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HomeMy WebLinkAbout1996-02-07 F I N A L 9:00 A.M. February 7, 1996 Room 241, County Office Building 1) 2) 4) 6) 7~ 8) 9) 11) 13) 14) 15) ~6) Call uo Order. Pledge of Allegiance. Moment of Silence. Other Matters Not Listed on the Agenda from the PUBLIC. Consent Agenda {on nex~ sheet) Approval of Minutes: September 19(A), September 20, October il(A) and November 29(A) , 1995. Transportation Matters: a) Work Session: FY 1996-2002 Six Year Secondary Road Plan. b) Route 29 Bypass Study Information. c) Resolution opposing closing of VDoT maintenance facilities in Albemarle County. d) Other Transportation Matters. 10:00 a.m. - Public hearing uo solicit public input on local community developmenu and housing needs and potential projects in relation 5o Community Developmenu Block Grant funding for a project in the County. Work Session: Comprehensive Plan. Work Session: ZMA-95-04. University of Virginia Real Estate Foundation. To rezone approx 300 ac from RA to PD-IP. Property located S of the North Fork Rivanna River between Rts 29 & 606, TM32,P4B,6,6A&lg. Site is recommended for Industrial Service in the Community of Hollymead by the Comprehensive Plan. Rivanna Dist. Executive Session: Properuy and Personnel matters. Reconvene and Certify Executive Session. Appointments. Other Matters no5 Listed on the Agenda from the BOAP~D. 4:00 P.M.t Joint Meetin~ with School Board in Room 235. a) Presentation: Compensation and Performance Management Study. b) Discussion: FY 1997 Draft School budget issues. e) Other Matters not Listed on the Agenda. Adjourn. CONSENT AGENDA FOR APPROVAL: 5.1 TransporBatlon resolutions: for the addition and abandonment req//ired as a result of the construction of Project 0631-002-224, C502 (Route 631 - Fifth Street Extended). b) to take roads in Dunlora Phase 2B Subdivision into the State Secondary System of Highways. c) to take Highlands Place ~n Highlands at Mechums River Subdivision into the State Secondary System of Highways. d) to take Glenmore Way in Glenmore Subdivision into the State Secondary System of Highways. 5.2 Resolution ~o approve the issuance of Industrial Development Authority bonds in an amount aot to exceed $10.4 million for the University of Virginia Health Services Foundation. 5.3 Appropriation: a) CPS Prevention Grant (Form ~95050), $6,147.43. b) EMS Recruitment and Retention Mini-Grant (Form %95051), $3,469. c) Commonwealth's Attorney Office (Form ~95052), $850. d) Virginia Juvenile Community Crime Control Act (Form %95056), $68,424. 5.4 Request for Sick Leave Bank (P-85) Policy Waiver, 5.5 Statements of Expenses for the Department of Finance, Sheriff, Commonwealth's Attorney, ~egional Jail and Clerk, Circuit Court, for the month of December, 1995. 5.6 FY 1996-9~ Revenue Update: Request Board approval to allocate additional projected looal revenues in the amount of $327,523 to the School Division and General Government opera- tional budgets. 5.7 Authorize staff to make adjustments in Medical Plan Rebate Program for participants with reductions in coverage. 5.8 Request approval oi letter to seek a hold-harmless amendment to the State budget from the impact of Albemarle's new composite index. FOR INFOP~MATION: 5.9 Transportation letters from k. G. Tucker, Resident Highway Engineer, to Ella W. Carey, Clerk: providing the monthly update on highway improvement projects currently under construction and the quarterly report of projects under design in Albemarle County. b) regarding Route 614, Sugar Hollow Road. c) regarding ~ransportation matters discussed at the January 3rd Board meeting. 5.10 Charlottesville Transit Service CTS) Update on Colonnades Bus Stop on Route 9. 5~11 Copy of Planning Commission minutes for December 19, 1995 and January 16, 1996. 5.12 Copy of minutes of the Rivarm/a Water & Sewer Authority for October 23, 1995. 5.13 Notice of application for certificate of public convenience and necessity, as a common carrier of passengers, pursuant co Chapter 20 of Title 46.2 of the Code of Virginia, for Little Limo, Inc. 5.14 Copy of letter dated January 17, 1996, G. McCulley, Zoning Administrator, re: Batch Plant. to Charlottesville/Albemarle Airport, from Amelia Official Determination of Use - Temporary Asphalt 5.15 Arbor Crest Aparsments (Hydraulic Road Apts.) Bond Program Report and Monthly Report for the months of November and December, 1995. 5.16 Nove~ber~ 1995 Cou/%ty Finanoial Report. 5~17 1994 Preliminary Sales Ratio Study. 5~18 Letter dated January 19, 1996 from Julie L~ Vosmik, Manager, Division of Survey & Reg~suer~ Department of Historic Resources, to Walter F. Perkins, Chairman, re: Earlysville Union Church, Albemarle County. 5o19 Memorandum dated February 1, 1996, from Frank Morgan to Robert W. Tucker, Jr., entitled "Composite Index Information". David P. Boatman Charlolte Y. Humphris Forrest R. Marshall. COUNTY OF ALBEMARLE Office of Board of Supervisors 401 Mclntire Road Charlottesville, Virginia 22902-4596 o -ssoo Charles S. Martin Walter F. Perkins Sally H. Thongs TO: FROM: DATE: SUBJECT: Robert W. Tucker, Jr., County Executive Ella W. Carey, Clerk February 9, 1996 Board Actions of February 7, 1996 The following is e list of actions taken by the Board of Superwsors at its meeting on February 7, 1996: Agenda Item No. 1. Call to Order. The meeting was called to order at 9:00 A.M. by Mrs. Humphris. Agenda Item No. 4. Other Matters Not Listed on the Agenda from the Public. There was no member of the public present to present a matter. Mrs. Humphris said she had been contacted by the chairman of the Tandem School Board requesting that this Board put a petition from Tandem School on the fast track, Mr. Cilimberg said Mr. Bill Nitchmann had called and asked if the matter could be rescheduled to follow the Planning Commission hearing in March, He had told him that this Board would have to take some formal action on the request. At the suggestion of staffj the hearing on the Tandem School petition was ordered scheduled for March 20, 1996. Agenda Item No. 5.1a. Transportation resolution for the addition and abandonment required as a result of the construction of Project 0631-002-224, C502 (Route 631 - Fifth Street Extended). The attached resolution was adopted, and has been forwarded to the appropriate persons, Agenda Item No. 5,1 b. Transportation resolution to take roads in Dunlora Phase 2B Subdivision into the State Secondary System of Highways. The attached resolution was adopted and has been forwarded to Engineering, Printed on recycled paper Robert W. Tucker, Jr. February 9, 1996 (Page 2) Agenda Item No. 5. lc. Transportation resolution to take Highlands Place in Highlands at Mechums River Subdivision into the State Secondary System of Highways. The attached resolution was adopted and has been forwarded to Engineering. Agenda Item No. 5.1d. Transportation resolution to take Glenmore Way in Glenmore Subdivision into the State Secondary System of Highways. The attached resolution was adopted and has been forwarded to Engineering. Agenda Item No. 5,2. Resolution to approve the issuance of Industrial Development Authority bonds in an amount not to exceed t~ 16.4 million for the University of Virginia Health Services Foundation. Mrs. Thomas reminded the Board that she had suggested that the IDA hold companies obtaining these bonds to some standards dealing with welfare reform, Mr. Tucker said he believes the IDA is aware of this request, and he will try to get a formal response from the IDA. The attached resolution was adopted. Agenda Item No. 5.3a. Appropriation: CPS Prevention Grant (Form #95050), 86,147.43. The attached resolution approving the request was adopted and has been sent to Melvin Breeden. Agenda Item No. 5.3b. EMS Recruitment and Retention Mini-Grant (Form #95051}, -~3,469. (This item was pulled for lack of paperwork, It is to go back on the agenda for February 14, 1996.) Agenda Item No. 5.3c. Commonwealth's Attorney Office (Form #95052), $850. The attached resolution approving the request was adopted and has been sent to Melvin Bresden. Agenda Item No. 5.3d, Virginia Juvenile Community Crime Control Act (Form #95056), ,~ 68,424. The attached resolution approving the request was adopted and has been sent to Melvin Breeden. Agenda Item No. 5.4. Request for Sick Leave Bank (P-85) Policy Waiver. The County Executive was given the authority to waive the prior notification requirement of P-85 in this particular case in order to grant access to the sick leave bank for a terminally ill employee. Agenda Item No. 5.6. FY 1996-97 Revenue Update: Request Board approval to allocate additional projected local revenues in the amount of $327,523 to the School Division and General Government operational budgets. The Board approved the request to allocate the Robert W. Tucker, Jr. February 9, 1996 (Page 3) additional revenue of $327,523 as $196,514 to the School Division, and $131,009 to General Government to be incorporated into their respective proposed operating budgets for FY 1996-97. Agenda Item No. 5.7. Authorize staff to make adjustments in Medical Plan Rebate Program for participants with reductions in coverage. The Board authorized staff to make adjustments in the medical plan rebate for those employees who had a higher level of coverage between October 1, 1994, and May 31, 1995, who had made changes to their coverage during that period of time. Agenda Item No. 5.8. Request approval of letter to seek a hold-harmless amendment to the State budget from the impact of Albemarle's new composite index. Staff was authorized to send the letter attached to the staff's report. Agenda Item No. 5.16. November, 1995 County Financial Report for the General and School Funds. Due to lack of paperwork, this item is to be put back on the agenda for February 14, 1996. Agenda Item No. 5,18. Letter dated January 19, 1996, from Julie L. Vosmik, Manager, Division of Survey & Register, Department of Historic Resources. to Walter F. Perkins, Chairman, re: Earlysville Union Church, Albemarle County. Due to lack of paperwork, this item is to be put back on the agenda for February 14, 1996. Agenda item No. 7a. Transportation Matters: Work Session: FY 1996-2002 Six Year Secondary Road Plan. Requests mentioned by various people had to do with: Route 702 for Camp Holiday Trails; request for Airport Access Funds; intersection of Pen Park Road and Rio Road; Route 688 (Ralph Taylor 823-2335) wants to get into the process for upgrading; request from A. L. Yancey concerning Routes 712, 711 and 760. He thinks Rt. 760 should not be deleted from plan. A. Tucker said 760 and 711 were not removed from the plan, but two other projects which have full right-of-way were moved ahead of them in the plan. The gravel road segment is in the six-year plan. The current advertisement date for 712 is 10/96; for 711 is 10/99; and, for 760 is 10/2000. Public hearing on the FY 1996-2002 State Secondary Road Plan has been set for March 13, 1996. The Board's current policy regarding the paving of gravel roads is to be advertised as an item for discussion at this time also. The Board endorsed a resolution applying for Airport Access Funds in the amount of $900,000. I will need the wording for this resolution Robert W. Tucker, Jr, February 9, 1996 (Page 4) As to the request from the City to include the Pen Park/Rio Road intersection in the plan, it was the consensus that staff evaluate this intersection along with other already studied intersections for inclusion in the next update of the Six-Year Secondary Road Plan priority list. Agenda Item No. 7b, Transportation Matters: Route 29 Bypass Study Information. A verbal report was received from members of the consulting firm of Parsons Brinckerhoff Quade & Douglas, Inc., and VDoT staff. It was noted that there is to be an advertised Citizens information Meeting on March 11, 1996, from 2:00 p.m. to 8:00 p.m. at the Sheraton Hotel on Route 29 North. Agenda Item No. 7c. Transportation Matters: Resolution opposing closing of VDoT maintenance facilities in Albemarle County. The Board adopted the attached resolution opposing the downgrading or closing of any area maintenance shops in Albemarle County, and recommended that the resolution be forwarded to the area legislators as well as the Secretary of Transportation, the Highway Commissioner, and Governor Allen's Office, Agenda item No. 7d, Other Transportation Matters, Mr. Perkins inquired about the Highway Department's policy concerning the placing of centerline on Secondary Roads. Ms. Tucker said the policy was changed last year to allow roads which are 18 feet in width and carry 500 vehicle trips per day to have centerline. There are a substantial number of routes in the County that meet that criteria, Mr. Perkins asked that Ms, Tucker show to the Board photos taken by Meredith Shifflett of Sugar Hollow Road during and following the recent flooding, Mrs, Thomas asked if the Highway Department places mirrors to help people going around blind curves. Mrs. Tucker said the mirrors Mrs. Thomas has seen are private mirrors. Mrs, ThOmas mentioned Morgantown Road and a recent fatal accident near the Mechum River intersection. Mrs. Tucker said the Highway Department is gathering accident history for this intersection in order to determine the exact problem. Only then can a solution be formulated. Mr. Marshall mentioned the road leading into the old Keene Landfill site. He said the last three houses on that road have to cross the creek and the creek has been washed out. Mr. Bowerman inquired about the recently lining of Hillsdale Road where it changes from a four-lane marking to a two-Pane marking. He suggested that possibly the addition of hatch marks in the center of the road at this point might help drivers to understated there is a change at this point, Robert W, Tucker, Jr. February 9, 1996 (Page 5) Mr. Bowerman mentioned the portion of Old Brook Road which had broken up during the recent snow events. He thanked Ms. Tucker for the crusher run stone which had been put down to help alleviate some of the traffic problems. Ms. Tucker said she needs to be sure that the overlay schedule is in line with what the recent weather conditions have done to roads. Mr. Martin congratulated Ms. Tucker and her staff for their work during the recent snow events, He received so many calls about roads, that he can't imagine how many the Department received, Mrs. Humphds mentioned H JR 222 which has to do with the way VDoT selects its new routes and conducts its public hearings. She suggested that the County's legislative delegation be requested to vote in favor. Mr, Bowerman said it is out of committee with JLARC conducting a study, It was the consensus that the Board send a reinforcement of support to the County's delegation on this proposal, Mrs. Humphris noted that she had received a copy of a letter from Mr. John Moore concerning truck traffic on Route 221231. She heard this morning that there had been another accident on Route 22, a tanker truck overturned. Mr. Moore had included a copy of his response to VDoT Commissioner Gear to Delegate Van Yahres about VDoT's intent not to restrict tractor trailer use of Route 231 and 22, and about their disappointment about the content of the letter. Also, the fact that they have seen no results from all of their requests for making this a safer road, and the fact that these people believe the VDoT investigation was incomplete, and their conclusions short-sighted, The request from Mr. Moore is that the Board of Supervisors respond to Mr. Gear's letter and make a follow-up request to the Commonwealth Transportation Board for a restriction. Mr. Tucker said he does not believe staff has seen the letter. Mrs. Humphris said she would furnish him with a copy of the materials. Based on what has happened, she believes it is deserving of this Board's input because the letter from VDot does not shed any light or help any thing at all, Mr. Tucker said staff would prepare something for Mrs, Humphris' signature. Mrs, Thomas said the Planning District Commission has put out a self-guided tour of rural roads called "Can you get there from here?" It shows how our problems are connected to the outlying counties who have similar types of problems. She suggested that all of the E~oard members be sent copies, Agenda Item No. 8. Public hearing to solicit public input on local community development and housing needs and potential projects in relation to Community Development Block Grant funding for a project in the County. Mr. Marshall asked if there are any block grant funds available for people who can't access public utilities. He mentioned the situation inthe Oak Hill area where ~eople-are being required to hook to the public sewer system. Mr. Benish said that CDBG guidelines make it Robert W, Tucker, Jr. February 9, 1996 (Page 6) clear that these funds cannot be used for the payment of fees. Mr. Tucker said staff will investigate to see if there are any other funds that can be used for this purpose. Failing to identify any such funds, staff will see how to address the question at the local level, The Board indicated that it wishes to submit to the Virginia Department of Housing and Community Development for CDBG funding Project I - Housing Rehabilitation in Esmont - Albemarle Housing improvement Project. Agenda item No. 9. Work Session: Comprehensive Plan. Additional work sessions for February 14 and February 2,1, 1996, beginning at 4:00 p.m. were scheduled. Agenda Item No, 10. Work Session: ZMA-95-04. University of Virginia Real Estate Foundation, To rezone approx 300 ac from RA to PD-IP. Property located S of the North Fork Rivanna River between Rts 29 & 606. TM32,P4B, 6,6A&19~ Site is recommended for Industrial Service in the Community of Hollymead by the Comprehensive Plan. Rivanna Dist. HELD. Agenda Item No. 13. Appointments. APPOINTED Mr. C, Jared Loewenstei~, to the Planning Commission as the at-large representative, with term to expire on December 31, 1997. APPOINTED Ms, Hilda R. Lee-Washington, as the Rivanna District representative on the Planning Commission, with term to expire on December 31, 1999. REAPPOINTED Mr. Frank Rice to the Equalization Board to represent the Rio District, with term to expire on December 31, 1996. APPOINTED Ms. Martha Harris, to the Social Services Board to represent the White Hall District, with term. to expire on December 31, 1999. Agenda Item No. 15a. Presentation: Albemarle County Compensation and Performance Management Study, Final Report, February, 1996, conducted by Hendricks & Associates, Inc, ACCEPTED the report in principle (vote was 4/2). The School Board took no action. It was the consensus of the School Board that they hold ~ preliminary work session with some of the staff and teachers to review the report, and will then get back with the Board. I believe it was agreed that staff would let both boards know what work will be done and the time table in terms of work sessions whether individually or iointly. Robert W, Tucker, Jr. February 9, 1996 (Page 7) Mr. Tucker said the two boards will also need to decide when the plan will be implemented. It was suggested by some Board members that the Board take comments from employ- ees and that it hold a public hearing on the plan, Agenda item No. 15b. Discussion: FY 1997 Draft School budget issues, Dr. Castner made the presentation. No action was taken. Agenda Item No. 14. Other Matters not Listed on the Agenda from the Board. Mr. Tucker requested authorization from the Board to waive the policy for street sign names. There were two individuals who did not understand nor did they get the proper information that made it the obligation of the residents to pay for the signs, WAIVED the street sign name policy for two specific individuals. Mrs. Humphris said she received a phone call from George Bailey who asked if there was some way the Board could reemphasize to the General Assembly its feelings about the "King's Dominion" relief bill because of snow closings of County schools which could cause them to have to be open later in the summer. She asked if there was any pending legislation. Mr. Tucker said he would track the bill that was introduced and if there is still time to comment will ask the County's delegation to support the bill. He will bring back a report next month. Mr. Marshall asked how employees are paid when the County Office Building is closed due to inclement weather. Mr. Tucker said staff will probably bring back a policy next month. Agenda Item No. 16. ADJOURNED this meeting until February 14, 1996, at 4:00 p.m, m Room 241. LEN/mms Attachments (9) cc: Richard E. Huff Roxanne White Jo Higgins Bruce Woodzell Richard Wood Amelia McCulley Jan Sprinkle Larry Davis Wayne Cilimberg File RESOLUTION WHEREAS, the Virginia Department of Transportation has constructed a portion Route 631 on a new alignment under Project 0631-002-224,C502; and WHEREAS, the project sketch, attached and incorporated herein as part of this resolution, defines adjustments required in the secondary system of state highways as a result of this construction. " NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia DePartment of Transportation to add to the secondary system of state highways those portions of Route 631 identified as Sections 9, 10, 11, t2, 13 and 14 on the sketch, a_distance of 0.99 miles; those portions of Route 780 identified as Sections 21,22 and 23 on the sketch, a distance of 0.24 miles; ane, a portion of Route 1112 identified on the sketch as Section 24, a distance of 0.04 mile, pursuant to Section 33.1-229, Code of Virginia; and BE IT FURTHER RESOLVED that this Board abandons as part of the secondary system of state highways those portions of Route 631 identified as Sections 1, 2, 5 and 8 on the sketch., a distance of 0.35 miles, and, those portions of Route 780 identified as Sections 19 and 20 on the sketch, a distance of 0.15 mile, pursuant to Section 33.1-155, Code of Virginia; and BE IT FURTHER RESOLVED that parts of the secondary system identified as Sections 3, 4, 15, 16 and 17 on the sketch, a distance of 0.68 mile, be renumbered, and Sections 6 and 18 on the sketch, a distance of 0.10 mile be renumberee, and Sections 7 and 25 on the sketch, a total of 0.40 mile, be renumbered and added to the secondary system of highways; and BE IT FURTHER RESOLVED that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. I, Ella W. Carey, do hereby certify that the foregoing writing is a true, correct copy of a resolution unanimously adopted by the Board of County Supervisors of Albemarle County, Virginia, at a regular meeting held on February 7, 1996. ~e~, ~rd o~ount~ors Recorded Vote: Moved by: Mr. Martin. Seconded by: Mrs. Thomas. AYES: Mrs. Humphris, Mr. Marshall, Mr. Martin, Mr. Perkins, Mrs. Thomas and Mr. Bowerman. NAYS: None. ADDITIONS AND ABANDONMENTS - ALBEMARLE COUNTY Project 0631-002-224,C502 Section to be renumbered Section 15 0.02 mi. Section 3 0.48 mi. Section 4 0.05 mi, Section 16 0,05 mi. Section 17 0.08 mi. Section to be renumbered Section 18 0.05 Section 6 (Dead End Connection) mi. 0.05 m~. Section to be renumbered Section 7 0.37 mi, Section 25 0,03 mi. New location to be added (Route 631) Section 9 0.21 mi. Section 10 0.02 mi. Section 11 0.33 mi. Section 12 0.05 mi. Section 13 0.32 mi. Section 14 0.06 mi, New location to be added (Route 1112) Section 24 0.04 mi. New location to be added (Route 780) Section 21 0.09 mi, Section 22 0.06 mi. Section 23 0.09 mr. Sections of Route 631 to be abandoned Section I 0.21 mi. Section 2 0,02 mi. Section 5 0.06 mi, Section 8 0.09 mi. Sections of Route 780 to be abandoned Section 19 0.05 m~. Section 20 0,10 mi. The Board of County supervisors of Albemarle County, Virginia, in regular meeting on the 7th day of February, 1996, adopted the follow- ing resolution: RE SOLUT I ON WI~EREAS, the streets in Dunlora - Phase 2B (SUB 12.354A) de- scribed on the attached Additions Foru~ SR-5(A) dated February 7, 1996, fully incorporated herein by reference, arb shown on plats recorded in the Clerk's Office of the Circuit Court of Albemarle County, Virginia; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised the Board that the streets meet the re- quirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that the Albemarle Board of County Supervisors requests the Virginia Department of Transportation to add the roads in Dunlora - Phase 2B as described on the attached Additions Form SR-5(A) dated February 7, 1996, to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements; and BE IT FURTHER RESOLVED that the Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage as described on the recorded plats; and FURTHER RESOLVED that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded vote: Moved by: Mr. Martin. Seconded by: Mrs. Thomas. Yeas: Mrs. Humphris, Mr. Marshall, Mr. Mrs. Thomas and Mr. Bowerman. Nays: None. Martin, Mr. Perkins, A Copy Teste: CMC The Board of County Supervisors of Albemarle County, Virginia, regular meeting on the 7th day of February, 1996, adopted the following resolution: RE SOLUTION W~EREAS, the street in Highlands at Mechum$ River (SUB-94-103) described on the attached Additions Form SR-5(A) dated February 7, 1996, fully incorpo- rated herein by referenoe, is shown on plats recorded in the Clerk's office of the Circuit Court of Albemarle County, Virginia; rand · WHEi~EAS, the Resident Engineer for the Virginia Department of Transpor- tation has advised the Board that the street meets the requirements estab- lished by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, HE IT RESOLVED, that the Albemarle Board of County Supervisors requests the Virginia Department of Transportation to add the road in Highlands at Mechums River (SUB-94-103) as described on the attached Additions FOrm SR-5(A) dated February 7, 1996, to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements; and BE IT FURTHER RESOLVED that the Board guarantees a clear and unrestrict- ed right-of-way, as described, and any necessary easements for cuts, fiIls and drainage as described on the recorded plats; and FURTHER RESOLVED that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded vote: Moved by: Mr. Martin. Seconded by: Mrs. Thomas. Yeas: Mrs. Humphris, Mr. Marshall, and Mr. Bowerman. Nays: None. Mr. Martin, Mr. Perkins, Mrs. Thomas A Copy Teste: Ells W. Ca~, cl~rk~CM~/ -ri 0 The Board of County Supervisors of Albemarle County, Virginia, in regular meeting on the 7th day of February, 1996, adopted the following resolution: RESOLUTION WHEREAS, the streets in Glenmore Subdivision (SUB-91-117) described on the attached Additions Form SR-5(A) dated February 7, 1996, fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the CircUit dourt of Albemarle County, Virginia; and W~EREAS, the Resident Engineer for the Virginia Department of Transportation has advised the Board that the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that the Albemarle Board of County Supervisors requests the Virginia Department of Transportation to add the roads in Glenmore Subdivision as described on the attached Additions Form SR-5(A) dated February 7, to the secondary system of state highways, pursuant to ~33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements; and BE IT FURTHER RESOLVED that the Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage as described on the recorded plats; and FURTHER RESOLVED that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded vote: Moved by: Mr. Martin. Seconded by: Mrs. Thomas. AYES: Mrst Humphris, Mr. Marshall, Mr. Martin, Mr. Perkins, Mrs. Thomas and Mr. Bowerman. NAYS: None. A Copy Teste: RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF ALBEMARLE, VIRGINIA WHEREAS, the Industrial Development Authority of Albemarle County, Virginia ("Authority") has considered the application of The University of Virginia Health Services Foundation ("Founda- tion") requesting the issuance of the Au~hority's revenue bonds in an amount not to exceed $10,400,000 ("Bonds") to assist in (i) financing various acquisition, construction, renovation and equipment projects of the Foundation as more particularly de- scribed in the notice published in connection with the public hearing described below and (ii) refunding the outstanding principal amount of the Industrial Development Authority of the City of Charlottesville, Virginia's $3,300,000 Industrial Devel- opment Revenue Bond (University of Virginia Health Services Foundation), issued on January 20, 1984 to finance the acquisi- tion, equipping and construction of the Virginia Ambulatory Surgery Center, all of the foregoing hereafter referred to as the "Project," and has held a public hearing on January 29, 1996; WHEREAS, Section 147(f) of the Internal Revenue Code of 1986, as amended (the "Code"), provides that the governmental unit having jurisdiction over the issuer of private activity bonds'and over the area in which any facility financed with the proceeds of private activity bonds is located must approve the issuance of the bonds; WHEREAS, the Authority issues its bonds on behalf of the County of Albemarle, Virginia ("County"); a portion of the Project is located in the County and the Board of Supervisors of the County of Albemarle, Virginia ("Board") constitutes the highest elected governmental unit of the County; WHEREAS, the Authority has recommended that the Board approve the issuance of the Bonds; and WHEREAS, a copy of the Authority's resolution approving the issuance of the Bonds, subject to the terms to be agreed upon, a certificate of the public hearing and a Fiscal Impact Statement have been filed with the Board. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF ALBEMARLE, VIRGINIA: 1. The Board approves the issuance of the Bonds by the Authority for the benefit of Foundation, as required by Section 147(f) of the Code and Section 15.1-1378.1 of the Code of Virgin- ia of 1950, as amended ("Virginia Code") to permit the Authority to assist in the financing. 2. The approval of the issuance of the Bonds does not constitute an endorsement to a prospective purchaser of the Bonds of the creditworthiness of the Project or the Foundation. 3. This resolution shall remain in effect for a period of one year from the date of its adoption. 4. This resolution shall take effect immediately upon its adoption° I, Ella W. Carey, do hereby certify that the foregoing writing is a true, correct copy of resolution unanimously adopted by the Board of County Supervisors of Albemarle County, Virginia, at a regular meeting held on February 7, 1996. Board o~f- Count~ Supervisors -2- APPROPRIATION REQUEST FISCAL YEAR 95/96 NUMBER 95050 TYPE OF APPROPRIATION ADDITIONAL TR3~NSFER NEW X ADVERTISEMENT REQUIRED ? YES NO X FUND GRANT PURPOSE OF APPROPRIATION: CPS PREVENTION GRANT BALANCE OF PROGRAM BUDGET. EXPENDITURE COST CENTER/CATEGORY DESCRIPTION AMOUNT 1155253130310000, SUBCONTRACT $3,066.00 1155253130510000 UTILITIES 1,t21.00 1155253130540200 RENT 1,431.00 1155253130600000 SUPPLIES 529.43 TOTAL $6,147.43 REVENUE DESCRIPTION AMOUNT 2155233000300001 FEDERAL GRANT $5,745.00 2155251000510100 FUND BALANCE 402.43 TOTAL $6,147.43 REQUESTING COST CENTER: SOCIAL SERVICES APPROVALS: DIRECTOR OF FINANCE BOARD OF SUPERVISORS SIGNATURE DATE APPROPRIATION REQUEST FISCAL YEAR 95/96 AVJMBER 95052 TYPE OF APPROPRIATION ADDITIONAL TR3~NSFER NEW X ADVERTISEMENT REQUIRED YES NO X FUND GENERAL PU2~.POSE OF APPROPRIATION: ADDITIONAL FUNDING FOR COS~4ONWEALTH ATTORNEY OFFICE. EXPENDITURE COST CENTER/CATEGORY DESCRIPTION AMOUNT 1100022010390000 PURCHASED SERVICES $850.00 TOTAL $850.00 REVENUE DESCRIPTION AMOUNT 2100051000510100 GENERAL FUND BALANCE $850.00 TOTAL $850.00 REQUESTING COST CENTER: COMMON-WEALTH ATTORNEY APPROVALS: DIRECTOR OF FINA~JCE BO2LRD OF SUPERVISORS S I GNATI/RE DATE 01/04/96 APPROPRIATION REQUEST FISCAL YEAR 95/96 NUMBER 95056 TYPE OF APPROPRIATION ADDITIONAL TRANSFER NEW X ADVERTISEMENT REQUIRED ? YES NO X FUND GENERAL PURPOSE OF APPROPRIATION: VIRGINIA JUVENILE COMMUNITY CRIME CONTROL ACT FI/NDS. EXPENDITURE COST CENTER/CATEGORY DESCRIPTION AMOUNT 1100039000563505 COMM. ATTENTION-VJCCCA $68,424.00 TOTAL $68,424.00 REVENUE DESCRIPTION AMOUNT 2100024000240445 VA JUVENILE COMM CRIME CONTROL $68,424.00 TOTAL $68,424.00 REQUESTING COST CENTER: COLrNTY EXECUTIVE APPROVALS: DIRECTOR OF FINANCE BOARD OF SUPERVISORS SIGNATURE / DATE 01/31/96 DaSd P. Boatman Charlotte Y. Humphrls Forrest R. Ma~hall, COUNTY OF ALBEMARLE Office of Board of Supervisors 401 Mclntire Road Charlottesville, Virginia 229024596 (804) 296-5843 ~ FAX (804) 296-5800 February 15, 1996 Charles S. Martin Walter F, Perkins Sall~ H. Thomas Mrs. Angela Tucker, Resident Engineer Virginia Department of Transportation P. O. Box 2013 Charlottesville, VA 22902-0013 Dear Mrs. Tucker: Excuse the format of this letter, but I just copied out the list of actions taken by the Board of Supervisors at its meeting on February 7, 1996, from my letter to staff: Agenda Item No. 5.1a. Transportation resolution for the addition and abandonment required as a result of the construction of Project 0631-002-224, C502 (Route-631 - Fifth Street Extended), The attached resolution was adopted, and has been forwarded to the appropriate persons. Agenda Item No. 5.1b. Transportation resolution to take roads in Dunlora Phase 2B Subdivision into the State Secondary System of Highways. The attached resolution was adopted and has been forwarded to Engineering. Agenda Item No. 5.1c. Transportation resolution to take Highlands Place in Highlands at Mechums River Subdivision into the State Secondary System of Highways. The attached resolUtion was adopted and has been forwarded .to Engineering. Agenda Item No. 5.1d. Transportation resolution to take Glenmore Way in Glenmore Subdivision into the State Secondary System of Highways. The attached resolution was adopted and has been forwarded to Engineering. Printed on recycled paper Angola Tucker, Resident Engineer February 15, 1996 (Page 2) Agenda Item No. 7a. Transportation Matters: Work Session: FY 1996-2002 Six Year Secondary Road Plan. Requests mentioned by vadous people had to do with: Route 702 for Camp Holiday Trails; request for Airport Access Funds; intersection of Pen Park Road and Rio Road; Route 688 (Ralph Taylor 823-2335] wants to get into the process for upgrading; request from A. L. Yancey concerning Routes 712, 711 and 760. He thinks Rt. 760 should not be deleted from plan. A, Tucker said 760 and 711 were not removed from the plan, but two other projects which have full right-of-way were moved ahead of them in the plan. The gravel road segment is in the six-year plan, The current advertisement date for 712 is 10/96; for 711 is 10/99; and, for 760 is 10/2000, Public hearing on the FY 1996-2002 State Secondary Road Plan has been set for March 13, 1996. The Board's current policy regarding the paving of gravel roads is to be advertised as an item for discussion at this time also. The Board endorsed a resolution applying for Airport Access Funds in the amount of $900,000, Staff is working on the application, As to the request from the City to include the Pen Park/Rio Road intersection in the plan;, it was the-consensus that staff evaluate this intersection along with other already studied intersections for inclusion in the next update of the Six-Year Secondary Road Plan priority list. Agenda Item No, 7b. Transportation Matters: Route 29 Bypass Study Information. A verbal report was received from members of the consulting firm of Parsons Brinckerhoff Quade & Douglas, Inc., and VDoT staff, It was noted that 'there is to be an advertised Citizens Information Meeting on March 11, 1996, from 2:00 p.m. to 8:00 ~.m. at the Sheraton Hotel on Route 29 North. Agenda Item,No. 7c. Transportation Matters: Resolution opposing closing of VDoT maintenance facilities in Albemarle County, The Board adopted the attached resolution opposing the downgrading or closing of any area maintenance shops in Albemarle County, and recommended that the resolution be forwarded to the area legislators as well as the Secretary of Transportation, the Highway Commissioner, and Governor Allen's Office. Agenda Item No. 7d. Other Transportation Matters. Mr. Perkins inquired about the Highway Department's policy concerning the placing of centerline on Secondary Roads. Ms. Tucker said the policy was Changed last year to allow roads which are 18 feet in width and carry 500 vehicle trips per day to have centerline. There are a substantial number of routes in the County that meet that criteria. Mr, Perkins asked that Ms. Tucker show to the Board photos taken by Meredith Shifflett of Sugar Hollow Road during and following the recent flooding. Angela Tucker. Resident Engineer February 15. 