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Home My WebLink About2000-03-13 BUDGET WORK SESSIONStrategic Directions Albemarle County & Issues for FY 2000/01 Operating Budget Work Session General Government Issues & Priorities March 13, 2000 Total County $158,497,358 Revenues Transfers/ Fund Bal 1% Self- Sustainin 5% Federal 3% State 24% Property - Taxes 45% Other Local 22% Total County Expenditures $158,497,358 School 56% Gen. Govt. 27% Self~ -Sustaining Debt Service Capital Outlay 2% Revenue Sharing \~_ Misc 4% <1% Fiscal Overview Total Revenue FY00 Adopted $146.5 FY01 Recomm $158.5 $ Inc $12.0 Total Expenditures General Government School Division Self-Sustaining Non-Departmental Total $39.4 $82.8~ $7.4 $8.4 $146.5 $43.4 $88,7 $8.2 $9.4 $158.5 $4.0 $5.9 $0.8 $1 .o $12.0 General Fund Revenues Transfers/Fund Bal Federal 3% State 6¼ ~her Local Revenue 4% Other Local Taxes 25% General Fund Revenues $117,497,788 Property Taxes 61% 3 Major Revenue Sources - Property Tax Revenues Real Estate - increased $ 3.1 million (7.5%), which reflects: - 7.0% Estimated Fteassessment Increase (2001-02) - $218 Million in New Construction · Personal Property- increased $2.5 million (12.0%) Major Revenue Sources - Other Local Taxes · Sales Tax - $1.3 Million (15.0%) Increase, due to continued strong economy · BPOL - $0.8 Million (16.2%) Increase - $50,000 Increase in Amusement License Fees. Will require change in County Code to reclassify service amusements under highest tax rate permitted by State (from $0.20/$1,000 to $0.36/$1,000). · Hotel/Motel- $0.3 Million (22.7%) Increase 4 Major Revenue Sources - Local, State & Federal · Meals Tax - $0.2 Million (7.3%) Increase · Overall Local Revenues - $8.6 Million (8.9%) Increase · Categorical State Revenues - $0.4 Million (9.3%) reflecting 27% Increase in 599 Funds Categorical Federal Revenues - $0.25 Million (8.4%) reflecting Increased Social Service Revenues Other Revenue Sources - Fund Balance · -Beginning Fund Balance · Less Approved Appropriations · Currently Available · Less Projected Uses in FY00 - CSA - Meadowcreek Consultant - J&D Court Renovations - ACE (FY01 Budget) · Remaining Available $3,729,162 ($1,570,653) $2,158,5O9 $500,000 $100,000 $100,000 $650,000 $808,509 Other Revenue Sources - Available Fund Balance · Remaining Available · Less Potential Uses - FY01 - School Buses - FY01 - CALAS - FY01 - Region Ten - FY01 · Ending Fund Balance $808,509 $273,OOO $5O,OOO $50,000 $435,5O9 Available Funds for FY 00/1 Budget & CIP · Fund Balance $435 $600,000 $500,000 · Board Reserves $92 · School Board Reserves $50,000 $300,000 $200,000 $100,000 $0 6 Use of Projected Year-End Carry-Over Funds · Projected Revenue Surplus · Plus: Projected Expenditure SaVings · Projected Available Carry-Over Less Projected Uses: - Payroll System - FY01 - Jail & Tourism Transfer - Recommended - FY01 Budget Subtotal $2,805,715 $446,527 $3,252,242 ($15o,ooo) ($382,129) ($399,175) ($93'! ,304) · Projected Ending Carry-Over $2,320,938 FY 20()0/01 Tax Rates One Penny Tax Rate/S100 Equals Real Property $0.72 ($0.62) $645,100 Pets. Property $4.28 $56,180 · Tax Bill on Average Albemarle Home = $175,000 X $0.0072 = $1,260 · For This Home, a Penny Increase in Tax Rate -- $17.50 in Additional Taxes Paid · Each $50,000 Increase in Real Estate Value = $360 in Additional Taxes Owed 7 General Fund Expenditures General Fund Expenditures $117,497,788 Capital General Govt Outlay Operations 2% Revenue 37% 5% Debt Service 8% Misc. <1% School Yransfer 48% What is Driving Baseline Costs? · 4% Merit Pool · 2% Salary Pool · Constitutional Officers (State Funded) ~_ · Full-Year Cost of FY00 Positions · Health & Dental Insurance · VRS Retirement & Life Insurance i~'~i!~ · 3% Agencies* (Departments 0%) i~ · Social Service Programs (80% State) · ACE Program * Includes Jail · $746,735 · $350,000 · $100,650 · $312,165 · $206,390 · -$188,115 · $684,705 · $413,470 · $350,000 Mandated/Required Increases Mandated: · CSA · $200,000 Required/Contractual · Jail Operations · $959,719 · ECC Operations/CAD · $134,339 · Firefighters - So. Station (April '01) · $122,150 · Tourism Transfer · $155,280 · Social Service Pgms. (80% Offset) · $413,470 · Revenue Sharing · $239,307 9 Increases in Other Committed Costs · Capital. Program · $239,070 · School Debt Service · $400,000 · General Govt. Debt Service · $439,312 · School Operations Transfer · $4,463,770 @60% Net New Local Taxes Albemarle County Mission To promote the general well-being and.enhance the quality of life for all