HomeMy WebLinkAbout2000-10-04
ACTIONS
Board of Supervisors Meeting of October 4, 2000
October 10, 2000
AGENDA ITEM/ACTION ASSIGNMENT
1. Call to order. Meeting was called to order at 9:04 a.m., by the
Chairman, Mr. Martin. All BOS members present
(Mr. Dorrier arrived at 9:06 a.m.) Clerk:
Laurie Bentley.
4. Others Matters Not Listed on the Agenda from the Public. Clerk: Acknowledge Mr. Watson's comments.
. Mr. Bob Watson, representing CALAC, distributed a handout
providing CALAC's feedback on the Historic Preservation Plan.
5.1. Proclamation recognizing October 10, 2000 as World Mental None.
Health Day. ADOPTED and presented to representatives from the
Mental Health Coalition. (Attachment A)
5.2. Proposed FY 2001/02 Operating Budget Calendar and FY None.
2001/02 - 2010/11 Capital Improvement Program Calendar (on file
in the Clerk's office). APPROVED. (Note: Ms. Humphris said it is
good to hear these items at the same time. Mr. Dorrier said the
Technical Committee had trouble deciding what is capital
improvement. Mr. Tucker said the Committee could bring specific
questions to the Board if necessary.
5.3. Appointment to the Rivanna Solid Waste Authority Citizens Clerk: Notify appointee and Committee contact
Advisory Committee. APPROVED. person.
5.4. Fire and Rescue Inspectorllnvestigator. APPROVED None.
reclassification. (Ms. Thomas said the Board continues to receive
unhappy comments about volunteer coordination, and she hopes
this position will help. Mr. Bowerman said everyone is working hard
on this issue.)
5.5. Appropriation: Education, $235,683.76 (Form 99087). Clerk: Forward signed appropriation form to
APPROVED. M. Breeden and appropriate individuals.
5.6. Appropriation: Education, $203,500.00 (Form 20015). Clerk: Forward signed appropriation form to
APPROVED. M. Breeden and appropriate individuals.
5.7. Final Report on Results of Expanded Hunting Enforcement Sheriff's Office: Continue tracking and reporting
Program for General Rifle Seasons in FY 1998/99; Update on FY disposition of cases to the Board.
2000/01 Program. ACCEPTED report. (Sheriff Robb said his
officers will increase efforts to track and report the disposition of
cases. )
7.a.VDoT Presentation on Route 29 widening between Route 643 Planninq staff: Continue working with VDoT.
and Route 649. Presentation made by Mr. Jimmy Mills.
7.b. Other Transportation Matters.
. Mr. Mills said he has not yet followed up on an August request Clerk: Send letter to Mr. Mills.
for a traffic signal count and right-of-way study on Rt. 760 (Rio
Road/Huntington Road/Old BrookRoad).
. Mr. Martin said he had begun working with Angela Tucker on
the Rt. 29 project. He will follow up with Mr. Mills.
. Mr. Perkins said there are problems with the traffic light
installed in Crozet. Mr. Mills said pedestrian traffic from
Windham Nursing home residents is presenting problems, and
he is looking into the matter.
. Mr. Perkins said roads in Earlysville Heights have potholes,
and the road should be paved. Mr. Mills will look into the
matter.
. Mr. Dorrier said residents along Rt. 726, from Scottsville to the
Hatton Ferry, say the road is too narrow to safely support
increased bus and farm vehicle traffIC. Mr. Mills said since
there is not a 30' right of way, unless the Board makes this a
"projecf', there is little VDoT can do. Mr. Perkins said it would
help to have brush cut back from the fences.
. Ms. Thomas said she appreciates Mr. Mills' assistance with the
Batesville issue (no details provided). She added that
Ms. Tucker had told her that VDoT plans to put paved
shoulders in for bicyclists whenever a new paving job is
undertaken. Mr. Mills agreed that VDoT is trying to widen roads
and provide paved shoulders wherever possible.
. Ms. Thomas asked that DiCk Woods Road be "striped" to show
the bicycle lane.
. Ms. Humphris said Bennington Road in Hessian Hills has never
been striped down the center. Mr. Mills will follow up, as it is
his understanding that residents do not want the road striped.
Ms. Humphris will follow up with him.
. Mr. Martin asked Mr. Mills to provide Board members his phone
number and e-mail address.
. Ms. Humphris said striping on Old Garth Road was poorly
done. Mr. Mills will follow up.
. Mr. Bowerman said VDoT did a good job on Rio Road (no
details provided).
. Mr. Bowerman asked about residency requirements for
applicants for Ms. Tucker's job. Mr. Mills did not respond, but
said that VDoT ho s to fill the sition b December.
8. Ivy Landfill, Presentation by Art Petrini. Presentation made.
(Engineering staff was asked to provide a summary of the COunty's
recycling program. Planning staff was asked to determine whether
a left-turn lane should be installed, as was discussed in 3/98.
9. School Board resentation moved to 18.a.
10. PH on an ordinance to amend Chapter 15, Taxation, of the
Albemarle County Code by amending Article VI, Utility Tax.
ADOPTeD revised Util" Tax Ordinance attachment B .
11. PH to authorize the County to grant the City of Charlottesville
Gas Division a gas line easement on Brookway Dr. AUTHORIZED
County Executive to sign deed (attachment C).
12. Presentation by Dr. Frank Friedman, President PVCC.
Presentation made.
13. Discussion: Sheriff's Request for Additional Part-time Funds.
DEFERRED to unspecified time to allow Sheriff to provide more
s iflC information. Can be added to future consent enda.
14. Discussion: Additional Registrar Staffing. APPROVED funding
r uest.
15. Voting Credentials for VACo. AUTHORIZED Ms. Humphris to
vote on behalf of the Board at 2000 V ACO Annual Business
Meetin on 11/14/00; Mr. Bowerman was selected as alternate.
16. Closed Session: Legal and Personnel Matters. HELD closed
session.
17. Cert" Closed Session. CERTIFIED closed session.
18. Appointments.
. REAPPOINTED:
Mr. Michael R. Mathews, Jr. to the Joint Airport Commission.
Mr. lvar Ma er to the E ualization Board re resentin the
Engineering staff: Provide status report on the
County's recycling program.
Planning staff: Make recommendation on left-turn
lane.
None.
County Attorney staff: Include revisions in County
Code update.
County Attornev staff: Forward copy of signed
deed to Clerk's offICe. Obtain copy of certiflCStion
statement frorn the City and forward it to the
Clerk's office.
None.
Sheriff: Provide specifIC recommendations to the
Board .
Registrar's OffICe: Provide appropriation for
a roval at 10/18/00 Board meetin .
Clerk: Forward. form to VACO.
None.
None.
Clerk: Update Boards & Commissions records.
Notify appointee and Committee/Board contact
person. Advertise vacancies as instructed.
Samuel Miller District).
Ms. Tracey Corea to the Equalization Board (representing the
Rivanna District).
Ms. Betty Via to the Housing Committee.
Ms. Dolly Prenzel to the Housing Committee.
Mr. Nick Munger to the Housing Committee.
Mr. Richard G. Piccolo to the Public Recreational Facilities
Authority .
Mr. G. David Emmitt to the Public Recreational Facilities Authority.
Mr. Christopher J. Robinette to the Public Recreational Facilities
Authority.
Mr. John E. Davidson to the Public Recreational Facilities Authority.
Ms. Leslie Reed to the RSWA Citizens Advisory Committee.
Mr. Patrick F. Cornell to the Thomas Jefferson Emergency Medical
Services Council.
. APPOINTED:
Sheriff Ed Robb to the Jail Authority.
Ms. Ellora Young to the Industrial Development Authority
(representing the Rivanna District).
18. a. School Board Presentation. Presentation made.
19. Presentation: Financial Advisors. Presentation made. It was
the CONSENSUS of the Board to take additional time to review the
information before providing direction to staff on the preferred
capital financing plan. Directed staff to place further discussion on
the 10/11/00 agenda.
20. QUIP Update by Kirk Dewyea. Presentation made.
21. Continued Discussion: Reappropriations. Discussion took
place. The PH for this item is scheduled for 10/18/00.
22. Other Matters not Listed on the Agenda from the Board.
. Mr. Dorrier said he met with Mr. Kreines, a planner, who is
coming to Charlottesville on 10/18/00 to make a presentation
on other localities' comprehensive plans. He has offered to
provide a free planning workshop to the County at no charge.
Mr. Tucker said he will work with Mr. Dorrier to set up a
meeting if any supervisors are interested in attending.
. Mr. Davis presented a resolution on the Ivy Landfill litigation.
The Board ADOPTED the resolution authorizing the County
Executive to execute a settlement agreement as outlined in the
resolution (Attachment D).
. Mr. Martin asked if Board members wanted him to revise his
greeting in the front of a handbook on the County. It was the
consensus of the Board to have Mr. Tucker revise it, if needed.
. Mr. Dorrier said the County's tax rate on the County's website
is still shown as $.72/$100.00; it should be changed to
$.76/$100.00. Mr. Bowerman added that this week's Board's
agenda was not updated on the website either.
23. Adjourn at 4:30.
None.
Clerk: Place on 10/11 agenda.
None.
None.
Clerk: Work with Mr. Dorrier to set up a meeting if
desired by the Board.
Clerk: Forward signed resolution to County
Attorney.
County Executive: Execute settlement agreement.
County Executive: Review handbook and revise
greeting, if needed.
Budqet Manaqer: Revise tax rate on website.
Clerk: Update agenda on website.
None.
Attachment A
WORLD MENTAL HEALTH DAY
WHEREAS,
the World Federation for Mental Health has designated "Mental Health and
Work" as the primary focus of World Mental Health Day 2000-2001; and
WHEREAS,
the International Labor Conference's 1999 Report of the Director-General
defined as one of its goals the promotion of opportunities for women and men to
obtain decent and productive work, in conditions of freedom, equity, security and
human dignity; and
WHEREAS,
October 10, 2000 has been designated by the World Federation for Mental
Health and the World Health Organization as World Mental Health Day
2000-2001 in order:
to take action to increase public awareness and understanding of the physical,
mental and emotional health needs of all workers;
to improve the quality of access of mental health care for workers throughout our
community by providing effective mental health services that are appropriate
and meet local needs;
bring about the recognition and enforcement of the rights of people with mental
disabilities as established by international human rights treaties including the
rights to: freedom, security, reasonable working conditions, participation, self-
fulfillment and dignity;
NOW, THEREFORE,
I, Charles S. Martin, Chainnan, on behalf of the Albemarle County
Board of Supervisors, do hereby proclaim October 10, 2000 as
WORLD MENTAL HEALTH DAY in the County of Albemarle,
and urge all our citizens to take part in the activities designed for the
observance of Mental Health throughout the month of October, 2000.
Adopted this 4th day of October, 2000.
Chainnan
Albemarle County Board of Supervisors
Attachment B
ORDINANCE NO. 00-15(4)
AN ORDINANCE TO AMEND CHAPTER 15, TAXATION, OF THE CODE OF THE COUNTY OF
ALBEMARLE, VIRGINIA BY AMENDING ARTICLE VI, UTILITY TAX.
BE IT ORDAINED by the Board of Supervisors ofthe County of Albemarle, Virginia, that Chapter 15,
Taxation, is hereby amended and reordained by amending Article VI, Utility Tax, as follows:
CHAPTER 15. TAXATION
ARTICLE VI. UTILITY TAX
Sec. 15-600 Definitions.
Any term not defmed herein shall, unless the context clearly requires othenvise, have the meaning
ascribed to it in Virginia Code ~ 58.1-3812(1), and any future amendments thereto. In addition, for the
purposes of this article, the following words and phrases shall have the meanings respectively ascribed to
them by this section:
(1) CCF. The term "CCF" means the volume of gas at standard pressure and temperature in
units of 1 00 cubic feet.
(2) Commercial. The term "commercial" means for use not defined as residential or industrial.
(3) Industrial. The term "industrial" means for use in mining, manufacturing, or processing of
raw materials. For purposes of classifying electrical services, the demand load must be greater than 50kw
based on the connected load for a new purchaser and a history of purchasers exceeding 50kw for 3 months
out of a twelve-month period for an existing purchaser.
(4) Kilowatt hours (kWh) delivered The term "kilowatt hours (kWh) delivered" means 1000
watts of electricity delivered in a one-hour period by an electric provider to an actual purchaser, except that
in the case of eligible customer-generators (sometimes called cogenerators) as defmed in Virginia Code ~
56-594, it means kWh supplied from the electric grid to such customer-generators, minus the kWh
generated and fed back to the electric grid by such customer-generators.
(5) Purchaser. The term "purchaser" means every person who purchases a utility service.
(6) Residential. The term "residential" means for use by persons primarily for domestic purposes
in buildings having single or multiple meters for electricity or natural gas or for local telephone service and
used as a single dwelling unit or in normal farming operations.
(7) Seller. The term "seller" means every person, whether a public service corporation or a
municipality or private corporation who sells or furnishes a utility service in the county.
(8) Utility service. The term "utility service" means local telecommunications service, mobile
service, electric service, and natural gas service furnished within the county.
(6-22-67, S 1; 6-20-68, S 1; Ord. No. 94-8(2),11-2-94; Code 1988, S 8-12; Ord. 98-A(1), 8-5-98;
Ord. 00-15(4), 10-4-00)
Sec. 15-601 Imposed; amount.
There is hereby imposed and levied by the county upon each and every purchaser of utility
services as set forth herein a tax for general purposes in the following amounts:
A. Electrical Services - Residential. On purchasers of electric service for residential
purposes, the tax shall be in the amount of $0.031283 per kWh for the first 128 kWh and $0.000000 per
kWh exceeding 128 kWh delivered monthly by a seller not to exceed four dollars ($4.00) per month.
B. Electrical Services - Commercial. On purchasers of electric service for commercial
purposes, the tax shall be in the amount of$0.006161 per kWh for the first 48,693 kWh and $0.001636 per
kWh exceeding 48,693 kWh delivered monthly by a seller.
C. Electrical Services - Industrial. On purchasers of electric service for industrial purposes,
the tax shall be in the amount of $0.005265 per kWh for the first 56,980 kWh and $0.000934 per kW
exceeding 56,980 kWh delivered monthly by a seller.
D. Local Telephone Service - Residential. On purchasers of local telephone service for
residential purposes, the tax shall be in the amount of twenty percent (20%) of the charge made, exclusive
of any federal or state tax or mileage charges thereon, made by the seller against the purchaser with respect
to such residential telephone service; provided however, no tax shall be imposed on any amount of such bill
in excess of twenty dollars ($20.00) per month for residential purposes.
E. Local Telephone Service - Commercial or Industrial. On purchasers of local telephone
service for commercial or industrial purposes, the tax shall be in the amount of ten percent (10%) of the
charge made, exclusive of any federal or state tax or mileage charges thereon, made by the seller against
the purchaser with respect to such commercial or industrial telephone service; provided, however, that in
the event any monthly bill submitted by the seller for telephone service for commercial or industrial
purposes exceeds three thousand dollars ($3,000.00), the tax computed on the amount of such bill in excess
of three thousand dollars ($3,000.00) shall be two percent (2%).
F. Gas Service - Residential. On purchasers of natural gas service for residential purposes,
the tax shall be $1.25 per CCF for the first 1.6 CCF and $0.00 per CCF exceeding 1.6 CCF delivered
monthly by a seller.
G. Gas Service - Commercial or Industrial. On purchasers of natural gas service for
commercial or industrial purposes, the tax shall be $0.0638 per CCF for the first 4,500 CCF and.$0.0110
per CCF exceeding 4,500 CCF for non-interruptible service, and $0.0588 per CCF for the first 4,770 CCF
and $0.0110 per CCF exceeding 4,770 CCF for interruptible service.
H. Mobile Service. On mobile service purchasers with a service address within the county,
the tax shall be ten percent (10%) of the monthly gross charge; provided however, that in the event a
monthly bill submitted by the mobile service provider exceeds thirty dollars ($30.00) in gross charges,
there shall be no tax computed on the amount of the bill in excess of thirty dollars ($30.00). All taxes
imposed by ordinances in effect prior to the adoption of this section shall remain valid and in full force and
effect.
(6-22-67, S 2; 6-20-68, S 2; 11-2-68, S 1; 4-21-76; Ord. No. 94-8(2) of11-2-94; Code 1988, S 8-
13; Ord. 98-A(1), 8-5-98; Ord. 00-15(4), 10-4-00)
State law reference-oVa. Code SS 58.1-3812, 58.1-3814.
Sec. 15-602 Utility bills.
Bills shall be considered monthly bills if rendered twelve (12) times annually with each bill
covering a period of approximately one (1) month or a portion thereof. If bills for utility services are
submitted less frequently than monthly, covering periods longer than one (I) month, the maximum amounts
of such bills which shall be subject to the tax levied by this article shall be increased by multiplying the
appropriate maximum fixed by ~ 15-601 for the utility service involved by the number of months of service
covered by such bills.
(6-22-67, ~ 3; 6-20-68, S 3; 11-2-68, S 2; Code 1988, S 8-14; Ord. 98-A(1), 8-5-98)
Sec. 15-603 Telephone service.
The tax imposed and levied by this article on purchasers with respect to telephone service shall
apply to all charges made for local telephone service except as follows:
A. Coin box telephone. The total amount of the guaranteed charge on each bill rendered for
semi-public coin box telephone service shall be included in the basis for the tax with respect to the
purchaser of such service, but no other tax shall be imposed on telephone service paid for by inserting coins
in coin-operated telephones.
B. Flat rate service. With respect to flat rate service, the tax shall apply to only the amount
payable for local area service and shall not apply to any specific charge for calls to points outside the
county or to any general charge or rate differential payable for the privilege of calling points outside the
county or for mileage service charges.
C. Message rate service. Where purchasers of telephone service are charged on a message
rate basis, the tax shall apply only to the basic charge for such service and shall not apply to any charge for
additional message units.
(6-22-67, ~ 4; 6-20-68, S 4; Ord. 94-8(2), 11-2-94; Code 1988, S 8-15; Ord. 98-A(I), 8-5-98)
Sec. 15-604 Duties of seller generally.
A. It shall be the duty of every seller in acting as the tax collection medium or agency for the
county to collect from the purchaser for use of the county, the tax imposed and levied by this article at the
time of collecting the purchase price charged therefor. The seller shall remit monthly to the county the
amount of tax billed during the preceding month to the purchaser.
B. In all cases where the seller collects the price for utility service in stated periods, the tax
imposed and levied by this article shall be computed on the amount of purchase during the month or period
according to each bill rendered; provided, the amount of tax to be collected shall be the nearest whole cent
to the amount computed.
C. A seller of local telecommunication services shall collect the tax from the purchaser by
adding the tax to the monthly gross charge for such services. The tax shall, when billed, be stated as a
distinct item separate and apart from the monthly gross charge. Until the purchaser pays the tax to the
seller, the tax shall constitute a debt of the purchaser to the county. If any purchaser refuses to pay the tax,
the seller shall notify the county. After the purchaser pays the tax to the seller, the taxes collected shall be
deemed to be held in trust by the seller until remitted to the county.
(6-22-67, S 7; 6-20-68, S 7; Ord. No. 94-8(2), 11-2-94; Code 1988, S 8-16; Ord. 98-A(l), 8-5-98)
Sec. 15-605. Records to be kept by seller.
Each seller shall keep complete records showing all purchasers in the county, the price charged
against each purchaser with respect to each purchase, the date of each purchase, the date of payment for
each purchase and the amount of tax imposed hereunder. Such records shall be kept open for inspection by
the duly authorized agents of the county during regular business hours on business days. The duly
authorized agents of the county shall have the right, power and authority to make such copies or transcripts
thereof during such times as they may desire.
(6-22-67, S 8; 6-20-68, S 8; Code 1988, S 8-17; Ord. 98-A(l), 8-5-98)
Sec. 15-606 Extension of time for filing return.
The director of fmance may extend, for good cause shown the time for filing any return required to
be filed by the provisions of this article; provided, however, no such extensions shall exceed a period of
ninety (90) days.
(6-22-67, S 9; 6-20-68, S 9; Code 1988, S 8-18; Ord. 98-A(l), 8-5-98)
Sec. 15-607 Exemptions from article.
The United States of America, diplomatic personnel exempted by the laws of the United States,
the state and political subdivisions, boards, commissions, the authorities and agencies thereof, volunteer
fIre companies and volunteer rescue squads are hereby exempt from the payment of the tax imposed and
levied by this article with respect to the purchase of utility services used by such governmental agencies.
(5-14-80; Code 1988, S 8-19; Ord. 98-A(I), 8-5-98)
Sec. 15-608 Collection of tax.
The director of fmance shall be charged with the power and duty of collecting the taxes imposed
and levied under this article.
(6-22-67, S 5; 6-20-68, S 5; Code 1988, S 8-20; Ord. 98-A(l), 8-5-98)
Sec. 15-609 Forms for reports, etc.
The director of fmance may prescribe forms for filing of any report or the payment of any funds
set forth in this article.
(6-22-67, S 6; 6-20-68, S 6; Code 1988, S 8-21; Ord. 98-A(1), 8-5-98)
Sec. 15-610 Penalty; continuing violations; conviction not to excuse payment of tax.
Any purchaser failing, refusing or neglecting to pay the tax imposed or levied by this article and
any seller violating the provisions of this article and any officer, agent or employee of any seller violating
the provisions of this article shall be guilty of a class 1 misdemeanor. Such conviction shall not relieve any
person from the payment, collection and remittance of such tax as provided by this article.
(6-22-67, S 11; 6-20-68, S 11; Code 1988, S 8-22; Ord. 98-A(1), 8-5-98)
This ordinance shall be effective on and after January 1,2001.
I, Ella W. Carey, do hereby certify that the foregoing writing is a true, correct copy of an Ordinance duly
adopted by the Board of Supervisors of Albemarle County, Virginia, by a vote of 6 to 0, as recorded below,
at a regular meeting held on October 4,2000.
Clerk, Board of County Supervisors
Mr. Bowerman
Ms. Humphris
Mr. Dorrier
Mr. Martin
Mr. Perkins
Ms. Thomas
Aye Nay
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Attachment C
Prepared by Charlottesville City Attorney's Office
March 6, 2000
THIS DEED OF EASEMENT, made and entered into on this day of
, 2000, by and between the COUNTY OF ALBEMARLE,
VIRGINIA, Grantor, and the CITY OF CHARLOTTESVILLE, VIRGINIA, a municipal corporation,
Grantee.
WITNESSETH:
That for and in consideration of the sum of One Dollar ($1.00), cash in hand paid, receipt
of which is hereby acknowledged, the GRANTOR does hereby GRANT and CONVEY with
SPECIAL WARRANTY to the GRANTEE, subject to the reservations hereinafter set forth, the
permanent easement of right of way to construct, maintain, operate, alter, repair, inspect, protect,
remove, and replace certain natural gas line improvements, upon and across the public right of
way known as Brookway Drive in Albemarle County, Virginia, and more particularly described as
follows:
Permanent natural gas line easement in the public right of way
knowh as Brookway Drive, located off Rio Road in Albemarle
County, Virginia, as shown on the attached plat of the City of
Charlottesville Gas Division, dated February 29,2000, and
identified as "A 15.0' Wide Easement for a 2" P.E. Gas Line";
said roadway being dedicated to the public by recordation of a
plat dated February 1, 1974, of record in the Albemarle County
Circuit Court Clerk's Office in Deed Book 546, page 272.
The GRANTEE reserves unto itself, its successors and assigns, all of the aforementioned rights
until such time as the Virginia Department of Transportation has issued a permit to the GRANTEE
subject to the following two conditions which shall also be covenants running with the land:
1. That the above-described improvements of the GRANTEE may continue to occupy
such street or highway in the existing condition and location.
2. The GRANTEE shall at all times indemnify and save harmless the County of
Albemarle, its employees, agents, and officers from any claim whatsoever arising from
GRANTEE'S exercise of rights or privileges stated herein.
3. In the event GRANTOR shall hereafter require, for its purposes, that GRANTEE alter,
change, adjust, or relocate the above-mentioned improvements, across or under such street or
highway, the non betterment cost only of such alteration, change, adjustment, or relocation will be
the responsibility of the GRANTEE.
This deed is exempt from state recordation taxes imposed by Virginia Code 99 58.1-801
and 58.1-802, pursuant to Virginia Code 99 58.1-811 (A)(3) and 58.1-811 (C)(3).
The City of Charlottesville, acting by and through its City Manager or his designee, duly
authorized by resolution of the City Council of the City of Charlottesville, does hereby accept the
conveyance of this easement, pursuant to Virginia Code 915.2-1803, as evidenced by signature
hereto and the City's recordation of this deed.
IN WITNESS WHEREOF, the GRANTOR has caused its name to be signed hereto and its seal to
be affixed and attested by its appropriate officers, all after due authorization, on the day and year
first above written.
Grantor:
COUNTY OF ALBEMARLE, VIRGINIA
By:
Robert W. Tucker, Jr., County Executive
Accepted by:
CITY OF CHARLOTTESVILLE, VIRGINIA
By:
w. Clyde Gouldman, II, City Attorney
STATE OF VIRGINIA
City of Charlottesville, to-wit:
The foregoing instrument was acknowledged before me, a Notary Public in and for the
aforesaid City and State by Robert W. Tucker, Jr., County Executive, on behalf of the County of
Albemarle, Virginia, on this day of , 2000.
My commission expires:
Notary Public
Attachment D
BE IT RESOLVED,
BE IT RESOLVED,
BE IT RESOLVED,
BE IT RESOLVED,
BE IT RESOLVED,
Mr. Bowerman
Mr. Dorrier
Ms. Humphris
Mr. Martin
Mr. Perkins
Ms. Thomas
RESOLUTION
SETTLEMENT OF IVY LANDFILL LITIGATION
that the County of Albemarle, Virginia (the "County")
(i) authorizes a settlement with certain plaintiffs in the lawsuit styled Gertrude
Weber, et al. v. Rivanna Solid Waste Authority, et al., pending in the United
States District Court for the Western District of Virginia, Charlottesville
Division, Civil Action No. 98-0l09-C and
(ii) authorizes the execution of a Settlement Agreement and Release (the
"Settlement Agreement") with such plaintiffs and certain plaintiff-related
parties, except for Gertrude and Michael Weber (the "Webers") and Pamela and
Ed Strange (the "Stranges"); and further
that the Settlement Agreement is in all respects approved, subject to its
signature by all plaintiffs and plaintiff-related parties, except for the
Webers and the Stranges; and further
that the Settlement Agreement and Exhibits thereto, substantially in the form of
the draft presented to the County Attorney, are authorized and approved in all
respects, with such changes therein as the officer or officers executing the same
shall approve; and further
that the County Executive is hereby authorized in the name of and on behalf of
the County to execute and deliver the Settlement Agreement; and finally
that the County Executive is hereby authorized to execute and deliver such other
documents and instruments and to take such other and further actions as may be
in any way necessary or appropriate to effectuate the foregoing resolutions and
to carry out the purposes thereof, and that the taking of any such action and the
execution of any such additional documents or instruments shall conclusively
evidence the due authorization thereof by the County.
I, Ella W. Carey, do hereby certify that the foregoing writing is a true, correct copy of a
Resolution duly adopted by the Board of Supervisors of Albemarle County by vote of 6
to 0, as recorded below, at a meeting held on October 4,2000.
Clerk, Board of County Supervisors
Aye Nay
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David P. Bowerman
Rio
Charlotte Y. Humphris
Jack Jouett
Forrest R.Marshall, Jr.
ScotIsville
COUNfY OF ALBEMARLE
Office of Board of Supervisors
401 Mcintire Road
Charlottesville, Vrrginia 22902-4596
(804) 296-5843 FAX (804) 296-5800
CharlesS. Martin
Rivanna
WaIter F. Perkins
WhiteHall
Sally H. Thomas
Samuel Miller
October 12, 2000
Mr. Bill Mills
Virginia Department of Transportation
701 VDOTWay
Charlottesville, Virginia 22911
Dear Mr. Mills:
At the October 4, 2000 meeting of the Board of Supervisors, the Board took the following action
regarding transportation matters:
Agenda Item No.. 7.a. VDoT Presentation on Route 29 widening between Rts. 643 and 649.
PRESENTATION MADE. (Mr. Don Askew said the next step is for VDoT to work with Planning staff. A
public hearing will be held, possibly this spring.)
Agenda Item No. 12.c. Other Transportation Matters.
You said you have not yet followed up on an August request for a traffic signal count and right-of-
way study on Rt. 760 (Rio Road/Huntington Road/Old Brook Road), but will do so.
Mr. Martin said he had been discussing the Rt. 29 project with Ms. Ange/a Tucker. He will follow
up with you.
Mr. Perkins said there are problems with the traffic light installed in Crozet. You said pedestrian
traffic from Windham Nursing home residents is presenting problems, and that VDoT is looking into
modifications to the light.
Mr. Perkins said roads in Earlysville Heights have potholes, and the road should be paved. You
said you will/oak into the matter.
Mr. Dorrier said residents. along Rt.726, road from Scottsville to the Hatton Ferry, believe the road
is too narrow to safely support increased bus and farm vehicle traffic. You said since there isnot a30'
right- of-way, unless the Board makes this a "project", there is little VDoT can do. Mr. Perkins said it
would help to have brush cut back from the fences.