1996 (Page 3) Mrs. Thomas asked if the Highway Department places mirrors to help people going around blind curves. Mrs, Tucker said the mirrors Mrs. Thomas has seen are private mirrors. Mrs. Thomas mentioned Morgar~own Road and a recent fatal accident near the Mechum River intersection. Mrs. Tucker said~the Highway Department is gathering accident history for this intersection in order to determine the exact problem. Only then can a solution be formulated. Mr. Marshall mentioned the road leading into the old Keene Landfill site. He said the last three houses on that road have to cross the creek and the creek has been washed out. Mr; Bowerman inquired about the recently lining of Hillsdale Road where it changes from a four-lane marking to a two-lane marking. He suggested that possibly the addition of hatch marks in the center of the road at this point might help drivers to understand there is a change at this point. Mr. Bowerman mentioned the portion of Old Brook Road which had broken up during the recent snow events. He thanked Ms. Tucker for the crusher run stone which had been put down to help alleviate some of the traffic problems. Ms. Tucker said she needs to be sure that the overlay schedule is in line with what the recent weather conditions have done to roads. Mr, Martin congratulated Ms. Tucker and her staff for their work during the recent snow events. He received so many calls about roads, that he can't imagine how many the Department received. Mrs. Hum phris mentioned H JR 222 which has to do with the way VDoT selects its new routes and conducts its public hearings. She suggested that the County's legislative delegation be requested to vote in favor. Mr. Bowerman said it is out of committee with JLARC conducting a study. It was the consensus that the Board send a reinforcement of support to the County's delegation on this proposal. Mrs. Humphris noted that she had received a copy of a letter from Mr. John Moore concerning truck traffic on Route 221231. She heard this morning that there had been another accident on Route 22, a tanker truck overturned. Mr. Moore had included a copy of his response to VDoT Commissioner Gear to Delegate Van Yahres about VDoT's intent not to restrict tractor trailer use of Route 231 and 22, and about their disappointment about the content of the letter. Also, the fact that they have seen no results from all of their requests for making this a safer road, and the fact that these people believe the VDoT investigation was incomplete, and their conclusions short-sighted. The request from Mr. Moore is that the Board of Supervisors respond to Mr. Gear's letter and make a follow-up request to the Commonwealth Transportation Board for a restriction. Mr. Tucker said he does not believe staff has seen the letter. Mrs. Humphris said she would furnish him with a copy of the materials. Based on what has happened, she believes it is deserving of this 'Board's input because the letter from VDot does not shed any light or help any thing at all. Mr. Tucker said staff would prepare something for Mrs, Humphris' signature. Angela Tucker, Resident Engineer February 15, 1996 (Page 4) Mrs° Thomas said the Planning District Commission has put out a self-guided tour of rural roads called "Can you get there from here?" it shows how our problems are connected to the outlying counties who have similar types of problems. She suggested that all of the Board members be sent copies. tf you need any further information, please call, Sincerely, EWC:len Attachment (1) RESOLUTION WHEREAS, the 1995 Appropriations Act Amendments submitted to the General Assembly recommended that two Virginia Department of Transportation Maintenance Facilities located in Albemarle County be downgraded to subarea headquarters by June, 1996; and WHEREAS, these maintenance facilities located in Boyd's Tavern and Free Union serve a u~eful purpose'in providing needed highway maintenance services to much of the County's most topo- graphically challenging roads; and WHEREAS, the loss of an area superintendent in each of the areas will result in greatly reduced management expertise at a time when demands from the public and requirements to procure and oversee contract labor to accomplish state goals continue to increase; and WaEREAS, the amendments submitted recommend that the facili- ties be closed, in the long term, as maintenance facilities in favor of a new facility being constructed inthe Route'29 North Corridor; and WHER~S, the capital costs involved with building a new facility north, of Charlottesville.would be.difficult to justify and the locational and land use issues found to be challenging at best. BE IT THEREFORE RESOLVED that the Board of County Supervi- sors of Albemarle County, Virginia, hereby urges the Virginia General Assembly and the Virginia Department of Transportation not to downgrade or close any area maintenance shops in Albemarle County; and ~URTHER RESOLVED that a copy of this resolution be forwarded to Governor George Allen, Secretary of Transportation,Robert E. Martinez, Highway Commissioner David R. Gehr, Senator Emily Couric, Delegate Mitchell Van Yahres and Delegate Peter T. Way. I, Ella W. Carey, do hereby certify that the foregoing writing is a true, correct copy of a resolution unanimously adopted by the Board of County Supervisors of Albemarle County, Virginia, at a regular meeting held on February 7, 1996. C ~r~ o~ard ° f~Coun~t~i~ ~ s or s)~r ' / COUNTY OF ALBEMARLE Office of Board of Supervisors 401 Mclntire Road Charlottesville, Virginia 22902-4596 /804' 296-5843 FAX ~804) 296-5800 February 12, 1996 Charles S. Martin Walter F. Perkins Sallu H. Thomas Mr. Gerald G. Utz Contract Administrator Virginia Department of Transportation P. O. Box 2013 Charlottesville, VA 22902-2013 Additions & Abandonments Route 631 Project 0631-002-224,C502 Albemarle County Dear Mr. Utz: Enclosed you will find the resolution and sketch adopted by the Board accomplishing the above noted additions and abandon- ments on Route 631. Very truly yours, Ella W. Carey, CMC, Cl~rk EWC:len Attachment Printed on recycled paper RESOLUTION WHEREAS. the Virginia Department of Transportation has constructed a portion of Route 631 on a new alignment under Project 0631-002-224,C502; and WHEREAS, the project sketch, attached and incorporated herein as part of this resolution, defines adjustments required in the secondary system of state highways as a result of this construction. ' NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add to the secondary system of state highways those portions of Route 631 identified as Sections 9, 10, 11,12, 13 and 14 on the sketch, a_distance of 0.99 miles; those portions of Route 780 identified as Sections 21,22 and 23 on the sketch, a distance of 0.24 miles; and, a portion of Route 1112 identified on the sketch as Section 24, a distance of 0.04 mile, pursuant to Section 33.1-229, Code of Virginia; and BE IT FURTHER RESOLVED that this Board abandons as part of the secondary system of state h~ghways those portmns of Route 631 ~dentifled as Sections 1, 2, 5 and 8 on the sketch, a distance of 0~35 miles, and, those portions of Route 780 identified as Sections 19 and 20 on the sketch, a distance of 0.15 mile, pursuant to Section 33.1-155, Code of Virginia; and BE IT FURTHER RESOLVED that parts of the secondary system identified as Sections 3, 4, 15, 16 and 17 on the sketch, a distance of 0.68 mile, be renumbered, and Sections 6 and 18 on the sketch, a distance of O.10 mile be renumbered, and Sections 7 and 25 on the sketch, a total of 0.40 mile, be renumbered and added to the secondary system of highways; and BE IT FURTHER RESOLVED that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation, 1, Ella W. Carey, do hereby certify that the foregoing writing is a true, correct copy of a resolution unanimously adopted by the Bgard of County Supervisors of Albemarle County, Virginia, at a regular meeting held on Febrdary 7, 1996. ~, ~rd o~ouFIt~°rs Recorded Vote: Moved by: Mr. Martin. Seconded by: Mrs. Thomas. AYES: Mrs. Humphris, Mr. Marshal], Mr. Martin~ Mr. Perkins, Mrs. Thomas and Mr. Bowerman. NAYS: None. ADDITIONS AND ABANDONMiE[~S - ALBEMARLE COUNTY Project 0631-002-224,C502 Section to be renumbered Section 15 0.02 mi. Section 3 0.48 mi. Section 4 0.05 mi. Section 16 0'.05 mi. Section 17 0.08 mi, Section to be renumbered (Dead End Connection) Section 18 0.05 mi. Section 6 0.05 mi, Section to be renumbered Section 7 0.37 mi. Section 25 0.03 mi. New location to be added (Route 631) Section 9 0.21 mi. Section 10 0.02 mi, Section 11 0.33 mi. Section 12 0.05 mi, Section 13 0.32 mi. Section 14 0.06 New location to be added (Route Section 24 0.04 mi. New location to be added (Route 780} Section 21 0.09 m~ Section 22 0.06 mi, Section 23 0,09 mi, .S([ctions of Route 631 to be abandoned Section 1 0.21 mi. Section 2 0.02 mi. Section 5 0.06 mi. Section 8 0.09 mi. Sections of Route 780 to be abandoned .Section 19 0.05 mi. Section 20 O. 10 mi. DAVID R. GEHR COMM~SS ONER COMMONWEALTH of VIRGIN DEPARTMENT OF TRANSPORTATION P. O. 8OX 2013 CHARLOTF£SVlLLE 22902-2013 January 4, 1996 A. G. TUCKER RESIDENT ENGrNEER Ms. E~l!a W. Carey, Clerk Board of Supervisors 401 Mclutire Road Charlottesville, Va. 22902 Additions & Abandomnents Route 631 Project 0631-002-224,C502 Albemarle County Dear Ms. Carey: Attached is a resolution for the addition and abandonment required as a result of the construction of Project 0631-002-224, C502 (5th Street Extended). Please provide this information to the Board and remm the signed original and sketch to this office. Attachment Yours Tnfly, Gerald G. Utz Contract Administrator cc: Mr. R. H. Counock, Jr. TRANSPORTATION FOR THE 21ST CENTURY BOARD OF SUPERVISORS OF ALBEMARLE COUNTY * * RESOLUTION * * The Board of Supervisors of Albemarle County, in a regular meeting on the ,199_, adopted the following: day of WltEREAS, the Virginia Department of Transportation has constructed a portion of Route 631 on a new alignment under Project 0631-002-224,C502, and WHEREAS, the project sketch attached and incorporated herein as part of this resolution, defines adjustments required in the secondary system of state highways as a result of this construction, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add to the secondary system of state highways those portions of Route 631 identified as Section 9, 10, 11, 12, 13 and 14 on the sketch, a distance of 0.99 miles, and those portions of Route 780 identified as Section 21, 22 and 23 on the sketch, a distance of 0.24 miles, and a portion of Route 1112 identified on the sketch as Section 24. a distance of 0.04 un, es. pursuant re Section 33.1-229, Code of Virginia, and, BE IT FURTHER RESOLVED, this Board abandons as part of the secondary system of state highways, those portions of Route 631 identified as Section 1, 2, 5 and 8 on the sketch, a distance of 0.35 miles, and those portions of Route 780 identified as Section 19 and 20 on the sketch, a distance of 0.15 miles, pursuant to Section 33.1-155, Code of Vkginia, and BE IT FURTHER RESOLVED, that parts of the secondary system identified as Section 3, 4, 15, 16 and 17 on the sketch, a distance of 0.68, miles be renumbered and Section 6 and 18, on the sketch, a distance of 0.10, miles be renumbered and Section 7 and 25 on the sketch, a total of 0.40, miles be renumbered and added to the secondary system of highways, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. A Copy Teste: Recorded Vote Moved By: Seconded By:. Yeas: Nays: Clerk, Board of Supervisors AI)I)ITIONS ANI) ABANgONMENTS - ALBEMARLE COUNTY Project 0631-002-224,C502 Section to be renumbered Section 15 0.02 mi. Section 3 0.48 mE Section 4 0.05 mi. Section 16 0.05 mi. Section 17 0.08 mE Section re be reonmbered (Dead End Connection) Section 18 0.05 mi. Section 6 0.05 mE Section to be ronumbered Section 7 0.37 mE Section 25 0.03 mE New location to be added (Route 631) Section 9 Section 10 Section 11 Section 12 Section 13 Section 14 0.21 ma. 0.02 nar 0.33 mi 0.05 mi 0.32 mi. 0.06 mi. New looation to be added (Route 1112) Section 24 0.04 mE New location to be added (Route 780) Section 21 0.09 mi. sec~.2on 22 0.06 mi. Section 23 0.09 mi. Sections of Route 631 to be abandoned Section 1 Section 2 Section 5 Section 8 0.21 mi. 0.02 mE 0.06 mi. 0.09 mi. Sections of Route 780 to be abandoned Section 19 0.05 m~ Section 20 0.10 mi. COUNTY OF ALBEMARLE Office of Board of Supervisors 401 Mclnfir~ Road Charlottesville, Virginia 22902~$596 (804) 296-5842 FAX 804} 296-5800 Charles S. Marflr Waiter F. Perkim S~II9 H. Thomas MEMO TO: FROM: DATE: SUBJECT: Jo Higgins, Director of Engineering Ella W. Carey, Clerk, CMC~X~_~ February 12, 1996 Road Resolutions adopted on February 7, 1996 Attached the Board on February 7, 1996, requesting acceptance following roads: 1) 2) 3) is the original resolution (plus four copies) adopted of the Glenmore Subdivision (SUB-91-117) (Glenmore Way) Highlands at Mechums River (SUB-94-103) Dunlora Phase 2B (SUB 12.354A) (River Chase Lane, Chase Ridge, Riverbrook Court) River by EWC:len Attachments (3) Printed on recycled paper The Board of County Supervisors of Albemarle County, Virginia, in regular meeting on the 7th day of February, 1996, adopted the follow- ing resolution: RESOLUTION WHEREAS, the streets in Dunlora - Phase 2B (SUB 12.$54A) de- scribed on the attached Additions Form SR-5(A) dated February 7, 1996, fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Albemarle County, Virginia; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised the Board that the streets meet the re- quirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that the Albemarle Board of County Supervisors requests the Virginia Department of Transportation to add the roads in Dunlora - Phase 2B as described on the attached Additions Form SR-5(A) dated February 7, 1996, to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements; and BE IT FURTHER RESOLVED that the Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage as described on the recorded plats; and FURTHER RESOLVED that a oertified copy of this forwarded to the Resident Engineer for the Virginia Transportation. resolution be Department of Recorded vote: Moved by: Mr. Martin. Seconded by: Mrs. Thomas. Yeas: Mrs. Humphris, Mr. Marshall, Mr. Mrs. Thomas and Mr. Bowerman. Nays: None. Martin, Mr. Perkins, A Copy Teste: ~/ta w. C~r6y, Cl-erkt CMC The Board of County Supervisors of Albemarle County, Virginia, in regular meeting on the 7th day of February, 1996, adopted the follow- ing resolution: RESOLUTION WHEREAS, the streets in Dunlora - Phase 2B (SUB 12.$54A) de- scribed on the attached Additions Form SR-5(A) dated February 7, 1996, fully incorporated herein by reference, are shown on plats recorded in the Clerk's office of the Circuit Court of Albemarle County, Virginia; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised the Board that the streets meet the re- quirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that the Albemarle Board of County Supervisors requests the Virginia Department of Transportation to add the roads in Dunlora - Phase 2B as described on the attached Additions Form SR~5(A) dated February 7, 1996, to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements; and BE IT FURTHER RESOLVED that the Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage as described on the recorded plats; and FURTHER RESOLVED that a certified copy of this resolution forwarded to the Resident Engineer for the Virginia Department Transportation. be Recorded vote: Moved by: Seconded by: Yeas: Nays: A Copy Teste: Ella W0 Carey, Clerk~ CMC The roads described on Additions Form SR-5(A) are: 1) River Chase Lane from Station 10+11, left edge of pavement of Dunlora Drive, 819.63 lineal feet to Station 18+30.63, rear edge of pavement of cul-de-sac, with a right-of-way width of 50 feet as shown on plat recorded 6/3/94 in the office the Clerk of Circuit Court of Albemarle County in Deed Book 1408, pages 344-52, for a length of 0.16 mile. 2) River Chase Ridge from Station 10+10, left edge of pavement of River Chase Lane, 576.15 lineal feet to Station 15+86.15, rear edge of pavement of the cul-de-sac, with a right-of-way width of 50 feet as shown on plat recorded 6/3/94 in the office the Clerk of Circuit Court of Albemarle County in Deed Book 1408, pages 344-52, for a length of 0.11 mile. 3) Riverbrook Court from Station 10+11, right edge of pavement of Dunlora Drive, 162 lineal feet to Station 11+73, rear edge of pavement of the cul-de-sac as shown on plat recorded 6/3/94 in the office the Clerk of Circuit Court of Albemarle County in Deed Book 1408, pages 344-52, for-a length of 0.03 mile. Total Mileage - 0.30 mile. COUNTY OF ALBEMARLE TO: FROM: DATE: RE: MEMORANDUM Ella Carey, Clerk, Board of Supervisors Mark B. Henry, Civil Engineer January 19, ~996 Dunlora - Phase 2B (SUB 12.354A) The roads serving the referenced subdivision is substantially complete and ready for a VDOT acceptance inspection. Attached is the completed SR-5(A) fo/Tn for a resolution, which I request be taken to the Board for adoption at your next opportunity. Once the resolutions have been adapted, please date and sign the SR-5(A), and provide me with the original and four copies. Thanks for your assistance. Please contact me if you have any questions. MBH/ctj Attachment The Board of County Supervisors of Albemarle County, Virginia, in regular meeting on the 7th day of February, 1996, adopted the following resolution: RESOLUT I ON WHEREAS, the street in Highlands at Mechums River (SUB-94-103) described on the attached Additions Form SR-5[A} dated Februar~ 7, 1996, fully incorpo- rated herein by reference, is shown on plats recorded in the Clerk's office of the Circuit Court of Albemarle Countyl Virginia;~and · WHEREAS, the Resident Engineer for the Virginia Department of Transpor- tation has advised the Board that the street meets the requirements estab- lished by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that the Albemarle Board of County Supervisors requests the Virginia Department of Transportation to add the road in Highlands at Mechums Eiver (SUB-94-103) as described on the attached Additions Form SR-5(A) dated February 7, 1996, to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements; and BE IT FURTHER RESOLVED that the Board guarantees a clear and unrestrict- ed right-of-way, as described, and any necessary easements for cuts, fills and drainage as described on the recorded plats; and FURTHER RESOLVED that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded vote: Moved by: Mr. Martin. Seconded by: Mrs. Thomas. Yeas: Mrs. Humphris, Mr. Marshall, and Mr. Bowerman. Nays: None. Mr. Martin, Mr. Perkins, Mrs. Thomas A Copy Teste: Ella W. Ca/~ey, Clerk, CMC/ ? The Board of County Supervisors of Albemarle County, Virginia, in regular meeting on the 7th day of February, 1996, adopted the following resolution: RESOLUTION WHEREASt the street in Highlands at Mechums River (SUB-94-103) described on the attached Additions Form SR-5(A) dated Februar~ 7, 1996, fully £ncorpo- rated herein by reference, is shown on plats recorded in the Clerk's Office of the Circuit Court of Albemarle County, Virginia; and WHEREAS, the Resident Engineer for the Virginia Department of Transpor- tation has advised the 8oard that the street meets .the requirements estab- lished by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that the Albemarle Board of County Supervisors requests the _Virginia Department of Transportation to add the road in Highlands at Mechums River (SUB-94-103) as described on the attached Additions Form SR-5(A) dated Februar~ 7, 1996, to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements; and BE IT FURTHER RESOLVED that the Board guarantees a clear and unrestrict- ed right-of-way, as described, and any necessary easements for cuts, fills and drainage as described on the recorded plats; and FURTHER RESOLVED that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded vote: Moved by: Seconded by: Yeas: Nays: A Copy Teste: Ella W. Carey, Clerk, CMC The road described on Additions Form SR-5(A) is: 1) Highlands Place from Station 10+10, right edge of pavement of Highlands Drive, 1165.53 lineal feet to Station 21+75.53, edge of pavement of Highlands Place cul-de-sac, with a 50 foot right-of- way as shown on plat recorded 5/2/95 in the office of the Clerk of the Circuit Court of Albemarle County, Virginia, in Deed Book 1466, pages 156-157, with additional plats recorded 9/10/91 in Deed Book 1176, pages 438-439, and 1/2/96 in Deed Book 1512, pages 714-717, for a total length of 0.22 mile. COUNTY OF ALBEMARLE MEMORANDUM TO: FROM: DATE: RE: Ella Carey, Clerk, Board of Supervisors Mark B. Henry, Civil Engineer I/~ January 5, 1996 High/ands at Mechums F~iver SUB-94-103) The road serving the referenced subdivision is substantially complete and ready for a VDOT acceptance inspection. Attached is the completed SR-5(A) form for a resolution, which I request be taken to the Board for adoption at your next opportunity, Once the resolutions have been adopted, p/ease date and sign the SF~-5(A), and provide me with the original and four copies. Thanks for your assistance. Please contact me if you have any questions. MBl-I/ctj Attachment The Board of County Supervisors of Albemarle County, Virginia, in regular meeting on the 7th day of February, 1996, adopted the following resolution: RESOLUTION WHEREAS, the streets in Glenmore Subdivision (SUB-91-117) described on the attached Additions Form SR-5[A) dated February 7, 1996, fully incorporated herein by reference, are shown on plats recorded in the Clerk s Office of the Circuit dourt of Albemarle County, Virginia; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised the Board that the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that the Albemarle Board of County Supervisors requests the Virginia Department of Transportation to add the roads in Glenmore subdivision as described on the attached Additions Form SR-5(A) dated February 7, to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements; and BE IT FURTHER RESOLVED that the Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage as described on the recorded plats; and FURTHER RESOLVED that a certified copy of this forwarded to the Resident Engineer for the Virginia Transportation. resolution be Department of Recorded vote: Moved by: Mr. Martin. Seconded by: Mrs. Thomas. AYES: Mrs. Humphris, Mr. Marshall, Mrs. Thomas and Mr. Bowerman. NAYS: None. Mr. Martin, Mr. Perkins, A Copy Teste: ~/l~a~W. Carey,~Clrk, CMC The Board of County Supervisors of Albemarle County, Virginia, in regular meeting on the 7th day of February, 1996, adopted the following resolution: RESOLUTION WHEREAS, the streets in Glenmore Subdivision (SUB-9~-~27) described on the attached Additions Form SR-5[A) dated February 7, ~996, fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Albemarle County, Virginia; and W~EREAS, the Resident Engineer for the Virginia Department of Transportation has advised the Board that the streets meet the requirements established by the SubdivisionStreet Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that the Albemarle Board of County Supervisors requests the Virginia Department of Transportation to add the roads in Glenmore Subdivision as described on the attached Additions Form SR-5(A) dated February 7, to the secondary system of state highways, pursuant to ~33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements; and BE IT FURTHER RESOLVED that the Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage as described on the recorded plats; and FURTHER RESOLVED that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded vote: A Copy Teste: Ella W. Carey, Clerk, CMC The road described on Additions Form SR-5(A) is: 1) Glenmore Way from Station 2+30, right edge of pavement of U.S. Route 250 eastbound, 2250.56 lineal feet to Station 24+80.56, edge of pavement at rear of cul-de-sac, with a variable right-of-way, as shown on plat recorded 5/13/92 in the Office of the Clerk of the Circuit Court of Albemarle, Virginia, in Deed Book 1224, pages 447-454, with additional plats recorded 11/27/95 in Deed Book 1505, pages 583-583, for a total length of 0.43 mile. COUNTY OF ALBEMARLE MEMORANDUM TO: FROM: DA TE: RE: Ella Carey, Clerk, Board of Supervisors Mark B. Henry, Civil Engineer IIj¢~ January 4, ~996 Glenmore Subdivision (SUB-91-117) The road serving the referenced subdivision is substantially complete and ready for a VDO T acceptance inspection. Attached is the completed SR-5(A) form for a resolution. which I request be taken to the Board for adoption at your next opportunity. Once the resolutions have been adopted, please date and sign the SR-5(A), and provide me with the original and four copies. Thanks for your assistance. Please contact me if you have any questions. MBH/ctj Attachment COUNTY OF ALBEMARLE Office of Board of Supervisors 401 Mctnt. ire Road Charlottesville. Virginia 22902-4596 (804) 296-5843 FAX (8041 296 5800 April 11, 1995 Charles S. Martin Walter F. Perkins Sally H. Thomas Mr. Stephen N. Runkle The Kessler Group PO Box 5207 Charlottesville, VA 22905 Dear Mr. Runkle: Your request to have Glenmore Way Road taken into the State Secondary System of Highways was received and has now been referred to the County Engineer. When she has certified that all work has been completed in accordance with approved plans, this request will be placed before the Board of Supervisors for adoption of the necessary resolution. EWC:mms Sincerely, . fey, Cle~ cc: Jo Higgins, County Engineer Printed on recycled paper THE KESSLER GROUP Stephen N. Runkle President Ms. Ella Carey Board of Supervisors Clerk County of Albemarle 401 Mclntire Rd. Charlottesville, Virginia 22901 Re: GLENMORE WAY ROAD ACCEPTANCE April 10, 1995 '80A~D c ~ OF SUPE~v ~n=.,o. ~ Dear Ms. Carey: On behalf of Glenmore Associates, I am hereby requesting adoption of a resolution, by the Board, for the above referenced road in Glenmore co be accepted into the State syssem as soon as possible. If I can be of further assistance, please feel free to call me or Myrna Ford at (804) 979-9500. Sincerely, cc: Peter Parsons RO. Box 5207. Charlottesvilla Va. 22905 (804) 979-9500 FAX (804) 979-8055 COUNTY OF ALBEMARLE Office of Board of Supervisors 401 Mclntire Road Charlottesville. Virginia 22902-4596 (804! 296-584~3 FAX (804, 296 5800 February 12, 199~ Charles S. Martin Walter F. Perkins Sally H. Thomas Mr. David Richardson McGuire, Woods, Battle & Boothe One James Center 901 E. Cary Street Richmond, VA 23219-4030 Dear Mr. Richardson: Enclosed you will find the resolution of the Board of Supervisors adopted on February 7, 1996, which has been signed and sealed by the Clerk, approving the issuance of $10,400,000 in Albemarle County Industrial Development Authority Bonds for The University of Virginia Health Services Foundation. Please contact the undersigned if there is anything further needed for this bond issue. Sincerely, EWC:len a W. Carey, rk / Enclosure Printed on recycled paper RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF ALBEMARLE, VIRGINIA WHEREAS, the Industrial Development Authority of Albemarle County, Virginia ("~uthority") has considered the application of The University of Virginia Health Services Foundation ("Founda- tion'') requesting the issuance of the Au~hority's revenue bonds in an amount not to exceed $10,400,000 ("Bonds") to assist in (i) financing various acquisition, construction, renovation and equipment projects of the Foundation as more particularly de- scribed in the notice published in connection with the public hearing described below and (ii) refunding the outstanding principal amount of the Industrial Development Authority of the City of Charlottesville, Virginia's $3,300,000 Industrial Devel- opment Revenue Bond (University of Virginia Health Services Foundation)~ issued on January 20, 1984 to finance the acquisi- tion, equipping and construction of the Virginia Ambulatory Surgery Center, all of the foregoing hereafter referred to as the "Project," and has held a public hearing on January 29, 1996; WHEREAS, Section 147(f) of the Internal Revenue Code of 1986, as amended (the "Code"), provides that the governmental unit having jurisdiction over the issuer of private activity bonds and over the area in which any facility financed with the ~roceeds of private activity bonds is located must approve the issuance of the bonds; WHEREAS, the Authority issues its bonds on behalf of the County of Albemarle, Virginia ("County"); a portion of the Project is located in the County and the Board of Supervisors of the County of Albemarle, Virginia ("Board") constitutes the highest elected governmental unit of the County; WHEREAS, the Authority has recommended that the Board approve the issuance of the Bonds; and WHEREAS, a copy of the Authority's resolution approving the issuance of the Bonds, subject to the terms to be agreed upon, a certificate of the public hearing and a Fiscal Impact Statement have been filed with the Board. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF ALBEMARLE, VIRGINIA: 1. The Board approves the issuance of the Bonds by the Authority for the benefit of Foundation, as required by Section 147(f) of the Code and Section 15.1-1378.1 of the Code of Virgin- ia of 1950, as amended ("Virginia Code") to permit the Authority to assist in the financing. COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGENDA TITLE: Resolution for Industrial Development Bond Approval SUBJECT/PROPOSAL/REQUEST: Approval is sought for Industrial Development Bond issuance in the amount of $10,400,000 for University of Virginia Health Services Foundation. STAFF CONTACT{S): Messrs. Tucker, Huff, Davis AGENDA DATE: February 7, 1996 ACTION: CONSENT AGENDA: ACTION: X ATTACHMENTS: Yes REVIEWED BY: ~ ITEM NUMBER: INFORMATION: INFORMATION: BACKGROUND: Section 147(F) of the Internal Revenue Code of 1986 as amended provides that the governmental unit, having jurisdiction over the issuer of private activity bonds and over the area in which the facility financed with the proceeds of private activity bonds is located must approve the issuance of the bonds. A request has been made by the University of Virginia Health Services Foundation and approved by the Albemarle County Industrial Development Authority for an issuance of $10,400,900 for several projects, both within Albemarle County and outside the judsdictionai boundaries. This is a reapplication from an issuance approved on August 16, 1995 by the Albemarle County Board of Supervisors and is before the Board due to a change in the amount from the earlier approval increasing the total of the bonds from an amount not to exceed $8 million to an amount not to exceed $10,400,000. Federal law requires that anytime an amount is changed from an earlier approval, a public hearing must be reheld on the projects. Prior to the IDA's approval of this reapplication, a public hearing was held on January 29, 1996. RECOMMENDATION: Staff recommends that the Board approve the attached resolution. 96.011 ~ ~D SUPERv~so~si COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGENDA TITLE: Resolution for industrial De~velopment Bond Approval SUBJECT/PROPOSAL/REQU E~T: Approval is sought for Industrial De'~elopment Bond issuance in the amount of $10,400,0~0 for University of Virginia Health Services Foundation. on STAFF CONTACT{S): Messrs. Tucker, Huff, Davis AGENDA DATE: February 7, 1996 / ACTION: X / / / CONSEN~I~AGENDA: / ? REVIEWED BY: Yes for these 96.011 \ the attached resolution following input during the p~blic hearing / RECOMMENDATION: Staff' recomrner)ds that the Board approve bonds. / BACKGROUND: / ~ Section 147(F) of the Internal Revenue C_~de of 1986 as a'~q.ended provides that the governmental unit, having jurisdiction over the issuer of private activi~ bonds and over the ~r,,ea in which the facility financed with the proceeds of private activity bonds is located m/dst approve the issuance'e~ the bonds. A request has been made by the University of Virginia Health Service/s~Fqundation and approved b~t,he Albemarle County Industrial Development Authority for an issuance of $10~00,000 for several projects, bo{h, within Albemarle County and outside the jurisdictional boundaries. This is/a~reappl!cation from an issuarme appr~)~ed on August 16, 1995 by the Albemarle County Board of Supervisors a~,~ is befor~ the Board at this public h~aring~;[.ue to a change in the amount from the earlier approval increasing/the total of the bonds from an amount not to u~y~.ceed $8 million to an amount not to exceed $10,400,000. ~1 I~a~w~ir%q~uires that anytime an amount is chan~j~d from an earlier approval, public hearings must be rehel/~on the projects. ~ / ~ ? / / / / ITEM NUMBER: INFORMATION: INFORMATION: McGumEWooDs BATT &Bo(Trt-m One James Center 901 East Gary Street Richmond, Virginia 232194030 Telephone/?DD(804)775-1000 · Fax(804)775-1061 Direct Dial: (804) 775-7773 January 18, 1996 TO THE PERSONS ON THE ATTACHED DISTRIBUTION LIST The University of Virginia Health Services Foundation Gentlemen: On January 29, 1996, the Industrial Development Authority of Albemarle County, Virginia will conduct a public hearing to consider a resolution for the benefit of The University of ..:Virginia. Health Services~Foundation ("Foundation"). As you recall, the Authority adopted a resolution of inducement for the Foundation on August 7, 1995. Since then, the amount of the bond issue has increased from $8,000,000 to $10,400,000 and the description of some of the projects has changed as described in the form of notice enclosed. Attached in connection with the public hearing are the following documents for your revxew: 1. The proposed form of resolution approving the issuance of the revenue bonds for the benefit of the Foundation. 2. The form of notice that was published in the Daily Progress on January 15 and will again be published on January 22° 3. A revised Fiscal Impact Statement 4. The resolution adopted on August 7, 1995. 5. The-form of resolution to be considered by the Board of Supervisors of the County. Please do not hesitate to contact either Mart Bass at the Foundation, 980-6146, or David Richardson of McGuire, Woods, January 18, 1996 Page 2 Battle & Boothe, L.L.P., have.any .questions~ Enclosures cc: Lettie Neher Mart Bass Jim Bowling, Esq. Bond Counsel, (804) 775-1030, if you Very truly yours, C~nthia L. ~{endren Legal Assistant Distribution List The Industrial Development Authority of Albemarle County, Virginia James B. Murray, Jr. 0 Court Square Charlottesville, Virginia 22902 Chair 804-971-8080 Ken Clarry Route 4. Box 242 Charlottesville, Virt~nia 22901 Secretary 804-973-3777 804-973-3921 (H) G. Blair Turner P.O. Box 517 Ivy, Virginia 22945 804-296-8171 804-971-5595 (H) James R. Skove Box 12, Arbor Park Earlysville, Virginia 22936 Assistant Secretary 804-973-5462 Thomas A. McQueeney 121 Indian Spring Road Charlottesville, Virginia 22901 Vice Chair 804-977-1450 Vemon W. Jones Rt. 2, Box 357 Crozet, Virginia 22932 Brace D. Rasmussen 500 Court Square Building Charlottesville, Virginia 22901 804-977-3390 RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF ALBEMARLE, VIRGINIA WHEREAS, the Industrial Development Authority of Albemarle County, Virginia ("Authority") has considered the application of The University of Virginia Health Services Foundation ("Foundation") requesting the issuance of the Authority's revenue bonds in an amounn not co exceed $10,400,000 ("Bonds") no assist in (i) financing various acquisition, construction, renovation and equipment projects of the Foundation as more particularly described in the notice published in connection with the public hearing described below and (ii) refunding the outstanding principal amounn of the Industrial Development Authority of the City of Charlottesville, Virginia's $3,300,000 Industrial Development Revenue Bond (University of Virginia Health Services Foundation), issued on January 20, 1984 no finance the acquisition, equipping and construction of the Virginia Ambulatory Surgery Center, all of the foregoing hereafter referred to as the "Project," and has held a public hearing on January 29, 1996; W/qEREAS, Section 147(f) of the Internal Revenue Code of 1986, as amended (the "Code"), provides that the governmental unit having jurisdiction over the issuer of private activity bonds and over the area in which any facility financed with the proceeds of private activity bonds is located must approve the issuance of the bonds; WHEREAS, the Authority issues its bonds on behalf of the County of Albemarle, Virginia ("County"); a portion of the Projecm is located in the County and the .Board of Supervisors of the County of Albemarle, Virginia ("Board") constitutes the highest elected governmental unit of the County; WHEREAS, the Authority has recommended that the Board approve the issuance of the Bonds; and WHEREAS, a copy of the Authority's resolution approving the issuance of the Bonds, subject to the nerms 5o be agreed upon, a certificate of the public hearing and a Fiscal Impact Statement have been filed with the Board. