zoning) — I copy [Francis MacCall ext. 3418]
Albemarle County Service Authority (ACSA) — 3 copy [Alex Morrison 434-9774511 ext. 116]
If you have any questions about these conditions or the submittal requirements please feel free to contact me at
Extension 3250, psatemye@albemarle.org.
Sincerely
Senior Planner
Phone 434-296-5832
County of Albemarle
Department of Community Development
401 McIntire Road,
Charlottesville, VA, 22902
Memorandum
To: Justin Shimp(justin(d-)shimp-engineering.com)
From: Paty Saternye, Senior Planner
Division: Planning
Date: May 16, 2017
UPDATED: June 1, 2017
Subject: SDP 201700020 Hansen Road Church — Initial Site Plan
Fax 434-972-4126
The County of Albemarle Planning Division will recommend approval of the plan referenced above once the
following comments have been satisfactorily addressed (The following comments are those that have been
identified at this time. Additional comments or conditions may be added or eliminated based on further review.):
[Each comment is preceded by the applicable reference, which is to the Subdivision/Zoning Ordinances unless
otherwise specified.]
1. A site plan meeting all the requirements of section 32.6 of Chapter 18 of the Code.
2. A site plan meeting all the requirements of ZMA1998-20 & ZMA2002-8.
3. [ZMA 2002-8 Modification B] Reduce the square footage of office space to below that specified
in ZMA2002-8. The portion of the Application Plan for ZMA1998-20 located generally east of
Hansen Road, and comprised of the area designated at "Office Space #5 — 45,0000 SQ FT", was
amended with ZMA2002-8 to reduce the permitted square footage of office space to 20,000
square feet. This plan shows the square footage of office uses at either of 34,000 or 35,840
square feet, both of which do not meet the ZMA proffer limitation.
UPDATED: ZMA2002-8 showed on the revised application plan "Office Space #5 — 20.0000
SQ FT". 20,000 SQ FT is the maximum total square footage allowed on the site of any use
based on that rezoning, including unfinished basements. Reduce the proposed total
square footage of uses to 20,000 or less. Any square footage above 20,000 will require an
amendment to the rezoning and a new initial site plan. The amendment to the rezoning
would have to be approved prior to the new initial site plan being approved.
4. UPDATE: PNEW COMMENTi An early grading plan cannot be approved until ine
requirements of proffer #1 of ZMA-98-20 Pantops PD-MC have been met.
5. [ZMA 1998-20 Requirement 1] A landscape plan providing full screening of all buildings and
parking areas visible from Monticello shall be provided as a condition of site plan approval for all
development. The landscaping plan may preserve existing trees or provide plantings which shall
provide the necessary screening within 15 years. Note that this applies to the currently submitted
site plan and any impact this site plan would have on the existing screening of the previously
developed portions of the PD-MC development. The removal of the existing trees on this site will
have a major impact on the visibility of the Shopping Center portion of the PD-MC from Monticello.
Also note that there is a clarification and guideline for this ZMA proffer dated 1/19/2001
(Landscape Plans for the entire Pantops PD-MC zoned by ZMA 98-20).
Pagel of 5
6. [ZMA 1998-20 Requirement 3] All buildings shall be designed to provide rooftop style, treatment
and color schemes which assure minimal visual impact on the Monticello viewshed. Assurance of
such style, treatment and color scheme shall be a condition of final site plan approval. Such
approval may be given by the Director of Planning and Community Development after providing
notice to the Thomas Jefferson Memorial Foundation and an opportunity for Foundation
comments to be considered.
7. [ZMA 1998-20 Requirement 2] Include in the site plan street trees for the full length of the parcel
boundaries on both streets and both sides of the street where road improvements are proposed.
A street tree plan providing a visual buffer for Hansen Road and Rolkin Road shall be provided as
a condition of site plan approval. Large street trees shall be planted on both sides of such roads
in accordance with the Zoning Ordinance and shall be staggered on opposite sides of the road.
8. [ZMA 1998-20 Requirement 4] Provide a highlighted copy of the Four Party Road Improvement
Agreement dated 10/20/1998. Ensure that the highlights point out any reference to the subject
parcel and the responsibilities of its owners for private road improvements. Include the deed book
and page number for this agreement in a note on the site plan.
9. [32.5.1(c) & 32.5.2(d)] Provide the elevation of the existing contours on the existing conditions
sheet (C2 of 5) and the proposed contours on the grading sheet (C5 of 5).