citizens through the provision and delivery of the highest level of public service 10 Albemarle County Goals Albemarle County Will Be a High Performance Organization Focused on Continuous Quality Improvement A Strong Client Focus Will Exist Throughout the Organization. An Active and Effective Leadership Development Model Will Exist for All County Employees A Highly Recognized, Satisfied and Well- compensated Work Force Will Exist in Albemarle County Linking the County's Overall Strategic Plan to the Budget... · Continuous Quality Improvement · Customer Service · Highly Recognized, Satisfied and Well- compensated Work Force · Public Safety and Human Development as Priorities · Addressing Growth, Land-Use Management · Provide for Capital Infrastructure 11 3/13/00 Administration $6,503,771 (5.5%) Finance 42% Information Svcs. 26% Registrar 3% Board of Supervisors 5% County Executive 10% Human Resources County 7% ^ttomey 7% Administration Critical Issues - Customer service is County's #1 priority. - Implementing the Quality Improvement Program (QUIP) throughout organization. - Implementing individual department work improvement plans. - Developing a performance management system to measure the success of our strategies and improvement plans. - Attracting, developing and retaining a highly recognized and well-trained workforce. recadmin.ppt 1 3/13/00 Administration Critical Issues (continued) - Preparing for the 2000 Presidential Election and Legislative Redistricting that will follow. - Meeting administrative demand in increased number of registered 'voters. - Recruiting and retaining an adequate number of qualified election officials. - Promoting diversity awareness and training. - Providing adequate staff resources for analysis of critical Human Resources issues, including turnover analyses, and strategic planning for recruitment/retention & compensation. - Converting payroll and financial management systems from mainframe to Windows-based computer system. Administration Attracting & Retaining a Highly Recognized and Well Trained Workforce: - Consultant's Findings: · Teachers - 5.7% Below Market · Classified - Scale: 4% Below Market · Classified - Incumbent Employees: 8-12% Below Market (Avg. 9.4%) - Consultant's Recommendation: · 5.7% - Teacher Scale Adjustment + Step Increase · 4.0% - Classified Merit Pool · 4.0% - Pay Scale Adjustment (Affects New Hires Only) · 2.0% - Market Adjustment Pool - FY01 Budget Funds: · 4.25% - Teacher Scale Adjustment (Revenue Constraints) · 4.0% - Classified Merit Pool · 3.0% - Pay Scale Adjustment (Reduced to Minimize Compression) · 2.0% - Market Adjustment Pool recadmin.ppt 2 3/13/00 Administration Other Funding Recommendations: - Fund 2 new Voting machines per year ($10,600) and increasing WRS printing costs ($400) in Registrar's budget. - Fund Legislative Redistricting ($10,836)and Additional Presidential Election Expenses ($10,948) with available year-end carry-over funds. Administration Unfunded Priorities: - Election Official Pay Increase ($5,200) - 0.4 FTE Expanded OA Ill Position to Full-Time to Address Increased Work Load in Voter Registration Program ($10,665) ^~be..e,,e Cou.ty Registered Voters: 1980-1999 - Expanded Employee Relations Goordinator position @ 21% for diversity awareness and training ($6,940) - Human Resources Management Analyst for @ 21% ($12,010) recadmin.ppt 3 3/13/00 Administration Questions - Critical Issues - Departments · Board of Supervisors · County Executive · Human Resources · County Attorney - Reduce legal services contingency from $20,000 to $5,000 & move $15,000 to Board Reserve. · Finance · Information Services · Voter Registration Judicial $2,618,982 (2.2%) Clerk of Circuit Magistrate Court 1% 25% Juvenile Court 5% Sheriff 46% Com m onwealth Attorney 22% Circuit Court 3% General District Court 0% recadmin.ppt 4 3/13/00 Judicial Where We Are Now... - 13 Sheriff's Deputies Staff the Courts and Serve Civil Papers (5 J&D Court Bailiffs, I Circuit Court Bailiff, 2 General District Court Bailiffs, 5 Civil Process Servers.) - Expanding J&D Court Docket - Third Judge Added in FY 99/00. - 8,600 Inmates Transported (135,600 miles)in 1999 for all Courts. (Approx. 4,100 were inmates for J&D Court representing approx. 