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF ALBEMARLE, VIRGINIA: 1. The Board approves the issuance of the Bonds by the A~thority for the benefit of Foundation, as required by Section 147(f) of the Code and Section 15.1-1378.1 of the Code of Virginia of 1950, as amended ("Virginia Code") to permit the Authority to assist in the financing. 2. The approval of the issuance of the Bonds does not constitute an endorsement uo a prospective purchaser of the Bonds of the creditworthiness of the Project or the Foundation. 3. This resolution shall remain in effect for a period of one year from the date of its adoption. 4. This resolution shall take effect immediately upon its adoption. Adopted by the Board of Supervisors of the County of Albemarle, Virgznia this day of February, 1996. Clerk, Board of Supervisors of [he County of Albemarle, Virglnza [SEAL] -2- RESOLUTION OF THE INDUSTRIAL DEVELOPMENT AUTHORITY OF ALBEMARLE COUNTY, VIRGINIA APPROVING THE ISSUANCE OF S10,400,000 VARIABLE RATE HEALTH SERVICES REVENUE BONDS (THE UNIVERSITY OF VIRGINIA HEALTH SERVICES FOUNDATION), SERIES 1996 RECITALS A. The Industrial Development Authority of Albemarle County, Virginia (the "Issuer") ms a public body corporate and a political subdivision of the Commonwealth of Virginia empowered by the Industrial Developmenm and Revenue Bond Act, Chapter 33, Title 15.1 of the Code of Virginia of 1950, as amended (the "Act"), to issue its revenue bonds for the purpose of financing the acquisition, construction, equipping and refinancing of facilities for use by organizations described in Section 501(c) (3) of the Internal Revenue Code of 1986, as amended (the "Code"), which are exempt from federal income taxation pursuant to Section 501(a) of the Code. B. To further the Act's purposes, at the request of The University of Virginia Health Services Foundation (the "Foundation"), the Issuer has determined ~o issue and sell its $10,400,000 Variable Rate Health Services Revenue Bonds (The University of Virginia Health Services Foundation), Series 1996 (the "Bonds") pursuant to the Act for the purpose of (a) financing various acquisition, construction, renovation and equipment projects (collectively, the ~Project") for the Foundation in Albemarle County, the City of Charlottesville, Nelson County, Orange County and Louisa County and (b) refunding the outstanding principal amount of the Industrial Development Authorimy of the City of Charlottesville, Virginia's $3,300,000 Industrial Development Revenue Bond (University of Virginia Health Services Foundation), issued January 20, 1984 (the "Prior Bond") ~o finance the acquisition, construction and equipping of the Virginia Ambulatory Surgery Center and has adopted a resolution of inducement for the benefit of the Foundation on August 7, 1995. C. The amount of financing required for the Project and the refunding of the Prior Bond has increased to $10,400,000 and the description of the Project has changed since the resolution of inducement was adopted on August 7, 1995, requiring a new public hearing. D. A new public hearing has been held on the Project, the refunding of the Prior Bond and the proposed bond issue, and the Issuer desires to recommend approval of the Project, the refunding of the Prior Bond and the proposed bond issue to the Board of Supervisors of the County of Albemarle, Virginia. E. The Bonds will be limited obligations of the Issuer, the principal of, premium, if any, and interest on which will be payable solely out of the receipts and revenues of the Issuer from the Loan Agreement dated as of February 1, 1996 (the "Loan Agreement") between the Foundation and the Issuer. F. First Union National Bank of North Carolina, a national corporation (the "Bank") will, concurrently with the execution and delivery of the Loan Agreement, issue an irrevocable direct pay letter of credit (the "Letter of Credit") to the Trustee for the benefit of the holders from time ~o time of the Bonds, which shall remain on file with the Trustee, and the Foundation will en5er lnno the Reimbursement Agreement dated as of Februa~z 1, 1996 (the "Reimbursemen5 Agreement") with the Bank under which the Foundation has obligated itself no repay to the Bank amounns drawn under the Letter of Credit or paid under the Reimbursement Agreement or otherwise. G. At the reques5 of the Foundation, the Issuer desires to authorize the issuance of the Bonds and the private placement by Whea5, First Securities, Inc. (the "Placement Agen5") of the Bonds with qualifying sophisticated and institutional investors. H. The foregoing arrangements will be reflected in the following documents which the Issuer proposes to execume to carry ou5 the transaction described above, forms of which have been presented 5o this meeting and filed with the Issuer's records: (a) an Indenture of Trust, 1996, between the Issuer, Signet (the "Indenture"). dated as of February 1, Trust Company, as trustee (b) a form of the Bonds bearing interest and payable as provided therein and in the Indenture and which is incorporated into the Indenture. (c) a Loan Agreement dated as of February 1, 1996, between the Issuer and the Foundation. (d) a Letter of Credit with respect to the Bonds issued by First Union National Bank of North Carolina. (e) a Placement Agreement dated as of February 1, 1996, among the Issuer, the Foundation and the Placement Agent. (f) an Official Statement (the "Official Statement") pursuant to which the Bonds are to be offered for sale. (g) a Tax Compliance Agreement dated as of February 1, 1996, between the Issuer and the Fou/~dation~ -2- I. Ail of nhe documents listed above, except the Bonds, are referred to in this Resolution as the "Basic Documents". After careful consideration and in furtherance of the public purposes for which the Issuer was created, NOW, THEREFORE, BE IT RESOLVED TMAT: 1. The Issuer recommends approval of the Project and the refunding of the Prior Bond and the proposed bond issued by the Board of Supervisors of the County of Albemarle, Virginia. 2. The issuance of the Issuer's revenue bonds pursuant to the Indenture, ~o be known as the Industrial Development Authority of Albemarle Counsy, Virginia Variable Rate Health Services Revenue Bonds (The University of Virginia Health Services Foundation), Series i996, in the aggregate principal amoun5 of SI0,400,000 for 5he financing of the Project and the refinancing of the Prior Bond is hereby authorized and approved. The Bonds shall be in substantially the form attached as an exhibit ~o the Indenture. 3. The Bonds and the Basic Documents are approved an substantially the forms submitted to this meeting, with such changes, insertions or omissions (including, without limitation, changes of the dates thereof) as may be approved by the Chairman or the Vice Chairman of the Issuer, whose approval will be evidenced conclusively by the execution and delivery of the Bonds. 4. The execution, delivery and performance by the Issuer of the Basic Documents to which it zs a party are authorized. The execution of the Bonds and their delivery against paymenE therefor, the amount of such payment to be disbursed in accor- dance with the terms of the Indenture, are authorized. 5. The Chairman or the Vice Chairman of the Issuer is each authorized to execute on behalf of the Issuer the Bonds and the Basic Documents ~o which the Issuer is a party, and the Secretary or ~ssistant Secretary of the Issuer is authorized to affix the seal of the Issuer ~o the Bonds and, if required, the Basic Documents and to attest such seal. The signauures of the Chairman or Vice Chairman and the Secretary or Assistant Secretary and the seal of the Issuer may be by facsimile. Each officer of the Issuer ls authorized to execute and deliver on behalf of the Issuer such instruments, documents or certificates, and ~o do and perform such things and acts, as he or she deems necessary or appropriate to carry out the transactions authorized by this Resolution or contemplated by the Bonds, the Basic Documents or such instruments, documents or certificates, and all of the foregoing, previously done or performed by such officers -3- of the Issuer, are in all respecns approved, ratified and confirmed. 6. The Issuer determines that the issuance of the Bonds in accordance with the nerms of the Basic Documents and all action of the Issuer connemplated by them will be in furtherance of the purposes for which the Issuer was organized. 7. The Official Statement and its use and distribution by the Placement Agent relating to the issuance and sale of the Bonds and components therein and any supplements no it are authorized and approved. 8. The Issuer will non take or approve any action, investment or use of Bond proceeds which would cause the Bonds be "arbitrage bonds" within the meaning of Section 148 of the Internal Revenue Code of 1986, as amended, and the applicable regulations thereunder. to 9. Ail costs and expenses of the Issuer in connection with the financing, including the fees and expenses of counsel to the Issuer, will be paid by the Foundation. If for any reason the Bonds are not issued, it is understood that all such expenses will be paid by the Foundation and that the Issuer will have no responsibility therefor. 10. Signen Trust Company is appointed as Trusnee, Wheat, First Securities, Inc. as Placement Agen5 and Remarketing Agenn and McGuire, Woods, Battle & Boothe, L.L.P., Richmond, Virginia is appointed as bond counsel to supervise the proceedings and approve the issuance of the Bonds, all such appolntmenns being pursuann no the recommendation of the Borrower. 11. This resolution will take effect immediately upon its adoption. CERTIFICATE The undersigned Secretary of the Industrial Development Authority of Albemarle County, Virginia (the "Issuer") certifies that the foregoing is a true, correct and complete copy of a resolution adopted by a majority of the Directors of the Issuer present and voting at a meeting duly called and held on January 29, 1996, in accordance with law, with a quorum present and acting throughout, and that such resolution has no5 been repealed, revoked, rescinded or amended but is in full force and effect on the date hereof. Dated: January 29, 1996 [SEAL] Secretary, Industrial Developmen5 Authority of Albemarle County, Virginia NOTICE OF PUBLIC HEARING ON PROPOSED REVENUE BOND FINANCING BY THE INDUSTRIAL DEVELOPMENT AUTHORITY OF ALBEMARLE COUNTY, VIRGINIA Notice is hereby given tha~ the Industrial Developmenn Authority of Albemarle County, Virginia ("Authority") will hold a public hearing on the application of The University of Virginia Health Services Foundation ("Foundation") whose address is 500 Ray C. Hunt Drive, Charlottesville, Virginia 22903-2981, requestin? the Authority ~o mssue up no $10,400,000 of its revenue bonds to assist the Foundation mn financing the acquisition, construction, renovanion and equipping of some or all of the following projects: 1. The acquisition, construction and equipping of an approximately 12,000 square foot primary care medical facility to include, among other things, pediatrics, obstetrics and gynecology, radiology and family practice on an approximately 5.9 acre parcel near the southwest corner of Worth Crossing and Timberwood Boulevard in the Forest Lakes Development, located mn Albemarle County, Virglnla; 2o The renovanion and equmpping of clinical office space mn the Northridge Medical Building at 2955 Iv!; Road on Route 250 West in Albemarle County, Virginia; 3. The renovation and equipping of clinical and administrative space in 5he Foundation headquarters building located at 500 Ray C. Hunt Drive in Albemarle County, Virginia; 4. The renovation and equipping of an approximately 3400 square foot urgent care center near the Pantops shopping center at 125 River Bend Drive in Albemarle County, Virginia; 5. The construction and equzpping of two new operating rooms and additional staff ~nd support space consisting of approximately 5,100 square feet at the Virginia Ambulatory Surgery Center ("VASI Facility"), an ambulatory surgery facility located at 337 15th Street, SW, in the City of Charlottesville, Virginia; 6. The refinancing of approximately $1,540,000 in revenue bonds issued by the Industrial Developmenn Authority of the City of Charlottesville, Virginia to finance the acquisition, construction and equipping of the VASI Facility; 7. The acquisition, renovation and equipping of an approximately 2400 square foot primary care medical facility, located on an approximately two acre lot on Route 151 adjacent to the Valley Green Shopping Center, Nellysford, Virginia, in Nelson County, and the construction of an approximately 1,500 square foot addition thereto; 8. The acquisition, renovation and equipping of an approximately 1,500 square foot primary care medical facility on an approximately one-half acre lot at 185 Spicer's Mill Road in Orange County, Virginia; 9. The acquisition, construction and equippzng of an approximately 4,000 square foot primary care medical facility and dialysis center on approximately 14.5 acres located on the west side of Roune 15 across from Redbud Farm an Route 632 in Orange County, Virginia; and 10. The construction and equipping of an approximately 5,000 square foot medical facility to be located in Louisa County, Virginia at either (a) the southeast corner of Interstate 64 and Route 15 or (b) 208B Elm Avenue. The mssuance of revenue bonds as requested by the Foundation will non constitute a debt or pledge of the faith and credit of the Commonwealth of Virginia or the County of Albemarle, Virginia, and neither the faith and credit nor the taxing power of the Commonwealth of Virginia or any political subdivision thereof will be pledged no the payment of such bonds. The public hearing which may be continued or adjourned, will be held an 4:00 o'clock p.m. on January 29, 1996, before the Authority, in the Executive Conference Room, fourth floor of the County Office Building, 401 McIntire Road, Charlottesville, Virginia~ Any person interested in the issuance of the bonds or the location or nature of the proposed project may appear at the hearing and presenn his or her views. A copy of the Foundation's application is on file and ms open for inspection at the Authority's office an the County Office Building, 401 McIntire Road, Charlottesville, Virginia 22901 during business hours. -2- FISCAL IMPACT STATEMENT P0R PROPOSED BOND PINANCIN~ Date: January 29, 1996 To the Board of Supervisors of Albemarle County, Virginia Applicant: The University of Virginia Health Services Foundation 4. 6. Maximum amount of financin~ sought $10,400,000' Estimated taxable value of the facility's real property to be constructed in the municipality S 1,517,000'* Estimated real property tax per year usin~ present tax races 15,000.* Estimated personal property tax per year usin9 present tax rates $ N/A ** Estimated merchants' capital Tax per year using present tax rates ~ N/A ** Estimated dollar valus per year of goods and services tha~ will be purchased locally $ 275,000.* Estimated number of regular employees on year round basis 18'* Average annual salary per employee $ 36,500** hakim,an, ~ndu~trial D~'ve!op3~nt Authoraty of Albemarle CoUnty, Virginia *Approximately $4,250,000 to be ~ppl%ed in Albemarle County. **Information relates only co facilities in Albemarle County. FISCAL IMPACT STATEMENT FOR PROPOSED BOND FINANCING Date: January 29, 1996 To the Board of Supervisors of A!bemarle County, Virginia Applicant: The University of Virginia Health Services Foundation 4. 6. Maximum amount of financing sough= $10,400,000' Estimated taxable value of the facility's real property to be constructed in the municipality $ 1,517,000,* Estimated real property tax per year using present ~ax raues 15,000'* Estimated personal property tax per year using present =ax rates $ N/A ** Estimated merchants' capital tax per year using present tax rates $ N/A ** Estimated dollar value per year of goods and services that will be purchas=d locally $ 275~000'* Estimated number of regular employees on year round bamis 18'* Average annual salary per employee $ 36,500** Charism,an, ~ndustr!ai Develo_p3w~nt Authority of Albemarle Co~y, Virginia *Approximately $4,~50,000 to be applied in Albemarle County. **Information relates only ~o facititie~ in Albemarle County. FISCAL IMPACT STATEMENT // FOR PROPOSED BOND FINANCING/ / / Date: January 29, 19~6 kk / To the Boa~d of Supervisors / of Albemarl~ County, Virginia Applicant: ~he University of Virginia F~undation / / 1. Maximum amount ~.financing/sought k z 2. Estimated taxable~alue o/the facility's rea% ~roperty to be~ons~ructed in the munzclpality 3. Estimated real propert~ax per year using present tax ra~s ~ 4. Estimated personal ~operty~ax per year.using.present?ax rates ~ 5. Estimated merchan~, capital tax, er year using prese~ ~ax ~es 6. Estimated dollar/value per year of goods and services that will be 8. erage an sa ary per employee Health Services $10,400,000- S 1,517,000'* $ $ N/A ** S N/A ** / \\ Chairman, Industrial De~lopment Authority of Albemarle C~nty, Virginia *Approx~matel~ ~4,250,000 to be applied in Albemarle County. **Information relates only to facilities in Albemarle County. $ 275,000** 18'* 36,500** RESOLUTION OF THE INDUSTRIAL DEVELOPMENT AUTHORITY OF ALBEMARLE COUNTY, VIRGINIA AUTHORIZING THE ISSUANCE OF UP TO $8,000,000 REVENUE BONDS FOR THE BENEFITOF THE UNIVERSITY OF VIRGINIA HEALTH SERVICES FOUNDATION WHEREAS, the Industrial Development Authority of Albemarla County, Virginia, a political subdivision of the Commonwealth of Virginia ("Authority"), is empowered by (a) the Albemarle County Code mo finance medical facilities, and (b) the Industrial Development and Revenue Bond Act, Chapter 33, Title 15.1, Code of Virginia of 1950, as amended ("Act"), to issue its revenue bonds for the purpose of financing the acquisition, construction, equipping and refinancing of facilities for use by organizations described in Section 501(c) (3) of the Internal Revenue Code of 1986, as amended ("Code"), which are exempt from federal income maxation pursuant to Section 501(a) of the Code; WHEREAS, the Authority has received a request from The University of Virglnma Health Services Foundation, a Virginia ~on-stock corporation ("Foundation"), requesting that the Authority issue its revenue bonds to assist in (i) financing various acquisition, construction, renovation and equipment projects (collectively, "Project") for the Foundation ~n Albemarle County, the City of Charlottesville, Nelson Counzy, the Town of Orange and in Fluvanna County or Louisa County and (ii) refunding the outstanding princmpai amount of the Industrial Development Authority of the City of Charlottesville, Virginia's S3,300,000 Industrial Development Revenue Bond [University of Virginia Health Services Foundation), issued on January 20, 1984 ("Prior Bond") ~o finance the acquisition, construction and equipping of the Virginia Ambulatory Surgery Center; WHEREAS, such assistance will benefit the inhabitants of the County of Albemarle, Virginia and the Commonwealth of Virginia, by protecting and promoting their health and welfare and assisting in the provision of modern and efficient medical services; WHEREAS, preliminary plans for the Project and the refunding of the Prior Bond ("Refunding") have been described to the Authority and a public hearing has been held as required by Section 147[f) of the Internal Revenue Code of 1986, as amended, ("Code") and Section 15.1-1378.1 of the Act; and WHEREAS, the Foundation has represented that the estimated cosm of the Refunding and the acquisition, construction and equipping of the Project and all necessary reserves and expenses of issue will require an issue of revenue bonds in the aggregate principal amount not to exceed $8,000,000. NOW, THEREFORE, BE IT RESOLVED BY THE INDUSTRIAL DEVELOPMENT AUTHORITY OF ALBEMARLE COUNTY, VIRGINIA. 1. It is hereby found and determined that (a) the Refunding and the acquisition, construction, renovation and equipping of the Project will be in the public interest and will promote the commerce, safety, health, welfare, convenience or prosperity o~ the Commonwealth of Virginia, the County of Albemarle, Virginia and their citizens, and (b) the activities to be conducted at the Projec~ are medical facilities as contemplated by the Albemarle County Code. 2. To induce the Foundation to locate the Project in the Commonwealth of Virginia, the Authority hereby agrees to assist the Foundation in financing the Refunding and the acquisition, construction, renovation and equipping of the Project by undertaking the issuance of its revenue bonds mn an amount not to exceed $8,000,000 upon terms and conditions mutually agreeable the Authority and the Foundation. The bonds will be issued pursuann to documents satisfactory to the Authority. The bonds may be issued in one or more series at one time or from time to time. 3. It having been represented to the Authority that it is necessary to proceed immediately with the acquisition, planning and construction of the Project, the Authority agrees that the Foundation may proceed with plans for the Project, enter into contracts for land, construction, materials and equipment for the Project, and take such other steps as it may deem appropriate in connecnion with the Project; provided, however, that nothing in this resolution shall be deemed to authorize the Foundation to obligate the Authority without its consent in each instance to the payment of any moneys or the performs connection with the Projecn. The Authori Foundation may be reimbursed from the prc all expenditures and costs so incurred by expenditures and costs are properly reimk and applicable federal laws. 4. At the request of the Foundatic approves Messrs. McGuire, Woods, Battle Richmond, Virginia, as Bond Counsel in issuance of the bonds. nce of any acts in ty agrees that the ceeds of the bonds for it, provided such ursable under the Act n, the Authority Boothe, L.L.P., co:~nection with the 5. All costs and expenses in connection with t~e Refunding and the acquisition, construction, renovaDzon and equipping of the Project, including the fees and expenses of Bond Counsel and Authority C~unsel, shall be paid by the Fpundation or, to the extent permmtted by applicable law, from the proceeds of the bonds. If for any reason such bonds are not issued, it is understood that all such expenses shall be paid by the Foundation and that the Authority shall have no responsibility therefor. -2- 6. In adopzing this resolution the Authority intends to take "official action" toward the issuance of the bonds and to evidence its "official intent" to reimburse from the proceeds of the bonds any expenditures paid by the Foundation to finance the acquisiEi~n, planning and cons~ruc[ion of ~he Projec~ before the issuance of the bonds, all within the meaning of regulations issued by the Internal Revenue Service pursuant to Sections 103 and 141 through 150 and related sections of the Code. 7. The Authority recommends that the Board of Supervisors of the County of Albemarle, Virginia, approve the issuance of the bonds. 8. No bonds may be issued pursuan5 to this resolution until such time as the issuance of the bonds has been approved by the Board of Supervisors of the County of Albemarle, Virginia and by the governing body of each jurisdicsion in which any proceeds of the bonds are 5o be applied. 9. This resolution shall take effect immediately upon its adop~ion~ -3- CERTIFICATE The undersigned Secretary of the Industrial Developmen~ Authority of Albemarle County, Virginia ("Authority") certifies that the foregoing is a true, correct and complete copy of a resolution adopted by a majority of the Directors of the Authority present and vo~ing at a meeting duly called and held on August 7, 1995, in accordance with law, and that such resolution has not been repealed, revoked, rescinded or amended but is in full force and effect on this date. WITNESS the following signature and seal of the Authority, this 7th day of Augusz, t995. Secretary of th% Industrial Development Authority of Albemarle County, Virginia [SEAL] COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGENDA TITLE: Resolution for Industrial Development Bond Approval SUBJECT/PROPOSAL/REQUEST: Approval is sought for Industrial Development Bond issuance in the amount of $10,400,000 'for University of Virginia Health Services Foundation. AGENDA DATE: February 7, 1996 ACTION: ITEM NUMBER: INFORMATION: CONSENT AGENDA: ACTION: X INFORMATION: STAFF CONTACT(S): Messrs. Tucker, Huff', Davis . ATTACHMENTS: Yes REVIEWED BY: ~ BACKGROUND: Section 147(F) of the Internal Revenue Code of 1986 as amended provides that the governmental unit, having jurisdiction overthe issuer of private activity bonds and over the area in which the facility financed with the proceeds of private activity bonds is located must approve the issuance of the bonds. A request has been made by the University of Virginia Health Services Foundation and approved by the Albemarle County Industrial Development Authority fo, r an issuance of $10 400,000 for several projects, both within Albemarle County and outside the jurisdictional boundaries. This is a reapplication from an issuance approved on August 16, 1995 by the Albemarle County Board of Supervisors and is before the Board due to a change in the amount from the earlier approval increasing the total of the bonds from an amount not to exceed $8 million to an amount not to exceed $10,400,000. Federal law requires that anytime an amount is changed from an earlier approval, a public hearing must be reheld on the projects. Prior to the IDA's approval of this reapplication, a public hearing was held on January 29, 1996. .RECOM M ENDATION: Staff recommends that the Board approve the attached resolution. 96.011 '-:' ' '\RD OF SUPERVISOR 2. The approval of the issuance of the Bonds does not constitute an endorsement to a prospective purchaser of the Bonds of the creditworthiness of the Project or the Foundation. 3. This resolution shall remain in effect for a period of one year from the date of its adoption. 4. This resolution shall take effect immediately upon its adoption. Adopted by the Board of Supervisors of the County of Albemarle, Virginia this d~y of February, 1996. Clerk, Board of Supervisors of the County of Albemarle, Virginia [SEAL] -2- McGum Woom BATln &BoomE One James Center 901 East Car)' Street Richmond, Virginia 23219-4030 TelephonelTDD(804)775-1000 ,. Fax(804)775-1061 Direct Dial: (804) 775-7~73 January 18, 1996 ~ ~ ~ I BOARD OF SUPERVISORS TO THE PERSONS ON THE ATTACHED DISTRIBUTION-LIST The University of Virginia Health Services Foundation Gentlemen: On January 29, 1996, the Industrial Development Authority of Albemarle County, Virginia will conduct a public hearing to consider a resolution for the benefit of The University of Virginia Health. Services Foundation ( "Foundation" ) . As you recall, the Authority adopted a resolution of inducement for the Foundation on August 7, 1995. Since then, the amount of the bond issue has increased from $8,000,000 to $10,400,000 and the description of some of the projects has changed as described in the form of notice enclosed. Attached in connection with the public hearing are the following documents for your review: 1. The proposed form of resolution approving the issuance of the revenue bonds for the benefit of the Foundation. 2. The form of notice that was published in the Daily Progress on January 15 and will again be published on Januarys22. 3. A revised Fiscal Impact Statement 4. The resolution adopted on August 7, 1995. 5. The form of resolution to be~considered by the Board of Supervisors of the County. Please do not hesitate to contact either Mart Bass at the Foundation, 980-6146, or David Richardson of McGuire, Woods, ~January 18, 1996 Page 2 Battle & Boothe, L.L.P., have any questions. Enclosures cc: Lettie Neher Mart Bass Jim Bowling, Esq · Bond Counsel, (804) 775-1030, if you Very truly yours, C~£a L. 8endren Legal Assistant Distribution List The Industrial Development Authority of Albemarle County, Virginia James B. Murray, Jr. 0 Court Square Charlottesville, Virginia 22902 Chair 804-971-8080 Ken Clarry Rome 4, Box 242 Charlottesville, Virginia 22901 Secretary 804.973-3777 804-973-3921 (It) _ G. Blair Turner P.O. Box 517 Ivy, Vir~nia 22945 804-296-8171 804-971-5595 (H) James R. Skove Box 12, Arbor Park Earlysville, Virginia 22936 Assistant Secretary 804-973-5462 Thomas A. MeQueeney 121 Indian Spring Road Charlottesville, Virginia 22901 Vice Chair 804-977-1450 VemonW. Jones Rt. 2, Box357 CrozehVkginia 22932 Bruce D. Rasmussen 500 Court Square Building Charlottesville, Virginia 22901 804-977-3390 ~RESOLUTION OF THE INDUSTRIAL DEVELOPMENT AUTHORITY OF ALBEMARLE COUNTY, VIRGINIA APPROVING THE ISSUANCE OF $10,400,000 VARIABLE RATE HEALTH SERVICES REVENUE BONDS (THE UNIVERSITY OF VIRGINIA HEALTH SERVICES FOUNDATION) , SERIES 1996 RECITALS A. The Industrial Development Authority of Albemarle County, Virginia (the "Issuer") is a public body corporate~and a politicalsubdivision of the Commonwealth of Virginia empowered by the Industrial Developmen~ and Revenue Bond Act;,Chapter 33, Title~lSil~of~t~e Code of ~irginia of 1950, as amended (the "Act")i.~to~issueits revenue bonds forthe purpose o~ financing the ac~isition, constructi?n, ~quipping ~d~efinanc~ng ofl fa~ilitZes for use by organizations described in Sectzon 50l(c)(~)-~of the Internal Revenue Code of 1986, as amended (the "Code"), ~hich are exempt from federal income taxation pursuant to Section 501(a) of the Code. B. To further the Act's purposes, at the request of The $10,~O0;SOO~Variable Ra~e. Health Services Revenue Bonds (The University'.of Virginia Health Services Foundation), Series 1996 (the "Bonds") pursuant to the Act for the purpose of (a) financing various acquisition, consuruction, renovation and equipment projects (collectively, the ~Projectf) for the Foundation ~n Albemarle County, the City of Charlottesville, Nelson County, Orange County and Louisa County and (b) refunding the outstanding: principal amount of the Industrial Development Authority~of,the City of. Charlottesville, Virginia's $3,300,.000 Industrial Development Revenue Bond {University of Virginia Health SerVices Foundation), i~sued January 20, 1984 (the '~Prior Bond,')?to financet'heacquisition, construction and equipping of the Virginia Ambulatory-Surgery Center and has adopted a resolution of inducement for the benefit of the Foundation on August 7,, 1995. C. The amount of financing required for the Project and the refunding of the Prior Bond has increased to $10,400,000 and the description Of the Project has changed since the resolution of inducement was adopted on August 7, 1995, requiring a new public hearing. D.~ A new public hearing has been held on the P~ojec~, the refunding of'the Prior Bond and the proposed bond ~ssue, and the Issuer desires to recommend approval of the Project, the refunding of the Prior Bond and the proposed bond issue to the Board of Supervisors of the County of Albemarle, Virginia. E. The Bonds will be limited obligations of the Issuer, the principal of, premium, if any, and interest on which will be payable solely out of the receipts and revenues of the Issuer from the Loan Agreement dated as of February 1, 1996 .(the "Loan Agreement") between the Foundation and the Issuer. F. First Union National Bank of North Carolina, a national corporation (the "Bank") will, concurrently with the execution and delivery of the Loan Agreement, issue an irrevocable direct pay letter of credit (the "Letter of Credit") to the Trustee for the benefit of the holders from time to time of the Bonds,which' shall remain on'file with the~ Trustee; end.the Foundation will- enter into the~Reimbursement Agreement dated as of Feb,ruary l, 1996 (the"Reimbursement Agreement") with. the Bank under whioh the Foundation has obligated i~self to repayto~the-Bank amounts drawn under the Letter. of~ Credit or paid,under-the Reimbursement G. At.the request of the Foundation, the Issuer desires to authorize the issuance of .theBonds and the private placementby Wheat, First Securities, Inc. (the "Placement Agent") of the Bonds with qualifying sophisticated and institutional investors. H. The foregoing arrangements will be reflected i~the following documents ,which the Issuer proposes to. execute_to, carry out thetransaction~described above,~formsof which have been presented to this~meeting andfiled~with the Issuer'srecords: (a) an Indentureof Trust, dated as of February 1; i996,~ between the Issuer, Signet Trust Company, as trustee. (the "Indenture"). [b) as providedtherein and in theIndenture and which is incorporated into the Indenture. lC) a Loan Agreement dated~as.~of February, l, 1996, between the~Issuer and the Foundation~ '~ (d) a Letter of Credit With respect to the Bonds issued by First Union National Bank of North Carolina. a form of the Bondsbearing interest~ and payables' .(e) a Placement Agreement dated as of February 1, 1996, among the Issuer, the Foundation and the Placement Agent. (f) an Official Statement (the "Official Statement") pursuant to ~hich the Bonds are to be offered for sale. (g) a Tax Compliance Agreement dated as of February 1, 1996, betwee~ the Issuer and the Foundation~ I. All of the documents li~t~ above, except the Bonds, are referred to in this Resolution as the "Basic Documents"~ After careful consideration and in furtherance of the public purposes for which the Issuer was created, NOW, THEREFORE, BE IT RESOLVED THAT: 1. The Issuer recommends approval of the Project and the refunding of the Prior Bond and the proposed bond issued by the Board of Supervisors of the County of Albemarle, Virginia. 2. The issuance of the Issuer's revenue bonds pursuant to the Indenture, to be known as the Industrial Development Authority of Albemarle County, Virginia Variable Rate Health Se~ices RevenueBonds (The University of Virginia Health Services Foundation), Series t996, in the aggregate principal amount~of $t0,40G, 000 for the financimg of the Project and the refinancing of the Prior Bond is hereby authorized and approved. The Bonds shall be in substantially the form attached as an exhibit to the Indenture. 3. The Bonds and the Basic Documents are approvedin substantially the forms submitted to this meeting, with such changes, insertions or omissions (including, without limitation, changes of the dates thereof) as may be approved~by the Chairman or the Vice Chairman of the Issuer, whose approval will be evidenced conclusively bythe execution and deliverY0f the Bonds~ 4. The execution, delivery and performance by the Issuer of the Basic DoCuments to which it is a party are authorized. The execution of theBonds and their delivery against payment therefor, the amount of such payment to be disbursed in accor- dance with the terms of ,the Indenture, are authorized~ 5. The Chairman or the Vice Chairman of the Issuer is each authorized to execute on behalf of the Issuer the Bonds and the Basic Documents to which the Issuer is a party, and the Secretary or Assistant Secretary of the Issuer is authorized to affix the seal of the Issuer to the Bonds and, if required, the Basic Documents and to attest such seal. The signatures of the Chairman or Vice Chairman and the Secretary or Assistant Secretary and the seal of the Issuer may be by facsimile° Each officer of the Issuer is authorized to execute and deliver on behalf of the Issuer such instruments, documents or certificates, and to do and perform such things and acts, as he or she deems necessary or appropriate to carry out the transactions authorized by this Resolution or contemplated by the Bonds, the Basic Documents or such instruments, documents or certificates, and all of the foregoing, previously done or performed by such officers of the Issuer, are in all respects approved, ratified and confirmed. 6. The Issuer determines that the issuance of the Bonds in accordance with the terms of the Basic Documents and all action of the Issuer contemplated by them will be in furtherance of the purposes for which the Issuer was organized. 