HomeMy WebLinkAboutAnnual Fin Rept FY End 6/30/98 HEN~-IVE,ANNUAL,
FINANCIAL II. PORT
~'AR ENDED
JUNE 3 O, 19 9 8
COUNTY OF
VIRGINIA'
COUNTY OF ALBEMARLE, VIRGINIA
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE FISCAL YEAR ENDED JUNE 30, 1998
Prepared By:
Melvin A. Breeden
Director of Finance
COUNTY OF ALBEMARLE, VIRGINIA
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FISCAL YEAR ENDED JUNE 30, 1998
TABLE OF CONTENTS
INTRODUCTORY 'SECTION
Title Page ........................................................
Table of Contents ..................................................
Letter of Transmittal ...............................................
Organizational Chart ...............................................
Directory of Officials ...............................................
Certificate of Achievement ..........................................
FINANCIAL SECTION
Independent Auditors' Report
General Purpose Financial Statements:
Combined Balance Sheet--All Funds, Account Groups, and Discretely Presented Component Unit ...............................
Combined Statement of Revenues, Expenditures and Changes in Fund
Balances--All Governmental Funds and Discretely Presented
Component Unit ...............................................
Combined Statement of Revenues, Expenditures and Changes in Fund
Balances--Budget and Actual--General, Special Revenue, and
Capital Projects Funds and Discretely Presented Component Unit ........
Combined Statement of Revenues, Expenses and Changes in Retained Earnings/
Fund Balance--All Proprietary and Nonexpendable Trust Funds .........
Combined Statement of Cash Flows--All Proprietary and Nonexpendable Trust Funds ......................................
Notes to Financial Statements .......................................
Exhibit
2
4
Page
i
lll-Vll
ix-xv
xvii
xviii-xix
PaRe
1-2
4-5
6-7
8-9
10
11
13-49
111
COUNTY OF ALBEMARLE, VIRGINIA
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FISCAL YEAR ENDED JUNE 30, 1998
TABLE OF CONTENTS
FINANCIAL SECTION (Continued)
Combining Financial Statements:
Special Revenue Funds:
Combining Balance Sheet ..........................................
Combining Statement of Revenues, Expenditures and Changes in
Fund Balances ..................................................
Combining Statement of Revenues, Expenditures and Changes in
Fund Balances--Budget and Actual ..................................
Debt Service Funds:
Combining Statement of Revenues, Expenditures and Changes in Fund Balances
Combining Statement of Revenues, Expenditures and Changes in Fund
Balances--Budget and Actual .......................................
Capital Projects Funds:
Combining Balance Sheet .......... , ...............................
Combining Statement of Revenues, Expenditures and Changes in
Fund Balances ..................................................
Combining Statement of Revenues, Expenditures and Changes in
Fund Balances--Budget and Actual ..................................
Intemal Service Funds:
Combining Balance Sheet ..........................................
Combining Statement of Revenues, Expenses and Changes in Equity ........
Combining Statement of Cash Flows .................................
Fiduciary Funds: Combining Balance Sheet ..........................................
Nonexpendable Trust Funds--Combining Statement of Revenues,
Expenses and Changes in Fund Balances ............... 2 ....... ' ......
Nonexpendable Trust Funds--Combining Statement of Cash Flows .........
Agency Funds--Statement of Changes in Assets and Liabilities ............
General Fixed Assets Account Group:
Schedule of Fixed Assets by Source--Primary
Government and Discretely Presented Component Unit .................
Schedule of Fixed Assets by Function and Activity--Primary
Government and Discretely Presented. Component Unit .................
Schedule of Changes in Fixed Assets by Function and
Activity--Primary Government and Discretely Presented Component Unit ...
Exhibit
A-1
A-2
A-3
B-1
B-2
C-1
C-2
C-3
D-1
D-2
D-3
E-1
E-2
E-3
E-4
F-1
F-2
F-3
Page
54
55
56-59
63
64-65
68
69
70-72
74
75
76
78-79
80
81
82-83
86
87
88
iv
COUNTY OF ALBEMARLE, VIRGINIA
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FISCAL YEAR ENDED JUNE 30, 1998
TABLE OF CONTENTS
FINANCIAL SECTION (Continued)
Discretely Presented Component Unit - School Board: Combining Balance Sheet ..........................................
Combining Statement of Revenues, Expenditures and Changes in Fund
Balances .......................................................
Combining Statement of Revenues, Expenditures and Changes in Fund
Balances--Budget and Actual ......................................
Supporting Schedules:
Governmental Funds and Discretely Presented Component Unit--Schedule of Revenues--Budget and Actual .......................
Governmental Funds and Discretely Presented Component Unit--Schedule of Expenditures--Budget and Actual ...................
Schedule of Director of Finance's Accountability .......................
Schedule of Director of Finance's Accountability to the County--Ail County
Funds and Component Units ...............................
Schedule of Director of Finance's Accountability to the Commonwealth ....
Schedule of Director of Finance's Accountability to the Charlottesville-
Albemarle Joint Health Center Building Fund ..........................
Schedule of Director of Finance's Accountability to the Albemarle-
Charlottesville Regional Jail Authority ...............................
Schedule of Director of Finance's Accountability to the Emergency
Operations Center ................................................
Schedule of Director of Finance's Accountability to the Darden Towe
Memorial Park ..................................................
Exhibit
G-I
G-2
G-3
Schedule
2
3
4
5
90
91
92-94
Page
97-104
105-110
111
112-113
114
115
116
117
118
COUNTY OF ALBEMARLE~ VIRGINIA
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FISCAL YEAR ENDED JUNE 30, 1998
TABLE OF CONTENTS
Schedule of Director of Finance's Accountability to the Region Ten
Community Services Board ........................................
Schedule
10
Page
119
STATISTICAL SECTION
General Governmental Expenditures by Function--Last Ten Fiscal Years ......
General Governmental Revenues by Source--Last Ten Fiscal Years ..........
General Governmental Tax Revenues by Source--Last Ten Fiscal Years .......
Property Tax Levies and Collections--Last Ten Fiscal Years ............
Assessed and Estimated Actual Value of Taxable Property
--Last Ten Fiscal Years . '.... ,. .............................
Property Tax Rates--Last Ten Fiscal Years .......................
Special Assessment Billings and Collections--Last Ten Fiscal Years .......
Computation of Legal Debt Margin, Direct and Overlapping Debt and Revenue
Bond Coverage ................... : ..............................
Ratio &Net General Obligation Bonded Debt to Assessed Taxable Value and
Net General Obligation Bonded Debt Per Capita--Last Ten Fiscal Years. ....
Ratio of Annual Debt Service Expenditures for General Obligation Bonded Debt
to Total General Governmental Expenditures--Last Ten Years .............
Demographic Statistics--Last Ten Fiscal Years ..........................
Property Value, Construction Activity, and Bank Deposits--Last Ten Fiscal Years
Principal Real Property Taxpayers ....................................
Miscellaneous Statistics .................. ......... : ................
Table
Pa~e
1 122-123
2 124-125
3 126-127
4 128-129
5 130-131
6 132
7 133
8 134
9 135
10 136
11 137
12 138
13 139
14 140
COUNTY OF ALBEMARLE, VIRGINIA
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FISCAL YEAR ENDED JUNE 30, 1998
TABLE OF CONTENTS
COMPLIANCE (SINGLE AUDIT SECTION)
Report on Compliance and on Internal Control Over Financial
Reporting Based on an Audit of Financial Statements Performed in Accordance
with Government Auditing Standards .........................................
Report on Compliance with Requirements Applicable to Each Major
Program and Internal Contro. 1 Over Compliance in Accordance with
OMB Circular A-133 ......................................................
Schedule of Expenditures of Federal Awards ......................................
Schedule of Findings and Questioned Costs .......................................
Page
143-144
145-146
147-148
149
vii
COUNTY OF ALBEMARLE
Department of Finance
401 Mclntire Road
Charlottesville, Virginia 22902-4596
Telephone (804) 296-5855
December 15, 1998
The Board of Supervisors
County of Albemarle
Commonwealth of Virginia
Ladies and Gentlemen:
The Comprehensive Annual Financial Report of the County of Albemarle, Virginia for the fiscal
year ended June 30, 1998, is submitted herewith. Responsibility for the accuracy and
completeness of the data presented and the fairness of the presentations, including all
disclosures, rests with the County. We believe the data presented is accurate in all material
aspects; that it is designed and presented in a manner to fairly set forth the financial position
and results of operations of the County as measured by the financial activity of its various
funds; and that ali the necessary disclosures have been included to enable the reader to gain
the maximum understanding of the County's financial affairs.
This report is presented in four sections: introduction, financial, statistical, and compliance.
The introduction sections includes this transmittal letter, the government's-organization chart,
and a list of principal officers. The financial section includes the general purpose financial
statements and notes, combining and individual fund and account group financial statements,
supporting schedules and the independent auditors' report. The statistical section includes
selected fi n ancial and demographic data, general ly presented on a m u Itl-year basis. The single
audit is required under the provisions of the Single Audit ACt of 1984 and U.S. Office of
Management and Budget Circular A-133, Audits of States. Local Governments and Non-Profit
Organizations.
The financial statements of Albemarle County are prepared in accordance with accounting and
reporting principles as determined by the Governmental Accounting Standards Board. The
financial statements distinguish between the primary government and its component units.
The financial reporting entity includes all the t:unds and account groups of the primary
government, as well as all of its component units. Component units are legally separate
entities for which the primary government is financially accountable. The Albemarle County
FAX (804) 296-5811 TDD (804) 972-4012
School Board is reported as a component unit of the Albemarle County government. The
County provides a full range of governmental services. Major programs include
administration, judicial, public safety, public works, human development, parks and
recreation, education and community development. The County also serves as fiscal agent
for several City/County jointly governed entities which include the Charlottesville-Albemarle
Joint Health Center Building Fund, the Emergency Communications Center, the Darden Towe
Memorial Park, and Region Ten Community Services Board. The County also serves as fiscal
agent for the Albemarle-Charlottesville Regional Jail Authority.
ECONOMIC CONDITION AND OUTLOOK
The County of Albemarle was formed from the County of Goochland in 1744 by an act of the
Virginia General Assembly. The County is named for William Anne Keppel, the Second Earl
of Albemarle, who was at that time the Governor-General of Virginia. Scottsville was the
original County seat until 1761 when the County Government was moved to Charlottesville.
The present boundaries of the County were established in 1777. The development of the
County and its 740 square miles is such that although it retains a large urban area, it also has
a considerable amount of agricultural, commercial and industrial land.
The County also boasts its historical heritage including Thomas Jefferson's residence,
"Monticello"; James Monroe's home, "Ashlawn',; Dr. Thomas Walker's 1765 Plantation,
"Castle Hill"; the birth site of George Rogers Clark; Patrick Henry's family tavern, "Michie
Tavern"; and Albemarle County's 1830 Court House. The County is also home of the
University of Virginia, the Foxfield Races, and the Virginia Festival of American Film.
Albemarle County's rich historical heritage also plays a part in the area's economic growth.
Government, manufacturing, and service industries continue to lead area employment. Major
employers in Albemarle County include the University of Virginia, Albemarle County, G E
Fanuc Automation, State Farm Mutual Insurance Company and ConAgra.
Based on available economic data, Albemarle County's economy continues to maintain itself.
According to the Virginia Employment Commission, 1998 Unemployment in the County
declined from the previous year figure of 2.2% to 1.7%. Compared to the 4.0% state
unemployment rate and 4.9% national unemployment rate, Albemarle is in very good
condition.
Retail sales in the County continue to grow: 1997 retail sales total'ed $759 million as
compared to $720 million in 1996. The first quarter of 1998 also shows the promise of
continued growth with $165.7 million in retails sales being reported compared to $164
million for the same period last year.
MAJOR I N ITIATIVES
Current Initiatives
Initiatives were undertaken by the County during Fiscal Year 1997 in several areas including
Education, Parks and Recreation, and Public Safety.
Education initiatives included the construction of Monticello High School, the County's fourth
high school. Substantial renovations and additions were also undertaken at Stony Point and
Brownsville Elementary Schools, Walton Middle School, and the Murray High School.
Parks and Recreation initiatives included major improvements at C~hris Greene and Walnut
Creek beach areas to make the parks more handicapped accessible. The County also
participated in the creation of a newsoftball field for Dixie Little League at Mclntire Park as
well as substantial improvements to the Crozet baseball.
Public Safety initiatives saw the hiring of an additional six career firefighters to expand the
number of career firefighters to nine. These career firefighters support the efforts of our
volunteer-based fire and rescue system. The County also purchased a 100-foot aerial ladder
truck to enhance fire protection in the urban ring. The Police Department also established
expanded it community policing unit and established another satellite facilities at W.D. Ward
Center in Esmont. The Police Department, inconjunction with the City of Charlottesville and
the University of Virginia also established a regional crime analysis program. Other initiatives
include the continued contribution by the County toward a sinking fund for the construction
of a new fire/rescue and Emergency Communications Center building.
Future Initiatives
Future initiatives include improvements to the public safety communications system. This
upgrade in the communications system will increase the coverage and decrease
communication congestion on the system. It will also increase inter-operability in times of
emergencies. Education initiatives include addition to Stone Robinson Elementary School,
renovations at Western Albemarle High School, and continuing to improve and upgrade
computer technology in all schools.
FINANCIAL INFORMATION
Internal Control Structure. The management of Albemarle County is responsible for
establishing and maintaining internal controls. Estimates and judgments by the management
are required to assess the expected benefits and related costs of internal control policies and
procedures. Internal COntrols are designed to provide reasonable, but not absolute, assurance
(1) that County assets are safeguarded against unauthorized use or disposition and, (2) financial
transactions are conducted properly and in accordance with County policY.
Budgetary Controls. Budgetary controls are established to ensure compliance with the annual
appropriation ordinance adopted by the Board of Supervisors. General, School, Debt Service,
and School Self-Sustaining Funds are included in this ordinance. A separate appropriation is
approved by the Board of Supervisors for the General Government and Education Capital
Improvement Funds.
Budgetary controls are maintained at the department level. All purchase orders are reviewed
prior to issuance to confirm sufficient appropriated balances exist. Purchase orders which
would result in over-expenditures are not released until additional funds are appropriated.
Open encumbrances ar~ carried forward at year-end and generally reappropriated.
General Government Functions. General Government Function revenues, which include
General, Special Revenue, Debt Service, Capital Projects Funds and the Component Unit -
School Board, totaled $133,048,166 in fiscal year 1997/98. This represents a 4.47% increase
from FY 1996/97.
General property taxes $ 59,736,838 44.90 2,638,471 4.62
Other local taxes 23,140,529 1 7.39 2,860,156 14.10
Permits, privilege fees 999,107 .75 53,973 5.71
and regulatory licenses
Fines and forfeitures 216,888 .17 (30,248)' (12.24)
Revenue from use of 2,330,261 1.75 (274,328) (10.53)
money and property
Charges for services 4,594,379 3.45 (674,836) (12.81)
Miscellaneous 527,858 .40 40,813 8.38
Recovered costs 2,571,115 1.93 (499,154) (16.26)
Intergovernmental 38,931,191 29.26 1,575,834 4.22
TOTAL $133,048,166 100.00 $ 5,690,681 4.47
General Property Tax revenue, which is comprised of both Real Estate and Personal Property
Taxes, increased 4.62% from 1996/97. This increase, in a non-reassessment year, shows that
the area's economy remains in good condition. Other local taxes increased 14.10% over last
fiscal year due primarily to the implementation of the meals and beverage tax effective January
1, 1998, and the full-year collection of the increased Transient Occupany Tax. Consumer
utility tax, Business License tax, Sales & Use Tax, and the Motor Vehicle decal registrations
xii
all show increases over FY 96/97.
Fines and forfeitures show a decrease of $30~248 after a significant increase in FY 96/97 of
$77,363. This decrease can be attributed to increase public awareness of enforcement of fire
lane parking violations.
General Government Function expenditures increased $8,215,955 over FY 1996/97. The
largest increase came in the area of Capital Improvements which increased $1,978,426.
During the fiscal year, the construction of the new Monticello High School was completed as
well as additions and renovations to several elementary and middle schools. The 11.06%
increase in the area of Public Safety resulted from the increased funding of the Magistrate's
Office which is jointly funded by the City of Charlottesville and the County. The increase in
Health and Welfare is attributed primarily to an increase in public assistance and employment
services. In the area of Community Development, the increase is due primarily to the increase
in the revenue sharing .payment to the City of Charlottesville.
General government $ 5,574,630 3.74 $ 347,774 6.65
administration
Judicial administration 2,078,915 1.39 206,960 11.06
Public safety 11,578,473 7.76 412,377 3.69
Public works 2,299,190 1.54 64,291 2.88
Health and welfare 9,082,674 6.09 889,199 ' 10.85
Education 76,622,637 51.38 3,431,637 4.69
Parks, recreation, and cultural 2,933,075 1.97 29,564 1.02
Community development 9,789,023 6.56 698,907 ~'.69
Capital projects 21,946,149 14.72 1,978,426 9.91
Debt Service:
Principal retirement 4,288,752 2.88 42,657 1.00
Interest and other fiscal charges 2,942,321 1.97 114,163 4.04
TOTAL $1'49,135,839 100.00 8,215,955 5.83
Proprietary Fund Type Operations
The County maintains an internal service fund for health self-insurance. The health insurance
fund is funded by contributions from' the County, other participating entities and their
employees.
xiii
Fiduciary Fund Type Operations
The County maintains various non-expendable trust funds. These funds were created under
specific agreements with the County as trustee. Expenses are as specifically directed under
the various trust agreements.
Debt Administration
On November 20, 1997, the County issued, through the Virginia Public School Authority,
$20,455,000 in General Obligation School Bonds to fund several school related construction
projects including the new high school.. The total outstanding General Obligation School
Bonds is $63,425,000. Combined with the outstanding state literary loans, capital lease
obligations, and the VRS Early Retirement System obligation, the total long-term obligations
are $70,736,883. This results in a debt per capita of approximately $890.00.
Cash Management
The County uses a pooled cash approach which allows a greater degree of investment
flexibility and return on investment. Investments are competitively bid among local banks to
obtain the highest rate available. All County funds are invested in instruments allowed by the
Code of Virginia, Chapter 3, Title 26. The County utilizes the Local Government Investment
Pool (LGIP) and other money market funds that hold only government securities.
Risk Management
The County participates in a public entity risk pool that provides consolidated health care
benefits plan for their employees. The plan is based on a service contract with a private
carrier in which bills are derived from actual expenses incurred or claims filed. The
participating entities have established that a reserve fund meet the excess claims. Each
participating entity is responsible for payment amounts billed by the County. Accounting is
made in an internal service fund as previously discussed.
The County and School Board contracts with the Virginia Municipal Group Self-Insurance
Association to provide worker's compensation coverages. The Association may assess all
members based on the proportion which their premium bears to the total premium of all
members should the Association suffer a deficit and depletion of all its assets.
Property damage, employee crime and dishonesty and general liability coverages are
contracted with a private insurance carrier. Public Officials and Law Enforcement Liability
coverages are through the Virginia Department of Risk Management and are similar to the
Virginia Municipal Group Self-Insurance Association.
xiv
General Fixed Assets
The County undertook during fiscal year 93/94 the inventorying of fixed assets. The current
policy requires only assets with an original cost of $5,000 or greater to be included. Assets,
as defined in this policy totaled $175,702,050 as of June 30, 1998 for the County and
component unit School Board. Since this figure represents the original cost it is considerably
less than their present replacement cost. Depreciation on general fixed assets is not required
and has not been recorded on the County's accounting system or reflected in the financial
statements.
Other Information
Independent Audit. The Commonwealth of Virginia requires that the financial statements of
the County be audited by an independent certified public accountant. The accounting firm
of Robinson, Farmer, Cox Associates has performed an audit for the County for the fiscal year
ended June 30, 1997. The auditor's opinion is included in this report.
Certifiate of Achievement. The Government Finance Officers Association of the United States
and Canada (GFOA) awarded a Certificate of Achievement for Excellence in Financial
Reporting to the County of Albemarle, Virginia, for its comprehensive annual financial report
(CAFR) for the fiscal year ended June 30, 1997 The Certificate of Achievements is a
prestigious national award recognizing conformance with the highest standards for preparation
of a state and local government financial reports.
In order to be awarded a Certificate of Achievement, a government unit must publish an easily
readable and efficiently organized comprehensive annual financial report, whose contents
conform to program standards. The CAFR must satisfy both generally accepted accounting
principles and applicable legal requirements.
A Certificate of Achievement is valid for a period of one year only. We believe our current
report continues to conform to the Certificate of Achievement program requirements, and we
are submitting it to the GFOA.
Acknowledgements
I would like to express my appreciation to the staff of the Finance Department for their
commitment and dedication to the financial management of the County and the preparation
of this report. I would also like to thank the County Board of Supervisors and the County
Executive Staff for their support of the County's financial operations in a responsible and
progressive manner.
Melvin A. Breeden
Director of Finance
THIS PAGE LEFT BLANK INTENTIONALLY
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COUNTY OF ALBEMARLE, VIRGINIA
David P. Bowerman
Charlotte Y. Humphris
BOARD OF SUPERVISORS
Forrest Marshall, Chairperson
Charles S. Martin, Vice-Chair
Ella W. Carey, Clerk
Walter F. Perkins
Sally H. Thomas
R. Madison Cummings
Susan C. Gallion
Jeffrey D. Joseph
SCHOOL BOARD
John E. Baker, Chairperson
Stephen H. Koleszar, Vice-Chair
Tina Pendleton Fuller, Clerk
Diantha H. McKeel
Dr. Charles M. Ward
Arthur Brown, Jr.
Michael Brown
Martha Orton
WELFARE BOARD
Martha Harris, Chairperson
Patricia Ewers, Vice-Chair
Mary Timbeflake, Clerk
Karen Powell
Roxanne White
xviii
COUNTY OF ALBEMARLE, VIRGINIA
OTHER OFFICIALS
County Executive ................................................... Robert W. Tucker, Jr.
School Superintendent ................................................... Kevin C. Castner
Deputy County Executive ................................................ Richard E. Huff, II
Assistant County Executive .............................................. Roxanne W. White
Clerk of the Circuit Court ................................................ Shelby J. Marshall
Judge of the Circuit Court .............................................. Paul M. Peatross, Jr.
Commonwealth Attorney ............................................. James L. Camblos, III
County Attorney .......................................................... Larry W. Davis
Director of Information Services ............................................... Fred Kruger
Director of Engineering and Public Works ............................... William I. Mawyer, Jr.
Extension Agent ......................................................... David H. Vaden
Director of Finance ................................................... Melvin A. Breeden
Clerk of the General District Court ......................................... Phyllis W. Tignor
Judge of the General District Court ........................................ Stephen H. Helvin
Director of Building Codes and Zoning Services ........................... Amelia G. McCulley
Director of Emergency Operations Center .................................. Thomas A. Hanson
Director of Parks and Recreation ........................................ Patrick K. Mullaney
Director of Human Resources .......................................... Michael R. Thompson
Director of Planning and Community Development ........................ Vincent W. Cilimberg
Chief of Police ........................................................... John F. Miller
Registrar ............................................................. James M. Heilman
Sheriff ............................................................... Terry W. Hawkins
Director of Social Services ............................................ Katherine A. Ralston
Water Resource Manager .............................................. David J. Hirschman
" xix
CertifiCate of
Achievement
for Excellence
in Financial
Reporting
Presented to
County of Albemarle,,
Virginia
For its Comprehensive Annual
Financial Report
for the Fiscal Year Ended
June 30, 1997
A Certificate of Achievement for Excellence in Financial
Reporting is presented by the Government Finance Officers
Association of the United States and Canada to
government units and public employee retirement
systems whose comprehensive annual financial
reports (CAFRs) achieve the highest
standards in government accounting
and financial reporting.
President
F_.xecutiue Director
ROBINSON, FARMER, COX ASSOCIATES
.4 PROFESSIONAL LIMTfED LL4BIL17T COMP~4NY
CERTIFIED PUBLIC ACCOUNTANTS
INDEPENDENT AUDITORS' REPORT
TO THE BOARD OF SUPERVISORS
COUNTY OF ALBEMARLE, VIRGINIA
We have audited the accompanying general purpose financial statements and the combining financial
statements of the County of Albemarle, Virginia, as of and for the year ended June 30, 1998, as listed in
the Table of Contents. These financial statements are the responsibility of the County's management.
Our responsibility is to express an opinion on these financial statements based on our audit.
We conducted our audit in accordance with generally accepted auditing standards; Government Auditing
Standards, issued by the Comptroller General of the United States; the provisions of Office of
Management and Budget Circular A-133, Audits of States, Local Governments and Non-Profit
Organizations; and the Specifications for Audits of Counties, Cities and Towns issued by the Auditor of
Public Accounts of the Commonwealth of Virginia. Those standards and OMB Circular A-133 require
that we plan and perform the audit to obtain reasonable assurance about whether the financial statements
are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the
amounts and disclosures in the financial statements. An audit also includes assessing the accounting
principles used and significant estimates made by management, as well as evaluating the overall financial
statement presentation. We believe that our audit provides a reasonable basis for our opinion.
In our opinion, the general purpose financial statements referred to above present fairly, in all material
respects, the financial position of the County of Albemarle, Virginia, as of June 30, 1998, and the results
of operations and cash flows of its proprietary fund types and nonexpendable trust funds for the year then
ended in conformity with generally accepted accounting principles. Also, in our opinion the combining
and individual fund and account group financial statements referred to above present fairly, in all material
respects, the financial position of each of the individual funds and account groups of the County of
Albemarle, Virginia, as of June 30, 1998 and the results of its operations of such funds and cash flows of
individual proprietary fund types and nonexpendable trust funds for the year then ended in conformity
with generally accepted accounting principles.
In accordance with Government Auditing Standards, we have also issued our report dated October 9, 1998
on our consideration of the County of Albemarle, Virginia's internal control over financial reporting and
our tests of compliance with certain provisions of laws, regulations, contracts and grants.
Our audit was conducted for the purpose of forming an opinion on the general purpose financial
statements taken as a whole and on the combining financial statements. The accompanying financial
information listed as supporting schedules in the table of contents, including the schedule of expenditures
of federal awards required by the U.S. Office of Management and Budget Circular A-133, Audits of
States, Local Governments and Non-Profit Organizations, is presented for purposes of additional analysis
and is not a required part of the financial statements of the County of Albemarle, Virginia. Such
information has been subjected to the auditing procedures applied in the audit of the general purpose and
cOmbining financial statements and, in our opinion, is fairly presented in all material respects in relation to
the financial statements of each of the respective individual funds and account groups taken as a whole.
The statistical tables listed in the Table of Contents are not a req.ui'red part of the basic financial
statements, and we did not audit or apply limited procedures to such information. Accordingly, we do not
express any assurances on such information.
Charlottesville, Virginia
October 9, 1998
2
GENERAL PURPOSE FINANCIAL STATEMENTS
COUNTY OF ALBEMARLE, VIRGINIA
Combined Balance Sheet - All Funds~ Account Groups: and Discretely Presented Component Unit
At June 30:1998
ASSETS AND OTHER DEBITS
Assets:
Cash and cash equivalents
Receivables (net of allowances for
uncollectibles):
Taxes including penalties
Accounts
Inte~st
Due from other governments
Due from other funds
Inventory, at cost
Prepaid items
Advances to other entities
Restricted assets:
inves~nents
Fixed assets
Other Debits:
Amount available for debt service
Amount to be provided for the retirement of general
long-term debt and accrued leave
Governmental Fund T},pes
Proprietary Fiduciary
Funds Fund T~pes
Special Capital Internal Trust and
General Revenue Projects Service Agency
$ 13,255,699 $ 2,499,635 $ 5,582,234 $ 2,918,832 $ 1,139,749
93,536 44,438 599,836 24,937
6,759 12,362 5,268 ~ 1,819
725,492 36,974
3,071,339
1,133,349
122,314
2,526,346
254,583
51,806
35O
1,732,599
294,874
Total assets
LIABILITIES~ EQUITY AND OTHER CREDITS
Liabilities:
Accounts payable and accrued expenses
Compensation payable
Accrued liabilities
Due to other funds
Amounts held for others
Deferred revenues
Accrued vacation and sick leave
General obligation bonds payable
State literary fund loans payable
Capital lease obligations payable
Note payable
VRS early retirement incentive obligation
Total liabilities
Equity and other credits:
Investment in general fLXed assets
Retained earnings:
Reserved for health insurance claims
Unreserved
Fund balances:
Reserved for inventory
Reserved for endovanents
Reserved for advances to other entities
Unreserved'.