10. [32.5.2(a)] Include all parcels impacted by this site plan in the Zoning portion of the site data on
the cover sheet. Since improvements are shown on both sides of the road on both roads, and the
property lines appear to be at the center of the road, then the parcels that include the other side of
the road must be included.
11. [32.5.2(a)] Include all owners of parcels impacted by this site plan in the Zoning portion of the site
data on the cover sheet. Since improvements are shown on both sides of the road on both roads,
and the property lines appear to be at the center of the road, then the owners for the parcels on
the other side of the road must be included.
12. [32.5.2(a)] Include all parcel boundary information. The small straight property line in the
northeast corner of the triangular portion of the property does not appear to have any bearing or
distance provided.
13. [32.5.2(a)] Include the ZMA project numbers for all approve rezonings in the "Zoning" portion of
the site data on the cover sheet (Cl of 5).
14. [32.5.2(a)] Include the steeps slopes overlay district in the "Zoning" portion of the site data on the
cover sheet (Cl of 5).
15, [32.5.2(a)] Provide a list of all proffers that affect the site in the site plan.
16. [32.5.2(a)] Clearly label the bench mark locations and information on the site plan.
17. [32.5.2(a)] Provide the setback lines, including minimum and maximum, on the site plan sheet.
Also, expand the setback information on the coversheet to include the full descriptions of the
setbacks. The side and rear setbacks are to more districts than the RA.
18. [32.5.2(a)] Revise the building locations so that they meet the setback requirement. At least one
building does not appear to be meeting the maximum setback requirements.
Page 2 of 5
19. [32.5.2(a)] Revise the:
• "Abutting Parcel Information" so that they show the correct Tax Map Parcel number, owner
and most recent Deed Book and page numbers.
• "Abutting Parcel Information" to include TMP 78-73A4.
20. [32.5.2(a)] Provide all departing lot lines. The lot lines departing from the subject parcel and that
between parcels TMP 78-73A6, 78-73B1 and 78-73A4 are not yet shown in the site plan.
21. [32.5.2(b), 32.5.2(n) & 32.5.2(q)] Revise the Proposed Use, the ITE Trip Count and Parking
Schedule information on the coversheet so that they match. The square feet of office building
does not appear to be correct in at least one of these three places since they do not match. If the
square feet of the buildings in the parking schedule are corrected then update the parking
calculations based on the revised building area.
22. [32.5.2(b)] Revise the parking schedule to include the percentage of provided parking. Also,
include a note that specifies that the proposed parking includes street parking and shared parking
alternatives.
23. [32.5.2(b) & 32.5.2(n)] Provide information on how the church will be used during the hours of
office building use (typically Monday through Friday from 8AM to 5PM). Depending on the usage
of the church during the same hours as the office buildings a parking study may be required to be
submitted and approved prior to approval of the final site plan.
24. [32.5.2(b) &32.5.2(n)] Provide accurate calculations for open space and impervious surfaces.
Check the area of open space. 45% appears high and may not include the area of existing
improvements already on the site, such as roads and sidewalks.
25. [32.5.2(b)] Provide an accurate height for the proposed buildings. Check the height of the
buildings. 45' appears to be taller than necessary for a one story building when measured from
the front entry point.
UPDATE: If more than one story is proposed for the church building this must be shown on
the site plan and represented in all site data and calculations. See updated version of
conirnent #3 above in reference to the maximurr, square footage of uses allowed or the
site.
26. [32.5.2(d)] Provide the existing topography for at least 50' outside of the site. Because of the
road improvements the site includes portions of two adjoining parcels. The existing topography
must go 50' beyond any proposed improvements on the adjoining parcels.
27. [32.5.2(d)] Include the existing managed steep slopes hatching in at least one plan sheet that
shows ull proposed improvements to the site. Ensure that the steep slopes design standards are
met for all improvements in the area of impacted steep slopes.
28. [32.5.2(e)] Provide labels, on all plan view sheets, identifying whether the existing wooded areas
are composed of evergreen, deciduous or a mix of types of trees.
29. [32.5.2(e)] Provide the proposed tree line on all proposed development sheets. There appears to
be a large area of existing woods that will not be impacted by the proposed development. Show
the extent of those trees that are to remain.
30. [32.5.2(e)] Provide the location of all existing individual trees along the existing road frontage and
that are not within the wooded areas. If any of these trees are to remain show them as such.
Page 3 of 5
31. [32.5.2(e)] Ensure that any trees that are to remain, and are to be used to meet requirements, are
preserved. There appear to be existing trees shown on the landscape sheet. Label these trees
as existing trees to remain. Provide all require tree protections items in the site plan including tree
protection fencing on all required sheets, the tree preservation checklist and a tree protection
detail.