G>
Printed on recycled paper
'*
,....- .
CHARLES D. NOTTINGHAM
COMMISSIONER
COMMONWEALTH of VIRGINIA
DEPARTMENT OF TRANSPORTATION
1601 ORANGE ROAD
CULPEPER, VA 22701-3819
September 27, 2000
DONALD R. ASKEW
DISTRICT ADMINISTRATOR
Mr. Charles S. Martin, Chairman
Albemarle Co. Board of Supervisors
401 McIntire Road
Charlottesville, V A 22902..4596
Dear Mr. Martin:
This will acknowledge receipt of your recent letter asking for a presentation and
discussion pf the Route 29 widening project between Route 643 and Airport Road.
. III accordance with my telephone conversation with Bob Tucker, we will meet
with the Board at 9:15 a.m. on October fIn order to have a working discussion on this
project. Mr. Jimmy Mills will take the lead role for VDOT along with me, Bob Cormock,
Karen Kilby, and Bill Mills.
We look forward to assisting you and ,the Board in a better understanding and
potential solutions to the identified concerns, which were recently voiced at our public
information meeting.
Sincerely,
{l,1! ~k-
Don R. Askew
cc: Mr. Bob Tucker
Mr. Jimmy Mills
Mr; BilLMills
Mr. BobConno,ck '
."', . -- -"''''''.''-'' . .
Ms. Karen Kilby
Mr. Carter Myers
~~~~~G~~ ~I/gI;R
ON', I()t~./Qb
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JI!l -
WE KEEP VIRGINIA MOVING
'!!'If
DavidP. Bowerman
':Rio
Undsay G. Dorrier, Jr.
&;Ottsville
Charlotte Y Humphris
Jack Jouett
COUNlY OF ALBEMARLE
Office of Board of Supervisors
401 McIntire Road
Charlottesville, Virginia 22902-4596
(804) 296-5843 FAX (804) 296-5800
September 11, 2000
Mr. Donald Askew, District Administrator
Virginia Department of Transportation
1601 Orange Road
Culpeper, Virginia 22701-3819
Dear Don:
The Virginia Department of Transportation held a public information hearing on the Route 29
widening between Route 643 and Route 649 on July 19, 2000. The County was very
disappointed with this hearing. The advertisement did not mention the parallel roads, which
presents the most concerns with the citizens of Albemarle County. The materials presented did
not show the impact of the proposed Western Bypass or the Meadow Creek Parkway and the
VDOT officials and consultants present at the meeting could not answer key questions
concerning these projects.
VDOT made a presentation to the Albemarle County Board of Supervisors on this project on
October 6,1999. At that meeting, VDOT committed to meet with the Board toshare the revised
set of plans. This wOuld give the Board an opportunity to comment before the public information
meeting. VDOT unfortunately never met with the Board of Supervisors to discuss the revised
plans.
The Albemarle County Board of Supervisors is requesting a VDOT presentation and discussion
of this project at their October 4, 2000 meeting. The meeting starts at 9:00 a.m. in Room 241 of
the County Office Building. Ella Carey, Clerk of Board, will contact you with a more specific time
this item will be on the agenda. I look forward to seeing you on October 4,2000.
Sincerely,
~ahY?J~
Charles S. Martin
Chairman
CSM/dbm
00.015
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Printed on recycled paper
Charles S. Martin
Rivanna
Walter E Perkins
White HaD
Sally H. Thomas
SamueJMiller
David P. Bowerman
Rio
Charlotte Y. Humphrls
Jack Jouett
Forrest R. Marshall, Jr.
ScottsviIle
Mr. Robert F. Watson
Government Affairs Director
CALAC
550 Hillsdale Drive
Charlottesville, VA 22901
Dear Mr. Watson:
COUNfY OF ALBEMARLE
Office of Board of Supervisors
401 McIntire Road
Charlottesville, VJrginia 22902-4596
(804) 296-5843 FAX (804) 296-5800
October 10, 2000
Thank you for your recent comments concerning the Historic Preservation Plan. The
Board appreciates the written comments supplied by your organization.
Sincerely,
\
(!l;;~t/.,- t..)' <~: .~:,.(. 1-1:_t(.?(~J
Laurel A. Bentley, CMC
Senior Deputy Clerk
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Charles S. Martin
Rivanna
WalterF.Perkins
While HaD
Sally H. Thomas
Samuel Miller
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Charlottesville Area Legislative Action Coalitio~
Management
Committee
September 29, 2000
(arol Clarke
Chair
To:
Albemarle County Board of Supervisors
401 McIntire Road
Charlottesville, VA 22902
Sam Craig
Treasurer
On August 2, 2000 the Board of Supervisors, in a work session, voted to separate the proposed Historic Preservation Plan
from a future zoning ordinance.
Jane Dittmar
The Board also invited additional written comments after directing staff to rewrite certain elements of the plan. After
reviewing the rewrites, which were endorsed by the Board on September 6, 2000, a CALAC Management Committee
meeting was held on September 12,2000. We are writing to state CALAC's position on this issue.
Doug Kingma
As we previously indicated to you we support a plan that is educative in nature and stresses economic incentives for
preservation. We strongly will oppose a plan that places mandatory restrictions on an individuals use of their own private
property. We agree that preserving our local historic resources provides benefits to our community, but we cannot accept
mandatory infringement on individual rights of ownership and freedom.
Katie Hayes
Dave Phillips
We are attaching our suggested changes to the staff and committee "rewrites". We believe that all references to mandatory
controls and an ordinance should be deleted. The deletions are necessary to separate the plan from the ordinance.
An effective Historic Preservation Plan can be implemented if a bona fide commitment to meaningful incentives and
education is enacted.
Ivo Romenesko
We urge you to adopt a Plan that is devoid of language calling for mandatory restrictions. We believe that an ensuing
ordinance should be incentive driven and stand on its own.
Dave Rothwell
CALAC's membership of over 2,500 local businesses and entrepreneurs believes that a successful program can be enacted
without resorting to force.
Frank Stoner
Vice Chair
Very truly yours,
CALAC Management Committee
Deborah van Eersel
ftWJ-t ettU/o. . 'lls
Carol Clarke - Chair
le, Miller & Co.
D,~h.
~ 4l:::-~ ~
Frank Ston~ice Chair
President - Stonehouse Development
Ex-Officio Members
Bob Watson
1
tesville Regional
r of Commerce
,J(2
David Phillips - CEO
Charlottesville Area
Assoc' tion ofREALTORS<!>
~~.s - ~c"..
Katie Hayes -'- Exe tive Vice President
Blue Ridge Home Builders Association
Don Wagner
Government Affai
Director"
~ e. ~
Sam Craig - Preside~
Craig Builders
'"
Administrative Assistant
Nancy Stetson
avid Rothwell- President
D.M. Rothwell, Inc.
~___-~. ~. {,1"
I vo Romenesko - President
The Appraisal Group
Government Affairs Director
CALAC
0136
550 Hillsdale Drive, Charlottesville, VA 22901 . Phone (804) 817-2380 . Fax (804) 817-2836 · Email: calac@calac.org
A coalition of the: Blue Ridge Home Builders Association' Charlottesville Regional Chamber of Commerce. Charlottesville Area Association of REALTORS@
('
~ .
.....
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CALAC - 9/20/00
Proposed Changes to Historic Preservation Plan
Endorsed by the B.O.S. on the Consent Agenda
9/6/00 (Plan Rewrites)
Paragraph 3. Pg. 30 Plan - Pg. 2 Rewrite
2nd Sentence - "Mandatory Review and Approval..." - should be dealt with
later in the ordinance.
Delete entire sentence.
Paragraph 1. Pg. 31 Plan - Pg. 3 Rewrite
This entire paragraph contradicts itself. "By including an affirmative (i.e.,
mandatory) maintenance provision..." contradicts the last sentence which
stresses education rather than requirements.
Delete the entire paragraph.
Paragraph 3. Pg. 31 Plan - Pg. 3 Rewrite
This paragraph should be deleted - why ask for civil penalties when in the
previous paragraph the committee acknowledges financial constraints of many
owners.
Delete entire paragraph.
Paragraph 4. Pg. 31 Plan - Pg. 3 Rewrite
Wordsmithing here implies a non-intrusive document.
Change to "should not be intrusive" or delete paragraph.
Pg. 32 Plan - Pg. 4 Rewrite - Strategies
Education and incentives should be the keystone of the Plan - not civil
penalties.
Delete this sixth strategy.
.. '
~
oi'
."'
Pg. 38 of the Plan - Pg. 5 of the Rewrite
The CALAC Management Committee was very distressed to see the Historic
Preservation Committee's recommendation for a mandatory ordinance
removed from the original text of the Plan yet added in its entirety as a
footnote! It is clear that the future ordinance has not been separated from the
plan, as we understood to be the intent of the Board.
CALAC recommends deletion of the entire footnote. Let the Committee
make its case for the ordinance wording when the ordinance is being
considered. We also believe that substituting program for ordinance does not
change the intent.
0137
WORLD MENTAL HEALTH DAY
"W.HEREAS,
the World Federation for Mental Health has designated "Mental Health and
Work" as the primary focus of World Mental Health D'!Jl 2000-2001; and
WHEREAS,
the International Labor Conference's 1999 Report of the Director-General
defined as one of its goals the promotion of opportunities for women and men to
obtain decent and productive work. in conditions of freedom, equity, security
and human dignity; and .
"W.HEREAS,
October 10, 2000 has been designated by the World Federation for Mental
Health and the World Health Organization as World Mental Health Day
2000-2001 in order:
to take action to increase public awareness and understanding of the physical,
mental and emotional health needs of all workers;
to improve the quality of access of mental health care for workers throughout
our community by providing effective mental health services that are
appropriate and meet local needs;
bring about the recognition and enforcement of the rights of people with mental
disabilities as established by international human rights treaties including the
rights to: freedom, security, reasonable working conditions, participation, self
fulfillment and dignity;
NOW, THEREFORE,
I, Charles S. Martin, Chairman, on behalf of the Albemarle County
Board of Supervisors, do hereby proclaim October 10, 2000 as
WORLD MENTAL HEALTH DAY in the County Qf Albemarle,
and urge all our citizens to take part in the activities designed for the
observance of Mental Health throughout the month of October, 2000.
Adopted this 4th d'!Jl of October, 2000.
Chairman
Albemarle County Board of Supervisors
Mental Health Association of Charlottesville/Albemarle
Proclamation for World Mental Health Day - October 10, 2000
Contact: Kate Gaston, Executive Director (804) 977-4673
513 Stewart Street, Suite J, Charlottesville, VA 22902 mha@avenue.org
PROCLAMATION
WHEREAS, the World Federation for Mental Health has designated "Mental
Hea.lth and Work" as the primary focus of World Mental Health Day 2000-2001;
WHEREAS, the International Labor Conference's 1999 Report of the Director-
General defined as one of its goals the promotion of opportunities for women and men to
obtain decent and productive work, in conditions of freedom, equity, security and human
dignity; and
WHEREAS, October 10,2000, has been designated by the World Federation for
Mental Health and the World Health Organization as World Mental Health Day 2000-
2001 in order
To take action to increase public awareness and understanding of the physical,
mental and emotional health needs of all workers,
To improve the quality of access of mental health care for workers throughout our
community by providing effective mental health services that are appropriate and
meet local needs,
Bring about the recognition and enforcement of the rights of people with mental
disabilities as established by international human rights treaties including the
rights to: freedom, security, reasonable working conditions, participation, self-
fulfillment and dignity;
NOW, THEREFORE, I, , do hereby proclaim
October 10, 2000 to be WORLD MENTAL HEALTH DAY in Albemarle County and
urge all of our citizens to take part in activities designed for the observance of Mental
Health throughout the Month of October, 2000.
Signed and sealed this
day of October 2000.
MENTAL HEALTH ASSOCIATION OF CHARLOTTESVILLE-ALBEMARLE
513 Stewart Street. Suite J. . Charlottesville, Virginia 22902 . (804) 977-4673
August 31,2000
Clerk of the Board of Supervisors
City of Charlottesville
401 McIntire Road
Charlottesville, VA 22902
Dear Madam Clerk:
Throughout the month of October, the Mental Health Coalition will be providing multiple
seminars and presentations on mental health needs, concerns and issues relating to our
community. October is an especially powerful time in Mental Health because October
lOth had been designated for over a decade as International Mental Health Day.
We are requesting that the Albemarle County Board of Supervisors issue a proclamation
for World Mental Health Day, at it's earliest October Meeting, prior to October lOth. If
necessary to fit this date, the end of September would be an alternate choice.
I've enclosed our suggested proclamation. If you have any questions, please call me.
Thank you.
Att: Mental Health Proclamation
BOARD OF SUPERVISORS
.
United Way
COUNTY OF ALBEMARLE
EXECUTIVE SUMMARY
AGENDA TITLE:
FY 2001/02 Operating and CIP Budget Calendar
AGENDA DATE:
October 4, 2000
ITEM NUMBER:
ACTION:
INFORMATION:
SUBJECT/PROPOSAL/REQUEST:
Proposed FY 2001/02 Operating and CIP Budget
Calendar
CONSENT AGENDA:
ACTION:
INFORMATION: X
ATTACHMENTS: Yes
STAFF CONTACTlS):
! Mr. Tucker, Ms. White, Ms. Cavaliere
REVIEWED BY:
r
',BACKGROUND:
A proposed schedule for the upcoming budget season is presented to notify the Board of Supervisors and the public of the
!principal phases of the budget process including key meeting dates.
DISCUSSION:
Attached please find a copy of the proposed FY 2001/02 operating and CIP budget calendar for your information.
Please note a significant change from last years' budget process.
. In the past, the County's recommended CIP budget was reviewed by the Board in January/February, and a public
hearing held in February. Subsequently, the recommended operating budget was reviewed by the Board and a public
hearing held in March.
. In an effort to better connect the County's operating and CIP budgets, staff is recommending that the Board
simultaneously review both recommended budgets during its March 2001 budget worksessions, with subsequent
combined public hearings scheduled for the recommended and proposed budgets in March and April. This will provide
the Board with the ability to review both the County's CIP and operating budget needs at the same time and make
adjustments as necessary. In addition, it will assist in fostering public awareness of the competing demands the
County faces between its CIP and operating budget needs. As has been done in the past, it is recommended that
both the CIP and operating budgets be adopted by the Board on the same date in April.
This proposed combining of the County's CIP and operating budget reviews will facilitate a better understanding of the
County's entire fiscal plan for FY2001/02.
RECOMMENDATION:
Staff recommends that the Board approve the proposed ClP and operating budget calendar.
00.207
BOARD OF SUPERVISORS
FY 2001/02 Operatin
September 00 October Ma
S MTWT F S 4 Financial Advisors Presen- 7
] 2
3 4 5 6 7 8 9 tation to Board
10 11 12 13 14 15 16
17 18 19 20 21 22 23 18 Revenue Projections Submit-
24 25 26 27 28 29 30 ted by Finance
30 New/Expanded Program Req- 14
uests Due
November 19
October 00 1 Revenue Projections to
S MTWT F S Board of Supervisors
1 2 3 4 5 6 7 21
8 9 10 11 12 13 14 8 Compensation Study to
15 16 17 18 19 20 21
22 23 24 25 26 27 28 Board 1 Joint Meeting 26
29 30 31 with School Board on
Compensation
15 Budget Guidance Letters Distr- 28
ibuted to Departments
November 00 27 Updated FY02 Personnel Info Ap
S MTWT F S Due
I 2 3 4 December 11
5 6 7 8 9 10 11
12 I3 14 15 16 17 18 11 Human Service Agency
19 20 21 22 23 24 25
26 27 28 29 30 Review Begins
18
15 Community Applications Due
Department Budget Requests
Due
December 00 January
S MTWT F S 9 Recommended CIP Document
1 2 sent to Planning
3 4 5 6 7 8 9 Commission
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30 10 Revenue Projections Updated
31
by Finance
16 6:00 PM Planning Commis-
sion W orksession on Recom-
mended CIP
January 01 23 6:00 PM Planning Commis-
S MTWT F S sion Public Hearing on
I 2 3 4 5 6 Recommended CIP
7 8 9 10 11 12 I3
14 15 16 17 18 19 20
21 22 23 24 25 26 27 30 General Fund Balanced
28 29 30 31
February
7 Updated Revenue Projec-
tions to Board
21 School Board Recommended
February 01 Budget Submitted to
S MTWT F S County Executive
I 2 3
4 5 6 7 8 9 10
11 12 I3 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28
g & elP Budgets
rch
Recommended Operating
Budget, ClP Budget &
Final Agency Report Sent
to Board
Public Hearing on Recom-
mended Operating Budget
& ClP Budget
Board Budget Worksession _
Operating Budget
Board Budget Worksession _
Operating Budget
Board Budget Worksession-
ClP Budget
Board Budget Worksession-
Proposed Budget
Finalized
rit
Public Hearing on Board
Proposed Operating
Budget and ClP Budget
7:00 PM Board Adopts
FYOl/02 Operating
Budget, Sets Tax Levy,
Adopts FYOl/02 ClP
Budget & Approved
FYOl/02-10/11 ClP
March 01
S MTWT F S
1 2 3
4 5 6 7 8 9 10
Il 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30 31
April 01
S MTWT F S
I 2 3 4 5 6 7
8 9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30
May 01
S MTWT F S
I 2 3 4 5
6 7 8 9 10 II 12
I3 14 15 16 17 18 19
20 21 22 23 24 25 26
27 28 29 30 31
June 01
S MT WT F S
1 2
3 4 5 6 7 8 9
10 11 12 I3 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30
July 01
S MTWT F S
I 2 3 4 5 6 7
8 9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30 31
August 01
S MT WT F S
I 2 3 4
5 6 7 8 9 10 11
12 I3 14 15 16 17 18
19 20 21 22 23 24 25
26 27 28 29 30 31
INTER
Board
MEMO
OFFICE
To:
From:
Subject:
Date:
Members of the Board of Supervisors
Laurie Bentley G
Proclamation ~
September25,2000
At the meeting held on February 2, 2000, you appointed Ms. Jan Sprinkle to the Rivanna Solid
Waste Authority Citizens Advisory Committee, with said term to run from January 1, 2000
through December 31,2000. I inadvertently provided you with incorrect information. Please
note that this committee's terms are to run for two Years, so Ms. Sprinkle's term should be
extended through December 31, 2001. I apologize for any inconvenience. Thank you.
flab
David P. Bowerman
Rio
Undsay G. Domer, Jr.
ScottsviUe
Charlotte Y. Humphris
Jack Jouett
COUNTY OF ALBEMARLE
Office of Board of Supervisors
401 Mcintire Road
Charlottesville, Virginia 22902-4596
(804) 296-5843 FAX (804) 296-5800
Charles S. Martin
Rivanna
Walter F. Perkins
While Hall
Sally H. Thomas
Samuel MlIIer
October 12, 2000
Ms. Jan Sprinkle
271 Lakeview Dr.
Charlottesville, VA 22901
Dear Ms. Sprinkle:
As you and Ms. Bentley discussed by phone, at the meeting held on February 2, 2000, the Board
of Supervisors appointed you to the Rivanna Solid Waste Authority Citizens Advisory Committee. Ms.
Bentley inadvertently provided the Board with incorrect term dates, resulting in your being appointed for
only one year. However, the terms on the Committee are two-year terms. At its October 4, 2000 meeting,
the Board corrected the error, and your term now expires December 31,2001.
On behalf of the Board, I would like to take this opportunity to express the Board's appreciation for
your willingness to continue to serve the County in this capacity.
Sincerely,
(lAfi-~;7;;o/~
Charles S. Martin
Chairman
CSMllab
Enclosure
cc:James L. Camblos, III
Larry Davis
Art Petrini
(j
Printed on recycled paper
COUNTY OF ALBEMARLE
EXECUTIVE SUMMARY
AGENDA TITLE:
Request reclassification of newly approved Inspector position
to an Inspector/Investigator for the Albemarle County Fire &
Rescue Division.
AGENDA DATE:
October 4, 2000
ITEM NUMBER:
ACTION:
INFORMATION:
SUBJECT/PROPOSAL/REQUEST:
This request is due to an increase in work load and job
responsibilities within the Division.
CONSENT AGENDA:
ACTION:
X
INFORMATION:
ATTACHMENTS:
REVIEWED BY:
~
STAFF CONTACT(Sl:
Messrs. Tucker, Foley, Pumphrey
BACKGROUND:
On February 3, 1993, the Board charged the Fire & Rescue Division with the responsibilities of determining fire cause and
origin and investigating arsons. An additional Inspector position was approved in the current fiscal year.
DISCUSSION:
The scope and responsibilities of the Fire Inspector position do not currently reflect the actual job requirements. Over a number
of years the responsibilities of the current Assistant Fire Marshals, who handle both inspection and investigation
responsibilities, have changed dramatically. We currently are unable to conduct fire inspections in many public buildings due
to the increasing number of businesses, permit requests, fire investigations and complaints received. Fire investigations alone
have experienced an 83% increase. With the steady increase in demand being placed on personnel, it is difficult to meet
objectives. We are unable to maintain the level of service enjoyed in the past and unable to respond in a timely manner in
many situations. In addition, our fire prevention staff has experienced an increase workload due to the need for additional
assistance with volunteer coordination and supervision of emergency response personnel in the field. As a result of both these
issues, staff believes there is the need to upgrade the recently approved position from inspector to inspector/investigator.
The proposed upgraded position will act in the capacity of the Assistant Chief of Fire Prevention in his absence. It will also
give the other inspectors potential for upward movement within the organization. The reclassification will allow this person to
assist in fire investigations as well as fire inspections, which will help reduce the workload currently placed on the Fire
Inspectors and the Assistant Chief of Fire Prevention.
RECOMMENDATION:
Reclassify the newly approved Inspector position to Inspector/Investigator.
BOARD OF SUPERvI~nQ~
..4, . '. . ,~I;.,../. \,.,1 "\ ....,\
Of fJ-11
COUNTY OF ALBEMARLE
EXECUTIVE SUMMARY
BOA.RD OF SUPERVISORS
AGENDA TITLE:
Appropriation - Education
AGENDA DATE:
October 4, 2000
ITEM NUMBER:
ACTION:
INFORMATION:
SUBJECT/PROPOSAL/REQUEST:
Request approval of Appropriation #99087, totaling
$235,683.76 for various school programs and grants.
CONSENT AGENDA:
ACTION: X
INFORMATION:
ATTACHMENTS: Yes
STAFF CONTACTlS):
Messrs. Tucker, Castner, Breeden; Ms. White
REVIEWED BY:
BACKGROUND:
At its meeting on August 28, 2000, the School Board approved the following appropriations:
Adult Basic Education Grant
Federal funding for Adult Basic Education Grant was increased by $932.00 from the original budget amount of $57,027.00.
It is requested that these funds be appropriated in FY99-00 to cover expenses.
Standards of Learnino Trainino Initiative Prooram
The Standards of Learning Training Initiative Program provides the implementation and evaluation of a comprehensive teacher
training program to be conducted within the school division in the core content areas and leadership training for administrative
staffing implementing the SOL. The program collected $5,192.00 in tuition fees. It is requested these funds be appropriated
in FY99-00 to cover expenses.
General Adult Education Program
The General Adult Education Program is a federally funded program that provides instructional services to meet the needs
of adults who are working toward a high school diploma. The actual revenues received exceeded the anticipated revenues
by $8,475.50. There is also a fund balance from FY98-99 in the amount of $4,736.17. It is requested that $13,211.67 be
appropriated for FY99-00 to cover the expenses of the General Adult Education Program.
Title VI Grant
Federal Funding for Title VI Grant was increased by $3,731.00 from the original budget amount of $45,896.00. In addition,
Title VI Grant was not fully expended in FY98-99. The grant carryover amount of $2,617.09 may be appropriated for FY99-00.
It is requested that $6,348.09 be appropriated for FY99-00 to cover expenses.
Rental of Monticello Hioh School
During its May 22, 2000 meeting, the School Board approved a contract for Albemarle County Food Services to provide
catering services for the Association for Investment Management and Research (AIMR) staff during the rental of Monticello
High School. The majority of the expenses for this program were incurred prior to the end of the 1999-00 fiscal year. The
remainder of expenses was to be incurred in FYOO-01. Since this operation was a summer program, it was charged to the
summer school food services area. However, separate codes were established to track specific expenses and revenues for
this specific program. Since this project was established at such a late date, appropriations were not changed to match the
revenue and expenditures anticipated for meeting the needs of AIMR. Also, since the program is the first of its kind operating
within Albemarle County Schools, an appropriate budget was difficult to project as negotiations for menus, etc. were in
continuous flux.
The contract for Food Services was on a "cost plus" basis where AIMR was responsible for all expenses and would provide
a percentage margin of return based on expenses. The program would receive a greater percentage of return for all
expenditures under $400,000.00 and lesser percentages above $400,000.00 of expenses. At the current time, it appears that
expenses will be significantly less than $400,000.00. The AIMR food contract should provide additional revenue for use by
AGENDA TITLE:
Appropriation - Education
October 4, 2000
Page 2
Albemarle County Schools for the purchase of capital equipment for Food Services or for other items. Preliminary estimates
of available additional revenue from the provision of these services is approximately $100,000.00; however, all expenses have
not yet been finalized or discussed with AIMR. The use of any remaining balances, beyond direct expenses generated by this
contract, will require additional action by the School Board and Board of Supervisors.
As a result of higher operating costs and significant renovation needs across the division, Food Services requested an increase
in its fees following the approval of the FY99-00 budget. During its June 14, 1999 meeting, the School Board approved a $0.25
across the board increase in school lunches. During this time, the Food Services budget was not updated to reflect the
additional revenue generated by this increase nor the additional capital purchases that the increase would allow. The additional
revenue approved by the Board was used to upgrade the WAHS cafeteria, replace refrigeration equipment across the division,
and install the Computer Assisted Food Service (CAFS) system in three additional schools. Total expenditures for equipment
exceed $150,000.00. This appropriation request is to meet the requirements for the appropriation ordinance. No new fees
are being proposed, nor are new expenditures being proposed beyond those outlined previously. Adequate revenues have
been realized to meet these expenditures. Food Services fund is self-sustaining from Federal funds for school lunches and
student lunch fees. It is requested that $80,000.00 be appropriated for FY99-00 to cover these expenditures.
Comorehensive Services Act
The Comprehensive Services Act (CSA), implemented in 1993, is the primary funding source for at-risk children and families
who are either in foster care, involved with the juvenile court system, or require residential or day treatment services because
of their special education needs. The CSA Committee of the Commission on Children and Families (CCF) has requested
supplemental funding for the CSA Program for FY99-00. The total supplemental request is $1,136,019.00, of which 45% is
local match, or $841,616.00. Of the required supplemental local match, $100,000.00 is requested from the school division to
pay for special education costs associated with the CSA children. Final costs for this program have not yet been determined;
however, any remaining balances will be applied to the school system's share for next fiscal year. As projected in the financial
reports provided to the School Board during the year, there have been some savings associated with the retirement of teaching
staff for FY99-00. The funds allocated for use for this Teacher Salary code were not required to meet expenses and therefore
can be reallocated to meet this unanticipated expense. It is requested that a transfer of $100,000.00 be appropriated for FY99-
00 to cover expenses for the Comprehensive Services Act.
RECOMMENDATIONS:
.Staff recommends the Board of Supervisors approve the appropriations, totaling $235,683.76, as detailed on Appropriation
#99087.
00.206
APPROPRIATION REQUEST
FISCAL YEAR:
99/00
NUMBER
TYPE OF APPROPRIATION:
. ADDITIONAL
TRANSFER
NEW
ADVERTISEMENT REQUIRED?
YES
NO
FUND:
GRANTS/PROGAMS
PURPOSE OF APPROPRIATION:
VARIOUS SCHOOL GRANTS AND PROGRAMS.