Designated:
Subsequent year's expenditures
Debt service
Capital projects
Undesignated
Total equity and other credits
Total liabilities, equity and other credits
$ 20,415,786 $ 3,325,422 $ 7,408,607 $ 3,523,936 $ 1,461,379
$ 471,887 $ 276,430 $ 53,855 $ 99,794 $ 1,188
27,129
531,258 1,142,711
232,787 21~96
470,608
3,207,020 114,566
$ 4,210,165 $ 536,346 $ 53,855 $ 1~357,071 $ 493,592
$ $ - $ $ $
- 1,847,366
- 3 ! 9,499
51,806
!,852,473
967,787
804,673 -
500,000 -
14,849,142 2,789,076
5,502,279
$ 16,205,621 $ 2,789,076 $ 7,354,752 $ 2,166~865 $ 967~787
$ 20,415,786 $ 3,325,422 $ 7,408,607 $ 3,523,936 $ 1,461,379
The accompanying notes to financial statements are an integral part of this statement.
4
Exhibit 1
Account Groups
General
Fixed Long-term
Assets Debt
Totals Totals
"Memorandum Component "Memorandum
Only" Unit Only"
Primary School Reporting
Government Board Entity
$ - $ $
33,968,679
$ 33,968,679
1,752,430
!,752,430
25,396,149 $ 24,471,472 $ 49,867,621
3,071,339 3,071,339
1,896,096 237,951 2,134,047
148,522 9,034 157,556
3,288,812 2,491,337 5,780,149
254,583 254,583
51,806 269,648 321,454
350 2,376 2,726
1,732,599 1,732,599
294,874 294,874
33,968,679 141,733,371 175,702,050
2,666,847 2,666,847
1,752,430 66,317,606 68,070,036
71,856,239 $ 238,199,642 $ 310,055,881
$ $ $
1,213,764
233,311
305,355
$ 1,752,430 $
33,968,679 $ $
903,154 $ 2,699,129 $ 3,602,283
27,129 7,654,470 7,681,599
1,673,969 1,673,969
254,583 254,583
470,608 470,608
3,321,586 ! 31,220 3,452,806
1,213,764 826,867 2,040,63 I
63,425,000 63,425,000
3,325,256 3,325,256
233,311 233,311
305,355 305,355
1,407,330 I ~407,330
8,403,459 $ 79,469,272 $
33,968,679 $ 141,733,371
87,872~731
175,702,050
1,847,366 1,847,366
3 i 9,499 319,499
51,806 269,648 321,454
967,787 967,787
1,852,473 1,852,473
804,673 586,978 1,391,651
2,666,847 2,666,847
6,002,279 10,590,699 16,592,978
17,638,218 2,882,827 . 20,521,045
$ 33,968,679 $
$ .. 63,452,780 $ 158,730,370 $ 222~183,150
$ 33,968,679 $ 1,752,~30 $ 71,856,239 $ 238,199,642 : $ 310,055,881
COUNTY OF ALBEMARLE, VIRGINIA
Combined Statement of Revenues, Expenditures and Changes in Fund Balances
All Governmental Funds and Discretely Presented Component Unit
Year Ended June 30, 1998
Revenues:
General property taxes
Other local taxes
Pcrraits, privilege fccs and regulatory
liceuscs
Fines and forfeitures
Revenue fi.om use ofmouey and property
Charges for services
Miscellaneous
Recovered costs
Revenue from the Commonwealth
Revenue fi.om the Federal Government
Total revenues
Expenditures:
Current:
General government adminisuation
Judicial administration
Public safety
Public works
Health and welfare
Education
Parks, recreation, and cultural
Community development
Capital projects
Debt service:
Principal retirement
Interest and other fiscal charges
Total expenditures
Excess (deficiency) of revenues
over expenditures
Other financing sources (uses):
Proceeds fi.om long*term debt
Operating transfers in
Operating mmsfers out
Operating transfers from primary government
Operating transfers to primary government
Operating transfers flora component unit
Operating mmsfers to component unit
Total other financing sources (uses)
Excess (deficiency) of revenues & other
sources over expenditures & other uses
Fund balance at beginning of year
Residual equity transfer (Note 23)
Fund balance at end of year
Governmental Fund T~pes
Special Debt Capital
General Revenue Service Project
Fund Funds Funds Funds
$ 59,736,838 $ $
22,427,021 713,508
999,107
216,888
1,347,673 73,898
955,777 35,443
160,952 86,668
1,111,089 35,291
5,088,271 2,032,397
2,458,915 2,016,091
$ 94,502,531 $ 4,993,296
67,734
129,294
$ 197,028
$ 5,574,630 $ $
2,032,549 46,366
10,118,837 1,459,636
2,205,642 93,548
5,967,402 3,115,272
8,284
2,933,075
8,053,598 1,735,425
$ 36,894,017 $ 6,450,247 $
151,41!
45,617
197,028
$ 57,608,514 $ (1,456,951) $
$ $ $
81,122 1,741,087
(3,484,866) (143,122)
43,000 225,000
(54,932,537)
$ (58,293,281) $ 1,822,965 $
$ (684,767) $ 366,014 $
16,965,795 2,347,655
(75,407) 75,407
$ 16,205,621 $ 2,789,076 $
157,567
5,466
6,000
44,584
34,382
$ 247,999
1,797,826
$ 1,797,826
$ (1,549,827)
$
1,810,735
(4,956)
052,451)
$ 1,453,328
$ (96,499)
7,451,251
$ 7,354,752
The accompanying notes to financial statements are an integral part of this statement.
6
Exhibit 2
Totals
"]~mol'andnnl
Only"
Primary
Government
$ 59,736,838 $
23,140,529
999,107
216,888
1,646,872
996,686
382,914
1,190,964
7,155,050
4,475,006
99,940,854 $
5,574,630 $
2,078,915
11,578,473
2,299,190
9,082,674
8,284
2,933,075
9,789,023
1,797,826
151,411
45,617
Component
Unit
School
Board
683,389
3,597,693
144,944
1,380,151
24,654,002
2,647,133
33,107,312 $
76,614,353
20,148,323
4,137,341
2,896,704
Totals
"Memorandum
Only"
Reporting
EntiO~
$ 59,736,838
23,140,529
999,107
216,888
2,330,261
4,594,379
527,858
2,571,115
31,809,052
7,122,139
133,048,166
5,574,630
2,078,915
11,578,473
2,299,190
9,082,674
76,622,637
2,933,075
9,789,023
21,946,149
4288,752
2,942,321
$ 45,339,118 $ 103,796,721 $ 149,135,839
$ 54,601,736 $ (70,689,409) $ (16,087,673)
$
$ 3,632,944
(3,632,944)
268,000
, (55,284,988)
$ (55,016,988) $
$ (415,252) $
26,764,701
20,455,000 $
295,922
(295~22)
55,284,988
(268,000)
75,471,988 $
4,782,579 $
12,214,420
20,455,000
3,928,866
(3~28,866)
55,284,988
(268,000)
268,000
(55,284,988)
20,455,000
4,367,327
38,979,121
$ 26,349,449 $ 16,996,999 $ 43,346,448
COUNTY OF ALBEMARLE? VIRGINIA
Combined Statement of Revenues~ Expenditures and Changes in Fund Balance~-
Budget and Actual-General? Special Revenue~ and Capital Projects Funds and Discretely Presented Component Unit
Year Ended June 30v 1998
General Fand Special Revenue Funds
Variance
Favorable
Budget Actual (Unfavorable) Budget Aedual
Variance
Favorable
(Unfavorable)
General property taxes
Other local taxes
Permits, privilege fees and regulatory
licenses
Fines and forfeitures
Revenue from use of money and prope~y
Charges for services
Miscellaneous
Recovered costs
Revenue eom the Commonwealth
Revenue f~om the Federal Government
Expenditures:
Current:
General government administration
Judicial administration
Public safety
Public works
Health and welfare
Parks, recreation, and mdtural
Community development
Cnpitai projects
Debt service:
Integer and other fi~l char~s
Total cxpenditurcs
Excess (deficiency) of revenues
Other fi~ncJn~ sources (us~):
Proceeds from long-term debt
Operating tnmsfers in
Operating transfers out
Operating transfers from primary government
Operating transfers to primmy government
Operating transfen from component unit
Operating transfers to component unit
Total other financing sources (uses)
Excess (deficiency) of revenues & other
sources over expenditures & other uses
Fund balance at beginning of year
Residual equity transfer (Note 23)
Fund b~lance at end of year $
$ 61~855,420 $ 59,736,838 $
20,842,000 22,427,02 i
863,800 999,107
193,700 216,888
1,780,400 1,347,673
764,675 955,777
153,377 160,952
945,504 !,11 i,089
4,943,393 5,088,271
2,273,787 2,458r915
$ 94,616,056 $ 94,502,531 $
(2,118~82) $
1~85,021 650,000
135,307
23,188
(432,727) 81,525
191,102
~575 130,388
165,585 12,788
144,878 2,02~538
185r128 2,227,947
(113,525) $ 5,130~186
$
713,508
73,898
35,443
86,668
35,291
2~32,397
2p16r091
4,993,296 ' $
63,508
(7,627)
35,443
(43,720)
22,503
4,859
(211,556)
(136,890)
5,796,141 $ 5,574,630 $ 221,511 $
2,095,434 2,032,549 62,885 88,213
10,328,536 10,118,837 209,699 1,533,564
2,431,564 2,205,642 225,922 183,120
6,089,044 5,967,402 121,642 3,183,996
8,284 8,284
3,012,876 2,933,075 79,801
8,371,528 8,053,598 317,930 2,123,600
$
46,366 41,847
1,459,636 73,928
93,548 89,572
3,115,272 68,724
!,735,425 388,175
$ 38,133r407 $ 36,894,017 $ 1,239r390 $ 7~112~493 $
$ 56,482,649 $ 57,608r514 $ !,125~865 $ (1,9827307) $
S $ $ S $
81,122 81,122 - 1,747,503
(3,558,238) (3,484,866) 73,372 (I 14,000)
43,000 43,000 225,000
(54,962,537) (54r932,537) 30,000
(58,396,653) $ (58,293,281) $ 103,372 $ 1,858,503 $
(i,914,004) S (684,767) $ 1,229,237 $ (123,804) $
1,976,004 16,965,795 14,989,791 61,804
(62,000) (75,407) (13,407) 62,000
$ 16,205,621 $ 16,205,621 $ $
6,450,247 S 662,246
(1,456,951) $ 525,356
$
1,741,o87 (6,416)
(143,122) (29,122)
225,000
1,822,965 $ (35,538)
366~14 $ 489~18
2~47~55 2,285,851
75,407 13,407
2,789,076 $ 2,789,076
*lam
The aocompanying notes to financial statemcnLs arc an inicgral part of this statmnent.
8
Exhibit 3
Debt Service Funds Capital Projects Funds
Variance Variance
Favorable Favorable
Budget , Actual ~Unfavorable) Budget Actual (Unfavorable)
Component Unit
School Board
Budget Aclual
Variance
Favorable
(Unfavorable)
S S S S S S $ S S
68,000 67,734 (266) 157,567 157,567 160,300 683,389
2,593 5,466 2,873 3,663,915 3,597,693
129,500 129,294 (206) 18,000 6,000 (12,000) 134,805 144,944
44,584 44,584 !,508,256 1,380,151
188,234 34,'~82 (153,852) 24,879,283 24,654,002
2r595,522 2,647,133
197,500 S 197,028 S (472) S 208,827 S 247,999 $ 39,172 $ 32~.942,081 $ 33,107~312 $
523,089
(66,222)
10,139
(128,105)
(225,281)
51,611
165~31.
$
S S S S S S S S
151,100
46r400
197,500 $
151,411
45,617
197,028 $
S $ $
S S S
6,644,330 1,797,826 4,846,504
(311)
'/83
472 S 6,644,330 $ 1,797,826 S 4,846t504 $
(6,435,503) S (1,549,827) S
S $ $
1,810,735 1,810,735
(4,956) (4,956)
S S S S
S S S S
S S $
77,851,121 76,614,353
33,124,772 20,148,323
4,137,341 4,137,341
· 3,604,461 2?896,704
118,717,695 $ 103,796,721 $
4,885,676 $ (85,775,614) S (70,689,409) S
052,451) (352,451)
1,453,328 $ 1,453,328 $ $
(4,982,175) S (96,499) S 4,885,676 S
5,282,175 5,451,251 169,076
23,451,367 S 20,455,000 S
295.922 295,922
(295,922) (295,922)
55,314,988 55,284,988
(268,000) (268,OOO)
1,236,768
12,976,449
707,757
14,920,974
15,086r205
(2,996,367)
(30,000)
78,498,355 S 75,471,988 S (3,026,367)
(7,277,259) S 4,782,579 S 12,059,838
7,437,290 12,214,420 4,777,130
S 300tO00 $ 5.354~752 S 5~054,752 S 160r031 $ 16:996,999 S 16~836r968
9
COUNTY OF ALBEMARLE, VIRGINIA
Combined Statement of Revenues, Expenses and Changes in Retained Earnings/Fund Balance-
All Proprietary and Nonexpendable Trust Funds
Year Ended June 30~ 1998
Exhibit 4
Operating revenues:
Charges for services
Interest income
Miscellaneous revenue
Total revenues
Operating expenses:
Health insurance claims
Duplicating costs
Education
Total operating expenses
Operating income (loss)
Non-operating revenues (expenses):
Interest income
Gain on sale of.inVestments - Trigon
Healthcare, Inc.
Total non-operating revenues
Net income
Retained earnings / fund balances at beginning of year
Retained earnings / fund balances at end of year
Fiduciary
Proprietary Funds
Funds Non-
Internal expendable
Service Trust
$ 5,940,105 $ -
78,575
12,159 64,088
$ 5,952,264 $ 142,663
$ 5,982,167 $
132,491
$ 6,114,658 $
9,415
9,415
$ (162,394) $ 133,248
$ 44,801 $
363,893
$ 408,694 $
$ 246,300 $
1,920,565
$ 2,166,865 $
133,248
834,539
967,787
$
$'
Totals
"Memorandum
Only"
5,940,105
78,575
76,247
6,094,927
5,982,167
132,491
9,415
6,124,073
(29,146)
44,801
363,893
408,694
379,548
2,755,104
3,134,652
The accompanying notes to fmancial statements are an integral part of this statement.
10
COUNTY OF ALBEMARLE~ VIRGINIA
Combined Statement of Cash Flows-
All Proprietary and Nonexpendable Trust Funds
Year Ended June 30, 1998
Cash flows from operating activities:
Operating income
Adjustments to reconcile operating income to
net cash provided by operating activities:
Interest reported as operating income
Changes in operating assets and liabilities:
(Increase) decrease in:
Accounts receivable
Interest receivable
Increase (decrease) in:
Accounts payable
Accrued liabilities
Deferred revenues
Net cash provided by operating activities
Cash Flows from Investing Activities:
Interest income
Proceeds from sale of investment
Purchase/acquisition of investments
Total from investing activities
Increase in cash and cash equivalents for the year
Cash and cash equivalents at beginning of year
Cash and cash equivalents at end of year
Proprietary
Funds
Internal
Service
(162,394) $
(598,504)
(55)
43,272
268,313
34,870
(414,498) $
44,801 $
672,748
717,549 $
303,051 $
2,615,781
2,918,832 $
Fiduciary
Funds
Non-
expendable
Trust
133,248 $
(78,575)
2,000
(114)
56,559 $
70,160 $
(42,946)
27,214 $
83,773 $
584,555
668,328 $
Total cash and cash equivalents above
Cash and cash equivalents for Agency Funds
Combined total cash and cash equivalents
$ 2,918,832
$ 2,918,832
$ 668,328 $
'471,421
$ 1,139,749 $
The accompanying notes to financial statements are an integral part of this statement.
Exhibit 5
Totals
"Memorandum
Only"
(29,146)
(78,575)
(596,504)
(169)
43,272
268,313
34,870
(357,939)
114,961
672,748
(42,946)
744,763
386,824
3,200,336
3,587,160
3,587,160
471,421
4,058,581
I1
TI-IlS PAGE LEFT BLANK INTENTIONALLY
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1998
NOTE I--SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES:
The County of Albemarle was formed in 1744. The County is govemed by an elected six member Board
of Supervisors. The Board of Supervisors appoints the County Executive, and the School Board is
governed by seven elected members. The County provides a full range of services for its citizens. These
services include police and fire protection; recreational activities; cultural events; education and social
services.
A. Financial Reporting Entity_
The basic criterion for determining whether a governmental department, agency, institution,
commission, public authority, or other governmental organization should be included in a primary
governmental unit's reporting entity for general purpose financial statements is financial
accountability. Financial accountability includes the appointment of a voting majority of the
organization's governing body and the ability of the primary government to impose its will on the
organization or if there is a financial benefit/burden relationship. In addition, an organization which
is fiscally dependent on the primary government should be included in its reporting entity. These
financial statements present the County of Albemarle (the primary government) and its component
units. Blended component units, although legally separate entities, are, in substance, part of the
government's operations and so data from these units are combined with data of the primary
government. Each discretely presented component unit, on the other hand, is reported in a separate
column in the combined financial statements to emphasize it is legally separate from the
government.
B. Individual Component Unit Disclosures
Blended Component Unit. The County has no blended components to be included for the fiscal year
ended June 30, 1998.
Discretely Presented Component Units. The School Board members are elected by the County
voters and are responsible for the operations of the County's school system within the County
boundaries. The School Board is fiscally dependent on the County. The County has the ability to
approve its budget and any amendments. The primary funding is from the General 'Fund of the
County. The School Board does not issue a separate fmaneial report. The financial statements of
the School Board are presented as a discrete presentation of the County financial statements for the
fiscal year ended June 30, 1998.
13
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1998 (Continued)
NOTE 1--SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES: (Continued)
Other Related Organizations
Included in the County's Comprehensive Annual Financial Report
None
Jointly Governed Organizations
Excluded from the County's Comprehensive Annual Financial Report
Jefferson-Madison Regional Libra~_
The Jefferson-Madison Regional Library provides library services to the Counties of Albemarle,
Louisa, Madison, Greene and the City of Charlottesville. The participating localities provide annual
contributions for operations based on book circulation. No one locality contributes more than 50%
of the Library's funding nor can impose its will on the organization, and there is no financial
benefit/burden relationship. The County appropriated to the Library $1,685,260 in operating funds
in fiscal 1998. The County has no equity interest in the Library.
A lbemarle-Charlottesville Jail A uthori~_
The City of Charlottesville and the County provide the financial support for the Authority and
appoint its governing Board, in which is vested the ability to execute contracts and to budget and
expend funds. No one locality contributes more than 50% of the Complex's funding nor can impose
its will on the organization, and there is no financial benefit/burden relationship. The localities, are
charged on a per diem rate for their respective prisoner days. Other localities, the state and the
federal government also reimburse the Authority for prisoner care. The County has no equity
interest in the Jail Authority.
Emergency Qvercttions Center
The University of Virginia, the City of Charlottesville, and the County provide the f'mancial support
for the Center and appoint its governing Board, in which is vested the ability to execute contracts
and to budget and expend funds. No one locality or organization contributes more than 50% of the
Center's funding nor can impose its will on the organization, and there is no financial benefit/burden
relationship. The County has no equity interest in the Center.
14
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1998 (Continued)
NOTE I--SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES: (Continued)
C. Other Related Oreanizations (Continued_]
dtlbcmarle Count. Service .4uthori~_
The Authority was created by the Board of Supervisors to operate the County's water and sewer
system. The County has no control over Authority fiscal matters, board members have no
continuing relationship with the County, the Authority board approves its own budget and appoints
management, the County is neither legally nor morally obligated for the Authority's debt, the County
has no claim on surpluses or responsibility for financing deficits, and the Authority sets its own
rates. The County has no equity interest in the Authority.
Charlottesville-.4 lbemarle .4 irport A uthori~_
The Authority is excluded from the reporting entity because the County has no control over
Authority fiscal matters. Board members have no continuing relationship with the County, the
Authority board approves its own budget and appoints management, the County is neither legally
nor morally obligated for the Authority's debt, the County has no claim on surpluses or
responsibility for financing deficits, and the Authority sets its own rates. The County has no equity
interest in the Authority.
Rivanna Water .4 t#hori~_ and Rivanna Solid Waste .4 uthori~_
The Authorities are excluded from the reporting entity because the County has no control over either
Authority's fiscal matters. Both Authority boards approve each their own budget and appoint
management; the County is not legally or morally obligated for their Authority debt, has no claims
on surpluses, or responsibility for financing deficits, and the Authorities set their own rates. The
County has no equity interest in either Authority. ~
Region Ten Communi~. SerVices BOard
The Region Ten Community Services Board was created to provide Mental Health, Mental
Retardation and Substance Abuse Services to the residents of the City of Charlottesville. and the
Counties of Albemarle, Fluvanna, Greene, and Nelson. The Board members are appointed by each
participating locality. No locality appoints a majority of the Board members. The participating
localities contribute annual operating grants to the Board, but are not required to do so. The
participants have no ongoing financial responsibilities to or equity interest in the Board. The County
appropriated $334,365 for an operating grant to the Board in fiscal 1998.
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1998 (Continued)
NOTE 1--SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES: (Continued)
Other Related OrganiZations (Continued)
Financial reports for the jointly governed organiZations can be obtained as follows:
Albemarle-Charlottesville Jail Authority and the
Emergency Operations Center
Director of Finance
County of Albemarle ~
401 Mclntire Road
Charlottesville, Virginia 22902
Albemarle County Service Authority
168 Spomap Road
Charlottesville, Virginia 22902
Jefferson-Madison Regional Library
Director of Finance
City of Charlottesville
city all
Charlottesville, Virginia 22902
Charlottesville-Albemarle Airport Authority
Airport Road
Charlottesville, Virginia 22901
Rivanna Water & Sewer Authority and Rivanna
Solid Waste Authority
Franklin Street
Charlottesville, Virginia 22901
Region Ten Community Services Board
Forrest Street
Charlottesville, Virginia 22902
D. Financial Statement Presentation
The accompanying financial statements are prepared in accordance with pronouncements issued by
the Governmental Accounting Standards Board. The principles prescribed by GASB represent
generally accepted accounting principles applicable to governmental units.
The County applies all GASB pronouncements as well as the Financial Accounting Standards Board
pronouncements issued on or 'before November 30, 1989 unless these pronouncements conflict with
or contradict GASB pronouncements.
16
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1998 (Continued)
NOTE I--SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES: (Continued)
D, Finalacial Statement Presentation: (Continued)
The accounts are organized on the basis of fund classifications, each of which is considered to be a
separate accounting entity. The operations of each fund are accounted for by providing a separate
set of self-balancing accounts which comprise its assets, liabilities, fund equity, revenues, and
expenditures or expenses. The various funds are grouped in the financial statements as follows:
Governmental Funds - account for the expendable financial resources, other than those accounted
for in Proprietary and Fiduciary Funds. The Governmental Funds utilize the modified accrual
basis of accounting where the measurement focus is upon determination of financial position and
changes in financial position, rather than upon net income determination as would apply to a
commercial enterprise. The individual Governmental Funds are:
Qeneral Fund - accounts for all revenues and expenditures applicable to the general operations of
the County which are not accounted for in other funds.
Special Revenue Funds - Special Revenue Funds account for the proceeds of specific revenue
sources (other than those derived from special assessments, expendable trusts, or dedicated for
major capital projects) requiring separate accounting because of legal or regulatory provisions or
administrative action. Special Revenue Funds consist of the Federal/State Grant Fund and
Enhanced 911 Fund. A description of the nature and purpose of each fund follows:
Federal/State Grant Fund - accounts for various federal and state grant funds including the
funding for the Comprehensive Services Act program, criminal justice grants, Section 8
housing program' and other related programs.
Enhanced 911 Fund - accounts for County revenues assessed for the operation and
maintenance of the Enhanced 911 emergency response system.
Courthouse Maintenance Fund - accounts for courthouse maintenance fees collected resulting
from traffic and related fines.
Tourism Fund - accounts for funds appropriated for tourism projects.'
Debt Service Funds - The Debt Service Funds account for the accumulation of resources for and
the payment of general long-term debt principal, interest and related charges. The Debt Service
Funds consist of the General Debt Service Fund and the Visitor Center Debt Service Fund. A
description of the nature and purpose of each fund follows:
General Debt Service Fund - accounts for payments on general obligation debt of the County.
Financing is from General Fund revenues.
17
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1998 (Continued)
NOTE I--SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES: (Continued)
D. Financial Statement Presentation: (Continued)
Visitor Center Debt Service Fund - accounts for payment on the Visitor Center general
obligation debt. Financing is provided by rentals received fi.om the Visitor Center.
Capital Projects Funds - The Capital Projects Funds account for financial resources to be used for
the acquisition or construction of major capital facilities. Capital Project Funds consists of the
Fire Service Fund, General Capital Improvements Fund, Storm Water Control Fund, and the Jail
Reserve Fund. A description of the nature and purpose of each fund follows:
Fire Service Fund - accounts for advance and loans to volunteer fire and rescue organizations
which serve the County. Financing is provided fi.om General Fund revenues and repayments
of advances and loans.
q~eneral Capital Improvements Fund - accounts for capital project expenditures for general
public improvements and large equipment acquisitions. Financing is provided by
governmental grants, capital leases and general fund revenues.
Storm Water Control Fund - accounts for expenditures for drainage and other systems for
storm water control. Financing is provided primarily fi.om General Fund revenues.
Jail Reserve Fund - accounts for resources accumulated for the County's share of the regional
jail expansion.
2. Proprietary. Funds - The Proprietary Funds account for operations that are financed in a manner
similar to private business enterprises. The Proprietary Fund measurement focus is upon
determination of net income, financial position and cash flows. The Proprietary Funds consist of
the Internal Service Funds.
Internal Service Funds - account for the financing of goods and services provided by one
department or agency to other departments or agencies of the County government. The Internal
Service Funds consist of the Health Insurance Fund and the Duplication Fund.
Health Insurance Fund - accounts for all activities of the County and School Board
employee health insurance program. Other jointly governed organizations also participate
in the program.
Duplication Fund - accounts for revenues received for copying, printing and, related
services.
18
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS:-
JUNE 30, 1998 (Continued)
NOTE 1--SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES: (Continued)
D. Financial Statemem Presentation: (Continued)
3. Fidtlciary Fun&q (Trust and Agency Funds) account for assets held by the County in a trustee
capacity on behalf of others. Trust funds account for assets held by the government under the
terms of a formal trust agreement. A description of the nature and purpose of each fund follows:
Trust Funds:
H, & L, Qraves Trust Fund - to account for monies provided by a private donor, the corpus of
which is nonexpendable. Interest earned on assets may be used by property owners in the
Walnut Creek Park area in the event of flooding extends beyond the boundaries of an
easement.
Mclntire Trust Fund - to account for monies provided by a private donor, the corpus of which
is nonexpendable. Interest and other earnings on assets may be used for educational purposes.
Juani~¢ Dyer Trust Fund - to account for monies provided by private donors, the corpus of
which is nonexpendable. Interest earned on assets may be used to provide for college
scholarships for a graduate of one of the County high schools.
Nicole Thompson Trust Fund - to account for monies provided by private donors, the corpus of
which is nonexpendable. Interest earned on assets may be used to provide for college
scholarships for special education or economically disadvantaged students who graduate from
the County school system.
Weinstein Trust Fund - to account for monies provided by private donors, the corpus of which
is nonexpendable. Interest earned on assets may be used to provide for the installation of
traffic control devices for a certain area of the County.
Crozet Crossings Trust Fund - to account for monies provided by private donors, the corpus of
which is nonexpendable. Interest earned on assets may be used to provide for assistance to
persons who qualify for the purchase of homes in the Crozet Crossings project.
Proffer Trust Fund - to account for funds received for proffers for two communities located in
the County. Earnings on these funds may be used for the construction of or upgrade of certain
public improvements in the communities.
19
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1998 (Continued)
NOTE I--SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES: (Continued)
D. Financial Statement PresentatiOn: (Continued)
Agency Funds:
Special Welfare Fund - accounts for monies provided primarily through private donors for
assistance of children in foster care, needy senior citizens and others. This fund is also used to
account for monies received from other governments and individuals (i.e., social security and
child support) to be paid to special welfare recipients.
Hunting and Fishing License Fund - accounts for funds received for state hunting and fishing
licenses. The funds are remitted to the state on a periodic basis.