58,000 miles) - Hunting Enforcement · In 99/00, deputies responded to 111 calls for service (up 29%), checked 220 hunters for compliance (up 10%), and issued 30 summonses. This freed-up game wardens to make 80 arrests (up 27%). Constitutional Officers Critical Issues - State currently funds 32% of salary and.operating costs of constitutional officers (down from 47% in FY90.) The County pays for 68% (up from 53% in FY90.) Constitutional Officer Funding History FY 1989/00 - 2000~01 $4,000,000 $3,000.000 1990 1991 1992 1993 1994 1995 1996 1997 199~ 1999 2000 - Need to meet State salary increases for FY01, which includes a 6.34% increase on 12/1/99, plus an additional 2.4% on December 1, 2000. recadmin.ppt 5 3/13/00 Constitutional OffiCers Critical Issue§ (continued) - Statewide implementation of digital imaging system for court documents, for more efficient storage and remote accessibility. (Clerk of Circuit Court Office) Funding Recommendation: - Continue to provide increased local funding to support these offices. - Fund State salary increases (offset by additional revenues.) - Fund digital imaging system in Clerk of Circuit Court office ($98,120 total cost - funded 100% by State Technology Trust Fund revenues.) Commonwealth's Attorney · Critical Issue - Perceived salary disparity between State-funded Commonwealth's Attorney staff and locally-funded County Attorney staff. - Should Commonwealth's Attorney have ability to redistribute funds within his own budget for staff compensation? ($11,664 in local supplement proposed to be re-distributed) - Maintaining equitable redistribution of funds for staff compensation to maintain parity with County Attorney staff. · Recommendation: - Include Commonwealth's Attorney staff in the County-wide corn pensation analysis to be performed by Human Resources with the 2% salary adjustment pool. (Defer decision on $11,664 stipend request.) ~ recadmin.ppt 6 3/13/00 Sheriff's Office Critical Issues - Inadequate staffing of J&D Court due to: · Expanding J&D Court docket- a third Judge added in FY00. · Need for 2 Court Secudty Deputies to operate screening devices and escort prisoners. - Maintaining public safety equipment standards comparable to Police Department. - Continued re-negotiation of Scottsville agreement. - Continued support for hunting enforcement - Anticipated 10% increase in number of inmates to transport and writs & warrants to serve. Sheriffs Office Recommendation: - Continue Scottsville Agreement - Continue'support for Hunting Enforcement Program. - Support local matching funds for 3 additional J&D Court Deputies, contingent upon state funding. · Funds not in recommended budget. · Total $188,016 offset by $131,821, net County cost of $56,195. Unfunded Priorities: - Funding for police supplies and other operating expenses. ($27,669 offset by up to $725 in State revenues,.for net cost of $26,944.) recadmin.ppt 7 3/13/00 Judicial · Questions - critical Issues: - Departments · Courts · Commonwealth Attorney · Juvenile Court Services · Magistrate · Sheriff Public Safety $13,611,497 (11.6%) Regional Jail 10% ECC 8% Police 53% Fire/Rescue Services 22% Inspections 5% Other Public Safety 2% recadmin.ppt 8 3/13/00 Public Safety Where We Are Now... - 102 Sworn Police Officers patrol 740 sq. miles (1.25 Officers Per 1,000 Residents) - 41,050 Police calls for service in 1999 (up 1% from 1998) - 2,467 motor vehicle accidents in 1999 (up 2.8% from 1998) - 11,064 incident reports in 1999, up 2.4% from 1998. - 7 School Resource Officers - I Supervisor, 3 High School, 3 Middle School. (2 SRO's Added in mid-FY00) Public Safety Where We Are Now (continued)... - 7 volunteer fire companies, 3 volunteer rescue squads. - 12 career fire fighters provide daytime coverage at three County fire stations. - 12,525 fire calls for service in 1998, up 9.4% from 1997. - Total fire losses in 1998:$0.76 million, 48% from 1997. - Fire prevention conducted 996 building inspections with 2.5% decrease in violations over last year; answered 194 complaints, up 29% over last year. - Fire/Rescue administers 13,000+ hours of volunteer training programs (31% increase over FY00.) recadmin.ppt 9 3/13/00 Critical Issues Police - Focus on community policing efforts, particularly in schools. - Increase in growth related traffic problems and enforcement demand. - Need for greater specialization and expertise in accident reconstruction, Forensic Unit, etc. - Record keeping demands from increased calls for service and mandated domestic violence reporting. Estimate record/communication section 60% below optimal staffing level. - Maximize Street Officers by transferring administrative duties to civilian personnel. Police Critical Issues (continued) - Meeting accreditation requirements in property/evidence control bY expanding part-time