CODE
EXPENDITURE
DESCRIPTION
99087
x
X
X
*** ******* ******** ********** ****************************************** ************************* ********************
AMOUNT
1 3115 63322 601300 Ed/Rec Supplies
1 3139 60607 580500 Staff Development
1 3133 63321 132100 Salaries
1 3133 63321 210000 FICA
1 3133 63321 601200 Books/Subscriptions
1 3102 61311 132100Salaries
1 3102 61311 210000 FICA
1 3000 60302 800100 Mach/Equip
1 3000 60253 800100 Mach/Equip
1 3000 60251 800100 Mach/Equip
1 2100 61101 112100 Salaries-Teacher
1 2112 93010 930206 Transfer-CSA Fund
1 3002 631-15 139320 PT Cafe. Sp. Events
1 3002 63115 210000 FICA
1 3002 63115 301210 Contract Svcs
1 3002 63115 550100 Travel-Mileage
1 3002 63115 580000 Misc. Expenses
1 3002 63115 600000 Materials/Supplies
1 3002 63115 600100 Office Supplies
1 3002 63115 600200 Food Supplies
1 3002 63115 600500 Janitorial Supplies
1 3002 63115 601100 Uniforms
1 3002 63115 800100 Mach/Equip
TOTAL
$932.00
5,192.00
10,208.71
789.39
2,213.57
5,896.97
451 . 12
60,000.00
10,000.00
10,000.00
(100,000.00)
100,000.00
22,200.00
1,698.00
2,000.00
82.00
5,000.00
6,000.00
320.00
75,000.00
500.00
200.00
17,000.00
$235,683.76
CODE
REVENUE
DESCRIPTION
AMOUNT
*** ******* ******** ********** ****************************************** ************************* ********************
2 3115 24000 240225 Add'l ABE Fund
2 3139 16000 161201 Revenue
2 '3133 16000 161232 Revenue-Tuition
2 3133 24000 240240 Revenue-State
2 3133 51000 510100 Approp. Fund Bal
2 3102 33000 330105 Add'l Title VI Funds
2 3000 16000 161204 Sch Cafeterial Sales
2 3002 16000 161247 AIMR Summer Food Svc
$932.00
5,192.00
3,190.50
5,285.00
4,736.17
6,348.09
80,000.00
130,000.00
TOTAL
$235,683.76
TRANSFERS
*** ******* ******** ********** ****************************************** ************************* ********************
*** ******* ******** ********** ****************************************** ************************* ********************
REQUESTING COST CENTER:
EDUCATION
APPROVALS:
SIGNATURE
DATE
DIRECTOR OF FINANCE
SEPT 22, 2000
/O---/O~iJO
BOARD OF SUPERVISOR
EXECUTIVE SUMMARY
BOA.R.D
OF S(jPE
'l?VISOl?S
COUNTY OF ALBEMARLE
AGENDA TITLE:
Appropriation - Education
AGENDA DATE:
October 4, 2000
ITEM NUMBER:
ACTION:
INFORMATION:
SUBJECT/PROPOSAL/REQUEST:
Request approval of Appropriation #20015, totaling
$203,500.00, for various school programs and
donations.
CONSENT AGENDA:
ACTION: X
INFORMATION:
ATTACHMENTS: Yes
STAFF CONTACTCS):
Messrs. Tucker, Castner, Breeden; Ms. White
REVIEWED BY:
,-----
BACKGROUND:
At its meeting on August 28,2000, the School Board approved the following appropriations:
Donations
Western Albemarle High School received a donation in the amount of $1 ,000.00 from the Crozet Lions Club. This
donation will be used to help defray the cost of transportation for the band's spring trip to Disney World.
Henley Middle School received a donation from the Henley Middle School PTO in the amount of $2,500.00. These
funds will be used for salaries for the At-Risk Program and Library Night.
Partnershio in Character Education Pilot Proiect: V-CEP Grant
Albemarle County Public Schools, in partnership with Stafford and Fairfax County Public Schools and the Virginia
Department of Education have received the Partnership in Character Education Pilot Project: V-CEP Grant. This
three-year pilot will support the development, implementation, evaluation, and dissemination of comprehensive
K-12 character education programs. Albemarle County Public School will receive grant funds in the amount of
$100,000.00 annually. Ms. Jo Vining and the school division's Character Education Committee will coordinate
the project. Participating School are: Agnor Hurt, Brownsville, Greer, Hollymead, and Meriwether Lewis
Elementary Schools, Burley, Henley, Jouett, Sutherland, and Walton Middle Schools, Albemarle High School, and
CA TEe.
Monticello High School Rental
During its May 22, 2000 meeting, the School Board approved a contract for Albemarle County Food Services to
provide catering services for the Association for Investment Management and Research (AIMR) staff during the
rental of Monticello High School. The majority of the expenses for this program were incurred prior to the end of
the .1999-00 fiscal year. The remainder of expenses was to be incurred in FYOO-01. Since this operation was a
summer program, it was charged to the summer school food services area. However, separate codes were
established to track specific expenses and revenues for this specific program. Since this project was established
at such a late date, appropriations were not changed to match the revenue and expenditures anticipated for
meeting the needs of AIMR. Also, since the program is the first of its kind operating within Albemarle County
Schools, an appropriate budget was difficult to project as negotiations for menus, etc. were in continuous flux. The
contract for Food Services was on a "cost plus" basis where AIMR was responsible for all expenses and would
provide a percentage margin of return based on expenses. The program would receive a greater percentage of
return for all expenditures under $400,000.00 and lesser percentages above $400,000.00 of expenses. At the
current time, it appears that expenses will be significantly less than $400,000.00. The AIMR food contract should
AGENDA TITLE:
Appropriation - Education
October 4, 2000
Page 2
provide additional revenue for use by Albemarle County Schools for the purchase of capital equipment for Food
Services or for other items. Preliminary estimates of available additional revenue from the provision of these
services is approximately $100,000.00; however, all expenses have not yet been finalized or discussed with AIMR.
The use of any remaining balances, beyond direct expenses generated by this contract, will require additional
action by the School Board and Board of Supervisors.
RECOMMENDATIONS:
Staff recommends the Board of Supervisors approve the appropriations, totaling $203,500.00, as detailed on
Appropriation #20015.
00.205
APPROPRIATiON REQUEST
FISCAL YEAR:
00/01
NUMBER
TYPE OF APPROPRIATION:
ADDITIONAL
TRANSFER
NEW
ADVERTISEMENT REQUIRED?
YES
NO
FUND:
SCHOOL
PURPOSE OF APPROPRIATION:
VARIOUS SCHOOL PROGRAMS AND DONATIONS.
CODE
EXPENDITURE
DESCRIPTION
20015
X
X
X
*** ******* ******** ********** ****************************************** ************************* ********************
AMOUNT
1 2302 61101 420100 Field Trips
1 2252 61101 160300 Staff Development
1 3146 61101 131400 PrT Wages-Other Mang.
1 3146 61101 210000 FICA
1 3146 61101 221000 VRS
1 3146 61101 231000 Health
1 3146 61101 232000 Dental Ins
1 3146 61101 312700 Prof Ser Cons
1 3146 61101 550100 Travel-Mileage
1 3146 61101 550400 Travel-Education
1 3146 61101 580500 Staff Development
1 3146 61101 601300 Ed/Rec Supplies
1 3002 63115 139320 PT Cafe. Sp. Events
1 3002 63115 210000 FICA
1 3002 63115 301210 Contract Svcs
1 3002 63115 550100 Travel-Mileage
1 3002 63115 580000 Misc. Expenses
1 3002 63115 600000 Materials/Supplies
1 3002 63115 600100 Office Supplies
1 3002 63115 600200 Food Supplies
1 3002 63115 600500 Janitorial Supplies
1 3002 63115 601100 Uniforms
1 3002 63115 800100 Mach/Equip
TOTAL
$1,000.00
2,500.00
25,000.00
1,912.50
3,652.50
1,517.50
48.50
3,000.00
3,000.00
7,000.00
10,000.00
44,869.00
60,000.00
4,590.00
400.00
50.00
1,000.00
1 00.00
100.00
23,060.00
500.00
200.00
10,000.00
$203,500.00
CODE
REVENUE
DESCRIPTION
AMOUNT
*** ******* ******** ********** ****************************************** ************************* ********************
2 2000
2 2000
2 3146
2 3002
18100
18100
24000
16000
181109 Donation
181109 Donation
240364 Character Ed Grant
161247 AIMR Summer Food Svc
$1,000.00
2,500.00
100,000.00
100,000.00
TOTAL
$203,500.00
TRANSFERS
*** ******* ******** ********** ****************************************** ************************* ********************
*** ******* ******** ********** ****************************************** ************************* ********************
REQUESTING COST CENTER:
EDUCATION
APPROVALS:
SIGNATURE
DATE
DIRECTOR OF FINANCE
#eL~.4-~./c-
U!cuJ. ~~
SEPT. 22, 2000
/O~/o- U2/2J
BOARD OF SUPERVISOR
COUNTY OF ALBEMARLE
AGENDA TITLE:
Hunting Enforcement Program - Year 2000/01
EXECUTIVE SUMMARY
AGENDA DATE:
October 4, 2000
ITEM NUMBER:
ACTION:
INFORMATION:
SUBJECT/PROPOSAUREQUEST:
Final Report on Results of Expanded Hunting
Enforcement Program for General Rifle Seasons in
1998/99 and 1999/00, Update on this Year's Program
STAFF CONTACTlS):
Messrs. Tucker, Foley, Ms. Catlin
CONSENT AGENDA:
ACTION:
INFORMATION: X
ATTACHMENTS: No
REVIEWED BY:
BACKGROUND:
Last year for the second straight year the Board authorized additional county resources to supplement the effort
of game wardens to address illegal hunting during the deer hunting season in response to citizen concern. The
Albemarle. County Sheriffs Department provided specially trained auxiliary and off-duty deputies to heighten law
enforcement visibility in the field, speed the response of officers to calls and respond to routine calls for service
so that game wardens and police officers could concentrate their efforts on responding to more serious hunting-
related incidents. Statistics gathered from the police and sheriff departments and from the game wardens during
the last two seasons indicate that efforts to increase contact and visibility as well as actual enforcement actions
were successful. This year the expanded hunting enforcement effort will be managed and tracked by the
Albemarle County Sheriff's Department.
DISCUSSION:
Statistics gathered during the two years of the expanded enforcement effort as outlined below indicate that the
effort has been successful in meeting the program's objectives. Now that the program has been established,
management and tracking of enforcement results will be assumed by Albemarle County Sheriff Ed Robb, who will
make results available to the Board of Supervisors when the hunting season is over.
1998/99
67
69
9
1
187
165
86
1999/00
80
Data not available
17
30
220
600
111
RECOMMENDATION:
No action is required by the Board regarding this item.
00.199
BOARD OF SUPERVISORS
To:
From:
Subject:
Date:
~."';~;'."r:T!X7'l~~::r'~~::~~Y~;:
~~~';~:~:'/'0'~,'\:"iF?'~:~;':'-"""""";;
VIRnl~
~
Members, Board of Supervisors ~'
Bla Washington Carey, CMC, Ct
Reading Ust for October 4, 2000' . . ,
September 25, 2000
August 2,2000
pages 16 - end - Mr. Perkins
August 9,2000
Mr. Dorrier
August 16, 2000
/ewc
Mr. Bowerman
.
MfMORAHDUM
David P. Bowerman
Rio
Charlotte Y. Humphris
Jack Jouett
Forrest R. Marshall, Jr.
Sc:ottsviIIe
COUNTY OF ALBEMARLE
Office of Board of Supervisors
401 McIntire Road
Charlottesville, VlI'ginia 22902-4596
(804) 296-5843 FAX (804) 296-5800
Charles S. Martin
Rivannll
Walter F.Perkins
White Hllll
Sally H. Thomas
Samuel Miller
October 12, 2000
Mr. Bill Mills
Virginia Department of Transportation
701 VDOT Way
Charlottesville, Virginia 22911
Dear Mr. Mills:
At the October 4, 2000 meeting of the Board of Supervisors, the Board took the following action
regarding transportation matters:
Agenda Item No. 7.a. VDoT Presentation on Route 29 widening between Rts. 643 and 649.
PRESENTATION MADE. (Mr. Don Askew said the next step is forVDoT to work with Planning staff. A
public hearing will be held, possibly this spring.)
Agenda Item No. 12.c. Other Transportation Matters.
You said you have not yet followed up on an August request for a traffic signal count and right-of-
way study on Rt. 760 (Rio Road/Huntington Road/Old Brook Road), but will do so.
Mr. Martin said he had been discussing the Rt. 29 project with Ms. Angela Tucker. He will follow
up with you.
Mr. Perkins said there are problems with the traffic light installed in Crozet. You said pedestrian
traffic from Windham Nursing home residents is presenting problems, and that VDoT is looking into
modifications to the light.
Mr. Perkins said roads in Earlysville Heights have potholes, and the road should be paved. You
said you will look into the matter.
Mr. Dorrier said residents along Rt. 726, road from Scottsville to the Hatton Ferry, believe the road
is too narrow to safely support increased bus and farm vehicle traffic. You said since there is not a 30'
right- of-way, unless the Board makes this a "project", there is little VDoT can do. Mr. Perkins said it
would help to have brush cut back from the fences.
*
Printed on recycled paper
Ms. Thomas said she appreciates your assistance with the Batesville issue (no details provided).
She added that Ms. Tucker had told her that VDoT plans to put paved shoulders in for bicyclists whenever
a new paving job is undertaken. You agreed that VDoT is trying to widen roads and provide paved
shoulders wherever possible.
Ms. Thomas asked that Dick Woods Road be "striped" to show the bicycle lane. You said you will
follow up on this.
Ms. Humphris said Bennington Road in Hessian Hills has never been striped down the center.
You said you will follow up on this, as it is your understanding that residents do not want the road striped.
Ms. Humphris said striping on Old Garth Road was poorly done. You said you will follow up.
Mr. Bowerman said VDoT did a good job on Rio Road (no details provided).
Sincerely,
E1.~tl~'~
Senior Deputy Clerk
cc: Robert Tucker
CHARLES D. NOTTINGHAM
COMMISSIONER
COMMONWEALTH of VIRGINIA
DEPARTMENT OF TRANSPORTATION
1601 ORANGE ROAD
CULPEPER, VA 22701-3819
September 27, 2000
DONALD R. ASKEW
DISTRICT ADMINISTRATOR
Mr. Charles S. Martin, Chairman
Albemarle CO. Board of Supervisors
401 McIntire Road
Charlottesville, V A 22902-4596
Dear Mr. Martin:
This will acknowledge receipt of your recent letter asking for a presentation and
discussion of the Route 29 widening project between Route 643 and Airport Road.
In accordance with my telephone conversation with Bob Tucker, we will meet
with the Board at 9:15 a.m. on Octobert"in order to have a working discussion on this
project. Mr. Jimmy Mills will take the lead role for VDOT along with me, Bob Cormock,
Karen Kilby, and Bill Mills.
We look forward to assisting you and the Board in a better understanding and
potential solutions to the identified concerns, which were recently voiced at our public
information meeting.
Sincerely,
/l,1! ~
Don R. Askew
cc: Mr. Bob Tucker
Mr. Jimmy Mills
Mr; Bill Mills
Mr. BobCormock
Ms. Karen Kilby
Mr. Carter Myers
BOARD OF SUP I "
{)ISiRI8U'tf:D to aOAn~!1JMt~(~ r> ('
ON IO/l.Il ((.Q
WE KEEP VIRGINIA MOVING
David P. Bowerman
"Rio
Lindsay G. Domer, Jr.
ScottsvilIe
Charlotte Y. Humphris
Jack Jouett
COUNTY OF ALBEMARLE
Office of Board of Supervisors
401 McIntire Road
Charlottesville, Virginia 22902-4596
(804) 296.5843 FAX (804) 296-5800
September 11, 2000
Mr. Donald Askew, District Administrator
Virginia Department of Transportation
1601 Orange Road
Culpeper, Virginia 22701-3819
Dear Don:
The Virginia Department of Transportation held a public information hearing on the Route 29
widening between Route 643 and Route 649 on July 19, 2000. The County was very
disappointed with this hearing. The advertisement did not mention the parallel roads, which
presents the most concerns with the citizens of Albemarle County. The materials presented did
not show the impact of the proposed Western Bypass or the Meadow Creek Parkway and the
VDOT officials and consultants present at the meeting could not answer key questions
concerning these projects.
VDOT made a presentation to the Albemarle County Board of Supervisors on this project on
October 6, 1999. At that meeting, VDOT committed to meet with the Board toshare the revised
set of plans. This would give the Board an opportunity to comment before the public information
meeting. VDOT unfortunately never met with the Board of Supervisors to discuss the revised
plans.
The Albemarle County Board of Supervisors is requesting a VDOT presentation and discussion
of this project at their October 4, 2000 meeting. The meeting starts at 9:00 a.m. in Room 241 of
the County Office Building. Ella Carey, Clerk of Board, will contact you with a more specific time
this item will be on the agenda. I look forward to seeing you on October 4, 2000.
Sincerely,
~dY/j~
Charles S. Martin
Chairman
CSM/dbm
00.015
(j
Printed on recycled paper
Charles S. Martin
Rivanna
Walter F. Perkins
White Hall
Sally H. Thomas
Samuel Miller
\\.\.~ & AlBF~
~,;<. ~<:<-
~ ~
.9 ~
~ z
is :;!
RIVANNA SOLID WASTE AUTHORITY
P.O. BOX 979
CHARLOTTESVILLE, VIRGINIA 22902-0979
(804) 977-2976
MEMORANDUM
TO:
ROBERT TUCKER, COUNTY EXECUTIVE
~o~
FROM:
ARTHUR D. PETRINI, EXECUTIVE DIRECTOR
DATE:
SEPTEMBER 26, 2000
SUBJECT:
C&D ANALYSIS
On March 4, 1998, the Albemarle County Board of Supervisors approved the Ivy Landfill site plan
subject to several conditions, one of which was that the Board reserved "reconsideration of the transfer
of construction and demolition debris (CDD) after 2.5 years". This analysis is presented to aid the
Board in its reconsideration.
A cost analysis for construction and demolition (C&D) waste material has been performed to
determine the most cost-effective system for disposal (debris, which is woody vegetation, is ground on
site and sold as mulch, and is not part of the analysis). Three scenarios were examined: continued
disposal in the Ivy Landfill in a new state-of-the-art lined cell, construction of a RSW A C&D transfer
station adjacent to 1-64 near Charlottesville, and use of the BFI transfer station at Zion's Crossroad that
currently transfers part of this community's municipal solid waste. A consultant that specializes in
solid waste management (GBB) was hired to analyze the tip fees of 11 competitors as well as the
travel cost to their locations. The information from GBB' s analysis was used for the RSW A transfer
station scenario adjacent to 1-64 near Charlottesville. The result of the C&D analysis is that continued
disposal in a new cell at the Ivy Landfill produces the lowest cost (approximately $23.50 per ton). The
next most cost-effective scenario is using the BFI transfer station ($32.82 per ton based on our current
contract with BFI) and the least cost-effective system is the construction of a RSW A transfer station
(approximately $36.00 per ton). Once the costs were established a tip fee was set to cover additional
revenues needed to support the entire RSW A budget holding the MSW tip fee at its originally
projected rates [the MSW tip fees were not increased above projected rates because: 1) the competitive
analysis performed by GBB indicates a loss of tonnage to other markets should rates increase more
than projected, and 2) holding all other budget information constant allows direct comparisons of the
three C&D scenarios].
The attached graph compares the C&D tip fees for the two most cost-effective scenarios. As shown,
the burial scenario has a relatively consistent tip fee increase through the year 2020 while the transfer
scenario increase's immediately and doesn't stabilize until the year 2010 and then remains above the
burial scenario tip fee. For fiscal year 2001 - 2002, the C&D tip fee for burial in a new cell at the Ivy
Landfill is projected at $36.00 per ton and for the BFI transfer station it is projected at $58.00 per ton.
The scenario for a RSW A transfer station is not shown since the cost and projected tip fees are higher
than the other two scenarios.
ADP/csw
BOARD OF SUPERVISORS
Attachment
cc: RSW A Board of Directors
S:\art\C&D Analysis, 9-26-00.doc
PRINTED ON RECYCLED PAPER
Burial vs. Transfer Tipping Fee Estimates
$90
$80
$70
al $60
~ $50 -- Burial
-i $40 ~ BFI- Transfer I
Q.
j:: $30
$20
$10
$0
2001 2002200320042005200620072008200920102011 201220132014201520162017201820192020
Year
- - - - - - - - - - - - - - - - - -
2001 2002 2003 2004 2006 2008 2007 2008 2009 2010 2011 2012 2013 2014 2016 2018 2017 2018 2019 2020
Burial 32 36 39 41 44 45 46 47 49 50 51 52 54 55 56 58 59 61 62 64
BF" Transfer 32 58 60 63 66 72 73 75 76 80 78 76 74 70 70 70 70 72 72 72
Dollar Variance 22 -:zI 22 22 V V 28 27 30 V 24 20 15 14 12 11 11 10 8
Percentage Variance 61% 54% 54% 50% 60% 59% 60% 55% 60% 53% 46% 37% 27% 25% 21% 19% 16% 16% 13%
$0 -I!
2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020
Years
$10
~ $60
LL
.~ $50
Q.
j::
~ $40
..
:.
$30
$90
$20
$70
$80
Transfer YS. Burial Tipping Fees
\)
~~
~
""-
~ Transfer to BFI
~ Build Transfer
~- Transfer BFI w/FA
Burial at Ivy
"
2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020
32 58 60 63 66 72 73 75 76 80 78 76 74 70 70 70 70 72 72 72
32 73 73 73 73 75 75 78 78 77 74 70 66 60 60 60 60 60 56 56
32 55 58 60 66 72 73 75 76 80 78 76 74 72 72 72 76 78 82 84
32 36 39 41 44 45 46 47 49 50 51 52 54 55 66 58 59 61 62 64
R1VANNA SOLID WATE AUTHORITY
In November, 1997, we discussed CDD burial at Ivy landfill, at my request. We had
previously decided, with the City, to discontinue burial ofMSW but to continue burial of
CDD.
I asked that we reconsider that decision in 1997, but Charles spoke for the rest of you (I
think) in saying that nothing significant had changed since that decision and so there was
no reason to change our decision. Board minutes state: "[At the end of its discussion,] the
Board:reaffirmed its support of the recommendations [for MSW & CDD]. The Board
indicated a willingness to reconsider the transfer of CDD after 2 ~ years which is the
time period Mr. Art Petrini indicated would take for the first phase of the next CDD cell."
The "first phase" meant that the cost of building the CDD cell would have been covered
and the cell could be closed and still recover all costs, so it would be a good time'to
discuss the continuation of CDD burial.
Very largely due to legal issues, we're nowhere near that point. We don't have a new
CDD cell, even, although we were only months away from closing the present cell back
in 1997,
What I was reaching for, in '97, was a time at which we could reassess how the burial
was doing, both on its impact on neighbors, its financial contribution or drain on
Rivanna, and whether the community wanted to continue with it.
In '97, we also thought that the expenses of a CDD cell were such that they could be
covered in something like 2 1/2 years. Once again, partially because of the expense and
delay involved in the lawsuit, the expenses that Rivanna has somehow to cover have
mounted. Recycling, remediation, a million-dollar water and gas collection and treatment
system -- none of those pay for themselves, either. They have to be subsidized by some
other Rivanna operation or by our budgeting Albemarle tax dollars to them. As a
concerned community we require the recycling; we've required far greater remediation
than is required by DEQ; and, as a community, we let our landfill be placed in a location
that none of us would choose today. So I, and the Solid Waste Advisory Committee we
appointed years ago, think: having some of those expenses covered by tax dollars would
not be unfair if it brought major relief to the neighborhood. Three years ago you didn't
agree with that. Today's presentation gives you a chance to revisit that decision if you
want.
Second reason for today's meeting:
March 4, 1998 the Board acted on an appeal of SDP-97 -110, the site plan for the Ivy
Landfill. We listened to public input and took two actions.
(1) We reaffirmed the Planning Commission's approval of the transfer station site plan
subjectto numerous conditions. Rivanna and our Zoning and Planning departments are
working right now on Rivanna's compliance with the plan and its conditions. One
condition was that if the MSW transfer station is "unsatisfactory", the Board and Council
will have to return to the decision to have a transfer station. Rivanna should keep that in
mind while moving quickly, I hope, to be in full compliance. That approval also said
~The Board of Supervisors has reserved reconsideration of the transfer ofCDD after 2.5
years. The Board may require installation of a left-turn lane to serve the site at that time
or at an earlier date upon determination by VDOT that warrants have been satisfied. II We
can find out today where that stands.
(2) We found recreational use of the property to be consistent with the Comp Plan but
that no County expenditures should occur on recreational use until a complete landfill
Master Plan had been approved. The assumption was that this Master Plan would take
some time to complete, with public in-put. Now I'm told that sometime in the spring of
next year the Master Plan will probably come to us for review. I would encourage
Rivanna to make good use of its citizen advisory committee in developing that plan and
to anticipate that we'll want a public hearing on it at that time.
During the '98 meeting it was mentioned that our staffwas working on developing a fuII-
cost analysis of the handling of solid waste- a study that was begun but never completed,
to my knowledge. It would have been an important part of our decision-making process
and I'm sorry it was not pursued.
I personally stated during the Board discussion that we should explore making the
detailed Master Plan a part of the Comprehensive Plan, to make it slightly more binding
and assure full public participation in any changes.
At another time, putting some land at the landfill under a conservation easement was also
proposed.
At the time that we discuss the master plan. I hope we can return to these issues.
COUNTY OF ALBEMARLE
EXECUTIVE SUMMARY
AGENDA TITLE:
Public Hearing - Utility Deregulation
AGENDA DATE:
October 4, 2000
ITEM NUMBER:
ACTION:
INFORMATION:
SUBJECT/PROPOSAL/REQUEST:
Proposed Local Tax Changes Required by Deregulation
CONSENT AGENDA:
ACTION: X
INFORMATION:
ATTACHMENTS:
STAFF CONTACnS):
Messrs. Tucker, Davis, White, Breeden, Walters
REVIEWED BY:
~
DISCUSSION:
Legislation deregulating the electric and gas industries passed the 1999 and 2000 General Assemblies. This legislation affects
several local taxes, the local consumer utility tax, the utility license (or gross receipts) tax, and real and personal property taxes.
Local ordinances and revised tax rates, effective January 1, 2001, are required to generate revenue neutral receipts. The
legislation exempts federal, state, and local governments from paying the tax. At this time, we are unable to quantify the
revenue loss from the exemption, however, we believe it to be immaterial relative to total utility revenues and will not have a
significant impact on the 2000/01 budget.
There are 5 electric providers: Appalachian Power, Central Virginia Electric Cooperative, Potomac Edison Company,
Rappahannock Electric Cooperative, and Virginia Power, and 2 gas providers: City of Charlottesville and Columbia Gas
operating in the County of Albemarle.
The tax rate changes are required to be advertised and a Public Hearing held prior to the adoption of the revised ordinance.
The Public Hearing is set for October 4, 2000.
Consumer Utility Tax:
Localities must convert their electric and gas consumer utility taxes from a tax based on the amount of the bill to one that
is based on the amount of energy consumed. The County of Albemarle Consumer Utility Tax Ordinance must be
amended by October 31, 2000 to comply with the state statutory requirement that the tax will not be effective until the
utility provider has received sixty days written notice. The utility providers were required to analyze 1999 transactions
and provide revenue neutral rates by August 1, 2000. The rates in the proposed ordinance are based on information
provided by the utility companies, once adopted, localities will be unable to change rates until 2004.
Utility License Tax:
The utility license tax, based on gross receipts, currently imposed by localities is repealed effective December 31,2000.
This tax is being replaced by a uniform statewide tax to be collected by the utility company and remitted to the localities
on a monthly basis. Utility companies will begin collecting this new tax in January 2001; localities will receive their first
payment in February 2001.
Property Tax:
Property tax for regulated providers has been assessed by the State Corporation Commission (SCC). Unregulated
providers have been assessed by local governments. The law now requires all providers, regulated and unregulated, to
be assessed by the SCC. At this time, there are no unregulated providers sited in the County; therefore, there should
be no tax effect.
RECOMMENDATION:
Staff recommends that the revised Utility Tax Ordinance be adopted.
BOARD OF SUPERVISORS
00.200
ORDINANCE NO. 00-15(3)
AN ORDINANCE TO AMEND CHAPTER 15, TAXATION, OF THE CODE OF THE
COUNTY OF ALBEMARLE, VIRGINIA BY AMENDING ARTICLE VI, UTILITY TAX.
BE IT ORDAINED by the Board of Supervisors of the County of Albemarle, Virginia, that
Chapter 15, Taxation, is hereby amended and reordained by amending Article VI, Utility Tax, as
follows:
CHAPTER 15. TAXATION
ARTICLE VI. UTILITY TAX
Sec. 15-600 Definitions.
Any term not defined herein shall, unless the context clearly requires otherwise, have the
meaning ascribed to it in Virginia Code ~ 58.1-3812(1), and any future amendments thereto. In
addition, for the purposes of this article, the following words and phrases shall have the
meanings respectively ascribed to them by this section:
(1) CCF. The term "CCF" means the volume of gas at standard pressure and
temperature in units of 1 00 cubic feet.
(2) Commercial. The term "commercial" means for use not defmed as residential or
industrial.
(3) Industrial. The term "industrial" means for use in mining, manufacturing, or
processing of raw materials. For purposes of classifying electrical services, the demand load
must be greater than 50kw based on the connected load for a new purchaser and a history of
purchasers exceeding 50kw for 3 months out of a twelve-month period for an existing purchaser.
(4) Kilowatt hours (kWh) delivered The term "kilowatt hours (kWh) delivered" means
1000 watts of electricity delivered in a one-hour period by an electric provider to an actual
purchaser, except that in the case of eligible customer-generators (sometimes called
cogenerators) as defined in Virginia Code ~ 56-594, it means kWh supplied from the electric grid
to such customer-generators, minus the kWh generated and fed back to the electric grid by such
customer-generators.
(5) Purchaser. The term "purchaser" means every person who purchases a utility
service.
(6) Residential. The term "residential" means for use by persons primarily for domestic
purposes in buildings having single or multiple meters for electricity or natural gas or for local
telephone service and used as a single dwelling unit or in normal farming operations.
