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HomeMy WebLinkAbout1996-04-03FINAL 9:00 A.M. APRIL 3, '1996 ROOM 24'1, COUNTY OFFICE BUILDING 2. 3. 4. 6. 7. 8. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. Call to Order. Pledge of Allegiance. Moment of Silence Presentation of Plaque to Parks and Recreation employees for maintenance of Beaver Creek Da~m - Best Maintained Dam in Virginia by Virginia Lakes and Watershed Association. Other Mathers Not Listed on the Agenda from the PUBLIC. Consent Agenda (on next page). Approval of Minutes: July 7. 1993. '~ranseortation Matters: a) Discussion: Proposed Western Bypass Alignment. b) ~Other Transportation Matters. Presentation by Community Policy and Management Team. Family Support an(~ Preservation Grant - $1,100 (Form #95068). 10:30 A.M. - ZMA-95-22. J. Bruce Barnes Inc. Public Hearing on a request to rezone approx 19 acs from C-1 Commercial to HI. Heavy Industry, with proffers. Property located in Crozet on S sd of C&O Railway (current location of J. Bruce Barnes Lumber), presently recom- mended for Community Service (Community of Crozet) by the Comprehensive Plan. TM56,P58 & TM56A2¢Secl).Ps70,71,71B&24A White Hall Dist. 10:45 A.M. - SP-95-46. Central Telephone Co. of Virginia. Public Hearing on a reauest to establish an unmanned telephone switching station on approx 3.6 ac portion of TM78. P's55A4 & P55D1. Site on N sd of Rt 250 on North Pantops Dr. Rivanna Dist. 10:50 A.M. - Public Hearing to consider the transfer of the County's title to the real and personal property necessary for the operation of the jail to the Albemarle/Charlottesville Jail Authority. Work Session: FY 1996/97-2000/01 Capital Improvements Program. Other Matters not Listed on the Agenda from the BOARD. 12:00 Noon - Executive Session: Legal Matters (Joint with School Board in Room 246). Certity Executive Session. Recess, Reconvene - 7:00 P.M - Room 24'1. Public Hearing: 1996-97 County Budget. Public Hearing: 1996 Tax Rates. Adjourn to April 9, 1996 for Joint Public Hearing with Planning Commission. CONSENT AGENDA FOR APPROVAL; 6.1 Adopt proclamation proclaiming April. 1996. as Fair Housing Month. 6.2 Appropriation: a) School Division - $761 (Form #95066). b) Genera[ Fund - $4,250.73 (Form #95067). 6.3 Adopt resolution authorizing County Executive to execute deed to transfer abandoned right-of-way located off Route 664 to Mr. and Mrs. Smedley D. Butler, III. 6.4 Adopt resolution authorizing County Executive to execute Open Space Land Use Agreement with Oakwood Foundation Charitable Trust. FOR INFORMATION: 6.5 Copy of letter dated March 13. 1996, from Marc Christian Wagner, National Register Coordinator. Department of Historic Resources. to Robert J. Boyle, Jr., re: Boyd Tavern. 6.6 Copy of letter dated March 26. 1996, from Marc Christian Wagner, National Register Coordinator, Department of Historic Resources to Chestnut Grove Baptist Church. re: Earlysville Union Church, 6.7 Letter dated March 15. 1996, from the Honorable Thomas J. Bliley, Jr., House of Representatives. to Walter F. Perkins, regarding celtular antenna siting and the public rights-of-way contained in the Telecommunications Act of 1996. 6.8 Arbor Crest Aoartments (Hydraulic Road Apartments) Bond Pregrem Report and Monthly Repot[ for the months of January and February, 1996 6.9 Copy of Supedntendent's Memo. No. 1. dated March 12, 1996, from William C. Bosher. Jr.. Superintendent of Public Instruction, Deoartment of Education. re: Aid to Localities Appropriations. 1996-98 Biennium. 6.10 Copy of Minutes of the Rivanna Water & Sewer Authority Board of Directors for February 26, 1996. 6.11 Copy of Minutes of the Albemarle County Service Authority for February 15, 1996. 6.12 January, 1996 Monthly Financial Report. COUNTY OF ALBEMARLE Office of Board of Supervisors 401 Mclntire Road Charlottesville, Virginia 22902-4596 (804) 296-5843 FAX ~804} 296-5800 MEMORANDUM Charles S. Martin Walte~ F. Perkins TO: FROM: DATE: SUBJECT: Robert W. Tucker, Jr., County Executive V. Wayne Cilimberg, Director, Planning & Community Development Ella W. Carey, Clerk ~'/ April 8, 1996 Board Actions of April 3, 1996 The following is a list of actions taken by the Board of Supervisors au 1ES meetinq on April 3, 1996: Agenda Item No. 1. Call uo Order. Called uo order a5 9:02 a.m. Agenda Item No. 4. Presentation of Plaque to Parks and Recreation employees for malnrenance of Beaver Creek Dam - Best Maintained Dam in Virginia by Virginia Lakes and Watershed Association. Presented. Agenda Item No. 5. Other Matters Not Listed on the Agenda from the PUBLIC. Mr. Warren Vandell made a request regarding a three-judge panel in the reversion matter. He also mentioned illegal dumping on private property. Mrs. Thomas suggested Mr. Vandell's name be added to the mailing list uo receive FYI. Agenda Item No. 6.1 Adopt proclamation proclaiming April, 1996, as Fair Housing Month. Adopted. Proclamation gmven to Ms. Ginnie McDonald. Agenda Item No. 6.2a. Appropriation: School Division - D76t (Form #95066). Approved. Original form sene uo Melvin Breeden. Agenda Item No. 6.2h. Appropriation: General Fund - s4~250.73 (Form #95067). Approved. Original form sent to Melvin Breeden. Agenda Item No. 6.3. Adopt resolution authorizing County Executive 5o execute deed uo transfer abandoned right-of-way located off Route 664 to Mr. and Mrs. Smedley D. Butler, III. Adopted the attached resolution authorizing the County Executive 5o execute the deed. Original documents forwarded to County Attorney to file with the Clerk of Court. Printed on recycled paper Memo To: Date: (Page 2) Robert W. Tucker, Jr. V. Wayne Cilimberg April 8, 1996 Agenda Item No. 6.4. Adopt resolution authorizing County Executive to execute Open Space Land Use Agreement with Oakwood Foundation Charitable Trust. Adopted the attached resolution authorizing County Executive to execute the agreement. Original documents forwarded to the County Attorney. Agenda Item No. 6.11. Copy of Minutes of the Albemarle County Service Authority for February 15, 1996. Mrs. Thomas asked that the Board receive copies of the Rivanna Solid Waste Authority minutes, and she mentioned a work plan that she would like to see. Agenda Item No. Sa. Transportation Matters: Discussion - Proposed Western Bypass Alignment. Authorized the County Executive to forward a letter to VI)oT concerning the four alternatives being proposed for the Western Bypass Alignment. Include in the letter the impact on the South Fork Rivanna Reservoir watershed during and after construction; take into consideration hazardous waste spills; and place emphasis on noise and lighting. Agenda Item No. 8b. Other Transportation Matters. Mrs. Tucker mentioned she had unresolved highway issues from other meetings on which she is not prepared to report on today. Mr. Perkins handed to Mrs. Tucker a letter from residents in Hickory Ridge Subdivision inquiring about the repair date for their subdivision roads. Mrs. Thomas mentioned a problem on the Route 29/250 Bypass just as one comes off of 1-64 and tries to exit onto Fontaine Avenue in the morning, traffic backs up on the bypass, and she is afraid it will become a safety problem. Mrs. Tucker said she had received a letter from a citizen about this, and the department is reviewing the situation. Mr. Marshall asked if ~ZDOT will pick up trash between the City Limits and Carter's Bridge before the grass begins to grow. Mrs. Tucker said they usually do trash removal one time before mowing begins, and that is usually in April immediately before Garden Week. Mr. Bowerman said the traffic light on Rio Road at Albemarle Square shopping Center is interfering with traffic flow in that area. It is holding up traffic so that traffic turning from Route 29 on Rio Road cannot get around that corner~ and also traffic coming straight on Rio Road backs up across 29 so that there is traffic interference in all directions. This is particularly common in the late day and on weekends. Mrs. Thomas asked if it is possible to change the designation of Route 22 so it is not classified as an arterial highway. Mr. Cilimberg said the MPO reviews the functional classification of roads; it was probably done three years ago. AS a primary road, Route 22 must be at least a minor arterial. He will find out when this review will be conducted again. Memo TO: Date: (Page 3) Robert W. Tucker, Jr. V. Wa~e Cilimberg April 8, 1996 Mrs. Humphrls mentioned receiving a copy of a letter from a gentlemen about the stop sign at the corner of Commonwealth Drive and Westfield Road. He indicated that people are not observing the stop sign. Mrs. Humphris mentioned installing a blinking light at that location. Mrs. Humphris mentioned that Berkmar Drive in front of the Seminole Trail Volunteer Fire Company is only two lanes, whereas there are three lanes along the remainder of the road in both directions. She asked if it would be beneficial to build a right-turn lane at that location. Mrs. Thomas mentioned a need for paving in Ivy near the church on Owensville Road. She knows the Board members are going to get a lot of questions about when potholes will be repaired. Mrs. Tucker said these repairs fall into the regular maintenance schedule. Unfortunately, a lot of road will be held together with "bandaids" until the next year because there are always more roads to be repaired than there is money. Mrs. Humphris mentioned the Route 29 Corridor Study. It was noted that Mr. Bowerman is a member of the Steering Committee and attended a meeting last Monday. Mr. Bowerman said there are three public hearings scheduled by the Committee. They are being set up so that statements and questions can be made to the Steering Committee and hopefully answers given, The Steering Committee will be making a recommendation directly to the Commonwealth Transportation Board. Comments should be sent to him so that he can comment to the CTB. He has been given the impression that the Steering Committee will play a signifi- cant role in the recommendation to the CTB. Agenda Item No. 9. Presentation by Community Policy and Management Team, Family Support and Preservation Grant - $1,100 (Form #95068). Approved appropriation. Original form forwarded to Melvin Breeden. Agenda Item No. 10. 10:30 A.M. - ZMA-95-22. J. Bruce Barnes, /nc. Public Hearing on a request to rezone approx 19 acs from C-1 Commercial to HI, Heavy Industry, with proffers. Property located in Crozet on S sd of C&O Railway (current location of J. Bruce Barnes Lumber), presently recommended for Community Service (Community of Crozet) by the Comprehensive Plan. TM56, P58 & TM56A2(Secl),Ps70,71,71B&24A. White Hall Dist. Approved ZMA-95-22 subject to revised proffers signed February 12, !996, and deleting Parcel 70 on Tax Map 56A2 as noted in memorandum from Ron Lilley, Senior Planner, dated March 8, 1996. The proffer reads as follows: PROFFER Date: 12-21-95 (Amended 2-12-96) Z~L~ 95-22 Tax Map Parcel(s) 05600-00-00-05800 (12.903 ac) 056A2-01-00-07100 (4.010 ac) 056A2-01-00-071B0 (1.360 ac) 056A2-01-00-024A0 (0.480 ac) 18.753 Acres to be rezoned from C-1 to HI Date: (Page 4) Robert W. Tucker, Jr. V. Wayne Cilimberg April 8, 1996 Pursuant to Section 33.3 of the Albemarle County Zoning Ordinance, the owner, or its duly authorized agent, hereby voluntarily proffers the conditions listed below which shall be applied to the property, if rezoned. These conditions are proffered as a part of the requested rezoning and it is agreed that: (1) the rezoning itself gives rise to the need for the conditions; and (2) such conditions have a reasonable relation to the rezoning requested. (1) Uses allowed shall be limited to the following, as shown in the Albemarle County Zoning Ordinance in effect on 1/25/96: (2) SECTION 28.2.1.5 .8 .16 .18 .20 .21 Fire and rescue squad stations. Manufacture of building components. Sawmills, planing mills, wood preserving operations, wood yards. Warehouse facilities. Electric, gas, oil and communication facilities. Public uses and buildings. The wood-preserving activity allowed under 28.2.1.16 shall not include chemical treatment of "softwoods," as defined by the National Hardwood Lumber Association. (SIGNED) R. Carroll Conley, 2/12/96 Donna D. Conley, 2/12/96 Ronald P. Gibson, 2/12/96 Agenda Item No. 11. 10:45 A.M. - SP-95-46. Central Telephone Co. of Virginia. public Hearing on a request to establish an unmanned telephone switching station on approx 3.6 ac portion of TM78, P's59A4 & P55D1. Site on N sd of Rt 250 on North Pantops Dr. Rivanna Dist. Approved SP-95-46 subject to the following conditions of the Planning Commission: Compliance with the provisions of 5.1.12 PUBLIC UTILITY STRUC- TURES/USES to the reasonable satisfaction of the Director of Planning and Community Development who shall act on behalf of the Planning Commission; Additional landscape plantings to that required by the Architec- tural Raview Board may be required to satisfy Condition 1; Except for such changes as may be required during review of the site development plan, development shall be in accord with the site plan dated 12/19/95 by Dale C. Hamilton and Associates, dated and initiated by staff "Presented to Planning Commission 3/12/96 RSK." Ail equipment, maintenance gear, and the like shall be stored within the building or within the generator enclosure. No outside storage of any kind shall be permitted. Memo To: Robert W. Tucker, Jr. V. Wayne Cilimberg Date: April 8, 1996 Page 5) Agenda Item NO. 12. 10:50 A.M. - Public Hearing to consider the transfer of the County's title to the real and personal property necessary for the operation of the jail to the Albemarle/Charlottesville Jail Authority. Adopted the attached resolution authorizing the Chairman to sign the transfer of the County's title 5o the real and personal property necessary for the operation of the jail mo the Jail Authority. Original document forwarded go County Attorney ~o get necessary signanures from City. Agenda Item No. 13. Work Session: FY 1996/97-2000/01 Capital Improve- menEs Program. Roxanne White noted four changes which have been made since the public hearing in February. Mr. Martin requested that some arrangemenus for toilet facilities be made at the elementary schools where children's sporus take place after school hours or on weekends. Mr Tucker suggested that Pat Mutlaney talk to A1 Reaser to see what can be provided. Mr. Mullanay asked if this should be at County expense. Mr. Tusker said "no"; look at other options. Mr. Perkins brought up the matter of the Claudius Crozet Pool. He said that due no delays in getting their sine plan approved by the County, their grading contractor has already increased his price by $20,000 and the County has pun on a lot of requirements that have added no the cost of the project. Originally, Mr Tucker had said the County would pay 50 percent of the costs and the price zs now up to $450,000 and a lot of it is because of the things the County said must be provided. The Crozet Park Board is in need of additional funds and he asked the Board ~o increase the $100,000 appropriation co $150,000. Mr. Bowerman asked if staff would bring back some information next week about whether paymen5 of the funds could be spread over a year since there has been a change zn the actual price of the project. He is willing to look at helping to keep the facility viable. During the discussion of the pool projecn at the new high school, Mr. Perkins said he likes the idea of a public/private partnership. Mr. Martin suggested leaving the project in the CIP and during the next year let the public know that the Board is considering ways to do the project. Next year when the Board reviews the CIP, staff may have some definitive ideas for the Board to consider. Mr. Tucker said Pat Mullaney will contact the director of the YMCA to make him aware of commenns that were made here today, and if the YMCA is interested they can come to the County. At that ~lme the Board could hold a public hearing on the issue. Mrs. Thomas thought the projec5 could be put into the plan, but only a symbolic amounu of money shown for the item. Mr. Tucker said he would bring back some suggestions on how this item could be funded. Mrs. Humphris said only a minor amount should be shown so as not to raise the expectations of the citizens. Mr. Perkins agreed, but felt the pier, ulna money should be moved to Memo To: Robert W. Tucker, Jr. V. Wayne Cilimberg Date: April 8, 1996 (Page 6) 1998-99. It was the general consensus that Mr. on how to handle this project. Tucker would report next week Mrs. White noted that $200,000 had been included in 1998-99 for removal of asbestos at the Greenwood School. Since that property has now been sold, that money will not be needed. Mrs. Thomas asked if there is a pedestrian walkway included in the Ivy Road project. Mr. Tucker said he believes there is and it is being financed with ISTEA money. He will find the answer for Mrs. Thomas. Agenda Item No. 14. Other Matters not Listed on the Agenda from the BOARD. Appointed Mr. Albert Humbertson, Jr. to the Equalization Board for 1996 as White Hall appointee. Mrs. Thomas noted that the Planning District Commission is receiving the "Build-Out ~nalysis" tomorrow, it includes all counties in the planning district. The report may be presented to this Board some day. Voted to leave the deputy in Scottsville for one more year, but to include in the proposed budget $38,800 for a full-time bailiff in the Juvenile Court subject to the City's concurrence. The County Attorney mentioned that the agreemen5 with Scottsville Town Council would need to be amended. Agenda Item No. 19. Public Hearing: 1996-97 County Budget. Held; no action. Agenda Item No. 20. Public Hearing: 1996 Tax Rates. Held; no action. Agenda Item No. 21. Adjourn to April 9, 1996, for Joint Public Hearing with the Planning Commission, Adjourned to April 9, 1996 at 7:00 p.m. EWC/aw Attachments (10) cc: Richard E. Huff, Roxanne White Jo Higgins Amelia McCulley Bruce Woodzell Larry Davis Jan Sprinkle Richard Wood File COPY COUNTY OF ALBEMARLE Office of Board of Supervisors 401 Mclnffre Road Charlottesville, Virginia 22902-4596 (804) 296-584.3 FAX ~804) 296-5800 April 10, 1996 Charles S. Martin Mrs. Angela Tucker, Resident Engineer Deparumenu of Tr~lsportation 701 lrDoT Way Charlottesville, VA 22911 Dear Mrs. Tucker: At its meeting on April 3, 1996, the Board discussed the following transportation matters: Agenda Item No. Sa. Transportation Matters: Discussion - Proposed Western Bypass Alignment. Authorized the County Executive to forward a letter to VDoT concerning the four alternatives being proposed for the Western Bypass Alignment~ Agenda Item No. Bb. Other Transportation Matters. You mentioned there were unresolved highway issues from other meetings that would be addressed at another meeting. Mr. Perkins provided you a letter from residents in Hickory Ridge Subdivision inquiring about the repair date for their subdivision roads. Mrs. Thomas mentioned a problem on the Route 29/250 Bypass just as one comes off of 1-64 and tries to exit onto Fontaine Avenue in the morning, traffic backs up on the bypass, and she is afraid it will become a safety problem. You said you had received a letter from a citizen about this, and ~FDoT is reviewing the situation. Mr. Marshall asked if V DOT will pick up trash between the City Limits and Carter's Bridge before the grass begins to grow. You said VDoT usually does trash removal one time before mowing begins, and that is usually in April immediately before Garden Week. Mr. Bowerman said the traffic light on Rio Road au Albemarle Square Shopping Center is interfering with traffic flow in that area. It is holding up traffic so that traffic turning from Route 29 on Rio Road cannot get around that corner, and also traffic coming straight on Rio Road becks up across 29 so that there is traffic interference in all directions. This is particularly common in the late day and on weekends° PHnted on recycled paper Memo To: Mrs. Angela Tucker Date: April 10, 1996 (Page two) Mrs Thomas asked if it is possible 5o change the designation of Route 22 so it is not classified as an arterial highway. Mr. CilimJoerg said the MPO reviews the functional classification of roads; it was probably done three years ago. As a primary road, Route 22 must be at least a minor arterial~ He will find out when this review will'be conducted again.. Mrs. Humphris mentioned receiving a copy of a letter from a gentlemen about the stop sign at the corner of Commonwealth Drive and Westfield Road, He indicated thau people are not observing the stop sign. Mrs. Humphris mentioned installing a blinking light at that location. Mrs. Humphris mentioned that Berkmar Drive in front of the Seminole Trail Volunteer Fire Company is only Two lanes, whereas there are three lanes along the remainder of the road in both directions. She asked if it would be beneficial to build a right-turn lane at that location. Mrs. Thomas mentioned a need for paving in Ivy near the church on Owensville Road. She knows the Board members are going to get a lot of questions about when potholes will be repaired. You said these repairs fall into the regular maintenance schedule; unfortunately, a lot of road will be held together with "bandaids" until the next year because there are always more roads 5o be repaired than there is money. Mrs. Humphris mentioned the Route 29 Corridor Study. It was noted that Mr. Bowerman is a member of the Steering Committee and attended a meeting last Monday° Mr. Bowerman said there are three public hearings scheduled by the Committee. They are being set up so that statements and questions can be made to the Steering Committee and hopefully answers given. The Steering Committee will be making a recommendation directly to the Commonwealth Transportation Board. Comments should be sent to him so that he can comment to the CTB. He has been gzven the impression that the Steering Committee will play a significant role in the recommendation to the CTB. Sincerely, EWC/aw cc: Robert W. Tucker, Jr. Ella W. Carey, Clerk / COPY David P. Bo~rman Charlotte Y. Humphfis Forr~st R. Marshall, Jr. COUNTY OF ALBEMARLE Office of Board of Supetwsors 401 Mclntire Road Charlottesville, Virginia 22902-4696 (804) 29~$843 FAX (804) 296-5800 MEMORANDUM Charles S. Martin Walter F. Perkins Sally H. Thomas TO: FROM: DATE: SUBJECT: Melvin Breeden, Director of Finance Ella W. Carey, Clerk ~ April 9, 1996 Board Actions At its meetzng on April 3, 1996, the Board of Supervisors took the following actions: Agenda Item NO. 6.2a. Appropriation: School Division - ~761 (Form #95066)° Approved. Attached is the signed form. Agenda Item No. 6.2b. Appropriation: General Fa.md - $4,250.73 (Form #95067). Approved. Attached is the si~ned form. Agenda Item NO. 6.3. Adopt resolution authorizing County Executive to execute deed to transfer abandoned right-of-way located off Route 664 to Mr. and Mrs. Smedley D. Butler, III. Adopted the attached resolution authorizing the County Executive to execute the deed. Agenda Item No. 6.4. Adopt resolution authorizing County Executive to execute Open Space Land Use Agreement with Oakwood Foundation Charitable Trust. Adopted the attached resolution authorizing County Executive to execute the agreement. Agenda Item NO. 9. Presentation by Community POlicy and Management Team, Family Support and Preservation Grant - $1,100 (Form #95068). Approved appropriation. Attached is the signed form. Agenda Item No. 12. 10:50 A.M. - Public Hearing To consider the transfer of the County's title to the real and personal property necessary for the operation of the jail to the Albemarle/Charlottesville Jail Authority. Printed on recyCled paper Memo TO: Date: (Page 2) Melvin Breeden April 9, 1996 Adopted the attached resolution authorizing the Chairman uo sign the transfer of the County's title no the real and personal property necessary for the operation of the jail uo the Jail Authority. EWC:aw Attachments (6) ce: Richard E. Huff, II Roxanne White Kevin Castner Karen Morris File T'ft u o lc >kc FAIR HOUSING MONTH April, 1996, marks the twenty-eighth anmversary of the passage of the Fair Homing Act of 1968 which sought to eliminate discrimination in homing opportunities and to affirmatively further homing choices for all Americans; and the ongoing struggle for dignity and housing opportunity for all is not the exclusive province of the Federal government; and vigorous local efforts to combqt discrimination can be as effective, if not more so, than Federal efforts; and IITI-IFMPtF_.AS, illegal barriers to equal opportunity in homing, no matter how subtle, that diminish the rights of some citizens diminish the rights of all; NOW, THERF~ORE, BE 1T RESOLVED that in the pursuit of the shared goal and responsibility of providing equal housing opportunities for all men and women, the Board of County Supervisors of Albemarle County, Virginia, does hereby join in the national celebration by proclaiming APRIL, 1996, as FAIR HOUSING MONTH and encourage all agencies, institutions and individuals, public and private, in Albemarle County to abide by the letter and the spirit of the Fair Homing law; AND, FUR2~-I~.R, ~hat Mrs. Rellen Perry has been a tireless advocate for the needs of low income residents needing low cost rental homing; BE IT FURTHER RESOLVED that. this first proclamation is dedicated to Mrs. Rellen Perry. CHAIRMAN ALBEMARLE BOARD OF COUNTY SUPERVISORS COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGENDA TITLE: Fair Housing Proclamation SUBJECT/PROPOSAL/REQUEST: Acknowledge and celebrate April as Fair Housing Month by adop~g or authorizing the Fair Housing Proclamation STAFF CONTACT(S): Messrs. Tucker, McDonald, von Hemert AGENDA DATE: April 3, 1996 ACTION: ITEM NUMBER; INFORMATION: CONSENTAGENDA: ACTION: X INFORMATION: ATTACHMENTS_: Yes _ REVIEWED BY: ~ BACKGROUND: ^pril ts Fair Housing Month and Albemarle Gounty's Office of Housing has planned a celebration for Wedne~a¥, April 3, to rscogni:,a the progress towarda equal opportunk~ housing that has boon made possible by the Fair Heusing laws. AIbemade Count~ witi celebrate its commitment to fair housing with festivities to bo hold in the lobby of the Counht Ofi~ee Building from '12:'15 pm until 2:'15 pm complete with refreshments, information booths staffed by e variety of housing -misted agenciee and department, free §hto~awa~s and educational mater[sis about housing issues in general. The day's event~ will include a formal program in the auditorium featuring a preolamation to be issued by the Board of Supervisors, apeakers and entertainment provided by the Buriey M~ddle School Ghoir. DISCUSSION: The county seeks to acknowledge Mrs. Rellen PemJ for her fireless dedication for affordable housing and dedicate the first Fair Housing Proclamation in her name. Attached is the proclamation, RECOMMENDATION: Staff recommends approval of the Fair Housing Proclamation. SUMMARY.EXC 96.059 FISCAL YEAR APPROPRIATION REQUEST 95/96 NUMBER 95066 TYPE OF APPROPRIATION ADDITIONAL TRANSFER NEW X ADVERTISEMENT REQUIRED ? YES NO X FUND GP~ANT PURPOSE OF APPROPRIATION: DONATIONS TO TITLE I PROGRAM FROM SOUTHLAND CORPORATION AND SCOTTSVILLE PARENT TEACHER ASSOCIATION. EXPENDITURE COST CENTER/CATEGORY DESCRIPTION AMOUNT 1310163327601300 INSTRUCTIONAL/RECREATION MATERIALS $761.00 TOTAL $761.00 REVENUE DESCRIPTION AMOUNT 2310118100181125 MISC DONATIONS-TITLE I $761.00 TOTAL $761.00 REQUESTING COST CENTER: EDUCATION APPROVALS: DIRECTOR OF FINANCE BOARD OF SUPERVISORS S I GNATURE DATE / COUNTY OF ALBEMARL I;i! EXECUTIVE SUMMARY AGENDA TITLE: Appropriation - School Division SUBJECT/PROPOSAL/REQUEST: Request approval of appropriation # 95066 in the amount of $761 .O0 for donations to the T'rtle I Program. STAFF CONTACT(S): AGENDA DATE: April 3, 1996 ACTION: CONSENTAGENDA: ITEM NUMBER;- INFORMATION: ACTION: X INFORMATION: ATTACHMENTS: Messrs. Tucker Castner, Breeden REVIEWED BY: BACKGROUND: Yes /' At its meeting on February 26, 1996, the School Board approved the following appropriation of $761 for donations to the Title I Program. DISCUSSION: Albemarle County Public Schools Title I Program has received two donations. One from the Southland Corporation/7-Eleven in the amount of$711, which was made possible by contributions of the employees of the Southland Corporation/7-Eleven in our area. The second is from the Scottsville Parent Teacher Association in the amount of $50.00. These donations are to be used to encourage children to read and write and to increase parent and family involvement. The funds will be received and disbursed as detailed on appropriation #95066. RECOMMENDATION: Staff recommends approval of appropriation #95066 in the amount of $761.00. 96.051 ALBEMARLE COUNTY PUBLIC SCHOOLS Memorandum DATE: March 15, 1996 TO: Robert W. T~t~er, Jr., County Exe~cutive FROM: Kevin Castne~'~Dlvlslon Superintendent RE: Request for Appropriation At its meeting on February 26, 1996, the School Board approved the following appropriation: Appropriation of S761 for donations 5o the Title I Program. Albemarle County Public Schools Title I Program has received two donations. One from the Southland Corporation/7-Eleven in the amount of $711 and was made possible by contributions of the employees of the Southland Corporation/7-Eleven~in our area. The second is from the Scottsville Parent Teacher Association !n the amount of S50.00. These donations are Lo be used to encourage children to read and write and to increase parent and family involvement. The funds will be received and disbursed as follows: 2-3101-18100-181125 Expenditure: 1-3101-63327-601300 Misc Donations-Title Inst/Rec Materials $761.00 S761.00 It is requested that the Board of Supervisors amend the appropriation ordinance to receive and disburse these funds as displayed above. /sram xc: Melvin Breeden Jla Carey FISCAL YEAR 95/96 TYPE OF APPROPRIATION ADVERTISEMENT REQUIRED ? FUND PURPOSE OF APPROPRIATION: APPROPRIATION REQUEST NUMBER ADDITIONAL TP3LNSPER NEW YES NO GENERAL X X ADDITIONAL FUNDING FOR LEGAL EXPENSES FOR ZONING CASE. 95067 EXPENDITURE COST CENTER/CATEGORY DESCRIPTION AMOUNT 1100011010312100 PROF. SERVICES-LEGAL $4,250.73 TOTAL $4,250.73 REVENUE DESCRIPTION AMOUNT 2100051000510100 GENERAL FUND BALANCE $4,250.?3 TOTAL $4,250.73 REQUESTING COST CENTER: BOARD OF SUPERVISORS APPROVALS: SIGNATURE DATE DIRECTOR OF FINANCE BOARD OF SUPERVISORS COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGENDA TITLE: Appropriation - General Fund SUBJECT/PROPOSAL/REQUEST: Request approval of appropr'ration #95067 in the amount of $4,250.73 to cover the deductible for a zon'mg dispute case. STAFF CONTACT(S): Messrs. Tucker, Huff, Breeden AGENDA DATE: April 3. 1996 ACTION: CONSENT AGENDA: ACTION: X ITEMNUMBER~ INFORMAT~N: INFORMATION: ATTACH~ENTS:~~.~'''~'' REVIEWED BY: BACKGROUND: The County of Albemarle was involved in litigation arising out of a zoning dispute. The County's defense was provided by its Public Officials Liability Insurance carrier, DISCUSSION: The litigation has now been concluded. In that regard, the County is responsible for the deductible portion of the expenses associated with defending this claim. The legal expenses totaled $4,250.73 which is less than the $5.000 deductible. This deductible portion cannot be absorbed within the Board of Supervisor's current operation budget, therefore, an additional appropriation is necessary to cover this expense. RECOMMENDATION: Staff recommends approval of appropriation #95067 in the amount of $4,250,73. 96.054 RESOLUTION TO TRANSFER ABANDONED ROADWAY TO MR. AND MRS. SMEDLEY D. BUTLER, IH Whereas, on May 3, 1995, the Board abandoned a section of old roadway not in the State Highway or Seconda~ System; and Whereas, the portion of the abahdoned roadway more particularly described in the Deed, attached hereto and incorporated by reference, crossing the property owned by Smedley D. Buffer, III and Susan L. Buffer is deemed no longer necessary for public use; and Whereas, proper notice was given to landowners pursuant to section 33.1-165 of the Code of Virginia and no public hearing request was made. Now, Therefore, Be It Resolved that the Albemarle County Board of Supervisors hereby deems that the abandoned roadway described in the Deed, attached hereto and incorporated by reference, is no longer necessary for public use. Be It Further Resolved that the County Executive is authorized to execute said Deed to transfer the abandoned roadway property to Smedley D. Buffer, III and Susan L. Butler. I, Ella W. Carey, do hereby certify that the foregoing writing is a true, correct copy of a Resolution duly adopted by the Board of Supervisors of Albemarle County by vote of b to 0 onApril 3, 1996. Clerk, Board of C~ounty/~upervisors BLrrLEILWPD THIS DEED, made this 27th day of February, 1996, by and between COUNTY OF ALBEMARLE, VIRGINIA, hereinafter referred to as Grantor and SMEDLEY D. BUTLER, III and SUSAN L. BUTLER, husband and wife, hereinafter refe~ed to as GranteDs, whose address is: Route 3, Box 67, Earlysville, Virginia 22936 WHEREAS, by a resolution adopted by the Board of County Supervisors of Albemarle County, Virginia, at a regular meeting held on May 3, 1995, a public road not in the State Highway System was abandoned pursuant to Section 33.1-163.1 of the Code of Virginia. A description of said road is set forth in the resolution which is recorded in the Clerk's office of the County of Albemarle in Deed Book 1510, page 295; and, WHEREAS, desire that road as lies and pursuant to Section 33.1-165 of said Code Grantees Grantor convey to Grantees so much of said abandoned within the boundaries of property owned by Grantees; WHEREAS, Grantor has determined the abandoned road is no longer necessary for public use. W I TNE S SETH: That for and in consideration of the sum of Ten Dollars ( $10.00 ) cash in hand paid, receipt of which is hereby acknowledged, Grantor does hereby QUITCLAIM and CONVEY unto Grantees as tenants by the entirety with full rights of survivorship as at common law and not as tenants in common; All that certain parcel of land contained within the boundaries of Tax Map 19, Parcel 29D, being a road 1 beginning at the common boundary of Tax Map 19, Parcel 29A, Tax Map 19, Parcel 29D, and Tax Map 19, Parcel 29C, thence in a northeasterly direction on the common boundary of Tax Map 19, Parcel 29D, and Tax Map 19, Parcel 29C, to a point where Tax Map 19, Parcel 29D, Tax Map 19, Parcel 29C, and Tax Map 20, Parcel 6A, all intersect. Thence in a northwesterly direction along the common boundary line of Tax Map 19, Parcel 29D, and Tax Map 20, Parcel 6A, t~ Tax Map 19, Parcel 32; and more particularly sketched on a plat of Gary M. Whelan, Land Surveyor, dated December 21, 1994, said plat attached hereto and made a part of this instrument. This conveyance is made expressly subject to the easements, conditions, restrictions and reservations contained in duly recorded deeds, plats, and other instruments constituting constructive notice in the chain of title to the property hereby conveyed, which have not expired by a limitation of time contained therein or have not otherwise become ineffective. This instrument is exempt from grantor's recordation taxes pursuant to Section 58.1-811(C)(3) of the Code of Virginia (1950), as amended. WITNESS the following signature. STATE OF VIRGINIA CITY OF CHARLOTTESVILLE, The fo. regoing instrument was acknowledged before me this day of ~/ , 1996, by /~,~ ~/. ~]~//~ ~ ~. My co~ission expires: ~{~ ~. /~F ~ Publ i~Large / 2 COUNTY OF ALBEMAR EXECUTIVE SUMMARY AGENDA TITLE: Transfer of Abandoned Roadway to Mr. and Mrs. Smedley D. Buffer SUBJECT/PROPOSAL/REQUEST: Transfer of Abandoned Right of Way Located off Route 664 STAFF CONTACT(S): Messrs. Tucker/Davis AGENDA DATE: April 3.1996 ACTION: ITEM NUMBER: INFORMATION: CONSENT AGENDA: ACTION: X !NFORMAT ON: ATTACHMENTS: Yes (3/1/96 Executive Summary and Plat; Memo from Juan W/~ Date~d) , .EVIEWEDBY: ~f4,~//~ / BACKGROUND: On May 3, 1995 the Board abandoned an old public road located off ef State Route 664. The abandonment ended the public road status but left title to the right of way with the County for public use. Mr. and Mrs. Buffer now desire the County to transfer to them the title to the right of way which crosses their property. DISCUSSION: Section 33.1-165 of the Code of Virgima provides that if an abandoned road is deemed by the governing body to be no longer necessary for public use it can be sold or conveyed. The section of road crossing the Butler property does not serve any other property owner. It is staff's conclusion that this portion of mad is no longer necessary for public use, No request for a public hearing has been made and therefore no hearing is required. RECOMMENDATION: Upon a finding by the Board that the abandoned road across the Butler property is no longer necessary for public use, staff recommends that the Board adopt the attached Resolution authorizing the County Executive to execute a deed transferring the right ofway to Mr. and Mrs, Sroedle¥ D. Butler, II1. TRAN664.WPD 96.057 COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGENDA TITLE: Route 664 Public Road Abandonment SUBJECT/PROPOSAl/REQUEST: Request to s~hedule a public hearing for Route 664 Public Road Abandonment. STAFF CONTACT(S): Messrs. Tucker, Wade, Cilimberg, Keeler .AGENDA DATE: March 1, 1995 ACTION: CONSENT AGENDA: ACTION: X ATTACHMENTS: REVIEWED BY: ITEM NUMBER: INFORMATION: INFORMATION: BACKGROUND: Mr. Richard E. Carter has requested the County of Albemarle abandon a public road beginning at the intersection of Route 664 to its end. Mr. Carter and his guests are the only 'known users of this road. DISCUSSION: The public road Mr. Carter has requested to be abandoned was apparently dedicated as such many years ago. Staffeould not find any evidence that this public road was ever pan of the state or counW maintained sy. s~em. AUachments A and B show the original and latest plat and requested mad abandonment alignment. The'request does not affect the use of the 50' road easement· The road proposed to be abandoned does not have any historical significance or does it negatively impact any historical property. · RECOMMENDATION: Staffrecommends approval of road abandonment request after public heanng to be held on April 5. 1995. 95.027 I'ATT C IvlENT / PLAT SHOWING A SURVEY ANO DIVISIOi~ OF PROPERTY OF TED TUCKER DESIGNATED AS PARCEL P~A, TAX MAPI9 NEAR EARLYSVlLLE ALBEMARLE COUNT~ VIRGINIA SCALE: I'% 20~ ~AY It//LLI~IM S ROUDABUSH, CERTIFIED L~NO SURVEYOR TRACT C ,.~9. 69 Ac. I TRACT B 81p Ac. THE BOUNDARY INFORMATIdN ON THIS PLAT IS NOT CERTIFIED. THE LOCATIONS OF IMPROVEMENTS ARE VERIFIED BY FIELD RUN SURVEY OF BOUNDARY MARKERS FOUND ALONG THE EASTERN BOUNDARY DECE)',BER 21, lgg4. SEE BOUNDARY SURVEY BY WM. S. ROUDABUSH, ,dR.: D.B. 512 P. 3.35 SUBJECT PROPERTY LIES WITHIN HUD FLOOD ZONE C, |ATT&CHMENT B (NOT A FLOOD HAZARD AREA) .~-""~"~"[ .~. BRICK ~ ! DETAIL: 1" = 60' ~': LINE TABLE O`o, N 65'53':~0' E 880.50 bo, S: 15"14'14' W t55.83 co, S 09'84'19' W J83.91 da S 71788'45' ~ [08.73 eo, S 60'48'27' W [65.00 Fo, S 31"48'37' ~,' 66.00 hgo. S 0,~'",~'4'3B' W 53.84 o, S 88'58'49' E ~'85.00 I0. S 49'14'88' W ~71,99 T.M. 20 PAR. 6A TRACTS A & C ARE SUBJECT TO B/W WITHIN 15' OF EAST BOUNDARY. TRACT C 19 PAR. 29D / I PLAT SHOWING PHYSICAL SURVEY D.B. 129,4 P. 71,3 D.B, 512 P. 335(PLAT) ,59.69 AC. TRACT B ~ T... ,~ P~B.~BE /~%.. / TRACT A T.M, 19 PAR. 29A r~iU£h¢ ~OL£ /7 IRON FOUND T,M. lg PAR. IRON FOUND \ \ \ 29C PARCEL 29D' ON' TAX MAP 19 ALBEMARLE COUNTY, VIRGINIA SCALE: 1' , = .,3'00' DECEMBER 21 1994 I / / 50' R/W TO ST. RT. 664 0 ~00 200 300 600 SCALE IN FEET 13559 D-EU February 3, 1995 County of Albemarle Board of Supervisors 401 McIntire Road Charlottesville, Virginia 22901-4596 Mr. Chairman and Members of the Board: PETITION TO ABANDON POSSIBLE PUBLIC RIGHTS-OF-WAY The undersigned, being all of the owners of property in Albemarle County, Virginia, more particularly described as Tax Map 19, Parcel 29D, hereby petition the Albemarle County Board of Supervisors to abandon any possible public rights to the use of the existing old road as shown on the attached surveys. The road no be abandoned is shown from State Route 664 to its end on a plat of William S. Roudabush, Jr., Certified Land Surveyor, dated May 25, 1972, and recorded in the Clerk's Office of the Circuit Court of Albemarle County, Virgmnia, in Deed Book 512, page 335, a copy of which is attached hereto, and said road is shown as it crosses said Tax Map 19, Parcel 29D, to its end on a physical survey of Gary M. Whelan, Land Surveyor, dated December 21, 1994, said physical survey attached hereto also. A further description zs attached hereto. There is no evidence that this road was ever maintained with public funds, either as a County road or a State secondary road, nor ms there evidence that this road has been utilized by any persons other than the owners of this proper~y or their guests. This petition does not affect the rights of petitioners in the use of the 50' road easemenn as shown on plat recorded in Deed Book 512, page 335. The road no be abandoned is the same road as was condemned by the County of Albemarle as described in Minute Book 15, pages 235 and 251, and as shown on plats recorded in Deed Book 307, page 584, and Deed Book 694, page 358. SMEDLEY D. BUTLER, III and SUSAN L. BUTLER by Counsel Ri/c~ard E. Carter Attorney for Petitioners Taylor, Zunka, Milnor & Carter, Ltd. 414 Park Street, P.O. Box 1567 Charlottesville, Virgmnza 22902 COUNTY OF ALBEMARLE Dept. of Planning & Community Development 40I Mclntire Road Charlottesville. Virginia 22902-4596 (804~ 296~5823 TO: FROM: REF: Larry Davis, County Attorney _r~k\ Juandiego R. Wade, Senior Transportation Planne~~c;~ (J Route 664 Abandonment DATE: March 27, 1996 It is the opinion of the Albemarle County Department of Planning and Community Development that the portion of Route 664 abandoned by the Board of Supervisors on May 3, 1995 is no longer necessary for public use. Based on the review of the abandonment it was determined that Smedley D. Bulter, III and Susan L. Bulter and their guests are the only known users of this road. In accordinance with Section 33.1-165 of the Code of Virginia, staff recommends the abandoned portion of this that crosses the Bulter's property can be sold or conveyed. lfyou have any questions, please feel free to contact me. 02/29/96 ~THU 13~1~ FAX 804 977 0198 TAYLOR ZUNKA,MILNOR&CART ~0o2 THIS DEED, made this 27th day of February, 1996, by and between COUNTY OF ALBEMARLE, VIRGINIA, hereinafter referred to as Grantor and SMEDLEY D. BUTLER, III and SUSAN L. BUTLER, husband and wife, hereinafter referred to as Grantees, whose address is: Route 3, Box 67, Earlysville, Virginia 22936 WHEREAS, by a resolution adopted by the Board of County Supervisors of Albemarle County, Virginia, at a regular meeting held on May 3, 1995, a public road not in the State Highway SyStem was abandoned pursuant to Section 33.1~163.1 of the Code of Virginia. A description of said road is set forth in the resolution which is recorded in the Clerk's office of the County of Albemarle in Deed Book 1510, page 295; and, WHEREAS, pursuant to Section 33.1-165 of said Code Grantees desire that Grantor convey to Grantees so much of said abandoned road as lies within the boundaries of property owned by Grantees; and WHEREAS, Grantor has determined the abandoned road is no longer necessary for public use. w I T N E S S E T H: That for and in consideration of the sum of Ten Dollars ( $10. O0 ) cash in hand paid i receipt of which is hereby acknowledged, Grantor does hereby QUITCLAIM and CONVEY unto- Grantees as tenants by the entirety with full rights of survivorship as at common law and not as tenants in common; Ail that certain parcel of land contained within the boundaries of Tax Hap 19, Parcel ~gD, being a road 1 02/29/96 THU 13:13 FAX 804 977 0198 TAYLOR,ZUNKA,MILNOR&CART ~003 beginning at the oommon boundary of Tax Map 19, Parcel 29A, Tax Map 19, Parcel 29D, and Tax Map 19, Parcel 29C, thence i~ a northeasterly direction on the common boundary of Tax Map 19, Parcel 29D, and Tax Map 19, Parcel ~9C, to a point where Tax Map 19, Parcel ZPD, Tax Map 19, Parcel 2~C, and Tax Map 20, Parcel 6A, all intersect. Thence in a northwesterly direction along the common boundary line of Tax Map 19, Parcel 29D, and Tax Map 20, Parcel 6A, to Tax Map 19, Parcel 3Z; and more particularly sketched on a plat of Gary M. Whelan, Land Surveyor, dated December 21, 1994, said plat attached hereto and made a part of this instrument. This conveyance is made expressly subject to the easements, conditions, restrictions and reservations contained in duly recorded deeds, plats, and other instruments constituting constructive notice in the chain of title to the property hereby conveyed, which have not expired by a limitation of time contained therein or have net otherwise become ineffective. This instrument is exempt from grantor's recordation taxes pursuant to Section 55.1-811(C)[3) of the Code of Virginia (1950), as amended. WITNESS the following signature. COUNTY OF ALBEMARLE, VIRGINIA By (S~AL) STATE OF VIRGINIA CITY OF CHARLOTTESVILLE, TO-WIT: The foregoing instrument was acknowledged before me this day of , 1996, by My commission expires: Notary Public-At Larqe 2 COUNTY OF ALBEMARLE Office of Board of Supervisors 401 McIntire Road Charlottesville, Virginia 22902-4596 1'804) 296-584.3 FAX (804) 296-5800 February 14, 1996 Charles $. Martin Walter F. Perkins Mr. & Mrs. Smedley D. Butler, Route 3, Box 67A Earlysville, VA 22936 III Dear Mr. & Mrs. Butler: Your request to have the portion of a road which crosses your land which was abandoned by the Board in May, 1995, has been received. Since you are the only property owner to use this road, if you desire a public hearing, please contact this office within ten days. If no public hearing is requested, this item will be scheduled for action by the Board. For further information concerning this procedure, please contact the undersigned at 296-5843. Sincerely, Ella W. Carey, k EWC:len cc: Larry W. Davis, County Attorney Richard E. Carter, Esq. Printed on recycled paper THE BOUNDARY INFORMATION ON THIS PLAT IS NOT CER'flFIED. TNE LOCATIONS OF IMPROVEMENTS ARE VERIFIED BY ~IELD RUN SURVEY OF BOUNDARY MARKERS FOUND ALONG THE EASTERN BOUNDARY DECEMBER 21. 1994. SEE BOUNDARY SURVEY' BY WM. S. ROUDABUSH, JR.: D,B. 512 P. SUBJECT PROPERTY LIES WITHIN HUD FLOOD ZONE O. (NOT A FLOOD HAZARD AREA) ONE STORY BRICK BRICK \~.~ ~/ DETAIL: 1 = $0 65 53 20 E 280.