Evidence/Property Clerk position to full-time. - Replacing expiring grant funds with local dollars: · 12 officers (including 2 SRO's); · 1 Technology Support Position; · I Crime Analyst; · I Crime Prevention Specialist; · 2 Victim Witness staffers. - In FY01, reduced/expired grant funding requires $112,260 in local funds. recadmin.ppt 10 3/13/00 Police Funding Recommendation: - Provide ongoing salary, operating and one patrol vehicle for two SRO positions added in mid-FY00 ($112,805). - Recommend that grant-funded positions be requested and evaluated for local funding during regular budget process. - Provide ongoing local funds to retain County Crime Analyst, after federal grant expires in FY00. ($38,436) · This position funded in lieu of new funding for Regional Criminal Justice Planner at TJA-CCJB. County position will perform crime analysis with expanded role in training & technology integration. - Fund specialized training equipment with available carry- over funds at year's end. ($23,519) Unfunded Priorities: P°lice - Expanded Evidence/Property Clerk Positions from Part- Time to Full-Time to address accreditation issues and manage property. ($8,696- Jan. hire) - Civilian Patrol Support Assistant to handle administrative duties and 'free up' sworn officer for street duty. ($30,442) - 1.5 Office Associate I/Receptionist positions to address records management demands. ($32,331) - Additional Overtime for Specialized Training. ($38,273) - 2 Traffic Officers. (The $143,954 total cost of these positions offset by $20,000 in fines and $50,000 of recently-awarded COPS grant funds, for net County cost of $73,954.) recadmin.ppt 11 3/13/00 ECC Critical Issue - Additional operating costs required for new facility. - Installation and operation of new new Computer Aided Dispatch (CAD) system. Recommendation: - Fund $134,339 operating budget increase for new facility and CAD operational costs, including 3 new Information Systems support positions. - Reallocation of $314,922 earmarked for E-911 capital expenses to offset increased budget and fund future maintenance expenses for new 800 MHz radio system. - 64% of ECC budget funded with County E-911 sumharge revenues (in amount of $684,355.) Fire/Rescue Critical Issues .- Providing staffing for new Southern Fire Station (FY02.) - Meeting significant increase in fire prevention workload - inspections up 83% over past year; permit requests up 32%; HazMat incidents up 26%. - Meeting increased administrative workload (# of incoming calls, training class applications and notices, and Fire Prevention related administration.) - Providing up-to-date training materials for volunteers and specialized instruction in officer development, HazMat management and continuing education. - Equipping each fire/rescue unit with Thermal Imaging Cameras. - Providing Medical Director services no longer provided on volunteer basis. ~ recadmin.ppt 12 3/13/00 Fire/Rescue Recommendation: - Fund 8.0 new Fire Fighters for Southern Station (April, 2001 hire @ $122,150.) - Fund 1.0 FTE Fire Prevention Inspector ($37,314 offset by $5,355 in fines, $31,959 net cost.) - Fund Operational Medical Director ($12,000) - Fund 2 of 5 Thermal Imaging Cameras with FY00 carry- over funds ($34,000;) phase-in purchase of other Thermal Imaging Cameras. Fire/Rescue Unfunded Priorities: - Updated Fire/Rescue training materials and professional development for Training Officer ($12,500) - Resale of training materials to volunteers ($6,000 for materials offset by $2,900 in revenues - net cost $3,100) - 1.0 FTE Office Associate II to address administrative workload increases ($24,955) recadmin.ppt 13 3/13/00 Regional Critical Issues Jail Funding continued large number of County inmates. Currently, 380-400 inmates are housed at Jail per day, compared to rated capacity (after expansion) of 329. - Providing additional operating and personnel costs associated with Jail expansion, including 31 new State- funded correctional officers and 6 locally-funded positions. - Increased cost of 25% required operating reserve requirement and expansion debt service. - $1.0 million operating budget increase requested for FY01. Regional Jail · Recommendation: - Fund half of additional correctional officers in July, 2000; remaining half in October 2000. - Fund half-year for locally-funded positions. - Fund 2 substance abuse counselors for Therapeutic Community Program at Region Ten. (Jail budget reduced by $76,987.) - Fund required operating reserve & debt service. recadmin.ppt 14 