(7) Seller. The term "seller" means every person, whether a public service corporation
or a municipality or private corporation who sells or furnishes a utility service in the county.
1
(8) Utility service. The term ''utility service" means local telecommunications service,
mo bile service, electric service, and natural gas service furnished within the county.
(6-22-67, ~ 1; 6-20-68, ~ 1; Ord. No. 94-8(2), 11-2-94; Code 1988, ~ 8-12; Ord. 98-A(1), 8-5-98;
Ord. 00-15(3), 10-4-00)
Sec. 15-601 Imposed; amount.
There is hereby imposed and levied by the county upon each and every purchaser of
utility services as set forth herein a tax for general purposes in the following amounts:
A. Electrical Services - Residential. On purchasers of electric service for residential
purposes, the tax shall be in the amount of $0.031283 per kWh for the first 128 kWh and
$0.000000 per kWh exceeding 128 kWh delivered monthly by a seller not to exceed four dollars
($4.00) per month.
B. Electrical Services - Commercial. On purchasers of electric service for
commercial purposes, the tax shall be in the amount of $0.006161 per kWh for the fIrst 48,693
kWh and $0.001636 per kWh exceeding 48,693 kWh delivered monthly by a seller.
C. Electrical Services - Industrial. On purchasers of electric service for industrial
purposes, the tax shall be in the amount of $0.005265 per kWh for the first 56,980 kWh and
$0.000934 per kW exceeding 56,980 kWh delivered monthly by a seller.
D. Local Telephone Service - Residential. On purchasers of local telephone service
for residential purposes, the tax shall be in the amount of twenty percent (20%) of the charge
made, exclusive of any federal or state tax or mileage charges thereon, made by the seller against
the purchaser with respect to such residential telephone service; provided however, no tax shall
be imposed on any amount of such bill in excess of twenty dollars ($20.00) per month for
residential purposes.
E. Local Telephone Service - Commercial or Industrial. On purchasers of local
telephone service for commercial or industrial purposes, the tax shall be in the amount of ten
percent (10%) of the charge made, exclusive of any federal or state tax or mileage charges
thereon, made by the seller against the purchaser with respect to such commercial or industrial
telephone service; provided, however, that in the event any monthly bill submitted by the seller
for telephone service for commercial or industrial purposes exceeds three thousand dollars
($3,000.00), the tax computed on the amount of such bill in excess of three thousand dollars
($3,000.00) shall be two percent (2%).
F. Gas Service - Residential. On purchasers of natural gas service for residential
purposes, the tax shall be $1.25 per CCF for the first 1.6 CCF and $0.00 per CCF exceeding 1.6
CCF delivered monthly by a seller.
G. Gas Service - Commercial or Industrial. On purchasers of natural gas service for
commercial or industrial purposes, the tax shall be $0.0638 per CCF for the first 4,500 CCF and
2
$0.0110 per CCF exceeding 4,500 CCF for non-interruptible service, and $0.0588 per CCF for
the first 4,770 CCF and $0.0110 per CCF exceeding 4,770 CCF for interruptible service.
H. Mobile Service. On mobile service purchasers with a service address within the
county, the tax shall be ten percent (10%) ofthe monthly gross charge; provided however, that in
the event a monthly bill submitted by the mobile service provider exceeds thirty dollars ($30.00)
in gross charges, there shall be no tax computed on the amount of the bill in excess of thirty
dollars ($30.00). All taxes imposed by ordinances in effect prior to the adoption of this section
shall remain valid and in full force and effect.
(6-22-67, ~ 2; 6-20-68, ~ 2; 11-2-68, ~ 1; 4-21-76; Ord. No. 94-8(2) of 11-2-94; Code 1988, ~ 8-
13; Ord. 98-A(1), 8-5-98; Ord. 00-15(3), 10-4-00)
State lawreferenee-Va. Code ~~ 58.1-3812,58.1-3814.
Sec. 15-602 Utility bills.
Bills shall be considered monthly bills if rendered twelve (12) times annually with each
bill covering a period of approximately one (1) month or a portion thereof. If bills for utility
services are submitted less frequently than monthly, covering periods longer than one (1) month,
the maximum amounts of such bills which shall be subject to the tax levied by this article shall
be increased by multiplying the appropriate maximum ftxed by ~ 15-601 for the utility service
involved by the number of months of service covered by such bills.
(6-22-67, ~ 3; 6-20-68, ~ 3; 11-2-68, ~ 2; Code 1988, ~ 8-14; Ord. 98-A(1), 8-5-98)
Sec. 15-603 Telephone service.
The tax imposed and levied by this article on purchasers with respect to telephone service
shall apply to all charges made for local telephone service except as follows:
A. Coin box telephone. The total amount of the guaranteed charge on each bill
rendered for semi-public coin box telephone service shall be included in the basis for the tax with
respect to the purchaser of such service, but no other tax shall be imposed on telephone service
paid for by inserting coins in coin-operated telephones.
B. Flat rate service. With respect to flat rate service, the tax shall apply to only the
amount payable for local area service and shall not apply to any speciftc charge for calls to
points outside the county or to any general charge or rate differential payable for the privilege of
calling points outside the county or for mileage service charges.
C. Message rate service. Where purchasers of telephone service are charged on a
message rate basis, the tax shall apply only to the basic charge for such service and shall not
apply to any charge for additional message units.
(6-22-67, ~ 4; 6-20-68, ~ 4; Ord. 94-8(2), 11-2-94; Code 1988, ~ 8-15; Ord. 98-A(1), 8-5-98)
3
Sec. 15-604 Duties of seller generally.
A. It shall be the duty of every seller in acting as the tax collection medium or
agency for the county to collect from the purchaser for use of the county, the tax imposed and
levied by this article at the time of collecting the purchase price charged therefor. The seller
shall remit monthly to the county the amount of tax billed during the preceding month to the
purchaser.
B. In all cases where the seller collects the price for utility service in stated periods,
the tax imposed and levied by this article shall be computed on the amount of purchase during
the month or period according to each bill rendered; provided, the amount of tax to be collected
shall be the nearest whole cent to the amount computed.
C. A seller of local telecommunication services shall collect the tax from the
purchaser by adding the tax to the monthly gross charge for such services. The tax shall, when
billed, be stated as a distinct item separate and apart from the monthly gross charge. Until the
purchaser pays the tax to the seller, the tax shall constitute a debt of the purchaser to the county.
If any purchaser refuses to pay the tax, the seller shall notify the county. After the purchaser
pays the tax to the seller, the taxes collected shall be deemed to be held in trust by the seller until
remitted to the county.
(6-22-67, ~ 7; 6-20-68, ~ 7; Ord. No. 94-8(2), 11-2-94; Code 1988, ~ 8-16; Ord. 98-A(1), 8-5-98)
Sec. 15-605. Records to be kept by seller.
Each seller shall keep complete records showing all purchasers in the county, the price
charged against each purchaser with respect to each purchase, the date of each purchase, the date
of payment for each purchase and the amount of tax imposed hereunder. Such records shall be
kept open for inspection by the duly authorized agents of the county during regular business
hours on business days. The duly authorized agents of the county shall have the right, power and
authority to make such copies or transcripts thereof during such times as they may desire.
(6-22-67, ~ 8; 6-20-68, ~ 8; Code 1988, ~ 8-17; Ord. 98-A(I), 8-5-98)
Sec. 15-606 Extension of time for filing retum.
The director of finance may extend, for good cause shown the time for filing any return
required to be filed by the provisions of this article; provided, however, no such extensions shall
exceed a period of ninety (90) days.
(6-22-67, ~ 9; 6-20-68, ~ 9; Code 1988, ~ 8-18; Ord. 98-A(l), 8-5-98)
Sec. 15-607 Exemptions from article.
The United States of America, diplomatic personnel exempted by the laws of the United
States, the state and political subdivisions, boards, commissions, the authorities and agencies
thereof, volunteer fire companies and volunteer rescue squads are hereby exempt from the
4
payment of the tax imposed and levied by this article with respect to the purchase of utility
services used by such governmental agencies.
(5-14-80; Code 1988, S 8-19; Ord. 98-A(1), 8-5-98)
Sec. 15-608 Collection of tax.
The director of finance shall be charged with the power and duty of collecting the taxes
imposed and levied under this article.
(6-22-67, S 5; 6-20-68, S 5; Code 1988, S 8-20; Ord. 98-A(1), 8-5-98)
Sec. 15-609 Forms for reports, etc.
The director of finance may prescribe forms for filing of any report or the payment of any
funds set forth in this article.
(6-22-67, S 6; 6-20-68, S 6; Code 1988, S 8-21; Ord. 98-A(1), 8-5-98)
Sec. 15-610 Penalty; continuing violations; conviction not to excuse payment of tax.
Any purchaser failing, refusing or neglecting to pay the tax imposed or levied by this
article and any seller violating the provisions of this article and any officer, agent or employee of
any seller violating the provisions of this article shall be guilty of a class 1 misdemeanor. Such
conviction shall not relieve any person from the payment, collection and remittance of such tax
as provided by this article.
(6-22-67, S.l1; 6-20-68, S 11; Code 1988, S 8-22; Ord. 98-A(1), 8-5-98)
This ordinance shall be effective on and after January 1, 2001.
I, Ella W. Carey, do hereby certify that the foregoing writing is a true, correct copy of an
Ordinance duly adopted by the Board of Supervisors of Albemarle County, Virginia, by a vote of
six to zero. as recorded below, at a regular meeting held on October 4 200 ~
& ..?
Clerk, Board of County Supervisor .
Mr. Bowerman
Mr. Dorrier
Ms. Humphris
Mr. Martin
Mr. Perkins
Ms. Thomas
Aye Nay
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5
COUNTY OF ALBEMARLE
EXECUTIVE SUMMARY
AGENDA TITLE:
Public Hearing to Approve Brookway Drive Gas Line
Easement
AGENDA DATE:
October 4, 2000
ITEM NUMBER:
SUBJECT/PROPOSAL/REQUEST:
Public hearing for the County to grant the City of
Charlottesville Gas Division a gas line easement.
ACTION: X
CONSENT AGENDA:
ACTION:
INFORMATION:
INFORMATION:
, ATTACHMENTS:
STAFF CONTACT(Sl:
Messrs. Tucker, Foley, Davis, Trank, Kelsey
REVIEWED BY:
BACKGROUND:
The City of Charlottesville Gas Division has requested from the County an easement for natural gas lines to be installed upon
and across the public right of way known as Brookway Drive in Albemarle County, Virginia. The City is requesting a fifteen-foot
wide easement for a two-inch P.E. gas line.
DISCUSSION:
Virginia Code Section 15.2-1800 requires that the Board hold a public hearing prior to conveyance of any interest in County-
owned property.
RECOMMENDATION:
Staff recommends approval of the proposed easement.
BOARD OF SUPERVISORS
00.203
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COMMONWEALTH OF VIRGINIA
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OFFICIAL RECEIPT
ALBEMARLE CIRCUIT COURT
DEED RECEIPT
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003ClR0000131S8 RECEIPT
PAynENT: FULL PAytlENT
PAGE RECORDED: 10/13/00 AT
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03/0b/OO
PAGES:
HAMES:
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DATE DF DEED:
DATE: JO/13/00 TIME: 13:41:43 ACCOUNT:
CASHIER: PXM REG: A801 TYPE: DEED
I NSTRUI'IENT : 000013188 BOOK:
GRANTOR NAtlE : CDUNTY DF AlBEI1ARlE! VA
GRANTEE NA"E : CITY'OF CHARLOTTESVILLE, VA
AND ADDRESS: H/A H/A '
RECEIVED OF: CITY OF CHARLOTTESVIllE
CASH : $15.00
DESCRIPTION 1: DEED OF EASEMENT
, 2: DB 546 PASE 272
CONSIDERATIDN: .00 AssunE/VAL: .00
CODE DESCRIPTIDN PAID CODE DESCRIPTION
301 DEEDS 14.00 145 VSLF
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CLERK OF COURT
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Prepared by Charlottesville City Attorney's Office
March 6, 2000
THIS DEED OF EASEMENT, made and entered iilto on this h w... day of
!t1A-RCi-/-
,2000, by and between the COUNTY OF
ALBEMARLE, VIRGINIA, Grantor, and the CITY OF CHARLOTTESVILLE,
VIRGINIA, a municipal corporation, Grantee.
WITNESSETH:
That for and in consideration of the sum of One Dollar ($1.00), cash in hand paid,
receipt of which is hereby acknowledged, the GRANTOR does hereby GRANT and
CONVEY with SPECIAL WARRANTY to the GRANTEE, subject to the reservations
hereinafter set forth, the permanent easement of right of way to construct, maintain,
operate, alter, repair, inspect, protect, remove, and replace certain natural gas line
improvements, upon and across the public right of way known as Brookway Drive in
Albemarle County, Virginia, andmore particularly described as follows: .
Permanent natural gas line easement in the public right of way
known as Brookway Drive, located off Rio Road in
Albemarle County, Virginia, as shown on the attached plat of
the City of Charlottesville Gas Division, datedFebruary 29,
2000, and identified as "A 15.0' Wide Easement for a 2" P.E.
Gas Line"; said roadway being dedicated to the public by
recordation of a plat dated February 1 ,~^197 4, of record in the
Albemarle County Circuit Court Clerk's Office in Deed Book
546, page 272.
Page 1 of 4
.-'
The GRANTEE reserves unto itself, its successors and assigns, all of the
aforementioned rights until such time as the Virginia Department of Transportation has
issued a permit to the GRANTEE subject to the following two conditions which shall also
be covenants running with the land:
1. That the above-described improvements of the GRANTEE may continue to
occupy such street or highway in the existing condition and location.
2. The GRANTEE shall at all times indemnify and save harmless the County of
Albemarle, its employees, agents, and officers from any claim whatsoever arising from " "-
GRANTEE'S exercise of rights or privileges stated herein,
3. In the event GRANTOR shall hereafter require, for its purposes, that
GRANTEE alter, change, adjust, or relocate the above-mentioned improvements, across
or under such street or highway, the nonbetterment cost only of such alteration, change,
adjustment, or relocation will be the responsibility of the GRANTEE.
This deed is exempt from state recordation taxes imposed by Virginia Code
SS 58.1-801 and 58.1-802, pursuant to Virginia Code Ss 58.1-81 1 (A)(3) and
58.1-81I(C)(3).
The City of Charlottesville, acting by and through its City Manager or his
*,*,
designee, duly authorized by resolution of the City Council of the City of Charlottesville,
does hereby accept the conveyance of this easement, pursuant to Virginia Code S 15.2-
1803, as evidenced by signature hereto and the City's recordation of this deed.
Page 2 of 4
IN WI1NESS WHEREOF, the GRANTOR has caused its name to be signed
hereto and its sealto be affixed and attested by its appropriate officers, all after due
authorization, on the day and year first above written.
Grantor:
COUNTY OF ALBEMARLE, VIRGINIA
By:
Accepted by:
CITY OF CHARLOTTESVILLE, VIRGINIA
BY:tv~~
W. Cly e Gouldman, II, City Attorney
STATE OF VIRGINIA
City of Charlottesville, to-wit:
-..,,*
The foregoing instrument was acknowledged before me, a Notary Public in and for
the aforesaid City and State by Robert W. Tucker, Jr., County Executive, on behalf of the
County of Albemarle, Virginia, on this 5th day of October ,2000.
My commission expires:
June 30, 2001
~dJ.~
Notary Public
Page 3 of 4
.,
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STATE OF VIRGINIA
City of Charlottesville, to-wit:
The foregoing instrument was acknowledged before me, a Notary Public in and for
the aforesaid City and State by W. Clyde Gouldman, II, City Attorney, on behalf of the
City of Charlottesville, Virginia, on this &11- day of )./if-tfCH ,2000.
My commission expires: April 30, 2001
X~tVv~4A J( QH~~
Notary Public
Approved as to Form:.
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Page 4 of 4
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CITY OF CHARLOTTESVILLE PUBLIC UTILITIES: GAS
PLAT SHOWING
A FIFTEEN-FOOT WIDE EASEMENT FOR A 2" P.E. GAS LINE
WITHIN THE PUBLIC RIGHTS OF WAY KNOWN AS
'13ROOKWAY DRiVE"
SUBDWISION PLAT IN DEED BOOK 546 PAGE 272
FROM
COUNTY OF ALBEMARLE, VIRGINIA
DATE: FEBRUARY 29, 2000
SCALE.' 1" == 80'
PVCC SERVES ALBEMARLE COUNTY
1999-2000 ENROLLMENT
Total Number of Students Enrolled at
PVCC 7,367
Number of Albemarle County Residents
Enrolled at PVCC 2,441
Percent of PVCC Students Who Are
Residents of Albemarle County 33.1%
Percent of All Albemarle County
Residents Enrolled at PVCC 3.1%
Number of 1999 High School Graduates
From Albemarle County Enrolled at PVCC 161
Perce'nt of 1999 High School Graduates .
From Albemarle County Enrolled at PVCC 22.9%
Percent of Albemarle County Residents
Attending COlleges and Universities in
Virainia Enrolled at PVCC 51.3%
FALL 1999 ENROLLMENT
Colleae Albemarle
Cateaorv No. Pet. No. Pet.
trotal Number 4,365 100.0% 1 ,489 100.0%
Full-Time 889 20.4% 268 18.0%
Part-Time 3,476 79.6% 1,221 82.0%
New 1,391 31.9% 384 25.8%
Returnina 2,974 68.1% 1,105 74.2%
Male 1,760 40.3% 608 40.8%
Female 2,605 59.7% 881 59.2%
!white 3,555 81.4% 1,291 86.7%
IAfrican-American 551 12.6% 124 8.3%
Other Race 259 5.9% 74 5.0%
OFF CAMPUS ENROLLMENT FALL 2000
. Albemarle High School
o 28 credit courses, 542 students
. Dual Enrollment
o W AHS 1 credit course, 10 students
· Distance Learning
o 10 credit courses; 90 students, 25 from Albemarle
BUSINESS/INDUSTRY TRAINING 1999-2000
Albemarle County Schools
Avionics
Badger-Fire Protection
Biotage
Boar's Head Inn
Ch'ville-Albemarle Airport
Comdial
Crutchfield Corporation
The Daily Progress
Elcotel
GE-Fanuc
Monticello Foundation
Plow and Hearth
Litton Marine Systems
Value America
PIEDMONT VIRGINIA COMMUNITY COLLEGE
primary
the
with
college
two-year
state-su pported
a
is
PVCC
FOR INFORMATION (AREA CODE 804)
Admissions and Records
Office .. ..... .............. .... ..... .... ... .961-5404
Jessup Library ........................961-5308
Center for Training and Workforce
its students and
lead-
teaching and
first two years
to
to
work-
needs of
in
its service region through excellence
transfer
programs
the area's
mission of meeting the educational
of
to
and offers
who wish
the
of
provides
the growth and development
study for students
and universities
It
ership in ,community service
colleges
baccalaureate
four-year
su pport
force
of
.961-5354
.961-5351
.961-5264
Development
Continuing Education
Counseling Center.....
Dean of Finance and Administrative
.961-5208
.961-5206
.961-5405
.961-5245
.961-5203
Services
Dean of Instruction and
Student Services
Financial Aid Office
Human Resources "
Institutional Advancement/
Public Information
Planning and Information
Technology ....
President's Office
Registrar
LOCATION
PVCC's campus is
Virginia, just south of the
64. The campus consists'
V.
College Profile
.961-5301
.961-5200
.961-5411
Members of the Richmond Ballet sign autographs for young fans
in Charlottesville
College
of the '-VJYvO ~~~~.~
Earl
square foot
Sciences
the 36,500
Social
Greene
Buckingham
which opened in
region includes Albemarle, Fluvanna
Counties, the northern half of
Charlottesville
pay $37 per
pay $169 per semester credit
service fee, a $5 student
credit hour.
semester credit
hour. In additior.,
hour,
12
COST
Virginia residents
state students
activity fee
pay a $6 college
50 per
tuition,
percent;
51
(state,
$11,907.50
2 percent)
1998-99 were
19 percent; other,
PVCC REVENUES
Total revenues for
28 percent;
region and
an estimat-
of $15,923,351 its service
. Virginia. The college has
its service 146,075 and
on
grants,
ECONOMIC IMPACT
PVCC has a direct economic impact
$16,224,436 on the Commonwealth of
ed (or indirect) economic impact on
$34,071,316 on the state. For every dollar spent by service region localities,
PVCC generates $1,595. For every state dollar invested in the college, PVCC
region of $31
Piedmont Virginia Community
College Board
Thomas W. D. Smith, Jr.
Chair
County of Fluvanna
Gary S. Forrest Vice Chair
County of Greene
Frank Friedman, Secretary
Sciences
...ajor
In
Social
academic programs
fine arts ~
and drarr
and
a
for
for
The college offers
and
Humanities
the college's
ARTS PROGRAMMING
The V. Earl Dickinson Building
provides a state-of-the-art venue
in the visual and performing arts
in
~'-"lleo'-"~
Fred Copeland
County of Albemarle
John E. Davidson
County of Albemarle
Charles J. Gross
County of Albemarle
Clark C. Jackson
County of Albemarle
art, music, theater
500-seat theater has greatly expanded the pos-
arts the PVCC
singers
campus
and the
the
programming on
internationally known
specializations
ule building's
on
public
children and
to appear
the general
the performers
main stage. Performances for
accompanied by specific programming for
young people designed to build audiences for the future
have been among
Dickinson Building's
have been
ogy fee of $1
Joyce Wilson
County of Buckingham
24
37
faculty,
staff. Some
183 part-time
55 classified
faculty members,
faculty,
FACULTY AND STAFF
PVCC employs 52 full-time
administrative and non-teaching
PVCC'S
J. Walter Levering
City of Charlottesville
Floyd W. Hurt
City of Charlottesville
Leah W. Puryear
City of Charlottesville
Vacant
City of Charlottesville
Virginia Watkins Bickley
County of Louisa
an unusually high num-
and
degrees
teaching faculty have doctoral
a community college
percent of
bel' for
Southern
Georgia
of
Decatur,
to award associate degrees
the
the Commission
Colleges and Schools (1866 Southern Lane,
404-679-4501)
on Colleges
~~~. ~u..ed by
nursing program is
. 33rd floor, New York,
ext. 153) and the Virginia State Board of Nursing (6606 West
ith floor, Richmond, Virginia 23230-1717; telephone number
Nursing
telephone number
League for
National
New York 10006;
accredited by the
generates $6.20.
www.pvcc.cc.va.us
Ray A. Dunn, Jr.
County of Nelson
WHAT PVCC GRADUATES SAY
Each spring, PVCC surveys its graduates
from the previous spring to learn what
jobs they obtained, which schools they
are attending, how satisfied they are
with their employment or schooling
and what impact PVCC has on thei
careers and further education.
Central Virginia
wide
of
PS
development
career -ladder
PROGRAM PARTNERSH
in the economic
WORKFORCE
player
A major
record during
of
ENROLLMENT
an
higll~~t
set
the
PVCC
with
a range
take courses to
employment.
the
LI~. ~lopment,
Training
Through
the previous record
year and 3.2 percent over
cent over the previous
in 1991-92
The most recent report, based on survey
results from the class of 1998, shows
high levels of satisfaction with the
PVCC experience.
with area employers
taught by experienced faculty and flexibly
workplace hours and needs
through
obs
PVCC prepares students for
of degree and certificate programs. Many
their skills in order
its Center for
works
college
1999-
history,
during
classes
college's
served 7,367
set
PVCC
2000
upgrade
increase of 3.7 per-
an
2
taking
history.
each were
Here are major findings:
. An overwhelming majority of respon-
dents (97.7 percent) indicated that they
were either very much or somewhat sat-
isfied with the quality of their academic
program at PVCc. Nearly 80 percent of
students reported that they were very
satisfied.
with area
have been
college has developed a number of partnerships
The employer-sponsored programs listed here
response to local
The
employers
created in
1987-88 when the
students four
enrolling
on the quarter system
This was the
exceeded only by the
was still
college
times
PROGRAMS
· Associate in Arts
Liberal Arts
Visual and Performing Arts
specific
Biotechnologist-City of Charlottesville, University of Virginia
Customer Service Technician-Electronics-Comdial and Crutchfield
Financial Accounting Analyst-SNL Securities
training for
to provide
requests
positions
.
.
.
since the
residents who attend
at PVCC, and one in
education at PVCC
college
a year.
students have
1972 In the region, nearl] ll~ll
and universities
taken
Nearly 83,000
Virginia colleges
four
opened in
· About half of all respondents
(47.7 percent) were enrolled in a post-
secondary institution at the time of the
survey.
· Financial Services Representative-First Citizens
Bank, University of Virginia Community Credit Union
· Insurance Support Technician-State Farm Insurance Companies
Guaranty
Bank,
· Academically, graduates performed
quite well at the postsecondary institu-
tions to which they transferred. Enrolled
respondents earned a mean grade point
average of 3.19 out of a possible 4.0 at
their respective colleges.
Center,
Virginia Health Sciences
Martha Jefferson Hospital
Professional Design-Virginia Piedmont Technology Council
Retail Management-Tiger Fuel
Surgical Technologist-University of
Virginia Ambulatory Surgical Center,
Rockingham Memorial Hospital
.
.
.
· Graduates were pleased with the
level of academic preparation they
received at PVCc. Nearly nine out of
ten enrolled respondents (89.2 percent)
believed that they were either better
prepared, or about as well prepared, as
students who enrolled at transfer institu-
tions as freshmen
100%
20.7%
79.3%
32.1%
67.9%
39.8%
60.2%
83.3%
1.5%
5.1%
higher
4,365
889
3,476
1,391
2,974
1,760
2,605
3,555
551
259
begins
Total Number
Full-Time
Part-Time
· Associate in Science
Business Administration
Education
General Studies
Physical and Natural Sciences
· Associate in Applied Science
Business and Management
Business and Office
Electrical/Electronics Technology
Information Systems Technology
Mechanical Technology
Nursing
Protective Services
Respiratory Therapy
school graduates
high
Certificate
Administration of Justice
Business and Office
Residential! Commercial
tenance Technology
Surgical Technology
.
Main-
OUTCOMES
110 A.A.S
WORKFORCE
PVCC
Race
degree graduates and 50 certificate graduates
per year.
. Graduates earn high employer satisfaction.
. Graduates express high satisfaction with their PVCC education.
· Nearly eight out of ten survey respon-
dents (79.1 percent) were employed at
the time of the survey. About three-
fourths of all employed respondents
(74.6 percent) worked full time. Seven
out of ten employed respondents (70.6
percent) indicated that their current
jobs were related to their fields of study
at PVcc.
· Graduates felt that PVCC provided
them with the tools necessary to be
effective in the workplace. An over-
whelming majority (98.4 percent) felt
that they were either better prepared, or
about as well prepared, as others begin-
ning careers in their job field.
both full-
also are
Classes
through distance
Internet
two-thirds transfer to
and Mary Baldwin
27 years.
Community College
and univer-
average of
the 1999-2000 academic year
full-time equivalent students in its
enrollment-or the number of students if
hours-was 101
individual students in credit
second highest number in the
record of 7.402 established in
and was
STUDENT
PROFILE .
.
.
Based on Fall
1999 .
. . - .
-
averages
.
is
small
day,
and
The college
lfing faculty, and
The college offers
technology and the
OUTCOMES
students
James
the past
to
of
from PVCC.
successful at
PVCC students earn a grade point
to that of native UVa students
colleges
growth
fc
thaL
Many
known
classes
evening
r_""...HJ.lJ..<<l
conveniently located
service and
UVa during
all Virginia
four-year
transfer per year;
Madison University,
region
at locations
including compressed video
study. The campus
around
PVCC TRANSFER STUDENT
Approximately 300 PVCC
the Virginia
University of
College
1,795 PVCC students have transferred
Approximately one third to one half
System transfers
PVCC transfer
sities. At UVa,
just 3.00,
part-time
offered
~'arning
are
example,
close
to UVa are
students
for
.
.
.
Career Studies Certificate
Architectural Computer-Aided
Drafting and Design
Biotechnology
Business and Management
Business and Office
Child and Family Support Services
Child Care
Computer Aided Drafting and Design
Technology
Customer Service Technician
Drawing
Electronics Technology
Financial Accounting Analysis
Financial Services Representative
Horticulture
Horticulture with General Education
Information Systems Technology
Industrial Mechanics
Insurance Support Technician
Medical/Dental Office Management
Natural History
Painting
PC Upgrading and Repair
Preparation for Health Care
Product Service Technician
Retail Management
.
very
over
a{{ 5lrts ~vents at Wee
Terri Allard (Photo by Ellen Moore Osborne)
SEPTEMBER
Terri Allard Trio
8 pm Saturday, September 16
Tickets: $12 at the door, $10 advance general,
$8 students
Autumn Serenade and Swing
Stephanie Nakasian and Hod O'Brien
12:30 pm Wednesday, September 20
Main Building Auditorium
No admission fee
Jodie's Body
One-woman play by Aviva Jane Carlin
8 pm Sunday, September 24
Ti ckets: $1 5 general, $1 0 students
This production contains full nudity
OCTOBER
Anne Megibow and Friends
Modern dance performance
8 pm Saturday, October 21
Tickets: $8 general, $5 students
PVCC Music Faculty Recital
Performances by a celtic harpist, two vocalists, a vio-
list, a jazz quartet, and a tuba player
3:30 pm Sunday, October 22
No adm ission fee
NOVEMBER
Walk This Way
A play with music by I<atherine Brassfield
8 pm November 10-11 and 16-18
2:30 pm November 12 and 19
Black Box Theatre
Tickets: $10 general, $8 seniors, $6 students.
