HomeMy WebLinkAbout1995-10-11~)
4)
FINAL
OCTOBER 11~ 1995
10:30 A.M.
ROOM 241
COUNTY OFFICE BUILDING
Call to Order.
PUBLIC HEARING on the proposed ~ssuance of school bgnds ~f A~ema~e
County in the estimated maximum amount of $7,~50,080~ T~e purpose
of the proposed bonds Ks to f~nance capital p~o~ects for public
schools.
Medical Plan/Wellness Program, Update.
Adjourn.
TO:
FROM:
DATE:
SUBJECT:
COUNTY OF Al
Office of Board of
401 Mclntire
CharlotteswlIe. Virgin
(804 296-5843 FA~
MEMORA
Robert W. Tucker, Jr., County
Ella W. Carey, Clerk~
October 19, 1995
Board Actions of October 11, 1995 (Day)
The following is a list of actions taken by the Board of Supervisors at its
meeting on October 11, 1995 (morning meeting):
Agenda Item No. 2. PUBLIC HEARING on the proposed issuance of school bonds
,of Albemarle County in the estimated maximum amount of $7,850,000. The purpose
of the proposed bonds is ~o finance capital projects for public schools. The
public hearing was held. Adoption of the resolution was deferred until the night
meeting.
Agenda Item No. 3. Medical Plan/Wellness Program, Update. APPROVED the
staff's revised recommendation for a two-month refund and funding of the
increased incentive of $100.00 for participation in the voluntary screening
program, subject to the School Board's concurrence.
Not Docketed. REAPPOINTED Mr. Monte Pace to the Land Use Classifications
Appeals Board.
LEN/mme
c: Richard E. Huff
Roxanne White
Larry Davis
Kevin Castner
File
PHnted on recycled paper
AGENDA TITLe:
Medical Plan/Wellness Program - Additional
Information/Proposal
SUBJECT/PROPOSAL/REOUEST:
Request Board reconsideration of staff
recommendations regarding the health
insurance premium rebate and incentive for
the voluntary health screening.
STAFF CONTACT{S):
Messrs. Tucker, Huff, Brandenburger
AGENDA DATE:
October tl, 1995
ACTION:
X
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
Yes (2)
REVIEWED B~:
ITEM NUMBER_:
INFORMATIOn:
INFORMATION:
BACR~ROUN~_:
At the joint Board meeting of October 4, 1995 the Boards approved a one-month premium refund
to employees enrolled in the health plan as of June 1, 1995 and used the additional reserve
to increase the incentive for participation in the proposed voluntary health screening from
$50.00 to 5100.00. The Board also directed staff to offer employees receiving these refunds
a choice between taxable cash and a non-taxable refund. Staff has further investigated these
options/actions and provides the following additional information for Board
consideration/action.
DISCUSSION:
1. Non-taxable refund - IRS regulations will not ~llow a refund of these premiums as non-
taxable income. The only option available to an employee is ~o tax-defer the refund by
participating in one of our deferred compensation program. This option will be communicated
to employees at the time of the refund as they can elect the deferred compensation option in
time for the regular November or December payroll. Employees may participate in the County's
PEBSICO (457) plan.
2. One month taxable refund - The initial staff proposal for a two month premium refund was
based on providing a refund ~o employees in proportion to their contribuulou to the medical
insurance program. The impact on an individual is sigu/ificant for anyone who has been paying
for family coverage as compared to someone paying single coverage. Attached is a table
showing the impact of a one month refund and a two month refund to employees/Board based on
the type of health plan and option selected by an employee. Since the excess reserves were
accumulated based on these contributions, staff feels the two month refund is the appropriate
course of action and asks the Boards reconsider this recommendation based on this additional
clarifying information.
3. Increased incentive Staff also supports the decision to increase the incentive for
participating in the voluntary screening from SS0.00 uo $!00.00 as this should raise the
level of participation. If the Boards agree uo approve the two month premium refund, staff
~ecommends the Boards consider funding the incentive from the refunded Board conEribution.
This would still retain the $800,000 minimum reserve. Atta2hed is ~ breakdovau of the
refunds, incentive costs, and reserves based on either a one month refund or a two month
refund.
RECOMMENDATION:
Staff requests approval of the uwo month refund and funding of the increased incenulve from
the Board's refund.
Attachmenus:
A. Refund Options Based on Plan Selected
B Medical Plan Reserves Based on Refund Option
(Reservel
ALBEMARLE COUNTY / SCHOOL DIVISION MEDICAL REFUND OPTIONS
Refm~ds Based on Plan Selected
1994-1995 Premiums
One Month Refund
Two Month Refund
KevCare £I
Employee Only $84 $168
Employee + Minor $157 $314
Employee + Spouse $361 $722
Employee + Family $424 $848
Board $145 $290
KevCare
Employee Only $26 $52
Employee + Minor $82 $164
Employee + Spouse $236 $472
Employee + Family $293 $586
Board $145 $290
Comprehensive 500
Employee Only $8 $16
Employee + Minor $58 $116
Employee + Spouse $187 $374
Employee + Family $241 $482
Board $145 $290
Notes:
- Part-time employee refunds will be larger because Board contribution is less than ~;145
- Premiums based on 12 monthly payments; 10 month employees pay annual premiums
in 10 ius/allmems and thus any refund will be adjusted to a 12 month rate.