Deferred Compensation Fund - accounts for assets representing employee deferral of salaries
to future years plus accumulated earnings thereon. The plan was established pursuant to
IntemaI Revenue Code Section 457. This fund was discontinued in fiscal 1998.
Drug Fund - accounts for monies received from state and federal authorities for the prevention
of drag abuse and distribution of illegal substances.
Payroll Suspense Fund - accounts for various employee payroll withholdings and payments of
employee benefits.
Performance Bond Fund - accounts for the receipt and disbursements of performance bonds
required by the County for erosion and sediment control, and other items relative to
construction by private developers.
Fire Program Fund - accounts for fire program funds received from the state. The funds are
allocated to the various County volunteer fire companies.
HUD Family Self Sufficiency Fund - accounts for funds received from various sources for
families participating in the County housing programs.
Teen Program Fund - accounts for funds received from various sources for teen programs.
4. Account Groups are used to account for general obligation long-term debt and general fixed
assets. The following are included in the County's account groups:
20
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1998 (Continued)
NOTE I--SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES: (Continued)
D. Financial Statement Presentation: (Continued)
General Fixed Assets Account Group - This account group is established to account for all fixed
assets of the County. All fixed assets in this account group are valued at historical cost or
estimated historical cost if actual cost is not available. Donated fixed assets are valued at fair
market value as of the date received. Fixed assets used in governmental fund type operations
(general fixed assets) are accounted for in the General Fixed Assets Account Group, rather than in
the governmental funds. Public domain ("infrastructure") general fixed assets consisting of
certain improvements other than buildings, including roads, bridges, and drainage systems, are
not capitalized along with other general fixed assets.
General Long-Term Obligations Account Group - This account group is established to account for
all long-term obligations of the County, which are expected to be financed from governmental
funds.
5. Component Unit School Board - A description of the nature and purpose of the School Board
fund and account groups follows:
School Fund - accounts for the operation of the County's public school system. Financing is
provided primarily by state and federal grants and appropriations from the County of
Albemarle.
School Cafeteria Fund - accounts for operations of the County's school food service program.
Financing is provided primarily by .food sales and transfer from the School Fund.
School Debt Service Fund - accounts for debt service expenditures for the school system for
the payments of principal and interest on the school system's general long-term debt.
Financing is provided by appropriations from the County of Albemarle.
School Capital Projects Fund - accounts for school construction expenditures. Financing is
provided primarily .from debt proceeds, construction grants and appropriations from the
County of Albemarle.
Account GrOups:
General Fixed Assets Account Group - accounts for general fixed assets of the school system.
General Long-Term Obligation Account Group - accounts for all general long-term obligations
of the school system including general obligation debt, capital leases, and claims, judgements
and compensated absences.
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1998 (Continued)
NOTE 1--SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES: (Continued)
D. Financial Statement Presentation: (Continued)
Ee
Combined/COmbining Format - Combined Financial Statements are referred to as General
Purpose Financial Statements and provide a summary overview of the financial position Of all
funds and account groups and of the operating results of all funds. All funds and account groups
of a sPecific fired classification are combined and presented as one in the financial statements.
For example, all fimds classified as Special Revenue Funds are combined and presented under the
· caption "Special Revenue Funds".
Budgetary. Comparison Statements - The Combined Statement of Revenues, Expenditures, and
Changes in Fund Balances - Budget and Actual, compare budget and actual data for all
governmental funds for which budgets were adopted. A review of the budgetary comparisons
presented herein will disclose how accurately the governing body was able to forecast the
revenues and expenditures of the County.
o
Total Columns on the Combined Statements - Overview - The total columns on the combined
statements - Overview are captioned "Memorandum Only" to indicate that they are presented only
to facilitate financial analysis. Data in these eolunms do not present financial position, results of
operations, or changes in cash flow in conformity with generally accepted accounting principles.
Neither is such data comparable to a consolidation. Interfund eliminations have not been made in
the aggregation of this data.
Basis of Accounting
Governmental Funds - Governmental funds utilize the modified accrual basis of accounting under
which revenues and related assets are recorded when measurable and available to finance
operations during the year. Accordingly, real and personal property taxes are recorded as
revenues and receivables when billed, net of allowances for uncollectible amounts. Property
taxes not collected within 45 days after year-end are reflected as deferred revenues. Taxes
collected during the year and taxes due at June 30 collected within 45 days after that date are
recognized as revenue in the accompanying financial statements. Sales and utility taxes, which
are collected by the State or utilities and subsequently remitted to the County, are recognized as
revenues and receivables upon collection by the State or utility, which is generally 30 to 60 days
preceding receipt by the County. Licenses, permits, fmcs and rents are recorded as revenues
when received. Intergovernmental revenues, consisting primarily of Federal, State and other
grants for the purpose of funding specific expenditures, are recognized when earned or at the time
of the specific expenditure. Revenues from general purpose grants, such as entitlement programs,
are recognized in the period to which the grant applies.
22
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1998 (Continued)
NOTE 1--SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES: (Continued)
E. B0~is of Accounting (Continued)
Expenditures, other than compensated absences and interest on long-term debt, are recorded as
the related fund liabilities are incurred. Compensated absences are recorded as a general long-
term obligation when incurred and recorded as an expenditure of the appropriate fund when paid.
Interest on general long-term debt is recognized when due except for the amount due on July 1,
which is accrued.
o
Proprietary_ Funds - The proprietary funds account for operations that are financed in a manner
similar to private business enterprises. The Proprietary Funds utilize the accrual basis of
accounting where the measurement focus is upon determination of net income, financial position,
and changes in financial position. The Proprietary Fund consists of the Internal Service Funds.
Internal Service Funds - The internal service funds account for the financing of goods or services
provided by one department or agency to other departments or agencies of the County
government.
e
Fiduciary_ Funds - The nonexpendable trust fund utilizes accounting similar to the proprietary
funds. Using the accrual basis of accounting as described above, nonexpendable trust funds
account for assets of which the principal may not be spent. The agency funds are custodial in
nature and do not present results of operations or have a measurement focus. Agency funds are
accounted for using the modified accrual basis of accounting. These funds are used to account for
assets that the government holds for others in an agency capacity.
F. Budgets and Budgetary_ Accounting
Budgets were legally adopted and employed as a management control device during the year for the
following funds:
General Fund
Federal/State Grant Fund
E-911 Fund
Courthouse Maintenance Fund
Tourism Fund
General Debt Service Fund
Visitor Center Debt Service Fund
Capital Improvement Fund
Storm Water Control Fund
Jail Reserve Fund
School Fund
School Cafeteria Fund
School Debt Service Fund
School Capital Projects Fund
Budgets were not adopted for the Fire Service, Health Insurance and Duplication Funds.
The budgets as presented are prepared on the same basis of accounting as the basic financial
statements described above. The following procedures are used by the County in establishing the
budgetary data reflected in the financial statements:
23
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1998 (Continued)
NOTE I--SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES: (Continued)
F. Budgets and Budgetary_ Accounting (Continued)
Prior to 'March 30, the County Executive submits to the Board of Supervisors a proposed
operating and capital budget for the fiscal year commencing the following July 1. The operating
budget and capital budget include proposed expenditures and the means of financing them.
2. Public hearings are conducted to obtain citizen comments.
3. Prior to June 30, the budget is legally enacted through passage of an Appropriations Resolution.
The Appropriations Resolution places legal restrictions on expenditures at the fund, function and
department level. The appropriation for each fund, function and department can be revised only
by the Board of Supervisors. However, the School Board may transfer budgeted amounts within
the School system's categories at the function level. The Director of Finance is authorized to
transfer amounts between line items at the department level. Supplemental appropriations in
addition to the original budget were made during the year.
5. All budgets are adopted on the modified accrual method used for financial statement purposes.
6. Appropriations lapse on June 30, for all County and School Board funds.
7. All budget data presented in the accompanying finanCial statements is the revised budget as of
June 30.
If budget amendments exceed 1% of the original adopted budget, or $500,000, whichever is less,
the Board of Supervisors may legally amend the budget only by following procedures used in the
adoption of the original budget. There were no budget amendments that exceeded the 1% or
$500,000 limitation.
This space left blank intentionally.
24
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1998 (Continued)
NOTE 1--SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES: (Continued)
F. Budgets and Budgetary_ Accounting (Continued)
Go
Ho
Reconciliation of Exhibits 2 and 3 for the Capital Projects Funds:
Exhibit 2 Adjustments Exhibit 3
Total revenues ..................... $
Total expenditures ..................
Excess (deficiency) of revenues
over expenditures .................. $
Total other financing sources - net ......
Excess (deficiency) of revenues and other
financing sources over expenditures and
other financing uses .......... ' ...... $
Fund balance, beginning .............
247,999 $ $
1,797,826 -
(1,549,827) $ $
1,453,328
(96,499) $ - $
7,451,251 2,000,000
247,999
1,797,826
(1,549,827)
1,453,328
(96,499)
5,451,251
Fund balance, ending ................ $ 7,354,752 _$ 2,000,000 $
5,354,752
Adjustments
Total revenues .................................. $
Fire Service Fund ...............................
Total expenditures:
Fire Service Fund ............................... $
Fund balance, beginning, Fire Service Fund ............
Fund balance, ending, Fire Service Fund ............... $
2,000,000
2,000,000
Cash Equivalents - For purposes of the Statement of Cash Flows, cash equivalents are defined as
short-term highly liquid investments that are both (a) readily convertible to known amounts of cash,
and (b) so near the maturity that they present insignificant risk of changes in value because of
ehange~ in interest rates. Generally, only investments with original maturities of three months or
less meet this definition.
Investmen~ - Investments, consisting of common funds, U.S. government securities, the local
government investment pool and the state non-arbitrage program are stated at fair value. These
investments are reported in the accompanying financial statements as cash equivalents. Investments
of the Nonexpendable Trust Funds are also reported at fair value.
25
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1998 (Continued)
NOTE I--SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES: (Continued)
Inventory_ - Inventories are accounted for under the consumption method where purchases of goods
are recorded as expenditures when the goods are used. Inventories are valued at last invoice price
which approximates the first in, first out method.
Compensated Absences - Vacation and sick leave expenditures are recognized in the governmental
fund types to the extent paid during the year and the unpaid vested amount which is expected to be
paid within ninety days after year-end. The liability for the amount expected to be paid within
ninety days of year-end is included in compensation payable. The liability for the remainder of the
vested vacation and sick leave is recorded in the General Long-Term Debt Account Group.
Allow0nce for Uncollectible Accounts - The County calculates its allowance for uncollectible
accounts using historical collection data and, in certain cases, specific account analysis. The
allowance amounted to $470,000 at June 30, 1998 and is composed solely of proPerty taxes.
Fixed Assets - Fixed assets used in goVernmental fund types of the government are recorded in the
general fixed assets account group at cost or estimated historical cost if purchased or constructed.
Donated fixed assets are recorded at their estimated fair value at the date of donation. Assets in the
general fixed assets account group are not depreciated. Interest incurred during construction is not
capitalized on general fixed assets.
Public domain (infrastructure) general fixed assets (e.g., roads, bridges, sidewalks and other assets
that are immovable and of value only to the government) are not capitalized.
The cost of normal maintenance and repairs that do not add to the value of the asset or materially
extend assets' lives are not included in the general fixed assets account group or capitalized in the
proprietary funds.
Retirement Plan - Retirement Plan contributions are actuarially determined and consist of current
service costs and amortization of prior service costs over a 30-year period. The County's policy is to
fund pension cost as it accrues.
26
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEME?~S
JUNE 30, 1998 (Continued)
NOTE 2--CASH AND INVESTMENTS:
~ - At year-end the carrying value and bank balances of the primary government and components
included in the reporting entity were as follows:
Bank Balances
Carrying Bank Insured and/or
Value Balances Collateralized
Primary Govemment .................... $ (2,985,247) $ 548,337 $
548,337
Component units: School Board ........................
Total cash in banks .................. $ (2,985,247) $ 548,337 $
548,337
Under the Virginia Security for Deposits Act, banks holding public deposits in excess of the amounts
insured by FDIC must pledge collateral in the mount of 50% of excess deposits to a collateral pool in the
name of the State Treasury Board. Savings and Loan institutions are required to collateralize 100% of
deposits in excess of FDIC limits. The State Treasury Board is responsible for monitoring compliance
with the collateralization and reporting requirements of the Act and for notifying local governments of
compliance by banks and savings and loans. The State Treasury Board may make additional assessments
against participating financial institutions in the event the pool earmot cover losses. The security for bank
balances of deposit are U.S. government securities. The funds covered under the'Act are considered to be
collateralized. The collateral is held in the name of the State Treasury Board rather than the name of the
locality. Deposits covered under the Act are considered to be insured.
Investments - Statutes authorize the County to invest in obligations of the United States or agencies
thereof, obligations of the Commonwealth of Virginia or political subdivisions thereof, obligations of the
Intemational Bank for Reconstruction and Development (World Bank) and Asian Development Bank, the
African Development Bank, commercial paper rated A-1 by Standard and Poor's Corporation or P-1 by
Moody's Commercial Paper Record, banker's acceptances, repurchase agreements, the state Treasurer's
Local Government Investment Pool (LGIP), and the Virginia State Non-Arbitrage Program (SNAP). In
addition to the County's investments, investments were included for the Nonexpendable Trust Fund which
consists of common funds and U. S. Government securities held in trust.
Investments are categorized into these three categories of credit risk:
(1) Insured or registered, or securities held by the government or its agent in the government's name.
(2) Uninsured and unregistered, with securities held by the counter-party's trust department or agent
in the government's name.
27
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1998 (Continued)
NOTE 2--CASH AND INVESTMENTS: (Continued)
Investments -(ContinueO)
(3) Uninsured and unregistered, with securities held by the counter-party or by its trust department
or agent but not in the government's name.
At year end, the government's investments are categorized into these three categories of risk:
Primary Government:
Category Not Carrying Fair
1 2 3 Categorized Amount Value
U.S. government securities $ 15,000 $
Repurchase agreements ...
$ - $ $ 15,000 $ 15,000
5,058,061 5,058,061 5,058,061
Total ............... $ 15,000 $ - $ 5,058,061
5,073,061 5,073,061
Common funds .........................................
Virginia Local Government Investment Pool .................
Money market mutual funds ..............................
281,324 281,324 281,324
23,215,738 23,215,738 23,215,738
103,022 103,022 103,022
Total investments .................................... $ 23,600,084 $ 28,673,145 $ 28,673,145
Component Unit School Board:
Virginia State Non-arbitrage Program (SNAP) ............. $
Virginia Local Government Investment Pool ...............
Total ............................................ $
Total investments ............................... $
9,136,211 $ 9,136,211 $ 9,136,211
15,334,686 15,334,686 15,334,686
24,470,897
48,070,981
$ 24,470,897 $ 24,470,897
$53,144,042 $ 53,144,042
28
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1998 (Continued)
NOTE 2--CASH AND INVESTMENTS: (Continued)
The following is a reconciliation of cash and investments:
Summary of cash and investments
Primary School
Government Board Total
Cash on hand ............................... $
Deposits ...................................
Investments .................................
3,125 $ 575 $ 3,700
(2,985,247) (2,985,247)
28,673,145 24,470,897 53,144,042
Total ................................... $ 25~691~023 $ 24,471~472 $ 50~162,495
Per financial statements
Cash and cash equivalents .................. $ 25,396,149 $ 24,471,472 $ 49,867,621
Investments - restricted .................... 294,874 - 294,874
Total ................................ $ 25,691~023 $ 24~471~472 $ 50,162,495
NOTE 3--TAXES RECEIVABLE:
Taxes receivable at June 30, 1998 include:
Uncollected real and personal property taxes .............
Less: Allowance for doubtful accounts ..................
Total ............................................
$ 3,541,339
470,000
$ 3,071,339
Property is assessed at its value on January 1. Property taxes attach as an enforceable lien on property as
of January 1. Taxes are payable in two installments for both real and personal property on June 5th and
December 5th. The County bills and collects its own property taxes.
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1998 (Continued)
NOTE 4--DUE FROM OTHER GOVERNMENTAL UNITS:
Amounts due from other governmental units are summarized as follows:
Commonwealth of Virginia:
Special Capital Component
General Revenue Projects Unit School
Fund Funds Funds Board
Rolling stock tax .......................
Local sales tax ..........................
State sales tax ...........................
Other State aid and reimbursements ..........
Public'assistance and welfare administration...
Comprehensive Services ..................
Other ...................................
Total from Commonwealth of Virginia ...... $
$ 116,571 $
! ,378,830
442,643 10,640
145,347
566,735
2,083,391 $ 577,375
Federal Government:
Federal categorical aid .................... $
Public assistance and welfare administration ...
Planning grant ..........................
Criminal justice grants ....................
Transportation grant ......................
Total due from Federal Government ........ $
33,795
409,160
$
33,744
4,300
88,336
21,737
442,955 $ 148,117
Total due from other governmental units .... $ 2,526,346 $ 725,492
36,974
$ 36,974 $
$ - $
$ 36~974 $
1,125,663
651,188
1,776,851
714,486
714,486
2,491,337
This space left blank intentionally.
3O
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1998 (Continued)
NOTE 5--ADVANCES TO OTHER PUBLIC ENTITIES:
The Board of Supervisors entered into various agreements with certain volunteer fire companies and
rescue squads. These agreements provide for the County to advance funds to these organizations, and
accordingly, these funds have been reserved and reflected as unavailable for appropriation. Repayments
of these advances are to be used to fund future advances to the volunteer fire companies and rescue
squads. The balances of these advances at June 30, 1998 are as follows:
Charlottesville-Albemarle Rescue Squad ........................
Crozet Volunteer Fire Company ...............................
Earlysville Volunteer Fire Company ............................
-North Garden Fire Department .................................
Scottsville Rescue Squad .....................................
Scottsville Volunteer Fire Company ............................
Seminole Trail Volunteer Fire Company ........................
Stony Point Volunteer Fire Company ...........................
Western Albemarle Rescue Squad ..............................
East Rivanna Volunteer Fire Company ..........................
Total advances ..........................................
$ 18,000
269,238
177,055
100,185
283,778
155,508
35,498
341,937
49,000
302,400
$ 1,732,599
NOTE 6--1NTERFUND BALANCES:
The following is a summary of interfund balances at June 30, 1998.
Receivable
General Fund .................................... $
Federal/State Grant Fund ...........................
Payroll Suspense Fund .............................
Teen Program Fund ...............................
Total ........................................ $'
254,583 $
254,583 $
Payable
232,787
21,457
339
254,583
NOTE 7--MCINTIRE TRUST FUND:
The revenues and expenses from the McIntire Trust Fund are shown in Exhibit 4. Endowment principal
can increase or decrease depending on sales and purchases by the trustee during the year. The principal of
the fund was held in trust as follows on June 30, 1998:
Investments (at cost):
Common funds:
Wachovia Bank, Charlottesville, Virginia, Trustee ...................... $
NationsBank, N.A., Charlottesville, Virginia, Trustee ...................
Treasurer of Virginia (Series G Bonds) ...............................
168,344
111,530
15,000
Total investments ........................................... $ 294,874
31
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1998 (Continued)
NOTE 8 - FIXED ASSETS:
The following is a summary of changes in the general fixed assets account group during the fiscal year:
Primary Government:
Balance Balance
July 1, 1997 Additions Deletions June 30, 1998
Building and building improvements ..........
Improvements other than buildings ...........
Machinery, furniture, fixtures, and equipment...
Vehicles ................. ; ..............
$ 2,870,812$ $ $ 2,870,812
16,504,013 147,184 16,651,197
5,075,695 60,551 5,136,246
4,310,651 59,466 903 4,369,214
3,846,992 1,171,461 77,243 4,941,210
Total Primary Government ................ $ 327608~163 $ 1~4387662 $ 78~146 $ 33~968~679
Component Unit--School Board:
Building and building improvements ..........
Improvements other than buildings ...........
Machinery, furniture, fixtures, and equipment...
Vehicles ................................
Construction in progress ....................
Total Component Unit--School Board ......... $
Balance Balance
July 1, 1997 Additions Deletions June 30, 1998
4,170,920 $ $ - $ 4,170,920
99,308,401 23,215,206 - 122,523,607
1,425,674 210,159 - 1,635,833
3,904,508 279,606 10,754 4,173,360
9,005,282 641,201 416,832 9,229,651
6,650,833 - 6,650,833 -
124~4657618 $ 24:3467172 $ %078,419 $ 141~733,371
32
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1998 (Continued)
NOTE 9--DEFERRED REVENUE:
Deferred revenue represents amounts for which asset recognition criteria have been met, but for which
revenue recognition criteria have not been met. Under the modified accrual basis of accounting, such
amounts are measurable, but not available. Deferred revenue totaling $3,452,806 is comprised of the
following:
Primary Government:
Deferred Property_ Tax Revenues
Deferred revenue representing uncollected tax billings not available for funding of current
expenditures totaled $2,685,829 at June 30, 1998.
Property Taxes Received in Advance
Real and personal property taxes for the second installment due December 5, 1998 were received
in the amount of $521,191.
Other
Health insurance charges received in advance totaled $114,566.
Component Unit-- School Board:
S~arner School Tuition
Summer school tuition received prior to June 30, 1998 for courses to be taken after July 1, 1998
amounted to $131,220.
NOTE 10-CLAIMS, JUDGMENTS AND COMPENSATED ABSENCES:
The County has accrued the liability arising from outstanding claims and judgments and compensated
absences.
Primary Government:
County employees earn vacation and sick leave at various amounts depending on the length of service.
Benefits or pay is received for unused sick leave or retirement bonus upon terminatiOn. There are
various restrictions both for sick leave and retirement bonus upon termination of employment.
Accumulated vacation up to 36 days is paid upon termination. The County has outstanding accrued
vacation and sick pay totaling $1,213,764 in the General Long-term Obligation Account Group.
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1998 (Continued)
NOTE 10--CLAIMS, JUDGMENTS AND COMPENSATED ABSENCES: (Continued)
Component Unit--School Board:
Certain School Board employees accrue vacation and sick leave.
The School Board has outstanding accrued vacation and sick pay totaling $826,867 in the General Long-
term Obligation Account Group.
NOTE II--GENERAL LONG-TERM OBLIGATIONS:
Primary Government:
Annual requirements to amortize long-term obligations, other than accrual for compensated absences,
and related interest are as follows:
Capital Lease Obligation
Notes Payable
Year Principal Interest Principal Interest
1999 $ 116,655 $ 12,639 $ 38,490 $ 29,243
'2000 116,656 12,639 42,626 25,107
2001 - 47,207 20,527
2002 - 52,279 15,454
2003 r - 57,897 9,837
2004 - - 64,118 3,615
2005 - - 2,738 3,037
Total $ 233,311 $ 25,278 $ 305,355 $ 106,820
34
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1998 (Continued)
NOrE Il--GENERAL LONG-TERM OBLIGATIONS: (Continued)
The following is a summary of long-term obligation transactions for the year ended June 30, 1998:
Total general long-term obligations at
July 1, 1997 ..............................
Increases in long-term obligations:
Compensated absences * .....................
Compensated Capital Lease Notes
Absences Obligation Payable
$ 1,164,352 $ 349,966 $ 340, I 11 $
$ 49,412 $ $ $
Retirements:
Capital lease obligation ..................... $ -
Note payable .............................
Total retirements ......................... $
Total
1,854,429
49,412
Total general long term obligations
outstanding at June 30, 1998 .................
*Gross increases and decreases are not available.
$ 17213,764
$ 116,655 $ $ 116,655
34,756 34,756
$ 116,655 $ 34,756 $ 151,411
$ 233,311 $ 305?355 $ 1~752~430
A summary of general long-term obligations outstanding at June 30, 1998 follows:
Notes payable:
$ 575,000 issued August 1, 1984, due in monthly installments of $ 5,645, including interest at 10.25%
through August 1, 2004, Thomas Jefferson Visitor Center revenues pledged as collateral (Note 16) ....
Capital lease obligation:
$ 466,621 issued August 1, 1995 due in installments of $129,294 including
principal and interest at 6.9% ............................................................
Compensated absences ..................................................................
Amount
Outstanding
$ 305,355
233,311
1,213,764
1~752,430
Total long-term obligations outstanding June 30, 1998 ....................................... $
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1998 (Continued)
NOTE Il--GENERAL LONG-TERM OBLIGATIONS: (Continued)
ComPonent Unit School Board:
Annual requirements to amortize long-term debt and related interest are as follows:
General Long-Term Obligations:
Year 'VRS School
Ending Loans Bonds
June, 30 Principal Interest Principal
Literary Fund
Loans
Interest Principal Interest
1999 $ 183,336 $ 112,586 $ 4,370,000$ 3,551,528
2000 198,002 97,920 4,545,000 3,157,984
2001 213,843 82,079 4,215,000 2,926,013
2002 230,950 64,972 4,395,000 2,695,679
2003 249,426 46,496 4,095,000 2,462,209
2004 269,380 26,542 3,975,000 2,234,455
2005 62,393 4,991 4,075,000 2,005,044
2006 - - 3,945,000 1,773,068
2007 - - 3,870,000 1,254,996
2008 - - 3,770,000 1,323,594
2009 - - 3,765,000 1,104,822
2010 - - 3,570,000 891,138
2011 - 2,790,000 709,474
2012 - - 2,595,000 561,371
2013 - - 1,875,000 442,358
2014 - - 1,810,000 346,968
2015 - - 1,725,000 255,179
2016 - - 1,705,000 166,176
2017 - - 1,315,000 87,649
2018 - 1,020,000 26,648
$ $
537,258 110,758
512,258 93,640
487,258 77,272
410,608 61,654
287,258 48,336
269,758 38,718
220,858 29,626
200,000 22,000
200,000 15,000
100,000 8,000
100,000 4,000
Total $ 1,407,330 $ 435,586 $ 63,425,000 $ 27,976,353 $ 3,325,256 $ 509,004
Compensated absences are not included in the schedule reflecting annual requirements to amortize long-
term obligations since it cannot be estimated when they will be paid.
36
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1998 (Continued)
NOTE 1 I--GENERAL LONG-TERM OBLIGATIONS: (Continued)
Component Unit School Board: (Continued)
The following is a summary of School Board long-term obligation transactions for the year ended June
30, 1998:
VRS
Compensated Literary School Early
Absences Loans Bonds Retiremem Total
Total general long-term
obligations, July 1, 1997 ....... $ 778,534 $ 3,862,514 $ 46,400,000 $ 1,577,413 $ 52,618,461
Increases in long-term obligations:
School bonds ................. $
Compensated Absences .........
$ $ 20,455,000 $ $ 20,455,000
48,333 48,333
Total increases ............... $ 48,333 $
Retirements:
School bonds ................. $
State literary loans .............
VRS Early Retirement ..........
Total retirements ............. $
Total general long-term
obligations, June 30, 1998 ....... $
537,258
$ 20,455,000 $ $ 20,503,333
$ 3,430,000 $ -
$ 537,258 $ 3,430,000
826~867 $ 3,325~256
170,083
$ 170,083
$ 63,425~000 $. 1:407~330
$ 3,430,000
537,258
170,083
$ 4,137,341
$. 68,984,453
This space left blank intentionally.
37
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1998 (Continued)
NOTE II--GENERAL LONG-TERM OBLIGATIONS: (Continued)
Component Unit School Board: (Continued)
A summary of School Board general long-term obligations outstanding at June 30, 1998 follows:
General Obligation Bonds:
School Bonds:
Amount
Outstanding
$ 20,455,000, 1997 1 series, issued November 20, 1997, maturity in various annual installments
through January 15, 2018, interest at rates from 4.35% to 5.35% ..........................
$ 20,455,000
$ 5,900,000, 1996B Series, issued November 14, 1996, maturing in annual installments of
$ 295,000 through July 15, 2017, interest payable semiannually at various interest rates .......
5,605,000
$ 7,850,000, 1995C Series, issued December 21, 1995, maturing in various annual installments of
$395,000 and $390,000 through July 15, 2015, interest payable semiannually at various interest
rates ..........................................................................
7,060,000
$ 450,000 issued November 22, 1994, due in various annual installments of $ 20,000 and
$ 25,000 through July 15, 2014 interest payable semiannually at various rates ...............
375,000
$11,900,000 general obligation school bond, 1993 series, issued November 18, 1993,
maturing in various annual installments through December 15, 2013, interest at 4.741% .. ......
8,200,000
$ 24,710,000 general obligation school bond, refunding series 1994A, issued January 3, 1994
maturing in various annual installments through December 15, 2011, interest at 6.3314% ......
