HomeMy WebLinkAbout1998-03-18A TENTATIVE
1:00 P.M.
MARCH 18, [998
ROOM 235, COUNTY OFFIC. E BUILDING
Work Session: FY 1998-99 County Operating Budget
Call to Order.
BUDGET WORK SESSION:
1:00 School Division - Dr. Kevin Casmer, Mr. John E. Baker
2:00 FY 1998/99 Capital Budget
°'°~ ~ ..............~'~ ....... ~'~ ............ '~ ...... ' .......~'c-~'~(Dltefr g d )
2:30 Discussion: Compensation/Benefits/Compression
Other Matters Not Listed on the Agenda from;ahe BOARD.
Adjourn.
ATTACHMENT B
COiVIPRESSION GROUP RECOMMENDED FORMIJLA (Based on 7/97 Salaries)
YEARLY INCREMENT
(Years in Grade + Years Out of Grade With County_) * .(Employee's 3-year Avg. Merit - 70) 3 (Pool 3-year Avg. Merit-70)
DECOMPRESSION UNTEL M][DPOINT (0-10 years)
Year Increment ~ Sa/. Midpoint - Minimum) = total added to salary grade minimum
10
(Minimum + Total Added to Minimum) - (FY97 Salary) = Amount added to FY97 salary
DECOMPRESSION AFTER M1,POINT (Over 10 years)
Cap scales at 75th percentile (1.12 salary to midpoint ratio) and divide the mount fi-om the cap to
midpoint by 20 ( 15 for Police). Then multiply the number of years over 10 by the new increment
mount and add to "until midpoint" figure and complete as detailed above.
EXAMPLE: GRADE 15 with 6 years of experience in grade and none out of grade
YEAR INCREMENT
Years in Grade +Years Out of Ch-adc * (3-year Avg, Merit - 70)/(Pool 3-year Avg. Merit - 70) = 6.534
6 0 93.15-70 / 91.25-70
UNTIL MIDPOINT
YEAR * (MID-MIN)/10
6.534 * (,$42.304 - $32.541) = total added to salary minimum ($6,379)
10
TOTAL AMOUNT "OWED"
MIN ABOVE TOTAL -
$32,541 $6379
FY 1997 SALARY = AMOUNT ADDED TO FY 97 SALARY
$34,493 $4,427
ALBEMARLE COUNTY PUBLIC SCHOOLS
Memorandum
To:
From:
Subject:
Date:
Ella Carey
Clerk, Board of Supervisors
Tina Pendleton Fuller
Clerk of the School Board
Mr. Baker's March 18, 1998 Talking Paper
March 24, 1998
Per conversation, enclosed is Mr. Baker's March 18, 1998 Talking Paper that was presented
verbally to the Board of Supervisors. I've made enough copies to be distributed to the Board,
Mr. Tucker, Ms. White, Mr. Huff and the Clerk's office.
If there are questions, please call me at x4055. Thanks for your help.
Sincerely,
Tina Pendleton Fuller
Clerk of the School Board
c: John E. Baker
Kevin C. Castner
BOARD OF SUPERVISO~¢
Talking Paper - Presented to BOS on 18 march 98 by
John E. Baker, Chairman, School Board
Introduction - Thank you for the opportunity to present additional
factors regarding the proposed FY 1998-99 Albemarle County School
Budget. The budget book contains a transmittal letter from the entire
School Board, that I signed. I will not trouble you by reading it. We do
ask that you consider its contents. Today I would like to underscore
several points that I feel are important for you to consider as you take
our proposal under advisement.
L Coun .ty Exee's Budget Message- Currently reads "For the third
straight year the School Board has proposed an unbalanced budget
with a $0.888 million shortfall over allOcated revenues of $2.947
million or a 6.4% increase over FY 98". We would prefer a
statement such as: "For the third straight year, the School Board
has proposed a preliminary budget that asks for an additional
allocation of projected revenues for Fiscal Year 1998-99." We feel
that this is a more proper public statement of the budget process
status. Of course, the School Board's Budget will be balanced, as
required by law, when revenues are finalized in April.
