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HomeMy WebLinkAbout1998-01-07 FINAL 9:00 A.M. JANUARY S. 1998 ROOM 24 I, C()UNTY OFFICE BUILDING 1. Call to Order. 2, Pledge of Allegiance. 3, Moment of Silence. 4. Election of Chairman. 5. Election of Vice-Chairman. 6. Appointment of Cleric and Deputy Cleric. 7. Set Meeting Times, Dates and Places for Calendar Year 1998. 8. Set Dates for Hearing Zoning Text Amendments Requested by Citizens. 9. Rules of Procedure, Adoption of. I 0. Policy for Appointment to Boards and Commissions. Adoption of. 1 I. Other Matters Not Listed on the Agenda from the PUBLIC. '12. Presentation of Certificates of Appreciation. 13. Consent Agenda (on next sheet). 14. Transportation Matters: a) Work Session: Six Year Secondary Road Plan. b) Discussion: Traffic Management Program Pilot. c) Other Transportation Matters. 15. 10:00 a.m. - Emergency Operations Plan, Presentation by I(aye Harden. 16. Welfare Reform Update by Martha Harris, Chairman of Board of Social Services. 17. Discussion: Request on behalf of Piedmont Amusements Corp., d/b/a StarBase Alpha, for permit to operate Dance Hall. 18. I 1:00 a.m. - PUBLIC HEARING on a RESIDENTIAL LEASE AGREEMENT, with addendum, by and between the County of Albemarle and the City of Charlottesville for property known as the Towe Park Tenant House. 19. Discussion: Feasibility of broadcasting Board of Supervisors meetings on Adelphia Cable's Public Access Channel ancb'or developing other informational programming. 20. Work Session: FY 1998/1999 - FY 2002/2003 Capital Improvements Program. 21. Cancel Board of Supervisors' meeting of January 21. 1998. 22. Other Matters not Listed on the Agenda from the BOARD. 23. Executive Session: Legal and Personnel Matters. 24. Certify Executive Session. 25. Appointments. 26. Adjourn. CONSENT AGENDA FOR APPROVAL: 13.1 Appropriation: 13.2 Appropriation: 13.3 Appropriation: 13.4 Appropriation: 13.5 Appropriation: 13.6 Appropriation: 13.7 Appropriation: 13,8 Appropriation: 13.9 13.10 Education, $5,541.74 (Form #97035). United Way Child Care Scholarship Program, $359,466 (Form #97036). Multiple Response System (MRS) Grant, $10,000 (Form #97037). Transportation Initiative Grant. $183.120 (Form #97038). Traffic Safety Grant, $10,000 [Form #97039). JAUNT - Route 29 Big Blue Service, $7,200 (Form #97040). EMS Recruiu-nent and Retention Mini-Grant, $6,743.85 (Form #97041). Public Safety Personnel. $148,350 (Form #97043). Appropriation: Various Education Grants. $15.343.29 (Form #97044). Appropriation: Bright Stars, $9,520 (Form #97045). 13.11 ¢ .......... ' ............................... ~:~'-- ........... ~ (Del g ) ................. ~ .................... j .............. ee ..... ete from the a enda. 13.12 Resolution to accept roads in Western Ridge Subdivision, Phase I (SUB-95-094) into the State Secondary System of Highways. 13.13 Resolution approving the transfer of Revenue Sharing Funds for the Rio Road West Widening project. 13.14 ISTEA Enhancement Grant Application, Airport Road Improvements. 13.15 Requests received under Personnel Policy §P-63 for Voluntary Early Retirement from four County employees for FY 1998-99. 13.16 Policy Guidelines for Deferral of Zouing Applications. 13.17 Piedmont Regional Education Program (PREP) facility financing. FOR INFORMATION: 13.18 Copy of letter dated December 12, 1997, from Robert H. Connock. Ir., District Construction Engineer. to Robert W. Tucker, Jr., providing notice of a Location and Design Public Heating on preliminary plans for the proposed ~mprovements to Route 29 (Proj: 029-002-129. RW-201,CS01, from 0.053 mi north of Route 641 to 0.252 mi north of Route 641 in Albemarle County). 13.19 Letter dated December 11. 1997. from C. Kemper Loyd, Environmental Engineer Senior, Department of Environmental Quality, to the Honorable Charlotte Humphris, re: Reissuance of VPDES Permit No. VA0075981. Ramada Inn Monticello STP. 13.20 Letter dated December 4 1997. from Jay Roberts, Enviromnental Engineer, Department of Environmental Quality, to the Honorable Charlotte Humphris. re: Notice of Receipt of VW~PP Application. University of Virginia Real Estate Foundation_ North Fork Research Park (JPA 97-1961). 13.21 Letter dated December 3_ 1997 from the Honorable Charles S. Robb. United States Senate, to the Honorable Charlotte Y. Humphtis, regarding Federal Communications Commission Docket No. 97-182 concerning the preemption of state and local zoning and land use restrictions on the siting, placing and construction of broadcast station transmission facilities. 13.22 GE Fanuc Hiring Report. 13.23 Notice of petition filed with the State Corporation Commission (Case No. PUA970052) by MCI Communications Corporation and Worldcom, inc., for approval of agreement and plan of merger. 13.24 Notice of application filed with the State Corporation Commission (Case No. PUE970904) by Virginia Electric and Power Company to revise its fuel factor pursuant to Va Code §56-249.6. 13.25 Monthly update on the FY 1997/98 Project Schedule for the Department of Engineenng & Public Works as of December 19, 1997. 13.26 Arbor Crest Apartments (Hydraulic Road Apts.) Monthly Bond and Program Reports for the months of October and November. 1997. 13.27 Copy of letter dated December 19, 1997, from Viola O. Baskerville, Co-Chair, James River Heritage Partnership, providing notice that their application for designation of the ][ames River as an American Hetitage River has been submitted to the Council on Environmental Quality. 13.28 October, 1997 Finandal Management Report. 13.29 Copy of minutes of the Albemarle-Charlottesville Regional Jail Authority Board meeting for October 9 and October 30, 1997. 13.30 Copy of minutes of the Rivanna Water & Sewer Authority Board of Directors meeting of November 24, 1997. 13.31 Copy of minutes of the Board of Directors of the Albemarle County Service Authority meeting of November 20, 1997. 13.32 Cost Impact Analysis of Comprehensive Water Resources Ordinance. David R Bowerman Ch~lotte Y. Humphri~ Fovtest R. Ma~shall. &. COUNTY OF ALBEMARLE Office of Board of Supervisors 401 Mdnfire Road Charlottesville. Virff~rfm 22902-4596 (804) 296-5843 FAX (804] 29645800 Charles S. Martin Waiter E Perk/ns Sall~ H. Thomas MEMORANDUM TO: FROM: DATE: SUBJECT: Robert W. Tucker, Jr., County Executive V. Wayne Cilimberg, Director of Planning and Community Developmem Ella W. Carey, CMC, Clerk ~J3~ January 15. 1998 Board Actions of January 7, 1998 The Board took the following actions at the January 7, 198 meeting: Agenda Item No. 1. Call to Order. Meeting called to order at 9:00 a.m., by the CounW Executive, Mr. Robert Tucker. All members of the Board of Supervisors were present. Mr. Tucker introduced Mr. Mike Thompson, the newly appointed Director of Human Resources. Agenda Item No. 4. Election of Chairman. ELECTED Mr. Forrest R. Marshall. Jr. Chairman of the Board of Supervtsors, for calendar year 1998. 1998. Agenda Item No. 5. Ejection of Vice-Chairman. ELECTED Mr. Charles Martin Vice-Chairman of the Board of Supervisors, for calendar year Printed on recycled paper Memo to Robert W. Tucker, Jr. V. Wayne Cilimberg Date: January 15, 1998 Page: 2 Agenda Item No. 6. Appointmen~ of Clerk and Deputy Clerk. REAPPOINTED Ms. Ella Carey as Clerk and Ms. Laurel Hall as Senior Deputy Clerk, for calendar year 1998. Agenda Item No. 7. Set Meethag Times, Dates and Places for Calendar Year 1998. SET the meeting times, dates and places for calendar year 1998 as follows: at 9:00 a.m. on the first Wednesday of each month, and at 7:00 p.m. on the second and third Wednesdays of the month. The Board also cancelled the meeting scheduled for December 16, 1998, due to its proximity to the holidays. The Clerk will advertise this schedule as set out by Code. Agenda Item No. 8. Set Dates fo? Hearing Zoning Text Amendments Requested by Citizens. SET dates to consider Zoning Text Amendment petitions by citizens on June 17, September 16 and December 9, 1998, and March 17, 1999. The Clerk will advertise this schedule as required by §33.1 ?.2 o£the Zoning Ordinance. Agenda Item No. 9. Rules of Procedure, Adoption of. READOPTED the attached Rules of Procedure. Agenda Item No. 10. Policy for Appointment to Boards and Commissions, Adoption of. READOPTED the attached Policy for Appointment to Boards and Commassions. Agenda Item No. 1 l. Other Matters Not Listed on the Agenda from the Public. There were none. Agenda Item No. 12. Presentation of Certificates of Appreciation. Mr. Marshall presented a Certificate of Appreciation to Ms. Betty Newell for her years of service on the JAUNT Board since March of 1992. Memo to Robert W. Tucker, Jr. V. Wayne Cilimberg Date: January 15, 1998 Page: 3 Mr. Marshall presented a plaque and expressed the Board's appreciation to the Management of Trophy Chase Apartments. Item No. 13.1. Appropriation: Education, $5,541.74 ~Form #97035'}. APPROVED the appropriation. Original signed form forwarded to Melvin Breeden. Item No. 13.2. Appropriation: United Way Child Care Scholarship Program, $359,466 (Form #97036). APPROVED the appropriation. Original signed form forwarded to Melvin Breeden. Item No. 13.3. Appropriation: Multiple Response System IMRS) Grant, $10,000 (Form #97037]. APPROVED the appropriation. Original signed form forwarded to Melvin Breeden. Item No. 13.4. Appropriation: Transportation Initiative Grant, $I83,120 [Form #97038). APPROVED the appropriation. Original signed form forwarded to Melvin Breeden. ItemNo. 13.5. Appropriation: Traffic Safety Grant, $10,000 (Form #970391. APPROVED the appropriation. Original signed form forwarded to Melvin Breeden. Item No. 13.6. Appropriation: JAUNT - Route 29 Big Blue Service, $7,200. APPROVED the appropriation. Original signed form forwarded to Melvin Breeden. Mr. Bowerman asked for a status report on JAUNT, including ridership. Item No. 13.7. Appropriation: EMS Recruitment and Retention Mini-Grant, $6,743.85 (Form #97041 ~. APPROVED the appropriation. Original signed form forwarded to Melvin Breeden. Item No. 13.8. Appropriation: Public Safety Personnel, $148,350 (Form #97043 APPROVED the appropriation. Original signed form forwarded to Melvin Breeden. Item No. 13.9. Appropriation: Various Education Grants, $15,343.29 (Form #97044). APPROVED the appropriation. Original signed form forwarded to Melvin Breeden. Memo to Robert W. Tucker, Jr. V. Wayne Cilimberg Date: January 15, 1998 Page: 4 Item No. 13.10. Appropriation: Bright Stars, $9,520 (Form #97045). APPROVED the appropriation. Original signed form forwarded to Melvin Breeden. .... -~,-~ ~. bclJ~,~ t .................. J of approval. (Item removed from agenda due to applicant not having the signature of the property owner on the application.) Item No. 13.12. Resolution to accept roads in Western Ridge Subdivision, Phase I (SUB-95- 094) into the State Secondary System of Highways. ADOPTED the attached resolution. Item No. 13,13. Resolution approving the transfer of Revenue Sharing Funds for the Rio Road West Widening project. ADOPTED the attached resolution, Item No. 13.14. ISTEA Enhancement Grant Applicatiun, Airport Road Improvements. ADOPTED the attached resolution with tho understanding that the source for the County's match will be as described in the Executive Summary. Item No. 13.15. Requests received under Personnel Policy §P-63 for Voluntary Early Retirement from four County employees for FY 1998-99. APPROVED the four requests with the budgetary implications absorbed within the appropriate departmental FY 1998-99 budgets. Item No. 13.16. Policy Guidelines for Deferral of Zoning Applications. DEFERRED this item to allow staff to revise their recommendation. The discussion included allowing only one deferral per application, at the discretion of the Board, and moving the cutoff for the receipt of deferrals to the Wednesday prior to the public hearing. Item No. 13.17. Piedmont Regional Education Program (PREP) facility financing. Staff to communicate the Board's concurrence for the project as outlined to Education staff so that the appropriate paperwork can be initiated for the short-term borrowing to keep the project moving forward. Item No. 13.20. Letter dated December 4, 1997, from Jay Roberts, Environmental Engineer, Department of Environmental Quality, to the Honorable Charlotte Humphris, re: Notice of Receipt of Memo to Robert W. Tucker, Jr. V, Wayne Cilimberg Date: January 15, 1998 Page: 5 VWPP Application, University of Virginia Real Estate Foundation. North Fork Research Park (JPA 97-1961). Mrs. Thomas asked how much Mr. David Hirschman is involved with this project. Mr. Tucker said he will ask staffto get back to her with further information. Item No. 13.28. October, 1997 Financial Management Report. Mr. Tucker said staff is working on changing figures and will forward a meme to the Board on how reductions are taking place. Agenda Item No. i4. Transportation Matters a) Work Session: Six Year Secondary Road Plan. Referring to Item #6, Mrs, Humphris said she thought the decision had been made not to widen Georgetown Road, but it still appears in the Plan. Mrs. Tucker said she would see that the change is reflected in the Plan, Regarding Item #50, Grassmere Road, Mrs. Thomas said the right-of-way is available from Westvaco, but has not been obtained in writing. Mrs. Tucker said she did not know the details and would report back to the Board. SET THE PUBLIC HEARING FOR THE SIX YEAR SECONDARY ROAD PLAN on February 18, 1998. Regarding Item # 57, Reservoir Road, Mrs. Thomas said the traffic count was conducted on the frrst section of road, but suggested it should be done further ap in the Ragged Mountain area. Mr. Bowerman suggested staff talk with the Tourism Bureau to see how the Hatton Ferry is cmTently advertised. Mr. Tucker will ask staff to look into this matter, b~ Discussion: Traffic Management Program Pilot. Mr. Bowerman suggested a committee be established to study the Pilot, and that Mr. Martin, Mrs. Thomas and Mr. Bowerman should serve on k. He further asked that they be advised of all meetings. Memo to Robert W. Tucker, Jr. V. Wayne Cilimberg Date: January 15, 1998 Page: 6 c) Other Transportation Matters. Mrs. Tucker said she has not responded to the concerns raised at last month's meeting and has no news to report. She will provide a follow up to this meeting and the December meeting next month. Mr. Perkins mentioned there are several places on Route 250, particularly where the new road crosses a railroad track, where the shoulder is breaking away. He did not provide the exact location, but asked that VDoT repair them. Mr. Martin said school buses are pulling over onto one of his constituent's property located offRonte 29, east of Advance Mills Road. This is damaging the resident's property. Mr. Bowerman asked if the issue of exhaust brakes on Route 29 will be addressed. Mrs. Tucker said, "Yes." Mr. Marshall suggested putt'rog a police officer at the Mill Creek Drive location for awhile to enforce the traffic speed. Agenda Item No. 15. Emergency Operations Plan, Presentation by Kaye Harden. Mr. Harden gave the presentation. Agenda Item No. 16. Welfare Reform Update by Martha Harris, Chairman of Board of Social Services. Ms. Martha Harris, Cha'mnan of the Social Services Advisory Board, and Ms. Kathy Ralston, Director of Social Services, gave the presentation. Agenda Item No. 17. Discussion: Request on behalf of Piedmont Amusements Corp., dgo/a StarBase Alpha, for permit m operate Dance Hall. Memo to Robert W. Tucker. Jr. V. Wayne Cilimberg Date: January 15. 1998 Page: 7 DEFERRED this item to a/low staff to examine the matter further and to discuss it with the Chief of Police. Mr. Tucker said he would respond back to IVh-. Colley in February regarding his options. Agenda Item No. 18. Public Hearing on a Residential Lease Agreemem. with addendum, by and between the County of Albemarle and the City of Charlottesville for property known as the Towe Park Tenant House. AUTHORIZED the County Executive to sign the attached lease agreement on behalf of the County. Agenda ltem No. 19. Discussion: Feasibility ofbroadcastingBoardofSupervisorsmeetings on Adelphia Cable's Public Access Channel and/or developing other i~xformationaI programming. PUT ITEM ON ItOLD for 12 months to see what the County's financia/situation is at that time. Agenda Item No. 20. Work Session: FY 1998/1999 - FY 2002/2003 Capital ImprovemenTs Program. Mr. Bowerman asked that staff show the effect of level-funded budgeting for the next year, and that the report be easily understood. Mrs. Humphris asked that staff show the debt service cost and the borrowed amount for each year as well. Mrs. Thomas suggested staff be more detailed about what the effect of moving projects will be so that the public understands the impact of the decision. This item is to be included on the consent agenda for the next Board meeting. Agenda Item No. 21. Cancel Board of Supervisors' meeting of January 21, 1998. CANCELED the Board of Supervisors' meeting of January 21, 1998. Agenda Item No. 22. Other Matters not Listed on the Agenda from the Board. Mr. Perkins said Mr. John Martin had written to the Board in April regarding control of discharge of firearms and hm~ting with firearms in the County. Mr. Tucker said staff would inform Mr. Martin of the presentation to be made on a number of different issues involving fn'earms, by the Department of Conservation and Game and Inland Fisheries on February 4, 1998. Memo to Robert W. Tucker, Jr. V. Wayne Cilimberg Date: January 15, 1998 Page: 8 Agenda Item No. 23. Executive Session: Legal and Personnel Matters. At 12:25 p.m. the Board went into EXECUTIVE SESSION pursuant to section 2.1-344(A) of the Code of Virginia: under subsection (1) to consider appointments to boards and commissions. under subsection (3) to discuss the acquisition of a parcel for public use and the transfer of public property, under subsection (7) to consult with legal counsel and staff regarding specific legal matters relating to reversion, and under subsection (7) to consult with legal counsel and staff regarding probable litigation concerning a property matter. Agenda Item No. 24. Certify Executive Session. At 3:35 p.m. the Board CERTIFIED by a recorded vote that to the best of each Board member's knowledge only public business matters lawfully exempted from the open meeting requirements of the Virginia Freedom of Information Act and identified in the motion authorizing the executive session were heard, discussed or considered in the executive session. Agenda Item No. 25. Appointments. MADE APPOINTMENTS as follows: Ms. Margaret Borwhat appointed to the JAUNT Board, with said term to expire September 30, 2000; Mr. William D. Rieley appointed to the Plann'mg Commission, representing the Samuel Miller Magisterial District, with said term to expire December 31, 2001; Mr. C. Jared Loewenstein reappointed as the at-large member of the Planning Commission, with said term to expire December 31, 1999; Mr. David Bowerman reappointed to the Hazardous Materials Local Emergency Planning Committee; Mrs. Charlotte Humphris reappointed to the Jail Authority, with said term to expire December 31, 1999; Mr. Charles Martin appointed to the Charlottesville/Albemarle/UVA Plarm'mg & Coord'mation Council; Mrs. Charlotte Humphris reappointed to the Charlottesvitle/Albemarle/UVA Plaun'mg & Coordination Council; Memo to Robert W. Tucker, Jr. V. Wayne Cilimberg Date: Januaw 15, 1998 Page: 9 Mr. Walter Perkins reappointed to the Purchase of Development Rights Committee; Mrs. Charlotte Humphris and Mrs. Sally Thomas reappointed to the Metropolitan Planning Organization Policy Committee; Mr. Walter Perkins and Mrs. Sally Thomas reappointed to the Thomas Jefferson Planning District Commission, with terms to expire December 31, 1999 and December 31, 2001, respectively; Mrs. Sally Thomas and Mr, Walter Perkins reappointed to the Thomas Jefferson Regional Home Consortium Managing Body; Mr. David Bowerman reappointed to the Ronte 29 Corridor Development Study - Policy Committee; Mrs. Sally Thomas seeappointed to the Route 29 Corridor Development Stt~dy - Policy Committee; Mr. Forrest Marshall appointed to the Audit Committee; Mr. Walter Perkins reappointed to the Audit Committee; Mr. Forrest Marshall and Mr. Walter Perkins reappointed to the Building Committee; Mr. Charles Martin reappointed to the Annual Oversight Committee for Children and Youth Commission; Mr. David Bowerman and Mr. Charles Martin reappointed to the Darden Towe Memorial Park Committee; Mr. Charles Martin reappointed to the Piedmont Job Trahfing Policy Board; Mr. Forrest Marshall appointed to the Piedmont Job Training Policy Board; Mr. Fon'est Marshall and Mr. Walter Perkins reappointed to the Shenandoah National Park Advisory Committee; Mr. George R. Larie reappointed to the Equalization Board, representing the Jack Jouett Magisterial District, with said term to expire December 31, 1998; Memo to Robert W. Tucker, Jr. V. Wayne Cilimberg Date: January' 15, 1998 Page: 10 Mrs. Karen L. Powell appointed to the Board of Social Services, representing the Jack Jouett Magisterial District~ with said term ~o expire December 31,2001; Mr. Dmmis S. Rooker appointed to the Planning Commission, representing the Jack Jouett Magisterial District, with said term to expire December 31, 2001; Mr. John E. Davidson and Mr. Christopher J. Robinette appointed to the Public Recreational Facilities Authority, with said terms to expire December 13, 2000; Ms. Lisa Briskey appointed to the Rivarma Solid Waste Authority Citizens Advisory Committee, with said term to expire December 31, 1999; and Mr. David A. Tice reappointed to the Planning Commission, representing the Rio Magisterial District, with said term to expire December 31, 2001. Non-Agenda CANCELED the Board of Supervisors :meeting of January 14, 1998. Agenda Item No. 26. Adjourn. ADJOURNED at 3:40 p.m. /lbh Attachments: 18 cc: Richard E. Huff, II Roxanne White Kevin C. Castner Larry Davis Amelia McCulley Bill Mawyer Brace Woodzell Richard Wood Jan Sprinkle Yadira Amari File COUNTY OF ALBEMARLE MEMORANDUM TO: FROM: Melvin A. Breeden, Director of Finance Ella W. Carey, Clerk, CMC-'~ DATE: January. 8, I998 RE: Board Actions of [anuar7 7, 1998 At its meeting on January 7, 1998, the Board of Supervisors approved the following appropriation requests Attached are the signed forms. Item No. 13.1. Appropriation: Education, $5,541.74 (Form #97035 . Item No. 13.2. Appropriation: United Way Child Care Scholarship Program, $359,466 , Form #97036',. Item No. 13.3. Appropriation: Multiple Response System tMRS~ Grant. $I0,000 ~Form #97037). Item No. 13.4. Appropriation: Transportation Initiative Grant. $183,120 Fom~ #97038,. Item No. 13.5. Appropriation: TrMfic Safety Grant. $10,000 (Form #97039). Item No. 13.6. Appropriation: JAUNT - Route 29 Big Blue Service. S7.200 I Form #97040,. Item No. 13.7. Appropriation: EMS Recruitment and Retention Mini-Grant. $6,743.85 .Form #970411. Item No, 13.8. Approptiation: Publ~c Safety Personnel $148,350 (Form #97043). Item No. 13.9 Appropriation: Various Education Grants, $15,343.29 Form #97044). item No. 13.10. Appropriation: Bright Stars, $9,520 tForm #97045 . Attachments cc: Rick Huff Roxanne White Robert Walters Kevin Castner la&son Zimmerman Kathy Ralston John Miller Caxl Pumphrey File David P Bowerm~n ChadotteY. H~mphris Formst R. Mm*hall. ,Jr. COUNTY OF ALBEMAR! ,E C;~c~ of Board of Supervrmrs 401 Mdntire Road Charlottesville, Vm:jinia 22902-4596 (804} 296-.58~.3 FAX (804} 296-5800 Charle~ S. Martin Walter E Perkins Sally H. Thomas January 15, 1998 Mrs. Angela G. Tucker Resident Engineer 701 VDoT Way Charlottesville. VA 22911 Dear Mrs. Tucker: Item No. 13.12. Resolution to accept roads in Western Ridge Subdivision, Phase I (SUB-95- 094) into the State Secondary System of Highways. ADOPTED the attached resolution. Item No. 13.13. Resolution approving the transfer of Revenue Sharing Funds for the Rio Road West Widening project. ADOPTED the attached resolution. ItemNo. 13.14. ISTEA Enhancement Grant Application, Airport Road Improvements. ADOPTED the attached resolution w/th the understanding that the source for the County's match will be as described in the Executive Summary. Item No. 14. Transportation Matters: a) Work Session: Six Year Secondary Road Plan. The Board set the public hearing for the Six year Secondary Road Plan on February 18, 1998. Regarding item #6, Mrs. Htm~phris said she thought the decision had been made not to widen Georgetown Road, but it still appears in the Plan. You said yon would see that the change is reflected in the Plan. Regarding Item #50, Grassmere Road, Mrs. Thomas said the right-of-way is available from Westvaco, but has not been obtained in writing. You sa/d you would report back to the Board. Printed on recycled paper Letter to A. Tucker Page 2 January' 15, 1998 Regarding Item # 57, Reservoir Road, Mrs. Thomas said the traffic count was conducted on the first section of road, but suggested it should be done fitrther up in the Ragged Mountain area. b) Discussion: Traffic Management Program Pilot. Mr. Bowennan suggested a committee be established to study the Pilot. and that Ivlr. Martin. Mrs. Thomas and Mr. Bowerman should serve on it. He further asked that they be advised of all meetings. c) Other Transportation Matters. You said you will provide a follow up to this meeting and the December meeting next month. Mr. Perkins mentioned there are several places on Route 250, particularly where the new road crosses a railroad track, where the shoulder is breaking away. He did not provide the exact location, but asked that VDoT repair them. Mr. Martin said school buses are pulling over onto one nfkis constituent's property located offRoute 29, east of Advance Mills Road. This is damaging the resident's property. Mr. Marshall suggested putting a police officer at the Mil1 Creek Drive location for awhile to enforce the traffic speed. EWC/Ibh Attachments: 3 cc: Robert W. Tucker, Jr.' Sincerely, COUNTY OF ALBEMARLE MEMORANDUM TO: FROM: DATE: RE: Members of the Board of Supervisors Ella W. Carey, CMC, Cleric ~ December 29, 1997 Agerida for Annual (Organizational) Meeting of January. 7.1998 Agenda ltem No. 6. The Code of Vir~nia, in Section15.2-15 38, states that "The governh~g body of every locality in this Commonwealth shall appoint a qualified person, who shall not be a member of the governing body, to record the official actions of such governing body." Ella W. Carey expresses a desire to be reappointedas Clerk and Laurie Hall being reappointed as Senior Deputy Clerk. The positions of Cleric and Deputy Clerk are reappointed each year. Agenda Item No. 7. Section 15.2-1416 of the Code states that "The days, times and places of regular meetings to be held during the ensuing months shdd be established at the first meeting which meeting may be referred to as the annual or organizational meeting; however, if the governing body subsequently prescribes any ... day or time other than that initially established, as a meeting day, place or time_ the governingbody shall pass a resolution as to such future meeting day, place or time. Fhe governing body shall cause a copy of such resolution to be posted on the door of the cottrthouse or the initial public meeting place and inserted in a ne,vspaperhaving general circulation in the county or municipality at least seven days prior to the first such meeting at such ot2~er day, place or time....- Should the Board wish to continue with the schedule adopted last year for its regular meetings, the Board needs to adopt a motion to set the meeting times, dates and places for Calendar Year 1998 as follows: first Wednesdayof the month - 9:00 a.m.. second Wednesdayof the month - 7:00 p.m.. and third Wednesday of the month - 7:00 p.m_ with said meetings to be held in the County Office Building on Mclntire Road. Should the Board also wish to cancel its third meeting in December. 1998. as it has done for the last several years, that date is December 16. 1998. Agenda Item No. 8. Section 33. i 0 of the Zoning Ordinance states that the Board of Supervisors shall consider zoning text amendment petitions by property owners ar specified intervals of three months. The dates requested for these hearings for 1998 are lune 17. September 16 and December 9, 1998, and March l 7. 1999 A motion is required to set these dates which are then advertised in the newspaper. Agenda Item No. 9. A copy of the Board's current Rules of Procedure is attached for review. Memo To: Members of the Board oi* Supervisors Date: December 29, 1997 Page 2. Ag~ndaltemNo. 10. A copyofthe Board's cttrrent Policy for Appointment to Boards and Commissions is attached for review and adoption. Agenda Item No. 25. A copy of an updated appointment list is induded with this agenda item. Attachments (3) I I RULES OF PROCEDURE ALBEMARLE BOARD OF COUNTY SUPERVZSORS Cm O~cers Chairman. The Board at its annual meeting shall elect a Chairman who, if present, shall preside at such meeting and at all other meetings during the year for which elected. In addition to being presiding officer, the Chairman shall be the head official for all the Board's official functions and for ceremonial purposes. He shall have a vote but no veto. (Virginia Code Sections 15.2-1422 and 15.2-1423) 2, Vice-Chairman, The Board at its annual meeting shall also elect a Vice-Chairman, who, if present, shall preside at meetings in the absence of the Chairman and shall discharge the duties of the Chairman during his absence or disability. {Virginia Code Section 15.2-1422) Term of office. The Chairman and Vice-Chairman shall be elected for one-year terms; but either or both may be re-elected for one or more additional terms. (Virginia Code Section 15.2-1422) Absence of Cha/rman and V/ce-Cha/rman, If the Chairman and Vice Chairman are absent from any meeting, a present member shall be chosen to act as Chairman. C/erk and Deputy C/erks The Board at its annual meeting shall designate a Clerk and one or more Deputy Clerks who shall serve at the pleasure of the Board. The duties of the Clerk shall be those set forth in Virginia Code Section 15.2-1539 and such additional duties set forth in resolutions of the Board as adopted from time to time. (Virginia Code Section 15.2-1416) Meet/ngs Annua/Meeting. The first meeting in January held after the newly elected members of the Board shall have qualified, and the first meeting held ~n January of each succeeding year, shall be known as the annual meeting. At such annual meeting, the Board shall establish the days, times, and places for regular meetings of the Board for that year. (Virginia Code Section 15.2- 1416) RULES OF PROCEDURE ALBEMARLE BOARD OF COUNTY SUPERVZSORS Page 2 Regu/ar Meetings. The Board shall meet in regular session on such day or days as has been established at the annual meeting. The Board may subsequenUy establish different days, times, or places for such regular meetings by passing a resolution to that effect in accord with Virginia Code Section 15.2-1416. If any day established as a regular meeting day falls on a legal holiday, the meeting scheduled for that day shall be held on the next regular business day without action of any kind by the Board. (Virginia Code Section 15.2-1416) Tf the Chairman (or Vice Chairman, if the Chairman is unable to act) finds and declares that weather or other conditions are such that it is hazardous for Board members to attend a regular meeting, such meeting shall be continued to the next regular meeting date. Such finding shall be communicated to the members of the Board and to the press as promptly as possible; AIl hearings and other matters previously advertised shall be conducted at the continued meeting and no further advertisement shall be required. (Virginia Code Section 15.2-i416) Regular meetings, without further public notice, may be adjourned from day to day or from time to time or from place to place, not beyond the time fixed for the next regular meeting, until the business of the Board is complete. (Virginia Code Section 15.2-1416) Spec/a/Meetings. The Board may hold special meetings as it deems necessary at such times and places as it deems convenient. A special meeting may be adjourned from time to time as the Board finds necessary and convenient. (Virginia Code Section 15.2-1417) A special meeting shall be held when called by the Chairman or requested by two or more members of the Board. The call or request shall be made to the Clerk of the Board and shall specify the matters to be considered at the meeting. Upon receipt of such call or request, the Clerk, after consultation with the Chairman, shall immediately notify each member of the Board, the County Executive, and the County Attorney. The notice shall be in writing and delivered to the person or to his place of residence or business. The notice shall state the time and place of the meeting and shall specify the matters to be considered. No matter not specified in the notice shall be RULES OF PROCEDURE ALBEHARLE BOARD OF COUNTY SUPERVISORS Page 3 considered at such meeting unless all members are present. The notice may be waived if all members are present at the special meeting or if all members sign a waiver for the notice. (Virginia Code Section 15.2-1418) The Clerk shall notify the general news media of the time and place of such special meeting and the matters to be considered. Order of Bus/ness The agenda for all meetings shall be established by the Clerk of the Board in consultation with the Chairman. The first two items on the agenda for each regular meeting of the Board shall be the Pledge of Allegiance and a moment for silent meditation. The procedUres for receiving comment from the public for matters not on the agenda and procedures and time limits for public comment and public hearings shall be atthe discretion of the Board. ~)uopum A majority of the members of the Board shall constitute a quorum for any meeting of the Board, :If during a meeUng less than a majority of the Board remains present, no action can be taken except to adjourn the meeting. If prior to adjournment the quorum is again established, the meeting shall continue. (Virginia Code Section 15.2-1415) A majority of the members of the Board present at the time and place established for any regular or special meeting shall constitute a quorum for the purpose of adjourning such meeting from day to day or from time to time, but not beyond the time fixed for the next regular meeting. Vot/ng Procedures Approva/by Plot~on. Unless otherwise provided, decisions of the Board shall be made by approval of a majority of the members present and voting on a motion properly made by a member and seconded by another member. Any motion that is not seconded shall not be further considered. The vote on the motion shall be by a voice vote. The Clerk shall record the name of each member voting and how he voted on the motion. If any member abstains RULES OF PROCEDURE ALBEMARLE BOARD OF COUNTY SUPERVTSORS Page 4 from voting on any motion, he shall state his abstention. The abstention will be announced by the Chairman and recorded by the Clerk. A tie vote shall defeat the motion voted upon. (Article VTI, Section 7, Virginia Constitution) Spec/a/Voting Requirements. A recorded affirmative vote of a majority of all elected members of the Board shall be required to approve an ordinance or resolution (1) appropriating money exceeding the sum of $500; (2) imposing taxes; or (3) authorizing the borrowing of money. (Virginia Code Section 15.2-~.428) Pub//cHear/ngs Any matter before the Board requiring a public hearing shall not be decided by the Board until the public hearing has been held. The Board may, however, at its discretion, defer or continue the holding of a public hearing or consideration of such matter. Not/on toAmend. A motion to amend a motion before the Board, properly seconded, shall be discussed and voted by the Board before any vote is taken on the original motion unless the motion to amend is accepted by both the members making and seconding the original motion. Tf the motion to amend is approved, the amended motion is then before the Board for its consideration. Tf the motion to amend is not approved, the original motion is again before the Board for its consideration. Previous quest/on. Discussion of any motion may be terminated by any member moving the "previous question". Upon a proper second, the Chairman shall call for a vote on the motion of the previous question. Tf approved by a majority of those voting, the Chairman shall immediately call for a vote on the original motion under consideration. A motion of the previous question shall not be subject to debate and shall take precedence over any other matter. Not/on to Reconsider. Any decision made by the Board may be reconsidered if a motion to reconsider is made at the same meeting or an adjourned meeting held on the same day at which the matter was decided. The motion to reconsider may be made by any member of the Board. Upon a proper second, the motion may be discussed and voted. The effect of the motion RULES OF PROCEDURE ALBEMARLE BOARD OF COUNTY SUPERV]~SORS Page 5 to reconsider, if approved, shall be to place the matter for discussion in the exact position it occupied before' it was voted upon. ~lotion to Rescind. Any decision made by the Board, except for zoning map amendments, special use permit decisions, and ordinances, (these exceptions shall only be subject to reconsideration as provided above) may be rescinded by a majority vote of all elected members of the Board. The motion to rescind may be made by any member of the Board. Upon a proper second, the motion may be discussed and voted. The effect of the motion to rescind, if approved, is to nullify the previous decision of the Board. Zoning map amendments, special use permit decisions and ordinances may be rescinded or repealed only upon meeting all the legal requirements necessary for taking action on such matters as if it were a new matter before the Board for consideration. G. Amendment of Rules of Procedure These Rules of Procedure may be amended by a majority vote of the Board at the next regular meeting following a regular meeting at which notice of the motion to amend is given. H. Suspension of Rules of Procedure These Rules of Procedure may be suspended by the majority vote of the Board members present and voting. The motion to suspend a rule may be made by any member of the Board~ Upon a proper second, the motion may be discussed and voted. The effect of the motion to suspend a rule, if approved, is to make that rule inapplicable to the matter before the Board. Provided, however, approval of a motion to suspend the rule shall not permit the Board to act in violation of a requirement mandated by the Code of Virginia, the Constitution of Virginia, or any other applicable law. Any rules of procedure not covered by this Rules of Procedures shall be governed by Robert's Rules of Order, RULES OFPROCEDURE ALBEMARLE BOARD OF COUNTY SUPERVISORS Page 6 (Adopted 2-15-73; Amended and/or Readopted 9-5-74, 9-18-75; 2-19-76; 1-3-77; 1-4-78; 1-3-79; 1-2-80; 1-7-81; 1-6-82; 1-5-83; 1-3-84; 1-2-85; 1-3-86; 1-7-87; 1-6-88; 1-4-89; 1-2-90; 1-2-91; 1-2-92; 1-6-93; 1-5-94; 1-4-95; 1-3-96; 1-2-97; 1-7-98) I:\GEN ERAL\SHARE\CLERK\RU LES,WPD COUNTY OF ALBEMARLE MEMORANDUM TO: FROM: DATE: RE: Members of the Board of Supervisors Ella W. Carey, CMC, Clerk ~O(~'/' December 30. 1997 Policy for Boards and Commissions The attached policy for Boards and Commissions has been amended to hopefully allow the process for advertisement and appointments to flow more smoothly, Item No. 13 has temporarily been deleted from the policy because the dates for expiration of most committee terms no longer fit into the selected time schedule. The Clerk's office is in the process of reviewing the terms with the various boards and commissions, and will forward the information when it is finalized. /ewc Attachment ALBEMARLE COUNTY BOARD OF SUPERVISORS POLICY FOR BOARDS AND COMMISSIONS A. CREATION OF NEW BOARDS AND COMMISSIONS 1. On an annual basis the list of active boards and commmssions will be purged of all bodies not required by Federal, State, County or other regulations, which have non men am least once during the prior twelve-month period. 2~ Whenever possible and appropriate, the functions and activities of boards and commissions will be combined, rather than encouraging the creanion of new bodies. 3. Ail newly created counmy-wide boards and commissions which will have the power no impact the health, safety and welfare of all the residents of the County, will be comprised of representatives from each of the magisterial districts. These representatives will be appointed by the members of the Board of Supervisors following the same appointment procedure adopted in Section B for other magisterial appointments. 4. All newly created boards and c/ommissions which include members selected on an at-large basis Mill orient the terms of appointment of these representatives around a March i/October 1 appointment advertising schedule, with all appointments being made, whenever possible, within ninety days of the aforementioned dates. 5. Any newly created mask force or ad hoc committee which is intended %o serve for a limited time p~riod may be comprised of magisterial or at-large members at the ~iscretion of the Board of Supervisors. The appointment process shall follow that adopted in Section B for other magisterial and/or ~t-large positions. 6. Any newly created board or com of members selected at-large and, foz expediency, cannot comply with the Mar~ advertising task force. nlssion which is comprised reasons of emergency or i/October 1 appointment schedule, will be considered a special committee or Members of such a body wil be selected by the Board -1- of Supervisors according to the appomnnmenn procedure adopted in Section B for other at-large appointments. B. APPOINTMENTS TO BOARDS AND COMMISSIONS 1. Ail appointments ~o boards and commissmons based upon magisterial district boundaries will be made by the members of the Board of Supervisors. Ail magisterial positions will be adver- tised. At the discretion of the supervisor of that district, selected applicants may be interviewed for the position. 2. To the extent possible, all appomntments %o boards and commissions will be advertised en masse twice yearly on March 1 and October 1, based upon the appointment's date of expiration. 3. On March 1, on October 1, and fifteen days after the aforementioned dates, a notice will be published in local newspapers listing boards and commmssions with appointment positions available. Interested citizens will be provided a brief description of the duties and functmons of each board, length of term of the appointment, frequency of meetings, and qualifications necessary to fill the position. An explanation of the appointment process for both magisterial and at-large appointments will also be sent ko all applicants. 4. Ail interested applicants will have a minimum of thirty days from the date of the first notice to complete and return to the Clerk of the Board of Supervisors a detailed application, with the understanding that such application may be released to the public, if requested. No applications will be accepted if they are postmarked after the advertised deadline. 5. Once the deadline for accepting applications is reached, the Clerk will distribute all applications received to the members of the Board of Supervisors prior to the day meeting for their review. For magisterial appointments, the Clerk will forward applications as they are recemved to the supervisor of that district who will then recommend his/her appointment. 6. From the pool of qualified candidates, the Board of Supervmsors may select applicants to interview for the vacant positions. The Clerk will then schedule interviews with applicants -2- to be he~d during the hex5 day meeting. For magisterial appointments, the decision to interview selected candidates will be determined by the supervisor of that district. 7. The members of the Board of Supervisors will conduct interviews beginnmng with applicants for appointments with the earliest affective dates. 8. Selected applicants will be intervmewed within sixmy days of the close of the application period, and all appointments will be made no later than ninety days after the application deadline. For designated agency appointments go boards and commissions, 5he agency will be asked %o recommend $ person for appointment by the Board of Supervisors. 9. To ensure consisnenn operation of the boards and commissions, if a vacancy occurs in the middle of a one-year appointment or if less than one year remains in a nerm after the next scheduled appointment advertising date (March 1/October the Board of Supervisors will advertise for a replacement no the board or commission. The Board may make an exception to the advertising schedule, if it is determined that a replacement is needed immediately. 10. If a vacancy occurs in a two-, three-, four- or five-year appointment and more than one year remains in a term after the nexn scheduled advertisement period, the vacated position will be advertised and filled during the next advertising period, whenever possible. 11. Ail incumbenns will be allowed to serve on a board or commission without his/her position being readvertised unless, based on attendance and performance, the chairman of the body or a member of the Board of Supervisors requests the Board of Supervisors to do otherwise. 12. If a member of a board or commmssion does hOC participate mn at leasm fifty percent of a board's or commission's meetings, the chairman of the body may reques% the Board of Supervisors terminate the appointment and refill it during the next scheduled advertising period. C. ADOPTION This policy shall be reviewed and readopted by the Board of Supervisors in January of off-election years, an the beginning of the term for new members. (Amended and/or Readopted 01-07-98) COUNTY OF ALBEMAR E_ _¢ o0 , EXECUTIVE SUMMARY AGENDA TITLE: Appropriation - Education SUBJECT/PROPOSAL/REQUEST: Request approval of appropriation #97035 in the amount of $5,541.74 for funding for Martha Jefferson's Child Health Improvement Grant and the Adult Education Grant. STAFF CONTACT(Si: Messrs. Tucker, Huff, Castner, Breeden AGENDA DATE: January 7,1998 ACTION: CONSENT AGENDA: ACTION: X ATTACHMENTS: REVIEWED BY: ITEM NUMBER: INFORMATION: INFORMATION: BACKGROUND: At its meeting on November 24, 1997, the School Board approved the appropriation of $3,000.00 from the Martha Jefferson Child Health improvement Grant and $2,541.74 from the Adult Education Grant fund balance. DISCUSSION: Martha Jefferson Health Services (MJHS) awarded Woodbrook Elementary School a grant to fund the Healthy Snack Program and the Head Power curriculum. These programs will work with the at-risk fifth grade class and two pre-school classes. Kathy Hoover, a teacher at Woodbrook Elementary School will coordinate the program which involves a vadety cf activities, including learning to make nutritious snacks. The Adult Education Grant fund balance includes the Regional Adult Education Specialist in the amount of $789.24 and General Adult Education (GAE) in the amount of $1,772.50. The funds will be used to support adult education classes and GED instructions. RECOMMENDATION: Staff recommends the Board of Supervisors approve the appropriations totaling $5,541.74 as detailed on appropriation #97035. 