17,645,000
$ 3,000,000, 1991A Series, issued May 23, 1991, maturity in various annual
installments through December 15, 2010, interest at 6.454% .............................
$ 2,885,000, 1992B Series, issued December 1'], 1992, maturity in various annual
installments through December 15, 2012, interest payable semiannually at various interest rates .
Total school bonds .............................................................
2,030,000
2,055,000
$ 63,425,000
This space left blank intentionally.
38
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1998 (Continued)
NOTE 11 GENERAL LONG-TERM OBLIGATIONS: (Continued)
State Literary Fund Loans:
Amount
Outstandin~
$ 800,000 issued March 15, 1971, due in annual installments of $ 26,650 through March 15, 2001,
interest payable semiannually at 3% .................................................
$ 700,000 issued April 15, 1972, due in annual installments of $ 23,350 through April 15, 2002,
interest at 3% ...................................................................
$ 500,000 issued January 15, 1979, due in annual installments of $ 25,000 through
January 15, 1999, interest payable semiannually at 3% ...................................
$ 500,000 issued June 15, 1980, due in annual installments of $ 25,000 through June 15, 2000
plus interest at 3% due semiannually .................................................
$1,000,000 issued June 15, 1981, due in annual installments of $50,000 through
June 15, 2001, interest payable semiannually at 3% .....................................
$1,000,000 issued August 15,1981, due in annual installments of $ 50,000 through
August 15, 2001, interest payable semiannually at 3% ...................................
$1,000,000 issued June 15, 1982, due in annual installments of $ 50,000 through
June 15, 2002, interest payable semiannually at 3% .....................................
$ 349,904 issued February 1, 1983, due in annual installments of $17,500 through
February 1, 2003, interest payable semiannually at 3% ...................................
$ 977,505 issued February 15, 1984, due in annual installments ors 48,900 through
February 15 2004, interest payable semiannually at 3% ..................................
$ 239,317 issued November 15, 1984, due in annual installments of $11,900
through November 15 2004, interest payable semiannually at 3% ..........................
$179,152 issued December 28, 1984, due in annual installments of $ 8,958
through January 1, 2005, interest payable semiannually at 3% .............................
$ 2,000,000 completed July 21,1986, due in annual installments of $100,000
through July 21, 2006, interest payable semiannually at 3% ...............................
$ 2,000,000 completed June 1, 1989, due in annual installments of $100,000
through June 1, 2009, interest payable annually at 4% ...................................
79,950
93,400
25,000
50,000
150,000
200,000
200,000
87,500
293,400
83,300
62,706
900,000
I,I00,000
Total state literary fund loans ...................................................... $ 3,325,256
VRS Early Retirement Incentive Obligation:
$ 2,595,723 issued May 15, 1992, payable in annual installments through 2004, interest at 8% ....
Compensated Absences .............................................................
Total long-term obligations ........................................................
1,407,330
826,867
$ 08.984,45~
Prior Year Advance Refunding of Debt:
On January 3, 1994, the County issued $24,710,000 General Obligation Bonds, Refunding 1994A Series
to advance refund $14,095,000 of General Obligation Bonds, Series 1991 and $10,615,000 General
Obligation Bonds Series 1989B. As a result, the 1991 Series and the 1989B Series bonds are considered
fully defeased and the liability for those bonds has been removed from the general long-term debt account
group. At June 30, 1998, $10,060,000 of the 1991 Series bonds are still outstanding and $7,585,000 of
the 1989B Series bonds are still outstanding, respectively.
39
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1998 (Continued)
NOTE 12--CONTINGENT LIABILITIES (INCLUDING FEDERALLY ASSISTED PROGRAMS
AND COMPLIANCE AUDITS):
Eo
Federal programs in which the County participates were audited in accordance with the provisions
of U.S. Office of Management and Budget Circular A-133, Audits 0f States. Local Govemments
and Non-Profit Organizations. Pursuant to the provisions of this circular all major programs and
certain other programs were tested for compliance with applicable grant requirements. While no
major matters of noncompliance were disclosed by audit, nonmajor matters are disclosed in the
Schedule of Findings and Questioned Costs. Further, the Federal Government may subject grant
programs to additional compliance tests which may result in disallowed expenditures. In the
opinion of management, any future disallowances of current grant program expenditures, if any,
would be immaterial.
At June 30, 1998 there were no matters of litigation involving the County which would materially
affect the County's financial position should any court decision or pending matter not be favorable
to the. County.
On November 26, 1996, a citizen petition was filed by certain qualified voters of the City of
Charlottesville to initiate a judicial determination as to whether the City should revert to Town
status. On July 1, 1997, the court dismissed the petition because of the petitioners' failure to give
proper notice. The petitioners and the City of Charlottesville have indicated they will appeal the
dismissal.' Counsel is of the opinion that the earliest likely date a reversion could occur if a
reversion is initiated.by the City would be the year 2000. If a change in status is ordered by the
court, the County may be responsible for the provision of certain services provided by the City.
The additional cost to provide such services is unknown at this time.
The School Board has commenced the construction of a new school building for the Piedmont
Regional Education Program. The estimated cost of the building is $3,000,000 which will be
financed through the issuance of general obligation schools bonds. The School Board has
expended approximately $108,000 on the project through June 30, 1998.
The County has authorized the issuance of $10,000,000 in general obligation school bonds of
which $3,000,000 is for the Piedmont Regional Education Program building, and $7,000,000 for
other school projects.
40
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1998 (Continued)
NOTE 13 DEFERRED COMPENSATION PLAN:
The County offers its employees a deferred compensation plan created in accordance with Internal
Revenue Code Section 457. The plan, available to all County employees, permits them to defer the
payment of a portion of their salary until future years. The deferred compensation is not available to
employees until termination, retirement, death, or unforeseeable emergency. All amounts of
compensation deferred, inclUding the investments and earnings thereon, are vested with the individual
employees in trusteed plans, and are as such, not subject to the claims of the County's general creditors.
The Deferred Compensation Fund, an agency fund, was discontinued in fiscal 1998.
NOTE 14---PART-TIME EMPLOYEE PENSION PLANS:
The County contributes to the County of Albemarle Pension Plan for Permanent Part-time Employees, a
defined contribution plan for its permanent part-time employees. Under the terms of the plan
administered, by Qualified Plans Services, employees are eligible to participate following five years of
service. Between five and ten years of service participants receive a contribution of five percent (5%) of
covered payroll. Between ten and ill'teen years of service participants receive a contribution of seven
percent (7%) of covered payroll. Between fifteen and twenty years of service participants receive a
contribution of nine percent (9%) of covered payroll.
Participants with over twenty (20) years of service receive a contribution of eleven percent (11%) of
covered payroll. The COunty and School Board provide all cOntributions to the plan (the employee
makes no contributions to the plan). In a defined contribution plan, benefits depend solely on amounts
contributed to the plan plus investment earnings.
The County and School Board's contributions to the plan for fiscal year 1998 was $5,129 and $131,922,
respectively. Total payroll for covered County employees was $75,959 and School Board employees
was $2,042,308. The contribution averaged 6.75% and 6.46% of the covered payrolls of the County and
School Board, respectively. The County and School Board had no investments with the plan at any
time during the year.
NOTE 15 ANNEXATION-AND REVENUE SHARING AGREEMENT:
An Annexation and Revenue Sharing Agreement dated February 17, 1982 between the County and the
City of Charlottesville, Virginia was approved in a public referendum on May 18, 1982. The agreement
requires the County and City annually to contribute portions of their respective real property tax bases
and revenues to a Revenue and Economic Growth Sharing Fund. Distribution of the-fund and the
resulting net transfer of funds shall be made on each January 31 while this agreement remains in effect.
During the time this agreement is in effect, the City will not initiate any annexation procedures against
the County. Also, pursuant to this agreement, a committee was created to study the desirability of
combining the governments and the services presently provided by them.
41
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1998 (Continued)
NOTE 15--ANNEXATION AND REVENUE SHARING AGREEMENT: (Continued)
This agreement became effective July 1, 1982 and remains in effect until:
1. The County and City are consolidated into a single political subdivision, or
2. The concept for independent cities presently existing in Virginia is altered by State law in such
a manner that real property in the City becomes a part of the County's tax base, or
3. The County and City mutually agree to cancel or change the agreement.
During the fiscal year, the County paid $5,518,393 to the City as a result of this agreement. -Amounts to
be paid pursuant to this agreement are to be funded from revenues of the fiscal year in which paid.
NOTE 16 THOMAS JEFFERSON MEMORIAL FOUNDATION:
During 1985, the County and the City of Charlottesville jointly purchased a parcel of land from the
Commonwealth of Virginia. The City subsequently conveyed its interest in the property to the County;
however, the County has agreed to reconvey a one-half interest in the property back to the City after
twenty years. The property has been leased to the Thomas Jefferson Memorial Foundation by the
County for a period of twenty years with periodic lease payments of $67,734 per annum. The
Foundation has assumed responsibility for substantiallY all operating costs relating to the prOperty such
as utilities, repairs and insurance. At the end of the lease term, the County will retain title to the
property, subject to the reconveying of the one-half interest to the City.
The acquisition of the property by the County was financed with a twenty year revenue note totaling
$575,000, which is carried as part of the County's general long-term debt and has a balance outstanding
of $305,649 at June 30, 1998. The note is payable solely from revenues generated from the lease of
property to the Foundation. The related revenues and expenditures are shown in the Debt Service Fund.
NOTE 17--DEFINED BENEFIT PENSION PLAN:
The County and Component Unit School Board participate in the Virginia Retirement System defined
benefit pension plan.
Plan DeScription:
Name of Plan:
Identification of Plan:
Administering Entity:
Virginia Retirement System (VRS)
Agent and Cost-Sharing Multiple-Employer Defined Benefit Pension Plan
Virginia Retirement System. (System)
42
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1998 (Continued)
NOTE 17--DEFINED BENEFIT PENSION PLAN: (Continued)
Plan Description: (Continued)
All full-time, salaried permanent employees of participating employers must participate in the VRS.
Benefits vest after five years of service. Employees who retire with a reduced benefit at age 55 (age 50
for participating law enforcement officers and firefighters) with at least five years of credited service are
entitled to an annual retirement benefit payable monthly for life in an mount equal to 1.5 percent of their
average final salary (AFS) up to $13,200 plus 1.65 percent of AFS over $13,200 for each year of credited
service. An optional reduced retirement benefit is available to members of VRS as early as age 50 with
10 years of credited service. Employees with 35 years or more of credited service are entitled to an
annual benefit, equal to 1.65 percent of AFS for each year of credited service. In addition, retirees qualify
for annual cost-of-living increases beginning in their second year of retirement. AFS is defined as the
highest consecutive 36 months of salary. Benefits are actuarially reduced for retirees who retire prior to
becoming eligible for full retirement benefits. Participating law enforcement officers and firefighters may
receive a monthlY benefit supplement if they retire prior to age 65. The VRS also provides death and
disability benefits. Title 51.1 of the Code of Virginia (1950), as amended, assigns the authority to
establish and amend benefit provisions to the State Legislature.
The System issues a publicly available comprehensive annual financial report that includes financial
statements and required supplementary information for VRS. A copy of that report may be obtained by
writing to the System at P.O. Box 2500, Richmond, VA 23218-2500.
Funding Policy:
Plan members are required by Title 51.1 of the Code of Virginia (1950), as amended, to contribute 5% of
their annual salary to the VRS. This 5% member contribution may be assumed by the employer. In
addition, the County and School Board are required to contribute the remaining amounts necessary to
fund participation in the VRS using the actuarial basis specified by the statute and approved by the VRS
Board of Trustees. The County and School Board non-professional employee contribution rates for the
fiscal year ended 1998 were 6.61% and 4.30% of annual covered payroll, respectively.
The School Board's contribution rate for the VRS statewide cost sharing pool for its professional
employees was 7.28%.
Annual Pension Cost;
For fiscal 1998, the County's annual pension cost of $1,031,463 (does not include the employee share
assumed by the County which was $780,229) was equal to the County's required and actual contributions.
The required contribution was determined as part of the June 30, 1996 actuarial valuation using the entry
age normal actuarial cost method.
43
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1998 (Continued)
NOTE 17--DEFINED BENEFIT PENSION PLAN: (Continued)
Annual Pension Cost: (Continued)
In fiscal 1998, the County of Albemarle School Board's annual pension cost for the Board's non-
professional employees was $160,499 (does not include the employee share assumed by the Board which
was $186,627) which was equal to the Board's required and actual contributions. The required
contribution w~as determined as a part of the June 30, 1996 actuarial valuation using the entry age normal
actuarial cost method.
The School Board professional employees are included in the VRS statewide cost-sharing pool. The
Board's required employer and employee contributions to this pool was $2,858,946 and $1,963,562,
respectively, and approximated 1.03% of the statewide contributions to the pool.
The actuarial assumptions are as follows:
County
Non-Professional
School Board
Valuation date .......................
June 30, 1996
June 30, 1996
Actuarial cost method .................
Entry Age Normal
Entry Age Normal
Amortization method .................. Level percent, open Level percent, open
Payroll growth rate ....................
4% 4%
Remaining amortization period ..........
10 Years
30 Years
Asset valuation method ................
Modified market
Modified market
Actuarial assumptions:
Investment rate of return ~ ............
8.00% 8.00%
Projected salary increases ~
Non LED Employees .............
LED Employees .................
Cost-of-living adjustments '
4.00% to 6.15%
4.25% to 6.00%
3.5%
4.00% to 6.15%
3.5%
Includes inflation at 4%,
44
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1998 (Continued)
NOTE 17--DEFINED BENEFIT PENSION PLAN: (Continued)
Annual Pension Cost: (Continued)
The following trend information is presented for one year only, since only one year's information is
available.
Annual Percentage Net
Fiscal Year Pension of APC Pension
Ending Cost (APC) (1) Contributed Obligation
June 30, 1998 ................. $
School Board Non-Professional:
June 30, 1998 ................. $
(1) Employer portion only
1,031,463 100% $
160,499 100% $ -
Required Supplementary Information: Schedule of Funding Progress
Actuarial Actuarial Unfunded
Value of Accrued (Excess Funded) Funded
Valuation Assets Liability Actuarial Ratio
Date (AVA) (AAL) Accrued Liability (2) (3)
County:
06/30/96 $ 23,747,578 $ 23,164,742 ($ 582,836) 102.5%
School Board Non-Professional:
06/30/96 $ 5,224,135
$ 5,274,266 $ 50,131 99.0%
Annual
Covered
Payroll
$13,120,323
$ 3,349,648
UAAL
as %
of Payroll
(4) (6)
(4.4%)
1.5%
45
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1998 (Continued)
NOTE 18---LEGAL COMPLIANCE:
A. Fund Cash Overdrafts:
Warrants (checks) were issued in excess of available fund cash in the amounts as indicated:
Federal / State Grant Fund ...............................
Payroll Suspense Fund ..................................
Teen Program Fund ....................................
$ 232,787
21,457
339
Total ............................................. $ 254,583
These checks were issued in anticipation of state and federal grant and other reimbursements.
These amounts are reported as due to the General Fund. See Note 6.
Expenditures in Excess o.f Appropriations:
Expenditures did not exceed appropriations in any fund at June 30, 1998.
Fund Deficits
There are no funds with deficit balances at June 30, 1998.
NOTE 19~,SELF INSURANCE/RISK MANAGEMENT:
The County administers employee health and unemployment insurance programs. The health insurance
activity has accounting in an internal service fund. Unemployment programs have accounting in the
General and School funds.
Employee Health Insurance:
Albemarle County, Albemarle County School Board, Albemarle County Water and Sewer Authority, and
several other entities established a public entity risk pool to provide for consolidated health care benefits
plan for their employees. The plan is based on a service contract with a private carder in which bills are
derived from actual expenses incurred or claims filed. The plan includes a maximum liability amount of
25% over the annual estimate provided by the carrier. The participating agencies have established a
reserve fund to meet the 25% potential liability. Each participating agency is responsible for paying
amounts billed by the County.
Liabilities for unpaid claims and claim adjustment expenses are estimated based on the estimated ultimate
cost of settling the claims, including the effects of inflation and other societal and economic factors.
46
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1998 (Continued)
NOTE 19--SELF INSURANCEfRISK MANAGEMENT: (Continued)
Changes in the balances of claim liabilities during the past two years are as follows:
Fiscal Year
Claims Current Claims
Liability Year Claims Claims and Liability
Beginning and Changes Other End of
of Year in Estimates Payments Year
1996 $ 546,000$ 4,872,568 $ 4,940,089 $ 478,479
1997 478,479 4,551,221 4,155,302 874,398
1998 874,398 6,250,480 5,982,167 1,I42,711
UncmplQyment Insurance:
The County is fully self-insured for employment claims. The Virginia Employment Commission bills the
County for all unemployment claims. The liability for billed but unpaid claims has been accrued in the
General and School Funds. No liability has been recorded for estimated unreported claims. The amount
of estimated unreported claims is not expected to be significant.
Property_ and Casual _t3' Insurance:
The County and School Board contracts with the Virginia Municipal Group Self Insurance Association to
provide coverages. In the event of a loss deficit and depletion of all assets and available insurance of the
Association, the Association may assess all members in the proportion which the premium of each bears
to the total premiums of all members in the year in which such deficit occurs.
The County and School Board contract with private insurance carriers for property damage, employee
crime and dishonesty and general liability coverages. The property coverages are for specific amounts
based on values assigned to the insured properties. Liability coverages are for $2,000,000.
The County contracts with the Virginia Department of Risk Management for public officials and law
enforcement liability coverages. This program is similar to the Virginia Municipal Group Self Insurance
Association as described above. Liability coverages are for $1,000,000.
Other:
The County has not had reductions in insurance coverages or settlements in excess of insurance coverages
for the past three fiscal years.
47
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE. 30, 1998 (Continued)
NOTE 20--SURETY BONDS:
The County is covered by surety bonds in the following amounts:
Fidelity and Deposit Company of Maryland - Surety: Shelby J. Marshall, Clerk of the Circuit Court ............................
Melvin A. Breeden, Director of Finance ............ . ....................
Terry W. Hawkins, Sheriff ...........................................
Director of Finance and Subordinate EmployeesmBlanket Bond ............
United States Fidelity and Guaranty Company - Surety: .......................
Tina Pendleton Fuller, Clerk of the School Board .........................
All County Employees (Finance & Social Services) - Blanket Bond ..........
Ella W. Carey, Clerk of the Board of Supervisors .........................
Robert W. Tucker, Jr., County Executive ...............................
Sally H. Thomas, Supervisor .........................................
Charlotte Y. Humphris, Supervisor ....................................
Walter F. Perkins, Supervisor
David P. Bowerman, Supervisor .., ...................................
Charles S. Martin, Supervisor ........................................
Forrest Marshall, Supervisor ...................................... 2..
25,000
750,000
30,000
50,000
10,000
100,000
5,000
5,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
NOTE 21--ACCRUED LANDFILL COSTS:
In 1991 the County transferred its share of the joint City-County landfill operations and the related assets
and liabilities (including remediation and post-closure liabilities) to the Rivanna Solid Waste Authority.
However, the Keene landfill site was not transferred as a part of this action. The Keene landfill was
closed prior to OCtober, 1993 when the federal and state regulations required more extensive monitoring
and post-closure care of the landfill site. The County performs routine maintenance and monitoring of the
site on an annual basis. Future postclosure monitoring and maintenance costs are not expected to be
significant.
NOTE 22--OTHER POST-EMPLOYMENT BENEFITS:
Pursuant to County and School Board personnel policies, the County and School Board provide health
· insurance benefits for persons who retire from County and School Board employment and meet certain
other criteria. In fiscal 1998, sixty-three persons were in the program and the County and School Board
combined cost was $98,142.
48
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1998 (Continued)
NOTE 23 ~ACCOUNTING CHANGES:
In fiscal 1998 the County implemented the provisions of Governmental Accounting Standards Board
Statement 31 which requires the County's investments to be valued at fair value. The effect of this change
is as follows:
All MeIntire
Trust Funds Trust Fund
Fund balances at July 1, 1997, as originally reported . .. $ 732,751 $. 141,725
Increase in investments to fair value ................
101,788 101,788
Fund balances at July 1, 1997, as restated ........... $
834,539 $ 243,513
THIS PAGE LEFT BLANK INTENTIONALLY
COMBINING FINANCIAL STATEMENTS
THIS PAGE LEFT BLANK INTENTIONALLY
SPECIAL REVENUE FUNDS
Federal/State Qran~ Fijnd - accounts for various federal and state grant funds including the
funding for the Comprehensive Services Act program, criminal justice grants, Section 8
housing program and other related programs.
Enhanced 911 Fund - accounts for County revenues assessed for the operation and maintenance
of the Enhanced 911 emergency re.sponse system.
Courthouse Maintenance Flmd- accounts for courthouse maintenance fees collected resulting
from traffic and related fines.
Tourism Fund - accounts for funds appropriated for tourism projects.
COUNTY OF ALBEMARLE, VIRGINIA
Special Revenue Funds
Combining Balance Sheet
At June 30, 1998
Exhibit A-I
ASSETS
Cash and cash equivalents
Accounts receivable
Accrued interest receivable
Due from other governments
Federal/ Enhanced
State 911
Grant Fund Fund
$ $ 2,141,487
27,868 62,539
6,759
725,492
Total assets $ 753,360 $ 2,210,785 $
Courthouse
Maintenance
Fund
45,721
3,129
Tourism
Fund
$ 312,427
48,850 $ 312,427 $
Totals
2,499,635
93,536
6,759
725,492
3,325~422
LIABILITIES AND EQUITY
Liabilities:
Accounts payable $ 276,430 $ - $
Compensation payable 27,129
Due to other funds 232,787
Total liabilities $ 536,346 $ $
Equity:
Fund Balances:
Unreserved:
Undesignated 217,014 2,210,785
Total liabilities and equity $ 753,360 $ 2,210,78 $
- $
48,850
48,850 $
312,427
312,427 $
$ 276,430
27,129
232,787
$ 536,346
2,789,076
3,325,422
The accompanYing notes to financial statements are an integral part of this statement.
COUNTY OF ALBEMARLE, VIRGINIA
Special Revenue Funds
Combining Statement of Revenues, Expenditures and Changes in Fund Balances
Year Ended June 30,1998
Exhibit A-2
Revenues:
Other local taxes
Revenue l~om usc of money and property
Charges for services
Miscellaneous
Recovered costs
Revenue from the Commonwealth
Revenue from the Federal Government
Total revenues
Expenditures:
Current:
Judicial administration
Public safety
Public works
Health and welfare
Community development
Total expenditures
Excess (deficiency) of revenues
over expenditures
Other financing sources (uses):
Operating transfers in
Operating transfers out
Operating transfers fi'om component unit
Total other financing sources (uses)
Excess (deficiency) of revenues & other
sources over expenditures & other uses
Fund balances at beginning of year
Residual equity transfer
Fund balance at end of year
Federal
State Enhanced Courthouse
Grant 911 Maintenance Tourism
Fund Fund Fund Fund
$ 713,508 $ $
699 73,199
86,668
35,291
2,032,397
2,016,091
35,443
$ 4,171,146 $ 786,707 $ 35,443
$ 46,366 $ $
719,395 740,241
93,548
3,115,272
1,462,252
$ 5,436,833 $ 740,241 $
$
$
(1,265,687) $ 46,466 $ 35,443
1,155,487 $
(81,122) (62,000)
225,000
$ 1,299,365 $ $ (62,000)
$ 33,678 $ 46,466
183,336 2,164,319
$ (26,557)
75,407
$ 217,01 $ 2,210,785 $ 48,850
Totals
713,508
73,898
35,443
86,668
35,291
2,032,397
2,016,091
$ - $ 4,993,296
$ $
273,173
$ 273,173 $
(273,173) $
585,6OO $
46,366
1,459,636
93,548
3,115,272
1,735,425
6,450,247
(1,456,95
1,741,087
(143,122)
225,000
$ 585,600 $
1,822,965
$ 312,427 $ 366,014
2,347,655
75~407
$ 312,427 $ 2,789,076
The accompanying notes to financial statcmcnts arc an intclp~al part of this statement
COUNTY OF ALBEMARLE~ VIRGINIA
Combining Statement of Revenues~ Expenditures and Changes in Fund Balances
Budget and Actual-Special Revenue Funds
Year Ended June 30~ 1998
Revenues:
Other local taxes
Revenue from use of money and property
Charges for services
Miscellaneous
Recovered costs
Revenue from the Commonwealth
Revenue from the Federal Government
Total revenues
Expenditures:
Current:
Judicial administration
Public safety
Public works
Health and welfare
ConununiW development
Total expenditures
Excess (deficiency) of revenues
over expenditures
Other financing sources (uses):
Operating transfers in
Operating transfers out
Operating transfers from component unit
Total Other financing sources (uses)
Excess (deficiency) of revenues & other
sources over expenditures & other uses
Fund balances at beginning of year
Residual equity transfer
Fund balance at end of year
Federal/State Grant Fund
Budget Actual
$ - $ $
269 699
130,388 86,668
12,788 35,291
2,027,538 2,032,397
2,227,947 2,016,091
$ 4,398,930 $ 4,171,146 $
Variance
Favorable
(Unfavorable)
430-
(43,720)
22,503
4,859
(211,856)
(227,784)
$ 88,213 $ 46,366 $ 41,847
797,456 719,395 78,061
183,120 93,548 89,572
3,183,996 3,115,272 68,724
1,538,000 1,462,252 75,748
$ 5,790,785 $ 5,436,833 $
$ (1,391,855) $ (1,265,687) $
$ 1,161,903 $ 1,155,487 $
(52,000) (81,122)
225,000 225,000
$ 1,334,903 $ 1,299,365 $
$ (56,952) $ 33,678 $
56,952 183,336
$ $ 217,014 $
353,952
126,168
(6,416)
(29,122)
(35,538)
90,630
126,384
'217,014
The accompanying notes to financial statements are an integral part of this statement.
56 --
Exhibit A-3
(Continued to next page)
Enhance 911 Fund
Budget
Actual
Variance
Favorable
(Unfavorable)
Courthouse Maintenance Fund
Budget
Actual
Variance
Favorable
(Unfavorable)
650,000 $
81,256
731,256 $
$
736,108
736,108 $
713,508 $
73,199
786,707 $
$
740,241
740,241 $
63,508
(8,057)
55,451
(4,133)
(4,133)
51,318
35,443
35,443 $
- $
35,443
35,443
(4,852) $
46,466 $
35,443 $
35,443
- $
(62,000)
(62,000) $
- $
(62,000)
(62,000) $
(4,852) $
4,852
46,466 $
2,164,319
2,210,785 $
51,318
2,159,467
2,210,785
(62,000) $
62,000
- $
(26,557) $
75,407
48,850 $
35,443
13,407
48,850
57
COUNTY OF ALBEMARLE, VIRGINIA
Combining Statement of Revenues, Expenditures and Changes in Fund Balances
Budget and Actual-Special Revenue Funds
Year Ended June 30~ 1998 (Continued)
Revenues:
Other local taxes
Revenue from use of money and property
Charges for services
Miscellaneous
Recovered costs
Revenue from the Commonwealth
Revenue from the Federal Government
Total revenues
Expenditures:
Current:
Judicial administration
Public safety
Public works
Health and welfare
Community development
Total expenditures
Excess (deficiency) of revenues
over expenditures
Other financing sources (uses):
Operating transfers in
Operating wansfers out
Operating transfers from component unit
Total other financing sources (uses)
Excess (deficiency) of revenues & other
sources over expenditures & other uses
Fund balances at beginning of year
ResidUal equity transfer
Fund balance at end of year
Budget
- $
- $
- $
585,600
Tourism Fund
Actual
- $
- $
- $
273,173
$ 585,600 $ 273,173 $
$ (585,600) $
$ 585,600 $
(273,173) $
585,600 $
$ 585,600 $ 585,600 $
$ $
312,427 $
$ - $ 312,427 $
Variance
Favorable
(Unfavorable)
312,427
312,427
312,427
312,427
312,427
The accompanying notes to financial statements are an integral part of this statement.