$0 15'14'14' ~/ 155.23 7 09'24'19' ~ 183,91 / T.M 20 PAR. 6A 71'28'45' ~ 108.73 ] 60'48'87' kd 165.00 / 31'48'37' w 66.00 02'24'39' w 53.84 88'58'49' E 49't4'~' V 871,99 TRACT C T.M. t9 PAR. 29D O.D. 1294 P. 713 D.B, 5~2 P. 355(PLAT) 59.69 AC. No. 1443 TRAC: B TRACTS A & C ARE SUBJECT TO R/W WITNIN 15' OF EAST BOUNDARY. FOUND PLAT SHOWING PHYSCAI SIIRVrY TRACT ...... PARCEL 29D ON TAX MAP 19 ALBEMARLE COd~TY, VIRGINIA SCALE: l" = 500' DECEMBER 21, i994 ~.3559 D-FL JOHN W, ZUNKA RICHARD H, MILI~OR RICHARD E, CARTER H. ROBERT YATES. ~I TA~O~, Zm,,rt~a, Mn'.No~ & ©A--~TI~I~, LTD. MAGRUDER DENT, JR. May 30, 1995 Mr. Walter F. Perkins Chairman Albemarle County Board of Supervisors County of Albemarle 401 McIntire Road Charlottesville, Virginia 22902-4596 RE: Mr. and Mrs. Smedley D. Butler, III Road~Joandonment Dear Mr. Perkins: By Resolution adopted by the Board of Supervisors on May 3, 1995, a copy of which is attached hereto, a certain road in Albemarle County was abandoned pursuant co Virginia Code Section 33.1-157. I am requesting pursuant to Section 33.1-165 that the portion of this road that crosses the lands owned by Mr. and Mrs. Butler be conveyed 5o them. I have discussed this matter with Larry Davis and hope that you will also and that the Board will take the proper action. REC: smw Enclosure cc: client RESOLUTION WHEREAS, the Board was petitioned by a citizen to abandon a section of an old road not in the State Highway or Secondary System; and WHEREAS, the Board, on March 1, 1995, ordered that this matter 'be advertised for public hearing in accordance with Virg]nia Code Section 33.1-157; and WHEREAS, after holding a public hearing on May 3, 1995, the Board finding that the said section of road serves no public necessity; NOW, THEREFORE, BE IT RESOLVED by the Board of County Supervisors of Albemarle County, Virqinia, that an old road right-of-way shown on the attached exhibit be aband?ned as a public road per the following description: A public road not in the State Highway System beginning at the common intersection of State Route 664 and the southernmost common boundary on State Route 664 of Tax Map 19, Parcel 29A, and Tax Map 19, Parcel 29C, thence in a northeasterly direction along the common boundary of said Tax Map 19, Parcel 29A, and Tax Map 19, Parce129C, to the southernmost ooint of Tax Map 19, Parcel 29D, thence continuing 'n a northeasterly direction on the common boundary of Tax Map 19, Parcel 29D. and Tax Map 19, Parcel 29C, to a point where Tax Map 19, Parcel 29D, Tax Map 19, Parcel 29C, and Tax Map 20, Parcel SA, all intersect. Thence in a northwesterly direction along the common boundary line of Tax Map 19, Parcel 29D, and Tax Map 20, Parcel 6A, to Tax Map 19, Parcel 32C, where said road ends; and BE IT FURTHER RESOLVED that pursuant to Section 33.1-163.1 of the Code of Virginia, a certified copy of this order of abandonment be recorded and indexed in the name of the County as grantor in the deed book in the Office of the Clerk of the Circuit Court of Albemarle County, Virginia. I, Ella W. Carey, do hereby certify that the foregoing writing is a true, correct copy of a resolution unanimously adopted by the Board of County Supervisors of Albemarle County, Virginia, at a regular me~ting held on May 3, 129~5. /t / l UNelCk,"BoarG of County Supervisors // January 23, 1996 1994 Ms. Ella W. Carey, CMC, Clerk County of Albemarle Office of Board of Supervisors 401 McIntire Road Charlottesville, Virginia 22902-4596 RE: Abandonment of road off of Stase Route 664 Dear Ella: Please find enclosed a copy of the receip5 for recording the enclosed resolution and plat. Also enclosed is a letter I wrose Mr. Perkins on May 30, 1995, 5o which I have not received a reply. I would appreciate you reminding him of it. REC: smw Enclosures a-e\carey, ltr RESOLUTION TO AUTHORIZE OAICVVOOD FOUNDATION CHARITABLE TRUST OPEN SPACE USE AGREEMENT Whereas, the Oakwood Fo~mdation Charitable Trust (hereafter "Oakwood") owns 106.20 acres of property used for~& little league baseball complex and buffer area; and Whereas, Oakwood desires to enter into an Open Space Use Agreement so as to qualify for open space land use taxation for tax year 1996; and Whereas, the use of the property otherwise meets the standards for park or recreational open space land use. Now, Therefore, Be It Resolved that the Albemarle County Board of Supervisors hereby authorizes the County Executive to execute on behalf of the County of Albemarle, Virginia an Open Space Land Use Agreement with the Oakwood Foundation Charitable Trust, such agreement being attached hereto and being incorporated herein by reference. I, Ella W. Carey, do hereby certify that the foregoing writing is a true, correct copy of a Resolution duly adopted by the Board of Supervisors of Albemarle County byvoteof ~ to 0 onApril3, 1996. d of Cou~y~pervisors OAICWDOSP.WPD OPEN-SPACE USE AGREEMENT THIS AGREEMENT, made this 12tn day of October, 1995, between OAKTNOOD FOI/NDATION CF3~RITABLE TRUST, hereafter called the Owner, and the COIINT¥ OF ALBE~RLE, a political subdivision of the Commonwealth of Virginia, hereinafter called the County, recites and provides as follows: RECITALS 1. The Owner is the owner of certain real estate, described below, hereinafter called the Property; and 2. The County is the local governing body having real estate tax 3urisdiction over the Property; and 3. The County has determined: A. That it is in the public interest that the Properny should be provided or preserved for park or recreational purposes, or other use which serves the public interest by the preservation of open-space land as provided in the land-use plan; and B. That the Property meets the applicable criteria for real estate devoted to open-space use as prescribed in Article 4 (§58.1-3229 et seq.) of Chapner 32 of Title 58.1 of the Code of Virginia, and the standards for classifying such real estane prescribed by the Director of the Virqlnla Department of Conservation and Historic Resources; and C. That the provisions o~ this agreement meet the requirements and standards prescribed under §58.1-3233 of the Code of Virginia for recorded commitments by landowners non to change an open-space use no a nonqualifying use; and 4. The Owner is willing to make a written recorded commitment to preserve and protect the open-space uses of the Property during the term of this agreement in order for the Property to be taxed on the basis of a use assessment and the Owner has submitted an applicat~on for such taxation to the assessing officer of the County pursuant to ~58.1-3234 of the Code of Virginia and ~8-31 of the Code of Albemarle County; and 5. The County is willing to extend the tax for the Property on the basis of a use assessment commencing with the next succeeding tax year and continuing for the term of this agreement, in consideration of the Owner's commitment to preserve and protect the open-space uses of the property, and on the condition that the Owner's application is satisfactory and that all other requirements of Article 4, Chapner 32, Title 58.1 of the Code of Viromnia and §8-31 of the Code of Albemarle County are complied with. NOW THEREFORE, in consideration of the recitals and the mutual benefits, covenants and terms herein contained the parties hereby covenant and agree as follows: 1. Thzs agreement shall apply to all of the following described real estate: See attached "Properny Description" 2. The O~rner agrees that during the term of this agreement: A. There shall be no change in the use or uses of the Property that exist as of the date of this agreement to any use that would not qualify as an open-space use. B. There shall be no display of billboards, signs or other advertisements on the property, excepn to (i) state solely the name of the Owner and the address of the Property, (ii) advertise the sale or lease of the Properny; (iii) advertise the sale of goods or services produced pursuann to the permitted use of the Property; or (iv) provide warnings. No sign shall exceed four feet by four feet. k C. There shall be no construction, placement or maintenance of any structure on the Property unless such structure is either: (1) om the Property of the date of this agreement; or (2) related no and compatible with the open-space uses of the Properny which this agreement zs intended to protecn or provide for. D. There shall be no accumulations of trash, garbage, ashes, waste, junk, abandoned property or other unsightly or offensive material on the Property. E. There shall be no filling, excavating, mining, drilling, removal of topsoil, sand, gravel, rock, minerals or other. materials which alters the topography of the Properny, except as required in the construction of permissible building, structures and features under this agreemenn. F. There shall be no construction or placement of fences, screens, hedges, walls or other similar barriers which materially obstruct the public's view of scenic areas of the Property. 3 G. There shall be no removal or destruction of trees, shrubs, planns and other vegetation, excepn that the Owner may: (1) engage in agricultural, horticultural or silvicultural activities, provided that there shall be no cutting of trees, other than selec~mve cutting and S~lvage of dead or dying Erees, within 100 feet of a scenic river, a scenic highway, a Virginia Byway or public property listed in the approved State Comprehensive Outdoor Recreation Plan (Virgznma Outdoor Plan); and (2) remove vegetation which constitutes a safety, a health or an ecological hazard. H. There shall be no industrial or commercial activities conducted on the Property, except for the continuation of agricultural, horticultural or silvicultural acnivities; or activities that are conducted in a residence or an associated outbuilding such as a garage, smokehouse, small shop or similar structure which is permitted on the property. ~. There shall be no separation or split-off of lots, pieces or parcels from the Property. The Property may be sold or transferred during the Eerm of this agreement only as the same ensmre parcel that is the subject of this agreement; provided, however, that the Owner may grant Eo a public body or bodies open- space, conservasion or historic preservation easements which apply to all or part of the Property. 3. This agreement shall be effective upon acceptance by the County; provided, however, that the real estate tax for the ProperTy shall not be extended on the basis of its use value until the nexn succeeding tax year following timely application by the Owner for use assessmenn and taxation in accordance with ~8-33 of the Code of Albemarle County. Thereafner, this agreemenn shall remain in effect for a term of five consecutive years. 4. Nothing contain&~ herein shall b~-construed as giving no the public a right to enter upon or to use the Property or any portion thereof, excepn as the Owner may otherwise allow, consmsnmnt with the provisions of this agreement. 5. The County shall have the right to all reasonabls times to enter the Properny to determine whether the Owner is complymng with the provisions of this agreemenn. 6. Nothing in this agreement shall be construed no create in the public or any member thereof a rmght to maintain a suit for any damages against the Owner for any violation of this agreemenn. 7. Nothing in the agreement shall be construed to permmt the Owner to conduct any activity or to build or maintain any improvement which is otherwise prohibited by law. 8. If any provismon of this agreement is determined to be invalid by a court of competent jurisdiction, the remainder of the agreement shall not be affected thereby. 9. The provisions of this agreemenn shall run with the land and be binding upon the parties, their successors, assigns, personal representatives, and heirs. 10. Words of one gender used herein shall include the other gender, and words an the singular shall include words in the plural, whenever the sense requires. 11. This agreemenn may be terminated mn ~15.1-1513 of the Code of Virglnza for withdrawal an agrIcultural, a forestal or an agricultural district. 12. Upon termmnatmo~-~ oi this agreemem~t, the thereafter be assessed and taxed at its fair regardless of its actual use, unless the County in the manner provided of land from and forestal otherwise in accordance with applicable law. 13. Upon execution of this agreement, Property shall market value, determines it shall be recorded with the record of land titles in the Clerk's Office of the Circuit Court of Albemarle County, Virginia, an the Owner's expense. 14. NOTICE: WHEN THE OPEN-SPACE USE OR USES BY WHICH THE PROPERTY QUALIFIED FOR ASSESSMENT AND TAXATION ON THE BASIS OF USE CHANGES TO A NONQUALIFYING USE OR USES, OR WHEN THE ZONING FOR THE PROPERTY CHANGES TO A MORE INTENSIVE USE AT THE REQUEST OF THE OWNER, THE PROPERTY, OR SUCH PORTION OF THE PROPERTY WHICH NO LONGER QUALIFIES, SHALL BE SUBJECT TO ROLL-BACK TAXES IN ACCORDANCE WITH ~58.1-3237 OF THE CODE OF VIRGINIA. THE OWNER SHALL BE SUBJECT TO ALL OF THE OBLIGATIONS AND LIABILITIES OF SAID CODE SECTION. 6 OAKWOOD FOUNDATION CHARITABLE TRUST Owner Ri6h~a~d E. Carter. A~ent COMMONWEALTH OF VIRGINIA, CITY OF CHARLOTTESVILLE, COIINTY by: / to-wit: The foregoing instrument was acknowledged before me this 24th day of January, 1996, by Richard E. Carter, AgenE for the Oakwood Foundation Charitable Trust. My commission expires: February 28, 1999 COMMONWEALTH OF VIRGINIA, CITY OF CHARLOTTESVILLE, to-wit: The foregoing instrument day of J~.~, _~//~w~ of the County of Albemarle, My commission expires: ~/X~ 3~. /~;~7 N6tary P~lic / k-o oakwdopn, agr / was acknowledged before me this Virginia. Property Description ALL that certain tract or parcel of land situated in the Scottsville Magisterial District, of Albemarle County, Virginia, fronting on the south side of U.S. Route 29, containing 106.20 acres, more or less, and being more particularly described on a plat of Old Dominion Map Co., dated February 20, 1995 of record in the Clerk's Office of the ~ircuit Court of Albemarle County in Deed Book 1458, page 190. BEING the residue of three parcels of land totaling 285.75 acres, more or.~less, conveyed to John Grisham, Jr. and Renee Grisham, Trustees for Oakwood Foundation Charitable Trust, by deed of Richard Alan Jackson, et al, dated February 24, 1995, recorded in the Clerk's Office of the Circuit Court of Albemarle County, Virglnza, in Deed Book 1458, page 185. k- o\oakwdopn, des COUNTY OF ALBEMARLE . EXECUTIVE SUMMARY AGENDA TITLE: Oakwood Foundation Charitable Trust Open Space Use Agreement SUBJECT/PROPOSAL/REQUEST: Appro~val of Open Space Use Agreement AGENDA DATE: April 3, 1996 ACTION: CONSENTAGENDA: ACTION: X ITEM NUMBER:/ INFORMATION: INFORMATION: STAFF CONTACT(S): Messrs. TuckerNVoodzell/Davis ATTACHMENTS: Yes (~)solution; Open Space Use REV,EWED / /' BACKGROUND: The Oakwoed Foundation Charitable Trust has applied for land use taxation for the 106.2 acres of property located off of Route 29 on which the Cove Creek Park little league baseball complex is located. The land was previously in land use prior to the construction of the baseball complex under forestry and agriculture. The proposed qualifying use is park or recreational open space. The 106.2 acre parcel is to be used solely for the baseball complex and buffer. DISCUSSION: To qualify for open space land use taxation the property must meet the criteria for open space designated for park or recreational use and must be subject to an Open Space Use Agreement. The County Assessor .has reviewed the proposed use and finds that the baseball complex qualifies as a park or recreational open space use. The attached Open Space Use Agreement would obligate the landowner to maintain this use or another qualifying use for a minimum of five years. RECOMMENDATION: II~the Board concurs tAat the proposed park or recreational use is appropriate for open space land use taxation, the Board can adoptthe attached resolution to authorize the County Executive to execute the Open Space Use Agreement. If approved, the property will qualify for open space land use taxation for tax year 1996. CCOPENSP.WPD 96.056 ~ OAF~D 0- ~ ~ COUNTY OF ALBEMARLE Department of Finance Real Estate Division 401 Mclntire Road Charlottesville, Virginia 22902-4596 (804) 296-5856 FROM: DATE: SUBJECT: lVIEMO Larry Davis Bruce Woodzell ~[c~ Mamh 26~ 1996 Ceve Creek Park On October 20, 199:5, Oakwood Fo~ma~tico Charitable T~ a~ for ~ u~ ~ ~ ~ S~ ~l~ng ~ ~d. Pl~e ~ ~ ~t ~e B~ ~ ~ ~ ~ ~ s~ a~t ~ ~ o~ of ~e Cove C~k P~, ~e ~1 e~ble ~ ~d ~e ~fi~ ~ ~ & ~fi~ ~o f~ ~e ~ y~ 19~. BW/ca~ Fax (804) 972-4006 LARRY W. DAVIS MARK A. TRANK GREG KAMPTNER COUNTY OF ALBEMARLE Office of Count~ Attorney 401 Mclntire Road Charlottesville, Virginia 22902-4596 March l, 1996 Richard E. Carter, Esquire Taylor, Zunka, Milnor & Carter, LTD. 4 I4 Park Street P.O. Box 1567 Charlottesville, Virginia 22902 PHONE (804) 9724067 Re: April 3. 1996. Board of Supervisors Meeting Dear Richard: Please let this confirm that the request to transfer the abandoned road property to the Butlers and the request bythe Oak-wood Foundation Charitable Trust for approval of an Open Space Use Agreeme~ will be considered at the April 3, 1996 Board of Supervisors meeting. I will ask the Clerk to plac6'~e items consecutively on the agenda, if possible. When the agenda is finalized I can advise you of the approximate time the requests wilt be heard. If you have any questions, please comact me, With kind regards, I am Sincerely, LWD:rcs cc: Ella W. Carey, Clerk County Board of Supervisors 95-424.003 · · . COMMONWEALTH Alexander Wse. Jr. Director. . March 13, i996 Mr. Robert J. Boyle, Jr. General Delivery/Boyd Tavern Boyd Tavern, VA 22947 RE: Boyd Tavern Dear Mr. Boyle: The National Register Evaluation Team at the Virginia Depattraent of Historic Resources has recently evaluated the Preliminary Information Form submitted for .Boyd Tavern. The Preliminary Information Form will be presented to the State Review Board at its June meeting with the staff recommendation that this property appears to meet the criteria for listing in the National Register of Historic Places. It is the opinion of the Evaluation Team that this property appears to be eligible at the local level for significance in the area of architecture. We will notify you in May of the dat6 and location of the June meeting. Following the meeting, we will notify you of the board's decision regarding the eligibility of this property. 'Should you have any questions regarding the staff's review or the registration process, please do not hesitate to contact me. Sincerely, . stian W a er ~National Register Coordinator TELEPHONE: (804) 786-3143 TDD: (804) 786-1934 An Equal Opportunity Agenc2i FAX..'(804) 2254261 Boyd Tavern March 13, 1996 Page 2 c: The Honorable Charlotte Humphris, Chairman. Albemarle County Board of Supervisors Robert W. Tucker, Jr., Albemarle County, County Executive V. Wayne Cilimberg, Director, Albemarle County Planning Department Tom Blue, Chairman, Albemarle County Planning Commission Charles Martin, Albemarle County, County Supervisor Nancy K. O'Brien, Executive Director, Thomas Jefferson Planning District Commission Lynne Ely, Albemarle County Historical Society W. James Eddins, President, Preservation Piedmont Mary Joy Scala, Senior Planner, Albemarle County Planning Departmem COMMONWEALTH of VIRGINIA 221 Oovemor Street H. Alexander Wise. Jr.. Director Richmond. Virginia 23219 Department of Historic Resources ~ist~ibu~ ~0 ~0ant: ~Ca. March 26, 1996 Chestnut Grove Baptist Church c\o Sylvia L. Jones Route 1, Box I60 Earlysville, Va 22936 RE: Earlysville Union Church Dear Ms. lones: At its March 20 meeting, the State Review Board determined that Earlysville Union Church appears to meet the criteria for listing on the Virginia Landmarks Register and the National Register of Historic Places. The board concurs with the Department staff that this property appears to be eligible at the local level for significance in the area of architecture. The staff of the Department of Historic Resources does not plan to prepare the national register nomination which is the required next step in the registration process, as our work program is fully scheduled for the remainder of the year and we normally limit our preparation of nominations to those properties for which the Department is accepting an easement. If you are interested in pursuing registration, I would recommend hiring a consultant or preparing the nomination yourself. £ would be happy to assist someone with the preparation and upon request will send you a list of consultants and materials necessary to complete the nomination. Should the preparation of a nomination go forward you will be notified prior to any formal action by tt)e Department or the Board. Thank you for your interest in the register program. Should you have any questions or concerns regarding the registration process, please do not hesitate to contact me. Sincerely, . / lVJJarc Christian Wagner / ~ational Register Coordinator MCW/tls TELEPHONE: (804) 786-3143 TDD: (804) 786-1934 FA-X: (804) 225-4261 An Equal Opportuni0 Agency Walter F. Perkins Robert W. Tucker, V. Wayne Cilimberg Thomas Blue Nancy K. O'Brien Lynne Ely Thomas May Friends of Union Baptist Church THOMAS J. BLILEY, JR. CF, AIR,14AN. COMMITTEE ON COMMERCE ongr ss or' thc nitr Perkins 22902 Mr. Walter F. Chairman County Of Albemarle 401 Imcintire Rd charlottesville, VA March 15, 1996 Dear Mr. Perkins: Thank you for sharing your concerns with me regarding the rules concerning cellular antenna siting and the public rights- of-way contained in the Telecommunications Act of 1996. As you may know, I was president of the Virginia Municipal League and Mayor of Richmond. Mindful of my past experience in local government, I worked with local government officials and individuals from the affected industries to reach an accord in this matter that was acceptable to all parties. As Chairman of the Commerce Committee and the author of the telecommunications bill, I maintained throughout that the bill must preserve local zoning powers regarding cellular antenna siting. The Act preserves local zoning authority and ensures that the ordinances be reasonable and minimal and do not regulatethe placement, construction, or modification of wireless facilities in a way that effectively prohibited such services. Regarding your concerns about managing the public's right- of-way, I worked with officials on both sideslof the issue to ensure that the authority of state and local governments to manage public rights-of-way was not affected by the law. State and local governments also were allowed to continue imposing fees for usinq the rights-of-way but only if the fees did not favor or discriminate against individual companies. Sincerely, Thomas J. Bliley, Jr. ABC_a' FiNANCiAL SERVICES. iNC. March 13, 1996 & 410- 575- 7412 MS. Arlene Hernandez Assistant Treasurer The Bank of New York 101 Barolay Street, 21W New York, New York 10286 Re: Arbor Crest Apartments (Hydraulic Road Apts.) Dear Ms. Hernandez: Enclosed please find copies of the Bond Program Report and Monthly Report Pursuant to Section 7(a) of the Deed Restrictions for the months of January and February 1996. If you have any questions, please do not hesitate to contact me at 41~-575-~412. Sincerely, Project Monitor /shm enclosures cc: Ms. Ella W. Carey, Clerk, CMC Albemarle County Board of Supervisors 401 McIntire Road Charlottesville, VA 122902-4596 Effective February 29, 1996 MONTHLY REPORT PURSUANT TO SECTION 7(a) OF THE DEED RESTRICTIONS ABG Associates, Inc. 300 E~ Lcmbard Street Baltimore, Maryland 21202 RE: Hydraulic Road Apartments - Arbor Crest Apa~L~--nts Charlottesville, Virginia Pursuant to Section 7(a) of the Deed Restrictions (the 'Deed Restrictions"), as defined in an Indenture of Trust dated as of April 1, 1983, between the Industrial Development Authority of Albemarle County, Virgiaia (the "Authority"), and your bank, as trustee, the undersigned authorized representative of Richmond-Albemarle Limited Partnership, a Virginia Limited Partnership (the "Purchaser"), hereby certifies with respect to the operation and management of Hydraulic Road Apartments, Charlottesville, Virginia (the "Project'), that as of the date shown below: 1) The number of units in the Project occupied by lower income tenants is 17 . 2) The number of units in the Project unoccupied and held available for Lower Income Tenants is -0- 3) The number of units rented and the number of units held available fQ~ rental other than as described (1) and (2) is~ . in 4) The percentage that the number of units described in (1) and (2) hereof constitute of the total number of units in the Project is 26I . , 5) The information contained in this report is true, accurate and correct as of the date hereof. 6) As of the date hereof, the Purchaser is not in default under any covenant or agreement contained in the Deed Restrictions or in an Agreement of Sale dated as of April 1, 1983, between the Authority and the Purchaser. IN WITNESS WHEREOF, the undersigned has signed this Report as of MarchS, 1996 RICHMOND-ALBEMARLE LIMITED PARTNERSHIP, a Virginia limited partnership ~thorized R~presentative Effective January 31, 1996 MONTHLY REPORT PURSUANT TO SECTION 7(a) OF THE DEED RESTRICTIONS ABG Associates, Inc. 300 E. ~cr~d Street Baltimore, Maryland 21202 RE: Hydraulic Road Apartments - Arbor Crest Apartr~-nts Charlottesville, Virginia Pumsuant to Section 7(a) of the Deed Restrictions (the "Deed Restrictions"), as defined in an Indenture of Trust dated as of April 1, 1983, between the Industrial Development Authority of ~lbemarle County, Virginia (the "Authority"), and your bank, as trustee, the undersigned authorized representative of Richmond-Albemarle Limited Partnership, a Virginia Limited Partnership (the "Purchaser"), hereby certifies with respect to the operation and management of Hydraulic Road Apartments, Charlottesville, Virginia (the "Project"), that as of the date shown below: 1) The number of units in the Project occupied by lower income tenants is 17 . 2) The number of units in the Project unoccupied and held available for Lower Income Tenants is -0- 3) The number of units rented and the number of units held available for rental other than as described in (1) and (2) is 49 . 4) The percentage that the number of units described in (1) and (2) hereof constitute of the total number of units in the Project is 26% · 5) The information contained in this report is true, accurate and correct as of the date hereof. 6) As of the date hereof, the Purchaser is not in default under any covenant or agreement contained in the Deed Restrictions or in an Agreement of Sale dated as of April 1, 1983, between the Authority and the Purchaser. IN WITNESS WHEREOF, the undersigned has signed this Report as of February 6, 1996 RICHMOND-ALBEMARLE LIMITED PARTNERSHIP, a Virginia limited partnership Adthorized R~presentative I.~ltien: Charlottesvil.,le, VA Subm,lle~ by: Loretta Wyatt Monlh February ¥M~1996 Arbor Crest Apartments (Hydraulic Road Apts.) N~m~o! Unils · March 6, 1996 I. LOW'ER INC:C;ME The [oIlOw,h~ umts h&~,~ I;~en ~es,gr~te~ A" 'lCaw'er in,omi" und$ 051-35371 66 Effective 2/29/96 Total O¢cupie~ 66 Bond Occupied 17 2 Arbor Crest Dr 21 . B~tty Meador 4 Arbor Crest Dr ~2 Beverly T. Lane 6 Arbor Crest Dr. ~ Wilma M. Atkinson ~_7 Arbor Crest D~. 24 Florence Lee Carey 9 Arbor Crest Dr 25 .Virginia Bur~on 12 Arbor Crest Dr ~6..G. Robert Stone 14 Arbor Crest Dr 2~ Betty L. Reed 18 Arbor Crest Dr 2~ Evelyn Mandeville 30 Ar~or Crest Dr 2~, Mary Cox Allen. 44 Arbor Crest Dr ~O Sam Atherton 56 Arbor Crest Dr ~1, Harlan W. Hooe 76 Arbor Crest Dr ~. Ann G. Saylor 78 Arbor Crest Dr 33 Ernest M, Nease 84 Arbor ~rest Dr ~4 Juanita Boliek 90 Arbor Crest Dr 35 Betty B. Elliott 94 Arbor Crest Dr ~6 M. Eileen Knick 106 Arbor Crest Dr '3; Katherine T. Nowlen~7 ., 39 40 ~1. 62. M. M. 67. M 70. 7:i. 74. 75. 76, 77. 7~. ~0. 2 t2.. 2 3 13 __ 3. 4 ,, 14 , 4., $ 15 S 6 16, 6 ; . 17 7 I 18 8 , I 19 , $ · $0 ' 20 10. 12. 13 14. 15. IdS. 17. 18. 20. Location: Charl,ottesville, VA Su~m,llea Dy: Loretta Wyatt I. LOWZR I~COM~ Monlh January Ye41' 1996 Arbor Crest Apartments (Hydraulic Road Apts.) ~o~t I: 051-35371 Numar of Units 66 February 6, 1996 Effective 1/31/96 D4Te Total Occupied 66 Bond Occupied 17 I 2 Arbor Crest Dr. 21 .Betty Meador 41, 2 4 Arbor Crest Dr 22 Beverly T, Lane 42 , 3 6 Arbor Crest Dr 23 ,Wilma M. Atkinson 43 4 7,Arbor Crest Dr 24 Florenoe Lee Carey 44 $ 9 Arbor Crest Dr 25¥irgin~a Burton 6 12 Arbor Crest Dr ~6G. Robert Stone ; 14 Arbor Crest Dr 27. ~etty L. Reed 47 67.., ~ 18 Arbor Crest Dr ~sEvelyn Mandeville $, 30 Arbor Crest Dr ~.,Mary Cox Allen 49 10 44 Arbor Crest Dr 30.Sam Atherton SO , 70 II 56 Arbor Crest Dr 31 _Harlan W. Hooe ~! 71.. 12. 76 Arbor Crest Dr 3~.Ann G. Saylor ~2 13 78 Arbor Crest Dr 33.,Ernest M. Nease ~3 73, ~4 84 Arbor Crest Dr 34 Juanita Boliek 54 74.. I$ 90 Arbor Crest Dr ~$ Betty B. Elliott ~$ 7S.. ~ 94 Arbor Crest Dr ~6 M. Eileen Knick ~; 106 Arbor Crest Dr 3; Katherine T. Nowlen $1. 77. t~ . 3~ ~.,- 76, t9 39 ,., 59, 20 ,. 40. ~0 ~0, 2 12 2 .. 12.. 3 13 3.. 13 4 . 14 4 .... 14. S ~5 5 ,. 15. 6 16, 6 16 7 17 7 17, $ tS 8 _ 18, 10 ' 20 10. 20, COMMONWEALTH OF VIRGINIA DEPARTMENT OF EDUCATION P. O. BOX 2120 RICHMOND, VA 23216-2120 Supts. Memo. No. 1 March 12, 1996 REGULATORY TO: Division Superintendents FROM: William C. Bosher, Jr., Superintendent of Public Instruction SUB3ECT: Aid to Localities Appropriations, 1996-98 Biennium As required by Section 22A-93 of the Code of Virginia, we are hereb3 used for budgetary purposes relative to the Basic School Aid Formula for school years 1996-97 and 1997-98. Aidto locality estimates are based onthe 1996-98 budget adopted on March 1t, 1996 by the General Assembly, which is subject to final approval by the Governor. As t have mentioned to you in earlier memoranda and conversations, it is important to remember that the budget as proposed by the Governor included more than $635 million over the biennium in support of public education. This included sufficient funding to cover the state share ofthe SOQ, provide for a teacher salary increase in the second year, fund all statutory/categorical programs aCCOrding to CUrrent policy, and fund the majority of the policy initiatives proposed by the Board of Education. ~ his report to the House Appropriations Committee, Delegate Councill, Chairman of the Subcommittee on Elementary and Secondary Education remarked, "The SubCOmmittee.. ~ was in the enviable position of starting with a public education budget which included the lion'S share of the total proposed new spending in 1996-98." In a like manner, Senator Walker, Chairman ot~the Subcommittee on Education and Co-Chairman of the Senate Finance Committee in his report stated, "we are all aware that the Public Education budget came over to us with, in the neighborhood of, $600 million~ new funding for the biennium. That is certainly a comfortable neighborhood from which to start a journey." Given that level of substantial funding, the General Assembly was able to focus on expansion and continuation of successful programs which were implemented as part of previous educational opportunitiesinitiatives. These programs include reduced K-3 class sizes, educational technologY, maintenance supplement payments; and truancy/safe schools. In order to more fully describe these initiatives, as well as the many other changes adopted by the legislature, attached to this memorandum are the following: Information regarding selected aid to locality accounts which were affected by final actions of the General Assembly (Attachment A). Language excerpts from the 1996-98 Appropriations Act which (1) allows telephone companies to offer different rate schedules for telephone lines used in public schools for technology purposes, and provides for the negotiation of rates by the Superintendent of Public Instruction and the Director of the Council of Information Management; (2) authorizes the Superintendent of Public Instruction and the State Treasurer to study the feasibility of establishing an Elementary and Secondary Education Equipment Trust Fund; (3) relates to state participation in federal programs; (4) establishes the new assessment program relating to the Standards of Learning; and (5) implements the Educational Technology Grant program in 1996-98 (Attachment B ). An individualized printout which projects payments to each locality from state funds (Attachment C). An individualized sheet which reflects those schools in each locality that are eligible for participation in the reduced K-3 class size initiative (Attachment D). A pnntout which reflects those schools that are eligible for participation in the Truancy/Safe Schools initiative (Attachment E). The dollar estimates provided on the attachments, where applicable, are based on the Department of Education's projection of March 31 average daily membership (ADM) for each locality. While we have confidence in our projection of total ADM for the State, experience has shown that the projections for individual localities are subject to change. When localities believe that they have more accurate projections of thek March 31 ADM (adjUsted or unadjusted), they are encouraged to substitute their estimates for those provided in this document. The following general remarks concerning these projections also should be noted: 1) In addition to ADM estimates, these projections are based on current estimates of program participation rates, fiscal year sales tax~ and other input variables to the respective formulae. These projections are thus subject to adjustment as these variables change. 2) These estimates include only State funds (General Fund, Literary Fund contributions to Teacher Retirement and Social Security, and Driver Education contribution to Basic Aid). Federal funds have been excluded from the LEA by LEA analyses, as data are not available to develop such estimates at this time. 3) The estimates provided for the Vocational Education categorical accounts include each locality's share of any allOCations for a regional vocational technical center. Each locality's share has been determined based upon the percentages of participation provided to the Department. Again, please recogniz.e that these projections are estimates. There is no guarantee that the · allocations WilI be received exactly as projected. Questions may be directed to Mrs. Katlayn S. Kitchen, Division Chief of Finance at (804) 225-2025 or to Mrs. June F. Eanes, Budget Director at (804) 225-2060. WCB,lr./kk Attachmems cc: Chairperson of Governing Body or Mayor AUTHORITY: Section 22.1-93, Code of Viminia and t_he 1996-98 Appropriations Act, as approved by the General Assembly on March 1 !, 1996. Attachment A Page I Information Re,qardin,q Selected Aid to Locality Accounts SOQ ACCOUNTS Basic Aid and other SOQ per pupil amounts (with the except on of Ma ntenance Supp ement addressed below) are based uponfourth quarter inflation factors and the revised cost of competing adjustment for the divisions in Planning District 8 as adopted by the HOuse and senate on February 22, 1996. These per Pupil amounts are reflected on Attachment Cto this memorandum. Fringe benefrt rates have not been changed from the Governor's Budget as introduced. For 1996-97 the rates are (1) 6.41% for the employer share of teacher retirement (divisions electing to pay the employee share should add 5% to this rate), (2) 7.65% for social security, and (3) a premium holiday for group life insurance (no contributions will be required dudng the 1~96-97 fiscal year1 For 1997-98 the rates are (1) 7.29% for the employer share (~f teacher~ retirement, (2) 7.65% for Social security, and (3) .07% for the employer share of group life insurance. Non,professional retirement rates are provided separately to each i~cality by the Virginia Retirement System. Funding included in the Governor's Budget for a 3% teacher salary increase effective 12/1/97 has been eliminated. The budget as adopted by the General Assembly ncludes funding for a 1.75¥o increase effective 1/1/97 and an additional 2.00% increase effective 1/1/98. This funding is reflected on Attachment..C under "Salary Supplement." in order to be eligible to receive these funds, localities must certify that equivalent increases in teacher salaries have been granted inthe fiscal year. An additional $390,259 in 1996-97 and $379,464 in 1997-98 was included for Enrollment Loss in each year to recognize a percentage of the enrollment decline as follows: Composite Index Percentage .0000 - ;1999 85o/0 .2000 - .3499 70% .3500 - .4999 45% .5000 or more 30% Funding is included to provide for the state share of $11.50 per pupil in 1996-97 andS10 per pupil in 1997-98 for the Maintenance Supplement Account. Funding is included to provide for a "no loss" provision for localities This funding will ensure that no locality receives less "state allocations" in 1996-97 than it received in 1995-96. For purposes of this payment "state all0cetions" shall include payments [rom Basic Aid, Salary Supplement Textbooks, Vocetiona Educat on SOQ, Spec a Educat on SOQ, G fted, Remedial, Remedial Summer School, Public School Employee Benefits (Retirement, Social Security, Group Life Insurance, Harper Account), Sales Tax, Enrollment Loss, At-Risk, Maintenance Supplement Primary Class Size, Educational Technology, and English aS a Second Language. Attachment A Page 2 A "Composite Index .T,,ransition Payment" has been established in 1996-97 to provide a "one- time buffer payment' to school divisions experiencing a negative state funding impact due to the recalculation of the COmponents of the composite index of loCal ability-to-pay for the 1996-98 biennium. The additional payment Shall be made to loCal school divisions requesting such payment in an amount equal to ten percent of the difference between the funding the division would have received in the GovernOr's Budget as introduced in state allocations in the first year under their 1996-98 composite index and the amount they would have received in the Governor's Budget as introduced in the first year using the 1994-98 composite index. For purposes of this payment "state allocations" shall include payments from Basic Aid, Salary Supplement, Textbooks, VoCational Education SOQ, Special Education SOQ, Gifted~ Remedial, Remedial Summer School, Public School EmPloyee Benefits (Retirement, Social Security, Group Life Insurance, Harper Account), Sales Tax, Enrollment Loss, At-Risk, Maintenance Supplement, Primary ClaSs Size, Educational Technology, and English as a Second Language. SOQRELATEDACCOUNTS As described in Supts. Memo. No. 38 (Informational), dated February 19, 1996, the final budget includes additional funds for the K-3 class size reduction initiative. Cdteda for eligibility have been expanded as follows: Qualifying School % Eli,qible for Free Lunch K-3 School Ratio Individual Class Size 20% but less than 50% 50% but less than 70% 70% or more 20 to 1 25 18 to 1 22 15 to 1 20 Language is included to allow divisions to participate at a higher ratio with a commensurate reduction in state and requiredlocal funds if loCal conditions do not allow participation at the eligible rate. This would allow a school which qualifies for 15 to 1' to participate at the 18 to 1 ratio at loCal option. The $15 million proposed by the Governor in 1997-98, which represented a return of lottery proceeds to loCalities, has been eliminated. As described in Supts. Memo. No. 38, additional funding has been included in the 1996-98 budget in support of eduCational technology. Full language is provided in Attachment B to this memorandum. VVhile maintaining the $55 million proposed by the Governor in 1996-97 and the $20 million in 1997-98, an additional $46.2 million has been included in 1997-98 to be used to continue progress in this area. Funding will be provided in both years through the Virginia Public School Authority. In 1996-97, diviSions will be eligible to receive a grant of $53,000 per division plus $26.300 for each school reporting membership as of September 30, 1996 (including regional Governor's Schools, division and regional Vocational Centers, and regional Special EduCation-programs). Funding will be available in the spring of 1997. In 1997-98, divisions will be eligible to receive a grant of $25,000 for each school reporting membership as of September 30. 1997 (including regional Governor's Schools, division and regional VoCational centers, and regional Special EduCation programs). In both years, localities will be required to provide a match for these funds equal to twenty percent of the grant amount, with at least twenty-five percent of the loCal match being used for teacher training. Affachment A Page 3 An additional $2,077,023 each year has been provided for an ncentive payment to eligible school divisions for reducing truancy and supporting safe schools in elementary and middle schools. SchOoldivisions eligible for funding-are those with schools in the lowest 13.4% for elementary and middle school attendance. Funds will be distributed according to the following formula: Number of Schools Participatin,q One School Two {o three schools Four to five schools Six or more schools Amount $20,000 35,000 50,000 17,500 per school Localities will be required to provide a match for these [unds based on the composite index and w t be requ red to subm t truancy intervention plans which outline implementation and evaluation of these programs. OTHERACCOUNTS An additional $1 555,707 has been included in 1996-97 to fund the state share of $1,500 per school to be Used for teacher training and curriculum development associated with the implementation of the Standards of Learning. Funding in support of a new assessment program related to the Standards of Learning was revised. Sufficient:funding has been provided to develop and administer new tests against the SOLs at not more than four grades levels. Funding included in the Governor's BUdget ~ support of the Literacy Passport Test was not changed. A copy of the language amendment relating to the assessment program is provided at Attachment B. ' C. Funding proposed in the Governor's Budget of $600,000 each year to provide liability insurance for ail teachers has been removed. D. Funding in the amount of $225,000 in 1997-98 in support of a pilot Specialized Treatment and Rehabilitation program to develop alternative approaches for dealing with juvenile offenders has been removed:. $45,713 has been included :in each year to fund the state share of an AVID program in Fairfax County, Funding for Project Discovery has been increased by $60,000 each year to serve an additiona 150 Students, with 75 to be in the Arlington program and 50 to be in the Richmond program. Additional funding Of $97,024 each year has been included to provide for the local share of summer residential Governor's Schools and Foreign Language Academies, based upon the ccmposite index of the participafing division orS0%whicheverisless. Further, language has ~een included to prohibit the local school division from charging students to attend the rogram. Additional funding in 1996-97 is included to.provide planning grents for academic G0vemor's Schools as followS: $200,000 for a Northeastern program $50,000 for an Essex program, and $75,000 for a regional "virtual" program in Southwest Virginia. Attachment A Page 4 H. Funding of $135,000 each year has been provided to.support the Southside Virginia Region~l Technology Consortium for expanding the research and development phase of a technology linkage among fourteen public school divisions. - I. An additional $75,000 has been included each year in support of a School to Work Transition Grants Program. Grants will be awarded on a competitive basis for model programs supporting the transition from school to the workplace and may be used for those programs already authorized by Section 22.1-209.01 of the Code of Virginia. An additional $100,000 each year has been included to match the Virginia Literacy Foundation grants to volunteer literacy groups that provide services for adults with O-4th grade reading levels. An additional $200,000 in 1996-97 is provided for grants under the VIP/VIEW program. An additional $75;000 in each year has been included for incentive grants for Virginia teachers seeking certification from the National Board for Professional Teaching Standards. An additional $300,000 each year has been included to reinstate the Teacher Scholarship Loan Program. An additional $5,000 in 1996-97 and $10,000 in 1997-98 has been included to support a student exchange program among Virginia's school divisions. An additional $25,000 in 1996-97 has been included for regional parental/COmmunity involvement summits. The summits shall be led by the Virginia Congress of Parents and Teachers with the cooperation of other stateWide organizations. An additional $20,000 each year has been included for An Achievable Dream, Inc., to operate an extended school-day and summer educational enhancement program in Newport News. An additional $150,000 in each year has been included for a Mentor Teacher Program. Interested localities will be required to apply for funding and prov de a 50% ocal match. Q. An additional $200,000 in 1996-97 has beer~ included to support the Virginia Commission on the Future of Public Education. R. The Literary Fund transfer to Teacher Retirement was increased in 1996-97 from $34,989,382 to $41,091,382 (an increase of $6,102,000) due to upward revisions in the projected revenues to the Literary Fund from the passage of HB 548. Sufficient funds are projected to remain in the Literary Fund to provide for a $10 million Literary Fund/VPSA subsidy program in the fall of 1997 and 1998, as well as provide for approximately $50 million in direct loans each year. This should allow approximately $80 million of projects to be funded in each year of the biennium and n~aintain the First Pdodty Waiting List at approximately 12 months. An amendment to the language governing programs for the At*Risk Four-Year-Old program to provide a waiver to the requirement that the funding not be used to supplant federal funding. Under current Congressional discussions about funding for the Improving America's Schools Act, there is potential for localities to lose funding for,Title I. Any such reduction could affect programs for at-dsk four-year-old children which are currently funded from Title I. This language amendment would allow a Ioceiity to use state and local funds from the At- Risk Four-Year-Old program to continue to provide services to a number of students equivalent to the percentage reduction in Title I funds. Affected localities must seek the allowed waiver in writing from the Superintendent of Public Instruction. LANGUAGE AMENDMENTS Attachment B Page I TELEPHONE LINES "e.1) For the purposes of Sectio,n 56-232, Code of Virginia, 'Contracts of Telephone cor~panies with State Govemment and for the purposes of section _,5~, -234, 'contra~ for service Rendered by a Telephone company for the State Government shall be deemed tO inClude communications lines into public schools which are used for educational technology. The rate structure for such. lines shall be negotiated by the Supe:rintendent of Public Instruction and the Director of the Council of Information Management. Further, the Superintendent and Director are authorized to encourage the devel0pment of "by-pass" infrastructure in localities where it fails t° obtain competitive prices or priCes consistent w th the .best rates ~obtained in other par~s of the state. 