97.235 APPROPRIATION REQUEST FISCAL YEAR 97/98 NUMBER 97035 TYPE OF APPROPRIATION ADDITIONAL TRANSFER X NEW X ADVERTISEMENT REQUIRED ? YES NO X FUND GRANT PL~POSE OF APPROPRIATION: FUNDING FOR MARTI~IA JEFFERSON'S CHILD HEALTH IMPROVEMENT GRANT AND ADULT EDUCATION GRANT. EXPENDITURE COST CTR/CATEGORY DESCRIPTION AMOUNT ************************************************************************ 1310460212601300 M/J-INST/REC SUPPLIES S3,000.00 1311563321601300 1311563323601300 ADULT ED-INST/REC SUPPLIES ADULT ED-INST/REC SUPPLIES 1,772.50 769.24 TOTAL $5,541.74 REVENUE DESCRIPTION AMOUNT 2310418000181222 MJHS CHILD HEALTH GRANT S3,000.00 2311551000510100 ADULT EDUC, FUND BALANCE 2,541.74 TOTAL S5,541.74 ************************************************************************ REQUESTING COST CENTER: EDUCATION APPROVALS: DIRECTOR OF FINANCE BOARD OF SUPERVISOR S I GNATURE / / DATE BOARD OF SUPERVISORS 1_9-05-97P 7:'5 RCV[ ALBEMARLE COUNTY PUBLIC SCHOOLS Memorandum DATE: December 2, 1997 FROM: Kevlnl~r, Divi~slon S~perintendent RE: Re~es~ Appr op~ 5etlon At its meeting on November 24, 1997, the School Board approved the following appropriations: o Appropriation of $3,000.00 from the M~rtka Jefferson Child Eealth Improvement Grant. Martha Jefferson Health Servlces awarded Woodbrook Elemenma-~ School a granu to fund the ~ealthy Snack Program and the Heart Power curriculum. These programs will work with the at-risk fifth.grade class and two pre-school classes. Kathy Hoover, a teacher at Woodbrook Elementary School will coordinate the programs wluich involve a variety of activities, including learning to make nutriSious snacks. The Adult Education Gram. t fund balance includes the Regional Adult Education Specialist in the amo'~n= of $769.24 ~r~d General Adult Education (GA~) in the amo~uu of ~,772.50. The funds will be used ~o snppor~ adult e~dcation classes and GED instruction. it zs requesned the5 the Board of Supsrvzsors amend tbs appropriation ordinance to rece!ve ~nd disburse thess funds as disolaysd on the attachment, xc: Melvin Breede~ Ella Carey Dece.~lb~r 2, 1997 Appropriation Recues~ Fage 2 1997-98 APPROPRiATiON REQUEST Martha Jeffsrson's Child Eea!th Improvement_Grank 2-3104-18000-181222 MJE$ Child Health Gr~-nt $3 O00.OO Expenditure: 1-3104-60212-601300 InstzRec Supplies $3,000.00 Adult Education Grant Fund Balance 2-3!i5-51000-5!0100 A~proprlat£on Fund Ba!~ce ExPenditures 1-3!15~63~21~601300 1-3115-63323-601300 Inst/Rec Supplies inst/Rec Supplies $2,S4!.74 $1~772,50 $769.24 $2,541.74 COUNTY OF ALBEMARL s .wso.s EXECUTIVE SUMMARY AGENDA TITLE: Appropriation - United Program Way Child Care Scholarship SUBJECT/PROPOSAL/REQUEST: Request approval of Appropriation #97036 in the amount of $359,466 for the United Way Child Care Scholarship Program Grant STAFF CONTACT(S): Mr. Tucker, Ms. White. Ms. Ralston AGENDA DATE: January 7, 1998 ACTION: CONSENT AGENDA: ACTION: X ATTACHMENTS: Yes ITEM NUMBER: INFORMATION: INFORMATION: REVIEWED BY: ~ BACKGROUND: The United Way Child Care Scholarship Program helps Iow and moderate income working families in the Thomas Jefferson Planning District maintain employment through direct fee-subsidies to pay for child care. The program promotes quality child care for children, especially "at risk" children, by allowing the parent to select a licensed or certified provider. Scholarships ara awarded based on a sliding scale fee with parents paying a portion of the cost. DISCUSSION: A 1992 agreement between the Albemarle, Charlottesville and Virginia Department of Social Services approved United Way to administer the pool of funds. The 1997-98 program will expend $323 519 for direct scholarships and $35,947 for United Way administrative fees. The pool is funded by $179,733 in federal funds, $82,948 by the City of ChaHottesville, $56,785 by the County of Albemarle and $40,000 by United Way. The Albemarle local match was approved in the 1997-98 operating budget and raquires no additional funds. Albemarle County serves as the fiscal agent and therefore, is required to appropriate the total program funds. RECOMMENDATION: Staff recommends approval of Appropriation #97036 in the amount of $359,466 for the United Way Child Care Scholarship Program. 97.244 APPROPRIATION REQUEST FISCAL YEAR 97/98 NUMBER 97036 TYPE OF APPROPRIATION ADDITIONAL TRANSFER NEW X ADVERTISEMENT REQUIRED ? YES NO X FUND UNITED WAY PURPOSE OF APPROPRIATION: FUNDING FOR FY 97/98 UNITED WAY CHILD CARE SCHOLARSHIP PROGRAM. EXPENDITURE COST CTR/CATEGORY DESCRIPTION AMOUNT 1155053110390056 UNITED WAY A_DM. FEE $35,947.00 1155053110567910 UNITED WAY DAY CARE GR3~NT 323,519.00 TOTAL S359,466.00 REVENUE DESCRIPTION AMOUNT 2155033000330014 UNITED WAY GR3~NT $179,733.00 2155033501160502 CITY OF CHARLOTTESVILLE 82,948.00 2155051000512004 COUNTY OF ALBEMARLE 56,785.00 2155033501160525 UNITED WAY MATCHING FUNDS 40,000.00 TOTAL S359,466.00 REQUESTING COST CENTER: SOCIAL SERVICES APPROVALS: SIGNATURE DATE / ? COUNTY OF ALBEMARLE EXECUTIVE SUMMARY OF SUPERV F©R$ AGENDA TITLE: Appropriation - Multiple Response System (MRS) Grant SUBJECT/PROPOSAL/REQUEST: Request approval of Appropriation #97037 in the amount of $10,000 for the Multiple Response System (MRS) grant STAFF CONTACT(Si: AGENDA DATE: January 7, 1998 ACTION: CONSENT AGENDA: ACTION: X ATTACHMENTS: REVIEWED BY: Mr. Tucker, Ms. White, Ms. Ralston . ITEM NUMBER: INFORMATION: INFORMATION: Yes BACKGROUND: The Department of Social Services was selected as one of five agencies statewide to pilot a new child protection system authorized by the 1996 General Assembly called The Multiple Response System (MRS). Virginia is one of six states implementing a multi-tract system and is seen as the state with the most potential for success by the national Committee to Prevent Child Abuse. The start up phase of the program authorized $10,000 to assist the department in FY 1997. The Executive Summary provided to the board at that time provided details of the MRS program. The state has allocated an additional $10,000 to assist each of the five agencies in FY 1998. DISCUSSION: The funds allocated by the state do not require a local match and can be used at the discretion of the department to manage the new program. Albemarle has chosen to use 95% of the funds for treatment services, which will pay for the services of Region Ten Community Services Board Outreach Workers. The remaining 5% will be used to offset the costs of office supplies and telephone service. RECOMMENDATION: Staff recommends approval of Appropriation #97037 in the amount of $10,000 for the MRS grant. 97.242 APPROPRIATION REQUEST FISCAL YEAR 97/98 NUMBER 97037 TYPE OF APPRCPRIATION ADDITIONAL TRANSFER NEW X ADVERTISEMENT REQUIRED ~ YES NO X FUND GENEP~AL PURPOSE OF APPROPRIATION: FUNDING FOR FY 97/98 MULTIPLE RESPONSE SYSTEM GRANT. EXPENDITURE COST CTR/CATEGORY DESCRIPTION AMOUNT 1100053013310007 MRS-PROFESSIONAL SERVICES $9,500.00 1100053013520307 MRS-TELEPHONE SERVICE 400.00 1100053013600107 MRS-OFFICE SUPPLIES 100.00 TOTAL $10,000.00 REVENUE DESCRIPTION AMOUNT 2100024000240605 MULTIPLE RESPONSE SYSTEM $10,000.00 TOTAL $10,000.00 ************************************************************************ REQUESTING COST CENTER: SOCIAL SERVICES APPROVALS: DIRECTOR OF FINANCE BOARD OF SUPERVISOR SIGNATURE / / / DATE COUNTY OF ALBEMAR! c PER sORS EXECUTIVE SUMMARY AG_ENDA TITLE: Appropriation - Transportation Initiative Grant SUBJECT/PROPOSAL/REQUEST: Request approval of Appropriation #97038 in the amount of $183,'120 for the Transportation Initiative Grant STAFF CONTACT(Si: Mr. Tucker. Ms. White, Ms. Ralston AGENDA DATE: January 7, 1998 ACTION: CONSENT AGENDA: ACTION: X ATTACHMENTS: REVIEWED BY: ITEM NUMBER: INFORMATION: INFORMATION: Yes BACKGROUND: In July 1997 the Virginia Department of Social Services issued a Request for Proposals for Transportation Initiatives to assist localities with welfare reform. Charlottesville, Albemarle and Fluvanna joined with JAUNT to develop a proposal and Albemarle County agreed to be the fiscal agent for the grant. The grant was one of five fully funded statewide and will end June 3C,, 1998. DISCUSSION: The overall goal of the program is to provide VIEW participants without cars with affordable transportation to jobs and while job searching. The project approaches the need for more public transportation services with a variety of solutions, including expanded services and better access to existing services. These services include: 1) Night and weekend service from 6:30 pm to midnight Monday through Friday~ and 6:00 am to midnight Saturday and Sunday by JAUNT; 2) Expanded rural route service on weekdays throughout Fluvanna and rural Albemarle wherever such service does not exist; 3) Passes on CTS's fixed route bus service. CTS is offering free transfers to VIEW clients who c.~me into the Charlottesville area from rural areas using JAUNT; 4) Flexibility for stops at day care centers and providers; 5) Hiring and training VIEW clients to serve as drivers; 6) Provision of emergency transportation vouchers for agency clients who have short-term problems with getting to work, such as when their cars break down; and 7) Utilization of private taxicabs to individuals and small groups to maximize efficiency. There are no fares for VIEW clients and the general public may dde on a space-available basis paying the regular fees. JAUNT has hired a Program Coordinator to work with the three Departments of Social Services. JAUNT is using their current vehicle fleet, but will hire at least four drivers to operate the vans during the 64 hours per week the program will be in operation. The program also has a Program Advisory Committee that consists of a representative of each Social Services Department and JAUNT, as well as community members, who are knowledgeable and committed to welfare reform and employment services. The total grant is $183,120. There are no local funds required to support this program. RECOMMENDATION: Staff recommends approval of Appropriation #97038 in the amount of $183,120 for the Transportation Initiative Grant. 97.243 APPROPRIATION REQUEST FISCAL YEAR 97/98 NUMBER 97038 TYPE OF APPROPRIATION ADDITIONAL TRANSFER NEW X ADVERTISEMENT REQUIRED ? YES NO X FUND TRANSPORTATION INITIATIVE PURPOSE OF APPROPRIATION: FUNDING FOR FY 97,/98 SOCIAL SERVICES/JAUNT TRANSPORTATION GRANT. EXPENDITURE COST CTR/CATEGORY DESCRIPTION AMOUNT 1155653140110000 11556531~02t0000 1155653140221000 1155653140231000 1155653140232000 1155653140270000 1155653t40343000 SALARIES FICA RETIREMENT HEALTH INSI/R3LNCE DENTAL INSURANCE WORKERS COMPENSATION TRANSPORTATION SERVICES $18,516.00 1,416.00 2,252.00 2,300.00 41.00 185.00 158~410.00 TOTAL $183,120.00 REVENUE DESCRIPTION AMOUNT 2155624300240535 TRANSPORTATION I~ITIATIVE GRANT $183,120.00 TOTAL $183,120.00 REQUESTING COST CENTER: SOCIAL SERVICES APPROVALS: DIRECTOR OF FINANCE BOARD OF SUPERVISOR SIGNATURE DAT5 COUNTY OF ALBEMARLE~ '-°~ ~ '-' EXECUTIVE SUMMARY ¢~&~2D OF sUPER¥1SORS AGENDA TITLE: Appropriation - Traffic Safety Grant SUBJECT/PROPOSAL/REQUEST: Request approval of Appropriation 97039 in the amount of $10,000.00. STAFF CONTACT(S): Ms.White ,Messrs. Tucke r,B reed e n,Walters,Miller AGENDA DATE: January 7, 1998 ACTION: ITEM NUMBER: INFORMATION= INFORMATION: CONSENT AGENDA: ACTION: X ATTACHMENTS: Yes REVIEWED BY: / BACKGROUND: Traffic activity is increasing in Albemarle County. The Virginia Department of Motor Vehicles has approved a federal pass through grant to provide funds for additional traffic enforcement overtime, DISCUSSION: This is a federal grant extending through September 30, 1998. There is a local match that will be provided from previously approved funds in the 1997/98 operating budget. The federal grant is $7,500.00 and the local match is $2,500.00 RECOMMENDATION: Staff recommends approval of Appropriation 97039 in the amount of $3_o, oo0. 97.24o APPROPRIATION REQUEST FISCAL YEAR 97/98 NUMBER 97039 TYPE OF APPROPRIATION ADDITIONAL TRANSFER NEW X ADVERTISEMENT REQUIRED ? YES NO X FUND GRANT PURPOSE OF APPROPRIATION': FUNDING FOR TRAFFIC SAFETY GRANT. EXPENDITURE COST CTR/CATEGORY DESCRIPTION AMOUNT 1153531145120000 WAGES-C/T $9,290.00 1153531145210000 FICA 710.00 TOTAL SiO,O00.O0 REVEAVgE DESCRIPTION AMOUNT 2153533000330001 FEDERAL GRANT $7,500.00 2153551000512004 GENERAL FUND TR3~NSFER 2,500.00 TOTAL $10,000.00 REQUESTING COST CENTER: POLICE APPROVALS: DIRECTOR OF FINANCE BOARD OF SUPERVISOR S IGNATUI%E DATE 12-?3-g?P1?:Z) RC70 COUNTY OF ALBEMARLE ~r~ ~ ~r~ ~3F gHPERV~SORS EXECUTIVE SUMMARY AGENDA TITLE: Appropriation - JAUNT SUBJECT/PROPOSAL/REQUEST: Request approval of Appropriation # 97040 in the amount of $7,200 for the Jaunt Big Blue transportation project STAFF CONTACTt~S): Mr. Tucker, Ms. White BACKGROUND: AGENDA DATE: Janua~ 7,1997 ACTION: ITEM NUMBER: INFORMA~ON: CONSENT AGENDA: ACTIQN: X INFORMATION: ATTACHMENTS: Yes REVIEWED BY: ~/ JAUNTs FY96/97 audit showed an overpayment of $48,124 from Albemarle County, which by prior agreement will be returned to the Counts general fund. These savings resulted from more efficient passenger grouping and the implementation of fixed routes in the rural areas, particularly the Crozet area. DISCUSSION: JAUNT proposes to return $40,924 of the unused funds to the County, but would like to retain $7,200 of the surplus to market service changes to Big Blue. The proposed service changes, which should improve ridership on Big Blue, ara an added stop at UVA and a northbound route that will serve people who work until 5:00 p.m. These changes can be done without an increase in operating funds, but they will require a major marketing effort to ensure that potential dders are aware of the new service. The attached appropriation form appropriates $7,200 of the total surplus of $48,124 back to JAUNT for the additional marketing effort. RECOMMENDATION: Staff recommends approval ofAppropriatlen # 97040 in the amount of $7,200 to market service changes in the Big Blue transportation project. 97.245 APPROPRIATION REQUEST FISCAL YEAR 97/98 TYPE OF APPROPRIATION ADVERTISEMENT REQUIRED FUND PURPOSE OF APPROPRIATION: FUNDING FOR ADDITIONAL MARKETING EXPENDITURE NUMBER 97040 ADDITIONAL TRANSFER NEW X YES NO X GENERAL FOR THE BIG BLUE 29 SERVICE. COST CTR/CATEGORY DESCRIPTION AMOUNT 1100059000563300 JAUNT $7,200.00 TOTAL $7,200.00 REVENUE DESCRIPTION AMOUNT 2100019000199915 JAUNT REFUND S%200.00 TOTAL $7,200.00 ************************************************************************ REQUESTING COST CENTER: COUNTY EXECUTIVE APPROVALS: DIRECTOR OF FINANCE BOARD OF SUPERVISOR SIGNATURE ? ? DATE COUNTY OF ALBEMAR'I.;E o2:oo EXECUTIVE SUMMAR' OAV, P s ] , v,v sov-s AGENDA TITLE: Appropriation - EMS Recruitment and Retention Mini-Grant SUBJECT/PROPOSAL/REQUEST: Request approval of Appropriation #97041 in the amount of $6.743.85 STAFF CONTACT(S): Messrs. Tucker, Breeden, Walters, Pumphrey, Ms. White AGENDA DATE: January 7,1998 ACTION: ITEM NUMBER: INFORMATION: CONSENT AGENDA: ACTION: X INFORMATION: ATTACHMENTS: Yes REVIEWED BY.'~ BACKGROUND: The Virginia Department of Health, Office of Emergency Medical Services, has approved a mini-grant to provide funds to purchase brochures and other supplies to inform the public about fire and rescue agencies. DISCUSSION: The mini-grant is funded by a $5,000.00 Office of Emergency Medical Services grant. There is no required local match. Remaining FY 96/97 fund balance revenues of $1,743.85 in the Emergency Medical Services grant fund will also ~ reappropriated at this time. RECOMMENDATION: Staff recommends approval of Appropriation #97041 in the amount of $6,743.85 97.246 APPROPRIATION REQUEST FISCAL YEAR 97/98 NUMBER 97041 TYPE OF APPROPRIATION ADDITIONAL TRANSFER NEW ADVERTISEMENT REQUIRED ? YES NO X FUND GRANT PURPOSE OF APPROPRIATION: FUNDING FOR EMERGENCY MEDICAL SERVICES RECRUITMENT GRANT EXPENDITURE COST CTR/CATEGORY DESCRIPTION AMOUNT ************************************************************************ 1155551050350000 PRINTING $5,743.85 1155551050600100 OFFICE SUPPLIES 1,000.00 TOTAL $6,743.85 REVENUE DESCRIPTION AMOUNT 2155524000240425 STATE AID $5,000.00 2155551000510100 FUND BALANCE 1,743.85 TOTAL $6,743.85 ************************************************************************ REQUESTING COST CENTER: FIRE/RESCUE APPROVALS: DIRECTOR OF FINANCE BOARD OF SUPERVISOR SIGNATURE / / DATE COUNTY OF ALBEMARLE EXECUTIVE SUMMARY '2-29-97P05:28 RCVD AGENDA T~LE: Appmp~afion-Publ~ Safe~PemonnelApprop~on SUBJECTIPROPOSAUREQUEST: Request approval of Appropriation #97043 in the amount of $148,350 to hire (6) six career firefighters/Emergency Medical Technicians. STAFF CONTACT(Si: Messrs. Tucker, Huff, White AGENDA DATE: January 7, 1998 ACTION: CONSENT AGENDA: ACTION: X A'I'rACHMENT!: Yes REVIEWED BY :~,~ INFORMATION: INFORMATION: BACKGROUND: On October 1, 1997, the Board of Supervisors approved funding for six (8) additional career tireflghters/emergency medical technicians to to provide day time supplemental support at the Earlysvilla and Stony Point Volunteer Fire Departments, beginning in January, 1998. These fireflghters are needed to address the daytime manpower shortages at these two fire stations. Staff indicated that the total cost, including salary and equipment to hire the personnel in January, 1998, would be $t48,350 for the currant fiscal year. The full year cost for FY 1998/99 would-be appro~dmately $250A60. DISCUSSION: This request appropriates $148,350 from the General Fund Balance to hire the s~x new fireflghters in January, 1998. Ongoing funding for the fire~ghters will be provided for in the County Executive's recommended operating budget for FY 1998/99. RECOMMENDATION: Staff recommends approval of Approp~afion #97043 for $148,350 f~om the General Fund Balance to fund the six new firefighters in the current year. 972.53 APPROPRIATION REQUEST FISCAL YEAR: 97/98 NI/MBER 97043 TYPE OF APPROPRIATION: ADDITIONAL TRANSFER NEW X ADVERTISEMENT REQUIRED o YES NO X FUND: GENERAL PURPOSE OF APPROPRIATION: FUNDING FOR 6 NEW FIREFIGHTERS. EXPENDITURE COST CTR/CATEGORY DESCRIPTION AMOUNT 1 10~0 32015 110000 SALARIES S77,355.00 1000 32015 120000 OVERTIME 1,000.00 1000 32015 210000 FICA 5,994.00 1000 32015 221000 RETIREMENT 8,981.00 1000 32015 241000 LIFE INSURANCE 271.00 1000 32015 231000 HEALTH INSURA/~CE 6,000.00 1000 32015 232000 DENTAL INSUP3L~CE 189.00 1000 32015 270000 WORKER'S COMP. 1,990.00 1000 32015 310000 PROFESSIONAL SERVICES 3,000.00 1000 32015 331500 R&M-VEHICLES 6,000.00 t000 32015 530900 AUTOMOTIVE INSURANCE 4,000.00 1000 32015 550400 TRAVEL-EDUCATION 6,000.00 1000 32015 550600 TRAVEL-SUBSISTENCE 2,000.00 1000 32015 600100 OFFICE SUPPLIES 200.00 1000 32015 600400 MEDICAL & LAB SUPPLIES 600.00 t000 32015 600500 LAUNDRY/JANITORIAL SUPPLIES 300.00 1000 32015 600800 FUEL-VEHICLE 8,000.00 1000 32015 600900 SUPPLIES-VEHICLE 4,000.00 1000 32015 601100 UNIFORMS 9,200.00 1000 32015 60170~ COPY SUPPLIES 270.00 1000 32015 800300 COMMUNICATIONS EQUIPMENT 3,000.00 TOTAL $148,350.00 REVENIJE DESCRIPTION AMOUNT 2 1000 51000 510100 FUND BALANCE $148,350.00 TOTAL $148,350.00 ********************************************************************* REQUESTING COST CENTER: FIRE/RESCUE APPROVALS: DIRECTOR OF FINANCE BOARD OF SUPERVISORS SIGNATURE DATE COUNTY OF ALBEMARLE EXECUTIVE SUMMARY BOARD OF SUPERVISORS AGENDA TITLE: Appropriation - Various Education Grants SUBJECT/PROPOSAL/REQUEST: Request approval of appropriation #97044 in the total amount of $15,343.29 for various Education grants. STAFF CONTACT¢S): Messrs. Tucker, Huff, Castner, Breeden AGENDA DATE: ITEM NUMBER: January 7, 1998 ACTION: INFORMATION: CONSENT AGENDA: ACTION: X INFORMATION: ATTACHMENTS: Yes · REVIEWED BY:~ BACKGROUND: At its meeting on December 8 1997, the School Board approved several approoriations for grant awards. DISCUSSION: · Appropriation of $2,053.00 from the Virginia Commission for the Arts. The Virginia Commission for the Arts has awarded Stony Point Elementary School an Adists in Education Residency Grant (ALE) in the amount of $2,053.00. This grant award will fund the Poetry in Motion: Connections to Children's Play, Invention and Imagination project. This project will use poetry as a medium that can reflect the inner eye and express the inner voice of children, promote a positive attitude about and knowledge of poetry genre, provide opportunities and encouragement through training in creative writing for children and Staff to expressively share their emotions, ideas, and observations through poetry and share processes and products of poetry wdting workshops with the community served by the school including students, parents, and others. Margo Figgans is the artist in residence and Pam Moran, Principal of Stony Point Elementary School is the coordinator of the project. Appropriation of $2,250.00 for the Charlottesville-Albemarle Community Foundation Grant. The Charlottesville-Albemarle Community Foundation has awarded the Albemarle County School's After School Enrichment Program (ASEP) a grant in the amount of $2,250.00. This award will help to fund the ASEP's Arts Initiative pilot program at Stone-Robinson Elementary SChool. The program will sponsor an ASEP supplemental band class and will need to purchase and rent band equipment, pay instructors, and provide scholarships to qualified students. After Stone-Robinson Elementary School's ASEP has succeeded in establishing its arts program, other schools will be invited to participate as well, hopefully gaining from the groundwork laid by this effort. Reapprepriation of $1.187.29 for the Miscellaneous Grants fund balance. The Miscellaneous Grants fund balance includes Henley Middle School's duPont Art grant in the amount of $300.00 and Artist-In-Residency grants for Stony Point Elementary in the amount of $147.29, Greet Elementary School in the amount of $297.00, Brownsville Elementary School in the amount of $300.00 and Westem Albemarle High School in the amount of $300.00. The funds will be used to help strengthen the quality of ads education in the schools and encourage innovative projects which integrate the arts into the basic curriculum of the classroom. AGENDA TITLE: Appropriation - Various Education Grants January 7, 1998 Page 2 Appropriation of $5,500.00 for the Regional Uteracy Coordinating Committee Team Project Sub-grent. The Regional Literacy Coordinating Committee (RLCC) has received a subcjrent from the Virginia Department of Adult Education to implement a usable universal assessment prooess for the Department of Social Services (DSS) clients who must find employment in a limited time in Albemarle, Fluvanna, Greene, Louisa, and Nelson Counties and the City of Charlottesville. Currently, there is no assessment other than an educational one, available to assist DSS clients. The committee will select assessment instruments, train adult education instructors and literacy providers in the use and interpretations of these tests and offer free testing to DSS clients. Susan Erno will act as coordinator for this project and Albemarle County Public Schools will serve as the fiscal agent. Appropriation of $4,353.00 for Odyssey of the Mind. The Virginia Odyssey of the Mind (OM) State Board created a new OM region to serve our county and surrounding school districts. Region 14 (Thomas Jefferson Region) now includes the Albemarle, Augusta, Bath, Fluvanna, Highland, Nelson, Rockbrldge, Waynesboro, Greene, Madison, Orange, Charlottesville, Lexington, and Staunton school divisions. Region 14 is responsible for providing a regional level OM competition which will serve these students. Our regional tournament will be on March 21, at Western Albemarle High School. About 60 - 70 teams of students will participate; 40 - 45 of these teams will be from Albemarle County. Team registration fees will cover some of these expenses. In addition we are soliciting corporete sponsors to subsidize the tcumament. Region 14 has requested that Albemarle County serve as the fiscal agent for our region. RECOMMENDATION: Staff recommends the Board of Supervisors appreve the apprepriations as detailed on apprepdation #97044. 97.252 APPROPRIATION REQUEST FISCAL YEAR: 97/98 NUMBER 97044 TYPE OF APPROPRIATION: ADDITIONAL TRANSFER X NEW X ADVERTISEMENT REQUIRED ? YES NO X FUND: VARIOUS PURPOSE OF APPROPRIATION: FUNDING FOR SCHOOL PROGRAMS AND GRANTS. EXPENDITURE COST CTR/CATEGORY DESCRIPTION AMOUNT I 3104 60211 312700 VA COMM FOR THE ARTS PROF SERVICES $2,053.00 I 3301 63303 312700 COMM FOUNDATION PROF SERVICES 1.250.00 1 3301 63303 601300 INSTMATERIEALS 1,000.00 I 3104 60252 312500 MISC GRANTS PROFSERVICES 143,00 1 3104 60211 601300 INSTMATERIALS 147.29 1 3104 60204 601300 INSTMATERIALS 297.00 1 3104 60302 601300 INSTMATERIALS 300.00 1 3104 60202 601300 INSTMATERIALS 300.00 1 3127 63329 160200 RLCC PROJECT STIPEND 1.385.00 1 3127 63329 210000 FICA 115.00 1 3127 63329 312700 CONSULTANTS 240.00 1 3127 63329 550100 TRAVEL 48.00 1 3127 63329 601300 MATERIALS. 3,712,00 I 3129 61104 113000 ODYSSEY PROF SERVICES 1.500,00 I 3129 61104 120310 OVERTIME 500.00 1 3129 61104 210000 FICA 153,00 1 3129 61104 520100 POSTAGE 100.00 1 3129 61104 580000 MISC 1.000,00 1 3129 61104 601300 MATERIALS 1.100.00 TOTAL $15,343.29 REVENUE DESCRIPTION AMOUNT 2 3104 24000 240309 VACOMM OFTHEARTS $2,053,00 2 3301 18000 181226 COMM FOUNDATION GRANT 2.250.00 2 3104 51000 510100 MISCGRANTF/B 1,187.29 2 3127 24000 240310 RLCC TEAM PROJECT 5,500.00 2 3129 16000 161260ODYSSEY-FEES 2,500.00 2 3129 18100 181109 ODYSSEY-CONTRIBUTIONS 1,853.00 TOTAL $15.343.29 REQUESTING COST CENTER: EDUCATION APPROVALS: DIRECTOR OF FINANCE ~OARD OF SUPERVISOR~ SIGNATURE DATE BOARD OF SUPERVISORS AI.REMARLE COUNTY PUBLIC SCHOOLS1 2 - 2 7- 9 7 ? ~ 3: 0 8 RCV£ Memorandum DATE: December 16, 1997 TO: Robe~Tucker, Jr., County Executive FROM: Kev~ner, Division Superintendent RE: Req~r Appropriation At its meeting on December 8, 1997, the School Board approved the following appropriations: o Appropriation of $2,053.00 from the Virginia Commission for the Arts. The Virginia Commission for the Arts has awarded Stony Point Elementary School an Artists in Education Residency Grant(AIE) in the amount $2,053.00. This grant award will fund the Poetry in Motion: Connections to Children's Play, Invention and Imagination project. This project will use poetry as a medium that can reflect the znner eye and express the inner voice of children, promote a positive attitude about and knowledge of poetry genre, provide opportunities and encouragement through training in creative writing for children and staff to expressively share their emotions, ideas, and observations through poetry and share processes and products of poetry writing workshops with the community served by the school including students, parents, and others. Margo Figgans is the artist in residence and Pam Moran, Principal of Stony Point Elementary School is the coordinator of the pro3ecu. Appropriation of $2,250 for the Charlottesville-Albemarle Community Foundation Grant. The Charlottesville-Albemarle Community Foundation has awarded the Albemarle County School's After School Enrichment Program(ASEP) a grant in the amount of $2,250.00. This award will help to fund the ASEP's Arts Initiative pilot program au Stone- Robinson Elementary School. The program will sponsor an ASEP supplemental band class and will need co purchase and renu band equipment, pay instructors, and provide scholarships to qualified students. After Stone-Robinson Elementary School's ASEP has succeeded in establishing its arts program, other schools will be invited to participaue as well, hopefully gaining from the groundwork laid by this effort. December 16, 1997 Appropriation Request Page 2 Reappropriation of $1,187.29 for the Miscellaneous Grants fund balance. The Miscellaneous Grants fund balance includes Henley Middle School's duPont Art grant in the amount of S300.00, and Artist-in- Residency grates for Stony Point Elementary in the amount of $147.29, Greer Elementary School in the amount of $297.00, Brownsville Elementary School in the amount of $300.00 and Western Albemarle ~igh School in the amount of $300~00. The funds will be used to help strengthen the quality of arts education in the schools and encourage innovative projects which integrate the arts into the basic curriculum of the classroom. Appropriation of $5,500.00 for the Regional Literacy Coordinating Committee Team Project Sub-grann. The Regional Literacy Coordinating Committee(RLCC) has received a subgrant from the Virginia Department of Adult Education ~o implement a usable universal assessment process for the Department of Social Services(DSS) clients who must find employment in a limited time in Albemarle, Flnvanna, Green, Louisa, and Nelson Counties and the City of Charlottesville. Currently, there is no assessment other than an educational one, available to assist DSS clients. The committee will select assessment instruments, train adult education instructors and literacy providers in the use and interpretations of these tests and offer free testing to DSS clients. Susan Erno will act as coordinator for this project and Albemarle County Public Schools will serve as the fiscal agent. o Appropriation of $4,353.00 for Odyssey of the Mind. The Virginia Odyssey of the Mind (OM) State Board created a new OM region to serve our county and surrounding school districts, Region 14 (Thomas Jefferson Region) now includes the Albemarle, Augusta, Bath, Fluvauna, Highland, Nelson, Rockbridge~ Wal~aesboro, Greene, Madison, Orange, Charlottesville, Lexington, and Staunton school divisions. Region 14 is responsible for providing a regional level OM competition which will serve these students. Our regional tournament will be on March 21, an Western Albemarle High School. About 60 - 70 teams of students will participate; 40 - 45 of those teams will be from Albemarle County. Team registration fees will cover some of these expenses. In addition we are soliciting corporate sponsors to subsidize the cournamenn. Region 14 has requested that Albemarle County serve as the fiscal agent for our region. It is requested that the Board of Supervisors amend the appropriation ordinance to receive and disburse these funds as displayed on the attachment. xc: Melvin Breeden Elis Carey December 16, 1997 Appropriation Request Page 3 1997-98 APPROPRIATION REQUEST 2-3104-24000-240309 Expenditures 1-3104-60211~312700 Vircinia Commission for the Arts Grant Va. Comm. for the Arts Art Grant Pro. Set. Consultants $2,053.00 $2,053.00 Charlottesville-Albemarle Community Foundation Grant 2-3301-18000-181226 Expenditures 1-3301-63303-312700 1-3301-63303-601300 Charlottesville-Albemarle Community Foundation Grant Pro. Set. Consultants Inst. Materials $2,250.00 $1,250.00 $1.000.00 $2,250.00 ReanDroDriation Miscellaneous Grant Fund Balanc~ 2-3104-51000-510100 Appropriation Fund Balance $1,187.29 Expenditures 1-3104-60252-312500 1-3104-60211-601300 1-3104-60204-60!300 1-3104-60302-601300 1-3104-60202-601300 Pro. Set. Consultants Inst. Materials Inst. Materials Inst. Materials Inst. Materials $ 143.00 S 147.29 $ 297.00 $ 300.00 $ 300.00 $1,187.29 December 16, 1997 Appropriation Request Page 4 ~eqional Literacy CQordinatin~ Committee Te~m Pro4ect Sub-~rant 2-3127-24000-240310 Expenditures 1-3127-63329-160200 1-3127-63329-210000 1-3127-63329-312700 1-3127-63329-550100 1-3127-63329-601300 RLCC Team Project s5,500.00 Stipend $1,385.00 FICA $ 115.00 Consultants - Inetr. $ 240.00 Travel - mileage $ 48.00 Materials $$,712.00 $5,500.00 Appropriation of Odyssey of the Mind 2-3129-16000-161260 2-3129-18100-181109 Expenditures 1-3129-61104-113000 1-3129-61104-120310 1-3129-61104-210000 1-3129-61104-520100 1-3129-61104-580000 1-3129-61104-601300 VA OM Registration Fee Contributions S2,500.00 $1,853.00 $4,353.00 Professional Others $1,500.00 Overtime Special Events $ 500.00 FICA $ 153.00 Postage $ !00.00 Miscellaneous $1,000.00 Materials Si,100.00 $4,353.00 COUNTY OF ALBEMARI .p oF s J? Rv s° s EXECUTIVE SUMMARY AGENDA TITLE: Appropriation - Bright Stars SUBJECT/PROPOSAL/REQUEST: Request approval of Appropriation # 97045 in the amount of $9,520 for the Bright Stars Four-Year Old Program. STAFF CONTACT(S): Mt. Tucker, Ms, White, Dr. McCullougn .AGENDA DATE: January 7, 1998 ACTION: CON.SENT AGENDA: ACTION: X ATTACHMENTS: Yes REVIEWED BY:~,,~ ITEM NUMBER: INFORMATION: INFORMATION: DISCUSSION: The Stone Robinson Bdght Stars program has received a grant of $9,520 fram the National Center for Early Development and Learning at the University of Virginia to assist in the Center's kindergarien transitional study. The study looks at transition issues for the children, as well as the families, as the child progresses from the four-year old Bright Stars program to the regular school kindergarten classes. The grant will pay approximately 30% of the family coordinator's salary and fringe benefits retroactive to October 1, 1997 to work with the kindergarten children and families who were in the Bright Stars program last year, No local funds are required for this grant. RECOMMENDATION: Staff recommends approval of Appropriation #97045 in the amount of $9,520 to fund additional hours for the Bright Stars Family Coordinator to work with the kindergarten transition study. 97.256 APPROPRIATION REQUEST FISCAL YEAR: 97/98 NUMBER 97045 TYPE OF APPROPRIATION: ADDITIONAL TRANSFER NEW X ADVERTISEMENT REQUIRED ? YES NO X BRIGHT STARS PURPOSE OF APPROPRIATION: FUNDING FROM UNIV. OF VA. FOR BRIGHT STARS PROGRAM. EXPENDITURE COST CTR/CATEGORY DESCRIPTION AMOUNT 1 1553 61129 112100 SALARIES-TEACHERS $7,914.00 1 1553 61129 219000 FICA 606.00 1 1553 61129 221000 RETIREMENT 972.00 1 1553 61129 240000 LIFE INSURAi~CE 28.00 TOTAL S9,520.00 REVENUE DESCRIPTION AMOUNT 2 1553 24000 160512 UNIV. OF VIRGINIA $9,520.00 TOTAL $9,520.00 REQUESTING COST CENTER: COUNTY EXECUTIVE APPROVALS: DIRECTOR OF FINANCE BO~RD OF SUPERVISORS SIGNATURE / / DATE /-£ -?F Form. 3 7/25/86 From: Subiect: Date: Mark B. Henry, Senior Engineer Department of Eng4neering & Public Works Ella Washington Carey, Clerk, CM~.L) Road Resolutions January8.1998 Ar its meeting on January 7. 1998. the Board of Supervisors adopted the following resolution: ro accept roads in Western Ridge. Phases 1 (SUB-95~094~ into the State Secondary System of Highways. Attached is the original and four copies of the adopted resolutions. qEWC Attad~ments (5) The Board of County Supervisors of Albemarle County, Virginia, in regular meeti~ on the 7th day of January, 1998, adopted the following resolution: RESOLUTION W}{EREAS, the sureets in Western Ridge, Phase 1 (SUB-95-094) described on the attached Additions Form SR-5(A) dated January 7, 1998, fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Albemarle County, Virginia; and W~EREAS, the Resident Engineer for the virginia Department of Transportation has advised the Board that the suree~s meeu the requirements established by the Subdivisicn Street Reculremen~s of the Virginia Depar~menu o~ Transportation. NOW, THEREFORE, BE IT RESOLVED, that the Albemarle Board of County Supervisors requesus the Virginia Department of Transportation to add the roads in Western Ridge, Phase 1 as described on the attached Additions Form SR-5(A) dated January 7, 1998, Go the secondary system of state highways, pursuant Go 333.1-229, Code of Virg~nla, and the Department's Subdivision Street Requlrem~nus; and BE IT FURTHER RESOLVED that the Board guarantees a clear and unrestricted rlgns- of-way, as described, and any necessary easemenus for cuzs, fills and drainage as described on the recorded plats; and FURTHER RESOLVED that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation Recorded vote: Moved by: Mrs. Thomas. Seconded by: Mrs. Humphris. Yeas: Mr. Bowerman, Mrs. Mrs. Thomas. Nays: None. Mr. Marshall, Mr. Martin, Mr. Perkins and A Copy Teste: Board of County Supervisors Tke roads described on Additions Form SR-5(A) are: 1) Park Ridge Drive from Station 10+36, right edge of pavement of eastbound U. S. Route 240, to Station 27+60, end of roadway dedication, 1724 lineal feet, as shown on plat recorded 5/22/96 in the office the Clerk of Circuit Court of Albemarle County in Deed Book 1538, pages 245-58, with a variable right-of-way width, and additional plats recorded 10/1/97 in Deed Book 1645, pages 623-6 and 628-31, and 12/5/97 in Deed Book 1660, pages 15-19, for a length of 0.33 mile. 2) Bridge over CSX Railroad from Station 19+27, Park Ridge Drive, to Station 10+22, Park Ridge Drive, as shown on plat recorded 11/4/96 in the office the Clerk of Circuit Court of klbemarle County in Deed Book 1577, page 418, with a variable right-of-way width. 3) Lake Tree Lane from Station 10+11, left edge of pavemen5 of Park Ridge Drive, to Station 22+50, end of roadway dedication, 1239 lineal feet, as shown on plat recorded 5/22/96 in the office the Clerk of Circuit Court of Albemarle County in Deed Book 1538, pages 245-58, with a 50 foot right-of-way width, for a length of 0.23 mile. Old Fox Trail Lane from Station 10+11. left edge of pavement of Lake Tree Lane. 5o Station 16+82.15, rear of cul-de-sac, 671.15 lineal feet, as shown on plat recorded 5/22/96 in the office the Clerk of Circuit Court of Albemarle County in Deed Book 1538. pages 245-58, with a 50 foot right-of-way width, for a length of 0.13 mile. 5) Old Fox Trail Court from Station 10+09, left edge of pavemen5 of Old Fox Trail Lane, ~o Station 12+31.46, rear of cul-de-sac, 222.46 lineal feet, as shown on plat recorded 5/22/96 an the office the Clerk of Circuit Court of Albemarle County in Deed Book 1538, pages 245-58, with a 50 foot right-of-way width, for a length of 0.04 mile. 6~ Autumn Kill Court from Station 10+11, left edge of pavement of Lake Tree Lane, to Station 22+10~96, rear of cul-de-sac, 1199.96 lineal feet, as shown on plat recorded 5/22/96 in the office the Clerk of Circuit Court of Albemarle County an Deed Book 1538, pages 245-58. with a 50 foot r~ght-of-way width, and additional plats recorded 10/1/97 in Deed Book 1645, pages 623-6, for a length of 0.23 mile. 7) Spring Cove Lane from Station 10+11, right edge of pavement of Lake Tree Lane, to Station 17+29.98, rear of cul-de-sac, 718.98 lineal feet, as shown on plat recorded 5/22 96 in the office the Clerk of Circui5 Court of Albemarle County in Deed Book 1538. pages 245-58, with a 50 foot right-of-way width, for a length of 0.14 mile. Spring Grove Court from Station 10+09, left edge of pavement of Spring Cove Lane, to Station 11+89.14, rear of cul-de-sac, 180.14 lineal feet, as shown on plat recorded 5/22/96 in the office the Clerk of Circuit Court of Albemarle County in Deed Book 1538, pages 245-58, with a 50 foot right-of-way width, for a length of 0.03 mile. Still Pond Court from Station 10+09, right edge of pavement of Spring Cove Lane, to Station 11+65.71, rear of cul-de-sac, 156.71 lineal feet, as shown on plat recorded 5/22/96 in the office the Clerk of Circuit Court of Albemarle County in Deed Book 1538, pages 245-58, with a 50 foot right-of-way width, for a length of 0.03 mile. Total Mileage - 1.16 mile. COUNTY OF ALBEMARLE DEPARTMENT OF ENGINEERING & PUBLIC WORKS TO: FROM: VIA: DATE: RE: MEMORANDUM Ella Carey, C/erR, Board of Superv/$ors Mark B. Henry, Senior Engineer~ Bill Mawyer. Director ~I December 11, 1997 Western Ridge Subdivision, Phase / (SUB-95-094) The roads serving the referenced subdivision are substantially complete and ready for VDO T acceptance. At the next opportunity, / request the Board of Supervisors to adopt a resolution for the roads specified in the attached VDOT SR-5(A) forms. After the adoption of the resolution, please provide me with the original and four copies of the stgned and dated resolution and SR-5A_ Thanks for your assistance. Please contact me if you have any questions. MBH/rnbh Attachment Ii COUNTY OF ALBEMAREE ..... BOARD OF SUPERVISORS EXECUTIVE SUMMARY AGENDA TITLE: VDOT Revenue Sharing Program SUBJECT/PROPOSAL/REQUEST: Resolution approving the transfer of Revenue Shadng Funds STAFF CONTACT(S): Messrs. Tucker, Cilimberg,Benish,Wade AGENDA DATE: January 7, 1998 ACTION: CONSENT AGENDA: ACTION: X ATTACHMENTS: REVIEWED BY: ITEM NUMBER: INFORMATION: INFORMATION: Yes ! BACKGROUND: In 1996 the Board of Supervisors approved a resolution requesting that 1996-97 revenue sharing funds be used for the Rio Road west widening from Berkmar Drive to Route 743. The wrong project number was cited (project # 0631- 002-128,C502). The correct project number is 0631-002-185,C501. .DISCUSSION: To rectify this error, the Board wile need to apporve the transfer of funds as noted in the attached letter from VDOT (Attachment A). RECOMMENDATION: Staff recommends the Board of Supervisors approve a resolution requesting VDOT to transfer the revenue sharing funds from project #0631-002-128,C502 to project ~0631-002-185,C501. 97.236 David P. Bo~erman Charlotte Y. Humphr~ COUNTY OF ^! REMA~ E Office of Board of Suers 401 Mclntire Road Charlottesville. Vh'~inia 99905)4596 (804] 29~584~ FAX [804) 296~5800 Charles S. Mar~in W~lter E Perkins Sally H. 1'boreas January. 8. 1998 Mr. Gerald G. Utz Contract Administrator Resident Engineer 701 VDOT Way Charlottesville. VA 22911 Dear Mr. Utz: At its meeting on January 7, 1998. the Board of Supervisors adopted a resolution approwng the transfer of Revenue Sharing Funds for the Rio Road West widening project. Attached is the signed resolution. Sincerely, / ewc / / Attachment CC: V. Wayne Cilimberg Juandiago Wade t~nted on recycled paper RESOLUTION WHEREAS, the County of Albemarle participates in the Virginia Department of Transportation's (VDOT) Revenue Sharing Program to provide state funds to match local funds for the construction, maintenance or improvement of primary and secondary highways m the county; and WHEREAS, since 1988 the County of Albemarle has worked with its Resident Engineer to identify a list of improvement projects to be undertaken with these funds; and WHEREAS, at a regularly scheduled meeting on March 6, 1996, the Albemarle County Board. of Supervisors elected ro participate in the "Revenue Sharing Program" for the Fiscal Year 1996-97 and identified a road project which was forwarded to VDOT; and WHEREAS, the Commonwealth Transportation Board subsequently approved the allocation of funds for the Fiscal Year 1996-97 "Revenue Sharing Program" as requestedby the Board of Supervisors; and WttEREAS, it was recently brought to the Board of Supervisors attention that the road project forwarded to the Commonwealth Transportation Board for Fiscal Year 1996-97 "Revenue Sharing Funds" was incorrectly identified as the Project #0631-002-128, C502; NOW, THEREFORE. BE IT RESOLVED, that the Albemarle County Board of Supervisors requests that the road project identified for Fiscal Year 1996-97 "Revenue Sharing Funds" be corrected to reflect the "Rio Road ~vest widening from Berkmar Drive to Route 743" (Project #0631-002-185, C501); and FURTHER RESOLVED, that approved funds in the amount of $358.910 be transferred to the correct project identified as Project #063t-002-185, C501. I, Ella W. Carey, do hereby certify that the foregoing writing is a true, correct copy of a Resolution duly adopted by the Board of Supervisors of Albemarle County, Virginia, by a vote of six to zero on January7, 1998. C~e~'k, County Board-of Supe~isors / DAVID R. GEHR COMMISSIONER ~ATTACHMENT AJ OEO ! 