8
Exhibit A-3
(Continued from previous page)
Total
Budget
Actual
Variance
Favorable
(Unfavorable)
$
$
650,000 $
81,525
130,388
12,788
2,027,538
2,227,947
5,130,186 $
88,213 $
1,533,564
183,120
3,183,996
2,123,600
7,112,493 $
(1,982,307) $
713,508 $
73,898
35,443
86,668
35,291
2,032,397
2,016,091
4,993,296 $
46,366 $
1,459,636
93,548
3,115,272
1,735,425
6,450,247 $
(1,456,951) $
63,508
(7,627)
35,443
(43,720)
22,503
4,859
(211,856)
(136,890)
41,847
73,928
89,572
68,724
388,175
662,246
525,356
1,747,503 $
(114,000)
225,000
1,858,503 $
(123,804) $
61,804
62,000
- $
1,741,087 $
(143,122)
225,000
1,822,965 $
366,014 $
2,347,655
75,407
2,789,076 $
(6,416)
(29,122)
(35,538)
489,818
2,285,851
13,407
2,789,076
59
THIS PAGE LEFT BLANK INTENTIONALLY
DEBT SERVICE FUNDS
Qenqral Debt Service Fund - accounts for payments on general obligation debt of the
County. Financing is from General Fund revenues.
visitor Center Debt Service Fund - accounts for payment on the Visitor Center general
obligation debt. Financing is provided by rentals received from the Visitor Center.
THIS PAGE LEFT BLANK INTENTIONALLY
COUNTY OF ALBEMARLE~ VIRGINIA
Debt Service Funds
Combining Statement of Revenues~ Expenditures and Changes in Fund Balances
Year Ended June 30~ 1998
Exhibit B-1
Revenues:
Revenue from use of money and property
Miscellaneous
Total revenues
Expenditures:
Debt service:
Principal
Interest
Total expenditures
Excess (deficiency) of revenues
over expenditures
Other financing sources (uses):
Operating transfers in
Excess (deficiency) of revenues & other
sources over expenditures & other uses
Fund balances at beginning of year
Fund balance at end of year
Visitor
General Center
Debt Debt
Service Service
Fund Fund
129,294
129,294
$ 116,655
12,639
$ 129,294
$ $
$ $
$ $
67,734
67,734
34,461
33,273
67,734
$
$
$
Totals
67,734
129,294
197,028
151,116
45,912
197,028
The accompanying notes to financial statements are an integral part of this statement.
63
COUNTY OF ALBEMARLE, VIRGINIA
Combining Statement of Revenues~ Expenditures and Changes in Fund Balances
Budget and Actual - Debt Service Funds
Year Ended June 30~ 1998
General Debt Service Fund
Variance
Favorable
(Unfavorable)
Budget Actual
$ $
129,500 129,294 (206)
Revenues:
Revenue from use of money and property
Ivliscellaneous
Total revenues $ 129,500 $ 129,294 $ (206)
Expenditures:
Debt service:
Principal $ 116,600 $ 116,655 $
Interest 12,900 12,639
(55)
261
206
Total expenditures $ 129,500 $ 129,294 $
Excess (deficiency) of revenues
over expenditures
$ - $ $
$ - $
Other financing sources (uses):
Operating transfers in
Excess (deficiency) of revenues & other
sources over expenditures & other uses
$ - $ - $
Fund balances at beginning of year
Fund balance at end of year
$ $ - $
The accompanying notes to financial statements are an integral part of this statement.
64
Exhibit B-2
Visitor Center Debt Service Fund
Budget
Actual
Variance
Favorable
(Unfavorable)
Total
Budset
Actual
Variance
Favorable
(Unfavorable)
$ 68,000 $ 67,734 $ (266) $
68,000 $
129,500
67,734 $
129,294
$ 68,000$ 67,734$ (266) $ 197,500 $ 197,028 $
(266)
(206)
(472)
$ 34,500 $
33,500
$ 68,000 $
$ $
34,461
33,273
67,734
$ - $ - $
$ - $
- $
39 $
227
266 $
$
151,100 $
46,400
197,500 $
$
$
- $
151,116 $
45,912
197,028 $
$
$
$
(16)
488
472
65
THIS PAGE LEFT BLANK INTENTIONALLY
CAPITAL PROJECTS FUNDS
Fire Service Fund - accounts for advance and loans to volunteer fire and rescue
organizations which serve the County. Financing is provided from General Fund
revenues and repayments of advances and loans.
General Capital Improvemems Fund - accounts for capital project expenditures for
general public improvements and large equipmem acquisitions. Financing is
provided by governmental grants, capital leases and general fund revenues.
Storm Water Control Fund - accounts for expenditures for drainage and other
systems for storm water control. Financing is provided primarily from General
Fund revenues.
Jail Reserve Fund - accounts for resources accumulated for the County's share of
the regional jail expansion.
Exhibit C-1
COUNTY OF ALBEMARLE, VIRGINIA
Capital Proiects Funds
Combining Balance Sheet
At June 30~ 1998
ASSETS
Cash and cash equivalents
Accounts receivable
Interest receivable
Due from other governmental units
Advanceg to other entities
Total assets
LIABILITIES AND EQUITY
Liabilities:
Accounts payable
Total liabilities
Equity:
Fund Balances:
Reserved for advances to other entities
Unreserved:
Designated for capital projects
Undesignated
Total fund balances
Total liabilities and equity
General Storm
Fire Capital Water Jail
Services Improvements Control Reserve
Fund Fund Fund Fund
$ 267,401 $
1,732,599
$ 2,000,000 $
4,082,904 $ 931,929
44,438 -
10,401 1,961
36,974 -
4,174,717
$ $ 47,950
$ $ 47,950
$ 1,852,473 $ -
147,527 4,126,767
$ 2,000,000 $
$ 2,000,000 $
300,000
$ 933,890 300,000
$ 5,905
$ 5,905
927,985
4,126,767 $ 927,985
4,174,717 $ ,I 933,890
300,000
300,000
300,000
Totals
5,582,234
44,438
12,362
36,974
1,732,599
7,408,607
53,855
53,855
1,852,473
5,502,279
7,354,752
7,408,607
The accompanying notes to financial statements are an integral part of this statement.
COUNTY OF ALBEMARLE~ VIRGINIA
Combining Statement of Revenues, Expenditures and Changes in Fund Balances-
Capital Project Funds
Year Ended June 30,1998
Exhibit Co2
General Storm
Fire Capital Water Jail
Service Improvements Control Reserve
Fund Fund Fund Fund
Totab
Revenues:
Revenue from use of money and property
Charges for services
Miscellaneous revenue
Recovered costs
Revenue from the Commonwealth
Total revenues
Expenditures:
Current:
Capital projects
Total expenditures
Excess (deficiency) of revenues
over expenditures
Other financing sources (uses):
Operating transfers in
Operating transfers out
Operating mmsfers to component unit
Total other financing sources (uses)
Excess (deficiency) of revenues & other
sources over expenditures & other uses
Fund balances at beginning of year
Fund balance at end of year
$ 133,109 $ 24,458 $
2,593 2,873
6,000
44,584
34,382
$ 220,668 $ 27,331
$ 1,658,896 $ 138,930
$ 1,658,896 $ 138,930
$ (1,438,228) $ (111,599)
$ 1,600,735 $ 110,000
(4,956)
052,451)
$ 1,248,284 $ 105,044
$
2,000,000
$ 2,000,000 $
- $
$ $
$ $
$ $
$ $
$ 100,000 $
$ 100,000 $
(189,944) $ (6,555) $ 100,000 $
4,316,711 934,540 200,000
4,126,767 $ 927,985 $ 300,000 $
157,567
5,466
6,000
44,584
34,382
247,999
1,797,826
1,797,826
(1,549,827)
1,810,735
(4,956)
(352,451)
1,453,328
(96,499)
7,451,251
7,354,752,
The accompanying notes to financial statements are an integral part of this statement.
COUNTY OF ALBEMARLE~ VIRGINIA
Combining Statement of Revenues, Expenditures and Changes in Fund Balances-
Budget and Actual-Capital Proiect Funds
Year Ended June 30, 1998
(Funds for Which Budgets Were Adopted)
General Capital Improvements Fund
Variance
Favorable
Budget Actual (Unfavorable)
Revenues:
Revenue from use of money and property
Charges for services
Miscellaneous revenue
Recovered costs
Revenue from the Commonwealth
Total revenues
$ 133,109$ 133,109
2,593 2,593
18,000 6,000 (12,000)
- 44,584 44,584
188,234 34,382 (153,852)
$ 208,827 $ 220,668 $ 11,841
Expenditures:
Current:
Capital projects
Total expenditures
Excess (deficiency) of revenues
over expenditures
Other financing sources (uses):
Operating transfers in
Operating transfers out
Operating transfers to component unit
Total other financing sources (uses)
Excess (deficiency) of revenues & other
sources over expenditures & other uses
Fund balances at beginning of year
Fund balance at end of year
$ 5,580,556 $ 1,658,896 $ 3,921,660
$ 5,580,556 $ 1,658,896 $ 3,921,660
$ (5,371,729) $ 0,438,228) $ 3,933,501
$ 1,600,735$ 1,600,735 $
(352,451) (352,451)
$ 1,248,284 $ 1,248,284 $
(4,123,445) $ (189,944) $ 3,933,501
4,123,445 4,316,711 193,266
$ 4,126,767 $
4,126,767
The accompanying notes to financial statements are an integral part of this statement.
70
Exhibit C-3
(Continued to next page)
Storm Water Control
Budget Actual
Variance
Favorable
(Unfavorable)
Jail Reserve Fund
Budget Actual
Variance
Favorable
(Unfavorable)
$ $ 24,458 $
2,873
$ $ 27,331 $
24,458
2,873
$ $ $
27,331 $ $ $
$ 1,063,774 $ 138,930$
$ 1,063,774 $ 138,930 $
$ (1,063,774) $ (111,599) $
$ 110,000 $ 110,000 $
(4,956) (4,956)
$ 105,044 $ 105,044 $
924,844
924,844
952,175
$ $
$ $
- $ $
$ 100,000 $ 100,000 $
$ 100,000 $ 100,000 $
$ (958,730) $ (6,555) $
958,730 934,540
$ $ 927,985 $
952,175
(24,190)
927,985
$ 100,000 $ 100,000 $
200,000 200,000
$ 300,000 $ 300,000 $
71
COUNTY OF ALBEMARLE, VIRGINIA
Combinim~ Statement of Revenues, Expenditures and Changes in Fund Balances-
Budget and Actual-Capital Proiect Funds
Year Ended June 30, 1998 (Continued)
(Funds for Which Budgets Were Adopted)
Exhibit C-3
(Continued from previous page)
Totals
Budget
Actual
Variance
Favorable
(Unfavorable)
Revenues:
Revenue from use of money and property
charges for services
Miscellaneous revenue
Recovered costs
Revenue from the Commonwealth
Total revenues
$ $
2,593
18,000
188,234
$ 208,827 $
157,567
5,466
6,000
44,584
34,382
247,999 $
157,567
2,873
(12,000)
44,584
(153,852)
39,172
Expenditures:
Current:
Capital projects
Total expenditures
Excess (deficiency) of revenues
over expenditures
Other financing sources (uses):
Operating transfers in
Operating transfers out
Transfers to component unit
Total other financing sources (uses)
Excess (deficiency) of revenues & other
sources over expenditures & other uses
Fund balances at beginning of year
Fund balance at end of year
$ 6,644,330 $ 1,797,826 $
$ 6,644,330 $ 1,797,826 $
$ (6,435,503) $ (1,549,827) $
1,810,735 $
(4,956)
(352,451)
1,810,735 $
(4,956)
(352,451)
$ 1,453,328 $ 1,453,328 $
(4,982,175) $
5,282,175
(96,499) $
5,451,251
$ 300,000 $ 5,354,752 $
4,846,504
4,846,504
4,885,676
4,885,676
169,076
5,054,752
The accompanying notes to financial statements are an integral part of this statement.
72
INTERNAL SERVICE FUNDS
Health Insurance Fund - accounts for ali activities of the
County and School Board employee health insurance program.
Other jointly governed organizations also participate in the
program.
Duplication Fund - accounts for revenues received for copying,
printing and related services.
Exhibit D-1
COUNTY OF ALBEMARLE, VIRGINIA
Internal Service Funds
Combining Balance Sheet
At June 30, 1998
ASSETS
Cash and cash equivalents
Accounts receivable
Accrued interest receivable
Total assets
Health
Insurance
Fund
$ 2,597,910 $
598,686
5,268
$ 3,201,864 $
Duplication
Fund
320,922
1,150
322,072
$
$
Totals
2,918,832
599,836
5,268
3,523,936
LIABILITIES AND EQUITY
Liabilities:
Accounts payable
Accrued liabilities
Deferred revenue
Total liabilities
Equity:
Retained earnings:
Reserved for health insurance claims
Unreserved/undesignated
$ 97,221 $ 2,573
1,142,711 -
114,566 -
$ 1,354,498 $ 2,573
1,847,366
319,499
Total equity 1,847,366 319,499
Total liabilities and equity $ 3,201,864 $ 322,072
99,794
1,142,711
114,566
1,357,071
1,847,366
319,499
2,166,865
3,523,936
The accompanying notes to financial statements are an integral part of this statement.
74
County of Albemarle~ Virginia
Internal Service Funds
Combininl~ Statement of Revenues~ Expenses and Changes in Equity
Year Ended June 30~ 1998
Exhibit D-2
Operating revenues:
Charges for services $
Miscellaneous revenue
Total revenues $
Operating expenses:
Health insurance claims $
Duplicating costs
Total operating expenses $
Operating income (loss) $
Non-operating revenues (expenses):
Interest income $
Gain on sale of investments - Trigon
Healthcare, Inc. stock
Total non-operating revenues $
Net income $
Retained earnings, beginning of year
Retained earnings, end of year
Health
Insurance Duplication
Fund Fund
5,721,797 $ 218,308
12,159
5,733,956 $ 218,308
5,982,167 $
- 132,491
5,982,167 $ 132,491
(248,21 l) $ 85,817
44,801 $
363,893
408,694 $
160,483 $ 85,817
1,686,883 233,682
$ 1,847,366 $ 319,499
The accompanying notes to financial statements are an integral part of this statement.
$
$
$
$
$
Totals
5,940,105
12,159
5,952,264
5,982,167
132,491
6,114,658
(162,394)
44,801
363,893
408,694
246,300
1,920,565
2,166,865
75
COUNTY OF ALBEMARLE~ VIRGINIA
Internal Service Funds
Combining Statement of Cash Flows
Year Ended June 30~ 1998
Exhibit D-3
Cash flows from operating activities:
Operating income (loss)
Adjustments to reconcile operating income to
net cash provided by operating activities:
Changes in operating assets and liabilities:
(Increase) decrease in:
Accounts receivable
Interest receivable
Increase (decrease) in:
Accounts payable
Accrued liabilities
Deferred revenues
Net cash provided by operating activities
Cash Flows from Investing Activities:
Interest income
Trigon Healthcare, Inc. stock received on
the demutualization of Trigon Blue
Proceeds from sale of investments
Total from investing activities
Increase in cash and cash equivalents for the year $
Cash and cash equivalents at beginning of year
Cash and cash equivalents at end of year
Health
Insurance
Fund
(248,211)
(598,687)
(55)
49,164
268,313
34,870
(494,606) $
44,801 $
672,748
717,549 $
222,943 $
2,374,967
2,597,910 $
Duplication
Fund
85,817
183
(5,892)
80,108
80,108
240,814
320,922
Totals
(162,394)
(598,5o4)
(55)
43,272
268,313
34,870
(414,498)
44,801
672,748
717,549
303,051
2,615,781
2,918,832
The accompanying notes to financial statements are an integral part of this statement.
76
FIDUCIARY FUNDS
Tr~t Funds:
H, & L,-Graves Trust Fund - to account for monies provided by a private donor, the corpus of which is
nonexpendable. Interest earned on assets may be used by property owners in the Walnut Creek Park area in the
event of flooding extends beyond the boundaries of an easement.
McIntire Trust Fund - to account for monies provided by a private donor, the corpus of which is nonexpendable.
Interest and other earnings on assets may be used for educational purposes.
Juanise Dyer Trust Fund - to account for monies provided by private donors, the corpus of which is
nonexpendable. Interest earned on assets may be used to provide for college scholarships for a graduate of one of
the County high schools.
Niqole Thompson Trust Fund - to account for monies provided by private donors, the corpus of which is
nonexpendable. Interest earned on assets may be used to provide for college scholarships for special education or
economically disadvantaged students who graduate from the County school system.
Wein~tein Trust Fund - to account for monies provided by private donors, the corpus of which is nonexpendable.
Interest earned on assets may be used to provide for the installation of traffic control devices for a certain area of
the County.
Crozet Crossings Trust Fund - to account for monies provided by private donors, the corpus of which is
nonexpendable. Interest earned on assets may be used to provide for assistance to persons who qualify for the
purchase of homes in the Crozet Crossings project.
Proffer Trust Fund - to account for funds received for proffers for two communities located in the County.
Earnings on these funds may be used for the construction of or upgrade of certain public improvements in the
communities.
Special Welfare Fund - accounts for monies provided primarily through private donors for assistance of children in
foster care, needy senior citizens and others. This fund is also used to account for monies received from other
governments and individuals (i.e., social security and child support) to be paid to special welfare recipients.
Hunting and Fishing License Fund - accounts for funds received for state hunting and fishing licenses. The funds
are remitted to the state on a periodic basis.
Deferred Compensation Fund - accounts for assets representing employee deferral of salaries to future years plus
accumulated earnings thereon. The plan was established pursuant to Internal Revenue Code Section 457. This
fund was discontinued in fiscal 1998.
~ - accounts for monies received from state and federal authorities for the prevention of drug abuse and
distribution of illegal substances.
Payroll Suspense Fund - accounts for various employee payroll withholdings and payments of employee benefits.
Performance Bond Fund - accounts for the receipt and disbursements of performance bonds required by the
County for erosion and sediment control, and other items relative to construction by private developers.
Fire Program Fund - accounts for fire program funds received from the state. The funds are allocated to the
various County volunteer fire companies.
HUD Family Self Sufficiency Fund - accounts for funds received from various sources for families participating in
the County housing programs.
Teen Program Fund - accounts for funds received from various sources for teen programs.
COUNTY OF ALBEMARLE, VIRGINIA
Fiduciary, Funds
Combining Balance Sheet
At June 30, 1998
Nonexpendable Trust Funds
H & L Juanise Nicole Crozet
Graves Mclnfire Dyer Thompson Weinstein Crossings Proffer
Trust Trust Trust Trust Trust Trust Trust
Fund Fund Fund Fund Fund Fund Fund
ASSETS
Cash and cash equivalents
Invesanents
Investment with trustees,
at fair value
Accounts receivable
Accrued interest
Total assets
$ 2,660 $ $ 8,436 $ 10,844 $ 65,400 $
294,874 - -
'20 25 156
$ 2,660 $ 294,87=l=l~4 $ 8,45~6 $ 10,869 $ 65,556 $
26,126 $ 554,862
3,000
62 1,322
26,188 $ 559,184
LIABILITIES AND EQUITY
Liabilities:
Ac, counts payable and
accrued expenses
Due to other funds
Amounts held for others
$ $ $ $ $ $ $
Total liabilities $ - $ $ $ $ $ $ -
Equity:
Fund Balances:
Reserved for endowments
Total liabilities and equity
2,660 $ 294,874 $ 8,456 $ 10,869 $ 65,556 $ 26,188 $ 559,184
2,660 $ 294,874 $ 8,456 5 10,869 $ 65,556 $ 26,188 $ 559,184
The accompanying notes to financial statements are an integral part of this statement.
78
.E. xhibit E-I
Hunting
Special and Fishing
Welfare License Drug
Fund Fund Fund
Agency Funds
HUD Family
Payroll Performance Fire Self Teen
Suspense Bond Program Sufficiency Program
Fund Fund Fund Fund Fund
Totals
$ 37,347 $ 481 $ 59,117 $
107
$ 37,34 $ 481 $ 59,224 $
$ 291,498 $ 51,294 $ 31,684 $
21,598
- 127
339
$ 1,139,749
0
294,874
24,937
1,819
21,598 $ 291,498 $ 51,421 $ 31,684 $ 339 $ 1,461,379
$ $ 481$ 605$ 102 $ $
21,457
37,347 58,619 39 291,498
$ 37,347 $ 481 $ 59,224 $ 21,598 $ 291,498 $
$ $ $
339
51,421 31,684
!,188
21,796
470,608
51,421 $ 31,684 $ 339 $ 493,592
$ $ $
$ $ $ $
37,347 $ 481 $
59,224 $ 21,598: $ 291,495 51,42~$ 31,684 $
$ 967,787
339 $ 1,461,379
79
COUNTY OF ALBEMARLE~ VIRGINIA
Nonexpendable Trust Funds
Combining Statement of Revenues, Expenses and Changes in Fund Balances-
Year Ended June 30~ 1998
Exhibit E-2
H & L Graves
Trust Fund
Juanise Nicole Crozet
Mclntire Dyer Thompson Weinstein Crossings
Trust Fund Trust Fund Trust Fund Trust Fund Trust Fund
Proffer
Trust Fund Totals
Operating revenues:
Revenue from use of money:
Interest and investment gains
Miscellaneous revenue
Donations
Total revenues
Expenses:
Education
Net operating income
$ 63 $
$ 63 $
$ $
$ 63 $
Fund balances at beginning of
year (Note 23) 2,597
Fund balance at end of year $ 2,660 $
59,776 $ 244 $ 234 $ 1,892 $
3,231 -
59,776 $ 244 $ 3,465 $ 1,892 $
8,415 $ $ 1,000 $ - $
51,361 $ 244 $' 2,465 $ 1,892 $
243,513 8,212 8,404 63,664
294,874 $ 8,456 $ 10,869 $ 65,556 $
The accompanying notes to financial statements are an integral part of this statement.
741 $ 15,625$ 78,575
19,857 41,000 64,088
20,598 $ 56,625 $ 142,663
- $ $ 9,415
20,598 $ 56,625 $ 133,248
5,590 502,559
26,188 $ 559,184 $
834,539
967,787
COUNTY OF ALBEMARLE~ VIRGINIA
Nonexpendable Trust Funds
Combining Statement of Cash Flows
Year Ended June 30~ 1998
Exhibit E-3
Cash flows from operating activities:
Net operating income (loss)
Adjustments to reconcile net
operating income to net cash
provided by operating activities
Interest and investment gains
reported as operating income
Changes in operating assets
and liabilities
(Increase) decrease in:
Accounts receivable
lnterest receivable
Juanise Nicole
H & L Graves Mclntire Dyer Thompson
Trust Fund Trust Fund Trust Fund Trust Fund
$ 63 $ 51,361 $ 244$ 2,465
(63) (59,776) (244) (234)
i (10
Net cash provided by operating
activities $ $ (8,415) $ ! $ 2,220
Cash flows from investing
activities:
Interest and investment gains $ 63 $ 51,361 $ 244 $
Purchase of investments (42,946) -
Total from (to) investing
activities
Net cash flows
234
$ 63 $ 8,415 $ 244 $ 234
$ 63 $ $ 245 $ 2,454
Cash and cash equivalents at
beginning of year 2,597 8,191 8,390
Cash and cash equivalents at
end of year $ 2,660 $~ $ 8,436 $ 10,844
Weinstein
Trust Fund
Crozet
Crossings Proffer
Trust Fund Trust Fund Totals
$ 1,892 $ 20,598 $ 56,625 $ 133,248
(1,892) (741) (15,625) (78,575)
- 2,000 2,000
6 {48) (62) (114)
6 $ 19,809 $ 42,938 $ 56,559
1,892 $ 741 $ !5,625 $ 70,160
- (42,946)
$ 1,892 $ 741 $ 15,625 $ 27,214
$ 1,898 $ 20,550 $ 58,563 $ 83,773
63,502 5,576 496,299 584,555
65,400 $ 26,126 $ 554,862 $ 668,328
The accompanying notes to financial statements are an integral part of this statement.
COUNTY OF ALBEMARLE~ VIRGINIA
ARencv Funds
Statement of Changes in Assets and Liabilities
Year Ended June 30, 1998
Exhibit E-4
(Continued to next page)
Special Welfare Fund:
Assets:
Cash and cash equivalents
Liabilities:
Amounts held for others
Hunting and Fishing License Fund:
Assets:
Cash and cash equivalents
Liabilities:
Accounts payable
Drug Fund:
Assets:
Cash and cash equivalents
Accrued interest receivable
Total assets
Liabilities:
Accounts payable
Amounts held for others
Total liabilities
Deferred Compensation Fund:
Assets:
Cash and cash equivalents
Liabilities:
Amounts held for others
Payroll Suspense Fund:
Assets:
Cash and cash equivalents
Accounts receivable
Total assets
Liabilities:
Accounts payable
Due to other funds
Amounts held for others
Total liabilities
Performance Bond Fund:
Assets:
Cash and cash equivalents
Liabilities:
Amounts held for others
Balance
July 1,
1997
Additions
$ 34,093$ 178,522$
$ 34,093 $ 178,522 $
$ 2,463 $ 10,498 $
Deletions
175,268 $
175,268 $
12,480 $
2,463 $ 10,498 $ 12,480 $
60,078 $ 40,019 $ 40,980 $
141 107 141
$ 60,219 $ 40,126 $
41,121 $
14,849 605 14,849
45,370 39,521 26,272
60,219 $ 40,126 $ 41,121 $
2,494,875 $ $
2,494,875 $ $
$
300,270 21,598
2,494,875 $
2,494,875 $
$
300,270
$ 300,270 $ 21,598 $ 300,270 $
147 $ 102 $ 147 $
300,123 21,457 300,123
39 -
$ 300,270 $ 21,598 $ 300,270 $
$ 284,310 $ 269,739 $ 262,551 $
$ 284,310 $ 269,739 $ 262,551 $
Balance
June30,
1998
37,347
37,347
481
481
59,117
107
59,224
605
58,619
59,224
21,598
21,598
102
21,457
39
21,598
291,498
291398
82
COUNTY OF ALBEMARLE, VIRGINIA
Agency Funds
Combining Statement of Changes in Assets and Liabilities
Year Ended June 30~ 1998 (Continued)
Exhibit E-4
(Continued from previous page)
Fire Program Fund:
Assets:
Cash and cash equivalents
Accrued interest receivable
Total assets
Liabilities:
Amounts held for others
HUD Family Self Sufficiency Fund:
Assets:
Cash and cash equivalents
Liabilities:
Amounts held for others
Teen Programs Fund:
Assets:
Cash and cash equivalents
Accounts receivable
Balance
July 1,
1997
Additions
$ 114,578 $ $
288 127
Deletions
Balance
June 30,
1998
63,284 $ 51,294
288 127
$ 114,866 $ 127 $ 63,572 $ 51,421
$ 114,866 $ 127 $ 63,572 $ 51,421
$ 22,705 $ 8,979 $
$ 22,705 $ 8,979 $
$ 360 $ $ 360 $
339
Total assets $ 360 $ 339 $ 360 $
Liabilities:
Due to other funds
Amounts held for others
$ $ 339 $
360
Total liabilities $ 360 $ 339 $
$
360
360 $
3,~049,798 $
300,270
429
Totals-All Agency Funds:
Assets:
Cash and cash equivalents $ 3,013,462 $ 507,757
Accounts receivable 300,270 21,937
Accrued interest receivable 429 234
Total assets $ 3,314,161 $ 529,928 $. 3,350,497 $
Liabilities:
Accounts payable $ 17,459 $ 11,205
Due to other funds 300,123 21,796
Amounts held for others 2,996,579 496,927
Total liabilities $ 3,314,161 $ 529,928 $
The accompanying notes to financial statements are an integral part of this statement.
27,476 $
300,123
3,022,898
3,350,497 $
83
$ 31,684
$ 31,684
339
339
339
339
471,421
21,937
234
493,592
i,188
21,796
470,608
493,592
THIS PAGE LEFT BLANK INTENTIONALLY
GENERAL FIXED ASSETS ACCOUNT GROUP
To account for fixed assets not used in Proprietary Fund operations.
COUNTY OF ALBEMARLE~ 'VIRGINIA
Schedule of Fixed Assets by Source - Primary Government
and Discretely Presented Component Unit
At June 30, 1998
Exhibit F-1
Primary
Government
ComPonent
Unit -
School Board
Total
Land
Building and building improvements
Improvements other than buildings
Machinery, furniture, fixtures, and equipment
Vehicles
Total general fixed assets
2,870,812
16,651,197
5,136,246
4,369,214
4,941,210
$ 4,170,920
122,523,607
1,635,833
4,173,360
9,229,651
$ 33,968,679 $ 141,733,371
$ 7,041,732
139,174,804
6,772,079
8,542,574
14,170,861
$ 175,702,050
Investment in general fixed assets from:
Proceeds from indebtedness
General fund revenues
Gifts and other miscellaneous revenue sources
Total investment in general fixed assets
$ 16,202,918 $
17,107,919
657,842
40,652,928
101,080,443
$ 33,968,679 $ 141,733,371
$ 56,855,846
118,188,362
657,842
$ 175,702,050
The accompanying notes to financial statements are an integral part of this statement.