2) The State,corporation Commission, in its consideration of the discount for serviCes provided to elementary schools, secondary schools, and libraries and the universal service funding mechanisms as provided under Section 254 of the Telecommunications Act'of 1996, is hereby encouraged to make the discounts for intrastate services provided to elementary schools, secondary schools, and libraries for educational purposes as', large as is prudently possible and to fund Such discounts through the universal fund as provided in Section 254. The ~missi0n Shall proceed as expeditiously as possible in implementing these discounts and the funding mechanism for intrastate services, consistent with the rules of the Federal Communications Commission aimed at the preservation and advancement of universal service.' ELEMENTARY AND SECONDARY EDUCATION EQUIPMENT TRUST FUND "The Superintendent of Public Instruction and the State Treasurer shall study the feasibility of establishing an Elementary and Secondary Education Equipment Trust Fund with purposes similar to the Higher Education Equipment Trust Fund, and make recommendations to the Chairmen of the Senate Finance and House Appropriations Committees'no later than November 1, 1996. The recommendations shall include but not be limited to, the following: strategies for provision .of a continuing and stable funding level for the purchase and pu~ase and~or replacement of educational technology equipment and infrastructure in Virginias public schools, including the feasibility and c~st of direct appropriations for replacement costs through the Standards of Quality funding formula; potential sources 0~ secudty for a financing program; the appropriate structure for administration of a program appropriate levels of funding .a, nticipated through the year 2000; the impact of a finan~:ing program On the Commonwealth s debt capacity and strategie,s for minimizing sUCh an impact and the potent a state and Ocal costs of' such a prograin. STATE PARTICIPATION IN FEDERAL PROGRAMS "Upon the passage by eighty-five or more local school boards of resolutions requesting such, the Superintendent of Public Instruction shall, on behalf of local school divisions, apply by June 30, 1996 for federal funds, as specified by the local resolution which are, or may become, available pursuant to federal legislation to support local school division efforts in the areas of teacher training, curriculum development and the purchase of instructional materials related to implementing the Standards of Learning. NO funds received under this provision shall be retained by the state DePartment of Education but all such funds shall be distributed to requesting local school divisionspursuant to the requirements of the federal program. For ,p,~rposes of this item, the Superintendent of Public Instruction is hereby designated as the State Educational AgencY" under the provisions of any such federal legislation and any sucCessor act or amendment thereto. The provisions of this paragraph shall be effective upon passage of this act.~ Attachment B Page 2 NEW ASSESSMENT PROGRAM FOR THE STANDARDS OF LEARNING "Out of the amounts for State Education Services, $6,003,000 the flint year and $6,003,000 ~e second year from the general fund are provided for the development and administration f new assessment materials and tests related to the Standards of Learning. Data generated from these new assessment materials or tests during 1996-97 shall be used only to determine the validity and reliability of the .assessment materials and tests. The data generated from these new assessment materials or tests shall not be usedto impose any school division, school, teacher or student level consequences. Nothing in the Virginia Freedom of Information Act or any other provision of state law shall afford public access to the data generated during 1._9~, 97 from these new assessment materials or tests. Release of data from ~norm-referenced tests or the Literacy Passport tests administered during the same period shall not be affected by this provision." EDUCATIONAL TECHNOLOGY PROGRAM "c. 1) The Board of Education shall provide the sum Of $12,676,000 in the second year from the Literary Fund to provide first-year debt service payments for an education technology grant program to be conducted through the Virginia Public School Authority, in an amount estimated at $55 million, for the purpose of providing technology improvements to school infrastructure, networking, and for purchasing technology equipment. 2) Grant funds are based on an average grant of $26,300 per school and an additional $53,000 for each school division. For purposes of this grant program, eligible schools shall include those reporting membership as of September 30, 1996, as well as division and regional vocational centers, regional special education centers, and regular school year regional Governor's Schools. 3) For purposes of this grant program, the funds may be used to provide for the retrofitting and upgrade of existing school buildings, to provide network-ready multimedia microcomputers for classrooms, and to provide network-ready microcomputers for student use. Funds may also be used to provide other educational technologies as set forth in the local school division's approved technology plan. 4) Localities are required to provide a match for these funds equal to twenty percent of the grant amount. At least twenty-five percent of the local match shall be used for teacher training in the use of technology. The Superintendent of Public Instruction is authorized to reduce the required local match for school divisions with a composite index of local ability-to- pay below .2000. 5] In developing the proposed 1998-2000 and 2000-2002 biennial budgets for public education, the Board of Education shall include a recommendation to the Governor to appropriate Literary Fund revenues sufficient to make the debt service payments for this pr(~gram in fiscal years 1999, 2000, 2001, and 2002. d. The Director of the Department of Planning and Budget Js authorized to increase appropriations from the Uterary Fund in the second year in an amount equal to the revenues received from deposits of unclaimed property remitted by TRIGON as a result of the supplemental co-payment refund program. These revenues shall be distributed by the Board of Education to local school divisions for the purchase of graphing calculators and scientific probe and sensing device kits. To the extent that these objectives have been met, any additional revenues from these deposits may be distributed for the purchase of other educational technologies. Attachment B Page 3 e.1) An educational technology grant program shall be conducted through the Virginia Public School Authority, through the issuance of equipment notes in an amount estimated at $~t6.2 million in the Spdng of 1998. Proceeds of the notes will be used to continue implementation of the Board of Education's Six-Year Educational Technology Plan for Virginia. The program will foCUs on three of the major components of that plan: a) retrofitting and upgrading of existing school'buildings to efficiently use educational technology, b) providing network-ready multimediamicrocomputers for every classroom, and c) providing a 5 to 1 ratio of pupils to network-ready microcomputers. 2) Grant funds are based on an average grant of $25,000 per school. Forpurposes of this grant pr~ram, eligible schools shall include those reporting membemhip as of September 30, 1997, as well as division and regional vocational centers, regional special education centers, and regular school year regional Governor's Schools. 3) For purposes of this grant program, the funds may be used to prov de for the retrofitting and upgrade of existing school buildings, to 'provide network-ready multimedia microcomputers for classrooms, and to provide network-ready microcomputers for student use~. Funds may also be used to provide other educational technologies as set forth in the local schoci division's approved technology plan. 4) Localities are required to provide a match for these funds equal, to twenty percent of the grant amount. At least twenty-five percent of the local match shall be used for teacher training in the use of technology. The Superintendent of Public Instruction is authorized to reduce the required local match for school divisions with a composite index of local ability-to- pay below .2000. 5) In developing the proposed 1998-2000, 2000-2002, and 2002-2004 biennial budgets for public education, the Board of Education shall include a recommendation to the Governor to appropriate Literary Fund revenues sufficient to make the debt service payments for this program in fiscal years 199g, 2000, 2001, 2002, and 2003." Truancy/Safe Schools Division School Accomack Nbemar~ Alleg hany Highlands Arlington Augusta Bedford Brunswick Buchanan Campbell Caroline Charles City Chesterfield Clarke Culpeper Cumberland Dickenson Dinwiddla Mary N. Smith Middle Pa~sley Middle Leslie H. Walton Middle croton Forge Elam Yorktown High Beverley ManorElem Craigsville Elem Bedford Primary Huddleston Elem James S. Russell Junior High Vansant Elam Garden High Hurley Middle D. A, Justis Elam Whitewood High Whitewood Elam Harman Elem J. M. Bevins Elem P. V. Dennis Elem Big Rock Elem William Campbell Middle Yellow Branch Elem Caroline Middle Bowling Green Primary Ladysmith Elem Charles City County Primary Charles C~ County Middle Belbvood Elem Berryville Primary Pearl Sample Elem Cumberland Elam Cumberland Middle Clinchco Elem Clintwood Elem Dinwiddie County Middle Truancy/Safe Schools 1996-98 Division Fauquier Fluvanna Franklin Co Gloucester Goochland Grayson Greene Greensville Halifax Henrico Henry King and Queen King George Lee Montgon~ry Nelson Northampton Nottoway Orange Page Prince William School Marshall Junior High Cedar-Lee Junior High W, C. Taylor Junior High Palmyra Elem Lee M. Waid Elem Page Middle Goochland Elem Mt. Rogers Combined William Monroe Middle Greene County Primary Zion District Elem Edward W. Wyatt Middle Halifax Co Middle Moody Middle Fairfield Middle John D. Bassett Middle King & Queen Elem Potomac Elem King George Middle Penningten Middle Elk Knob Elem Dryden Primary Auburn High & Middte Rockfish Valley Elem Northampton Middle Kiptopeke Elem Blackstone Intermediate Locust Grove Elem Stanley Elem Occoquan Elem Parkside Middle E. H. Marsteller Middle Dumfries Elem Loch Lomond Elem Truancy/Safe Schools Division Pdnce William (Cont} Russell Scott Southampton Spotsylvanla Stafford Suny Tazewell Warren Wise Wythe Alexandria Br~ol Buena Vista Charlottesville Chesapeake Danville Fredericksburg Hampton ,School Graham Park Middle Stonewall Middle Rippon Middle George P. Mullen Elem Mills E. Godwin Middle Fred M. Lynn Middla ClinchRiver Elem Cleveland Elem Oak Grove Elam Lebanon Elem Gate City Middle Capron Elem John J. Wright Middle Edward E. Drew. Jr. Middle Stafford Middle Surry Co High Richlands Middle Pocahontas High Dudley Elem Warren Co Middle Powell Valley Middle Scott Memorial Elem George Washington Middle Maury Elem Cora Kelly Magnet Elem Stonewall Jacksen Elem Parry McCluer Middle Buford Middle Truitt Middle Park Elementary O. Trent Bonnet Jr. High W. Townes Lea Elem Woodrow Wilson Middte Walker-Grant Middle Jane H. Bryan Elem C. Vernon Spratley Middle Truancy/Safe Schools 1996-98 Division School Lynchburg Manassas City Manassas Park Newport News Nrofolk Petersburg Portsmouth Sandusky Elem Grace E. Metz Jr. High Manassas Park Intermediate Huntington Middle Dunbar-Erwin Elem Newsome Park Middle Briarfield Elem Magruder Elem Ruffnar Middle Azalea Middle Norview Middle No~thside Middle Lafayette-Winona Middle Rosamont Middle Young Park Elem Tidewater Park Elem Bowling Park Elem [.'ale Creek Elam Lake Taylor Middle Roberts Park Elem Blair Middle Oakwood Elem Jacox Elem Campostella Elem Chesterfield Hgts. Elem James Monroe Elem Sewells Point Elem Oceanair Elem St. Helena Elem Peabody Middle A. P. Hill Elem Anderson Education Center Hunt/Mapp Middle Craddock Middle John Tyler Elam Westhaven Elem Chumhland Middle Port No~folk Elem Highland Biltmore Elem Churchland Primary Brighton Elem James Hurst Elem William E. Waters Middle Simonsdale Elem Park View Elem Truancy/Safe Schools 1996-98 · Division School Richmond City Roanoke City Suffolk Williamsburg Clark Springs Elem Mosby Middle Chandler Middle Blackwell Elem Albert Hill Middle Woodville Elem Robert E. Lee Elem Thomas C. Boushall Middle Henderson Middle Binford Middle Fred D. Thompson Middle George W. CarVer Elem Whitcomb Court Elem Mary Munford Elem E khardt Middle Chimborazo Elem Patrick Henry Elem Oak Grove/Bellemeade Elem Swansboro Elem Summer Hill/Ruffin Road Elem F-lizabeth D, Redd Elem Overby-Sheppard Elem Broad Rock Elem Fairfield Court Elem E. S. H. Greene Elem A, V. Norrell Eiem George Mason Elem Westover Hills Elem Maymont Elem Addison Aerosp Sc. Magnet Stonewall Jackson Middle Hurt Park Elem Fallon ParkElem James Madison Middle William Ruffner Middle Woodrow Wilson Middle Lincoln Terrace Elem Roanoke Academy/Math & Science John F. Kennedy Middle Toano Middle COUNTY OF ALBEMARE E EXECUTIVE SUMMARY AGENDA TITLE: January 1996 Financial Report SUBJECT/PROPOSAL/REQUEST: January 1996 Financial Report for the General and School Funds STAFF CONTACT(S): Ms. White, Messrs. Tucker, Breeden~ Walters AGENDA DATE: April 3 1996 ACTION: CONSENT AGENDA: ACTION: X ATTACHMENTS: Yes REVIEWED BY: BACKGROUND: TEM NUMBE.R.:f INFORMATION: IN FOR MATION: Attached is the January 31, 1996 Monthly Financial Report for the General and School Funds. Projected General Fund revenues were revised as of December 31, 1995. Total General Fund revenues are projected to exceed appropriations by $2,149.074. The projected increase is pdmadly due to higher than anticipated real estate tax, personal property tax, and interest revenue collections. Projected General Fund expenditures have not been revised at this time. Projected School revenues were revised as of January 31, 1996. The January 1996 School Financial Report was presented to the School Board on March 25, 1997. Projected School expenditures were revised in October to reflect the School Board 7.5% holdback policy. The holdback will remain in effect until all the costs of the recent weather disturbances have been determined. RECOMMENDATION: Staff recommends the acceptance of the January 1996 Financial Report. 96.052 LLI Iml Z ZZ n,- Z .-3 LU ._1 w~. z~o~~ J ~Dw~O COUNTY OF ALBEMARLE Office of Board of Supervisors 401 Mclntire Road Charlottesville, Virfflnia 22902-4596 ~804) 296-5843 FAX (8041 296-5800 MEMORANDUM Charles S, Martin Walter F. Perkins Sally H, Thomas TO: Board of Supervmsors FROM: Ella W. Carey, Clerk, CMC ~,~ DATE: March 29, 1996 SUBJECT: Reading List for April 3, 1996 July 7, 1993 pages 31 (Item $15b) end - Mrs. ffumphris EWC: mms Printed on recycled paper COUNTY OF ALBEMARLE Office of County Executive 401 Mclnfire Road Charlottesville, Virginia 22902-4596 (804) 296-5841 FAX (8041 9724060 April $; ~996 Ms. Patricia G. Napier, Project Manager Location and Design Division Virginia Department of Transportation 1401 East Broad Street Richmond, Virginia 23219 RE: Western By-Pass ARernatives Dear Ms. Napier: At its meeting on April 3, 1996, the Albemarle County Board of Supervisors asked that I transmit to you their concerns regarding the four alternatives being proposed for the Western By-Pass Alignment. While the Board is not selecting or supporting one alternative over the other, there were three areas that they have asked that you and the consultant further consider when designkng the ultimate alignment for the by-pass. They are: The Board is most concerned about the potential negative impact of the western alignment on the South Fork Rivauna Reservoir watershed during construction and after construction; Noise mitigation should be paramount in the design of this alignment as it affects existing or proposed subdivisions aleng this corridor. There is cencern abont the high volume of truck traffic meneuvefing up and down this varied terrain, knowing the noise fi.om these trucks, especially when travelling uphill, can create a very negative impact on surrounding areas; Lighting at the southern terminus should be addressed due to the impact on surrounding neighborhoods and the nearby Observatory at the University of Virginia. Should you have any questions concerning these issues, please do not hesitate to contact Mr. Wayne Cilimberg, our Dkeetor of Plannlng and Community Development, or me. RWT,Jr/dbm 96.050 Sincerely, pc: Albemarle County Board of Supervisors Mr. H. CarterMyers, III Mr. William S. Roudabush Mr. V. Wayne Cilimberg Ms. Angela G. Tucker Iris. Hannah Twaddell COUNTY OF ALBEMARLE MEMORANDUM TO: FROM: DATE: Albemarle County Board of Supervisors R T k r r oun Executive obertW, uc e,I.,C ty ' ~{ ¥ March 29, 1996 RE: Proposed Western By-Pass Alignment As you are aware, four design alternatives for the proposed Western By-Pass were recently unveiled by VDOT consultants. All appear to provide a parkway type design although one design emphasized this concept more than the others. It is staff's belief that the Board of Supervisors, while not endorsing any one design over the other, should support a design that: Reduces the construction impact on the South Fork Rivanna drinking water impoundment, and Provides the greatest nmse attenuation to existing subdivisions/neighborhoods affected by the alignment. I have provided this for your information and discussion under Transportation Matters on April 3rd. Should you have any questions, please feel free to contact Mr. Cilimberg or me. RWT,Jr/dbm 96.049 pc: V. Wayne Cilimberg COUNTY O F ALBEMARLE ®- EXECUTIVE SUMMARY .AGENDA TITLE: Family Support Grant Appropriation for Healthy Families Project SUBJECT/PROPOSAUREQUEST: Request approval of Appropriation #95068 in the amount of $1,100, Albemarte's local match for the Family Support and Preservation funding grant. AGENDA DATE: April 3, 1996 ACTION: ITEM NUMBER: INFORMATION: CONSENT AGENDA: ACTION: X INFORMATION: ATTACHMENTS: Report: Community Assessment and Planning Project for Family Support and Preservat~pn in the City of Charlottesville and/E~tie~luYanna · and Nelson. / / ~ STAFF CONTACT(S). c/~/l') / Messrs. Tucker, White, Morris . REVIEWED BY: /%./~. v ~ /' BACKGROUND: The Charlottesville/Albemarle Community Policy and Management Team (CPM'T) has been offered a multi-year federal grant to implement family support sewices to address needs idsrfaied last fall in a planning study conducted by the Thomas Jeffemon Planning District Commission (report included). Albemarle's share of the grant through the end of this fiscal year is $11,100, which requires a 10% local match, or Sf ,100. The CPMT proposes to use these funds to support the continued development of a 'Healthy Families" model for the community, which would provide parent education, skill development and support for raising healthy children in Charlottesville and Albemarle. DISCUSSION: The fundswill be used to create a "Home Visiting Collaboration" project from two existing programs, Child Health Parinership (CHP), operated by MACAA and the Thomas Jefferson Health Department, and Family Partners, a Children, Youth and Family Sewices program. These preven§on programs provide assistance with parenting, family development and access to medical care. The goal of the project is to offer every Charlottesville and Albemarle teenager and every fimt time mother age 20-24, beginning with those giving birth at LIrA Hospital, the opportun~ for a home vistt by a public health nurse within the first month at home. The nurse will conduct a uniform assessment of the family's needs and identify risks to the healthy development of the child. Depending on the needs ldentir~=~.d, regular follow-up visits by other project staff will be provided. Clip will provide social support and link all Medicaid-etig~le children to a primary care physician for regular, preventive medical care. Family Parthers will provide intensive parenting education for high-risk families. It is projected that 112 Albemarle mothers and 103 Charlottesville mothers will be visited in the first full year. The Ci[y of Charlottesville will act as the fiscal agent for this project, so the County only needs to fund the local match of $1.100 within the CSA Fund. Although the grant is small in proporlJon to the total need, this grant is projected to grow approximately f 0% per year, although the specitic amount of fueding fargeted for FY 1996-97 is still uncertain. Next year's match raqulrament is included in the Health Department's proposed budget and should be sufficient to match available state and federal funds. The CPMT sttongly supports the concept of this program that targets community resources toward comprehensive prevention services to at-risk families in both Charlottesville and Albemarle. This grant not only supplements and expands the Child Health Partnership and the Family Partners Programs, but moves the CPMT further along in the initia~on and implementation of a community based comprehens'n/e 'Healthy Families" program. RECOMMENDATION: Staff recommends approval of Appropriation ~5068 in the amount of $1,100, which is the County's local match for the Family Support Grant. 96.053 FISCAL YEAR 95/96 TYPE OF APPROPRIATION ADVERTISEMENT REQUIRED ? FUND PURPOSE OF APPROPRIATION: APPROPRIATION REQUEST NUMBER ADDITIONAL TRANSFER NEW YES NO COMP. SER. ,ACT. X X FUI~DING FOR COUNTY SHARE OF HOME VISITING COLLABOP,3tTION PROJECT. 95068 EXPENDITURE COST CENTER/CATEGORY DESCRIPTION AMOUNT 115515312Q571222 HOME VISITING PROJECT $1,100.00 1,t00.00 1100093010930206 TRANSFER TO CSA FUND TOTAL $2,200.00 REVENUE DESCRIPTION AMOUNT 2100051000510100 GENERAL FUND BALANCE $1,100.00 2155151000512004 TRANSFER FROM GENERAL FUND 1,100.00 TOTAL $2,200.00 ************************************************************************ REQUESTING COST CENTER: APPROVALS: DIRECTOR OF FINANCE BOARD OF SUPERVISORS COUNTY EXECUTIVE S I GNA TURE DATE COUNTY OF ALBEMARLE Office of Board of Supervisors 401 Mclntire Road Charlottesville, Virginia 22902-4596 (804) 296-$843 FAX /804} 296-5800 MEMORANDUM Charles S. Martin Rivanna Walter F. Perkins ~ally H. Thomas TO: FROM: DATE: V. Wayne cilimberg Director of Planning & Ella W. Care~_/ April 22, 1996 Community Development Enclosed is the original proffer Barnes, Inco Call if you have any questions. form for ZMA#95-22; J. Bruce EWe/aw EnClosure Printed on recycled paper Date: i~=21-95 AMenDED 2-12-96 18.753 Original PrOffer Amended Proffer (Amendment ~. i PROFFER FORM 05600-00-00-05800 ZMA # 95-22 Tax Map Parcel(s) # 056A2-01-00-07100 056A2-01-00-071BO 056A2-01-00-024A0 Acres to be rezoned from c-1 to ~ 12.901 AC 4.010 AC 1.360 AC 0.480 AC Pursuant to Section 33.3 of the Albemarle County Zoning Ordinance, the owner, or its duly authorized agent, hereby voluntarily proffers the conditions listed below which shall be applied to the property, if rezoned. These conditions are proffered as a part of the requested rezoning and it is agreed that: (1) the rezoning itself gives rise to the need for the conditions; and (2) such conditions have a reasonable relation to the rezoning requested. (1) Uses allowed shall be limited to the following, as shown zn the Albemarle County Zoning Ordinance in effect on 1/25/96: SECTION 28.2.1.5 Fire and rescue squad stations. .8 ~nufacture of building components. .16 Sawmills, planing mills, wood preserving operations, woodyards. :18 Warehouse facilities. .20 Electric, gas, oil and communication facilities .21 Public uses and buildings. (2) include chemical treatment of "softwoods," as defined by the National Hardwood Ltm~ber Association. Si~atures of All ~wners (~ Printed Names of Al! Ownem Thew o od-preserving activity allowed under 28.2.1.16 shall not RONALD P. GIBSON Pdnted Name of Affornepin-Fact 2/12/96 Da~ 2/12/96 2/12/96 OR Signature of Attorney-in-Fact (Attach Proper Power of Attorney) PROFFORM.WPD Rev. December 1994 COUNTY OF ALBEMARLE Dept. of Planning & Community 401 Mclntire Road Charlottesville. Virginia 22902-4596 (804) 296-582:3 MEMO TO: VIA: FROM: SUBJ: Dam: Albemarle County Board of Supervisors Wayne Cilimberg, Director of Planning and Community Development Ron Lilley, Sr. Planner/~ ZMA 95~22. J. Bruce Barnes, Inc. -- update March 8, 1996 As follow up to the staff report on ZMA 95-22, J. Brace Barnes, Inc., there are three items to update you on. First, by way of clarification, the rezoning no longer applies to Parcel 70 on Tax Map 56A2. At the applicant's request, this parcel was deleted from the request since it is a small parcel that would become very difficult to provide the necessary buffers on.if it was zoned LI. This was presented to the Planning Commission as well. The legal ad includes Parcel 70, but that does not pose a problem for deleting parcel 70 from the action. Second, the Architectural Review Board did review this request on February 5, 1996 and unanimously supported it, noting some buffering and landscaping they would want to see at the site plan stage for the building nearest to Route 240, Third, to address a concern raised at the Planning Commission meeting, the applicant has added a proffer concerrfing chemical treatment of softwoods. As noted in the minutes of the Plamfing Commission meeting, the concern had to do with the potential environmental damage associated with chemical treatment of wood for preserving purposes. The applicant explained that such chemical treatment only applies to softwoods and he was willing ro proffer that the wood-preserving activity would not include that. The revised proffers are provided as Attachment A. I:\generai\share\lilley\bames.mem COUNTY OF ALBEMARLE Dept. of Planning & Community Development 401 Mclntire Road Charlottesville: Virginia 22902-4596 (804) 296-5823 February 9, 1996 J. Bruce Barnes, Inc ATTN: R. Carroll Conley P. O. Box 85 Crozet, VA 22932 ZMA-95-22 J. Brace Barnes, Inc Tax Map 56A2, Parcels 71, 7lB and 24A Tax Map 56, Parcel 58 Dear Mr. Conley: The Albemarle County Planning Commission. at its meeting on February 6, 1996, unanimously recommended approval of the above-noted petition to the Board of Supen4sors. Please note that this approval is subject to acceptance of the applicant's proffers as outlined in Attachment B (copy attached), with the understanding that an additional proffer regarding limitations on wood prese~Mng will be submitted prior to the Board of Supervisors meeting. Please be advised that the Albemarle County Board of Supervisors will review this petition and receive public comment at their meeting on March 13~ 1996. Any new or additional information regarding your application must be submitted to the Clerk of the Board of Supervisors at least seven days prior to your schedule hearing date. If you should have any questions or comments regarding the above noted action, please do not hesitate to contact me. Sincerely, Ronald A. Lilley~ Senior Planner RAL/jcf cc: ~la Carey Jo Higgins Amelia McCulley STAFF PERSON: PLANNING COMMISSION MEETING BOARD OF SUPERVISORS MEETING RON LILLEY MARCH ZMA 95-22 J. Bruce Barnes. Inc. Applicant's Proposal: The applicant proposes to maintain an existing lumber_' operation on approximately 19 acres in downtown Crozet which is currently zoned C-l, Commercial including replacement of some of the deteriorated buildings and construction of additional storage sheds. Petition: To change the zoning of approximately 19 acres frdm C-l, Commemial to HI, Heavy Industrial, with proffers. This area, encompassing parcels 71, 7lB, and 24A on Tax Map 56A2 and parcel 58 on Tax Map 56, is located at the southeast comer of the Route 240 intersection (Crozet Avenue and Three Notch'd Road) in downtown Crozet, in the White Hall Magisterial District (see Attachment A). Character of the Area: This site is in the central part of the Crozet Community and is surrounded by a variety of uses, including comanercial retail and office uses. single family residential uses, branch library, railway corridor, radio towers, and vacant land. The subject property has been used as a lumber yard since the early 1900s. SUMMARY AND RECOMMENDATIONS: Staffhas reviewed this request for compliance with the Zoning Ordinance and the draft update of'the Comprehensive Plan and recommends approval with acceptance of the proffers, provided that the Board of Supervisors accepts the recommended land use designations for the updated Comprehensive Plan. Planning and Zoning History: This area has been included in the Crozet Commanity since the 6riginal 1971 Comprehensive Plan, with the western portion designated for CommerCial use and the eastern portion designated for residential use in the 1971, 1977, and 1982 Plans. The current plan (1989~ designates the area for Community Service uses (primarily community-scale commercial uses, with some residential uses allowable). The current update to the Comprehensive Plan which is recommended by the Planning Commission designates this area for Industrial Service, largely to accommodate the existing lumber yard. The original zoning was B-1 Business on the western portion of the subject area and Agricultural on the eastern portion, with both portions made C-1 Commercial as a result of the 1980 Comprehensive rezoning. The lumber yard is a legally non-conforming use under C-1 and it has been determined that replacement of the non-conforming structures reqmres a rezoning. STAFF COMMENT: If the changes to the land use designations recommended by the Planning Commission are adopted by the Board of Supervisors, this rezoning would be supported by the Comprehensive Plan as to land use designation. Along with hav'mg a supporting land use designation, the primary issues to address for this request are: - uses allowed under HI zoning - impact of replacement/new structures on surrounding properties - traffic impacts These will be considered in turn. Comprehensive Plan Land Use Designation: While the central crossroads area of Crozet has long been envisioned as the commercial core for the community, with retail, office and service uses as the main uses and the existing lumber yard has been considered a use that might eventually change from industrial use to commercial, the lumber yard operation has been upgrading their facilities in recent years so that a change to commercial use is not considered realistic for the mediate planning horizon of the Comprehensive Plan. In light of this, the Planning Commission has recommended to change the land use designation for this area to Industrial Service. The central crossroads area is still envisioned as the commercial core for the community, but emphasis on new commercial facilities will be shifted to the other portions of the core area. The recommendations regarding the land use designation include a recommendation that if the lumber yard operation ceases, then the designation should be changed to Community Service. Uses allowed under HI Zoning Although the HI district allows a variety of uses that could be undesirable in this particular area, the.applicant has proffered to limit the uses to the existing use, including manufacture of building components (such as trusses) and a few other uses that are allowed by right in all commercial and industrial districts (proffers are provided as Attachment B). Since the lumber yard use has been in this location for most of the century and since the owners of the lumber yard do not. envision any diffei:ent uses from what has been in place to this point, the basic character of the downtown area would not be changed as a result of this rezoning. To reinforce their intentions to simply maintain the existing use, the applicant has indicated that they would be willing to proffer that if the property were ever sold and the use changed that the zon'mg could revert to C-1: Although this is not acceptable as a proffer, it does serve as a good faith indication of the intentions for the property, and is in line with the recommended land use designation noted above. Impact of replacement/new structures on surrounding properties The applicant has indicated intentions to carry on the existing use and to upgrade some of the existing facilities, including the construction of new storage sheds, and has provided a sketch ' plan ofwhere new/replacement facilities are envisioned (see Attachment C). Storage of inventory and materials already.occurs throughout the site and the storage sheds are only intended to better protect the inventory from the elements. The residential properties to the south of the lumber yard would be buffered from this use by the 100' setback for any buildings in the HI district from any residential district, as required by the Zoning Ordinance. An existing tree line near the residential properties also helps buffer the residences from this use. Though the sketch plan provided by the applicant is not proffered, it has been provided as a good faith representation of the intentions for new facility locations. Staff opinion is that new facilities for the lumber yard operation will not adversely impact surrounding properties. Traffic Impacts The Virginia Department of Transportation (VDOT) has provided comments on this rezoning request (see Attachment D) and notes that the accesses to this site are less than satisfactory, particularly for large tracks. The primary access is through the Square (Route 1217), which does not provide very good turning radii for large tracks onto and offofRoute 240 (Crozet Avenue). However, the alternatives for access to this site are limited and none of the alternatives provide for improved access. VDOT notes that there may be an existing right of way to allow Route 1210 [High Street) to extend over to Route 240, which might provide better access to and from Route 240, but such a right of way does not appear to exist. Since the volume of track traffic is not expected to increase, staff opimon is that this rezoning would not'worsen the existing situation. Other The Albemarle County Architectural Review Board (ARB) is scheduled to consider this request February 5, 1996 and their comments will be provided to the Planning Commission and Board of Supervisors. ARB approval will be needed prior to site plan approval for any buildings within view of Route 240. According to the applicant's sketch plan, one old building within view of Route 240 is expected to be replaced. The Crozet Community Study has no recommendations specifically related to this property, but does recommend sidewalk improvements along Route 240 in the area, which could, increase the number of persons viewing the property, so appearance enhancements will need to be carefully 3 considered at the site plan stage. The applicant has noted that they have improved the appearance of the property considerably in recent years and are very interested in making their business as harmonious with the community as possible. SUMMARY: If the change to the land use designation for this area recommended by the Planning Commission is approved, this rezoning would be generally supported by the Comprehensive Plan. Staffopinion is that this rezoning, withthe proffers provided bythe applicant, would not adversely impact the surrounding area in terms of allowed uses and in terms of traffic impacts. Recommended Action: Upon positive consideration of the recommended land use designation, staff recommends approval of this rezoning request with acceptance of the applicant's proffers as noted in Attachment B. ATTACHMENTS: A - Location Map w/Zoning B - Applicant's proffers C - Applicant's sketch plan D - VDOT comments I:\general\share\lilleyX2xna9522.rpt ALBEMARLE COUNTY I'ATTACHI'4ENT Al 40 55 57 \R1 72 ' ~ ~-:- WHITE HALL DISTRICT ~,---~----.-- ~ ~ ~-~ SECTION '56 PACE NUMBER 19 p s.n n!ng Degt... u~te: 12-21-95 18.753 J ATTACHHEN~B J Original Proffer Amended Proffer (Amendment f~ ) PROFFER FORM 05600-00-00-05800 ZMA # 95-22 Tax Map Parcel(s) # 056A2-01-00-07100 056A2-01-00-071B0 056A2-01-00-024A0 Acres to be rezoned from c-1 to Hz 12.903 AC 4.010 AC 1.360 AC 0.480 AC Pursuant to Section 33.3 of the Albemarle County Zoning Ordinance the owner, or its duly authorized agent hereby voluntarily proffers the conditions listed below which shall be applied to the properly, if rezoned. These conditions are proffered as e part of the requested rezoning and it is agreed that: (1) the rezoning itself gives rise to the need for the conditions; and (2) such conditions have a reasonable relation to the rezoning requested. Uses allowed shall be limited to the following, as shown in the Albemarle County Zoning ordinance in effect on 1/25/96: SECTION 28.2.1.5 .8 .16 .18 .20 .21 Fire and rescue squad stations. Manufacture of building con~ponents. Sawmills, planing mills, wood preserving operations, woodyards. Warehouse facilities. Electric, gas, oil-and communication facilities Public uses and buildings OR R. CARROLL CONLEY Printed Names of All Owners DONNA D. CONLEY RONALD P. GIBSON Pdnted Name of Attorney-in-Fac! 12/22/95 12/22/95 12/22/95 Signature of Attorney-in-Fact (Attach Proper Power of Attorney) PROFFORM,WPD Rev. December 199~1 I ATTACHMENT D I 8 CROZET AREA Page 2 January 19, 1996 ed Development, Route 742 . under a former site plan by Mill Creek rom North of the Southern Parkway co 742. In addition, a right turn lane · ecommend full frontage improvement along : addition of a full width lane on both .re. All access to the site is ,r road with entrances into the site to The traffic impact study has not been i~nal is a very strong possibility for ~ction road should meet geometric sight ;e 742, including the opposite approach ZMA-95-22 J. Bruce Barnes., Inc. Route 1217 The accesses to this site are less than satisfactory. Route 1210 is a very uarrow secondary that teads to another inadequate secondary which are not suited for heavy commercial vehicles. Route 1217 is a short road that runs parallel with the railroad through the parking area for the Crozet B~siness District. Route 1217 at its intersection with Route 240 is very poor for large turning vehicles. The road structure o~ Route 1217 should be reviewed for heavy'industry traffic. I might point out that presently Route 1210 sort of fades away in the lumber yard without any known definition. There has been speculation of an existing right of way that would extend from Route 1210 ~o Route 240. If this did in fact exist, it would perhaps be a better access to the development. , T° ~hon* It Hay Concern:. Patterson's Flower Shop ~h~s been~ do . County ~or ~t~ven~y-s;x years. ~e~ have been ne · . OnC~Fn~ng both the ~appe~rance ~nd th~ d~ y: bu~.~= ~,,~, umber ~us~ness [o ~]w~s ,~a~: m~nnaer and we ~aw~n9 · · use .~ ~e ~s~e~l~'e .'~HC~ever ~ to ~ betterment of o6r~c~uni, -- ,~- ~'~'~ efforts .and' cour~e~6sl~ req ~ ; ' his ~ro~s~ls b~a~cepted. The Myren Livi-g Trust Patricia R. 8~ Richard 3.. Myrea, Trustees 1051 South Highland Street-6D Moun~ Dora, Florida 32757 C/o~ (352) ~5-0301 Mr. Ronatd~ Lilley, Senior Planner Dopt Of plsnnin~ ~ Commqnity Development County of Albemarle 401Mc~ Road Charlmle, Svflle, VA 22902-4596 26~uaryl~6 Re: ZMA-95-22 - $. Bruce Barnes, Inc. Dear Mr. Lille.v: Thank you for the notice conc~rn;nE pending hemin~s on the above mf~-nced pe6tion We are naturally concerned about the proposal to change the zoning of tho Barnes property from C-l, Commercial to HI, Heavy Indaih'~, with proffers, becausc the adjoining house and lot which we just acquired in 1995 as a residence for our daughter, Kristina Albee Sheldon, and gra~aa,, ~h~.. Katherine Tyler Sheldon, is abc~ed by the Barnes property on two side~. We cannot come ~ Florida to Cbarlottesvffie ~o study the petition and ah'end the hearings. For that reason, we respeotfutly request thai you send a copy of the petition to us. We are particularly concerned about the kind of heavy industry that would he allowed under the proposed desi~tion and what the Barnes Corporation has in mlncL What kind of development plan requires this new classification? We also do not know what the term ~ith proffers~ means in this contex~ We have met Mr. R. Carroll Conley, current president of Z Bruce Barnes, and found him most helpful in assisting us to get our daughter and granaa-,,ghter settled in the small house purchased for them by our 6nmily ~ ; forced to leave Crozet, which would mean another uew school for Katie. A primary pmtx~ in buying the house was stabili~ng their sit,~,_-~/om They love Crozet and want to my there. Hence we would have to oppose any change that would make a move out of Crozet ncc~sary. Thank you for your serious consideration of this request. For whatever convenience it may offer, tim address and telephone number of our daughter who occupies the premises are: Kristins Alhee Sheldon Ri. 3, Box 769 1153 High Street Crozet, VA 22932 (804) 823~454 Again, tha~ you for your help. Sincerely, Richard A. Myren, Truste~ D.B. & Connie Sandridge P.O. Box 97 Crozet, Va. 22932 Carroll Conley J. Bruce Barnes Inc. Dear Carroll: I just wanted to let you know that Connie and I support your plans to have your property rezoned to industrial. All my life I have been a neighbor of the lumber company, either working beside it or as I now also live adjacent to it. We feel that your business is the best use of the property and have always found your company to be a good neighor to us, as well as the rest of the community. If there is anything we can do to help you secure your zoning change, please let us know. ~:i~cerely, D.B. & Connie Sandridge 3 1 JAMES AND JENNIFER RICE. D.D.S. FAMILY DENTISTRY January 30, 1996 To Whom it May Concern: It is my understanding that J. Bruce Barnes, Inc. has petitioned the Albemarle County Board of Supervisors to change the zoning on their Crozet property from its current status to industrial. I would like to make it perfectly clear that I totally support this rezoning. The property in question is located directly behind my business location and there are no negative impacts from J. Bruce Barnes, Inc. expansion plans. To the contrary, I can only envision positive impacts from such a move. Again, I believe the rezoning to be a good thing for our local economy with no negative environmental or other impacts. Should the Board or any of its representatives wish to discuss this matter, I can be reached at (804) 823-2290 during regular business hours. siBcerely, . P.O. BOX 83 CROZET, VIRGINIA 22932 804/823-2290 Route 3 Box 759 Hilltop Street Crozet, Vkginia 22932 February 7, ! 996 Mr. R. Carroll Conley I. Bruce Barnes, Inc. P.O. Box 85 Crozet, Virginia 22932 Dear Mr. Conley: I am writing to you in response to your letter of January 25, 1996. I will support you in your efforts to have the lumber yard known as J. Bruce Barnes, Inc. rezoned to industrial. I am in agreement that some of the warehouses need to be replaced and understand that some of the other buildings may need improvements or replacement. Also, should this rezoning be made in your favor, I would like a document stating the specific improvements to be made. Likewise, I want a statement fi.om you indicating the spec'fflc distance from my property where additional buildings might be built. From our recent conversation, I understand that there would be additional build'rags constructed closer to my property than currently exist. Furthermore, under no circumstances could I support your project if it involves destroying any of the existing natural buffers between our two properties, other than for cleaning up debris and dead vegetation_ I do not know ifI will be able to come to one of your meetings, especially the March 13, 1996, one, but you do have my vote of support for approval for rezoning the lumber yard to industrial. I appreciate your concern for the community and your neighbors and am willing to work with you to ensure this project compliments the neighbor. Sincerely, Vir~ia W. Sandridge March 12, 1996 Mr. R. Carroll Conley C/O J. Bruce Barnes, Inc. P.O. Box 85 Crozet, Virginia 22932 Dear Mr. Conley: I am writing to you in response to your letter of January 25, 1996. I will support you in your efforts to have the lumber yard known as J. Bruce Barnes, Inc. rezoned to Industri~ll I am in agreem~n5 that some of the warehouses need to be replaced and understand that some of the other buildings m~y need improvements or replacement. I do not believe my wife or I will be able to attend the meeting on March 13, 1996, but you do have our support for approval for rezoning the lumber yard to industrial. We appreciate your concern for the COm~l~nityand your neighbors and wearewilling to work withyou to ensure this project compliments the neighborhocd. Our regards Sandridge COUNTY OF ALBEMARLE Office of Board of Supervisors 401 Mclntire Road Charlottesville, Virginia 22902-4596 (804) 296-5843 FAX (804~ 296-5800 March 12, 1996 Charles S. Martin Walter F. Perk[r~ Sally H Thomas J. Bruce Barnes, Incorporated Attention: R. Carroll Conley P. O. Box 85 Crozet, Va 22932 RE: ZMA-95-22 - J. Bruce Barnes, Incorporated Dear Mr. Conley: Due to an error in advertising, the above referenced petition has been rescheduled for public hearing by the ALBEMARLE BOARD OF COUNTY SUPERVISORS, for WEDNESDAY, APRIL 3, 1996, at 10:30 A.M. However, since this petition was already included on the March 13, 1996, agenda before the error came to light, the Board decided to hear the request at that time, although they will not be able to take action until April 3. Again, this meeting will be held at 10:30 a.m., in Meeting Room #241, Second Floor, County Office Building, 401 Mclntire Road, Charlottesville, Virginia. YOU OR YOUR REPRESENTATIVE MUST BE PRESENT AT THIS MEETING. I apologize for any inconvenience this may have caused. If you should have any questions, please do not hesitate to contact me. Sincerely, E~W. Carey, Clerk ~'~ cc: Ronald A Lilley V. Wayne Cilimberg Larry W. Davis Pdnted on rec.vcled paper COUNTY OF ALBEMARLE Office of Board of Supervisors 401 Mclntire Road Charlottesville, Virginia 22902~4.596 1804) 296-5843 FAX (804) 296-5800 Charles S. Martin Walter F. Perkins Sally H. Thomas March 12. 