3/13/00 Community Criminal Justice Board Critical Issues - Grant funding for the Criminal Justice Planner position expires June 30, 2000; ongoing local funding of $13,848 requested (through TJPDC) for County's share of Board's operational expenses, and expanded role for planner position in regional analysis. Recommendation: - Fund Count/Crime Analyst position in Police Dept. ($38,436) in lieu of Regional Planner at TJPDC. (The City has already hired a similar position to handle the City's needs.) - No ongoing funding for CCJB. - No funding to replace grant funds for Regional Planner at CCJB. Public Safety Questions- - Critical Issues - Departments · Police · ECC · Fire/Rescue · J.C.F.R.A. · City Fire Contract · Regional Jail · Juvenile Detention Home · Inspections · SPCA · OAR · Criminal Justice Board recadmin.ppt 15 3/13/00 Engineering & Public Works $2,676,293 (2.3%) Engineering 46% Public Works 52% Water Resources 4% Engineering & Public Works Where. Are We Now... - 71 erosion control projects handled per month, a 25% increase over last year. - 407 site/subdivision projects managed, a 46% increase over last year. - Over $51.1 million in capital projects to manage. - 150 stormwater facilities inspected annually, - 203 tons of trash were collected during 6 bulky waste drop off days in 1999, down from 218 tons over 5 dates in 1998. recadmin.ppt 16 3/13/OO Engineering & Public Works Critical Issues - Administration and enforcement of new Water Resources Ordinance: · mplementation of Federal and State stormwater regulations. · ncreased stormwater facility inspections (of 70 additional facilities/year.) · Increased site inspections for erosion control. - Need for better understanding of County groundwater resources through hydrogeologic study to forestall extending of rural public water and sewer. - Keeping capital projects on schedule and within budget. - Reducing high rate of turnover in part-time custodial position (vacant 8 times in 2 years.) Engineering & Public Works Recommendation: - Fund 1.0 FTE Engineering Inspector/Plan Reviewer for Water Resources ($63,030) - Fund with available year-end carry-over funds: · Hydrogeologic Study ($50,000) · Replacement County Mail Machine ($20,000) Unfunded Priorities: - Additional Engineering Inspectors for Capital Improvement Program ($66,105) and Erosion Control ($60,163) - Part-Time to Full-Time Custodian ($14,649) recadmin.ppt 17 3/13/00 · Critical Issi~es Questions recadmin.ppt 18 3/13/00 Human Development $9,387,869 (8.0%) Social Service.~ 77% Other Human Development 11% Health Department 8% Region Ten 4% Social Services Where Are We Now? - DSS manages over $6 million budget and 67 staff members, not including Bright Stars (9.6 FTE) and Family Support Program (15.4 FTE) - 7,462 client & vendor checks were issued in FY99 (up 90% from FY97), totaling $4.85 million - Current caseloads: · 79 existing Adult Protective Services complaints; 51 Companion cases · 2,177 Medicaid cases · Avg. of 40 cases/mo. - Ongoing Child Protective Services & Foster Care Prevention cases · 130+ Foster Care cases · 636 Food Stamp cases · 73 VIEW cases · 105 TANF cases -- Approximately $4.1 million projected to be spent on CSA in FY00 ($1.9 million Local Share). 3/13/00 Social Services Critical Issues - Continued increase in Adult Protective SerVices complaints & Corn panion Services requests. State caseload standards call for 1.25 additional adult services/companion social workers. A statewide study on staffing and workload for Ad ult Protective Services is now being conducted which could yield additional funding. - Current General Govt. match requirement for CSA = $1.4 million. Current budget is $915,000. - Need to maximize State and Federal revenues with cost allocation plan. Social Services Critical. Issues (continued) - Continued increase in administrative/financial work due to 25 new staff persons added since FY96 (48% increase) and increased caseloads. - Increasing complexity of child welfare cases and short timelines for decision making. - Need for mental health/subStance abuse screening and clinical services for "hard to serve" TANF population. - 25% Increase in Medicaid referrals over FY99 and new pre- certification requirements for Medicaid patients. 