86
COUNTY OF ALBEMARLE~ VIRGINIA
Schedule ofF/xed Assets by Function and Activity
Primary Government and Discretely Presented Component Unit
At June 30? 1998
Exhibit F-2
Primary Government:
C, aneral Government AdminisUation:
Board of Supervisors
County Executive
Tota~ general government administration
General and Financial Management
Finance
Information services
Board of Elections
Total general and financial management
Judicial Adminislration:
Clerk of circuit court
Sheriff
Other courts
Total judicial administration
Public Safety:
Police department
Police animal control
Fire and rescue
Inspections
Other public safety
Total public safety
Public Works:
Engineering
Staff Services
Koene landfill
Total public works
Health and Welfare:
Social services
Joint health building
Office of housing
Total health and welfare
Parks, Recreation and Cultural
Community Development:
Community development
Zoning
Total community development
Total Primary Government
Component Unit - School Board:
Education
Machinery,
Building and Improvements Furniture &
Building other than Fixtures, and
Land Improvements Buildings Equipment Yehtcles Total
520,429 $ 7,949,206 $ 70,000 $ 37,683 $ $ 8,577,318
11~301 11,301
520,429 $ 7,949,206 $ 70,000 $ 48,984 $ $ 8,588,619
$ $ $
157,937 $ 89,888 $ 247,825
1,928,673 1,928,673
359,420 359,420
$ $ $ 2,446,030 $ 89,888 $ 2,535,918
$ $ $ 126,328 $ $ 126,328
71,614 8,158 208,933 288,705
40,277 2,187,754 32,281 2,260,312
40,277 $ 2,259,368 $ - $ 166,767 $ 208,933 $ 2,675,345
6,575 $ $ $
191,337
197,912 $
266,784 $
266,784 $
1,736,943
1,736,943 $
$ $
220~534
$ 220,534 $
365,637 $ 2,746,569 $ 3,118,781
56,191 56,191
65,971 690,746 756,717
15,839 164,861 180,700
248,110 2,176,390
447,447 $ 3~906377 $ 6,288,779
11,838 $ 118~!8 $ 396,940
666,955 189,908 856,863
220,534
678,793 $ 308,226 $ 1374,337
$
17,816
17,816 $
1,827,594 $
7,189 $ $
854,635
861,824 $ $
3,843,856 $ 4,772,166 $
29,516 $ 133,963 $ .170,668
872,451
i,927 1,927
31,443 $ 133,963 $ 1,045,046
510,819 $ 195,383 $ 11,149,818
$ $ $
73,546
$ $ 73,546 $
16,651,197 $ 5,136,246 $
2,870,812 $
21,378 $ 7,755 $ 29,133
17,553 90,585 181,684
35~931 $ 98,340 $ 210,817
4,369,214 $ 4,941,210 $ 33,968,679
$ 4,170,920_$ 122,523,607 $ 1,635,833 $ 4,173,360 $ 9,229,651 $ 141,733,371
The accompanying notes to financial statements are an integral part of this statement.
87
COUNTY OF ALBEIMARLEi VIRGINIA
Schedule of Changes in Fixed Assets by Function and Activity
Primary Government and Discretely Presented Component Unit
Year Ended June 30~ 1998
Exhibit F-3
Balance Balance
July 1, June 30,
1997 Additions Deletions 1998
Primary Government:
General Government Administration:
Board of Supervisors
County Executive
Total general government administration $
8,419,752 $ 157,566 $ $ 8,577,318
11,301 11,301
8,431,053 $ 157,566 $ $ 8,588,619
247,825 $ $ $ 247,825
1,928,673 1,928,673
344,075 15,345 359,420
General and Financial Management
Finance
Information services
Board of Elections
Total general and financial management $ 2,520,573 $
15,345 $ $ 2,535,918
Judicial Administration:
Clerk of circuit court $ 126,328
Sheriff 232,337
Other courts 2,260,312
$ $ $
56,368
126,328
288,705
2,260,312
Total judicial administration
$ 2,618,977 $ 56,368 $ $ 2,675,345
Public Safety:
Police department $
Police animal contxol
Fire and rescue
Inspections
Other public safety
Total public safety $
· 2,769,860 .$ 411,728 $ 62,807 $ 3,118,781
56,191 56,191
97,941 658,776 756,717
187,918 7,218 180,700
2,176,390 2,176,390
5,288,300 $ 1,070,504 $ 70,025 $ 6,288,779
396,940 $ $ - $ 396,940
856,863 - 856,863
220,534 220,534
Public Works:
Engineering
Staff services
Keene landfill
Total public works
$ 1,474,337 $ $ $ 1,474,337
Health and Welfare:
Social services
Joint health building
Office of honsing
Total health and welfare
Parks, Recreation and Cultural
$ 148,218 $ 29,668 $ 7,218 $ 170,668
872,451 872,451
1,927 1,927
$ 1,022,596 $ 29,668 $
$ 11,077,208 $ 73,513 $
7,218 $ 1,045,046
903 $ 11,149,818
$ $ 29;133
35,698 181,684
35,698 $ $ 210,817
Community Development:
Community development
Zoning
Total community development
Total Primary Government
Component Unit - School Board:
Education
$ 29,133 $
145,986
$ 175,.119 $
$ 32,608,163 $
$ 124,465,61~$
1,438,662__$ 78,146_ _ :$ 33,968,679
17,695,339 $ 427,586 $ 141,733,371
The accompanying notes to financial statements arc an integral part of this statement.
88
COMPONENT UNIT SCHOOL BOARD
Governmental Funds:
School Fund - accounts for the operation of the County's public school system. Financing is provided
primarily by state and federal grants and appropriations from the County of Albemarle.
School Cafeteria Fund - accounts for operations of the County's school food service program. Financing
is provided primarily by food sales and transfer from the School Fund.
School Debt Service Fund - accounts for debt service expenditures for the school system for the payments
of principal and interest on the school system's general long-term debt. Financing is provided by
appropriations from the County of Albemarle.
School Capital Projects Fund - accounts for school construction expenditures. Financing is provided
primarily from debt proceeds, construction grants and appropriations from the County of Albemarle.
Account Groups:
General Fixed Assets Account Group - accounts for general fixed assets of the school system.
General Long-Term Obligation Account Group - accounts for all general long-term obligations of the
school system including general obligation debt, capital leases, and claims, judgements and compensated
absences.
couNT~'OF ALBEMARLE~ VIRGINIA
Combining Balance Sheet
Discretely Presented Component Unit - School Board
At June 30~ 1998
Exhibit G-I
School
Fund
Governmental Funds
Account Groups
School Debt Capital General General
Cafeteria Service Projects Fixed Long-term
Fund Fund Fund Assets Debt
ASSETS AND OTHER DEBITS
Assets;
Cash and cash equivalents
Receivables (net of allowances for
uncolleetibles):
Accounts
Interest
Dee from other gnvemments
Inventory, at cost
Prepaid items
Fixed assets
Other debits:
Amount available for debt service
Amount to be provided for the retirement of general
long-term debt and accrued leave
Total assets and other debits
LIABILITIES~ EQUITY AND OTHER CREDITS
Liabilities:
Accounts payable and accrued expenses
Compensation payable
Deferred revenues
Accrued vacation and sick leave
General obligation bonds payable
State litermy fund loans payable
VRS early retirement incentive obligation
Total liabilities
Equity and other credits:
Inv¢s~mant in general fixed assets
Fund balances:
Reserved for inventory
Unreserved:
Designated:
Subsequent year's expenditures
Debt service
Capital projects
Undesignated
Total equity and other credits
Total liabilities, equity and other credits
$ 8,949,871 $
651,674 $ 2,666,847 $ 12,203,080 S
$ $ 24A71,472
224,736 11,727 1,488 237,951
150 1,609 7,275 9,034
2,235,517 93,886 161,934 2,491,337
222~668! 46,980 269,648
2,376 2,3~6
141,733,371 141,733,371
$ 11,635,318 $
2,666,847 2,666,847
66,317,606 66,317,606
805,876 $ 2,666,847 $ 12,373,777 $ 141,733,371 $ 68,984,453 $ 238,199,642
$ 9O3,837 $
7,503,852
131,220
$ 8,538,909 $
12,214 $ $ 1,783,078 $ $
150,618
162,832 $ $ 1,783,078 S
$ 2,699,129
7,654,470
131,220
826,867 826,867
63,425,000 63,425,000
3,325,256 3,325,256
1,407,330 1,407,330
$ 68~984~453 $ 79~469,272
$
222,668
S S $ 141,733,371 S $ 141,733,371
46,980 269,648
586,978
2,286,763
$ 3,096,409 $
$ 11,635,318 $
- 586,978
2,666,847 2,666,847
10,590,699 10,590,699
596,064 2,882,827
643,044 $ 2,666~847 $ 10,590,699 $ 141,733,371 $ $ 158,730,370
805,876 $ 2,666,847 $ 12,373,777 $ 141,733,371 $ 68,984,453 $ 238,199,642
The accompanying notes to financial statements are an integral part of this statement.
COUNTY OF ALBEMARLE, VIRGINIA
Combining Statement of Revenues~ Expenditures and Changes in Fund Balances
Discretely Presented Component Unit - School Board
Year Ended June 30, 1998,
Exhibit G-2
Revenues:
Revenue from use of money and
property
Charges for services
Miscellaneous
Recovered costs
Revenue from the Commonwealth
Revenue from the Federal
Governraent
Total revenues
Expenditures:
Current:
Education
Capital projects
Debt service:
Principal retirement
Interest and fiscal charges
Total expenditures
Excess (deficiency) of
revenues over expenditures
Other financing sources (uses):
Proceeds from long-term debt
Operating transfers in
Operating transfers out
Operating transfer from primary
government
Operating transfers to primary
government
Total other £mancing sources (uses) $
Excess (deficiency) of revenues & other
sources over expenditures & other uses
Fund balances at beginning
of year
Fund balance at end of year
School School
School Debt Capital
School Cafeteria Service Projects
Fund Fund Fund Fund
$ 108,856 $ 14,426$
1,784,138 1,813,555
144,324 620
1,354,876
24,444,598 47,470
1,936,653 710,480
$ 29,773,445 $ 2,586,551 $
$ 74,284,357 $ 2,329,996 $
$ 74,284,357 $
$ (44,510,912) $
2,329,996 $
256,555 $
$ $
(295,922)
46,091,436
(268,000)
45,527,514 $ $
$ 1,016,602 $ 256,555 $
Totals
- $
56~107 $ 683,389
3,597,693
144,944
25,275 1,380,151
161,934 24,654,002
747,316 $
2,647,133
33,107,312
4,137,341
2,896,704
7,034,045
20,148,323
$ 20,148,323
$ 76,614,353
20,148,323
4,137,341
2,896,704
$ I03,796,721
(7,034,045)
295,922
7,445,880
7,741,802
(19,401,007) $
20,455,000 $
(70,689,409)
20,455,000
295,922
(295,922)
1,747,672 55,284,988
(268,000)
$ 22,202,672 $ 75,471,988
707,757 $ 2,801,665 $ 4,782,579
2,079,807 386,489 1,959,090 7,789,034 12,214,420
3,096,409 $ 643,044 $ 2,666,847 $ 10,590,699 $ 16,996,999
The accompanying notes to financial statements are an integral part of this statement.
91
COUNTY OF ALBEMARLE! VIRGINIA
Combining Statement of Revenues, Expenditures and Changes in Fund Balances-Budget and Actual
Discretely Presented Component Unit - School Board
Year Ended June 30~ 1998
R~Yeflu~$-
Revenue from usc of money
and property
Charges for services
Miscellaneous
Recovered costs
Revenue from the Commonwealth
Revenue from the Federal
Government
Total revenues
Expenditures:
Currenlc
Education
Capital projects
Debt service:
Principal retirement
Interest and fiscal charges
Total expenditures
Excess (deficiency) of
revenues over expenditures
Other financing sources (uses):
Proceeds from long-term debt
Operating transfers in
Operating transfers out
Operating transfers from primary
government
Operating transfers to primary
government
Total other financing sources (uses)
Excess (deficiency) of revenues &
other sources over expenditures
and other uses
Fund balances at beginning
of year
Fund balance at end of year
School Fund
Budget Actual
Variance
Favorable
(Unfavorable)
60,300 $ 108,856 $ 48,556 $
1,788,447 1,784,138 (4,309)
134,805 144,324 9,519
1,372,156 1,354,876 (17,280)
24,258,699 24,444,598 185,899
1,930,019 1,936,653 .. 6,634
$ 29,544,426 $ 29,773,445 $ 229,019 $
$ 75,424,597 $ 74,284,357 $ 1,140,240 $
$ 75,424,597 $ 74,284,357 $
$ (45,880,171) $ (44,510,912)
1,140,240 $
!,369,259 $
$ $ $ $
(295,922) (295,922)
46,121,436 46~91~36 (30,000)
(268,000) (268,000)
$ 45,557,514 $ 45,527,514 $ (30,000) $
$ (322,657) $ 1,016,602 $ 1,339,259 $
322,657 2,079,807 1,757,150
$ $ 3,096,409 $ 3,096,409
The accompanying notes to financial statements are an integral part of this statement.
School Cafeteria Fund
Budget A~ual
Variance
Favorable
¢'Unfavorable)
!,875,468
$ 14,426 $ 14,426
1,813,555 (61,913)
620 620
45,584 47,470 1,886
665,503 710,480 44,9?7
2,586,555 $ 2,586,551 $ (4)
2,426,524 $ 2,329,996 $ 96,528
2,426,524 $ 2,329,996 $ 96,528
160,031 $ 256,555 $ 96,524
$ $
$ $
160,031 $ 256,555 $ 96,524
386,489 386,489
$ 160,031 $ 643,044 $ 483,013
92 -
Exhibit ~
(Continued to next page)
School Debt Service Fund
Budget Actual
$ $ $
Variance
Favorable
(Unfavorable)
Budget
School Capital Projects Fund
Actual
Variance
Favorable
(Unfavorable)
$ 100,000 $ 560,107 $ 460,107
136,100 25,275 (110,825)
575,000 ! 61,934 (413,066)
$ $ $
811,100 $
747,316 $ (63,784)
$ $ $
4, ! 37,341 4,137,341
3,604,461 2,896,704
$ 7,741,802 $ 7,034,045 $
$ (7,741,802) $ (7,034,045) $
$ $ $
295,922 295,922
7,445,880 7,445,880
7,741,802 $ 7,741,802 $
$ $ 707,757 $
- 1,959,090
$ $ 2,666,847 $
707,757
707,757
707,757
707,757
1,959,090
2,666,847
$
33,124,772
$
20,148,323 12,976,449
$ 33,124,772 $ 20,148,323 $ 12,976,449
$ ~32,313,672) $ (19,401,007) $ 12,912,665
$ 23,451,367 $ 20,455,000 $ · (2,996,367)
1,747,672
1,747,672
$ 25,199,039 $ 22,202,672 $ (2,996,367)
$ (7,114,633) $ 2,801,665 $ 9,9t6,298
7,114,633 7,789,034 674,401
$ $ 10,590,699 $ 10,590,699
93
Exhibit G-3
(Continued from previous page)
COUNTY OF ALBEMARLE: VIRGINIA
Combining Statement of Revenues, Expenditures and Changes in Fund Balances-Budget and Actual
Discretely Presented Component Unit - School Board
Year Ended June 30~ 1998
· Totals
Budget Actual
Revenues:
P~venue from use of money
and property $ 160,300 $ 683,389
Charges for services 3,663,915 3,597,693
Miscellaneous 134,805 144,944
Recovered costs 1,508,256 1,380,151
Revenue from the Commonwealth 24,879,283 24,654,002
Variance
Favorable
(UnfavOrable)
Revenue from the Federal Government
523,089
(66,222)
10,139
(12S,105)
(225,281)
2,595,522 2,647,133 51,611
TOtal revenues $ 3.2,942,081 $ 33,107~312 $
Expenditures:
Current:
Education $ 77,851,121 $ 76,614,353
Capital projects 33,124,772 20,148,323
Debt service:
Principal retirement 4,137,341 4,137,341
Interest and fiscal charges 3,604,461 2,896,704
Total expenditures $ 118,717,695 $ 103,796,721 $
Excess (deficiency) of revenues
over expenditures $ (85,775,614) $ (70,689,409) $
Other financing sources (uses):
Proceeds from long-term debt $ 23,451,367 $ 20,455,000 $
Operating transfers in 295,922 295,922
Operating transfers out (295,922) (295,922)
Operating transfers from primary
government 55,314,988 55,284,988
Operating transfers to primary
government (268,000) (268,000)
Total other financing sources (uses) $ 78,498,355 $ 75,471,988 $
Excess (deficiency) of revenues &
other sources over expenditures
and other uses $ (7,277,259) $ 4,782,579
Fund balances at beginning
of year (Note 23) 7,437,290 12,214,420
Fund baiance at end of year
$ . 160,031 $ 16,996,99~9 $
The accompanying notes to financial statements are an integral part of this statement.
165,231...
$ !,236,768
12,976,449
0
707,757
14,920,974
15~86,205
(2,996,367)
(30,000)
(3,026,367)
12,059,838
4~777,130
94 -
SUPPORTING SCHEDULES
THIS PAGE LEFT BLANK INTENTIONALLY
COUNTY OF ALBEM ,ARLE~ VIRGINIA
Governmental Funds and Discretely Presented Component Unit
Schedule of Revenues - Budget and Actual
Year Ended June 30~ 1998
Schedule 1
(Continued to next page)
Fund, Major and Minor Revenue Source
Primary, Government:
General Fund:
Revenue from local sources:
General property taxes: Real property taxes
Public service corporation taxes:
Real and personal
Personal property taxes
Mobile home taxes
Machinery and tools taxes
Penalties
Interest and costs
Total general property taxes
Other local taxes:
Local sales and use taxes
Transient lodging taxes
Consumer utility taxes
Motor vehicle licenses
Bank franchise taxes
Taxes on recordation and wills
Business license taxes
Utility company licenses
Contractors licenses
Sellers tax
Meals tax
Penalties and interest
Total other local taxes
Permits, privilege fees and
regulatory licenses: Animal licenses
Other permits, privilege fees and regulatory licenses
Total permits, privilege fees and
regulatory licenses
Fines and forfeitures:
Fines and forfeitures
Revenue from use of money and property:
Revenue from use of money
Revenue from use of property
Total revenue from use of money
and property
Budget
$ 37,855,000 $
1,540,900
20,623,420
74,300
1,019~00
484,200
2573oo
$ 61,855,420 $
$ 8,078,400
976,000
5~55,200
1~91,100
139,100
45~ooo
3,433,000
411,000
533,600
202,000
63,600
$ 20,842,000 $
$ 18,100 $
845fl00
$ 863,800 $
$ 193,700 $
$ 1,600,000 $
180,400
$ 1,780,400 $
97
Actual
38,242,856
1,640,177
18,199,626
57,449
983,809
393,547
219,374
59,736,838
8,060,633
887,406
5,111,344
1,322,802
211,901
538,716
3,835,233
432,130
647,695
204,259
1,137,362
37,540
22,427,021
13,611
985,496
999,107
216,888
1,192,883
154,790
1,347,673
Variance
Favorable
(Unfavorable)
387,856
99,277
(2,423,794)
(i6,851)
(36,091)
(90,653)
(38,326)
$ (2,118,582)
$
$
$
(17,767)
(88,594)
(143,856)
31,702
72,801
79,716
402,233
21,130
114,095
2,259
1,137,362
(26,060)
1,585,021
(4,489)
139,796
135,307
23,188
(407,117)
(25,610)
(492,727)
COUNTY OF ALBEMARLE, VIRGINIA
Governmental Funds and Discretely Presented Component Unit
Schedule of Revenues - Budget and Actual
Year Ended June 30, 1998 (Continued)
Schedule I
(Continued to next page)
Fund~ Major and Minor Revenue Source
Primary Government: (Continued)
General Fund (Continued)
Revenue from local sources: (Continued)
Charges for services:
Charges for Commonwealth Attorney
Police and sheriffdepartment fees
Clerk's fees
Charges for parks and recreation
Charges for miscellaneous services
Total charges for services
Miscellaneous revenue:
Miscellaneous income
VPA refunds
Total miscellaneous revenue
Recovered costs:
E-911 costs
Other
Total recovered costs
Total revenue from local sources
Revenue from the Commonwealth:
Payments in lieu of taxes
Non-categorical aid:
ABC profits
Wine tax
Motor vehicle titling tax
Mobile home titling taxes
Leased vehicle tax
Rolling stock-rails
Total non-categorical aid
Categorical aid:
Shared expenses:
Commonwealth Attorney
Sheriff
Finance
Medical examiner
Registrar/Electoral board
Clerk of the circu/t court
Total shared expenses
Budget
$ 1,600
238,445
159,700
227,030
137,900
$ 764,675 $
$ 106,101 $
47,276
$ 153,377 $
714,908 $
230,596
$ 945,504
$ 87,398,876
$ 69,000
$
$
Actual
1~07
346,825
217,542
220,544
I69,659
955,777
102,340
58,612
160,952
737,903
373,186
1,111,089
86,955,345
70,974
$ 186,000 $ 116,488
94,000 93,054
5,000 5,172
80,000 110~69
212,000 274,448
118,000 116,570
$ 695,000
$
98
$
$
$
$
$
$
$
Variance
Favorable
CCnfavorable)
(393)
108,380
57,842
(6,486)
31,759
191,102
(3,761)
11,336
7,575
22,995
142,590
165,585
(443,531)
1,974
(69,512)
(946)
172
30,269
62,448
(1,430)
$ 716,001 $ 21,001
353,770 $ 352,394
457,090 445,718
406,600 427,246
1,300 600
44,200 43,658
363,600 335~56
1,626,560 $ 1,604,872
(1,376)
(! 1,372)
20,646
(700)
(542)
(28,344)
(21,688)
COUNTY OF ALBEMARLE, VIRGINIA
Governmental Funds and Discretely Presented Component Unit
Schedule of Revenues - Budget and Actual
Year Ended June 30, 1998 (Continued)
Schedule 1
(Continued to next page)
Fund, Major and Minor Revenue Source
Primatw Government: (Continued)
General Fund (Continued)
Revenue from the Commonwealth: (Continued)
Other categorical aid:
Police Department
Recordation fees
Virginia housing assistance program
Public assistance and welfare administration
EMS funds
Multiple response system
Crime control
Fire program funds
DCJS - COPS
Medicaid UVA- State
Arts grant
Total other categorical aid
Total categorical aid
Total revenue from the Commonwealth
Revenue from the Federal Government:
Payments in lieu of taxes
Categorical aid:
HUD-moderate rehabilitation
Medicaid
COPS grant
Gypsy moth
FBI - tower rental
Public assistance and welfare administration
Total categorical aid
Total revenue from the Federal
Government
Total General Fund
Special Revenue Funds:
Federal / State Grant Fund:
Revenue from local sources:
Revenue from use of money and property:
Use of money
Miscellaneous revenue:
Miscellaneous
$
$
Bu, d~et
593,400
528,200
55,900
933,200
34,500
10,000
190,833
87,500
I14,800
4,500
2,552,833
4,179,393
4,943,393
11,000
121,500
114,800
140,787
11,750
1,500
1,872,450
2,262,787
2,273,787
94,616,056
269
130,388
$
$
$
$
Actual
576,077
586,036
52,395
1,063,937
30,174
10,000
202,444
83,709
4,822
82,330
4,500
2,696,424
4,301,296
5,088,271
10;733
133,912
82,331
88,816
6,155
1,500
2,135,468
2,448,182
2,458,915
94,502,531
699
86,668
$
$
$
$
Variance
Favorable
(Unfavorable)
(17,323)
57,836
(3,505)
130,737
(4,326)
11,611
(3,791)
4,822
02,470)
143,591
121,903
144,878
(267)
12,412
(32,469)
(51,971)
(5,595)
263,018
185,395
185,128
,(H3,525)
430
(43,720)
99
COUNTY OF ALBEMARLE, VIRGINIA
Governmental Funds and Discretely Presented Component Unit
Schedule of Revenues - Budget and Actual
Year Ended June 30, 1998 (Continued)
Schedule 1
(Continued to next page)
Fund, Major and Minor Revenue Source
Primary Government: (Continued)
Special Revenue Funds: (Continued]
Federal / State Grant Fund (Continued):
Recovered costs:
City of Charlottesville:
Other recovered costs
Total recovered costs
Total revenue from local sources
Revenue from the Commonwealth:
Other categorical aid:
Comprehensive services grant
Forestry grant
Bright Stars grant
Criminal justice grants
Emergency medical services
Other
Total revenues from the Commonwealth
Revenues from the Federal Government:
Metro planning grant (CDBG)
Transportation initiative
Section 8 housing
Child care grants
Gypsy moth program
Police overtime grant
Transportation safety grant
COPS grant
Crime analysis grant
Intake crisis manager
Victim/witness
Criminal planner grant
Anti-drug abuse grant
Crime prevention coordinator
Total revenue from the Federal Government
Total Federal / State Grant Fund
Enhanced 911 Fund:
Revenue from local sources:
Other local taxes:
E-911 tax
Revenue from the use Of money and property:
Revenue from the use of money
Total Enhanced 911 Fund
Budget
Actual
$
100
$ 12,788 $ 35,291
$ 12,788 $ 35,291
$ 143,445 $ 122,658
$ 1,421,509 $
1,000
101,606
441,462
11,930
5~031
Variance
Favorable
(Unfavorable),
$ 22,503
$ 22,503
$ (20,787)
1,439,893
205
101,606
433,780
11,930
44,983
18,384
(795)
(7,682)
(5,048)
$ 2,027,538 $ 2,032,397 $ 4,859
$ 35,200 $
183,120
1,515,935
179,733
7,500
2,796
120,509
27,606
67,818
45,892
15222
26,616
$ 2,227,947 $
$ 4,398,930 $
15,453 $ (19,747)
93,548 (89,572)
1,499,868 (16,067)
179,016 (717)
(433) (433)
4,247 (3,253)
2,796
82,549 (37,960)
27,127 (479)
15,827 15,827
37,092 (30,726)
45,892 -
3,703 (11,519)
9,406 (17,210)
2,016,091
4,171,146
(211,856)
(227,784)
$ 65~000 $ 713,508 $ 63,508
81¢256
731,256 $
73,199
786,707
(8,O57)
$ 55,451
I
COUNTY OF ALBEMARLE~ VIRGINIA
Governmental Funds and Discretely Presented Component Unit
Schedule of Revenues - Budget and Actual
Year Ended June 30~ 1998 (Continued)
Fund~ Maior and Minor Revenue Source
Primary Government: (Continued)
Courthouse Maintenance Fund
Revenue from local sources:
Charges for services:
Courthouse maintenance fees
Total Special Revenue Funds
Debt Service Funds:
General Debt Service Fund
Revenue from local sources:
Miscellaneous
Visitor Center Debt Service Fund:
Revenue from local sources:
Revenue from use of money and property:
Rent - Visitors center
Total Debt Service Funds
Capital Proiects Funds:
General Capital Improvements Fund:
Revenue from local sources:
Revenue from the use of money and property:
Revenue from the use of money
Revenue from the use of property
Total Revenue from the use of money and property
Charges for services:
Miscellaneous
Miscellaneous revenue:
Miscellaneous
Recovered costs:
Miscellaneous
Total revenue from local sources
Revenue from the Commonwealth:
Categorical aid:
VDOT
Total revenue from the Commonwealth
Total General Capital Improvement Fund
Budset
$ 5,i30,186 $
$ 129,500 $
$ 68,000 $
$ 197,500 $
$ $
Actual
Schedule 1
(Continued to next page)
Variance
Favorable
(Unfavorable)
35,443 35,443
4,993,296 $ _ (136,890)
129,294 $ (206)
67,734 _ $ _ _ (266)_
197,028 $
133,109 $
$ $ 133,109 $
$ 2,593 $ 2,593 $
$ 18,000 $ 6,000 $
$ - $ 44,584 $
$ 20,593 $ 186,286 $
$ 188,234 $
$ 188,234 $
$ 208,827 $
133,109
133,109
(12,000)
44,584
165,693
34,382
34,382
220,668
$ (153,852)
$ (153,852)
$ 11,841
101
COUNTY OF ALBEMARLE, VIRGINIA
Governmental Funds and Discretely Presented Component Unit
Schedule of Revenues - Budget and Actual
Year Ended June 307 19,98 (Continued)
Schedule 1
(Continued to next page)
Fund~ Major and Minor Revenue Source
Capital Projects Funds:
Storm Water Control Fund:
Revenue from local sources:
Revenue from use of money and property
Revenue from use of money
Charges for services
Total Storm Water Control Fund
TOtal Capital Projects funds
Grand Total Revenues - - Primary
Government
Component Unit School Board:
Special Revenue Funds:
School Fund:
Revenue from local sources:
Revenues from use of money and property:
Revenues from use of money
Revenues from use of property
Total revenues from use of money and property
Charges for services:
Summer school
Vehicle maintenance fees
Tuition from private and other sources
Miscellaneous charges for services
Total charges for services
Revenue from local sources:
Miscellaneous revenue:
Miscellaneous
Recovered costs:
C.B.I.P. severe revenue
ED program
Personnel services
Other
Total recovered costs
Total revenue from local sources
Categorical aid:
Share of State sales tax
Basic school aid
Special education
Budget
$ - $
$ $
$ 208,827 $
$ 100,152,569 $
$ 700 $
59,600
Actual
Variance
Favorable
, (Unfavorable)
24,458 $ 24,458
2,873 2,873
27,331
247,999
$ 27,331
$ ,39,172
99,940,8545 , (211,715)
1,628 $ 928
107,228 47,628
$ 60,300 $ 108,856 $ 48,556
177,375 $ 169,819 $ (7,556)
168,800 179,404 10,604
1,295,560 1,272,720 (22,840)
146,712 162,195 15,483
1,788,447 $
1,784,138 $ (4,309)
6,360,190 $ 6,468,574$ 108,384
I1,875,193 11,863,328 (11,865)
2,169,141 2,174,070 4,929
$ 555,575 $ 550,471 $ (5,104)
585266 584,674 (592)
15~609 157,609
73,706 62,122 (11,584)
$ 1,372,156 $ 1,354,876 $ (17,280)
$ 3,355,708 $ 3,392,194 $ 36,486
102
$ 134,805 $ 144,324 $ 9,519
COUNTY OF ALBEMARLE~ VIRGINIA
Governmental Funds and Discretely Presented Component Unit
Schedule of Revenues - Budget and Actual
Year Ended June 30,1998 (Continued)
Schedule 1
(Continued to next page)
Jl
l
Fund~ Major and Minor Revenue Source
Component Unit School Board: (Continued),
Special Revenue Funds: (Continue,d),
School Fund: (Continued)
Categorical aid: (continued)
Vocational education
Remedial education
Fringe benefits
Other state funds
Total revenue from the Commonwealth
Revenue from the Federal Government:
Chapter 1 and migrnnt education
Chapter 2
Vocational education
Title VI-B
Preschool program
Goals 2000
Technology Challenge Grant
School food
Total revenue from the Federal Government
Total School Fund
School Cafeteria l~nd:
Revenue from local sources:
Revenue from the us~ of money and property:
Revenue from the use of money
Charges for services:
Cafeteria sales
Miscellaneous revenue:
Miscellaneous
Total revenue flora local sources
Revenue for the Commonwealth:
Categorical aid:
School food programs
Revenue from the Federal Government:
Categorical aid:
School food programs
Total School Cafeteria Fund
Total Special Revenue Funds
Budget
205,293
202,084
1,386,894
2,059,904
Actual
204,743
203,054
1,381,998
2,148,831
$ 24,258,699 $ 24,444,598 $
Variance
Favorable
(Unfavorable)
(550)
970
(4,896)
88,927
185,899
$ 747,856$ 739,303 $ (8,553)
39,892 42,108 2,216
131,023 132,430 1,407
796,448 812,103 15,655
76,692 77, I93 501
98,247 98,247
39,861 21,083 (18,778)
14,186 14,186
$ 1,930,019 $ 1,936,653 $
$ 29,544,426 $ ,29,773,445 $
14,426 $
1,813,555
620
$ $
1,875,468
$ 1,875,468 $
1,828,601
$ 45,584 $ 47,470
6,634
14,426
(61,913)
62O
$ (46,867)
$ 1,886
$ 665,503 $ 710,480$ 44,977
2,586,551
32,359,996
$ 2,586,555 $
$ 32,130,98 $
$
$ . 229,015
103
COUNTY OF ALBEMARLE~ VIRGINIA
Governmental Funds and Discretely Presented Component Unit
Schedule of Revenues - Budget and Actual
Year Ended June 30, 1998 (Continued),
Schedule 1
(Continued from previous page)
Fund, Ma|or and Minor Revenue Source
Component Unit School Board: (Continued)
Capital Pro|ects Fund:
School Capital Pro|ects:
Revenue from local sources:
Revenue from use of money and property:
Use of money
Use of property
Use of money
Recovered costs:
Contributions - Rt 20
Revenue from the Commonwealth:
Categorical aid:
Education technology grant
Total School Capital Projects Fund
Grand Total Revenues - - Component
Unit - - School Board
Grand Total Revenues - - All Governmental
Funds and Discretely Presented Component Unit
Budget ,
$ 100,000 $
$ 100,000
$ 136,100
$ 575,000
$ 811,100
$ 32,942,081
$ 133,094,650
Actual
560,107
$ 560,107
$ 25,275
$ 161,934
$ 747,316
$ 33,107,312
$ 133,048,166
Variance
Favorable
(Unfavorable)
$ 460,107
$ 460,107
$ (110,825),
$ (413,066)
$ (63,784)
$ 165,231
$ (46,.484.)