2. Comoellin~ Needs
Allow me to recount a number of needs that compelled us to ask for
these funds:
~ Some 812 additional students will have been added to the school rolls
in the past 3 years. 218 in 96-97; 300 in 9%98; and 295 in 98-99. A
continuing trend as evidenced by the 1,200 students since 1992.
Visible evidence is apparent by the 50+ trailers currently in our
school yards.
The opening of Monticello High School with almost $900,000 in
recurring costs.
The planning and implementation of the State Standards of
Accreditation - which are not cost neutral.
Other long-deferred needs such as health clinicians, remedial
services, gifted programs, to name a few.
3.Payment to Employees Misstated at the Hearings
Additional funding will not increase VRS employee benefits.
Albemarle County agreed in 1981 to pay 100°/O of the VRS benefit,
by law, I am told that this cannot be revoked.
90% of the School Divisions in the State pay 100%; 5 % have their
own systems, 5% share costs with the employees.
Our proposed salary increase is the lowest in the region. Taxing
employees for VRS or health insurance increases would not be
appropriate
4. Examples of Steps and Cuts Applied by the School Division to be
Aligned with the Proiected Revenues -
Proposed a modest, competitive salary increase for employees
Realigned the bus schedule to save transportation and bus
replacement costs.
Reassessed differentiated funding for school staff allocations for
schools with increased numbers of disadvantaged students.
Entered into an temporary agreement with Martha Jefferson for
part-time elementary health clinicians.
Limited the number of computer technicians requested to support
the repair, maintenance, and training needs of the Division, currently
equipped with 3200 computers.
Adjusted class sizes.
Scaled back the acquisition of new furniture for Monticello High by
planning to use "C-level" furniture from existing trailers.
Proposed cuts to the athletic programs at the High Schools
Deferred purchase of text books
Proposed increased user fees for elementary, middle and high schools
Deferred building improvements not in the CIP
Planned the implementation of the 7-period high school day without
funding enough positions to maintain current high school class size
5. We are in This Together -Decrease in State Support
Since the 1995-96 budget year, the percentage of state funding has
decreased from 36% to 33%. The severity and impact of the absence of
this support was the subject of a recent newspaper article by the
Assistant County Executive. The article brings into clear focus our
shared problem with State assessments for School Divisions and
accounts for an decreased capability for Albemarle County to serve it's
children.
6. We are Meeting the Challenge and the Citizens of Albemarle are
Getting their Educational Money's Worth
~ Our current goals are consistent with the Virginia Standards of
Learning. We are already there with programs, assessment, strategic
planning, and Progress Reports in place.
We have documented evidence of strong performance in a number
of academic areas:
1077 on SAT's, with 70% of our students taking the test.
Our 11th Grade Stanford 9 scores are the 3rd highest in the state
80% of 2nd Graders reading at or above grade level, 65% above
grade level
CATEC grads 100% placement in jobs or continuing to higher
education.
We have established accountability. Our Progress Report is a first
for this region, and will position us well for the implementation of the
Standards of Quality and Standards of Accreditation requirements
of the future.
A strong, written curriculum throughout the Division is available for
all to see and to guide the education of our children. These
documents did not exist a few years ago and place us as one of the
most forward looking divisions in the State.
7. There is Still Work to be Done
Our needs are great to help those students achieve their best. Some
students are not performing at their fullest capability and need
intervention to build their basic skills.
Summer school will become more of an option for current and future
students who do not meet the Standards of Learning.
Technology and technology support must continue to be funded.
Implications of the Standards of Learning - Testing, remediafion,
staff development, technology, example of computer skills by 5th
grade. Increase in Math, science, language, etc.