3/13/00 Social Services · Critical Issues (continued) - Other Issues: · Continued increase in foster care/adoption caseload - existing staff adequate to address. · Uncertain futUre of Differential Response System (formerly MRS) for CPS cases. · Increasing day care caseload and uncertainty of increased funding. · Projected increase of transitional employment services, particularly day care, as many clients approach two year limit on TANF. Social Services Recommendation: - Fund 1.25 Adult Services/Companion Social Workers to address increase in Adult Protective Services complaints & requests for Companion Services. ($54,381 total cost; $13,859 net County) - Fund additional general government local match for CSA, based on current year projections. ($200,000) - Fund 2.5 Account/Clerical Workers in Management & Medicaid. ($93,302 total cost; $25,207 net County) - Fund consultant assistance for CAP and Customer Service Surveys & Focus Group contract services. ($25,000 total cost offset by $55,000 in revenues, for $30,000 savings.) 3/13/00 Social Services Recommendation: - Use current budget allocation to purchase clinical consultations for corn plex child welfare cases. - Fund $8,000 for Home Care to provide Home Care in lieu of providing direct assistance to JABA. (DSS may be able to draw down State matching funds.) Bright Stars Critical Issues - Four Bright Stars Programs serve Cale, Greer, Agnor- Hurt and Stone Robinson Elementary Schools. - Local funds increase $12,830, for total transfer of $236,290, to fund salary and benefit increases for 9.6 staff members. - State funding for Bdght Stars program may increase dependent on General Assembly action. Possibility of 5th program, but would require additional local support from General Govemment and School Division. Recommendation: - Fund requested increase in local funds, for total budget of $357,929. 4 3/13/00 Family Support Program Critical Issues - Salary and benefits for 15.4 staff members, operational and capital costs funded at 100% by Federal IV-E funds. Total program budget is $793,046. - Example of consultant recommendations. Recommendation: - Fully fund Family Support Program budget. Health Department/Region Ten · Critical Issues - State currently funds only 33% of Health Department's operating budget. Local funds required to cover 4% salary increase for 2/3"d of Health De partment employees. - Increasing local share of Health Department budget will require greater clarification of mandated and non-mandated services. Growing Healthy Families & Dental Clinic almost 100% locally funded. Region Ten's chronically Iow wages has led to high staff turnover. Compensation consultant recommends 6.25% inc. on 12/1/00 to begin to correct the problem. - Funding the two Therapeutic Community counselors, previously included in the Jail budget. 3/13/00 Health Department/Region Ten Funding Recommendation: - 4% Increase for both agencies. - Additional funding for Therapeutic Community Program at Region Ten. Human DeveloPment Agencies Critical Issues: - Approximately $1 million in funding to 20 separate human service agencies. - Unified budget review under Commission on Children & Families. - Commission administers $202,444 in County VJCCCA funds for 7 Juvenile Justice programs. - Growing number of elderly residents in County (fastest growing age group is +65.) - Need to expand prevention and early intervention efforts while still providing crisis management services to children and families. ~ 3/13/00 Human Development Agencies Critical Issues (continued): - Need to develop centralized data collection for human services agencies and link program outcomes to stated community priorities. · New budget application that links outcomes to priorities is being piloted this year with Unite(~ Way and will be implemented next year for all agencies. Human Development Agencies Funding Recommendation: - 3% Operational Increase to Agency Budgets - Additional Funds for: · CCF- - Part Time Planner Position; - Expanded Director Position (30 to 40 Hrs/Wk); - Local Funds to Replace Lost DCJS Grant at Juvenile Court Assessment Center · JABA - Congregate & Home Delivered Meals · Piedmont CASA- NewAgency · United Way - 3 New Child Care Scholarships · Music Resource Center $22,193 $9,160 $2,000 $9,360 $4,000 7 3/13/00 Questions · Critical Issues · Other Human Services Agencies - AIDS Support Group - CALAS - CYFS - Focus - Teensight - Free Clinic - Madison House - Music Resource Center - Piedmont CASA - SARA - SHE Parks, Recreation & Culture $4,238,739 (3.6%) Transfer: Tourism 20% Parks & Re~i~ creaUon Libraries 45% 3/13/00 Parks, Recreation & Culture Where We Are Now - 7 County Parks comprising over 2,000 acres (including 2 City/County Parks) & 3 Community Centers - 50,000 Visitors to County swimming