104
COUNTY OF ALBEMARLE, VIRGINIA
Governmental Funds and Discretely Presented Component Unit
Schedule of Expenditures - Budget and Actual
Year Ended June 30, 1998
Schedule 2
(Continued to next page)
Fund, Function, Acti~,ity and Elements
Primary, Government:
General Fund:
General Government Administration:
Legislative:
Board of Supervisors
General and Financial Administration:
County executive
Community resourcc~
Personnel
Legal services
Director of f'mance
Data processing
Total general and financial administration
Board of Elections:
Electoral board and officials
Total general government administration
Judicial Administration:
Courts:
Circuit court
General district court
Magistrate
Juvenile and domestic relations court
Clerk of the cinmit court
Sheriff
Total Courts
Commonwealth Attorney:
Commonwealth attorney
Total judicial administration
Public Safety:
Law Enforcement and Traffic Control:
Police department
911 Service
Total law enforcement and traffic control
Fire and Rescue Services:
Fire departments
Fire/rescue
Fire/rescue tax credit
Fire prevention
Ambulance and rescue service
Fire extinction service
Budget
Actual
$ 301,452 $ 290,417 $
$ 514,326 $ 483,626 $
71,284 71,088
287,402 274,519
529,315 521,743
2,371,391 2,225,272
1,518,614 1,505,611
$ 5,292,332 $ 5,081,859 $
$ 202,357 $ 202,354 $
$ 5,796,141 $ 5,574,630 $
$ 76,580 $ 76,568 $
15,665 10,935
17,588 15,046
78,382 68,723
536,742 495,273
,904,388 , 904,374
$ 1,629,345 $
1,570,919 $
$ 466,089 $ 461,630 $
$ 2,095,434 $ 2,032,549 $
$ 6,082,489 $ 5,980,271$
734,716 734,716
$ 6,817,205 $ 6,714,987 $
1,226,565 $
477,950
63,420
190,656
192,495
13,800
2,164,886 $
1,178,799 $
460,857
63,775
207,690
188,169
13,758
2,113,048 $
Variance
Favorable
,(Unfavorable)
11,035
30,700
196
12,883
7,572
146,119
13,003
210,473
3
221,511
12
4,730
2,542
9,659
41,469
14
58,426
4,459
62,885
102,218
102,218
47,766
17,093
(355)
(17,034)
4,326
42
51,838
Total fire and rescue services $
105
COUNTY OF ALBEMARLE~ VIRGINIA
Governmental Funds and Discretely Presented Component Unit
Schedule of Expenditures - Budget and Actual
Year Ended June 30, 1998 (Continued}
Schedule 2
(Continued to next page)
Fund~ Function~ Activin, and Elements
Primary. Government: (Continued),
General Fund: (Continued)
Correction and Detention:
Regional jail
Juvenile detention home
Offender aid and restoration
Community attention home
Total correction and detention
Inspections
Other Protection:
SPCA shelter contribution
VJCCCA gmat
Budget
Total other protection
Actual
Total public safety
Public Works:
Maintenance of Highways, Streets, Bridges and
sidewalks:
Engineering
Street signs
Water resources
$ 236,585 $ 224,651 $
123,905 123,468
39,680 39,680
63,915 63,915
Variance
Favorable
(Unfavorable)
11,934
437
$ 464,085 $ 451,714 $ 12,371
$ 676,372 $ 633,100 $ 43,272
$ 31,720$ 31,720$ -
174,268 174,268 -
$ 205,988 $ 205,988 $
$ 1~328,536 $ 10,118,837 $
209,699
$ 996,667 $ 863,716 $ 132,951
78,362 67,415 10,947
56,247 5~328 1,919
1,131,276 $
250,835
1,049,453
6~370 $
334,365 $
360,273
~726,342
884,651
229,593
220,000
665,450
5,086309 $
6,089,044 $
Total maintenance of highways, streets, bridges and sidewalks $
Sanitation and Waste Removal:
Refuse collection and disposal
Maintenance of Buildings and Grounds:
Stuff services
Total public works $
Health and Welfare:
Health:
Supplement to local health department $
Mental Health and Mental Retardation:
Region Ten Community S~rvices Board $
Welfare / Social Services:
Welfare administration $
Public assistance
Employment servic~ program
Medicaid - University of Virginia
Property tax rolief'for tho elderly
Other social services
985,459 $
239,294
980,889
$ 2,205,642 $
668,370 $
334,365 $
327,868 $
3,12~257
491,970
18~106
163,037
676,429
4,964,667 $
5,967,402 $
Total welfare/social services
$
106
Total health and wclfar~
145,817
11,541
68,564
225,922
32,405
098,915)
392,681
49,487
56,963
(10,979)
121,642
121,642
COUNTY OF ALBEMARLE, VIRGINIA
Governmental Funds and Discretely Presented Component Unit
Schedule of Expenditures - Budget and Actual
Year Ended June 30~ 1998 (Continued)
Schedule 2
(Continued to next page)
Fund, Function, Activity and Eleme, n~
_Primary Government: (Continued)
General Fund: (Continued)
Education:
Contribution to community college
Parks, Recreation, and Cultural:
Parks and recreation
Darden Towe Memorial Park
Gypsy moth
Albemarle Charlottesville Teen Center
Total parks and recreation
Library:
Regional Library
Cultural Enrichment:
Miscellaneous contributions
Total parks and recreation and cultural
Community Development:
Planning and Community Development:
Planning
Redevelopment and housing
Zoning
Contributions to other agencies
Revenue Sharing Agreement- City of Charlotlesville
Other
Total planning and community development
Environmental Management:
Soil and Water Conservation District
Cooperative Extension Program:
Horticulture and Family resources
Total Community Development
Total General Fund
Special Revenue Funds:
Federal / State Grant Fund:
Iudicial Administration
Victim/witness
Public Safety:
Public safety grants
Criminal justice
Total public safety
Budget
Actual
Variance
Favorable
(Unfavorable)
$ 8,284 $
8,284 $ -
$ 1,067,933 $ 1,012,502$ 55,431
108,990 106,132 2,858
23,500 12,483 11,017
8~233 76,238 9,995
$ 1,286,656 $
1,207,355 $ 79,301
$ 1,685,260 $ 1,685,260 $
$ 40,960 $
$ 3,012,876 $
40,460 $ 500
2,933,075 $ 79,801,
1,185fl01 $ 963,310 $
388,979 336,656
525,222 501,214
535,697 535,141
5,518,393 5,518,393
51~00 35,648
$ 8,205,692 $ 7,890,362 $
222,391
52,323
24,008
556
16,052
315,330
25
$ 21,780 $ 21,755 $
$ 144,056 $ 141,481 $ 2,575
$ 8,371,525 8,053,598 $ , 317,930
$ 38,133,407 $ 36,894,017 $ 1,239,390
$ 88,213 $ 46,366 $ 41,847
$ 213,834 $ 129,366 $ 84,468
583,622 590,029 (6,407)
$
107
797,456 $ 719,395 $ 78,061
COUNTY OF ALBEMARLE~ VIRGINIA
Governmental Funds and Discretely Presented Component Unit
Schedule of Expenditures = Budget and Actual
Year Ended June 30, 1998 (Continued)
Schedule 2
(Continued to next page)
Fund~ Function., Activi .ty and Elements
Primary, Government: (Continued),
Special Revenue Funds: (Continued)
Federal / State Grant Fund (Continued):
Public Works:
Public Works:
Public works grants
Transportation initiative
Health and Welfare:
Health and welfare
Comprehensive services grant
At risk 4 year olds
Total health and welfare
Community development:
Metropolitan planning programs
Gypsy moth program
Moderate housing rehabilitation and related programs
Total community development
Total Federal / State Grant Fund
Enhanced 911 Fund:
Public Safety:
Law Enforcement and Traffic Control:
911 Service
Tourism Fund:
Community development:
Visitors Bureau
Tourism development
Rivanna greenway
Other
Total Tourism Fund
Total Special Revenue Funds
Debt Service Funds:
General Debt Service Fund:
Principal retirement
Interest and other debt costs
Total General Debt Service Fund
Visitor Center Debt Service Fund:
Principal retirement
Interest and other debt costs
Total Visitor Center Debt Service Fund
Total Debt Service Funds
Budget
Actual
Variance
Favorable
Qgnfavorab!e)
$ 183,120 $ 93,548 $ 89,572
$ 285,006 $ 74,460
2,591,263 (4,109)
239,003 (1,627)
$ 359,466
2,587,154
237,376
$ 3,183,996 $ 3,115,272 $ 68,724
$ 24,000 $ 15,129 $ 8,871
12,575 22,887 (10,312)
1,501,425 1,424.236 77,189
$ 1,538,000 $ 1,462,252 $ 75,748
5,436,833
$ 5,790,785 $
353,952
68,000 $
197,500 $
108
$ 34,500 $
'33,500
$ 129,500 $
$ 116,600 $ 116,655 $ (55)
12,900 12,639 261
I21,224 $
150,000 -
- 167,000
1,949 145,427
273,173 $ 312,427
6.450,247 $ 662,246
129,294 $ 206
34,756 $ (256)
32,978 522
67,734 $ 266
197,028 $ 472
$ 121,224 $
150,000
167,000
147,376
$ 585,600 $
$ 7,1t2,493 $
$ 736,108 $ 740,241 $ (4,133)
COUNTY OF ALBEMARLF~ ,VIRGI~..L~,.
Governmental Funds and Discretely Presented Component Unit
Schedule of Expenditures - Budget and Actual
Year Ended June 30~ 1998 (Continued)
Schedule 2
(Continued to next page)
Fund~ Function~ Activin. an, dElements
Primary. Government: (Continued)
Capital Proiects Funds:
Capital Improvements Fund:
Capital Projects: Information systems
Fire dcpartments aris service vchiclcs
Street and sidewalks improvements
Buildings, renovations and related itcms
Parks and recreation
Libraries
Others
Total Capital Improvement Fund
Storm Water Control Fund:
Capital projects
Stormwater control
Total Capital Projects Funds
Grand Total Expenditures - - Primary
Government
Component Unit School Board
Special Revenue Funds:
.School Fund:
Education: Instruction
Administration, and attendsncc and health
Pupil transportation s~n'vices
Operation and maintenance
Facilities
Other
Total School Fund
School Cafeteria Fund:
Education:
Operating costs
Total School Cafeteria Fund
Total Special Revenue Funds
Debt Service Fund:
School Debt Service Fund:
Principal retirement
Interest and other d~bt costs
Total Debt Service fund
Budget Actual
Variance
Favorable
(Unfavorable}
267,809 $ 249,254 18,555
1,164,634 649,999 514,635
1,239,856 115,956 1,123,900
357,991 216,187 141,804
987,946 324,655 663,291
273,398 35,267 238,131
1,288,922 67,578 1,221,344
5,580,556 $ 1,658,896 $ 3,921,660
$ 1,063,774 $ 138,930 $ 924,844
$ 6,644,330 $ 1,797,826 $ 4,846,504
$ 52,087,730 $ 45,339,118 $ 6,748,612
55,237,876 $ 54,821,367 $ 416,509
3,326,588 3,123,090 203,498
4,871,850 4,711,2 32 160,618
7,101,271 6,811,100 290,171
109,634 90,396 19,238
4, 777,378 4, 727,172 50,206
$ 75,424,59
$ 2,426,524 $ 2,329,996 $ 96,528
$ 2,426,524 $ 2,329,99~ $ 96,528
$ 77,851,121 $ 76,614,353 $ 1,236,768
$ 4,I37,341 $ 4,137,341$
3,604,461 2,896,704 707,757
$ 7,741,802 $ _ ~,034,045 $ 707,757
109
COUNTY OF ALBEMARLE, VIRGINIA
Governmental Funds and Discretely Presented Component Unit
Schedule of Expenditures = Budget and Actual
Year Ended June 30~ 1998 (Continued)
Schedule 2
(Continued from previous page)
Fund~ Function~ Activi ,ty and Elements
Component Unit School Board
Capital Proiects Fund:
School Capital Projects Fund:
Avon Street - Rt 20 connector
Monticello High School
Technology equipment
School building renovations and related items
Other projects
Total School Capital Projects Fund
Grand Total Expenditures -. Component
Unit - - School Board
Grand Total Expenditures - - All Governmental
Funds and Discretely Presented Component Unit
Budget
1,344,287 $
21,544,189
1,308,839
3,681,458
5,245,999
$ 33,124,772 $
$ 118,717,695 $
Actual
1,046,731 $
15,779,519
650,732
1,77%896
891,445
20,148,323 $
103,796,721 $
Variance
Favorable
.. (Unfavorable)
297,556
5,76~670
658,107
1,901,562
4,354,554
12,976,449
14,920,974
$ 170,805,425 $ 149,135,839 $ 21,669,586
110
Schedule 3
COUNTY OF ALBEMARLE, VIRGINLA
Schedule of Director of Finance's Accountability
At June 30, 1998
Assets held by the Director:
Cash on hand/petty cash
Cash in banks:
Checking:
Wachovia Bank
One Valley Bank
Nationsbank
Investments:
Wachovia Bank - repurchase agreements
Wachovia Bank - performance bonds
Capitoline Investment Services
Local Government Investment Pool
Virginia State Non-Arbitrage Program
McIntire Trust Fund-Investments
Regional Jail Authority Investments
Total assets
Liabilities of the Director:
Balance of County fimds (Schedule 4)
Balance of state account (Schedule 5)
Balance of Charlottesville-Albemarle Joint Health Center Building (Schedule 6)
Balance of Albemarle-Charlottesville Regional Jail Authority (Schedule 7)
Balance of Emergency Operations Center (Schedule 8)
Balance of Darden Towe Memorial Park (Schedule 9)
Balance of Region Ten Community Service Board (Schedule 10)
Balance of Charlottesville-Albemarie Teen Center (Schedule 11)
Balance of state account
Other liabilities
Total liabilities
3,700
(1,416,249)
2,660
55,509
4,603,727
291,498
557,356
38,550,424
9,136,211
296,324
8,481,461
$ 60,562,621
$ 50,162,495
101,362
9,866,800
294,022
(6,781)
135,575
9,148
$ 60,562,621
111
COUNTY OF ALBEMARLE~ VIRGINIA
Schedule of Director of Finance's Accountability to the County,
All Coun~ Funds and Component Units
Year Ended June 30, 1998.
Governmental Funds
Special Debt Capital
General Revenue Service Projects
Balance July 1, 1997
Adjustments due to residual equity transfers
Balance July 1, 1997, as restated
Receipts:
General property taxes
Other local taxes
Permits, privilege fees and
regulatory licenses
Fines and forfeitures
Revenue from use of money and property
Charges for services
Miscellaneous
Recovered costs
Intergovernmental
Proceeds from indebtedness
Total receipts
Total available
Disbursements (net):
Warrants (checks) issued
Principal retirement
Interest and fiscal charges
5; 14,709,114 $ 2,091,439
(75,407) 75,407
$ 14,633,707 $ 2,166,846 $ - $
59,451,838 $ $
21,241,526 713,508
999,107
216,888
1,348,205 73,898
955,777 35,443
160,952 86,668
1,111,089 35,291
7,464,224 4,048,488
$ 92,949,606 $ 4,993,296
$ 107,583,313 $ 7,160,142
$ 36,034,333 $ 6,483,472
Total disbursements $ 36,034,333 $
Interfund transfers:
Transfers in $ 124,122 $
Transfers out (58,417,403)
Balance, June 30, 1998
$ 13,255,699 $
6383,472
i,966,087
(143,122)
2,499,635
Note: These schedule is reported on the cash basis. Revenues and
expenditures reflected in the other supplementary data and basic financial
statements are recorded on the accrual and/or modified accrual basis, except as
otherwise noted.
67,734
129,294
$ 197,028
$ 197,028
$
151,116
45,912
$ 197,028 $
$ - $
$ - $
5,703,718
5,703,718
157,567
5,466
6,000
44,584
34,382
247,999
5,951,717
1,822,811
1,822,811
1,810,735
057,407)
5,582,234
112
Schedule 4
Proprietary Fiduciary Component
Funds Funds Unit Total
Internal Trust & School "Memorandum
Service Agency Board Only"
$ 2,924,635 $
$ 2,924,635 $
$ - $
44,801
6,538,609
12,159
$ 6,595,569 $
$ 9,520,204 $
6,601,372 $
$ 6,601,372 $
$ $
$ 2,918,832
1,244,128 $ I9,746,193
1,244,128 $ 19,746,193 $
$ $
78,689
507,757
683,389
3,597,693
144,944
1,380,151
27,249,254
20,455,000
586,446 $ 53,510,431 $
1,830,574 $ 73,256,624 $
395,951 $ 96,768,095 $
4,137,341
2,896,704
395,95I $ 103,802,140 $
$ !,434,623
$ 55,580,910 $
(563,922)
$ 24,471,472
46,419,227
46,419,227
59,451,838
21,955,034
999,107
216,888
2,386,549
11,132,988
986,214
2,700,409
38,796,348
20,455,000
159,080,375
205,499,602
148,106,034
4,288,457
2,942,616
155,337,107
59,481,854
(59,481,854)
50,162,495
113
COUNTY OF ALBEMARLE, VIRGINIA
Schedule of Director of Finance's Accountability, to the Commonwealth
Year Ended June 30, 1,9,98,
Schedule 5
Balance
July 1,
1997
Receipts Remittances
Balance
June 30,
1998
1998 Taxes:
Estimated income taxes
1997 Taxes:
Estimated income taxes
Other Collections:
Share of fees of
sheriff and deputies
$ 88,349 $ 88,349
(27) 518,046 518,019
(65)
86,011
Totals $ (92) $ 692,406 $
This schedule is presented on the cash basis.
85,946
692,314
114
Schedule 6
COUNTY OF ALBEMARLE, VIRGINIA
Schedule of Director of Finance's Accountability
To The Charlottesville-Albemarle Joint Health Center Building Fund
Year Ended June 30, 1998
Balance July 1, 1997 $ 55,592
Receipts 57,202
Total receipts and balance $ 112,794
Disbursements:
Checks issued 11,432
Balance June 30, 1998 $ 101,36
This schedule is presented on the cash basis of accounting.
115
COUNTY OF ALBEMARLE~ VIRGINIA
Schedule of Director of Finance's Accountability
To The Albemarle -Charlottesville Regional Jail Authority
Year Ended June 30, 1998
Balance July 1, 1997
Receipts
Total receipts and balance
Disbursements:
Checks issued
Balance June 30, 1998
Schedule 7
This schedule is presented on the cash basis of accounting.
$ 1,331,888
14,384,975
$ 15,716,863
5,850,063
$ 9,866,800
116
COUNTY OF ALBEMARLE, VIRGINIA
Schedule of Director of Finance's Accountability,
To The Emergency Operations Center
Year Ended June 30, 1998
Schedule 8
Balance July 1, 1997
Receipts
Total receipts and balance
Disbursements:
Checks issued
Balance June 30, 1998
$ (40,203)
1,977,830
$ 1,937,627
1,643,605
$ 294,02
This schedule is presented on the cash basis of accounting.
117
COUNTY OF ALBEMARLE, VIRGINIA
Schedule of Director of Finance's Accountability
To The Darden Towe Memorial Park
Year Ended June 30, 1998
Schedule 9
Balance July 1, 1997
Receipts
Total receipts and balance
Disbursements:
Checks issued
Balance June 30, 1998
$ (39,723)
225,391
$ 185,668
192,449
$ (6,781~
This schedule is presented on the cash basis of accounting.
118
COUNTY OF ALBEMARLE, VIRGINIA
Schedule of Director of Finance's Accountabili ,t~
To The Reeion Ten Community Services Board
Year Ended June 50, 1998
Balance July 1, 1997
Receipts
Total receipts and balance
Disbursements:
Checks issued
Balance June 30, 1998
This schedule is presemed on the cash basis of accounting.
$
$
$
Schedule 10
108,284
13,975,737
14,084,021
13,948,446
135,575
119
TH/S PAGE LEFT BLANK INTENTIONALLY
STATISTICAL TABLES
COUNTY OF ALBEMARLE, VIRGINIA
General Governmental Expenditures By Function
Last Ten Fiscal Years
General Judicial Health
Fiscal Admini- Admini- Public Public and
Year stration stration Safety Works Welfare
1989 $ 3,082,109 $ 1,138,140 $ 4,269,787 $ 1,615,332
1990 3,146,963 1, ! 76,793 5,060,428 1,651,055
1991 3,659,806 !,280,160 5,536,227 1,535,652
1992 3,720,634 1,250,310 6,139,038 1,394,094
1993 4,100,162 1,302,764 6,677,486 1,583,418
1994 4,175,173 1,371,235 7,006,265 1,792,164
1995 4,525,198 1,514,1 !6 7,780,936 1,989,329
1996 5,028,092 1,734,130 8,819,633 1,950,935
1997 5,226,856 1,871,955 11,166,096 2,234,899
1998 5,574,630 2,078,915 11,578,473 2,299,190
Note: (1) Includes General, Special Revenue, Debt Service, Capital Project Funds and
Discretely Presented Component Unit.
$ 2,750,524
3,142,192
3,192,268
3,442,659
3,709,255
4,961,226
5,675,298
6,749,142
8,193,475
9,082,674
Education
$ 45,849,627
50,283,049
54,557,352
55,142,637
58,549,105
61,140,363
65,475,319
69,212,453
73,191,000
76,622,637
122
Table 1
Parks,
Recreation
and
Cultural
1,608,122
1,786,920
1,899,417
2,337,209
2,492,222
2,509,508
2,630,543
2,781,119
2,903,511
2,933,075
Community
Development
$ 4,788,375
5,164,766
5,250,748
6,168,473
6,992,704
7,273,781
7,717,868
8,537,897
9,090,116
9,789,023
Capital
Projects
5,874,614
11,390,894
10,207,270
15,967,658
8,382,828
13,170,964
5,804,471
10,838,430
19,967,723
21,946,149
Debt
Service
2,081,840
2,735,975
3,668,279
4,655,968
5,918,035
6,173,135
7,798,027
7,179,750
7,074,253
7,231,073
Total
73,058,470
85,539,035
90,787,179
100,218,680
99,707,979
109,573,814
110,911,105
122,831,581
140,919,884
149,135,839
123
COUNTY OF ALBEMARLE~ VIRGINIA
General Governmental Revenues by Source (1)
Last Ten Fiscal Years
Permit,
Privilege
General Fees and Fines
Fiscal Property Other Local Regulntory and
Yenr Taxes Taxes Licenses Forfeitures
1989 (2) $ 28,002,230 $ 12,018,095 $ 774,911 $ 131,998
1990 (2) 31,174,684 12,970,521 785,722 183,980
1991 39,460,352 13,834,927 654,497 187,434
1992 39,693,578 14,767,928 694,540 112,786
1993 41,868,387 16,626,535 716,188 169,631
1994 45,814,504 17,695,347 815,276 189,909
1995 49,057,317 18,744,077 794,158 155,715
1996 (3) 70,456,150 19,287,058 782,795 169,773
1997 57,098,367 20,280,373 945,134 247,136
1998 59,736,838 23,140,529 999,107 216,888
Notes:
(1) Includes General, Special Revenue, Debt Service, Capital Project Funds and
Discretely Presented Component Unit.