8. The Standards of Quality - A Measure of the School Division and
also a Measure of the Communi ,ty
> The measure of the schools will be to a larger degree a measure of
the community. The School Division Performance Report Cards and
School Performance Report Cards will in fact be "Community
Report Cards" that delineate how well we are meeting our
obligations to our young people~
~ A strong School Division provides the attractiveness to the region for
economic viability and educated work force
9. Support will take us beyond 85-86
Memo to Board of Supervisors - January 9, 1985. Concern -" Final
dollar limit not established until the total budget submittal reviewed.
Initial appropriation limit used as planning figure." I recommend that
be our policy now and that you consider our request to provide for the
funds we have requested..
School Division Budget
Beginning Reserves
Less Superintendent Adjustments:
VRS Life Rate Reduction (0.72% to 0%) - Life Insurance "Holiday"
Plus Resource Changes
Additional State Funds IEstimated to be Between $130,000 - $180.000
(321,326)
180,000
75,000
321,326
180,000
Net Ending Reserves
575,326
School Board Unfunded Priorities (One-Time in Bold Italics)*
Cost
Academic Learning Project Schools IALPS) + Differentiated Funding
Additional 4.13 FTE Growth Teachers to Fully Fund Growth (19.1 of 19.1)
Additional Funds for CA TEC ($23,000 is One-Time)
Additional Funds for High School Athletics
Elementary Health Clinician Phase-in (4 hfs/day at 6 elem. schools)
Elementary Task Force Subcommittee Recom. Phase-in of 2.5 FTE
Teachers for Art, Music. & PE Standards
Extended School Year Pilot (Yancey Elementary)
Gifted Services 5 Year Phase-in (2.6 FTE Teachers)
Partial Instructional Funding F~estoration
Partial Textbook Fund Restoration
Total Board of Supervisors' Initiatives - School Division
48,000
164,899
3~993
37,072
57,282
99,740
0
105,830
92,800
636,616
INet Reserves/Revised Shortfall
(60,2901
Total School One"Time is $251,407
03/23/9802:10 PM BOSWORK2.WK4
V~arch 23, 1998
Members of the County Board of Supervisors
Albemarle County
Dear Board Members:
Fhe 1998 Festival of the Book, which concluded on Sunday, March 22, was a
great success. The authors who made presentations and talks were outstanding
and offered programs from a variety of perspectives. Large numbers of
Albemarle residents were m attendance. The volunteer effort, which involved
over 70 agencies, institutions, and businesses as well as numerous community
residents, was impressive. This is truly a community building event which
nurtures the civic spirit of our citizens and which helps to make living in the
Albemarle County area a pleasure.
Over the next several weeks. [he attendance numbers will be computed and the
program evaluated. Economic ~mpact statistics for the Book Festival will be
compiled as soon as possible. I am enclosing some statistics from the 1997
Festival which serve as an indicator of the impact of the Book Festival on the
area. We expect to see these numbers go up when the 1998 statistics are in. I
am also including a copy of an editorial which ran in the March 22 Daily
Progress which stresses the many benefits of this event to the community.
Plans for next year include more extensive publicity outside the state, working
~n conjunction with the local and state tourism agencies. If the Virginia
Festival of the Book is included in the County budget, we can use those funds
to leverage and increase corporate and private funding. The support of our
local area government is very important to the continued growth and outreach
of the Festival of the Book.
If I can provide any clarification for you during the budgeting process, please
let me know. I look forward to hearing from you soon.
Sincerely,
Sheryl B. Wade
Director of Development
Virginia Foundation
for the Humarfities
and Public Policy
Center for the
Humanities
~45 ]~dnam Drive
Charlot~esville~ VA
~9o3.46~9
2)hone 8r~4 9~4-3.96
EDITORIAL
Area enriched
by festival's
contributions
gg ~rr~his is an astonishing event."
' ~ - So said .Robert C. Vaughan, head of tho
.~. Virginia Foundation for the Humanities,
about the Virginia Festival of the Book. And he's
right.
Let others lament the decline of literacy, tho
supposed dwindling numbers of readers and seri-
ous writers. Book festival fo]ks are busy celebrat-
ing the life of the book in all its vigor and variety.