1996 BABER. GOLDIE FRANKLIN OR PATTIE L BLACK, WILLIAM A JR OR TERESA K BLANKENBAKER. WALTER L OR EDWlNA W BROWN. ELIZABETH W C & O RAILWAY CO CLARK BROADCASTING COMPANY COLES VIVIAN D COUNTY OF ALBEMARLE CROZET VOLUNTEER FIRE COMPANY INC DAMMANN. CHARLO'I-I'E B & SARA LEE FITZHUGE J PERRY OR ELISABETH Y FIVE TENNIS DRIVE LAND TRUST: BART GIBSON. ALVIN GLENN OR MARY ANN GSTATTENBAUER, WARNER P OR PAMELA H HARRIS. EDWlNA CRAWFORD JAVOR. HENRY J, TRUSTEE OF THE MYREN. PATRICIA R. TRUSTEE FOR THE PATTERSON. JOHN D OR LYNDA S RAUCH. BETTY JO L RAWLINGS. ROGER L OR ERNESTINE W RICE. JAMES E OR JENNIFER SANDRIDGE. COLE W JR OR ROY ANN P SANDRIDGE. VIRGINIA W SANDRIDGE. MALCOLM WJR OR EFFIE M SANDRIDGE. D W JR SANDRIDGE, HOMER M & AGNES W SANDRIDGE. DABNEY B OR CONNIE J SANDRIDGE, D W JR SANDRIDGE, HOMER M SANDRIDGE. MALCOLM W JR OR EFFIE M SANDRIDGE, VIRGINIA W SHIFLETT. CHARLES F & BE'I-FY G STRASSER, HEINZ J OR HANNEMI WOOD. FAIRFAXAND LEWIS A.. JR WOOD, FRANK L JR & MUNRO C RUSSELL PHnted on recycled paper Adjacent Owners - J. Bruce Barnes, Inc. March 12~ 1996 Page 2 Dear Sir or Madam: This letter is to notif~ you as an adjacent property owner of the above-referenced petition described as follows: ZMA 95-22 J. Bruce Barnes, Inc (Items 44~ 45, 46, 47 & 48) - Petition to rezone approximately 19 acres from C-1, Commercial to HI, Heavy Industry, with proffers. Property; described as Tax Map 56, Parcel 58 and Tax Map 56A2, Section 1, Parcels 70, 71, 71B and 24A, is located in Crozet on the south side of the C & O Railway and is the current location of J. Bruce Barnes Lumber. This site is located in the White Hal~ Magisterial District and is presently recommended for Community Service in the Community of Crozet. Due to an error in advertising, the above referenced petition has been rescheduled for public hearing by the ALBEMARLE BOARD OF COUNTY SUPERVISORS, for WEDNESDAY, APRIL 3, 1996, at 10:30 A.M. However, since this petition was already included on the March 13, 1996, agenda before the error came to light~ the Board decided to hear the request at that time, although they will not be able to take action until Apdl 3. This meeting will be held in, Meeting Room #241, Second Floor, County Office Building, 401 Mclntire Road, Charlottesville, Virginia. If you should have any questions, please do not hesitate to contact me. Sincerely, , ,~ Ella W. Carey, Clerk /ewc cc: Ronald A. Lilley V. Wayne Cilimberg AFFIDAVIT DATE - March 12. 1996 I, Ella W. Carey, hereby certify that the attached notice(s) was sent on the above date to all persons listed on said notice. Given under my hand in the County of Albemarle, State of Virginia this 12th day of March,1996. Notary Public My commission expires FILE: ZMA-95-22 - J. Bruce Barnes, Incorporated March 13, 1996 COUNTY OF ALBEMARLE Dept. ot Planning & Community Development 401 Mclnfire Road Charlottesville, Virginia 22902-4596 (804/ 296-5823 Steve Melton PHWH Land Trust 195 Riverbend Drive Charlottesville, VA 22911 SP-95-46 Central Telephone Company of Virgnia Tax Mal~ 78, Parcels 55A4 & 55D1 Dear Mr. Melton: The Albemarle County Planning Commission, at its meeting on March 12, 1996, unanimously recommended approval of the above-noted petition to the Board of Supervisors. Please note that this approval is subject to the following conditions: Compliance with the provisions of 5.1.12 PUBLIC UTILITY STRUCTURES/USES to the reasonable satisfaction of the Director of Planning and Community Development who shall act on behalf of the Planning Conunission. Additional landscape plantings to that required by the ARB may be required to satisfy Condition 1. Except for such changes as may be required during review of the site development plan, development shall be in accord with the site plan dated 12/19/95 by Dale C. Hamilton and Associates, dated and initialed by staff- "Presented to Planning Commission 3/12/96 RSK." All equipment, maintenance gear, and the like shall be stored within the building or within the generator enclosure. No outside storage of any kind shall be permitted. Page 2 March 13, 1996 Please be advised that the Albemarle County Board of Supervisors will review this petition and receive public comment at their meetings on March 20, 1996 arid APRIL 3, 1996. Any new or additional information regarding your application must be submitted to the Clerk of the Board of Supervisors at least seven days prior to your schedule hearing date. The Planning Commission also approved a site plan waiver request in accordance with the provisions of Section 32.2.2 of the Zoning Ordinance. This request is approved subject to the following conditions: 1. Approval of the plan shall not be given until the following conditions have been met: a. Engineering Department approval; b. Zoning Department approval; c. Inspections Department approval; d. Issuance of a certificate of appropriateness from the Architectural Review Board; e. Planning Department approval; f. Albemarle County Service Authority approval; g. Approval of SP-95-46. Please note that the Planning Commission also approved a waiver request for Section 32.2.2 of the Zoning Ordinance. If you should have any questions or comments regarding the above noted action, please do not hesitate to contact me. Sincerely, Ronald S. Keeler Chief of Planning cc: Central Telephone Company of Virginia Jo Higgins Ella Carey Amelia McCulley STAFF: PLANNING COMMISSION: BOARD OF SUPERVISORS: RON KEELER MARCH 12, 1996 MARCH 20,1996 SP-95-46 CENTRAL TELEPHONE OF VIRGINIA (D/B/A CENTEI,) Aplilicant's nroposal and justification -. CENTEL proposes construction of an I 103 square foot building (31 1/2x 3 5 feet'} to house telephone switching equipment. The applicant's justification is that "due to the current and projected growth of the Pantops / Rte 250 area, the telephone facilities now in place are inadequate to handle additional growth. The proposed switch gear station would enable CENTEL to meet these new demands of service." Petition: CENTEL petitions the Board of Supervisors to issue a special use permit for the construction of an unmanned telephone switching station (16.2.2.6) on an approximately 3.6 acre portion of Tax Mai: 78, Parcels 55A4 & 55D1, zoned R-6 Residential and EC Entrance Corridor Overlay District. This site is located north of Rte. 250 E on North Pantops Drive in the Rivauna Magisterial District. This site is recommended for High Density Residential (10.01-34 dwelling units per acre) in Neighborhood 3. Character of the Area: Properties to the east have been approved for or developed as veterinary clinic, restaurant, and retirement village. Properties to the north and west have been approved for residential development. RECOMMENDATION: Staff has rewewed this request for consistency with the criteria for issuance of a special use permit and recommends approval subject to conditions. STAFF COMMENT This special use permit petition is accompanied by a site development plan submitted in support of the petition. Comments of the Site Review Committee constitute Attachment C. The Architectural Review Board (ARB) has granted approval subject to satisfaction of 8 items (Attachment D). Staffopinionis that necessary public utilities/facilities are neededto support the growth area concept. Staff does not investigate the need for improvement of such utilities/ facilities since it would be uneconomical for such uses to build mmeeded facilities, l'he emphasis of staff review has been whether or not such a use could occupy lesser area and the effect of such proposal on the immediate area. The site plan indicates that, due to past development (i.e. roadway) together with proposed improvements that minimization of site area has been achieved. Based on ARB action, aesthetic issues, which have historically been an issue with public utility uses, have been addressed. No adjoining property owners, as of this writing, have objected to the proposal. Page 1 of 3 Staff opinion is that the use wili not be of substantial detriment to adjacenl property and that the character of the district will not be changed by the addition of this use. Compliance with conditions of approval will ensure that the use ~s will be in harmony with the propose and intent of the zoning ordinance, with the uses permitted by right in the district and with the public health, safety and general welfare. RECOMMENDED ACTION: Staff recommends approval subject to the following conditions: Compliance with the provisions of 5.1.12 PUBLIC UTILITY STRUCTURES/USES to the reasonable satisfaction of the Director of Planning and Community Development who shall act on behalf of the Planning Commission. Additional landscape plantings to that required by the ARB may be required to satisfy Condition 1. Except for such changes as may be required during review of the site development plan, development shall be in accord with the site plan dated 12/19/95 by Dale C. Hamilton and Associates, dated and initialed by staff- "Presented to Planning Commission 3/12/96 RSK." All equipment, maintenance gear, and the like shall be stored within the building or within the generator enclosure. No outside storage of any kind shall be permitted. Staff has reviewed a request m approve a site plan waiver for the switching station proposed by this special use permit. The Planning Commission may waive the requirement ora site plan in accord with the provisions of Section 32.2.2 of the Zoning Ordinance. The Commission must take separate action on this waiver request. DISCUSSION: This request has been reviewed by members of the Site Review Committee. Staff is unable to identify any public purpose to be served by the preparation of a site plan and staff opinion is that with appropriate conditions all issues of public health, safety and welfare can be addressed. The small size of the proposed building, 35 x 30, and limited site improvement requirements are such that limited information would be obtained from a full site plan. Staff opinion is that approval of this modification request is in accord with the provisions of Section 32.2.2. RECOMMENDATION: Based on the limited improvements required for this facility staff recommends approval of this request subject to the following conditions: 1. Approval of the plan shall not be given until the following conditions have been met: Page 2 of 3 a, Engineering Depatm~em approval; b. Zoning Department approval; c. Inspections Depamuent approval; d. Issuance of a certificate of appropriateness from the Architectural Review Board; e. Planning Department approval; f. Albemarle County Service Authority approval; g. Approval of SP-95-46 ATTACHMENTS: A - Location Map B - Tax Map C - Site Review Comments D - ARB Report A:\SP9546.1LPT Page 3 of 3 TOM MOUNTAIN 7 SP-95-46 Centel ALBEMARLE COUNTY iATTACHMENT BI SP-95-46 Centel 77 SCOTTSVILLE AND RIVANN A DISTRICTS SECTION 78 DAVID R, GEHR COMMONWEALTH o[ VIRGINIA DEPARTMENT OF TRANSPORTATION 70! VDOT WAY CHARLOTTESVILLE. VA.. Z2911 I ATTACHHENT CI ( A. G. TUCKER RE SID~.N t' ENGINEER January 19, 1996 Submittals for February Public Hearings Albemarle County Mr. Ron Keeler Dept. of Planning & Community Development County Office Bldg. 401 McIntire Road Charlottesville, VA. 22902 De~r Mr. Keeler: Please find our comments listed below: SP-95~44 Arthur A. Watson, Route 671 The proposed stream crossin9 should not impact the highway or its right of way. SP-95~45 Wendell Wood, Route S06 The proposed site has an approved site plan that has proper turn lanes etc. This area is in the vicinity of possible proposed road relocation of Route 606 for the airport expansion of runway. SP-95-46 Central Telephone Co. of Virginia, Route 250 E. It appears this site will use an existing entrance on Route 250 which would be adequate, however if a separate location is intended, we will need a sommercial entrance along with its requirements of width and proper sight distance. TRANSPORTATION FOR TltE 21 Si' CENTURY [ATTACHMENT CJ ~ COUNTY OF ALBEMARLE MEMORANDUM TO: FROM: DATE: RE: Bill Fritz - Senior Planner Glenn E. Brooks - Civil Engineer II 23 January 1996 Site Review Comments RECEIVED JAN 2 3 1996 Planning Dept. Sprint Centel North Pantops CAX Building Watershed Boundary - Rivanna River Watershed, unnamed intermittent stream drainage basin Streams/Watercourses - There are no streams or watercourses on the site. Wetlands - There are no jurisdictional wetlands on the site. Water Resources Ordinances - The Water Resources Protection Areas Ordinance does not apply. Albemarle County Engineering will recommend preliminary approval when the following items have been satisfactorily addressed. [Each item is preceded by the applicable reference, which is to the Zoning Ordinance unless otherwise specified.] 1. [32. 5. 6. dj Show proposed grading for the new road around the site. 2. [32.5.6.j] Provide off-site private utility easements for water and sewer lines, or letters of intent to grant them. Provide off-site easements for grading and road work, or letters of intent to grant them. 3. [32.5. 6. i] Show and label centerline radii for the proposed road. The final site plan will be subject to Albemarle County Engineering review of all relevant final plan requirements and the following conditions: a. [32. 7.4. 3J Albemarle County Engineering approval of an Erosion Control Plan. b. [32. 6. 6J Albemarle County Engineering approval of final grading and drainage plans and computations. Please contact me at your earliest convenience if you have questions or require additional information. GEB/ctj Copy: SP-95-46 COUNTY OF ALBEMARLE Department of Inspections 401 Mclntire Road Charlottesville. Virginia 22901~4596 1804) 296-5832 MEMORANDUM To: From: Date: Kc: Bill Fritz - Senior Planner lay Schlothauer - Deputy Director of Inspections~ January 10, 1996 Sprint Centel - CAX Building-North Pantops (plans dated December 19, 1995) The following comments are from the Inspections Department and the Fire/Rescue Division: 1 Verify that adequate fireflow is available Required fireflow is 1,200 gpm @ 20 psi. (Albemarle County Zoning Ordinance, Section 32.7.6) lS/js cc: file IATTACHlflENT D I CAX BUILDING PRELIMINARY CONFERENCE STAFF PERSON: DATE: Marcia Joseph January 16, 1996 PROJECT NUMBER: ARB-P(SDP)-95-17 LOCATION: Tax Map 78 Parcel 55A, Zoned R-6 (Residential), Rivanna Magisterial District, total 0.263 acres. Located on the north side of Route 250E just east of the intersection of Route 250E and Route 20N. HISTORY: The creation of the parcel diverts an existing roadway connecting Ashcroft with Route 250E. STAFF REPORT: The building proposed uses materials and details found on historic structures in Albemarle. County. These include: l) 2) 3) 4) Brick facade, Hip roof with soffit, Frieze board and facia, and Slate gray roof color. Staff can support the use of the materials and details. The building will be located 450' from the right of way. The applicant proposes landscaping around the paved area and the building on the preliminary sketch (plot plan).' Staff suggests the following: 1) 2) 3) 4) Use indigenous street trees (2 1/2" caliper) placed 40' on center around the perimeter of the parking area, Buffer shrubs (24" in height) should be placed around the perimeter of the parking area, Street trees (2 1/2" caliper) should be placed in natural groupings along the new road, and Depending upon the grading plan proposed more landscaping may be required where the road traverses the site. CAX Building Preliminary Conference January 16, 1996 1 For the Certificate of Appropriateness the applicant should include: 1) 2) 3) 4) Use earth tones for the trim, including the door. Samples of the materials proposed, including colors, Photometric Plan, and Site Plan indicating the proposed tree line with specific information concerning the landscaping proposed. CAX Building Preliminary Conference January 16, 1996 2 ii i i ! ! ~t ¢P I N~ ALBEMARLE COUNTY SOOTTSVlLL£ AND SEC, TION RIVANNA DISTRIGTS 78 COUNTY OF ALBEMARLE Department of Zoning 401 Mclntire Road Charlottesville, Virginia 22902-45c~ (804) 296-5875 FP~X (804) 972-4060 TDD (804) 972-4012 January 17, 1996 Dale C. Hamilton & Associates P. O. Box 797 Preston Ave. Charlottesville, VA 22902 Re~ CAX Building ARB-P(SDP)-95q7 Tax Map 78, Parcel 55A Dear Mr. Hamilton: The Albemarle County Architectural Review Board reviewed the above noted item at its meeting on Tuesday, January 16, 1996. The building proposed is acceptable. The board has granted administrative approval of the final plan if the following conditions are met: I) Use indigenous street trees (2 1/2" caliper) placed 40' on center around the perimeter of the parking area. 2) Buffer shrubs (24" in height) should be placed around the perimeter of the parking area. 3) Street trees (2 1/2" caliper) should be placed in natural grouping along the new road. 4) Depending upon the grading plan proposed, more landscaping may be required where the road traverses the site. 5) Use earth tones for the trim (this can be off-white), including the door. 6) Provide samples of the materials proposed, including colors. 7) Provide a photometric plan. CAX Building lanuary 17, 1996 8) Provide a site plan indicating the proposed tree line with specific information concerning the landscaping proposed. You will find enclosed an application form for the certificate of appropriateness. A certificate of appropriateness is required for final approval of the site plan. If you have questions concerning any of the above, please call me. Sincerely, Marcia J~ Design Planner cc: Sprint Centel Enclosure 2 / / / I / I / / / /' I / 1 I / I ~ I \ \ \ \ \ /\ /\/x EL. 6" / ~J ,~E ASSY ~E PIPE- - I / / I I I I 1 I ? NEW 4'~ SEWfER LINE / / / ~ /-EXIST, M.H, \ \ N 1 I I ! / / ') 1 /,~/ I I // '1' / ,. / / / ,/ II 71 / / / // t~ I I I I I I I I I I I ! I I / / / / ! C~ ~ , ,LS'S[[ 3. L'[, $0 .SZN COUNTY OF ALBEMARLE Office of Board of Superwsors 401 Mclntire Road Charlottesville, Virginia 22902~t~96 (804) 296-5843 FAX (804) 296-5800 Charles S. Martin Walter F. Per kim, Sally, H, Thomas March 13, 1996 Mr. Steve Melton PHVVH Land Trust 195 Riverbend Drive Charlottesville, VA 22911 RE: SP-95-46 - Central Telephone Company Of Virginia Dear Mr. Melton Due to an error in advertising, the above referenced petition has been rescheduled for public hearing by the ALBEMARLE BOARD OF COUNTY SUPERVISORS, for WEDNESDAY, APRIL 3, t996, at 10:45 A.M. However, since this petition was already included on the March 20, 1996, agenda before the error came to light, the Board decided to hear the request at that time, although they will not be able to take action until Apdl 3. Again, this meeting will be held at 10:45 A.M.. in Meeting Room #241, Second Floor, County Office Building, 401 Mclntire Road, Charlottesville, Virginia. YOU OR YOUR REPRESENTATIVE MUST BE PRESENT AT THIS MEETING. I apologize for any inconvenience ][his may have caused. If you should have any questions, please do not hesitate to contact rr~e. Sincerely, Ella W. Carey, Clerk / ~ cc: Ronald S. Keeler V. Wayne Cilimberg Larry W. Davis Central Telephone Company of Virginia Printed on recycled paper David P. Bowennan Charlotte Y. Huraphris Forrest R. Marsha/], Jr COUNTY OF ALBEMARLE Office of Board of Supervisors 401 Mclntire Road Charlottesville, Virginia 22902-4596 (81M) 296-5843 FAX (804; 296-5800 Charles S. Martin Walter F. Perkins Sally H. Thomas Mamh13.1996 ASHCROFT NEIGHBORHOOD ASSOCIATION, 1NC FLYNN, CORVEN D OR KATIE M GUARANTY SAVINGS & LOAN, F A HURT INVESTMENT CO JACKSON, HORACE F PHWH LAND TRUST VIRGINIA LAND TRUST VIRGINIA OIL CO. INC. WESTMiNSTER-CANTERBURY OF THE BLUE RIDGE RE: SP-95-46 - CENTRAL TELEPHONE COMPANY OF VIRGINIA Dear Sir or Madam: This letter is to notify you as an adjacent property owner of the above-referenced petition described as follows: SP-95-46. Central Telephone Company of Virqinia - Petition to establish an unmanned telephone switching station on an approx. 3.6 acre portion of Tax Map 78. Parcel 55A4 and Tax Map 78. Parcel 55D1. Site is on the North side of Route 250 on North Pantops Drive. Rivanna District. Due to an error in advertising, the above referenced petition has been reschedutad for public hearing by the ALBEMARLE BOARD OF COUNTY SUPERVISORS, for WEDNESDAY, APRIL 3. 1996, at '10:45 A,M. However. since this petition was already included on the March 20. 1996. agenda before the error came to light, the Board decided to hear the request at that time. although they will not be able to take action until April 3, This meeting will be held in. Meeting Room #241 Second Floor. County Office Building, 401 McJntire Road. Charlottesville, Virginia. If you should have any questions, please do not hesitate to contact me. /ewe Sincerely, cc: Ronald S. KeeJer V. Wayne Cilimberg Printed on recycled paper AFFIDAVIT DATE - March 13. 1996 I, Ella W. Carey, hereby certify that the attached notice(s) was sent on the above date to ali persons listed on said notice.. Given under my hand in the County of Albemarle, State of Virginia this 13th day of March, 1996. ~' Notary Public FILE: SP-95-46. CENTRAL TELEPHONE COMPANY OF VIRGINIA. March 28, 1996 COUNTY OF ALBEMARLE Dept. o~ Planning & Community Development 401 McMtire Road Charlottesville. Virginia 22902-4596 (804) 296-5523 Steve Melton PHWH Land Trust 195 Riverbend Drive Charlottesville, VA 2291 l RE: SP-95-46 Cenlzal Telephone Company of Virginia Tax Map 78, Parcels 55A4 and 55D1 D6ar Mr. Melton: The Albemarle County Board of Supervisors, at its meeting on March 20, 1996, due to an advertising error, deferred the above-noted petition to its April 3, 1996 meeting. This item is scheduled for review at 10:45 a.m, Meeting Room #241, Second Floor, County Office Building. If you have any questions, please do not hesitate to contact me. Sincerely, V.~'Wayne VWC/jcf / cc: Ella Carey x/ Jo Higgins Amelia McCuIley Central Telephone Company of Virginia C. Henry' ~nnan~. Ill President and Chief Executive Officer lanuary 11, 1996 Mr. A. C. Ryalls Senior Engineer Sprint-Centel 2211 Hydraulic Road Charlottesville, VA 22906 Dear Mr. Ryalls: I have received and reviewed your site plan and elevation drawings for the proposed telephone building which would be built on property adjoining Westminster- Canterbury of the Blue Ridge property at its southwestern comer towards Route 250. I am writing to inform you that Westminster-Canterbury of the Blue Ridge has no objections to the site plan and elevation drawings which you have supplied to us. We wish you well with this project. Sincerely, ,~ C. H. Hinnant III CHH/kvc 250 PANTOPS MOJNTAIN ROAE CHARLOTTESVILLE V RGIN A 22901 TELEPHONE 804 980-9100 BOARD OF DIRECTORS Mrs. Janes E. Deese, Joseph E. Gibson. Chairman. Dennis W. Good, dr.. E. Howard Goodwin Mrs. James L. Jessup, Arthur G. Kiser. C. Preston Locher. Charles O. MeiDurg, Mrs. Caw N. Moon. Jr., Mrs. James B. Murray, Jr., Mm. Harrison Nesbit II, Donald D. Sandridge Vice-Chairman. Stifling L. Williamson. ur.. Wendall L. Winn. dr. COMMONWEALTH OF VIRGINIA THIS DEED made and entered into this day of /4 £~)lj , 1996, byi and between the CITY OF CHARLOTTESVILLE, VIRGINIa ALBEMARLE, VIRGINIA, Grantors, and the ALBEMARLE-CHARLOTTESVILLE REGIONAL JAil, AUTHORITY, a political subdivision of the Commonwealth of Virgima, Grantee, whose address is 1600 Avon Street Extended, Charlottesville, Virginia 22902. WlTNESSETH: That for and in consideration of the sum of Ten Dollars ($10.00), cash' in hand paid, and other valuable consideration, the receipt of which is hereby acknowledged, Grantors hereby Grant and Convey with Special Warranty of Title unto Grantee the following described real estate, to-wit: All that certain tract of land, with improvements thereon and appurtenances thereto, situated in the Scottsville Magisterial District of Albemarle County, Virginia, on the west side of State Route 742, containing 8.251 acres, more or less, and designated as Parcel llA on Albemarle County Real Estate Tax Map 77; BEING in all respects the same property conveyed to Grantors as tenants Lit common by deed dated July 13, 1992, of record in the Albemarle County Circuk Court Clerk's Office in Deed Book 1260, page 695 This conveyance is made expressly subject to the restrictions, conditions, rights-of-way, and easements of record insofar as they m_ay lawfully affect the property., hereby conveyed. Grantors further QUITCLAIM ro Grantee all its rights, title and interest in personal property located at the above-described real estate and used in the operation of the Albemarle- Charlottesville Regional Jail. This deed is exempt from state recordation taxes imposed by Virginia Code §§58.1-801 and 58.1-802, pursuant m Virginia' Code §§58.1-81 t (A)(3) and 58.1-811(C)(3), respectively. WITNESS the following signatures and seals. CITY OF CHARLOTTESVILLE, VIRGINIA David I. Toscano, Mayor COUNTY OF ALBEMARLE, YIRGINIA Charlotte--'Hffmphris Chairman, Board of Supervisors STATE OF VIRGINIA CITY OF CHARLOTTESVILLE ^The foregoing insmtment was acknowledged before me on this /[q~q day of "~'~r' { ~ , I9 6~¢, , by'David J.-roscano, Mayor, on behalf of the City of Charlott&sville, Virginia. My commission expires:~"-~~?~t~J~Li~i[."~q.[;'L~'-'''{ ~0, Iq~(2~ , -- (,jNoth~y Public ~/ STATE OF VIRGINIA CITY OF CHARLOTTI:~VILL~z ( The foregoing instrument was acknowledged before me on this y,*/,4 day of ~'k/[.O/cc'/ . i9 94 , by Charlotte Humphris, Chairman of the Board of Supervisors, dnYbehalf Of the County of Albemarle. 'Virginia. My commission expires: %/~/~/,~ :ya./777 -2- RESOLUTION AUTHORIZING THE TRANSFER OF PROPERTY TO THE ALBEMARLE-CHARLOTTESVILLE REGIONAL JAIL AUTHORITY Whereas, the Albemarle-Ct~adottesville Regional Jail Agreement creating the Albemarle-Charlottesville Regional Jail Authority (hereafter "Jail Authority") provides that Albemarle and Charlottesville will transfer tide to all real and personal property necessary for the operation of the jail to the Jail Authority; and Whereas, on April 3, 1996, a properly advertised public hearing was held pursuant to section 15.1-262 of the Code of Virginia to receive public comment on the proposed transfer of property; and Whereas, the Board of Supervisors finds such transfer is in the public interest. Now, Therefore, Be It Resolved that the Albemarle County Board of Supervisors hereby authorizes its Chairman to execute the attached deed, incorporated herein by reference, to transfer the specified real and personal property to the Albemarie-Charlottesville Regional Jail Authority. I, Ella W. Carey, do hereby certify that the foregoing writing is a tree, correct cop), of a Resolution duly adopted by the Board of Supervisors of Albemarle County byvoteof3 to ~ onApril3, 1996. Clerk, Board of Coun .ty?upervisors IAIL3.WPD TItlS DEED made and entered into this day of , 1996. by and between the CITY OF CItARLOTTESVILLE, VIRGINIA and the COUNTY OF ALBEMARLE, VIRGINIA, Grantors. and the ALBEMARLE-CHARLOTTESVILLE REGIONAL JAIL AUTHORITY,, a political subdivision of the Commonwealth of Virginia, Grantee, whose address is 1600 Avon Street Extended, Charlottesville, Virginia 22902. WlTNESSETIt: That for and in consideration of the sum of Ten Dollars ($10.00), cash in hand paid, and other valuable consideration, the receipt of which is hereby acknowledged, Grantors hereby Grant and Convey with Special Warranty of Title unto Grantee the following described real estate, to-wit: All that certain tract of land, with improvements thereon and appurtenances thereto, situated in the Scottsville Magisterial District of Albemarle County, Virginia, on the west side of State Route 742, containing 8.251 acres, more or less, and designated as Parcel llA on Albemarle County Real Estate Tax Map 77; BEING in all respects the same property conveyed to Grantors as tenants in common by deed dated July 13, 1992, of record in the Albemarle County Circuit Court Clerk's Office in Deed Book 1260, page 695. This conveyance is made expressly subject to the restrictions, conditions, rights-of-way, and easements of record insofar as they may lawfully affect the property hereby conveyed. Grantors further QUITCLAIM to Grantee all its rights, title and interest in personal property located at the above-described real estate and used in the operation of the Albemarle- Charlottesville Regional Jail. This deed is exempt from state recordation taxes imposed by Virginia Code §§58.1-801 and 58.1-802, pursuant to Virginia Code §§58.1-811(A)(3) and 58.1-811(C)(3), respectively. WITNESS the following signatures and seals. CITY OF CHARLOTTESVILLE. VIRGINIA By: (SeaB David J. ~oscano, Mayor COUNTY OF ALBEMARLE, VIRGINIA Charlotted~l(fmphris t Chairman, Board of Supervisors STATE OF VIRGINIA CITY OF CHARLOTTESVILLE The foregoing instrument was acknowledged before me on this day of _, 19 , by David J. Toscano, Mayor, on behalf of the City of Charlottesville, Virginia. My commission expires: Notary Public STATE OF VIRGINIA CITY OF CHARLOTTESVILLE f ~ The foregoing instrumem was acknowledged before me on this 7x~6 day of ~,Z0 ;n~c' / , 19ff~, by Charlotte Humphris, Chairman of the Board of Supervisors. on behalf of the County of Albemarle. Virgirfia. My commission expires: -2- COUNTY Of ALBEMARLE EXECUTIVE SUMMARY AGENDA TITLE: Transfer of Jail Property to Albemarle Charlottesville Regional Jail Authority SUBJECT/PROPOSAL/REQUEST: Public Hearing for Transfer of Jail Proper[7 STAFF CONTACT(S): Messrs. Tucker/Davis AGENDA DATE: April 3, 1996 ACTION: X CONSENTAGENDA: ACTION: ATTACHMENTS: REVIEWED BY: BACKGROUND: ITEM NUMBER: %. INFORMATION: INFORMATION: The AJbemade-Charlottesville Regional Jail Agreement executed in November of 1995 created the Albemarle-Charlottesville Regional Jail Authority. It providesthatAIbemarle and Charlottesville will transfer title to all real and personal properbj necessary for the operation of the jail to the Authority. The Regional Jail and the 8.251 acres of property that it is located upon are jointly owned by the County and the City. All the personal property used in the operation of the jail has been pumhased pursuant to the per diem County and City cost sharing formula funding the operating budget. An inventory of the personal property (prepared by the County auditor) is available for your informaUo~ DISCUSSION: The attached deed would properly transfer the real and personal properly to the Authority. The Code of Virginia requires the Board to hold a public hearing prior to authorizing the transfer of the real property. RECOMMENDATION: At the conclusion of the public hearing, I recommend that the Board adopt the attached resolution authorizing the transfer of the County's title to the real and personal property necessary for the operation of the jail to the Jail Authority. JAILTRA2.WPD 96.055 COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGENDA TITLE: Transfer of Jail Property to Albemarle Charlottesville Regional Jail SUBJECT/PROPOSAL/REQUEST: Authorize Public Headng for Transfer of Jail Property STAFF CONTACT(S): Messrs. Tucker/Davis AGENDA DATE': March 13, 1996 ACTION: ITEM NUMBER: INFORMATION: CONSENTAGENDA: ACTION: X INFORMATION: ATTACHMENTS: REVIEWED B Y..'~ BACKGROUND: The Albemarle-Charlottesville Regional Jail Agreement executed in November of 1995 created the Albemarle-Charlottesville Regional Jail Authority. It provides that Albemarle and Charlottesville will transfer title to all real and personal property necessary for the operation of the jail to the Authority. The Regional Jail and the 8.251 acres of property that it is located upon are jointly owned by the County and the City. All the personal property used in the operation of the jail has been purchased pursuant to the per diem County and City cost sharing formula funding the operating budget. An inventory of the personal property (prepared by the County auditor) is available for your information. .DISCUSSION: The attached deed would properly transfer the real and personal property to the Authority. The Code of Virginia requires the Board to hold a public hearing prior to authorizing the transfer of the real proper~y. RECOMMENDATION: I recommend that the Board authorize a public hearing to be held on April 3, 1996, to consider the transfer of the County's title to the real and personal property necessary for the operation of the jail to the Jail Authority. 96.047 JAILTEAN.WPD TI-lIS DEED made and entered into this day of , 1996, by and between the CITY OF CHARLOTTESVILLE, VIRGINIA and the COUNTY OF ALBEMARLE, VIRGINIA, Grantors, and the ALBEMARLE CHARLOTTESVILLE REGIONAL JAIL AUTHORITY, a political subdivision of the Commonwealth of Virginia, Grantee, whose address is 1600 Avon Street Extended, Charlottesville, Virginia 22902. WITNESSETH: That for and in consideration of the sum of Ten Dollars ($10.00), cash in hand paid, and other valuable consideration, the receipt of which is hereby acknowledged, Grantors hereby Grant and Convey with SPecial Warranty of Title unto Grantee the following described real estate, to-wit: All that certain tract of land, with improvements thereon and appurtenances thereto, situated in the Scottsville Magisterial District of Albemarle County, Virginia, on the west side of State Route 742. containing 8.251 acres, more or less, and designated as Parcel llA on Albemarle County Real Estate Tax Map 77; BEING in all respects the same property conveyed to Grantors as tenants in common by deed dated July 13~ 1992, of record in the Albemarle County Circuit Court Clerk's Office in Deed Book 1260, page 695. This conveyance is made expressly subject ro the restrictions, conditions, rights-of-way, and e~ements of record kn~far as they may lawfully affect the property hereby conveyed. Grantors further QUITCLAIM to Grantee alt its rights, title and interest in personal property located at the aboveqlescribed real estate and used in the operation of the ?albemarle Charlottesville Regional Jail. This deed is exempt from state recordation taxes imposed by Virginia Code §§58.1-801 and 58.1-802. pursuam to Virginia Code § §58.1-81 l(A)(3) and 58.1-811 (C)(3), respectively. WITNESS the following signatures and seals. CITY OF CHARLOTTESVILLE, VIRGINIA By: .(Seal) David J. Toscano, Mayor COUNTY OF ALBEMARLE, VIRGINIA By: (Seal) Charlotte Humphris Chairman, Board of Supervisors STATE OF VIRGINIA CITY OF CHARLOTTESVILLE The foregoing instrument was acknowledged before me on this day of , 19 by David J. Toscano, Mayor, on behalf of the City of Charlottesville. Virginia. My commission expires: Nota~ Public STATE OF VIRGIN~_ CITY OF CHARLOTTESVILLE The foregoing instrument was acknowledged before me on this day of _, 19 , by Charlotte Humphris, Chairman of the Board of Supervisors, on behalf of the County of Albemarle, Virginia. My commission expires: Notary Public Form. 3 7125186 Virginia o a., ao^ao Recommended Capital. Improvements Program FY 1996'-97 to 2000-01 Table of Contents & Calendar Table of Contents Table of Contents & Calendar Table of Contems Capital Improvement Program Calendar 1 3 Introduction Recommended Changes to FY 95/96 - 99/00 Project Requests Summary Information Total Expenditures & Revenues Revenue Summary -All Funds Project Summary - General Government, School Division & Stormwater Funds General Government CIP Fund General Government CIP Fund Revenues General Government CIP Fund Expenditures Summary of Mandated & Committed Projects Summary of Maintenance/Replacement Projects Summary of Public Safety Projects Summary of Projects by Type General Government CIP Fund Five-Year Project/Expenditure Summary General Government CIP Fund Project Descriptions Administration & Courts Projects Public Safety Projects Highway & Transportation Projects Library Projects Parks & Recreation Projects Utility Improvement Projects 9 10 11 5 8' 13 14 15 16 17 18 19 23 27 35 49 53 69 Capital Improvement Program FY 96/97- 00/01 I School Division CIP Fund Revenues School Division CIP Fund Expenditures School Division CIP Projects School Division CIP Fund Summary School Division CIP Fund 5-Year Project/Expenditure Summary' Albemarle County Long-Term Debt Albemarle County Debt Service Schedule SChool Division CIP Fund Project Descriptions Summary of School Division CIP Projects Avon Street/Rt. 20 Connector New High School Community Recreation Facility Stormwater Fund Stormwater Fund Revenues Stormwater Fund Expenditures Stormwater Fund 5-Year Project/Expenditure Summary Stormwater Fund Project Descriptions Coumy Master Drainage Plan Transfer to Drainage/Erosion Correction Attachments Albemarle County Financial Policies (Excerpts) Project Evaluation Criteria Index of Capital Improvement Projects 71 72 73 74 75 78 79 81 82 83 85 86 88 91 92 93 95 97 2 Capital Improvement Program FY 96/9 7- 00/01 Capital Improvement Program Calendar FY 1996/97- 2000/01 CIP Fri., June 16 Thurs., June 29 Fri., August 4 Aug. 4 - Aug. 17 Fri., August 18 Thurs., September Fri., September 8 Sept. 8 - 21 Instructions for completingthe CIP application sent to each department. Training workshop on new application forms~ County departments submit applications to County Executive's Office. County Executive's Office reviews requests for accuracy and form completion. CIP applications sent to Technical Committee members. CIP Technical Committee meets to review projects. Selected project requests returned for needed revision and/or corrections. Planning Department evaluates and prioritizes projects. County Executive's Office determines preliminary available revenues. Thurs., September 21 - Technical Committee meets tO prioritize projects w~thin available Fri., September 22 Fri., September 29 Oct. 2 - 2{1 Mon., October 23 Tues., November 7 Tues., November 14 Tues., November 28 Wed., December 6 Wed., January 10 Wed. February 7 Wed. April 10 Technical Committee meets to finalize recommendations. Technical Committee meets to review recommendations (if need~ County Executive's Office prepares CIP document for work sess Technical Committee recClves document for review. CIP document sent to Planning Commission. Planning Commission holds work session on recommended CIP. Planning Commission tiolds public hearing (if desired.) Board of Supervisors holds work session on recommended CIP. Board of Supervisors holds public hearing (if desired0 Board of Supervisors adopts FY 1996/97 - FY 2000/2001 CIP. Board of Supervisors adopts FY 1996/97 CIP Budget. cevenues. Capital Improvement Program FY 96/97- 00/01 3 Introduction Introduction The five-year Capital Improvement Program (CI1~) serves as the major planning guide for County expenditures for major capital facilities and equipment. It is based on the "physical needs" of the County identified in the Capital Facilities Plan, which is a section of the County's Comprehensive Plan. The five year plan for capital projects is remewed and approved by the Planning Commission and then recommended to the Board of Supervisors for their approval. The Board of Supervisors subsequently approves the five-year Capital Improvements Plan, as well as the annual CIP budget for projects funded in the next fiscal year. The first year of the Capital Improvement Program is called the Capital Budget, and is appropriated in the same manner as the annual operating budget of the County. Funds for projects are appropriated on an annual basis; projects scheduled for subsequent years are approved for plmming purposes and do not receive expenditure authority until they are part of the capital budget. AlthOugh approved in concept, each project is re-evaluated annually to ensure that all aspects of the project are still valid. Capital Improvement Program Policies General Guidelines In October 1994, the Board of Supervisors approved Financial Management Policies (see Attachments), which set guidelines for the Capital Improvement Program, funding for maintenance and replacement projects, as welt as target Yuuits for the County's indebtedness and debt service levels. In alignment with the approved policies, the recommended Capital Improvement Program is now coordinated with the operafmg budget to a greater degree than in prior years. Summaries of all general government and school division projects now show assoc'mted operating costs that will be reflected in future operating budgets. Proposed debt service levels stay within the County's debt service guidelines. The recommended CIP also attempts to fund a "significant portion of capital improvements on a cash basis," and increases incrementally the percentage of its capital improvements financed by current revenues. The "Total Expenditures & Revenues" summary sheet included in the next section shows an increasing transfer from the general fund to the CIP. In FY 1996-97, $2,300,000 will be transferred. An additional $200,000 is transferred in FY 97-98 and FY 98-99 and $500,000 inFY 99-00 and FY 00-01 for a total contribution of $13.3 million over the 5-year period. The percentage of general fund revenues transferred to the CIP ~vas 1.83% in FY 1994-95, and 2.9% in FY 1995-96. Based on projected FY 1996-97 General Fund revenues of approximately $86 million, the CIP transfer will be 2.7%. Asset Maintenance, Replacement and Enhancement Polices The County's Financial Management Policies state that: "The County will maintain a system for maintenance, replacement and enhancement of the County's and School Division's physical plant. This system will protect the County's capital investment and minimize future maintenance and replacement costs." In accordance with these approved policies, the CI~ targets available revenues to both general government and school division maintenance and repmr projects. Over the 5 year CIP, approximately $7.2 million is requested for maintenance and repair projects, approximately $6.4 million or 89% of which is targeted to school division projects. Capital ImprOvement Program FY 96/97- 00/01 Technical Committee Recommended Changes General Government FY 96/97 - 00/01 CIP Projects Beginning Project Total - All Funds: $80.143.520 Proiects Recommended for Reduced Funding Police Facility Needs Assessmem Request $60,000 Recommend $30,000 Change ($30,000) Ending Project Total: $80.113,520 Pro[ects Moved To AnotherYear Drive-In Window Replacement & Canopy Police Firing Range Police Facility Needs Assessmem Ivy Road Landscaping Greet~wood Elementary Demolition FY00 FY97 FY97 FY98 FY01 FY01 FY98 FY98 FY01 FY98 capital Improvement Program FY 96/97- 00/01 Summary Information FY 96/97 -- 00/01 Recommended CIP Total Expenditures & Revenues - All Funds Pr~]ect s/Revenues FY 99-97 FY' 97-98 FY 98-99 FY 99-00 FY 00-01 TOTAL ~dminist ration & Courts =ire/Rescue & Safety -~g hways & Transportation Jbraries ~a~ks & Recreat[on ~ility Improvements 7.1P Projects/Debt Svc. Reserve School Division Pro}ects St orrmvater Projects 293.850 15Q.000 14{[000 266~250 468.000 t328.1011 322.295 502.331 250,000 26&000 400.000 ~739,626 514.400 548.500 737.900 592.750 794.200 3.187.7511 68.500 322.947 3.000 15.000 15.000 424.44~ 754.797 314.000 294,000 118~30 69.500 1.550.52~ 0 ~00.000 300.000 300.000 29~.842 995.842 0 102.222 210.100 782.770 257.458 1.352.55~ 23.154.385 16.588.120 6.826.680 10.420.700 ~2.034.793 3g.024.67~ 110.000 110.000 1'~.000 110 300 50.000 490.00C 25,223,227 'B,738,~20 8,876,680 12,670,700 ~4,384,793 80,093,52C ~00.000 100.000 100.000 518.84 t840.000 2,240,000 2.200.000 10.060.00( ~940,000 2,340,000 2,300,000 'l,958,842 2,040,600 1,640,000 2,340,000 2,300,000 0 0 D 0 0 CunlJ/ative Shortfall 0 0 0 0 0 10.578,842 '10,578,842 6.154.385 15.g88.120 6,126,680 9.220.700 lq.134.793 48,624,678 ~.500 .O00 0 0 0 0 ~6.500.000 100.000 t00.000 t00.000 I00.000 100.000 500.000 0 0 0 400.000 0 400.000 400.000 500.000 600.000 700.000 800,000 3.000.000 23,154,385 16,588,120 6,826~680 10,420,700 ~2,034,793 ' 69.024.678 Reconl~nended Projects 25,154,385 16,588,120 6,826,680 10,420,700 '~,034,793 69,624,678 C unllJative Shmtfall 0 0 0 0 0 0 Available Resotrces Transfer fromGef~ral Fund 60.000 60.000 60.000 60.000 0 240.000 Stormwate~ Fund Balance 50.000 50.000 50.000 50,000 50.000 250,000 ~total Revenues 110,000 ~10,000 110,000 110~00 50,600 490,000 ~ Capital Improvement Program FIr 96/97- O0/O1 9 10 FY 96/97-.00/01 Recommended CIP Revenue Summary - All Funds General Govemmem CIP Fund Revenues Total Revenues $10,578~842 c1P Fund Bal. 4.9% School Division CIP Fund Revenues Total Revenues $69,024,678 VPSA Bonds 70.4% ~... ~  "j Gen. Fund Transfer 4.3% ~ Proffer Funds 0.6% ~ Interest Earned 0.7% '- SpF~t Billing 23.9% Stormwater Fund Revenues Total Revenues $490,000 Stormwater Fund Balance 51.0% Fund Transfer 49.0% Capital Improvement Program FY 96/97- O0/OI FY 96/97- 00/0LRecommended CIP Project Summary General Government, School Division & Stormwater Funds Projects School Division 86.2% Uti'~t.es 1.2% Parks & Rec. 1.9% Libmries 0.5% Hwys. & Transportation 4.0% Public Safety 2.2% Admin. & Courts 1.7% CIP/Debt Reserve 1.7% Stormwater 0.6% General Government CIP Fund School Division CIP Fund Stormwater Fund Total CIP Projects $10,578,842 $69,024,678 $490,000 $80,093,520 Capital Improvement Program FY 96/97- O0/O1 11 This page intentionally blank. 12 Capital Improvement Program FY 96/97- 00/01 General Government CIP Fund General.Government CIP Fund Revenues General Fund App. 95.1% CIP Fund Bal. 4.9% FY 96/97 FY 97/98 FY 98/99 FY 99/00 CIP Fund Balance $118,842 $100,000 $100,000 $100,000 General Fund Appropriation $1,840~000 $1,940,000 $1,840~000 $2~240,000 Total: $1,958,842 $2,040,000 $1,940,000 $2,340,000 FY 00/01 Total $100,000 $518,842 $2,200,000 $10,060,000 $2,300,000 $10,578,842 Capital Improvement Program FY 96/97- 00/01 13 General Government CIP Fund Expenditures Hwys. & Trans. 30.1% Libraries 4.0% Public Safety 16.4% Admin. 8~ Courts 12.6% Reserve Funds 12.8% Parks 8: Rec. 14.7% Utilities 9.4% FY 96/97 Admin. & Courts $298,850 Fire, Rescue & Safety $322,295 Highways & Trans. $514,400 Libraries $68,500 Parks & Recreation $754,797 Utilities Improvements $0 CIP/Debt Svc. Reserve _~_ Total: $1,958,842 14 FY 97/98 FY 98/99 FY 99/00 FY 00/01 Total $150,000 $145,000 $266,250 $468,000 $1,328,100 $502,331 $250,000 $265,000 $400,000 $1,739,626 $548,500 $737,900 $592,750 $794,200 $3,187,750 $322,947 $3,000 $15,000 $15,000 $424,447 $314.000 $294,000 $118,230 $69,500 $1,550,52~ $100,000 $300,000 $300,000 $295,842 $995,842 $102,222 $210,10.0 $782,770 $257.458 $1.352.550 $2,040,000 $1,940,000 $2,340,000 $2,300,000 $10,578,842 Capital Improvement Program'FY 96/97- 00/01 Summary o f Mandamd/COmmitted Projects Mandated/Committed 50.6% Public Safety 16 0°,;, ~ R. eserve Funds 12.8% Maint./Replacement 7.5% Other Projects 13.2% County Technology Upgrade Revenue Sharing Road Program - - HydraulicS' Rio Roads Sidewalk ADA Cor tpliance at Parks ADA Cor tpliance on School Playgrounds Walnut C: eek Park Improvements Towe Par c Recreation Improvements Chris Gre me/Mint Springs Security Crozet Pa :k Improvements Scottsv'flle Community Center Outdoor Improvements Rivanna Greenway Access and Path Keene Landfill Closure · Total Project Cost Year Page $805,000 FY 97-01 24 $2,500,000 FY 97-01 36 $28,500 FY 98 45 $80,278 FY 97 54 $89,375 FY 97 55 $131,O00 FY 97-99 57 $143,144 FY 97 58 $20,000 FY 97 59 $100,000 FY 97 60 $55,400 FY 97 63 $400,000 FY 97-01 64 $995,842 FY 98-01 70 Total: $5,348,539 Capital Improvement Program FY 96/97- ~0/0I 15'~ Summary of Maintenance/Replacement Projects Mandated/Committed 50.6% 'i ' o [ ' I~eserve Funds Public Safety 16.0,i, Maint./Replacement 7.5% 12.8% C.O.B. Maintenance/Replacement Projects Library Maintenance/Replacement Projects Parks & Recreation Maintenance/Replacement Projects Total Project Cost $505,100 $131,000 $160,230 Total: $796,330 Year Page FY 97, 00-01 26 FY'97-01 51 FY 97-01 67 16 Capital Improvement Program FY 96/97- O0/OI Summaw of Public Safety Projects Mandated/Committed 50.6% Public Safety 16 0%~ Maint./Replacement 7.5% Other ProJects 13.2% Fire/Rescue Building & Equipment Fund Police NCIC 2000 Upgrade Police Computer System EOC Site Radio Connection Total Project Cost Year Page $1,400,000 FY 97-01 28 $15,000 FY 00 29 $72,295 FY 97 30 $202,331 FY 98 31 Total: $1,689,626 Capital Improvement Program FY 96/97- 00/0! 