5 997 DEPARTMENT OF TRANSPORTATION 701 VDOT WAY CHARLO~ESVILLE ~9~ ~ G. ~CKER R~SIDENT D~c~mb~r 12, 1997 Mr. V. Wayne Cilimberg, Director planning and Urban Development 401 Mclntire Road Charlottesville, Va. 22902 Dear Mr. Cilimberg: Albemarle County's request for Revenue Sharing Funds for 1996-97 was ~o apply the allocation to Project 0631-002-128, C502, which is the incorrect projecL The request should have been for Project 0631-002-185, C501 This project is scheduled for advemsement m Febmax~ 1998, and the Kevenue Sharing funds will have to be transferred to the correct project prior to advertisement. Please have the Board of Supervisors pass a resolution approving the transf~r of the 1996- 97 Revenue Sharing funds in the amount of $358,910 fxom Project 0631-002-128,C502 to Project 0631-002-185.C501. We would appreciate the resolution as soon as possible so we may maintain the current advertisement schedule. We have also been advised that the supplemental Revenue Sharing in the amount of $52,738 has not been received. Please advise if you would like to be billed by VDOT for this amount or you may send the payment directly wSthout being b/lied. The supplemental Revenue Sharing is also to be applied to project 063 [-002-185, C50i. If you have any questions, please advise. Yours Truly, Gerald O. Utz Contract Administrator /ggu cc: .Mr. Craig Ahlin M~. Karen Kilby Mr. Dane Lewis TRANSPORTATION FOR THE 21ST CENTURY COUNTY OF ALBEMARLE BOARD OF SUPERVISORS EXECUTIVE SUMMARY 2-1r~-~??0~ :56 RCV5 AGENDA TITLE: ISTEA Enhancement Grant Applicatien, Airport Road Improvements. SUBJECT/PROPOSAL/REQUEST:. Request for ISTEA funds for bikelanes, sidewalks and landscaping/scenic beautification. STAFF CONTACT{SI: Tucker, Cilimberg, Wade, Bryan Elliott AGENDA DATE: January7,1998 ACTION: CONSENTAGEND~ ACTION: X ITEM NUMBER: INFORMATION: INFORMATION: ATTACHMENTS: Yes//~ ~ REVIEWED BY: ~/[ ' BACKGROUND: The Charlottesville-Albemarle Airport is seeking an ISTEA Enhancement Grant to provide sidewalks, bikelanes and landscaping as part of the road improvement project for Airport Road (Route 649). The Airport Road improvement projecl is idenfitied as pdo~j five (of a total 70 projects) in the County's proposed Priority List of Secondary Road Improvements. The ISTEA funds would be used to supplement six year secondary road construction funds, revenue sharing funds and Airport Access funds to allow the Airport Road project to meet the County's desire to create an aesthetically pleasing, pedestrian friendly corridor. Airport Road serves not only asthe gateway to the County and region for airport users, but also serves as a major spine road within the Hollymead Community. DISCUSSION: It is proposed that ISTEA Enhancement Grant funds be utilized to provide a means to make this corridor moro usable for pedestrians and bicyclists. Installation of designated bikelanes and sidewalks to enhance Route 649 would also support vehicular traffic reduction efforts since these facilities would link residential areas such as Deerwood, Airport Acres, Forest Lakes, and businesses and employment centers such as Crutchfield Corporation, Central Fidelity Bank, the Airport Industrial Park~ the North Fork Ressarch park, and the Charlottesville-Albemarle Airport. Bikelanas and sidewalks, funded through an ISTEA Enhancement Grant, would offer employees and customers living in the surrounding residential areas an alternative to automobile transportation to these businesses. It would also link this area to planned sidewalks and bikelanes in the Hollymead Community. This ISTEA Grant would also be used to provide for landscaping to enhance the aesthetic quality of this corridor. The total cost for the bikelanes, sidewalks, landscaping, and scenic beaufifmation is $1,000,000, of which $200,000 would be Albemarle County's local match. Funds to fully cover the County's local match are anticipated to come from the proposed 1998/99-2002/2003 ClP ($39,200 for Airport Road Sidewalk) and funds originally intended to match the Airport Access award ($300,000 in local money was necessary for that). The Airport Access match is now anticipated to come from the Airport's Passenger Facility Charges subject to Federal Aviation Administration approval. RECOMMENDATION: The ISTEA funds would be used to support improvements to Airport Road which are consistent with the goals, principles/objectives, and recommendafions of the Land Use Plan regarding community and road design, multi-modal use, and traffic reduction. Staff recommends the Board of Supervisors adopt the attached resolution with the understanding that the source for the County's match will be as described above. cc: Bryan Eltiott 97.239 Project Endorsement Resolution WHEREAS, in accordance with Commonwealth Transportation Board construction allocation procedures, it is necessary that a request by resolution be received from the local government or state agency on order that the Virginia Department of Transportation program an enhancement project in the County of Albemarle. NOW, THEREFORE, BE IT RESOLVED, that the Board of Super- visors of Albemarle County, Virginia, does hereby request the Commonwealth Transportation Board to construct bikelanes, sidewalks, and landscape/scenic beautification on Airport Road (Route 649) from Route 29 to Route 606, and BE IT FURTHER RESOLVED, that the Board of County Supervi- sors hereby agrees to pay 20 percent of the total cost for Planning and design, right-of-way, and construction of this project, and that if the County of Albemarle subsequently elects to cancel this project, it hereby agrees to reimburse the Virginia Department of Transportation for the total amount of the cost expended by the Department through the date the Department is notified of such cancellation. I, Ella W. Carey, do hereby certify that the forego- ing writing is a true, correct copy of a Resolution duly adopted by the Board of Supervisors of Albemarle County, Virginia, by a vote of six to zero on January Clerk, County Board f Supervisors COUNTY OF ALBEMARLE EXECUTIVE SUMMARY BOARD OF SUPERVISORS I ?-£9-97P'! 2:25 ,, ,, V ~, AGENDA TITLE: Early Retirement Requests FY 1998-99 SUBJECTIPROPOSA[JREQUEST: Request Board approval of early retirement benefits for four County employees STAFF CONTACT~SI: Tucker, Huff, White & Brandenburger AGENDA DATE: January 7, 1998 ACTION: CONSENT AGENDA: ACTION: X ATTACHMENT~c--~ REVIEWED BY: ~ ITEM NUMBER: INFORMATION: INFORMATION: BACKGROUND: Albemarle County Personnel Policy §P-63 provides for voluntary eady retirement for county employees who have been employed by the county for ten of the last thir~ean years and who are at least 50 years of age and currently employed. Staff has received four requests from employees who have been employed with the county for the prerequisite minimum number of years and have indicated their intentions to retire within the next tiscal year. Poi'icy cliclates that applk~lJons to enter the program be submitted by December I of the preceding Year so that budgets can be adjusted to accommodate the requests. The associated employee costs will be built into the FY 1998-99 budget since notification has been received. RECOMMENDATION: County policy requires the Board of Supervisors to approve all early retirement applications upon recommendation of the County Executive. Staff recommends that these four requests be so approved with the budgetary implications absorbed within the appropriate departmental FY 1998-99 budgets. 97.249 COUNTY OF ALBEMARLE MEMORANDUM TO: FROM: DATE: RE: Bob Brandenburger, Deputy Director of Human Resources Ella W. Carey, Clerk, CMC~ January 8, 1998 Board Actions At its meeting on January 7, 1998, the Board of Supervisors approved early retirement applications from four County employees with the budgetary implications absorbed within the appropriate departmental FY 1998-99 budgets. The Board also elected Forrest R. Marshall, Jr., (SS #226-44-0304) as the Chairman for FY 1998. The Chairman receives a stipend of $1800 annually. Mrs. Humpkris (SS #525-74-8156) previously served as Chairman and received the stipend. Please update payroll records to reflect these changes, effective as of January 1. 1998. If you need any additional information, please let me know. ewc cc: Robert W. Tucker, Jr. A(~MNDA DEPERRI~ IINrlL Form. 3 7/25'186 i 2-2}-P??, ? :_~'~ qCu? COUNTY OF ALBEMAI . oxs , v so s EXECUTIVE SUMMARY AGENDA TITLE: PREP Facility Financing SUBJECT/PROPOSAL/REQUEST: Opportunity for Board comment on construction of new PREP facility STAFF CONTACT(B): Messrs. Tucker, Huff. Morgan, Castner & Breeden AGENDA DATE: January7,1998 ACTION: ITEM NUMBER: INFORMATION: CONSENT AGENDA: ACTION: X INFORMATION: ATTACHMENTS: REVIEWED BY: BACKGROUND: The Piedmont Regional Education Program is currently comprised of the school board of the City of Charlottesville, and the school boards of Fluvanna, Greene, Nelson and Albemarle Counties whose purpose is to develop and provide special education programs and other appropriate education services to students who attend their respective school divisions managed by the school boards. PREP operates a school known as ~Burgese Lane" for severely emotionally disturbed students who are placed by each of the school boards as permitted by applicable state and federal laws. Atthe present time. Burgess Lane operates out of modular classrooms located at CATEC. In preparing to construct a new permit facility to house Burgess Lane, an operating agreement as well as a lease have been developed and agreed to by all of the paracipating jurisdictions with the exception of Albemarle. Highlights of the agreement are as follows: The term of the agreements commence upon the date of execution and expire on June 30, 2010. Should Albemarle County require the exclusive use of the facility, to be built on Albemarle High School property, prior to 2010, the County can occupy the full facili~ with a one year advance notice to the PREP Board. Albemarle County shall receive a 2% administrative fee to cover construction management and related administrative costs and expenses. Albemarle County shall be allocated at the onset 29 of the anticipated 64 student spaces to be available in the facility with the City of Charlottesville receiving 21, Fluvanna 2, Greene 10, and Nelson 2. If any school board chooses to;decrease its allocation of student spaces, Albemarle County has the right of tirst refusal up as as any expansion facility. [or to 60 ~ of the student tpaces being released well 60 ~ of future of the Rent paid by PREP shall ec~al the annual debt service incurred by the County of Albemarle for the Burgess Lane school building and other iml;?ovements constructed to house PREP programs and services. Tenant has the right to extend the lease for two ~pnsecutive five year terms beyond the year 2010. Tenant shall be responsible for maintenance of the premises! as well as other applicable insurances. DISCUSSION: As presented to the Board in December, the Board's only action that will be required on this project will be a future appropriation of both the short term borrowing proceeds anticipated in early 1998 as well as approval of a VPSA application currently estimated at approximately $3,000,000 within the next two years for permanent financing of the facility. Should any of the provisions of the agreements outlined above raise any concern, such concerns would be welcomed by the school staff as these agreements will be forwarded to the school board for their approval during January. AGENDA TITLE: PREP Facility Financing AGENDA DATE: January 7, 1998 Page 2 of 2 RECOMMENDATION: Staff recommends that if there are no concerns with the project as outlined that County staff be instructed to communicate the Boards's concurrence for the project as outlined to education staff so that the appropriate paper work can be initiated for the short term borrowing needed to keepthe project moving fonNard. Scheduled completion date of the facility is anticipated to be August, 1999. cc: Mr. Mark A. Trank 97,241 DAVID R. GEHR COMMISSIONER COUNTY OF ALBEMARLE COMMONWEALTH oi VIRGINIA DEPARTMENT OF TRANSPORTATION 1601-ORANGEROAD I 2--~ ~-977! 2:4~ ~ ~ CULPEPER. 22701-3819 DONALD R. ASKEW DIb~'RICT ADMINISTRATOR December 12. 1997 Route 29 Proj: 0029-002-129, RW-201, C501 Fr.: 0.053 Mi. 0.085 km) North of Route 641 To: 0.252 Mi. (0.405 km~ North Route 641 Albemarle County Mr. Robert W. Tucker. Jr. County Executive 401 Mclntire Road Charlottesville, VA 22902-4596 Dear Mr. Tucker: A Location and Design Public Hearing utilizing an open forum, will be held for the above mentioned project on Thursday, January 22, 1998, between 5:00 p.m. amd 7:00 p.m. at the Double Tree Inn located at 2350 Seminole Trail in Charlottesville, Virginia. The purpose of this meeting is to provide you an opportunity, in an open forum, to review and discuss with Deparunem representatives preliminary plans for the proposed improvements to Route 29 from 0.05 mile (0.08 kilometer) north of Route 641 to 0.24 mile (0.41 kilometer) north of Route 641 in Albemarle County. A copy of the public notice and map is enclosed. Robert H. Cormock, Jr., P.E. District Construction Engineer RHCjr:wk Enclosure pc: Ms. A. G. Tucker Mr. M. W. Coffey TRANSPORTATION FOR THE 215T CENTURY ROUTE 29 Albemarle County Location and Design Public Hearing' Hearing: Thursday, January 22, 1998 * * Anytime betwe~ 5:00pmand 7:00pm To be held at the Double Tree Inn located at 2350 Seminole Trail in Charlottesville. Purpose: To provide you an oppommi~, in a.,a open £orurr~ to review and discuss with Departraent representatives preliminary plans for the proposed improvements to Route 29 from 0.05 mile (0.08 kilometer) north of Route 641 to 0.24 mile (0.41 kilometer) north of Route 64 1 in Albemarle County. Review: Maps, drawings and other data pertaining to the project are available for your review in tho VDOT Culpeper District office located at 1601 Orange Road in the Town of Culpeper and at the VDOT Charlottesville Residency office located at 701 VDOT Way (off Route 250 throe miles east of Charlottesville). To sebedule a convenient time to review the above information, please call the Charlottesville Residency at 804-293-0011. Als0 use this number to receive additional information or to get special assistance to attend and participate in this meeting. Device for the Hearing Impaired (TTY): 1-800-307-4630 Public Comments: Oral comments will bo taken at the heating. Written comments and other:exhibits relative to the proposed project may also be submitted at the public hearing orto the Department at anytime within I0 days after the hearing. Rieht of Way: Relocation assistance, right of way acquisition, together with tentative schedules and construction information willbe discussed .~~ Virginia Department of Transportation Project:0029-002-129,P]~-101,RW-201,C-501 RUCKE DUNN£S PROJECT HIGHWAY IMPROVEMENT PROJECT ROUTE29 AI. BE~ARLE COUNTY PROJECT.. 0029 - 002 ' 1~9, C501 FROI~: 0J385 km (0.053 mlJ NORTH OF RTE. 641 T~ 0.405 km (0252 miJ NORTH OFRTE. LENGTH= 0.~2 KILO~IETERS (0-199 ~ilLES) SC&E 1.0'KB 2' KM (0.6211BLE) (1.2422 MI.E) Tronra~ortoflon G~r~ Alibi Beck~ Norton Dunlop Se~crela~ of Natural Resottrces COMMONWEALTH VIRQINIA DEPARTMENT OF ENVIRONMENTAL QUALITY Valley Regional Office gtreetaddress: 4411 Early Road, Harrlsonburg, Virginia 22801 Maillngaddress'. P.O. Box 1129, Harrlsonburg, Virginia 22801-1129 Telephone (540) 574-7800 Fax (540} 574-7878 http~//www.deq.state.va.us Decer~ber 11, 1997 Thomas L. Hopkins Director R. Bradley Chewning, P.E. Valley Regional Director Ms. Charlotte Humphris Albemarle County Board of Supervisors County Office Building 401 McIntire Road Charlottesville, VA 22901 Re: Reissuance of VPDES Permit No. VA0075981, Ramada STP Dear Ms. Humphris: Inn Monticello In accordance with the Code of Virginia, Section 62.1-44.15:01, am enclosing a copy of a public notice regarding the referenced proposed permit action. If you have any questions regarding this proposed permit, please give me a call at (540)574-7814. Sincerely, C. Kemper Loyd Environmental Engineer Senior Enclosure cc: File An ~lgency of the Natural Resources Secretariat PD~LIC NOTICE REISSUANCE OF A VPDES PEPdMIT TO DISCHARGE TO STATE WATERS AND STATE CERTIFICkTION UNDER THE STATE WATER CONTROL LAW First PublS~Noti~e ]~ssue Date: (to b~ supplied b~ newspaper) The State Water Control Board has under consideration the reissuance of the following Permit and State Certificate: Permit No.: Name of Permittee: Facility Name: Facility Location: Permittee Address: Discharge Description: Receiving Stream: Basin: VA0075981 Souther~ Sun, Inc. Ramada Inn Monticello STP Southeast of the Rte. 250 / 1-64 intersection, east of Charlottesville. 2097 Inn Drive, Charlottesville, VA 22901 Existing Sewage Discharge; Discharge Flow: 0.04 MGD~ 10utfall. Shadwell Creek: Stream Mile: 0.66 James (Middle); Subbasin: N/A; Section: lq; Class: III; Special Standards: None~ This proposed permit acuion is tentative and cons~sus of reissuance of an existing permit to discharge treated sewage wastewater with an accompanying change of ownership. On the basis of preliminary review and application of lawful standards and regulations, the State Water Control Board proposes to reissue the permit su3oject to certain conditions. The following parameters are limited: pH 6.0 min, 9.0 max; BOD5 45 mg/1 max; Suspended Solids 45 mg/1 max; Residual Chlorine nondetectable max; Dissolved Oxygen 5.0 mg/1 min; Ammonia-N 3.0 mg/1 max (June-November) and 16.7 mg/1 max (December-May). This permit will maintain the Water Quality Standards adopted by the Board. ' ..... P~rsons may comment ~n writing to the DEQ on the proposed permit action within 30 days from the date of the first notice. Only those comments received within this period will be considered. Address comments to the conuacu person listed below. Comments shall include the name, address, and telephone number of the wr~ter, and shall contain a complete, concise statement of the factual basis for comments. Requests for a public hearing shall state the reason why a hearing is requested, the nature of the ~ssues proposed uo be raised in the public hearing, and a brief explanation of how the requester's interests would be directly and adversely affected by the proposed permit action. The Director of the DEQ may decide to hold a public hearing if public response is sig/%ificant. D~tt pertinent information is on file and may be inspected or copied by contacting C. Kemper Loyd at Virginia Departmenu of Environmental Quality, Valley Regional Office, P.O. Box 1129, 4411 Early Road~ ~arrisorzburg, VA 22801-1129, Telephone No. (540) 574-7800. Following the comment period, the Board will make a determination regarding the proposed action. This determination will become effective, unless the Direcuor granus a public hearing. Due notice oE any public hearing will be ~iven. 'l 2-08-97~i 2 :'.;? RCVS SOA S ?EEdaSO S Ge~ge ~ Norton Dunlop Secretary of Natt~al Resources COMMONWEALTH of VIRGINIA DEPARTMENT OF ENVIRONMENTAL QUALITY Valley Regional Office Street address: 4411 Early Road, Harrisonburg, Vlrgin]a 22801 Mailhtg address: P.O. Box 1129, Harrlsonburg, Virginia ~28ffi-1129 Telephone (540} 574-7800 Fax (540} 574-7878 h t t D~/w~w. deq.st a t e.v a.u s December 4, 1997 Thomm L. Hopkins Director R. Bradley Chewning. RE. Valley Regianal Director Mrs. charlotte Humphries Albemarle County Board of Supervisors 401 McIntire Road Charlottesville, Virginia 22901 Re: Notice of Receipt of a VWPP Application, University of Virginia Real Rstate Foundation, North Fork Research Park (JPA 97-1961) Dear Mrs. Humphries: In accordance with the requirements of Section 62.1-44.14:5 of the Code of Virclnia, this letter notifies you that the Deparumen~ of Environmental Quality (DEQ) has received an application for a Virginia Water Protection Permit (VWpp) . A copy of the application is enclosed. The application contains the name of the applicant and the nature of the application and the proposed discharge. Should DEQ propose uo xssue a VWPP for the activity, a copy of the public notice describing the proposed permit limitations will be provided to your office as required by Section 62.1-44.15:01 of the Code of Virginia. If you have any questions concerning the application or the VWPP program, please call me au (540)574-7802. J~y~ Rob%rt s [ E~¢ronmental Engineerl Enclosure: JPA 97-1961 cc: File An Agency of the Natural Resources Secretariat BASIC APPLICATION FORM JOINT PERMIT APPLICATION FOR ACTIVITIES IN WATERS AND WETLANDS OF THE COMMONWEALTH OF VIRGINIA PLEASE PRINT OR TYPE ALL ANSWERS: Ifa question does not apply to your project please print N/A fnot appticablej in the block or space provided If additional space is needed attach extra 8-1/2" x 11 "sheets of paper. If you are unsure of a particular term, please refer to the definitions section. la. lb. ~,licant's name and complete address: Mrs,, Ms. (circle one) Bruce Stouffer University of Virginia Real Estate Foundation P.O. Box 9023 2333 Old Ivy Road Charlottesville Virginia 22903 Property Owner's name and complete address: (if different from above) same as above Telephone numbers: Home ()dC ) Work (MC 804 ) 9824848 1997 Telephone numbers: Home (A/C ) Work ()dC ) 2. Authorized agent's name and: complete address (if applicable): Mark Headly, P.W.S. Wetland Studies and Solutions, Inc. 14088-M Sullyfield Circle Chantilly, Virginia 20151 Telephone numbers: Home ()dC 703 / 591-4962 Work ()dC 703 ) 631-5800 3. Have you obtained a contractor for the project? __ Yes -~ No. If you ans~ver "yes" complete the remainder of this question and submit the Applicant's and Contractor's Acknowledgment Form on page 49 with your application. Contractor's name and complete address: Telephone numbers: Home ()dC ) Work (A/C ) List the name, address, and telephone number of the newspaper having general circulation in the area of the project. Failure to complete this question may delay Local and State processing. Name and complete address: Daily Progress P.O. Box 9030 Charlottesville, Virginia 22906 Telephone numbers: ()dC 804 .) 978-7200 NAO FM 1065. Rev 30 APR 93/VMRC 30-300 Rev 30 APR 93 -3- directions to the site: Please give the name of the waterbody at the project site. the county, or city the project Is located in, and an unnamed Flat Branch tributau to located in Albemarle Count, Virginia County/City Give descriptive directions to the project site from the nearest intersection of two state roads within that coun .ty or city and visible points of reference: From the intersection of Airport Road (State Route 649) and Seminole Trail (U.S. Route 29) the site is located to the north along the west side of Seminole Trail. It is bound on the north by the North Fork of the Rivanna River and on the west by State Route 606. Tab//3 has a vicinity map depicting the site location on a local road map. In addition, Tab #4 has a vieinity map depicting the site location on the USGS Earlysville, Virginia Quad. IF THE PROJECT SITE IS LOCATED IN AN UNDEVELOPED SUBDIVISION OR PROPERTY, CLEARLY STAKE AND IDENTIFY PROPERTY LINES AND LOCATION OF PROPOSAL. A SUPPLEMENTAL MAP THAT SHOWS HOW THE PROPERTY IS TO BE DIVIDED SHOULD ALSO BE PROVIDED 6. State the project purpose and provide a brief description of the project: To provide building pad sites and infrastructure facilities supporting the development of a research park. Please place a checkmark next to as many of the following that describe your project site: Tidal waters ,/ i00 year floodplain Tidal wetlands ,/ Lake or Pond Nontidal waters Mudflats Nontidal wetlands River Vegetated shallows other (explain - e.g. Intermittent stream, vernal pool, etc.'} Natural · / Man-made unknown Intermittent Streams Proposed use (check one): Private Community Industrial Government Other (explain): University of Virginia Real Estate Foundation -4- Commercial Will the project impact (flood, drain, excavate, dredge, filk shade, etc.) wetlands? ff Yes No Uncertain If your answer ts ~'YES' please indicate: A. vegetated wetlands area(s) to be impacted? tidal N/A square feet nontidal *250,470 B. nonvegetated tidal wetlands area(s) to be impacted N/A square feet *includes intermittent square feet stream channels. 10. Will the project be located at the site of any historic property? (Note: historic properties include but are not limited to archeologicat sites, Civil War earthworks, graveyards, buildings, bridges, canals, etc.) Yes No If"Yes", please provide a map showing the location. 11. Have you previously contacted the Department of Historic Resources concerning this project? Yes ,/ No [f"Yes", please provide the following information: a. VDHR file number: b. Response date: c. Type of response (no effect/no adverse effect, additional information requested, survey requested, further consultation needed: 12. Is Your project located within a historic district? If"Yes", please ir~dicate which district: Yes '/ No Uncertain 13. Has a sup,'ey to locate archeological sites and/or historic structures been carried out on the property? Yes No If "Yes", please provide the following information: a. Date of survey: currently underway b. Name of firm: The College of William & Mary, Center for Archeological Research c. Is there a report on file with the Virginia Department of Historic Resources? ~ d. Was any historic property located? Yes Report will be submitted upon completion. 14. Have you previously had a site v~sit, applied to, or obtained a permit from any agency (federal, State, or Local) for any portion of the project in this application or any other project at the site? q' Yes No If"Yes", please provide the following information: Name of Representative: James E. Brogdon, P.W.S. Agency Activity Application Number Action Taken (check the appropriate box) COE Jurisdictional Determination 97-FI183-75 ,/ Issued Denied Withdrawn e' Site Visit Date Action taken Site Visit 7/3/97, Issued 8/5/97 -5- 15. a) Has any work commenced or has any portion of the project for which you are seeking a permit been completed? Yes '/ No b) Are you submitting this application at the direction of any state, local or fedi~ral agency? Yes If your answer to either question above is "YES" give details below stating when the work was completed, who performed the work, and which agency (if any) directed you to submit the application. (please clearly differentiate on your application drawings that portion of the work which has been completed from that which is proposed.) ,r No 16. Approximately how long will it take to complete the project after all required permits have been issued? 180-240 months 15-20 Years 17. Approximate cost of the entire project (materials, labor, etc.): $ 18,000,000 Approximate cost of only that portion of the project which affects State Waters (below mean low water in tidal areas or ordinary high water in nontidal areas): $ See Tab//6 1 $. List the name and complete mailine address of each adjacent property owner to the project. See Tab #7 19. List the name and complete mailin~ address of each waterfront property owner across the waterway from the project, if the water body is less than 500 feet wide. Also, if the project is within a cove, list the name and address of each property, o~vner located on the cove. N/A 20. All affected property owners must be notified of the proposed plan's. If you do this yourself, it will assist us in processing your application. Have you discussed this project with all affected parties and had them sign an Adjacent Property Owner's Acknowledgment Form? __ Yes ,/ No If you answer is yes, the acknowledgment forms must be included with this application. -6- 2 I. Check the appendices below which apply to your project. NOTE: The hpplicable appendices must be completed and submitted as pan of your application. Additional appendices can be provided upon request. If you are proposing multiple activities, you may submit one plan view drawing provided all the required information for each activity is included (e.g. if your proposal includes a pier. boathouse and dredging, you may show all the activities on a single plan view drawing). A sample drawing for each activity is located on the back of the corresponding appendix. Although the sample drawings are condensed so that the plan view, cross section, end view. and vicinity maps are all on one page, you do not have to limit your drawings to one page. Drawings submitted need not be prepared by a professional draftsman as in these samples. LIST OF APPENDICES Appendix A Appendix B Appendix C Appendix D Appendix E Appendix F X Appendix G Appendix H Appendix I · Appendix J Appendix K Appendix L Appendix M Appendix N Appendix O X Appendix P Appendix Q X Appendix R Private Piers & Marginal Wharves Boathouses Marinas & Commercial Piem Dolphins-Mooring Piles-Buoys Not Associated w/Piers Boat Ramps Bulkheads & Associated Backfill Fill Riprap & Associated Backfill Marsh Toe Stabilization Dredging/Mining/Excavating Groins & Jetties Breakwaters Beach Nourishment Intake o Ouffall Structures Stream Channel Modifications Impoundments/Dams Utility Crossings Road Crossings (Bridges-Tunnels-Culverts) X Addendum Department of Environmental Quality Additional Requirements ALL APPLICANTS MUST SIGN I hereby apply for all necessary permits for the activities I have described herein. [ agree to allow the duly authorized representatives of any regulatory or advisory agency to emer upon the premises of the project site at reasonable times to inspect and photograph site conditions. I hereby certify that the information submitted in this application is tree and accurate to the best of my knowledge. mc rs-- s PPUC T'SN DATE REMINDER: BE SURE TO COMPLETE ·fHa: APPENDICES YOU CHECKED ABOVE AND SUBMIT '~¥111t THE~ BASIC APPLICATION FORM (PAGES 3-7); MAIL ALL INFORMATION TO: Virginia Marine Resources Commission Habitat Management Division P.O. Box 756 Newport News, Virginia 23607 -7- APPENDIX G - FILL PLEASE COMPLETE THE CHECKLIST AN~D ANSWER THE QUESTIONS. THE DRAWINGS MUST CONTAIN THE FOLLOWING INFORMATION OR THEY WILL BE R~ETURNED AS INCOMPLETE. Plan View Drawing (located in Tab #8) X north arrow X waterway name (if applicable) X dimensions of area to be filled (to scale) X existing structures X benchmarks showing distances to fixed points of reference (drawings are to scale) X location of vegetated wetlands at the project site X property lines, and location &adjacent prope~ owners N/A mean low water and mean high water lines (.tidal) X ordinary, high water line (nontidal) X channelward encroachment relative to mean higl~'mean low water linea (tidal) or ordinary high water tine ~nontidal) X width of the waterway (if applicable) (drawings are to scale as noted) X ebb and flood (tidal) or direction of flow (nomidat) Cross Section Drawing (located in Tab #8) X existing contours of the bottom X elevation of proposed fill X swacture or method used to contain fill N/A mean high and mean low water levels (tidal) X ordinaO high water level (nontidal) X Vicinity Map The name of the map from which the vicinity, map was taken and the exact location of the project site must be included [U.S.G.S. quad sheet, street map, or counD~ map is preferred). (See Tab #4 for USGS Earlysville, VA Quad excerpt) ! 2. What is the source and amount of the fill material? On Site See Tab g6 cubic yards State the type and composition percentage of the fill material (e.g. 80% sand, 15% clay, 5% silt): Variable due to geological conditions on-site. Predominant materials are sandy and clay loams. 3. Explain the purpose of the filling activity & the q,.pe of slracture to be built on the filled area: To provide the infrastructure and building sites for a research park Il If filling activity, is proposed in a wetlands, what is the distance fi-om the nearest waterbedy? See drawings in Tab #8 Will any of the fill be placed on wetlands or subaqueous land? -/ Yes If your answer is yes, indicate the square footage and type of area(s) to be impacted: Vegetated wetlandsTidal sf Non-vegetated wetlands sf Subaqueous land sf No Nontidal i See Tab #5 sf NIA sf Describe the method(s) that will be used for sedimentation and erosion control: As described in the Virginia Erosion and Sediment Control Handbook, Third Edition, 1992 What is the approximate drainage area and average stream flow? 0.02* square miles 0.02 cfs (*at impact area #3) THE DEPARTMENT OF ENVIRONMENTAL QUALITY REQUIRES APPLICANTS TO SUBMIT THE ADDENDUM LOCATED AT THE END OF THIS APPLICATION -21- APPEN~I)IX P - IMPOUNDMENTSfDAMS ALONG to~NAMED TRIBUTARY TO FLAT BRANCH - POND 1 (see table on following sheet for summary of all impoundments/dams) ~LEASE COMPLETE THE CHECKLIST AND ANSWER THE QUESTIONS. THE DRAWINGS MUST ;ONTAIN THE FOLLOWING ENFORMATION OR THEY WILL BE RETURNED AS INCOMPLETE. ~lan View Drawing X X X X X X X X X X X (located in Tab//8) north arrow waterway name existing and proposed structures di~nensions of structures and benchmarks showing distances to fixed points &reference (drawings are to scale) ordinary high water line location of vegetated wetlands at the project site shoreline, property lines, and location of adjacent property owners direction of flow width of waterway (measuring from mean high water to mean high water (tidal) or ordinary high water to ordinary high water (nontidal) (drawings are to scale as noted) risers emergency spillway, if applicable Cross Section Drawing (Stream) (located in Tab//8) X X - X X X X X base width and height of structure existing contours of the bottom normal pool elevation and desi~ high and low water elevations for dams with fluctuating water levels (e.g. hydropower or water supply reservou-s) risers emergency spillway, if applicable Vicinity Map The name of the map from which the vicinity map was taken and the exact location of the project site. (See Tab #4 for USGS Earlysvitle, VA Quad excerpt) map showing the area to be flooded (U.S.G.S. quad sheet or other topographic map ~s preferrad'L (See Tab #8) Materials to be used for construction tearth, rock, concrete, etc,)? earth embankment, concrete spillway What will be the impoundment's: a) storage capacity: 25.7 acre-feet b) surface area 3.8 acres What is the: a) current average flow? 1 cfs b) proposed outflow? 1 cfs c. will the impoundment structure be designed to pass a minimum flow at all times? ,/ Yes No If"Yes", what will be the minimum rate.of flow? * cfs *minimum outflow will equal inflbw less evaporation losses. gq,at is the drainage area of the water body upstream of the proposed impoundment? 0,7 square miles Does your project comply with State Dam Safety Criteria? ~' Yes No "No" or '~meertain", contact the Bureau of Flood Plain Protection at telephone (804) 371-6095 If your answer is a. What will be the area of waters or wetlands affected/flooded by the impoundment? 0,822 acres b. How much of impoundment structure will be located on the stream bed? 2,271 square feet Are fish ladders being proposed to accommodate the passage of fish? Yes ,~ No THE DEPARTMENT OF ENVIRONMENTAL QUALITY REQUIRES APPLICANTS TO SUBMIT THE ADDENDUM LOCATED AT THE END OF THIS APPLICATION 3 4 6 -39- APPENDIX R -- ROAD CROSSINGS PLEASE COMPLETE THE CHECKLIST AND ANSWER THE QUESTIONS. THE DRAWINGS MUST coNTAIN THE FOLLOWING INFORMATION OR THEY WILL BE RETUP~NED AS INCOMPLETE. Plan View Drawing X X X X N/A X X X X X X (located ia Tab #8) north arrow waterway name existing and proposed structures or fill dimensions of structures and benchmarks showing distances to fixed points of reference (drawings are to scale) mean low water and mean high water lines (tidal) ordinary high water line (nontidal) location of vegetated wetlands at the project site property lines on both sides of stream with location of adjacent property owners width &waterway (measuring from mean high water to mean high water (tidal) or ordinary hi~ water to ordinary high water (nontidal) (drawings are to scale as noted) ebb and flood [tidal) or direction of flow (nontidal) location and type of support structures Cross Section Drawing N/A X X X N/A X X (located in Tab #8) mean high and low water levels (tidal) ordinary high water level (nontidal) ex~stmg contours of the s~ream beds and bank dimensions relative to mean high water or ordinary high water (drawings are to scale) height of bridge, if applicable culverts (indicate size~, if applicable culvert invert elevations X Vicinity Map The name of the map from which the vicinity map was taken and the exact location of the project site must be included (U.S.G.S. quad sheet, street map, or count), map is preferred). See Tab #4 for USGS Earlysville, VA Quad excerpt NOTE: Virginia Department ofTramportation (VDOT) standards require that the backwater for a I00 year storm not exceed 1 foot for all roads, culverts and bridges. 1. On a separate sheet describe: the materials to be used, the method of construction, and the order in which the construction will be accomplished including cofferdams (if applicable). See attachment on following page. 2. What is the approximate drainage area and average flow rote of the stream? *0.95 sq. miles *The largest drainage area and flow rate for the proposed road crossings 3. Will any of the fill be placed on wetlands or subaqueous land? X Yes No . If your answer is yes, indicate the square footage and Lype of area(s) to be impacted: Vegetated wetlands sf Non-vegetated wetlands sf Subaqueous land sf Nontidal See Tab g$ sf N/A sf 0.95 cfs Have you conducted hydrologic/hydraulic studies to verify adequacy &the culverts? X Yes No If your answer is "Yes", please attach a copy of the study/report. Preliminary smdles have been completed but not finalized. If the project is a bridge crossing and there are similar crossings in the area, what is the vertical distance above mean high/low water or ordinary high water for the other crossings? N/A THE DEPARTMENT OF ENVIRONMENTAL QUALITY REQUIRES APPLICANTS TO SUBMIT THE ADDENDUM' LOCATED AT THE END OF THIS APPLICATION -43- UNIVERSITY OF VIRGINIA RESEARCH PARK JPA APPENDIX R - ATTACHMENT FOR QUESTION 1 At the time of this application, an exact method and sequence of construction cannot be determined since the site work contractor has final decision authofi~, for this scope of work. However, because these croasmgs are all minor waterways, the following guidelines are relevant regardless of the contractor's selection of specific methods of construction: A. Materials Used l 2. 3, 4. 5, Pipes and Culverts - Precast concrete, RCP, galvanized steel, or aluminized steel. Embankment Materials ~ On-site fill materials. Base - VDOT 2 lA. Paving - Bituminous~ Erosion Protection - Rip-rap composed of locally available stone, typically diabase. B. Method of Construction/Order or'Construction 3. 4. 5, 6. Installation of erosion and sediment controls. Temporary detantion/diversion of water. Placement of culvert or pipe where applicable. Placement and compaction of embankment fill. Seed and mulch fill slopes. Placement of rip-rap, Placement of mbgrade and base course, followed by paving. 3 5 All designs shall be m accordance wtth AIt~emarle Count' s design and construction s~andards. Erosion and sediment conlxols shall be in accordance with Albemarle County's standards and the Virginia Erosion and Sediment Control Handbook, 3rd Edition, 1992. ide al\&pro}e~t~\win\4770\indpXappxranach ADDENDUM DEPARTMENT OF ENVIRONMENTAL QUALITY ADDITIONAL INFORMATION FOR 'VIRGINIA WATER PROTECTION PERMITS The following information is required for all applications unless otherwtse noted: l. § 62A-44.15:3 of State Water Control Law requires that before the Department may consider any application for a permit to be complete, that the applicant provide the Executive Director with a notification lmm the local governing body of the county, city or town in which the discharge is t6 take place that the location and operation of the facility is fully consistent with all ordinances adopted pursuant to Chapter 11 (§ 15.1-427 et seq.) of Title 15.1 A form for local government signature is included with this appendix. Please note that the local governing bod) must be presented with the Joint Permit Application. Failure to fulfill this requirement will prevent processing of your application and may result in the administrative denial of your request. Latitude: 38° 08' 59" Hydrologic Longitude: 78° 26' 03" Unit Code (HUC): 02080204 This information is found on the Hvdrolo;aic Unit Map - State of Virginia published by the U.S, Geological survey. 4. Stream Classification (Check One): X Class I - Open Ocean Class III - Nontidal Waters Class V - Put & Take Trout Waters Class VII - Swamp Waters Class ti - Estuarine Waters Class IV - Mountainous Zone Waters Class VI - Natural Trout Waters Stream Drainage Area (check whichever applies)*" a. X < 1 square mile b. <5 square miles c. >5 square miles ~*Note: Applicants proposing impoundments and water withdrawals may be reqmred to provide more detailed hydrologic information (see section 1 I) 6. Existing beneficial uses of affected waters (check alt that apply)*** X fish and wildlife habitat public water supply commercial, industrial supply navigation X aesthetic value recreation agriculture water supply waste assimilation cultural value other (please describe) 7. Uses which may be impacted by the proposed project (check only those uses impacted)*** X fish and wildlife habitat public water supply commercial/industrial supply navigation X aesthetic value recreation a~iculture water supply waste assimilation cultural value other (please describe) *""Note: More detailed information on beneficial uses may be required for specific projects. Applicants will be notified in writing of an)- additional requirements. -Al- Functional ~a] aes assessment (~etlands only):' See Tab #9 Functional assessments are required for impacts (permanem and temporao') to all wetlands one acre or more in size, Many recognized functional assessment methodologies exist. However, the DEQ endorses no specific methodology at this time. It is suggested that an applicant or t~ is agent select a method based upon its ease of use. ab/l/ty to provide quality information, and utility in the field. Applicants are cautioned that the assessment of wetland functional value is technically complex, Persons unfamiliar with the Iechniques for functional assessment should use caution when attempting to utilize these methods. The functional assessment and the methodology utilized to determine functional value must be submffted to the DEQ with the application package. 9. Wetland delineation (where applicable): See Tab #10 Ali projects impacting wet/ands must provide a delineation map showing the physical location and aerial extent of all wetlands on the site. All data sheets and calculations utilized to determine an area's wetland status shall be submitted with the delineation map. The currently accepted federal methodology shall be used in preparing wetland delineations. 10. Mitigation Plan (required for unavoidable wetland losses and stream modifications): See Tab #11 The mitigation plan shall at a minimum include: a. Measures taken to avoid impacts to surface waters, including wetlands. Example h Structures were relocated to avoid wetland/stream relocation area's identified at X and Y on the delineation map. Exam/..p_~2 The mad crossing structure has been changed from a quadruple box culver~ to a bridge in order to avoid fill and channel modifications in Jones Branch, a sensitive trout stream. b. Where impacts could not be avoided, measures taken to reduce ~mpacts to surface waters, including wetlands. _Ex.ample t The slope of the road fill was reduced to x resulting in a reduction ofy in wetland area impacted. ~xample 2: The bridge was realigned to reduce the amount of channelization necessary to accommodate the road crossing. c. Where impacts could not be avoided c)r minimized, a mitigation plan which completely describes the type of impact to be mitigated and the means by which mitigation will be accomplished. Plans should include: z Location of the mitigation site. including latitude and longitude at the center oft. he site. "detailed sketches and site plans * any other measures designed to re-create, enhance or restore impacted beneficial uses within the proposed mitigation area. If no replacement mitigation is planned, the applicant must include a brief statement to this effect and include a detailed explanation as to the reason no replacement mitigation is planned. ****Note: Applicants with projects involving a water withdrawal or a FERC hydropower licensing or relicensing are required to provide the information in items 11 through 19. ~A2- l 1. Applicants must complete Appendix N - Stream Intakes and Outfall Structures. Appendix O - Stream Channel Modifications and/or Appendix P - Impoundments/Dams, whichever is (are) appropriate. See this Tab #2 12. What are the median monthly stream flows in cubic feet per second (cfs) at the water intake or dam site? Median Flow* Median Flow Month (CFS) Month (CFS) JAN JUL FEB AUG MAR SEP APR OCT MAY NOV JUN DEC * The largest drainage area is approximately 450 acres for streams being impacted by dams. Therefore, we estimate the largest mean annual flow' to be less than 1.0 cfs. 13. Describe below or on an attachment the streamflow gauges, the type ofcalculatioas used and the period of record that was used to calculate the median monthly flows in item 12, and the average flows provided in Appendices lq, O and P. N/A 1 ! 1 14. What is the maximum instantaneous withdraw~l and maximum daily withdrawal at the water intake or dam site? Specify. the units of measurement, e.g. million gallons per day, gallons per minute, cubic feet per second, etc. N/A Maximum instantaneous withdrawal Maximum daily withdra~val 15. Describe the manner in which the withdrawal of water varies over time, for example, as a tqanction of the time of year, or time of day, or time of week N/A 16. Describe below the amount of water that will be lost to consumptive use. For the purpose of this application, consumptive use means the withdrawal of surface waters without recycle of said u,'aters to their source or basin of origin. Attach a map showing the location of the withdrawal and location of the return flow. N/A ! 17. Describe below or in a separate attachment how the amount of water to be withdrawn was calculated and any relevant assumptions made in that calculation. Also describe the proposed use of the water withdrawal. N/A -A3- I! Bruce Stouffer (APPLICANT'S NAME) AGENT CERTIFICATION OF AUTHORIZATION hereby certify that I have authorized Mark Headly, P.W.S. (AGENT'S NAME) to act on al~ideal\proj¢cts\win\4770\1105aca my behalf and take all actions necessary to the processing, issuance, and acceptance of this permit and any and all standard and special conditions attached. We hereby certify ~at the information submitted in this application is true and accurate to the best of our. knowledge. Bruce Stouffer, Director Administration and Research Park Development Completion of this form will allow the agent to sign alt future application correspondence. Also, please provide the name(s) and complete address(es) of all legal property owner(s) as shown on your recorded deed. / i :~MEADOWS /ARLYSVI[LE jwoo LAKE AIRP( SPRINGFII Bap~t Copyright ADC The Map People Permitted Use No. 30394258 Wetland Studies and Solutions, Inc. Vicinity Map Scale: 1" = 2000' Exhibit 3 r2~ ~ USGS Earlysville, VA Quad Map Scale: 1" = 2000' Latitude: 38° 08' 59" Longitude: 78° 26' 03" Hydrologic Unit Code (HUC): 02080204 t Stream Classification III ~ Drainage Area in Square Miles for Impact Site: 0.95 · Name of Watershed: Unnamed intermittent tributary to Flat Branch Wet]and Studies and Solutions, Inc. N Exhibit 4 TAB #5 UNIVERSITY OF VIRGINIA RESEARCH PARK SUMMARY OF WETLAND IMPACTS WETLAND COWARDIN I AREA (ACRES) IMPACT i CLASSIFICATION #1 WOUS / POW 0.70 #2 ~ WOUS 0.21 #3 WOUS / PFO / POW 1.07 ~4 WOUS 0.2t #5 WOUS / PFO 0.52 #6 WOUS / PFO 0.20 #7 WOUS O. 10 #8 WOUS O. 18 #9 WOUS / PEM ' 0.82 #10 WOUS 0.30 #11 WOUS / POW 0.90 #12 WOUS / PFO 0.47 #13 WOUS / PFO 0.07 TOTAL: 5.75 'The listed wetland impact areas are located on the Proposed Project Plan under Tab #10. In addition. the Proposed Project Plan includes a table that further defines the area of impact per each Cowardin classification Idea~d/proj/wir~4770~np~ab5 ~Warren K. and Janet M. Maupin 4503 Northfields Road '~harlottesville, VA 22901 3200-00-00-020P0 AD3ACENT OWNERS following is a list of owners adjacent to UREF's North Fork property. James B. or Lucille Tirrell Miller P.O. Box 6867 Charlottesville, VA 22906 03200-00-00-009D 1 ~t'~seph W. Wright, Jr. 3 Farmington Heights ~3'harlottesville, VA 22901 ~ 3200-00-00-041D0 Joseph W. Wright, Jr. ~avid Turner ~[~3 Farmin~on Heights Charlottes~51!e, VA 22901 ~ 3200-00-00-04100 Jefferson National Bank P.O. Box 711 Charlottesville, VA 22902 03200-00-00-01980 03200-00-00-01981 David F. or Patricia H. Cooke and Alton L. or Ann G. Taylor 2601 Berm/ngton Road Charlottesville, VA 22901 03200-00-00-019Al See Tax Maps 32, 32A and 32G. C. A. or Ruby S. Morris Rt. 23, Box 311 Charlottesville, VA 22901 03200-00-00-009K0 Robert P. and Daisy J. Batton P.O. Box 1097 Charlottesville, VA 22902 03200-00-00-004D0 Richard H. Debut~s 1250 Wertland Street Charlottesville, VA 22901 03200-00-00-004P0 03200-00-00-004110 tloyd E. or Wilma L. Smith GR. 23, Box 328 CharlottesMlte, VA 22901 43200-00-00-01800 'first & Merchants National Bank wood '~'.O. Box 5548 Charlottem'ille, VA 22905 ]~3200-00-00-01700 ~rmchfield Conporafion ~3 Cmtchfield Park Charlottesville, VA 22901 ~3200-00-00-09D0 3200-00-00-09C0 Thomas J. or Dale Breslin P.O, Box 57 Deep River, CT 06417 03200-00-00-019A0 James R. and Rosalind P. Tirrell Rt. 23, Box 313 Charlottesville, VA 22901 03200-00-00-009H0 Kenneth L. and Gay N. Loffin P. O. Box 5009 Charlottesville, VA 22905 03200-00-00-00900 Granville R. and Marg/e L. Sours Rt. 8, Box 434 Charlottesville, VA 22901 03200-00-00-004L5 03200-00-00-004L4 03200-00-00-004L3 Gerard k Derose P.O. Box 143 Free Union, VA 22940 03200-00-00-004L2 PeterJ. orA my S. Ricotta Rt. 8, Box 433 Charlottes~lle, VA 22901 03200-00-00-07500 D. or Christine G. Schnittka lan ~t. g, B4:~x 4.)2" 'harlottcsvilI¢, VA 22901 ~3200-0(%00-07600 lark E or Judith It. Thibault ;946B Saratoga Road ~. Omrrk NY 13603 D200-00-00-07700 i~m¢$ B. or Rim L. Newton It. 8, Box 430 Charlottesville, VA 22901 ~i3200-00-00-t 0300 tavid S. or Linda C. Zuby .Rt. $, Box 429 ~hartottesvilIe, VA 22901 113200-00-00-10200 Rict'~rd D. or Mary E. McComsey lt. 8, Box 428 ~harlotte, svill¢, VA 22901 03200-00-00- t 0100 ~_~fichae_, t A. or ,~Vicki S. A.rbuckle Williams t. 8, Box 427 CharIotteswille, VA 22901 ~l[3200-00-00-10000 ~.ark A. Beckman ~ail Kongable-Beckman Rt. 8, Box 426 I,h, aflottcsville, VA 22901 ~[3200-00-00-604P0 John M. or Margaret J. Sacuto Rt. 8, Box 425 Charlottesville, VA 22901 03200-00-00-004N0 General Realty Inc. c/o Landair Communications 1444 Southern Blvd., #C4A Virginia Beach, VA 23454 03200-00-00-00400 03200-00-00-004J0 Sidney M. Hecht Rt. 8, Box 419 Charlottesville, VA 22901 03200-00-00-004A0 Elliot L. Hyman c/o Charles D. Hyman, Trustees 77 S. Birch Rd., #14-D Ft. Lauderdale, FL 33316 03200-00-00-05A0 The University of Virginia Real Estate Foundation 2333 Old tW Road Charlottesville, VA 22903 03200-00-00-022K0 03200-00-00~022B 1 John W. Townsend Anne E. Townsend P.O. Box 5551 Charlottesville, VA' 22905 03200-00-00~022B0 Madeline S. Freeman Rt. 8, Box 135 Charlottesville, VA 22801 03200-00-00-022L1 C. Ray Beard KR22, Box 16 Charlottesville, VA 22901 03200-00-00-02210 Larry B. Hall Barbara A. Hall Rt. 8, Box 230 Chadottesville, VA 22901 03200-00-00-06700 Rivanna Partnership LP c/o Republic Capital Company P.O. Box 7885 Charlottesville, VA 22906 03200-00-00-02200 AllanB. orAdaM. Kindfick RR3, Box 55 Earlysvill~VA 22936 03200-00-00-00980 Meredith C. or Linda W. Leake Rt. 23, Box 3 I0 Charlottesville, VA 22901 03200-00-00-00900 Glen C. Marshall Rt. 23, Box 307 AA Charlottesville, VA 22901 03200-00-00-004C0 Robert O. or Dorothy P. Dunbar Rt. 8, Box 424 Charlottesville, VA 22901 03200-00-00-00450 ~ri!yn Lucero · $, Box 423 ;artottesville, VA 22901 : 200-00-00-004R0 ~Ily A. Cradd r. 8, Box 421 ~harlottesville, VA 22901 "~ 4 0 ~00-00-00-00 Q iStlard C. Snow t. 8, Box 435 2harlotteville, VA 22901 ~3200-00-00-004C1 I~niversa! Test Equipmment, Inc. 625 Quail Run Road ~h~arlottesville, VA 22901 .