beaches, annually - 7,000 Participants in outdoor field sports - 221 Participants in swim lessons - 2,140 Youth basketball program participants - 78 Fee-based classes, annually, with approximately 1,700 participants - Total Library circulation in FY99:1.7 million - 1,500 Visitors to Monticello Avenue Computer Lab each month. Parks & Recreation Critical Issues - Disparity in part-time wages paid by City and County, making it difficult for County to attract and retain adequate and quality staff members. Differentials: Positions Current County Current City % Difference Head Guard $7.50 $8,50 13% Life~luard $6.65 $7.25 9% Beach / Pool Mana~ler $10.00 $10.84 8% Cashier $6.40 $6.34 na Rec. / Center Aides $6.57 $8.16 24% Sr. Recreation Leader $10.00 $10.84 8% Rec. / Playground Leaders $6.50 - $7.25 $7.50 - $7.75 15% - 6% Gym Supervisor $8.00 na na Gate Opener $6.57 na na Grounds Keeper $6.57 $7.50 14% 3/13/00 Parks & Recreation Critical Issues (continued) - Funding expensive equipment replacement needs within level-funded operations budget. - Continuing to improve maintenance of existing athletic fields, while maintaining status quo at other park facilities. - Funding annual increases in Towe Park & Therapeutic Program contract costs. - Providing part-time gate opener/closer at Ragged Mountain for safety, security, and trash pickup. Parks & Recreation · Funding Recommendation: - Fund 50% phase-in of increase in part-time wages rates for temporary-part time positions. ($16,720) - Fund part-time gate opener at Ragged Mountain. ($3,340) - Fund replacement slope mower within current-year budget. ($18,500) 10 3/13/00 Library · Critical Issues - Implementation of compensation plan based on consultant recommendations. (Library staff is on the City's pay plan.) - Continued popularity of the Monticello Avenue Computer Lab, and desire for additional weekly hours of service. - High circulation to staff ratios at Scottsville and Crozet branches. · Ratio of volumes to FTE at Scottsville is 35,066 and 32,084 in Crozet. · Std. circulation/FTE = 29,000:1 (Avg. circulation/FTE = 29,345:1 ) - Due to popularity of Sunday Hours at Central Library; similar Sunday service requested at Northside. Library · Funding Recommendation: Fund 3% operational increase, within which County share of pay plan implementation ($40,880) should be funded. Fund additional weekly hours at Mont-AW Computer Lab. ($9,000) Unfunded Priorities: - Additional operating costs. ($40,880) - Additional clerical hours at Scottsville ($4,500) and Crozet ($7,000) to address increases in circulation. - Sunday hours at Northside Library. ($28,500). 11 3/13/00 Tourism Programs · Critical Issues: - Tourism Transfer increaseS $155,280' (22.7%), based on projected lodging tax revenues. - $840,000 recommended Tourism Fund budget includes: · Visite r's Bureau Operations · Visitor's Bureau Exterior M&R · Tourism Development · Tourism Reserve · Capital Projects · ACE Program (FY01) · Agency Funding Total $139,938 $10,000 $164,104 $107,958 $25,000 $350,000 $43,000 $840,000 Tourism Programs · Critical Issues: - Continued difficulty in assessing tourism potential of agencies requesting funding. Virginia Festival of the Book Virginia Film Festival Municipal Band - New Facility Operations Ash Lawn Highland - Summer Festival FY01 Request 15,000 12,500 15,000 8,000 12 3/13/00 Tourism Programs · Funding Recommendation: - Fund Visitor's Bureau, Tourism Development & Capital Projects as requested: - Provide Tourism Reserve of $107,958 - Fund Agencies as Follows: FY01 Request Virginia Festival of the Book 15,000 Virginia Film Festival 12,500 Municipal Band - New Facility Operations 15,000 Ash Lawn Highland - Summer Festival 8,000 FY01 Recomm 10,000 Level Contribution 10,000 Level Contribution 15,000 Fully-Fund 8,000 Fully-Fund · Alternative Agency Recommendation: - Allocate $45,000 to Tourism Council for purpose of funding tourism-related programs and events in County. (City allocates $40,000 to City Council for programs.) Questions · Critical Issues · Other Parks, Recreation & Culture Agencies - Discovery Museum - Piedmont Council of the Arts - Blue Ridge ESL Council - Literacy Volunteers - VVVPT 13 3/13/00 Community Development $3,808,793 (3.2%) Planning & Housing Community 11% Dev. 33% Soil & Water Conservalion 1% Other Community Development 35% Zoning 16% Extension Svc. 4% Development Departments · Where We Are Now... - Population growth @ 2.2% per year over past five years; projected to continue to grow at 2.0%/year. - In 1999, 8 