32. [32.5.2(i)] Provide the width of all proposed parking travel and access ways.
33. [32.5.2(i)] Provide both pavement widths and travel lane widths for all existing and proposed
streets. Provide dimensions for the typical on -street parking space.
34. [32.5.20)] Provide the deed book and page references for any and all existing water, wastewater
or storm drainage systems easements that are located on the property. Also, provide all of the
required information on what appears to be an existing drainage easement that goes through the
property.
35. [32.5.20)] There are existing utilities that appear to not be located within their easements. Either
correct the site plan to show the correct locations of these utilities and their easement or show
proposed realignments for the easements. A plat for any proposed easement must be approved
and recorded prior to final site plan approval.
36. [32.5.20)] There appears to be an existing drainage ways that is not located within what may be a
drainage way easement. Ensure that this existing drainage way and drainage easement are
shown correctly on the site plan
37. [32.5.2(k)] There is a proposed storm pipe that carries off site stormwater but easement is shown
for the proposed pipe. Show the proposed easement. A plat for the proposed drainage
easement, and the vacation of what appears to be the existing easement, must be approved and
recorded prior to final site plan approval.
38. [32.5.2(k)] Revise the site plan to include the location of the proposed water lines.
39. [3� 55. �(!)] Provide the location and width of any existing or proposed utilities and utility
easements including telephone, cable, electric and gas. Indicate the deed book and page
reference for all exiting utility easements located on the property.
40. [32.5.2(1)] Provide the location, width and deed book and page number for the existing gas
easements.
Page 4 of 5
41. [32.5.2(n)] Provide:
• Outdoor lighting information including a photometric plan and location, description, and
photograph or diagram of each type of outdoor luminaire [Sec. 32.7.8 & Sec. 4.17]. If there
will be any external lighting fixtures a photometric plan will be required for Final Site Plan
approval. In addition to meeting all lighting requirements a standard lighting note will be
required.
• If there is to be a sign for the proposed use, on the final site plan depict and label the sign
location. (Depicting the sign on the final site plan is not approval of the sign location or type).
• Information on the proposed paving material types for all walkways, access ways and parking
lots.
• The location of loading and service areas.
• The location of trash containers.
• A location for a pedestrian connection to all parking areas.
o There appears to be no pedestrian connections from the parking area and building
directly to Hansen Road. Since there are 50 proposed parking spaces along Hansen
Road, that are being specified as meeting the required parking requirements, a direct
pedestrian connection should be provided.
o Provide a pedestrian connections internal to the site. Extend the sidewalks, and
handicapped access, so that it connects between the church and office buildings.
42. [32.5.2(p)] Provide a complete landscape plan that meets all requirements of section 32.7.9 with
the Final Site Plan.
43. [32.5.2(o)] Ensure that all symbols and abbreviations in the legend match those shown in the site
plan. The sewer lines do not appear to be represented correctly. -
44. [Comment] Label the maximum height of all retaining walls. Ensure that all walls impacting the
managed steep slopes meet the design requirements for the steep slopes overlay district.
45. [Comment] Provide copies of off -site easements, or letters of intent to grant them from off -site
owners. These must be received prior to final site plan approval.
46. [Comment] See the attached comments from the other SRC; reviewers.
Please contact Patyin the Planning Division by using psaternye(a)albemarle.org or 434-296-5832 ext.
3250 for further info fma ion.