~ 200-00-00-0 t 9B2 Jimmy B. Banton 588 Airpo~ Acres Road har!ottesville, VA 22901 932A0-01-0B-00800 ! arl D. & Lynne Edgell Brewer 3578 Ai~ort Acres Road ~harlottcsville, VA 22901 tI[32A0-0I-0B4)0700 1 A. Bruce/Frances H. Garwood, Jr. I76 Airport Acres Road .harlottesville, VA 22901 032A0-01-0B-008A0 l;etly L. or Barbara A. Hensley ~556 Airport Acres Road iC)arlottesville, VA 22901 '~2A0-01-0B-00500 Ellen D. Lohr 3606 Airport Acres Road Charlottesville, VA 22901 032A0-01-0B-009A0 Jerry L. & Molly S. Marshall 3630 Airport Acres Road Charlottesville, VA 22901 032A0-01-0B-01000 032A0~01-0B-01100 George D. or Barbara A. Shipp 3568 Airport Acres Road Charlottesville, VA 22901 032A0-01-0B-00600 David Leo Shutl 3618 Airport Acres Road Charlottesville, VA 22901 032A0-01-0B-00900 TAX MAP 32 E & G Woodbriar Associates e/o Wendell Wood 410 Ednam Drive Charlottesville, VA 22901 032C0-00-00-00100 TAB #8 UNIVERSITY OF VIRGINIA RESEARCH PARK PLANS, PROFILES AND CROSS-SECTIONS (AS APPLICABLE) OF WETLAND IMPACTS The following plans with profiles and cross-sections (as applicable), depict all of the wetland impact areas included in this Joint Permit Application (JPA). An overall plan of wetland impacts entitled, Proposed Project Plan is also included in this pocket. GENERAL NOTES FOR JPA PLANS, PROFILES, AND CROSS SECTIONS: 1. These conceptual land developmem plans and artist's renderings are being submitted to the U.S. Army Corps of Engineers and Virginia Department of Environmental Quality for Section 404 and 40I Permit Application purposes only. Building(s) and other improvemem(s) types, sizes, layouts, and proposed uses may vary without affecting such permtts as long as the nature and scope of impacts to Jurisdictional Wetlands and other Waters of the U.S. or Virginia are not changed. Ide al\dX, proj ect~\win\4 7 7 0\tab $ I ! I J ~J NOTE: SEE AI'fACHkIENT FOR ,AD,.,VkCENT PROPERT¢ OWI, IERS. PLAN VIEW # 1 Nb'VD 192%/NAD 1927 LIMITS OF IMPACTED WETLANDS ALSO SEE GENERAL NOTES NORTH FORK COUNIY Of' STATE ,~PLICATION BY UREr RE~ P~,(, INC. SHEET J~ OF' ,;~ DATE ~o/9; I 1 i ! I J J PLAN VIEW DATUU: Nb'¥D ?929T/T'~U9 !927 ,,, LIMITS OF IMPACTED WETLANDS NORTH FORK COUN]'f OF STAT[ APPUCA'~ON BY UEEF R[$[~'~-I PN~ ~C. SHE~ / ~ ~ DAlE 10/9 ! )! PLAN VIEW DATUU: NC'CD Ig'29/NAD ~927 LIMITS OF IMPACTED WETLANDS NORTH FORK COUNIY OF STATE APPUCAllON BY UREF RES~ PARK, ~NC. S~E~r ! OF ,,~ DATE ~0/9 NORTH FORK COUN~ OF STATE ~ PLICATION BY UR~F RF~_~CH P.~R~, II, lC. I .'~ '. --*. Z~.¥/~-Z -~.~::~ ;.' L" ~ / ~ .... .-----r . . . ~, ~ J . ~&~ ~ .. .... . .... ..... :;-: -..'-. . .' . .,' .~_,- ..... . ........ ~ ~ ~ ;:~ . :. ; · NOTE: SEE A~[~ FOR ~NT P~W 0~E~. S~E: [: l~O ~S0 SEE ~N~ NOES ~: GRAOI~ LIMITS OF NOR~ FORK O~I~A~E IMPACTED WET~NDS cou,~ P~N VIEW ~ ..~,~~,~,.,~... NOT~ SEE: A't~ FOR ADJACENT PROPERTY ORAI~A~E P~N VIEW ~ ,N~ 19~/~ 1927 SCA[: IZ. I'~'~'O .fi_SO SEE GENERAL LIMITS OF IMPACTED WETLANDS NORTH FORK coum o~ ~r~ N~PLtCAT~t BY U~ R~ PA~<, ~C. s~ I OF ~ ~ ~o/~ _--.....~IIFi~ ..... __~ ~ ~E A~HM~ FOR ~CENI ~P~ ~. ~se O~N~ LIUITS OF NORTH FORK ~l~Ae~ iUPACTED WET~NDS c~ ~ 1929/~ 1927 ~~o~.~.,~u.t~~ SH~ ~ 0F ~ ~ 10/gq ~t~os~: ~l~t/,,I' PLAN VIEW NOV9 ~929/,'~D 1927 LIMITS OF IMPACTED WETLANDS NORTH FORK CogkrP¢ O~ STAT~ ~PLK:ATION BY IJR~ R[$D~.RCH P,~K. INC. s~[g I o~ .~ ~T~ ~o/~; NOTE: SEE At'fACHMENT FOR ADdAOF. NT PROPER'Pt' OWNERS PLAN VIEW #~ DATUM: ~ lg2g/NAD ~27 SOLE: I; t2~O LIMITS OF' IMPACTED WETLANDS ALSO SEE GENERAL NOTES NORTH FORK COUNIY OF STATE APPLICATION BY UREF RESF. AI~CH PARI(, lINC. SHEET ~ OF ~ DATE 10/gl · , .. , ~ .... . . . . -...;~.~ .~.~.-..-.--.-._-..-- ~ ~-,,, . . , .-. = ..-.., ...., , --~:-.---.:~--_:-.'-_.-..:.-::::-.~,~ ~- . ., ' ' ' ;~ L:,'."~: ': ? ;.,'!...- ,. I'" ~] '~ '~ FI {* [:;,,W~:t '- .~.~,:- L.. ',., - ........ ,.: ,-..:~ '~~'~'-'~--"-~ ,, ,:,,, ...... . ~ , ~ .-~.. ,x N.:~ .... --.~-"'. , --z ~-- - '. '~~;~.~ /- ~-'~','-~: .... .......... ,,._,, .. .... ..., _.... . ..... _ ..... ...... ~, ,:, .... .~,..... 3.__.-...... ., .., ~..,. ,.~....,,... , .-. ~..~-~.- ..- ......... . .... ,,. :,. ~ ...... ~L:-:::-.':. i' , ,, , , ,:, ~-::.'.':.':-~ :;_..--'"'" ",. ~: .' ' .', ,'- ...... . ~ ' ' ~. .' .''..'-' '" ....... ..'A." '::-~" ;~¥;'. ?; ,,. ,,,-/; ~: - ;. ~/~; , . -~ -:;....'.-.. _ .... '., ,} ,........... ,...,?, ,,,, .... . !~"?';.'-.'L':" ".ii/, ', .. ..... ,.~....,.,~ .. .. .~ .... .~... ...:.~..__.. .... . .... .... ,/,, .....~// ~,~.,'~... L*;, .'-"'///j r,~/ ~ ;~'" ...¢.>,..:¢~j:;~..,. .... ... . . . . , .... .' ...: .....~ ..... .._. :/-;,,r,~ , ~r,,,~,~l~&,/.- ~,/~,,~"~ . ..' .- .' - . ,' .. ,.. ~ .- .- .- --. NOT~ SEE ATTACH~NT F0~ ADJACENT PROPER]Y OWNERS. ~ =~'~.* ~O ALSO SEE GENERAL HOTE~ ! ! PU~OS~ 5I/V/~4 PO/q~ GRA~IIqC~ PLAN VIEW tg29/I~D 1927 LIMITS OF IMPACTED WETLANDS NORTH FORK COUNTf OF STATE APPLICATION BY uREF t~SF.~CM PARr,, INC. SHED LIMITS OF IMPACTED WETLANDS i/ SEE A'~HB£NT FOR ~ENT P~P~W 0~E~. P~N VIEW ~g29~ ~g27 ALSO SEE C, ENEP, AL NOTES NORTH FORK COUN1Y OF STATE APPLICAll~ BY UREF RESEAROI PARY,. ~NC. S~EET ! OF ~ ~TE lO/g ' ' ; "/ t ".' NOTE: SEE ATTACH)lENT FOR ADJACENT PROPERLY OWNF_.FiS. SCALE Pu~: .~I~'..~,,'/ ~0~/ LIMITS OF ~OA~ O~A~I~ IMPACTED WET~NDS ALSO SEE GENERAL NOTES NORTH FORK CO(INlY OF STATE APPLICATION BY s.~ I or .~ ~T[ ~o/~ NOTE: SEE Al'fAC ,H~E, NT FOR ADJACENT PROPERLY OV~NERS. PLAN VIEW LIMITS OF IMPACTED WETLANDS ALSO SEE GENERAL NOTES NORTH FORK COUNTY OF STALE APPUCAllON BY UREF RESF~ PA,~ I ORA 11,1,4 ~.,E PLAN VIEW 1929/NAD 1927 LIMITS OF IMPACTED WETLANDS NORTH FORK COONl'f OF STATE APPLICATION 8Y uR'ET RESEARCH PARK, INC. SHEET ! OF 2 O~TE ~0/~,. TAB #9 UNIVERSITY OF VIRGINIA RESEARCH PARK FUNCTIONS AND VALUES ASSESSMENT Pursuant to discussions with Ms. Klm Vanness (and the experience of Applications subsequent to these discussions~ of the Department of Environmental Quality (DEQ) with respect to DEQ's requirements for the assessment of functional values for impacts to all wetlands one (1) acre or more in size under Nationwide Permit (NWP) #26, a qualitative application of the Wetland Evaluation Technique (WET) 2.1 is appropriate. Thus, the following assessment utilizes the parameters of WET 2.1, but does not include the complexity of its computerized question/answer input requirements. The qualitative valuation presented herein is based upon review of the impacted areas during the COE delineation reviews and comparison to the proposed land plan. The fact that much oftbe site was subjec~ to a~icultuml activities, makes it relatively easy to qualitatively assess the impact areas involved. Furthermore, many impacts involve small intermittent waterways that are Waters of the U.S. but not Jurisdictional Wetlands. The following table provides a summary of wetland functions and the value to society of the functions for the wetland impact areas described herein: Functions and Values Qualitative Probability Rating Groundwater Recharge Low Groundwater Discharge Medium Floedflow Alteration Low- Medium Sediment Stabilization Low-Medium Sed~q'ox Retention Low-Medium NuU'ient Remov/Trans Low-Medium Production Export Medium Wildlife Div/Abundance Low Aquatic Div/Abundance Low Recreation Low Uniqueness/l--Ieritag e Low In our opinion the impact areas genemlty are low in function and value, and the relatively higher medium to high value wetland areas have either been avoided to the extent practicable or impacted minimally.~ A discussion of each of these summarized functions and values follows: Groundwater Recharge. It is generally recognized that few wetlands serve a recharge function. Typically wetlands that provide groundwater recharge functions are isolated, depressional areas and have relatively permeable substrate soil materials. However, many of the wetlands delineated on this site are associated with seeps and serve a ~oundwater discharge function. This fact, combined with evidence of positive drainage, indicates that the impacted wetland areas do not provide significant ground water recharge capabilities. Groundwater Discharo~e. Evidence of perceptible spring activity was noted in some of the impact areas. The impact areas are typically associated with the intermittent flow of watercourses that have a predominant hydrologic soume of surface runoff from storm events as well as the groundwater input. Thus the overall rating of this function in the impacted wetland areas is considered medium. Floodflow Alteration. The impact areas have no significant impact upon floodflow capacity as they are usually drained by defined channels, are in relatively small watershed areas, and do not exhibit constricted flow areas which could cause the detention of waters during high flow events (i.~, the geometry of the land t Many of the wetlands on this site indicate evidence of historical alteration through agricultural practices, lowering their value considerably. Minimal impacts include road crossings and SWIM pond embankments. t ! I ! ! ! l I I I forms containing the impacted wetlands does not provide any significant floodwater detention, except as obtained due m their vegetative cover characteristics). Furthermore, the project includes an integrated sWM system that will prevent any detrimental flood flow alterations to occur after development of the project. Thus. this function was rated low. Sediment Stabilization, Sediment/Toxicant Retention. and Nutrient Removal/Transformation. Areas around the wetland impact areas did not indicate evidence of significant erosion activities. No evidence of sigmficant sediment acretion was observed in the impact areas either. Furthermore. the retention of sediments and toxicants, as well as the removal or transformation of nutrients (through processes such as denitrificatiom the binding of phosphorus to clayey soil particles, and uptake by vegetation) is not occurring at a high rate due m the low residence time of water in this system in most of the impact areas. However, some impacts are in areas that are adjacent to agricultural activities (that develop high nutrient and sediment loadings) or are in areas where nutrient removal/transformation can be rated higher due to the lack ora deffmed channeI and low gradient slope, indicating longer residency times for stormwater events. Thus, these functions were valued with a "low-medium" rating. Production Export. High production export is the flushing of relatively large'mounts of organic plant material (specifically, net annual prunary production) into downslopo w'atem. This export may or may not be beneficial. For example, high production export may cause downs~eam water quality problems due to the resulting nutrient loads. In the impact areas most of production export is caused by the introduction of plant material during leaf fall at the end of the growing season from adjacent upland vegetation. This fact, in combination with the fact that the impact areas have outlets, requires that this function can not be rated low. However, the criteria or ~,~,~T 2.1 to obtain a high rating is also not present (a riverine system with potentially eutrophic conditions present, watershed greater than 100 square miles, and significant areas of erect or submerged vegetation present). Therefore, a medium rating is suggested for the impacted areas. Wildlife Diversity/Abundance. Because of the limited extent of impacted wetlands within the assessment area and uhe small size of the associated streams, wetland dependent wildlife diversi~ and abundance is low. Most of the utilization is by terrestrial woodland species. No significant open water habitats outside the intermittent stream channels with associated wetlands are present except for the farm ponds that will be retained and reinforced by dam upgrades. Thus k is unlikely that the impact areas provide significant habitat for migrating and nesting songbirds and waterfowl, resident shore, wading and songbirds, and small mammals, leading to a low rating. Aquatic Diversity/Abundance. For the purposes of the WET 2.1 analysis, a high rating for an area means that, at least seasonally, the assessment area supports a notably great on-site diversity, of fish and invertebrates (i.e., other aquatic animals such as waterfowl are included in wildlife diversity). The majority of the impact areas are small intermittent drainages which only provide aquatic habitat to the lowest and most ephemeral species of aquatic invertebrates. The limited wetlands associated with them may provide a stable moisture regime in the sediments. However. this level of moisture is still clearly insufficient to support game fish species, the indicator for aquanc diversity/abundance in WET. Thus a ranng of low is provided for this function. Recreation. Little recreation is likely to be occurring m or near the impacted wetlands and Waters of the U.S. Fishing is not likely due to the low and inmrmiaent nature of the water flow in these impact areas. It is doubtful that significant bird watching occurred in the impact areas due to their a~cultural or forested nature and proximity m more accessible and known centers of bird watching activity. Uniqueness/Heritage. The intermittent streams and limited wetlands associated wilh the impact areas are .typical of the many agricultural fields and wooded areas of Albemarle County and throughout Virginia and the Eastera U.S. A Phase I archeological study was conducted concurrent with the preparation of this application. No indications of any significant historic or cultural features were found within any jurisdictional wetland area on this site. ideal~:l~projec~\win\4770~inp\9~lb9 l TAB #'10 UNIVERSITY OF VIRGINIA RESEARCH PARK WETLAND DELINEATION INFORMATION The Jurisdictional Wetlands on this site were first delineated by The Environmental Company, Inc. as described in a report entitled: Wetlands Delineation. North Fork Business Park, ~harlottesville. Virgima, dated May 1996. Following this wetlands investigation a second delineation was completed to include Waters of the Un/ted States on this site. This delineation. which included some additional jurisdictional wetlands, was completed by Wetland Studies and Solutions, Inc., as described in a report entitled: Jurisdictional Areas Delineation. The University of Virginia Research Park at North Fork. Albemarle Count~. Virginia, dated June 16, 1997. The U.S. Army Corps of Engineers approved this report and field delineation and issued a Jurisdictional Determination (copy enclosed) on August 5, 1997. Copies of the above mentioned reports are available for review from Wetland Studies and Solutions, Inc., on request. idcai\projects\winworo54770\inp!tab I 0 DEPARTMENT OF THE ARMY August 5, 1997 Western Virginia Regulatory Section 97-H183-75 (Trib. to N. F. Rivanna River) Mr. Mark Headly, Vice President Wetland Studies and Solutions, Inc. 14088-M Sullyfield Circle Chantilly, Virginia 20151 RE: Research Park at North Fork WSI # 4770 Dear Mr. Headly: I am writing in reference to our meeting on July 3, 1997, at the property owned by the University of Virginia known as the North Fork Research Park. At that time you met with Jay Roberts and Jessica Georgianni from the Virginia Department of Environmental Quality and I to confirm your wetland delineation' for the site. During the site visit we hit on several areas that we felt were the key areas to concentrate on. One was the old pond site on the main creek channel, and the other were areas around the old home site and graveyard. Based on two previous site inspections and information supplied by you, I have determined that the site referenced above contains wetlands and waters of the U. S. within the headwaters of a tributary of the North Fork Rivanna River. As such any proposed impacts are subject to authorization under several Nationwide Permits, including NWP's 12, 14 & 26. How the proposed project will be reviewed for permit authorization will depend upon the total acreage of impact to waters of the U. S. In addition, a portion of the site near the old graveyard has several springs that feed along an old grove of mixed hardwoods including black gum and red maple. It was determined by myself and VDEQ that this was a quality wetland/upland area and that impacts to this area should be reduced and/or eliminated. I understand that the impacts will be the result of a road alignment, and it was our conclusion that the University of Virginia should look at other alternatives to the design in order to save this quality area. If the proposed project is review under the standard permit application, or if the Corps takes discretionary authority and requires a standard permit review, we will be loo~ing at all alternatives to reducing impacts to waters of the U. S. on this site. Based on our visit of June 3, delineation of this site and look on this project. If you have any call at (540) 886-4221. 1997 I agree with your wetland forward to further coordination further questions give me a Sincerely, Environmental Scientist Western Virginia Field Office Copies Furnished: Virginia Department of Environmental Quality, Harrisonburg TAB #11 UNIVERSITY OF VIRGINIA RESEARCH PARK AVOIDANCE / MINIMIZATION / MITIGATION PLAN Pursuant to Section 10 of the DEQ Addendum of the JPA, this narrative demonstrates the sequential process of avoidance, minimization and compensatory mitigation being applied to the University of Virginia Research Park. A. Land Plan Changes The University of Virginia Real Estate Foundation has undertaken significant land planning efforts over the last several years to develop the current land plan for this +525 acre land parcel. In each planning phase consideration was given to avoid impacting the largest areas of wetlands in the northern portion of the site (wetlands associated with Jacobs Run and North Fork of Rivanna River). The original project plan (Exhibit 1 lA in this tab) prepared in 1993 by McKee / Carson, reflected proposed infrastructure with surrounding areas of general development (without specified building locations, usage, or capacity). In this plan impacts would have been extensive to Waters of the U.S. (WOUS) as a result of the alignment of roads along stream valleys. Subsequently, the second project plan (Extfibit t lB) dated April 1994, prepared by McKee / Carson, greatly reduced impacts by revising road alignments. The applicant has since undertaken a major effort to revise the land plan and zomng of this entire _+525 acre tract. Finally, the final project plan (Preliminary Plan, Phase t Irrfrasm~cture, Exhibit l lC), which this permit is based on, dated May 2, 1997, prepared by Dewberry & Davis, further revised road alignments and reduced impacts. Wetlands were first evaluated by McKee / Carson in 1995, followed by a delineation and survey of selected areas in 1996. All Wetlands and (WOUS) were then delineated and survey located for consideration in the proposed project plan. For your convenience in reviewing the three project plans and the reduction in impacts we have shown the surveyed wetlands and WOUS on each plan. The resulting impacts from the original project plan were 4.61 acres of wetlands and WOUS. The second project plan reduced impacts by one third to a total of 3.09 acres of wetlands and WOUS. However, unlike the final project plan, neither of these plans considered storm water management facilities. Therefore we have included the following table (shown in more detail on Exhibits I3A, 13B, and 13C) to reflect impacts associated with general development, road crossings and storm water management ponds. University of Virginia Research Park Tab#Il WSSI #4770 Page 2 PLAN WETLANDS IMPAC~rED I (acres) General Road Storm Water Totals Development Crossings Management Facilities ORIGINAL PLAN (1992) 0.60 4.01 N/A 4.61 PRELhMINARY 0.47 2.62 N/A 3.09 PROJECT PLAN (4/94) PROPOSED PROJECT 0.36 2.36 3,03 5.75 PLAN (4/2/97) tn summary, the original project plan of this +525 acre site envisioned wetland impacts ofapproximateiy 4.61 acres. A Preliminary Project Plan was then developed that reduced total impacts to 3.09 acres and a Proposed Project Plan was developed that reduced impacts (to the mscximum extent possible), by sixty percent, to approximately 2.72 acres when only general development and road crossings were considered. Avoidance and Minimization The land use plan changes proposed by the applicant, as described in Section A herein, were substantial and costly to pursue. A comparison of these plans clearly demonstrates that an avoidance of approximately two-thirds of originally proposed wetlands impacts is being achieved. Great care was taken in avoiding impact to wetlands and WOUS. A large amount of wetlands on this site were not delineated because it has been the Applicant's intention not to impact these diverse wetland habitats. This area is located in the northern peninsula of the site and includes approximately t290 linear feet of Jacobs Run, over one mile of the North Fork of Rivarma River, approximately I000 linear feet of intermittent streams, and their adjacent wetlands. A wetland impact at a spring seep in the central portion of the site (Impact #3, Tab #8) is unavoidably impacted based on VDOT road design standards. Moving the road further west would leave insufficient developable area in the adjacent land University of Virginia Research Park Tab#1 I WSSI #4770 Page 3 bays, while shifting the alignment to the south would violate VDOT curve radius standards for the proposed design speed of the road. The most significant area of wetlands and Waters of the U.S. impacts occur at abandoned or breached farm ponds. One farm pond is being removed and two others are being reinforced and slightly enlarged to comply with storm water management requirements. In addition, the palustrine emergent / scrub-shrub area located in the south central area of the parcel has formed in the bottom of the breached pond. This area is proposed to be returned into a pond as a storm water management facility. This location was originally planned to be a dry detention facility that would leave the majority of the pond bottom in its existing condition. However, in 'order to satisfy Albemarle County BMO requirements, a wet pond, with its attendant increase in pollutant removal efficiency, is now proposed for this location. An emergent / scrub-shrub wetland fringe will be incorporated into the final design. C. Compensation 1. Location/Ratio 2. Timing The applicant proposes to compensate for the 5.75 acres of permanently impacted wetlands in the entire project by incorporating wetland mitigation into the storm water management facilities proposed for the project. Approximately one half of the proposed impacts are associated with existing farm ponds or the wetlands that have formed in the bed of a breached pond. When complete, the ponds within the project will contain over 6.14 acres of permanent surface area with wetland fringes. The following timing is proposed for implementing tkis compensation program: (a) Submission of complete engineering/construction documents to the COE and DEQ by March 1, 1998 (for all mitigation sites) (b) Commencement of construction by August 1, 1998 (due to possible groundwater, the only practicable time to build this site is in the summer) (c) Completion of planting by April 30, 1999 UniversityofVirginia Research Park Tab #11 WSSI#4770 Page 4 D. Deed Restriction Protection Ail mnigation areas shall be protected from any activity which involves a "discharge of dredged or fill material" as that phrase is interpreted and applied by the U.S. Army Corps off.Engineers (COE) pursuant to its authority under Section 404 of the Clean Water Act and the Department of Environmental Quality' (DEQ) pursuant to its authority under Section 401 of the Clean Water Act. Real estate instruments to this effect shall be recorded for such lands. These real estate instruments will be recorded with evidence of their recordation provided to the Norfolk District of the COE and the Commonwealth of Virginia's DEQ. Any transfer of real estate subject to the terms of this Deed Restriction from University of Virginia Real Estate Foundation to any other entity shall be subject to the covenant below: "It shall be a condition running with the land that no activity will be performed on the property in an area provided as a compensatory mitigation area, which would involve a "discharge of dredged or fill material" as that term is interpreted and applied by the U.S. Army Corps of Engineers (COE) pursuant to its authority under Section 404 of the Clean Water Act. unless such activity is specifically authorized by the COE through issuance of an individual permit for the activity, or through an express wa-itten finding by the COE that such activity may proceed by Nationwide Permit author/zation consistent with the COE's policies concerning subdivisions (33 CFR Part 330.6. Appendix B. paragraph 26:56 Fed. Reg. 59143) and the comprehensive treatment of project-related impacts, and specifically authorized in ~riting by the Virginia Department of Environmental Quality." A final copy of the protective instrument shall be forwarded to both the Department of Environmental Quality and U.S. Army Corps of Engineers within thirty days of recordation. E. Specifications for Mitigation Design, Monitoring and Maintenance Plans All final engineerin~construction plans submitted to satisfy the mitigation re.qui[ements of this JPA shall be prepared in accordance with the following criteria: 1. Mitigation Design a. Narrative describing the nature of the wetland mitigation concept. Grading plans at a scale of 1" = 50' and providing 2' interval contours or more detailed. c. Water budget for a typical year that includes, on a monthly basis: (1) Inputs (a) Precipitation. (b) tnfiln'ation. (c) Surface Flow Runoff. (2) Outputs Universi~ of Virginia Research Park Tab #tl WSSt g-4770 Page 5 (a) Evapotranspiranon. (b) Exfiltration. (c) Spillway Outflow. Vegetation plan depicting or listing expected zonation (i.e.. POWZ, PEM, PS/S, PFO). Vegetation schedule with plants selected based on habitat value and projected water elevation and duration, Said schedule shall include: (1) (2) (3) (4) Species. USFWS rating. Plant size and spacing. Wildlife value assessment. f. Design sensitivity analysis. Monitoring Success Criterion Hydrology. Saturation of the major portion of the root zone for a duration equal to a minimum of 12.5% of the growing season. Such saturation is deemed to occur (for monitoring purposes) when the phreafic water level is 12" or less from the soil surface elevation. For monitoring purposes of this design, the normal grov~Sng season shall be from March 20 to November 10, or a total of 232 days, indicating a minimum saturation &the major portion of the root zone of twenty-seven (29) days during the growing season. b. Ve.eetanon. (1) Woody Plants. At least 50% of all wqody plants, expressed either by plant stems or canopy coverage shall be facultative (FAC) or wetter (FACW or OBL). A minimum plant stem count of 400/acre must be achieved in sample plots until the canopy cover is thirty percent (30%) or greater. (2) Herbaceous Plants. At ~least 50% of all herbaceous plants shall be facultative (FAC) or wetter (FACW or OBL). Canopy coverage shall be a minimum of 80% in emergent wetland areas. No coverage or stem count criteria shall be used for shrub/scrub or sapling/forest habitat areas relative to herbaceous vegetation. Monitoring Program The constructed wetlands shall have a monitoring program, following the gtfidelines established below: Unive~i~'ofVirginia Research Park Tab #11 WSSI #4770 Page 6 Visual Description. 35mm ground level photographs shall be provided with each monitoring report from at least one (t) station per acre of constructed wetland. Permanent markers shall be established to ensure that the same locations (and view directions) on site are monitored in each monitoring period. Hydrology. Three (3) ground water obsetwation wells shall be installed for every five (5) acres of constructed wetland areas. For each monitonng report, either 60 days of continuous automated monitoring, or 8 consecutive weekly measurements shall be provided during the growing season that demonstrate achievement of the hydrology performance criterion (actual monitoring may be of longer duration, as needed to obtain proof of satisfactory hydrology). Vegetation. Sample plots shall be arbitrarily dispersffd over the site in order to sample all habitat areas at a ratio of 5 plots per acre of constructed wetland area. Each plot shall be 2gx20' for woody plants and 3'x3' for herbaceous plants (or circular with approximately the same surface area). Timing. Monitoring activities shall occur during the growing season, and at least: (1) Twice during the first year after completion (Year 1). (2) Once during the second year after completion (Year 2'}. (3) Once during the third year after completion (Year 3). (4) Once during the fifth year after completion (Year 5). If all performance criteria have been met both during the second and third year, then the fifth year monitoring requirement shall be deleted. Ifatl performance criteria have not been met in the fifth year, then a monitoring report shall be required for each consecutive year until two annual sequential reports indicate that all criteria have been successfully satisfied (i.e., that corrective actions were successful). Reports. The resulting reports shall be delivered, within 30 days of completion or no later than October 30 of each monitoring year, to: James Brogdon U.S. Army Corps of Engineers Western Virginia Field Office HRC 32, Box 10lA Staunton, Virginia 24401 University ofVirginia Research Park Tab #I1 WSSI #477O Page 7 Jay Roberts Department of Environmental Quality. P.O. Box 1129 4411 Early Road Harrisonburg, Virgima 22801 Mark Headly Wetland Studies and Solutions, Inc. t4088-M Sullyfield Circle Chantilly, Virginia 20151 Bruce Stouffer University of Virginia Real Estate Foundation P.O. Box 9023 2333 Old Ivy Road Charlottesville, Virginia 22903 4. Management Maintenance Plan Should any deficiencies be noted in a monitoring report., a section detailing corrective actions and/or maintenance actions proposed and an implementation schedule for such actions shall be provided. Upon review and approval/modification of such corrective measures by the COE and DEQ, the Owner shall cause the necessary corrective measures to be implemented. Upon completion of such actions, a ,~zinen summary of the work shall be supplied to the COE and DEQ. F. Conclusion This mitigation proposal demonstrates that The applicant has redesigned this project to develop a plan that AVOIDS sign/ficant wetland impacts. The Applicant Mll COMPENSATE for wetland impacts by constructing mitigation areas, and will PROTECT these areas in perpetuity with deed restrictions. ideal\d~pm f~win~ 770\indp\tab I l 7¸. d o COUNTY OF ALBEMARLE EXECUTIVE SUMMARY BOARD OF b pERV SoRs AGENDA TITLE: GE Fanuc Hiring Report SUBJECTIPROPOSAIJREQUEST: Letter from Mr. Donald C. Borwhat, Jr. to Robert W. Tucker, Jr. regarding GE Fanuc Expansion Loan STAFF CONTACT(S): Messrs. Tucker, Huff AGENDA DATE: January 7, 1998 ACTION: ITEM NUMBER: INFORMATION: CONSENT AGENDA: ACTION: INFORMATION: X ATTACHMENTS: Yes REVIEWED BY:~ BACKGROUND: Attached isthe copy of the December 17, 1997 letter from Mr. Donald C. BonNhat, Jr.. Senior Vice President, Human Resources and Public Relations for GE Fanucto the County outlining a summary of their expansion project dudng 1995 and 1996. The agreement entered into between the County and GE Fanuc regarding the ,$150,000 loan towards this project specified that the interest on the loan was to be set at a rate of 3.5% annually, but would be adjusted to zero if GE Fanuc could provide evidence that greater than 80% of their newly hired employees during the expansion hiring process were at the time of their application residents of the Thomas Jefferson Planning District. As you will note from the attached report, GE Fanuc hired more employees than originally anticipated at a much higher beurly rate than originally anticipated, but were unable to meet the 80% ratio for new hires from the Thomas Jefferson Planning District. Accordingly, the interest due on this loan is approximately $14,145 which under the agreement is due and payable by April 1, 1999. RECOMMENDATION: Staff presents this report for the Board's information at this time. 97.247 DEC i7 '97 ii:2?~M ~0~ 978 5~62 M,i Human Re~vur~ and £ubhc Relafiena · E Fanuc Automation December 17, 1997 Robert Tucker, Jr. County Executive County Office Building 401 M~ntire Road Charlottesvillo~ Vn, 22902 Subject: GE Fanuc Automation North America Expansion ~an Dear Bob: On behalf of all the employees of GE Fanuc I would like to again thank you and the board for all your assb~nee with our 1995-96 expansion. Represented ~n over 55 ~ountries with worldwide employment of over 1,300 employees, GE Fanuc has become a very sueeeseful global eompuny. We arc proud to call Albemarle Coun~ home to our world headquarters. We have invested o'¢cr $112,000,0000 in our business since it w~s formed a little over 10 years ago and have g~ven over $3,000,~00 back to the community in the form of charitable ~ontributions. We apprecia~ both the confidence and support the Cozmty has shown towards GE Fanuc with iU $150,000 loan. In accordance with the loan's terms and conditions, here b a brief summary ortho expansion. We invested over $54~000~000 on the expansion, created new, I~h payhtg jobs, and added 40,000 sq. ft. of additional mannfaetorlng space. We spent an additional $2,000,000 on employee training. Fanuc Automation North America ExuanMon HiFin~ ~Hlred Average rate Average rate ClassLf~afi~ Total Hired Locally % Local. W/O Benefits WI Benefits P~ofessionai 25~ 58 2$% $27.00 $35.10 General Factory 70 -~ 75% $12.25 $15.93 Factory Technical 31 8 2~% $14.~8 $18.95 Our employment goal was to create 2~ newjob~, with a salary no lower than $11.00 per hour and to fbi 85% of these new jobs with people from the Thomas Jefferson Planning District..Ss you eau see from the above chur~we exceeded our h~rln$ goal by 84 people or ~4%. Ou~ average star~ag salary of $2~.00 nearly doubled the $11.00 target, and no wages fell below that target. Pa~e~ ~0.00 w~n S~eflts ~ a~e~) In ~e a~ched cha~ you I1 n~ee the jo~ a~ b~n down a~co~in~ j~ ~q~alifiea~on ~o~e~: The F~to~ T~hnLc~ are ~hni~ans M~ a minimum ~o,y~r A.A.S. d~e, a~ the ~ner~ F~to~ worb~ m~t ~ve a hlg~ sch~l d~g~, The Profe~lon~ a~ la~ely made up s~a~ ~d ~mpater engineers ~d a fou~ ye~ d~e is ~q~, As you are w~ll aware, the area unemployment has tnmn and continues ta be very low. This sit~atton, coupled with ~e hc~ ~hat n~ly 80% ~four new job~ ~ it v~ di~cult ~o hire locally the ~liber of ~ople we ~. ~ spite of th~ challenge, we a~ pieced ~ ~po~ ~ we ~ amc ~ hi~ 118 p~ple ~aHy, at a s~ng s~a~ ~11 above the a~a a~ra~e. ~though we m~sed our 8S% ~et, ~ f~l we did well under ~e We also made our facilities available to the eommumty as requested. We made every effor~ to accommodate requests to u~e both our heffities on Rou~e 29 as well as our tralniug ~enter at the Omni, We hosted the Albemarle Schools, Charlottesville Schools, Charlat~sville Albemarle SCboo! Business A, llianee, County Poliee~ Chamber of Commerce, area rescue ~qnads, Albemarle Charlottesville Human 1/asources Association, United Way, and others. ! am n~tre that slnce we were unable to meet thc 85% local hir~g requlrement~ we will be l required to pay interest on our loan of SX~O,O00 t.h. at has already beau repaid. If yon would ease send me un invoice for Be amount due ! will see that i~ is taken care of. Bob, I will be setting up a meeting with you after the first of the year to discuss the furore ~rowth plans for GE Fanue~ We have been very fortauxte the! our business bas eentlnued To grow and be healthy, We continue to expand rapidly and already need additional manufacturing and office space. In addition, we will be looking to mid between ?$ and 100 uaw lobs over thc next year. Again, we want to sincerely thank you and members of the hoarc~ ~or yaur support, I also want to apologize for the month's delay in provMing you with this report..~ heavy travel schedule along with u number of business issues required a great deal of my time. X hope that they' delay dM not cause you any problems. If you n~d any other further information please le~ me know. D~nald C. ~orwhat, Jr. Sr. Vice President Human Resanrees & Publle Relations Attauhment WASHINGTON, D.C. 205'~n-4603 December 3, 1997 30ARD oF Ms. Charlotte Y. Mumphris Chairman Albemarle County Board of 401McIntire Road Charlottesville, VA 22902 Supervisors Dear MS. Humphris: -Khowing of your interest in Federal Communications Commission (FCC) Docket No. 97-182, concerning the preemption of local zoning authority, I have enclosed a letter I sent to the FCC on this matter. In brief, I share your concerns about the FCC's plans. For the record, during debate on the 1996 Telecommunications Act, I voted in favor of amendments that would respect the authority of local laws and regulations regarding land use decisions. I also expressed my views on this matter to Senate leaders during negotiations between the House and Senate. A copy of my letter on this issue is enclosed. Please contact me if I can be of further assistance. Sincerely, Charles S. Robb CSR/egf Enclosure CHARLES £. ROBB WASHINGTON OFFICE. Russell Senate Office Building First and Constitution Avenue. NE Room 154 Washington. DC 20530 (202) 224~4024 Email: senactor@ robb.se nate.gov WASHINGTON. DC December 1, 1997 Democratic Policy Committee The Honorable William E Kennard Chairman Federal Comm,mications Commission 1919 M Street, N.W. Washington, DC 20554 Dear Bill: I write to express my concern about the Federal Commnnication Commission's Notice of Proposed Rule Making, MM Docket No.97-182, "In the Matter of Preemption of State and Local Zoning and Land Use Restrictions on the Siting, Placement and Construction of Broadcast Station Transmission Facilities." I recognize that the Commission is charged with the difficult task. of promoting a smooth and rapid transition to digital television, but I don't believe that Congress infended for the commi~sioh tO trample local g0vernmeat authority.in tht.~process: . ....... ~:' . r :' :-.':Numerous ¥irgini~ lOcalities have contacted me and rai~ed"significant objections-about the proposed rules, both on a procedural level andon a substan~ix/e lex,el. First, the procedures envisioned in the rules are disruptive. As you know, many local governments meet only once a month, and sometimes less often. Setting a 21 day timetable for government action on requests from broadcasters would therefore be very burdensome. Such a requirement would also make it difficult for governments to contact and discuss the request with the public. Even the 45 day time limit appears to me to be unreasonable; many localities have set 90 days as. the minimum time needed for full consideration of these issues. The appeal procedures also circumvent local appeals processes and court review, and allow broadcasters to take their case straight to the FCC for dispute resolution. 'In my view, local appeals procedures warrant greater respect. On a substantive level, I respect the FCC's authority to regulate matters, such as radio interference, that are already managed by the federal government. However, the proposed ,rules appear to completely preempt aesthetic environmental and property value considerations ,mad~ by local gove~-nments..: While I recognize that promoting digital television is an important public'P°iicy'g0al,' I believe we, need-ko: avoid treadifig o:n:tocal ~ government a~thority wherever it's possible · I, understand that numerohs l~ities-hav~ ~onta~ted you· di~ctty;, sOl-will not enclose December 1, 1997 Page 2 copies of the correspondence I have received on this matter. the concerns of local governments your highest consideration. Sincerely, Charles S. Robb I ask, however, that you give CSRIegf Commissioner Susan Ness Commissioner Harold Furchtgott-Roth Commissioner Michael Powell Commissioner Gloria Tr'mtani CHARLES S. ROBB WASHINGTON OFFICE: Russell Senate Office Building First and Consti~tion Avenue, NE, Room 154 Washington. DC 20510 (202) 224-4024 WASHINGTON. DC 20510~4fi03 September 8, 1995 Honorable Larry Pressler Chairman Committee on Commerce, Science, and Transportation 508 Dirksen Senate Office Building Washington, DC 20510 Dear Larry: I am writing co urge you to protect local government authority during the upcoming House-Senate conference on telecommunications legislation. I am particularly concerned about local government authority to issue zoning controls on tower siting by the mobile service industry. While the Senane bill would not interfere with local governments' authority to manage public rights of way or no require fair and reasonable compensation from telecommunications providers, local governments would remain barred from imposing "entry regulations" on mobile service providers, pursuant to 47 U.S.C. 332(c) (3), which is not modified by the bill. The definition of "entry regulation" as it relates to tower siting is the subject of a pending rulemaking petition filed with the FCC by the cellular industry earlier this year. In short, under the Senate bill, local government authority to regulate the placement of monopoles remains uncertain~ The House bill, on the other hand, mandaEes that the FCC adopt a policy co reconcile state and local regulations of the siting of tower facilities with the public interest in fostering competition through the rapid, efficient, and nationwide deployment of wireless communications services. Under the House bill, the FCC would base its policy on recommendations received from a committee consisting of represenEatives of state and local government, affected industries, and public safety agencies. Because the House bill explicitly directs the FCC to adopt a policy of preemption, it may undercut local governments' authority to exercise basic zoning authority. While I recognzze that it is mmportant for the federal government Eo promote the availability of advanced Honorable Larry Pressler September 8, 1995 Page 2 telecommunicanions services, we should avoid restricting local government authority if possible. For your consideration, I have enclosed copies of letters from several constituenns. Thank you for your assistance. Sincerely, Charles S. Robb CSR~egf Enclosure LE CLAIR RYAN A P~o~o~ Co~o~.~o~ BOARD Or SUPERVISORS EI~C M. PAGE DrRECT DrAL: (804) 968-298~ December 19. 1997 BY ~m.~ST CLASS Mr. Charlotte Y. ttumphris Chairman Board of Supervisors Albemarle County 401 Mclntire Road Charlottesville, VA 22902-4596 Re: Virginia State Corporation Commission Case No. PUA970052 Petition of MCI Communications and WorldCom, Inc. Dear Mr. Humphris:' Pursuant to the Virginia State Corporation Commission's Order of December 8, 1997 in the above matter, I am enclosing a copy of that Order with this letter. Please refer to the enclosed Order if you have any questions or if you need anything further. Sincerely, Eric M. Page EMP/ess Enclosure cc: Anthony A. Hansel. Esqurre PETITION OF COMMONWEALTH OF VIRGINIA STATE CORPORATION COMMISSION AT RICH~{OND, MCI COMMUNICATIONS CORPORATION and WORLDCOM, INC. 971210319 For approval of Agreement and Plan of Merger DECEMBER 8, 1997 ',. CASE NO. PUA970052 ORDER FOR NOTICE AI~D C05a~4ENTS A~ REQUESTS FOR HEARING On November 26, 1997, WortdCom, Inc. ("WorldCom") and MCI Communications Corporation ("MCI") (collectively "the Applicants") completed their filing of a petition requesting approval, proposed would merge with and into TC Investments, Corp., pursuant UO § 56-88.1 of the Code of Virginia, of a transaction which would result in a merger whereby MCI a wholly-owned subsidiary of WortdCom. Pursuant to § 56-88.1, the Commission has sixty days in which to approve or disapprove such petition and may extend that time for a period not to exceed an additional 120 days. NOW THE CO~f~4iSSION, upon consideraclon of the above referenced application, is of the opinion that public notice should be given and that the Commission Staff should evaluate the application. (1) The Applicants shall promptly make a copy of their petition and supporting material available to the public, who may obtain a copy of the petition, at no charge, by requesting it in writing from WorldCom's counsel at the address detailed below. (2) Any interested person wishing to comment on the petition shall, on or before January 9, 1998, address such written comments to: William J. Bridge, Clerk, State Corporation Commission, c/o Document Control Center, P.Oo Box 2118, Richmond, Virginia 23218, and shall refer to Case No. PUA970052. (3) On or before January 9, 1998, any person desiring a hearing in this matter shall file a request for hearing in writing with William J. Bridge, Clerk, State Corporation Commission, c/o Document Control Center, P.O. Box 2118, Richmond, Virginia 23218, and shall refer in his or her request to Case No. PUA970052. Any request for hearing shall detail reasons why such issues can not be adequately addressed in written comments. (4) A copy of such commen~s and requests for hearing shall simultaneously be sent to counsel for the Applicants as follows: Jean Lo Kiddoo, Esquire, and Kathy L. Cooperf Esquire, Swidler & Berlin, 3000 K Street, N.W., Suite 300, Washington, D.C. 20007- 5116, and to James Scheltema, Esquire, MCI Communications Corporation, 1133 19th Street, N.W., Washington, D.C. 20036. 