17 Summary of Projects by Type General Fund Revenues Available (FY97-01) Score Project Total Prior Total Total Total Approved Additional Requested Recomm'd Dollars FY97-00 Dollars Dollars Dollam $10,578,842 Available Revenues 18 Mandated/Committed Proj ecte County Technology Upgrade Revenue Sharing Road Program Hydraulic/Rio Rd. Side~aJk ADA Con~liance at Parks ADA 3orr~liance on School Playgrour~s Walnut Cree~ park Improvements Towe Park Rec. Im~rov. Rivanna Gr ~r~vay Access and PatY Chris Oreene/M Iht Sprg s.S~curit y Crozet Park Improvemems sconsville Community Ctr. Outdoor Imp Kee~e Landfill Closure Maintenance Projects Public Safety Projects FY 96/97 - 99/00 Projects New Projects Totals (FYg7-01) $380.000 $2.000.000 $30.278 $89,375 $75.000 $20_000 $100.000 $55.400 $750,000 $425.000 $805.000 $805.000 $9.773.842 $500.000 $3.500.000 $2.500.000 $7.273.842 $50.000 $71.500 $~.500 $53,500 $37.500 $31.900 $30.000 $30,000 $~.250 $5,730,066 $2,845,476 $8,575,542 Transfer to Capital P rojectslDebt Service Reserve Total Remaining General Fund Revenues Capital Improvement Program FY 96/97- 00/01 68,545,542 $1,352,550 $1,352,550 $0 General Government CIP FUnd 5-Year Project/Expenditure Summary (Continued on Next Two Pages) Capital Improvement Program FY96/97- 00/01 19 General Government CIP Fund Project Descriptions Administration &Courts Projects Summary of Administration Projects FY 1996/97 -2000/01 CIP General Government 'Expenditures Fire, Rescue & Safety Hwys. & Transportatio'~ 3,.'2 '.'~, 12 6% Admin. & Courts Libmne5 Parks & Rec. t 2,6% Uh':tms rnp Reserve Funds County Technology Upgrade Drive-In Window Replacement & Canopy C.O.B. Maintenance/Replacement Projects Total: Total Project Cost Year Page $805,000 FY 97-01 24 $18,000 FY 01 25 $505.. 100 FY 97, 00, 01 26 $1,328,100 Capital Improvement Program FY 96/97- 00/01 23 County Technology Department: Information Services New Request? Project Start Date: 7/94 Continuation ? Proposed Completion Date: NZ4 Revised? X Upgrade Mandated Project? Documented Project/Need? Other Communi7 Need/Service? xi Project Description: Numerous technology initiatives including: LAN servers. LAN hubs, LAN disk space, Document Management/Imaging System, LAN Fax System, wacrocomputers and microcompurex hardware to support the networks. This project is revised from previous requests to include equipment for upgradlug the infrastructure of COB LAN hardware, including servers ($150,000), operating system software ($50,000), hubs ($100,000), LAN Fax system ($30,000), ~nd network hardware ($75,000). The request also includes $60,000 in additional funds for micro- computers far general government and ~nformatlon services staff. (The current request spreads the remaluing $90,OOO in approved FY 97 and FY 98funding for general government microcomputers over the five year period, adds an additional $10,000 lu FY O1 and requests $50,000 in supplementary funds for computers for information services staff, which is spread in $10,000 installments over the FY 97- OI CIP.) Flually, the revised request includes $60.000 in additional funds to upgrade the PBX phane system in FY 97 and FY 00. Relationship to Pian:N/A Proiect Justification: The broad range of technology requested focuses upon the creation and maintenance of a high performance central LAN enmrunment to support information access and distribution to stafflocated both inside and outside the County Office Building (COB). The near arrival of a County-wid~ fib~r optic WAN has accelerated the need for funds to upgrade the infra-stmcture 3f LAN hardware, as reflected in this rev/sed request. This project also requests funding to provide higher performance eomparers to COB staff, required in part, to penmt expanding use of Interact services in the future. Finally, the request for funds to upgrade the County's PBX phone system is needed imce the available capacity of the phone switch is almost totally exhausted, with only one remaining open slof for expansion. Impact if Project Not Completed: Inefficient resource management. Project Manager: Information Services Location/Site Status: County Office Building. Operating Cost Breakdown: Yearly maintenance costs in FY 97-01 provide for help desk support & lralning. Land Acquisition ArchigEngmeering Construction Other Total Project Cost Less: Fees Less: Revenue Net County Cost Operating Costs 24 1,025,000 1,025,000 . 1,025,000 114300 Prior 220~00 220,000 220,000 8,400 : FY 97 FY 98 FY 99 FY 00 FY 01 TL 97-01 180,000 150,000 145,000 160,000 170,000 805,000 180,000 150,000 145,1100 160.000 170,000 805,000 180,000 150,000 140.000 160,000 170.000 805,000 17,200 19.000 20.800 23,100 25,800 105,900 Capital Improvement Program FY 96/9 7- 00/01 I D epartmefnt: Staff Services I Project Start Date: I Proposed Completion Date: Serf. 2000 New Request? Continuation ? Revised? X MandatedProject? Documented Project/Need? Other Commun~ Need/Service? X Project Description: Replacement of Finance Department's drive-in window (est. $8,000) and the constmedon of a canopy over the drive-in window (est. $10,000). Project Justification: The drive-in window unit originally was installed wl~n the County Office Builffmg was renovated in 1981. In the year 2000, the unit will be approaching 20 years old. It is used extensively by taxpayers. Over the past several years, numerous service calls and repairs have been made in order to keep the unit in working order. Also, in inclement weather Finance has received numerous taxpayer complaints concerning the lack of a canopy to shield them fi-om the elements. On occasion, due to vehicle height, a taxpayer must exit their vehicle in order to complete their transactions and thus are exposed. Taxpayer documents also are subject m getting wet during transactions ff a canopy is not constructed Relationship to Plan: None. Impact if Project Not Completed: If not funded, repairs would continue to be made to the win/low and mone~ would cerFlmue to be Invested in a mdt over twenty years old. In addition, there is a risk of the unit breaking down during a "busy time," resulting in taxpayers being uuable to use the driveCm facility. Additionally, without a canopy, taxpayer complaints about difficult/es in inclement weather will continue. Project Manager: Staff Services Location/Site Status: County Office Building Land Acquisition ArchiFEngineering Construction 18.000 Other O_ Total Project Cost 18,000 Less: Fees Less: Revenue 0 Net County Cost 18,000 Operating Costs 0 Prior FY 97 FY 98 FY 99 FY 00 FY 01 TL 97-01 0 18,000 18,000 18,000 .18,000 0 _o 18,000 18,000 0 0 Capital Improvement Program FY 96/97- 00/01 25 Maintenance eplacement,Summary Departme~tt: Staff Servlces New Request? ] Mandated Project? Project Start Date: July 1, 1997 Continuation? I DocumentedProject/Need? Proffosed Com~letion Date: June 30, 2001 Revised? X Other Communi~ Need/Service? Proiect Description.' Various maintenance and replacement projects that include replacing a boiler, cleaning ductwork, replacing windows, stripping paint & tuck-pointng remaining exterior walls and painting the interior and replacing ceiYmg tile at the Juverdle and Domestic Relations Court. (City/County project.) In addition, these projects include the replacement of the #1 and #2 chillers and resurfa(mg thc parking area of the County Office Building. The project revision includes $106,250 in FY O0 to complete repairs to the Juvenile and Domestic Relations Court Buildlug, and $280,000 in FY Ol to replace obsolete .dC chillers and resurface the parking area lu the County Office Building. Proiect Justification: The maintenance and replacement are need to ensure adequate parking facilities for citizens and employees The replacement of the chillers is necessary because of age and the discontinuation of chillers uffmg Freon 11 (CFC's) per EPA regulatens. The cost to retro-fit the chillers, is not practical due to the age of the original equipment. Maintenance costs of City/County jr/mt owned buildings will be shared by both entities. Relationship- to Plan: None. Impact if Proiect Not Completed: If not funded, the County will continue to waste money patching surfaces. Additionally, the high cost ofFreon 11 and the inability to locate it would necessitate shutting down AC units. Proiect Manager: Staff Services. Location/Site Status: · County Office Building & Parking Lot. City/Couaty owned Bffddmgs (Juvenile & Domestic Relations Court.) LL Land Acquisition ArchiVEngtneering Construction Other 551,041 Total Projeet Cost 551,041 Less: Fees Less: Revenue O_ Net County Cost 551,041 26 Operaling Costs Prior F~ 97 FY 98 FY 99 FY O0 FY O1 TL 97-0I 45,941 118,850 106.250 280,000 505,100 45,941 ! 111,850 106,250 280,000 505,100 45.941 i 118.850 1062,50 280,000 505.100 Capital Improvement Program FY 96/97- 00/01 Public Safety Projects Summary ofFire/Rescue & Safety Projects FY 1996/97 -2000/01 CIP Ftwys. & Transportatio~ General Government Expenditures Fire. Rescue & Safety 30 ',% ~ ~&.l. ies ~mp. Admin. & Courts Reserve Funds Fire/Rescue Building & Equipmem Fund Police NCIC 2000 Upgrade Police Computer System EOC Site Radio Connection Police Firing Range Police Facility Needs Assessmem Total: Total Project Cost $1,400,000 $15,000 $72,295 $202,331 $20,000 $30,000 $1,739,626 Year FY 97-01 FY 00 FY 97 FY 98 FY 98 FY 98 Page 28 29 30 31 32 33 ~ Capital Improvement Program FY 96/97- 00/01 27 Fire/Rescue Building & Equipment Fund Department: Fire and Rescue Division Project Start Date: FY 95 Proposed Completion Date: Ongoing NewReque~? Continuation? Revised? X IMandated Project? i Documented Project/Need? X Other Community Need/Service? Proiect Description: This project involyes the continued conUibution to a sinking fund created to provide funding for the future construction of two (2) new County fire and rescue stations in designated rapid growth areas as specified in the Community Facilities Plan and for the purchase of an aerial track. Since final decisions have not yet been made on how to staff the aerial Impact if Proiect Not Completed: apparatus and on the location and staffing of new stations, If the stations are not funded, response times will rise and specific details are unavailable at this time. However, as these the nUmber of "no:response" calls will. continue to increase. decisions are made, the required funding will be available through this funding mechanism. Project Justification: Currently, volunteer fire and rescue stations are experiencing an increase in the nUmber of calls and in the time it takes to arrive on the scene of an emergency As a result, the nUmber of "no-response" calls are increasing, especially during daylight hours. This project is revised to include $400,000 in additional funding in FI' Ol toward the construction of the second fire and rescue station (to begin in FYO0-OIo Aerial service is needed throughout the County, due to the increased growth in residential, commercial and industrial properties. The average cost per vehicle ranges from $400,000 to $550,000, depending on type, and confmues to rise each year. Project Manager: Fire/Rescue Division Relationship to Plan: Compret~ensive Plan: Goal 9, Objectives: 5,6,7,8.9 & 10. - Community Facilities Plan: P. 71 (Sect. 2A)& P. 74 (Sect 2C) These delays may cause additional losses, injuries or deaths. Additionally, higher losses from fire will resuk in higher insurance premiUms for citizens and businesses. Finally, the · Community Facilities Plan's service objectives and recommendations relating to emergency response times and station ldcations will not be met. If an aerial truck is not purchased, the current lack of track service, other than on a delayed basis from the City, will cOntinue! Since the cost of such specialized units increases substantially each year, a unit should be obtained as soon as possible. An alternative to funding an aerial track would be to fund additional personnel to staffthe City's second truck at $263,000/yr. Location/Site Status: Southern or Northern Urban Area Land Acquisition Archit/Engineering Construction Other Total Project Cost Less: Fees Less: Revenue Net County Cost Operating Cos~ TL Prior On~oin~ Ongoing 0 Ongoing FY 97 400.000 250.000 400,000 250,000 400,000 250,000 0 FY 98 FY 99 FY O0 FY 0t TL 97-O1 250.000 250.000 250.000 400:000 1.400_000 250.000 250.000 250,000 .400,000 1,400,000 0 0 0 0 0 250,000 250,000 250000 400,000 1,400,000 28 Capital Improvement Program FY 96/97- 00/01 c~ Department: Police Department Project Start Date: July 1999 Proposed Completion Dat~' Se~t 1999 Continuation? Revised? X l: Mandated Project? X Documented Project/Need? Other Commun~ Need/Service? Proiect Description: Replace the current Honeywell VCtN terra,al in order to continue effective interface with the NCIC/VCIN network. Proiect Justification: The Vkgima Criminal Information Network IVCIN) is the State Pohce-operated crimnial justice network that links the county police to other agencies and information at the icoM. state, end national levels. Operation of this system is necessary to carry out basic law enforcement functions such as DMV checks, Wented/Stolen/Mis~mg inquires, end to secure high speed electronic communications with other criminal justice agencies. The FBI operates the National Crime Information Center (NCIC) which we access daily through the VCIN system. The FBI sets the operating standards for the VCIN system, hence the VCIN must keep pace with technological advances end regulatory changes occurring at the NCIC - and local agencies must keep pace with the changes in the VCIN. The FBI is upgrading the NCIC (NCIC 2000) to allow for enhanced capabihfies at the state ard local levels. The NCIC project i~eludes upgrades to permit, among other things, batch inquires, and image transfers, Local agencies will need to purchase the computer hardwme to access this new system. This project requests funding for new eqmpment to keep pace with the upgrade in 1999 mad to allow County Police to continue to operate in the netwcek at a basic service level. Theproject revision moves $15,000 from FY 98 to FY2000 , Relationship to Plan: Goal of quality of life promoted by public services. Impact if'Proiect Not Completed: If not fimded, the County Police will not be unable to function safely and effectively. Officer and citizen safety will be in grave jeopardy. Wanted persons may go fyee due to an inability to comfrm the existence of warrents on file. The'Police will not receive "be on the took outs" or other automated information that affects the safety of officers or the commu~/ty. Without the VCIN upgrade, County police will be unable to function at current levels of'operation; the VC1N is a basic toot used eenstantly. Not having the VCIN system would be analogous to lo£mg our telephone system. Proiect Manager: Pohce Departraem Location/Site Status: County Office Building - Pohce Department TL Land Acquisition Archiff Engineenng Construction 0 Other 15,000 Total Project Cost 15,000 Less: Fees 0 Less: Revenues 0 Net County Cost 15~000 Prior FY 97 FY98 FY99 FYO0 FY01 TL 97-01 0 0 0 O_ _0 O_ 15,000 _0 15,000 o o o ,1~,ooo o ls,ooo 0 0 0 0 15,000 0 157000 Operating Costs O; 0 0 0 0 0 0 ~ Capffal Improvement Program FY 96/97-00/01 29 P lice Computer $£stem I DepartmenI: Police Department New Request? [ Mandated Project? Project Start Date: July 1995 Continuation.7 XI Documented Project/Need? Proposed Completion Date: June 1997 Revised? Other Communi7 Need/Service? xl Proiect Description: Replace and expand current computerization of the Police Deparunent. This expansion consists of the following equipment: IBM Penfium 90 server w/24MB RAM, 5 GB HI); Netware; 31 Workstations;. 5 Printers; Jet Direct Cards; Regular 10iVIB Ethernet; 5 Hubs; 45 Cards; 4 Fiber Modules; 3 UPS; Cabling; Fiber Backbone/Sleeves; as well as the following software: Windows; Perfect Office; DaVimfi Email and ProjectIActivity software Proiect Justification: The Police Department currently is operating on 1986 sotb~vare and mainframe technology The current computers do not commumeate with our IBM S36 Mini, winch holds all crime information data. Additionally, the S36 has become unreliable and is unable to store all data b(mg collected. Also, we need to prepare for interface with the Computer Aided Dispatch system and the other two police agencies in the near future and to provide useable data in a timely manner to officers, administration and citizens. This proposal would add a file serwr to the County Office Building (COB) Local Area Network (LAN) winch would store the needed data for crime kff6rmation winle providing access to all COB network functions. Tins LAN tie-in is consistent with Information Service's goal of adding file servers for data intensive applications in departrnen*s rather than relying on a. single server to handle all data traffic (The single server would reqmre routing data requests around the entire network ring.) The ability to store, retrieve, and analyze criminal, traffic, personnel, and financial d/ta is critical due to the i~ze, workload, and accountability of the agency. The S36-is enable to adequately~ perform these tasks uimg 10 year old computer technology. The$16,053 increase in total project cost is relied to changes in teehnolog~ and taking a closer look at specific software Relationship to Plan: Goal of quality of life promoted by public services. Impact ifProiect Not Completed: The inability to provide quality information m a timely manner, or at all, to officers, managers and ~ttizens is a current reality. The S36 has proven to be unreliable and may completely fail. If that were to happen, officers would be unable to cheek local wanted or intelligence information, or to provide basic data to management and citizens, resulting in a threat to officer safety and to the safety of the general public. Pro|ectManaeer: PohceDeparanem Location/Site Status: COB - Police Department Operating Cost Breakdown: Operating costs of $3,800?yr in FY 98-01 would be for maintenance contracts. 30 Land AcquisitionTL 0 Arch#/Engineenng o Construction 0 Other 142,295 Total Project Cost 142,295 Less: Fees 0 Less: Rewnues O_ Net County Cost 142~295 Operating Costs 15,200 Prior i FY 97 70,000 i 72,295 70,00D i 72,295 FY98 FY99 FY00 FY01 0 -0 0 0 70~000 i 72,295~ 0 0 0 0 0i 0 3,800 3,800 3,800 3,800 Capital Improvement Program FY 96/97- 00/01 TL 97-01 0 0 0 72,295 72,295 0 72~295 15,200 EOC_Site Radio COnnection Department: Police Department ,~: Project Start Date: July 1997 Proposed Com~letlon Date: June 1998 Continuation ? Revised? X Mandated Project? Documented Project/Need? Other Communitf Need/Service? X Project Description: This project will link the radio system receiver I~mkage network equipment with the new central commurdcations facility (EOC) using microwave equipment. This will require 6GHz microwave ~ensmittmg, receiving, end conlrolling equipment installed on Bucks Elbow Tower end at the new Emergency Operations Center building. This project adds a second "expansion"phase to a previous Police capital project aimed at upgrading the Police radio system receiver linkage network.' Funding for the "upgrade" (first) phase of the project was appropriated in a prior year C1P, bat has yet to be spent This request replaces the Police Department's currentyear request for radio receiver additions, approved by the Board of Supervisors. Due to a change in microwave dish technology, the Police Department will be able to accomplish the goals of the radio receiver additions project with the fands previously appropriated for upgrading the Department's radio connections. Wab the $363,851 in funding approved for FY 98 by the Board for the radio recqiver additions project, the Deparlment hopes to complete this critical need for an EOC site radio connection. This project also will enhance the operating efficiency of the upgraded 900 lvlHZ radio system. This link is expendable end sharable with other users on Bucks Elbow Tower. Funding for this project is requested in FY98 instead of the J[fth year of the CIP, since it is critical that the Police Department be able to communicate With the EOC when it is completetZ The new EOC building is expeetedto be operational by the end of 1998. Relationship to Plan: Goal of quality of life promoted by public sardces Impact if Proiect Not Completed: Umkage with the EOC could be achieved with leased telephone lines or dedicated radios, but these would not be expandable or support control of the cemparitor at the central communications site (EOC). Project Manager: Police Department Location/Site Status:six county sites. (Seeproject description in original application materials.) Project Justification: This project will result m expanded officer safety and higher levels of service for police end other agencies end s~ices. Land AcquisitionTL 0 Archit/ Engineering o Construction 0 Other 448,331 T--~al Project Cost 448,331 Less: Fees 0 Less: Revenues 0 Net County Cost ' 448~331 Operating Costs 0 Prior FY97 FY98 FY99 FY O0 246,000~ 0 202,331 246,0~0, 0 202,331 · 246~0001 0 202~331 0 O} 0 0 0 FY 01 o o 0 TL 97-01 0 0 0 0 2o2,331 0 202,331 0 0 202~331 0 Capital Improvement Program FY 96/97- 00/01 31 Police Firing Range IDepartment: Police Department New Request? X Mandated Project? Project Start Date: July, 1997 Continuation? Documented Project/Need? Proposed Completion Date: June, 1998 Revised? Other Community Need/Service? X Proiect Description: This is a project to research, develop and construct a Police Department firing range for the purpose of training and qualifying police officers with various fii'earms. A regional concept is very possible with this project. This inifiai request is ~nnply to raise the financial issue that a range is needed and to · begin to set aside funds to be used for construction. Much further research and development needs to be done to obtain an accurate dollar mount This research and development can be accomplished by staff Proiect Justification: The current faaihties used by the Pohce Deparunent are inadequate for the level of training needed. The number of officers that must qualify is pladmg a strain on our current range. Many training needs are not being met because safety restrictions and physical limitations of the current range. The effort and potential cost associated with developing a range necessitate that the County find a permanent site controlled by the Police Department so that an acceptablelevel of fiexibility and stability can be reached. Relationship to Plan: Goal 6f quality of life prumoted by public services. Impact ifProiect Not Completed: It is mandated by the Department of Criminal Justice Services that om police officers qualify with firearms. We must have a site that serves all of the training needs of the Depamnem. Without control over a range it will not be easy and may not be possible to train end qualify properly, as required, thus raising serious liability issues. Proiect Manager: Police Deparunem Location/Site Status: Any location within reasonable h-avel distance. Preferably one owned or fully controlled by the County. TL Land Acquisition 0 Archit/ Engineering 0 Construction 0 Other 20,000 Total Project Cost 20,000 Less: Fees 0 Less: Revenues O_ Net Count~/ Cost 20~000 Operating Costs 0 Prior FY97 FY98 FY99 FY90 Oi 0 20,000 0 Oi 0 20,000 0 01 0 20~000 0 Pt' 01 TL 97-01 o 0 o ~ ~ 20,000 0 0 2~000 0 0 0 20~000 0i 0 0 0 o o o 32 Capital Improvement Program ]FY 96/97- 00/01 Facility Needs ASSessment Department: Police Department ~ f~iie~t? ~ Mandated Project? Project Start Date: FY 98 Continuation ? Documented Project/Need? Proposed Completion Date: FY 98 Revised? Other Communitf Need/Service? X Project Description: - The project requests funding for consultant fees to perform a space needs assessment and facility planning for the Police Department. Tins project will allow for a full space needs assessment to be conducted so a new police facility can be planned that will provide for anticipated growth of the Department as well as addressing current space inadequacies. Proiect Justification: The Police Department acquired additional office space in the north ~mg of the County Office Building (COB) during the most recent COB renovations. While this additional space has helped to alleviate some short-torm shortages, immediate space needs continue to exist Additionally, there is a need to provide additional space for the long-term growth of the Department. There are several critical space needs that must be addressed in the future. A few examples include: an armory for storage of weapons and other specialized equipment; basic storage space for deparmaent equipment (ammunition, traffic flares); an evidence and property section; oraBe lab facilities; ~raming facilities; K9 fa~thfies: and office space needed for anticipated growth of sworn personnel and support staff, etc. Although $60,000 originally was requested for this project, The Technical Committee estimates that $30,000 will fund the needs assessment. Relationship to' Plan: Goal of quality of life promoted by public services. Impact ifProiect Not Completed: The future space needs of the Polic9 department are Beyond the current capacity of facility space. In addition, ther~ is no space available (or the space available is inadequate) for many specialized needs (i.e., evidence unit). The lack of adequate space could adversely affect the quality of police serCmes provided by the depammat Proiect Manaeer: Police Deparm~nt Location/Site Status: Within the County Land Acquisition 0 Archit/ Engmeering 0 Construction 0 Other 30~000 Total Project Cost 30,000 Less: Fees 0 Less: Revenues 0 Net County Cost 30,000 Prior FY97 FY98 FY99 FYO0 FY01 TL 97-01 o o o 30,0o0 _o o o 30,000 30,000 0 0 0 30,000 0 30,000 0 0 0 30,000 Operating Costs 0 [ 0 [ 0 0 0 0 0 0 Capital Improvement Program FY 96/'97- 00/01 33 Highway &- Transportation Projects Highway/Transportation Project Summary FY 1996/97-2000/01 CIP General Government Expenditures Fire. Resoue & Safety / Hwys. & Transpoffation ' Libraries Utilities imp. Revenue Sharing Road Program Zan Road Extension Old Ivy Bicycle Path and Sidewalk 1-64/Route 20 Interchange Study Route 29 North Landscaping Ivy Road Bike Lanes & Stxeetlights Meadow Creek Parkway to Rio Bicycle/Pedestxian Path Greenbrier Drive Extended Sidewalks Greenbrier/Hydraulic Road Streetlights Hydraulic/Rio Road Sidewalk Route 250 - Route 616 Turn Lane Ivy Road Landscaping Sidewalk Construction Program Total: Total Pro_iect Cost Year Pace $2,500,000 FY 97-01 36 $27,900 FY 99 37 $53,500 FY DO 38 $50,000 FY 99 39 $51,000 FY 97-01 40 $43,400 . FY 97~ 99 4t $20,000 FY 99 42 $27,500 FY 00 43 $19.250 FY 00, Ol 44 $28,500 FY 98 45 $100,000 FY 98, 99 46 $199,000 FY 01 47 $67,700 FY 01 48 $3,187,750 Capital Improvement Program FY 96/97- O0/OI 35 Revenue Sharing Road Program Project Start Date: Ongoing Continuation? X Documented Project/Need? Proposed Completion Date: Onfoin~ Revised? Other Communi7 Need/Service? Proiect Description: Each year the County participates in the Revenue Sharing Program m which the State provides funds to match County funds for the consnmcrion, maintenance, or nnprovement of secondmy roads. The rchds which are programmed for improvements with Revenue sharing Funds include: Rt. 631 (Meadow Creek Parkway) Rt. 631 (Rio Rd.) Rt. 866 (Greenbrier Ext.) Rt. 656 (Georgetown Rd.) Rt. 649 (Airport Rd.) Rt. 601 (Old Ivy Rd.) Rt. 631 (Old Lynchburg Rd.) Rt. 691 (Jarmans Gal: Rd.) Proiect Justification: These projects will provide an additional infusion of funds into the Six Year Secondary Plan (VDoT will match local contributions up to $500,000 annually)., ffmce the County currently allocates its share to the year a project is scheduled to begin construction, the infusion allows particular projects to be constructed in a particular year in which they would otherwise not be constructed Relationship to Plan: These road impmvement~ are outlined in the Comprehensive Plan and are consistent with the Plan's goal of establishing a syg'tematic and equitable transportation system to insui-e the effeeuve provision of road improvements and new construction. Impact ifProiect Not Completed: If not funded, these projects will be conslnmted at a later date, thereby delaying safety improvements to the roadway and/or delaying improvements to the urban roadway network An alternative method of funding through the Six Year Secondary Plan would delay actual constmctiun of the projects. Proiect Manager: plamamg &Community Developmem Location/Site Status: Countywide. (See Project Desaription.) Land Acquisition Archit/Engineertng Construction Other Total Project Cost Less: Fees Less: VDoT Contrib. Ne~ County Cost Operating Costs TL_ Ongoing Ongoing Ongoing Ongoing Prior (Yearly) (Yearly) (Yearly) (Yearly) FY 97 FY 98 FY 99 FY 00 FY 01 TL 97-01 1.000,000 1,000,000 1,000,000 1,000,000 1,000,000 5.000.600 1,000,000 1,000,000 1,000,000 1,000,000 1.000,000 5,000,000 500,000 500,000 500.000 500.000 500,000 500,000 500,000 2,500,000 500,000 500,000 500,000 2,50~000 36 Capital Improvement Program FY 96/97- 00/01 ~, . Zan ROad Extension Department: Engineering' Project Start Date: July, 1999 Proposed Completion Date: June, 2000 New Request? Continuation ? Revised? Mandated Project? X Documentedproject/Need? Other Commun~ Need/Service? X Proiect Description: This is the extension of Zen Road (hi the City) to connect Hillsdale Drive at the existing cul-de-sac. Proiect Justification: This will allow traffic entering at seminole Square an alternate path to Rio Road without ualng Ronte 29 (Ninety-five percem ofth/s road alignment is within City Ynnits.) This road ~ ~rovide an altematiqe facility to Route 29 traffc. Based on the Iraffc study, this road will not significantly relieve Route 29 traffic. The City's share of funding for this project is $529,150. Relationship to Plan: Goal 9, Objective I Impact ifProiect Not-Completed: If not funded, and the City funds their potion, the road could not be bruit. Project Manaeer: City Project 'Location/Site Status: Through Peps/property behind Post Office. Land dcquisition 10,000 Archit/Engineering 1313 Construction 16,537 Other 529,150 Total Project 557,000 Less: Fees 0 Less: Ciw Share 529,100 Net County Cost 27,900 Operating Cost O' [ Prior FY 97 0 FY 98 FY 99 FY 00 FY 01 TL 9%01 10,000 10.000 1,313 1,313 16,537 16,537 529,150 529,150 557,000 557,000 o o 529,100 529,100 27,900 27,900 oi o o Capital Improvement Program FY 96/97- 00/01 37 OM Ivy Road-Bicycle, Path & Sidewalk Department: Planning/Community Dev. New Request? Mandated Project? Project Start Date: . FY O0 Continua~on ? Documented Project/Need? Proposed Completion Date: FY O0 Revised? X Other Commun~ Need/Service? Proiect Description: hastall a bicycle path and sidewalk, including s~gnage, along Old Ivy Road fi.om Ivy Road (Rt. 250) to the Rt. 29/250 Bypass, m conjunction with. the road widening project. It is ex ~ected that all fight-of-way, half of construction costs, and all maintenance costs will be borne by VDoT. T/thproject is revised from previous requests to correspond with the Fiscal Year for the roadproject; The fundingyear has been moved from FY 99 to FY 2000. Relationship to Plan: This project is conixstent with the Pedestrian Obstacle Study, with the City/County Bicycle Plan, and with the Lewis Mountain-Un~veri~ty Heights Neighborhood Study. Impact if Proiect Not Completed: If not funded, safety for pedestrians and bicyclists will be compromised. Project Justification: This corridor is heavily utilized by the large student population living in the area and may also be Utilized by residents moving into Univer~xty ~Ffllage. Conslracting bicycle and sidewalk fa(flitias in conjunction with the road project reduces County costs by approXtraately $71,500 ~VDoT contribution), with the County's share for the sidewalk being $38,500 and the County's share for the bike path being $15,000. The road project is scheduled to begin January 2000 and take about 14 months to complete. Proiect Manager: Planning & Community Developmem Location/Site Status: Old Ivy Road from Route 250 to Route 29 Bygass Land Acquisition Archit/Engineermg Construction Other Total Projeet Cost Less: Fees Less: ~oT Contrib. Net County Cost Operating Costs T[ Prior FY 97 125,000 125,000 71,500 53,500 FY 98 FY 99 FY 00 0 i 0 0 0 125,000 0 0 0 0 125,000 71,500 53,500 FY 01 TL 97-01 0 125,000 0 125,000 71,500 53,500 38 Capital Improvement Program FY 96/97- 00/01 1-64 t. 20 Interchange Study Project Start Date: FY 99 Continuation ? Documented Project/Need? X Proposed Completion Date: FY 99 Revised? X Other Communit~ Need/Service? Proiect Description: Conduct a study on the feasibility of the reconfiguration of the existing interchange at Route 20 and 1-64 to improve traffic circulation in the area. This project has been revised to remove a proposed Avon Street interchange from this study based on the findings of the MPO Southern City Study. Due to the likelihood that the study will become more complex in nature over the next three lears as new roads are constructed and other elements are considered, the total cost of the project is not expected to decrease sign~ftcantly. Proiect Justification: The curm~t configuration of the interchange and assoCiated-exit and entrance ramps at the Route 20 in~rchange has resulted in a confusing and unsafe Iraffc pattern which has Ied to a number of accidents. Relationship to Plan: This project is consistent with the Blue Ridge Neighborhood Study "Area B." Impact if Proiect Not Completed: If not funded, the confusing and unsafe traffic pattern at the 1-64/Route 20 interchange will persist. Proiect Manager: planning & Community Developmen; Location/Site Status: 1-64/Route 20 Interchange Land Acquisition Archit/Engineering 50,000 Construction Other Total Project Cost 50,O00 Less: Fees Less: Revenue 0 Net County Cost 50,000 Operating Costs FY 97 FY 98 FY 99 FY 00 FY 01 TL 97-01 O~ o o 50,000 0 0 50,000 0 0 0i . 0 0 50.000 0 0 50,000 50.000 O 0 50,000 I Capital Improvement Program FY 96/97- 00/01 39. Route.29 North Landsca£ing Project Start Date: FY 96 Continuation ? Documented Project/Need? X ProFosed ComFletion Date: FY O1 Revised? X Other Communff~ Need/Service? Proiect Description: Landscaping the median area of Route 29 North disturbed by the proposed VDoT improvements. Landscaping for the second phase of the Route 29 widening, from Rio Hills Shbpping Center to the South Fork Rivanna River, is included as a revision to this project from previous requests. Additionally, the project years have been changed from FY 96-00 to FY 97-01. The first phase of the widening, from the Charlottesville City limits to the Rio Hills Shopping Center, is currently underway and is scheduled to be completed by December, 1995. The second phase is underway and scheduled for completion in May, 1997. A third phase of widening, from the South Fork Rivanna to Airport Road, is also planned and a landscaping project may be proposed to follow that phase, but the timeline and cost estimate for such a project are not yet determined. Funding of. $10,000 per year for five years from the Route 29 North Business Council is anticipated for support ofth/s prbject. Proiect Justification: This project will improve the appearance of this major traffic corridor. Funding of $10,000 per year for five years from the Route 29 North Business.Council is anticipated in support of this project, plus possible additional funding for maintenance costs. Additionally, :v'DoT may contribute funds for landscaping and maintenance Relationship to Plan: This project is consistent with the Comprehensive Plan recommendation of making development along Route 29 North sensitive to its status as an Entrance Corridor to the Urban Area (p. 167) Impact if Proiect Not Completed: If not funded, The County will miss an opportunity to enhance the Entrance Corridor status of Route 29 North. Proiect ManaEer: Planning & Community Developlxfent Location/Site Status: Route 29 North from the Charlottesville City limits to the South Fork Rivanna River. Operating Cost Breakdown: Operating costs over the 5-year period include landscape maintenance and phased plantings in the following amounts: $5,000 (FY97), $8,000 (FY98). $10,000 (FY99-01 ). IL Land Acquisition ArchigEngineering Construction 104_000 Other Total ProJeCt Cost 104,000 Less: Fees Less: Business 50,000 Net County Cost 54.000 Op~aling Costs Priox ~ 97 FY 98 FY 99 ~ir 00 FY 01 TId 97-01 3,000 i 21_000 20,000 20,000 20,000 3,000 21.000 20.000 20,000 I01.000 20,000 20,000 20,000 101,000 0 ] 10,000 10,000 10,000 10,000 3,000 i 11,000 10.000 10,000 10,000 43,000 0 i 5.000 8,000 10.000 10,000 10,000 50,000 10,000 51,000 10,000 43,000 40 Capital Improvement Program FY 96/97- 00/01 -- Ivy Road Bike Lanes & ts Department: PLANNING/CMTY DEV. ' v ?~e~:R~U~? ~ Mandated Project? Project Start Date: 8/96 Continuation ? Documented Project/Need? Proposed Completion Date: 12/98 . Revised? X X Other Community Need/Service? Project Description: Conslruct shared bike lanes and install streetlights along the Ivy Road Comdor (Route 250 West) from the City limits to the Route 250/29 Bypass. Relationship to Plan: This project is consistent with the Ivy Road Design Study and the City/County Bicycle Plan and with the Lewis Mountain- University Heights Neighborhood Study. Thls project is revised from prior years in that it now includes bike lanes and $8,100 in addilional funds to install strectllghts (over the $31,900 approved last year for IVY 98 and FY99.) The project years also have been moved from FY 98 and 99 to FY 97 ~ 99. It is expected tl~ 80% of the right- of-way and construction costs for the bike lanes will be borne by VDo T through ISTEA funding. The bike lanes will be a joint project ~tt the City of Charlottesville and the University of Virglnia, with funding oecutring in FY 97 ($3,400 from the County pins $13,600 from ISTEA funds). Funding for the streetllght installation ($40,000) would occur in FY99. Proiect Justification: This project will emhance the "Entrance Corridor" status of Route 250 West and improve the safety ofthe corridor. The high UVA student population hi this area generales considerable pedestrian and bicycle ~affic and the corridor is subject to high traffic volume and multiple turning movemenm The construction of these improvements will help to implement the Ivy Road Corridor Plan, with the bike path portion of the project contingent on the City and University funding their portions of the project. Impact if Proiect Not Completed:' If not funded, safety for pedestrians, bicyclists, and vehicles will be compromised. Project Manager: Planning & Commun/ty Development Location/Site Status: Ivy Road fi-om.the City limits to the Route 250/29 Bypass Operating Cost Breakdown: The annual operating expenses of $5,000, $9,720 and $9,720 in FY 99-01, respectively would cover electricity costs associated with the streeflight installation. Land Acquisition ArchWEngineertng Construction Other - TohzlProject Cost Less: Fees Less I~TEA Funds Net Count~ Cost TL 57,000 57,000 13,600 43.400 Operating Costs Prior 24,440 [ FY 97 : 0 17,000 0 17,000 _0 13,600 0 3.400 FY 98 FY 99 FY 00 FY 01 TL 97-01 0 40,000 0 0 57,000 0 40.000 0 0 $7,000 Q Q ~ 13,600 40.000 0 0 43,400 0 5.000 9,720 9,720 24,440 Capital Improvement Program FY 96/97- 00/01 4 t Meadow Creek Bicycle/Pedestrian Path Department: Planning/Community Dev. Project Start Date: . 9/98 Proposed Completion Date: 9/99 New Request? Continuation ? Revised? Pro_iect Description: Install a ten foot wide bicycle/pedestrian path along Meadow Creek Parkway firom the City limits to Rio Road, in conjunction with the construction of the Parkway. Pavement markings will separate bicyclists and pedeslrians, and signage is included It is expected that all right-of-way costs, half of 'all conslxuction costs, and all maintenance will be funded by VdoT. This project is revised from previous requests to move the funding year from FY97 to FY99 in order to correspond with the Fiscal Year for the road projec~ Pro[eot Justification: This bicycle/pedestrian path will provide a safe and efficient transportation system and will help implement the County's traffic reduction strategy. Also. constructing this facility in conjunction with a road project reduces the County's costs by approximately $35,000 (VDoT contribution). The road project is scheduled to be advertised in July 1998 and take about one year to complete. X tMandated Project? Documented Project/Need? X Other Community Need/Service? Relationshin to Plan: This project is consistent with the City/County Bicycle Plan and Pedestrian Obstacle Study. Imnact if Proiect Not Comnleted: ' If not funded, the County will miss an opportunity for a major North/South bicycle and pedestrian facility. Proiect Manager: Planning & Community Development Location/Site Status: Along the Meadow Creek Parkway between the Ci.ty limits and Rio Road. T_L_L Land Acquisition Archit/Engineertng Construction 55,000 .Other Total Projec( Cost 55,000 Less: Fees Less: VDoT Contrib. 35.000 Net County Cost 20,000 Operating Costs Prior FY 97 FY 98 FY 99 FY 00 FY 01 TL 97-01 0 0 0 0 55,000 0 0 55,000 0 55.000 0 0 $5,000 0 35.000 0 0 3~,000 0 20,000 0 0 20,000 42 Capital Improvement Program.FY 96/97- 00/01 Greenbrier Driee Extended Sidewalk ~ Department: Planning/Community Dev. Project Start Date: FY O0 Proposed Completion Date: FY O0 I New Request? I Mandated Project? Continuation ? I Documented Project/Need? X Revised? X Other Cornmunltv Need/Service? [ Proiect Description: Install a 4 fo~t wide ~dewalk along 0.5 miles on the south side of Greenbrier Drive Extended. in conjunction with the road project. It is expected that alt of the fight-of-way costs, half of the construction costs, and all maintenance costs wilt be funded by VdoT. This project is revised from previous requests to move the funding year from FY 98 to FY2000 in order to correspond with the Fiscal Year for the road project. Proiect Justification: This project will provide a safe alternative transportation system, and will provide the large residential population in the area with access to Whitewood Park and Hydraulic and Rio Road sidewalks. By constructing this project in conjunction with a VDoT road project, the County's costs are reduced by approXmaately $35,000 ~VDoT contribution), ~/~e project is scheduled to begin September 1999 end take about 9 months to complete. Relationship to Plan: This project is colls'lstealt with the Comprehensive Plen's objective to develop a transportation system which provides a variety of tranSPort~/tion modes, including the provif~on of sidewalks, end with the PedesMun Obstacle Study_, Impact if Proiect Not Completed: If not funded, safety for pedestriens will be compromised. Proiect Manager: Planning & Community Development Location/Site Status: Greenbrier Drive Extended Land Acquisition .drchiFEng~neering Construction Other Total Projec~ Cost Less: Fees Less: FDoT Contrib. Net County Cost Operating Costs 62,500 35,000 27,500 FY 97 FY 98 FY 99 FY 00 FY 01 TL 97-Ot O~ 0 0 0 62,500 0 62,500 0 0 0 62.500 0 6~500 35300 Q 35D00 27,500 0 27,500 Capital Improvement Program FY 96/97- 00/01 43 Greenbrier/Hydraulic Road Streetlights Department: Planning/Community Dev. New Request? Mandated Project? Project Start Date: FY O0 Continuation ? Documented Project/Need? Proposed Completion Date: FY O1 Revised? X Other Communi7 Need/Service? Project Description: Construct 10 streetlights at the Greenbrier/Hydraulic/Rio Road intersection. Tiffs projeet would be completed al~er the construction of Greenbrier Drive Extension. This proJect is revised from previous requests to move the funding years from FY 98 and 99 to FY 2000 and 2001, in order to correspond with the Fiscal Year for the road projecg Proiect Justification: This intersection is currently subject to high Iraffic volume end multiple turning movements. As Hydrau[m and Rio Roads are widened end Greenbrier Drive is extended, the situation is expected to intensify. Additionally, pedestrien Waffle is prevalent in this area andis increasing. Relationship to Plan: This project is consistent with the Pedestram Obstacle Study. X Impact if Proiect Not Completed: If not funded, safety for pedestrians, bicychsts, and vehicles will be compromised. Project Manager: Planning & Community Development Location/Site Status: Hydraulic Road/Rio Road/Greenbrier Drive Extended Land Acquisition ArchiffEng~neering 1,750 Construction 17,500 Other Total Projec~ Cost 19,250 Less: Fees Less: Revenue Net County Cost 19,250 Operating Costs 3,600 Operating Cost Breakdown: Operating costs of $3,600 in FY 01 will cover thc electricity costs associated with.the streetlight installation Pr/or : FY 97 FY 98 FY 99 FY 00 FY 01 TL 97-01 0 0 O. 0 0 0 0 0 1,750 0 1.750 0 0 0 t7,500 17,500 0 0 1,750 17,500 19,250 0 0 1,750 17.500 19,250 0 0 0 3.600 o o 44 Capital Improvement Program FY 96/97- 00/01 ~ Hydraulic/Rio Road Sidewalk Department: Planning/Community Dev. 