DECEMBER
PVCC Chorus
Holiday Concert
7:30 pm Friday, December 8
No adm ission fee
Orchid and Apricots by Chica Tenney
PVCC GALLERY
Aug. 30-Sept. 27, 2000
Laura Edwards, Imaginary Lands (painting)
Reception 5-7 pm Tuesday, September 5
Oct. 4-Nov. 1
Chica Tenney, Light Dancer (new paintings)
Reception 5-7 pm Wednesday, October 11
Nov. 8-Dec. 13
PVCC Art Faculty Show
Reception 5-7 pm Tuesday, November 14
Callery is open 9 am-1 0 pm, Monday-Thursday
9 am-5 pm Friday, 1-5 pm Saturday
.9l[[ events /idd in t/ie ~ 'Frar[ 'Dickinson :Buiftiing un[ess ot/ierwise noted
:For infonnation carr 804-961-5203
COUNTY OF ALBEMARLE
EXECUTIVE SUMMARY
AGENDA TITLE:
Sheriff's request for Additional Part Time Funds
AGENDA DATE:
October 4, 2000
ITEM NUMBER:
SUBJECT/PROPOSAL/REQUEST:
Additional appropriation of $40,000 in part time funds
ACTION: X
CONSENT AGENDA:
ACTION:
INFORMATION:
INFORMATION:
ATTACHMENTS: Yes
STAFF CONTACT(S):
Messrs. Tucker, Foley
REVIEWED BY:
BACKGROUND:
Sheriff Rob has requested that $40,000 in additional part time funds be added to his current operating budget. Attached is his
original letter of request.
DISCUSSION:
In considering this request, staff felt it would be helpful if the Sheriff provided additional information to assist the Board in
reviewing his request for additional funds. Staff has not yet received a response from the Sheriff, but anticipate he will address
this matter atWednesday's Board meeting.
RECOMMENDATION:
This information is provided for the Board's information in preparation for the Sheriff's discussion on this matter
00.204
BOARD OF SUPERVISORS
Tom Foley
From:
Sent:
To:
Cc:
Subject:
Tom Foley
Tuesday, September 12, 2000 2:58 PM
EdgarS.Robb
Bob Tucker; Roxanne White; Christina Cavaliere; Holly Bittle
Request for additional funding
Ed,
As we recently discussed, the Board will be considering several budget issues at its meeting on September 20th.
Unfortunately, because this meeting is scheduled to consider reappropriations rather than requests for new ongoing
funding, your request will need to be considered on October 4. Another agency has also been included on the agenda for
consideration by the Board for additional funding. While personnel adjustments to recently adopted department budgets
are not normally considered outside of the budget process, we are attempting to respond to your request for Board
consideration by placing it on the October 4 agenda.
As you requested, I have reviewed your justification for three additional deputies as submitted during this past
year's budget process. While it does provide some information regarding your request for additional staff, more
information is needed for the Board to fully consider your new request. While the Compensation Board funded one of the
three additional deputies you requested, I recognize you still believe three were justified. I also understand that your
current request is for an additional $40,000 for part time staff and not for two additional full time deputies. I agree that use
of part time staff rather than full time makes good sense to address peak time workload and is a better investment than
continually paying overtime wages for current staff. However, gaining a better understanding of the need for the part time
funds and the changes which are driving those needs is still necessary. Answering the following questions should help us
to better understand the need.
Court Security
. This past year's budget request indicated that additional staffing was needed in part because improved security was
necessary to meet the requirements of the Code of VA. What changes have been made to improve security and how
has it effected your staffing needs? Have the Judges requested additional staffing?
. This past year's budget request indicated that additional staffing was needed in part because an additional judge was
added to the J&D Court. Has the,,addition of a third judge resulted in a schedule which requires six deputies, as you
stated were necessary? According to County budget records, prior to approval of the additional deputy for J&D Court
this year, the County had previously approved funding for six deputies in that Court. Have staff been reallocated from
less busy days to the busiest days to allocate staff according to workload? In addition, it would be helpful if you could
document how the number of Court days have changed over the past three fiscal years.
# of Ct Days
FY97 -98
FY98-99
FY99-00
Transport
. This past year's budget request indicated that additional staffing was needed in part because you expect a 10%
increase in the number of transports in FY 00-01. What is the basis of that projection? It would be helpful if you could
document how the number of transports and the miles driven have increased over the past three fiscal years.
# of trips
# of miles
FY97 -98
FY98-99
FY99-00
. The courts have recently implemented video conferencing to reduce the number of trips needed to transport prisoners
to court. Has this been utilized to reduce the number of transports needed? How many trips have been eliminated? If
this has not yet been fully implemented, how will its full use reduce the number of trips required in the future?
Serving Writs and Warrants
1
· This past year's budget request indicated that additional staffing was needed in part because you expect a 10%
increase in the number of writs and warrants served in FY 00-01. What is the basis of that projection? It would be
helpful if you could document how the number of writs and warrants have changed over the past three fiscal years.
FY97 -98
FY98-99
FY99-00
General Questions
· This past year's budget request suggests that the City should share in the cost of increasing court security "because
they are responsive for half the cost of the operation of the court." Have you pursued funding from the City for the full
time positions previously requested or for your current request for part time funds?
· This past year's budget request indicated that you would not need additional space to accommodate the additional
three deputies requested. In light of your resent request for space, do you believe the addition of part time staffing will
impact your space needs?
· This past year's budget request indicated that alternative methods of providing for additional staffing had not been
examined. How does the use of the Reserve Deputy Division effect your need for additional staffing?
· How have you utilized the Scottsville deputy that is no longer needed to cover the Town? As you are aware, the
Board approved additional funding to your budget to allow the deputy assigned to Scottsville to be reallocated to other
duties in the County.
· Have any new programs you have recently established led to the need for additional staffing?
Please feel free to give me a call if you have any questions.
Thanks,
Tom
Thomas C. Foley
Assistant County Executive
tfo/ey@albemarle.org
2
COUNTY OF ALBEMARLE
n If? ~ r;J '1~i ~
~ i' V_u..=.J..J,..,:JJ- .'.
1 HI .
~:l\, JUf 25 2000 .
Ii; \,
~ '~ ~ '000 ... , . _ , .....
'j , ~ ~ ,..'....,y.,..""'."."'''....~~.'.~.''''''.,.."....t...'''*~.. . '
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.EXE""UTlVE OFFice
COUNTY OF ALBEMARLE
Office of the Sheriff
Albemarle County Courthouse
410 East High Street
Charlottesville, Virginia 22902
Edgar S. Robb
Sheriff
Telephone: 804-972-4001
Fax #: 804-972-4065
Thursday, July 20, 2000
Mr. Thomas Foley
Assistant County Executive
Albemarle County, Virginia
401 McIntire Road
Charlottesville, Virginia
22902
Re: Part Time Employees and E-mail ofB. Tucker dated 6/28/00; Foley, Robb tel cal
of 7/17/00
Dear Tom:
At the time I presented the 2000-2001 budget amendments I asked for three full
time deputies to handle the increased work load of the Albemarle Sheriff's Office. The
Virginia Compensation Board did approve one (1) new deputy and the Albemarle County
Board of Supervisors agreed to provide the additional funds to equip that position.
While I appreciate getting the one deputy I am still faced with a manpower
shortage of two deputies. Had I been more experienced at writing and amending a
Sheriff's budget I would have requested funding for part time deputies to help with the
work load during peak court and transport times if the three deputies could not be
provided.
At this time we are attempting to meet the additional requirements of the job by
using paid overtime and compensatory overtime to full time deputies, and the use of our
Reserve Deputy division deputies. This method is not cost effective and utilizing t4e best
business practices since we must repay the comp time,(which we can not afford) or pay
the over time which costs considerably more than pay to part time employees.
Part time employees would be hourly workers with absolutely no benefits. The
state uses this method and calls the part time employees P-14s. According to Mr. Tucker
the part timers could not work more than 20 hours per week. If we could establish this
fund for $40,000 the 8.0. could meet our needs during peak hours by paying an hourly
rate of$16.00, allowing for up to but not to exceed 2500 hours. The comp time or
regular overtime Costs of the 2500 hours would far exceed $40,000.
Highest regards,
~
Ed Robb
cc: Capt. Layman
Bob Tucker
Roxanne White
ESR/esr
COUNTY OF ALBEMARLE
EXECUTIVE SUMMARY
AGENDA TITLE:
Funding Request - Electoral Board
AGENDA DATE:
October 4, 2000
ITEM NUMBER:
SUBJECT/PROPOSAUREQUEST: The Electoral
Board is requesting funding for a full-time Electoral
Board Assistant. Estimated cost is $20,700.
ACTION: X
CONSENT AGENDA:
ACTION:
INFORMA TIO~:
INFORMATION:
STAFF CONTACT(S):
Messrs. Tucker, White, Harris
BACKGROUND:
With the recent retirement of the Electoral Board Secretary, Cliff Anderson, the Electoral Board has requested
a full-time staff position to take on the responsibilities formerly assumed by Mr. Anderson at his home office. The
attached justification from Ms. Jackie Harris, Registrar, outlines some of the ongoing and additional
responsibilities that would be assumed by this newly created staff position. An attached job description further
describes the type of work to be assigned to this position.
DISCUSSION:
The cost for the position for 8 months, assuming the position could not be hired until November 1 st, would be
approximately $20,700 including benefits. The ongoing annual costs will be approximately $31,000 for the
position
RECOMMENDATION:
Should the Board wish to fund this position, staff will bring an appropriation back for your approval at the October
18th meeting.
,--
00 -d ( S
BOARD OF SUPERVISORS
Electoral Board Assistant
Position Justification
· The request for this position was not included in the fiscal year budget under which we currently
operate. Outgoing Registrar, Jim Heilman, prepared this budget in his last month of service with the
County. He did not include an evaluation of the needs of the Electoral Board when preparing that
request and did not fully prepare for the level of activity to come in the years immediately following his
departure.
· Former Secretary of the Electoral Board, Clif Anderson, indicated at his retirement in February 2000 that
he had often been working nearly full-time during his tenure with the Board. He performed much of this
work from an office he established in his home. He was the driving force behind having a permanent
Electoral Board computer installed in the Board office, as well as dedicated office space for the Board.
Current Board members do not have the time resources to devote this much effort to the duti.es of the
Electoral Board.
· Since 1996, we have added more than 10,000 voters to the Albemarle County voter rolls. For every 750
new voters, the Electoral Board must purchase new voting equipment, identify, recruit and train a
minimum of three Election Officials, and evaluate the need for polling place changes and splits. This
has resulted in the need for 14 machines and over 40 new Election Officials. For the year 2000, over
350 Officials were identified and appointed to provide the 243 who have currently accepted appointment
for November's Election. An additional 29 new Officials must be identified and appointed in the next 6
weeks. Election Official recruitment alone is approaching the need for a volunteer coordinator.
· In the year 2000, the Board had to identify three new polling places, arrange for the use of these
facilities, apply to the US Justice Department for the preclearance of the facilities and assist in the
notification of more than 5000 voters of these changes. This is the largest number of polling changes in
non-redistricting year ever experienced by this department.
· In conjunction with next year's redistricting, a minimum of four precincts will be split or significantly
modified. Several new polling places will need to be identified and coordinated. An anticipated 25-
30,000 voters will experience some sort of legislative change. Since Albemarle County is one of the
localities with staggered Board of Supervisor terms to be elected in 2001, we are on the "fast track" for
all these changes. Intensive work on redistricting will need to be addressed immediately following the
November Elections.
· The addition of new and complex duties to the position of General Registrar and to the Electoral Board
has lessened the ability of the Board to delegate much of their work to the staff of the Registrar's office
as has been the practice in the past. For example, the Electoral Board is now fully charged with the
audit and acknowledgement of all Campaign Finance Disclosure Act documents. Included in this, is the
responsibility for assessing and collecting fines, a job previously assigned to the Commonwealth's
Attorney. During local Election years, the Board may review filings of over 20 candidates, for a variety
of offices, who must file multiple times during the year. The Board must also develop new methods to
allow for online filing and posting of campaign filings.
· The Board is now charged with the survey of all polling places for compliance with the Americans with
Disabilities Act and must take steps to correct any barriers to accessibility discovered. All new polling
places must be surveyed before acceptance.
· The Board must evaluate new voting equipment to prepare for the likely passage of US Senate Bill 511,
requiring all polling places to provide voting equipment that would allow handicapped (including blind)
voters to vote without assistance.
· The Board must inventory, determine need and order all voting supplies and equipment. This includes
all signage, documents, clerical supplies, legally required envelopes, forms, posters, brochures, etc.
· The Board must oversee the preparation and printing of the ballots. There are numerous legal oaths that
must be administered to a variety of involved individuals during this process. The ballot must be
reviewed and approved by the State Board of Elections. All ballots must be audited, accounting for
used, unused, spoiled, and legally maintained copies of the ballot.
· The Board must oversee the absentee voting process. Though the majority of this function is still
delegated to the General Registrar, the Board is legally responsible for the entire absentee process. We
anticipate over 2300 absentee voters for this November's Election.
· The Board must canvass and certify the results of each election, work with local media on the
dissemination of this information and provide documentation to the State Board of Elections.
· The Board has been asked to work with local and state-wide groups on "Get-Out- The-Vote" campaigns.
They are involved in raising awareness in the general public of the electoral process.
· Several other localities that fall in the 20 largest localities (based on voter registration) have adopted
some sort of support function for the Electoral Board (Albemarle County is in the top 20 largest localities
category). Fairfax: and Loudoun are two localities with full-time Electoral Board secretaries. Loudoun
County's full-time Secretary indicated she has been working full-time for the Board since 1994 (leaving
her full-time work to devote to the Board). She was just recently awarded a full-time salary stipend to
acknowledge this work. The City of Alexandria hired a full-time Elections Administrator in 1984, when
their voter totals were less than our current 51 ,200. Prince William has two full-time staff members
devoted to Electoral Board functions. These are only a few examples of policies adopted by other
localities to provide administrative support to the Electoral Board.
· The 2000 and 2001 Election years are extraordinary in nature (an unprecedented four elections in 2000,
including a Presidential election, two primaries with school in session, three polling place changes, 2001
redistricting, the likelihood of primary and special elections in 2001). However, beyond those years, our
projected registration will be above 55,000 voters, there will likely be a continuance of the trend towards
regular primary elections, significant changes in voting processes will be under consideration for
implementation and we will always have the potential for change in our Board make-up. The addition of
this support staff person could help insure a secure base of knowledge of the Board duties, providing
continuity during shifts in Electoral Board membership.
Proposed Position Description - Electoral Board Assistant
Proposed Grade 7
GENERAL DEFINITION OF DUTIES
The Electoral Board Assistant performs complex technical and clerical work for the Department of
Voter Registration and Elections. Work is performed under minimal supervision with latitude for
independent judgement. Provides general support services to the Albemarle County Electoral
Board in the completion of designated duties related to election administration. Works under the
supervision of the General Registrar of Voters.
ESSENTIAL FUNCTIONS
· Assists in the management of complex and extensive physical and computerized Electoral
Board, Election Official, election, and candidate records;
· Processes information on computerized system and physical files;
· Recruits, and assists in the appointment and assignment of Election Officials;
· Develops, and coordinates with members of the Electoral Board, training for election officials;
· Designs and develops materials designed to increase efficient election day operations;
· Provides other project development support to Electoral Board, as needed;
· Coordinates and executes special projects for department, as assigned;
· Assists in the selection and coordination of polling places;
· Assists in the redistricting process and in other precinct change activities;
· Coordinates processing of Electoral Board mail;
· Inventories and maintains election and absentee voting supplies;
· Verifies eligibility and assists voters in casting absentee ballots;
· Develops and distributes information regarding election related issues;
· Identifies voting equipment needs and recommends purchase of equipment;
· Assists in the review and recommendation of voting systems;
· Maintains a working knowledge of the use and maintenance of voting equipment;
· Actively participates in professional organization;
· Attends Electoral Board meetings and functions;
· Performs other duties, as assigned.
KNOWLEDGE. SKILLS AND ABILITIES
Ability to work with minimal supervision; requires thorough knowledge of standard office
procedures, practices and equipment; ability to learn and apply specific federal, state and local
voter registration and election laws and regulations; requires strong communication skills;
requires project planning and development ability; demonstrated ability to operate a personal
computer, including word-processing and database management; ability to deal with the public
and others with tact and diplomacy. May be deputized as an Assistant Registrar/Officer of
Election.
EDUCATION AND EXPERIENCE
Any combination of education and experience equivalent to graduation from high school, with at
least two years college preferable. Experience in project management, business administration,
or related field highly desirable.
PHYSICAL CONDITIONS AND NATURE OF WORK CONTACTS
The Electoral Board Assistant may not be paid or volunteer workers in the campaign of a
candidate for nomination or election to an office filled by election in whole or in part by the
. qualified voters of hislher jurisdiction. The Electoral Board Assistant may not hold elective office
and may not be the employee or deputy of an elected official. Nature of contact is generally
cooperative in nature. All work must be completed in a non-partisan fashion, incumbent must be
able to tactfully handle partisan political statements made by officials, candidates or the general
public.
Work is generally performed in an office setting, with occasional travel to other sites. Requires
frequent sitting or standing for extended periods with occasional moderate lifting. Requires
operation of a variety of standard office machines. Frequent contact made with County staff,
general public, candidates for office and eJected officials. Some evening and weekend work
required. Overtime may be required as workload dictates.
ecuti..e Director
J . es D. Campbell, CAE
eneral Counsel
. Flippo Hicks
001 East Broad Street
.uite LL 20
. clunond, Virginia
3219-1928
804) 788-6652
J\X (804) 788-0083
mail: mail@vaco.org
eb site: www.vaco.org
*
VIRGINIA ASSOCIATION OF COUNTIES
TO:
Chairs, County Board of Supervisors
County Chief Administrative Officers
CONNECTING COUNTY GOVERNMENTS SINCE 1934
FROM:
James D. Campbell, Executive Director
RE:
V oting Credentials for the Annual Business Meeting'
DATE:
September 19,2000
The 2000 Annual Business Meeting ofthe Virginia Association of Counties
will be held on Tuesday, November 14, from 10:30 a.m. to Noon at The Homestead in
Bath County.
Article VI of the V ACo Constitution states that each county shall designate a
representative of its board of supervisors to cast its vote(s) at the Annual Business
Meeting. However, if a member of the board of supervisors cannot be present for this
meeting, the Association1s Constitution does allow a county to designate a non-elected
official from your county or a member of a board of supervisors from another county to
cast a proxy vote(s) for your county.
Foryour county to be certified to v.ote at the Annual Business Meeting, your
annqal dues must be paid in full and either . a completed Voting Credentials Form or a
Proxy. Statement (attached) must be submitted-toVACo by Novernber 1, 2000.
Alternatively, thisii1formation may be submitted to the Credentials Committee' at its
meeting on Monday, November 13, at 4:30 p.m. in the Monroe Room or to the
conference registration desk before this meeting.
NOMINATING COMMITTEE
The Nominating Committee will meet at 4:45 p.m. in the Wilson Room on
Monday, November 13th during V ACo's Annual Conference at the Homestead. The
committee is charged to nominate a candidate for President-Elect, First Vice President,
Second Vice President, and Secretary-Treasurer to be elected at the Annual Business
Meeting. Please send your expressions of interest and nominations to the Committee
or to V ACo's Executive Director.
REGIONAL DIRECTORS
Pursuant to V ACo's By-Laws, "regional directors shall be selected at the
Annual Meeting by the member counties located within the regiqn which the director
will. represent." Regional caucuses will be scheduled during the AlUlual Meeting, to
select directors.: . Incumbent regional. directors shouJd chair the caucuses. Reports
should be given toV ACo'sEx~cutive pirectorby6:00 p:rn.on Monday,;
November 13th: The attached list shows the regional directorstl;1at'mustbesdected.
JDC:bjp
Attachments
cc: V ACo Board of Directors
Nominations Committee
COUNTY OF AlBEMARLE!""i
~1~11S1r~~,
'SEt" 2t 2000' \ 11
~15Ulr~ ~.
EXECUTIVE OFFICE
V ACo 2000 Annual Meeting
Voting Credentials Form
V oting Delegate:
(Supervisor)
Name Charlotte Y. Humphris
Title County Supervisor
Loc~ity Albemarle County
Alternate Delegate:
(Supervisor)
Name
David p. Bowerman
Title
County Supervisor
Locality
Albemarle County
Certified by:
(Clerk of the Board)
Name
Title
eta-- tJ c~
Clerk to the Board of Supervisors
Locality
Albemarle County
V ACo 2000 Annual Meeting
Proxy Statement
County authorizes the following person to cast its vote at the 2000 Annual
Meeting of the Virginia Association of Counties on November 14, 2000.
, a non-elected official of this county.
-OR-
a supervisor from County.
This authorization is:
Uninstructed. The proxy may use hislher discretion to cast County's votes ort any
issue to come before the annual meeting.
Instructed. The proxy is limited in how he/she may cast County's votes. The
issues on which he/she may cast those votes and how he/she should vote are:
(List issues and instructions on the back of this form)
Certified by: Name
Title
Locality
Regional Directors to be selected in 2000
We need a director from Term to Expire Incumbent
Region 2 2000 Bradshaw
Region 3 2000 Donati
Region 4 2000 Humphris
Region 6 2000 Smith
Region 7 2000 Winkelman
Region 8 2000 Connolly
Region 8 2000 Ferguson
Region 8 2000 Hudgins
Region 9 2000 Nickens
Region 10 2000 Satterfield
Region 11 2000 Chandler
ADC OF A L.EXA 1\101(1 A. INC.
6440 GENERAL GREEN WAY
ALEXANDRIA, VIRGINIA 22312
VIRGINIA
ASSOCIATIC)f\,1 OF COUNTIES REGIONS
E
N
w--~
s
J
'>:
NA
NORTH
Members
'1
1
3
1
1
1
2
l
1
2
1
1
G\~\l'-
-.l\~
~~'?-'\.
Region
1
2
3
4
5
6
7
8
9
-10
1"1
12
ESSEE
N
TEN
'1ZL<./th r:;; iJ
OCTOBER 4, 2000
CLOSED SESSION MOTION
I MOVE THAT THE BOARD GO INTO CLOSED SESSION
PURSUANT TO SECTION 2. I -344(A) OF THE CODE OF VIRGINIA
. UNDER SUBSECTION ( I ) TO CONSIDER APPOINTMENTS TO
BOARDS AND COMMISSIONS;
. UNDER SUBSECTION (3) TO CONSIDER THE ACQUISITION OF
PROPERTIES FOR SCHOOL SITES AND OTHER PUBLIC USE;
AND
. UNDER SUBSECTION (7) TO CONSULT WITH LEGAL COUNSEL
AND STAFF REGARDING PENDING LITIGATION RELATING TO THE
IVY LANDFILL AND REGARDING PROBABLE LITIGATION RELATING
TO OTHER PROPERTY.
COUNTY OF ALBEMARLE
MEMORANDUM
FROM:
Members of the Board of Supervisors
Laurie Bentley, C.M.C. Q
Senior Deputy Clerk ~
TO:
DATE:
September 29, 2000
RE:
Vacancies on Boards and Commissions
I have updated the list of vacancies on boards and commissions through
December 31, 2000. Please advise me if you want me to advertise any of the vacancies.
Thank you.
cc: Bob Tucker
Larry Davis
Charlottesville Regional Chamber of Commerce
WISH TO Be MAGISTERIAL
I NEW TERM I RE- I APPOINTMENT?
BOARD OR COMMISSION MEMBER TERM EXPIRES EXPIRES APPOINTED?
09-30-00
09-30-00
M. Michel 11-14-00
C. Puopol 11-14-00
11"111
12-01-00
12-01-00 Not eligible
rlrt.:lr~1
Tracy Corea Rivanna
George R. Larie 12-31-00 12-31-01 Yes Jack Jouett
Albert O. Humbertson, Jr. 12-31-00 12-31-01 ? (no response) White Hall
James E. Clark, Jr. 12-31-00 12-31-01 Yes Scottsville
Michael G. Stewart 12-31-00 12-31-01 No Rio
Edward L. Strickler, Jr.
05-31-01
05-31-03 (to fill
balance of
term & serve
one fu1l2-year
term )
Christopher J. Robinette
John E. Davidson
12-13-00
12-13-00
12-13-00
12-13-00
12-13-03
12-13-03
12-13-03
12-13-03
No
Yes
Yes
Yes
Daniel Montgomery
G. David Emmitt
Betty Via
Nick Munger
Dolly Prenzel
Leigh B. Middleditch, Jr.
Howard Allen
12-31-00
12-31-00
12-31-00
12-31-00
12-31-00
12-31-03
12-31-03
12-31-03
12-31-03
12-31-03
Yes
Yes
Not eligible
Not eligible
Yes
BOARD OR COMMISSION
MEMBER
TERM EXPIRES
NEW TERM
EXPIRES
WISH TO Be
RE-
APPOINTED?
MAGISTERIAL
APPOINTMENT?
WISH TO BE
NEW TERM I RE-
EXPIRES APPOINTED?
MAGISTERIAL
APPOINTMENT?
COUN'IY OF ALBEMARLE
MEMORANDUM
DATE:
R.E:
Mem bers of the Board of Supervisors
Laurie Bentley, C.M.C. ~
Senior Deputy Clerk lo/
September 30,2000
TO:
FROM:
Applications for Boards and Commissions
I have attached a copy of the application for the vacancy on the Industrial Development Authority. I
did not receive any applications for the Jordan Development Corporation or the JAUNT Board. Thank you.
Attachment
cc: Bob Tucker
Larry Davis
BOARD OR COMMISSION
NEW TERM
EXPIRE
DATE
APPLlCANTI
INCUMBENT
INTERVIEW,
IF
SCHEDULED
David P. Bowerman
Rio
Undsay G. Dorrier, Jr.
Scottsville
Charlotte Y. Humphris
Jack Jouett
COUNTY OF ALBEMARLE
Office of Board of Supervisors
401 McIntire Road
CharlottesviUe, Virginia 22902-4596
(804) 296-5843 FAX (804) 296-5800
Charles S. Martin
Rivanna
Walter F. Perkins
While HaD
Sally H. Thomas
Samuel Miller
October 12, 2000
Mr. Richard G. Piccolo
439 maple View Ct.
Charlottesville, VA 22902
Dear Mr. Piccolo:
At the Board of Supervisors meeting held on October 4, 2000, you were reappointed to the Public
Recreational Facilities Authority, with said term to run from December 14,2000 through
Dec,ember 13, 2003. I have enclosed an updated roster for your convenience.
On behalf of the Board, I would like to take this opportunity to express the Board's appreciation for
your willingness to continue to serve the County in this capacity.
Sincerely,
;t~t&~ ??/~
Charles S. Martin
Chairman
CSMllab
Enclosure
cc: James L. Camblos, III
Larry Davis
V. Wayne Cilimberg
(i)
Printed on recycled paper
David P. Bowerman
Rio
Undsay G. Dorrier, Jr.
ScottsviIle
Charlotte Y. Humphris
Jack Jouett
COUNTY OF ALBEMARLE
Office of Board of Supervisors
401 McIntire Road
Charlottesville, Virginia 22902-4596
(804) 296-5843 FAX (804) 296-5800
Charles S. Martin
Rivanna
Walter F. Perkins
While Hall
Sally H. Thomas
Samuel MiDer
October 12, 2000
Mr. W. Ivar Mawyer
P. O. Box 60
North Garden, VA 22959
Dear Mr. Mawyer:
At the Board of Supervisors meeting held on October 4,2000, you were reappointed as the Samuel Miller
District representative to the Equalization Board for the calendar year 2001. Duties of this Board are set out in the
Code of Virginia, Chapter 32, Article 14, Sections 58.1-3370 through 58.1-3389. The duties are more specifically set
out in Section 58.1-3379 and read as follows:
"The Board shall hear and give consideration to such complaints and equalize
such assessments and shall, moreover, be charged with the especial duty of
increasing as well as decreasing assessments, whether specific complaint be
laid or not, if in its judgment, the same be necessary to equalize and accomplish
the end that the burden of taxation shall rest equally upon on all citizens of such
county or city. The (Director of Finance) of such county ... shall, when
requested, ... call the attention of the board to such inequalities in real estate
assessments iri his county or city as may be known to him. Every board of
equalization may go upon and inspect any real estate subject to equalization by
it."
In order to be eligible for appointment, every prospective member of such board shall attend and participate
in the basic course of instruction given by the Department of Taxation under Section 58.1-206. In the near future,
you will receive notice of a meeting from Bruce Woodzell, the Real Estate Assessor.