As National Book Award-winner John Casey
said in his address to the festival, through such
events do the normally solitary experiences of
reading and writing become communal and shared.
In its fourth year. the festival is bigger than
ever, running from last Wednesday evening
through this afternoon, with roughly 200 events. It
spreads into the schools, engaging children in
reading and writing with dozens of innovative
'97 Book est val Statistics
F ! 0 O
· Hdd: ~,larch 20-23. 1997 Source: returnedprogram evaluation_Corms, sample size: 1,274/
Total number in attendance .................................. 13,725
Number of participants ........................................ 235
Authors. writers .......................................... 150
Agents. publishers, editors, other professionals ................ 85
Number of programs and events ................................ 187
Adult audience age:
20+ .......................................... 16%
30+ .......................................... 1-8%
4(}+ .......................................... 27%
50+ ............................................ 21%
60+ ............................................ 18%
Male .......................................... 34%
Female ......................................... 66%
Where attendees came from:
Charlottesville/Albemarle .................................. 67%
Other Virgtnia .......................................... 2890
Other states ............................................. 5%
(AZ, CA. IL, KS. ME. MA. MD. NJ, NM. NY, NC. OH. SC. DC. WV)
University of Virginia students .............................. 8%
Audience staying overnight ..................................
Festival information obtained: [mult(Ole responses: total exceeds 100%~
Daily Progress (newspaper) ................................ 33%
Word of mouth .......................................... 28%
Received Advance Program in mail .......................... 27%
Picked up program locally ................................. 20%
Other newspapers .......................................
Radio ..................................................
On the web (www. v~book, org) ............................... 5%
Magazines ...............................................
Television ............................................... 10X
Individual program rating "good" or "excellent". ................. 91%
Overall festival rating -- "very good" or "excellent" . ................ 93%
VABook!
TIlE VIRGINIA FESTIVAL OF TIlE BOOK
~45 Ednam Drive Charlotteswtle, va z29o~-4629 Telephone: 804 924-~296 Facsimile: 804 296-47i4
VIRGINIA
FESTIV
Electronic ma/l: vabookc~virginia, edu
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Strategic Directions .and
Issues for Albema
County
Budget Work Session
March 18, 1998
FY 98/99
FY 98199 CIP
$11,103, 389
Schools
47.7%
4.3%
Libraries
Public Safety 32.4%
Debt Service 2.4%
Stormwater 1.0%
Rec 4.6%
Tourism 1.9%
Hwys/Trans, 4.8%
FY 98~99 CIP
· School Projects
· General Gov't. Projects
· Tourism Projects
· Stormwater Projects
· Gen. Govt. Debt Service
Total Projects
$5.295
$5.221
$0.214
$0.110
$0.263
$11.103
(In Millions)
Reductions in Planned General
Fund Transfer to CIP
FY 98/99 FY 00-03 Total
Gen Govt. $0.427 $0.950 $1.377
Schools $0.150 $0.550 $0.700
Total $0.577 $1.500 $2.077
(In Millions)
Impact on FY 99~00 General Fund
Transfer to CIP
FY 98~99 FY 99~00 Increase
Gen Fund $100.284 $104.062 $3.778
Transfer $2.323 $2.900 $0.577
% of Gen 2.3% 2.8%
Fund
(In Millions)
CIP Transfer to General Fund
Revenues
~oof General Fund (Adopted) o
i .4% o
:o%f 2.8%
.~% 2.3o. ~
.eoo/,~ Yo
~"' ~ 0% ~l$ 9~6 9'7 9'8 Fisc:?Year OO 0t 02
Reductions in Planned Debt
Service
I FY 98/99 FY 00-03 Total
Total $0.3 $1.7 $2.0
·.. & Corresponding Reduction in
School Projects:
I FY 98/99 FY 00-03 Total