'New" Request ? Mandated Project? Project Start Date: FY 96 Continuation ? Documented Project/Need? Proposed Completion Date: FY 98 Revised? X Other Communitf Need/Service? Project Description: Tiffs project will install a 5 foot wide sidewalk inside the loop of Hydraulic and Rio Roads (north side of Hydraulic, south side of Rio) Rom Whitewood Road northward to Route 29. Thls project is revised from previous requests in that it no longer includes a bike path component ($25,000 reduction), since VDo T has included all the blke path costs with the Rio/Hydraulic widening project. The bike lane will be constructed adjacent to the travelway and VDoT will assume the costs of design. For the sidewalk projex~ VDo T is expected to contribute all of the right-of-way costs, half of all Proiect Justification: Tiffs project is in conjunction with the widening of Hydraulic and Rio Roads. The Hydraulic Road widening is scheduled to begin in January 1996 and will take about one year to complete ($43,000 was appropriated in FY 95 for the Hydraulic Road portion of this project). The Rio Road widening is scheduled to begin in September 1997 and take.about one year to complete, during wtfich time the remaining costs of this project would be funded. Tkis project would provide a safe and efficient alternative transportation system. Additionally, constructing these facilities in conjunction with VDoT road projects reduces the County's total costs by approximately $104,500 O/DoT contribution). Relationship to Plan: This project is consistent with the City/County Bicycle Plan and Pedestram Obstacle Study. Impact if Proiect Not Completed: If not funded, safety for pedestrians will be compromised. Alternatives to funding include providing an asphalt path in lieu' of a sidewatlc Project Manager: Planning & Community Develc/pmenr Location/Site Status: Hydraulic and Rio Roads Land Acquisition Archit/Engineering Construction Other Total Project Less: Fees Less: VDo T Contrib. Net Count~ Cost Operating Cost 33,000 143,000 176,000 104,500 71,500 Prior 101,000 101~000 58,000 43,000 FY 97 0 0 0 0 0 FY 98 33,000 FY 99 FY O0 FY 01 TL 97-01 0 0 0 33.000 42,000 o o o 42,O0O 75,000 0 0 0 75,000 46,500 ~ ~ ~ 46,500 28.500 0 0 0 28,500 Capital Improvement Program FY 96/97- 06/01 45 Route 250'Route 616 Turn Lane IDepartment: Planning/Community Dev. Project Start Date: 9/97 Proposed Completion Date: 12/98 New Request? Continuation ? Revised? X Mandated Project? i Documented Project/Need? X Other Communit~ Need/Service? Proiect Description: Construct a leR turn lane and taper (200 ft. x200 ft.) within the existing fight-of-way of US Route 250 at its intersection with State Route 616. This project includes lowering the grade and cutting back the banks of Route 250 to improve mght distance fi-om Route 616. Thls project is revised from previous requests to move the funding years from FY 97 and 98 to FY 98 and 99 in order to reflect a change in the anticipated Fiscal Year for the project. Proiect Justification: This project is necessitated by the proposed 1781 Productions' outdoor theater. The intersection of Route 616 and Route 250 also has extremely poor sight distance to the east. Traffic utilizing 1-64 going to and coming fi-om the proposed theater would have to ent*r or cross the westbound traffic stream at the intersection, increasing accident potential County fuiading is necessitated by a condition of a spe~xal-use permit which reqmres the County to complement the developer's conlribution (10%~ toward the construction of the turn lane. Relafionshil~ to Plan: This road improvement is consistent ~ith the Comprehensive Plan goal of establishing a systematic and equitable transportation system to insure the effective provision of road improvements and new construction Impact if Proiect Not Completed: If not funded, vehicular safety at this intersection will be compromised. The alternative to funding this project is to continue utilizing the existing road network and/or to ultimately fund tiffs project through the State's Six Year Primary Road Plan Proiect Manager: plaunmg & Commumty Development Location/Site Status: Boyd Tavern TL Land Acquisition Archit/Engtneering 10,000 Construction 100,000 Other Total Project Cost 110,000 Less: Fees Less: Developer tO,O00 Net County Cost 100.000 46 OperatingCosts Prior ~ FY 97 FY 98 FY 99 FY 00 FY 01 TL 97~01 I o o o_ 0 10,000 0 0 0 10,000 0 0 100,000 0 0 100.000 0 10,000 100,000 0 0 110.000 0 10,000 10,000 Q ~ 10,000 90.000 0 0 100,000 Capital Improvement Program FY 96/97- 00/01 Ivy Road Landscaping Department: Planning/Community Dev. N~eqiaest.9 ~ ~ X ~Mdndated Project? Project Start Date: 7/00 Continuation ? Documented Project/Need? PrTosed co eaon oate: s/o R ised: Commun ee S iee: X Proiect Description: Tins project would plant railroad embankment and median landscaping along the Ivy Road Corridor (Route 250 West) fi-om the City limits to the Rome 250/29 Bypass, m accordance with the Ivy Road Design Study. The study rceommends extansive plantings of flowering trees with some evergreen hedges and extensive ground cover and flowers. The lrees and hedges would account for approximately $69,000 ofthe installation costs, with the ground cover accounting for approximately $130,000 ofthe installation costs. Ongoing msimensnce costs are expected to be about une-fourth of the installation costs each year until the plantings are well established. The City of Charlottesville and the Univ.ersity of ~firgmia would be responsible for a similar project within the City lira/ts. Proiect Justification: This project will enhance the Enhance Corridor status of Route 250 West and wilI help to implement the Ivy Road Demgn study. Relationship to Plan: This project is consistem with the Ivy Road Design Study and the City/County Bicycle Plan and with the Lewis Mountain- University Heights Neighborhood Study. Impact ffProiect Not Completed: If not funded, an important enlrance to the County's urban area and the City and Umversity will continue to fall short of the status called for in thc Design Study. Maintenance costs for the area can be expected to increase. An alternative ~ full funding would be funding the project in phases until completed. Proiect Manager: planning & Community Developman~ Location/Site Status: Ivy Road fi-omthe City limits to the Rome 250/29 Bypass Ooeratine Cost Breakdown: Operating costs of $49,750 in FY01 will cover landscape maintenance. Land Acquisi~ion ArchiFEngtneering Construction Other Total Project Cost Less: Fees Less: Revenue Net County Cost Operating Costs 199,000 199.000 Prior { FY 97 FY 98 FY 99 FY 00 FY 01 TL 97-01 0 o~ o~ t99,000 199,000 199.000 199,000 199,000 199,000 49,750 O~ 49,750 49,750 -- Capital Improvement Program FY 96/97 ~ 00/01 47 Sidewalk.Construction Program Department: Planning/Communi~. Dev. New Request? X Mandated Project? Project Start Date: FY O1 Continuation? Documented Project/Need? Profosed Completion Date: On~oin~ Revised? Other Communi~ Need/Service? xl Proiect Description: The purpose of this request is to provide annual, ongoing funding for the construction of sidewalks and other pedestrian- related improvements. Proposed projects are either public requests or projects identified in the Comprehensive Plan, adopted Neighborhood Plans, CATS, or the Pedestrian Obstacle Study. The projects are conslructed either by contracting for · set,mas or participating (funding) with VDoT on road constmctiun pro3ecrs. Projects anticipated for consh'uction ia FY01 are: - Airport Road (fr. Rt 29 to Rt. 606) (est. $39,600); -Georgetown Road (fr. Rt. 654 to Rt. 743) (est. $28,100). These projects will be done as part of VDoT road construction projects identified ia the Six Year Secondary Road Improvement Plan. This provides additional cost samgs as VDoT will pay one-half of all construction costs and all right- of-way costs. Proiect Justification: Th/s project provides ung~mg funding to support and improve pedestrian access opportunities. Annual fun. ding for a general sidewalks constrecfion program will also perunt greater flexibility for planning and constructing needed facilities. A new emphasis at the County (Comprehensive Plan review) and regional levels (update of CATS) is b~mg placed on developing a multi-modal transportation system, which includes the development of pedestrian faeilities. Relationship ~o Plan: This project is consistent vCith the Comprehensive Plan's objective of "develop[rog] a transportation System which facilitates a variety of transport modes, iachid/ng the pr6vimen of sidewalks and bikeways ia appropriate areas." It is consistent with the adopted Six Year Road Improvement Plan. It also is consistent with the general goals and objectives of the Qualitative Component of the revised Charlottesville Area Transportation Study (CATS.) Impact if Proiect Not Completed: if not funded, opportunities to fired sidewalk improvements m a timely raanaer may be lost. Proiect Manager: planning & Commumty Development Location/Site Status: Various (see Project Description.) Land Acquisition ArchiFEngineenng Construction Other Total Project Cost Less: Fees Less: Revenue N~Coun¢ Cost 67,700 9 67,700 67.700 Prior FY 97 FY 98 FY 99 oi o o o 0 o o o o FY 00 FY 01 TL 97-01 0 67,700 67,7130 9 0 0__ 0 67.700 67.700 0 0 67,700 67,700 Operating Costs ] 48 Capital Improvement Program FY 96/97- 00/01 ~ Library Projects Summary of Library Projects FY 1996/97 -2000/01 CIP General Government Expenditures Fire. Rescue & Safety Hwys. & Transportatic- Admin. & Courts Libraries Parks & Rec. 9 4% Lit Imps imp. Reserve Funds Library Main Frame Computer Upgrade Library Maintenance/Replacemem Projects Total: Total Project Cost $293,447 $131,000 $424,447 Year FY 98 FY 97-01 Page 50 51 Capital lmprovg, ment Program FY 96/9 7- 00/01 49 Mainframe Computer Upgrade Department: Library New Request? Mandated Project? Project Start Date: FY 98 Continuation? X Documented Project/Need? Proposed Completion Date: FY 98 Revised? Other Communi~ Need/Service? Proiect Description: Replace and upgrade computer hardware, telecommunications devices and other equipmenffsof~are used as an integral part of library, operations. Proiect Justification: Telecommunications technology has undergone radical change s;mce the network was installed Client/server architecture will reqfftre PC workstations rather than the dumb terminals the Library is presently uimg. The County's share is based on circulation. The Library is requesting that the City contribute $139,474 and other local/ties contribute $102, D79 in funding for this project. Relationship to Plan: Consistent with goal 3, objective 5 md goal 9, objective 9 Impact if Proiect Not'Completed: The availability of libfery service will not keep pace with demand and growth; access to information eventually will be limited_ Proiect Manager: Jefferson- Madison Regional Library Location/Site Status: Various libraries. X Land Acquisition ArchiFEng~neermg Construction Other Total Project Cost Less: Fees Less: Localities Net County Cost Operating Costs 50 TL Prior 535.000 535,000 241,553 293,447 0 FY 97 FY 98 FY'99 FY O0 FY O1 TL 97-01 535,000 535,000 241,553 293.447 Capital Improvement Program FY 96/97- 00/01 535,000 535.000 241,553 293~47 Maintenance e£1acement Summary Department: Library [ New Request. Mandated Project? Project Start Date: July 1996 [ Continuation? Documented Project/Need? Proposed Completion Date: On~oin~ I RevisedZ X Other Communi7 Need/Servicer Proiect Description: Various maintenance and replacement projects. This project is revised to inclade a new project to replace the third floor light fixtures of the Central Library ($5,000) in FY 01. Additionally, a project to patch and paint the third floor of the Central Library for which funding was approved in the eurrent year has been dropped, as itwill be completed using an alternate source of fundlng. Proiect Justification: Required maintenance and repairs. Present HVAC systems req~fire sigulficant maintenance; leaking causes damage. If not funded, further deterioration of pdmL fixtures, parking lot will occur. Additionally, no si~ificant refurbishing of the Gordon Avenue branch has been done in 25 years. Parts for the overhead lighting are difficult to obtain due to the age of the fixtures, paint is peeling, and the worn carpet presents a trip hazard. The Library is requesting funding from the City for maintenance and replacement projects in the following amounts: (FY97) $46,000; (FY98) $5,000 and (FY01) $15,000. Relationslfip to Plan: Consistent with goal 3, objective 5 and goal 9, objective 9 Impact if Proiect Not Completed: Buildings will continue 1o deteriorate, reqUmng m6re repairs Proiect Manager: Jefferson-Madison Memorial Library · Location/Site Status: Various Library branches. TL_ Land Acquisition Archit/Engineering Construction Other Ongoing Total Project Cost Ongoing Less: Fees Less: Cir~ Contrib. Ongoing Net County Cost Ongoing Operating Coats O' Prior Yearly Yearly Yearly Yearly FY 97 FY 98 FY 99 FY 00 FY 01 TL 97-01 114,500 34,500 3,000 15,000 30,000 197,000 114,500 34,500 3,000 15,000 30,000 197,000 4&O00 5,000 _0_ O_ 15,000 66,000 68,500 29,500 3,000 15,000 15.000 131,000 0 0 0 0 0 0 Capital Improvement Program FY 96/97- 00/01 51 Parks & Recreation Projects Summary of Parks & Recreation Projects FY 1996/97-2000/01 CIP General Government Expenditures Fire. Rescue & Safety Admin. & Courts ADA Compliance at Parks ADA Compliance on School Playgrounds Outdoor Recreation Project Completion Walnut Creek Park Improvements Towe Park Recreation Improvements Chris Greene/Mint Springs Security Crozet Park Improvements Swimming Beach Playground Structures Northern Area Elementary School Recreation Scottsville Community Center Outdoor Improvements Rivanna Greenway Access and Path Greenwood Elementary Demolition County Land Athletic Field Study Parks Maintenance/Replacement Projects Total: Total Project Cost $80,278 $89,375 $49,600 5;131,000 $143,144 $20,000 $100,000 $30,000 $71,500 $55,400 $400,000 $200,000 $20,000 $160,230 $1,550,527 Year FY 97 FY 97 FY 97 FY 97-99 FY 97 FY 97 FY 97 FY 97 FY 00 FY 97 FY 97-01 FY 99 FY 01 FY 97-01 Page 54 55 56 57 58 59 60 61 62 63 64 65 66 67 Capital Improvement Program FY 96/97- 00/01 53 ADA Compliance at Parks Department: Parks & Recreation New Request? Mandated Project? X i Project Start Date: July 1994 Continuation? X ' Documented Project/Need? I ]proposed Completion Date: June 1997 Revised? I Other Commun~ Need/Service? Project Description: The completion of projects in the ADA transition plan for County Parks Funds requested will supplement current funding being used for other ADA projects. FY 1996-97 projects include: Totier Creek - signs, parking/pathway paving, fishing platform, shade trees, porto johns ($21,154) Greenwood - accessible playground equipment ($12,000) Scotts~le Commuulty Center - pathway to baseball field ($12,600) Towe Park Field/Sheltar - area/tennis courts/concession improvements ($36,214) The project schedule may be modified based on requests from disabled citizens, as current funding allows Proiect Justification: The Americans with Disabilities Act requiresthe removal of architectural barriers by JanuaU 26, 1995. Th/s is the final phase ora funding plan developed in FY 94~95 to complete the trafisition plan. The City is contributing $36,205 toward the completion of the projects in FY 96-97, for a total contribution of $54,610. Relationship ~o Plan: To promote an adequate standard of living and quality of life for all Cotmty residents through a combination of mutually complimentary public facilities and services. Impact if Proiect Not Completed: If not fimded, the County will not be in enmplianee with the spkit or law of the Americans with Disabilities Act, which has mandated the removal of archit~:ctural barriers in County parks by January 26, I995. Proiect Manager: Parks & Recreation Location/Site Status: Totier - Route 726 near Scottsville Greenwood Community Center- Route 691, Greenwood Scottsville Conammity Center- Page Street, Scottsville Towe Park - Route 20 & Elks Drive Operating Cost Breakdown: Operating costs are $1,700 annually in FY 98-01 for replacement signs and potable toilet rental, plus an additional $5,000 in FY00 for tot lot mulch. TL Land Acquisitton 0 Archiff Engineering 0 Construction 441.611 Other 0 Total Project Cost 441,611 Less: Fees 0 Less: Ci~yShare 54,610 Net County Cost 387,001 Operating Costs 11,800 Prior i FY 97 FY 98 FY 99 FY O0 325,1281 116,483 0~ 0 325,128 ~ 1'16,483 18,4051 36,205 306,723 .[ 80~278 0 0 0 o o 0 FY 01 TL 97-0,1 0 0 116.483 0 ,116,483 0 36,205. 0 80~278 01 0 1,700 1,700 6,700 1,700 11,800 54 Capital Improvement Program FY 96/97.00/01 IDepartment: Parks & Recreation Project Start Date: July 94 Proposed Cort~letion Date:- June 97 ,.School Grounds New Request? Continuation? X Revised? Mandated Project? X Documented Project/Need? ~ Other Community Need/Service? Project Description: The completion of ADA improvements to outdoor recreation facilities at County Schools. Funds requested will supplement current funding being used for ADA improvements on schoo] grounds. FY 96-97 Projects include: Cale Elementary School Sigunge, Paved Pathway; Replacement Mulch and Borders; Accessible Eqmpmem ($31,994)* Jouett Middle SchoOl Paved Pathways; AecessSble Perking ($5,473) Walton Middle School Paved Pathways ($8,300) Burley Middle School Paved Pathways; Accessible Perking Area; 60' of En~:ance Road; Removal of Old Concrete Walk ($13,130) Henley Middle School Paved Pathways ($5,400) Brownsville Elementary School Paved Pathways ($9,180) Yancey Elementary School Paved Pathways; Replacement Mulch and Border; Accessible Eqmpment ($26,622) Woodbrook Elementary School Paved Pathways; Curb Cuts; Replacement Mulch and .Borders ($16,995) * $27,719 of the Cale projeat funded in FY 95-96. The project schedule may be modLfied based on requests from disabled citizens, as current funding allows. proiect Justification: The Americans with Disabilities Act required the removal of erchitectural b?riers by January 26, 1995. Th/s is the final phase of a funding plan developed in FY 94-95 Relationship to Plan: ' · '~ To promote an adequate standard of living and quality of life for, all County residents through a combination of mutually complimentary pubhc facihties and services. Impact if Proiect Not Completed: If not funded, the County will not be in compliance with the spirit or the taw of the Americans with Disabilities Act, which · has mandated the removal of architectural barriers in County perks by January 26, 1995. Proiect Manager: · Perks and Recreation Location/Site Status: Various locations hsted under Project Description. Operating Cost Breakdown: Operating costs are $15,000 annually in FY 99-01 for replacement mulch on three playgrounds. TI=_ Prior ~ FY 97 FY 98 FY 99 FY O0 Land Acquisition 0 Archit/ Engineering 0 Construction 275.000 185.625' 89,375 Other 0 0 ~ 0 Total Project Cost 278,00~ 185 62~i 89,375 Less: Fees 0 Less: Revenues u_.O O_i Net County Cost 275, 185,6251 89,375 Operating Costs 45,000 o o o o 15,000 FY 01 TL 97-01 0 0 89.375 0 0 89,375 0 G 0 89,375 1~000 15,000 45,000 Capital Improvement Program FY 96/97- 00/01 55' Outdoor Recreation Project.Completion Department: Parks & Recreation New Request? [Mandated Project? I Project Start Date: . July 96 Continuation? XIDocumented project/Need? X I Pro~osed Com~letion Date: Feb97 Revised? Other CommunL~ Need/Service? . Proiect Description: Funding ro complete desired outdoor recreation improvements at Brendus Wood, Woodbrook, Brownsville, Scottsville Elementary, end Scottsville Community Center. These are items dealred by the various playground counmttees that had to be deleted '~hen bids came in over budget in FY 94-95. Tl~e projects include backfilling around borders ($10,000), . -playground equipment ($25,300), and other items such as trash cans and benches ($14,000). Proiect Justification: Most importantly the backfilling around borders will improve the safety of the sitas. Tha additional equipment also will increase the effectiveness of the sites as community parks. Relationship to Plan: This project is consistent with the Comprehenff~ve Plan, which provides for an adequate standard of living and quality of Fife for all County residents through a coml~mation of mutually complementary public fa{fflities and hman serrates, and supports programs and serviees which promote positive youth development. The project also agrees with recommendations hi the Community FaCilities Plan regarding upgrading and repairing existing fa(dities at school sites to permit continued productive and safe usage and to function effectively as Commuinty Parks. Impact ifProiect Not Completed: I2 not funded, problems will persist with children tripping and falling due to a high border, and some playgrounds will not be equal to others in the County.. In adff~tien some playground committee members may b_e disappointed. Project Manager: Parks & Recreation Location/Site Status: Broadus Wood Elementary, Woodbrook Elementary, Brownsville Elementary, Scottsville Elementary, and Scottsville Community Center. T~_ Land Acquisition 0 Archit/ Engineering 0 Construction 49.600 Other 0 Total Project Cost 49,600 Less: Fees 0 Less: Revenues 0 Net County Cost 49,600 Operating Costs 0 Prior FY97 FY98 FY99 FY O0 FY01 49.600 0 49,600 0 0 0 0 0 49,600 0 0 0 0 0 TL 97-01 0 49.600 49,600 0 49,600 56 Capital Improvement Program FY 96/97- 00/01 Department: Parks & Recreation Project Start Date: July, 1996 Proposed Completion Date: June, 2000 New Request? Continuation ? Revised? Proiect Description: The construction of a pienie shelter (FY 96-97) end a children's playground (FY 97-98) which are accessible fi~om the main parking area near the beach end are in compliance with ADA requirements. The Frojeet also includes the renovation of the old home alte (FY 98-99) for en Environmental Education/Nature Center. Proiect Justification: These are high priority items which had to be cut out of the original ennslruction budget. The addition of a picnic shelter and playground wiIlpmvide facilities equal to those at Chris Greene end Mint Springs for residents of Southern Albemarle. The shelter is expected to generate $] ,500-$2,000 ia additional dally fees. Covegarden Ruritans have offered to provide labor to renovate the old honse. The park consists of 525 acres end interest has been expressed in develol~mg a program similar to ICNA ICNA is being used very heavily. The State has provided $350,000 in prior year funding for this project. X rovements Mandated Project? I Documented Project/Need? X Other Communi~ Need/Service? Relationship to Plan: This project is consistent with the Comprehensive Plen by promoting an adequate standard of living end qu ~ty of life for residents, equitably providing cost effective public services, supporting services that promote positive youth development, and providing edu6ation to ensure protection of the Cour~_'s uamral end scenic resources. Impact ifProiect Not Completed: Not funding the shelter end playground projects will result in a lower level of sermec at Walnut Creek compared to Chris Greene end Mint Springs. Not funding the Nature Center project will delay thc opportunity to supplement the program at ICNA and take full adventage of the total park acreage. Project Manager: Perks & Recreation Location/Site Status: Route 631 V: mile south of Ronte 708 intersection. Operating Cost Breakdown: FY00, FY01: $680 annually for minor repairs, painting and electrical costs for the building, plus en additional $3,000 in FY0 t for replacement mulch on the playground. TL Land Acquisition 0 Archib' Engineertng 0 Construction 2,391.000 Other 0 Total Project Cost 2,391,00~ Less: Fees 0 Less: State Fundin,q 350~000 Net County Cost 2,041,000 Prior i FY 97 2,260.000 ~ 75,000 2,260,000 i 75,000 350,000 ! 0 1,910,000i 75,000 Operating Costs 4,360 FY98 FY99 FYO0 FY01 31;000 25.000 31,000 25,000 0 0 31,000 25,000 0 o~ o o TL 97-01. 0 0 131,000 0 0 131,000 0 0 131,ooo 0 680 3,680 4,360 -- Capital Improvement Program FY 96/97- 00/01 57 Towe Park Improvements IDepartment: Parks & Recreation New Request? Mandated Project? Project Start Date: Jaly 96 Continuation? X Documented Project/Need? Proposed Completion Date: December 97 Revised? Other Communff~ Need/Service? xi Proiect Description: Funds budgeted to continue the development of Towe Park. The facilities Constructed will be determined by the Towe Park Committee. L/kely facilities are picnic shettars, playground, s tot lot, a river access and frails The majority of Phase I facilities already have been completed. The City will fund approximately 42% based un previously agreed upon formula. Project Justification: Towe Park is the City/County's most heavily used park. It currently has only one pibnic shelter end has primarily athletic facilities. This project will a/tdrees the need to expand on river and picnic opportunities so that a wide variety of residents can make use of the park. The tot-lot will help to service the community park needs listed in the Public Facilities Plan. The City will provide $103,656 in funding for FY 96-97, for a totalproject contribution of $1,733,115. The State has provided $402,279 in prior year financing for tiffs project. Relationship to Plan: This project is consistent with the CoMprehensive Plan by promoting an adequate standard of living and qualit~ of life for residents, by equitably providing cost effective public services, by supporting services that promote positive youth developraent, and by providing education to ensure the protection of the County's natural end scenic resources. The project serves the commurdty park needs listed in the Public Facilities Plan. Impact if Proiect Not Completed: The park functions well now, however high demand has facilities used to capacity. New facilities would be heavily used. Current development does not take full advantage of the river - a key natural feature that should be emphasized. The park has · only one picnic shelter that is usually booked every weekend. Project Manager: Parks & Recreation Location/Site Status: TQ_we Park Route 20 and Elks Drive Operating Cost Breakdown: FY98-FY01: $2,500 in FY98 for miscellaneous maintenance and repairs (½ year) and $5,000 annually for maintenance and repairs in FY99-FY01 (full year.) TL Prior FY97 Land Acquisition ~"~5,0 O0 745.00(} Archit/Engineering 212,000 197.000 15.000 Construction 2.950.997 2 719 917 i 23~ .800 Other 0 O_i 0 total Project cost 3,907,997- 3,$$1,1071 246,800 Less: City & State 2,135,394 2,031,738 i 103,656 Net County Cost 1,772,603 1,629,459 ! 143,144 Operating Costs 122,5001 109,000 i 'FY98 FY99 FY O0 FY 01 TL 97-01 0 15.000 231.800 0 0 0 0 246,800 0 ~03,656 0 0 0 143,144 0 2,500 5,000 5,000 5,000 17,500 58 Capital Improvement Program FY 96/97- 00/01 Chris Greene i ntS rin s Securi . .... ty Department: Parks & Recreation New Request? Mandated Project? Project Start Date: July96 Continuation? X Documented Proje~eed? prOposed ComFletion Date: Au~ 96 Revised? Other Communi~ Need/SerVice? X Proiect Description: Install a security fence around the shops at Chris Greene Lake and Mint sPrings Parks and censtmct a covered storage area for tractor implements end other large items at Chris Greene. Proiect Justification: The shops at Chris Greene end Mint Springs have~een vandalized fi'equently, resulting in a cenalderable loss of valuable equipment. Losses over the past several years have averaged about $2,000/yeer. Also, equipment end materials currently b~mg stored around the shops create en auractien for young children to play around equipment. The Chris Greene shop is right along a path from the parking lot to a shelter. Relationship to Plan: This project is consistent with the Community Facilities-Plan recommendation to ensure that existing parks end recreation facilities are adequately maintained to permit their c6ntinued productive end safe use. Impact if Proiect Not Completed: If the project is not comp}eted, there will be continued losses due to thcl5 end vandalism end the potential for injuries to children playing around equipment and matenals will continue to exist. Proiect Manager: Parks & Recreation Location/Site Status: Chris Greene - Route 850 Mint Springs - Route 684 Operating Cost Breakdown: FY97-FY01 - Savings of $2,000 annually due to reductions in theR end losses due to vandalism Land Acquisition Archit/ Engineermg Construction Other Total Project Cost Net County Cost Operating Costs TL 0 0 30.000 0 30,000 0 0 30,00~ 0o,75oI Prior 10.000 10,oooi . 1 o,ooo FY97 ~ FY98 FY99 FYO0 FYO'I TL 97-01 0 0 20,000 20.000 0 0 20,000 0 0 0 0 20,00~ 0 0 0__ 20,000 0 0 0 0 20,000 (7501 (2,000) (2,000) (2,000) (2,000) (2,000) (10,000) Capital Improvement Program FY 96/97- 00/01 Crozet Park Improvements Department: Parks & Recreation New Request? Mandated Project? Project Start Date: July 96 Continuation? X Documented Project/Need? Proposed Completion Date: June 98 Other Communi7 Need/Service? X Proiect Description: Continuation of Board funding assistance to Crozet Park for improvements or the consh'uction of a new swimming pool. Proiect Justification: This funding plan was approved during last year's C]? program aiter several appearances by the Crozet Park Board before the Board of Supervisors. ~llae pool is the only swimming pool open to the general public in the County. It has operated for 35 years and is now in need of replacernent. A new pool will oost approximately $330,000 and last 30-40 years. Renovating the existing pool would cost $200,000 and due to structural problems would carry no warranty. Relationshil~ to Plan: This project is consistent with the Comprehensive Plan, whicfi seeks to promote an adequate standard of living and quality of life for all County residents through a combination of mutually complementary public facilities and public and human services that promote positive youth development and which direct growth into designated growth areas. The County also has a restrictive Covenant agreement with Crozet Park that assures the property will serve as a public park in the future. Impact if Project Not Completed: Not providing funding for the pool will perpetuate current problems and/ncrease the annual operating deficit, which is currantly about $14,000. Without funding, the pool might eventually have to close. Proiect Manager: Parks & Recreation Location/Site Status: Crgzet - Claudius Drive TL Land Acquisition 0 Archit/ Engineenng 0 Construction 0 Other 150~000 Total Project Cost 150,000 Less: Fees 0 Less: Revenues 0 Net County Cost 150,000 Operating Costs 0 Prior ] 0i FY97 FY98 FY99 FYO0 FY01 0 0 0 0 50,000 100~000 50,000 100,000 0 0 0 0 9 50,000 100,000 0 0 0 60 Capital Improvement Program FY 96/97- 00/01 TL 97-01 0 0 0 0 100~000 0 100,000 0 0 0 100,000 Swimming Beach Playground Structures I Department: Parks & Recreation ] New Request? Mandated Project? Project Start Date: Oct 1, 1996 I Continuation? X Documented Project/Need? Pro~osed Com~letion Date: A~ril J997 Revised? Other Commun~? Need/Service? X Proiect Description: · Small playgrodnd structures in a boaffsand box design for toddlers to be placed on the beaches in dose proximity to the kiddie swimming areas. Beach sand will serve as surfacing material. Proiect Justification: Numerous parents have requested these structures. The design will make kiddie areas more atl~active to toddlers and will help to keep them Contahied in a designated area. Relationship to Plan: This pmjcot is consistent with the Comprehensive Plan by promoting an adequate standard of living and quality of life for all County residents md promoting positive youth development The project meets service objective, of t)e Community Facilities Plan by enhancing the existing facihties. Impact if Proiect Not Completed: ~l~is is a request to enhance our existing facilities to make them more a~ractive to parents and young children. Also, this would be the only playground equipment in close proximity to the beach at Chris Greene Lake. · Proiect Manager: Parks and Recreation Location/Site Status: 'Chris Greene - Route 850 Mint Springs - Route 684 Walnut Creek - Route 631 TL Lend Acquisition 0 Archit/ Engineering 0 Construc~on 30.000 · Other O_ Total Project Cost 30,000 Less: Fees Less: Revenues 300-000 Net County Cost , Operating Costs 0 Prior } FY 97 FY 98 FY 99 FY O0 FY 01 TL 97-01 0 i 30·000 O~ 0 01 30,000 0 ! 30,000 o o o 0 0 0 30,000 o 0 0 0 0 30,000 Oi 0 Capital Imffrovement Program FY 96/97- 00/01 61, Northern Area Elem. School Rec. I Department: Parks & Recreation · I New Request? Project Start Date: , July 1999 I Continuation ? Proposed Completion Date: Feb 2000 Revised? X Mandated Project? i Documented Project/Need? X Other Communi? Need/Service? Proiect Description: Provide all outdoor recreation facilities for a new northern area elementary school. The school division would provide all clearing and gracYmg and the hard court area Parks and Recreation would provide 2 playgrounds with swings, socder goals, basketball goals, softball/baseball backstop. Proiect Justification: Tiffs is just~ed because elementary Schools serve a Community Park fimction and should contain facilities listed iff the Commuulty Facilities Plan. Relationship to Plan: This project is consistent with the Comprehensive'Plan by promoting an adequate standard of living and quality of life for all County residents through a corabination of mutually complementary public facilities and public and human services based on cost effectiveness and wiffch are supportive of land Use policies. The project also promotes positive youth development: directs growth into designated Growth Areas, and is core, stent with rural/urban service levels in growth areas. This project is in compliance with the Community Facilities Plan wiffch says Community Parks shall be located at County Elementary Schools. Impact if Proiect Not Completed: Without funding the school would be built without outdoor facilities that serve the needs of students and the community Project Mana~,er: Parks & Recreation Location/Site Status: Unknown TL_ Prior Land Acquisition 0 Archit/Engineering Construction 71 Other Total ProjectCost 71,500~ Less: Fees Less: Revenues 0I Net County Cost 71,500 Operating Costs 62 FY 97 FY 98 FY' 99 FY 00 FY 01 TL 97-01 0 71.500 O~ 0 O~ o 0 o 71,500 O! 0 0 0 71,~00 0i 0 0 0 0 Capital Improvement Program FY 96/97- 00/01 0 o 71.500 0 0 71,50~ 0 0 0 71,500 0 0 Scottsville Community Ctr. Improvements Department: Parks & Recreation I N~'w Request? Project Start Date: July 95 I Continuation? ProFosed Completion Dater June 98 Revised? X Mandated Project ? I Documented Project/Need? X Other Communitf Need/Service? Proiect Description: Continuation of the development of the Dorrier Park and Scottsville Community Center property. FY 96-97 funds along with FY 95-96 funding ($63,525)~will be used towards the following facilities in priority order: two tennis courts, a . restroom facility or res~:oom access, individual picnic shelters, a large picnic shelter, baseball field impmvemanm and outdoor basketball courts. Whilethetotalscopeoftheprojectand funding amount remains the same, the Scottsville Park Development Association has re-ordered priorities based on Communityfeedbaclc Lastyear. attherequestofthe Association, the Board moved up funding from FY 97 to FY 96. The Association is requesting that funding requested last year for FY 98 be moved up to FY 97. Project Justification: This project represents a priority need of the Scottsville Parks Development Association and is justified because of the lack of picnic shelters and district park facilities nearby. The Scottsville Parks Development Association has become very active and is now staffed by volunteers through' a two day Community Center program in Senttsvitle. Project Manager: Parks & Recreation Location/Site Status: Scottsville Community Canter - Page Street in Scottsville. Relationship to Plan: This project is conststent with the Comprehensive Plan by promoting an adequate standard of living and quality of life for all County residents through a combination of mutually complemantary public facilities and public and hman services. The project also pr0mbtes positive youth development, directs growth into designated growth areas, and is c~nsistent with rural/urben service level objectives in growth areas. This project also agrees with the recommendations of the Public Facilities Plan to provide district-level park services to Scottsville. Impact if Project Not Completed: There ere no nearby alternatives for tennis or picnic shelters. The lack of field space will worsen if not addressed. If not funded, Scottsville will lack the district-level park service called forin the Public Facilities Plan. Operating Cost Breakdown: FY97-FY01: $900 annually breaks down into: $600 in salary and fringe costs for additional mowing, shelter prep. & restroom cleaning $700 in operating costs for wa~er, electric & janitorial supplies $400 in miscellaneous shelter revenues. $900 Annual Operating Costs TL Lend Acquisition Archit/ Engineenng 0 Construction 164,325 Other 0 Total Project Cost 164,325 Less: Fees 0 Less: Revenues 0__ Net County Cost 164,325 Operating Costs Prior 108,925 108,925 108,925 FY97 FY98 55,400 55,400 0 55,400 o 4,5001 0i 900 900 FY99 FYO0 .FY01 TL 97-01 0 0 55,400 0 0 0 55,400 0 0 0 . 0 55,400 900 900 900 4,500 Capital Improvement Program FY 96/97- 00/01 63 Rivanna Greenway Access & Path Department: Parks & Recreation New Request? Mandated Project? Projec~ Start Date: Nov 1996 Continuation ? Documented Project/Need? Profosea Completion Date: June 1998 Revised? X Other Communi? Need/Service? xl Proiect Description: Phase I: The purchase of 4 acres of property to be used in conjunction with land proffers to develol: an accessible section of Greenway along the Rivmma Reservoir. 96-97 fimds used along with prior allocation to purchase property an~t develop 2400 it o£paved path and accessible parking. 97-98 funds used to improve/relocate existing ramp and provide parking for 35 ear and trailers and 15 cars. (There is a possibility of City and State funding assistance for the boat ramp and parking improvements). Funding for thls project has been moved up from FY 97-00 to FY 97,98 due to recent focns on Reservoir access problems and Ul/a ~rew site. Phase II: Funding of $25,000 per year beginning in 98-99 to 'be nsed for the implementation of the Rivanna Greenway ~ Funds may be nsedtopurchase lantJ, easements or fund construction depending on the opportunities available. }Vhile the highest priority is the development of the Rivanna Greenway, consideration would be given to developing associated Greenways such as Moore's Creek (see City request) if no progress could be made on Rivanna in a given year or an unusual opportunity became available. disabled. The boat access improvements are necessary because currently informal accesses are being used wkich are dangerous and have inadequate parking. This project will also provide decent bank fishing access to the reservoir Relationship to Plan: Thisproject is consistent with the Comprehen~tve Plan, which protects the County's surface and ground water supplies and promotes efficient use of County resources. The projcet insures the preservation and use of a significant section.of the Rivauna Greenway corridor. Impact if Proiect Not Completed: Ir'the property is not purchased or acquired in some manner by the County, there may never be a decent access to the reservoir. . This is the most reasenabte section of the Rivarma Grecnway to make acces£1ble. Additionally, the County could risk a furore ADA complaint fur non compliance. Regular funding is necessary to make the Greenway concept a reality. Proiect Manager: Parks & Recreation Lo-cation/Site Status: Route 659 near Water Treatment Plant Proiect Justification: The Rivarma Crreenway is proposed along a 12 mile section of the Rivauna River from ICNA to the Milton area. Suitable portions of the Greenway trail need to be made accessible to the Operating Cost Breakdown: FY97-01: $1,800/yr in FY97-FYO1 for trash pickup & trail checks, plus $4,500/yr for police security in FY99-FY0 I, and an extra $ I, 700 in FY00 and $3,400 in FYO1 for new sections. TL Land Acquisition '--~0.000 Archit/Engineenng 0 Con~truc~on 375,000 Other_ 0 Total Project Cost 425,000 Less: Fees 0 Less; Revenues 0 Net County Cost 425,000 Operating Costs 28,5t81 64 Prior ~ FY'97 50.000 25,000 ! 25.000 25,000: 78,000 25,000 i 7S,O00 FY 98 FY 99 FY O0 FY 01 TL 97-01 50,000 o 250,000 25,000 25.000 25.000 350.000 o _o _o o _o 250,000 25,000 25.000 25,000 400,000 0 0 o_ o_ o_ 0 280,000 29,000 25,000 28,000 400,000 918~ 1,800 1,800 6,300 8,000 9,700 27,600 Capital Improvement Program FY 96/97- 00/01 Greenwood Elementary School Demolition Project Start Date: July, 2000 Continuation? Documented Project/Need? ProFosed Completion Date.· June 2001 Revised? Other Communi? Need/Service? X Project Description: Demolition of the old Greenwood Elementm~ School to construct a parking area and multipurpose fields attached to the Greenwood Community Center. Proiect Justification: Sale of the property does not appear to be an option due to the high cost of dealing with asbestos containing materials and lead based paints Remode/mg the buildingis too expensive at $1,000,000+. The engineenngraport of May, 1995 recommends demolition with an estimated cost of $192,000 that includes asbestos abatement. The properw, line adj(ms the Greenwood Community Center. Field Space is needed for parking for the Greenwood Arts and Crafts Fair. There is a tremendous demand for more athletic field apace in the County. The property has the potential for 2 to 3 soccer fields, depending on the age group programmed there. The Greenwood Community Center baseball field is used for baseball spring and fall. The property is convenient to 1-64. Iris crifical that this project be funded in FY99 to expedite the removal of a potential saf~y risk in the community. Relationship to Plan: This project is consistent with the Comprehensive Plan by promoting an adequate standard of lixfing and quality of life. This project promotes positive youth development, gives priority to maintenance of existing facilitie, s, and addresses a health and safety problem. Impact ffProject Not Completed: The property is a community eyesore and becoming more hazardous all the time. Consideration should be given to moving this project up in the plan and alhiw:mg this property to benefit the community again. Project Manager: Parks & Recreation Location/Sit~ Status: Route 690 - Greenwood Land Acquisition Archit/ Engineering 0 Consfruclion 200.000 Other 0 Total Project Cost 2OO,OOO Less: Fees 0 Less: Revenues O_ Net County Cost 200,000 Operating Costs 0 TL ] Prior FY 97 0 o 0. 0 FY98 FY99 FYO0 FY01 TL 97-01 0 0 200.000 200,000 0 200,000 0 200,000 0 0 200,000 0 200,000 -- Capital Improvement Program FY 96/97- O0/O1 65 County Land Athletic Field Study Department: Parks & Recreation New Request? X ] Mandated Project? Project Start Date: July 2000 Continuation ? I Documented Project/Need? Proposed Completion Date: June 2001 Revised? Other CornmunL~ Need/Service? X Proiect Description: An analysis of the athletic field potential of existing County land. Potential sites include the Preddy Creek property, Albemarle High School/Jouett Middle School complex, the new high school site, Walnut Creek etc. Project Justification: The various youth athletic leagues are in need of additional playing space for practice and games. Current school and park fields are used relentlessly which makes maintenance of a reasonable grass cover near impossible Topull afield out of use for a season results in irate citizens. This is a progressive attempt to keep up with the dealre for more and better fields. Count7 staff will work to identify areas for a more detailed study. Relationship'to Plan: This projectis consistent with the Coinprehen/~ve Plan by promoting an adequate standard of living and quality of life. This project prrrmotes positive youth developmant and antidlpated growth ofthe County. This project mammies use of existing County facilities. Impact if Project Not Completed: Continued and hicreasmg problems with athletic field scheduling. Continued deterioration of existing fields. May need to prioritize sport use according to season. Project Manager: Parks & Recreation Location/Site Status: Several sites around County to be identified by staff. TL Land Acquisition 0 Archiff Engineering 20.000 Construction 0 Other 0 Total Project Cost 20,000 Less: Fees 0 Less: Revenues O_ Net County Cost 20,000 Prior FY97 FY98 FY99 66 Oi 0 0 0 ol o o o OperaUng Costs FY O0 FY01 TL 97-01 0 20.000 20.000 0 o 9 0 20,000 20,000 0 ~ o 0 20,000 20,000 Capital Improvement Program FY 96/97- 00/01 Maintenance/Replacement Summary Department: Parks & Recreation New Request? I Mandated Project? Project Start Date: July 1, 1996 Continuation? [ Documented Project/Need? Proposed Corn~letlon Date: June, 2000 RevisedZ Other Communit~ Need/Servicer Proiect Description: Various maintenance and replacement projects. Also a new emphasis on enhancement of existing facilities. Relationship to Plan: This project is consistent with the Comprehensive Plan Goal and Community Facilities Plan recommendation related to the adequate maintenande of existing facilities. Proiect Justification: Maintemance and Replacement projects generally repair and enhance existing facilities to make them more enjoyable and, in many cases, safer. Some projects reduce annual operating expenses by redu(mg the frequency of repeated repairs. Impact if Proiect Not Completed: The continued deterioration of facilities will make them less functional, less safe and less enjoyable. Not funding the enhancements would result in maintaining the status quo at best. This year, there is a new emphasis on the enhancement of exlsting facilities. This budget adds $10,000 each year to implement park improvements and enhancement priorities, as determined by the Department Goal Tean~ Most improvements would be repairs and replacements but at enhanced levels. A new emphasis would be placed on landscaping to add color to the parks. A new proje~t in 2000- O1 provides for painting and repairs to the tenant house and barn at ICNA. The City willprovlde half of thefundlngfor thatproject. Proiect Manager: 'Parks and Recreation Location/Site Status: 'Vinous locations TL Land Acquisition Archit/ Engineering Construction Ongoing Other T--'~'~al Pro)ect Cost Ongoing Less: Fees Less; City Share Net County Cost Ongoing Operating Costs Prior FY 97 FY 98 FY 99 FY O0 83,500 37.000 33,000 44.000 21.730 _o o_ o_ _o o_ 83,500 37,000 33,000 44,000 21,730 6,500 i o o_ o o 77,000 37,000 33,000 44,000 21,730 FY 01 TL 97-0t 0 o 39.000 174.730 39,000 174,730 0 14~500 14~500 24.500 160,230 Capital Imd~rovement Program FY 96/97 ~ 00/01 67 Utility Improvement Projects Summary of Utility Improvement Projects FY 1996/97 -2000/01 CIP General Government Expenditures Hwys. & Transportation · $.D.1% ;ire. Rescue & Safety Admin.