Page 5 of 5
Review Comments for SDP201700020 11nitial Site Plan
Project Name: Hansen Road Church - Digital
Date Completed: Friday, May 12, 2017 DepartmentlDivisionfAgency: Review Sys:
Reviewer: Emil} Oox El CDD Engineering Requested Changes
-PO VMP plan must be approved before final site plan can be approved-
-Proposed slopes steeper than 3:1 must have ground cover (not grass) specified on the plans-
-Please provide a detail for the proposed retaining walls-
-Provide the deed book and page for all existing easements-
-Ensure that there are no trees shown within the drainage easements-
-Please provide sight distance profiles-
-Please provide a minimum of 12_5 R on all entrances (one 10.5 R was shown)-
-Please label all curbing and entrances with VDOT designations (CO-6, etc_) and provide applicable details-
-Note that no loading spaces or dumpster pads were shown_ Please provide if necessary and show all applicable details-
-Please provide cross section details for the pavement and sidewalk-
-Please provide a proposed roadway section detail (showing the dimensions and slopes, etc)-
-Ensure there is adequate striping to provide safe pedestrian access to the site from all parking areas-
-Parking spaces appear to be blocking the existing stormwater maintenance access road on Rolkin Rd_ Please ensure there is
access to the existing stormwater maintenance road_
Page: County of Albemarle Printed On: 051161 1717
Review Comments for SDP201700020 11nitial Site Plan
Project Name: Hansen Road Church - Digital
Date Completed: Monday, May 15, 2017 Department1DivisionfAgency: Review Sys:
Reviewer: Margaret Maliszewski � CBBARB Requested Changes
ARB- 017-34: Hansen Road Church Initial Plan - Initial Site Plan Review (TM/Parcel 078000000073AB)
Proposal: To constrLict a church and two office buildings with associated site improvements
Location: Along Hansen and Rolkin Roads, behind and to the west of the Rivanna Ridge (Pantops Giant:' shopping center
Motion to Approve Consent Agenda:
Motion: Mr_ Van Der Werf moved to approve the consent agenda and forward the recommendations outlined in the staff report for
the Initial Site Plan to the Agent for the Site Review Committee_
• Regarding requirements to satisfy the design guidelines as per § 18-30.6.4c(2), (3) and (5) and recommended
conditions of initial plan approval:
1_ ACertificate of Appropriateness is required prior to final site plan approval_
None
Regarding recommendations on the plan as it relates to the guidelines:
Regarding conditions to be satisfied prior to issLiance of a grading permit:
Show tree protection fencing on the landscape and grading plans_
• Regarding the final site plan submittal: In addition to all final site plan checklist requirements. revise the plan to
address these issues:
1 _ Indicate on the plans the location of all proposed accessory structures and equipment_ Show how visibility of these
items from the EC will be
eliminated-
_ Add the standard mechanical equipment note to both the site and architectural plans_ 'Visibility of all mechanical
equipment from the Entrance Corridor shall be eliminated_"
3_ Add trees east of the eastern site entrance along Rolkin Road, minimum 21/° caliper at planting and 40' on center-
4- Add trees along the north side of Building A, 2' '° caliper at planting, 25' on center-
5- Revise the planting size of the 13 interior parking lot trees to 2117 caliper minimum-
6- Revise the plan to provide sufficient space for large shade trees along the north side of the parking lot, 2' '° caliper
minimum at planting, 40' on center, and show the trees on the plan-
7- Add the standard plant health note to the plan_ 'All site plantings of trees and shrubs shall be allowed to reach, and
be maintained at, mature height; the topping of trees is prohibited_ Shrubs and trees shall be pruned minimally and only to
support the overall health of the plant-'
8_ Show tree protection fencing on the landscape and grading plans_
Mr_ Binsted seconded the motion_
The motion carried by a vote of 4:0_ (Missel absent)
Page: County of Albemarle Printed On: 051161 1717
COMMONWEALTH of VIRGINIA
DEPARTMENT OF TRANSPORTATION
1601 Orange Road
Culpeper Virginia 22701
Charles A. Kilpatrick, P.E.
Commissioner
April 18, 2017
County of Albemarle
Department of Community Development
40I McIntire Road
Charlottesville, VA 22902
Attn: Patricia Saternye
Re: SDP-2017-00020-Hansen Road Church- Site Plan
Review #1
Dear Ms. Saternye:
The Department of Transportation, Charlottesville Residency Transportation and Land Use
Section, has reviewed the above referenced plans as submitted by Shimp Engineering, dated
April 3, 2017, and offers the following comment:
1. Hansen Road and Rolkin Road will remain private indefinitely, and no permit will be
required for work within road way.
2. Recommend the appropriate sign coverage for Hansen and Rolkin Road, e.g. (speed limit,
no parking).
If further information is desired, please contact Willis C. Bedsaul at 434-422-9866.
Sincerely,
&&4, 9. qo��
Adam J. Moore, P.E.
Area Land Use Engineer
Charlottesville Residency
VirginiaDOT.org
WE KEEP VIRGINIA MOVING
Patricia Saternye
From: Alexander Morrison <amorrison@serviceauthority.org>
Sent: Friday, May 12, 2017 7:15 AM
To: Patricia Saternye
Subject: SDP201700020: Hanse Road Church - Digital
Paty,
I have reviewed the above referenced application. I hereby recommend approval with the following conditions:
• Water and Sewer Construction Plan Review by the ACSA will be required at the final site plan stage. Submit 3
copies of the plan along with water and sewer data sheets to the ACSA, Attn: Michael Vieira, PE, to start the
review.
• Manholes are not permitted in parking spaces.
• Show all of the existing water and sewer utilities and call -out size and material.