Total $2.940 $1.874 $4.815
(In Millions)
Impact on FY 99~00 Debt Service
In Millions)
FY 98/99 FY 99100 Increase
Debt Svc. $8.570 $8.797 $0.228
Budgeted $7.446 $7.746 $0.300
Gen Fund
Reserves $1.124 $1.051 $(0.072)
Used
Remaining Debt Service Reserve in FY00 = 1
$538,953
Questions/
Benefits
Hendricks Model
· Employees Paid at Ranges Competitive With
Other Localities & the Local Market
· "Open Range" Pay Plan: "Salary/Midpoint"
· Salary Increases Based on Performance, not
Cost of Living
· Goal: Accelerated Movement Toward Midpoint,
Deceleration After Midpoint
· Recommended Initial Merit Pool of 10%
· County Funded only 4.5% Pool in First Year
Impact of Proposed 3% Merit Pool
· Currently, 25% of Classified Employees are At or
Above Midpoint. These Employees Must Achieve
a Score of 95 or Better to Earn a 1.9% to 3%
Increase
· At $25,000, 3% Equates to an Approximate
$45/month Increase for Cost of Living and
Performance, After Taxes
· 8/10 of 1% Available Above Cost of Living to
Motivate Performance
· Mr. Koleszar's Proposal (1% Scale Adjustment
and 3% Merit.) Cost = $10,950
Compensation Summary: FY91-99
+One-T~m~ Bonus 630 8~ ~3 9~4 960 ~ _0 _0 _0
I~ This employee earns only 0.9% ($242) real wage increase in
t::: FY99.
I' Average Real wage increase is 0.5%~ or $125.
Average Salary Comparison
· Albemarle County (Locality) Average Salaries:
$24,960 (Data provided by Susan Mclver,
Economist, VA Employment Commission. Calculated
from Employer Unemployment Tax Report for quarter
ending June 30. 1997)
· Albemarle County - General Govemment Average
1997-98 Salary $31,203 (Data provided by Bob
Brandenburger, Albemarle County Human
Resources)
Average Salary Comparison
· "The [VEC's] average wage is not adjusted for occupation or
number of hours worked so it does not represent the wage of a
typical worker."
· Albemarle County part-time employees counted as full-time
by VEC in calculating average wage. Includes:
· Retirees drawing eady retirement benefits
· Substitute teachers, teaching assistants & aides
· Bus drivers, cafeteria workers
· Part-time temporary workers
· Seasonal employees (Parks maintenance, lifeguards,
etc.
Source; John Knapp, Weldon Cooper Center for Public Service, "Spotlight
on Virginia," Vol. 1, No. 2, May, '1997. "Average VVages in Virginia."
Average Salary Comparison
VEC Average Wage for Albemarle -All Indus~Jes (1~97, 2Q)
Genera[ Govt Average Wage (FY 98)
The General Govt. Average Counts only Full Time EquivalentPosifions:
Members (3.6 FTE)
Total Wages $97,803
Divided Dv 3.6FTE 3.6
Average $27,168
The VEC Counts each Staff Member as a Full-Time Employee:
Divided bv4FTE 4.0
Average
Average Salary Comparison
Another Example...
The General Govt. Average Counts =nly Full Time EquivalentPosiUons:
Boa rd D f Supervisors' Office Employs 3 F uiI-T~me Clerks (3.0 FTE I &
6 Supervisors (0.0 FTE )
Tol~lWages $79,957 IEx¢ludes Board
Divided by 3.0 FTE 3.0
Average 826,6~
The VEC Counts each Supervisor as a Full-Time Employee:
Average Annual Wage by Industry *
Albemarle CounW Industry
1992 1993 1994 1995 1996
All Ind usfl3/Average 23.556 242.84 25.('12 26.D52 27.196
Ag ricu]ture 18.640 15.912 ! 5.496 17.056 17.368
Cons~uc~io n 2! .372 222.04 22.152 23.036 24.076
Manufacturing 27.300 28.704 29.588 31,720 34.476
Transportation 26.572 24.856 25220 24.64~ 23.504
Trade -Retail 12.844 f 4.352 14.924 15.392 16D16
Financial. Ins.. R.E. 28.704 29.016 30.316 312.52 34.476
Services 17.628 19.136 19,396 192.92 20~80
Government - S~a~ 33.540 33.644 352.56 362.96 88.348
IGovemment - Local 222.56 22.360 22,516 23.712 24.284
Government- Federal 28.132 282.36 28288 26.520 29.172
IVirginia Government. - Local 23.608 24.128 24.804 25.480 26.104
Source; VEC ES-202 Annualized Employment & Wage Data
* No Separate Category for Schools
Average Salary Increases
Me rit
General Govt.