I have enclosed an updated roster for your convenience. If you have any questions about the duties of this
Board, please call Mr. Woodzell at 296-5856.
Sincerely,
(2Act~ f/T)~
Charles S. Martin
Chairman
CSMllab
Enclosure
cc: Bruce Woodzell
Commonwealth's Attorney
County Attorney
<i)
Printed on recycled paper
David P. Bowerman
Rio
Undsay G. Domer, Jr.
ScottsviIle
Charlotte Y. Humphris
Jack Jouett
COUNTY OF ALBEMARLE
Office of Board of SUpervisors
401 Mcintire Road
Charlottesville, Virginia 22902-4596
(804) 296-5843 FAX (804) 296-5800
Charles S. Martin
Rivanna
Walter F. Perkins
WhIte Hall
Sally H. Thomas
Samuel Miner
October 12, 2000
Ms. Tracy Corea
611 Whitcover Circle
Charlottesville, VA 22911
Dear Ms. Corea:
At the Board of Supervisors meeting held on October 4, 2000, you were reappointed as the Rivanna District
representative to the Equalization Board for the calendar year 2001. Duties of this Board are set out in the Code of
Virginia, Chapter 32, Article 14, Sections 58.1-3370 through 58.1-3389. The duties are more specifically set out in
Section 58.1-3379 and read as follows:
"The Board shall hear and give consideration to such complaints and equalize
such assessments and shall, moreover, be charged with the especial duty of
increasing as well as decreasing assessments, whether specific complaint be
laid or not, if in its judgment, the same be necessary to equalize and accomplish
the end that the burden of taxation shall rest equally upon on all citizens of such
county or city. The (Director of Finance) of such county... shall, when
requested, ... call the attention of the board to such inequalities in real estate
assessments in his county or city as may be known to him. Every board of
equalization may go upon and inspect any real estate subject to equalization by
it."
In order to be eligible for appointment, every prospective member of such board shall attend and participate
in the basic course of instruction given by the Department of Taxation under Section 58.1-206. In the near future,
you will receive notice of a meeting from Bruce Woodzell, the Real Estate Assessor.
I have enclosed an updated roster for your convenience. If you have any questions about the duties of this
Board, please call Mr. Woodzell at 296-5856.
Sincerely, ~~ ~-'1e~
~~ 77;aa---
Charles S. Martin
Chairman
CSMllab
Enclosure
cc: Bruce Woodzell
Commonwealth's Attorney'
County Attorney
*
Printed on recycled paper
David P. Bowerman
Rio
Unclsay G. Dorrier, Jr.
Scottsville
Charlotte Y. Humphris
Jack Jouett
COUNTY OF ALBEMARLE
Office of Board of Supervisors
401 McIntire Road
Charlottesville, Virginia 22902-4596
(804) 296-5843 FAX (804) 296-5800
Charles S. Martin
Rivanna
Walter F. Perkins
WhIte Hall
Sally H. Thomas
Samuel Miller
October 12, 2000
Mr. Michael R. Mathews
2415 HuntingtonRd.
Charlottesville, VA 22901
Dear Mr. Mathews:
At the Board of Supervisors meeting held on October 4, 2000, you were reappointed to the Joint
Airport Commission, with said term to run from December 1, 2000 through December 1, 2003. I have
enclqsed an updated roster for your convenience.
On behalf of the Board, I would like to take this opportunity to express the Board's appreciation for
your willingness to continue to serve the County in this capacity.
Sincerely, .
(!Av'~ /.?7&2~~
Charles S. Martin
Chairman
CSMllab
Enclosure
cc: James L. Camblos, III
Larry Davis
Bryan Elliott
Jeanne Cox
(1)
Printed on recycled paper
c...
~.
David P. Bowerman
Rio
Undsay G. Dorrier, Jr.
Scottsvil1e
Charlotte Y. Humphris
Jack Jouett
COUNTY OF ALBEMARLE
Office of Board of Supervisors
401 McIntire Road
Charlottesville, Virginia 22902-4596
(804) 296-5843 FAX (804) 296-5800
Charles S. Martin
Rivanna
Walter F. Perkins
White Hall
Sally H. Thomas
Samuel Miller
October 12, 2000
Ms. Ellora Young
6775 Wildon Grove Rd.
Gordonsville, VA 22942
Dear Ms. Young:
At the Board of Supervisors meeting held on October 4, 2000, the Board appointed you to the
Industrial Development Authority, with said term to run from October 4, 2000 through January 19, 2002.
Please contact Shelby Marshall, the Circuit Court Clerk, at 972-4084 to arrange to be sworn in. I have
enclosed a roster for your convenience.
On behalf of the Board, I would like to take this opportunity to express the Board's appreciation for
your willingness to serve the County in this capacity.
Sincerely,
(?f~/o/~
Charles S. Martin
Chairman
CSM/lab
Enclosure
cc: James Camblos
Larry Davis
James Murray
Shelby Marshall
(1)
Printed on recycled paper
....
,..
County of Albemarle
OfficeofBo~dofCOuno/Supenriso~
401 McIntire Road
Ch~lottesville, VA 22902-4596
. (804) 296-5843
APPLICATION TO SERVE ON BOARD/COl\1MISSION/COMMITTEE
(Please type or print.)
Bo~d/Commission/Committee r nd I).S+VI ct. \
Applicant's Name ;:;10 Vo..- qo C-llt1.'1
Full Home Address f.e 11 ~ W / t dOVl O1rlllA..t- KObLd
(}-()vdOlA~tJ ; (\ ~ v 14- :;J d-q '-I 2-
P~U~( 0 pV\lU:.vv-t t4w4LO v;~
Home Phone f a. ~ - 3& 14
Employer
UVff
/<; Va. Vlv1 t1{
Phone q d- <./ -- :J-S-tJ V
Magisterial District in which your home residence is located
Occupation/Title
J()fJc;l;~ .lO/.f.3
e.- ~( L u (1lJ..... Ii lA-
~(l)f:~~+ /1<.. t5~~L ,4SS0GI o:;U Date of Employment ~+U" A-s ~.~ lq11
r
Business Address
Years Resident in Albemarle County
19
Spouse's Name
Previous Residence
Number of Children
Education (De~rees and Graduation Dates) '"a tit -:S'll \A,~ t40 plc.:l v..-S U V\lu l q l. '1
fJ\'S - U lJ II- ,CZ?$'" Ph D - () 1114- J q qO
Memberships in!ratemal,. Business, Church and/or Social Groups tJ ~; v,) tL tJo.:h'tU.- PLaJ Sod c.f.<-t
uJo v'\.I...~VlS r~~ a lA. ol :PvDf cSS [a vlaJ ft.<::. 'S.DC I U vA-
Public, Civic and Charitable Office and/or Other Activities or Interests
Reason(s) for Wishing to Serve on this Board/Commission/Committee -+0 ass/sf ~ (tl~ 2..CR8 c t
4-llotlUal",l~ /lI\ "Jo'h:Uyt{~~ G'-L h'tJ~ gUl(1)J~ of- tlf'~
The information provided on this application will be released to the public upon request.
Si~~~
9-!9-~()
Date
Return to:
Clerk, Board of County Supervisors
Albemarle County
401 McIntire Road
Ch~lottesville, VA 22902-4596
FAX: (804) 296-5800
BOARD OF SUPERVISORS
David P. Bowerman
Rio
Undsay G. Dorrier, Jr.
Scottsville
Charlotte Y. Humphris
Jack Jouett
COUNTY OF ALBEMARLE
Office of Board of Supervisors
401 McIntire Road
Charlottesville, Virginia 229024596
(804) 296-5843 FAX (804) 296-5800
Charles S. Martin
Rivanna
Walter E Perkins
White Hall
Sally H. Thomas
Samuel Miner
October 12, 2000
Mr. Patrick F. Cornell
106 Maple Dr.
Madison, VA 22727
Dear Mr. Cornell:
At the Board of Supervisors meeting held on October 4, 2000, you were reappointed to the
Thomas Jefferson Emergency Medical Services Council, with said term to run from January 1, 2001
through December 31,2003. I have enclosed an updated roster for your convenience.
On behalf of the Board, I would like to take this opportunity to express the Board's appreciation for
your willingnessto continue to serve the County in this capacity.
Sincerely,
~
(lA~ 7"??'~~
Charles S. Martin
Chairman
CSM/lab
Enclosure
cc: James L. Camblos, III
Larry Davis
Rob Hamilton, Exec. Dir., T JEMSC
<i
Printed on recycled paper
David P. Bowerman
Rio
Undsay G. Dorrier, Jr.
Scottsville
Charlotte Y. Humphris
Jack Jouett
COUNTY OF ALBEMARLE
Office of Board of Supervisors
401 McIntire Road
CharlottesviUe, Virginia 22902-4596
(804) 296-5843 FAX (804) 296-5800
Charles S. Martin
Rlvanna
Walter E Perkins
White Hall
Sally H. Thomas
Samuel Miller
October 12, 2000
Ms. Leslie Reed
P.O. Box 144
Ivy, VA 22945
Dear Ms. Reed:
At the Board of Supervisors meeting held on October 4, 2000, you were reappointed to the
Rivanna Solid Waste Authority Citizens Advisory Committee, with said term to run from January 1, 2001
thro~gh December 31, 2002. I have enclosed an updated roster for your convenience.
On behalf of the Board, I would like to take this opportunity to express the Board's appreciation for
your willingness to continue to serve the County in this capacity.
Sincerely,
(lA/~4;'~
Charles S. Martin
Chairman
CSM/lab
Enclosure
cc: James L. Camblos, III
Larry Davis
Art Petrini
(1)
Printed on recycled paper
David P. Bowerman
Rio
Undsay G. Domer, Jr.
ScotlsviUe
Charlotte Y. Humphris
Jack Jouett
COUNTY OF ALBEMARLE
Office of Board of Supervisors
401 McIntire Road
Charlottesville, Virginia 22902-4596
(804) 296-5843 FAX (804) 296-5800
Charles S. Martin
Rivanna
WaIterF.Perkins
While Hall
Sally H. Thomas
Samuel Mi1Ier
October 12, 2000
Mr. G. David Emmitt
1734 Franklin Dr.
Charlottesville, VA 22901
Dear Mr. Emmitt:
At the Board of Supervisors meeting held on October 4, 2000, you were reappointed to the Public
Recreational Facilities Authority, with said term to run from December 14, 2000 through
Dec~mber 13, 2003. I have enclosed an updated roster for your convenience.
On behalf of the Board, I would like to take this opportunity to express the Board's appreciation for'
your willingness to continue to serve the County in this capacity.
Sincerely,
/~aY.A #/a/.d:-
Charles S. Martin
Chairman
CSM/lab
Enclosure
cc: James L. Camblos, III
~~;fy Davis
~ Wayne Cilimberg
<i)
Printed on recycled paper
David P. Bowerman
Rio
Undsay G. Domer, Jr.
Scottsville
Charlotte Y. Humphris
Jack Jouett
COUNfY OF ALBEMARLE
Office of Board of Supervisors
401 Mcintire Road
Charlottesville, Virginia 22902-4596
(804) 296-5843 FAX (804) 296-5800
Charles S. Martin
Rivanna
Walter F. Perkins
While Hall
Sally H. Thomas
Samuel MiUer
October 12, 2000
Mr. John E. Davidson
1935 Secretary Road
Scottsville, VA 24590-3109
Dear Mr. Davidson:
At the Board of Supervisors meeting held on October 4, 2000, you were reappointed to the Public
Recreational Facilities Authority, with said term to run from December 14,2000 through
December 13, 2003. I have enclosed an updated roster for your convenience.
On behalf of the Board, I would like to take this opportunity to express the Board's appreciation for
your willingness to continue to serve the County in this capacity.
Sincerely,
(M~ /7)~~
Charles S. Martin
Chairman
CSMllab
Enclosure
cc: James L. Camblos, III
Larry Davis
V. Wayne Cilimberg
*
Printed on recycled paper
David P. Bowerman
RIo
Lindsay G. Dorrier, Jr.
Scottsville
Charlotte Y. Humphris
Jack Jouett
COUNTY OF ALBEMARLE
Office of Board of Supervisors
401 Mcintire Road
Charlottesville, Virginia 22902-4596
(804) 296-5843 FAX (804) 296-5800
Charles S. Martin
Rivanna
Walter E Perkins
White Hall
Sally H. Thomas
Samuel Miller
October 12,2000
Mr. Christopher J. Robinette
4704 Bluejay Way
Charlottesville, VA 22911
Dear Mr. Robinette:
At the Board of Supervisors meeting held on October 4, 2000, you were reappointed to the Public
Recreational Facilities Authority, with said term to run from December 14, 2000 through
Dec~mber 13, 2003. I have enclosed an updated roster for your convenience.
On behalf of the Board, I would like to take this opportunity to express the Board's appreciation for
your willingness to continue to serve the County in this capacity.
Sincerely,
(lAd,~/?l~
Charles S. Martin
Chairman
CSM/lab
Enclosure
cc: James L. Camblos, III
Larry Davis
V. Wayne Cilimberg
<1)
Printed on recycled paper
David P. Bowerman
Rio
Undsay G. Domer, Jr.
Scollsville
Charlotte Y. Humphris
Jack Jouett
COUNTY OF ALBEMARLE
Office of Board of Supervisors
401 Mcintire Road
Charlottesville, Virginia 22902-4596
'(804) 296-5843 FAX (804) 296-5800
Charles S. Martin
Rivanna
Walter F. Perkins
White Han
Sally H. Thomas
Samuel Miller
October 12, 2000
Mr. Nick Munger
P.O. Box 187
Crozet, VA 22932
Dear Mr. Munger:
At the Board of Supervisors meeting held on October 4, 2000, you were reappointed to the
Housing Committee, with said term to run from January 1, 2001 through December 31, 2003. I have
enclpsed an updated roster for your convenience.
On behalf of the Board, I would like to take this opportunity to express the Board's appreciation for
your willingness to continue to serve the County in this capacity.
Sincerely,
(tf~/?7~-
Charles S. Martin
Chairman
CSM/lab
Enclosure
cc: James L. Camblos, III
Larry Davis
Ron White
*
Printed on recycled paper
David P. Bowerman
Rio
Undsay G. Dorrier, Jr.
Scottsville
Charlotte Y. Humphris
Jack Jouett
Ms. Dolly Prenzel
Director of Community Relations
P.O. Box 400229
Charlottesville, VA 22904-4229
Dear Ms. Prenzel:
COUNTY OF ALBEMARLE
Office of Board of Supervisors
401 Mcintire Road
Charlottesville, Virginia 22902-4596
(804) 296-5843 FAX (804) 296-5800
Charles S. Martin
Rivanna
Walter F. Perkins
White Hall
Sally H. Thomas
Samuel Miller
October 12, 2000
At the Board of Supervisors meeting heid on October 4, 2000, you were reappointed to the
Hou,sing Committee, with said term to run from January 1, 2001 through December 31, 2003. I have
enclosed an updated roster for your convenience.
On behalf of the Board, I would like to take this opportunity to express the Board's appreciation for
your willingness to continue to serve the County in this capacity.
CSM/lab
Enclosure
cc: James L. Camblos, III
Larry Davis
Ron White
Sincerely,
~~;?JtV~-
Charles S. Martin
Chairman
(j
Printed on recycled paper
David P. Bowerman
Rio
Undsay G. Dorrier, Jr.
Scottsville
Chiuiotte Y. Humphris
Jack Jouett
Ms. Betty Via
Whitewood Village Apartments
211 Whitewood road, Apt. 10
Charlottesville, VA 22901
Dear Ms. Via:
COUNTY OF ALBEMARLE
Office of Board of Supervisors
401 McIntire Road
Charlottesville, Virginia 22902-4596
(804)296-5843 FAJ<(804)296-5800
Charles S. Martin
Rivanna
Walter F. Perkins
White Hall
Sally H. Thomas
Samuel MiUer
October 12,2000
At the Board of Supervisors meeting held on October 4, 2000, you were reappointed to the
Housing Committee, with said term to run from January 1, 2001 through December 31, 2003. I have
enclosed an updated roster for your convenience
On behalf of the Board, I would like to take this opportunity to express the Board's appreciation for
your willingness to continue to serve the County in this capacity.
CSMllab
Enclosure
cc: James L. Camblos, III
Larry Davis
Ron White
Sincerely,
(~~/??~
Charles S. Martin
Chairman
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Printed on recycled paper
""
BOARD - TO -BOARD ~~lPVd
October 4, 2000 -1:45 p.m.
A Monthly Communications Report of activities from the Albemarle County School Board to
the Albemarle County Board of Supervisors.
Recent
Highlights: School Board Briefs !Attachment 1) - September 14 & 28, 2000
>- November 8, 2000 Joint Meeting: The School Board looks forward to meeting
with you on November 8, 2000 to discuss the Compensation Committee
recommendations.
>- UPDATED School Enrollment: As of September 14, 2000, enrollment is
12,259 or 98.9 percent of projection. About 177 students have registered since
the first day of school. Elementary enrollment is 121 students below projection.
Middle School enrollment is 18 students above projection. High School
enrollment is 28 students below projection. The September 30,2000 enrollment
figures are currently being tallied.
As of September 8, 174 teachers have been hired. Out of the 174 teachers, 94
are first year teachers and 122 of the 174 have five years or less experience.
Approximately 74.5 percent of teachers that left the Division had five years or
more experience. (Attachment 2)
. >- School Board/Superintendent Priorities: The Board adjusted its Priorities to
reflect a two-year cycle instead of one, with mid-cycle adjustments made at the
Board's discretion. This change is due to more emphasis being placed on
measurable academic goals. The Priorities are designed to support the Division's
Mission and the five System Goals (Student Performance Standards, School
Climate and Board Adopted Values, Feeder Pattern Support, Curriculum and
Staff Development, and Extended School Community). The evidence of
progress on System Goals and Board Priorities is documented in the Division's
Annual Progress Report. A copy of the Board-approved 2000-2002 School
Board/Superintendent Priorities is attached to the September 14 Briefs.
-...."
>- Policy KG: Community Use of School Facilities: The Board deferred action
and requested that group classifications be changed based on types of activities
rather than groups. The activities would determine classification not the group
for the purpose of the fees charged. Policy KG will be rescheduled on the
Board's agenda in the near future.
>- Self-Sustaining Before School Programs: Three programs (Broadus Wood and
Hollymead Elementary Schools and Henley Middle School) met average daily
enrollment expectations, while 16 other school programs did not meet
expectations. At the current rate, if the Division continued to keep the 16
programs operational, it would lose $28,125 in FY 2000-2001. Therefore, these
programs closed for business, effective September 26 (the end of the first billing
cycle). The closures are expected to affect approximately 62 students whose
families pay $2 per day to have school personnel watch their children before
classes begin each morning. Parents were notified about the Before School
Program closings. After reviewing the data, the Board reluctantly agreed to
close these programs.
>- Northern Elementary School: The Board approved the schematic design and
authorized the architects to proceed to the construction phase of the Northern
Elementary School project. The School will open in the fall of 2002. A
Redistricting timeline has also been Board-approved with redistricting completed
approximately one year before the school's opening. In addition, the Board
invites community input on naming the facility. School Board Policy FC-R
(BuildinglNaming New Facilities) requires that recommendations be solicited
from the community for naming a new facility. The following factors will be
considered:
1. geographical considerations;
2. historical considerations; and
3. name( s) of individuals who have made local, state, or national servIce
contributions.
Suggestions must be provided in writing by Friday, October 27 to the School
Board Clerk's office. Proposals should include a brief rationale. The Board will
discuss possible names and receive public testimony during its November 9
meeting.
2
4.
..
>- Burley Middle School Renovation: The Board agreed with the Burley Study
that concluded that Burley can be readily expanded to meet the anticipated, long-
term demands of an increasing student population while achieving program
parity with other County middle schools. The Board received the report for
information and may take action at its October 12 meeting, allowing staff to
proceed to the project design phase with the identified, additional scope items
added to the proj ect.
>- Capital Improvement Program: Division enrollment is projecte~ to grow to
more than 13,000 students by 2005 and continues to grow to more than 14,000
by 2011. This is a total enrollment growth of more than 2,000 students over the.
next 10 years. The FY2001/02 - FY2005/06 CIP budget has been prepared to
reflect the anticipated, available revenue and assumes a 5 percent increase in the
local contribution to debt service in FY2005/06.
The 2001/02 - 2005/06 CIP, totaling $55,337,000, mirrors the previous year's
approved budget, with only one new maintenance project in the first three years
and no new building projects in the five years. It was necessary to adjust two
project budgets and add a roof replacement. Budget reductions, time, and intense .
use are taking a toll on school facilities. The out-year request for maintenance
projects reflects the critical need to institute a "catch-up" program for facilities.
The Board asked that all maintenance needs be reflected in the budget request.
The Board may approve the CIP at its October 12 meeting.
3
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ALBEMARLE COUNTY PUBLIC SCHOOLS
BOARD BRIEFS
Also l1vaiJabJel1t bttp://k12.albemarle.org
To respond to the Board Briefs SUlVey, please visit http://k12.albemarle.org/ surveys/board _ briefs.html.
"WE EXPECT SUCCESS"
SCHOOL BOARD MEE TING: September 14. 2000
BOARD ACTION AND ACTIVITIES
. At its August 28 meeting, the Board considered the selection
of Family Life Education videos and materials for Grades 5-
9. This issue will be considered again at the Board's September
28 meeting. The public is encouraged to provide input .
regarding the adoption of these videos and materials. Videos
and materials are on display for 30+days (August 29 through
October 10) at the Albemarle Resource Center, located at 1200
Forest Street in Charlottesville, 8:00 a.m. to 5:00 p.m.
Mondays-Fridays. In addition, video sununanes are located on
the website. The proposed videos were reviewed by teachers to
ensure that they met the selection criteria in Policy IIAA: (1)
overall instructional purpose, (2) educational suitability and age
appropriateness, (3) timeliness, (4) importance of the subject
matter, and (5) the quality of the product. The videos and
materials will be considered for adoption at the October 12
Board meeting.
. The Board received an updated Opening of School Report.
As of September 14, 2000, enrollment is 12,259 or 98.9 percent
of projection. About 177 students .have registered since the
first day of schoo!. Elementary enrollment is 121 students
below projection. Middle School enrollment is 18 students
above projection. High School enrollment is 28 students
below projection. As of September 8, 174 teachers have been
hired. Out of the 174 teachers, 94 have no experience and 12f
of the 174 have five years or less experience. Approximately
74.5 percent of teachers that left the Division had five years or
more expenence.
· The Board asked that bus stops on Rio Road be reviewed to
ascertain their safety.
· The Board continues to seek applications for the Long-
Range Planning Committee. TheO>mmittee's charge is to
analyze enrollment trend data, population growth trends,
building capacities, staffing standards, Capital Improvement
;Program, redistricting needs, etc. Committee members would
also be part of any Redistricting Committee that is convened.
(Applications to apply to selVe on the Committee are
being solicited through September 29, 2000. For more
information, please call the Clerk's office at 972-4055.)
. The Division Fact Sheets regarding student! staff
demographics, Starxianls ifLeamirrg (SOLs) Test Results,
Scholastic Assessment Test Results (SA1), Stanford 9 Test
Results, Special Programs, 2000-2001 Calendar, School Sci.rting
and Dismissal Times, and other fact sheets are now on the
website:
http://k12.albemarle.oli/Board/About/ facts .htm.
BURLEY MIDDLE SCHOOL
IMPROVEMENT PLAN
Dr. Bernard Hairston, Burley Middle School Principal, noted the
following SIP Goals: 1) improving student performance, providing
a healthy and inviting school climate, and linking the home, school,
and community. In addition, Burley has coordinated several school
surveys by grade level (grades 6-8), including parent and faculty
surveys. The SIP Committee will begin analyzing the survey data in
order to make recommendations on improving the quality of
services offered at Burley to students, parents, faculty, and
community.
2000-2002 SCHOOL BOARD/SUPERINTENDENT
PRIORITIES
The Board adjusted its Priorities to reflect a two-year cycle instead
of one, with mid-cycle adjustments made at the Board's discretion.
This change is due to more emphasis being placed on measurable
academic goals. The Priorities are designed to support the
Division's Mission and the five System Goals (Student Performance
Standards, School Oimate and Board Adopted Values, Feeder
Pattern Support, Gmiculum and Staff Development, and Extended
School Community). The evidence of progress on System Goals
and Board Priorities is documented in the Division's Annual
Progress Report. A copy of the Board-approved 2000- 2002 School
Board/Superintendent Priorities is attached.
Policy KG: COMMUNITY USE
OF SCHCXJL FAaLITIES
During the spring, the Board requested staff to review Policy KG
and bring proposed changes to the Board for consideration.
Revisions recommended to the policy address the classifications of
groups for the purpose of facility use, the fees charged to the
various classifications, and protocols for the use of athletic fields.
Oarification has also been provided regarding school facilities that
cannot be used. Further, specific fee amounts have been adjusted
to reflect actual costs. At this time, it is difficult to determine the
impact of the amount of rental fees collected. However, it is likely
that actual operational costs for facility use, particularly for
custodial services, will be recovered.
At its August 14 meeting, the Board asked that the affected groups
be notified and allowed an opportunity for input, the
implementation date for the policy be delayed at least six months,
and the Board of Supervisors be given an opportunity for input. At
its September 14 meeting, the Board again reviewed the policy and
made minor revisions. At its September 28 meeting, the Board will
adopt the revisions to Policy KG.
NORTHERN ELEMENTARY SCHEMATIC DESIGN
The Board received a report on the Northern Elementary School
Schematic Design as follows:
1. Student Capacity - 600 students
.2. Building Size - 83,662 square feet
3. Grade Levels - Pre- K - 5
4. Classrooms (Kindergarten 2; First Grade 5; Second Grade 5;
Third Grade 5; Fourth Grade 5; and Fifth Grade 5)
5. Approximate Total Site Size - 55 acres
6. Approximate Acres Used by Elementary School
Development - 39 a~res
7. Approximate Acres Remaining for Future Development -
16 acres
8. Scheduled Opening - August 2002
9. Constroction Budget: Building, Site work, and Recreation
Fields - $9,184,000'
10. Total Project Budget 2000-2001 Capital Improvement
Program - $12,698,000
The Board received additional information about the building's
design, parking, security, play fields, technology features, cafeteria
size, storage, etc. The Board asked that the following be done:
1. A cost estimate be obtained for electronic key access that can
be used in order to further enhance building security;
2. The Schematic Designs and Plans be circulated at schools that.
will be affected by redistriciting in the northern part of the
County; and
3. Schedule the Northern Elementary School Schematic Design
on the September28 Consent Agenda for approval so that
architects Can proceed to the construction phase of the project.
BOARD RE.VIEWS POLICIES IFD, IIA, AND IIAB
The Board reviewed Policy IFD, OmiaJumAdoptim, Policy IIA,
Instructional Materi:tls, and Policy IIAB, L eami.ng ResatrceS Selertian am
A doption. It was noted that the Board has the authority to review
and approve all courses, including exploratories and electives that
are taught in middle schools. In the past, the Board has approved
these courses annually for high school.students-as provided in the
High School Program of Studies. The Board also asked that terms
such as "learning resources" and "instructional materials" be
clarified in the policies. The revised policies will be brought back to
the Board on September 28 for public comment and placed on the
October 12 Consent Agenda for approval.
SELF-SUSTAINING BEFORE . SCHOOL PROGRAMS
The Board received an updated financial report on the Self-
Sustaining Before School Program. Three programs (Broadus
Wood and Hollymead Elementary Schools and Henley Middle
School) have met average daily enrollment expectations, while 16
other school programs have not met expectations. At the current
rate, if the Division continues to keep these.16 programs
operational, it would lose $28,125 in FY 200D-2001. Therefore,
these programs will close for business, effective September 26 (the
end of the first b~ cycle). The closures are expected to affect
approximately 62 students whose families pay $2 per day to have
school personnel watch their children before classes begin each
morning. Parents have been notified about the Before School
Program closings. After reviewing the data, the Board reluctantly
agreed to close these programs.
COMMENDATIONS
The following students were recognized:for having their artwork
published in the 200D-2001 Student Calendar Handbook
Student School
Kelly M Sloan Jack Jouett Middle
Sergei Dougherty Agnor- Hurt Elementary
Joshua Smith Woodbrook Elementary
.. StefanieMoore Woodbrook Elementary
Sarah Bromberger Stony Point Elementary
David Cooke, III Meriwether Lewis Elementary
Amalia Oswald Meriwether Lewis Elementary
Keenan TImko Meriwether Lewis Elementary
Shanice Dillard Yancey Elementary .