(MedResl)
ALBEMARLE COUNTY MEDICAL PLAN RESERVES
REFUND OPTIONS
(October 1, 1995)
Projected medical plan reserves as of October 1, 1995
$2,124,415
Initial Staff Proposal (Two month refund, $50.00 incentive)
Refund of $72.00 health screening
Refund two month's premium
Employee
Board of Supervisors
School Board
CATEC/Service Authority/Joint Security
Health screening and $50.00 incentive
Wellness contingency
Remaining medical plan reserves
$127,152
$374.714
$94.392
$438,744
$49 080
$184,830
$55.503
$8OO.OOO
Board action of October 4, 1995 (One month refund, $100.00 incentive
Refund of $72.00 health screening
Refund one month's premium Employee
Board of Supervisors
School Board
CATEC/Service Authority/Joint Security
Health screening and $100.00 incentive
Wellness contingency
Remaining medical plan reserves
$127.152
$187 357
$47 196
$219 372
$24 540
$260 580
$55503
$1,202 715
Revised staff proposal (Two month refund, $100. O0 incentive)
Refund of $72.00 health screening
Refund two month's premium Employee
Board of Supervisors (Add'l $50.00 incentive from Board refund)
School Board (Add'l $50.00 incentive from Board refund)
CATEC/Service Authority/Service Authority
Health screening and $100.00 incentive
Wellness contingency
Remaining medical plan reserves
$127,152
$374,714
$78,742
$378 844
$47,080
$260,580
$55,503
$802,000
FAX TRANSMITTAL
TO Dana Hubbard FROM L E Neher
CO Daily Progress CO Albemarle County
DEPT Classified PHONE # 296-5843
FAX # 978-7223 FAX # 296-5800
$CLASS,MonAd,AlbemarleCounty
PUBLIC NOTICE\qcr\
Albemarle County\qcr\
Board of Supervisors\qcr\
October 11, 1995\qcr\
...Notice is hereby given that on the llth day of October, 1995, the Board of
County Supervisors of Albemarle County, Virginia, will hold a public hearing
on the proposed issuance of school bonds of Albemarle Coun=y in the estimated
maximum amoun= of $7,850,000. The purpose of the proposed bonds is to finance
capital projects for public schools.\qlr\
...The public hearlng will be conducted at 10:30 a.m., on the Second Floor of
the County Office Building, Room 241, 401McIntire Road, Charlottesville,
Virginia. Interested persons may appear a= such time and place and present
their views.\qlr\
...Reasonable accommodations will be provided to persons with disabilities, if
requested. Please call 296-5827.\qlr\
Ella W. Carey, Clerk, CMC\qlr\
Purchase Order No. A-762
Bill =o: Albemarle County
Account Number 204066
Date: September 20, 199~
Date Run: September7/nd
October/, 1995
T~re~a L. Kannan, F~iuire
D~crr DI~: (804) 788-8589
HUNTON 8¢ 'W-ILLIAI¥i$
September 8, 1995
FILE No.: 26222.18
Mr. Melvin A. Breeden
Director of Finance
Albemarle County
Department of Finance
401 McIntire Road
Charlottesville, VA 22901-4596
Albemarle County, Virginia
$7,850,000 General Obligation School
Series o~ 1995
Dear Mr. Breeden:
Bond
Enclosed is a draft of the Notice of Public Hearing to he
published once a week for two successive weeks in a newspaper
published or having general circulation in the County. The
hearing must be held not less than 6 nor more than 21 days after
the date the second notice appears. Assuming that VPSA approves
the County's application and the Board desires to authorize the
issuance of the bonds at its regular meeting on October 11, 1995,
the notices could be published as late as September 27 and
October 4. However, we recommend that you not wait until the
latest dates for publication. Unless we hear otherwise from you,
we will assume that you will send the notice to an appropriate
newspaper and plan to proceed based on that schedule.
My paralegal, Barbara Anderson, will coordinate With you to
obtain certified copies of the resolution to be adopted by the
School Board on September 11 and the resolution to be adopted by
the Board of Supervisors on September 13. Meanwhile, if you have
any questions or comments on the enclosed notice, please do not
h '
esttate to call me.
TLK/ba
Enclosure
cc: Ms. Barbara Anderson
Very truly yours,
Teresa L. Kannan
T: \vpsa \albem\ fall95 \noph
9/8/95
NOTICE OF PUBLIC
On , the day of October, 1995, the Board
of Supervisors of Albemarle County, Virginia, will hold a public
hearing on the proposed issuance of school bonds of Albemarle
County in the estimated maximum amount of $7,850,000. The
purpose of the proposed bonds is to finance capital projects for
public schools.
The public hearing will be conducted at [time] on the second
floor of the Coun-ty Office Building, 401 McIntire Road,
Charlottesville, Virginia. Interested persons may appear at such
time and place and present their views.
Clerk, Board of Supervisors of
Albemarle County, Virginia
David P. Bowen~aan
Charlotte y. Humphris
Forresi R Marshall, Jr.
COUNTY OF ALBEMARLE
Office of Board of Supervisors
40I Mclntire Road
Charlottesville. Virginia 22902-4596
(804, 296-5843 FAX/804 296-5800
October 18, 1995
Charles S. Martin
Sal]~ H Thomas
Mr. Monte Pace
Route 4, Box 200
Charlottesville,
VA 22901
Dear Mr. Pace:
At the Board of Supervisors meeting held on October 11, 1995,
you were reappointed to the Land Use Classification Appeals Board.
This new term will expire on September 1, 1997.
On behalf of the Board, I would like to take this opportunity
theto express County the in this Board's capacity, appreciation for your willingness to serve
Sincerely,
Walter F. Perkins
Chairman
WEF:len
c: Bruce Woodzell
Printed on recycled paper