2 (5) The Commission Staff shall review the petition and shall file, on or before January 18, 1998, the results of its investigation. (6) On or before December 26, 1997, the Applicants shall publish the following notice as display advertising, not classified, twice a week for two consecutive weeks in newspapers of general circulation throughout the Commonwealth of Virginia: NOTICE OF JOINT PETITION OF WORLDCOM, INC. AND MCI COMMUNICATIONS CORPORATION FOR APPROVAL OF AGREEMENT AND PLA~ OF MERGER CASE NO. PUA970052 WorldCom, Inc. ("WorldCom") and MCI Communications Corporation ("MCI") (collectively "the Applicants") filed a petition with the State Corporation Commission requesting approval of a proposed transaction which would result in a merger whereby MCI would merge with and into TC Investment Corp., a wholly-owned subsidiary of WorldCom. A copy of the above referenced petition is available for inspection during regular business hours at the State Corporation Commission, Document Control Center, First Floor, Tyler Building, 1300 East Main Street, Richmond, Virginia. Interested persons may obtain a copy of the petition, at no charge, by requesting a copy in writing from WorldCom's counsel at the address noted below. Comments on this petition muse be submitted in writing to William J. Bridge, Clerk, State Corporation Commission, c/o Document Control Center, P.O. Box 2118, Richmond, Virginia 23218, on or before January 9, 1998. Requests for hearing must also be received by the Clerk on or before January 9, 1998, and shall provide an explanation of why a hearing is necessary and why such issues can not be adequately addressed in written comments. Ail correspondence should refer to Case No. PUA970052. A copy of the comments or requesus for hearing must also be sent uo counsel for WorldCom as follows: Jean L. Kiddoo, Esquire, and Kathy L. Cooper, Esquzre, Swidler & Berlin, 3000 K Street, N.W., Suite 300, Washinguon, D.C. 20007-5116, and to James Scheltema, Esquire, MCI Communications Corporation, 1133 19th Street, N.W., Washinguon, D.C. 20036. If no requesus for hearing are received, a formal hearing with oral testimony may not be held. WORLDCOM, INC. and MCI COMMUNICATIONS CORPORATION (7) The Applicants shall forthwith serve a copy of this Order on the Chairman of the Board of Supervisors of any county and upon the Mayor or Manager of any counuy, city, or ~own or equivalent officials in counties, towns and cities having alternate forms of government in the Commonwealth of Virginia. Service shall be made by first-class mail or delivery to the customary place of business or residence of the person served. (8) On or before December 31, 1997, the Applicants shall provide the Commission with proof of notice required in Ordering Paragraphs (6) and (7). 4 AN ATTESTED COPY hereof shall be sent by. the Clerk of the Commission to: Jean L. Kiddoo, Esquire, and Kathy L. Cooper, Esquire, Swidler & Berlin, 3000 K Streetw. N.W., Suite 300, Washington, D.C. 20007-5116; Eric M. Page, Attorneys at Law, 4201 Dominion Boulevard, Virginia 23060; James Scheltema, Esquire, Esquire, LeClair Ryan, Suite 200, Glen Allen, MCI Communications Corporation, Thomas B. Nicholson, of Consumer Counsel, t133 19th Street, N.W., Washington, D.C. 20036; Senior Assistant Attorney General, Division Office of the Attorney General, 900 East Main Street, Second Floor, Richmond, Virginia 23219; and the Commission's Divlslons of Public Utility Accounting, Communications, and Economics and Finance. December 19, 1997 VIRGINIA CASE NO. PUE970904 APPLICATION OF VIRGINIA ELECTRIC AND POWER COMPANY TO REVISE ITS FUEL FACTOR PURSUANT TO VIRGINIA CODE § 56-249.6 To: Local Government Officials Pursuant to ordering paragraph no. 5 of the State Corporation Commission's Order of December 19, 1997, Virginia Power is providing you a copy o£that Order. Please take notice o£ its conrems. A complete copy of Virginia Power's Application in Case No. PUE970904 may be obtained from Virginia Power at no cost by written request to Pamela Johnson, Virginia Power, P.O. Box 26666, Richmond, Virginia 23261. Karen L. Bell Counsel Enclosure ATE CORPORATION COMMISSION CO~ROL 1997 97 D[~C~ ¢~PERV~SORS APPLICATION OF VIRGINIA ELECTRIC AND POWER COMPANY To revise its fuel factor pursuant co Va. Code § 56-249.6 CASE NO. ORDER GRANTING MOTION FOR EXTENSION OF PROCEDURAL SCHEDULE FOR APPLICATION PUE970904 RECEIVED BY LE~AL SERVICEs On December 3, 1997, the Staff of the State Corporation Commission filed a motion requesting an excension of the procedural schedule for this matter. In supporc of its motion, Staff stated that this matter ms currently scheduled to be heard on January 15, 1998, and that the Commission is currently scheduled co hear cwo matters on ~hat date. The Commission, upon consideration of this mau5er, is of the opinion and finds that Staff's motion should be granted. Accordingly, IT IS ORDERED THAT: (1) The date for Protestants uo file their protests, prepared t~stimony and exhibits is extended from December 15, 1997, uo January !6, 1998. (2) Th~_~ate~for_Staf~_to.file it~ testimony is extended from December 19, 1997, uo January 26, 1998. (3) The date for Virginia Power to file its rebuttal testimony is extended from January 9, 1998, to February 2, 1998. (4) The hearing date for this matter is continued from January 15, 1998, to February 9, 1998. (5) Virginia Power shall forthwith serve a order on the County Attorney and Chairman of the Supervisors (or equivalent officials in counties forms of government) in which the Company offers copy of this Board of having alternate service, and on the mayor or manager of every city and town (or on equivalent officials of cities and towns having alternate forms of 9overnmens) in which the Company offers service. Service shall be made by either personal delivery or by first-class mail to the customary place of business or the residence of the person served. AN ATTESTED COPY of this order shall be sene by the Clerk of the Commission Go: Pamela Johnson, Esquire, Virginia Electric and Power Company, P.O. Box 26666, Richmond, Virginia 23261; Thomas B. ~icholson, Senior Assistant Attorney General, Division of Consumer Counsel, Office of Attorney General, 900 East Main Street, Richmond, ~ir~inia. 23~Lg;~Wiltiam~..~Bilenky, Esquire, 8133 Forest Hill Avenue, Suite 101, Richmond, Virginia 23235; R. Peter Lalor, Commonwealth Power Corporation, 3 Koger Center, Suite 213, Norfolk, Virginia 23502; Edward L. Petrini, Esquire, Christian & Barton, 909 East Main Street, Suite 1200, Richmond, Virginia 23219-3095; Kenneth G. Hurwitz, Venable, Baetjer, Howard & Civiletti, D.C~ 20005-3917; Jean Ann Virginza 23693; Donald LLP, 1201 New York Avenue, N.W., Washing5on, Fox, 114 Coachman Drive, Yorktown, Fickenscher, Virginia Natural Gas, Inc., 5100 East Virginia Beach B~ulevard, Norfolk, Virginia 23502-3488; Jeffrey M. Gleason, Southern Environmental Law Center, 201 West Main Streen, Suite 14, Charlottesville, Virginia 22902; Marc C. Hebert, Esquire, Enron Capital and Trade Resource, 2000 K Screen, N.W., Suite 500, Washington, D.C. 20006-1872; David B. Kearney, Esquire, Office of~the City AtKorney, 900 Easn Broad Street, Suite 300, Richmond, Virginia 23219; Frann G. Francis, Esquirel Apartment and Office Building Associatzon, 1050 17th Street, N.W., Suite 300, Washingnon, D.C. 20036; Kerri L. Boyer, Esquire, Multitrade of Pittsylvania, 5301 Wisconsin Avenue, N.W., Washingmon D.C. 20015; Dennis R. Bates, 12000 Esquire, Senior Assistant County Attorney, Fairfax County, Government Center Parkway, Suite 549, Fairfax, Virginia 22035-0064; Jo~ L. Pried, Esquire,_.Latham &~Watkins, 100! Pennsylvania Avenue, N.W., Washingmon, D.C. 20004; Robert L. Daiteader, Jr., Esqumre, Ogden Martin Systems of Alexandria, One Thomas Circle, Suite 700, Washington, D.C. 20005-5802; John H. Bucy, II, Coalition for Equitable Rates, 106 East Sixth Street, Suite 900, Austin, Texas 78701; Johnson Kanady, III, Esquire, VH~, Inc., 100 Shockoe Slip, Richmond, Virginia 23219-4140; Frederick H. Ritts, Esquire, Philip Morris USA, 1025 Thomas D.C. 20007; Donald R. Hayes, Company, 1100 H Street, N.W., Jackson, Richmond, Jefferson~Street, Washington, Esquire, Washington Gas Light Washingnon, D.C. 20080; Kenworth E. Lion, Jr., Esquire, Pickus & Associates, 2201 West Broad Street, Suite 100, Virginia 23220; Michael Quinan, Esquire, Woods, Rogers & Hazlegrove, P.L.C., 823 East Main Street, Suite 1200, Richmond, Virginia 23219; John Pirko, Esquire, Virginia, Maryland & Delaware Association, 4201 Dominion Boulevard, Suite 200, Glen Allen, Virginia 23060; Stanley W. Balis, Esquire, Miller, Balls & O'Neil, P.C., 1140 !9th Street, N.W., Suite 700, Washington, D.C. 20036; Archibald Wallace, III, Esquire, Sands, Anderson, Marks & Miller, P.O. Box 1998, Richmond, Virginia 23218-1998; and the Commission's Divisions of Energy Regulation, Economics and Finance and Public Utility Accounting. SCHOOLS WAHS Renovations Brownsville Addition Woodbrook Addition Stony Point Additior WAHS Tennis Courts Cmzet School Level Spreader Monticello High School Stony Point Kitchen/Cafeteria High School Technology Ed. Labs Murray High School Renovations WAHS/CATEC Roofs Stony Point Parking one Playfield WAHS Site Imemvemenm VMF Facility Chiller Reel AHS/Hollymead Greet HVAC Renovations Henley Middle School Addition Stone Robinson Addition PREP Facility AHS Phase Ill Renovations Subtotal A DMIN SI~TRA~ COURTS Court Sauare Painting TJ Visitor's Center Roof Painting Project Courts Space Needs Study Keene Landfill RemediaUon County :acilities 5-Year Maintenance Study Old Crozet School Roof Reef Study, County Facilities COD Maintenance Program: Replace Roof. COB Misc. Building Renovations Seal Parking Lot COB HVAC Control System UST Replacement @ COB COB Additional Parking Subtotal HIG_HWAYS & TRANSPORTATION COUNTY OF ALBEMARLE DEPARTMENT OF ENGINEERING & PUBLIC WORKS FY 97/98 PROJECT REPORT Scheduled 2,700,000 12/15/97 1.773.470 01/15/98 2.245,550 01/15/98 1.204.667 01/30/98 90,000 02/21/98 10,000 06/30/98 29.743.000 07/01/98 85,000 08/01/98 230.000 09/01/98 920.000 09/15/98 1,022.500 09/18/98 193,000 10/30/98 270,000 11/30/98 437.000 11/30/98 668,000 05/31/99 306.000 05/31/99 2.385.500 06/15/99 2.664.000 06/15/99 2.900.000 07/01/99 650.000 08/01/99 $50.497.687 Uodated 12/19/97 74.254 10/30/97 10~000 12/15/97 50.000 06/30/98 170.600 06/30/98 20,000 06/30/98 135.000 08/31/98 5,000 06/30/98 100%C Warranty Period Near Expirafion 99% C 99% C 98% C 75% C 95% D 65% C 80% D 05% P On Hold by Building Services 20% D 85% P 80% D 45% D 50% D 10% D 10%D On Hold by Buildin§ Services 60% D 25% D 20% D Funding Approval Needed 05% n 100,000 12/30/97 8%000 01/30/98 30.000 01/30/98 30.000 06/30/98 120.000 10/30/98 100.000 10/30/98 $925 854 Aiqoort Access Funds Agreement 900.000 12/30/97 Hydraulic Rd Sidewalk 65.000 04/01/98 Adams Cou~ 3.800 05/01/98 Rt 20 Connector Road 2.528.300 05/01/98 Trees for 29 180.000 05/30/98 Trees for 250 10.000 05/30/98 West Leigh Drive Rural Add/tier 300,000 06/30/98 Berkmar Dr, North Extension ~CIose out) 1.000.000 06/30/98 GE Fanuc Ind, Access Projecl 267.000 06/30/98 Barracks Road Sidewalk 61.000 06/30/98 Wilton Farm/20 Sidewalk. Lights. Landscape 140.000 10/30/98 Street Lighting: Airport Acres 1.500 04/30/98 Rio/Old Brook Road 0 04/30/98 Commonwealth Ddve 16,000 06130/98 Hydraulic Road (Inglewood to Georgetown) 16.000 06/30/98 Hydraulic Road ~Georgetown to AHS) 10.000 06/30/98 Hydraulic Road rAHS to Whitewood) 12.000 06/30/98 Whitewood Road Area 40.000 06130/96 Marshall Manor 1.000 06/30198 Subtotal $5.551.600 100% C 100% C 100% D Fee Negotiation Stage 50% P 50% D 90%'P 05% P 99% C 99% C 05% C 90% C 20% o 05% P 95% P Agreement Being Signed 85% D Easements Pending 90% D 90% C Final Paving Delayeo 75% C 75% O 95% D Obtaining Plat Signatures 100% C 10% D 05% n 05% P 80% B Confirmin_c Cost w/Va Power 80% B Confirming Cost w/Va. Power 80% B Confirming Cost w/Va. Power 80% B Confirming Cost w/Va. Power 80% B Confirming Cost w/Va. Power 80% B Confirming Cost w/Va. Power 10% P Under design ey Va. Power 80% P Under design by Va. Power LEGEND: P-- Programming D = Design B = Bid C = Construction STORMWATERCONTROLPROJECTS Woodbreok Channel Phase I Lickinghole Basin (Close out) Branchlands Wetland Dedication Rio Hilts Basin Dedication Moores & Meadow Creek Studies Design Standards Manual - Needs Assmt Design Standards Manual - Final Design Woodbrook Channel Phase" Windham/Jarman Gap Channel Peyton Basin Ricky Road Lynchburg Road Storm Sewer Four Seasons Channel Four Seasons Basins Birnam Basin Master Drainage Study SW/Erosion Correction Projects: Kropf Drainage imDrevements Hasko Drainage Improvements Brookmere Rd. Drainage Improvements Eastbrook Dr. Drainage Imorovements Patdck Drainage Improvements Westmoreland Ct. Drainage ~mprovements Minor Ridge Drainage Improvements Subtotal EUBLIC SAFETY UST Removal @ Regional Jail Regional Jail Addition Juvenile Detention Facility Police Academy Training Facility Subtotal PARKS & RECREATION 20.265 1.972.880 21.000 4.700 184.600 11,980 38.000 28,035 82.000 156.500 39,900 17,500 23,100 96.100 98,485 205.400 1.550 4.870 4.250 9.012 2.500 30.000 30.000 $3,082.627 50.000 14,978.792 7.200.000 6,250.000 $28.478.792 06/30/97 12/30/97 12/30/97 02/28/98 02/28/98 06/30/98 06/36/98 06/30/98 O6/3O/98 06/30/98 06/30/98 06/30/98 06/30/98 06/30/98 06/30/98 08/30/97 08/30/97 08/30/97 10/30/97 06/30/98 06/30/98 06/30/98 01/30/98 10/01/99 04/01/00 05/16/00 Crezet Field Restoration 50.000 02/16/98 Chds Greene Fountain 10.000 02/28/98 Dorder Park Shelter/Restroom 56.000 04/01/98 Chris Green Lake Pier 80.000 10/30/98 Crozet Park Fields 640,000 06/30/02 Subtotal $836.000 TOTAL $89,372,560 100% C 100% C 90% D FinalbJng Deeds 95% D Deed Revisionsw/C. Attorney 95% D 50% P 4 Meetings w/Focus O% P 50% D Base Macs Comele~d 05% D 95% D 05% D 05% D 10% D 10% D 10% D 00% P Funds ~r Ne~Wa~mhed 100% C 100% C 100% C 100% C Replacing Trees 25% D 10% D 05% P Pending RHH Final SitePlan 90% D 95% B Bids Under Review 50% P 60% P Consultant Contract Negotiations Proceeding 80% B I00% D 10% C Contract Pending 15% D 95% D LEGEND: P = Programming D = Design B = Bid C = Construction ABG -FINANCIAL SERVICES, INC. December 3, 1997 EO. Box 8 CHURCHViLLE. M ARY~AND 2 t028 410-8790918 Ms. Arlene Hernandez Assistant Treasurer The Bank of New York I01 Barclay Street, 21W New York, New York 10286 Re: Arbor Crest Apartments (Hydraulic Road Apts.) Dear Ms. Hemandez: Enclosed please find a copy of the Bond Program Report for the above referenced project for the month of October 1997. If you have any questions, please do not hesitate to call me. Sincerely, Sheila H. Moynihan Project Monitor /shin enclosure cc: Ms. Ella W. Carey, Clerk, CMC Albemarle County Board of Supervisors 401 Mclntire Road Charlottesville, VA 22902-4596 Effective 0ctober 31, ]997 MONTHLY REPORT PURSUANT TO SECTION 7(a) OF THE DEED RESTRICTIONS AHG Associates, Inc. 300 E. Lcr~bard Street Baltimore, Maryland 21202 RE: Hydraulic Road Apartments - Arbor Crest Apa~u~'~_nts Charlottesville, Virginia Pursuant to Section 7(a) of the Deed Restrictions (the "Deed Res=fictions"), as defined in an Indenture of Trust dated as of April 1, 1983, between the Industrial Development Authority of Albemarle County, Virginia (the "Authority"), and you~ bank, as trustee, the undersigned authorized representative of Richmond-Albemarle Limited Partnership, a Virginia Limited Partnership (the "Purchaser"), hereby certifies with respect to the operation and management of Hydraulic Road Apartments, Charlottesville, Virginia (the "Project"), that as of the date shown below: 1) The number of units in the Project occupied by lower income tenants is 15 2) The number of units in the Project unoccupied and held available for Lower Income Tenants is -0- 3) The number of units rented and the number of units held available for rental other than as described (1) and (2) is 51 . in 4) The percentage that the number of units described in (1) and (2) hereof constitute of the total number of units in the Project is 23Z . 5) The information contained in this report is true, accurate and correct as of the date hereof.. 6) As of the date hereof, the Purchaser is not in default under any covenant or agreement contained in the Deed Restrictions or in an Agreement of Sale dated as of April 1, 1983, between the Authority and the Purchaser. IN WITNESS WHEREOF. the undersigned has signed this Report as of November 4, 1997 RICHMOND-ALBEMARLE LIMITED PARTNERSHIP, a Virginia limited partnership Author ized ~epresentative October ¥ma~.1997 Charlottesville, VA 0¥. , Loretta Wyatt Arbor Crest Apartments (Hydraul,ic Road Apts.)~G~tl: 051-35371 Numb,m~ofO~t~ _ 66 November 4, 1997 Effective 10/31/97 Total Occupied 66 Bond Occupied 15 I. LOW'ER INCOME 4 Arbor Crest Dr 21 Beverly T. Lane 1 . . . 41 .. $1. 2 6 Arbor Crest Dr 22 Wilm~ M. Atkinson 42 . ~. 3 7 Arbor Crest D~ . 23 Ruth M. Jones 43. ~.~ 9 Arbor Crest Dr Virginia Burton 4 ..... 24 4,4 $4.. 5 14 Arbor Crest Dr 25 .Betty L. Reed 45., 65. , ~ 18 Arbor Crest Dr 26 Ann S. Kemp ~ ~. 7 30 Arbor Crest Dr ~? Mary,C°x Allen 47 $7 .... 8 44 Arbor Crest Dr ~8 Sam Atherton 48 E,~ 9 56 Arbor Crest Dr 29 Harlan W. Hooe . 49 ~. 70 Arbor Crest Dr Ernest M. Nease I~ 30 '50 70. 76 Arbor Crest Dr Ann G. Saylor I1 31 51 71. 12 86 Arbor Crest Dr 3~.Juanita Boliek %3 88 Arbor Crest Dr 33 .~anc~ G.,, Foley 53 73 ..... ~4 90 Arbor Crest.. Dr 34 Betty B. Elliott $4 74 94 Arbor Crest Dr M. Eileen Knick ~5 , 35 55 75, t6 36 5~ 7~.. 17 37 57 77.. i6 38 58 78 .... t9 39 59 71. 20 ,. 40 6O ~0. ~1 I 11 T2 - 2 12.,. 13 3 13 14 4 14. ~5 5 . 15. t6, ., 6 15. 17 7 _ 17. 18 6 11. 19 ,, · 9 19. 20 tO. . 20. ABG · FINANCIAL SERVICES, INC. December 15, 1997 Ms. Arlene Hemandez Assistant Treasurer The Bank of New York 10I Barclay Str.,ee~, 21W New York, New York 10286 Re Arbor Crest Apartments (Hydraulic Road Apts.) Dear Ms. Hernandez: Enclosed please find a copy of the Bond Program Report for the above referenced project for the month of November 1997. If you have any questions, please do not hesitate to call me. Sincere/y, Sheila H. Moynihan Project Monitor /shin enclosure cc: Ms. Ella W. Carey, Clerk, CMC Albemarle County Board of Supervisors 401 Mclntire Road Charlottesville, VA 22902-4596 Effective ~ovember 30, 1997 MONTHLY REPORT pDR$OAN~ TO SECT%ON 7(a) OF THE DEED RESTRICTIONS TO: ABG Associates, Inc. 300 E. L~rd street Baltimore, Maryland 21202 Hydraulic Road Apartments -ArborCrestApartzr~nts Cha:lottesville, Virginia Pu:suant to Section 7(a) Of the Deed Restrictions (the "Deed Restrictions"), as defined in an Indenture of Trust dated as of April 1, 1983, between the Industrial Development Au-~hority of Albemarle County, Virginia (the "Authority"), and~your bank, as trustee, the undersigned authorizedrep =e~entative, of Richmond-Albema£1e Limited Partnership, a Virpinia Limited Partnership (the "Purchaser"), hereby certifies with respect to the operation and management of Hydraulic Road Apartments, Charlottesville, Virginia (the "Project"), that as of the date shown below: 1) The number of units in the ~:o~ect occupied by lower income tenants is 15 2) The number of units in the Projec: unocc~pied held available for Lower Income Tenants Ls ...-u- . The number of units rented and t~e number of units held available for rental other than as described (1) and (2) is 51 . 4) The percentage that the number of units described in (l) and (2) he:eof constitute of;the tota~ number of units in the Project is 23~ The information contained in this report is true, accurate and correct as of the date hereof. 6) AS of the date. hereof, the Purchaser is not in default under any covenant or agreement contained in the Deed Restrictions or in an Ag=eemen~ of Sale dated as of Ap=il i, 1983, between the Authority and the Purchaser. IN WITNESS WHEReOf', the undersigned has signed this Report as of De~emb. er .5, 199.7. ~ RICHMOND-ALBEMARLE LIMITED PAI{TNERSHIP, a Virginia limited partnership Authorized Representative November ¥~1997 Arbor Crest Apartments (Hydraulic Road Apts·)~o}~:l I: 051-3,,5.3,71 Numb~ of Untt~, -, 66 · December 5~ 1997 Effective 11/30/97 To~al Occup'ied 66 Bond Occupied 15 I. LOW~R INC:OME ~ Arbor Crest Dr Beverly T. Lane t 21 41 ._ 2 6 Arbor Crest Dr 22 Wilma M, Atkinson 42 3 7 Arbor Crest Dr 23 Ruth M. Jones 4~ . 9 Arbor Crest Dr Virginia Burton 4 24 4.4 , $ 14 Arbor Crest Dr . 2~.Betty L. Reed 45 6 [8 Arbor Crest Dr 25 Ann S...Kemp 4~ ? 30 Arbor Crest Dr , ~Z ~ry Cox Allen 47 8 44 Arbor Crest Dr 2~ Sam., Atherton 48, 9 56 Ar~or Crest Dr 29 Harlan W. Hooe 49 10 70 Arbor Crest Dr 30 Ernest M. Nease ~0 76 Arbor Crest Dr ~nn G. Saylor 1~ 84 Arbor Crest Dr 32 ,Jua~a Boliek ~2 13 _88 Arbor Crest Dr 3] ,,~a~cy G. Foley 53 14 90 Arbor Crest Dr 34 Betty B. Elliott ~4 94 Arbor Crest Dr M. Eileen Knick ~5 ., ~$ .. 55 19 3g ~g 20 . 40 ~ 67. 69. ?0. . 71' 73... 74 75,. 75 77 1 7 ! ~2 13 14 17 lg 20 G 7 g 10 ..... 11 12. 13. 14. 15._ 17. · 19 BOARD OF SUPERVISORS December 19. 1997 Dear James River Heritage Partnership Member: I am pleased to announce that our application for designation of the James River to be an American Heritage River has been submitted to the Council of Environmental Quality. Please accept my sincere thanks for the hard work each of you contributed to this effort, particularly to those who provided us with resolutions of support. Please mark you calendar for Wednesday, January 7, 1998 when the Parmership will convene once again to discuss strategies for the next step. Because we anticipate being designated as an American Heritage River, we think it important to develop a course of action that can be implemented once designation occurs. The meeting will take place at 2:00 p.m. at the Valentine Museum, 1015 East Clay Street in downtown Richmond. I would like to remind alt Partnership members of the cost incurred by the City of Richmond for the design and printing of the finished nomination package. As was suggested back in October. it would be appreciated if each of the Partnership Co-Chairs could solicit $3,500 from their participating localities in order to cover these production costs. Localities and agencies may choose to work with their regional Co-Chairs to arrive at an appropriate conu4bution. We will gladly accept any contributions to help defray our COSTS. City staff will have copies of the full nomination package available for you at the January 7 meeting. If you are unable to attend, or wish to receive a copy prior to the meeting, please contact Daniel Moore at (804/780-7550. (Please note that there will be a nominal charge for postage.) Sincerely, Viola O. Baskerville Co-Chair, James River Heritage Partnership CC; The Honorable Larry E. Chavis Ms. Connie Bawcum Valentine Museum 1015 East Clay Street Richmond, Virginia 23219 804-649-0711 From downtown, toke Franklin Strent east to Capitol Square. Turn left onto Ninth Street then toke the second rignt onto Marshall COUNTY OF ALBEMAR n ?ER¥ISORg EXECUTIVE SUMMARY 2-2v- o :s-o AGENDA TITLE: October 1997 Financial Report SUBJECT/PROPOSAL/REQUEST: October 1997 Financial Report for the General, School, and Capital Funds STAFF CONTACTIS}: Ms. White, Messrs. Tucker, Breeden, Walters AGENDA DATE: January 7, 1998 ACTION: ITEM NUMBER: INFORMATION: CONSENTAGENDA: ACTION: X INFORMATION: ATTACHMENTS.: Yes REVIEWED B Y .'~ BACKGROUND: Attached are the October 31, 1997 Monthly Financial Reports for the General, School, and Capital Funds General Fund revenue projections were revised as of September 30, 1997. Preliminary estimates indicate that Personal Property Tax collections will be approximately $1.8 million less than budgeted. General Fund expenditure projections have not been revised at this time. Education revenue projections have not been revised at this time. Education expenditure projections have been revised to reflect a 7.5% holdback, net compensation adjustment. RECOMMENDATION: Staff recommends acceptance ofthe October 1997 Financial Report. 97.254 ~ R~oR~o~ R .~ .m~o0 Z ~ C 0 _ < 0 < 0 ~ m i-i1 "0 rn Z m Z I--, 0"~ rno ~= mm z~ .~. or' · qm~m ill OZ ---4 O:Z~- O_mO O'a ~0-< mo - ~ ::~3 c.. -...~ r- I"11 m Z Z m m ITl .-I mO ~m -I0 "~ I~1 0 '~0 Or- z m 0 E~ mZ m -IIDm 0 0 0 m~, COUNTY OF ALBEMARLE EXECUTIVE SUMMARY BOARD OF SUPERVISORS 2:55 R~v~ AGENDA TITLE: Cost Impact Analysis of Comprehensive Water Resources Ordinance SUBJECT/PROPOSAL/REQUEST: Report For Information Purposes AGENDA DATE: January 7. 1998 ACTION: CONSENT AGENDA: ACTION: ATTACHMENTS: Yes STAFF CONTACT(S}: .~ ~ Messrs. Tucker Mawyer, Kelsey, Hirschman ~ REVIEWED BY: ~/.~ ITEM NUMBER: INFORMATION: INFORMATION: X BACKGROUND: The Board of Supervisors held a work session on the proposed Comprehensive Water Resources Ordinance on December 3, 1997, and set a public hearing date for February 11, 1998. The ordinance and a packet of supplemental information were forwarded to the Board in a prewoss packet. At that time, it was stated that a report analyzing cost impacts of the proposed ordinar~ce would be forwarded to the Board under separate cover. The cost report is attached. DISCUSSION:. The Blue Ridge Homebuilders Association, among other organizations, is concerned that proposed County ordinances and programs be evaluated for impacts to the cost of housing. While the attached report does not isolate houang costs, it does analyze overall development costs, which should ultimately reflect on housing costs. In addition, costs to the community-at-large (e.g., County capital expenditures, County staffing requirements, pdvate property damage from stormwater, etc.) are also analyzed. The report identifies anticipated general cost increases and savings when the ordinance is adopted, analyzes the incremental cost impact oft he ordinance for several sample development projects, and, finally, estimates County staffing and revenue effect. The primary category of potential cost increase is related to providing water quality treatment for runoff from development sites, especially in cases where no such treatment is currently required (e.g., Development Areas, rural areas). It is anticipated that increased costs can be partially offset by savings related to administrative streamlining of water-related programs. Also, it is hoped that the new ordinance will decrease future cases of prope~ damage from stormwater, as reflected in the number of drainage complaints received by the Engineering Department. It should be noted that some costs and benefits associated w~th water resource management cannot easily be quantified. For instance, the costs of water pollution and stream channel degradation, or the benefits of reducing or preventing these impacts, are not accounted for in the report. However, these items should be considered in the evaluation of the proposed ordinance, as they are the ordinance's chief purpose. RECOMMENDATION: The report is for informational purposes m preparation for the February 11 public hearing. supplement to the information fom/arded to the Board in the December 3, 1997 packet. The report is a 97.257 COUNTY OF ALBEMARLE COMPREHENSIVE WATER RESOURCES ORDINANCE Analysis of Cost Impacts Department of Engineering December 29, 1997 The Department of Engineermg and the County Attorney's Office have been working on a Comprehensive Water Resources Ordinance that will consolidate and update all of the County's current water ordinances. Current ordinances include: (1) The Erosion and Sediment Control Ordinance. (2) The Runoff Control Ordinance, (3) Stormwater detention provisions of the Subdivision and Zon'mg ordinances, and (4) Water Resources Protection Areas Ordinance. The objectives of the ordinance consolidation effort are to: (1) streamline the process of development review for water-related items, (2) update standards and methods for water quantity and quality protection, (3) allow for use of a wider range of traditional and innovative best management practices and stormwater techniques, and (4) provide a template for a regional stormwater approach that would include the City and University. Tiffs report will analyze the cost impacts of the proposed ordinance compared to current practice. COST ISSUES The Blue Ridge Homebuilders Association, among other organizations, is concerned that proposed County ordinances and programs be evaluated for impacts to the cost of housing. While this report will not isolate housing costs, it will analyze overall development costs, which should ultimately reflect on housing costs. In addition, costs to the community-at-large (e.g., County capital expenditures, County staffing requirements, private property damage from stormwater, etc.) are also analyzed. The report identifies anticipated general cost trends when the ordinance is adopted, analyzes the incremental cost impact of the ordinance for several sample development projects, and, finally, estimates County staffing and revenue effects. It should be noted that some costs and benefits associated with water resource managemem cannot easily be quantified. For instance, the costs of water pollution and stream channel degradation, or the benefits of reducing or preventing these impacts, are not accounted for in this report. However. these items should be considered in the evaluation of the proposed ordinance, as they are ordinance's chief purpose. WATER RESOURCES & THE LAND USE PLAN The proposed ordinance contains specific standards for each of the following geographic areas: 1. Development Areas: Areas designated for development in the current Land Use Plan. Water Supply Protection Areas: All land that drains to a public drinking water reservoir (currently termed the "Runoff Control Area"}. Other Rural Land: Land outside of the two areas listed above, which is primarily zoned PA. The water resources ordinance was formulated with the assistance of a focus group of community representatives. During this process, an important issue was identified that the water ordinance should work in conjunction with, and not against, the Land Use Plan. Specifically, since the Land Use Plan encourages development within designated Development Areas, water resource requirements should not create disincentives for development within these areas vis-a-vis the Rural Areas, including water supply watersheds. In other words, it should not be more difficult and costly m comply with the ordinance in Development Areas than in Rural Areas. Similarly. the ordinance should not create incentives for developmem within the Rural Areas by having few or no water resource requirements. Interestingly, the exact opposite of this scenario prevails with current water programs. At present, Rural Areas outside of drinking water watersheds have no water quantity or quality requirements aside from the Erosion and Sediment Control Ordinance (E&S). Meanwhile, development within Development Areas must comply with E&S as well as srormwater detention requirements (in most cases). Most strikingly, much of the development in drinking water watersheds, where restrictions are intended to be the most stringem, are exempt from stormwater treatment requiremems because it falls below the 5% impervious level that triggers the Runoff Control Ordinance. The variable requirements for Development Areas. Rural Areas, and water supply watersheds came about because, historically, different ordinances were adopted at different times to address different concerns (e.g., water supply protection. urban stormwater, stream buffers, em.). Due to this confusion, it became evident when the consolidated water ordinance was being developed that it was necessary to coordinate stormwater requirements across the County so as to more closely reflect the goals of the Land Use Plan, or. in other words, to "level the playing field." This discussion is relevant to a cost analysis because, while the proposed ordinance may increase costs across-the-board on some items, it may increase them disproportionately in Rural Areas and water supply watersheds. Alternately, if there are cost savings that accrue due to adoption of the ordinance, those savings should be concentrated in Development Areas. 2 COORDINATION WITH THE MOUNTAIN OVERLAY DISTRICT The Comprehensive Water Resources Ordinance makes reference to a "Mountain Overlay District" with regard to erosion and sediment control implementation. Specifically, erosion control plans are required for disturbances of 2,500 square feet within the Mountain Overlay, while the threshold for the rest of the County is 10,000 square feet. With regard to this cost analysis, it should be understood that the Mountain Overlay District has not at this time been adopted, but is being proposed by the Planning Department in conjunction with a Motmtain Protection Committee. If adopted, the Mountain Overlay District will be a component of the Zoning Ordinance. However. certain recommendations of the Committee must be implemented through the erosion control ordinance (e.g., the requirement for an erosion control plan). Therefore, the water ordinance "holds a place" for Mountain Overlay measures, as recommended by the Committee and County Attorney's Office, should they uhimately be adopted. This cost analysis will take into account impacts of the proposed Mountain Overlay District on the erosion control program. However. consideration of these impacts is most pertinent during review of the proposed Mountain Overlay District. COST IMPACT ANALYSIS As outlined on the following~pages, anticipated cost impacts of the water ordinance are evaluated for Development Areas, Water Supply Protection Areas. and Other Rural Land, m turn. Within each area, cost items are identified for erosion and sediment control; stormwater detention (water quantity control); water quality; stream buffers; and administrative, plan review, and inspection activities. Overall development costs can be reflected in increased or decreased consultant/design costs and construction costs. These cost items are identified below with a "D" (for "development"). Costs to the community-at-large are identified with a "C" (for "community"). Specific staffing impacts are addressed in a subsequent section of this report. DEVELOPMENT AREAS: Activity Erosion & Sediment Control Stormwater Detention Water Quality Potential Cost Increases If Mountain Overlay is adopted, increased cost for buildings and driveways for E&S plans, inspections, and construction of E&S measures for compliance with 2.500 square foot threshold. (D) ff Mountain Overlay is adopted, increased administration, plan review, & inspections for County staff (C) Detention requirements include 2-year, in addition m 10-year storm. Facilities may need to be somewhat larger and outlet structures adapted. (D) New design criteria to protect water quality can increase design services and the number and/or size of stormwater facilities. (D) Potential Cost Savings Proposed ordinance is very similar to current ordinance, so no savings are anticipated. More flexibility for admin/strative exemptions (rather than every waiver going to Planning Commission). (D & C) Anticipate fewer incidents of localized flooding and property damage from channel erosion. (C) At present· there are no water quality requirements in Development Areas. so no savings are anticipated. However, there will be flexibili .ty to utilize innovative designs that can be more cost-effective than traditional stormwater basins. 4 Development Areas (continued) Stream Buffers Administration, Plan Review, & Inspections No cost increases anticipated from current program. Plan submission fees for E&S increased from S100 to $150. Inspection fees increased from $30 to $45. $t00 plan submission fee instituted for stormwater plans (fees raised to recover a target 10% of program costs compared to current recovery of 5 %: see separate fee justification and 1991 Fee Schedule Review). (D) Increased plan review for water quality items. (C) More frequem County inspections will be needed to ensure compliance with stormwater provisions. (c) No cost savings anticipated from current program. If future flooding and erosion complaints decrease, there will be a decrease in County complaint response and conceivably capital projects to repair stormwater damage. Consolidated ordinance and Design Manual will streamline design and plan preparation and review. (D & C} WATER SUPPLY PROTECTION AREAS: Activity_ Potential Cost Increases Erosion & Sediment Control If Mountain Overlay is adopted, increased cost for buildings and driveways for E&S plans, inspections, and construction of E&S measures for compliance with 2,500 square foot threshold. (D) If Mountain Overlay is adopted, increased administration, plan review, & inspections for County staff (C) Stormwater Detention Detemion may be required on some projects where not currently required. increasing design and construction costs. (D) Water Quality Water quality measures required on some projects with no current requirement (under 5 % impervious), mcreasmg design and construction costs. (D) Potential Cost Savings Proposed ordinance is very similar to current ordinance, so no savings are anticipated. More flexibility for administrative exemptions. (D&C) Cumbersome Universal Soil Loss Equation replaced with "Simple Method" -- design cost savings anticipated. (D) No seepage ditch requiremem for single- family residences, decreasing construction costs. No seepage ditch inspections for County staff. (D & C) More flexibility to use innovative designs (e.g., utilizing vegetation) that can be more cost-effective than traditional basins. (D) Water Supply Protection Areas (continued) Stream Buffers Administration & Plan Review Buffers extend to flood plains -- possible increases in ~nspections and administration. (C) See above under Development Areas. No cost savings anticipated. Consolidated ordinance and Design Manual will streamline design and plan preparation and review. CD&C) OTHER RURAL LAND: Activity_ Erosion & Sediment Control Potential Cost Increases If Mountain Overlay is adopted, increased cost for buildings and driveways for E&S plans, inspections, and construction of E&S measures for compliance with 2,500 square foot threshold. (D) If Mountain Overlay is adopted, increased administration, plan review, & inspections for County staff (C) Potential Cost Savings Proposed ordinance is very similar to current ordinance, so no savmgs are anticipated. Other Rural Land (continued) Stormwater Detention Water Quality Stream Buffers Administration & Plan Remew Stormwater detention will be required, where currently there is no such requirement. This will increase design and construction costs. (D) Water quality measures will be required, where currently there is no such requirement. This will increase design and construction costs. (D) Buffers extend to flood plains -- possible increases in inspections and adm'mistration. (C) See above under Development Areas. Could reduce property damage from channel erosion. (C) No cost savings anticipated. No cost savings anticipated. Consolidated ordinance and Design Manual will streamline design and plan submission and review. (D & C) · ANALYSIS OF INCREMENTAL COSTS FOR SAMPLE PLANS Early in the ordinance development process, it was essential to demonstrate the effect that the new ordinance standards would have on "typical" development plans. To accomplish this, several story boards were created using existing development plans taken from Engineering Deparm~ent files. Each story board represented a certain type and density of development and illustrated smrmwater practices required under existing ordinances along with examples of how smrmwater treatment might change under the new ordinance standards. The story boards were utilized during focus group meetings and other presentations. For the purposes of this cost report, it seemed approprtate to use the story board scenarios to also provide examples of cost impacts for the selected developments. Cost analyses were performed utilizing research from the Mid-Atlantic regmn performed by the Center for Watershed Protection, 1 unit cost data available in the Engineering Departmem, and through consultation with two members of the Design Review Council familiar with local development costs. It must be stressed that these sample cost analyses cannot be construed to represent actual cost impacts for all development. Each development will be unique with regard m site constraints and opportunities for stormwater management. The sample plans are analyzed to provide examples of what cost impacts might be for selected developments. Also, the BMPs used for the story board examples are not the only BMPs that could be used at each site. as other more costly or less costly BMPs could have been chosen in each case. Finally, the story board examples assume that BMPs are retrofit into existing sites (which can be expensive) rather than accommodating the BMPs into the original development design, as will occur for future developments designed under the new ordinance standards. The five story board examples include the following (actual development names are not used): (1) townhouses in a Development Area. (21 small, intensively-developed commercial site in a Development Area, (3) redevelopment of a larger commercial site in a Development Area, (4) medium lot subdivision in a rural area (Other Rural Land), and (5) large lot subdivision in a Water Supply Protection Area. Example 1: Townhouses Water Resources Area: Development Area Description: 144 units on 14 acres, Post- development impervious cover = 28 % Stormwater Treatment Provided Under Existing Ordinances: Dry detention pond (no w~ ter quality requirement) W xter Quality Requiremenl With New OJ dinance:24 % removal of post-development ph )sphoms Pr aposed BMP to Comply With New O~ dinance: Dry pond with forebay, storage fo~ water quality volume (first flush from impervious surfaces), and wetland plantings. Th~s increases pond capacity from 26,700 cubic feet to 32,600 cubic feet. Incremental Cost To Comply With New Ox dinance: Approximately $5,000, $35 per tin Example 1: Townhouses with BMP Pofid 9 Examole 2: Small Commercial Site Water Resources Area: Development Area Description: Building & Parking Lot on 1.14 acres. Post-development impervious cover = 60% Stormwater Treatment Provided Under Existing Ordinances: Underground pipe detention (no water quality requirement) Water Quality Requirement With New Ordinance: 60~ removal of post- development phosphorus Proposed BMP to Comply With New Ordinance: Biofilter (soil and plant filter designed ro treat runoff) at edge of parking lot. Incremental Cost To Comply With New Ordinance: $113.000 $15,000 (approximately 1% of total development costs). Example 2: Commercial Site with Biofilter Example 3: Redevelopment of a Larger Commercial Site Water Resources Area: Development Area Description: Existing Storage Buildings & Parking on 15 acres. Project is adding 3 additional storage buildings. Impervious cover increasing from 36% to 42%. Site contains perennial stream and flood plain. Stormwater Treatment Provided Under Existing Ordinances: Detention waiver granted by Planning Commission based on proposed biofilter to provide water quality treatment in lieu of detention. Water Quality Requirement With New Ordinance: 22% removal of post- development phosphorus Proposed BMP to Comply With New Ordinance: Biofilter, same as existing plan. Incremental Cost To Comply With New Ordinance: $0 Example 3: Commercial Site Redevelopment With Biofilter 10 Example 4: Medium Lot Residential Subdivision Water Resources Area: Other Rural Land (zoned RA). Description: 14 lots on 81 acres. Lot sizes range from 2 to 40 acres. Post-development impervious cover = 3%. Perennial and intermittent stream and flood plain on property. Stormwater Treatment Provided Under Existing Ordinances: None required. Filter strip proffered along intermittent stream. Water Quality Requirement With New Ordinance: 23 % removal of post- development phosphorus Proposed BMP to Comply With New Ordinance: Retrofit of E&S basins for water quality, wamr quality swale. OR wet pond on intermittent stream. Incremental Cost To Comply With New Ordinance: $5,000 - $10,000 for E&S retrofit or water quality swale ($350 to $700 per lot). Wet pond would be more expensive ($20,000 - $25,000), but would also cream waterfront lots and increase property values. Example 4: Medium Lot Residential Subdivision With BMP Ponds Example 5: Large Lot Residential Subdivision Water Resources Area: Water Supply Protection Area Description: 25 lots on 164 acres. Lot sizes range from 2 to 21 acres. Post-developmenT impervious cover = 3%. Perennial and intermittent streams and flood plain on property. Stormwater Treatmeni Provided Under Existing Ordinances: Stream buffers and setbacks. No water quality treaanem for rtmoff since site is less than 5% impervious. Water Quality Requirement With New Ordinance: 34% removal of post-developmenL phosphorus Proposed BMP to Comply With New Ordinance: Reforest 5.000 feet of stream buffer currently in pasture. Incremental Cost To Comply With New Ordinance: $3,000 m plant 50' wide tree buffer ($120 per lo0. $5.000 if stream buffer is also protected by conservation easement ($200 per lot). Example 5: Large Lot Residential Subdivision With Reforested Stream Buffer 11 Stormwater BMPs Can Increase Property Values: A final point about the cost impacts of providing water quality treatment through BMPs is that the literature makes note of the fact that certain BMPs can provide economic benefits. A recent EPA report claims that: Even though urban runoff management costs money, properly designed runoff systems can provide economic benefits that counterbalance or even outweigh those costs... When designed and sited correctly, artificial lakes or wetlands can help developers reduce negative environmental impacts caused by the developmem process and increase the value of the property? While not all BMPs will be capable of providing these types of benefits, the opportunity does exist in some cases to offset increased design and construction costs. SUMMARY OF COUNTY STAFFING & REVENUE EFFECTS The potential impact of the proposed ordinance on Engineering Department staffing and additional revenues from user fees have been evaluated based on collected data and expectations of future demands. The critical components considered in the evaluation were plan review, administration, and inspection. The results are summarized below and are presented in terms of additional manhours and additional revenue generated by user fees. The support documentation for these figures is available upon request. Summary of Additional Manhours Mountain Overlay District Provisions E&S Plan Review & Administration: 120 _I~_ _s _p_e_c_t i_o_ _ri_s_ (_c_o_ .z~_ t .r~_ _ct_i_o_n_. _&_ _c_o_m_ _p_l_a_i_nt _b_ _a s _e _d) .' ....... 