7. The Official Statement and its use and distribution by the Placement Agent relating to theissuance and sale of the Bonds and components therein and any supplements to it are authorized and approved. 8. The fssuer will not take or approve any action, investmentor~use of Bond proceeds which would cause the Bonds to 9. All costs and expenses of the Issuer in connection with the financing, including the fees and expenses of counsel to the Issuer, will be paid'by the Foundation. If for any reason the Bonds are not'issued, it is understood that all such expenses will be.pai.~by the.Foundation and that the Issuer will have no resPonsibili~ty, therefor. ~ ~ · 10. Slignet Trust Company is appointed as Trustee, Wheat, i 'e First Secur t~ s, Inc. as Placement Agent and Remarketing Agent and McGuire, Woods, Battle & Boothe, L.L.P., Richmond, Virginia is appointed as bond counsel to supervise the proceedings and approve~the issuance of the Bonds, all such appointments being pursuant to t~e recommendation of the Borrower. Il. This reSolution will take effect immediately upon its adoption. CERTIFICATE The undersigned Secretary of the Industrial Development Authority of Albemarle County, Virginia (the "Issuer") certifies that the foregoing is a true, correcu and complete copy of a :resolution adopted by a majority of the Directors of the Issuer present and voting at a'meeting duly called and held on January 29, 1996, ~n accordance with law, with a quorum present and acting throughout, and that such resolution has not been repealed, revoked, rescinded or amended but is in full force and effect on the date hereof. Dated: January 29, 1996 [SEAL] Secretary, Industrial Development Authority of Albemarle County, Virginia NOTICE OF PUBLIC HEARING ON PROPOSED REVENUE BOND FINANCING BY THE INDUSTRIAL DEVELOPMENT AUTHORITY OF ALBEMARLE COUNTY, VIRGINIA Notice is hereby given that the Industrial ~evelopment~ Authority of Albemarle County,.Virginia("Authority'!) will ~old a public hearing on the a~plication0f The University of V%rglnia Health Services FoundatiOn ("Foundation") whose address is 500 Ray C. Hunt Drive, Charlottesville, Virginia 22903-2981, requesting the Authority to issue up to $t0,400,000 Qf its revenue bonds to assist the Foundation in financing the acquisition, construction, renovation and equipping of some or all of the following projects: 1. The acquisition, construction and equipping of an ~pproximately I2,000 s.q~.are foot p~i~ary care medical facility to include, among other things, pediatrics, obstetrics and gynecology, radiology and family practice on an approximately 5.9 acre parcel near the southwest corner of Worth Crossing and Timberwood Boulevard in the Forest Lakes Development, located in Albemarle County, Virginia; 2. The renovation and equipping of clinical office space in the Northridge Medical Building at 2955 Ivy Road on Route 250 West in Albemarle County, Virginia; 3. The renovation and equipping of clinical and administrative space in the Foundation headquarters building located at 500 Ray C. Hunt Drive in Albemarle County, Virginia; 4. The renovation and equipping of an approximately 3400 square foot urgent care center near the Pantops shoPPing center at 125 River Bend Drive in Albemarle County, Virginia; 5. The construction and equipping of two new operating rooms and additional staff and support space consisting of approximately 5,100 square feet at the Virginia Ambulatory Surgery Center ("VASI Facility"), an ambulatory surgery facility located at 337 15th Street, SW, in the City of Charlottesville, Virginia; 6. The refinancing of approximately $1,540,000 in revenue bonds issued by the Industrial Development Authority of the City of Charlottesville, Virginia to finance the acquisition, construction and equipping of the VASI Facility; 7. The acquisition, renovation and equipping of an approximately 2400 square foot primary care medical facility, located on an approximately two acre lot on Route 151 adjacent to the Valley Green Shopping Center, Nellysford, Virginia, in Nelson County, and the construction of an approximately 1,500 square foot addition thereto; FISCAL IMPACT STATEMENT FOR PROPOSED. BOND FINANCING Date: January 29, 1996 To the Board of Supervisors of Albemarle County, Virgxnia Applicant: The University o~ Virginia Health 'Services Foundation ffnancing.souNht Estimated taxable value of the fatality e real:Droper~y tO be constructed in the $ 1,517,000** ~axper Es~mated dollar valUe per year Of ~oods and services that will be purchased locally Estimated number of ~egular employees on year round basis Average annual ealaryper employee $ 275,000** $ 36,500** Cha~i-man, Zndustrial Dev~lopp~nt ~thor~ty of Albemarle Co~y, V~rginza · *Approximately $~,~50,000 to be applied in Albemarle County. · *Information relates only to facilities in Albemarle County. 8. The acquisition, renovation and equipping of an approximately 1,500 squarefOot primarycare medical facility on an approximately one-half acre lot at 185 Spicer's Mill Road in Orange County, Virginia; 9. The acquisition, construction and equipping of an approximately 4,000 square foot primary care medical facility and dialysis center on approximately 14.5 acres located on the west side of Route 15 across from Redbud Farm a~Route 632 in Orange County, Virginia; and · n 10 The constructlo and equlpp~ng of an approximately · · it to b~ located in Louisa 5,000 square,foot medical f~¢~l y~ ~ County, Virginia ateither (a) the southeast corner of Interstate 64 and Route 15 or (b) 208B Elm Avenue. by the Foundation and~cred~t-of /of Albemarle, the -- ' d credit~nor-thetaXi/~g~p°wer Vlrgln~a, and ne~t~ m._L.~-'v~._ i~ ..... olitical subdivzsmon thereof w~ll be pledged~' ~' p ym ' -- The be ] County office Virginia.. AnYPers°n thelocat~on or nature hearing and present his lication is on file Road, Charlotte~ of the or~.ad~Ourne~,: will fourth floor of the bonds or appear at the 'S McIntire business~hours. -2- RESOLUTION OF THE INDUSTRIAL DEVELOPMENT AUTHORITY OF ALBEMARLE COUNTY, VIRGINIA AUTHORIZING THE ISSUANCE OF UP TO $8,000,000 REVENUE BONDS FOR THE BENEFIT OF THE UNIVERSITY OF VIRGINIA HEALTH SERVICES FOUNDATION WHEREAS, the Industrial Development Authority of Albemarle County, Virginia, a political subdivision of theCommonwealth of Virginia ("Authority"), is empowered by (a) the Albemarle County Code to finance medical facilities, and (b) the Industrial Development and'Revenue Bond Act, Chapter 33, Title 15.1, Code of Virginia of 1950, as amended ("Act"), To issue its revenue bonds 1986, as amended ("COde"), which are exempt from federal~ income taxation pursuant to Section 501[a) of the Code; WHEREAS, the Authority has received a request from The University of Virglnza Health Services Foundation, a Virginia non-s=ock corporation ("Foundation"), requesting that the Authority issue its:revenue.bonds~toassist in (i) financing Albemarle County, the City of Charlottesville, .Nelson County% the TOwn of Orange and in Fluvanna County~ or Louisa County and (li) refunding the outstanding principal amount of the Industrlal DeVelOpment Auth0r%ty of the City of CharlOttesville, Virg/nia's $3,3~00,000 I~dustrialDevelopment RevenueBOnd (University of Virginia Health Services Foundation), issued on January 20; 1984 ("Prior Bond") to finance the acquisition, construction and equipping of the Virginia Ambulatory Surgery Center; WHEREAS, such assistance will benefit the County Of Albemarle, Virginia and the Commonwealth of by )rotecting and promoting their health and welfare and assisting in the provision of modern and efficient medical services; )f the WHEREAS, preliminary plans for the Project and the refunding of the Prior Bond ("Refunding") have been described to the Authority and a public hearing has been held as required by section 147(f) of the Internal Revenue Code of 1986, as amended, ("Code") and Section 15.1-1378.I of the Act; and WHEREAS, the Foundation has represented that the estimated cost o~ the Refunding and the acquisition, consuruction and equipping of the Project and all necessary reserves and expenses of issue will require an issue of revenue bonds in the aggregaEe principal amoun~ not tO exceed $8,000,000. NOW, THEREFORE, BE IT RESOLVED BY THE INDUSTRIAL DEVELOPMENT AUTHORITY OF ALBEMARLE COUNTY, VIRGINIA. 1. It is hereby found and determined that (a) the Refunding and.the acquisition, conssruction, renovation and equipping of the Projecu will be in the public innerest and will promote the commerce, safety, health, welfare, convenience or prosperity of the Commonwealth of Virginia, the County of Albemarle, Virginia and their citizens, and (b) the activities to be conducted at the Project are medical facilities as contemplated by the Albemarle County Code. 2. To induce the Foundation to locate the Project in the Commonwealth of Virginia, the Authority hereby agrees to assist the Foundation in financing the Refunding andthe acquisition, construction~ renovation and equipping of the project bY undertaking the issuance of its revenue bonds ~n an amount not to exceed $8,000,000 upon terms and conditions mutually agreeable to the Authority and the Foundation. The bonds will be issued pursuant to documents satisfactory to the Authority. The bonds may be issued in one or more series at one time or from time to time~ 3. It having been represented to the Authority that it is necessary to proceedlmmed~ately lth the a~qulsitlon, planning and construction~of the Project, the. Authority agrees that the Foundation may proceed with plans for the Project, enter in~o contracts for land, construction, materials and equipment for the Project, and take such other steps as it may deem appropriate in connection with the Project; provided, however, thatnothing in this resolution shall be deemed to authorize the Foundation to obligate the Authority without its consent in each instance to the payment of any moneys or the performance of any acts in connection with the Project. The Authority agrees that the Foundation may be reimbursed from the proceeds of the bonds for all expenditures and costs SO incurred.by it, provided such expenditures and costs are properly reimbursable under the Act and applicable federal laws. 4. At the request of the Foundation, the Authority approves Messrs. McGuire, Woods, Battle & Boothe, L.L.P., Richmond, Virginia, as Bond Counsel in connection with the issuance of the bonds. 5. All costs and expenses in connection with the Refunding and the acquisition, construction, renovation and equipping of the Project, including the fees and expenses Of Bond Counsel' and Authority Counsel, shall be paid by the Foundation or, to the extent permitted'by applicable law, from the proceeds of' the bonds. If for any reason such bonds are not issued, it is understood that all such expenses shall be paid by the Foundation and that the Authority shall have no responsibility therefor. -2- 6. In adopting this resotuti~m the Authority intends to take "official action" toward the issuance of the bonds and to evidence its "official intent" zo reimburse from the proceeds of the bonds any expenditures paid by the Foundation to finance the acquisition, planning and construction of the Projec~ before the issuance of the bonds, all within the meaning of regulations issued by the Internal Revenue Service pursuant to Sections 103 and 141 through 150 and related sections of the Code. 7o of the bonds. The Authority recommends that the Board of Supervisors County of Albemarle, Virginia, approve the issuanceof the 8. No bonds may be issued pursuant to this resolution until such ~ime as the issuance of the bonds has been approved by the Board of Supervisors of the County of Albemarle, Virginia and by the governing body of each jurisdiction in which any proceeds of the bonds are to be applied. 9. This resolution shall take effect immediately upon its adoption. -3- CERTIFICATE The undersigned Secretary of the Industrial Development Authority of Albemarle County, Virginia ("Authority") certifies that the foregoing is a true, correct and complete copy of a resolution adopted by a majority of the Directors of the Authority present and voting at a meetlng duly called and held on August 7, t995, in accordance with law, and that such resolution has not been repealed, revoked, rescinded or amended but is ~n full force and effect on this date. WITNESS the following signature and seal of the Authority, this 7th dayof August, 1995. Secretary of th% Industrial Development Authority of Albemarle County, Virginia [SEAL] COUNTY OF ALBEMARLE Office of Board of Supervisors 401 Mclntire Road Charlottesville. Virginia 22902-4596 {804) 296-5843 FAX (804) 296-5800 Charles S, Mart,n Walter F. Perkins Sall~ H. Thomas MEMO TO: FROM: DATE: S~JECT: Melvin A. Ereeden, Director of Finance Ella W. Carey, Clerk, CMC ~ February 12, 1996 Appropriations Approved on February 7, 1996 At the Board's meeting on February 7, 1996, the following appropriations were approved: 1) CPS Prevention Brant Balance of Program Budget - $6,147.43, (Form #95050). 2) Additional Funding for Commonwealth Attorney's Office - $850°00, (Form #95052). 3) Virginia Juvenile Community Crime Control Act Funds - $68,424.00, (Form #95056). LEN/mms Attachment (7) Roxanne White James Camblos Karen Morris Printed on recycled paper COUNTY OF AI,BEMARLE EXECUTIVE SUMMARY AGENDA TITLE: Appropriation - CPS Prevention Grant SUB JE CT/PROPOSALrRE QUE S T: Request approVal of Appropriation 95050 in the amount of $6,147.43. STAFF CONTACT(S): Messrs. Tucker, Walters, Ms. Ralston AGENDA DATE: February 7, 1996 ACTION: ITEM NUMBER: INFORMATION: CONSENT AGENDA: ACTION: X INFORMATION: ATTACHMENTS: Yasffffj BACKGROUND: Whitewood V~fllage is an assisted rental project developed under the Section 8 Moderate Rehabilitation Program in 1986. The project consists of 88 two-hedmom apartments and 8 une-bedro{ym apartments. Currently, 83.9% of the units are occupied by single female heads of househelds, wilh the majorityhaving children under thc ag~ of eleven A total of 115 residents are children. One unit is occupied by the full- time r&dent manager. When Whitewood Vil/age was constructed, there was no consideration given to thc provision of recreational areas or an inter/or me~ting sp ace. To alleviate the problem, management filled in an in-grouM sw/mming pool to create a small play area for young children. This lot is not suitable for older children end creating art exterior meeting place is next to impossible un the property. During the past five years, an increase in drug use and related aativ/ty has occurred. Tiffs has been documented through observation by management and residents, reports fi:om law enforcement, social service, and mental health agencies. Irt 1994, the Department of Social Services, Whitewood Village and the Albemarle Police Department joined together to apply for a grant fi-om the Virginia Department of Social Serdces to provide specific services to the residents of Whitewood Village. The grant provided funding for office space at the complex as well as materials for activities for the children. In additio~ it funded paling classes through Children, Youth and Family Services. Appr~xmaately 15 fami/ies were served by the gram DISCUSSION: This grant is was approved for the per/od October l, 1994 through September 3{3, 1995. This appropriation requests approval of the unexpended balance of the grant for the July 1, 1995 through September 30, 1995 period. There ~s an unexpended fund balance of $402.43. RECOMMENDATION: Staffreeommends approval of appropriation 95050 in the amount of $6,147.43 CPS.AtP 96.002 APPROPRIATION REQUEST FISCAL YEAR 95/96 NUMBER 95050 TYPE OF APPROPRIATION ADDITIONAL TR3%NSFER NEW ADVERTISEMENT REQUIRED YES NO X FUND GRANT PURPOSE OF APPROPRIATION: CPS PREVENTION GPJ~NT BALANCE OF PROGP~AM BUDGET. EXPENDITURE COST CENTER/CATEGORY DESCRIPTION AMOUNT 1155253130310000 SUBCONTRACT S3,066.00 1155253130510000 UTILITIES 1,121.00 1155253130540200 RENT 1,431.00 1155253130600000 SUPPLIES 529.43 TOTAL $6,147.43 REVENUE DESCRIPTION AMOUNT 2155233000300001 FEDERAL GRANT $5,745.00 2155251000510100 FUND BALANCE 402.43 TOTAL $6,147.43 REQUESTING COST CENTER: APPROVALS: DIRECTOR OF FINANCE BOARD OF SUPERVISORS SOCIAL SERVICES SIGNATURE DATE DATE ~AGENDA ITEM NO. AGENDA ITF~4 NAME DEFEI~F.D UI~TIL Form. 3 7/25/86 COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGENDA TITLE: Appropriation - Commonwealth's Attorney SUBJECT/PROPOSALIREQUEST: Request approval of appropriafi on #95052 La th~ amount of $850.00 AGENDA DATE: February 7, 1996 ACTION: CONSENT AGENDA: ACTION: X ITEM NUMBER: INFORMATION: INFORMATION: ATTACHMENTS: STAFF CONTACT(S): Messrs. Tucker, Camblos, Breedcn REVH~WED BY: t DISCUSSION: The attached request has been received from James L. Camblos, III, Commonwealth's Attorney for additional funding in the amount of $850.00. This amount would be used to providehis office with on-line accessto Virginia Law on Disk. RECOMMENDATION: Staffrecommends approval ofth/s request in lhe amount of $850.00 as detailed on attached appropriation form #95052. 95052.wpd 96.005 ~O~_~RD OF SUPERV~$O~$~ FISCAL YEAR 95/96 TYPE OF APPROPRIATION ADVERTISEMENT REQUIRED APPROPRIATION REQUEST NUMBER ADDITIONAL TRANSFER NEW X YES NO X FUND GENERAL PURPOSE OF APPROPRIATION: ADDITIONAL FUNDING FOR COMMONWEALTH ATTORNEY OFFICE. EXPENDITURE COST CENTER/CATEGORY DESCRIPTION 95052 AMOUNT 1100022010390000 PURCHASED SERVICES $850.00 TOTAL $850.00 REVENUE DESCRIPTION AMOUNT 2100051000510100 GENERAL FUND BALANCE $850.00 TOTAL $850.00 REQUESTING COST CENTER: COMMONWEALTH ATTORNEY APPROVALS: DIRECTOR OF FINANCE BOARD OF SUPERVISORS S I GNATI/RE DATE 01/04/96 OFFICE OF THE COMMONWEALTH'S ATTORNEY COUNTY OF ALBEMARLE COUNTY OF ALBEMARLE EXECUTIVE OFFICE JAMES L. CAMBLOS. III COMMONWEALTH'S ATTORNEY December 8, 1995 CHERYL V. HIGGINS DARBY E. GIBBS ASSISTANTS J. FORD CH[LDRESS DEPUTY PHONE: (804) 9724072 FAX: (804) 9724093 Mr. Melvin A. Breeden Director of Finance County of Albemarle 401 Mclntire-Road Charlottesville, Virginia 22902 Dear Mel: am writing in follow-up to my letter dated November 13, 1995, wherein I requested that a motion be brought before the Board of Supervisors to have the $850.00 received from the sale of our office's copy machine placed back in our operating budget. This money would be specifically used to pay for the expenses associated with Keeping this office on access line to Virginia Law on Disk. The expenses are roughly $800.00 per year. hope this information is helpful. If you have any questions in this matter, please do not hesitate to contact me. Very/~ul! yours, Ja¢/s L. Camblos. dLC,llhac 410 EAST HIGH STREET. CHARLOTTESVILLE. VIRGINIA 22902 COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGENDA TITLE: Appropriation - Virginia Juvenile Community Cdme Control Act SUBJECT/PROPOSAL/REQUEST: Request approval of Appropriation #95056 in the amount of $68,424 to purchase pm or post dispositJonal services for Albemarle County juveniles. STAFF CONTACT(S): Messm. Tucker, Ms. White AGENDA DATE: February 7, ~998 ACTION: CONSENT AGENDA: ACTION: X ATTACHMENTS: REViEWED BY: ITEM NUMBER: INFORMATION: INFORMATION= BACKGROUND: The 1995 General Assembly enacted the Virginia Juvenile Community Crime Control Act (VJCCCA) through the passage of Senate Bill 1114, which changes the manner in which the Department of Youth and Family Services will fund local programs for youth who have come before the Juvenile and Domestic Rela§ons District Courts. Previously only those Iocailitse who operated block grant rseidar~al and non-residential programs received funding, but under the new law all Iocalllies with Board of Youth and Family Sewices approved local community pre and post dispositional plans will receive funding from the depa~e'nant. Under a formula that measured the FY 93 Child Care Days, Albemarle Couf~ty is eligible to receive an addilional $68,424 for FY 1995-96. Since the Cily already receives $565,573 in block grant funds for the Community Attention Home, they will receive a level amount of funding for FY 96. DISCUSSION: Through Children and Youth Commission staff, the City and the County have provided a joint plan to the state for the use of the VJCCCA funds. The proposed plan states that the City will continue to use their block grant funding allocation at Community Attan~on for the same type of services provided to C~ youth in FY 1994-95. The County will use the addJ~onal funds from the state to provide Outreach Sewices to Albemarle County juveniles through Community Attention. The plan pmpoess that Communk'yAt~enlion will retain the Counys funds, which will in turn be used by the Juvenile and Domestic Relations Court for juveniles needing either preor post dispesitional care. Under this agreement, the Juvenile Court will be able to use these funds to purchase outreach se~ces from Community Attention or from any other service providers deemed appropriate by the Juvenile Court Services Unit. This arrangement for using the VJCCCA funds is supported by the Juvenile and Domestic Relations Court and the Court Services Unit and a plan was submitted to the Department of Youth and Family Sauces in November for their approval. The Board approved a resolu~on atthe November 1 meeting giving approval to this proposed spending plan. DYFS has subsequently approved the plan and the ~st quaflefly payment has arrived. Appropriation Form #95056 approves the distrib~on of $68,424 to Community Attention to be used to purchase outreach esr~cos by the Cour~ Services Unit through June, 1996. RECOMMENDATION: Staff recommends approval of Appropriation #95056 in the amount of $68.424 to Col dispceifional senecas for Albemarle county youth who have come before the Juvenile an( 96.009 .~OARD OF SUPERVISO~ APPROPRIATION REQUEST FISCAL YEAR 95/96 NI/MBER 95056 TYPE OF APPROPRIATION ADDITIONAL TRANSFER NEW X ADVERTISEMENT REQUIRED ? YES NO X FUND PURPOSE OF APPROPRIATION: VIRGINIA JUVENILE COMMUNITY CRIME GENERAL CONTROL ACT FUNDS. EXPENDITURE COST CENTER/CATEGORY DESCRIPTION AMOI/NT 1100039000563505 COMM. ATTENTION-VJCCCA $68,424.00 TOTAL $68,424.00 REVENUE DESCRIPTION AMOUNT 2100024000240445 VA JUVENILE COMM CRIME CONTROL $68,424.00 TOTAL $68,424.00 REQUESTING COST CENTER: APPROVALS: DIRECTOR OF FINANCE COUNTY EXECUTIVE S I GNATURE DATE 01/ i/96 BOARD OF SUPERVISORS COUNTY OF ALBEMARLE EXECUTIVE SUMMARY ...... '-' AGENDA TITLE: Sick Leave Bank Policy Waiver SUBJECT/PROPOSAL/REQUEST: Request for policy waiver for terminally ill employee AGENDA DATE: February 7, 1996 ACTION: CONSENT AGENDA: ACTION: Yes ITEM NUMBER: INFORMATION.: INFORMATION: STAFF CONTACT(S): Messrs. Tucker & Huff BACKGROUND: Policy P-85 of the County's Personnel Policy Manual provides for employees with extended health problems to access a "sick leave bank" that provides an additional 45 days of sick leave for long term health care problems. The bank is made up of days donated to the bank by its participants. One of the provisions of the policy is that employees must request access to the sick leave bank laior to needing to use the "banked" days. Staffhas meenfly learned of a situation where an employee has been diagnosed with terminal cancer and did not request access to the bank prior to needing to use the days due to his illness. DISCUSSION: Staff is currently developing a policy revision to be brought to the Boards for some leeway to be granted to terminally ill employees, h the interim, staff recommends that the. Board altow an administa'ative waiver of the prior approval requirement for this particular instance with the understanding that policy will be brought forward as soon as it can be developed and commented en by the various employee groups responsible for policy review. RECOMMENDATION: Staff recommends that the County Executive be given the authority to waive the prior notification requirement of P-85 for this particular case in order to grant access to the sick leave bank for a terminaIIy ill employee; 96,006 To: State Compensation Board For: Month of ~),e¢,,..~e.t-//ffff" STATEMENT OF EXPENSES .DEPARTMENT County State Share Share Tol, al l)cpartnlcnt ol' Commonwealth's Regional Jail Clerk, Circ~t Cou~ - 0 - Note: Expenses listed above are only those office expenses in which the State Compensation Board has agreed to participate, and are not the total office expenses of these departments. COUNTY OF ALBEMARLE EXECUTIVE SUMMARY ~istfibuled ~o ~rd: -- AGENDA TITLE: FY 1996-97 Revenue Update SUBJECT/PROPOSAL/REQUEST: Request Board approval to allocate additional projected FY 1996-97 local revenues in the amount of $327,523 to School Division and General Government Operational Budgets. STAFF CONTACT(S): Messrs. Tucker, White AGENDA DATE: February 7, 1996 ACTION: CONSENT AGENDA: ACTION: X ATTACHMENTS: REVIEWED BY: ITEM NUMBER: INFORMATION: INFORMATION: BACKGROUND: Preliminary revenue projections for the next fiscal year are provided by the Department of Finance in October with updated es~mates provided to the County Executive's Office in January after tax bills are tinalized and a full six months of data has been collected. The attached summary page shows the revised FY 1996-97 revenue projections and a proposed allocation of $327,523 in additional local dollars to the School Division and General Government. DISCUSSION: Local revenues show a projected increase of approximately $327,523 over the October estimate, based on slight increases in real estate, personal property, machinery and tools and reinsfitufion of the Joint Security Complex administration fee. This last revenue had been omitted from the earlier projection in anticipation of the new Jail Authority assuming fiscal agent responsibilities. Nowthat the County will continue as fiscal agent for the Authority, administrative fees in the amount of $67,000 have been restored. When the additional $327,523 is allocated 60% - 40% for operations, the School Division receives an additional $196.514 and General Government receives an additional $'131.009, which can be incorporated into their respective proposed budgets. RECOMMENDATION: Staff recommends allocating the additional $327,523 in projected FY 1996-97 revenues to both the School Division and General Government to be incorporated into their proposed operating budgets for FY 96/97. 96.008 REVISED FY 1996-97 REVENUE/EXPENDITURE PROJECTIONS Appropriated Preliminary Revised Variance Budget Projection Projection November/ $ % FY 9_.~.6 ~ FY 96/97_ February ~ Jl3~l~ease REVENUES Property Taxes Real Estate Current Public Service Current Personal Property Current MobileHome Current Machinery and Tools Misc Subtotal of Property Taxes Other Local Revenues ITotal Local Revenues State and Federal Revenues $ % 33,612,248 35,640,000 36,050,000 410,000 2,437,752 7.25% 1,421,400 1,564,200 1.617,200 53,000 195,800 13.78% 15,000,000 17,300,000 17,500,000 200,000 2.500,000 16.67% 65.100 66,300 67,500 1,200 2,400 3.69% 880,900 940,400 955,000 14,600 74,100 8.41% 1,417,000 2,104,300 1,653,300 (451,000) 236,300 16.68% 52.396,648 57,615,200 57,843,000 227,800 5,446,352 10.39% 0 21,994,540 22.617,777 22,717,500 99,723 722.960 3.29% 0 74r3911188 8012321977 801560t500 327~523 6~169~312 8.29%[ 5,705,135 5,611,340 5,611,340 0 (93,795) -1.64% ISubtotal 807096~323 85;844;317 86r171r840 327;523 61075r517 7.59% ~ Split Billing 15.000.000_ 0 ITotal General Fund Revenues 95;096~323 85~844;317 86;171;840 ~ Proposed Allocation of Additional Revenues Revenues to School Division ~ 60% Revenues to General Government ~ 40% 327,523 196,514 13t,009 IFY ~996-97 Proposed Operational Budgets General Government 26,533,462 School Division ( Local Transfer) 39,013,674 5.45%] 5.55% I 27,847,207 40,984,291 27,978,216 41,180,805 131,009 1,444,754 196,514 2,167,131 PROJ97.WK4 1 02/01/96 COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGENDA TITLE: lv[edical Plan - Rebate Program SUB JECT/PROPO SAL/RE OUE ST: Request Board anthor~zation to make adjnslments in the recent medical plan rebate policy for participants with reductions in coverage. STAFF CONTACT(S'~: Messrs. Tucker, Huff, Brandenburger AGENDA DATE: February 7, 1996 ACTION: CONSENT AGENDA: ACTION: Yes ATTACHMENTS: REVIEWED BY: rrEM NUMBER: INFORMATION: INFORMATION: No BACKGROUND: Last October staff presented recomdations outhe status of our medical plan and wellness programs. As the medical plan had accumulated s~gnificant reserves one of those recommendations approved by the Board was to provide medical plan participants a two month rebate of their insurance prem'mm. The rebate was based on the employee's deduction as of May 31, 1995. This rebate was paid to parfid~pants in mid- November. la nsing the May 31, 1995 payroll deduction there were employees who had a higber level of coverage between October 1, 1994 and May 31, 1995 and for valid reasons changed their coverage during this period. For example, one employee contributed $263.00 a month for famity coverage between October and April but in May reduced their coverage to $82.00. The rebate was based on $82.00. According to our records there were at least 7 county employees and 1 school division employees who paid higher premiums semefime dur/ng this period and thus contributed a tdgher mount to the reserve than was reflected in their rebate. The additional rebate amount would be $1,290.78 for general government and $474.67 for the school division to prorate their rebate fairly. RECOMMENDATION: Stafffeels the rebates for employees xvho contributed at a higher level should be adjusted to reflect their contributions. Staffrequests the Board authorize staff to make these adjustmenks 96.012 COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGENDA TITLE: State Budget Amendment Request SUBJECT/PROPOSAL/REQUEST: Request Board approval to seek a hold-harmless amendment to the state budget from the impact of Albemade's new composite index.. STAFF CONTACT(S): Messrs. Tucker, Morgan, White DISCUSSION: AGENDA DATE: ITEM NUMBER: February 7, 1996 ACTION: INFORMATION: CONSENT AGENDA: ACTION: X INFORMATION: ATTACHMENTS: 1 ~EVIEWED BY: The attached letter is submitted for your approval to be officially submitted to our legisiators. The letter requests that a hold- harmless amendment be supported that will keep Albemarle Count~ from losing approximately $586,000 from the impact of the County's new composite index that went f~n .5585 for 1994-96 to .6080 for t 996-1998. A budget amendment has already been submitted by Senator Madison Marye to which Senator Emily Couric has signed on as a co-patron. Our understanding is that a similar budget amendment has been submitted in the House by Delegate Tom Jackson. .RECOMMENDATION: Staff requests approval of t~e attached letter. 96.013 ~OARD OF SU P~FIVj$ _0~:.-. COUNTY OF ALBEMARLE Office of County Executive 401 Mclnfire Road Charlottesville, Virginia 22902-4596 (804) 296~584] FAX (804~ 972~060 DRAFT January 29~ 1996 The Honorable Emily Couric The Honorable Peter Way The Honorable Mitch Van Yahres 1996 General Assembly P.O. Box 406 Richmond, Virginia 23218 Dear Senator Coudc and Delegates Way and Van Yahres: We are writing this letter on behalf of the Albemarle County Board of Supervisors and the AlbemarJe County School Board in reference to the impact of the drastic change in Albemarle County's Composite Index for the 1996-98 Biennium. During the 1994-96 Biennium, the Composite Index for Albemarle County was .5585. For the 1996-98 Biennium, Albemarle's Composite Index has increased to .6081, the third largest increase in the state. The impact of this change is an approximately $586,000 decrease in state funding for the Albemarle County Schools in FY 96-97 compared to FY 95-96. Dr. Bosher's memo to superintendents (attached) shows Albemarle County's dollar loss to be the highest in the Commonwealth. If Albemarle County's Composite Index had remained at .5585, the division would have realized an approximately $1.1 million increase in state funding. Therefore, the change in the Composite Index actually means an almost $1.7 million swing in state funding for the Albemarle County Schools for FY 96-97 compared to FY 95-96. Because of this situation, per-pupil spending for FY96-97 is actually projected to decrease despite a significant increase in local funding support. Albemarle County continues to be penalized in the Composite Index formula for its adjusted gross income (AGI), despite the fact that any increase in potential income tax revenues are a state resource only and are not available to the localities. The Honorable Emily Couric The Honorable Peter T. Way The Honorable Mitchell Van Yahres February 1, 1996 Page 2 We would ask that an amendment be submitted to the Governor's FY 96-97 budget so that Albemarle and the eight other school divisions in a similar situation would be funded at a hold-harmless level or at the FY 95-96 level. This accommodation would enable these school divisions to continue to move forward, especially in light of the significant costs involved in aligning curriculum and instruction with the revised Standards of Learning. Given the present revenue situation, the Albemarle County Schools will be in a position of severely limiting efforts in this important area, in addition to reducing a number of other needed instructional services. We deeply appreciate your consideration of this request, Please feel free to contact one of us at (804) 296-5826 if you have any questions or need any additional information. Sincerely, Robert W. Tucker, Jr. County Executive Kevin C. Castner Division Superintendent Attachment The Honorable George F. Allen Governor of the Commonwealth of Virginia The Honorable V. Earl Dickinson Dr. William C. Bosher, Jr. State Superintendent of Public Instruction Albemarle County Board of Supervisors Albemarle County School Board RVVT, Jr/dbm 96.011 COMMONWEALTH OF VIRGINIA DEPARTMENT OF EDUCATION P. O. BOX2120 RICHMOND, VIRGINIA 23216-2120 SUPTS. MEMO. NO. I0 January 12, 1996 INFORMATIONAL TO: Division Superintendents FROM: William C. Bosher, Jr, SUBJECT: Correction to Informational Supts. Memo. No. Comparison of State Aid Allocations 1995-96 to 1996-97 as Proposed Via Supts. Memo. No. 1 (Informational), dated January 5, 1996, I sent. to you an analysis which provided a comparison of state aid projected for 1995-96 and for 199697 az proposed by the Governon This analysis provided both dollar and per pupil allocations..Due,to an oversight, this chart did not include tho technology funds for elern~tary libraries and networking which you are receiving in1995-96. Attached you will find a corrc~tedchart which moro accurately reflects the incres.s~ from 1995-96 to 1996-97. As you will see, on a statewide basis, an increase of:gl43 per student is provided in the Governor's Budget az introduced. Only nine localities are experiencing a decrease in per pupil aid, primarily due to increases in the local composite index or significant decreases in special education student, counts. I apologize for thiserroran~will tak, steps to ensur~that th.revisetiinformation is provided to those indlvidualswho received, the original a-alysis. I hope that yoa will b~ able to uso this revised: c, ha~ to assisryou hz armlyzingth~ Govemor'~Budget az introduced. If you havo questions or need. addltionakinfommtio~, please call Mrs_ Kattn'~ S. Kitche~ Division Chiefi Finance. ar (804) 22.5-202.