FY98 FY99 % Inc
$31203 $31~203
$0
$936
$31,203 $32,139 3.00%
$2,000 $2.445 22.25%
$63 $73 15.87%
$33266 $34,657 4.18%
$109 $231 111.89%
$36,998
:!:~AS Es'~mated by Paul Wright
838,494 4.05%
t
FY98 FY99 % Inc
$36,009 $36,009
$950 $950
81.080
836,959 $38,039 2.92%
$2.000 $2,445 222.5%
$63 $73 15.87%
$39,022 $40,557 3.93%
.~,-.539 85,131 13.06%
8129 S27_4 111.73%
843,690 845,963 5.20%
FY 98199 Benefit Rates (Gen Govt.)
· Health Insurance
· Dental Insurance
· VRS
· VRS Life
FY 97/98 FY 98199
· $2,000 · $2,445
· $63 · $73
· 11.61% · 11.22%
· 0.35% · 0.72%
Schools VRS
· VRS - Prof.
:~ · VRS - Non Prof.
· 12.28% · 13.49%
· 9.3% · 9.52%
Health Insurance
· Budgeted Increase of $43/Month Per Employee
· Used $541,564 in Current Year from Reserves that
Must be Made up Next Year ($22/month)
· Projected Claims Increase of 15%
· RFP to be Issued Within Next 10 Days. Information
to Boards in Early June for Final Decision
Dental Insurance
· RFP to be Issued Within next 10 Days
· Board Contribution Budgeted at $6.08/Month, an
increase from Current Year of $5.25/Month.
· $13 Increase ($60 to $73) Since Dental Program
Initiated in FY87
VRS
· May Not Withdraw from VRS
· County Opted to Pay 5% Employee Share in 1980
· Once Committed to Employee Share, County May
Not Withdraw or Reduce Contribution
Comparison:
90% of Virginia School Districts and Political
Subdivisions Pay Employee Share
VRS Life
· Rate Increase from 0.35% to 0.72%
· Rate returned to historical level after two year
State reduction (FY95=0.66%, FY96=0.35%,
FY97=0%, FY98=0.35%)
· Rate Increase Maintains Constant Employee
Benefit
· Cost to County = $48,956
Compression
· Total Compression Issue Estimated at $742,326
· Formula Establishes 10 "Increments" to Midpoint
and 20 "Increments" Beyond Mid point to a
Maximum of the 75th Percentile (1.12 Salary/
Midpoint Ratio), Except for Police, Who Have 15
"Increments" Beyond Midpoint
· 23% of classified employees affected
· Over 50% of dollars for local government is
attributable to Police compression
Compression
· Total Compression Issue Estimated at $742,326
· Formula Establishes 10 "Increments"to Midpoint
and 20 "Increments" Beyond Midpoint to a
Maximum of the 75th Percentile (1.12 Salary/
Midpoint Ratio), Except for Police, Who Have 15
"Increments" Beyond Midpoint
· 23% of classified employees affected
· Over 50% of dollars for local government is
attributable to Police corn pression
IRecommendation:
~Provided 33% of Funds Required: $196,240 (General Govt.) +
524,372 (School Division)
Pay Grade 11 Decompression (Classified)
23a56'
Pay Grade 11 Decompression
Questions/Dis