planners reviewed: · 100 special use permits and rezoning reviews - down 5% from 1998; · 493 subdivision plats and site development plans - up 5.3% from 1998. - 1505 building permits issued in 1999 (@ $204.7 million,) up 14.4% from 1998 and down 22.9% from 14 3/13/00 Development Departments Critical Issues - Managing heavy development review workload with existing staff while still maintaining time-sensitive schedules for projects and quality of review. Planning logged 900 hours of staff overtime in 1999. - Completion and implementation of high priority projects/initiatives, including: Historic Preservation Plan Implementation, Rural Areas Analysis, Neighborhood Plan Development (DISC), Community Facilities Plan Update, and other planning studies. Currently, 70% of staff time spent on current development review projects and responding to public requests; little time remains to address aforementioned projects. - Implementing and funding ACE program. - Implementing Document Management System Development Departments Funding Recommendation: - Fund 2 planners for Development Review and Design. ($53,963 - January hire) - Purchase file management system for building permit and zoning plans and files from Zoning's current year budget. ($3,000) Fund $3,500 for updated code books from Inspections' current-year budget. - Purchase replacement vehicle ($19,000)for Inspections with available year-end carry-over. Unfunded Priorities: - 1.0 Planning Technician for general planning support. ($43,431) - Defer funding for Neighborhood Plans ($100,000) and additional Senior Planner for major projects ($54,250) until major studies currently underway are completed. 15 3/13/00 G.I.S./Technology Critical Issues - Phase I of G.I.S. in form of pilot Tax Map/Parcel Digital Conversion project consisting of two tax maps completed in FY00. (Board later granted approval for County-wide Tax Map/Parcel Digital Conversion project.) - Continued G.I.S. development requires: · Planimetric mapping of road network, driveways and structures; · Topographic data production; · High resolution aedal photography. G.I.S./TeChnology Recommendation: - Fund topographic data production ($30,000) from Planning's current year budget; - Fund planimetric mapping ($100,000)' from available year-end carry-over. · Unfunded Priority: - Aerial Photography ($53,000) 16 3/13/00 ACE Program Critical Issues - Final Approval of Ordinance. - Development of guidelines for program implementation, operation and requirements. Funding Recommendation: - Provide $1,000,000 in one-time funds for program in FY01, consisting of: · $650,000 in fund balance/carry-over; · $350,000 in Tourism funds. - Additional $1,000,000 earmarked for FY02, contingent upon funding availability __ ..~ Community Development Agencies Critical Issues - Providing ongoing local support for ExtensionAgent salaries (partially funded by State) and operational cost of Extension Service.) - Reduced Federal funding for Soil and Water rent. - Extending bus service to Wal-Mart along Route 29 North and for increased service along Route 5. - Supporting Teen Pregnancy Report's recommendation for full-funding of Camp Horizon teen pregnancy prevention program at MACAA. - Providing ongoing support for PHA's regional loan funds and fair housing initiatives. 17 3/13/00 Community Development Agencies · Recommendation: - 3% operational increase to agency budgets, plus the following additional funds: · Fund Extension Agent state salary increases and increased rental expense. ($1,070) · Fund Soil and Water Conservation Service rental expenses. ($2,000) · Fund Camp Horizon Program at MACAA. ($31,225) · Fund Regional Fair Housing Program at PHA. ($5,000) Unfunded Priorities: - Extended CTS bus service to Wal-Mart ($47,930) and expanded Route 5 service. ($36,515) - County Housing Initiative funding increase. ($50,000) Questions 'Critical Issues Community Development Departments or Agencies - Planning & Community Development - Office of Housing - Zoning - Extension Service - Soil & Water Conservation - TJPDC - CTS - AHIP - MACCA - PHA - ACE - Small Business Development Center 18 3/13/00 Wrap-Up Committed Increases - FY02 (Based on Funded Recommendations) Additional Cost in FY0'I · Full-year Funding for$ · $320,650 Firefighters · Full-year Funding for 2 · $43,000 Planners · ECC - Full Year of CAD · $194,400 Maintenance & Technology Support · Jail - Full-year Funding for · $54,500 New Correctional Officers and Local Positions · $1,000,000/yr- · ACE Program Total $1,61 2,550 19