~. WCB,$n/kk Projects Under Construction Albemarle County February 1, 1996 Route No, 29 240 29 Location From Hydraulic Rd. (Rte. 743) To N. of Rio Road ('Route 631) Route 240 Bddge Replacement Near Int. Route 250 From N, of Rio Road (Route 631) To S. Fork Rivanna River Status Construction 98% Corn plete Construction 97% Corn plete Construotion 45% Complete Comp. Dat9 Feb 96 May 97 671 Bridge Replacement Construction 45% Complete *Feb 96 At Millington 682 From Route 250 to Construction Started Jan 96 **Dec 96 1.7 Mi. S, Route 787 Revised Date ** New Project DAVID R. GEHR COMMISS ONER COMMONWEALTH o DEPARTMENT OF TRANSPORTATION 701 VDOT WAY CHA RLO~-J'ESVILLE 22911 January 24, 1996 A. G. TUCKER RESIDENT ENGINEER Route 614, Sugar Hollow Road Albemarle County MS. Ella Carey, Clerk Board of Supervisors 401 McIntire Road CharlotEesville, VA 22902 Dear Ms. Carey: Please be advised that Route 614, Sugar Hollow Road, has survived recen5 high waEer and flooding along the section that was recently paved. It appears that the work which occurred has paid for itself and provided continuous access Do all propersy owners. We have received no calls regarding the mainuenance of this road during the recen5 snow and subsequent flooding which in itself is ~ seep iu ~ positive direction. Please share this information with the board. Sincerely, AGT/smk cc: D. R. Askew H. W. Gentry TRANSPORTATION FOR THE 21ST CENTURY DAVID R, GEHR COMM DEPARIMENT OF TRANSPORTATION 701 VDOT WAY CHARLOTTESVILLE. VA. 22911 January 22, 1996 BOARD OF A.G. TUCKER RESIDENT ENGINEER Current Projects Construction Schedule MS. Ella W. Carey, Clerk B~ard of Supervisors County Office Building 401 McIntire Road Charlottesville, VA 22901 Dear Ms. Carey: Attached find the monthly update on highway improvement projects currently under construction and the quarterly report of projects under design mn Albemarle County. Please see that this information is forwarded to the Board of Supervisors members. I will be prepared ~o discuss this matter with them am the nex5 meeting if they so desire. Sincerely, /sink attachment R_ W. Tucker, Jr. w attachment David Benish w/attachment TRANSPORTATION FOR THE 21ST CENTURY PROJECT LISTING ALBEMARLE COUNTY February 1, 1996 CURR. RTE LOCATION-DESCRIPTION ADV. NO. DATE (1) 29 S.FORK RIVANNA RIV. TO AIRPORT RD,(WlDEN TO 6 LANES 08-99 (2) 610 FROM ROUTE 20 TO 1.8 MI. E. RTE. 20 (GRAVEL ROAD) 10-96 (3) 631 FROM ROUTE 743 TO BERKMAR DR. 09-97 (4) 631 FROM NCL CH'VlLLE TO CSX RR (RIO ROAD) MEADOWCREEK PKY. 07-98 (5) 637 FROM ROUTE 635 TO 0.55 MI.W. RTE. 682 (GRAVEL ROAD) 10-99 (6) 649 FROM ROUTE 29 TO ROUTE 606 (AIRPORT ROAD) 12-00 (7) 656 FROM ROUTE 654 TC ROUTE 743 04-01 (8) 71t FROM ROUTE 712 TO ROUTE 29 (GRAVEL ROAD) 10-97 (9) 712 FROM ROUTE 29 TO ROUTE 692 {GRAVEL ROAD) 10-96 (10) 743 FROM ROUTE 657 (LAMBS ROAD) TO ROUTE 631 04-96 (11) 759 FROM ROUTE 616 TO FLUVANNA CO. LINE (GRAVEL ROAD} 10-g9 (12) 760 FROM ROUTE 712 TO ROUTE 29 (GRAVEL ROAD) 10-98 (I3) 866 FROM ROUTE 743 TO ROUTE 1455 09-99 PREV. ADV. DATE 10-96 EST CONST TIME 24MO. MO. 12 MO. 12 MO. 12 MO. MO MO MO MO I2 MO. MO. 12 MO. MO. * INDICATES NEW PROJECT "' INDICATES REVISED DATE ADV. INDICATES THAT PROJECT HAS BEEN ADVERTISED REASONS FOR CHANGES IN ADVERTISEMENT DATES (10) Plans completed ahead of schedule. DAVID R. GEHR COMMIS~ ONER COMMONWEALTH o DEPARTMENT OF TRANSPORTATION 701 VDOT WAY Albemamle Board of Supervisors Transportation Matters Ms. Ella Carey, ~lerk Board Df Supervisors 401 McIntire Road Charlottesville, VA 22902 Dear Ms. Carey: This is An reference no your letser dated Januaz~ 10, 1996, regarding Eransportation manEers discussed aE the January 3rd Board of Supervisors' meeting. The following information is offered in response 5o these issues. The Deparnmenn is requesting that a public hearing no adopt the currenn Secondary Six Year Plan be held on Wednesday, February 7, 1996, an the Board of Supervisors meeting. We will have handouts available for the public, a copy of which will be forwarded no the Board prior no this meeting. The Milling5on Bridge projecE Route 671 is scheduled for completion March 1, 1996, Please find attached correspondence from both the steel manufac£urez 5nd the conrrac£or outlining material delays. While weather conditions have impacted slightly the delivery of the steel beams, it does noc critically impacn their placement However, weather conditions muss be favorable for the final deck placement, a non-skid surface EreaEmenE applied over a wood-lamenated floor. We will communicate progress verbally as needed until completion. The Route 20 from t-64 eastbound acceleration lane extension EO PVCC entrance is scheduled for a July 1996 advertisement date. Zf satisfactory bids are received, we can expecE work ~o begin around October 1, 1996. We are currently revlewzng the ditch line ~long Route 627 which was recently reworked under permit Eo the Depar5menE. We are 2iscussing solutions that will non zmpac5 drainage but enhance safety. Work will be scheduled as soon aa possible, but drier conditions offer some advantages. If necessary, we can discuss the exacE work co be done 2irectly with the interested clszzen. Please share this information with the Board. I will be available 50 discuss these and other matters aE the February 7 Board meeting. Thank you for summarizing these concerns. AGT smk attachments cc: R. W. Tucker, Jr. Keene Headquarters wZattachment T. D. Walker w/attachment Juan Wade TRANSPORTATION FOR THE 21ST CENTURY LOYD D. JOHNSON Prestdent DONALD L, BRANSCOME Vice President WILKINS CONSTRUCTION COMPANY, INC. HIGHWAY AND BRIDGE CONTRACTORS ROUTE 1 AMHERST, VIRGINIA 24521 August 25, 1995 TELEPHONE (8O4) 946-5584 (804) 8466144 Fax (804) 9464202 Ms. A. G. Tucker, Resident Engineer Virginia Department of Transportation P. O. Box 2013 Charlottesville, Virginia 22902 RE: 0671-002-191,C501,B646 Albemarle Co. Dear Ms. Tucker: As of September 25, 1995 Wilkins Construction Company, Inc. needs structural steel for spans B & C to be able to carry on full scale operations as planned to finish this project on schedule. We have not been able to get a committed steel delivery because our supplier cannot get a delivery schedule from Bethlehem Steel. Sincerely, Loyd D. Johnson LDJ/hjm RECEI, VED CHARLOTTESVILLE, VA RESIDENCE OFFICE LOYD D. JOHNSON President DONALD L. BRANSCOME Vice President WILKINS CONSTRUCTION COMPANY, INC. HIGHWAY AND BRIDGE CONTRACTORS ROUTE 1 AMHERST, VIRGINIA 24521 TELEPHONE (804) 946-5584 (804) 846-5144 Fax (804) 946-7202 September 12, 1995 Ms. A. G. Tucker, Resident Engineer Virginia Department of Transportation P. O. Box 2013 Charlottesville, Virginia 22902 RE: 0671-002-191 C501,B646 Albemarle Co: Dear Ms. Tucker: Enclosed is letter from Structural Steel Products referencing steel delivery for the above referenced project. Sincerely, Loyd D. Johnson LDJ/hjm SEP 13 1995 CHA~L©TTE8 V~LLE, VA RESIDENCE OFFICE RUCTURAL EEL X ' RODUCTS P. O. Box 969, Hwy. 70 East, Clayton, NC 27520 919-553-3034 September 5, 1995 Wilkins Construction Co. Route 1 Amber, VA 24521 Re: 0671-002-191,B646 Albemarle Co. Attention: Loyd D. Johnson This letter is to update you on the status of your order with us for the fabricated structural steel on the referenced project. We had originally informed you that due to the "allocation" method the beam mill had implemented, we would not receive theW36x150 beams needed for this project until possibly the first of December. Last week, however, we learned of a cancellation at the mill and were able to get these beams into an earlier rolling schedule. If the mill remains on schedule, we expect to receive the beams by the first week in November. Please allow approximately four weeks after receipt of the beams for fabrication and coating. We will keep you apprised of any changes in this schedule. Should you have any questions, please let us know. Sincerely, / Trudy W?Hales ~'~'~ President SEP 1 3 1995 ~LLE, VA OFFICE September 14, 1995 Mr. Loyd D. Johnson Wilkins Construction Company, Inc. Route 1 Amherst, VA 24521 Re: 0671-002-191,C501,B646 Dear Mr. Johnson: Reference is made to your letEer of September 12, 1995 concerning the delivery of Structural Steel for the captioned project. In reviewing your letter and correspondence forwarded from your supplier we find ourselves in need of additional pertinent facts as co the history and status on the Structural members which you have identified as having the potential to delay the project. In an effort to assist you in obtaining the necessary materials and make a fair evaluation of the responsibility on this item we would like the dates and documentation which identifies when the material was ordered by your firm. In addition, similar support information from your supplier as to their attempts in obtaining delivery on this material from Bethlehem Steel is also required. AS you recall in the early stages of this project we emphasized the importance of continued execution and scheduling of work to ensure timely completion of this project, which has a 120 calendar day time limit. While we are certainly amenable to considering substantiated adjustments for unforeseen conditions beyond the control of your company the faces on hand, along with the previous established position of this office, gives us the preliminary indication that this does not fit in the category of unforeseen or beyond your control, therefore, we must reaffirm our previous desire for this project to be completed within established time frames. We will remain open to discuss this issue with you as you receive any further supportive information. Should you have any questions, please advise. Very truly yours, CLW/yrm cc: Paul Huckins T. D. Walker C. L. Williams, Jr. Asst. Resident Engineer LOYD D. JOHNSON Preside~at DONALD L BRANSCOMB Vice ~esident WILK1NS CONSTRUCTION COMPANY, INC. HIGHWAY AND BRIDGE CONTRACTORS ROUTE 1 AMHERST, VIRGINIA 24521 TELEPHONE (804) 9465584 (804) 8465144 Fax (804) 946.7202 October 26, 1995 Ms. A. G. Tucker, Resident Engineer Virginia Department of Transportation P. O. Box 2013 Charlottesville, Virginia 22902 RE: 0671-002-191~C501,B646 Albemarle Co. Dear Ms. Tucker: Enclosed is letter from our steel supplier on the above referenced project as requested in your letter dated September 14, 1995. We received notice on June 2, 1995 that the contract had been executed on May 31, 1995. Structural Steel Products Corporation was notified of contract award on June 2, 1995. Sincerely, Loyd D. Johnson / Enclosures LDJ/hjm RUCTURAL EEL - RODUCTS OCT 3 01995 P. O. Box 969, Hwy. 70 ~ast, Clayton, NC 27520 919-55~-J0~4 October 9, 1995 Wilkins Construction Co., Inc. Route 1 Amherst, VA 24521 Reft Albemarle Co. 0067-002-F 19,C501 Attention: Loyd D. Johnson Since we received your letter of September 19th concerning the delivery of structural steel I have been trying to reach Mr. C.L. Williams, Assistant Resident Engineer, to clarify what inforn~ation was needed. I have not been successful in my attempts; therefore, I have supplied what I hope will be helpful.. We received your acceptance of our quote for the referenced project on May 12, 1995 with a note that your acceptance was based on award by by the VA DOT of the project, and that we would be notified upon award. At that time we were not aware of any pending closing of the Bethlehem heavy section mill or the upcoming allocation process with Nucor Steel for the heavy section beams. Therefore, we followed our normal procedure of waiting for the final award or notice to proceed before beginning shop drawings or an advanced bill of material We received notice of award the first week in June and scheduled the shop drawings to be made. It is our standard procedure to order material from the approved shop drawings. To expedite some projects, however, we will order steel during the shop drawing preparation -- after pertinent information or dimensions can be verified. We were trying to do this for your project in June when we were advised of the unavailability of heavy steel beams. When trying to place the order at Nucor-Yamato we were informed that their rolling schedule was booked until October and that Wilkins Const. Co. Page 2 OCT g 01995 RESIDENCE OFFICE all orders for October would be on an allocation basis through their Regional Sales Representative. Upon contacting the Sales Representative, we were advised that some of our previous out- standing orders had already consumed our October allocation and that this order would have to be placed in the November rolling schedule. Bethlehem Steel had already closed all of their rolling schedules tbr heavy sections through September and announced the final closing of their heavy beam mill effective in October. Therefore, the only source of these heavy beams was Nucor-Yamato. With this being our only recourse, we reserved space in the November mill rolling for the beams on this project. We were instructed not to send in our actual purchase order until the Sales Representative released us to do so. Structural Steel Products Corp. was not the only fabricator caught in this shortage situation. Everyone is experiencing the same problem. During the months of June, July and August, we continued to "plead our case" with Nucor. We were told that we were getting a larger allocation than some of the other fabri- cators because we had been buying their heavy beams for several years whereas some of the other fabricators who had been buying from Bethlehem had not established any previous history with Nucor. Because of our established history with Nucor, we were able to take advantage of some additional tonnage allocation that became available late August for the October mill rolling. The beams for the Albemare project were top priority in using this tonnage allocation. On August 21, 1995 we were instructed to actually send in our purchase order for the 90,000 lbs of W36x150x60'0 beams for your project. These beams are scheduled to roll the week of October 15, 1995. If everything is on schedule, it takes Nucor approximately two weeks from the end of the scheduled roll week to have the beams ready to Wilkins Const. Co. Page 3 OCT ~ 01995 ship. We expect to receive these beams during the first full week in November. Everyone has been affected by the beam shortage over the last few months, not only the fabricators, but also the steel warehouses. There has been no other source, either domestic or foreign. There was no way to predict this shortage at bid time. Once the steel has been received, however, we will do everything possible to expedite fabrication and shipment. If we can provide any other information, please advise. Sincerely, / President LOYD D. JOHNSON President DONALD L BRANSCOME Vice President WILKINS CONSTRUCTION COMPANY, INC. HIGHV~AY AND BRIDGE CONTRACTORS ROUTE 1 AMHERST, VIRGINIA 24521 TELEPHONE (804) 946-5584 (804) 846-5144 Fax (804) 946-7202 January 5, 1996 Ms. A. G. Tucker, Resident Engineer Virignia Department of Transportation 701 VDOT Way Charlottesville, Virginia 22911 RE: 0671-002-191,C501,B646 Albemarle Co. Dear Ms. Tucker: Our supplier for structural steel on the above referenced project is still having problems with the paint system on the beams. As of January 4, 1996 we have received all steel for span A and diaphrams for spans (B) & (C). As of now, I do not have a definite shipping date for steel beams for Spans (B) & (C). We hope to receive these beams during the week ending January 12, 1996. Our schedule for completion of bridge with wooden deck rails in place should be three (3) working weeks providing structural steel for spans B & C are received by January 10, 1996. and The steel backed guardrail will require from 4 to 6 weeks for delivery of materials upon approval from VDOT. As of January 5, 1996 this approval has not been received by Wilkins Construction Co., Inc. Sincerely, Loyd D. Johnson LDJ/hjm COUNTY EXECUTIVE SUMMARY AGENDA TITLE: Charlottesville Transit Service (CTS) Update on Colonnades Bus Stop on Route 9 SUBJECT/PROPOSAL/REQUEST: Colonnades Bus Stop Update STAFF CONTACT(S): Messrs. Tucker, Cilimberg,Benish,Wade AGENDA DATE: ITEM NUMBER: ~ebrusry 7, 1996 ACTION: INFORMATION: CONSENT AGENDA: ACTION: INFORMATION: X ATrACItMENTS: Yes REVIEWED BY: BACKGROUND: Oa January 4, 1995, the BOS approved the replacement ofthe Albert Court Bus stop with a new bus stop at The Colonnades which would also serve the Old Salem Apts. On May 3, 1995, the BOS requested that CTS see if it was possible to keep the Albert Court bus stop along with establishing the new bus stop. On July 5, 1995, the BOS received a report fi'om CTS indicating that it was not possible for both bus stops to exist without substantial delays. In September 1995 al~er the change took place, the BOS requested an update in three months. This report is provided in response to that requesu DISCUSSION: The average ridarship per day at the new Colonnade bus stOl: is six(6) riders. This number of riders is not unusual. It typically takes six months for riders to become aware of changes to bus service. The number of riders on the Commonwealth Drive stop which is closest to the Albert Court residents that lost their prior bus stop has increased by an average of eight(8) riders per day. The bus driver's observation is that the Albert Court residents are using the Commonwealth Drive bus stop. Planning and CTS staff conducted another survey at the end of November 1995 to idenfii:y if there are any changes CTS can make to increase the ridcrship from the Colonnades. The survey can be found on Attachment A with the results. Staff delivered approximately 250 surveys for employees and residents of which 90 were retomed(36% response rate). The matority (94%) were aware of the new CTS service but only 16% utilized it. Many of the residents and employees maintained their own means of transportation. The residents felt that CTS might be used if their own uranspertation was not available. Thirty-five percent (35%) of the residents had previously used JAUNT and half were presently certified to use JAIJNT. Of these people, the majority (65%) realized that CTS could be used free by showing their JAUNT card; half of those certified still use JAUNT. The survey indicated this is due to direct service of JAUNT and conveaaiance of personal automobiles. The residents made several suggestions to improve the quality of the CTS service to the Colonnades. First, more direct routes to the shopping areas should be established. Second, an easier schedule should be created, Finally, more frequent stops should be provided to decrease the waiting time. RECOMMENDATION: Staff recommends the continuation of the service to the Colonnades. Staffwill continue to work with CT S and the Colonnades based on the survey results and contimmig resident input to improve service. 96.007 i:\g\s\dec6cts.wp 10. I ATTACHI, IEN~r CHARLOTTESVILLE TRANSIT SERVICE (CTS) SURVEY Are you an employee or resident of the Colonnades? 90 resident 0 employee Are you aware that CTS now serves the Colonnades? 85 Yes 5 No Have you used eTS since the service started at the Colonnades? 14 Yes 76 No If Yes, how many times? 2.45 average. If you have not, what obstacles prevent you from using CTS? 8 Not routed directly to destination 11 do not understand schedule 0 not frequent enough 60 other. Are there changes that CTS could make to attract you to use the service? More direct routes; better schedules; more frequent stops Are you certified to use JAUNT? 46 Yes 44 No If yes, are you aware you can dde CTS free by showing your JAUNT card? 30 Yes 16 No If yes, are you still using JAUNT for some of your trip? 15__Yes 10 __No ...5 Did you previously use JAUNT? 32 Yes 58 No PLF-.ASE RETURN THIS SURVEY TO THE BOX AT THE FRONT DESK NO LATER THAN MONDAY, NOVEMI~ER 2?, '1995 No Answer 5nTLE 5 40, INC. P,O. BOX ?05 CMARLOTIY..~t~ VA 22902 December 21, 1995 Enclosed is the Notice of _A~m_lication For Certificate Of Public Convenience and Necessity for Lit~!e Li~, inc. I believe :the "Notice" zs self expianazory. questions please :all me aE 804-979-0568; 979-4421 or E-Mail me aE "JeepN9@AOL.COM" if you have any F_~X me at 804- I am going ~o do my besE EO a5 least call you zn the next several weeks and hopefully mee5 you zn person. V~ery truly yours, James W~ Ne~._m~_an, Jr., ?~sident Little Limo, Inc. ~ JWN:lmh Enclosures Certified Mail R,CHAR. D :D? HOLcoMI~ COMMONWEALTH o/VIRQ N IA De£artmem o/Motor l/chides 2300. d/est Broad £treet NOTICE OF APPLICATION FOR CERTIFICATE_ QF PUBLIC CONVENIENCE AND NECESSITY Notice is hereby given that Little Limo, Incorporated, 406 East Water Street, CSarlottesville, VA 22902, has applied for a certificate of Fablic convenience and necessity as a common carrier of passengers, over irregular romes within the Cities of Charlottesville and Richmond, Virg'mia and the Counties of Staunton, Waynesboro, Henrico, Chesterfield, Goochland, Greene, Louisa, Orange, Augusta, Albemarle, Nelson, Fluvanna and Hanover, Virginia pursuant to Chapter 20 of Title 46.2 of the Code of Virginia. Case Number MC- 9532505AB. An informal administrative proceeding to be conducted pursuam to Va. Code § 9-6.14:11 of the Virginia Administrative Process Act ("APA') has been scheduled for 10:00 a.m., January 23, [996, and a formal evidentiary hearing to be conducted pursuant to Va. Code § 9-6.14:12 of the APA has been scheduled for 10:00 a.m., February 13, 1996, both proceedings to determine whether the public convenience and necessity would be served by granting the application of Little Limo, Incorporated pursuant to Va. Code § 46.2-2010. Both proceedings will be held at the DMV Headquarters Building, Conference Room 128, 2300 West Broad Street, Richmond, Virginia. Any person who desires to make a statement, either supporting or opposing the application, but not otherwise participate in either proceeding, must notify DMV Motor Carrier Services, Case Management Unit, Room 610B, P. O. Box 27412. Richmond, Virginia 23269- 0001, telephone (804) 367-0503, by 5:00 p.m., Jan,3ary 15, !996. Any person who wishes to participate fully in these proceedings as a party (i.e., to submit evidence or cross-examine witnesses) must file a written protest, which must actually be received in the Case Management Unit of DMV Motor Carrier Services. Room 610B of the DMV Headquarters Building, 2300 West Broad Street, Richmond, Virginia 23220. on or before 5:00 p.m., January 15, 1996. The mailing address is P. O. Box 27412, Richmond, Virginia 23269- 0001, but mailed protests will be considered timely only if actually received by the Case Management Unit on or before the January 15, 1996, deadline. Any protest must set forth (i) a precise statemem of the person's interest and how the person could be aggrieved if this application were granted; (iii a full and clear statement of the facts which the person is prepared to provide by competent evidence; (iii) a statement of the specific re,lief sought; (iv) the Case Number assigned to this application (noted above); and (v a Partnership With the Public NOTICE OF APPLICATION FOR CERTIFICATE OF PUBLIC CONVENIENCE AND NECESSITY Ligl~e. L'rmo, Incorporated Case Number MC-9532505AB certification that a copy has been sent to the applicant. The applicant and any person who can demonstrate that they could be aggrieved if the application were granted will be considered to have standing as a party in this case. The DMV Commissioner will determine who, other than the applicant, has demonstrated standing, based on a recommendation from the Chief Hearing Officer. As the named party in the case, the applicant may choose to waive the informal administrative proceeding and proceed to the formai hearing, with the consent of DMV. Ifa protest is filed, DMV encourages the applicant to waive the informal conference so that the matter can be resolved in one proceeding. In addition, the formal hearing may be waived if there are no protests and all matters are resolved in thc informal proceeding. In such a case, the informal proceeding may be conducted by telephone conference call so that the applicant will not be required to appear in P,_ichmond personally. DMV will attempt te accommodate requests for continuances: however, the applicant and protestants must be aware that DMV is committed to resolving cases expeditiously. A request for a continuance for either proceeding must be made in writing to the Case Management Unit in the same manner and by the same deadline as for filing a protest, and must state the reasons for the request. On or before January 3, 1996the applicant must send by first class or receipted certified mail a copy of this entire NOTICE OF APPLICATION FOR CERTIFICATE OF PUBLIC C~)NVENIENCE AND NECESSITY to each entity listed on the attached list of carriers and to the mayor or pnncipal officer of any c~ty or town and to the chairman of the board of supervisors of the county in which the point of origin is located. In addition, on or before January 3, 1996, the applicant must publish the following PUBLIC NOTI _CE in a newspaper or newspapers having general circulation in the area to be served: PUBLIC NOTICE Application for Certificate of Public Con'~enience and Necessity Little Limo. Incorporate0 Department of Motor Vehicles Case Number MC-9532505AB Notice is hereby given of an informal administrative proceeding at 10:00 a. rra, January 23, 1996. and a formal hearing at 10:00 a.m., February 13. 1996, if necessary, at the Department of Motor Vehicles Headquarters Building, Conference Room 128, 2300 West Broad Street. Richmond. Virginia. to consider the application pursuant to Chapter Chapter 20, of Title 46.2 of the Code of Vireinia of Littie Lima, Incorporated. for a certificate of public conventence and necessity as a co~mon carrier of passengers. If you wish ro participate in any manner, you must contact the Case Management Unit, DMVMotor Carrier Services, P. O. Box 27412, Richmond, Virginia 23269-0001, telephone at (804) 367-0503 prior to January 9, 1996, to obtain necessary forms and informatior~ Absolute deadline for filing a protest is January l& 1996. The applicant must file, in the same manner and by the same deadline as for filing a protest in this case,., an affidavit of compliance with the notice reqmremems stated above, Page 2 NOTICE OF APPLICATION FOR CERTIFICATE OF PUBLIC CONVENIENCE AND NECESSITY :Ei~6Limo, IncorpOrated "~ Case Number MC-9532505AB indicating the date of the mailing to carriers and public officials and the date and the name of the newspapers in wkich the public notice was published. BY AUTHORITY OF THE COMMISSIONER: WITNESS MY HAND THIS 18th day of December, I995 RICHARD D. HOLCOMB, COMMISSIONER By Thomas S. Adams Hearing Officer Page 3 Januaw 17,1996 COUNTY OF ALBEMARLE Department of Zoning 401 Mclnfire Road Charlottesville, Virginia 229024596 (804) 296-5875 FAX (804) 972-4060 TDD (804) 979-4012 Charlottesville/Albemarle Airport 201 Bowen Loop Charlottesville, VA 22901 ATTN: Bryan O. Elliott, A.AE. Executive Director RE: Official Determination of Use Temporary Asphalt Batch Plant Dear Bryan, I have reviewed your inquiry about the installation of a temporary batch plant at the Charlottesville/Albemarle Airpoa. In this review have considered information you have provided in your letter of December 20th and information given during our telephone conversation. I have consulted with staff from the departments of Engineering and Public Works, Building Inspections, Planning and Community Development and the County Attorney's office. It is my conclusion that this is a permitted use provided that it exclusively serves the Airport project. In other words. asphalt produced at this location may not be used off-site on unrelated projects. This decision is based on the fact that it is a freq dent construction practice, particularly for large projects to have asphalt or concrete production on-site. This use is an accessory use to the project development Otherwise, a freestanding asphalt plant requires a special permit in the Natural Resource Extraction Overlay of the Heavy Industrial District. Please consider the following comments: The noise ordinance applies to activity in this zoning district during the proposed hours of operation. That ordinance prohibits sound which exceeds 65 decibels. Letter to Charlottesville Albemarle Airport Page 2 January 17, 1996 Please contact the County Engineering Department to determine if there are any applicable local, state or federal permits. (Jack Kelsey at 296-5861 .) · I urge you to contact neighbors to inform them and allay concerns. Please contact the Virginia Department Of Transportation if a new entrance wil be utilized. Please consider screening or use of a location which will minimize visual impact. Please consider ighting which will minimize im pact to the neighbors and to motorists. A building permit is required. (Please contact Jesse Hurt or Jay Schlothauer.at 296-5832.) In conclusion, this determination of approval is for the terms you have described. It is for a terr porary asphalt batch plant to be located on the Airport property for the completion of the runway overlay and new project construction. It is anticipated to begin ~n June, 1996 and be completed in the fall of 1996 with the hours of operation from 10:30 p.m. to 6:00 a.m. Once plans are finished for this use, please return the enclosed zoning clearance with no fee being applicable. Please provide any sketches or written materials which may respond to my comments and questions (lighting, etc.). If you are aggrieved by this decision, you have a right to appeal the notice within thirty days in accordance with Section 15.1-496.1 of the State Code, or the decision shall be final and unappealable. Such appeal shall be taken within thirty days after the decision appealed from by filing with the zoning administrator and with the board, a notice of appeal specifying the grounds thereof. If you should have any further questions, p~ease do not hesitate to contact me. Sincerely, AM/st cc: Robert W. Tucker CElla Carey, Clerk to Board of Supervisors Enclosure (A:\asplant.det) ABG' FINANCIAL SERVICES. INC. BELCAMP MARYLAND 21017 December 29, 1995 Mr. G. Robert Richardson Corporate Trust Department Nations Bank Post Office Box 26904 Richmond, Virginia 23261-6904 Re: Arbor Crest Apartments (Hydraulic Road Apts.) Dear Mr. Richardson: Enclosed please find the Pursuant to Section 7(a) of November 1995. Bond Program Report and Monthly Report of the Deed Restrictions for the montN If you have any questions, please do not hesitate to contact me at 410-575-7412. Sincerely, Sheila It. Moynihan Project Monitor /shm enclosures CC: MS. Ella W. Carey, Clerk, CMC Albemarle County Board of Supervisors 401 Mcintire Road Charlottesville, VA 22902-4596 Effective Novembe~ 30. 1995 MONTHLY REPORT PURSUANT TO SECTION 7(a) OF THE DEED RESTRICTIONS ABG Associates, Inc. 300 E. Lcr~bard Street Baltimore, Maryland 21202 RE: Hydraulic Road Apartments - Arkor Crest Aparuren~s Charlottesville, Virginia Pursuant to Section 7(a) of the Deed Restrictions (the "Deed Restrictions"), as defined in an Indenture of Trust dated as of April 1, 1983, between the Industrial Development Authority of ~lbemarle County, Virginia (the "Authority"), and your bank, as trustee, the undersigned authorized representative of Richmond-Albemarle Limited Partnership, a Virginia Limited Partnership (the "Purchaser"), hereby certifies with respect to the operation and management of Hydraulic Road Apartments, Charlottesville, Virginia (the "P~oject"), that as of the date shown below: l) The number of units in the Project occupied by lower income tenants is 17 2) The number of units in the Project unoccupied and held available for Lower Income Tenants is -0- 3) The number of units rented and the number of units held available for rental other than as described in (1) and (2) is 49 4) The percentage that the number of units described in (1) and (2) hereof constitute of the total number of units in the Project is 5) The information contained in this report is true, accurat~ and correct as of the date hereof. 6) As of the dat~ hereof, the Purchaser Is not in default under any covenant or agreement contained in the Deed Restrictions or in an Agreement of Sale dated as of April 1, 1983, between the Authority and the Purchaser. IN WITNESS WHEREOF, the undersigned has signed this Report as of December 5, 1995 RICHMOND-ALBEMARLE LIMITED PARTNERSHIP, a Virginia limited partnership AUthorized Representative November Year 1995 Charlottesville, VA L~ition: Loretta Wyatt Arbor Crest Apartments (Hydraulic Road Apts.) Plo~S: 051-35371 Num~etofUnils . 66 December 5~ 1995 Effective 11/30/95 Total Occupied 66 Bond Occupied 17 I 2 Arbor Crest Dx ~1 Betty Meador 41 ~, 4 Arbor Crest Dr Beverly T. Lane 3 6 Arbor Crest Dr 23 Wilma M. Atkinson 43 63 4 _ 7 Arbor Crest Dr 2¢ Florence Lee, Cary 4~ ~ , $ 9 Arbor Crest Dr 25 Virginia Burton 45 $$ . 6 12 Arbor Crest Dr ;6--~' Robert Stone 7 14 Arbor Crest Dr 27 ~etty L. Reed ~ 20 Arbor Crest Dr ~ Evelyn Mandeville 4& 9 30 Arbor Crest Dr ~9. Mary Cox Allen 4g %0 ~ Arbor Cr~st Dr ~0,Sam Atherton $0. ' ?0. %1 56 Arbor Crest Dr ~1 .~iolet DuCharme 51 71 ~2. 76 Arbor Crest Dr 3~' Ann G. Saylor $~ 72 , 1~ 78 Arbor Crest.Dr SS Ernest M. Nease . $3 73.., ~4 84 Arbor Crest Dr ~4 Juanita Boliek $4 , ?4.. 90 Arbor Crest ~r Betty B, Elllot~ ~6' 94 Arbor Crest Dr a6 M. Eileen Knick ~6 76. j; 106 Arbor Crest Dr '37 Katherine T. Nowlen~?. ~ ~ S~ , . f:4, 75., :9 -- S9 $9 70. 20 40 ~0 80 , t tl I., I1_ 2 , 12 _. 2 12. 3 ,, 13 3.. 13. 4 . 14 4.. 14, $ 15 S' 1S. 6 16 .... 6 7 _ . 17 7 ! 18 · ,, 8 · 18. ! , 19 , 9 10. 10 20 10, ABG- FINANCIAL SERVICES. INC, January 19, 1996 Mr. G. Robert Richardson Corporate Trust Department Nations Bank Post Office Box 26904 Richmond, Virginia 23261-6904 Re: Arbof-'Crest Apartments (fydrau!ic Road Apts.) Dear Mr. Richardson: Enclosed please find the Pursuant to Section 7(a) of December 1995. Bond Program Report and Monthly Report of the Deed Restrictions for the month If you have any questions, please do not hesitate to contact me at 410-575-7412. Sincerely, She~la ff. Moyniha~n Project Monitor /shm enclosures cc: Ms. Ella W. Carey, Clerk, CMC Albemarle County Board of Supervisors 401 McIntire Road Charlottesville, VA 22902-4596 Effective December 51, 1995 MONTHLY REPORT PURSUANT TO SECTION 7(a) OF THE DEED RESTRICTIONS ABG Associates, Inc. 300 E. ~rdSr. reet Baltimore, Maryland 21202 RE: Hydraulic Road Apartments - Arbor Crest Apartments Charlottesville, Virginia Pursuant to Section 7(al of the Deed Restrictions (the 'Deed Restrictions"), as defined in an Indenture of Trust dated as of April 1, 1983, between the Industrial Development Authority of Albemarle County, Virginia (the 'Authority"), and your bank, as trustee, the undersigned authorized representative of Richmond-Albemarle Limited Partnership, a Virginia Limited Partnership (the "Purchaser'), hereby certifies with respect to the operation and management of Hydraulic Road Apartments, Charlottesville, virginia (the "Project"), that as of the date shown below: 1) The number of units in the Project occupied by lower income tenants is 17 . 2) The number of units in the Project unoccupied and held available for Lower Income Tenants is 3) The numbe~ of units held available for (1) and (2) is 49 rented and the number of units rental other than as described .4) The percentage that the number of units described in (1) and (2) hereof constitute of the total number of units in the Project is 5) The information contained in this report is true, accurate and correct as of the date hereof. 6) As of the date hereof, the Purchaser is not in default under any covenant or agreement contained in the Deed Restrictions or in an Agreement of Sale dated as of April 1, 1983, between the Authority and the Purchaser. IN WITNESS WHEREOF, the u.ndersigned has signed this Report as of January 5, 1996 RICHMOND-ALBEMARLE LIMITED PARTNERSHIP, a Virginia limited partnership Authorized Representative Arbor Crest Apartments .Charl°ttesville'. , VA Loretta Wyatt Su~mme~ 1995 The (oIlow,ng ~n~t~ hav~ I~en ~e$1~lled aq "lobar-income" urals Numl of Unill 66 _January 5, 1996 Effective 12/31/95 Total Occupied 65 ~ond Occupied ' 17 Betty Meador 2 Arbor, Crest Dr_ ~! __ 4 Arbor Crest Dr 22 Beverly T. Lane ,.6 Arbor ~ras~, Dr 23 Wilma M. Atkinson 7 Arbor.~rest Dr 24 Florence Lee Carey ~ Arbor, Crest Dr 25 _Virginia Burton 12 A~bor Crest Dr 2~G. Robert Stone 14 ~r_bor ,Crest Dr 2! Betty L. Reed 18 Arbor.Crest Dr 2$Evelyn Mandeville ,p0 Arbor Crest Dr 2~Mary Cox Allen 44 A~bor Crest Dr 30 .Sam Atherton 56 Arbor .~rest Dr 3~ _Harlan W. Mooe %2. 76 Arbor Crest Dr 32 ..Ann .~. Saylor .78 Arbor Crest Dr 33_Ernes~ 14.. Nease .84 Arbor ~rest Dr 34 .3uanita ~olie~ .90 Arbor ~rest Dr ~5 .Betty B. Elliott .94 Arbor ~rest Dr 3~ M. E}leen. Knick 106 Arbor Crest Dr '3? Katherine T. Nowlen - ~ -., 40 . M. ~.-- TO.. 71 .... 72 . 73.- 74.- ~0. t 20 Arbor Crest Dr ~1 Evelyn Mandeville ~ 56 Arbor Crest Dr %2 Violet DuCharme $ .. ~5 .. 6 ., 16-. $ . la , . I . , , I 3.8 Arbor Crest Dr 11..Evelyn Mandeville, 2 56 Arbor Crest Dr 12 Harlan W. Hooe 4. . 14, 7 I?., 9 1~, DATE AGENDA ITJf, M NAME DEFERRRD UNTIL Form. 3 7/25/86 COUNTY OF ALBEMARLE MEMORANDUM TO: FROM: DATE: RE: Albemarle County Board of Supervisors Robert W. Tucker, Jr., County Executive January 29, 1996 1994 Preliminary Sales Ratio Study Attached, please find an informational memo from Robert J. Walters indicating that the Departmem of Taxation has released our median ratio for the t994 preliminary sales ratio study. Albemarle County's median ratio stands at 96.3% and ranks thirteenth compared to the hundred and thirty six cities and counties analyzed in the studies. This is especially encouraging given that 1994 was an "off' reassessment year. This shows that our assessment staff continues to be very accurate in their assessments and should be commended for their work. Should you have any questions, please do not hesitate to contact me. RWTjr/bat 96-3 Attachment DATE _AGENDA IT~ NO. AGENDA IT~M NAME DEFERRED UNTIL Form. 3 7125186 TO: FROM: RE: DATE: CO! !