1__3_0___ Total For Mountain Overlay Provisions 250 tadditional manhours) Stormwater BMP/Mitigation Plan Provisions Plan Review & Administration: 300 Construction Inspection (new facilities) 250 Semi-annual Maintenance Inspections tnew facilities) 480 Total For Stormwater/BMP Provisions 1030 (additional manhours) 250+ 1030 manhours -- 1280 manhours @ $20/hour (avg) = $25600 Additional Staff Cost To Implement New Ordinance. 12 Tiffs cost does not include inspections for existing stormwater facilities constructed in accordance with the current ordinances. To conduct semi-annual inspections of existing stormwater facilities would require an additional 800 manhours, or $16000. Adding this service brings the total staff cost to $41600. Summary of Additional Revenue From User Fees Mountain Overlay District Provisions E&S Plan Submittals, 15 plans @ $40 $ 600 _E_ _&.S_. _I~. _p_e_c_ _ti_o_n_s_ ~_ _M_ _o_ _u~_ _ta_i_n_ .D_ i_s.t_ric_ t_ ,_ _3.0_ _~_ _ _$_4. 5_ ......... _$_1__3_5_0__ Total For Mountain Overlay Provisions $1950 Stormwater BMP/Mifigation Plan Provisions E&S Plan Submittals. 90 plans @ $50/plan additional $ 4500 E&S Inspections. 80 @ $15/inspection additional $1200 Stormwater/BMP Plan Submittals. 80 plans @ $100 $ 8000 Requests for Exceptions, 5 @ $190 $ 950 Mitigation Plans, 25 @ $50 $1250 SWM Facility Construction Inspections, 60 ~ $45 $ 2700 Total For Stormwater/BMP Provisions $24000 Program Total Additional Revenues $25950 Net Cost Impact (Difference Between Additional Staff Cost & Program Revenues) --- +$350 If Inspections of Existing Stormwater Facilities is Added: Net Cost Impact = - $15650 ENDNOTES 1. Brown, Whitney and Thomas Schueler, The Economics of Stormwater BMPs in the Mid- Atlantic Region, Center for Watershed Protection, prepared for Chesapeake Research Consortium. Inc., August. 1997. 2. Environmental Protection Agency, Economic Benefits of Runoff Controls, EPA-841-S-95- 002, Office of Wetlands, Oceans, and Watersheds, September, 1995. 13 COUNTY OF ALBEMARLE B©ARD OF EXECUTIVE SUMMARY AGENDA TITLE: Six Year Secondary Road Plan SUBJECT/PROPOSAL/REQUEST: AGENDA DATE: January 7, 1998 ACTION: ITEM NUMBER: INFORMATION: Initial work session to review proposed County priorities for road improvements and VDOT's draft Six Year Secondary Road Plan STAFF CONTACT(S}: Messrs. Tucker, Cilimberg,Benish,Wade CONSENT AGENDA: ACTION: INFORMATION: ATTACHMENTS: Yes ~. REVIEWED BY'. p< X BACKG ROUND: The Six Year Secondary Road Construction Plan is VDOT's Plan for the allocation of road construction funds for a six year period. It consists of a priority list of projects and a financial implementation plan. The VDOT Six Year Secondary Road Plan is based on local priorities adopted by the Board of Supervisors (the County Priority List of Road Improvements). Since 1986, the Board has approved a pdodty list of projects which would cost, in total, in excess of available funds over the six year planning pedod. With such a list developed, subsequent financial plans can be prepared and revised in response to available annual funds. The Planning Commission has recommended approval of the Albemarle County Proposed Pdority List for Secondary Road Improvements (Attachment A) with the following changes: add traffic calming as a funded project; and, lower the priority of the Route 712 paving project, placing it just below the last funded project in the VDOT Six Year Construction Plan. VDOT's draft Six Year Plan can be found on Attachment B. DISCUSSION: Staff has identified several changes and new projects in VDOT's proposed 1998-2004 Secondary System Construction Plan. Staff and VDOT staff will be prepared to discuss these projects in more detail at the January 7 meeting. The new proJects in VDOT's proposed 1998-2004 Secondary System Construction Plan are based on the County's previously approved Six Year Plan. Project # 2 3 4 7 9 10 24 25 26 Comments New in VDOT's draft construct plan, $300,000 for traffic calming pilot progam The cost of operating the Hatton Ferry has doubled to $120,000 *New, $27,600 to restripe Hydraulic Rd. from Rt. 29 to Rt. 1455. *New, $66,000 to install a guardrail on Rio Road. A~rport Rd., cost increased $500.000 for total of $3.5 mil, and new ECD2/2001 Georgetown Rd., cost increased by$500,000 for total of $900,000 Old Ivy Rd., moved up in priority form #22 to #10, and new ECD 10/2002 New in VDOT's draft construct, plan, $1,200,000- Dickerson Rd. spot improvement New in VDOT's draft construct, plan, $350,000- James Monroe Pky ,spot improvement New in VDOT's draft construct, plan,S1.5 mil- Polo Grounds Rd., spot improvement AGENDA TITLE: S~ YearSecondary Road Plan January ~ 1998 Page 2 Project # 37 38 39 n/a Comments New in VDO'Fs draft construct.plan, $300,000- Gilbert Station Rd., unpaved road New in VDOT's draft construct, plan, $300,000- Heard's Mtn. Rd, unpaved road New in VDOT's draft construct.plan, $1,000,000 -Dickerson Rd.,unpaved road Route 712 road paving project, lowered in priority list due to unsuccessful attempts at obtaining donated R-O-W * Both of these projects have been endorsed by the Board of Supervisors by prior action. The Planning commission also discussed the cost of some of the unpaved roads. Their discussion revolved around the high cost for roads with Iow average daily trips, Other changes and issues are discussed in the attached staff report presented to the Plannir~ Commission (Attachment C). RECOMMENDATION: No action is required for this meeting. The Board must hold a public hearing prior to approval of the County's Priodty List Road Improvements and the VDOT Six Six Year Secondary Plan. The Board should set a public hearing date. 97.238 pq. .~ .~ ~- ~ 'o m _c. _.c. = <: ~ ~ o. B ITl oo o ~ o ~ o ~- ~s ~ oo ~ oooo ~ ~ ~ = ~ = o o o o ~ oo~§oooooooo~o 8.88888888888888 9~ O00~~m~ ~ ~ ~ 0 ITl m .... ~o¢ ~o¢ ooo § o oo ~oo ooo~, o ..... ooo. __~i .......................... ...... ~ ooOO oooo , ~oo~o~ ........ oooooo ...... ~o~o~. ~ ~ ...... .... ooo~ o o o o ~ o o,~ ooo STAFF PERSON: WORK SESSION: JUANDIEGO WADE, DAVID BENISH NOVEMBER 18, 1997 WORK SESSION: 'SIX VEAR SECONDARY ROAD PLAN FOR 1998-2004 Introduction The purpose of this Work session is to provi~le: an initial overview oft_he SLx year Road Planprocess; a general review of the existing projects on the County's priority list of road improvements and potential projects to be considered for inclusion in this year'S revision of the list. At a later work session(s), staff will provide a recommended revised priority list of road improvements for consideration by the Commission based on your input in the work session(s). Six Year Plan Process The Six Year Secondary Road Construction Plan is VDOT's Plan for the allocation of road construction funds for a six year period. It consists of a priority list of projects and a financial implementation plan. The Plan is based on local priorities adopted by the Board of Supervisors. This priority list of pr~ ects is reviewed every year by the County. Attachment A is a draft Secondary System Construction Plan submitted by VDOT. Since 1986, the Commission and Board of Supervisors have approved a priority list of road improvement projects which would cost, in total, in excess of available funds over the six-year planning period. With such a list developed, subsequent financial plans can be prepared and revised in response m available annual funds. The Virginia Depatm~ent of Tmnsportation's Six Year Secondary Road Plan is based on the County's priorities established in this list. Attachment B is the current County priority list. The County has used a locally derived criteria-based rating system to prioritize road improvement projects in the County. This system, with some minor modification and refinements, has been used since 1988. Attachment C is a listing of criteria used to prioritize road projects within construction categories. Once the proposed improvement has been prioritized in its particular category, all of the projects are combined 15om each category to make. one consolidated priority list. Staff has identified several changes and new projects in VDOT's proposed I998-2004 Secondary System Construction Plan. StaffandVDOT staff wilt be prepared to discuss these projects in more detail at the worksessiora The new projects in VDOT's proposed 1998-2004 Secondary System Construction Plan are based on the County's previously approved Six Year Plan. Project # 2 3 7 9 10 23 24 25 26 37 38 39 Comments The cost of operating the Hatton Ferry has doubled to $120,000 *New, $27,600 to restripe Ftydr~ulic Rd. from Rt. 29 to Rt. 1455. *New, $66,000 to install a guardrail on Rio Road. Al?port Rd., cost increased $500,000 for total of $3.5 mil, and new ECD 2/200 ! Georgetown Rd., cost increased by $500,000 for total of $900,000 Old Ivy Rd., moved up in priority from #22 to #10, and new ECD 10/2002 Profitt Rd., cost increased $500,000 for a total 0£$2,000,000 New in VDOT's draf~ construct.plan, $1,200,000- Dickerson Rd., spot improve. New in VDOT's draft construct.plan, $350,000- james Monroe Parkway: spot improvement New in VDOT's draft construct.plan, $ !.5 mil -Poi0 Grounds Rd., spot improve. New in VDOT's draft conslzuct,plan,$300,000-Gilbert Station Rd., unpaved road New in VDOT's draft eonstruct.plan,$300~000- Heard's Mtn. Rd., unpaved road New in VDOT's draft constmct.pIan, $1,000,000- Dickerson Rd., unpaved road Both of these projects have been endorsed by the Board of Supervisors by prior action Total 1;unds Available The amount of total funding available to localities for road improvement projects is deiermined by statewide distribution fonnuta. Listed below is VDOT's projected funding based on their draft Secondary System Construction Plan (Attachment A). Fiscal Year Total Funds Unpaved Roads 1998-99 $4,309,520 $846.590 1990-00 $4,323,737 $849,498 2000-01 $4,430,685 $ 871,151 2001-02 $4,567,989 $899,480 2002-03 $4,716,434 $930,010 2003-04 $4,716,434 $930,010 These totals do not include funds available through the County's participation in the Revenue Sharing Program. The County has included its necessary match in its CIP and regularly applied for Revenue Sharing funds since 1988. The Revenue Sharing Program requires a dollar for dollar match by the locality(S500,000 Revenue Sharing funds + $500,000 county match = $1,000,000 maximum/year). Therefore, this program creates the potential of $6,000,000 additional dollars for road-improvement projects over the six years of the plan. It should be noted that in the recent past the County has not received the fulI requested allocation from the program because the total amount requested from all Virginia localities exceeded total funds available in the program. The County has averaged $3,680,000 annually in secondary road funds from FYg0/9I to 97/98 exclusive of Revenue Sharing Funds. The County has averaged $884.180 annually in additional revenue sharing funds over the same period of time (including County match). The revenue sharing funds are equalivent to increasing the secondary funds by about 24%. Staff recommends continued participation in the Revenue Sharing Program to the maximum extent feasible. (Funding of the Revenue Sharing Program also included in the proposed CIP:) Public Requests During the course of the year, staff receives several requests from the public. The public may call or write with their requests. Listed below are the requests received since March 1997. These requests will be prioritized with the existing priorities and recommendations from the Planning Commission which will be presented to the Planning Commission ar a furore meeting. Name~o~e# # of Requests From/To Request Walnut Level Rd-Rt. 668 4 Gilbert Station Road- Rt. 640 3 Wood's Edge Rd-Rt. 623 2 Intersection 250/616 1 Intersection 623/616 1 Wildon Grove Rd-Rt. 645 1 Happy Creek Rd.-Rt. 608 1 Bishop Hill Rd.-Rt. 734 1 Intersection 732/762 Coles Rolling Rd.-Rt.712 1 Broad Axe Rd. -Route 682 1 Rt. 810- dead end Rt 20-Rt. 784 Rt.616 -dead end Rt. 608-Coumy line Rt. 645-Rt.646 Rt. 795-Rt. 1807 Rt.7t3-Rt.795 Near Dicks Woods Rd Spot improve,Paving Paving Paving Intersect. Improvement Intersect. Improvement Paving Paving Paving Intersect. Improvement Paving Spot improve..Paving Staffhas also received requests to move Durrett Ridge Road (Rt. 605) and Reservoir Road (Rt. 702) up on the Priority. List so that the roads can be improved sooner. Staff will give the Planning Commission a new recommended Priority List at its December 2, 1997 meeting, which will take into consideration all of the new public requests. o o * o o o o ~ o Q ~ o ~ ~ ~ ~ ° o °o o o o oo oo~ c~ o oo ** o o o ~, o o o o : o o o o o o o o I ATTACHMENT C 1 CRITERIA BASEDRATING SY$'~M The following criteria were used to prioritize road improvement pro]ecus within, each construction cauegory: MAJOR ROAD RECONSTRUCTION: t. Growth Area Location 2. Functional Classification 3. Average Annual Daily Traffic 4. Road Width NEW ROAD CONSTRUCTION: 2. 3. 4. Growth Area Location Functional Classification Average Annual Daily Traffic Road Width BRIDGE REPLACEMENT: 2. 3. 4. VDOT Sufficiency Rating Average Annual Daily Traffic Functional Classification Growth Area Location SPOT/SAFET"f IMPROVEMENT: 2. 3. 4. Growth Area Location Funcffional Classification Average Annual Daily Traffic Road Width UNPAVED ROAD IMPROVEMENT: 2. 3. 4. Growth Area Location Average A~nua! Daily Traffic Road Width Existing Right-of-Way COUNTY OF ALBEMARLE EXECUTIVE SUMMARY O^A OF AGENDA TITLE: Traffic Management Program Pilot SUBJECT/PROPOSAL/REQUEST: Information on VDOT and Staff approach to traffic calming program in Albemarle County STAFF CONTACT/Si: Messrs. Tucker, Cilimberg, Benish,Wade AGENDA DATE: January 7, 1998 ACTION: X CONSENT AGENDA: ACTION: ATTACHMENTS: REVIEWED BY: ITEM NUMBER: INFORMATION: INFORMATION: BACKGROUND: The County was informed in early December that it was selected to participate in VDOT's pilot traffic calming program. DISCUSSION: Staff met with VDOT to discuss how this pilot program would be implemented in the County. Please find attached (Attachment A) the result of this meeting. Staff is presenting this to the Board of Supervisors for input and suggestions. The proposed general locations for study in the pilot include: Hollymead Drive/Forest Lakes South area, Dunlora Subdivision Carrsbrook/Northfields/Raintree, and Batesville. Staff and VDOT recommend these Io~,ations because of interest expressed within these neighborhoods to address existing traffic management issues: This pilot program will last approximately two years (concluding in December 1999). Staff and VDOT will be evaluating the experience/impacts/results of the pilot program on an on-going basis througi3out the pilot pedod. There will be meetings with affected neighborhoods to explain proposed solutions before the pilot program is implemented. RECOMMENDATION: Staff requests the Board's endorsement of the program proposal and areas selected for this study in the pilot program. 97.237 December 12, 1997 Traffic Management Program Pilot Mr. v W. Cilimberg County of Albemarle 401 McIntire Road Charlottesville, VA 22902 Dear Mr. Cilimberg: Please find attached a copy of our meeting minutes for the upcoming Traffic Management Program Pilot to begin in January 1998. Please review these minutes and advise if Ehere are any changes needed prior to inclusion in the Board of Supervisors' agenda for the January 7th meeting. For information at this time, I am copying local enforcement and emergency operations agencies. We look forward to a successful launching of this program in partnership with the County. Sincerely, A. G. Tucker AGT/smk attachment cc: Chief John Miller, Albemarle County Police Department w/attachmenT Kaye Harden, EOC w/attachment Jeff Hores w/attachment Don Askew w/attachment William Mawyer w/attachment David Benish w/attachment Juan Wade w/attachment TRAFFIC MANAGEMENT PILOT PROGRAM MEETING MINUTES The Department and Albemarle County met on Thursday, December 4, 1997, to discuss Albemarle County's participation in the Traffic Calming Pilot Program. Those in attendance were H. Mills [VDOT], R. Caywood [VDOT], J. Hores [VDOT], A. Tucker [VDOT], D. Benish [Albemarle County], V. W. Cilimberg [Albemarle County], J. Wade [Albemarle County], W Mawyer [Albemarle County]. Initially, the Residential Traffic Calming Guide will be implemented as a two-year pilot program (January 1998 - December 1999). The purpose of the pilot program is no evaluate impacts and effectiveness of the new ~uidelines to address speeding on local residential streets° A limited number of counties that have previously expressed an interest in traffic calming are participanns in the pilot program. At the end of the pilot, the guidelines will be revised as needed, then implemented statewide as VDOT's official Residential Traffic Calming Guide. After some general discussion regarding traffic management issues, all present discussed implementation of the pilot program in accordance with the following outline [and the Residential Traffic Calminq Guide Pilot Proqram manual January 1998 - December 1999). 1. Present Executive Summary to Board of Supervisors for information 2. Determine traffic problem (collect baseline data) 3. Select traffic calming solution/create plan for implementation. Plan ~hould include: 5. 6. 7. a, Introduction to Traffic Management Pilot Program bo Explanation of problem and Solution Timeline d. Cost e. Citizens and public agencies support as required Present plan to Board of Supervisors for support Present plan to neighborhoods. Document 75% public support (petition) Implement traffic management measures {July 1998 funding available) Measure success (collect interval data) Assess pilot program, prepare feedback for Department, Board of Supervisors, program participants The locations selected for study in this pilot program are: 1. Hollymead Drive (Route 1520)/Powell Creek Drive (Route 1521)/Ashwood Boulevard (Route 1670) 2. Dunlora Subdivision (Routes 1177, 1178, 1188) 3. Carrsbrook Drive IRoute 854)/ Northfield Drive (Route 1427)/ Old Brook Road · Route 652)/Huntington Road (Route 1428) 4. Batesville (Route 692) Other locations will be reviewed for potential calming measures to be implemented after assessment of the pilot program. Disaster Organization FEMA Tralnlng, Funds, Recovery assistance DES Training, Funds, Recovery assistance Local Disaster Plan, ECC, Emergency Responders, EOC Charlottesville, UVA, Albemarle Organization Emergency Communications Center--Incident Command System Emergency Services Coordinator: Writing Emergency Operations Plan Planning~ Coordinating, Conducting aunual disaster exercise Coordinating City, County, UVA response to a disaster Implementing the EOP Federal and State liaison Educating the public on diasaster prepardness Emergency Operations Plan All hazards approach Lists departmental responsibilities Lists depa~[mental resources Outlines procedures for EOC activation Lists hazardous facilities, dams, evacuation pr9cedures Policy Group Coordination Group Emergency Services Group Zetmaer Hall (EOC) organization Ice Storms, Floods, Hurricane Fran, t Recent Disasters iedmont Health Care Facility EMERGENCY OPERATIONS PLAN EXECUTIVE SUMMARY BASIC PLAN Primary hazards in our area are winter storms and hazardous materials (b ~nat) incidents. The Virginia Emergency Services and Disaster Law outlines disaster requirements: Prepare and keep current an Emergency Operations Plan (EOP). EOP must be adopted every 4 years by the governing body. E0P must be updated annually. A local emergency must be declared and local resources fully committed before State and Federal assistance is requested. Lists orgarnzattons having normal day to day emergency respons~b~hlies(pohce, fire, rescue) au the others added during a major disaster. List City Manager, County Executive and UVA Senior Vice President as the Emergency Directors during a disaster. Lists basic responsibilities for each deparunent and organization. List succession of authority for Emergency Directors. FUNCTIONAL ANNEX A: DIRECTION AND CONTROL Lists responsibility for each agency Defines the Emergency Communications Center (ECC) functions. List contact names and numbers. List succession of authority for each organization. Contains copies of the resolution of adoption for each jurisdiction. State situation report requirements Procedures for activating the Emergency Operations Center (EOC). E0C procedures. FUNCTIONAL ANNEX B: COMMUNICATIONS List the flow of emergency information t~om the State through down to local citizens. Lists recall procedures for the EOC activation. FUNCTIONAL ANNEX C: EMERGENCY PUBLIC INFORMATION Lists local media contacts. FUNCTIONAL ANNEX D: LAW ENFORCEMENT Lists responsibilities of. Sheriffl)eparmmnm (2), Police Departments (3), and Regional Jail. Lists personnel, vehicle, and other equipment resources of each. Cont~in~ State and local Search and Rescue contacts. FUNCTIONAL ANNEX E: PUBLIC WORKS Responsibilities (3) Resources: Personnel/Vehicles/Heavy Equipment/Comm~mication Recall Procedures FUNCTIONAL ANNEX F: MEDICAL AND HEALTH Resources of hospital and the Health Department & contacts FUNCTIONAL ANNEX G: FIRE SERVICE Responsibilities Resources Areas of Responsibility FUNCTIONAL ANNEX H: EMERGENCY MEDICAL SERVICE Responsibilities Contacts Resources Area of Responsibility FUNCTIONAL ANNEX I: EVACUATION Responsible Agencies Shelters Contacts Location Maps FUNCTIONAL ANNEX J: SPECIAL FACILITIES UVA Health Services Science Center UVA Reactor Facility UVA Special Materials Handling Facility Martha Jefferson Hospital Piedmont Virginia Communication College Nursing and Other Special Care Facilities FUNCTIONAL ANNEX K: RESOURCE SUPPORT Procedures for distributing critical resources Donations management FUNCTIONAL ANNEX L: DAMAGE ASSESSMENT Damage assessment teams by category Agriculture, business, private property, water, public property, schools, roads and bridges Damage assessment reporting forms FUNCTIONAL ANNEX M: FEDERAL DISASTER ASSISTANCE Federal Assistance Programs for Recovery FUNCTIONAL ANNEX N: HAZARD MITIGATION Responsibilities Threat Analysis HAZARD SPECIFIC ANNEX O: FLOODING Flood Risk Areas HAZARD SPECIFIC ANNEX P: HAZMAT RESPONSE Responsibilities of local officials and fixed facilities Fixed Hazmat Facilities, materials, facilities map, area map Associated Risk Facilities Main Rail/Highway/Pipeline routes HAZARD SPECIFIC ANNEX Q: DAM SAFETY Responsibilities Dam Locations by Category HAZARD SPECIFIC ANNEX R: RESOURCE SHORTAGES State Commodity Managers Major Local / Commercial Suppliers of resources (food, fuel, equipment, etc.) HAZARD SPECIFIC ANNEX S: AIRPORT EMERGENCIES Resources Responsibilities HAZARD SPECIFIC ANNEX T: WATER SHORTAGE Commercial Resources VIEW Referral and Enrollment Status I'ANF Cases Under Care rANF Cases Closed Nov-97 29 VIEW Mandatory 73 Percent of TANF Cases 28% rotal Enrolled Iul-97 Aug-97 32 27 t8 32 6% 12% 67% 84% Sep-97 Oet-97 24 30 54 68 20% 24% 81% 85% VIEW Work Activity. Percent of Est. Mandato~. 96% Jul-97 Aug-97 Sep-97 Oct-97 Nov-97 Potal Enrolled in VIEW 12 27 44 58 70 ',, 01' !olal I!:,'o~l,:d 33% 41% $5% 62% 64% g of Cumulative Jobs 4 13126 I 38147I 3 · 10 21 30 37 '- '/ , ) ,. 79% ~.. 77% 81% n, ,,, Communi .ty Work Experience 0 0 0 I 1 ~ of Total Enrolled 0% 0% 0% 2% 1% :l"l i:1',' \'.Cl:'.u¢ Wa-',' i'a[t I:ri:~.' \vcrm,e W2,:e $8.110 Average Monthly Hamings $917 .%.04 $6.90 $782 Ittree Months Employment N/A 77% Six Months Employment N/A N/A Number of Diversion Cases $$.~ ' $5.72 ' ' '$.'q.88" ' ' Sg,52 $7.53 $%19 $784 $743 $778 N/A N/A 83% N/A N/A N/A 3 1 3 * 2 cases have been sanctioned due to LeamFar 5O 4O 30. 2o- lO 0 1992 New Foster Care Cases (Chart 1993 1994 1995 1996 [997 Fiscal Year 35 3O New Cases Requiring Specialized Placement (Chart #2) 1994 1995 1996 1997 Fiscal Year [] New Cases [] Specialized Placement % of New Foster Care Cases Requiring Specialized Placement (Chart #3) t00 ] 50 25 0 i994 1995 [996 1997 Fiscal Year Specialized and Residential Care Cases Over the Last 24 Months (Chart #4) 0 6 I2 18 Month 24 Foster Care Caseload Trend Over Ten Years 100 80 60 4O 2O 0 1988 1990 1992 1994 1996 t998 Year ' Form. 3 7/25/86 475 W~stfi*~ld Rd. CharlottesvillE. VA (13OZ~) 9713-~3TAR R " gRD 0Y SUPERVISORS December 9, 1997 Albemarle County Board of Supervisors County Office Building 401 Mclntire Road Charlottesville, VA 22901 RE: Permit for Operation of Dance Hall Ladies and Gentlemen: Please consider this letter an application on behalf of Piedmont Amusements Corp., d/b/a StarBase Alpha, for a permit to operate a Dance Hall pursuant to S3-11 et seq. of the Albemarle County Code. The relevant information is as follows: 1 Owner: Piedmont Amusements, Corp., a Virginia Corporation. 2. Manager: Robert C. Colley, President of Piedmont Amusements Crop. 3. Location: 475 Westfield Rd., Albemarle County, Virginia 4 Alcoholic Beverages: No alcohol will be served or allowed on the premises. 5 Building Inspection Certification: Both the building officials and the Fire Marshall have inspected the premises. President, Piedmont Amusements Corp. COUNTY OF ALBEMARLE BOARD OF SUPERVISORS EXECUTIVE SUMMARY 12-289 5P(O; O-)RX AGENDA TITLE: Public Hearing-Towe Park TenantHouse Lease SUBJECT/PROPOSAL/REQUEST: Request authorization for County Executive to sign new Towe Park tenant house lease. STAFF CONTACTIS): Messrs. Tucker, Huff, and Mullaney AGENDA DATE: Janua~ 7,1998 ACTION: CONSENT AGENDA: ACTION: ATTACHMENTS: Yes REVIEWED BY.'~'~ ITEM NUMBER: INFORMATION: INFORMATION: BACKGROUND: The City and County own a house at Towe Park. The tenant who occupied the house since May of 1996 vacated the house this past November. The vacancy was advertised in the Daily Progress and approximately 29 responses were received. Each prospective tenant was asked to provide 2 references. After checking references, the top seven prospects were interviewed. The Parks and Recreation Department is recommending that the City and County enter into a lease agreement with Mr. Danny Roach. DISCUSSION: The new tenant will be responsible for paying $400 monthly rent and performing approximately 30 hours of work per month. The rent figure is based on an estimated fair rental value of $925 with a 25% reduction to $700 based on the various factors involved with being located in a public park. The rent is further reduced by $300 based on an estimated value of $10 per hour for the work requirement. The fair market value estimate and the location reduction percentage was estimated by the County Assessor, The lease has been reviewed and approved by the offices of both the City and County Attorney. The lease consists of a standard residential lease agreement with an addendum to cover the special requirements such as tenant responsibilities. The Deputy County Attorney has advised that Virginia Code Section 15.2 - 1800(B) requires the Board of Supervisors to hold a public hearing prior to entering into this lease agreement. The Clerk of the Board has advertised the hearing as required. RECOMMENDATION: Staff recommends that the Board of Supervisors hold the public hearing and then authorize the County Executive to sign this lease agreement on behalf of the County. 97.248 RESIDENTIAL LEASE AGREEMENT tHiS LEASE AGREEMENT is made as of this 15th day of January, 1998; by and between County of Albemarle & City of Charlottesville (Landlord), whose address is 401 Mclntire Road. Charlottesville, Virginia 22902; PO Box 911, Charlottesville. Vinzinia 22902 (ciWl and Danny Roach. 1. REAL PROPERTY AND TERM OF OCCUPANCY. In consideration of the promises and covenants here'm, Landlord hereby [eases to Tenant thai property located in the City/County of Albemarle , Virginia, and known as Towe Park Tenant House together with the fixtures and personal property listed below, (the Premises) for the term of 1 (one) munrO, a/year(s) commencing ar a.m. p,m. (At noon if not otherwise indicated, on January 15. 1998, a.m./p.m. (At noon if not otherwise indicated) on January 15. 1999. 2. PERSONAL PROPERTY. The following personal property is included in the Premises subject to this lease: Ranae oven. woodstove. 3. USE OF PREMISES. The Premises will be used by Tenant as a private dwelling and for no other purpose. The Premises will be occupied by no pemons other than persons who have signed this Lease as Tenant and such persons' children under the age of 18. 4. RENT. Tenant agrees m pay as rent the total sum of $4,800.00, due and payable in advance in monthly installments of $400.00, except as follows: If the k~ase term begins on a day other than the first day cfa calendar month, the ftrst month's rent shall be Swa . If the lease term ends on a day other than the last day cfa calendar month, the last month's rent shall be $ n/a __ The first month's rent payment is due January 15. t998. The monthly installment of rent due for each month thereafter shall be due on the first day of each month. Rent shall be paid to County of Albemarle (landlord/agent) at Albemarle Countv Parks & Recreation. 401 Mclntire Road. Charlottesville, Vireinin 22902 (address) or at other such place as Landlord or Agent may from time to time designate in writing. If a monthly installment of rent is not received before the 6th day of the month, Tenant agrees to pay as adcFttinnal rent a charge of late fee orS10.00 for each month that the monthly installment of rent is not received by the 6th day of such month. The purpose of this late fee is to compensate Landlord for the expenses of processing such delinquent account. Rent payments will be applied first to all past due balances of rent and other charges owing under this Lease. The remaining portion if any of such rent payments will be applied to current rent. If there are two or more tenants, Landlord shall have the option of requiring that only one check, cashier's check or money order will be accepted for each monthly installment for rent. 5. BAD C/d[ECKS. Tenant agrees to pay as additional rent a charge of $15.00 for each check returned for insufficient funds. This charge will be in addition to any late fee which may be due. If any of Teaant's checks are returned to Landlord or Agent for insufficient funds, Landlord will have the option of requiring that further payments must be paid by cash, cashier's cheek, certified check, or money order. 6. SECURII~ DEPOSIT. Tenant agrees m pay the sum of $ 400.00 as a security deposit. This sum will be due when this Lease is signed by Tenant. Prior to the termination or expiration of this Lease, if Landlord makes any deductions from the security deposit for charges arising under this Lease or by law, Tenant agrees m pay Landlord such sums as may be necessary to offset such deductions m replenish and maintain the security deposit in the amount set forth above. The security deposit will be held by Landlord t6 secure Tenant's full compliance with the terms of this Lease. Within 30 days after the tertnination of this Lease, Landlord may apply the security deposit and any interest required by law to the payment of any damages Landlord has suffered due to Tenant's failure to maintain the Premises, to surrender possession of the premises thoroughly cleaned and in good condition (reasonable wear and tear excepted), or to fully comply with the terms of this Lease, and any balance, if any, to unpaid rent. Landlord shall provide Tenant with an itemized accountkng, in writing, showing all such deductions. With'm this 30 day period, Landlord will give or mail to Tenant the security deposit, with any interest required by law and minus any deductions. To assist Landlord, Tenant shall give Landlord written notice of Tenant's new address before Tenant vacates the Premises. During the term of occupancy under tiffs Lease, if Landlord determines that any deductions are to be made from the security deposit Landlord will give written notice to Tenant of such deduction with'm 30 days of the time Landlord determines that such deduction should be made. This provision applies only to deductions made 30 days or more before the termination of this Lease. Landlord will maintain itemized records of all security deposit deductions and these records may be inspected by Tenant. his authorized agent or auomey, during normal business hours. However, when two years has passed from the time a deduction was made, Landlord may destroy the record of that deduction. If Landlord sells or otherwise transfers all or any interest in the Premises during the term of this Lease. Tenant agrees that Landlord may transfer the security deposit, plus uny interest required by law, to the purchaser who in such event shall be obligated to comply with the provisions of this section 7. PARKING. Tenant agrees to comply with such parking rules and regulations as Landlord may issue from time to time, and deliver to Tenant; provided that Tenant shall be given a reasonable opportunity to comply with any parking changes made during Tenant's term of occupancy under this Lease. Vehicles parked on or about the Premises in violation of such rules and regulations may be towed at the owner's expense. 8. PETS. No dogs, cats or other animals shall be kept in or abunt the Premises by Tenant or Tenant's guests without Landlord's prior written consent, which may be withheld in the Landlord's sole discretion. 9A. UTILi'I'LES. Landlord agrees m provide, at Landlord's expense, those utilities and eqmpment checked below: Water & Sewage Electrical Current Fuel: water heat not to exceed 120 Fahrenheit Fuel: heat setting not to exceed 55 Fahrenheit _ __Range with Oven Dishwasher Dryer Cable TV Service Firewood (mount to be determined by Landlord) Fuel: cooking Air conditioning Unit Refrigerator Washer XX Woodburning Stove * Landlord's written consent must be obtained before the installation or use of a woodburning stove. 9B. Tenant agrees to provide, at Tenant's expense, the following utilities and equipment: Required: Electrical Service If service desired bv Tenant: Telenhone and TV 10. ALTERATIONS AND IMPROVEMENTS. Tenant agrees that no aitemtions, installations, repairs or decoration (including painting, staining and applying other fmishes) shall be done without Landlord's written consent. Such consent will not be unreasoanbly withheld. However, Landlord may require Tenant to remm the Premises to its original condition when this Lease terminates or expires. In addition, Landlord.may require that any change, alteration or improvement to the Premises will become a permanent part of the Premises which may not be removed upon the termination or expkation of this lease. Such changes or improvements will Jnalude, but not be limited to, locks, light fixtures, shutters, built-in shelves or bookcases, wall-to-wall carpeting, flowers and shrubs. 1 t. iNSPECTIONS AND ACCESS. Landlord may enter the Premises to make inspections, repairs, decorations, alterations or improvements, and to show the Premises to prospective tenants, purchasers, mortgagees, workers and contractors and shall have the right to erect or place"For Sale" or "For Renf' signs thereon. Except in case of emergency or when it is impractical to give notice, Landlord will giveTenant reasonable notice of Landlord's intent to enter and may enter the Premises only at reasunable times. 12. MOVE IN INSPECTION. Within 5 days after Tenant takes possession of the Premises, Landlord agrees to provide Tenant with a list segJng forth all of the defects and damages to the Premises, its eqmpment and appliances. The list shall be treated as correct unless Tenant objects to the list by written notice given to Landlord within five days after Tenant receives the list. 13. COVENANTS BY LANDLORD. Landlord covenants and agrees to maintain all electrical, plumbing, heating, ventilating, air conditioning and other fac~ities and appliances, including elevators, in good and safe working condition; and comply with applicable building and housing code requirements materially affecting health and safety. Landlord's failure to comply with the above requirements will not be grounds for Tenant's termination of this Lease unless Tenant has given Landlord written notice of the defective condition and Landlord has failed to remedy the condition within 2 l days. However, Tenant may not terminate the Lease if Tenant, a member of Tenant's family or some other person on the Premises with Tenant's consent intentionally or negligently caused the defective condition. Such defective conditions will be repaired at Tenant's expense. Any termination by Tenant shall be made in accordance with the section of this Lease concerning breach by Landlord. 14. COVENANTS BY TENANT. Tenant covenants and agrees to keep the Premises clean and safe; use all electrical, plumbing, heating, ventilating and air-conditioning facilities and appliances in a reasonable manner; conduct himself or herself, and require guests to conduct themselves, in a manner that will not disturb Tenant's neighbors; and to take care not to intentionally or negligently destroy, darnage or remove any part of the Premisas, and that he or she will not permit any persen to do so. Tenant envenants and agrees m care for, maintain and repair the Premises, equipment, appliances and fixtures. Upon the expiration or termination of this Lease, Tenant agrees to deliver the Premises in good and clean condition, ordinary wear and tear excepted. Tenant agrees to pay the cost of all repairs and cleaning required by wear and tear beyond the ordinary. During the duration of this Lease, Tenant agrees m give Landlord prompt written notice of any defects in the Premises. its equipment, appliances and fixtures. If further damage occurs between the time Tenant learns that a defect exists and the time Landlord learns of such defect Tenant will be liable for the casts of 3 any repairs of such additional damage which might have been avoided had Tenant promptly notified Landlord of the defect. Tenant agrees m pay all costs resulting from the intentional or negligent destruction, damage or removal of any part of the Premises by Tenant or by any of Tenant's guest or other persons on the Premises with Tenant's consent. Tenant fmther agrees to release, indenmify, protect, defend and hold the County and City harmless from all liability, obligations, losses, claims, demands, damages: actions, suits, proceedings, costs and expenses, including attorney's fees, of any kind or nature whatsoever, whether suffered, made, instituted or asserted by any entity, party or person for any personal injury to or death of any person or persons and for any loss, damage or destruction of the Premises, arising out of, connected with, or resulting cFtrectly or indirectly from the negligent or intentional acts of Tenant, Tenant's guests or other persons on the Premises with the consent or permission of Tenant. The foregoing agreement m indemnify shall continue in fitll force and effect notwithstanding the termination of this Agreement. Tenant further agrees to release. indenmify, protect, defend and hold the County and City harmless from all liability, obligations, losses, claims, demands, damages, actions, suits, proceedings, costs and expenses, including attorney's fees, of any kind or nature whatsoever, whether suffered, made, instituted or asseried by any entity, party or person for any personal injury to or death of any person or persons and for any loss, damage or destruction of the Premises. arising out of, connected with, or resulting directly or indirectly from the negligent or intentional acts of Tenant, tenant's guests or other persons on the Premises with the consent or permission of Tenant. The foregoing agreement to indemnify shall continue in full force and effect notwithstanding the termination of this Agreement. 15. TENANT TO CLEAN PREMISES WHEN LEASE ENDS. Upon the termination or expiration of this Lease, Tenant will remove all of Tenant's property from the Premises and deliver possession of the Premises, thoroughly clean and in good condition, reasonable wear and tear excepted, and in compliance with such reasonable conditions as may be set forth in Landlord's vales and regulations. Tenant's compliance with this section is necessary to insure that the Premises will be in good condition for the next tenants to whom Landlord leases the Premises. Tenant wilt be liable for any damages Landlord ma,.. suffer due to Tenant's failure to leave the Premises thoroughly clean and in good condition, reasonable wear and tear expected. 16. MOVE OUT INSPECTION. Upon the termination or expiration of this Lease, Landlord will inspect the Premises to determine whether Tenant has properly mainm'med the Premises and has left Premises thoroughly cleaned and in good condition, reasonable wear and tear excepted. Grease accumulation and unreasonable marks, holes, nicks or other injury to walls, ceilings, floors or appliances wiI1 not be considered ordinary wear and tear. Pals inspection will be made to determine what portion of the security deposit will be returned to Tenant and whether Tenant may be liable for damages exceeding the amount of the security deposit. This mspection will be made with 72 hours after the termination of Tenant's occupancy of the Premises. For the purposes of this section, the termination of Tenant's occupancy of the Premises will not be deemed to have occurred until all or substantiall? all of Tanant's property has been removed from the Premises. Tenant will have the right to be present during this inspection, provided Tenant gives Landlord written notice of Tenant's desire to be present during the inspection. Upon receiwng such notice, Landlord will notify Tenant of the time and date when the inspection will be made. Howevers Tenant's delay in notifying Landlord of Tenant's desire to anend the inspection will not require Landlord to delay making the inspection more than 72 hours after the termination of Tenant's occupancy. If Tenant attends the inspection, an itemized list of damages known to exist at the time Of the inspection will be provided to Tenant by Landlord immediately upon the completion of the inspection. 17. ABANDONMENT OF PROPER~FY. Any personal property Tenant leaves on the Premises after the termination or expiration of this Lease may be treated by Landlord as abandoned property. Landlord will prepare an itemized list of such property and may immediately remove the property from the Premises and place it in storage for safekeep'mg for a period not less than one month from the date this Lease terminates and possession of the Premises is delivered to Landlord. Tenant may reclaim the property during this one month period, provided that Tenant pays the cost ofits removal and storage. Upon expiration of the one month period. Landlord will be free to dispose of the property as Landlord sees fit, provided written notice of Landlord's intent to dispose of the property is given to Tenan~ at least t 0 days before such disposal occurs. This notice must be sent to Tenant's last known address, address correction requested. In addition. Landlord must keel: the itemized list of Tenant's property for two years after Landlord disposes of that property. Any funds received by Landlord from the disposal of Tenant's property may be applied to Tenant' s indebtedness m Landlord for unpaid rent or other damages, including charges for removing, storing and selling the property. Any remaining funds will be treated as security deposit. t 8. DAMAGE OR DESTRUCTION OF PREMISES. If. through no fault or negligence of Tenant or Tenant's gues~, fire or other cause destroys or damages the Premises to the extent that Tenant's enjoyment is substantially impaired. Tenant ma) immediately vacate the premises and within 14 days thereafter give written notice to Landlord of Tenant's intention to terminate this Lease. In such cases, the Lease will termInate as of the date of termination of Tenant's occupancy and Landlord will return Tenant's security deposit, any interest required by law. and prepaid rent covering the period after Tenant vacated the Premises - subject m any set off for charges or damages Tenant owes to Landlord. If, through no fault or negligence of Tenant or Tenant's guests, fire or other cause damages the Premises to the extent that Tenant's enjoyment is somewhat impaired, thougja not substantially impaired, Landlord will have a reasonable period of time in which to repair the Premises. Landlord's duty to repair will not arise until Tenant gives Landlord written 4 aotice of the damage to the Premises. [f Landlord fails to repair the Premises within a reasonable period of time after having received written notice from Tenant, Tenant will be entitled to a reduction in mat for that period of time beginning 30 days after notice was given m Landlord and ending on the date Landlord successfully repairs the Premises. In any dispute concerning Tenant's right m terminate this Lease or receive a rent reduction, Tenant will be required to prove that the condition oftbe Premises justifies such relief. 19. BODILY INJURY AND PROPERTY DAMAGE. Landlord is not an insurer of Tenunt's pemon or property. Except to the extent provided by law, Landlord will not be liable to Tenant for any bodily injury or property damage suffered by Tenant or Tenant's guest. 20. RU~ES AND REGULATIONS. Tenant agrees to comply with Landlord's reasonable and non-discriminatory rules and regulations which concern the use and occupancy of the Premises, which intend to promote the convenience, safety or welfare to tenants or preserve Landlord's property from abusive conduct. Landlord agrees to give Tenant reasonable notice of any new rules or regulations before enforcing such rules and regulations against Tenant. 