Alexander J. Morrison, P.E.
Civil Engineer
Albemarle County Service Authority
168 Spotnap Road
Charlottesville, Virginia 22911
(0) 434-977-4511 Ext. 116
(C) 434-981-5577
(F) 434-979-0698
1
11
County of Albemarle
Department of Community Development`_
401 McIntire Road, North Wing
Charlottesville, Virginia 22902
PLAN REVIEW COMMENTS - E911
APPLICATION#: SDP201700020
TMP: 07800-00-00-073AB
DATE: 4/26/2017
FROM: Elise Kiewra
ekiewra@albemarle.orq
Geographic Data Services (GDS)
www.albemarle.org/qds
(434) 296-5832 ext. 3030
This site will require a one (1) new private road name. Per Sec. 7-200-B of the County's Road
Naming and Property Numbering Ordinance (Page 2 of PDF).
"It is intended by this article that all roads within the county which serve or are designed
to serve three (3) or more dwelling units or business structures shall be named."
Please review the procedures in the Road Naming and Property Numbering Manual to decide upon
a road name for the road accessing the property between Rolkin Rd and Hansen Rd.
We recommend providing three (3) candidate names for each road to our office for
review, in case your first choices are not acceptable.
A PDF version of the Ordinance and Manual can be found here:
httr)s://www.albemarle.ora/upload/imaaes/Forms Center/Departments/Geoaraphic Data Service
s/Forms/Road Namina and Property Numberina Ordinance and Manual.Ddf
Please consult the County's Road Name Index to check your road names prior to submittal. The
Index can be found here: http://www.albemarle.org/albemarle/upload/images/webapps/roads/
Parcel and mapping information can be found here: http://gisweb.albemarle.org/
If you should have any questions, please do not hesitate to contact our office.
Review Comments for SDP201700020 11nitial Site Plan
Project Name: Hansen Road Church - Digital
Date Completed: Tuesday, April 25, 2017 DepartmentIDivisionfAgency: Review Sys:
Reviewer: Robbie Gilmer 3 Fire Rescue I Requested Changes
Based on plans dated 41311i_
1 _ Fire flow test required before final approval_ Please attach a copy to the final
plans-
_ Show FDD locations on the parking lot side of the buildings and within 100 ft of a fire hydrant.
3_ Any buildings over 30' in height require a 26' unobstructed travel way that shall not be greater than 30 from the building_ This
lane is only required on one side of each building-
4- Hydrant spacing shall be 400' per travel way-
5-Please add a note Knox box required on each building_
Page: County of Albemarle Printed On: 051161 1717
COMMONWEALTH of VIRGINIA
In Cooperation with the Thomas Jefferson Health District ALBEMARLE- CHARLOTTESVILLE
State Department of Health FLUVANN COUNTY
(STAY IRALMVRA)
1138 Rose Hill Drive GREENE COUNTY ISTANTY(LO LLE)
LOVISA COVNTY)LOVISA)
Phone (434) 972-6219 P. O. Box 7546 NELSON COUNTY (LOVINGSTON)
Fax (434)972-4310
Charlottesville. Virginia 22906
May 5, 2017
Paty Saternye, Senior Planner
Albemarle County Community Development
401 McIntire Road
Charlottesville, VA 22902
RE: Hansen Road Church
Initial Site Development Plan
SDP2017-20
Ms. Saternye:
As requested, I've reviewed the Initial Site Development Plan (4/3/17) for the subject
facility, referenced above. Since both water and sewer will be provided by ACSA, VDH
will have no involvement.
If there are any questions or concerns, please give me a call, 434-972-4306.
Sincerely,
Alan Mazurowski
Environmental Health Supervisor
Thomas Jefferson Health District
alan.mazurowski(gvdh.vir ig nia.gov
Review Comments for SDP201700020 11nitial Site Plan
Project Name: Hansen Road Church - Digital
Date Completed: Thursday, April 20, 2017 DepartmentIDivisionfAgency: Review Sys:
Reviewer: Michael Dellinger FI[CDD Inspections see Recommendations
Reef leaders cannot cause a pubic nuisance_ mad
Page: County of Albemarle Printed On: 051161 1717
Review Comments for SDP201700020 11nitial Site Plan
Project Name: Hansen Road Church - Digital
Date Completed: Wednesday, May 17, 2017 DepartmentIDivisionfAgency: Review sus:
Reviewer: Victoria Fort RA No Objection
017-05-17: No comments — it does not appear that the proposed church will have any impacts on existing RWSA utilities_
Page: County of Albemarle Printed On: 0610-V20'17