~TY OF ALB~.N~LE ALBEbIARLE COUNTY PUBLIC SCHOOLS EXECUTIVE OFF~CE Memorandum Robert W. Tucker, Jr. County Executive Frank Morgan~/~/ Composite Index Information February 1, 1996 You had requested an explanation as to the significant rise in Albemarle County's Composite Index. Essentially, the Composite Index is an ability to pay measure that takes several factors into consideration, including true value of property, adjusted gross income, taxable retail sales, average daily school membership, and population. Local data in these areas is compared to statewide data to produce a factor that attempts to quantify local ability to pay in comparison to the rest of the state. Attachment I shows exactly how the formula is calculated using the factors identified. For the 1996-98 biennium, Albemarle County's Composite Index rose from .5585 to .6081. This increase was the third largest in .the state. This change translates into an approximately $580,000 decrease in state revenue over the current fiscal year. The actual dollar loss for Albemarle County is the largest in the state. The financial data used to calculate the Composite Index for 1996-98 is derived from FY 1992-93 data. Data used to calculate the Composite Index for FY 1994-96 came from FY 1990-91. In other words, there is a three-year data laq in the calculation of the Composite Index for a qlven biennium. I would summarize the major reasons for the significant increase in Albemarle County's Composite Index as follows: True value of property for Albemarle County increased 12.07% between FY 1990-91 and FY 1992-93, as compared to a 0.77% rise statewide during the same period. Much of this difference had to do with the real estate"bust" in northern Virginia. Adjusted gross income for Albemarle County increased 20.69% between FY 1990-91 and FY 1992-93, as compared to a 12.32% rise statewide. Taxable retail sales for Albemarle County increased 23.65% between FY 1990-91 and FY 1992-93, as compared to 13.48% statewide. Attachment II breaks out these figures in greater detail. Essentially, they reflect a much stronger economic picture in Albemarle County as compared to the rest of the state during the period between FY 1990-91 and FY 1992-93. Therefore, the Composite Index for Albemarle County rose steeply. I hope this information is useful. Please feel free to let me know if you have any questions or need any additional information. FEM:bb Attachments cc: Dr. Kevin C. Castner Mr. Jackson Zimmermann >- >- --= COUNTY OF ALBEMARLE Office of Board of Supervisors 401 Mclntire Road Charlottesville, Virgirfia 22902-4696 (804 296-5843 FAX (804) 296-5800 MEMORANDUM Charles S. Martin Walter F. Perkim, Sally 14. Thomas TO: Board of Supervisors FROM: Ella W. Carey, Clerk, CMC 6 DATE: February 2, 1996 SUBJECT: Reading List for February 7, 1996 September 19 A), 1S95 Mr. Martin September 20, 1995 Mr. Bowerman October ii(A), 1995 - Mr. Marshall November 29[A), 1995 - Mrs. Thomas EWC:mms Printed on recycled paper DATE AGENDA IT~ NO. AGENDA 1T~M NAME DEFER~ UNTIL Form. 3 7125186 DAVID R. GEHR COMMISSIONER 701 VDOT WAY CHARLOTTESVILLE, VA. 22911 A. G. TUCKER ~ESIDENT ENGINEER February 6, 1996 Ms. Ella W. Carey, Clerk Board of Supendsors 401 McInfire Road Charlottesville, Va. 22902 Dear Ms. Carey: Attached is the Albemarle County Six Year Construction Plan for 1996-97 thru 2001-02 reflecting the 1-year revision format. The county wide items (Priority 1) has been decreased in order to provide additional funding to cover increased cost estimates on various projects. Attachment Yours Truly, Gerald G. Utz Contraot Admlni~trator cc: Mr. 1~ I-~ Connock, Jr. TRANSPORTATION FOR THE 21 ST CENTURY o o o o o o o o o o o o o o o o o o o o oooo oo~ooo ~gg§,ooo .... g,oooo ..... COUNTY OF ALBEMARLE Office of Board of Supervisors 401 Mclntire Road Charlottesville. Virginia 22902-4596 (804~ 29&$843 --~ ~-~.FAX (804~) 296-5800 April 30, 1996 Charte~ S. Martin Walter F, Perkins Sall~ H. Thomas Mrs. Angela Tucker, Resident Engineer Virginia Department of Transportation 701 VDOT Way Charlottesville, VA 22911 Dear Mrs. Tucker: Enclosed is the resolution adopted by the Board on February 7, 1996, relative to applying for Airport Access Road Funds for Route 649. If you need anything further, please call 296-5843. Sincerely, Ella W. Carey, CMC, Cler/c I EWC:len Enclosure (1) cc: V. Wayne Cilimberg Larry W. Davis File Printed on recycled paper AGENDA ITEM NO. 7B. ROUTE 29 BYPASS STUDY INFORMATION. THIS WILL BE A VERBAL PRESENTATION BY STAFF. Public Information Projec~ Number: Route 29 Bypass Project: 6029-002 F22. PE-101 RW-202..'-501 From: t. 12 km North o,~ Route 29 250 Bypass Imercnange To: 0.8 km North o~ the North Fork of Rivanna River Albemarle Count, FHWA - 534 2E101 PPMS 16160 February 7. 1996 Today Parsons Brinckerhoff Quade & Douglas. Inc.. (PB and the Virginia Department of Transportation (VDOT/presented results of the nterchange Feasibility Study for the Route 29 Bypass project. The Interchange Feasibility Study sought to answer this auestion: "Using the best available traffic forecasting models, does it look like interchanges on the proposed Route 29 Bypass will be needed to handle the traffic volumes and oatterns in the year 2022." Critical to the evaluation of the alte mauve choices was the assump[~on tna[ any Interck ange alternative that removes traffic from existing Route 29 and relieves congestion on the Ioca road system is a ~ositive alternative. The degree to which an alternative relieves this congestion was used to determine [ne degree of the alternative's desirability. This criterion, and others descriDed in the study, were used to evaluate various combinations of interchange locations The a~[ernatives were evaluated on traffic operational issues only. The criteria did not include other factors such as cost. construction, or environmental imoac~s. The PB study concluded that an interchange at Barracks Road would remove relatively little congestion from the corridor. Aisc. an interchange at this location would De SDaced too closely to the proposed southern terminus interchange at Route 29~250 to operate properly. An interchange at Hydraulic Road would however, relieve a relatively large percentage of congestion from existing Route 29 and the local road network The findings of this study are being provided to the Albemarle County Board of Supervisors for their information, f any intermediate interchange is to be included as part of the Route 29 Bypass project, they must make a request to VDOT and take the necessary action to have it included as part of the Charlottesville Area Transportation Study (CATS) Year 2015. PARSONS BRINCKERHOFF 0 ~ o~ COUNTY OF ALBEMARLE Office of Board of Supervisors 401 Mclntire Road Charlottesville, Virginia 22902-4596 (804) 296~5843 FAX (804) 296-5800 Februar~ 12, 199~ Charles $. Martin Walter F. Perkir~ Sally H. Thomas Honorable George Allen Governor, Commonwealth of Virginia State Capitol Building Richmond, VA 23219 Dear Governor Allen: Enclosed you will find a copy of a resolution adopted by the Board of Supervisors on February 7, 1996, relating to the closing of two Virginia Department of Transportation maintenance facili- ties in Albemarle County. Sincerely, Ella W. Carey, CMC,~k EWC:len Enclosure CC: Secretary Robert E. Martinez Commissioner David R. Gehr Senator Emily Couric Delegate Mitchell Van Yahres Delegate Peter T. Way Printed on recycled paper RESOLUTION WHEREAS, the 1995 Appropriations Act Amendments submitted to the General Assembly reconumended that two Virginia Department of Transportation Maintenance Facilities located in Albemarle County be downgraded to subarea headquarters by June, i996; and WHEREAS, these maintenance facilities located in Boyd's Tavern and Free Union serve a useful purpose in providing needed highway maintenance services to much of the County's most topo- graphically challenging roads; and WHEREAS, the loss of an area superintendent in each of the areas will result in greatly reduced management expertise at a time when demands from the public and requirements to procure and oversee contract labor to accomplish state goals continue to increase; and WHEREAS, the amendments submitted recommend that the facili- ties be closed, in the long term, as maintenance facilities in favor of a new facility being constructed in'the~Route'.~9 North Corridor; and WHEREAS, the capital costs involved with building a new facility north of Charlottesville would be.difficult to~.justify and the locational and land use issues found to be challenging at best. BE IT THEREFORE RESOLVED that the Board of County Supervi- sors of Albemarle County, Virginia, hereby urges the Virginia General Assembly and the Virginia Department of Transportation notto downgrade or close any area maintenance shops in Albemarle County; and FURTHER RESOLVED that a copy of this resolution be forwarded to Governor George Allen, Secretary ofTransportation-Robert E. Martinez, Highway Commissioner David R. Gehr, Senator Emily Couric, Delegate Mitchell Van Yahres and Delegate'Peter T. Way. I, Ella W. Carey, do hereby certify that the foregoing writing is a true, correct copy of a resolution unanimously adopted by the Board of County Supervisors of Albemarle County, Virginia, at a regular meeting held on February 7, 1996. C~r~o~ard of~/Cou~iy S~up rvisors / COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGENDA TITLE: Resolution Opposing Closing of VDOT Maintenance Shops SUBJECT/PROPOSAL/REQUEST: Request to adopt resolution opposing the down-grading or closing of any VDOT maintenance shops in Albemarle County. STAFF CONTACT(S): Messrs. Tucker Huff AGENDA DATE: February 7, 1996 ACTION: X ITEM NUMBER: INFORMA~ON: CONSENT AGENDA: ACTION: INFORMATION: ATTACHMENTS: Yes , REVIEWED BY: BACKGROUND: The 1995 amendments to the Appropriations Act recommend that two Virginia Department of Transportation maintenance facilities located in Albemarle County be down-graded to sub area headquarters by June, 1996 with a long range plan of ceasing to use both of these facilities as area maintenance shops. The tong range plan goes on to indicate a need foran area maintenance shop in the 29 North Corridor at an estimated capital expenditure in excess of $1.5 million. In discussions with the area residency, the projected savings from the closing of these two facilities is minimal with the impact on service projected to be substantial. The effect of downgrading the maintenance facilities to sub area headquarters would remove an area superintendent and create the need for two superintendents to attempt to cover all the maintenance needs county-wide. The lack of direct supervision and management support comes at a time when the Virginia Department of Transportation is being asked to procure and supervise additional contract labor through the area maintenance facilities. Travel distances, should the facilities be closed, will greatly reduce the time available for maintenance work county-wide. RECO M MENDATION: Staff recommends that the Board adopt the attached draft resolution opposing the down-grading or closing of any area maintenance shops in Albemarle County and further recemrnends that such resolution be forwarded to our area legislators as well as 'the Secretary of Transpodation, the Virginia Department of Transportation's Highway Commissioner and Governor Allen's Office. 96.010 DRAFT RESOLUTION WHEREAS, the1995 AppropriationsAct Amendments submitted to the General Assembly recommended that two Virginia Department of Transportation Maintenance Facilities located in Albemarle County be downgraded to subarea headquarters by June, 1996; and WHEREAS, these maintenance facilities located in Boyd's Tavern and Free Union serve a useful purpose in providing needed highway maintenance services to much of the County's most topo- graphically challenging roads; and WHEREAS, the loss of an area superintendent in each of the areas will result in greatly reduced management expertise at a time when demands from the public and requirements to procure and oversee contract labor to accomplish state goals continue to inorease; and WHEREAS, theamendments.submitted recommend that the facili- ties be closed, in the long term, as maintenance facilities in favor of a new facility being constructed in the Route 29 North Corridor; and WHEREAS, the capital costs involved with building a new facility north of Charlottesville would be difficult to justify and the locational and land use issues found to be challenging at best. BE IT THEREFORE RESOLVED that the Board of County Supervi- sors of Albemarle County, Virginia, hereby urges the Virginia General Assembly and the Virginia Department of Transportation not to downgrade or close any area maintenance shops in Albemarle County. ~9 96(MON) 15;23 VDOT TEL 804 979 ? 001 Virginia Department of Transportation 701 VDOT Way Charlottesville, VA 22911 Telephone (804) 293-00t FAX (804) gTg-375g Date:/~ ~'~ Phone: _ Phone: __ ,, FAX: (804) 979-375g FAX Number COMMENTS: Number of page~: ~/ (Including TransmiU~l Sheel} Il~ yoy have any problam~ receiving [hi~ in[ormetion, plcaee call VDOT al (804) 293-00t I ~BOARD OF ~UPERVISOR~ ~ N ~. 96(M0~~ 15;20 VP0T TEL 804 979 37~9 P, 002 Amkew c~l nttsmville, VA Tucker January 2~, The Charlot~esville Residency o~fers the followin~ information in response ~o We will im~lemenu the s,hor~-=erm plan as proposed in the a~ove referenced study by assi~n~n~ Mr. K. W. Sta~on, supar~ntanden~ at ~oyd'e Tavern ~a ~a~ b~ ~or~t~ma~ a~in~ superinte~de~ a~si~m~ts), Mr. H, W. Ge~, superin~enden~ au Frae Union Ar~a H~ad~arters, will have additi~al resp~Sibi~i=y for Yanc~y Mi!l~ ~ea Memd~arters [c~rrently ~nag~d ~ The cos% savings as shown in the Study ~ould consist o~ a ~ortion of ~hs salary for ~o [2) new S~psrint~nde~t positions. FOur Fiscal A~SlSta~S ~rrantly exist an~ would remain. P~ck~p truc~s are u~ad Dy maintenance sup~rvi~=~ (acti~ ~u~=~i~aen~e~%ts) ~o =z~pond ~o citizen call~/meetin~ {prov~ing The shorU tez~ plan do~s nut results =h~ closing of any area headgear=ers. Only Implementing uhe ~lan as proposed provides an annual cost savings of approximately $2,000 to $~o,0oo, ~n, ~r~ ~ n_E 4 ~tsDs) zs a minor investment. There ara =o be no lay-o~fs. Pay savin~s for Fiscal Assis=ant positions ars no~ realized as shown in T~bie Source Of ~nnual Savinas (page 12). Only sx~erna! hirin~ would resu£~ zn a cos= savings of a euperin~endent,e full salazy The zmDacts of this Dian ara substantial: o Double current workloa~/res~o~szo~lm~y of existing uwc (2) superintendent o Demr~a~ ~ntion given no D~blio concer~s vla direct contact with superintenden~ o Travel ti,~e epan~ between area headquarters not mos~ efficien~ use of o If ~alntenanca supervisors are needed :o assist eupsrinuend~nt, supervisio~ of fiel~ operations is sacrificed. o ~fficie~cy lo$c unci! ~o~raphiu ar~a iu l~d. no5 include the following (Date ~N~L~ 96{~0~) 1~=20 VDOT TEL~804 979 3789 P, 003 D. R. Amkew January 29. 1996 G~ogr~hic area - Albemarle County is the fifth Iargas~ county in Level o~ Semite - Higher than average ~e~al ~era~ions - ~erate and maintain two r~su area facilities that i~fc~ation are received. PT~d~i~i~ - ~ach area h~ad~arters has approximately 9 - 13 operato=s. hea~ar<ers ~in~en~.c~ budge~, monitoring con=rac~ personal, suDe~i~in~ employees, assessing needs a~ 9~a~ing/seheduling tna~ co~ d~ference~ do ncc increase. ~sence of a r~sponsib~e mana~e~ ~i~ M~a~ Existing area head. at,ers facilitie~ are $t~ateNically located such ~ha< bo<h urban and ~ral ar~as receive ads.at4 ~ro~rams indicate trade.cue growth in traffic ~lumes ~d lan~ this corridor. ~ere currently exists %~ ~raffic sisals Csevera! more acta=ions are warren:ed and signal in~tallatlon is Rending) ~intained in S~ ~al k~bemarle County has a~ iea~t 'z~e ~iguras [n TaOle !. Model Results - R~sidencv Totals (paSs 9] indicate ~our ~upcrin~endent positions <~ in Albem=~l~-, ~ in G£'~ene). This Albemarle than the proposed shorC-term plan. Sss Table 7b Sum~narv of Culpeper District ImulemenCa~ion Ple~ {paqe 17). We believe =ha= the cost savings as th~ short-term plan. An additional ~lO,O~o (worst case) in strongly ~hat the p!acemsn~ of a superi~ze~d~nt position a~ ~a~h ~f foYr d, AN. ~2~' 96t!~0N) 15:29 VDOT TE~;804 979 3739 D, R. A~ksw January existing area headTuarters throughout Albemarle County i~ a very wiss and e~lClent uss of fun~s. Unless ah area ~eadqueftsrs is to be closed adec~ua~ely managed by two superintendents. Direct m~Darv~o~ ~t ~h ew~ headQ~/arters to monitor bu~e~a, state employees and Contractor work will most effectively co~5rol costs, therefore, savin~ney. headquarters open will i~Dact travel time for employees a~d field operations. I~ is estimated that at leas= one hour's pay will be needed to cOver ~0 miles addi$ional ~ravel =zm~ ~o & ~i~ferent area ~eadquarter$ for most employees Boyd'e Tavern Aras HeadcuarL~rS. ~ain~ains northeast section of Albemarle County i~c!u~t~g UVA, Montioello~ Forest Lakes, ~ollymead, Key West sub~l~e£on~ (~pp~xlm~aly 30 - 3~ ouu~y subdivisions), hi~h volume A.rea Headquaruers maintains souzheast section of Albemarle County including Tow~ of ~oo==svil!e, ~a~=on ~, ~£!i Crock Subdiv£mion, includin~ Route 29 north from city limit~ Rout~ 250 bypasS, hi~ volumes Road, cZ ~elson Cou/~ty, There arb many very ac=ire, small communities throuqhout <he county ~ha= demand Whit~ha~. wr~ ~o~, ~ortonsville, Boone~ville. 3~van=a M~il$, Cismon~. Covesvill~, Boyd's Tavern, ~%~, etc. the cos~ o~ immediately replaci~ resDomsible superintendent posit~o~ ~ fOUr existin~ area headquarters ~hroughou= Albemarle County. We will, course, do our bes~ to implemen~ ~e plan as indicated in the s~dy while ~rying If you need additional informauion, please advise. AGT/smk a~achment~ CS: Supsrinuenden~e A. ~, Tucker CAN YOU GET THERE FROM HERE? A SELF-GUIDED TRANSPORTATION TOUR of the THOMAS JEFFERSON PLANNING DISTRICT A CITIZEN'S TOUR OF MAJOR TRANSPORTATION ISSUES Prepared by the Charlottesville-Albemarle Metropolitan :Planning Organization and the Thomas Jefferson Planning District commission Rural Area Tours CAN YOU GET THERE FROM HERE? A SELF-GUIDED TRANSPORTATION TOUR of the THOMAS JEFFERSON PLANNING DISTRICT Welcome tothe Transportation Tour of the Charlottesville-Albemarle MPO and the Thomas Jefferson Planning District Commission! The trips and accompanying comments in this booklet are designed to highlight the major transportation planning issues we as a region are facing for the coming 20 years. We l~ope these tours and the information in the following pages are useful and informative for you. Your local and regional government bodies are very imeresred in what you have to say about these topics, and we hope you will take time to send backthe comment sheet. We are placing copies of this booklet in all area public libraries and at key planning offices, as well as sending them to local planning committees and relevant community groups. Please let us know if you would like mom copies of the booklet sent to you or to people and organizations who would find them useful. Contact the Thomas Jefferson Planning District Commission, Post Office Box 1505, Charlottesville, VA 22902: (804) 97%7310, fax (804) 979-1597 for booklets or answers to more questtons you may have about area transportation issues. Northern Albemarle/Greene County Tour Barracks and Emmet St Intersection: Begin at Barracks Road Shopping Center. Exit the shopping center onto Barracks Road and turn right down to the intersection with Emmet St (Rt 29), staying in one of the two left lanes. Travel north on Emmet Street. You are entering a burgeoning new community of people who live, work, shop, and find entertainment and health care north o four central city. Hydraulic Road and Emmet Street Intersection: According to traffic models, Route 29 north and south of this intersection will carry 68,000 to 73,700 vehicles per day in the year 2015. The MPO is considering solutions to address the projected intersection and corridor congestion including traffic reduction on the main corridor as well as the cross streets. Rio Road and Route 29 Intersection: The intersection of Rio Road is expected to carry 69,300 vehicles per day in the year 2015. By the year 2002, the widening work should be about done, and Route 29 will be six lanes with two additional turn lanes from Hydraulic to Airport Road As parr of the widening project, sidewalks may be continued further north to at least to the Wal Mart area. Just north of Rio Road, the Rio Hill Shopping Center on your left is the home of a proposed new park and ride lot, the idea for which was initiated by the shopping center. Route 29 Bypass and Meadow Creek Parkway: About a half mile north of Polo Grounds Road will be the north terminus intersection of the planned Route 29 bypass, which will extend south to the existing Rt 29/Rt 250 bypass near St. Anne's Belfield School. The Meadow Creek Parkway is expected to intersect with Route 29 at the same point as the western bypass. Airport Road to the Charlottesville-Albemarle Airport: This stretch of roadway is anticipated to carry over 15,000 vehicles per day in the year 2015. Drive to the intersection of Airport and Dickerson Roads. This intersection is slated for improvements. Ahead and to your left, a short stretch of Hydraulic Road wilt be moved away from the airfield and straightened in order to comply with federal regulations requiring a safe distance between the runway and local roads. Turn right towards the Airport entrance. Turn into the airport and drive slowly through to the exit By the year 2014, the airport estimates 768,136 passengers will be using the airport. Exit the airport and travel back out to Route 29 north. Route 29 North to the Intersection with Route 33 in Ruckersville: The southeast corner of Greene County is experiencing significant residential development. There are significant commercial pressures along Route 29 as well, which will be evident to the travetler. Route 33 To Stanardsville and Route 230: The roadway here has been recently widened. Notice the paved shoulder along portions of the roadway. Area bicyclists hail this as a good example of access along a major road for bicyclists. The Town of Stanardsville is the County seat. The traveller may wish to stop and tour along Route 33 on foot. Next, travel north on Route 230, which has experienced an increase in truck traffic and the County is considering methods to alleviate this increased track traffic. Turn left at Route 673 and turn around m BillV~ Market to Return to Stanardsville. From Stanardsville head eastward on Route 33 for approximately 6 miles to its intersection with Route 743 Turn fight on Route 743. Route 743 through Greene and Albemarle Counties: Notice the growth in new residential development occurring along Route 743. Stay on Route 743 to Earlysville and continue on Route 743 by turning left at Earlysville. Notice the amount of residential growth occurring here. Earlysville has been designated a growth area in the current Albemarle County Comprehensive Plan, but is not recommended to continue as a growth area. Continue on Route 743 for about 6 miles to the Mormon's River at the reservoir. Cross the reservoir bridge and come up the hill by the Ivy Creek Natural Area and the Squirrel Ridge subdivision. The Route 29 bypass is planned to go over Hydraulic Road near here. At the Rock Store, turn right and continue down Hydraulic Road past Albemarle High School. Sidewalks and bicycle facilities are currently being developed along Hydraulic/Rio Roads from the intersection of Hydraulic Road and Route 29 to intersection of Rio and Route 29, continuing on the east side of Rio Road. At Georgetown Road, turn fight and head down to Barracks Road. According to VDOT, Georgetown Road is carrying too much traffic for its current capacity. The solution proposed by VDOT was to widen the road to four lanes, but local citizens objected to proposal. Through a task force of County officials, local residents, and VDOT, an alternative plan of spot improvements was developed which is meeting the needs at present. VDOT is also considering a local request to ban trucks from the road. It is possible that the traffic on Georgetown Road will be lessened somewhat when the Route 29 widening in the parallel area is completed. At the intersecuon with Barracks Road, turn left and head back into the Barracks Road Shopping Center to complete your tour. D 4 Eastern Albemarle/Fluvanna Tour Route 53 to Lake Monticello: Route 53, southeast of Charlottesville, is located offofRoute 20 South. Route 53 is the access road to Michie's Tavern, Monticello, and Ash Lawn. Route 53 is a primary commuter route t~om Fluvanna County to Charlottesville. Over 6,000 vehicles travel Route 53 each day from Route :20 to Monticello. This figure drops to just over 2,000 vehicles per day at the Albemarle/Fluvanna border. Cont'mue on Route 53 past the entrance to Monticello, past Route 795, which is the road to Ash Lawn, through Albemarle County and into Fluvanna County. After you enter Fluvanna County, travel a short distance and turn left onto Route 618 toward Lake Monticello. Notice the commercial and residential growth along Route 618 that is a result of growth at Lake Monticello. You will come Io the entrance of the Lake Monticello on your right. As a private community, Lake Monticello's access is restricted to guests of residents as, as a result, a tour of the Lake Monticello community is not included in this trip. With approximately 5,400 residents, Lake Monticello has become a community for many families, which have an impact on both roads and County services. Lake Monticello to Palmyra: Route 618 intersects with Route 600. Turn right onto Route 600 for approximately 3 miles until the read brings you back to Route 53. Watch carefully for Route 53 as it appears suddenly. Turn left onto Route 53 toward Palmyra. Route 53 terminates at Route 15 just south of Palmyra at the Rivanna River. Palmyra to Zion Crossroads: Turn left onto Route 15 northbound, You will pass over the bridge at the Rivanna River, a bridge Fluvanna countians feel is inadequate for the amount of traffic it serves. The Village of Palmyra is the County seat of Fluvanna. By turning left at the County courthouse you can tour this scenic village. Continue north on Route 15. Route 15 is a busy north-south connector and Fluvanna countians have noticed more and more trucks travelling this route There is private-sector interest in expanding Route 15 throughout Virginia to 4 lanes. You will reach Zion Crossroads when Route 15 intersects with Route 250. (NOTE: The traveler m tl~s pmnt may pick uF the Louisa County/Northeast Albemarle County tour by traveling east on either Route 250 or on Interstate Route 64 to Route 605 and following the tour thereafter ~ Zion Crossroads to Pantops: From Route 15, turn left onto Route 250 Eastbound. Route 250 remains in Fluvanna County for approximately 8 miles. Along this stretch of Route 250, two significant activities may take place. The Virginia Department of Corrections is considering a women's prison facility for the old Camp 12 site on the southern side of Route 250 in Fluvanna County. Second, Fluvanna County has approved a waste transfer station on Route 250, but the legality of this action is still being considered. Crossing into Albemarle County, Route 250 remains a two lane road until it intersects with Interstate Route 64 at Shadwell. There are growth pressures on Route 250 in Albemarle, not only west of Interstate Route 64. Continuing on Route 250 through the Pantops area returns the traveler to Charlottesville and completes the tour. Louisa County/Northeast Albemarle County Tour Interstate Route 64 to Route 605: From Charlottesville, take Interstate Route 64 eastbound. Many area residents use Interstate Route 64 to commute into Charlottesville, and many use it to commute to the Richmond area, especially those residents on the eastern side of Louisa County. The traveler may wish to take route 250 eastbound as an alternative to Interstate Route 64. While slower, traveling on Route 250 allows the traveler more leisurely start to this tour. Route 605 to Route 522 to the Town of Mineral: Exit Interstate Route 64 at the Ronte 605 exit in Louisa County. Travel northbound on Route 605. This narrow, two lane road is typical of many rural secondary roads. It is a 1976 bike tour route and, with easy access to Interstate Route 64, is becoming a minor arterial road fi.om central Louisa County to Interstate Route 64. Farming operations and the lumber industry, which are both still quite extensive in Louisa County, are noticeable along Route 605 Continue on Route 605 past its intersection with Route 33 until you reach Route 522. Travel north on Route 522 by making a left turn onto Route 522 into the Town of Mineral. This approach to Mineral is quite beautiful and the traveler may wish to stop and tour Mineral on foot. Route 22/208 to Town of Louisa: By staying straight on Route 522 through the Town of Mineral, the traveler comes to the Route 22/208 corridor that links the towns of Mineral and Louisa. More cars and trucks, travelling at faster speeds, use this Route 22/208 corridor. One example of the emphasis on the local economy is the Louisa County Industrial Park and Airport that you will see on the left hand side of Route 22/208 before arriving in the Town of Louisa. As you come into the Town of Louisa, stay on Route 22/208. The historic Courthouse building is on the left in the heart of the Town. The traveler may wish to stop and take a leisurely walking tour of the Town of Louisa A bypass around the Town of Louisa has been seriously considered and has brought about heated debates both for and against the bypass. At present both Louisa County policy and the Virginia Department of Transporrauon 6 year plan supports a bypass around the southern side of the Town of Louisa Route 22 and Route 33 to Gordonsville: Route 22 continues through the Town of Louisa, merging with Route 33. Stay on Route 33 for a total of about 13 miles to the Town of Gordonsville. Route 33 bears leg at Trevillians and proceeds into Gordonsville. Continue on Route 33 into Gordonsville. Route 33 brings you inte the center of Gordonsville while turning lef~ onto South Route 231 bypasses most of the Town. Gordonsville to Pantops Via Routes 231 and 22: From Gordonsville, pick up Route 231 into Albemarle County. Albemarle County is concerned with the number of through trucks using Route 23 t as a north-south route and is investigating ways m relieve this truck traffic. From Route 231 take Route 22 West to Route 250 east of Charlottesville. At Route 250, turn right towards Charlottesville Route 250 is a two lane road until its intersection with Interstate Route 64, after which it turns to four lanes and the commercial and residential growth of the Pantops area becomes evident. The traveler now arrives back in Charlottesville, completing this tour. \O~\[rZpS agr Oct ~8 J995 09 4z 5C OZ ZO ~Z rr]Z F 8 \ Z FO ZF -KFO ~0F Nelson County Tour Routes 64 and 250 to Route 151 at Afton: The traveler may pick up Interstate Route 64 at any point and travel west to the Crozet exit. Alternatively, Route 250 westbound, which essentially parallels Interstate Route 64, may be taken. In either event, Route 250 west of Crozet is used to access Route 151 From the Crozet exit of Interstate Route 64, take Route 250 west approximately 4.5 miles to Route 151 toward Wintergreen. Turn left onto Route 151. Routes 151, 6 and 29 to Lovingston: Route 151 is the only primary highway in Nelson County that has more vehicles on it per day than its rated capacity. During ski season, Route 151 is the primary access road to the Wintergreen Resort. Pressures on route 151 are complicated by the volume of through tracks using Routes 250, 151 and 6 as a means of reaching Route 29 southbound. (S~ortly a~er arriving in Nelson County the traveler may x~qsh to detour on Route 6 westbound to the community of Agton.) Continue on Route 151 to its intersection with Route 6, approximately 7 miles. (Route 151 straight will take the traveler to ~he Wintergreen and Stoney Creek developments and offers another interesting detour.) Otherwise, turn left onto Route 6 and follow it to Route 29. Take Route 29 southbound approximately 7 miles to Lovingston. The area known as Woods Mill at the intersection of Routes 6 and 29 i is subject to development pressures. Take Route 29 South Business from the left lane of Route 29 into Lovingston, the county seat~ Route 29 South Business loops around Lovingston and back to Route 29. Lovingston to Oak Ridge Estate: Continue on Route 29. watching for Route 653 approximately 3 miles past the visitofs center. Route 653 is a let5 turn offofRoute 29. Take Route 653 approximately 2 miles where Route 653 blends with Route 650. Take Route 650 and notice two entrances to the Oak Ridge Estate. The second entrance is the public one and will indicate whether the estate is open. Oak Ridge Gardens to Shipman: The Oak Ridge estate is the site of numerous events open to the public, and horses will be racing at Oak Ridge soon, with parimutual wagering. As a result, Oak Ridge is the destination for these periodic events and traffic swells accordingly. Continue on Route 650 approximately 1.5 miles to its intersection with Route 56 at Shipman. Turn right on Route 56 through Shipman to Route 639 Routes 639 and 617 to Schuyler: Turn left onto Route 639 just before the railroad tracks. Continue on Route 639 approximately 8 miles until you reach a bridge over the Rockfish River toward Schuyler. Route 639 bears let~ but took for Route 617, which is a sharp right turn, with a sign indicating toward Schuyler. After approximately 3 miles you will reach the village of Schuyler. At 3.8 miles you will see the Walton's Mountain Museum on the le~ The Museum is a popular spot for fans of the television series "The Walton's". Next, turn a sharp left onto Route 800, noticing the Schuyler Soapstone Quarry on the right. You will enter Albemarle County before Route 800 reaches Route 6 Routes 6 and 800 arethe roads most frequently used to Waltun's Mountain Museum. Route 6 and Route 29 North to Charlottesville: Turn left onto Route 6, through both Albemarle and Nelson counties until you reach Route 29. You will see an informal park and ride lot at this intersection. Route 29 north brings the.traveller back to the Charlottesville area. 9 Z 0 Z Z 09: 5z: 05 COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGENDA ITEM: Community Development Block Grant I~ublic Hearing SUBJECT/PROPOSAL/REOUEST: It is required that a meeting be held to solicit public input regarding potential projects to be funded through a Virginia Community Development Block Grant STA_FF CONTACT(S~: Messrs. Tn~k~ & Benlsh AGENDA DATE: February 7, 1996 ACTION: X CONSENT AGENDA: ACTION: ATTACHMENTS: REVIEWED BY: ITEM NUMBER: INFORMATION: INFORMATION: Yes ~ ./ BACKGROUN~: ~ Virginia Department of Housing and Community Development administers the federally-funded Community Development Block Grant Program (CDBG). Taese funds are available to localities, on a competitive basis, to hnplement a wide variety of housing and community maprovement projects. Prior to submission of an application for CDBG funding, a hearing must be held to solicit public input on community developraant and housing needs in th~ County. DISCUSSION: The atlached staffreport provides some potontial proj cots which could be funded through the CDBG program Also provided is a description of the past use of funds, information on the amount of funds available, the requirements on benefit to low- and moderate-income persons, eligible activities and plans to mininuz' e displacement. RECOMMENDATION: Al[er receiving public comment, it is recommended that the Board of Supervisors indicate which project, if any, will be submitted to the Virginia Department of Housing and Community Development for CDBG funding. CDBG. 96.016 Alternative Albemarle County Projects For Consideration of Virginia Community Development Block Grant Funding The goal of the Virginia Community Block Grant Program (VCDBG) is to improve the economic and physical environment in Virginia's Communities and neighborhoods, benefiting persons of low and moderate-income, preventing and eliminating slums and blight, and meeting urgent community development needs posing a serious and immediate threat to the health, safety and welfare of Virginia citizens~ There are fourteen (14) broad project ~rpes which may be considered for grant application in the VCDBG program. Two types of grants will be funded: Community Improvement Grants (construction grants) - $17,985,500 is estimated to be available for the acquisition, construction, reconstruction, relocation, installation, and development of economic development, housing, community facility or community services facilities projects. Planning Grants - An amount up to one (1) percent of available 1996 CDBG money (approximately $240,000) is reserved for Planning Grants. These grants allow localities to develop needs assessments and effective strategies for solving local community development problems with emphasis on the needs of low- and moderate income persons. Virtually all CDBG applications must demonstrate that the project provides primary benefit to low-and moderate income persons Low to moderate persons are defined as individuals whose family income is less than 80% of the median family income for like size families within the same area. Such VCDBG proposal must demonstrate that: (1) 51% or more of project beneficiaries are low and moderate income residents, or, (2) the project serves an area where 51% or more of residents are low and moderate income, or, (3) 51% or more of the jobs created are available to low and moderate income residents. Documentation of benefit to low and moderate income persons must be provided by one of four methodologies: (1) participation in the project is limited to low and moderate income persons based on eligibility criteria, or (2) the prolect facility is designed for use by protected groups, or, (3) the project service area eligibility is based on low/moderate income data from the 1980 U.S. Census, or (4) an income survey for the project service area. The following is a list of VCDBG eligible projects that have been identified for Albemarle County by the Planning staff. The only request for County sponsorship that has been received to date is from the Albemarle Housing Improvement Program (AI-IIP). Proiect 1: Housing Rehabilitation in Esmont~Albemarle Housing Improvement Program (A~). Project Description: A rehabilitation housing grant would focus on upgrading substandard owner-occupied homes in the Esmont area. It is also anticipated that a component of the project would be AHIP's participation in the Habitat for Humanity housing project. AHIP would use CDBG funds to construct the road serving the new homes constructed by Habitat for Humanity. The grant would be for $500,000 for housing rehabilitation, and $100,000 for development of road for the Habitat for Humanity affordable housing project. Low/Moderate Income Benefit: All AHIP projects recipients must be low and moderate income persons. AHIP maintains a waiting list of qualified individuals and families in need of housing rehabilitation. The current waiting list exceeds 200 applicants. Relative Priorities: Repair and maintenance of the County's housing stock is a high priority as evidenced in the Comprehensive Plan, past CDBG projects, the social program review funding allocations, and most recently, in the Housing Strategic Plan. The County has also indicated its support of housing rehabilitation programs through the regional Comprehensive Housing Affordability Strategy. Housing Rehabilitation is listed in the highest priority group for the region CDBG priorities developed annual by the l~lannnig District Commission. Other Information: AHIP has a comprehensive program of housing rehabnitation for qualified County residents. AHIP has received Community Improvement Grants in 1987 and 1991 but has not been successful in obtaining funding in subsequent rounds. Activities funded under the 1991 grant were completed in 1994. These funds represent the largest source of housing rehabilitation monies available to the County and additional awards will be necessary to continue ti'tis housing program. AHIP applied for funding in 1995 for this project Although not funded last year, Dept. of Housing and Community Development has indicated that it is a competitive proposal. Proiect 2: Crozet Community_ Improvements. Project Description: This improvemem project for the Community of Crozet could be designed as multi-purpose grant for: Housing Rehabilitation (51% - 80% of total grant) Sewer line and lateral extension Commumty facility improvements (sidewalk, flood and storm drainage facilities.) Low/Moderate Income Benefit: An income survey would need to be performed to determine qualifying target areas for such a project. Relative Priorities: Residential improvement projects would rank inthe highest priority group according to last year's state and regional priorities. Other Information: Crozet is designated as a growth area in the County Comprehensive Plan. It is important to not only encourage growth there, but also maintain the quality of the existing commumty for the benefit of its residents. Such improvements could encourage further investmem and growth in the community. A needs assessment would have to been conducted to determine specific improvement needs and benefits to low and moderate income families. The limited time fxame for application submittal at this time may be prohibitive. This project does hold promise for future requests. The Planning staffhas completed a draft neighborhood plan for Crozet. This Plan is now under review by the Board of Supervisors. Implementing recommendations of this plan could be addressed through a CDBG project. These include recommendations to (1) improve housing conditions to Crozet area, (2) upgrade sidewalk facilities including currency hazardous situation of pedestrians and of raikoad crossings downtown; (3) stream design problems and street stree~scaping improvements. A Planning Grant could be pursued for project analysis and development in lieu of a Community Improvement Grant (CIG). This would improve the opportunity for making application for a construction grant next year. Pro_iect 3: Aericultural Center/Farmer's Market Project Description: Purchase and develop a facility to serve as an agricultural center including use as a farmer's market to accommodate local farmers to market their goods to the public. Other uses of this facility may include the option of allowing farmers to sell wholesale to local retail businesses, and/or incorporating a produce packing area for commercial distribution. An agricultural center would serve to support and encourage agricultural related activities as well as to draw other economic/tourist activities to the County. Low/Moderate Income Benefit: An income survey would Lely need to be conducted to document a 51% benefit to low/moderate income persons~ It is widely known that the cost of land and farm production expenses are generally not recovered from the sales of agricultural products. This cost-benefit disparity is especially great for cropland farmers. The enhancement of a marketplace for local products may encourage: A diversification of the agricultural economy and related industries New iobs in the sector Retention of existing jobs and farm operations Wages paid in Albemarle County in the agricultural sector (as reported by Virginia Employment Commission) are 84.5% of the average for Virginia. However, it may be difficult to verify primary benefit to low/moderate income persons with this project. Relative Priorities: "Other economic activities" would rank in the lowest priority group of state priorities and next to highest priority group for regional priorities based on last year's ranking. Other Information: Due to difficulty in identifying benefit to low and moderate income individuals and its ranking based on state an local priorities, this project holds a marginal opportunity for funding at this time~ The Agricultural/Forestal Industries Support Committee has recommended the County support farmers markets as a direct marketing strategy for local farmers and suggested that providing additional farmer's markets could better serve the public and farmers. This project may hold promise for future requests. Project 4: Community Center - Whitewood Road/Commonwealth Drive area. Project Description: Development of a community center to provide indoor recreational and multi-purpose rooms for educational/training/outreach programs The area within the Rio/Hydraulic Road loop (Neighborhood 1) is the highest density residential area of the County consisting of numerous apartment and townhouse developments which provide a significant portion of the County's housing opportunities for low and moderate income households. This project could be oriented most directly to serve Whitewood Road. Low/Moderate Income Benefit: An income survey would need to be performed to determine if the target area qualifies under the CDBG requirements. Relative Priorities: Community Center/recreation project would rank in the second highest priority group according to last year's regional priorities. Other Information: The County Department of Parks and Recreation currently operates two community facilities m Greenwood and in Scottsville. There is no community center operated in the Urban Area. While school facilities generally are available for meeting purposes and limited indoor recreation opportunities, they do not allow the flexibility and range of recreation and service oppommities which can be provided in a separate facility. Leased space, renovation or new construction are feasible alternatives in this area. This project is a good candidate for a planning grant. Staff conducted a preliminary evaluation of this project's ability to meet Grant requirements and determined that, at this time it may not be competitive with other projects due to the potential for relatively low scoring for its benefit to low/moderate income persons. SUMMARY: It is not anticipated, at this point, that any of the projects listed above will necessitate displacement of County residents. The County's use of VCDBG funds over the last five years has been dedicated to housing rehabilitation projects either through the Thomas lefferson Housing Improvement Corporation or Al-liP and, most recently, to the development of the new affordable hous'mg construction, the VCDBG citizen participation process requires that the Board of Supervisors, at this public hearing, receive eomments form the public before making a decision on which project, if any, it wishes to pursue for funding. Staff is prepare to provide its priorities and recommendations following the dose of the public hearing. AGENDA ITEM NO. 9. WORK SESSION: COMPREHENSIVE PLAN BOOKS SENT OUT LAST WEEK SUMMARY OF THE PLANNING COMMISSION'S RECOMMENDATIONS/MAJOR CHANGES TO THE DEVELOPED ENVIRONMENT CHAPTER (CHAPTER THREE) OF THE COMPREHENSIVE PLAN The Planning Commission has been reviewing the "Developed Environment" chapter of the Comprehensive Plan since January 1995. This chapter consists of components which establish and support the County's land use planning efforts and include: 1) the Growth Management Goal; 2) the Land Use Plan and 3) sections on faculties planning (transportation, utilities, and community facilities). The following is a summary of the most significant recommendations/changes to the Developed Environment Chapter of the Comprehensive Plan. Encourage greater utilization of developable land within designated Growth Areas. This is tobe accomplished by achieving higher gross densities in new residential and non- residential developments and through the promotion of infilI development/redevelopment of Underdevelope~l or undeveloped ~r0pe~des. The Plarmi~g Commission believes that the planning time frame of this chapter (2.0 yearS) is tJ.~lshort for adequate utility, facility and transportation planning but~o 1~~ for Grox~da'Area designation, which may result in excessive land being alloc~tted and serve to encourage urban sprawl. Therefore, it is recommended that consideration be given to structuring this chapter with two,kh~different time frames. A short term (5- 10 years) "development plan" would address more pressing issues (i.e. establishment of goals and objectives, development of an infill policy and update of the Master Water and Sewer Plan). The long term (20-50 years) "horizon plan" would identify areas of possible future long term growth. This would serve~"~ guide for the citizens and allow for more accurate planning of utilities, facilities and transportation related projects. The Commission has recommended the development of,th.e "horizon plan" as a priority Action Agenda item to undertake after the adoption off/~mprehensive Plan. All Designated Growth Areas are to be served by public ~water and sewer facilities. Based on the above recommendation, the Villages of North Garden and Earlysville are recommended to be deleted as designated Growth Areas due to the infeasibility of providing public water and sewer services to these areas. Expand the existing Growth Area in order to .p~ck~ m~,,Oe a sufficient inventory of land to accommodate anticipated growth over the ne~3-ff years. Continue to discourage new development in the Rural Areas. The expansion of the Growth Area not only serves to accommodate new growth in the area but replaces the inventory of land lost with the removal of North Garden and Earlysville as Villages. The Commission recommends expanding Urban Neighborhoods 4 and 5 by a total of approximately 1,800 acres. Recommended general revision to the development standards relating to residential u~ses, non-residential uses and umasportation systems. A n~ajor addition is the inclusion of a standard that encoUrages a more "human scale,'~ pedestriarv~riented and urban style type of development. Two of the more sil~ificant modifications to the Land Use Classifications: Establishment of two new residential land use designations (Neighborhood Density, 3-6 dwellings per acre an~.rban Density, 6.01- 34dwellings per acre). These new categories replace the current residential land use categories (Low, 1-4 dwellings per acre; Medium, 4.01-10 dwellings per acre; and, High, 10.01 to 34 dwellings per acre). The new categories allow for higher densities to be achieved and greater flexibility within new residential development. Also, these new classifications support the recommendation to increase density within the Growth Area. Creation of a new non-residential land use designation; the Transitional Area. This designation is to be used in areas between residential and non-residential (particularly Industrial and Regional Service areas) to provide a more gradual transition of uses. Also, this land use is appropriate in areas where a mixture of uses, or the need for more flexibility in possible uses is des[red. The uses allowed in the Transitional Area are consistent with those uses allowed in the current Office Service, Medium and High Density Residential and Neighborhood Service land use categories. Further Explanation of Growth Area Expansion Issue Early in L~e re'view process, Staff identified the need for 5,100 acres of expansion area to acconm~odate anticipated growth over the full 20 year planning period of the Land Use Plan. This mount was based on the following assumptions: 1, 2115 population of 96,100 (1994 population estimate, 73,700). 2. An average development density of 2.4 dwellings per acre. 3. An average of 2.53 persons per household. 4. Providing a market factor of 3 times the anticipated demand for land to acconmaodate fuR/re growth. 5. Growth Areas would be anticipated to accommodate up to 100 percent of new development. Staff determined that,the existing inventory of developable'land in the Growth Areas (including N..Garden and Earlysville) was sufficient to accommodate the shoi't-term needs (5-10 years). Staff's recommendation for expansion was based primarily on the need to maintain a long term planning perspective for guidance, particularly regarding utility, transportation and public facility Planning, as well as for advising the general public of potential long-term direction of future development. The development commtmity also expressed a concern that some of the land deemed developable within the Growth Areas is unavailable due to cost, owner's unwillingness to sell, or other site characteristics which affect development potential (impact of proposed roads; substandard or non-existent road access; topography). Staff analysis found that approximately 1,700 acres could be consider "constrained" by any of the factors noted above, including owners willingness to sell (but not cost). The following is a brief summary of totals for developable land (in acres): 5,900 inventory of developable land (existing Land Use Plan) fl,200 developable area in N. Garden and Earlysville 4,700 developable a w/out N. Garden and Earlysville -1,700 developable but limited by "certain constraints" 3,000 total developable w/out major constraints Upon evaluating and discussing these issues, the Commission determined that a smaller expansion should be considered based on a smaller market factor. The Commission instructed the staff to evaluate an expansion of 3,100 acres, which would provide approximately 2 times the anticipated land need& Ultimately, a total of 3,900 acres of expansion identified in the Draft Land Use Plan presented at the public meetings and Public Hearing held by the Commission (3,250 expansion recornmended by Staff, plus approximately 650 acres which included several public requests for Growth Area designation that the Commission wanted to receive public comment on). Based on the public comments received and the Commission's concern of balancing the need for long term planning with the potential impact of designating too much land m soon and thereby potentially encouraging development to sprawl, the Commission recommended a more moderate expansion of approximately 1,800 acres. The expansion maintains flexibility in the Plan to accommodate short to mid-term needs and replaces the developable area lost with the removal of North Garden and Earlysville as Village Growth.Areas. The Commission's recommendation to locate the expansion in Urban Neighborhoods 4 and 5 and not in Hollymead or Piney Mountain was based primarily on: 1) the desire to better balance future growth between the Growth Areas north and south of the City: and, 2) the concern that essential planning initiatives and decisions need to be in place, particularly in regards to transportation, before expansion should be considered in the Hollymead/Piney Mountain area. The exisfmg inventory of land available in the Hollymead/Piney Mountain Communities was also considered sufficient to meet the short-term flemands that may arise from the devel0ping employment centers in this area, COUNTY OF ALBEMARLE EXECUTIVE SUMMARY ~GENDA TITLE: Update of the Comprehensive Plan SUBJECT/PROPOSAL/REQUEST: Sum_m,~ry of the maior recomm~nda§ons and changes to the Developed Environment' chapter (Land Use Plan, IJ1fli~es, Community Facilities, and Transportation sections), STAFF CONTACT{S):Messm. Cilimberg, Ben~sh AGENDA DATE: February 7, 1996 ACTION: ITEM NUMBER: INFORMATION: X CONSENT AGENDA: ACTION: INFORMATION: ATTACHMENT._.~S:,(~~'~ REVIEWED BY: BACKGROUND: Attached is a brief summary of the major changes to the Developed Environment chapter of the Comprehensive Plan recommended by the Planning Commission. The Commission completed its work on this pe~on of the Plan December 19, 1995. DISCUSSION: The February 7 work session on the Comprehensive Plan will focus primarily on utility issues. of RWSA, and Bill Brent, Executive Director of ACSA will bein affendance. Art Petrini, Execulivs Dimcto~ ~NEoCn cO.MMENDATION: B. O,~,RD OF SUPERVISORS1 SUMMARY OF T~ PLANNING COMMISSION'S RECOMMENDATIONS/MAJOR CHANGES TO THE DEVELOPED ENVIRONMENT CHAPTER (CHAPTER THREE) OF THE COMPREHENSIVE PLAN The Planning Commission has been reviewing the "Developed Environment" chapter or,he Comprehensive Plan since January 1995. This chapter cousists of components which establish and support the County's land use planning efforts and include: 1)the Growth Management Goal; ~) the Land Use Plan and 3) sections on facilities planning (transportation, utilities, and community faculties). The following is a summary of the most significant recommendations/changes to the Developed Environment Chapter of the Comprehensive Plan. Encourage greater utilization of developable land within designated Growth Areas. This is to be accomplished by achieving higher gross densities in new residential and non- residential deVelOPments and through the promotion of irrfill development/redevelopment of underdeveloped or undeveloped propertieS. The Planning Commission believes that the planning time frame of this chapter (20 years) is to short,for adequate utility, facility and transportation planning but to long for Growth Area designation, which may result in excessive land being allocated and serve to encourage urban sprawl. Therefore, it is recommended that consideration be given to slmcturing this chapter with two (2) different time frames. A short term (5- 10 years) "development plan" would address more pressing issues (i.e. establishment of goals and objectives, development of an infill policy and update of the Master Water and Sewer Plan). The long term (20-50 years) "horizon plan" would identify areas of possible future long term growth. This would serve a as guide for the citizens and allow for more accurate planning of utilities, facilities and transportation related projects. The Commission has recommended the development of the "horizon plan" as a priority Action Agenda item to undertake after the adoption of Comprehensive Plan. All Designated Growth Areas are to be served by public water and sewer fucilities. Based on the above recommendation, the Villages of North Garden and Earlysville are recommended to be deleted as designated Growth Areas due to the infeasibility of providing public water and sewer services to these areas. Expand the existing Growth Area in order to provide a sufficient inventory of land to accommodate anticipated growth over the next 10 years. Continue to discourage new development in the Rural Areas. The expansion of the Growth Area not only serves to accommodate new growth in the area but replaces the inventory of land lost with the removal of North Garden and Earlysville as Villages. The Commission recommends expanding Urban Neighborhoods 4 and 5 by a total of approximately 1,800 acres. Recommended general revision to the development standards relating to residential uses, non-residential uses and transportation systems. A major addition is the inclusion of a standard that encourages a more "human scale," pedestrian oriented and urban style type of development. Two of the more significant modifications to the Land Use Classifications: Establishment of two new residential land use designations (Neighborhood Density, 3-6 dwellings per acre and Urban Density, 6.01o 34 dwellings per acre). These new categories replace the current residential land use categories (Low, 1-4 dwellings per acre; Medium, 4.01-10 dwellings per acre; and, High, 10.01 to 34 dwellings per acre). The new categories allow for higher densities to be achieved and greater flexibility within new residential development. Also, these new classifications support the recommendation to increase density within the Growth Area. Creation of a new non-residential land use designation; the Transitional Area. This designation is to be used in areas between residential and non-residential (particularly Industrial and Regional Service areas) to provide a more gradual transition'of uses. Also, this land use is appropriate in areas where a mixture of uses, or the need for more flexibility in possible uses is desired. The uses allowed in the Transitional Area are consistent with those uses allowed in the current Office Service, Medium and High Density Residential and Neighborhood Service land use categories. Further Explanation of Growth Area Expansion Issue Early in the review process, Staff identified the need for 5,100 acres of expansion area to .accommodate anticipated growth over the full 20 year planning period of the Land Use Plan. This mount was based on the following assumptions: 1. 2115 population of 96,100 (1994 population estimate, 73,700)~ 2. An average development densi~ of 2.4 dwellings per acre. 3. An average of 2.53 persons per household. 4. Providing a market factor of 3 times the anticipated demand for land to accommodate future growth. 5. Growth Areas would be anticipated to accommodate up to 100 percent of new development. Staff determined that the existing inventory of developable land in the Growth Areas (including N. Garden and Earlysville) was sufficient to accommodate the short-term needs (5-10 years). Staff's recommendation for expansion was based primarily on the need to maintain a long term planning perspective for gUidance, particularly regarding utility, transportation and public facility planning, as well as for advising the general public of potential long-term direction of future development. The development community also expressed a concern that some of the land deemed developable .within the Growth Areas is unavailable due to cost, owner's unwillingness to sell, or other site characteristics which affect development potential (impact of proposed roads; substandard or non-existent road access; topography). Staff analysis found that approximately 1,700 acres could be consider "constrained'l byany of the factors noted above, including owners willingness to sell (but not cost). The following is a brief summary of totals for developable land (in acres): 5,900 inventory of developable land (existing Land Use Plan) -1~200 developable area in N. Garden and Earlysville 4,700 developable a w/out N. Garden and Earlysville -1,700 developable but limited by "certain constraints" 3,000 total developable w/out major constraints Upon evaluating and discussing these issues, the Commission determined that a smaller expansion should be considered based on a smaller market factor. The Commission instructed the staff to evaluate an expansion of 3,100 acres, which would provide approximately 2 times the anticipated land needs. Ultimately, a total of 3,900 acres of expansion identified in the Draft Land Use Plan presented at.the public meetings and Public Hearing held by the Commission (3,250 expansion recommended by Staff, plus approximately 650 acres which included several public requests for Growth Area designation that the Commission wanted to receive public comment on). Based on the public comments received and the Commission's concern of balancing the need for tong term planning with the potential impact of designating too much land m soon and thereby potentially encouraging development to sprawl, the Commission recommended a more moderate expansion of approximately 1,800 acres. The expansion maintains flexibility in the Plan to accomrnodate short to mid-term needs and replaces the developable area lost with the removal of North Garden and Earlysville as Village Growth Areas. The Commission's recommendation to locate the expansion in Urban Neighborhoods 4 and 5 and not in Hollymead or Piney Mountain was based primarily on: 1) the desire to better balance future growth between the Growth Areas north and south of the City: and, 2) the concern that essential planning initiatives and decisions need to be in place, particularly in regards to transportation, before expansion should be considered in the Hollymead/Piney Mountain area. The existing inventory of land available in the Hollymead/Piney Mountain Communities was also considered sufficient to meet the short-term demands that may arise from the developing employment .centers in this area. AGENDA ITEM NO. 9. WORK SESSION: COMPREHENSIVE PLAN BOOKS SENT OUT LAST WEEK DATE A~ENDA 1'~'~ NO. AGENDA I"J.'~M NAME D~ UNTIL ~orm. 3 7/~5t~6 FEBRUARY 7, 1996 EXECUTIVE SESSION MOTION J MOVE THAT THE BOARD GO INTO EXECUTIVE SESSION PURSUANT tO SECTION 2. I -344(A) Of THE CODE OF VIRGINIA UNDER SUBSECTION ( I ) TO CONSIDER CANDIDATES FOR APPOINTMENT TO BOARDS AND COMMISSIONS; UNDER SUBSECTION (3) TO CONSIDER ACQUISITION OF PROPERTY FOR PUBLIC USE: AND UNDER SUBSECTION (7) TO CONSULT WITH LEGAL COUNSEL AND STAFF REGARDING SPECIFIC LEGAL MA~-rERS RELATING TO REVERSION AND RELATING TO A PUBLIC SAFETY AGREEMENT. COUNTY OF ALBEMARLE Office of Board of Supervisors 401 Mclntire Road Charlottesville. Virginia 22902~4596 (804} 296-5842 FAX (804~ 296-5800 MEMORANDUM Charles S. Martin Walter F, PerkiNs Sail} H. Thomas TO: FROM: DATE: SUBJECT: Board of Supervisors Ella W. Carey, Clerk:l~ December 29. 1995 Applications received for Boards and Commissions The following applications were received: ALBEMARLE COUNTY SERVICE AUTHORITY ARCHITECTURAL REVIEW BOARD EQUALIZATION BOARD Albert O. Humbertson. Jr. (White Hall Bruce Whitmore Kirtley (White Hall) ~" PLANNING COMMISSION - AT-LARGE Sandra S. Hodge Z/,z~ ~ Printed on recycled paper Memo To: Board of Supervisors Date: December 29, 1995 Page 2 PUBLIC RECREATIONAL FACILITIE~S,~UTHORITY  rl, Iii / RIVANNA SOLID WASTE AUTHORITY - CITIZENS ADVISORY COMMITTEE BOARD OF SOCIAL SERVICES No applications received EWC:mms Attachments Ms. Sandra Hodge 2764 Brown's Gap Turnpike Charlottesville, VA 22901 Dear Ms. Hodge: COUNTY OF ALBEMARLE Office of Board of Supervisors 401 Mclntire Road Charlottesville, Virginia 22902-4596 (804~ 296-5843 FAX (804) 296-5800 January t8, 1996 ~/ Charles S. Martin Walter F. Perkins Sally H. Thomas Thank you for your interest in the at-large position on the Albemarle County Planning Commission. This letter is to confirm your interview scheduled with the Board of Supervisors on Wednesday, February 7th, at 2:15 p.m. at the Albemarle County Office Building in the Fourth Floor Conference Room. cp If you should have any questions, please do not hesitate to contact me. Sincerely, Printed on recycled paper County of Albemarle C APPLICATION TO ~lea~ ~e or print) Board / Commission / Committee Applban?s Name Home Address Magisterial District in which your home residence is located Phone Spouse's Name Education (Degrees and Public. Civic and Charitable Office and / or Other/Activities or Interests Reason(s'} for Desire to Serve on this B6ard / Commission / Committee ~o ~oma~on provided onpis application MI1 / Rem to: Cler~ ~ of CounW Su~iso~ ~be~le 401 MelntkeRoad Ch~lo~i~e, VA 229~-4596 County of Albemarle) APPLICATION TO S~R~ O~ BO~ / ~0~0~ / CO~E .~I~ ~ or p~nt) / Applic~tsN~e ~n ~ - ~CaVP. q / Home Phone ~efialDis~ct ~ Which yo~ home gsid~ is 1~ ~ Da~ofEmplo~ont ~ q~(~ ~ ~eu~on~T~fle ~r~ ~ Ye~s Resid~t ~mmle ~ , ~ ~ / ~vto~ Restden~ ~ ~ {a ~ ~umfion mo~s' ~d ~mdmtion Dado / Mem~hips in Fm~mal. Busings. Ch~h ~/or ~i~ ~ups / Public. Civic and Charitable Office and//or Other Activities or Intere~s J Re~o3~) for Desire to Serve or/~his Board/. Commlgsion / Committee, The [nformatiofl-lfimvided on this application will bo released to the public upon request. ,~r~ v~9~ ~ Sig~f/aturo Date R~lh~l to: Clerk, Board of County Supervisors Albemarle County 401 MoIntire Road Charlottesville, VA 229024596 CLERK, BOARD OF COUNTY SUPERVISORS ALBEMARLE COUNTY, VIRGINIA not change if this item is deferred to some future date. This sheet ls moved forward with all of the paperwork. ) I tern Name ~ J/~//-~ ~d~/z~-~/ ~ Presentor (For County Executive's information, please no=e name of person who will be making presentation to the Board.) Request Made By ~/~ on (Date) INSTRUCTIONS FOR USE: This form is to be used when scheduling an item for a Board of Supervisors' agenda. This form will NOT be distributed to anyone, but is intended only for use by the Clerk in scheduling the agenda. Please fill out one copy of this work sheet (it may be handwritten) and return with the orig- inal of any paperwork yqu wish to have forwarded to the Board. For Clerk's Use: Appointment Confirmed with (name) On (Date) By (Name) Telephone? Mail? Materials Received with Request? (Yes) (No) Materials Photocopied? Note: On appeal of site plans or subdivision plats, be to include Planning Commission minutes with paperwork. sure Form. 2 7/29/86 COUNTY OF EXECUTIVE SUMMARY AGENDA TITLE: Presentation of Compensation Study Report SUBJECT/PROPOSAL/REQUEST: Presentation by Mr. Chartes Hendricks ~o the Board of Supervisors and School Board regarding Compensation Study AGENDA DATE: February 7, 1996 ITEM NUMBER: ACTION: X INFORMATION: CONSENTAGENDA:~~'~ ACTION: INFORMATION: ATTACHMENTS: STAFF CONTACT(S): Messrs. Tucker, Huff, Brandenburger , REVIEWED BY: r / BACKGROUND: in August, 1995, the Board of Supervisors instructed that a committee be formed to engage a consultant to review the County and School Division's compensation plan for equity and fairness, both internally and externally, to the organization. A Board Committee was formed consisting of Mr. David P. Bowerman, Mr. Walter F. Perkins, Mr. William W. Finley and Ms. Karen L. Poweli. In January of 1996, Mr. William W. Finley was replaced on the Committee by Ms. Susan C. Gallion from the School Board. In October of 1995, Mr. Chades Hendricks of Hendricks and Associates from Washington, D. C. began a four-month study of a broad range of compensation and classificafien issues involving all classified employees and all teaching positions, The attached report with the included Executive Summary is the result of Mr. Hendrick's work over the last four months with the Board Committee and is presented at this time for review and further action by both Boards. DISCUSSION: The Executive Summary outlines the purpose and scope of the study and provides principle recommendations by Mr. Hendficks for changes to the County's classification and compensation system. It also includes implementation recommendations with further details and associated projectect costs attached in the body of the report. One caution on implementation costs: Mr. Hendricks' projection for his recommendation of implementation costs do not include the associated fringe benefits required for that salary amount. Also, the Boards should be aware that these are estimates and that staffwill need to factor the final recommendation into the County's financial system in order to get exact costs. Mr. Henddcks' recommendation is that the County should attempt to provide a 4.5% salary pool for the coming year in order to bring county salaries in line with the market. His recommendation eliminates the use of bonuses as are used in the current system and for classified employees, this 4.5% average would be allocated based on his performance-based recommendations. For teachers, Mr. Hendricks recommends that the County's teacher scale be expanded from the current 15 year scale to a proposed 30 year scale that meets our market while eiiminafing over time the career ladder program. RECOMMENDATION: Philosophically, the Compensation Committee agrees in principle with the recommendations contained in the attached report and submits it to the two Boards for their consideration. Mr. Hendricks recommends that "the Board of Supervisors and the School Board review the report in detail before accepting it in principle. Acceptance in principle means agreement with the overall intent of the recommendations even though there may be questions on AGENDA TITLE: February 7, 1996 Page 2 Presentation of Compensation Stu~iy RepOrt specific details which will have to be worked out." Once the two Boar(~s have accepted the report in principle, the staff will move to begin work'mg out the implementation details. Staff has been advised that a decision would be helpful p~or to April 1st so that the necessa~ programming changes can be made to the automated payroll system in order to meet the deadlines for July 1, 1996 payroll, if any. 96.015 Albemarle Count Public Sc · Supe ntendent s FY 1996.97 ALBEMARLE COUNTY PUBLIC SCHOOLS MISSION Ttte primary~mission of Albemarle County Schools is to provide and promote a dynamic environment for learning ~h~Ug h which MI students ~cquire the knowledge, skills and values necessary to live as informed and productive members t~f soeie[y. GOALS Albemarle County Public Schools will nurture a climate that promotes trusL idea sharing and sensitivity to student needs and ensure a healthy environment for intellectual development tbr all children To provide such an environment, we will ensure that: The primal, objective of all disciplines will be lbr students to roster the capaclw to appiy knowledge, facts, concepts and skills innew situations where th%, are appropriate. All schools will promote a healthy and inviting school climate in which ail students will be prepared to participate in a democratic society. ~ responsible citizens workers, and family members. demonstrating the adopted values of the School Boar& Individual schools ,~411 work in feeder paaern~ to provide