& Couffs Libraries Parks & Rec. Reserve Fullds Utilities Imp. Keene Landfill Closure Total: Total Proiect Cost $995~842 $995,842 Ycar FY 98-01 Page 70 69 Keene Landfill Closure Department: Engineering New Request? Project Start Date: July, 1990 Continuation? Proposed Comfletion Date: July, 2001 Revised? X IMandatedProject? Documented Project/Need? Other Community Need/Service? [ Project Description: ~he project includes subsurface investigation, groundwater wells and sampling, and the establishment of a long term monitoring program plan (of at least 10 years). Long-term monitoring of the groundwater quality is presently being provided through the operating budget. This project is for remedial action for groundwater contamination. The fimding projection is based upon the guess of what "could be" designed to rmfigate the impact to groundwater. This represents the completion of an exisfmg and previously approved project. Project costs have been revised to reflect a $46,242 increase in total project cost as well as a change in funding years and annual funding requests. Funding no longer is requested for FY 9Z FY 98funding has been reduced frotn $150,000 to $I00,000, FY 99funding has been increased from $200,000 to $300,000, FY OO funding remains the same, and a request for $295,842 in FY 01 has been addea[ Relationship to Plan: Goal 9, Objective 9, Strategy d Impact if Project Not Completed: Failure to proceed would be a violation of Federal and State regulations Project Manager: Engineering Location/Site Status: End of State Route 704 - Map 121 & 129. Project Justification: Completion of DEQ mandated project reqmremems. Land ~tcquisition 0 ArchiVEngineerin g 245,750 Construction 2,140,900 Other 200~000 Total Project Cost 2,586,650 Less: Fees 0 Less: Revenue 0 N~t County Cost 2,586,650 Operating Cost 70 0 195,750 1,195,058 200,000 1,590,808 0 1.590.808 FY 97 FY 98 FY 99 t~ 00 FY 01 TL 97-01 0 50,000 0 0 0 50,000 0 50,000 300,000 300.000 295,842 945,842 0 100,000 300,000 300,000 295,842 995,842 0 0 0 0 0 0 0 100,000 300.000 300.000 295,842 995.842 Capital Improvement Program FY 96/97- 00/01 School Division CIP Fund School Division CIP Fund Revenues VPSA Bonds 70.4°/; Proffer Funds 0.6% Transfer- General Fund 4.3% nterest Earned 0.7% Trans[er - Split Billing 23.9% FY 96-97 FY 97-98 VPSA Bunds $6, I54,385 $15,988,120 Transfer - Split Billing $ t 6,500,000 $0 Interest Earned $100,000 $100,000 Proffer Funds 50 $0 Trausfer - Gen. Fund $400,000 $500,000 Total: 523,154,385 516,588,120 FY 98-99 FY 99-00 $6,126,680 $9,220,700 $0 50 $100,000 $100,000 $0 $400,000 5600,000 $700,000 $6~826,680 $10~420,700 FY 00-0 t Total $11,I 34,793 $48,624,678 50 $16,500,000 5100,000 5500,000 $0 $400,000 $800,000 $3,000,000 $12,{B4,793 $69,024,678 Capital Improvement Program FY 96/9 7- 00/01 71 School-Division CIP Fund Expenditures New High School 32.4% Renovations/Additions 42.7:~, Other Projects 7.6% Ma:n: iReDlacement 9.3% Mancated P;o ects 1.2% Technology Projects 6.2% (List of Projects on Opposite Page.) 72 Capital Improvement Program FY 96/9? ~ 00/01 '~ ' Projects (Full Project Descriptions Found in Separate School Division CIP Document.) Total Project Cost Year Crozet Addition $714,890 FY 97 CA TEC ADA Compliance $14,000 FY 97 AHS Phase II & III Restorations $808,000 FY 97-99 Woodbrook Renovation/Addition $ [,750,550 FY 97 New High School $22,620,350 FY 97, 98 Cale Addition $680,000 FY 97 Brownsville Renovation/Addition $1,199,470 FY 97 Stony Point Renovations/Addition $1,048,000 FY 97 Murray High Renovation $825,000 FY 98, 99 ADA Slructural Changes $611,485 FY 97, 98 Red Hill Expansion $5,100,000 FY 00, 01 Technology Projects $3,378,850 FY 97 -01 Vehicular Maintenance' Facility ~ecomfiguration $454,500 FY 97 -99 Walton I-IVAC Renovation 1.2vlaint/Replaecment) $370,000 FY 98, 99 Northern Area Elementary School $8,381,000 FY 98-00 Grecr Renovations (Maint/Replacement) $306,000 FY 98, 99 ?v2VIF Underground Storage Tank Replacement $180,000 FY 98 WAHS Building Renovations $2,690,850 FY 97-99 Chiller Replacement (Mahn./Replacement) $832,000 FY 97-99 Avon S~xect/Rt. 20 Connector $1,399,300 FY 97 Jouett Addition $763,500 FY 00, Ol Walton Renovation $995,000 FY 00, O1 Henley Addition $2,385,500 FY 97-99 . Technology Education Labs $875,000 FY 97 Stone Robinson Addition $1,982.000 FY 99, 00 New High School Community Recreation Facilities $3,793,500 FY 97, 99, 01 Maintenance and Replacement Project Summary $4,865,933 FY 97-99 Total: $69,024,678 (* Page Numbers preceded by an "S" indicate a page fi:om the School Division CtP Document.) Page* S25 S42 S20 S21 S18 S22 S24 S23 S26 S40 S28 S29a, b S30 S39 S27 S38 S4! S19 S37 S17 SI6 St4 S13 S15 S31 Capital Improvement Program FY 96/97- 00/01 73 School Division CIP Fund Summary Projects FY 96.97 FY 97-98 FY 98-99 FY 99.00 FY 00.01 TOTAL Expenditures New PIgh School School Renovations/Additions School Technology Project s M a~lated Pro ects Avon St reef/Route 20 Connector $6,800,000 $12.820550 $0 $0 $0 $22.620.3E~ $7.697,580 $1,495,000 $4,404,7D0 59,428.000 $6~98,500 $29.323.76a $1,884,600 $675,07g $914.480 $559,700 $520,000 $4,253,850 $200,485 $605,000 S0 $9 $0 $805.48.= $1~79.940 $698,700 $1,646,000 $433.000 $1.7'6,293 $6,373R33 $17500 $294.000 $143.000 $0 $9 $454.50C $1.399.300 $0 $0 $9 S0 $1.399.30(: $2Ts.00o ~ ~8~00 $9 ~3,so0,oo0 ~,793,~oa $23,154,385 $16,588,120 $6,826,680 $10A20,700 S12,034,793 $69.024.67~ Available Revenues: IVPGA Bonds $9.154.385 $15.988.120 $6,126,680 $9220.700 $11.134.793 $49,624,676I Trnsfr.fromSplit Billing Reserve $16,,500,000 $0 $0 $0 $0 $16,500,000J [fit erect Earned $100,000 $100.000 $100.000 $!00.000 $100.000 $500,000 J Proffer Funds $9 $0 $0 $400.000 $0 $400,000J Transfer from General Fund $400,000 .$500,000 ~600,000 $700.000 .~800,000 ~3,000,000 Subtotal Revenues $23.154.385 $16,588,129 $6,826,680 910A20,700 $12,034,793 $69,024,678 TOTAL REQUESTED PROJECTS OVER/(SHORT) ACCUMULATED OVER/(SHORT) S~chool Division CIP Fund Projects: $23,154,385 $16,588,120 $6,826,680 STOA20,700 $12.034.793 $69,024,678 $0 $0 $0 $9 $0 $9 $0 $0 $9 Crozet Addition CATEC ADA Co mpliarx:e AHS Phase ]1 & Ill Reatorat[om Wood brook Renovat io WAddifio n New I-Igh School CeJe Addition B rownsv[ite RenovatioWAddition Stony Point Renovations/Addition Murray Hgh Renovation ADA St ruct [xal Changes $714.890 $9 S0 $0 $0 9714.890 914.000 $0 $0 $0 $0 $14.000 $S39.000 $20,000 $249.000 SO $0 $908.000 ~1,513,940 ~630,700 ~572.000 $433.000 ~1,716,293 $4,865,933 '* M ;Jnt erence projects inclnde Greet Re~ovations, CNIle~ Replacemmt &Walton HVAC Re,ovation Capital Improvement Program FY'96/9 7- 00/01 School Division CIP Fund 5-Year Project/Expenditure Summary (Continued on Next Two Pages.) Capital Imj~rovement Program FY ~6/9 7- 00/01 75 TOTAL i~ET COUNTY CURRENT TYPE FUND/PROJECT PROJECT COUNTY PRIOR REQUEST SCHOOL DIVISION CIP FUND Cunt Crozet Addition $794.890 $794.890 $80.000 $714.880 Cunt CATEC ADA Compliance $14,000 $!4.000 $0 $14,000 Cunt AHS Phase II & ltl Restorations $1.815.000 $1.815.000 $1.007.000 $808 000 Cunt Woo d brook Renovstio n/Additio ~ $1.950.550 $1.950,550 $200.000 $1.750.550 Cunt New HighSchool $25,020,350 $25.020.350 $2.400.000 $22,620,350 Cunt Cale Additio~ $758.000 $758,000 $78.000 $680.000 Cunt Brownsville Renovation/Addition $1,299,470 $1.299.470 $100.000 $1,'L99.470 Cunt Stony Point Renovations/Addition $1.118.000 $1.118.000 $70.000 $1.048.000 Cunt Murray High Renovation $920,000 $820.000 $95.000 $825,000 Cunt ADA Structural Changes $1,098,800 $1.098.000 $487.315 $611,485 Cunt Red Hill Expansron $5.100,000 $5.100.000 $0 $5.~00.000 Cunt Technology Projects $4,678,850 $4.678.850 $1.300.000 $4,678,850 Co nt Vehicular Maintenance Facility Reconfig $784.400 $784,400 $329,900 $454.500 Rev Walton HVAC Renovation $471.700 $471.700 $101.700 $370,000 Rev No rthern Area Elementary School $8.381.000 $8,381,000 $(3 $3.381.000 Rev Greer Renovations $306.000 $906.000 $9 $306.000 Rev VM F Ur~lerground Storage Tank Repiaca $180 000 $180.000 $9 $180.000 Rev WAHS Buyiiding Renovations $3,668,575 $3.668.575 $977.725 $2.690.850 Rev Chiller Replacement - $947~_000 $947,000 $15.000 $832.000 Rev Avon St./Rt. 20 Connector $!,620.000 $1,620,0001 $220.700 $1.399,300 New Jouatt Addition $763,500 $763.500 SD $763.500 New Walton Renovation $995.000 $995.000 $0 $995.000 New Henley Addition $2.385.500 $2.385,500 $9 $2.385.500 New Technology Education Labs $875,000 $875.000 $0 $875.000 New Stone Robinson Addition $1,982.000 $1.982.000 $9 $1.982.000 New New High School Comm. Rec. Facilities $3.793.500 $3.793.500 $(3 $3.793.500 Rev Maintenance and Reslacement $4~865~933 $4~865~933 $.~0 $4~865~933 SubtotalSchoolDivisionClPFund $76,487,018 $76,486,218 $7,462,340 ~r/0,324,678 Total Available School F~d Revenues Total Reco.,,=nded School Ftmcl Projects ~ OverlShort [Cumdative Over/Short 76 Capital Improvement Program FY 96/97- 00/01 1996-97 1997-98 1998-99 $714.890 $!4.000 $0 $0 $539.000 $20,000 $249.000 $1,750.550 $0 $0 $8,800.000 $12,820,350 SD $680.000 $1.199.470 $0 SD $1.048.000 $8 SD SD $70.000 $755,000 $186,485 $425.000 SD SD $0 $0 $1,009,600 $875,070 $614,480 $17500 $294,000 $143.000 $0 $26.000 $344.000 $0 $2.5,000 $1.300,000 SD $22,000 $284 000 $0 $180_000 SD $1.580,650 $80.000 $1,030,200 $366,Q00 $30.000 $446.000 $1.399.300 SD $0 SD $185000 $1.300.000 $800.500 $875.000 SD SD $8 $8 $170,000 $275,000 SD $18.500 $1~513~940 $830~700 $572,000 $23,154,380 $16,588,120 $6,826,680 $23,154,385 $231154~385 $0 TOTAL 1999-00 2000-01 FY 97 to 00 $8 $0 $714.890 $8 $0 $'~.000 $8 $0 $808,000 SD $0 $1,750,550 $0 $0 $22.620,350 SD $3 $680.000 SD SD $1,199,470 $8 $0 $1.048,000 $0 SD $825,000 $0 $0 $811,485 $300.000 $4.800.000 $5,100.000 $559.700 $820,000 $3,378,850 $8 SD $454,500 $8 SD $370,000 $7.056.000 $0 $8,381.000 $0 $8 $306,000 SD $8 $180,000 $8 SD $2,690,8SD $8 SD $832,000 SD SD $1.399,300 $75,000 ,$688.500 ,$763.500 $185.000 $810.000 $895.000 $8 SD $2.385,500 $0 SD $875.000 $1,812,000 SD $1,982,000 $8 $3,500.000 $3.793,500 $433~000 $1~716~293 $4,865~933 $10,420,700 $12,034,793 $89,024;678 $16,588,120 $6,826,680 $10,420,700 $12 034 793 $69 024 678 I $16~5887120 $6~826~680 $10 4207700 $12~034 793 $690241678 Capital Improvement Program FY 96/97- 00/01 77 Albemarle County Long-Term Debt FY95 F¥96 FY97 FY98 FY99 FYO0 FY01 Beginning Bonded Debt 47,691,768 New Debt Issued'(1) 450,000 Retired debt 4.247.258 Net Tax Suppor[ed Bonded Debt 43,894,530 Pepulation (2) 72.730 Estimated Property Values (3) 5.748 (in millions) General Fund Expenditures (4) 74,204,354 Debt Service 6.845.322 Debt Per Caoita ($1,000) $603,53 Debt to Estimated Value (2%) . 0.12% Debt to General Fund Revenues (10%) 9.22% 43,894,530 47,853,107 50,565.234 63.276.096 66,210.518 72.088,960 7,503,335 6,154.385 15,988,120 6,126,680 9.220.700 11.134.793 3,544,758 3.442,258 3,277,258 3.192.258 3,342,258 2.987,258 47.853.107 50,565,234 63,276,096 66,210,518 72,088,960 80.236.495 73;760 74,825 75.890 76.950 78.015 79,080 5,920 6.098 6,281 6.469 6.664 6.863 80.096.323 84:101.139 88,306,196 92.721 506 97.357.581 102.225.460 6.173.745 6.713.828 7,467,290 8.738,912 9,454,416 9.979.078 $648.77 $675.78 $833.79 $860.44 $924.04 $1,014.62 0.10% 0.11% 0.12% 0.14% 0.14% 0.:15% 7.71% 7.98% 8.46% 9.42% 9.71% 9.76% Note: Numbers in parentheses represent generally accepted fiscal policy target ratios that w ere adopted by the Board of Superwsors in October 1994 (1) issued debt retiramant rates assumes 20 year maturity at level orincipal; (2) Estimated population based on Virginia Empioymant Corrrdssior projections for the year 2000 (3) Estimated property value is an estimate based on FY 93-94 audit and assumes a 3% annual increase. (4) Genera~ Fund Revenues are estimated.to increase 5% each year, 78 Capital ImprOVement Program FY 96/97- O0/OI Albemarle CounW Debt Service FY 1993/94- FY 2018/19 TOTAL FISCAL CURRENT TOTAL iNC %OF GEN PROJECTED BOND YEAR TOTAL - DEBT PRIOR YR FUND GEN OPER '[995 §,829,572 6,845,322 1.256,997 9.22% 74,204,354 7,503,335 1996 5,875,887 6,173,745 (67!,577) 7.71°/o 80,096,323 6,154.385 1997 5,583,1!6 6,713,828 540,083 7.82% 85.906.117 15,988,~20 1998 5.244.191 7,467,290 753,462 8.13°/o 91,800,699 6,126,680 1999 4,991,76B 8,738,912 1,271,622 8.94% 97,767,07~1 9.220,700 2000 4,969,113 9,454,4'6 715,504 9.21% 102,708,535 11,134,793 2001 4,447,077 9,979,078 524,662 9.18% 108,734,518 48.624,678 2002 4,387,060 10,706,467 727,389 9.09% 117,828,176 2003 3,804,086 9,925,470 (780,997) 8.02% 123,719,585 2004 3.521,655 9,445,016 (480,45Y4) 7.27% 129,905,564 2005 3,426,840 9.152,178 (292,838) 6.710/o 136.400,842 2006 3,134,554 8,661.869 (490,309) 6.05% 143,220,884 2007 2,922.967 8,252,259 (409,610) 5.49% 150,381,929 2008 2,585,763 7.747,032 (535,227) 4.89% 157,901.025 2009 2,449.021 7.382,267 (334,765) 4.45% 165,796,076 20!0 2,032,443 6,767,666 (614,601) 3.89% 174,085,880 2011 1.161.947 5,699,147 (1,068,5~9) 3.12% 182,790,174 20'2 908,740 5.247.917 (451,230) 2.73% 191,929,683 2013 158,361 4,299,515 (948,402) 2.13% 201326.1~7 2014 87,125 4,030~256 (269,259) 1.90% 21~602,475 2015 3,745,108 (285,148) 1.69% 222,182,599 2016 3.524.585 (220,523) 1.51% 233,29'[729 2017 2,952,970 (571,615) 1.210/O 244,956,315 2018 2.475.064 (477,906) 0.96% ' 257~-204.131 the interest. 2019 1,527,0 '~ (948,052) 0.57% 270,064.338 2020 1,127,991 (399,022) 0.40% 283,567,555 595,711 *Assumes interest rote of 7% on 20-year fixed principle Based o n 5-year revenue ~3rojectio ns ffor General Fund- Dept of Finance Capital Improvement Program FY 96/97- O0/OI 79 School Division CIP Fund Project Descriptions School DiVision CIP Projects (Full Project Descriptions FoUnd in SeP ite School Division CIP Document.) Crozet Addition CATEC ADA Compliance AHS Phase II & III Restorations Woodbrook Renovation/Addition New High Sclgool Cale Addition Bmwnsvilhi Renovation/Addition Stony Ptfmt Renovations/Addition Murray High Renovation ADA Stmctoral Changes Red lq~ll Expansion Technology Projects Vehicular Maintenance Facility Reconfiguratien Walton HVAC Renovation (Malnt/Replacement) Northern Area Elementary School Greer Renovations tMalnt./Replacement) VMF Underground Storage Tank Replacement WAHS Building Renovations Chiller Replacement (Maint./Replacement) Avon Strecff Rt. 20 Connector Jouett Addition Walton Renovation Henley Addition Technology Education Labs Stone Robinson Addition New High School Community Recreation Fa(ftifies Maintenance and Replacement Project Summary Tot~: Total Project Cost Year $714,890 FY 97 $14,000 FY 97 $808,000 FY 97-99 $1,750,550 FY 97 $22,620,350 FY 9'/, 98 $680,000 FY 97 $1,199,470 FY 97 $1,048,000 FY'97 $825,000 FY 98, 99 $611,485 FY 97, 98 $5,100,000 FY O0, 01 $3,378,850 FY 97-01 $454,500 FY 97-99 $370,000 FY 98, 99 $8,381,000 FY 98-00 $306,000 FY 98, 99 $180,000 FY 98 $2,690,850 FY 97-99 $832,000 FY 97-9.9 $1,399,300 FY 97 $763,500 FY 00, 01 $995,000 FY 00, 01 $2,385~500 FY 97-99 $875,000 FY 97 $1,982,000 FY 99, 00 $3,793,500 FY 97, ~9, 01 $4,865,933 FY 97-99 $69,024,678 (* Page Numbers preceded by an "S" indicate a page from the School Division C1P Document) Page~ S25 S42 S20 S21 S18 S22 S24 S23 S26 S40 S28 S29a, b S30 $39 S27 S38 S41 S19 S37 S17 S16 S14 S13 S15 S31 Capital Improvement Program FY 96/97- 00/01 81 Avon St./Rt. 20 Connector July, 1995 June, 1997 New RequeSt ? Continuation ? Revised? Department: Engineering Project Start Date: Proposed Completion Date: IMandatedProject? Documented Project/Need? X Other Community Need/Service? X Proiect Description: This rogd, to include bike path, would run from Avon Street east to Route 20. The purpose ~s m provide access to the New High School and a roadway network that will alleviate congestion along Avon Street in both the County and C~ty when this area develops both re~dentially and industrially by providing access to Route 20 and 1-64 interchange. This route i~ pamcularly important to service tracking from industrial areas along Avon Street. The length of proposed roadway is 4,530 feet. This project was requested during the current year ClP process, but was dropped, as consideration for the road was tied to the high school decision Proiect Justification: This project will provide access to the New High School site and other County owned property for future uses such as Fire/ Rescue, hbrary, or other designated public use. This project will alleviate traffic congestion on Avon Street from present and future development along this con'idor. Relationship to Plan: Goal-9, Objective 2 Impact if Proiect Not Completed: Traffic congestion and resultant complaints will c~mtinue Proiect Manager: Engmeermg Location/Site Stares: Avon Street - Map 91. Land Acquisition Archit/Engineering Construction Other Total Projest Cost Less: Fees Less: Revenue Net County Cost Operaling Costs 120,000 1,500,000 1.620,000 1,620,000 0 Prior FY 97 120,000 i 0 : 100,700 i 1,399,300 220,700 i 1,399,300 220,700 i 1.399,300 FY 98 FY 99 FY 00 FY 0 TL 97-01 0 0 0 0 0 0 ' 0 0 0 1,399,300 0 0 0 0 L399.300 o _o o_ 'o_ 0 0 0 0 0 1299,300 0 0 0 0 0 0 0 82 Capital Improvement Program FY 96/97- 00/01 New High School Comrnty. Rec. Facilities Department: Parks & Recreation Project Start Date: FY 97 Proposed Completion Date: FY O1 Continuation? Documented Project/Need? X Revised? Other Community Need/Service? Proiect Description*: This project requests funds: 1) to light and irrigate the baseball field at the New High School and to construct and irrigate 2 multi-purpose fields in FY 97 ($275,000); 2) to equip the auxiliary gym at the High School with basketball goals, padding and volleyball equipment in FY 99 ($18,500); and 3) to develop a 50 meter indoor pool facility of the High School site in FY 01 ($3,500,0O0). Relationship to Plan: This project is consistent with.the Comprehen~xve Plan by promoting an adequate staffdard of living and quality of life for all County realdents through a combination of mutually complimentary pfiblic facilities. The project also promotes positive youth development and agrees with the Commumty Faiilities Plan which calls for DisWict Park Facilities at high schools. Project Justification: Middle Schools and High Schools serve as disaict park facilities in the County. There is a tremendous need for more and better athletic fields in the County. The New High School's centralized location makes it an ideal site. Lights and imgation are necessary to accommodate joint school and heavy community use. Additional gym space also is an urgent need, especially in a centralized urban location. The central/zed location makes this the best location for an indoor swimming faiility to serve the entire county. City pools are booked to capacity with a high perc~mage of County r6sidants. Proiect Manager: Engineering/Schools/Parks & Recreation Impact if Proiect Not Completed: If not funded, problems with lack of athletic field and g3mmasmm space will worsen An overcrowding of City indom pools will result in higher rates and decreased availability to Cunnty residents. The alternative to a 50 meter pool would be a 25 yd pool for $2,300,000. Location/Site Status: New High School site near PVCC. Operating Cost Breakdown: FY99-00:$19,250/yr = $4,220 salary & fringe + $15,030 in operating costs for R&M, supplies, utilities and fuel. FY01: $97,410 = $256,220 for salary & fringe (based on Crow pool (25yds) budget x 1.5), + $75,665 in operating costs (including 60,634 in pool expenses),/ess $234,475 in revenues based on 75% recovery (Crow 49%). TL Land Acquisition 0 Archiff Engineering 0 Construction 3,793,500 Other O_ Total Project Cost 3,793,501) Less: Fees 0 Less: Rewnues 0 Net County Cost 3,793,50~ Operating Co~s 135,910 [ Prior FY97 FY98 FY99 F'YO0 O~ 275,000 18,500 3,500.000 o~ ~ o ~ 0 275,000 0 18,500 0 3,500,000 Oi 275,000 0 18,500 0 3,500,000 19,250 19~50 i FY01 TL 97-01 0 o 3.793.500 3,793,500 o 3,793,500 97,410 135,910 Capital Improvement Program FY 96/97- 00/01 83 Stormwaer Fund Stormwater Fund Revenues Transfer - General Fund 49.0% Stormwater Fund Balance 51.0% Transfer - General Fund Stormwater Fund Balance Total: FY 96-97 FY 97-98 FY 98-99 FY 99-00 FY 00-01 Total $60,000 $60,000 $60,000 $60,000 $50,000 $5C,000 $50,000 $50,000 $110,000 $110,000 $110,000 $110,000 $0 $240,000 $50,000 $250~000 $50,000 $490,000 ~'~ Capital Improvement Program FY 96/9~- #0/01 85 Stormwater Fund Expenditures County Master Drainage 49.0% Drainage/Erosion Correction 51.0% County Master Drainage Plan Transfer -Dra'mage/Erosion Correction Total: FY 96-97 FY 97-98 FY 98-99 FY 99-00 $60,000 $60,000 $60,000 $60,000 FY 00-01 Total $0 $240,000 $50,000 $50,000 $50,000 $50,000 $50~000 $250.000 $I10,000 $110,000 $110,00Q $110,000 $50,000 $490,000 86 Capital Improvement Program FY 96/97- O0/OI ~ Stormwater Fund 5-Year Project/Expenditure Summary TOTAL NET COUNTY CURRENT TYPE FUND/PROJECT PROJECT COUNTY PRIOR REQUEST 88¸ Cont Cont ~I'ORM WATER FU ND County M aster Drainage Plan $5'70 000 $510.000 $270,000 $240,000 Transfer to Drainage/Erosion Correc{ion $250~000 $250D00 $50,000 . $200~000 Subtotal Stomawater Fund $820,000 $760,000 $320,000 $440,000 Total Availabte Stormwater Fund Revenues Total Reco..~led Stormwater Projects Over/Short C[~ulat ve Over/Short II GRAND TOTALCIP $92~446~818 $88~755~761 $14,743:821 $80~020~970 total Available Revenues (All Projects) I'otal ReconTmnded Projects 3verlShort 3t~alative Over/Short Capital Improvement Program FY 96/97- 00/01 Stormwater Fund 5-Year Project/Expenditure Summary TOTAL. 1996-97 1997-98 1998-99 1999-00 2000,01 FY 97 to 00 $60.000 $60,000 $60,000 $60,000 $0 $24~ 000 $50,000 $50,000 $50,000 $50~000 $50~000 $250,000 $110,000 $110,000 $110,000 $1t0,000 $80,000 $490,000 $'110,000 $110,000 $110,000 $110,000 $,50,000 $490,000 $110~000$0$0 $110~0 O0 $0 $0 $110,000 $0 $0 $1t0,000 $0 $0 $50~000 $0 $0 $490,0~ $25,223,227 $18,738,120 $8,876,680 $t2,870,700 $t4,384,793 $807093,52~11 SZf,ZZ$.2Z7 $18,T~8,120 $8,876,680 $12,870,700 $14,$84,793 .'1180,095,,5Z0 1' $251223?22? $181738,'12.0 $8?8761680 $12187'07700 $14~3841795 $80,093~5~ $0 $0 $0 $0 ~ $0 $0' $8 $0 - Capital Improvement Program FY 96/97- O0/OI 89 Stormwater Fund Project Descriptions County Master Drainage Plan Project Start Date: July, 1994 Continuation ? X Documented Project/Need? Profosed Completion Date: June, 2001 Revised? Other Communi7 Need/Service? Proiect Descrytion: The original CIP request proposed a study to identify and correct drainage problems fi-om existing and future development. The scope of this project was expanded to include a master drainage plan for the County in antic'tpafion of new Virginia State and Federal EPA stormwater management regulations. The County has bean divided into drainage basin areas and prioritize& ~e City/County/UVA shared Moore's Creek balm area is to be completed in 1995-96, as is the South Fork Basin study. The next priority drainage basLn will be done in 1996-97 and, m subsequent order, one will be done each year. Relationship to Plan: Goal 9, Objective 9, Strateg2( d and Goal 5, Objective 2, 3 and 5. Impact if Pi-oiect Not Completed: The quality of water discharge from our region may be lower than the new State guidelines, to the delrimanr of the Chesapeake Bay and other downstream waters. Also, if the project is not funded, the County will be unprepared when Phase II of the EPA discharge regulations commences. Pro[ect Justification: This project is needcd: 1) temeet the 1990 Virginia Stormwater Management Regu/ations; 2) to prepare for the new Federal EPA discharge criteria for municipalities; 3) to accommodate the specific recommendation of the Blue Ridge Neighborhood Study "Area B" of a regional stormwater management plan; and 4) to establish the stormwarer management capital recovery policy to provide a basis to recover a portion of the costs for regional detention facilities. ' This study will provide the master plan to locate these Proiect Manager: Engineering Location/Site Status: County wide. The City and University have provided a total of $60,000 in prior-year funding for th/s project. TL Land Acquistiion 0 Archit/Engmeering 570,000 Construction 0 Other O_ Total Project Cost 570,1100 Less: Fees 0 Less: Civ~ & Ul~a 60,000 Net CounO~ Cost 510,00o Operating Costs 0 P~gr 0 330,000 o 330,000 ". 0 60,000 27O, O00 ~ FY 97 FY 98 FY 99 FY 00 FY 01 . TL 97-01 0 0 0 0 0 0 60,000 60,000 60,000 60,000 0 240,000 0 0 0 0 0 0 60,000 60.000 60,000 - 60,000 0 240,000 60,000 6~000 6~000 60.000 0 240~00 0 0 0 0 ~'~ Capital Improvement Program FY 96/97- 00/01 91 Transfer to Drainage/Erosion Correction Department: Engineering [ New Request? Mandated Project? lgroject Start Date: July, 1995 I Continuation ?X Documented Project/Need? X ProposedCor e. on ate: J ne, 000 I ised. Project Description: This project will provide readily available funds to the ~,ngtheering Department for the expeditious response and proVmion of corrective measures for the increasing incidence of flooding, erosion, and other drainage related problems. Use of funds shall be limited ~ incidents that are not covered under VDoT, Homeowner's Associations, or any other maintananee agreement, but are a public use and/or an endangerment to the public health, safety and welfare. A program proposal will be submitted to the Board of Supervxsors. The program criteria may require property owners to contribute a share depending upon the specific situation. This would be revenue which could not be estimated at this time. Relationship to Plan: Goal 9, Objective 9, Strateg~ d Impact ff Proiect Not Completed: If not funded, individual funding requests wiil be submitted ' erratically over the fiscal year and the amount of staff time required will continue to increase Project Manager: Engineering Proiect Justification: This project is needed to provide relief from flooding and erOSlOn for the downstream properties. Additionally: the County may be liable for the downstream effects. Location/Site Status: County v6de, TL Land Acquisition ArchiFEng~neertng Construction Other Total Project Cost 250,000 Less: Fees Less: Revenue 0 Net County Cost 250,000 Operating Costs 92 Prior FY 97 FY 98 FY 99 FY O0 FY O1 TL 97-01 50,000 ! 50,000 50,000 50,000 50,000 0 200,000 50,000 i 50,000 50,000 50,000 50,000 0 200,000 Capital Improvement Program FY 96/97- 00/01 Attachments Albemarle COunty Financial POlicies (Excerpts) Approved by the Board of Supervisors, October, 1994 Capital Budget Polici/~s The County will approve an annual capital budget in accordance with an adopted Capital Improvements Program The Board of Supervisors will accept recommendations fi.om the Planning Commission for the five-year Capital Improvements Program that are consistent with identified needs in the adopted comprehensive plan and capital facilities plan. The County will coordinate the development of the capital budget with the development of the operating budget so that future operating costs, including annual debt service, associated with new capital projects will be projected and included in operating budget forecasts. Emphasis will continue to be placed upon a viable level of "pay-as-you go" capital construction to fulfill needs in aBoard approved Capital Improvement Program. The County believes in funding a significant portion of capital improvements on a cash basis and will, therefore, increase incrementally the percentage of its capital improvements financed by current revenues. The County's goal will be to dedicate a minimum of 3% of the annual General Fund revenues allocated to the County's operating budget to the Capital Improvement Program. Financing plans for the five-year capital program will be developed based upon a five-year forecast of revenues and expenditures coordinated by a capital improvements technical management team. The County will begin to inventory capital fac'flities and estimate remaining useful life and replacement costs. Upon completion of any capital project, remaining appropriated funds in that project w'fll be returned to the undesignated capital project fund. Any transfer of remaining funds fi-om one project to another must be approved by the Board of Supermsors The County will develop a Memorandum of Understanding with the School Board regarding the development and coordination of the County's Capital Improvement Program, which will address the following areas: a) plan for required capital improvements; b) debt ratio targets; c) debt issuance schedules. Asset Maintenance; Replacement and Enhancement Polices 1. The County will maintain a system for maintenance, replacement and enhancement of the County's and School Division's physical plant. This system will protect the County's capital investment and minimize future maintenance and replacement costs: 2 The operating budget will provide for minor and preventive maintenance; 3. Within the Capital Improvement Program, the County will maintain a Capital Plant and Equipment Maintenance/Replacement Schedule, which will provide a five-year estimate of the funds necessary to provide for the structural, site, major mechanical/electrical rehabilitation or replacement to the County and School physical plant requiring a total expenditure of $10,000 or more with a useful life of tgn years or more. 4. To provide for the adequate maintenance of the County's capital plant and equipment, the County intends m increase the percentage of maintenance/repair and replacement capital improvements financed with current revenues. Capital Improvement Program FY 96/97 - 00/01 93 Albemarle County Financial Policies (Excerpts) Approved by the Board of Supervisors, October, 1994 (Continued) Debt Policies 2. 3. 4. 5. 6. 9. 10. The County will not fund current operations from the proceeds of borrowed funds. The County will manage its financial resources m a way that prevents borrowing to meet working capital needs. The County will confine long-term borrowing and capital leases to capital improvements or projects that cannot be financed by current revenues. To the extent feasible, any year that the debt service payment falls below its current level, those savings will be used to finance one-time capital needs. When the County finances capital improvements or other projects through bonds or capital leases, it will repay the debt within a period not to exceed the expected useful life of the projects. The Connty's debt offering documents will provide full and complete public disclosure of financial condition and operating results and other pertinent credit information in compliance with municipal finance industry standards for similar issues. Recognizing the importance of underlying debt to its overall financial cohditiun, the County will set target debt ratios, which will be calculated annually and included in the annual review of fiscal trends: Net debt per capita should remain under $1,000. Net deb{ as a percentage offlae estimated market value of taxable property should not exceed 2%, The ratio of debt service expenditures as a percent of ~eneral fund revenues should not exceed 10%. 94 Capital Improvement Program FY 96/97- 00/01 ProJect Evaluation Criteria Project Title Mandated and Commttted Projects Mandated Project - Is the project needed to meet Federal or State mandates? If so, this request will be marked at the'top of the priority list or in the primary tier of projects. Historically, in the mandated category the ADA projects have been ranked higher than EPA or other environmental mandated projects. Also, projects that could subject the County to liability may be considered as mandated projects. Committed or On-going Project - Have funds for this project been approved in the previous CIP for purchase or constmctiun purposes? If so, this request will be ranked in the second tier of projects. A project that has had pervious funds approved for engineering or planning purposes only is not considered a committed or on-going project. Projects'should be prioritized within this group based on level of commitment and/or if the project is addressing an unsafe condition (i.e. E-911 or Police Satellite Receivers should be ranked higher than the Comprehensive Assessment Administration System.) Previous Projects Not Funded/New Requests Health and Safety and Emergency Need Projects - Does this project eliminate or reduce a p~essmg unsafe or unhealthy condition? If so, this project will be ranked in the tertiary tier of projects Projects within this group should be prioritized based on perceived need. All Other Prq/ects- Scored According to How They Mdet the'Intended Criteria Comprehensive Plan or Other Documented Plans Goals, Objectives and Recommendations - Does the project meet the intent of the stated goal(s), objective(s) and/or recommendation(s) of the Comprehensive Plan or other documented plans (e.g., the Community Facilities Plan, Pedestrian Obstacle Study, Neighborhood Plans?) Does the project meet an adopted service or facility standard? 10 (High) 5 (Average) 0 (Low) Extent of Service - Does a large segmem of the population benefit from the project? Does the project meet an obligation to serve the special needs ora segment of the population including the elderly, children, Iow income, physically or mentally challenged minorities? 10 (High) 5 (Average) 0 (Low) Capital Improvement JOrogram FY 96/97- 00/01 95 Community Economic Impact - Does deferral of the project increase the project cost? Will the project have a positive impact on the local economy or is it needed for economic development? Will the project generate revenue? 8 (High) 4 (Average) 0 (Low) Aesthetic Effects - Does the project h~tve a positige environmental or aesthetic impact on the County? 6 (High) 3 (Average) 0 (Low) TOTALSCORE Maintenance and Replacement Projects - Each fiscal year, a cerlain pementage of the available CIP funds are to be allocated automatically to maintenance and replacement projects. The role of the technical committee is to determine what percentage of current revenues can be allocated towards maintenance and replacement projects. It is not the role of the technical committee to prioritize individual maintenance and replacement projectsto determine which projects receive funding within the annual allocation. For maintenance and replacement repairs, it will be up to the individual department submitting the request to determine which projects need to be completed within the funding year.. 96 Capital Improvement Program FY 96/97- 00/01 Index of Projects Index of Projects Project Name ' Page Number* ADA Compliance at Parks i 54 ADA Structural Changes - School Division . ~ S40 ADA Compliance on School Playgrounds 55 Al-IS Phase II & Ili Restorations S20 Avon SlxecI/Rt. 20 Connector . - 82 Brownsville Renovation/Additiun S24 C.O.B, Maintenance/Replacement Projects 26 Cale Addition S22 CATEC ADA Compliance 842 Chiller Replacement 0V!aint./Replacement) - School Division S37 Chris Greene/Mint Springs Security 59 County Technology Upgrade ' 24 County Lend Athletic Field Study 66 County Master Drainage. Plan 91 Crozet Park Improvements 60 Crozet Addition S25 Drive-In Window Replacement & Canopy 25 EOC Site Radio Connection 31 Fire/Rescue Building & Equipment Fund . 28 Greenbrier/Hydraulic Road Streeflighgs 44 Greenbrier Drive Extended Sidewalks 43 Greenwood Elementary Demolition 65 Greer Renovations (Maint./Replacement) S38 Henley Addition S14 I Hydraulic/Rio Road Sidewalk 45 1-64/Route 20 Interchange Study ' 39 Ivy Road Bike Lanes & Streetlights · 41 Ivy Road Landscaping 47 Jouett Addition S 17 Keene Landfill Closure 70 Capital Improvement Program FY 96/97- 00/01 97 Library Mamtenanee/Replacement Proj dots 51 Library Main Frame Computer Upgrade 50 Maintenance and Replacement Project Summary ~ School Division S31 Meadow Creek Parkway to Rio Bicycle/Pedestrian Path 42 Murray High Renovation · S26 New High School Community Recreation Facilities 83 New High School S 18 Northern Area Elementary School Recreation 62 Northern Area Elementary School S27 Old Ivy Bicycle Path and Sidewalk [ 38 Omdoor Recreation Project Completion I 56 Parks Maintenance/Replacement Projects · 67 Police Firing Range 32 Police Facility Needs Assessment 33 Police NCIC 2000 Upgrade - 29 Police Computer System. · 30 Red Hill Expansion S28 Revenue Sharing Road Program -- 36 Rivanna Greenway Access and Path 64 Route 29 North Landscaping . 40 Route 250 - Route 616 Turn Lane ' 46 Scottsville Community Center Outdoor Improvements ~ 63 Sidewalk Constrhctiun Program 48 Stone Robinson Addition' ' S 15 Stony Point Run6vafions/Addition ' .S23 Swimming Beach Playground Structures . 61 Technology Projects - School Division ' - S29a, b Technology Education Labs - School Di'cision S 13 Towe Park Recreation Improvements 58 Transfer -Drainage/Erosion Correction 92 Vehicular Maintenance Facility (Vlv[F) Recoafiguration S30 ] VMF Underground Storage Tank Replacamant S41 WAllS Building Renovations S 19 98 Capital Improvement Program FY 96/97 - 00/01 Walnut Creek Park Improvements ,,.,~ 57 Walton Renovation S16~ Walton I-IVAC Renovation (Maint/Replacement) S39 ~ Woodbrook Renovation/Addition S21 Zan R~ad Extension 37 (* A page number preceded by an "S" indicates a page from the School Division C/~ Document.) Capital Improvement Program FY 96/97- 00/01 99 David P. Bou,erman Charlotte Y. Humphris Forrest R. Marshall. dr. COUNTY OF ALBEMARLE Office of Board of Supervisors 4gl Mclntire Road Charlottesville, Virginia 22902-4596 (804) 296-5843 FAX (804] 296-5800 April 10, 1996 Charles S. Martin Waiter F. Perkins Sally H, Thomas Mr. Albert O. ~umbertson, Jr. 1440 Beacon ~ill Afton, VA 22920 Dear Mr. Humbertson: At the Board of Supervisors meeting held on April 3, 1996 you were appointed as a member of the Equalization Board for the calendar year 1996. Duties of this Board are set out in the Code of Virginia, Chapter 32, Article 14, Sections 38.1-3370 through 58.1-3389. The duties are more specifically set out in Section 58.1-3379 and read as follows: "The board shall hear and give consideration to such complaints and equalize such assessmenus and shall, more-over, be charged with the especial duty of increasing as well as decreasing assess- ments, whether specific complaint be laid or not, if in its judgmens, the same be necessary to equalize and accomplish the end that the burden of taxation shall rest equally upon all citizens of such county or city~ The (Director of Finance) of such county ... shall, when requested, ... call the attention of the board to such inequalities in real estate assessments in his coanty or city as may he known to him. Every board of equalization may go upon and inspect any real estate subject uo equalization by it." In order uo be eligible for appointment, every prospective member of such board shall attend and participate in the basic course of instruction g~ven by the Department of Taxation under Section 58.1-206. In the near future, you will receive notice of a meeting from Bruce Woodzell the Real Estate Assessor. If you have any questions about the duties of this Board, please call Mr. Bruce Woodzell at 296-5856. Sincerely, Charlotte Y. ~umphris Chairman CY/q/aw c: Bruce Woodzell, County Assessor Printed on recycled paper County of Albemarle Office of Board o_f County Supervisors 401 McInfire Koao Charlottesville, VA 229024596 (804) 29~;~5843 ~ APPLICATION TO SERVE ON BOARD / COMMISSION (please t~ or pPmt) Board / ¢on~¢ 'sion / ~ommittee ~(~ J~: Z~ Applic~t's ~ Ma~st~al[~ :ict~whichyomho~mside~isB~. '~ ~ t ~ Em~>tOVer ~'~-'~PtR¢O-, ...... ~' 0~o 5'~ OM~L~ ,, ~,g¢-'/~/r [~8 Phone Bus~essAd&essf~0V~0 ~4~-~m~ O~F C~,~ '~t~o6(, DateofEmplo~ent [ q ffB- t ~ Omup~on/Tiflg ~ Yem ResUent b ~m~le Co~W ~ Pr~ib~ ~si&nce ~.ouse'sN~e ~SOtCa ~. [4 maga q¢ NmberofChil&n Memberships in Fraternal. Business. Church and/or Social G-roql~ Public. Civic and Charitable Office and / or Other Activities or Interests Reason(s~ for Desire to Sev)e on this Board / comm~ssioll [ C0ramittee ~e~omafionpmvid~on&isapplic~o~l~rel~epub~eu~nr~t. t ~t t * 0~ ~ 6 o a O Siam Dam R~ to: Cle&, B~ of Co~ Su~iso~ Allele 401 McIn~ Road C~lo~svffie, VA 229024596 1440 Beacon Hill Affon, VA 22920 Apdl 17, 1996 COUNTY OFALBEMARLE ~OAP, D OF SUP[RV~SO~$ Charlotte Y. Humphds Chairman Albemarle Board of Supervisors 401 Mclntire Road Charlottesville, Va. 22902-4596 Dear Charlotte Humphris: I received your letter of 4110/96 notifying me of appointment to the Equalization Board. I thank the Board of Supervisors for the opportunity to serve the county in this manner and will do my best in this capacity. Bruce Woodzell has sent me "Manual for Local Boards of Equalization" following a conversation I had with him several weeks ago. I look forward to attending the course and leaming all I can so that I can be an informed member of this important group. Sincerely,., Albert O. Humbertson, Jr. APRIL 3, 1996 EXECUTIVE SESSION MOTION I MOVE THAT THE BOARD GO INTO EXECUTIVE SESSION PURSUANt tO SECTION 2. I -344(A) Of ThE CODe OF VIRGINIA UNDER SUBSECTION (7) TO CONSULT WITH LEGAL COUNSEL AND STAFF REGARDING SPECIFIC LEGAL MATTERS RELATING TO F~EVERSION. 04039~.WPD PUBLIC HEARING ON FY 1996-97 COUNTY BUDGET PUBLIC HEARING ON FY 1996-97 COUNTY BUDGET Memorandum To: From: BOard of Supervisors, Albemarle County Catherine J. Bodkin, Executive Director Children, Youth & Fcanily Services, Inc. Subject: 03/14/1996 1996-97 Budget-Increased funds for CbiM Care Resource and Referral At the Budget Work Session yesterday, the Board agreed to adding $5,000 to the County Executives recommendation for the Child Care Resource and Referral program (CCRR) of Children, Youth & Family Services. Here is some additional information regarding the agency's r6quest for increased County funds to support the work of the CCRR staff a~ The number ofparems and providers making use of the program is fairly equal for the City and County residents. This has been true for at least 3 years. b. The number served by the program has been increasing significantly every year for at least 3 years. c. In the process of Welfare Reform, the County Department of Social Service staff estimates there will be a need for 136 new child care openings for infants and preschoolers while parents work or receive training. The development of child care providers needs to start this year in order to be ready for the demand b%~nning Suly 1997. In addition to its regular task, s of recruith~ training, and registering family day care providers, of maintaining a data base of day care centers, preschools/nursery schools and family da3' care homes, and ofbelping parents find suitable child care, CCRR has as a goal this year of developing ~ttese new family cay care homes. ~hi~ recra~maent ,~ffi be different ~ecan~ th~ type of care ~s likely to be for parents who are scheduled m work swing shifts, evening/night shifts and weekends. d. In the budget originally submitted to the County of Albemarle, CYFS assumed $5,000 from the state (in the form of a Governor's Innovation Grant) to met the increased recruiting demands caused by the state's implementation of Welfare Reform locally, We received information 2 weeks ago indicating that this grant had been discontinued even though only one-third of the original funds had been awarded statewide. C -4- Staff Per Tltousand Residents Staff Per Thousand Residents ALBEMARLE COUNTY PUBLIC SCHOOLS PRINCIPALS' ASSOCIATION POSITION STATEMENT ON THE PROPOSED FY 96-97 SCHOOL BUDGET WEDNESDAY, APRIL 3, 1996 My name is Don Vale and I am tri-chair of the Albemarle County Principals' Association. I am-speaking here tonight on behalf of the principals, assistant and associate principals for the twenty-three public schools in our county. I would like to begin by recognizing Dr. Castner and his in~nediate staff for their intuition, creativity, and sensitivity in initially developing a balanced budget proposal out of an impossible scenario of a. decrease in state and federal funding combined with an increase in the composite index. With the input and involvement from the principals and the leadership team, the four restructuring strategies developed represented careful thought, study, and some very difficult decisions often having to weigh cutting off the right hand against cutting off the left hand. In Dr. Castner's own words, "the balanced budget represented a decrease in effort for our school system," a necessary but unacceptable position for the children of Albemarle County. I would also like to recogniz~ Mrs. Karen Powell, Chair of the Albemarle County School Board and all of the other board members for their efforts, diligence, and time spent in studying the proposed school budget. It will suffice to say that they came to the same conclusion, our school system must at least maintain our current effort. Thus, an unbalanced school budget was forwarded to Mr. Bob Tucker. We are truly fortunate to have such a leader with his outstanding skills and knowledge in the position of County Executive. Mr. Tucker was able to find a way to recognize and meet the needs of our school system at the same time balancing the many other needs of our county government. Although obviously biased, I am passionate about my belief that the education of our children is the single most important task that we have in our community. Please allow me to ask a rhetorical question, will my son, (who began kindergarten in one of our schools this past fall), thirteen years from now as a high school graduate have the skills necessary for him to be a self- directed learner who can make a positive contribution to our community? Will 'the resources be available to him to maximize his potential? I have great pride in this school system, a system that has achieved many successes and performed well with very high standards. Assistant Superintendent for Instruction, Mrs. Diane Ippolito, recently noted some of these achievements at a school board meeting. I will not read the entire list for you, but highlight a few examples: 375 children receive Title I services as our most at- risk population: this past year 92% of these 1st and 2nd graders made significant gains in reading and writing as measured b¥ the Ginn and the Metropolitan Achievement Tests. Each year for the past 8 years, the achievement of students in grades ~ and 8 has been significantly above the state and national average in reading, language arts, math, science, and social studies as measured by the Iowa Test of Basic Skills. The national dropout rate is 20%, here in Albemarle County it is less than 1%. Ail regular education llth and 12th graders have passed the state Literacy Passport Test in reading, writing and mathematics. 