21. EARLY TERMINATION OF OCCUPANCY. Tenant will not be released from liability for all rent and other charges due under this lease unless Landlord signs a written statement on which Landlord agrees to release Tenant from such liability. 22. EARLY TERMINATION OF LEASE BY MILITARY PERSONNEL. If Tenant is a member of the United States armed forces and (I1 receives orders for a permanent change of station to depart 50 miles or more (radius) from the Premises or (ii) is prematurely and involuntarily discharged or relieved from active duty with the United States armed fomes, Tenant may terminate this Lease by ser,fmg on Landlord a written notice of termination. This notice must state the date when termination will be effective and that date shall not be less than 30 days after the date Landlord receives the notice. In addition, the termination date shall not be more than 60 days prior to the date of departure necessary for Tenant to comply with the official orders or any supplemental instructions for interim training or duty prior to the transfer. Tenant's written notice of termination must be accompanied by a copy of the official orders. If Tenant exercises this right to terminate this Lease, Tenant shall be obligated for rent prorated to the date of termination. Rent for the fmat month or porti0n thereof shall be due on the first day of such month. On account of Tenant's early termination of this Lease, Landlord may require Tenant to pay liquidated damages as follows: (a) If Tenant has completed less than 6 months of the tenancy under this Lease as of the effective date of termination, liquidated damages ma3, be no greater than one month's rent. (b) If Tenant has completed at least 6 months but tess than 12 months of the tenancy under this Lease as of the effective date of termination, liquidated damages may be no greater than one half of one month's rent. Any amount owed as liquidated damages by Tenant shall be due on the fncst day of the month in which the effective termination dare occurs. This section shall not relieve Tenant of any other liabilities which have accrued as of the date of terminati0n. 23. RENEWAL OR EXTENSION OF LEASE. This Lease will aut6matically terminate at the end of the lease term on the date on which Tenant's occupancy ends. The termination of this Lease will terminate Tenant's right to occupancy but it will not terminate any claims Tenant or Landlord may have arising out of events occurring during the Lease term or during any holdover by Tenant. No agreement renewing or extending this Lease will be effective unless that agreement is in writing and signed by Tenant and Landlord. If Tenant remains in possession of the Premises after the lease term is terminated or expires and Landlord consents to such holdover but does not enter into a written agreement extending this Lease or substituting a new written lease, Tenant shall have a month to month lease subject to termination by either party upon 30 days notice. The monthly rent during such holdover period shall be at the same rote as under this Lease or as otherwise agreed in writing. 24. ASSIGNMENT OR SUBLET. Tenant will not assign this Lease or sublet the Premises without Landlord's prior written consent, which will not be unreasonably withheld or delayed. Tenant agrees m pay Landlord a $ rda fee if Tenant assigns or sublets the Premises, or any part thereof. No assignment or sublet will release Tenant from continuing liabilir~ for the full performance of this Lease unless Landlord signs a written statement clearly releasing Tenant from such liability. 25. BREACH BY TENANT. If (a) Tenant fails to pay rent within ftve days after the date when due, (bi Tenant commits a material breach of this Lease, (c)Tenant denies Landlord's exercise of any rights under this Lease or arising by law, (d) legal proceedings or begun by or against Tenant to levy upon or dispose of Tenant's leasehold interest in the Premises, or (e) the Premises is used by Tenant or others for any illegal purposes, Landlord will have the right to sue' for rent and to enter and take possession through legal proceedings or, if the Premises is abandoned, re enter and take possession by any lawful means. In addition, Landlord will have the right re pursue all other remedies available, including a claim for damages. If Landlord pumues any such remedies (and regardless of whether such remedies are prosecuted to judgment), Tenant will be liable as follows: (a) For all past due rent and other charges (b) For all additional rent (future rent) that would have accrued until the expiration of the term of occupancy under this Lease or until a new lease term begins (provided (I) that this will not affect Landlord's duty to minhhize the damages by making reasonable efforts to enter into a new lease as soon as practical, and (ii) that if Landlord obtains a judgment for fature rent. Landlord shall apply as a credit towards that judgment all funds received by Eandlord as rent for the Premises for these months for which the judgment for futare rent was awarded. (c) For all expenses Landlord may incur for cleaning, painting and repairing the Premises due to Tenant's failure to leave the Premises thoroughly clean and in good condition, reasonable wear and tear excepted; (d) For any court costs and reasonable attorneys fees incurred by Landlord (I) in collecting rent, other charges or damages, and (ii) in obtaining possession of the Premises; (e) For a collection fee equal to 25% of the judgment amount for rent, damages, court costs and attorneys fees. Tenant understands and agrees that this amount represents damages landlord will be likely m incur in efforts to obtain a judgment against Tenant (including tkne and effort spen~: in case investigation, correspondence, filling suit, discussions with lawyers, case preparation and court attendance] and to collect such a judgment. If Tenant has broached the Lease by failing to pay rent when due, Landlord shall give a written notice te Tenant stating that the Lease will terminate within 5 days if the rent is not paid. If Tenant fails to pay the rent within that 5 day period. Landlord may terminate the Lease and proceed to obtain possession of the Premises by fiFmg an anlawful detainer proceeding. In that proceeding. Landlord may pursue a claim for rant and other damages. In connection with breaches other than failure to pay rent, ifa material noncompliance with this Lease exists or if them is a violation materially affect'mg health and safety, Landlord may serve Tenant with a written notice stating that acts or omissions constitating the breach and stating (I) that the Lease will terminate upon a date not less than 30 days after Tenant receives the notice unless the breach is remedied with'm 21 days, and (ii) that the lease will terminate as Set forth in the notice, ffthe breach is remedial by repairs or the payment of damages and Tenant adequately remedies the broach within 21 days or such longer period of time as Landlord may allow, the Lease shall not terminate. On the other hand, if the breach is not remedial. Landlord's written notice m Tenant ma_v state the acts and omissions constituting the breach and state that the lease will terminate upon a specific date, which date may not be less than 30 days after Tenant receives the notice 25. BREACH BY LANDLORD. If Landlord (a) commits a material breach of this Lease, or (b) fails to a substantial extent to comply with any laws with which Landlord must comply and which materially affect Tenant's health and safety, Tenant may give written notice to Landlord identifying the acts and conditions on the Premises concerning Landlord's breach and stating that this lease will terminate upon a specific date (which must be 30 days or mom from the date Landlord receives the notice) unless Landlord remedies the breach within 21 days. If Landlord remedies the breach within that 21 day period, this L~ase will not be sub. iect to termination by Tenant kn that instance. Tenant wilt not have the right to terminate this Lease because of conditions caused by the intentional or negligent acts of Tanant or persons on the Premises with Tenant's consent. 26. RENT WITHHOLDING. Tenant ma'z not withhold rent because of conditions on the Premises which Landlord is requked to repair unless Tenant has given Landlord written notice of the condition and landlord has failed to successfttlly repair the condition within a reasunable period of thne. If Tenant withholds rent oecaase Landlord has breached the Lease, Tenant must immediately give Landlord a second written notice of the breach and of any conditions of the Premises which Landlord is required to remedy or repair and mast state that rent is being withheld for such reasons. If Landlord then sues Tenant for possession of the Premises or for withheld rent, Tenant musl promptly pay the rent to the court, which will hold the rant until it decides what portion, if any, should be paid to Landlord. If candltiuns exist which Landlord is required to remedy and which creates a fire hazard or serious threat to the health or safety of Tenant, Tenant may file an action in a court' of competent jarisdiction to terminate the Lease, m require Landlord to repair the Premises, or to obtain other relie£ In such and action, Tenant may pay rent tc the court to be held until Tenant's action is decided. If Tenant withholds rent or pays rent into court under this section and the court finds (a) that Tenant has acted in bad faith. ITl that Tenant, Tenant's family or guests have caused the conditions or have refused unreasonably to allow Landlord or Landlord's written notice of the condition. Tenant will be liable for Landlord's reasonable costs, including costa for time spent, court costs, any repair costs due to Tenant's violation of the Lease, and attorneys fees. 27. NOTICES. All notices in writing required or permitted by this Lease may be delivered in persorq or sent by mail (postage prepaid) to Landlorck Tenant or Agent at such party's address, as set forth above or at such other address as a parry may designate from time to time by notice given in accordance with the terms of this section. 28. HEADINGS. The headings of the sections of this Lease are inserted for convenience only and do not alter or amend the promsions that follow such headings. 29. GOVERNING LAW. This Lease is entered into and shall be construed under the laws of the State of Virginia. 30. SEVERABILITY. Any provision of this Lease which is prohibited by, or unlawful or unenforceable under, Virginia law shall be ineffective only to the extent of such prohibition without invalidating the remaining provisions of this Lease. 6 31. FAILURE TO ENFORCE LEASE NOT A WAIVER. Landlord's waiver of a breach by Tenant shall not be interpreted as a waiver of any subsequent breach or noncompliance, and this lease shall continue in full force and effect. 32. AMENDMENTS. This lease may not be mended or modified except by prior written consent of the Landlord. All amendments or modifications shall be in writing and signed by both parties. 33. ENTIRE AGREEMENT. This lease and Addendum attached hereto shall constitute the full and complete a~eement between the parties, and no other writings or statements (other than amendments or modifications pursuant to Section 32) shall be of any consequence or have any legal effect. Witness the following signatures: LAN] ~NA~T Social Sec~rity Number AGENT Social Security Number Approved as to form: Approved as to form: ADDENDUM TO LEASE AGREEMENT This Addendum is made and entered into this 15th day of January, 1998, by and beuveen the City of Charlottesville (the "City"), the County of Albemarle (the "County") and Danny Roach (the "Tenant") and specifically mod/ties the Lease Agreement only to the following extent. The parties hereto agree that a residential lease agreement between the parties, dated January 15, 1998 also includes tiffs addendum, as follows: Rental payment for the period of January 15, 1998 through January 31, 1998 will be $200.00 As additional rent, the Tenant shall perform the following duties as long as he resides on the Property. The following duties may be mod/fled as duties may be added or deleted by mutual written agreement between the County and City and the Tenant. Failure to perform the following duties on the part of the Tenant shall constitute a material breach by the Tenant under the Lease Agreement and shall entitle the Landlord to terminate th/s Lease or exercise any other remedy under this lease or available law. The Tenant Shall: (a) Assure the park entrance gates and greenbelt gate are opened and closed per posted times and at special requests; (b) Assist the public with information as needed; (c) Clean and stock restrooms and clean up and remove trash in parking lot and playing areas on days park employees are not scheduled to work; (d) In absence of park personnel, perform emergency repair or maintenance of park facilities and grounds, to the extent possible, and contact park personnel; (e) In absence of park personnel, assist athletic program officials with decisions related to playability of fields and contact proper athletic program d/rectors when necessary; (f) Take daily attendance count when park employees are not available to perform this duty; (g) Mow and trim grass around tenant house as outlined by Park Foreman; Upon completion of Darden Towe Memorial, raise and lower flags on schedule to be determined by Park Foreman. o The Tenant shall not be allowed to have pets or additional residents unless agreed to in writing by the Landlord. If such permission is granted the tenant agrees to be responsible for all damages to the property and third parties (persons and property) caused by pets or additional residents. It is understood that if this approval is given that it may be rescinded in the event a problem develops related to a pet or an additional resident. The County and City reserve the right to request the Tenant to remove from the site any personal property that is inconsistent with the scenic natural beauty of the park (inoperable vehicles, appliances, etc.). The County and City reserve the right to request the Tenant to cease any activity that is inconsistent with the park or surrounding neighborhood. The Tenant is responsible for all utilities. Landlord may terminate this lease for any reason by giving at least thirty (30) days written notice to Tenant. The Tenant shall not undertake improvements without prior written perm/ss/on of the Landlord, and such improvements stroll belong to the Landlord at the expiration of the Lease term or tenancy, The County and City reserve the right to agree to certain modifications pertaining to the foregoing termut responsibilities during the term of the lease agreement, tt is the intent of the County and City to delegate this responsibility to the Albemarle County Parks acid Recreation Department, and its Director. 10. The County and City further agree that, in the event tenant performs additional duties at the specific request of the County and City in connection with the property, or for any other reason in the sole discretion of the County and City, then an adjustment in the payment of rent under this lease agreement may be made, provided that any such modifications shall be effective only if in writing between the County, City and the tenanT. It is the intent of the County and City to delegate this responsibility to the Albemarle County Parks and Recreation Department, and its Director. This Agreement is subject to and contingent upon approval of its terms by the Albemarle County Board of Supm'viors and Charlottesville City Council at public hearings to held in accordance with Vkginia Code Section 15.2-180003). WITNESS the following signatures and seals: Approved as to form: Approved as to form: By: ~ .~~//{._~/ (tenant) Form. 3 7/25/86 COUNTY OF ALBEMARIJE( AGENDA TITLE: Programming for Adelphia Cable's Public Access Channel SUBJECT/PROPOSAL/REQUEST: Discussion on feasibility of broadcasting Board of Supervisors meetings on Adelphia's public access channel and/or developing other informational programming STAFF CONTACT(S): Messrs. Tucker, Huff, Ms. Catlin AGENDA DATE: Janua~ 7,1997 AC~ON: X ITEM NUMBER: INFORMAT~N: CONSENTAGENDA: ACTION: INFORMATION: ATTACHMENTS: No REVIEWED BY:~,~ BACKGROUND: For some time members of the Board of Supervisors and County Executive staff '~ave discussed in general terms the possibility of broadcasting in some way the meetings of the Board of Supervisors to allow for greater viewership of and participation in these meetings by local residents. Because the current Board meeting room is not technologically capable of supporting a live broadcast at this time and would require a significant upgrade to do so, staff has reviewed several other options in addition to a live broadcast that would provide some level of Board-sponsored programming for citizens. The ultimate decision of how to proceed depends on the Board's specific goals and objectives in providing public access programming and on the level of funds and personnel time that can be dedicated to this initiative. DISCUSSION: In assessing the possibility of developing programming for the Board of Supe~isors to be broadcast on Adelphia Cable we have identified three distinct options to consider:. Live Broadcast of Board of Supervisors Meetings This option would require at least $4000 - $5000 (plus the cost of mounting a permanent camera and switching equipment) to upgrade our technology to permit live broadcasts from the current Board meeting room. The major upgrade would involve the activation of a ~retumn path" on the existing cable to allow a live feed from the COB to the Adelphia studio. If we want to pursue this option, Adelphia management has offered to have an engineer assess the meeting room to look at other technical issues like lighting, audio, etc. Several other issues should be considered if this option is seriously pursued including the need for the county to identify and train either volunteers or staff members who would be responsible for covering these meetings on a regular basis - a minimum of 15 hours a month would be required for filming the meetings theroselves plus some studio time for graphics, production, etc. Viewership is also an issue, particularly during the often lengthy day meetings which can last up to seven hours at a stretch. We do not anticipate that many viewers will be interested in watching a meeting for that length of tiroe and may well tune out before crucial issues are discussed. Adelphia's public access staff does not work mornings, so any difficulties encountered during Wednesday morning meetings would be difficult to address. Taping Board of Supervisors Meetings to be Broadcast at a Later Date This option would not require any significant technical changes to the current meeting room. We would still need to identify and train a dedicated corps of volunteers or staff members who could tape the meetings, edit · ..~-, ~TITLE' Programming for Adelphia Cable's Public Access Channel . >' January 7, 1998 Page 2 and produce the final product and get the tapes to Adeiphia. Equipment availability is something else to consider as our film c. mw would have to pick up, set up, take down and return the video and audio equipment - equipment is limited and is available to interested parties on a first-come, first-serve basis. Adephia has indicated a willingness to run taped Board meetings on a regular schedule which would allow consistency in viewership, although the length of some of the meetings, especially the day meetings, is still an issue. Production of an In-Studio Show If the intent of the Board is to provide timely information on critical topics rather than broadcasting Board meetings in their entirety, another option is for the county to produce its own in-studio show. Members of the Board, county staff and others could gather in the Adelphia studio on a regular basis for a roundtable-type discussion tha! could summarize or highlight relevant Board topics. This option would require the creation of a production team that could tape the show, produce the necessary graphics and edit the program. Some sources of help for this team such as the Walton Middle School crew are available, but the creation of a consistently high quality show that would run on a regular schedule would require trained and dedicated staff or the hidng of an experienced video production crew. RECOM M ENDATION: Staff recommends that the Board carefully consider exactly what objectives should be accomplished with the creation ofprogramming for the public access channel before moving ahead with any of the above options, recognizing that the production of a regularly scheduled, quality broadcast of any type will require a significant investment of Board members' time as well as time and financial resources from county staff. Adelphia is willing to provide public access time to air our programming, but has not yet firmly committed to running 15-20 hours of meetings monthly. The critical question is what the audience wants and could potentially receive from our programming. While the concept of live broadcasts seems attractive at first glance, the expense and staff commitment of getting it up and running combined with a realistic assessment of how many people actually will watch six to seven hour meetings at a sitting may make another option more feasible. 97.251 ^~ ~T~ ~r). ~0 Foxm. 3 7/25/86 COUNTY OF ALBEMARR EXECUTIVE SUMMARY : _- - Proposed FY98/99-FY02/03 Capital Improvement Program SUBJECT/PROPOSAL/REQUEST: Work session on Proposed FY98/99 - FY02/03 Capital Improvement Program STAFF CONTACTISI: Mr. Tucker, Ms. White January 7, 1998 ACTION: X ACTION: ~: Yes INFORMATION: INFORMATION. At the December 3rd ClP work session, the Board asked staff to prepare a revised Capital Improvement Program that level funded FY98/99 projects to bring to the ClP public hearing in February. In response, general government and school division staff came together to develop the following proposed FY98/99 - FY02/03 CIP that incorporates both project reductions and deferred projects for the five-year period. The reductions and deferrals impact all five years of the CIP program, since level funding in the first year has a ripple effect on projects over the next four years. The following attachments reflect the proposed changes: Attachment A: Proposed Changes to General Government ClP; Attachment B: Proposed Revenue Summary; Attachment C: Recommended vs. Revised General Fund Transfer;, Attachment D: Recommended vs. Revised Debt Service Levels; Attachment E: Proposed Public Hearing Advertisement. DISCUSSION: The revised Capital Improvement Program is based on the following strategies: The FY98/99 general fund transfer to the CIP will be level funded, which results in a savings of $577,000. The impact on general government is $427,000 in project reductions and/or deferrals. The impact on the school division is $150,000 in technology and/or maintenance project deferrals and/or reductions. Dollar changes to specific FY99 projects are shown on Attachment A. The reduction in the FY99 general fund transfer is also shown on Attachment C. The FY99/00 - FY02/03 general fund transfer has been reduced in the four year bedod to reflect the impact of level funding FY99, as well as the revised November revenue projections. Reduced revenues over the four-year pedod will limit the county's ability to increase the annual general~fund transfer as much as originally planned and to maintain the 3% target ratio. Based on reduced revenues, the general fund transfer is gradually increased from a ratio of 2.34% in FY99 until it again meets the 3% target ratio of general fund transfer to general fund revenues in FY03. This reduction is reflected in Attachment D, which shows the general fund transfer recommended by the Technical Committee versus the revised general fund transfer for a total five-year reduction of $3.5 million. Over the four-year period, FY00 - FY03, general government projects have been reduced or deferred by approximately $1.7 million for a total five-year reduction of $2.1 million. School division maintenance and technology projects have been reduced over the four-year period by $1.2 million for a total five-year reduction of $1.4 million. School division debt service will be level funded at a 7.51% ratio of general fund revenues in FY99, a ratio that will be maintained at the same level throughout the five-year CIP. The impact will be a $2.3 million reduction in debt service payments over the five-year ClP. Depending on how the School Board decides to stage bonded projects within the five year period, the 7.51% ratio limit on debt service could require a $5.5 million dollar reduction in VPSA school bonded projects in FY99 - FY03 (this reduction is in addition to the $7.1 million reduction/deferral previously recommended by the ClP Technical Committee). Attachment D shows the prior Proposed FY98/99-FY02/03 Capital Improvement Program January 7, 1998 Page 2 recommended debt service levels vs. the revised debt service levels based on the 7.51% ratio with the $2.3 million dollar savings shown in the lower dght hand comer. Attachment B, page 2 under the School Division Capital Improvement Fund shows the impact of one scenado using the fixed 7.51% debt service and gradual VPSA bonds that increase from $3 million to $7 million over the five year period FY99-FY03. The result of this scenado is a $5.5 million dollar reduction in VPSA borrowed funds. Due to the fiscal impact of staging projects and the debt service reserve, this particular scenado may change as the School Board revises their ClP projects to conform to the 7.51% debt service limit. The School Board will approve a revised ClP within the 7.51% debt service guideline at their January 26 meeting. Two Capital Improvement Programs will be advertised and presented at the February 18 public hearing. One scenario will propose a capital program that will be funded within current revenues and will not require a tax increase. The second will propose an expanded capital program (originally recommended by the Technical Review Committee), which may require a tax increase or a shift from operating revenues in order to fund it. Attachment F shows the proposed advertisement format for the two budget scenarios. The attached Capital Improvement Program level funds the FY99 general fund transfer and reduces the total FY99 - FY03 ClP by approximately $9 million dollars $6.9 million in school division projects and $2.1 million in general government projects. This revised ClP is brought to the Board for review and approval pdor to advertising the FY98/99 - FY02/03 Capital Improvement Program for the February 18 public hearing. The School Board should have specific project reductions/deferrals in time for the public heating advertisement. 97.255 Attachment Pc Proposed Changes to General Government FUND/PROJECT GENERAL GOVERNMENT CIP FUND Adminisb'ation & Courts: County Computer Upgrade Ddve-[n Window Rerflacement & Canopy Couflhouse Space Needs Study/ConstnJc~on County Facilities Maintena nooJRepiacement Cour~ Fael~es Melnteoonce/Rep~acem ent Subtotal Admin, & Courts Public Safety: Fire/Rescue Building & Eqelpment Func Police NCIC 2000 bpgrede Police Radio Simulcast System / ECC Link pciice LAN Upgraoe Police Firing Range Public Safety Faell-riy Transport-Vehicle for Arrests Pubiic Safety 900MHz Communication SysTem Juvenile DetantJort Facil~ Public Safety Mobile Command Cen~er Cellular Telephones for Po,ce Vedicles Subtotal Public Safety Highways & Transportation: Revenue Sharing Road Program Seminole/Pepsi place Connector Route 29 North Landscaping ivy Road Bike Lanes Meadow Creek Bicycle/Pedestrian Path Meadow Crook Parkway - Phase Il Greenbrier Drive Extended Peal/Bike Path Groonbrier/Hydra¢ic Road Stree~ights Georgetown Road Sidewalk Sidewark Const~ucticn Program Nelghporhood Plan Imp{ementa'~oo Program Neighborhood Traffic Calming Inifiafive~ Subtotal Hwys. & Transportation 1998-99 19994)0 2000-01 2001-02 2002-03 $200.000 $185,000 $0 $0 $0 $0 $271.977 $225,000 $0 $110.000 $471,977 $520,000 $170.000 $225.000 $220.000 $190.000 $235.000 $230. OOO $0 $! .°.000 $0 $0 SO $0 SO $668,507 $385.000 $431.603 $131,250 $200,000 $400,000 $970,057 $810,000 $1,051,603 $157.500 $146,209 $250.000 $262,500 e-~ ~nt~ ~.~ -~.3 $350.000 ~n~ nnn $15.000 $0 $0 $0 $0 $0 SO $0 $0 $0 $100 000 $65.000 $0 $0 $0 $165.900 $9 $0 $0 $0 $0 $3 $0 $30.000 $0 $0 $~0.000 ~g $0 SO $0 $0 $40.000 $0 $2,¢26,623 $0 $0 $0 $0 $390.066 $1,254,726 $0 $0 $0 $0 $0 S0 $0 $0 $1,412.226 $146.209 $520,000 $315,000 $3,594,189 $4,-~?.325 $326,7%'~. .... e=== ,~--Ann ..-.,---e=nn Ann $380.000 $386000 $380 000 $380 000 $500 000 $500.000 $500.000 $500.000 SO SO $0 $0 $0 SO $0 SO $0 $0 $0 SO $20.000 SO $0 $0 SO SO $0 $0 SO $75.000 $0 $0 $1.750 $17.500 $0 $0 SO SO $0 $0 SO $39.600 $0 $0 $50.000 $0 $~0.000 $0 $0 $100.000 $12'077 SO $50.000 $50,000 $36,915 $0 $37,955 SO80.OOC $500.000 SO $0 SO $0 $0 $0 $o SO $50.000 $35.000 $465,000 TOTAL FY99to03 $1.000.00( $( 5O $1,982,38; $841,250 $3.823,631 $1.166.209 $1,67,!,332 $15,000 $0 $165,000 $0 $30.000 $40,000 $2.926,623 $1,644,792 $~987,654 $0,4~2,7~7 $1,900,000 $2.500.000 $0 $0 $20,000 $0 $75,000 $19,250 $0 $30.600 $50,000 $8S,000 $250.000 $271,077 $139,870 $242,-°26 $2,493,720 OUTYEAR$ $320,000 $320,000 $1.200,000 $4.600,000 $50,000 $5,850,000 $27,900 $3,090,000 $199,000 $200.000 $3,516,900 Page I Attachment A: Proposed Changes to Genera[ Government CIP FUND/PROJECT Librar.~s: Ubrary Computer Upgrade Library MaJnten ance/Rep~acement prdjects Subtotal Libraries parks & Recreation: Walnut Creel( Park improvements Scottsville Community Ctr. Improvements Crozet park Athle~c Field Developmen~ So. Albemarle Organization Park Der. County Athletic Field Study I Develo~nent PVCC Soffbel[ Field Lighting r_rdltty Imp'rovemer~ts: Keene Landfill Closure Subtotal Utilities Improv. Capital Projects/Contingency Re-ewe Recomm. General Government CIP Fund Total AvaJtable Genera! Fund Revenues Over/Short cumulative Over/~hort 1998-99 1999~0 2000-01 2001-02 20024)3 $100,000 $0 $0 $0 $0 $13,000 $25,000 $15,000 $33,000 $13,500 $113,000 $25,000 $15,000 S33,000 $13,500 $0 $24.500 $2~.500 $9 $25.525 $0 $0 $0 $47.915 $12.785 $1C0,000 $118.000 $100.930 $¢ $111.880 $92.000 $0 $150.000 $83,000 $68,250 $0 $45.000 $0 $5,221,401 $0 $0 $0 $0 $65,000 $618,130' $59.512 ~ ~ $100,000 $97,937 $100,000 $68.6t2 $0 $7~.000 $100,0~0 $97,937 $100,000 $3.128,868 $1,997,996 $2.354.1!9 $2.563,233 $2.563,233 $6 $0 $6 SO $6 ,SO $0 $6 .SO TOTAL ,FY g9 to 03 S100.000 $99,500 $199,500 $61.025 $17~580 $456.000 $I66.000 $136.500 $20.000 $45.000 $68.$60 $200.000 $270.0~0 $0 $0 $330,00Q $232,630 $~424.587 $2,~,~55 $366.549 $366.$49 $6 OUTYEARS $0 $9,856,9o0 $0 $9,686,900 Page 2 Attachment B: Proposed Revenue Summary Protests FY 98/99 FY 99/00 FY 00/01 FY 01/02 Fy 02/0~ TI. 99-0.~ OUT yEARS $5,22.1,401 $3,125,868 $%697,996 $2,384,119 $2,563,23; $15,295,617 Toudsm Fund Projects $213,500 $281,500 $25,000 $25,000 $25,00( $570,00C SC $4,200,000 $4,255,633 $4,315,560 $6,381,408 $7,965,0&' $27,617,68~ 8tormwater Projects $110,000 $0 $110,000 $0 $( $220,00( Gert Govt_ Debt Se~ice ~26:~,405 $437,408 $437,408 $479,408 ~524,76~ $2,142.40( $10,008,309 $8,103,409 $7,385,964 $9,269,935 $11,078,08; $45,84~,69.~ .............................. 4 ~ $9,686,90( Summary of Total Avalla b~e Revenues by Type of Revenue: Revenues (by TvDe): FY 98/99 FY 99100 FY 00/01 FY 01/02 FY 02/03 TL g94).', OUT YEARS $2,323,000 $2,561,936 $2,360,409 $3,166,395 $3,555,209 $14,486,95' Summary of Total Available Revenues by Fund: ~evenue Summary - General Government Caottal Improvement Fund General Government Revenues: FY 98/99 FY 99/00 FY 00/01 FY 01102 FY 02/03 TL 9~-03 OUT YEARS 3orrowed Funds. Juvenile Der. $390,066 $1,254,726 $0 $0 $0 $1,644,792 3orrowed Funds- 800MHz Radio $2,094,668 $0 * $0 $0 $0 $2,094,668 $0 E-911 Funds- One-T'~ne $737,625 $0 $0 $0 $0 $737,625 $0 ~ourthouse Mai~esance Funds $31,730 $32,525 $33,335 $34,620 $35,953 $168,163 I $0 .%ty Reimbursements $0 $0 $I4,500 $91,200 $9,200 $114,900 $0 CIP Fund Babanoe $365,000 $100,000 $100,000 $100,000 $100,000 $765,000 · $0 $1,602,312 $1,741,617 $%850,161 $2,158,299 $2,418,08C $9,770,469 Page 1 Attachment B: Proposed Revenue Summary ~evenue Summary - Tourism Fund Capital Prolects ~horffall/Exsess Revenue $0 $0 $0 $0 $( $~ $~ Revenue Summa,fy - School Division Capital Im proveme~t Fund Revenue Summary - Stormwater Fund Capital Improvement P~ojects Stormwatar Revenues: FY 98/99 FY 99~00 FY 00/01 FY 01/02 FY 02/03 TL 99-03 OUT YEARS Genera[ Fund Transfer to CIP $110,000 $0 $110,000 ~_~ $0 $220,000 ~ Subtotal Revenues $110,000 $0 $1 t 0,000 $0 $0 $220,000 $0 Recommended Projects $1 "10,000 $0 $1t0,000 $0 $0 $220,000 $0 Shorffall/Excese Revenue $0 $0 $0 $0 $0 $0 $0 Cumulative Shortfall $0 $0 $0 $0 $0 Page 2 Attachment B: Proposed Revenue Summary Revenue & Expenditure Summary- Debt Se~lce Fund Page 3 o .~ -~ ~ o° o 0 0 0 0 Attachment E Albemarle County Board of Supervisors Public Hearing Proposed FY 1998/1999 - FY 2002/2003 Capital Improvements Program A PUBLIC HEARING will be held by the Board of Supervisors of Albemarle County, Virginia at 7:00 p.m. on WEDNESDAY, FEBRUARY 18, 1998 in Room #241 of the County Office Building, 401 Mclntire Rd., Charlottesville, Virginia, on the FY 1998/1999 - FY 2002/2003 Capital Improvements Program. TWO ALTERNATIVE CAPITAL IMPROVEMENTS PROGRAM SCENARIOS WILL BE DISCUSSED: a proposed capital improvements program requiting a LEVEL contribution of LOCAL TAX REVENUES; and an expanded capital improvements program that may require ADDITIONAL LOCAL TAX REVENUES. These alternative scenarios are presented below: Proposed CIP Expenditures FY 98/~9 Adranistrab3n & Courts 471.977 Public Safety 3.594.189 l-lgb~v ays &Transportaoon 531,750 Ubrades 113.000 Parks & Recreation 510.485 3.823.637 525.000 4.303.057 5.987.624 3,594.189 6.492.747 2.493,72C 672.827 3.227,752 199508 113,000 109,500 2.424587 743.385 2,830 355 366.54S 0 372,937 570.006 213.500 570 27.817.682 8.535.380 34.498 475 220.000 110.000 220.000 Summary information on the alternative Capital Improvements Program scenarios may be obtained fi-om the County Executive's Office at the above address, or by calling: 296-5841 Reasonable accommodations will be provided to persons with disabilities, if requestea~ JANUARY 7, 1998 EXECUTIVE SESSION MOTION I MOVE THAT THE BOARD GO INTO EXECUTIVE SESSION PURSUANT TO SECTION 2. J -344(A) oF THE CODE OF VIRGINIA: UNDER SUBSECTION ( I ) TO CONSIDER APPOINTMENTS TO BOARDS AND COMMISSIONS; UNDER SUBSECTION (3) TO DISCUSS ThE ACQUISITION OF A PARCEL FOr PUBLIC USE AND THE TRANSFER OF PUBLIC PROPERTY; UNDER SUBSECTION (7) TO CONSULT WITH LEGAL COUNSEL AND STAFF rEGARDING SPECIFIC LEGAL MATTERS RELATING TO REVERSION; AND UNDER SUBSECTION (7) tO CONSULT WITH LEGAL COUNSEL AND STAFF REGARDING PROBABLE LITIGATION CONCERNING a PrOPErTY MAI-~ER. COUNTY OF ALBEMAR! .E Office of Board of Supev, asors 401 Mclnfire Road Gharloi, tes'ville. Vh'cginia 22902-4596 (804) 296-5843 FAX (804) 296-5800 Chad,s S. Martin Rivanna W~ter E Perkins Sally H. Thornlm January 13, 1998 Mr. William D. Rieley 2375 Taylor's Gap Road North Garden, VA 22959 Dear Mr. Rieley: At the Board of Supervisors meeting held on January 7, 1998, you were appointed as a member of the Albemarle County Planning Commission ro represent the Samuel Miller District, This term is effective January 1, 1998 and expires on December 31. 200I. As you are probably aware, the Planning Commission meets every Tuesday night at 7:00 p.m., in the County Office Building on Mclntire Road. Planning Commission members receive $3,600 a year as compensation for their services, therefore, W-4 slips will have to be filled our and handed over to the Human Resources Department. All future correspondence will be addressed to you directly from the Planning Department. Congratulations on your appointment! Sincerely, Forrest R. Marshall, Jr. Chairman FRM/ewc CC: The Honorable James L. Camblos, III Larry Davis, County Attorney V. Wayne Cilimberg Bob Brandenburger, Human Resources Deparrmem Pn'nted on recycled paper David P. Bow~nnan Charlotte Y.. Humphris Formst R. Ma~hall, Jr. COUNTY OF ALBEMARI .E Office of Board of Superwsors 401 Mdntire Road Charlottesville, V'mginia 229024596 (804] 296-5843 FAX (804) 9-96-5800 Charles S. Marlin Waiter E Perkins Sall~ H. Thomas January 13, 1998 Mr. Dennis S. Rooker 1800 Roslyn Ridge Road Charlottesville, VA 22901 Dear Mr. Rooker: At the Board of Supervisors meeting held on January 7, 1998, you w-e~e appointed as a member of the Albemarle County Planning Commission to represent the Jack Jc. uett District. This term is effective January. l, 1998 and expires on December 31,2001. As you are probably aware, the Planning Commission meets every, Tuesday night at 7:00 p.m.. in the County Office Building on Mclntire Road. Planning Commission members receive $3,600 a year as compensation for their services, therefore, W-4 slips will have to be filled out and handed over to the Human Resources Deparrmem. All future correspondence will be addressed to you directly from the Planning Deparunent. Congratulations on your appo~enfi Sincerely, Forrest R. Marshall. Jr. Chairman FRM/ewc CC: The Honorable James L. Camblos, III Larry Davis, County Attorney V. Wayne Cilimberg Bob Brandenburger, Human Resources Department Printed on recycled paper David P. Bowerman Ch~rlotie Y. Humphris Formst R. Malshall. Jr. COUNTY OF ALBEMA~! ~ Office of Board o~ Supervisors 401 Mclntire Road Charlottesville. V'~dinia 22902-4~96 (804) 296-5843 FAX (804) 29~5800 Charles S. Marti~ Waiter E Perkins ~ [-L Thomas Samuel ~ January 13, 1998 Mr. C. Jared Loewenstein 2436 Proffit Road Charlottesville, VA 22911-5752 Dear Mr. Loewenstein: At the Board of Supervisors meeting held on January 7, 1998, you were reappointed to the Albemarle County Planning Commission, as the at-large representative, with said term to expire on December 3l, 1999. On behaif of the Board, I would like to take this opportunity to express the Board's appreciation for your willingness to continue serving the County in this capacity. Sincerely, Forrest R. Marshall, Jr. Chairman FRM/ewc CC: The Honorable James L. Camblos, III Larry Davis, County Attorney V. Wayne Cilimberg Printed on recycled paper David P. Bowerman Charlo~t~ Y. Humphr~ COUNTY OF ALBEMARLE Office of Board of Supervisors 401 Mchutire Road Charlottesville, Vhs/nia £29024596 (804) 2965843 F,~%X (804) 296-5800 Walter E Perkins Sally H. Thomas January 12, 1998 Ms. Lisa Briskey 2820 Hydraulic Road, #302 Charlottesville, VA 22901 Dear Ms. Briskey: At the Board of Supervisors meeting held on January 7, 1998, you were appointed to the Rivauna Solid Waste Authority Citizens Advisory Committee, with said term ro expire on December 3t, 1999. On behal£ofthe Board, I would like to take this opportunity to express the Board's appreciation for your willingness ro serve the County in this capaci .ry. Sincerely, Forrest R. Marshall, Jr. Chairman FRM/ewc The Honorable James L. Camblos, IH Larry Davis, County Attorney Arthur Petrini Printed on recycled paper Post-it® Fax Note 7671 Date/-'~ / I#of b. tJ;'/~e ' 2o./D~j)t. Co. Phone ~ Phone, ~¢~ ~3--~ Al OF SU?ER¥ISORS .VA 22902-4596 Titlc, 20MMISSI'ON/~ COMM[WI~E or prinO ldvisory, ttesviller VI 22901 ;rict ,'(540) 942-.9453 .., State,. ~May 1'994 re ad inqx..' _a _n._d ..... about the problems solid waste Can I con%inually try to increase my lthis p~ease turn-over...) Lisa Michele Briskey 2820 Hydraulic Road # 302 Charlottesville, Virginia 22901 (804) 97¢4933 Ol~jective: Appointm~ent to the Rfvanna Solid Waste Authori .ty Citizens Adviso~ Committee. Experience: September 1995 - Presem May- September 1995 May - Sept2ember 1994 September - November 1994 ~ 19~4 Education: Skills and Certificfition_s: The Wildlife Center of ~nginia~ Way~aesboro, Virginia Envirgnmental educator Resllousib'thties include development and instruction of ehvironmeamal education programs for audiHtces of-alt ages. maintenarm*of large, non-releasable animal collecfi6n, development of informaa~nal and educational materials_ evaluation and marketing of outreach programs, supervision and co-ordination of volunteers_ and supervision of company vehicles. M~adowside Nature Center. Rockville. Maryland * Seasonal naturalist, facility manager-aide Rcsponsib'flities included development and instruction of cultural.history and enviromncntal education programs for preschoolers through adults, organizJalion and supervision of summer day camp program, design and maintainnnce of public exin'oits, facility and garden maintenance, and extensive daffy public contact. '~ The Environmental Schools, Ocean Park;Maine Environmental education teacher Responsibilities incladcd developing and instructing envirom~emal cducation~ lessons. with empliasis on qceanic ecosystems, for middle school aged children in a residential outdoor education setting. fhaver'sCTreek Environmental Center, State College, Pennsylvania Environmental Education Externship Introductow course in environmental education. Topics inctuded programmirtg and curriculum, animal care, lmndtMg, ¢ .xl]ibitry: r? and initiative courses~ and ~esidentiai outdoor school programming. ' Pennsylvania State University, University Park, Pennsylvania Bachelor of Science, Majoring in Biology, M~y 1994. The University of South Carolina, Columbia, South Carolina Oceanography/Biolo~gy,.Augnsj~I989- May 1991. South Park High School, Library; Peur~lvania CollegffPreparatory Curriculmm ¢tiglaest Honors), Jtme 1989. Computer literate in Word.~wordPerfect, Excel and Powerpoint. Member of the Penn State AIuorni Associatic~. David t~ Bowerman Charlotte Y. Humphris Forrest P~ Mamhall. ,Jr. COUNTY OF ALBEMAR! _R Office of Board of Supenasors 401 Mclntire Road Charlottesville. Virginia 229024996 (804) 296-5843 FAX (804) 296-5800 Chiles S. Maffdn Walter F. Perkins whit~ Haft Sally H. Thomas December 8, 1997 Ms. Lisa Briskey 2820 Hydraulic Road Charlottesville, VA 22901 Dear Ms. Briskey: l'his letter will confirm your interview with the Board of Supervisors at 1:00 p.m., Wednesday, January 7, 1998, for a position on the Rivam~a Solid Waste Authority Citizens Advisory Committee. Your interview will last approximately mn minutes, and will be held in the 4th floor conference room of the Albemarle County Office Building. For your convenience I have enclosed a list of the members of the Board of Supervisors. Please feel free to contact me at 296-5843 should you have any questions. Thank you. Sincerely, Laurel B. Hall Senior Depmy Clerk Enclosure Printed on recycled paper Dasd P. ~ow~man ChaHo~ Y. Humphfis COUNTY OF ALBEM_/~LE Office of Board of Supennsors 401 McIntire Road Charlottesville. Vk,~inia 22902-4596 (804) 296-$8~ FAX (804) 296-5800 Charles S. Martin Walter E Perkins Sally H. Thomas January 13, 1998 Mr. George R. Lade 107 Tally Ho Drive Charlo~esvitle;.VA 22901 Dear Mr. Lade: At the Board of Supervisors meeting held on January 7, 1998, you were reappointed to the Equalization Board as the representative from the Jack Jouett Magisterial District, with term to begin on January 1, 1998 and expire on December 3 l, 1998. On behalf of the Board. I would like to take this opportunity to express the Board's appreciation for your willingness to continue to serve the Cotmty in this capacity. Forrest R. Marshall, Jr. Chairman FRM/Ibh cc: James L. Camblos, III Larry Davis Bruce Woodzell c:xwpdocs\bds&comm\appoint Pdnted on recycled paper COUNTY OF ALBEMARLE Office of Board of Super, risors 401 Mclnfim Road Charlotte.wille, Vn~inia 2~9(Y2-4596 (804) 2965843 FAX (804) 296-5800 Charle~ S. Martin Walter F. Petkim Sally H. ~om~ January 13, 1998 Mr. David A. Tice 601 Brighton Drive Earlysville, VA 22936 Dear Mr. Tice: At the Board of Supervisors meeting held on January 7, 1998, you were reappointed ~o the Albemarle County Planning Commission to represent the Rio District. w/th said term to expire on December 31, 2001. On behalf of the Board, I would like to take this opportunity to express the Board's appreciation for your willingness to continue serving ate County in this capacity. Sincerely, Forrest R. Marshall, Jr. Chairman FRMJewc CC: The Honorable James L. Camblos, III Larry Davis, County Attorney V. Wayne Cilimberg Printed on recycled paper David R Bowerman Charlotte Y. Humphn~ COUNTY OF Al _B~ Office of Board of Sui~-visors 401 Mc. lntim Road Charlott~ville, V'n'cjinia 22902-.4,596 (804) 296-5843 FAX (804} 296-5800 Charles S. Martin Walter E Perkins Sal~y H. Thomas Janua~ 12, 1998 Mr. John E. Davidson 1492 Minor Ridge Court Charlottesville, VA 22901 Dear Mr. Davidson: At the Board of Supervisors meeting held on January 7, 1998, you were appointed to the Public Recreational Facilities Authority, with said term to expire on December 13, 2000. On behalf of the Board, I would like to take this oppommity to express the Board's appre&ation for your willingness to serve the County in this capacity. Sincerely, Forrest R. Marshall, Jr. Chairman FR_MJewc CC: The Honorable James L. Camblos, III Larry Davis, County Attorney V. Wayne Cilimberg Printed on recycled paper County of Albemarle BOARD OF SU?E~¥TS©RS Office of Board of County Supervisors 401 Mclntire Rbad Charlottesville, VA 229024596 (804) 296-5843 APPLICATION TO SERVE ON BOARD / COMMISSION / COMM1T1EE (please type or print) Board / Commission / Committee ~\~ ~r~/4o~d, ~c[\iRes Applieaat'sName ~'o~x ~.'~l&~ Home Phone HomeAddmss ~qqT_ /~r ~\c)~ C~. ~.h~lo~i[~ 22qo I Magisterial District in which your home residence is located ~io Employer ~d'~Fc* k~ 'g~le { lgoa'FM: L/..t~ Phone Date of Employment tqq'/ Occupation / T~fle Years Resident in Albemarle County .~¢a~z I°~ PreviousResidence'° ~, Spouse's Name ~x'~l f~-"O~i~k~m Number of Children O Education (Degrees and Graduafion Dates) ~'u,~', ~B~c.~r Cq/~) ~x-he[o,' ot Memberships in Fraternal. Business. Church and/or Social Groups 3 ,2' - ,3 - .o . O , ~Ni¢. Cite ~d Ch~ble Office and / or ~er Activities or Intem~ Re.on(s) for Desire to Se~e on ~is Bo~d / Co~ission / Commi~ee ~e ~o~fion pro~d~ on ~ ~pHcafion ~H ~ ml~d m ~e public upon r~e~. Re~ W: Cler~ B~ of Co~u~i~m Allele Co~ 401 Mchtke Road C~lo~ffie, VA 229024596 COUNTY OF ALB~ .f Office of Board of Supervisors 401 Mclntire Road Charlot~w~le, Va'ginia 22902-4.596 (804) 296--584,3 FAX I804) 296-5800 Charles S. Mca'fin ~alter E Perkins SaHy H. Thomas January 12, 1998 Mr. Christopher J. Robinette 4704 Bluejay' Way Charlottesville, VA 22911 Dear Mr. Robinette: At the Board of Supervisors meeting held on January 7, 1998, you were appointed to the Public Recreational Facilities Authority, xvith said term to expire on December 13, 2000. On behalf of the Board, I would like to take this oppommity to express the Board's appreciation for your willingness to serve the County in this capacity. '"~-~-~~ ~Sincerely, 7~ ~ Forrest R. Marshall, Jr. Chairman FRM/ewc CC.' The Honorable James L. Camblos, III Larry Davis, County Attorney V. Wayne Cilimberg Printed on recycled p~zper County of AlbemarlmARD OF SUPERVXSOeS , ~',,04:'¢3..'