Grace Bowser Meriwether Lewis Elementary
Chelse~ Curtin Broadus Wood Elementary
Erin Chilton Albemarle High Sc~ool
Dakota Thomsen-Diggs Scotsville Elementary
Jessica Gaffney JackJouett Middle
Mariah Sinden Cale Elementary
Cole Terlesky Stony Point Elementary
Crystal Brittain Stony Point Elementary
Stephen Williams Henley Middle
Lauren Barrow Stone Robinson Elementary
Courtney Agee Walton Middle
Amy Morawitz Walton Middle
Nicole Derstine Agnor- Hurt Elementary
Cassidy Chasse Agnor- Hurt Elementary
Elizabeth Ann Rogers Murray Elementary
Emily Gaines Hollymead Elementary
Jenny Payne Scottsville Elementary
James LeDuc Hollymead Elementary
Eric White Oozet Elementary
Valerie Wilder Oozet Elementary
Sharnir Brown Burley Middle
Jeremy White Burley Middle
Jennifer Sikes Albemarle High School
Wynne Shafer Albemarle High School
EQUITY AND,DIVERSITYCOMMITTEE
The Superintendent invites and encourages high school students,
parents, teachers, other school personnel (classified
employees), and community members to apply for membership
on the Superintendent's Equity and Diversity Committee. The
committee will review programs to address equity and diversity
issues in order to create and sustain an ongoing equity and diversity
plan. The committee, through the Superintendent, will present
periodic reports throughout the year to the School Board.
Members will serve a three-year term. Applications can be obtained
at schools, Central Office, or the Division website at
http://k12.albemarle.org/Board/News/home.html. The
deadline for applications is October 13, 2000.
~.
.
2000-2002 School Board/Superintendent Priorities
The School Board/Superintendent Priorities are designed to support the Division's Mission and the five
System Goals, which have been formally adopted in Albemarle County School Board Policy At=. The
Priorities are organized based on the five System Goals. Much of the evidence of progress on System
Goals and Board Priorities is documented in the Division's Annual Progress Report.
Mission
The primary mission of the Albemarle County Schools is to provide and promote a dynamic
environment for learning through which students acquire the knowledge, skills, and values
necessC!ry to live as informed and productive members of society.
Goal 1 .....'Student Performance Standards
Priority 1.1 - Standards of Accreditation
. By 2002, all schools will be accredited.
. By 2004, all students who earn sufficient credit for a Standard diploma will have earned a sufficient
number of verified credits to graduate.
. By June, 2001 and annually thereafter, the Division will measure the progress of each ninth grade cohort
in meeting verified credit requirements for graduation.
. By 2004, the dropout rate will remain at 2% even with the increased graduation requirements.
Priority 1.2 - Academic Progress of High Achieving Students
. A division team will be established to define measurable targets for the academic progress of high
achieving students by December, 2000.
. By July, 2001, baseline data will be collected to utilize in defining these targets.
Goal 2 - School Climate and Board Adopted Values
Priority 2.1 - School Climate and Board Adopted Values
. By 2002, all schools will implement a structured character education program.
· By 2002, a school for chronically disruptive middle and high school students will be fully implemented
and evaluated,
. By June, 2001, baseline data will be collected concerning school climate across the division:
Priority 2.2 - Equity and Diversity
. By January, 2001, Board members, the Superintendent, and Assistant Superintendents will participate in
Multicultural Comp,etency Workshops.
. The Discrimination Incident Report will be fully implemented and baseline data reported to the Board by
September, 2001.
Goal 3 - Feeder Pattern Support
Priority 3.1 - K-12 Achievement Gap Intervention Programs .
· The Division will continue to develop and implement early intervention strategies that close the
achievement gap in English and Math,
· The achievement gap between black and white students and between students eligible for free/reduced
lunch and those who are not, as evidenced in 1999-2000 SOL test results, will decrease by 25% per
year until closed in the year 2004.
Priority 3.2 - Student Passing SOL and Scoring at Grade level I in Reading, Writing, and Math
· By the spring of 2001, 85% of students in grade 2 will score at or above grade level on the local second
grade reading assessment.
· By the spring of 2002, 85% of students in grades 3, 5 and 8 will pass the SOL tests in language arts
areas and math.
Priority 3.3 ,... Research on Extended learning Time
· By December, 2000, a report on extended learning time, including recommendations and cost
implications, will be presented to the School Board.
.~
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Goal 4- Curriculum and Staff Development
Priority 4.1 - Grade Level Performance BenchmarkslWorkplace Standards
. By 2004, local assessments will be developed and implemented in all core content areas to measure
students' ability to apply knowledge in performance situations using portfolios and performance
assessments that are representative of grade level performance benchmarks.
Priority 4.2 - Middle School Program Review
. In 2000-2001, the Division will fully review its middle school programs for appropriate curriculum
implementation, rigor of instructional program, student performance, school climate, staff development,
and school-community relations.
Priority 4.3 - Staff Development
. By September, 2001, a Comprehensive Division Staff Development Plan will be fully developed that is
tied directly to the Division's major instructional and management initiatives.
. For the FY 2001-2002 budget development cycle, strategies will be developed to consistently
compensate staff for time beydnd contract devoted to curriculum and staff development and intervention
instruction.
. Building level professional development focus areas will be established by December, 2001.
. By June, 2001, a pool of at least 20 internal candidates for administrative positions will have participated
in the Adminstrators for Tomorrow Academy.
Goal 5 - Extended School Community
Priority 5.1 - Communications
. The Division Communications Plan will continue to be strengthened during 2000-2001.
. Business-Community-School and school division partnerships will be identified and documented by July,
2001.
. 80% of parents will agree or strongly agree that the school their child attends is satisfactory based upon
each of the Effective Schools correlates in the 2001 Parent Survey.
Priority 5.2 - Budget Process
. Refinement of the Division's budget process will continue through implementation of the Board accepted
recommendations of the Budget Review Committee. .
Division Goals Support Priority
The recruitment and retention of high-quality and diverse teaching, administrative, and
classified staff will continue to be vigorously pursued, with particular emphasis on increasing
the percentage of minority teachers to reflect the diversity of the system.
Recruitment and Retention
· The current gap between system diversity (15%) and the percentage of minority teachers (8%) will be
reduced by 25% each year beginning in the fall of 2001.
. At least 75 early teacher contracts will be awarded for 2000-2001.
· At least 20% of early teacher contracts will be awarded to minorities for 2000-2001:
/I- -I
ALBEMARLE COUNTY PUBLIC SCHOOLS
BOARD BRIEFS
Also available at http://k12.albemarle.ozg
To respond to the Board Briefs Survey, visit http://k12.albemarle.org/surveys/boarctbriefs.html. Deadline is October 15.
"WE EXPECI' SUCCESS"
SCHOOL BOARD MEETING: September 28.2000
BOARD ACI'ION AND ACI'IVITIES
.
At its September 28 meeting, the Board continued its review of
the selection of Family Life Education videos and materials for
Grades 5- 9. The public is encouraged to provide input regarding
these videos and materials. VIdeos and materials are on display
for 30+ days (August 29 through October 10) at the Albemarle
Resource Center, located at .1200 Forest Street in C1larlottesvi1le,
8:00 a.m. to 5:00 p.m. Mondays-Fridays. In addition, video
swnmaries are located on the website. The videos and materials
maybe adopted at the October 12 Board meeting.
.
The Board deferred action on Policy KG, CommUDity Use of
School Facilities, and requested that group classifications be
changed to reflect types of activities. The activities rather than
groups would determine classification for the purpose of facility
use. Policy KG will be rescheduled on the Board's agenda in the
near future.
.
The Board approved the Northern Elementary School
Schematic Design and authorized the architects to proceed to
the construction phase of the project.
.
The Board approved revisions to Policy IFD, OmiaJumAdr:ption,
Policy ITA, lnst:ructiantl Materitt1s, and Policy ITAB, Learnirf,
ResatrCl!S Sekaion am Adqn;im The Board has the authority to
review . and approve all courses, including exploratories and
electives taught in middle schools.
.
The Board continues to seek applications for the Long-Range
Planning Committee until October 6 (new deadline). The
Committee's charge is to analyze enrollment trend data,
population growth trends, building capacities, staffing standards,
Capital Improvement Program, redistricting needs, etc.
Committee members would also be part of any Redistricting
Committee that is convened. Formore infonnation, please call
the Oerk's office at 972-4055 or visit the website.
.
The Superintendent invites and encourages high school
students, parents, teachers, other school personnel
(classified employees), and community members to apply
for memberShip on the Superintendent's Equity and Diversity
Committee. The committee will. review programs to address
equity and diversity isSues in order to create and sustain an
ongoing equity and diversity plan. The committee, through the
Superintendent, will present periodic reports throughout the year
to the School Board. Members will setve a three-year term.
Applications can be obtained at schools, Central Office, or the
website at http://k12.albemarle.org/BoardlNews/home.html.
The application deadline is October 13, 2000.
SCHOOL SAFETY STATUS REPORT
In 1999, the Board directed that an annual report be provided
concerning school safety. The following is a summary of major
safety-related initiatives that have been undertaken by the Division
over the past three years:
1. School Safety Audits (mandated by the 1997 General Assembl~
2. Division Crisis Management Plan
3. School Resource Officers (Six officers work with the middle
and high schools. More funding is needed to increase the
number of officers. This request will be a budget initiative.)
4. Fire and Rescue SelVices (mspections, evacuation drills,
training, investigations, crisis situations, etc.)
5. School Oimate Emphasis (01aracter Education, Diversity
Training, and Alternative Education Progratns) . .
6. Employee Identification (picture identification badges)
Fora copy of the report, please call Dr. Frank Morgan, Assistant
Superintendent for Support Services, at 296-5877.
SELECTING A NAME FOR THE
NORTHERN ELEMENTARY SCHOOL
The Board invites community input on naming the new school
division facility (currently known as the Northern Elementary SchooO
that will open in the fallof 2002. In addition, School Board Policy
FeR (Buildin;s/Narrirg NewFaci1ities) requires that recommendations
be solicited from the community for naming a new facility. The
following factors will be considered:
1. geographical considerations;
2. historical considerations; and
3. name(s) of individuals who have made local, state, or national
setvice contributions.
Suggestions must be provided in writing by Friday, October 27.
Proposals should include a brief rationale. The Board will discuss
possible names and receive public testimony during its November 9
meeting. Suggestions may be directed to the following address:
Albemarle County School Board - Attention: Oetk's office - 401
McIntire Road - Charlottesville, VA 22902 (Phone: 972-4055).
The Board encouraged teachers to ask their students to submit
reconunendations.
NORTHERN ELEMENTARY SCHOOL
REDISTRICfING
The Northern Elementaly School is scheduled to open in the fall of
2002. Part of the planning process includes the redistricting process,
which will determine the new school's attendance area.
In August, the Board adopted changes to Policy FB {Facilities p~
that directs the redistricting process. Major changes included the
direct involvement of the Long-Range Planning Committee in the
redistricting process and the participation of the Superintendent in the
work of any Redistricting Committee convened.
Board. consensus was reached regarding the following timeline that is
designed to have the redistricting process comple~d approximately a
year ahead of the school's opening. The schools' communitywill be
fully involved in all phases of the planning process.
1. October - Advertisement for school representatives for
Redistricting Conunittee (from Agnor-Hurt, Broadus Wood,
Hollymead, Stony Point, and Woodbrook Elementary Schools)
2. October 26 - Board Appointment of citizen members of the
Long- Range Planning Committee
3. November 9 - School representatives of Redistricting Committee
announced and Board provides direction to the Committee
concerning criteria for redistricting
4. November-December - Committee meets to 'receive
infonnation (academic issues, facilities, transportation, etc.)
5. January-Febroary- Committee develops preliminary proposal
to present for public comment
6. Man:h-April- Committee receives public comment on proposal
and finalizes reconunendation(s) and presents recommendation
to School Board
7. April-May.,. School Board deliberation, Public Hearing, and
Adoption of Plan
BURLEY MIDDLE SCHOOL RENOVATION
The Board asked that a Burley Middle School Study be done to
determine the facility needs, associated costs, and implementation
options to support the sustained use of this school for middle grade
educatioIL Comments and suggestions regarding the future of Burley
were received from community members at two public hearings and
through other means of communicatioIL
The Burley property was appraised in the amount of $4,500,000 of
which $1,072,000 is attributable to land. The Burley Design
Committee recommended the following:
1. 1he existing 6th grade annex remain a part of Burley; and
2. In order for Burley to functionally compare with other county
middle schools, its facilities must be adequate and comparable.
The Study included an architectural program for 630 students, derived
from the Sutherland Middle School model. However, space was
included in the proposed program for a full-size special education
classroom and computer resource room in each grade-level house (not
done at Sutherland).
The proposed Study's scope of work and cost estimate of $7,595,000
exceeds the original Capital Improvement Program (ill) scope of
work and budget by $795,000. Reasons include the following:
1. Proposed site improvements are more extensive;
2. G.1rrent construction costs are significandy higher; and
3. Existing systemlinfrastnlcture costs were not previously
anticipated.
The Study concludes that Burley can be readily expanded to meet the
anticipated, long-term demands of an increasing student population
while achieving program parity with other County middle schools.
The Board received the report for information and may take action at
its October 12 meeting that will allow staff to proceed to the project
design phase with the identified, additional scope items added to the
project.
CAPITAL IMPROVEMENT PROGRAM (UP)
FISCAL YEAR 20011 02 THROUGH 2005/06
The OF for the Division is a five--year budget that is updated annually
to adjustfor changing needs. In order to allow local government to
accurately project its flVe--year capital expenditures, all departments are
asked to submit new projects in the fifth year of the plan. Only
emergencies, clearly identified as critical need projects, or
unanticipated technology needs, may be submitted in the first four
years. The Long-Range Planning Committee Report setves as the basis
for major construction projects listed in the current Capital
Improvements Request. School administration and staff had the
opportunity to submit requests for review, screening, and cost
estimation by the Building Services Department.
Division enrollment is projected to growto more than 13,000 students
by2005 and continues to grow to more than 14,000 by2011.1his is
a total enrollment growth of more than 2,000 students over the next
10 years. The FY2001/02 - FY2oo5/06 ap budget has been
prepared to reflect the anticipated, available revenue and assumes a 5
percent increase in the local contribution to debt service in
FY2005/06. Recognizing that current practices may be drastically
changed, as a result of the recommendations currently being
developed by the fmancial consultants, and that there may be changes
in the agreements with the Board of Supervisors, this budget has been
prepared meeting only the basic needs of the Division and leaving, or
moving, many needed projects in the out-years of 2007 - 2011.
The 2001/02 - 2005/06 ill, totaling $55,337,000, mirrors the
previous year's approved budget, with only one new maintenance
project in the first three years and no new building projects in the five
years. It was necessary to adjust two project budgets and add a roof
replacement. dassroom capacity and enrollment data can be found in
the report. Budget reductions, time, and intense use are taking a toll
on school facilities. The out-year request for maintenance projects
reflects the critical need to institute a "catch-up" program for facilities;
Projections cannot fully capture the potential growth associated with
the large scale Research Park and industrial development that is now
a reality. Therefore, the current estimation could be dramatically
affected by rapid increases in the availability of employment in the
area.
At its October 12 meeting, the Board may approve the ap plan.
Attaclnnent 2
Teachers Leaving Albemarle by year
C) 160m - - -
C
-s: 140..- - - -
/
ca
j 120 ..... - - -
f 1 00 ...m - - -
CI) ~
.c 80 .....- - -
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Year(s)
COUNTY OF ALBEMARLE
EXECUTIVE SUMMARY
AGENDA TITLE:
Presentation - Financial Advisors
AGENDA DATE:
October 4, 2000
ITEM NUMBER:
SUBJECT/PROPOSAUREQUEST: Presentation by
Davenport & Company on the County's Long-Range
Capital Financing Plan
ACTION: X
CONSENT AGENDA:
ACTION:
INFORMATION:
INFORMATION:
STAFF CONTACT(S):
Messrs. Tucker, White
ATTACHMENTS: yes
REVIEWED BY:
r
BACKGROUND:
At the May 3rd Board meeting, our financial advisors, Davenport & Company, presented the first phase of their
work with the County, which was an overview of Albemarle's financial position relative to other Triple A or
Double A localities throughout Virginia. The purpose of that discussion was to give the Board a clearer picture
of the County's current financial position as a basis for making future decisions on a proposed long range
financing plan. This presentation was a prelude to the second phase of their work, which was to develop a
capital financing plan within agreed upon financial parameters. Davenport was to continue their analysis with
staff and to report their findings back to the Board at the end of the summer.
DISCUS.SION:
Having compiled extensive data on the County's projected revenue sources, debt service, five-year capital
needs, etc. I Mr. Jamie Traudt and Mr. Courtney Rogers of Davenport & Company will present the second
phase of their work at Wednesday's worksession. Their presentation will show several financing options that
can fund varying levels of capital expenditures over the next 5-year and 10-year periods. They will also be
recommending several revisions to our financial policy guidelines that will enable the County to expand debt
capacity without sacrificing what would be an excellent bond rating.
RECOMMENDATION:
After discussion of the various financing options, staff requests direction from the Board on the preferred capital
financing plan. This proposed plan will be used by the Capital Improvement Program Technical Review Team as
they begin to prioritize requested projects in and recommend funding for the FY02-FY06 CIP.
BOARD OF SUPERVISORS
00 - ;),,/3
Presentation to Albemarle County, Virginia
October 4, 2000
By Davenport & Co., LLC
This item scanned under Financial Reports, 2000
BOARD OF SUPERVISORS
COUNTY OF ALBEMARLE
EXECUTIVE SUMMARY
AGENDA TITLE:
Performance Excellence: Moving Quality Improvement to the
Next Level in Local Government.
AGENDA DATE:
October 4, 2000
ITEM NUMBER:
ACTION:
INFORMATION: X
SUBJECT/PROPOSAL/REQUEST: CONSENT AGENDA:
Local government has assessed quality performance initiatives, ACTION:
training programs, the strategic plan, goals, objectives, and the
creation of performance measures. This update will report on
the assessment's findings and discuss how local government ATTACHMENTS: Yes
will be moving Quality Improvement to the next level.
INFORMATION:
STAFF CONTACTlS):
Messrs. Tucker, Foley, Dewyea, Ms. White
REVIEWED BY:
BACKGROUND:
The County Executive requested this presentation to provide the Board with an update on Quality Improvement. A Program
Study Team has studied the Quality Improvement efforts to date and has outlined the necessary steps to more fully integrate
the management tools and techniques into day to day operations in local government.
"Quality Improvement" has been a stated management philosophy of Albemarle County Local Government since the early
1990's. Quality Improvement originated from the leadership team in an attempt to continually improve. It was built and grew
as a separate program that included its own structure (Quality Council) and training for employees of the County of Albemarle.
"Quality Improvement" fostered teams and techniques that achieved incremental improvements, with a particular focus on
customer service and continuous quality improvement. However, with the assistance of our new Quality/Performance
Coordinator, local government is preparing to take the quality initiative to the next level by applying a more systems perspective.
The presentation is intended to increase the Board's awareness of Quality Improvement's purpose and to propose a strategy
for achieving specific benchmarks or activities throughout the rest of the fiscal year.
DISCUSSION:
Staff's report, based on a review of current trends in government, surveys and interviews with local government employees,
and site visits to Chesterfield County, the City of Roanoke, and the City of Lynchburg, concludes that:
. Leadership at all levels must commit in word and action to support the values of management by fact; strategic thought and
action; being citizen driven; and having a systems perspective.
. A new strategic planning cycle should involve all leaders. This will enable strategic action plans to be developed in the
departments. Strategic planning will be tied to the budget process in the future.
. Improvements must focus on citizen expectations and adding value.
. Information and analysis systems must be enhanced to provide continual measurement and analysis of the county's
performance.
. Work systems, education, training, development, well being and the satisfaction of our employees must be continually
assessed and improved.
. Key processes must be identified and documented if services are to be improved. Performance measures must be developed
and documented using data to analyze changes.
Quality Improvement tools and techniques must be applied using a systems perspective. Otherwise only incremental
improvements can be achieved. An effective system would involve leaders focused on citizens in strategic planning. Internal
structures will enable departments armed with this direction to formulate action plans aligned with the citizen focused strategic
direction. Process management and work teams will provide the data that will drive improvements based on fact, not intuition.
BOARD OF SUPERVISORS
AGENDA TITLE: Performance Excellence: Moving Quality Improvement to the Next Level in Local Government
AGENDA DATE: October 4, 2000
Page 2 of2
RECOMMENDATION:
Based on these findings, staff is planning a three phased action plan.
Phase I
1. Restructure the staff meetings between leaders and employees to provide direction and purpose to improvement efforts,
training, and action.
2. Recommitment of senior leaders (County Executive Staff and Department heads) by redefining quality improvement and
the roles they play.
3. Communicate clear values in actions (walking the talk).
4. Engage in strategic planning process to establish our purpose.
5. Train leaders and assist them in creating new leaders.
6. Communicate a clear direction of where we are going and why.
Phase II
1. Focus on employee training, development, and well being.
2. Process management and procedural reviews for each department.
3. Build an Information and Analysis system to track progress.
Phase III
1. Evaluate performance measures and continuous improvement efforts
a. Process improvement
b. Employee involvement groups
c. Surveys and Assessments (Baldrige Criteria)
2. Conduct gap analysis and report on progress (Balanced Score Card)
Staff requests Board support for the proposed efforts mentioned above to integrate quality improvement into day to day
operations. In particular, that the Board supports management by fact; strategic planning; being citizen driven; and having a
systems perspective.
00.208
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INSIDE THIS ISSUE:
History Highlights
Basic Concepts
Purpose
How we will move to
the next?
W~ move to the next
kvel?
What phases will move
us to the next kvel?
How will this impact
you?
Special points of Interest:
. Penormance replaces QuIP.
· There is no substitute for lead-
ership iudgement, commit-
ment, and involvement
. Penormance excellence is a
continuous process of focusing
on results and creating value.
. We have a public responsibility
to provide citizen driven im-
provements and service levels.
. Management by fact
. Systems approach to assess
progt:ess.
PERFORMANCE:
QUALITY IMPROVEMENT MOVES TO THE NEXT
LEVEL.
2
"Where are we going?"
There is no "QuiP program,
quipish behavior, or lets put
on our quip hat" any longer.
2
2
Albemarle County local gov-
ernment has adopted the
philosophy of quality im-
provement. We have worked
hard and established a
strong foundation by which
we are enabled to move to
the next level-
PERFORMANCE.
3
4
5
Quality Improvement, quality
management, and Total Qual-
ity Management (TQM) have
become standard in many
organizations, including
some elements of TQM, like
the use of statistics to ana-
lyze data, documentation and
improvement of key work
processes, pulling together
employees into teams, and
investing in employee educa-
tion and training. Other as-
pects of the TQM movement
have faded away.
.
One lesson we can draw from
this is that focusing on any
Continuous Improvement bas and continues to be our goal. But we want it
ingrained in our fabric, not a sepllrllte "program".
one aspect of performance,
like quality improvement, is
an unhealthy way to run an
organization. Many organiza-
tions focus too much effort
on quality, and too little on
other such factors as fiscal
responsibility, leadership,
strategic planning, citizen
focus, employee morale,
training, development, and
well being and satisfaction,
process performance, out-
comes, and results.
The next level of continuous
"WHAT ABOUT QUIP?"
We are moving to the next
level by a continuous im-
provement of our efforts. No
longer do we want extra
work, performance is our
work. How we work, evalu-
ate, and track our progress
will continuously improve.
Quality Improvement's prog-
ress has enabled us to move
to a higher level of PER-
FORMANCE.. The tools, tech-
niques, and skills that have
been developed will remain
and support our pursuit of
PERFORMANCE excellence.
improvement will be based
on a systems perspective of
performance excellence. The
system will use the interna-
tionally recognized Baldrige
Criteria because it outlines
the best set of guidelines for
running an effective organi-
zation and evaluates prog-
ress towards excellence and
high performance
The difference is its not an
extra burden, extra program,
or extra task. It is simply our
PERFORMANCEI
,f "._"
Performance Report
HISTORY HIGHLIGHTS OF QUALITY
IMPROVEMENT
Leadership has adopted the
philosophy and took deliber-
ate steps to continuously
improve services.
We have developed a strate-
gic plan, mission, and four
primary organizational goals.
We established a quality
council and goal teams.
We developed teams, tools,
and techniques training. cus-
tomer service training. and
leadership training in support
of quality improvement.
Empowered teams have
worked hard and made in-
cremental changes and rec-
ommendations to improve
services.
We hired a coordinator to
oversee, direct, and support
leaders in their continuous
improvement efforts for lo-
cal government. Success is a joumeywithout a destination
requiring persistence to improve
A program stUdy of quality
improvement in local govern-
ment has been conducted and
completed using a systems
perspective.
Findings point to areas for im-
provement in leadership, meet-
ings, communication, strategic
planning. training. employee
development, well- being and
satisfaction, process manage-
ment, and results.
BASIC CONCEPTS OF PERFORMANCE
EXCELLENCE
There is no substitute for
leadershipjudgement, com-
mitment, and involvement.
Improvements should focus
on processes, not people.
Performance excellence is a
continuous improvement
process.
As stewards, we have a pub-
lic responsibility to provide
citizen-driven. improvements
and service levels.
We must manage by fact by
focusing on PERFORMANCE
results and creating value.
In our pursuit of PERFORM-
ANCE excellence, we must
have a systems approach to
assess progress.
BALDRIGE CRITERIA FOR PERFORMANCE
EXCELLENCE PROVIDES A SYSTEMS APPROACH
In 3.988 the Malcolm Bal-
drige national quality award
program was started to pro-
mote TQM, as an increasingly
important approach for im-
proving the competitiveness
of America. In 3.995, the
criteria intentionally removed
the word "quality" and now
focuses on performance. It
has resisted fads and this
has allowed the Baldrige cri-
teria to be accepted world-
wide as the best model for
assessing organizational
health.
Focusing on one aspect of
PERFORMANCE is an un-
healthy way to r,-,n an organi-
zation. The criteria outlines
the best set of guidelines for
running an effective organi-
zation and evaluates pro~
ress towards excellence and
high performance.
Today, this criteria is used by
all branches of the military and
many in federal government.
Albemarle County local govern-
ment will be on the front edge
of a movement, with other Vir-
ginia counties like Chester-
field, to use the Baldrige crite-
ria in local government.
Page 2
"Nothing can stop the
man with the right mental
attitude .from achieving his
goal; nothing on earth can
help the man with the
wrong mental attitude.
Thomas Jefferson
Performance Report
Page 3
BALDRIGE CRITERIA AND FRAMEWORK FOR
PERFORMAN CE EXCELLEN CE
2.
Strategic
Planning
1
Leadership
Leadership
Tda4
that supports
strategic
thinking and
leads to
strategic
management
3.
Citizen and
County Focus
County of Albemarle
Local Government Continuous Improvement Road Map for
2000-2005
BALDRIGE CRITERIA
Modified to local government
1. Leadership
2. Strategic Planning
3. Citizen and County Focus
4. Information and Analysis
5. Human Resource Focus
6. .Process Management
7. RESULTS
The criteria is intended to be a yard stick to assess the or-
ganization's approach, deployment, and results against
criteria for excellent and high performance standards.
It also looks at the linkages (meetings and communication
methods) and structures. The Coordinator's role is to as-
sist with the continual organizational assessment of ap-
proaches, deployments, and results. Then the focus is on developing the organization.
Performance Report
Page 4
How WE WILL MOVE TO THE NEXT
LEVEL?
We will provide quality man-
agement and leadership
training that will assist lead-
ers in setting and focusing
on goals and objectives.
We will establish measurable
quality standards for each
function.
We will set and enforce clear
service objectives.
We will define measurement
objectives whereby the qual-
ity of services will be moni-
tored and continuously im-
proved.
''The difference between ordinary and ex-
traordinary is that little extra."
WHY MOVE TO THE NEXT LEVEL?
Primarily. to achieve perform-
ance excellence by maintain-
ing and increasing the quality
of life for our citizens.
We could more closely allo-
cate resources to the
Board's established objec-
tives.
We must be data driven.
We have a responsibility to
align the budget to commu-
nity priorities and results.
Doing these things will en-
able the Board to:
. Better evaluate progress
towards its established
objectives and
. More effectively commu-
nicate the results back
to the community.
All great men and women became great be-
cause they gave some talent or ability in the
service of others.
'Everything in lift is a
progression of steps."
Scott Reed
Performance Report
Page 5
WHERE DO WE START?
FIRMING UP THE FOUNDATION.
Restructure meetings and
communication methods be-
tween leaders and employ-
ees in local government.
Recommit senior leaders
(County Executive Staff and
Department Heads) and seek
a statement of support from
the Board.
Communicate clear values
in actions "walking the
talk."
Engage the Board and sen-
ior leaders in strategic
planning process.
Train leaders and assist
them in creating new lead-
ers in their departments.
Communicate a clear direc-
tion of where we are going
and why.
BUILDING ON OUR PAST SUCCESSES AND NEW
FOUNDATION.
Focus on employee training.
development. well-being &
satisfaction.
Obtain an overview of county
services by function. Then
conduct process and proce-
dural analysis of each func-
tion.
Define recommended
changes to improve effi-
ciency and effectiveness of
each function.
Define elements to meas-
ure and documentim-
. provement progress to-
wards overall county per-
formance excellence.
Build an information and
analysis system to track pro-
gress and performance excel-
lence.
CONTINUOUS IMPROVEMENT TOWARDS
PERFORMANCE EXCELLENCE
Annually conduct a gap
analysis to identify continu-
ous improvement opportuni-
ties.
Continuously evaluate per-
formance measures and im-
prove.