73% of our seniors took the SAT, with an average score of 954; by comparison nationally, 41% take this test with an average score of 910. For the past several years, the Albemarle County School System has experienced significant growth without the commensurate growth in funding. Belts have been tightened, responsibilities and effort have increased, and work days have voluntarily gotten longer for staff. No longer can we Continue to improve without the financial support to at least maintain our efforts. Under Dr. Castner's leadership, we have embarked on a mission to answer the two most fundamental questions that exist for educators and our community. First, we are well on our way to completing the curriculum revision and implementation or answering the question of "What should we be teaching the children of Albemarle County?" Second, we have just started the work on developing ~alid, reliable and usable assessments or answering the guestion of "How do we know if we taught it and the children understand it?" This ongoing work requires resources above and beyond the basic operational costs needed to maintain our current efforts. The difficulties associated with matching needs and available resources is not a problem unique to the Albemarle Count~ Schools. We recognize that there are many demands for the available Tesources throughout our county. The growth of our county and the subsequent needs that result from such rapid growth is a question that the Board of Supervisors must continue to recognize and work to develop strategies to address the many needs. In conclusion, the principals' association would like to strongly recommend that you support the school budget as proposed by Mr. Tucker. Please allow us as a minimum to maintain the current level of services and experiences for all children. The primary mission of our Albemarle County School System is to provide and promote ~ dynamic environment for learning. I do not believe that we can honor this mission with a budget that represents reduced effort. There is an ancient Chinese proverb written about the unique relationship that a student has with a teacher that articulates my belief about the importance of strlving to provide the best education possible for all students. It goes as follows: "Tell me, I forget. Show me, I remember. Involve me, I understand." Please continue to commit yourself to providing excellence in our school system so that our staff can achieve this goal of involving all students to the point of understanding that their education is thedoorWay to the future. J..T. Henley Middle School PAF~EN1-AND TDT~OHIER SUPPO~ OF~GANIZ~TION Statement of Henley Middle School PATSO To the Albemarle County Board of Supervisors April g, 1996 My name is Betty Hopson, and I speak to you this evening as co-president of the parent-teacher organization at Henley Middle School in Crozet. First, I speak for the entire PATSO Board in encouraging you to support the budget proposal for fiscal 1996-97 that represents a maintenance of the current effort for Albemarle County schools. We are truly grateful that Mr. Tucker has been able to find a way to recognize and meet the most pressing needs of our school svstem while at the same time addressing the many other needs of County government. Ce~inly this is a "no-frills" budget. We are we unable even to consider the so-called "unfunded priorities.' The School Board has had to go back to a bare bones budget in order to avoid hardship to famllles caused by changes in starting and dismissal times. As you lmow, the County has only partially addressed issues of growth and inflation in recent years. Notwithstanding temporary assistance from the General Assembly for this year only, we are caught in an ever-tightening squeeze between growth and inflation on the one hand and decreases in anticipated federal and state ~unding on the other. These are not issues that will go away. They will be with us for years to come. We feel strongly that the way to confront these problems is for local government to meet the challenge of finding the funds to support growth and inflation and the needs of County schools. These problems should concern all citizens of Albemarle County, whether or not they have family members in school. One of the measures of a community is the strength of its school system. Everyone who wants our County to grow and prosper should be concerned about how well our children are educated. Decreasing services to avoid the consequences of growth, inflation and shrinldng governmental support can only lead to a decline in the quality of life in Albemarle County. We trust and hope you will find a way to see that funds are found to ensure a healthy future for om' County's school system, and therefore for Albemarle County. Tho_nk you. In Albemarle County, the number of reported pregnancies for all teens (10-19) seems to have roughly leveled off in the last two years for which data is available. 180 ~- 160 140 120 100 20 0 155 145 I2'7 106 1988 1989 1990 1991 1992 Teens 10-19 But in the last two years for which data is available (1993 and 1994), in Albemarle County teen births accounted for a larger proportion of all births than in 1985 and 1990. Year 1985 1990 1993 1994 Percent Teenage Births of All Births 7.5 % 6.8 % 9.1% 8.1% CAPP Factbook, ~99~ Madame Cha/rman and Members of the Board: I'd like to take this opportunity to introduce myself I am Deborah ~tller, and I am serving as Chairperson of the Albemarle County Special Education Advisory Committee for the second consecutive year. I am also a parent of four children. Two are graduates of the Albemarle County school system, one currently attends Walton Middle School, and one attends Red Hill Elementary. I'm here on behalf of the comrmttee, the t800+ county students who receive some leveI of special education services, and their parents. We would like to express our appreciation for your support for public education by approving the maintenance budget request from the school board. I would like to take this opportunity to briefly mention some of the things this level of funding will enable the schools to accomplish: 1) The staffing ratios in grades 4-12 will not increase. 2) The regular school staffing allocation formula for special education students will remain the same. Maintaining the current staffing level and the regular school staffing allocation formula for special education students, will enable the Albemarle County school system to continue providing a full continuum of services to the special education student population in the least restrictive environment. This I feel is one of the greatest strengths of the Albemarle County school system. This philosophy has enabled my son Michael to be educated in his neighborhood school for the past three years He has had the oppommity to spend a major portion of his instructional day in the regular classroom with his age appropriate peers. This has provided trim with language models and social interactions that were lacking when his placement was in a self-contained classroont 3) Four additional special education teaching positions will be in the budget to address the projected growth in the number of special education students. 4) An additional preschool teaching position is also included in the 1996-97 school budget. During the summer of 1995, an influx of transfers into the county created overcrowding in the preschool program. To accommodate this increase, it was necessary to get a one-year waiver from the state to increase the maximum allowable class size. This preschool position is essential to ensure that additional children who are eligible for the preschool program can be adequately served in the upcoming school year. 5) Finally, approval of the school board's proposed budget request will provide funds for adapted physical education initiative. Over the past four years the county has participated with the University of Virginia's Adapted Physical Education Department in a grant that has provided early intervention services to students with severe disabilities. These services have been provided at the Preschool and Elementary School level in the county. Approving the school board'S funding request will enable this important collaborative effort with the University to continue. In closing, on behalf of the Special Education Advisory Comm/ttee I would like to commend the County Board of Supervisors for rising to the financial challenge presented to you this year. Approving the school board's request for additional funds will ensure that none of the educational accomplishments achieved in the past wffi be eroded. The overall hope of our committee is that all students in Albemarle county can continue reaching a quality education. Thank you for your time. Mark T. Echelberger 1031 Blackburn Bluff Charlottesville, Vkginia 22901 April 3, 1996 Albemarle County Board of Supervisors Albemarle County 401 Mclntire Road, Fourth Floor Charlottesville, Virginia 22902-4596 Ladies and Gentlemen: Re: Proposed FY 1996-97 Budget In the County Executive's Overview dated February 25, 1996, which accompanied his pro- posed Fiscal Plan for FY 1997, Mr. Tucker states, "The fiaure of local government and how we will be negatively impacted by the Federal "devolution" is clear. The Federal Government will continue to push service and program demands to the state level, who in mm push those responsibilities down for local governments to address. These issues, coupled with growth demand issues, provide significant challenges for us to fiscally manage our resources as effi- ciently and effectively as possible." Since this futura of local government is clear, it should also he clear that even to maintain services within the current fiscal framework is not possible. The Albemarle County School Board needs to identify and secure an additional $221,000 in funds in order to maintain the current level of transportation services to students. But our schools are facing a dilemma which goes way beyond that $221,000. Because of fiscal re- straints which have been placed on the School Division over each of the past several years, the School Division has been able to provide a level maintenance of services only at the potential cost of jeopardizing the future of their transportation services. Several years ago, in an effort to postpone the inevitable cost of replacing school buses, the life of school buses in the County fleet was extended from ten to thirteen years. As you know, for the next fiscal year the School Division proposed changes in the start and dismissal times of our schools in an effort to further delay the impact of this aging bus fleet. You also know that this proposal met significant opposition from the parents of Albemarle County's school children, because they do not believe that such a change will foster the quality of education which we need to provide to our children. The School Division is faced with significant fiscal challenges ranging from increased technol- ogy costs to alignment with changes to the State's Standards of Learning which must be funded. I can certainly understand their desire to minimize the dollars spent on transportation instead of instruction. If we cannot, however, del/ver our children to the schools at a time and in a manner which is conducive to learning, we may be wasting our money in the long mn. t am sum that other areas of County Government face similar challenges. Continually deferring this issue will not make it go away. The problem will be only harder to solve once we reach the point where we can delay no longer. In two or three years we must face the issue of retiring 22 buses from the fleet. Several years after that, we must retire 34. If Proposed FY 1996-97 Budget April 3, 1996 we as a community do not address this issue soon, we may be faced with a situation where we have to cut services across the board to fund a large number of buses in one year, despite knowing about the problem for years. Yes, I am asking you to appropriate the $221,000 needed by the School Board to maintain the current level of transportation services offered to the students of Albemarle County Schools, perhaps as a one-time charge to the Fund Balance. But, I am also asking you to initiate a dis- cussion of how we, as a county, are going to pay for the inevitable replacement of our bus fleet. ~ The problem can only be pushed so far offinto the future. We must make the tough choice, sta[ting next year, to reserve an adequate amount to enable our School Division to replace buses when their retirement dates come. If adequate sources of revenue are not available tc do so - and at least maintain the current level of services that are offered to the citizens of Albe- marie County ~ we need to identify additional sources of revenue for this and other demands caused by the push of service and program demands down to the local level. Thank you for allowing me the time to express my views on this important topic. I look for- ward to your thoughtful consideration of this matter. Sincerely, Mark T. Echelberger Page 2 "Clay Crest" 3884 Jessies Lan~/O~fiD_OF ..SU_PE~RVIS~OR~! Charlottesville, Va. 22911 March 18.1996 Dear Madame Sir: In 1982 the funding for the Stony Point Elementary School was cut. The public support for this facility kept the school open. In the last 6 years an addition for the school was down sized because the current population of the school was 15 pupils less than projection. The library and the gym were down sized Classrooms were deleted. The crowding was so bad that the school had to use the Stony Point Ruritan facility and trailers to have enough class rooms. The school uses the Ruritan facility often to cover the needs of the school. School functions require the use of the Fire Dept. and the Ruritan for adequate parking. Currently there is another addition underway. There is an extreme lack of parking as the school growsand a lack of play ground space. Adjacent to the facility there is a home for sale on 3.68 acres. The home has 4' hallways 2 1/2 baths and 3 bedrooms, a 2 car garage and an open great room and kitchen area. The facility could be converted to a library/communications area, a pre-school and kindergarten facility, or an administration location with special needs offices and classrooms. There is a barn that can be used for equipment. If the school system chose not to use the building, the land alone would be available for much needed play ground space, parking, and growth. The house structure could be moved to a lot across the street. Purchasing this property now would save an expensive new school facility in another 5 years. It would also consolidate the community and solve many of the education needs in the Stony Point area. It makes no sense to save 290,000. today so the county can spend 8 million in 5 years. The home is currently off the market today. It is time to act. This is my mother's home. She There is a barn that can be used for equipment, will be renting it the next several months. Please respond to the above address. CC: Board of Supervisors: Chairman Walter Perkins Chades Martin Superintendent: Kevin Castner School Board Chairman: William Finley 6 enclosures for School Board Members County Executive: Robert Tucker Building Services: Al Reaser Thanks, Paula L. Brown-Steedly JEFFERSON HOSPITAL A C A R I N R TRADITION March 18, 1996 TO: FROM: SUB J: Members of the Albemarle County Board of Supervisors Ray R. Miser Vice Pr~fde~,Development& Community Relations The CA-¢~ Commission and the "Beating the Odds" Teen Pre~ancy Prevention Program Teen pregnancy is one of the most pressing social, health, family, and education issues in this country and our community is not immune. We commended you for your support of the CACY Commission in an effort to establish an effective multilateral approach to this problem. The CACY Commission has worked diligently for the past 24 months on a community solution to this issue. Their proposal is a multifaceted, innovative approach and one that deserves support. The program that has been developed utilizes existing community resources with a track record of success with an at-risk population. Their objective is to reach kids early and to make a difference in their lives long-term. Martha Jefferson Hospital has chosen to become involved as a partner in the "Beating the Odds" program. Our support is based on the Hospital's mission of committing human and financial resource where we can have a positive impact on improving community health status. 459 LocustAvenue Charlot~esville Virginia22902 (804] 982-7000 We encourage you to likewise join as parmers in this effort -- in support of our community's youth and in support of this community process of problem solving. Thank you. C' CACY Commission Bob Tucker AI.IW.. I,'\RLI' IIOAI{I) 01" sl;i l,:i{ l"lS()l{S PROPOSED BUDGET FOR FISCAL YEAR BEGINNING JULY 1, 1996 A HEARING w'~ll be herd by the Board of Supervisors of Albemarle County. Virginia. at 7:00 P.M. on WEDNESDAY, APRIL 3, 1996 in the Auditorium of the County Off'rca Building. 401 Mclntire Road. Charlottesville, Virginia. on the proposed FY 1996-97 budget. This budget synopsis is prepared and published for informative and fiscal planning purposes and wiJl not be approved, adopted, or ra~ified by the Board of Supervisors (virginia Code Sections 15.1-160 and 15.1-162). ESTIMATED EXPENDITURES FY 95-96 FY96-97 Generst AdminstratJon 4,796,974 5,160,622 Judicial 1,667.903 1,729,664' Public Safety 7,966,802 9,007,133 Public Works 2,021,441 2,176,301 Human Development 5,083,107 5,656,382 Parks. Recreation and Culture 2.7~6,570 2.940.998 Community Development 2.200.655 2.347.857 Committed Reserve 0 192.250 Refunds ~ ~ SUBTOTAL GENERAL GOVERNMENT 26,874,4~2 29,264,307 EDUCATION Regular School Operations 63,774,854 57,111,770 Self-Sustaining Programs 5,895,827 6,388,245 Debt Service 6.845.880 ~,845.880 TOTAL EDUCATION 76,516,861 60,345,895 COUNTY/CITY REVENUE SHARING CAPITAl; IMPROVEMENTS CAPITAL PROJECTS/DEBT SERVICE RESERVE JAIL EXPANSION RESERVE BOARD CONTINGENCY RESERVE SUBTOTAL EXPENDITURES SPLIT BILLING TOTAL ESTIMATED EXPENDITURES 5,049,991 5,170,853 2,300,000 2,800,000 250,000 450,000 0 200.000 62.126 150.51~ 110,753,130 118,381,566 15.000.0~Q 126,753,130 ESTIMATED REVENUES FY 95-96 FY96-97 From Local Sources From the Commonwealth From the Federal Government Miscellaneous & Self-Sustaining (School Fund) CamJ-Over/Fund Balance SUBTOTAL REVENUES SPLIT B~LLING TOTAL ESTIMATED REVENUES 74,963,524 81,233.026 27,443,132 27,552,155 2.159,632 2,598,147 5,695,827 6,388,245 291,015 609.995 110,753,130 t18,381,568 15.000.000 125,753,130 PROPOSED TAX LEVY FY95-~ FY9~97 Real Estate and Mobile Homes. .................................................. $.72/$100 $.72/$100 Public Service Corporations ........................................................ $.72/$100 $.72,~100 Personal Property ....................................................................... $4.28/$100 $4.28/$100 Machinery & Tools ................................................... .~ ................. $4.28/$t00 $4,28/$100 ~ursuant to Virginia Code Section 5&1-3~L~ounb/Assessor t'~f~y.etatas: The aggregate assessed value of slJ real property exempted from taxation in AIbemade County is $955,955,800. The total reduction Tn tax revenues resulting from such exemptions is $6,862,882 Comments on the FY1996~97 proposed budget will be taken at the Public Hearing on April 3, or they may be directed to the County Executive's Office at 401 Mcletire Road. ChadottasvilJe. Virginia 22902. For further ~nformatiea or a summary of the proposed budget, please call 296-5841. Given undermyhandthis24thdayofMarch. 1996. Ella W. Carey, Clerk. CMC Board of County Supervisors Reasonable accomodations will be provided to persons wifh disabilities if requested E~TI~TED F_~I~EI~DITfBRES ~General Administration ~udicial - ~ ?ub~ic Safaty '- . !~ub c'W°~ks; ~'' - Hu~aEt De~velopment ~rks,' Rec~'e@(iOn and Culture ;~mmuni~ D~elopment ~EDUOATiON R~§uiar School Operations Se~Susta ni~g Pro,grams Debt Service TOTAL ED, UCATION CAP 0 62~.26 15.0.,51 ~ 110,753,130 118,381,568 15.000.000 125.753.130 FY 95-96 FY 66;97 74,963.524 27.443.132 27.552,155 2.159.632 2.598.1a7 FY 96-97 Board of Supervisors' Proposed Budget Budget Summary April 3, 1996 Budget Calendar Feb. 28 - County Executive's Proposed Budget distributed to the Board March 6 - Public Hearing on FY 96-97 Proposed Budget March 11 - Work Session - General Government & School Division March 13 - Work Session. General Government & Community Agencies March 18 - Work Session - General Review & Discussion March 20 - Work Session - General Review & Discussion (Tentative) April 3 - Public Hearing on Proposed Budget and Tax Levy April 10 - Adoption of FY 96-97 Budget/Tax Levy. Set Budget Process Wh.v do we budget? The major purpose of budgeting is to formally convert the County's long range plans and policies into services and programs. The budget provides detailed financial information on the costs of services and the expected revenues for the upcom'mg fiscal year. The budget process also provides a forum for a review of progress made in the currem year and for a review of the levels of service provided by local govern- Operating Budget and set the tax rate by July 1. The adoption of the Operating Budget and the tax rate requires the Board to hold a public hearing and to advertise this heating no less than 7 days in advance. Although these are the minimum State requirements, the County traditionally has adopted the budget by April 15 in order to establish teacher contracts and to set the personal property tax prior to the tax bill mailing date. The official appropriation of funds takes place prior to July 1. What is the budget? The budget is divided into three major parts, each with sepa- rate documents and public hearings. The Operating Budget is the total and complete budget used to finance all of the day-to-day operations of local governmem and schools. The total operating budget consists of several major sections including general government operations, school operations, school debt service, CI1~ transfer, and the City-County revenue sharing. Funding for this budget is de- rived from taxes, fees, licenses, fines, and State and Federal revenue. The School Budget is used to describe the operations of the County's schools. The School Budget is prepared by the Superintendent's office and is approvedby the School Board. The schools have their own budget calendar which is separate from that of other budgets. Funding for the School Budget is derived from transfers from the Operating Budget, fees, and inter-governmental revenue (i.e. State and Federal funding). The Capital Improvements Program (CIP) is used to pur- chase or finance the construction of capital goods from the building of schools, parks, and roads to the upgrading of computer and phone system equipment. Funding for these projects is obtained from bond issues (long term debt Which is only borrowed for the buildingofschool projects) and from transfers from the Operating Budget. What are the State requirements? The Commonwealth of Virginia requires that all localities meet certain budget guidelines. Ail localities within Virginia must have a fiscal year beginning un July 1 and ending on June 30 and must approve a balanced budget. The School Board must approve the School Budget by May ] or within 15 days of receiving estimates of State funding, whichever shall later occur. The Board of Supervisors must approve the What is the budget firocess ? The County's Operating Budget schedule begins on October 18 with the preliminary projection of revenues for the coming year. OnNovember 1, the Board prOVides the County Execu- tive with financial guidelines for the development of ihe budget. On November 15. a public hearing is held on the community's needs for the coming fiscal year. Also in the middle of Novemher, the County Executive's Office develops budget instructions, based upon the B~ard's guidance to the County Executive, and sends these instructions to all depart- ments. In the middle of Dec~nber. departments submit budg- ets to the County Executive*s Office. From the middle of December to the middle of January, the executive staff re- views budget requests and develops budget-related questions. In January through February, all departments meet with the executive budget staff to review and answer questions relating to their budget requests. From these discussions, the executive staff develops recommendations ranging from the funding Bf new programs to the reduction of funding of current pro- grams. On February 14, the School Superintendent submits the School Budget to the County Executive and the executive staff reviews the School Budget. At the end of February, the County Executive makes the necessary adjustments to bal- ance the budget and staff prints the County Executive's Recommended Budget. This budget is presented to the Board on February 28 and a public hearing on the County Execu- tive's recommendation is held on March 6. After the public heating on March 6, the Board begins a detailed review of each area of the budget and recommends specific cuts or additions to the County Executive's Recom- mended Budget. After all the budget changes have been agreed upon, a public hearing on the Board of Supervisors Proposed Budget and the tax rate is tentatively scheduled for April 3 and the adoption hearing is tentatively scheduled for April 10. Budget Objectives & Highlights · I· _i' '- · Develop a fiscal plan that is balanced within available resources. · Maintain service levels for citizens that reflect the mission of our quality-oriented organization. · Provide for the implementation of the recommended compensation study. · Continue to provide for a debt servace reserve for financing and funding capital costs of the new high school and other school expansions and renovations. · Maintain Education and Public Safety as priorities in the delivery of services. Ail of the above objectives have been met within this fiscal plan. Fi I I .-'i. hli.h · Local reVenues for FY 97 increased by approximately $6.3 million over the current fiscal year. · The proposed operating budget reflects an additional $485,376 in State revenues over the County Executive's recommended budget, due to the partial, one-time restoration of revenues through a no-loss provision and a composite index transitional payment approved by the 1996 Legislative Session. · This fiscal planprovides the School Division with an operational transfer from the General Fund of $42.1 million, an increas~ of ~3.1 million (7.9%) over the current year. An additional $501,495 in carry-over/fUnd balance revenues also is being transferred from the General Fund to fund one-time text book costs and mandated curriculum remsions in the School Division for a total local fun,ding increase of $3.6 million (9.2%). The proposed operating budget also provides $6.85 million to fund the school s debt service for facility construction needs ~nd $0.7 million to fund ongoing maintenance projects in the school' s capital improvement program for a grand total of $50.2 million in local funds for school related needs. There are 23.3 new teaching positions and 10.5 classified positions proposed for funding. · The merger of the Staff Services Division into the Department of Engineering and Public Works is reflected in this budget. · Debt/Capital Reserve - This reserve fund, which was set up to anticipate the increased debt service needs for the new high school and other growth related capital projects in the school division, was increased by $200,000. Public SafeW - 6 FTE s are added to the Police Department to improve their staffing ratio on the street. Additionally, the Board approved part-time clerical assistance for the Police Department, plus 3 full-time. firefighters to staff a new aerial tmcl~ which is funded in the Capital Budget. · Human Services - In addition to 3.33 Social Workers funded in the County Executive's recommended budget: 1 Employment Services Worker for Welfare Reform implementation, 1.33 Foster Care/Adoption workers and 1 Family/Schools social worker, the Board's proposed budget includes a Management Analyst position for the Department of Social Services. Additional funds of $2,063 for Human Services were allocated to the Free Clinic, the Shelter for ,Help in Emergency and TeensighL The Board also approved funding $75,000 toward'the expansion of Region Ten s new operational headquarters $14,400 towards the construction of JABA's proposed new Ad/~lt Health Care Facility and $39,405 toward a new Bright Stars Four-Year Old Program. · Community. Development - The Board's proposed budget includes a contingency fund of $40,000 to pursue CTS transit service to Wal-Mart and Pantops Shopping Centers. Revenues FY 1996-97 Proposed Total County Revenues State Revenue 23% Federal Self- Carry-Over/Fund Revenue Sustaining Balance 2% 5% 1% Other Local Revenues 20% Local Property Taxes 49% TOTAL COUNTY REVENUES LOCAL REVENUE PROPERTY TAXES 48.912.599 O'~'{ER LOCAL REVENUE 21.267.032 O'~IER LOCAL - SCHOOL FUND 502.803 SUBTOTAL 70.682.434 STA3E REVENUE GENERAL SCHOOL FUND SUBTOTAL FEDERAL REVENUE GENERAL 1.528.770 SCHOOL FUND 606.660 SUBTOTAL 2,135.430 SELF-SUSTAINING FUNDS 5.447.120 CARRY-OVER BALANCE GENERAL FUND CARRY-OVER 400.000 SCHOOL FUND CARRY-QVER/FUND BAL 1.447.2t9 37:{ANSFERS/FUND BALANCE 1,611,750 SUBTOTAL 3.458.969 TOTAL REVENUE SPUT BILLING REVENUES TOTAL COUNTY REVENUES FY 94/95 FY g5/96 FY 95/96 FY 96/97 FY 96/97 FY 96/g7 $ % % ACTUAL ADOPTED REVISED ES~MATED REOOMM =~Ot~O~ED [NC INC 52.396.64~ 52.396.648 57.843.000 57.828.980 57.828.980 5.432.332 10.37% 45.85% 21.994.540 21.999.540 22,717,500 22.861.573 22.862.170 867.630 3.94% 19.31% 572.336 586.686 561 876 561.878 541.876 (30,460) -5.32% 0.46% 74.963.524 74.982.874 81.122.376 81.252.429 61.233.026 6.269.502 8.38% 68.62% 3.962.042 4,151.223 4.224.497 4.159.300 4.346.801 4.361.233 210.010 5.06% 3.68% 22.434.065 23.29t.909 23.292.535 22.705.54~ 22.705,546 23.190,922 (100,987) -0.43% 19.59% 26.396.107 27.443.132 27.517.032 26.864.846 27.052.347 27.552.155 109.023 0.40% 23.27% 1.553.912 1.577.771 1.732.783 1.929.460 1.939 962 386.050 24.84% 1.64% 605.720 605.720 658.185 658.185 658.185 52.465 8.66% 0.56% 2,159,632 2,183.491 2.390_968 2.587.645 2,598.147 438.515 20.31% Z19% 5.895.827 5.951.906 6.388.245 6.388.245 6.388.245 492.418 8.35% 5.40% 0 0 0 0 0 0 100.00~ 0.00% 291.015 666.507 -100.000 100.000 . 100.000 (191,015) -65.64% 0.08% 0 1,199.183 8~500 8.500 509.995 509.995 100.00% 0.43% 29' 01~ 1.865.690 108.500 108.500 609.995 318.980 109.61% 0.52% 108.120,060 110,753,130 tt2,500,993 1t6,874,935 '1'17,389,166 '118.381,568 7,628,438 _0 15.000.000 ~5.000.000 6.89% 100.00% 108.120.060 125,753,130 '127,500,993 Expenditures FY 1996-97 Proposed Total County Expenditures School General Gov't Revenue Sharing DebtJCapital Miscellaneous 4% 6% 2% General Gov't Operations 25% School Operations 63% FY 94/95 FY 95196 FY 95/96 FY 96197 FY 96/97 FY 96197 $ % % AC~R.IAL ADOPTED REVISED REQUEST RECOMM pROPOSED [NC IN~_ ~ 4.499,863 4,796.974 4 903.075 5 159.429 5.149.738 5.160.622 363.648 7.58% 4.36% 1,512.029 1.667.903 1.717,904 1.873.597 1.718.120 1.729.664 61.761 3.70% 1.46% 7.491,974 7,966.802 8.108.021 9.236.83~ 8.927.025 9,007.133 1.040.331 13.06% 7.61% 1.96Z074 2.021.441 2.220,119 2.204.672 2,176.301 Zt76.301 154,860 7.66%o 1~84% 4.619.290 5,082 107 5.246,100 5,663.536 5.483.655 5,656.382 573.275 11.28% 4.78% 2.634.904 2,798.570 2,624,609 2,950.483 2.945 020 2.940.998 144.426 5.16% 2.48% 1.978,966 2.200.655 2,282,440 2.437.196 2,307.013 2.347.857 147.202 6.69% 1.98% 0_ 0_ 0 0 0_. 192,250 192,250 100.00% 0.16% 24.696 102 26,533.452 27.302.268 29.525.744 281706.872 29,211.207 2 677.755 10.09% 24.66% 61.062.784 63.774.854 64.165.322 67 099.298 65.214.912 67,111,770 3,336.916 5.23% 56.69% 4.392.535 ' 5.895.827 5.951.906 6.388.245 6,386 245 6.388.245 492.418 8.35% 5.40% 6,835 ~I 6.845.880 6.839.680 6.845.880 6.845.880 6,845.880 0 0.00% 5.78% 632,665 950.000 785.000 400.000 400.000 742.400 492.400 166.96% 0.63% 72.943.945 76,766.561 77.;f42.108 80.733,423 78.849,037 81,088.295 4.321_734 5.63% 68.50% 949.835 1.690.000 1.880.000 2.229.000 2.229.000 1,886.600 (103,400) -5.20% 1.59% 0 250.000 250.000 450.000 450.000 450.000 200,000 80.00% 0_38% 4.476.120 5,049.991 5.049.991 5,170,853 5.170.853 5,170.853 120.862 2.39% 4.37% 0 0 116.000 111.000 111.000 111.600 111.000 100,00% 0.09% 0 0 0 0 0 200.000 200.000 100,00% 0.17% 14.416 62.126 59.626 1.750.000 1.759.304 150.513 56.387 142.27% 6A3% 45.483 41.000 41.000 53,100 53.100 53.100 12 100 26.61% 0.04% 60,000 60.000 60.000 60,000 60,000 60.000 0 0.60% 0.05% 5,5441854 7,453.117 7,456,617 9,823,953 9.833.257 8.082.066 628.949 8,44% 6.83% 103,187,901 110,753,130 112,S00.993 120,083,120 117,389,166 118,381,568 7,628,438 6.89% 180.00% 0 15~000,000 15,000,000 163,187,901 125,753,130 127,500,993 General Fund Summary of Expenditures GENERAL FUND EXPEND]llJRES ADMINISTRATION BOARD OF SUPEI~vlSORS 443.849 289.332 290.022 296.533 301.533 301.533 12.201 4.22% 0,34% COUN~F ATTORNEY 212.066 296.880 296.880 327,778 318.938 327.778 30.898 10.41% 0.37% COUNTY EXECLqlVE 419.875 454.190 - 457.790 491 944 491.944 491.944 37.754 8.31% 0.56% FINANCE 1.938,027 2-112,97~ 2.153.480 2,244,212 2-238.457 2,238,457 125,483 5.94% 2.56% INFORMATION SERVICES 1.155.643 1.291,774 1.291.774 1.362,373 1.361.015 1.36%015 69.241 5.36% 1.55% PERSONNELJ HUMAN RESOURCES 202-461 215,249 265 249 352,061 . 253.323 253.323 38.074 17.69% 0.29% REGISTRAR/BOARD CF ELEC~ONS 127,942 138,575 147,880 t84.928 184,528 186.572 49.997 36.61% 0.21% SUBTOTAL 4.499.863 4,796.974 4,903.075 5.159,429 5.149.738 5,190.922 363.648 7,58%0 5.90% JUDICIAL CIRCUIT COURT CLERK OF CIRCUIT COURT COMMONVVEAL3~'S A3qORNEY GENERAL DtSTRICT COURT JUVEMLE COUR~ MAGI S3llATE SHERIFF SUBTOTAL 81.358 72-194 72.194 69.499 69.007 69.007 (3,187) -4.41% 0.08% 413.725 448.954 470.096 473,142 467.859 471.866 22-912 5,10% 0.54% 321.023 352.089 353 389 371,519 371.519 375.335 23.24~ 6.60% 0.43% 7.236 12,150 15.350 10.916 10.915 10.915 (1,235] -10.16% 0.01% 38.035 37,794 37.794 37.621 37,621 37.621 (173) -0,46% 0.04% 12-699 3.535 3Z535 16.165 16.165 16,165 7.630 89,40% 0`02% 637,953 738.187 736.546 894.736 745.034 748,755 12~568 1~71% 0.86% 1.512.029 1.667,903 1.717.904 1.873.597 1.718.120 1.729.664 61.761 3,70% 1.98% PUBLIC SAFETY COMMUNITY ATTEN33 ON 59.06C 69,240 COMMUNITY ATrEN~ON - VJCCCA o o EMERGENCY COMMUNICAllONS CENT~ 425 129 449.&86 FIRE DEPAR3MENT - CiTY 586.305 901.559 FIRE DEPARIMENT- JCFRA 425.255 541.315 FIRE/RESCUE ADMINISTRAllON 260.751 279.905 FOREST FIRE EXllNCllON 13.782 13.800 INSPECllONS 615.527 616.950 JUVENILE DETENllON 73.148 71.911 OAR ~ FLOW-314RU GRANT) 79.753 0 OFFENDER AID & RESTORA13ON [OAR) POLICE DEPARTMENT REGIONAL JAIL AUTHORITY RESCUE SQUADS - JCFR/~ SPCA SUBTOTAL PUBLIC WORKS EN~INEEPJ NG RECYCUNG~ SOLID WASl~ STAFF SERVICES WATER RESOURCES MANAGEMENT SUBTOTAL 36.670 37.403 37.403 4.579.963 4.923,475 4.995.170 163.105 186,098 186.098 164.038 171.429 171.429 9,488 13.040 13.040 7.491.974 7.966.802 8.108.021 60.240 62-050 68.424 0 449 586 534.219 601 550 620.800 542.415 709.140 279.905 432.207 13.800 13.800 616.950 634.252 71.911 110,500 0 0 38.899 5.668.906 5.531.434 5.541,637 186 098 186.098 186.098 213.000 188.397 188.397 12.960 12,960 12.960 9.236.831 8.927.025 13.8C0 13.80C 635.202 635.202 110.500 105.316 0 0 38.525 38.525 160.309 160.309 100.069 166 12% 0 0 0 0.00% 535.867 536,464 86,778 19.30% 620.800 620.800 19,250 3,20% 571 282 571 282 29.967 5.54% 321.851 396.343 116.438 41.60% 0 0.00% 18.252 2-98% 33.405 46.45% 0 0.00% 1.122 3.00%0 618,162 1226% 0 0,00% 16.968 9,90% (80) -0.61% 9,007,133 1.040`331 13.06% 0.18% 0.80% 0.61% CL71% 0.65% 0.45% 0.02% 0.73% 0.12% 10.29°/. 771.272 834.330 855.794 891 913 894.113 894.113 59,783 7 17% 1.02% 229.307 22~,626 382-048 291.313 291.313 291.313 68.687 30.85% 0.33% 915.267 914,787 932.579 969.697 939.126 939.126 24.339 2.66% 1_07% 46.228 49,698 49.698 81.749 51,749 51.749 2-051 4.13% 0.06% 1,962-074 2.02t,44~ 2.220.119 2.204.672 2.176,301 2,176.301 154.860 7.66% 2.49% HUMAN DEVELOPMENT AT-RISK pLANNING GRANT BE. AllNG THE OODS CHARLOITESVILLE FREE CLINIC CHILDREN & YOUTH COMMISSION CHILDREN. YOUI~ & FAMILY SVCS DISTRICT HOME FOCUS - TEENSIGHT HEALIH DEPAR'TMENT JAUNT JEFFERSON AREA BOARD FORAGING JABA - ADULT HEALTH CARE FACILITY JEFFERSON AREA DISABILITY BOARD LEGAL AID MADISON HOUSE (Con§nued on Next Page) 5.000 0 4.600 22.250 9.180 39.933 19.615 584.300 242,435 130`030 O 0 13.030 15 555 4_120 4.205 0 0 0 0 0 0 0.00% 0,00% 0 0 11.410 0 0 0 0.00% 0.00% 6.000 5.000 5.356 5150 5.150 150 3.00% 0`01% 22 ~50 24.750 25.792 25.792 25,792 3.542 15.92% 0,03% 27,054 27.054 32.692 27.865 27,865 811 3.00% 0,03% 40.000 40 000 41 I00 41.100 41.100 1.100 2.75% 0.05% 19.615 26.6t5 20.596 20.205 20`405 790 4.03% 0.02% 618 000 619.000 656.900 636.546 636.540 18.540 3.00% 0;73% 280,000 280 000 283,037 293.795 293,795 13.795 4.93% 0.34% 139 530 139.530 185,166 115.125 115.125 r24405) -17.49% 0.13% 0 0 0 0 14.400 14.400 100.00% 0.02% t.286 I 286 0 0 0 (1,286) -100.00% 0,00% 15.655 21 753 16.125 16.125 470 3.00% 0;02% 4.205 5.252 4.330 4.330 125 2-97% 0.00% General Fund Summary of Expenditures MENTAL HEALNT- REGIONTEN 241.555 250.104 250.104 251.811 251.811 251.811 MENTAL HEAL3~I FACILITY EXPANSION 0 0 0 0 0 75.000 SALVATION ARMY 0 0 0 20.000 0 0 SEXUAL ASSAULT RESOURCE AGENCY 19.595 19.600 t 9.600 20.567 20.190 20.190 SHEL~ER FOP HELP INEMERGENCY 54 470 57.115 57.115 60.037 57. t15 58.828 SOCIAL SERVICES 3.190.967 3.532.078 3.585.571 3.963.238 3.909.683 3.991.097 UNI3~D WAY SCHOLARSHIP PROGRAM 31.200 44.305 44 305 60~545 50,545 50,545 SUBTOTAL 4.611.980 5.075.797 5.238.790 5.655.252 5.475,371 5.648.098 EDUCATION PIEDMONTV~ COMMUNITY COLLEGE 7.310 7.310 7.310 8.284 S % % iNC INC % 1.707 0.68% 0.29% 75.000 100.00% 0.09% 0 0.00% 0.00% 690 3.01% 0.02°1o t.713 3.00% 0.07% 459.019 13_00% 4.56% 6,240 14.05% 0.06% 572,~01 11.28% 6.46% 8.28~ 8.284 974 13.32% 0.01% PARKS & RECREATION DARDEN TOWE MEMORIAL pARK 94.738 104 996 104 995 107.075 107.075 t07.075 2.080 1.98% 0.12% DISCOVERY MUSEUM 20.205 11.460 13.335 13.000 8.555 11.055 ~4053 -3.53% 0.01% U BRARY 1.487.131 1 549.591 1.573.880 1.621.589 1.621.889 1.621.589 71.998 4.65% 1.85% LI~RACY VOLUN]EERS ~0.060 [2000 12.000 13.000 13~00D 13.000 1.000 8.33% 0.01% PARKS & RECREATION 913.610 1 000.403 1.000.403 1.063.039 1.060.466 1.063.039 62.636 6.26% 1.21% PIEDMONT COUNCIL OF ME ARTS 7.790 6.460 8.335 7.000 8.555 8.555 2.095 32.43% 0.01% VISITOR'S BUREAU 101.3~0 104.661 104.661 118.780 118.780 109.685 5.024 4.80% 0.13% WVPT PUBLIC IELEVISION 0 7.000 7,000 7,000 7.000 7,000 0 0.00% O.01°A SUBTOTAL Z634.904 2.796.570 2.824.609 2.950,483 2.945.020 2.940.998 144.425 5.16% 3.36% COMMUNITY DEVELOPMENT ALBEMARLE HOUSING IMPROVEMENT 353.385 346.710 346.710 358.845 357.110 357.110 10.400 3.00% 0.41% BUS SERVICE/ROUTE 29 34.800 38.200 38.200 115.200 45.20D 85.200 47,000 123,04% O, IO°A GYPSy MO~ PROGRAM 24.121 24.121 24.121 49.387 24.724 25.568 1.447 6.00% 0.03% JEFFERSON AREA ECONOMIC DEV. 0 0 0 12.500 0 0 0 0.00% 0.00% MONTICELLO COMMUNITY AC3] ON AGE 42.320 45.790 45.790 46.823 47.165 47.165 1.375 3.00°A 0.05% OFFICE OF HOUSING 267.801 287.818 304.318 338.787 338 787 338.787 50.969 17.71~ 0.39% PLANNING 716.013 819.603 877.113 847.263 837.628 837,628 18,025 2.20% 0.96% p LANNI NG D IS~J CT C ONtMISSION 48.595 55.34~ 55.344 72.253 61.561 61.561 6.217 11.23°~ 0.07% SOIL & WATER CONSERVATION 24.203 24.051 24.851 29.643 29.643 29.643 4.792 19.20°/< 0.03%° VPI F-.~CI]~NSloN SE RVIC E 107.131 111.319 111;319 135:942 135.942 135.942 24.623 22,12% 0.16% ZONING 360,599 446.899 454.674 430,553 429,253 429.253 (17.646) -3~95% 0.49% SUBTOTAL 1.978.968 2.200.655 2.282.440 2.437.196 2.307.013 2.347.857 147,202 6.69% 2.68% NON- D EPARffMENTAL *~P. ANSFER TO CAPITAL FUNDS 3.642.500 2,300.000 2.835.000 2.800.000 2.800.000 2.800.000 500.000 21.74% 3.20% CAPITAL PROJECTS/DEBT RESERVE 0 250.000 250.000 450.000 450.000 450,000 200.000 80.00% 0.51% CITY/COUNTY REVENUE SHARING 4.475.120 5.049.99~ 5.049.991 5.170~853 5.170.853 5.170.853 120.862 2.39% 5.91% COMMIT]ED RESERVE 0 0 0 0 0 192.250 192.250 100.00% 0.22O/0 CONTINGENCY RESERVE 14.416 62,126 59.626 1.750.000 1.759.304 150.513 88.387 142.27% 017% JAIL EXPANSION RESERVE 0 0 0 0 0 200.000 200.000 I00,00% 0.23% DEBT SERVICE 6.835.961 6.845.550 6.845.880 6 845.880 6.845.880 6.845.880 0 0.00% 7.82% REFUNDS 45483 41.000 41.9(30 .53.100 53,100 53,100 12.100 29.51% 0.06% SUBTOTAL 13.013.480 14.543.997 15.081.497 17.069.833 17.079.137 15 562.596 1.313.599 9.03% '8.13% TOTAL GENERAL FUND EXPENDITURE 37,712,582 41,082,449 42,383,765 TRANSFER TO SCHOOL OPERATIONS SCHOOL ~SFER - ONE lIME COSTS SUBTOTAL 36.804.945 39.013.874 39.013.874 9 0 0 36,804,945 39.013.87~ 39.013.874 SUBTOTAL OPERATING BUDGET 74~517,527 80,096,323 81,397,639 SPLIT BILLING ~SERVE _0 15.000.000 15,000.000 TOTAL RECOIV~ENDED BUDGET 7~5t7,527 95,096,323 96,397,639 46,590,077 45,786,009 44,881,553 3,799,104 9.25% 51.30% 42,868.677 41.180.805 42.110.792 3,096.918 7,94% 48.13% 0 C 501.495 501 495 100.00%o 0.57% 42,868.67~ 41.180.805 4Z612,287 3.598 413 9.22% 48.70% 89,464,204 86,966,814 87.493,840 7,397,517 9.24% 100.00% Funded Priorities County Executive's Funded Priorities · Membership to Virginia Institute of Government for the Board of Supervisors · CIP and Budget Review Costs, County Executive's Office · Neighborhood Team Program through the Commurtity Resources Office · Community Education/Outreach Funds for Community Resources Office · Leadership & Management Training through Human Resources/Media Center · Expanded Paralegal Position (,5 FTE to 1 FTE) in the County Attorney's Office · Reassessment Expenses in the Department of Finance · CAMA System Maintenance Costs, Department of Finance · Account Clerk II (1 FTE) in the Department of Finance · Office Assistant III (1 FTE) in Information Services · Funds for Presidential Elections & NVRA in the Regislrar's Office Judicial · DAC Copy Card System, Clerk Of Circuit Court, Offset by Copy Revenues · Assistant Commonwealth's Attorney Salary Supplemem · Guns & Ammunition for the Sheriff's Department Public Safety. · Expanded Property Clerk Position (.5'FTE to 1 FTE), Police Depamnem · Six New, Full-Time Police Officers (Two to be Hired In January) · County Share of Administrative Secretary Position ~ 40.8%, ECC · County Share of(3) Communications Officer Positions ~ 40.8%, ECC · Director, ECC ~ 40.8% Fire Prevention Inspector, Partially Offset by Increased Inspection Fees Funds for Repair and Maintenance of City/County Fire Training Facility, JCFRA · Volunteer Personal Property Tax Exemption Increase, JCFRA · Additional Retention and Recruitment Funds, JCFRA m nD -- IPrm · Employment Services Coordinator, Social Services (County Share) · Foster Care/Adoption Social Worker (County Share) · City/County/Greene Foster Care/Adoption Social Worker (County Share) · Family Services/School Social Worker $5,000 $970 $4.232 $~145 $4,000 $16,235 $21,002 $11~500 $27,032 $31,003 $30,590 $157,709 $9,717 $8,172 $6.933 $24322 $13~389 $357~863 $5,983 $33,231 $29,845 $30,792 $7,000 $14,020 $2~880 $~95303 $21,620 $19,690 $3,479 $30,245 Funded Priorities · Two (2) Day-Care Scholarships, United Way Child Care Scholarship Program Parks. Recreation & Culture · Neighborhood Team Program through Parks & Recreation · Top Dresser, Parks & Recreation Structural Repairs to Visitor's Center Community. Development · GIS Implementation Programin Planning · Expanded Housing Specialist Position (.5 FTE to 1 FTE), plus additional training expenses, Office of Housing · Code Compliance Equipmem in the Department of Zoning · RideShare Match for TJPDC $6,240 $81,274 $6,451 $7,055 $500 $14306 $25,000 $18,982 $1.200 $5.895 $51,007 Board of Supervisors' Funded Additions · hnplementation of New Pay Plan ~ 4.5%, General Government · Temporary Part-Time Law Clerk in County Attorney's Office · Temporary Part-Time Clerical Help, Police Department · Three Full-Time, Uniformed Fire Fighters (Hired in January), Fire/Rescue · Contribution Toward Purchase of New Region Ten Facility. · Management Analyst II (1 FTE) in Social Services · Implementation of Additional Bright Stars Program (Local Matchl · Additional Agency Funds, Free Clinic · Contribution Toward Construction of New Adult Health Care Facility, JABA · Additional Agency Funds, Shelter for Help in Emergency (SHE) · Additional Funds for School Liaison Worker Service Hours, Teensight · Milton River Access Gate Opener, Parks & Recreation · Additional Agency FUnds, Discovery Museum · Bus Service to Wal-Mard Pantops Shopping Centers, CTS $192,250 $8,840 $10,203 $74,492 $75,000 $31,507 $39,405 $150 $14,400 $1,713 $200 $2,573 $2,500 $40.000 $493,233 Albemarle County Schools SCHOOL DIVISION EXPENDI'II.IRES SCHOOL OPERA'~ONS SELF-SUSTAINING FUNDS TOTAL EXPENDI'I1JRES FY 94/95 FY 95/96 FY 95/96 FY 96/97 FY 96/97 FY 96/97 $ % ACTL~L ADOPTED REVISED RECUEST RECOMM PROPOSED INC_ INC 61,082.784 63,774.854 64,165.322 67,099.298 65.214.912 67.111.770 3,336.916 5.23% 4.392.535 5.~95.827 5,951,906 6,388,245 6,388,245 6.388.245 492 418 8~35% 65,475.319 69.670.681 79.117.228 73.487.543 71,603.157 73.500.015. 3.829.334 ~ GEN. FLI~3 ~RSNSFER. - OPERATIONS 36.804.945 GEN. FIJINI~ 'IT~SNSFER - ONE-TIME 0 TOTAL GENERAL FUND TRANSFER 36.804.945 39.013.874 39.013,874 42,868.677 41.180,805 42.110,792 3.096,918 7.94% 0 0 0 0 501,495 501,495 100.00% 39.013.874 39.013.874 42.868.67~ 41,180,805 42.612.287 3.598.413 9.22% As in FY 1995, the School Board recommended an .unbalanced budget indicating a shortfall of $1,884,386. Approximately $0.586 million of this shortfall was due to a loss in State funds as a result ora projected increase in Albemarle County's composite index. The proposed operating budget funds this shortfall through a combination of Board Reserves ($929,987), and $501,495 from the General Fund Balance for the one-time purchase of language arts textbooks ($236,630) and non-recurring SOL Alignment, Assessment and Curriculum Development expenses ($264,865). The remaining $452,904 was funded by increased State funding from the General Assembly in the form of one-time funds for transitional composite index and no-loss provisions. School Division operating revenues are depicted below, followed by a synopsis of the School Division's proposed funded initiates for FY97. FY '1996-97 Proposed School Division Operating Revenues Local - School Fund 1% $541,876 Local - Transfers 57% $42.612.287 Self-Sustaining 9% $6,388,245 Federal 1% Carry-Over State $658,185 <1% 32% $108,500 $23,190,922 Albemarle County Schools Available Additional Funds Local Revenue Decrease (includes ~8,500 transfer from health fund) Projected Increase~l General Fund Transfer (from local government) Revenue State Revenue Decrease (estimate ADM of 11,150) Additional Federal Revenue (Specla} Education only) Less FY 1993-94 Carry-Over include FY 1994-95 Carry-Over Total Projected New Revenue Increase Class Size b~/ 1 in Grades 4~ 12 (loss of 12.67 Teaching Staff) 'Change Counting of Special Ed.. Students with > 50%.Services (-10.77.FTEs) Reduction Strategies -21,334 · 3/598;413 -10~..613 52,465 -291,015 100.000 3,336,916 0 0 ~Adju,s.,t ~hool Starti~ ~nd ~[~missal Tim~s [+ co~ avoidance of $189.0001 32.170 [Eliminate one-time costs & other savings 519.S25 Total Savings Generated from Reduotion Strategies 552.096 Available Funds 3,889,0121 Maintenance of Current Services Maintain Effort in Services ~g to Support Growth (4 Teacher equivalentsl 'Special Ed. Pre-School Staffing to Support Growth (1 Teacher equivalent) Per Pupil Allocation {237) Technotogy Support Analysts {2 positions to maintain current level of service~ Partial. Funding of Language .Arts Textbooks Adapted PE .Grant with .UVA {buffers Federal Title I remedial reduction) 146,748 36,687 52.990 95,240 23&630 47,000 160,000 Custodial Staff (2,5 FTE positions for CIP Additions to schools) 53,780 Electricity and Heating Increases (for CIP Additions to schools) 60,350 *Substitute Pay increase [from ~45 to $52 per day, phase in) 50,000 Fund Salary & Benefits of HVAC worker (1 position with no operations or vehicle) 27,671 Mainta)n Classified Vesting Competitive Teacher Vesting Salary ScalelVRS Rate Increase, ~:'~ala~t~/~Jctu~7,~F~un~/in~7 ~to ~edd~ess ~he Compensat~o~l~Study} ITotal Maintenance of Current Services 163,560 368,703 92.210 3,718,53,51 Imorovements School Secretary (increase from 7.25 to 8 hr. da~/s) 68,850 ITotal Improvements 170,477t Total Needed for Education Less Available Funds INeeded Funding 3,889,012 ol