°r'"..¢d Office of Board of County S,upervisors 401 Mclntim Roaa ChartoResville. VA 229024596 (804) 9-96-5843 APPLICATION TO SERVE ON BOARD / COMMISSION / COMMITTEE (pIease ~ or print) Board/Commission/Committee ~O~[i( ?~c£e.~¢~.~] ~c~c:[,'[';c~ Applicant'sName ~f.,r;.*'J'%~l¥ ,-- ~:e fio[.,:,~. '~t' Home Phone Home Address /~'~o~t ~/,,.,'~,.~ C'~/~ fbr/~&¢.,,.'/JC (/:~9:'^;~ ..... ,~ ~ Magisterial Dmlmct tn which your home residence is located /¢:~.. Employer -~cc~]r¢,-( ~ go4;'~! /--,L.¢~, Phone Dam of Employment &~r~ ~l,e r- /'¢t¢/< Occupation / Title ,/f- t~£ the/ Years Resident in Albetnarle County ~ Previous Residence (.~oq Spouse's Name /d~,,~,.,fl,. ~0a{o:t~ ~< NumberofChildren Education(DegreesandGraduationDates) .~J..~.. t.¢; I I :~,, ~, .'d~r-/ Memberships in Fraternal. Business. Church and/or Social Groups Public. Civic and Charitable Office and / or Other Activities or Interests / Reason(s) for Desire to Serve on this Board / Commission / Committe~ COUNTY' OF A! REM. ARLE Office of Board of Supervisors ZlO1 Mclnfi~ Road Charlottesville, Vh-~/nia 22902-4596 {804) 296-5843 FAX {804) 296-5800 January 13, 1998 Ms. Karen L. Powell 175 Terrell Road Charlottesville, VA 22901 Dear Ms. Powell: At the Board of Supervisors meeting held on January 7, 1998, you were appointed to the Board of Social Services as the representative from the Jack Jouett Magisterial District, with term to begin on January 7, 1998 and expire on December 31, 2001. On behalf of the Board, I would like to take this opportunity to express the Board's appreciation for your willingness to serve the County in this capacity. Sincerely, Forrest R. Marshall, Jr. Chairman FRM/lbh cc: James L. Camblos, III Larry Davis Kathy Ralston c:\wpdo cs\bdsS~ ¢onma\appoint Printed on recycled paper Dec,~ ~' '97 16:17 ~.01 Count3 of Albemarle ,2-29-97 0 :3 BOARD,' OF SUPERVISORS Office of Board of County S.upervisors 401 Meintire t~oad Charlotle~ville, VA 229024596 (8d4) ~96-5843 APPLICATION TO SERVE ON BOARD i CO~,LMISSION / COMMITTEE (please type or print) Magi~te~al District ~n whkh your home residence is located Employer Home Phone O~T~:x<_ <To a Phone Business Address Date of Emplo?nent Occupation / Title Ye~s Resident in Albemarle County ~ / ,~£~- Previous Residence ~tvr¥'/[~'3ct~[d/ Spouse'~ Name ;/1/~ [6.:-('-//'q~-/-- 0,_) ~ Numar of Children LO Education (Degrees and Graduation Dates~ (~/9~1/~-/~_< / 7-~' e~ ~ /Yl~i{~&Aqd D ~L P~bli~xd~Cbj~'/tabl¢ Office and / or Other Activitie~ or l~ason(sl for Delire to Serve on thi~ Board / Commission / Commi~ ~¢ ~b~'~fiou pmvid~ on ~s ~plicafion ~1 ~ ~l~d ~ ~e public u~n r~ue~ fwd) ~ Si~e D~ Ream m: CIe~ B~d of Co~ Su~im~ AI~ C~¢ COUNTY OF ALBEMAR{ ~ Office of Board of Super~sors 401 Mclnlire Road Charlottes~ile, V'~inia 22902~k596 (804] 296-5843 FAX (804) 296-5800 Charle~ S. Mar~in Ri/anna Walter E Peri,ins Sally H, Thomas January 13, 1998 Mr. David A. Tice 601 Brighton Drive Earlysville, VA 22936 Dear Mr. Tice: At the Board of Supervisors meeting held on January 7, 1998, you were reappointed to the Albemarle County Plarming Commission to represent the Rio District, with said term to expire on December 3 I, 2001. On behalf of the Board, I would like to take this oppormnky to express the Board's appreciation for your willingness to continue serving the County in this capacity. Sincerely, F~rrest R. Marshall, Jr. Chairman FRM/ewc CC' The Honorable James L. Camblos. III Larry Davis, County Attorney V. Wayne Cilimberg PHnted on recycled paper David 1~. Bowennan Charlofl~ Y, Humphris Forrest R. ~. Jr. COUNTY OF ALBEMARLF offic~ of Board of Supe~o~ 401 Mclntke Road Charlottesville, V'~j'mia 22902-4,596 (804) 296-5843 FAX (804) 296-5800 Charles S. Mm'~r Wa~ter E Perkins Sall~ H. Thomas January 13, 1998 Mr. Dennis S. Rooker 1800 Roslyn Ridge Road Charlottesville, VA 22901 Dear Mr. Rooker: At the Board of Supervisors meeting held on January 7, 1998, you were appointed as a member of the Albemarle County Planning Commission to represent the Jack Jeuett District. This term is effective January. l, 1998 and expires on December 31,2001. As you are probably aware, the Planning Commission meets every Tuesday night at 7:00 p.m., in the County Office Building on Mclntire Road. Planning Commission members receive $3,600 a year as compensation tbr their se~ices, therefore, W-4 slips will have to be filled out and handed over to the Human Resources Department. All future correspondence will be addressed to you directly from the Planning Department. Congratulations on your appointment! Sincerely, Forrest R. Marshall, Jr. Chairman FRM/ewc The Honorable James L. Camblos, HI Larry Davis, County Attorney V. Wayne Cllimberg Bob Brandenburger, Human Resources Deparnnent Printed on recycled paper PLBEMARLE COUNTY Fax:S04-295-5500 Dec 1i '97 14:08 ?.O1 County of Albemarle BOARD OF SUPERVISORS Office of Baa~d of County Supervisors 40t McLntim Roa~ Ch~rlottesville, VA 22902-4596 (g04) 296-5S43 APPLICATION TO SERVE ON BOARD / COMMISSION 1 COIVOm rt'~E (plea~ type or print) Boazd / Commission / Committee Planning Comnission, Jack eouett District Applicant's Name Dennis S. Reeker Home Phone 804-973-4774 Home Add, ss 1800 Ro. slyn Ridqe Road, Charlottesville, VA 22901 Magigerial Distr~ct in which your home residence i$ located Jack Jouett Brnploycr_D~nnis S. Reeker and The Media Group, Inc. Phone 804-977-7424 BusinessAddcess 11% s. pantops Drive, Suite B-l, Charlottesville, VA 22911 Date of Employment 9/86 Occupation / Title attorney, investment banker and newspaper ox~n .er Years Resident in Albemarle Counu 22 ?r~vious Residence Pulaskz, Virginia Spous¢'sNam¢ Ann R. Reeker NumbefofChildren 2 Education (Degree~ iud Gmduati0n DateS) B.A. Eco.nomics, UVA, 1972 j.p. dUrlS u0ctor, UVA L~ School, 1976 Members~ps in Fraternal Bu~Ness. Church and/or Social Group~ Church of Our Savior,.American B~r Association, Virginia State Bar, National Newspaper Association, Phi Bets Kapa, Alpha 0micron of Chi Psi Corporation P~blio. CNie and ChaH~b~ Office and I or Otker Acfiv~es or ~te~sts Meaf0er ~0 Technical Cormnittee 1990 to present Member Albemarle County Fiscal Impact Ccmzmictee 1992 to present R¢=on(sl ~r Desireto Serv¢on ~is Bo~d/Commi~s~a/Commi~¢¢ Albemarle County has the challenge of balanc~n~ its unique physical beauty with inevitable population and economic ~row~oh. I believe that the Plannin9 Cofmnission cmn take a pro-active role in making certain that there is s proper balance between economic stimulus~ffcIpreservation of the qnl~ality of life. I ~ould like to participate in tRat ~process. Thc information provid¢d on this application will b~ rel~a.s~l ~ ~e public upon re21ue~. Rcttllm to: Signature Cl~rk, Board of Comaty Supervisor~ Albemarle County 401 Mclntir~ Road Ch~lo~e Y, Hurnph~ For'mst R. Marsh~, .Jr. COUNTY OF Al ~EMARLE Office of Board of Supervisors 401 Mc[afire Road Charloflesville. Vh~j[aia 22902-4596 (804) 296-584,3 FAX [804) 296-5800 Charles S. Martin Walter E Pe~ns Sally H. Thoma~ December 16. 1997 Mr. Dennis S. Rooker 1800 Roslyn Ridge Road Charlottesville, VA 22901 Dear Mr. Rooker: Your completed application form has been received. We appreciate your interest in serving on the Planning Commission. After the closing date, your application will be distr/buted to the Board members for their review; for a magisterial district appointment, your application will be forwarded only to the supervisor of your district. Depending on the position and the number of applicants, the Board will decide whether to interview candidates. If you are selected for an interview, you ~vill be notified approximately one month after the application closing date. Although it is not always possible, due to the Board's meeting schedules, or the schedule of individual members, the Board attempts to schedule interviews within 60 days and to make the actual appointment w/th 90 day's of the application deadline. If you have any questions on the status of your application during that time period, please do not hesitate to call this office. Sincerely, Laurel B. Hall Senior Deputy Clerk c:\wpdocs\bds&commkrecdapp Printed on recycled paper David E Bo,.verman Charlotte Y. Humphris COUNTY OF ALBEMARI F Office of Board of Supervisors 401 Mdntire Road Charlottesville, V~ia 22902-4696 (8041 296-5843 FAX (804) 296-5800 Charles S. Mar~ Walter E Perkins SaIl~ I-L Thomas January 13, 1998 Mr. C. Jared Loeb ~nstein 2436 Proffit Road Charlottesville, VA 22911-5752 Dear Mr. Loewenstein: At the Board of Supervisors meeting held on January 7, 1998, you were reappointed to the Albemarle County Planning Commission, as the at-large representative, with said term to expire on December 31, 1999. On behalf of the Board, I would like to take this opporruniEv to express the Board's appreciation for your willingness to continue serving the County in this capacity. Sincerely, Forrest R. Marshall, Jr. Chairman FRMJewc The Honorable James L. Camblos, III Larry Davis, County Attorney V. Wayne Cilimberg Printed on recycled paper. BOARD OF SUPERVISOR8 To: Albemarle County Boa~l of Supervisors From: e. S~ject: Re-appo~ent ~ At-~ge Seat Da~: 22 No~r 1997 I would llke to take ~his oppo~uity to address Board Members concerning my re-appointment to the At-Large Seat on the Planning Connnission. since my term of appointment is di~e to expire at the end of December. I understand from the Clerk of the Board that it is unnecessary for me to renew my formal appl/cation, but ! want to make a bt/el statement about .my desire to continue in this position. Dm4ng the past two years, I have strived to contr/bnte my t~xne and effor~ as a Conunlssiop~ er in ways that w~l hopefi~lly prove to have some last~n~ value to this community, which has been my home since 1962. Over tl~ past 35 years, I have seen many changes in the area which have in some cases been the product of inadequate planning, although I am pleased to uote that in the past decade there seems to have been a much more thoughtful approach to planning issues. There is no question that the~e have been numerous ~ignificant improvements to the ways in wh/ch Albemarle has been developed as a result of the new directions in th~nking about growth management that have taken pkce. Current work on draft portions of the Comprehensive Plan has certainly underscored that progress. Yet we must not assume that we can afford to relax our vigilance regarding the future of Albemarle. There is much at stake, and we are depended upon by citizens from alt parts of the County to act in their best interests to secure a stable and well-designed conununity for each and for all. A number of impo~ant and innovative planning initiatives are nearing completion at this moment. I want to be able to go on participating in that process as it --~olds. It is my sincere hope that you will see fit to re-appoint me to the Planning Commission so that I may continns to contribute my interest, experience, and enthusiasm to the lmsiness of mal~-g Albemarle County an even better place, for both present and future generations. ! have genuinely enjoyed the past two years I have spent on the Commission, the last one as Chair. My record is clear from the M/nutes you have received and mad during that entire peaod. I believe that ! have the confidence of my present colleagues on the Commission, and of the Plan~ing Staff, whose talent and dedication I have come to a~ greatly. ! am certain that many members of this community are also supportive of my work to date. With you~ action to re-appoint me to the At-Large Seat on the Planning Commission, ! can sevee the citizens of Albemarle County for an additional two years, during a crnciat time in its history. I would be dehghted to provide you with any additional information you may wish; please do not hesitate to contact me if you have questions or comments. Thank you very much for your careful attention to my request for re-appointment. David P. Bowerman Charlo~e Y~ Humph~z Formst R. Mamhall. Jr. COUNTY OF ALBEMAR! E Office of Board of Supem'i~m 401 McIntire Road Charlofle.wille, Vzginia 22902-4,596 (804} 296-5843 FAX (804) 296-5800 Charles S. Mar~n Walter E Perkins SalI9 H. Thomas Samuel November 24, 1997 Mr. C. Jared Loewenstein 2431 Proffit Road Charlottesville, VA 22911 Dear Mr. Loewenstein: Your letter expressing your interest in being reappointed to the Planning Commission has been received. We appreciate your interest in servmg on the Commission. After the closing date, applications will be distributed to the Board members for their review; for a magisterial district appointment, your application wilt be forwarded only to the supervisor of your district. Depending on the position and the number of applicants, the Board w/il decide whether to imerview candidates. Although it is not always possible, due to the Board's meeting schedules, or the schedule of individual members, the Board attempts to schedule interviews within 60 days and to make the actual appointment with 90 days of the application deadline. If you have any questions on the status of your application during that time period, please do not hesitate to call this office. Sincerely, Laurel B. Hall Senior Deputy Clerk c:~wpdocs\bds&comm\recdapp Printed on recycled paper David ~ Bowerman Charlotte 3( Humphris Jack Joue~ Forrest R. Ma~haIl, Jr. COUNTY OF ALBEMA~ E Office of Board of Superv~ots 401 McIntim Road Charlottesville, V'n'S~nia 22902-4,596 (804) 296--5843 FAX (804) 296..5800 Charles S. M2r ti~ l~vanna Walter E Perkins ~hite Hail Sally H. Thomas lanuary 13, 1998 Mt. Dennis S. Rooker 1800 Roslyn Ridge Road Charlottesville, VA 22901 Dear Mr. Rooker: At the Board of Supervisors meeting held on January, 7, 1998, you wex'e appointed as a member of the Albemarle County Planning Commission ro represem the Jack Jeuett District. This term is effective January, 1, 1998 and expires on December 3t, 2001. As you are probably aware, the Planning Commission meets every Tuesday night at 7:00 p.m., in the County Office Building on Mclntire Road. Plamling Commission members receive $3,600 a year as compensation fbr their sen,ices, therefore, W-4 slips will have to be filled out and handed over to the Human Resources Deparumem. Ail future correspondence will be addressed to you directly from the Planning Department. Congratulations on your appointment! Sincerely, Forrest R. Marshall. Jr. Chairman FRM/ewc ccI The Honorable James L. Camblos, III Larry Davis, County Attorney V. Wayne Cilimberg Bob Brandenburger, Human Resources Department Printed on recycled paper qLBE~RRLE COUNTY %x:804-296-5800 Dec 11 '97 1~:08 P. O1 County of Albemarle B JARD OF SUPERVISORS Office of Board of County Supervisors 401 M¢Iatim Road Charlottesville, VA 22902-4596 (g~) 296-5843 APPLICATION TO SERVE ON BOAiLD / COMMISSION / COM:Mt ~-t eS (pl~ type or print) Boa, d/Commission/Committee ....¢lanninq Cormlission, Jack Jouett District Applicant's Name Dennis S. Rocker Home Phone 804-973-4774 t-Iom¢ Address 1800 Eg..slyn Ridqe Road, Charlottesville, VA 22901 .Magisterial Dislrict in which your home residence is located Jack Jouett Employer_Dennis S. Rocker a~}d The Media Group, Inc. Phone 804-977-7424 Business Address 115 s. pantops Drive, Suite B-l, Charlottesville, VA 22911 Date of Employment 9/86 Occupation / Title attorney, investment b~nker ~nd newspaper owner Year~ Resident ia Albemarle County 22 Previous I~esidenc~ Pulaski, Virginia Spouse'sNunl¢ Ann R. Rocker Num~erofChitdren ~ 2 Education (Degrees and Graduation Dates} B.A. EconOmics, UVA. 1972 d.D. duris Noctor, UVA Lac School, 1976 '"' Membe~hipsin FmtemM_Business. Chureh and/orSocial Groups Church of Our Savior,.American Bar Association, Virginia State Bar, National Newspaper Association, Phi Beta Kapa, Alpha Omicron of Chi Ps5 Corporation P~blic. Civic and Chari~ble O~¢e and / or et.kef Activities or Ln~rests Hember MPC Technical Committee 1990 to present NsmberAlbemarle County Fiscal Impact Committee 1992 to present Reasonfs) for Desire to Se~e on this Board / Commission / Comrniq¢¢~ Albemarle County has the challenge of balancin~ its ~i~e physical beauty with inevitable population and econ~ic ~ro~h. I believe that the Pla~ing Comission c~ take a pro-acti~ role in makin~ certain t~t there is a pro~r bal~ce bet~en economic stimulus ~8:p~ese~tion of. the ~alit~ 9f lifex I ~ou%d l~ke to ~rticipate ~n gnat-process. ~¢ ~o~a~on provided on ~s ~ph~tton wllI ~ ret~ ~ ~e pubhc u~n r~uem. . S~a~e Allele 401 M~lnt~ Ro~ David E Bowerman Ch~oRe Y. Humphris Permst R. Marshall, Jr. COUNTY OF ALBEMARLE Office of Board of Supervisors 401 Mclntire Road Charlottesville. V'm2fnfa 22902-4696 (804) 296-5848 FAX (804) 296-5800 Charles $. M,~'tin Walter E Perkins Sally H. Thomm December 16, 1997 Mr. Dermis S. Rooker 1800 Roslyn Ridge Road Charlottesville, VA 22901 Dear Mr. Rooker: Your completed application form has been received. We appreciate your interest in serving on the Planning Commission. After the closing date, your application will be distributed to the Board members for their review; for a magisterial district appointment, your application wilI be forwarded only to the supervisor of your district. Depending on the position and the number of applicants, the Board will decide whether to interview candidates. If you are selected for an interview, you w/Il be notified approximately one month after the application closing date. Although it is not always possible, due to the Board's meeting schedules, or the schedule of individual members, the Board attempts to schedule interviews within 60 days and to make the actual appointment with 90 days of the application deadline. If you have any questions on the status of your application during that time period, please do not hesitate to call this office. Sincerely, Laurel B. Hall Senior Deputy Clerk c:/wpdocs\bds&comm~recdapp Printed on recycled paper COUNTY OF ALBEMARLE Office of Board of Supervisors 401 Mdntire l%ad Charlottesville, Vnginia 22902atS96 (804) 296-5843 F,~,x (8041 296-s800 Charles S. Marlin W~lter E Perkins Sally H. Thomas January 12, 1998 Mrs. Margaret Borwhat 2445 Shady Spring Drive Charlottesville, VA 22901 Dear Mrs. Borwhat: At the Board of Supervisors meeting held on January 7, 1998, you were appointed to the Jaunt Board, with said term to. expire on September 30, 2000. On bekalf of the Board, I would like to take this opportunity to express the Board's appreciation for your willingness to serve the County in this capacity. Forrest R. Marshall, Jr. Chairman FRM/ewc CC: The Honorable James L. Camblos, IH Larry Davis, County Attorney Donna Shaunesey Printed on recycled paper -q ~k.~li-t~., ..UIJNT J%.,. ~.J~ -:L~h- .~,.IU J~,lO~' OUllry OI AIDerflarle ~-20-gqA1 :56 9CVD BOARD OF SUPERVISORS Offlc~ o£]~oard ~f~ourn~~ 4~I M~ ~ ~PLICA~ON TO SBR~ O~ BO~ / COb~SSION / CO~E ~1~ ~ or 9445 Shady Spr~ng Dr., Charlottesville, VA ~gux ...... ~loy~Ona~ Fat~ff~t Advocate ~ounda%ion p~aeS04-~4-64{5 _ B~N~a~Ad~s_2445 Sbad~_[?ing Dr., ~rlottem/i?~_V) 22901 . ~ ~I¢ Count, _ lO ~ P~io~ Rc~ide~,_ Albuquerque, NM · ) B.A, Psyc~o~g~ 1976 · ~harlottesv~l l~-Albemarle Chamber?f_.Com~erce Past P,~siden,t Virginia B~aSt C~ncer Foundation ~ -- . ... ~irector, Women's Cancer Advocacy Network Leadership Charl~ie I997 Rl.m ~fdm~ 8~east Health CoAli?on ........... T~ Use s~ills and training to assist a valuable comunity orojecz, I belietOm i~ :he mission _ of.daunt and fee~ that with my ~ducat~on an: expemence w~l~ b~ abqe to. make ..... a~On to the organization D~ ~e Co~W 401 ~n~ ~ David R Bowerman Gharlotte Y. Humphris Formst R. Mamhall. Jr. COUNTY OF Al REMARI ,E Office o£ Board of Super~sors 401 Mclntim Road Charlottesville, W~r~rinia 229024,596 (804) 2965843 FAX (804) 296-5800 Charles S. Mart~n Walter E Perkins ura~ H~ Sally, H. Thomm December 8, 1997 Ms. Margaret Borwhat 2445 Shady Spring Drive Charlottesville, VA 22901 Dear Ms. Borwhat: This letter will confirm your interview with the Board of Supervisors at 1:30 p.m., Wednesday, January. 7. 1998, for a position on the JAUNT Board. Your interview will last approximately ten minutes, and will be held in the 4th floor conference room of the Albemarle County Office Building. For your convenience I have enclosed a list of the members of the Board of Supervisors. Please feel free to contact me at 296-5843 should you have any questions. Thank you. Sincerely, Laurel B. Hall Senior Deputy Clerk Enclosure Printed on recycled paper David ~. ~owern~n CharIot~ Y. Humph~ COUNTY OF A~ REMARLE Office of Bo~d ~ Super,&~o~ 401 Mdn~m R~d Ch~off~e, V~ia ~2~96 (~) 29~ F~ (~) 29~5~ Charles S. Martin S~II~ H. ~om~ January 13, 1998 Mr. William D. Rietey 2375 Taylor's Gap Road North Garden. VA 22959 Dear Mr. Rieley: At the Board of Supervisors meeting held on January 7, 1998, you were appointed as a member of the Albemarle County Plarming Commission to represent the Samuel Miller District This term is effective January 1, 1998 and expires on December 31, 2001. As you are probably aware, the Planning Commission meets every Tuesday night at 7:00 p.m., in the County Office Building on Mclntire Road. Planning Commission members receive $3,600 a year as compensation for their services, therefore, W-4 slips ~vill have to be filled out and handed over to the Human Resources Department All future correspondence will be addressed to you directly from the Planning Department. Congratulations on your appointment! Sincerely, Forrest R. Marshall, Jr. Chairman FRM/ewc cc: The Honorable James L. Camblos, III Larry Davis, County ARorney V. Wayne Cilimberg Bob BrandenburgeLHumanResourcesDeparrmem Printed on recycled paper County of Albemarle BOARD OF SUPERVfSoR 5 2-'~8-:;?°' ,~:~.- vf-~/. O~ce of Board of Counjy Supervisor~ 401 MeLq~-e Road CharloneswjlIe. VA 229024596 (804) 296-5843 APPLICATION TO SERVE ON BOARf) / CO~SSION / CONLMiE'I~E (plea. type. or print) Bo~d /Com. m_~ssion / Commi~ae Pla_nning Com~ssion _ App!ic~nCsNmme_ William D. Rieley Home Phone nome" Add~ess' 2375 Taylor's Gap Road, North Garden, VA 22959 . ~n.~. yom-home res~eence ts }~ted S~e~ Miller Employer University of Virginia/Rieley & ~sociates Phone 296-9715 Bus,ess Ad~a$~ 200 Bast ~rket Street, ~arlotte~ille, VA 22902 Date of Em?lo},-aent 1980 Yeas Res[dent inAibemar!e Comn~ 21 5~use'sN~me Ida Eliza~th Rieley 5duca[~on ~e~ees &nd Graduation D~tes). 295-3863 Occupation/Title Lecturer at UVs; President of Rieley & Assocs. Previo~ Residence Rhinebeck, New York NurSer of ChiI&en 3 M~ster of Landscape Architecture, 1980 Bachelor of Science in Architecture, 1977 Association of Conservation Engzneers ~ Civi~b!e Office ark~ er 053~er Acfvities n~ tnter,~ Cova Garden Ruritans ~to Seme o, ~[sjtO.~/Co~mis~k0D~Commi~e~ To bring my 25 7ears o£ exl:~rience with plannin~ and design to bear on the import~nt _q~owth issues facing Albemarle County. information Signarare Return to.: Clerk. Board ofCoun~ Supervisom Albemarle Co~ DaI~ D~vid P. Bowerman Charlotte Y. Humphris Forrest R. ~. dr. COUNTY OF ALBEMARI .E O~fic~ o~ Board o~ Superttmors 401 Mclnfim Road Charlottesville. V'n'ginia 22902--4,596 (804} 296-5843 FAX (804) 2905800 Charles S. Mari/n Pa~-anna Walt~ E Perkins Sally H. December 18, 1997 Mr. William D. Rieley 2375 Taylor's Gap Road North Garden, VA 22959 Dear Mr. Rieley: Your completed application form has been received. We appreciate your interest in serving on the Planning Commission. After the closing date, your application will be distributed to the Board members for their review: for a magisterial district appointment, your application will be forwarded only to the supervisor of your district. Depending on the position and the number of applicants, the Board will decide whether to interview candidates. If you are selected for an interview, you will be notified approximately one month after the application closing aate. Although it is not always possible, due to the Board's meeting schedules, or the schedule of individual members, the Board attempts to schedule interviews within 60 days and to make the actual appointment with 90 days of the application deadline. If you have any questions on the status of your application during that time period, please do not hesitate to call this office. Sincerely, Laurel B. Hall Senior Deputy Clerk c:~wpdocs\bds&comm\recdapp Printed on recycled paper CITY OF CHARLOTTESVILLE Office of the Mayor P.O. Box 911 · Charlottesville, Virginia · 22902 Telephone (804) 970-3113 December 4, 1997 BOARD OF SUPERVISORS Rodney E. Slater Secretary of Transportation U.S. Department of Transportation Federal Highway Administration 400 Seventh Street, S.W. Washington, DC 20590 12- 2-97705:1¢ Robert E. Martinez Secretary of Transportation Commonwealth of Virgiuia P. O. Box 1475 Richmond, Virginia 23218 Roberto Fonseca-Martinez Transportation Administrator The Dale Building 1504 Santa Rosa Road, Suite 205 Richmond, Virginia 23229 'Meadowcieek Parkway'[formerly Mctntire Road Extension Federal Project # M-5104 ( 108)] Virginia State Project# U000-104-V02, PE [01 0631-002-128, CK02 From: Route 250 Bypass/Mctntire Road To_: 0.09 Mile North CSXT Railroad Crossing (Rt. 631) Gentlemen: The Charlottesville City Council at its meeting of November 21, 1997, has asked that I write to you to express our concern about the environmental review process for the Meadowcreek Parkway, Phase I (a portion of which crosses Melntire Park, a park located wholly within the City of Charlottesville). With help from staff Council has reviewed the correspondence and documentation of the environmental review process conducted pursuant to federal law, including the so-called "Section 4(f)" review as it relates to Mclntire Park. We have also held a public heating on November 21, 1997 on the Charlottesville Area Transportation Study 2015 ("CATS"), where opponents of the Parkway as well as proponents presented their arguments and theories about this federal-state process as well as the merit~of constructing the:subject road; - . Rodney Slater, U.S. Secretary of Transportation Robert E. Martinez, Virginia Secretary of Transportation Roberto Fonseca-Martinez, Transportation Administrator RE: Meadowcreek Parkway December 4, 1997 Page 2 Based on the foregoing the City Counc'fl has asked me to write to you and formally request that you: (a) Reconsider the recent FHWA opinion' that a Section 4(f) analysis need not be completed, ~) Complete an era '.~2'o_nmental _review, inelnding preparation ora final environmental impact statement (EIS), unless FHWA detemaines that them is no justifiable reason under federal law for conducting such a review, (c) In the process of completing the environmental review, if you think circumstances justify such a determination, find that there is no "feasible and prudent alternative" to the Meadowcreek Parkway and that all possible planning to mitigate harm to McIntire Park is being done, and (d) Clarify FHWA's official position on which Phases of this project are and are not currently a federal highway project, as well as which Phases, if any, were a federal highway project. As indicated Phase I contains that portion of the Meadowereek Parkway which would run through Mcintire Park. Most of Phase I is to be located within the City of Charlottesvflle and Phase II is wholly within Albemarle County. We believe that compliance with this request would be responsive to some of the environmental concerns being advanced by segments of the public. We also think that since a draft EtS has already been prepared, completion of the Final EIS and Section 4(13 review should not be unduly burdensome or time commming. In any event, we would appreciate a formal response to our inquiry, as soon as possible, and we would welcome the oppommity during the interim to discuss further our concerns over the environmental process. x Thi$ opinion was evidenced in letter dated October 6, 1997, toPdchardC. CoIIins, acitizenof Charlottesville, from Eugene W. Cleckley, an FHWA spokesman from the Environmental Operations Division. Rodney Slater, U.S. Secretary of Transportation Robert E. Martinez, Virginia Secretary of Transportation Roberto Fonseca-Martinez, Transportation Administrator RE: Meadowcreek Parkway December 4. 1997 Page 3 Some of the facts leading to this request by the City Council as well as some relevant history is set out in detail in Exhibit A to this letter. Also attached as Exhibit B is an excerpt from the minutes of the public meeting of Council held on October 21, 1997 and related to the proposed Parkway. We hope these attachments help put Council's request in perspective. We would be glad to meet with you to discuss further our concerns over the environmental process. Sincerely, Katherine E. Slaughter Mayor Enclosures cc: Gary O'Connell Clyde Gouldman Exhibit A In April of 1995 the Federal Highway Administration ("FHWA") issued a Finding of No Significant Impact (FONSI) on the environment for the Meadowcreek Parkway segment located in Charlottesville, and Albemarle County, Virginia. The segment which passes through Mclntire Park and which normally would require a Section 4(/) review is entirely within the City of Charlottesville. This FHWA document announced that a final EIS originally contemplated would not be completed and that instead an environmental assessment ("EA") would complete the NEPA process, The EA also conceded that the Section 4(/) review which had initially been planned would not be completed. The EA cited the following reasons for FHWA's decision: "In the original Draft Environmental Impact Statement, this park was analyzed as a Section 4(/) Resource. A Recreation and Open Space Study for Charlottesville was adopted through a resolution in September of 1975 as an element of the City Comprehensive Plan. This includes the corridor for Mcintire Road (Meadow Creek Parkway) and predates preparation of the DEIS. As a result, in accordance with the FHWA Section 4(/) Policy Paper on Joint Development, the requirements of Section 4(/) do not apply because the roadway plan was incorporated in park development." (FEA and FONSI 0VI-5104 108)) More than ten (10) years elapsed between the issuance of the DEIS on December 20, t 985, and the public newspaper notice of the proposed decision to downgrade the EIS to an EA and not to complete the Section 4(/) review (March 14, 1995). No public comments were submitted in response to this notice in spite of the significance of this action. Neither did this "notice" elicit any local news coverage, public discussion, nor any discussion (as far as can be learned) in any public meetings of the planning commission or city council, which would normally have considered such matters. It was only in early 1997 that the Section 4(/) exclusion and the downgrading of the EIS to an EA became generally known. A design committee had been formed to advise VDOT on the f'mal alignment and design aspects of the road through the park. During those meetings it became apparent at the local level that no FEIS had been issued and Section 4(/) analysis had been conducted. Mr. Richard Collins, one of the citizens attending these design meetings, requested a re,Sew of the Section 4(/) decision in a letter ~ FI-IWA earlier this year. In that letter Mr. Collins questioned the park status and the exemption for "joint development." In a letter to Mr. Collins FHWA did not elaborate or further explain the Section 4(/) exclusion provided in the FONSI. Nor did the letter dispute any of the facts that he presented. Instead, FHWA took the position that in 1995, about the time that the FONSI was issued, VDOT had decided to switch the road funding from federal to state highway funds and so the "proposed parkway is no longer a Federal-aid-highway project" (letter to Richard Collins from Fred Skaer for Eugene W. Cleckley, Chief of the FI-BVA Environmental Operations Division (October 6, 1997)). Despite this recent informal "defederalization" of the Parkway project, the FONSI of April 13, 1995 downgrad'mg the EIS to an EA and exempting the road from a Section 4(/) review remains the official justification in the ROD (record of decision). Exhibit B COUNCIL CHAMBER - October 21, 1997 Council met in regular session on this date with the following members present: Mr. Cox, Ms. Daugherty, Ms. Richards, Ms. Slaughter, Mr. Toscano. PUBLIC Mr. Gary Westmoreland, representing the Virginia Film Festival, invited Councilors to attend the 10th annual festival, and noted that the downtown mall will be the center of the festival. Mx. Coy Barefoot of the Cville Weekly, explained that the newspaper, in response to the Mayor's recommel2~lation that the West Main Street bridge be named, sponsored a contest, to name the bridge, and the following were the Cville Weekly~s top picks: Drewary Brown, Rufns..W. Hoisinger, Rebecca McGinness, Start Hilt, and Pat..Mr. Barefoot said. those name h~.ve been forwarded, to the Urban Design Committee for their consideration. Mx. Jim McGinrfiss of Rock Creek Road, said that a group called '~Friends of Forest Hills Park" has been formed to provide adult supervision in afcerschool hours in the park. Currently the program operates once a week and will operate through November. When the effog begins again in the ~ring, Mr. McGirmlss said he hopes that the number of volunteers will increase to allow the program to expand. Mx. Rober~ S~rmmers, 613 Davis Avenue, said that he took a photographiq history of the rebuilding_ot~the. West Main Street bridge, and recommended that the bridge be named after Rufus Holsinger who had b~en hired years ago to take pictures of accidents at the bridge .... Mx. Robin Wimet, 60lA Locust Avenue, applauded the efforts of Barbara Wright to raise money to have the Lewis and Clark Statue cleaned, but he expressed concern that the patina, a se!f-protecting layer for statues, will be removed by the process. Mr. Winset said he-feels the patina is. what.the artist intended to occur and he feels removing it is something the City will.regret. Mr. Wiaset recommended that the funds be applied to other projects to benefit the community. Ms. Daugherty presented Council with a resolution opposing legislation to eliminate the personal property tax which she asked be put on the next Council agenda. REPORT: MEADOWCREEK PARKWAY Ms. Slaughter explainedthat she had asked that the Meadowcreek Parkway be placed on the Council agenda in response to citizens' concerns that the federal law had been circumvented. Ms. Slaughter said that tonight's discussion will focus on the environmental documentation, associated with the Parkway. Ms. Slaughter explained that the Charlottesville-Albemarle Transportation Study (CATS) will be considered by the 2 Metropolitan planning Organi?ation in December, and she proposed that the Council hold a public hearing on the CATS, of which Meadowcreek Parkway is a part, in November. Mr. Clyde Gouldman, City Attorney, provided an historical background for the Parkway. In 1967 the Parkway was proposed as a Vk~nia Department of Transportation (X/DOT) project, and it has been endorsed by Councils in the current proposed location at least ten times. The Parkway is proposed to be limited to passenger vehicles and have a 35 mph speed limit In I983/84 federal funds were sought for the project but in 1995 VDOT reclassified the project as funded 100% by state funds. Preliminary information estimates that $1.159 million in federal funds have been spent to date on the project. State law states that VDOT may ask that all state fund spent on the project be reimbursed by the locality if the project does not go forward, but also states that such a requirement may be waived. Mr. Gouldman noted that some have indicated that VDOT would apply any reimbursement by the locality as a credit for other projects. Responding to a question from Mr. Cox, Ms. Slaughter said that the County is funding an environmental impact study in order to obtainprimary road designadon for their portion of the project. Responding to a question from Mr. Cox, Mr. Gouldman said that opponents of federal projects have cited situations where highways have been divided into parts, or segmented, using different monies for each in controversial projects. Ms. Slaughter noted that the location hearing held by VDOT in approximately 1994 is not included in the chronology of the project. Mr. Cox expressed concem about a letter from VDOT thanking the City for removing the need for a 4f review, the most stringent law to protect parkland, and questioned why VDOT has opposed conducting an environmental impact study. Ms. Slaughter noted that there has been an environmental impact study conducted on the proposed road. Mr. Toscano asked about the status of the design committee, and Ms. Slaughter said that the design committee has recommended a condensed roadway, increased pedestrian and bike access, retaining a speed limit of 35 mph, and they are working to resolve issues around a storm water detention pond. Ms. R/chards added that major grading changes were also recommended by the cornmlttee. Mr. Toscano said that the road was always proposed to have a speed limit of 35 mph and be restricted to macks. Mr. Toscano said it is also his understanding that the design committee is working to improve access into McIntire Park. Mr. Cox said he th~nks restricting the road to trucks is a weak promise by the City. Ms. Slaughter noted that other roads in Virginia are successfully restricted to track traffic. Ms. Slaughter opened the floor for public comment. Mr. Malcolm Cole, I 106 Park Street, said he is a proponent for the Parkway, noting that he currently has difficulty exiting his driveway and Park Street is unsafe for pedestrian crossing. Mr. Bob Summers, 613 Davis Avenue, said that the traffic on Park Street has tripled since 1971/72, and the Parkway should not wait for fatalities on Rio Road and Park Street. Mr. Bunton, 1005 Park Street, said that his neighborhood needs relieflSom traffic and the current situation poses a danger to children, and supported the Parkway. Mr. Rich Collins suggested that the Council hold a mock jury trial in order to persuade them that a deliberate manipulation occurred by the Federal Highway Administration and VDOT. Ms. Nancy Hurrelbrinck, said that while she is sympathetic to Park S~eet residents, she thinks traffic calming efforts would help them as she feels speed, not volume is the problem. Ms. Hurrelbrinck suggested that the City hold a forum on traffic. Mr. Jay Carden, representing the Virginia Chapter of the Sierra Club, said that the Parkway is not the solution m transportation problems, he is unconvinced by historical arguments for the mad, and he urged Council to kill the project. Mr. Peter Mclntosh, 624 Davis Avenue, said that the conditions on Park Street are a danger to children, and the adjacent neighborhoods are being used as mini-bypasses. Mr. Mctntosh urged Council to support the decisions of past Councils and provide better access to downtown. Ms. Alma Shiffiett, 1003 Park Street, supported the Parkway, noting that she is unable to get across the aaffic on Park Street. Ms. Ashlin Smith, 620 Park Street, conducted a survey of 27 residents l}om the 250 Bypass to Court Square, 25 being in favor of the Parkway, 2 being opposed. Some who supported the Parkway expressed concern about the park, though they felt that part of the Park was more easily lost, and supported not widening Mclntire Road. Ms. Smith said the neighborhood is happy m work with the City on traffic calming measures. A resident of 214 Little Groves, said that the City needs to be creative to address traffic concerns, including adding bike lanes and other alternative modes of transportation. 4 Ms. Maria Ziegler of Park Street said that she thinks the Parkway will help with Waffle concerns on Park Street. Mr. Christopher Gibson, 2331 Glenn Court, of the Eeo-Activist Club at Charlottesville High School, opposed the Parkway. Ms. Terry Shotwell, President of the Charlottesville Downtown Foundation, supported the Parkway to provide easier access to downtown for tourists and shoppers. A resident of 1209 Hazel Street said that trucks go on Route 66 in Northern Virginia even though it is supposed to be restricted to mack traffic, and opposed the Parkway. Ms. Paul Fiahbane, 75! Park Street,_ said that the North Downtown Residents Association hag never taken an official position on the Parkway though it has always felt that the road would benefit downtown neighborhoods. }dr. Fiahbane said that when the road is built, traffic should be controlled and not allowed to filter into the neighborhood streets. Mr. Fishbane said he is discouraged with the effort to stop the project, and sees it as the destruction of Park Street. Mr. Fishbane presented a petition signed by residents of North Downtown supporting the Parkway and requesting other traffic calming measures. Mr. Fishbane noted that while Mclntire Park should be seen as a neighborhood park to adjacent neighbors, it is inaccessible and he thinks that the Parkway will actually increase access. Ms. Mary MacNail, 710 Ridge Street, recommended that Park Street residents talk to City staff about future traffic counts on Park Street if the Parkway is built. Ms. MacNeil invited Park Street residents to cross Ridge Street, and questioned by Ridge Street should be destroyed to save Park Street. Ms. MacNeil recommended that the Parkway idea be shelved until the Route 29 Bypass is built. Mr. Frank Stoner of Chesmut Oak Lane, representing the Chamber of Commerce, said he does not feel the Parkway will split the City, and feels there is a universal level of support for the Parkway. Mr. Stoner said he thinks the City needs a well managed growth plan, and he feels the Parkway is a critical feature of that plato Mr. Stone recommended that the Parkway be designed to be environmentally friendly awd built. Mr. Jason Halbert, Shenandoah Eeo-System Defense Group, opposed the Parkway and supported protecting nature, and recommended that other cities be looked to for ideas on how to control growth. A resident of 2750 Gatewood Circle, urged Council to solve traffic problems with alternative controls. Ms. Jane Foster, Gildersleeve Wood, recommended that restrictions and a low speed be placed on the Parkway. Mr. Brian ~ablouski, Pdo Road, expressed sympathy for residents of Park Street, but said that the Parkway is a scary thought, and urged Council to find ways to reduce traffic in the City. Mr. Hal Noakes, 622 W'flder Drive, said he feels the Parkway would be a mistake and that mass transit should be explored. Mr. John Conover, I04 W. High Street, said he feel it is up to the opponents of the Parkway to prove there are less drastic solutions to problems on Park Street Mr. Conover urged Council to take the federal law requiring a review of ming parkland seriously and to do the right th~ng. Ms. Slaughter said that the CATS plan is based on rational considerations and she urged citizens to look at the plan and to consider that there is a need for some roarl~ in the inner area of the City. Ms. Slaughter urged the public to make constructive suggestions. Mr. Cox said he feels it would be appropriate for the Planning Commission to discuss the issue of the Meadowcreek Parkway, and made a motion that the Planning Commission evaluate the cost and benefits of the Mendowcreek Parkway and circumstances that may have changed since it was originally approved, Mr. Cox's motion died for lack of a second. Mr. Cox made a motion that the Council and Planning Commission hold a joint public hearing on the Meadowcreek Parkway, and that interested citizens be invited to comment on the Parkway and to discuss aitemative strategies to reduce traf~c. Ms. Richards said she is not sure why there is a need to have a joint public hearing' with the Planning Commission. Ms. Richards said she supports allowing more public comment as part of the larger u'ansportafion plan, and the Planning Commission could be included on the CATS public hearing. Mr. Toscano suggested that the Planning Commission be invited to the Council's public hearing on the CATS plan. Mr. Cox said he feels there are less costly ways of dealing with Waffle on Park Street rather than the Parkway. Ms. Richards seconded Mr. Cox's motion on the condition that the joint public hearing be held on the CATS plan.' Mr. Cox said that he thought the focus of the public hearing should be on the Meadowcreek Parkway. Ms. Slaughter said that she will vote against the motion a she thinks the public hearing should be on the entire CATS plan, not just Meadowcreek Parkway. Mr. Cox's motion was defeated by the following vote. Ayes: Mr. Cox. Noes: Ms. Daugherty, Ms. Richards, Ms. Slaughter, Mr. Toscano. Ms. Slaughter recommended that the Planning Commission and MPO staffbe invited to Council's public hearing on the CATS plan the second meeting in November. Ms. Richards encouraged citizens to look at the CATS plan, including traffic reduction and other si?it%ant traffic calming efforts. RESOLUTION: ADOPTLNG CO,~2~rSSION ON CI-t_.~.DR]~ AND FAMILY AGREEMENT Ms. Linda Peacock, Assistant City Manager, explained that the Council previously heard and approved a proposal from a coalition of agencies to dissolve the Charlottesville-Albemarle Children and Youth Commission (CACY) and Community Policy Management Team (CPIVI:F) and to adopt a new combined commission. Since that time, two youth representatives were recommended to be added to the membership. Ms. Peacock requested that Council approve the agreement and resoIution and appoint the mandated members to the Commission. Mr. Cox said he would prefer to appoint all members at the same time. Responding to a question from Mr. Cox, MS. Peacock said that the funding proposal is to split the cost evenly between the City and County, and noted that in the past the City paid a larger amount. Mr. Toscano made a motion to approve the resolution adopting the Commission on Children and Family agreement and Ms. Richards seconded the motion. Ms. Daugherty thanked staff and all who worked on the agreement, and said she feels that the Commission will better serve young people. Ms. Daugherty said this is also a good example of cooperation with the County. Ms. Richards said she feels the Commission is a major step forward and will provide an umbrella structure for youth and family programs. The resolution was nnanimously approved by CounciL Mr. Cox made a motion that the service providers and citizen members to the Commission be appointed simultaneously. Mr. Toscano seconded the motion and it was unanimously approved by Council