(2) Recovered costs were classified as miscellaneous revenues.
(3) First year of split-billing of real estate
Revenues
From Use
of Money
and
Property
$ 2,081,541
2,315,074
1,487,244
1,232,167
1,054,422
1,167,332
1,817,855
2,034,236
2,604,589
2,330,261
Charges
for
Services
$ 2,309,002
2,591,605
2,944,887
3,747,690
3,432,631
3,695,994
3,782,524
4,680,429
5,269,215
4,594,379
124
Table 2
MisceL-
laneous
$ 1,327,645 $
1,778,680
400,024
387,982
499,467
715,941
214,825
446,166
487,045
527,858
Recovered
Costs
Intergov-
ernmental Total
- $ 23,276,922 $ 69,922,344
- 24,325,791 76,126,057
2,490,070 26,158,153 87,617,588
1,536,697 24,917,448 87,090,816
1,568,013 29,132,827 95,068,101
1,340,059 30,501,342 i01,935,704
1,284,197 32,580,254 108,430,922
2,304,450 35,130,486 135,291,543
3,070,269 37,355,357 127,357,485
2,571,115 38,931,191 133,048,166
125
COUNTY OF ALBEMARLE~ VIRGINIA
General Governmental Tax Revenues by Source
Last Ten Fiscal Years (1)
(Amounts Expressed in Thousands)
Fiscal Property
Year Tax
1989 $ 28,002
1990 31,217
1991 39,490
1992 39,694
1993 41,868
1994 45,815
1995 49,057
1996 (2) 70,456
1997 57,098
1998 59,737
Local
Sales Transient Consumer Motor
and Use Lodging Meals Utility Vehicle
Tax Tax Tax Tax Tax
4,340 $ 352 $ $ 3,515
4,588 278 - 3,748
4,741 279 3,917
5,065 277 4,122
6,046 301 4,384
6,367 335 4,632
6,999 350 4,658
7,254 358 4,787
7,786 403 4,796
8,060 887 1,137 5,111
Notes:
(1) Includes all governmental funds
(2) First year of split-billing for real estate taxes
Bank
Franch~e
Tax
738 $ 53
758 54
1,070 62
1,086 61
1,108 79
1,169 69
1,204 167
1,225 128
1,222 151
1,323 212
126
Table 3
Recordation
and Wills
Tax
Business
License
Tax
463 $
434
290
335
352
453
314
406
427
539
1,874 $
2,172
2,468
2,456
2,685
2,854
3,186
3,323
3,519
3,835
ut~ty
Company
Tax
275 $
299
255
271
357
383
385
391
423
432
Contractors
License
Tax
408 $
494
494
433
441
560
526
518
,643
648
Seller's
Tax
130
129
130
166
138
172
189
204
E-911
Tax
129
532
566
578
584
661
671
714
Other
64
51
38
Total
$ 40,020
44,142
53,325
54,461
58,317
63,381
67,568
89,743
77,379
82,877
127
COUNTY OF ALBEMARLE~ VIRGINIA
Property Tax Levies and Collections
Last Ten Fiscal Years
Fiscal
Year
1989
1990
1991
1992
1993
1994
1995
1996
1997
1998
(1)
(2)
Current Percent Delinquent
Total Tax of Levy Tax
Tax Levy (1) Collections Collected Collections
$ 27,916,752 $ 27,076,258 96.99% $ 509,348
31,182,140 30,147,129 96.68% 553,006
40,335,602 38,021,859 94.26% 633,452
39,963,612 38,549,230 96.46% 597,561
41,747,726 40,191,779 96.27% 992,785
46,269,210 44,499,274 96.17% 671,147
49,082,673 47,441,817 96.66% 884,225
(2) 70,483,330 69,025,719 97.93% 957,435
56,158,141 54,348,735 96.78% 2,096,760
59,986,411 57,198,574 95.35% 1,958,685
Total Tax
Collections
$ 27,585,606
30,700,135
38,655,311
39,146,791
41,184,564
45,170,421
48,326,042
69,983,154
56,445,495
59,157,259
Net of land use, tax relief, and fire / EMS deferrals and exemptions
Increase in tax levy and current tax collections resulted from implementation of split billing
of real estate rexes in fiscal 1996
128
,!
Table 4
Percent of Percent of
Total Tax Outstanding Delinquent
Collections Delinquent Taxes to
to Tax Levy Taxes Levy
98.81% $ 1,900,843 6.81%
98.45% 2,319,308 7.44%
95.83% 2,449,398 6.07%
97.96% 2,910,523 7.28%
98.65% 2,950,092 7.07%
97.63% 3,809,572 8.23%
98.46% 3,658,270 7.45%
99.29% 4,495,656 6.38%
100.51% 3,614,212 6.44%
98.62% 3,574,245 5.96%
129
COUNTY OF ALBEMARLE, VIRGINIA
Assessed and Estimated Actual Value (In Thousands) of Taxable Property
Last Ten Fiscal Years
Real Estate (5) Personal Property (2,4,6) Machinery and Tools
Estimated Estimated Estimated
Fiscal Assessed Actual Assessed Actual Assessed Actual
Year Value Value (1) Value Value Value Value
1989 $ 2,454,222 $ 2,782,098 $ 199,876 $ 199,876 $ 18,872 $ 18,872
1990 2,280,357 3,280,811 213,436 213,436 16,883 16,883
1991 3,011,253 3,631,359 217,332 217,332 17,070 17,070
1992 3,725,844 4,041,149 276,431 276,431 17,718 17, 718
1993 3,881,444 4,190,227 276,539 276,539 17,884 17,884
1994 4,278,835 4,531,335 313,171 313,171 20,097 20,097
1995 4,412,887 4,568,206 351,455 351,455 20,131 20,131
1996 4,731,824 4,868,132 398,220 398,220 21,290 21,290
1997 4,798,901 4,952,426 434,291 434,291 22,231 22,231
1998 5,094,332 5,235,696 455,627 455,627 22,917 22,917
(1) Estimated actual value of real estate based on sales ratio percentages for the corresponding tax years
as computed by the Virginia Department of Taxation.
(2) Personal property includes personal property, business personal property and mobile homes.
(3) Increase in tax assessment due to split billing and proration of personal property effective January 1, 1992.
(4) Personal property, machinery and tools, and public utility property is assessed as 100% fair market value.
(5) Real estate net of exemptions for land use deferral and tax relief for the elderly.
(6) Personal property includes exemptions for mobile home tax relief for the elderly and the fire/rescue
tax credits which went into effect January 1992.
130
Table 5
Public Utili~, Total
Estimated Estimated
Assessed Actual Assessed Actual
Value Value Value Value
127,673 $ 127,673 $ 2,800,643 $ 3,128,519
137,360 137,360 2,648,036 3,648,490
140,822 140,822 3,386,477 4,006,583
159,849 159,849 4,179,842 4,495,147
171,429 171,429 4,347,296 4,656,079
176,368 176,368 4,788,471 5,040,971
195,279 195,279 4,979,752 5,135,071
222,883 222,883 5,374,217 5,510,525
201,471 201,471 5,456,894 5,610,419
228,208 228,208 5,801,084 5,942,448
131
COUNTY OF ALBEMARLE, VIRGINIA
P_roperty Tax Rates
Last Ten Fiscal Years
Table 6
Fiscal
Year
1989
1990
1991
1992
1993
1994
1995
1996
1997
1998
Notes:
Public Service
Real Personal Machinery
Property Property and Tools Real Personal
$ .72 $ 4.40 $ 4.40 $ .72 $ 4.40
.72 4.40 4.40 .72 4.40
.74 4.40 / 4.30 4.40 / 4.30 .74 / .72 4.40 / 4.30
.72 4.30 / 4.30 4.30 / 4.30 .72 / .72 4.30 / 4.30
.72 4.30 / 4.28 4.30 / 4.28 .72 / .72 4.30 / 4.28
.72 4.28 / 4.28 4.28 / 4.28 .72 / .72 4.28 / 4.28
.72 4.28 / 4.28 4.28 / 4.28 .72 / .72 4.28 / 4.28
.72/.72 4.28 / 4.28 4.28 / 4.28 .72 / .72 4.28 / 4.28
.72/.72 4.28 / 4.28 4.28 / 4.28 .72 / .72 4.28 / 4.28
.72/.72 4.28 / 4.28 4.28 / 4.28 .72 / .72 4.28 / 4.28
(1) 100% of fair market value
(2) The assessed value of mobile homes is included in personal property.
(3) Split billing and proration for personal property, machinery and tools and public service adopted fiscal year 1992.
(4) The basis for property tax rates is $100.00 of assessed valuation.
132
COUNTY OF ALBEMARLE~ VIRGINIA
Special Assessment Billings and Collections
Last Ten Fiscal Years
Table 7
Special assessments of property taxes have not been made and, accordingly, are not presented. The County has not utilized special
assessments for public works improvements or other purposes.
133
COUNTY OF ALBEMARLE, VIRGINIA
Computation of Legal Debt Margin~ Direct and Overlapping Debt
and Revenue Bond Coverage
At June 30,1998
Table 8
Legal Debt Margi, n:
The County of Albemarle is not subject to legal debt computations per the Code of Virginia.
Computation of Direct and Overlapping Debt
The County of Albemarle has not issued any debt which is overlapping with other Governments during the last ten fiscal years.
Since there is no overlapping debt with other governments, there is no table of property tax rates for all overlapping governments
nor are there any computations of overlapping debt.
Revenue Bond Coverage
The County of Albemarle has not issued revenue bonds nor were any revenue bonds outstanding during the last ten fiscal years.
134
COUNTY OF ALBEMARLE~ VIRGINIA
Ratio of Net General Obligation Bonded Debt
To Assessed Taxable Value and Net General Obligation Bonded Debt Per Capi.,ta
Last Ten Fiscal Years
Table 9
Fiscal (1)
Year Population
1989 63,200 $
1990 66,120
1991 68,040
1992 69,700
1993 70,300
1994 72,400
1995 74,300
1996 75,900
1997 77,000
1998 (4) 79,500
Less: Debt
(2) Gross Payable from Net
Assessed Bonded Enterprise Bonded
Value Debt Revenues Debt (3)
3,148,803,890 $ 12,486,742 $ $ 12,486,742
3,645,051,845 24,498,089 24,498,089
3,394,267,979 25,375,252 25,375,252
4,773,691,256 39,293,415 39,293,415
4,920,818,467 39,257,526 39,257,526
5,581,065,455 50,287,511 50,287,511
5,737,717,742 46,311,072 46,311,072
6,160,785,549 48,199,772 48,199,772
6,378,332,299 50,262,514 50,262,514
6,608,803,080 66,750,256 66,750,256
Note: (1) Virginia Department of Taxation.
(2) Includes land use and tax relief.
(3) Does not include VRS Early Retirement obligation and capital leases.
(4) Weldon Cooper Center for Public Service
Ratio of Net
Bonded Debt to
Assessed Value
0.0040
0.0067
0.0075
0.0082
0.0080
O.OO90
0.0081
0.0078
0.0079
0.0101
Net Bonded
Debt per
Capita
198
371
373
564
558
695
623
635
653
84O
COUNTY OF ALBEMARLE, VIRGINIA
Ratio of Annual Debt Service Expenditures for General Obligation Bonded
Debt to Total General Governmental Expenditures
Last Ten Years
Total
Total General
Fiscal Debt Governmental
Year Principal Interest Service (2) Expenditures (1)
1989 $ !,545,670 $ 536,170 $ 2,081,840 $ 67,183,856
1990 1,663,653 1,072,322 2,735,975 74,148,141
1991 1,957,353 1,370,102 3,327,455 80,579,909
1992 2,446,859 2,038,696 4,485,555 84,251,022
1993 2,900,066 2,484,800 5,384,866 91,325,151
1994 3,418,317 2,645,703 6,064,020 106,893,715
1995 4,880,437 2,849,856 7,730,293 110,911,105
1996 4,454,945 2,498,317 6,953,262 122,831,581
1997 4,129,440 2,815,519 6,944,959 140,919,884
1998 4,171,802 2,929,977 7,101,779 149,135,839
(1) Includes all Governmental Funds of the Primary Government and
the Discretely Presented Component Unit -- School Board.
(2) Does not include capital leases
Table 10
Ratio of
Debt Service
to General
Governmental
Expenditures
3.10%
3.69%
4.13%
5.32%
5.90%
5.67%
6.97%
5.66%
4.93%
4.76%
136
COUNTY OF ALBEMARLE, VIRGINIA
Demographic Statistics
Last Ten Fiscal Years
Table 11
Per
Fiscal Capita Median School Unemployment
Year Population Income (3) Age (5) Enrollment (1) Rate
1989 63,200 $ 17,718 28.9 9,693 2.50%
1990 66,120 19,218 31.6 10,144 2.70%
1991 68,172 20,124 31.6 10,188 3.70%
1992 69,500 21,015 31.6 10,436 4.40%
1993 70,300 23,973 31.6 10,581 3.20%
1994 72,400 24,837 31.6 10,889 3.20% (2)
1995 74,300 24,837 (4) 31.7 11,123 2.70% (2)
1996 75,900 24,837 (4) 31.7 11,344 2.10% (2)
1997 77,000 (4) 24,837 (4) 31.7 11,626 2.20% (2)
1998 79,500 (6) 23,357 (5) 31.7 11,513 1.40% (2)
Source: Above information obtained from the Weldon Cooper Center for Public Service unless otherwise noted.
(1) Albemarle County Public Schools
(2) Virginia Employment Commission
(3) Includes City of Charlottesville
(4) Estimate by Department of Finance
(5) Bureau of Census
(6) Weldon Cooper Center for Public Service
137
Table 12
COUNTY OF ALBEMARLE~ VIRGINIA
Property. Value~ Construction Activin. ~ and Bank Deposits,
Last Ten Fiscal Years
Fiscal Property value (1) *
Year Commercial Residential Exemptions
1989 $ 371,161 $ 2,759,074 $ 348,137
1990 455,041 3,238,533 412,763
1991 498,990 3,547,117 414,748
1992 536,104 4,098,437 593,392
1993 546,041 4,237,860 593,674
1994 612,664 4,689,827 771,156
1995 615,413 4,832,060 879,267
1996 692,929 5,170,761 985,521
1997 704,096 5,239,956 991,626
1998 729,017 5,598,135 1,091,456
Total
$ 2,782,098 864 $ 77,678
3,280,811 1,065 84,037
3,631,359 661 51,179
4,041,149 780 67,153
4,190,227 640 59,510
4,531,335 886 88,554
4,568,206 533 65,254
4,878,169 541 82,761
4,952,426 620 93,041
5,235,696 575 95,765
* Amounts expressed in thousands
(1) Estimated assessed value from Table 5
(2) Source: Financial Institutions Data Exchange - 1988 through 1996
(3) Source FDIC - includes financial institutions insured by the FDIC - 1997
Residential Construction
# of Units Value * # of Units
Commercial Construction
Value *
253 $ 23,244
246 19,045
205 16,881
218 17,422
174 9,777
229 20,629
184 10,669
225 27,699
221 43,305
54 38,168
(4) Number of commercial units for 1998 include only new construction. Does not include alterations, renovations or additions.
(4)
Bank *
Deposes(2)(3).
343,879
384,997
427,160
442,538
432,418
458,422
455,539
300,750
NotAvallable
Not'Av~lable
COUNTY OF ALBEMARLE, VIRGINIA
Principal Real Property Taxpayers
Year Ended June ,30, 1998
Taxpayer
JWK Properties
Charles W. Hurt
University Real Estate Foundation
Shopping Center Associates
Sa-Zan
State Farm Insurance Company
G E Fanuc
Westminister - Canterbury
First Interstate - Charlottesville
Boar's Head Enterprises
Totals
Type of
Business
Individual
Developer
Retirement Community
Shopping Mall
Condominiums
Insurance
Manufacturer
Retirement village
Shopping Mall
Hotel & Sports Club
(1) Based on 1997 real estate tax assessment records. Amounts are in thousands.
1997
Assessed
Valuation (1)
37,702
34,452
27,987
29,844
23,357
19,632
19,740
19,014
17,025
16,466
$ 245,219
Table 13
Percentage
of Total
Assessed
Valuation
0.74%
0.68%
0.55%
0.59%
0.46%
0.39%
0.39%
0.37%
0.33%
0.32%
4.82%
139
COUNTY OF ALBEMARLE~ VIRGINI ,A
Miscellaneous Statistics
At June 30~ 1998
Table 14
Date of Incorporation
Form of Government
Area in Square Miles
Number of Traffic Lights
Number of Employees (excluding police and teachers):
Fire Protection (all volunteer):
Police Protection:
Education:
Recreation and Culture:
Facilities and services not included in the reporting entity:
Board of Supervisors/County Executive
Classified
Exempt
Number of stations
Number of calls answered
Number of paid firefighters
Number of stations
Number of satellite stations
Number of police personnel and officers
Number of palxoI units
Number of law violations:
Physical arrests
Traffic violations
Number of elementary schools
Number of elementary school instructors
Number of secondary schools
Number of secondary school instructors
Number of community colleges
Number of universities
Community centers
Parks (1)
Park acreage (1)
Tennis Courts
Sewage system(ACSA) (2)
Miles of sanitary sewers
Number oftreatrnent plants
Number of service connections
Daily average treatment in gallons (3) (4)
Maximum daily capacity of treatment
plants in gallons (3) (4)
(1) Includes schools which serve as community and district parks.
(2) Source: Albemarle County Service Authority
(3) Includes the City of Charlottesville, Virginia
(4) Source - Rivanna Water and Sewer Authority
1744
742
42
1,290
136
7
3,154
9
1
4
117
97
3,684
6,769
15
426
8
248
1
1
3
32
2,800
32
156
5
12,050
11,847,000
15,000,000
140
COMPLIANCE
THIS PAGE LEFT BLANK INTENTIONALLY
ROBINSON, FARMER, Cox ASSOCIATES
,4 PROFESSION`4L LIMITED LIABILITY COMP`4NY
CERTIFIED PUBLIC ACCOUNTANTS
REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL
REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN
ACCORDANCE WITH GO VERNMENT A UDIT1NG STANDARDS
TO THE BOARD OF SUPERVISORS
COUNTY OF ALBEMARLE, VIRGINIA
We have audited the financial statements of the County of Albemarle, Virginia as of and for the year
ended June 30, 1998, and have issued our report thereon dated October 9, 1998. We conducted our audit
in accordance with generally accepted auditing standards; Specifications for Audits of Counties, Cities and
Towns, issued by the Auditor of Public Accounts of the Commonwealth of Virginia; and the standards
applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller
General of the United States.
Compliance
As part of obtaining reasonable assurance about whether the County of Albemarle, Virginia's financial
statements are free of material misstatement, we performed tests of its compliance with certain provisions
of laws, regulations, contracts and grants, noncompliance with which could have a direct and material
effect on the determination of financial statement amounts. However, providing an opinion on
compliance with those provisions was not an objective of our audit and, accordingly, we do not express
such an opinion. The results of our tests disclosed no instances of noncompliance that are required to be
reported under Government Auditing Standards.
Internal Control Over Financial Reportiw,
In planning and performing our audit, we considered the County of Albemarle, Virginia's internal control
over financial reporting in order to determine our auditing procedures for the purpose of expressing our
opinion on the financial statements and not to provide assurance on the internal control over financial
reporting. Our consideration of the internal control over financial reporting would not necessarily
disclose all matters in the internal control over financial reporting that might be material weaknesses. A
material weakness is a condition in which the design or operation of one or more of the internal control
components does not reduce to a relatively low level the risk that misstatements in amounts that would be
material in relation to the financial statements being audited may occur and not be detected within a
timely period by employees in the normal course of performing their assigned functions. We noted no
matters involving the internal control over financial reporting and its operation that we consider to be
material weaknesses.
143
However, we noted other matters involving the internal control over financial reporting that we have
reported to management in a separate letter dated October 9, 1998.
This report is intended for the information of the Board of Supervisors, management and federal awarding
agencies and pass-through entities. However, this report is a matter of public record and its distributi°n is
not limited.
Charlottesville, Virginia
October 9, 1998
144 ~
ROBINSON, ~"ARM~R, COX ASSOCIATES
.4 PROFESSIONAL LIM1TED LIABILITY COMPANY
CERTIFIED PUBLIC ACCOUNTANTS
REPORT ON COMPLIANCE WITH REQUIREMENTS
APPLICABLE TO EACH MAJOR PROGRAM AND INTERNAL CONTROL OVER
COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR A-133
TO THE BOARD OF SUPERVISORS
COUNTY OF ALBEMARLE, VIRGINIA
Compliance
We have audited the compliance of the County of Albemarle, Virginia with the types of compliance
requirements described in the U.S. Office of Management and Budget (OMB) Circular A-133 Compliance
Supplement that are applicable to each of its major federal programs for the year ended June 30, 1998.
The County of Albemarle, Virginia's major federal programs are identified in the summary of auditor's
results section of the accompanying schedule of findings and questioned costs. Compliance with the
requirements of laws, regulations, contracts and grants applicable to each of its major federal programs is
the responsibility of the County of Albemarle, Virginia's management. Our responsibility is to express an
opinion on the County of Albemarle, Virginia's compliance based on our audit.
We conducted our audit of compliance in accordance with generally accepted auditing standards; the
standards applicable to financial audits contained in Government Auditing Standards, issued by the
Comptroller General of the United States; and OMB Circular A-133, Audits of States, Local Governments,
and Non-Profit Organizations. Those standards and OMB Circular A-133 require that we plan and
perform the audit to obtain reasonable assurance about whether noncompliance with the types of
compliance requirements referred to above that could have a direct and material effect on a major federal
program occurred. An audit includes examining, on a test basis, evidence about the County of Albemarle,
Virginia's compliance with those requirements and performing such other procedures as we considered
necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion.
Our audit does not provide a legal determination on the County of Albemarle, Virginia's compliance with
those requirements.
In our opinion, the County of Albemarle, Virginia complied, in all material respects, with the
requirements referred to above that are applicable to each of its major federal programs for the year ended
June 30, 1998.
145
Internal Control Over Compliance
The management of the County of Albemarle, Virginia is responsible for establishing and maintaining
effective internal control over compliance with requirements of laws, regulations, contracts and grants
applicable to federal programs. In planning and performing our audit, we considered the County of
Albemarle, Virginia's internal control over compliance with requirements that could have a direct and
material effect on a major federal program in order to determine our auditing procedures for the purpose
of expressing our opinion on compliance and to test and report on internal control over compliance in
accordance with OMB Circular A-133.
Our consideration of the internal control over compliance would not necessarily disclose all matters in the
internal control that might be material weaknesses. A material weakness is a condition in which the
design or operation of one or more of the internal control components does not reduce to a relatively low
level the risk that noncompliance with applicable requirements of laws, regulations, contracts and grants
that would be material in relation to a major federal program being audited may occur and not be detected
within a timely period by employees in the normal course of performing their assigned functions. · We
noted no matters involving the internal control over compliance and its operation that we consider to be
material weaknesses.
This report is intended for the information of the Board of Supervisors, management and federal awarding
agencies and pass-through entities. However, this report is a matter of public record and its distribution is
not limited.
Charlottesville, Virginia
October 9, 1998
146
COUNTY OF ALBEMARLE~ VIRGINIA
Schedule of Expenditures of Federal Awards
Primary. Government and Discretely Presented Component Unit
Year Ended June 30, 1998
Federal Granting Agency/
Recipient State Agency/
Grant PrOgram/Grant Number
Primary, Government:
Department of Agriculture:
Pass Through Payments:
State Department of Agriculture:
Cooperative Forestry Assistance
Department of Social Services:
Food Stamp Program (12-35-5133)
Food Stamp Administration
Total Department of Agriculture
Department of Health and Human Services:
Pass Through Payments:
Department of Social Services:
Temporary Assistance to Needy Families
Low-Income Home Energy Assistance
Foster Care - Title IV-E
Social Services Block Grant
Child Care and Development
Administrative Cost of Medicaid Eligibility - University of Virginia Hospital
Total Department of Health and Human Services
Department of Housing and Urban Development:
Direct Payments:
Lower Income Housing Assistance Program
(Section 8 - Existing Homing and State Agency Program)
Moderate rehabilitation program (Section 8)
Pass through payments:
Departmem of Housing and Community Development:
Development:
Community Development Block Grant/States' Program - Planning Grant
Total Department of Housing and Urban Development
Department of the Interior:.
Direct payments:
Bureau of Land Management
Number 97-258 (National Forest Acreage Payments)
Department of Justice:
Direct payments:
Public Safety and Community Policing Grants
Pass through payments:
Department of Criminal Justice Services
Juvenile Justice Grant Program
Victim/Witness
Anti-Drug Abuse Ac~
Total Department of Justice
Federal
Catalogue
Number
10.664
1~551
10.561
Expenditures
5,722
1,330,592
621,962
$ 1,958,276
93.558 $ 174,065
93.568 9,065
93.658 373,055
93.667 711,753
93.596 424,584
* $
93.714
14.156
14.182
14.228
82,331
1,774,853
1,499,868
133,912
15,453
1,649,233
10.665 $ 10,733
$ 171,365
15,827
37,093
86,128
16.710
16.548
16.575
16.579
$ 310,413
147
COUNTY OF ALBEMARLE~ VIRGINIA
Schedule of Expenditures of Federal Awards
Primary, Government and Discretely Presented Component Unit
Year Ended June 30:1998 (Continued)
Federal Granting Agency/
Recipient State Agency/
Grant Program/Grant Number
Primary Government: (Continued)
Department of Transportation:
Pass through payments:
Department of Motor Vehicles:
State and Community Highway Safety Program
Transportation Initiative grant
Total Department of Transportation
Total Federal Assistance - Primary Government
Component Unit- School Board:
Department of Agriculture:
Pass Through Payments:
State Department of Agriculture:
Food Distribution
National School Breakfast Program
National School Lunch Program (SL-4) (SL-11)
Child Care Food Program (After School)
Total Department of Agriculture
Department of Education:
Pass through payments
Department Of Education:
Education Consolidation and Improvement Act of 1981:
Title 1:
Educationally Deprived Children
Migrant Education, Basic State Formula
Title 2:
Improving School Programs State Block Grant
Elementary and Secondary Education Act:
Title VI-B:
Assistance to States for Education of
Handicapped Children:
Handicapped-State Grants
Preschool programs
Goals 2000
Literacy Challenge Grant
Vocational Education
Basic Grants to States
Total Department of Education
Total Federal Assistance - Component Unit- School Board
Total Expenditures of Federal Awards - (Memorandum Only) - Reporting Entity
(*) These programs are identified as major federal assistance programs.
This schedule is prepared on the accrual basis of accounting.
148
Federal
Catalogue
Number
Expenditures
20.600 $ 7,043
20.600 93,548
$ 100,591
$ 5,804,099
10.555 $ 104,590
10.553 * 93,443
10.555 * 617,037
10.558 14,186
84.010 $
84.011
84.151
84.027
84.173
84.267
84.318
84.048
829,256
617,073
122,230
42,108
812,103
77,193
98,247
21,083
132,430
$ 1,922,467
$ 2,751,723
$ 8,555,822
COUNTY OF ALBEMARLE, VIRGINIA
Schedule of Findings and Questioned Costs
Year Ended June 30, 1998
Section I - Summary of Auditor's Results
Financial Statements
Type of auditor's report issued:
Internal control over financial reporting:
Material weaknesses identified?
Reportable conditions identified not considered
to be material weaknesses?
Noncompliance material to financial statements noted?
Federal Award,
Internal control over major programs:
Material weaknesses identified?
Reportable conditions identified not considered
to be material weaknesses?
Type of auditor's report issued on compliance
for major programs:
Any audit findings disclosed that are required to be
reported in accordance with Circular A-133,
Section .510 (a)?
Identification of major programs:
CFDA #
Name of Federal Program or Cluster
10.551
10.561
10.555
10.553
10.555
14.156
Food Stamp Program
Food Stamp Administration
Food Distribution
National School Breakfast Program
National School Lunch Program
Lower Income Housing Assistance Program
Dollar threshold used to distinguish between Type A
and Type B programs
Auditee qualified as low-risk auditee?
Section II - Financial Statement Findings
There are no financial statement findings to report.
Section HI - Federal Award Findingl~ and Questioned Costs
There are no federal award findings and questioned costs to report.
149
Unqualified
No
None reported
No
No
None reported
Unqualified
No
Yes
$300,000
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