the oppommiw for smaents to acquire the lmowledge and understand the concepts of physical, mental and emotional health and demonstrate sound habits of personal health and fitness. Earl>, intervention strategies and comprehensive and consistent services will be a primary, focus of our efforts. Curriculura developmetu and implementation will be a dynamic process that necessitates ongoing revision to m~t the individual needs and diverse talents of all students. A primary tbcus will be for all students to demonstrate skills and acquire .'knowledge to meet the established curricular expecmtion.s in ~e core academic areas of reading, math. ~mtten and oral communication, scmace and social stuotes. Schools will establish comprehensive oppommities to ensure parental and community involvement toward making each student's education a substantive and valuable experience. They will dcveloo partnerships with parents, co~mtmi~y members, and businessea that directly support and guide our educational goals. Woddag together, we will ensure that all students develop the skills and abilities necessary to be self-sufficient and con~buting members of the corranumty.. EVIDENCE Indicators to provide evidence of progress toward each goal's attainment are found in the system's Strategic Plan a Total School System comrmtrnent to the School Improvement Process. A Progress Report outlining the division's perform~mce on these indicators will be issued annually by the Superintendent. In addition, the School Board will receive a yearly report on the stares of the division's curriculum At this rime. the School Board wilt approve any substantive changes to curriculum documents. A-2 ALBEMARLE COUNTY PUBLIC SCHOOLS OlffSce o£ dae Suf:>ednrendenr 401 Mc/afire Road Charlorre~dlle, Virginia 229014596 January 22, 1996 Ms. Karen Powall, Chairperson Members of the Albemarle County School Board 401 Mclntim Road Charlottesville, Virginia 22902 Dear Ms. Powell, Members of the School Board, and Citizens of Albemarle County: I present the Superintendent's Proposed Operating Budget for the Albemarl, County Public Schools for FY 1996-97. This request totals $65,0t8,398, an increase of $i,243,544 (or 1.95%1 over FY 199506, less than half'the increase reflected in the FY 1995-96 budget as compared to FY 1994-95. This budget is balanced against projected revenue and assumes no new debt. As was the case last year, t/tis budget has been reviewed by a joint committee consisting of both county government and school division staff., tt has also been thoroughly reviewed by the school division's Budget Committee and Leadership Team, a group which consists ofpr/ncipals and central office admin/strators. The Albemarle County school division is strong. We have a clear vision for our schools articulated in our five System Goals. We mon/tor our success in meeting these goals through the yearly Albemarle County Schools Pro~ress Rel~ort. The primary focus ofth/s proposed budget is to maintain the momentum of cuntmuous improvement in student performance we have worked hard to establish. ~owever, l,vent to emphasize that this proposed budget does not represent a maintenance of our current e/~ort. FY 1996-97 Budget Challenges The FY 1996-97 Budget presents some difficult decisions because of the following challenging ckcumstances: The school division aeain faces sim~ificant, enrollment m'owth, proiected to be 237 student, s. Over the pa~t several years, the impact of growth has been partially addressed in the budget through additional teachers, school buses and dhvers, and mobile classrooms. Nonetheless, neither the complete impact of growth nor the impact of inflation has been addressed in school and departmental budgets during the past four 5ears. For example, inflation has caused the cost of xerographic paper to increase 88% over the past year, from $1.84 per rem to $3.46 per ream. Costs have also escalated for other basic needs such as textbooks, library books, and curriculum-based teach/ng mater/als and equ/pment. For FY 1996-97, there will be a decrease in the amount of available additional revenue as compared to FY 1995-96. For FY 1995-96, available additional revenue increased by $2,937,324, or 4.8%. For FY 1996-97, available additional revenue will increase byonly $1,243,544, or 1.95%. "We Expect Success" A~3 Revenue from the county will actually increase by $1,970,417, but this increase ~tl be offset by a $586,989 decrease in current state funding as a result of Albemarle County's Composite (or Ability to Pay) Index rising from .5585 to .6081, the third largest increase in the state. We deeply appreciate the support provided by the Board of Supervisors through both the county Operating Budget and the Capital Improvement Program. The Capital Improvement Program alone has financed $23,000,000 in facility enhancements, $23,000,000 for the new Monticello High School and almost $3,000,000 for instructional technology. The school division will lose approximately $300,000 in federal funds supporting self-sustaining prom'ams and will also be renuired to make an additional payment of approximately $92,000 to the Vir~'inia Retirement System to support Cust ofLivine Adiustment (COLA) Prefunding. The loss of federal funding will have the greatest effect on the Title I program, which provides remedial services to economically disadvantaged students. The FIr 1996-97 Budget is problematic because of this combination of continuing growth coupled with the decrease in available additional revenue. In previous years, the impact of growth has been cushioned by larger increases in new revenue. These increases at least enabled us to fund growth partially, to fund some program improvements, and to provide reasonably competitive salaries for employees. The FY 1996-97 Budget, however, presents us with a serious dilemma in that available additional revenue is not sufficient to meaningfully support any of these areas. The revenue neither supports fully funding a tree cost- of-living increase for employees, nor does it support the real costs of maintenance of current services in light of growth and inflation. Difficult and painfifl decisions must be made in this budget. At, er much consideration and input from staff and others, I believe the school division needs to reallocate its resources to meet both existing and. future needs. During the past four years, savings have already been generated throughlevel funding of school and depa, tment budgets and through a restructuring of central office personnel. Therefore, these areas are no longer feasible ones from which to generate sizeable savings. Restructurin~ Strategies I am proposing the following straregaes to restructure our current level of services in order to generate savings: Change the staffing ratio in m-ades 4-5 from 15:1 to 16:1 and the staffing ratio in ~ades 6-12 from 15.84: m I6.84:1. This change would eliminate the need for additional teachers and mobile classrooms required for enrollment growth and would also reduce the current number of positions in these grades. I believe this change can be implemented without compromising our instructional program because our present class sizes are quite favorable. Nonetheless, I do not want to increase class size in grades K-3 in light of research that supports the p6sitive long-term impact of smatler classes in these grades. The financial impact of this change would be approximately $421,996 in savings from current expenditures plus approximately $580,000 in cost avoidance. In response to a Board-direeted consultanfs report recommendinq that the school division discontinue its practice of".doubte-counting'' some Special Education students, adiust the remflar school staffing allocation formula so that Special Education students reeeivin~ more than 50% of services outside the regular ciassroom are counted as .6 instead of 1.0. Currently, these students are counted as 1.0 for both the regular staff.nag allocation formula and for the Special Education staff.rog formula. The consultant's report on the division's Special Education program received by the School Board in March. 1995 recommended that steps be taken to eliminate this so-called "double counting", which is not done anywhere else in Virginia. This proposal represents a middle ground between our current practice and the consultant's recommendation. The financial impact of this change would be approximately $359,330 in savings from current expenditures. Adiust school arrival and dismissal times so thai ;~ool buses and drivers can serve all three levels, thus reducing the number of needed buses and drivers. Two possible options could be pursued to accomplish this end. Under the fa-st option, mid~le and high schools would start at 8:20 a.m. and dismiss at 2:45 p.m. and elementary schools would start at 9:50 a.m. and dismiss at 4:00 p.m Under the second option, elementary schools ~:ould start at 7:50 a.m. and dismiss at 2:10 p.m. and middle and high schools would start at 9:35 a.m. and dismiss at 3:50 p.m. Implementation of either one of these options would result in $189,000 in cost avoidance by eliminating the n~:I to fund three buses to support arrroliment growth. Further, either of these optious would result in savings of at least $32,170 fi.om current expenditures through a reduction in the number of buses now in use. The long- term impact o£either of these options would be the avoidance of approximately $I,000,000 in bus replacement costs through FY 1999-2000. An additional hnpact would be to decrease some of the difficulties invoh, ed in recruiting and retaining a sufficient number of qualified bus drivers. Reduce allocations to Albemarle Hieh School and Western Albemarle Hi~3~ School by a total of' $75,00Q. The school funding allocation formula is weighted to help high schools pay for activity programs, especially athletics. While this change might cause some changes in high school extracurricular programs, it should not affect academic programs. The net impact of these proposals for FY 1996-97 would be $888,496 in savings fi.om current expenditures and approx/mately $769,000 in cost avoidance. While th/s restructuring of service would result La significant change in the short term, the substantial long-term savings generated could be used to ad&ess a variety of existing needs that have heretofore not been met. Such needs include additional funding for curriculum and assessment, alt*raative and at-risk services, g-hour clerical help for elementary schools, health clinicians, instructional technology staffing a pay increase for substitute teachers, textbooks, and numerous other areas that have remained unfunded for several years. These savings would also serve as a buffer against the considerable costs which will be required to open Monticello High School in the fall' Of 1998. Benefits of Restructuring This restructuring coupled with available new revenue would provide resources for the following areas: It would provide $275,000 to support remed/al services to replace a portion that will be lost due to reductions in federal funds, to alien an-Hculum w/th the revised Virginia Standards of Leaming~ and to continue the development of local cr/ter/on referenced tests. While $275,000 represents a minimal mount of effort, it is essential to continue to move forward in these areas. It would help to ad&ess several areas related to the maintenance of the cun-ent level of services, inctudlr.~ additional Special Education teachers, electricity and custodial services for the 70.000 square feet in school additions to come on line next year, additional per-pupil allocations related to enrollment ~owth, two mobile classrooms, and two Support Analysts. These areas reflect a minimum 0fservicos to be maintained in light of the demands of enrollment growth. It would allow for a 2.5% pay restructur/n~ for school division employees. The 2.5% figure is based on the commonality agreement that has ex/sted with county government The specifics of this adjustment would be determined after thejoint boards have received and considered the recommendatious of the consultant conducting the compensation study now in progress. This increase does not futly ad&ess the rate of inflatior~ which based on the Consumer Price Index is estimated at 3.5%. /t does, however, represent a goed faith effort to recognize the importance of our employees and to try keep our pay structure from falling behind. It is not fair to balance the school division budget on the bac 'ks of staffwho have been responsible for our past success and ~511 be responsible for our future success. A-5 This proposed budget represents an attempt to enable the division to continue to provide a solid insa'uctional program in spite of difficult circumstances. It is also an attempt m recognize that school division employees work hard and produce excellent results. It is certainly difficult to make these recommendations, but I believe they are necessary given the enrollment grov,~da and revenue limitations we face this year. Budg~AdopfionCahndar Following is a calendar of events related to the adoption of the FY 1996-97 Budget: January 22, 1996: Proposed Budget presented to School Board at Work Session (6:30 p.m. in Room 331 of County Office Building) January 27, 1996: Budget Work Session (9:00 a~m. in Room 331 oftbe County Office Building) January 29, 1996: Budget Work Session (6:30 p.m. in Room 331 of the County Office Building') January 31; 1996: Budget Wo~rk Session (6:30 p.m. in Room 331 of the County Office Building) February 6, 1996: Budget Work Session and Public Hearing (6:30p.m. in the Auditorium of the County Office Building) February 12, 1996: Adoption of Preliminmy Budget at Regular Monthly'Meeting (6:30 p.m. in Room 241 of the County Office Building) There will also be public discussion of the budget during my seven Community Roundtables, which will be held between January 23, 1996 and February 8, 1996. I invite Board members to attend any of these meetings. Members of the Board of Supervisors are also invited to these meetings. I look forward to working with the School Board on this proposed budget. I and all members of the staff stand ready to assist Board members, community groups, and individual citizens in understanding the contents of this proposed budget. This document now ceases to be a Superintendent's Proposed Operating Budget and becomes a working tool for the School Board and the public to work together to prepare for the future of our school division. Kevin C. Castner Division Superintendent A-6 BUDGET DEVELOPMENT INFORMATION I. FY 1 996-97 BUDGET PROCEDURES 0 The budget was balanced against projected revenue. o No new debt was incurred. o The School Division utilized Local Government Budget Development Procedures. o A joint panel of school and general government staffreviewed departmental budgets. o Stakeholder input was considered. ii. ~ 1996-97' BUDGET PREPARATION ASSUMPTIONS o Available new revenue will be apprc~ximately $1.2 million. o Projected enrollmen{ growth will be 237 students. o A 2.5% salary restructuring will be !included as agreed upon with local government based on commonality. Specifics will be determined based on recommendations adopted from the compensation study directed by the joint boards. o Department operations will be level funded for the fourth consecutive year duc to revenue limitations. o Growth will'not be funded at the expense ora competitive salary scale. o Vesting, scale movement and benefits will be maintained. III. FY 1996-97 BUDGET PROPOSALS o Change staffing ratios in grades 4-5 from 15:1 to 16:1 and in grades 6-12 from 15.84:1 to 16.84:t. o Count special education students receiving a majority of services outside the regular classroom as 0.6 instead of 1_0 for regular staffing allocation purposes. o Adjust school starting/dismissal times so that one group ofbusesddr/vers can serve all three levels. o Reduce allocation to AHS and WAHS by a total of $75_000. Actual Revenue Reduction Strategies Summary of Superintendent's Proposed Budget Available Additional Funds Local Revenue Decrease (includes $8,500 transfer from health fund) -1,334 Increased General Fund Transfer (from local government) 1,970,417 State Revenue Decrease (estimate ADM of 11,150) -586,989 Additional Federal Revenue [Special Education only) 52,465 Less FY 1993-49 Carry-Over -291,015 I Include FY t 994-95 Carry-Over 100.000 Total Actual New Revenue 1,243,544 Reduce High School Allocation 75,000 Increase Class Size by 1 in Grades 4-12 (Ios~ of 12.67 Teaching Staff) 421,996 Change Counting of Special Ed, Students with > 50% Servces (-10.77 FTEsi 359,330 Adjust School Starting and Dismissal Times (transportation savings) Eliminate one-time costs & other savings Total Savings Generated from Reduction Strategies ITotal Available Funds 32,170 14.~_~_q~?~ 2,651,9661 Funded Maintenance of Current Services Costs Maintain Effort in Services Special Education Staffing to Support Growth (,~ Teacher equivalents) Special Ed. Pre-School Staffing To Support Growth [1 Teacher equivalent) Mobile Classrooms - Growth (2 lease & setup) Per Pupit Allocation prior proposed to High School Reduction (237) Technology Support Analysts (2 positions to maintain current tevel of service) iCustodial Staff (2.5 FTE positions for CIP Additions to schools) Electricity and Heating Increases Ifor CIP Additions to schools) 146,748 36,687 32,500 52,990 95,240 53,780 60,350 Maintain Classified Vesting Competitive Teacher Vesting Salary Scale [VRS Rate Increase 2.5% Salary Restructuring Funding ITotal Funded Maintenance of Current Services 163,560 368,703 92,210 1,174.198 2,276,9661 Funded Imorovements Remedial Program Funding (buffers Federal Title I remedial reducation) Partial Funding of SOL Alignment and Curriculum Development School Board Reserve 160,O00 115,000 100.000 tTotal Funded Improvements 375,000t ITotal Funded items 2,651,9661 A-8 Summary of Superintendent's Proposed Budget First Level Unfunded Priorities Adapted PE Program Curriculum Alignment with the SOLs / Criterion Referenced Test Development Health Clinicians (Middle Schooi Feeder Pattern, 5 Positions @ $18,225) Instructional Technology Specialists (2 @ $37,450 each ~- operations) Staffing Ratio reinstatement 10,25 FTE Increment = S.31 total teachers) Substitute Pay Increase (from $45 to $52 ~er day) Technology Support Senior Analysts (2 @ $45,971 each + operations) Textbooks - K-t2 Science - Textbooks - K-5 Language Arts 47,000 299,725 91.125 87,900 215,347 50,000 104,942 215 550 317,7!0 Total Unfunded First Level Priorities 1,429,2991 Second Level Unfunded Priorities Career Awareness Specialist {1 Teacher FTE ) HVAC Positions [2 @ $27,671 +' vehicle and operations) Information Services Growth Costs Middle School Program Assessment Recruitment Initiatives School Improvement Process School Secretary (increase from 7.25 to 8 hr. days) Social Worker (1 @ $28,423) Staffing Ratio reinstatement (0.25 FTE Increment = 6.31 total teachers) Summer School Accelerated Learning Project 37,450 91,342 39,270 29,530 7,300 39,000 68,850 28,423 215,347 25.000 Total Unfunded Second Level Priorities ITotal Unfunded Items 2,010,8111 Descriptions of Unfunded Priorities are located in the Appendix of this document A-10 FY 1996-97 Superintendent's Proposed School Budget (by type of expense) Operating Expenses 17% Fund Transfers 2% Capital Outlay <1% Staff Costs 81% Page A-1 ! FY 1996-97 Superintendent's Proposed School Budget (by functional area) Building Operations 10% Transfers 2% Transportation 7% Administration 4% [nstructio:~ Page A-12 INTERVIEW TIME SCHEDULE FEBRUARY 7, 1996 TIME NAME BOARD/COMMISSION 1:00 Michael Marshall J Planning, At-Large 1:15 Mi.tchell Neuman j 1:30 Peter Stark t~ 1:45 Robert Tobey I~ 2:00 Stuart Kessler l///' 2:15 Sherry Buttrick j *2:30 Jared Lowenste'm ~J 3:00 Peter Hallock k// Note: The 2:45 p.m. appointment canceled, so there is one-half hour at this point. e) COUNTY OF ALBEMARLE Office of Board of Supervisors 401 Mclntire Road CharloYresville, Virg/nia 22902-4596 (804) 296,584k3 FAX I804) 296-5800 February 13, 1996 Charles S, Martin Waiter F. Perkins Sally H. Thomas Ms. Hilda R. Lee Washington 1610 Robin Lane Charlottesville, VA 22911 Dear Ms. Washington: At the Board of Supervisors meeting held on February 7, 1996f you were appointed as the Rivanna District representative on the Albemarle County Planning Commission. This term will expire on December 31, 1999. On behalf of the Board, I would like to take this opportunity to express the Board's appreciation for your willingness to serve the County in this capacity. Sincerely, Charlotte Y. Humphris Chair CYH:len c: V. Wayne Cilimberg Printed on recycled paper County of Albemarle Office of Board of Coun_ty Supervisors 401 Mclntire goad Charlottesville, VA 229024596 (804) 296-5843 199 , ,suP ws APPLICATION TO SERVE ON BOARD / COMMISSION / COMMITTEE (please type or print) Board/Commission/Committee Applicant's Name ~' t ~m Mag/sterial District in which your. home residence is located ,~; ~t r~ ,~ ~.~ ra ~,~, ~'c~ Business Address /~ 1 3 G~qS+ DateofEmployment 1~]~3 ~ ~.s~ Occupation/Title Years Resident in Albemarle County ~2,~ Spouse's Name I3i,~ll~ J4, ~h,~i~F} NumberofChildr~n Fxlueation (I)egrees and Graduation Datesf HoC'sq-a~ Memberships in Fraternal. Business. Church and/or Social Groups Public. Civic and Charitable Office and / or Other Activities or Intere.q$ Reason(j5 for Desire to Serve on this Board / Commission / Comm~ . t t I I ' I j ~e ~omaam provid~ X 8i~a~ Rem to: Cle~ AI~I, Co~ 401 C~loRe~flle, VA 229024596 Date COUNTY OF ALBEMARLE Office of Board of Supervisors 401 Mclntire Road Charlottesville. Virginia 22902-4696 (804) 296-5843 FAX 804l 296-5800 February 13, 1996 Charles S. Martin Walter F. Perkins Sails, H. ] nomas Mr. C. Jared Loewenstein 2436 Proffit Road Charlottesville, VA 22911-5752 Dear Mr..~~'~ein:~ At the Board of Supervisors meeting held on February 7, 1996, you were appointed as at-large member on the Albemarle County Planning Commission. This term will expire on December 31, 1997. On behalf of the Board, I would like to take this opportunity to express the Board's appreciation for your willingness to serve the County in this capacity. Sincerely, Charlotte Y. Humphris Chair CYH:len c: V. Wayne Cilimberg Printed on rec3Jcled paper County of Albemarle Office of Board of County Supervisors 401 Mclntire Rbad Charlottesville, VA 22902-4596 (804) 296-5843 BOARD OF SUPERVISORS J APPLICATION TO SERVE ON BOARD / COMMISSION / COMMITlrEE (please type or prim0 Board/Commission/Committee Planning C, 9mlais s ion Applicant's Name C. Jared Loewenstein Home Addmss 2436 Proffit Road Charlottesville, VA Home Phone 22911-5752 (804)-973-6583 Magisterial District in which your home residence is located Rivanna District Employer .=~vors~t.z 9f Virginia Library Phone (804)-924-3429 BnsinessAddress 511 Alderman Library~ Univ. of ¥irginia~ Charlottesville, VA 22903-2498 Date of Employment (SEE ATTACHED) Years Resident [n Albemarle County ~ 22 Sponse'sName l~cq.ol~ne A. Rice Education (Degrees and Graduation Dates) Occupation / Title (SEE ATTACHED) Previous Residenee City of chaalottasville (13 yrs.) NumberofChildren One daughter, 7 years old (SEE ATTACHED) Membershipsin Fratemal. Bus~ess. Churchand/orSociMGroups (SEE ATTACHED) Public. Civic and Chari~ble Offieeand/orOtherActivifiesorln~m~q (S~ ATtaCHED) Reason(s)forDesiretoServeonthis Board/Commission/Commi~ee (SEE ATTACHED) The information provided on this applica~request, // Return to: Clerk, Board of County Supervisors Albemarle County 401 McIntire Road Charlottesville, VA 22902-4596 December 1995 Date Iwould like to the Albemarle Commission because I have County Planning serve on a longfime interest in and history of service to the community which directly relates to a considerable percentage of the duties and functions of the Commission. ~[ further believe that it is more crucial than ever before that the County's development be directed very carefully and thoughtfully, given the significant pressures ir is now facing simultaneously on several fi'onts. As an established resident and property owner in Albemarle, I have a vested interest in what happens here; the quality of life in Otis community is very important to me and to all our citizens. My desire to serve as a Planning Commissioner is a direct outgrowth of my conviction that, in order to make a difference, one must participate directly in the process of government, especially at the local level. The Planning Commission is, to me, the best way ro become involved in that process, because it touches vir0aally all the fundamental issues relating ro our local situation. I also want to point out that I have worked successfully in the past with a number of staff members in the Department of Planning & Community Development, as well as with individuals on both the Plauning Commission and the Board of Supervisors. These interactions have been positive and productive ones, and I am confident that I will be able to work very effectively with these and other groups and individuals as a Commissioner. I will add that my own inclinations are always to seek common ground xvherever possible when looking for solutions to difficult problems, and to think in terms of striking balances rather than creating and furthering polarization of opimous. These attitudes and skills would, in my opinion, be of special value in the position for which I am applying. Our County is one of the most desirable places on earth to live, work, and raise a family. My appointment to the Planning Commission would bring a realistic, balanced voice to that body at a time when it is needed most, and I would hope to play a small parr in assuring that our future remains healthy, viable, and secure while continuing to grow. To that end, I respectfully submit my application for your consideration. CHARLES JARED LOEWENSTEIN Education: Work: Professional Affiliations: SALALM: Publications: B.A. (Spanish) University of Virginia, Charlottesville. VA. 1966: M.A. (Spanish) University of Virginia, ~968; Ph.D. (Spanish) University of,Virginia, 1992. University of Virginia,. Alderman Library, 1962- : Head. Approval Orders Section, 1970-1979; Ibero-American Bibliographer, 1972-1995; Curator, Jorge Lnis Borges Collection. 1993-; Collections Field Agent, 1995; Librarian for Spanish. Italian & Portuguese. 1996-; Director of Annual Giving, 1996-. Virginia Library Association, SALALM. Executive Board. 1988-1991; Acquisitions Committee. 1975-: Constitution & Bylaws Committee. 1985-92 (Chair 1988-92); Editorial Board, 1986-1989; Library/Bookdealer/Publisher Relations Committee. 1975- (Secy. 1977-1978; Chair 1982-1984, 1990-4); Nominating Committee, 1977-1978: Awards Committee. 1994- (Chair. 1995- ~. // Moderator/participant for panels/workshops at SALALM XX (1975), XXI (1976), XXII (1977). XXVI (1981), XXVII (1982), XXIX (1984), XXXII (1987~. and XXXiX 41994); Conference Director, SALALM XXXIV (~989). "Ibero-American Collection Development" Chapter & Verse 3:14-16 (Feb. 1975j; "A Biographer In Residence" Virginia Library Association Newsletter 21(3):15 tAug. 1975); "Rare Iberian Imprints" Chapter & Verse 5:5-8 (July 1977); "Daniel Melcher: 1912-1985" Fichero biblio~rgfico hispanoamericano 24(7):3 ~July 1985); "Eh memoria: Jorge Lnis Borges, 1899-1986" Fichero bibliogrfifico hispanoamericano 25(8):2 (Aug. 1986); "Creative Self-Reflection: The Art of Frida Kahlo" Iris 16:8-12 (Fall 1986'): "Iberia" Selection of Library Materials for Area Studies 142-154, Chicago: American Library Association. 1990; "Borges' Limitless Library" Chapter & Verse 10:21-23 (May 1991); _A Descriptive Catalogue of the Jor~e Lnis Borges Collection a_t the University o__f Virginia Library Charlottesville: University Press of Virginia. ~993 [Winner of the Jos~ Toribio Medina Prize for ~994]. Forthcoming: "Borges: The Bibliography of Sand" Anthropos (Fall 1995): The Unknown Borges (with Donald L. Shaw_ 1996). In Progress: Full-length biography of Daniel Melcher. one of the giants of 20th-century American publishing. Other Activities: Congregant. St. Paul's [Episcopal] Church. Ivy Parish. 1967- ; Member. University of Virginia Lyctmos Society, 1974-: Member. University of Virginia Colonnade Club. 1984- . // Editor, Open Entry, 1974-1975; Editor. The University Library, 1985-1986; Alderman Library Publications Board. 1985- 1988: Faculty, University of Virginia Latin American Studies Center (Curricultnn Committee~. 1972- ; Consulting Director. Melcher Ediciones (publishers of Libros en Venta and Fichero~, 1980-; Conference on Retrospective Collection Developmem, SUNY/Binghamton, 1979 (presented 2 formal papers). // Chair. Historic Landmarks Commission. City of Charlottesville. 1976-1982: Proffit Neighborhood Association, 1984- (Co-Founder, 1984, Vice-President. 1989-91: President. 1991- ); Director, Preservation Piedmont, 1994- (Vice-President. 1995-); Charter Member. University of Virginia Cornerstone Society, 1995-; Member. Historic Preservation Committee. County of Albemarle, 1995-. David P. Bou~rman Charlotte Y. Humphris COUNTY OF ALBEMARLE Office of Board of Supervisors 401 Mclntire Road Charlottesville, Virginia 22902-4596 (804] 296-5843 FAX (804) 296-5800 Charles S. Martin Walter F. Perkins Sally H. Thomas January 18, 1996 Mr. C. Jared Lowenstein 2436 Proffit Road Charlottesville, VA 22911-5752 Dear Mr. Lowenstein: Thank you for your interest in the at-large position on the Albemarle County Plarming Commission. This letter is to confirm your interview scheduled with the Board of Supervisors on Wednesday, February 7th, at 2:30 p.m. at the Albemarle County Office Building in the Fourth Floor Conference Room. cp If you should have any questions, please do not hesitate to contact me. Sincerely, · y, Clerk, C~C Printed on recycled paper e DaSd P. Bowerman Charlotte Y. Humphtis Forrest R. Marshall. =Jr. COUNTY OF ALBEMARLE Office of Board of Supervisors 401 Mclntire Road Charlottesville, Virgima 22902~596 (804) 296-584S FAX 1804) 296 5800 February 13, 1996 Charles S. Martin Walter F. Perkins Sally H. Thomas Ms. Martha Harris 4615 Pelham Drive Earlysville, VA 22936 Dear Ms.~s: ~~ At the Board of Supervisors meeting held on February 7, 1996~ you were reappointed as the White Hall District representative on the social Services Board. This term will expire on December 31, 1999. On behalf of the Board, I would like to take this opportunity to express the Board's appreciation for your willingness to serve the County in this capacity. Charlotte Y. Humphris Chair CYH:len c: Karen Morris Printed on recycled paper e COUNTY OF ALBEMARLE Office of Board of Supervisors 401 Mclntire Road Charlottesville, Virginia 22902-4596 (804) 296-5843 FAX (804) 296-5800 February 13, 1996 Charles S. Martin Walter F. Perkins Sal}y H. Thomas Mr. Frank Rice 135 Indian Springs Road Charlottesville, VA 22901 Dear Mr. Rice: At the Board of Supervisors meeting held on February 7, 1996, you were reappointed as the Rio District representative on the Equalization Board. This term will expire on December 31, 1996. On behalf of the Board, I would like to take this opportunity to express the Board's appreciation for your willingness to continue serving the County in this capacity. Sincerely, Charlotte Y. Humphris Chair CYH:len c: Bruce Woodzell, County Assessor Printed on recycled paper Joyce E. Brochu Route 1, Box 9-A Esmont, VA 22937 January 22, 1996 Bob Tucker County of A~bemarle Dept. of Planning & Community Dev. 401McIntire Road Charlottesville, VA 22902-4596 Dear Mr. Tucker: I am writing to you in reference to the certified letter that I received from your office (Planning Dept.) a few days ago. The letter noses tha~ in order to have my road name changed I need to pay a fee of $114.50. This charge is absurd. If you would look at the attached letter that I received from Mr. Maynard Sipe, which explains the regulations of getting road names changed, there is no mention of any fee for road signs nor has there been any mention of this in any of my talks with Mr. Sipe. In December of 1993, I contacted Tex Weaver about having the road name changed and Mr. Weaver informed me that I had to file an appli- cation for a petition then referred me to Mr. David Benisk, who stated that the road name could be changed if a majority of the people petitioned voted for the road name change. Neither of the'se men mentioned a fee for changing the name. After numerous attempts to begin the petitioning process, I finally received a listing of all landowners and petition forms from Maynard Sipe (copies enclosed) in September of 1994. Upon receipt of this package, I immediately had the petitions signed and personally turned them to Mr. Sipe. By March of 1995, the road name had not been changed and I had received no response from Mr. Sipe regarding the change or the petitions I had submitted. I contacted Mr. Sipe and he informed me that there were enough signatures on the petition to secure the n~me change and that the petition had been approved. Since March of 1995, I have made numerous phone calls to Mr. Sipe regarding the status of the road name change. At no time during this rather lengthy process has anyone mentioned a fee for changing these signs. I was always under the impression that a petition with a majority in favor of the road name change was all that was necessary to complete this change. I do not feel that this fee is my responsibility or the responsibility of anv landowners on this road s'ince the people on this romd were never polled in the beginning when the county decided to name it January 12th, 1996 ' COUNTY OF ALBEMARLE Dept. of Planning & COmmunity Development .... 401 Mclntire Road -' Charlottesville, Virginia ~2902-~596 (804) 2965823 $oyce Brochu Route 1 Box 9-A Esmont, Va. 22937 Dear Ms. Brochu; The petition you submitted to rename Lower Green Mm Road the new name of "Old Green Mtn Road" has been approved pending receipt of funds for replacement road name signs. It has been determined that two signs will be needed at a total cost of$114.50. Please make payment payable to "County of Albemarle". We must receive payment by January 31st, 1996 in order to process the road name change. New road name signs will be ordered by February 2nd, 1996 and should be installed by March 15th, 1996. Residents along this road will begin to receive official notification of their new physical addresses from our Department by March 1 st, 1996. If payment for the road name sign is not received by January 31st, 1996, the road name change will not be granted. If you should have any questions regarding this matter, please do not hesitate to contact me. Sincerely, Maynard Sipe Planning Technician CC: Tex Weaver JeffBlank Gerald Shatz coui~rrY OF .AI.BFjVIARLE Dept. of Plannfng & Cornmunfty Development 401 Mclntfre Road Charlottesville, Virflinia 22902.4596 . (804) 296-5823 September 19, 1994 Joyce Brochu Rt. 1, Box 9-A Esmont VA 22937 Dear Ms. Brochu: Enclosed is a listing of all landowners adjacent to Lower Green Mountain Road and an example of the format you need to follow in submitting petitions to have the road name changed. It is very important that all the information requested is included in the petition submitted. Before you circulate a petition you should contact me with your proposed new road name. If the proposed name meets our criteria, we will reserve the name pending reSOlution of your petition effort. Please remember that a majority of adjacent landowners must sign the petition requesting a road name be changed. If you should have any questions at all, please do not hes'P~ate to contact me. I will be most happy to speak with you regarding this matter. Sincerely, Maynard Sipe Planning Technician MSfjcw ROAD NAME CHANGE PETITION We, landowners adjficent to ~..~--.~-,~--~ f~cc , petition to have said road nmne changed to ~ ~.~ ..~ ~,.~ ~-a_..~ /'~.¢, in accordance with the Road Name Change Policy as set forth by the Albemarle County Board of Supervisors. NAME (please prin0 / CURRENT ADDRESS SIGNATURE/DATE I I I ~q ROAD NAME CHANGE PETITION We, landowners adjacent to ~ _~4~b~-~o.4o..~_'RJ/.petit/on to have said road name changed to = ~E_/~.~.- "r'~,~..-~-.~ ~.,~. in accordance with the Road N~me Change Poli~ as set forth by the Albemarle ' ' County Board of Supervisors. NAME (plesse prin0 CURRENT AD O RE~S SIGNATURE/DATE ROAD NAME CHANGE PETITION We, landor&ers adjacent to ~,'~,...,~ i.t~o~ ,-r~..~,..4~,,o;_ ~&petitioa to have sm..d road?rune changed to ~&- :t~e*,...__'~_ c~-.~.,.~,...: ,~ , in accordance with the Road Nmne Change Policy as ~et forth by the Albemarle County oard ors per~sors. 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