Integrate strategic planning
and county performance
measures into the budget
process.
Report and celebrate our
successes.
'The actions of men are
the best interpreters of
their thoughts."
John Locke
.,^ .."' ;...
Performance Report
Page 6
How WILL THIS IMPACT YOU?
CITIZENS
The pursuit of performance
exoeUenceinlocalgovern-
ment will result in the follow-
ing:
. Better Service
. Improved access to serv-
ice.
. Better communication
and clear understanding
of local government
functions.
. More opportunities to be
engaged in the proc-
esses.
. Increased faith in the
stewardship.
BOARD OF SUPERVISORS
The pursuit of performance
excellence in local govern-
ment will result in the follow-
ing:
. The process will more
closely allocate re-
sources to your estab-
lished objectives.
. Ease the evaluation of
government services by
better performance indi-
cators.
. Enable you to better
communicate the
County's progress to the
citizens.
LOCAL GOVERNMENT EMPLOYEES
The pursuit of performance
excellence in local govern-
ment is not an extra activity-
it is what you do. This pur-
suit will result in the follow-
ing:
. Clearer direction to align
your department's ac-
tion plan to strategic
issues.
. Enhanced skills training
and support in continu-
ous improvement meth-
ods.
Persistence lookrjOr the
lessons, not excuses.
,
-. <1
ANCE EXCELLENCE
.
In
Loc 1 Government
PERFO
MOVING QUALITY IMPROVEMENT
TO THE NEXT LEVEL!
PERFORMANCE EXCELLENCE
.
In
Local Governtnent
MOVING QUALITY IMPROVEMENT
TO THE NEXT LEVEL!
SUCCESS is ajourney, not a destination.
-
...... l!I.
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r.:r:- ~3if13M Q~;.i-:,,,
PERFORMANCE EXCELLENCE: Moving QuiP to the next level!
BOARD UPDATE
· Weare moving to the next level of quality
improvement:
PERFORMANCE EXCELLENCE.
· We want your support.
PERFORMANCE EXCELLENCE
· WHO AND WHERE WE ARE AS AN
ORGANIZA TION?
· WHERE ARE WE GOING?
· HOW WE CAN GET THERE
TOGETHER?
)
History Highlights
of Quality
Improvement
TODAY
Established a Quality Council and
goal teams
Adopted the philosophy and took ,
deliberate steps to improve services 1990 s
Hired a coordinator
and conducted a
program study of
Quality Improvement
Empowered teams that have worked hard at
all levels and across functional lines to make
incremental changes & recommendations to
improve services (FOR EXAMPLE).
Developed
. Strategic Plan
. Mission Statement
. Organizational goals
Developed training in leadership,
customer service, and teams.
LOCAL GOVERNMENT
Who we are as an organization?
· CONFIDENCE TO WORK IN TEAMS TO
ACHIEVE GOALS.
"\
LOCAL GOVERNMENT
Where we are as an organization? (What are our CHALLENGES?)
Based on results of our Program Study findings, employees ask.
"Where does the Board, County Executive staff, and/or my department
head stand on perfonnance excellence?"
"We have increased expectations with increasing intemal and external
scrutiny of resource allocations."
. "How do we align our department's action plans towards the county's
strategic direction?"
We have a responsibility to our citizens to effectively and efficiently
use resources. "What do they think about our results and our
services?"
. "Do we have effective meetings, where we routinely review our results
towards objectives?"
"How do we work smm1cr, not harder? Arc more resources always the
answer?"
. "How do we develop performance measures and incorporate them in
process improvement and budget justifications?"
Basic Concepts of the next level:
PERFORMANCE
EXCELLENCE
· There can be no substitute for leadership judgement,
commitment, and involvement.
· Improvements will focus on processes, not people.
· Performance Excellence will be a continuous pursuit.
· We will exhibit public responsibility by providing citizen
driven improvements and service levels.
· We will manage by fact, with a focus on results and
creating value.
· We will measure ourselves continually based on high
standards (The Baldrige Criteria).
--+
How are we going to get
there together?
Baldrige Criteria for Performance Excellence
. Albemarle Countv will be on the front edl!e of a movement, with
other Virginia Counties like Chesterfield, to develop and use new
local governmcnt critcria in their pursuit of performance
excellence.
. Focusing on one llspect, like quality, is an unhelllthy way to run an
organization.
. The Baldrige criteria arc accepted worldwide ItS the best model for
assessin~ orl!anizational health.
. In 1988, the Malcolm Baldrige National Quality award program
was started to promote total quality management llnd improve the
competitiveness of Americlt.
In 1995, the criteria intentionally removed the word quality and
now focuses on perfornlllllce and results.
. TodllY, it is being used by major corporations, all branches of the
military. llllllly federal government organizations, schools, and
health care institutions.
:)
..
INPUT
Identify Citizen's
needs/req u i rem en ts
We must have accurate citizen and
environmental knowledge
DRIVER
The "Leadership System"
Must establish and communicate the
mission, vision, and values.
casu res
GOALS
Develop Goals, Key Success
Factors, and Strategies tied to
PERFORMANCE MEASURES
(Strategic Planning).
AlAI
STRATEGIES
PROCESSES;
SYSTEMS
Create and Manage Human
Resource System to Achieve High
Performance
(HumanResource Focus)
RESULTS
"
ase ne
Firming up the
foundation
1. Restructure meetings and communication methods between leaders and employees
(September 26)
2. Recommit senior leaders (County Executive Staff and Department heads) through
coaching and training. They must set the direction. (Monthly Meetings)
3. Then seek a statement of support for Performance Excellence from the Board
( October).
4. Jack McHale (Chesterfield Board Member) has been invited to share Chesterlield's
experience (November).
4. Engage the Board and senior leaders in the Strategic Planning process to establish
our purpose and facilitate strategic thought and actions (Spring/Summer 200 I)
5. Communicate a clear direction of where we are going and why.
Phase Two
Building on our past
successes and new
foundation by
BEING PROACTIVE
· Set and expect clear service objectives county wide.
· Obtain an overview of county services and mandates by
department.
. Conduct process and procedural analysis of each department.
· Define recommended changes to improve efficiency and
effectiveness of each department.
· Establish performance measures for key processes.
· Build an information and analysis system/process to track
measurable results and continuously improve.
( I
#
,.
Phase Three
Continuous
Improvement
Conduct an annual Baldrige
assessment (Spring 2002).
Report and celebrate our successes
(Balanced Scorecard Fall 2002)
Continuously evaluate performance
measures and improve.
Integrate strategic planning and
county performance measures into the
budget process.
How will this impact you?
Citizens
Better service
Improved access
Better communication
Increased faith in our stewardship
Board
. The process willmore closely
allocate resources to your established
objectives in the budget process.
. You will be able to evaluate and
communicate the County's progress
to the citizens by linking goals to
budget and results.
Employees
Clearer direction to align
departmental action plan.
Enhanced skills training and
support in continuous improvement
efforts.
...,
/
~..
PERFORMANCE
EXCELLENCE
We are proud of our accomplishments and committed to
moving to the next level: PERFORMANCE EXCELLENCE.
· WHERE ARE WE GOING?
Firming up our foundation, building on it, and continually
improving by BEING PROACTIVE.
· HOW WE CAN GET THERE TOGETHER.
Board Support? Through thc proposed efforts mentioned
above, managing by fact and strategic planning.
Go to http://www.albcmarle.org/quip
PERFORMANCE EXCELLENCE
x
COUNTY OF ALBEMARLE
EXECUTIVE SUMMARY
AGENDA TITLE:
FY 2000/01 Reappropriations
AGENDA DATE:
October 4, 2000
ITEM NUMBER:
ACTION:
INFORMATION:
SUBJECT/PROPOSAL/REQUEST:
Resubmit reappropriation requests for continued Board
Worksession
CONSENT AGENDA:
ACTION: X
INFORMATION:
ATTACHMENTS:
STAFF CONT ACT(S):
Messrs. Tucker, White, Breeden, Cavaliere
REVIEWED BY:
BACKGROUND:
The first preliminary review of the County's end-of-the:-year General Fund and Fund Balance have been completed and
reappropriations are being requested from the FYOO carry-over balance. For an understanding of the current fund balance,
as well as the proposed use of the fund balance for reappropriations, the following schedules are attached for your review
and discussion:
Attachment A - provides a summary of the General Fund Balance prior to and subsequent to the requested
reappropriatic::m actions.
Attachment B - provides a list of projects approved and budgeted in the FYOO budget that were not completed by June 30th.
Attachment C - provides a summary of the new carry-over requests.
Attachment D - provides a brief description of each of the new projects.
DISCUSSION:
Attachment A - Fund Balance Summary: This attachment provides an overview of the County's Fund Balance as of
6/30/00 and the proposed uses of these funds. A detailed explanation of the schedule follows:
. This schedule begins with the County's fund balance as of 6/30/99 ($16,729,161), less any Board approved uses of
fund balanc~ during FYOO ($2,040,524) to arrive at a fund balance as of 6/30/00 ($14,688,637).
· Additional funds generated by excess revenues during FYOO ($5,083,985) and expenditure savings ($1,549,611) are
added to the fund balance to arrive at a total fund balance as of 6/30/00 ($21,322,233).
The excess revenues represent a 4.7% increase over the County's anticipated or budgeted revenues and an 11.2%
increase over FY99. Major contributors to excess revenues include $1,214,297 of additional real estate taxes,
$1,439,764 of additional personal property taxes and $1,934,219 of additional sales tax and BPOL revenues, which
are a result of greater than anticipated new construction, more new vehicle sales and generally from the robust
economy. These additional revenues do not include the $1.17 in one-time real estate tax revenues that have
already been transferred to a separate fund.
Significant factors contributing to the expenditure savings involve departmental savings in Administration
($139,878), Public Safety ($107,306), Public Works ($236,467), Human Development ($205,625) and Community
Development ($851,927). It should be noted that a significant portion (60%) of the savings are due to outstanding
purchase orders or uncompleted FYOO projects that are being requested in the reappropriations, e.g. Community
Development ($211,446) and E911 ($212,500).
. The County's cash flow reqUirement ($13,500,000) is then subtracted to arrive at net fund balance available as of
6/30/00 ($7,822,233). This figure represents the funds available for the following project classifications:
Projects already approved by the Board to be funded by fund balance (total of $1,405,656).
Projects with outstanding purchase orders as of 6/30/00 ($371,200).
Reappropriation requests for projects approved in FYOO, but not completed ($543,449). See Attachment B.
New projects supported during FY01 budget worksessions (if carryover funds available) ($299,175). See
Attachments C & D.
New projects identified subsequent to the FY01 budget process ($3,115,232). See Attachments C & D.
BOARD OF SUPERVISORS
AGENDA TITLE:
FY 2000/01 Reappropriations
September 20, 2000
Page 2
· Subtracting the above new project classifications from the net fund balance available for projects and yields an unused
fund balance of $2,087,521.
· Staff is recommending that $2,000,000 of this unused fund balance be set aside in the capital reserve fund to be used
to fund identified significant future capital needs.
· With this capital reserve, the net available fund balance is $87,521. This $87,521 in the fund balance over the required
$13.5 million for cash flow needs when combined with the.Board's budgeted reserve fund of $123,630 will provide the
Board with $211,151 to fund additional requests that may arise throughout the FY01 fiscal year.
Attachment B - Reapprooriation Reauests: This attachment provides a breakdown of the funding recommended for
reappropriation from FYOO to FY01 in support of projects approved, but not completed in FYOO ($543,449).
Attachment C - Summary Listina of New Proiects: This attachment provides a summary of the total funding recommended
in support of new projects. The column titled "New Projects Supported in FY01 Adopted Budget" shows the new projects,
which the Board supported for funding during the FY01 budget process, if FYOO carry-over funds were available
($299,175). The column titled "New Projects Recommended" shows funding requirements for new projects for which a
need has been identified subsequent to the FY01 budget process and which staff recommends funding from carryover
($3,115,232).
Attachment D - Brief Descriptions of New Proiects: This attachment provides brief descriptions of all new projects. It is
broken into two sections. Section 1 provides descriptions of new projects for which a need was identified during the FY01
budget proC!3SS, and the Board supported funding from FYOO carryover funds, if available. Section 2 provides descriptions
of new projects for which a need has been identified subsequent to the FY01 budget process and which staff recommends
funding from carryover.
RECOMMENDATION:
Based on the Code of Virginia (15.2-2507), to appropriate the additional funds required for the above mentioned
reappropriation actions, the County must hold a public hearing to amend the current FY01 budget. The Code of Virginia
stipulates that a locality may amend its budget at any time during the fiscal year. However, "any such amendment which
exceeds one percent of the total expenditures shown in the currently adopted budget or the sum of $500,000, whichever is
lesser, must be accomplished by publishing a notice of a meeting and a public hearing once in a newspaper..." . Since the
recommended amendment is over the minimum of $500,000, the proposed reappropriations must be advertised and
subsequently reviewed at a public hearing prior to approval.
The proposed amendment to the FY01 budget is $6,329,056. This total is comprised of $371 ,200 for outstanding FYOO
purchase orders, $543,449 for reapppropriations for uncompleted FYOO budgeted projects, $299,175 for projects approved
by the Board during FY01 budget work sessions to be funded by available FYOO carry-over funds, and $3,115,232 in new
projects to be funded by carry-over funds. It also includes a staff recommendation to transfer $2,000,000 of the unused
fund balance to the capital reserve in support of the County's significant capital project needs.
Staff recommends setting a Public Hearing for discussion of the recommended $6,329,056 budget amendment on October
18, 2000.
00.197-2
Attachment A
Fund Balance Summary
Fund Balance as of 6/30/99
Uses of Fund Balance during FYOO
Fund Balance as of 6/30/00
Recommended New Projects
16,729,161
(2,040,524)
14,688,637
5,083,985
1,549,611
21,322,233
(13,500,000)
7,822,233
(650,000)
(81,490) (1 )
(50,000)
(27,500)
(21,475)
(73,177)
(13,000)
(485,014)
(4,000)
(1,405,656)
(371,200)
(543,449) (2)
5,501 ,928
(20,000)
(50,000)
(24,994)
(100,000)
(19,000)
(34,000)
(10,948)
(4,800)
(10,836)
(13,430)
(6,110)
(1,869)
(2,110)
(1,078)
(299,175) (3)
5,202,753
(3,115,232) (3)
2,087,521
(2,000,000)
87,521
Preliminary Excess Revenues as of 6/30/00
Preliminary Expenditure Savings as of6l30/00
Preliminary Total Fund Balance Available as of 6/30/00
Cash Flow Requirement
Preliminary Net Fund Balance Available as of 6/30/00
FY01 Budgeted use of Fund Balance (Projects already approved by Board of Supervisors)
PDRs / ACE (FY01 Appropriated Budget)
New/Expanded Programs (FY01 Appropriated Budget)
CIP Transfer - Region Ten (FY01 Appropriated Budget)
CIP Transfer - CALAS (FY01 Appropriated Budget)
Sheriff - New Car (FY01 Appropriated Budget)
ECC Consoles (Appropriation #20001)
QUIP Coordinator (Appropriation #20002)
Polo Grounds Road Property (Appropriation #20003)
WD Ward Center Adjacent Land Purchase (Appropriation #20013)
Outstanding Purchase Orders to be Paid in FY01
Reappropriations - Projects not completed by 6/30/00
Net Fund Balance Available for New Projects
New Projects Supported During FY01 Budget Worksessions (if Carryover Funds Available)
Engineering - Mail & Allocator Machine Replacement
Engineering - Hydrogeologic Study
Finance - Real Estate Reassesment Expenses
Planning - Contract Services
Zoning Inspections - Replacement Vehicle
Fire/Rescue Operations - 2 Thermal Imaging Cameras
Registrar - Presidential Election Expense
Registrar - Office Renovation
Registrar - Legislative Redistricting Expense
Police - Underwater Recovery Team
Police - Police Patrol
Police - Animal Control
Police - Firearms Training Unit
VA Coop Extension Services - Part-time Wages
Net Fund Balance Available for Carryover to New Projects
Unused Fund Balance
Recommended Capital Reserve
Net Available Fund Balance
(1) Includes the fOllowing: $57,670 Police - 2 FTE traffic officers; $14,970 Engineering -Inspector;
$5,100 Sheriff - New/expanded operating expenses; $3,750 Fire/Rescue - Volunteer Coord. Training Division.
(2) See Attachment B - Reappropriations Requests.
(3) See Attachment C - Summary Listing of New Projects & Attachment D - Brief Descriptions of New Projects.
C:\fy02bud\reappropriations\(Reapproprianons 99_00.xIs)new projects recommended
9127/0013:16
REAPPROPRIATION REOUESTS
Projects Approved in FYOO Budget
but not completed by June 30, 2000
Community Resources
Neighborhood Team Grant
Attachment B
$ 2,000
$ 16,333
Human Resources
Compensation, benefit costs plus several operating and capital equipment costs budgeted in the
FYOO budget for Quality Improvement Coordinator. This position was funded as of
January 1,2000, however, was not filled until July, 2000.
$ 1,300
General District Court
To purchase a new chair for the Judge's Bench in the courtroom. The old chair will be given to
Judge Helvin upon his retirement at the end of this year.
Circuit Court Clerk
Audit cost for FYOO that has not been completed.
Police Department
Insurance deductibles for three pending cases
Communications - Replacement
Ammunition
Uniforms - New
Uniforms - , Specialty
Vehic1es & Equipment
Vehic1es & Equipment Repairs
Engineering and Public Works
Groundwater Study
Forestry Grant - "Living with Water" project
Automart - performance bond proceeds
Parks and Recr~ation
Purchase of slope mower
Planning and Community Development
Work Study - intern/part-time planner assistance
Aerial Photography/Topography
Development Area Initiative Study
Consultants - Wireless Policy Manual and Joint Fire Station Study
Printing of Comprehensive Plan Sections
Travel- Education - training and professional development workshops/conferences
Machinery and Equipment - revamping of filing system
Furniture & Fixtures - replacement ofwom furniture
E911 / Planning
Contract Services - county-wide tax map/parcel conversion (contract pending)
Printing ofE911 Map Book publication and wall map
Education - Software training - Pilot Parcel Conversion
Total Requested
$ 3,000
$ 39,700
$ 15,000
8,000
4,000
2,900
2,300
3,600
3,900 \
$ 38,670
$ 35,000
500
3,170
$ 18,500
$211,446
$ 11,276
32,017
109,716
29,834
8,991
( 2,246
14,139
3,227
$212,500
$ 200,000
7,500
5,000
$543.449
Summary Listing of New Projects
Denartment
Non-Departmental
Engineering & Public Works
Finance
Planning
Parks & Recreation
Social Services
Zoning
Fire/Rescue - Operations
Registrar
Police Department
Clerk of the Circuit Court
Human Resources - QUIP
County Attorney
Juvenile Court
Judge of the Circuit Court
General District Court
VA Coop Extension Services
TOTAL NEW PROJECTS
~
Property - Monticello High School Vicinity
Mall & Allocator Machine Replacement
Hydrogeologic Study
Consultants
Social Services Relocation/Renovations
COB Security System
Stonnwater Drainange Area Studies
Transfer to CIP for Various Projects
Meadow Creek Parkway Phase I
Tipping Fees
Board Room Renovation
HRlPayroll System
Financial Management System
Financial Advisor
Conversion of Former Registrar Space
Real Estate Reassesment Expenses
Part-time wages
Contract Services
Development Areas Study
Data Processing Software
Scollsville Community Center - Roof Replacement
Howardsville River Access
Towe Bermuda Grass Field
Replacement Vehicle
Inspections - Replacement Vehicle
Inspections - Replacement Work Station
New Photographic Equipment for Zoning Enforcement
New Office Equipment - Scanner
2 Thermal Imaging Cameras
Presidential Election Expense
Office Renovation
Legislative Redistricting Expense
Underwater Recovery Team
Police Patrol
Animal Control
Firearms Training Unit
Part-time wages
Repairs & Maintenance Office Equipment
Binding of Records
Office Supplies
Copy Expense
Machinery & Equipment Replacement
Furniture & Fixtures Replacement
County-wide Customer Survey
Temporary Empioyee Wages
Juvenile Court Renovations
New Digital Recording Software and Hardware
Various Projects
Part-time Wages
Attachment C
New Projects
Supported in FY01
Adooted Budget
New Projects
Recommended
$1,200,000
$20,000
$50,000
m,OOQ
$20,000
$300,000
$40,000
$100,000
$500,000
$140,000
$25,000
$75,000
$1,230,000
$60,000
$190,000
$30,000
$30,000
$310,000
$70,000
$24,994
$24,994
$100,000
$27.000
$44.000
$20.000
$1,100
$92,100
$100,000
$150,000
$12,545
$12,000
$174,545
$19,000
$19,000
$500
$2,000
$2,000
$8,000
$12,500
$19,000
$34,000
$10,948
$4,800
$10,836
$26,584
$13,430
$6,110
$1,869
$2,110
$23,519
$5,200
$1,000
$1,000
$1,500
$1,000
$8,300
$1,700
$19,700
$20,000
$15,000
$14,527
$6.500
$1,360
$1,078
$299,175
$3,115,232
Attachment D
Reappropriations 1999/2000
Brief Descriptions of New Projects
Section 1 - New Projects Supported in FY01 Adopted Bud~et
En~ineerin~ & Public Works
. Mail & Allocator Machine Replacement ($20,000) - Supported funds will be used to replace the present mail-processing
machine which has exceeded its useful life and requires frequent maintenance.
· Hydrogeologic Study ($50,000) - Supported funds will be used to conduct a hydrogeologic study within the watershed of the
South Fork Rivanna ReselVoir. This study will further develop an understanding of groundwater resources as they relate to
existing and possible future development, particularly in areas where there is sole and intensive reliance on groundwater for
household water supply. The current request of $80,000, based on a more defmitive scope of work and cost negotiations with the
top ranked consultant, is $30,000 higher than supported in the FYOl Budget.
Finance
. Real Estate Reassessment Expenses ($24,994) - Funds supported for additional over time wages, printing and binding, postal
services and long distance telephone expenses associated with the 2001 reassessment.
Plannin~
. Contract Services ($100,000) - Funds supported for Planimetric Mapping ($100,000).
Zoning
. Inspections - Replacement Vehicle ($19,000) - Funds supported to replace a building inspection truck with over 100,000 miles.
Maintenance records and experience with the type of usage that these vehicles receive, indicate that replacement at this point is
necessary. Supported amount includes increase in insurance costs for a newer vehicle.
FirelRescue - Operations
. 2 Thermal Imaging Cameras ($34,000) - Funds supported for two thermal imaging cameras. These cameras allow fIre fIghters
to see through dense smoke to assist in locating victims as well as fIre hidden in walls, floors and ceilings.
Re~istrar
. Presidential Election Expense ($10,948) - Supported funds for additional part-time wages, election offIcials, printing and
binding, advertising, postage and other expenses associated with the 2000 Presidential Election. Increased expenses are
anticipated due to historically higher voter turnout for presidential elections.
. OffIce Renovation ($4,800) - Funds supported for redesign of work space in County OffIce Building. However, due to
relocation of Registrar to DMV, these funds will be used to adequately prepare the new space.
. Legislative Redistricting Expense ($10,836) - Funds supported for additional over-time wages, advertising, mileage, temporary
help and postage associated with the legislative redistricting following the April 2000 census.
Police Department
. Underwater Recovery Team ($13,430) - Funds supported include six spare air tanks ($1,000), two full face masks with
communications unit ($6,000), two complete dry suits ($4,000), four pairs of coast guard gloves ($80), one underwater camera
($1,000), three lift bags ($1,350).
. Police Patrol ($6,110) - Supported funds include six large OC foggers ($210), twenty fIve rolls crime scene tape ($500), two
hundred small traffIc cones ($400), ten digital cameras ($5,000).
. Animal Control ($1,869) - Funds supported include three dog raps ($780), four pairs of leather handling gloves ($80), four
fencing tools ($100), four livestock halters ($200), snake tongs ($69), four sets bolt cutters ($100), four thermometers ($20), four
leads for livestock halters ($320), four cat tongs ($320), four fencing kits ($120).
. Firearms Training Unit ($2,110) - Funds supported include an air compressor ($200), hand truck ($100), tool box and assorted
tools ($200), twelve uniform ants ($360), fIfteen fIrearms training video tapes ($250), and a remotely frred handgun ($1,000).
VA Coop Extension Services
. Part-time Wages ($1,078) - Funds supported for additional part-time clerical assistance.
C:\fy02bud\reappropriations\new projects summary recommended.doc
Attachment D
Section 2 - New Projects Recommended
Non-Departmental
· Property - Monticello High School Vicinity ($1,200,000) - Funds recommended to support the purchase of land for a future
middle school site in the southern region of the County. .
En~ineerin~ & Public Works
· Hydrogeologic Study ($30,000) - Recommended funds will be used to conduct a hydrogeologic study within the watershed of
the South Fork Rivanna ReselVoir. This study will further develop an understanding of groundwater resources as they relate to
existing and possible future development, particularly in areas where there is sole and intensive reliance on groundwater for
household water supply. The total current request of $80,000, based on a more deftnitive scope of work and cost negotiations
with the top ranked consultant, is $30,000 higher than supported.in the FYOl Budget.
· Consultants ($20,000) - Recommended funding will be used to hire consultants to provide design and studies as required to
support unforeseen County initiatives, including county facility repairs, space planning, central ftling and security studies.
· Social Services RelocationlRenovations ($300,000) - Funds recommended to relocate the Social Services department to Charter
House on Millmont Street, renovate select areas of Charter House, and renovate the spaces in the County Offtce Building
currently utilized by Social SelVices. A breakdown of estimated costs includes network comiection in the Charter House
($75,000), phone system in the Charter House ($75,000), moving expenses ($10,000), utilities/custodial/maintenance ($24,000),
COB/Charter. House space renovations ($116,000).
· COB Security System ($40,000) - Funds recommended to facilitate the improvement of security and customer selVice at the
County Offtce Building.
. Stormwater .Drainage Area Studies ($100,000) -Funds recommended to provide stormwater drainage area master plans in
support of the Land Use and Water Resources objectives of the Comprehensive Plan and the Water Protection Ordinance. The
master plans will provide proactive stormwater planning and implementation for designated Development Areas and will work in
concert with DISC. The cost of this study can be recovered through pro-rata contributions from developments using the
stormwater facilities. .
. Transfer. to CIP for Various Projects ($500,000) - Funding recommended for transfer to the CIP in support of various capital
projects that will be prioritized with other CIP project requests during FY02 budget process. These projects include Entrance
Corridor Improvements, Ivy Road Drainage Improvements, COlVille Farm Road and Corville Central Water System.
· Meadow Creek Parkway Phase I ($140,000) - Recommended funds will be used to hire a consultant to support design of the
Meadow Creek Parkway, Phase I from Melbourne Road to Rio Road. Scope of work and fee negotiations are currently on-going
with the top ranked ftrm in an effort to reduce this cost.
. Tipping Fees ($25,000) - Recommended funds will support the Fall 2000 and Spring 2001 Bulky Waste Disposal Program in a
continuing effort to reduce illegal roadside dumping.
. Board Room Renovation ($75,000) - Recommended funds will be used to improve the acoustic/visual equipment and physical
layout of the Board of Supervisors meeting room in the County Office Building.
Finance
. HR/Payroll System ($60,000) - The project to develop and implement a new Human Resource/Payroll application began in
FYOO under the guidance of staff from Human Resources, Finance and Infonnation SelVices. Total anticipated cost for this
project is $350,000. During FYOO approximately $187,000 of costs for licenses, support/maintenance, training and
implementation has been shared by Finance and IS out of their approved operating budgets. During FYOl Finance and IS expect
to contribute approximately $103,000 from current savings in their budgets. The remaining need of $60,000 is recommended to
be funded from carryover.
. Financial Management System ($190,000) - The project to develop a new Financial Management application will begin in
FY01, with implementation expected in June 2001. Total anticipated cost for this project is $250,000. Finance and IS expect to
contribute approximately $60,000 from their current year budgets. The remaining need of $190,000 is recommended to be funded
from carryover.
. Financial Advisor ($30,000) - Funding recommended to cover cost of retaining Davenport & Company LLC to assist in
development of County's long range capital plan and MOU analysis. Total includes FYOO and FYOl anticipated costs.
. Conversion of Former Registrar Space ($30,000) - Funds recommended to cover costs associated with conversion of space
formerly occupied by Registrar.
Plannin~
. Part-time wages ($27,000) - Funds recommended for Planning Aide and ACE Program Administrator.
. Contract Services ($44,000) - Funds recommended for High Resolution Digital Aerial Photography.
. Development Areas Study ($20,000) - Funds recommended for consultant assistance in undertaking one Neighborhood Plan, as
recommended by DISC.
C.:\fy02bud\reappropriations\new projects summary recommended.doc
Attachment D
. Data Processing Software ($1,100) - Funds recommended for publishing software including pagemaker V6.5 (necessary to
produce [mal DISC documents) and AdobePhotoshop.
Parks & Recreation
. Scottsville Community Center ($150,000) - Funds recommended to replace the roof atthe Scottsville Community Center.
. Howardsville River Access ($12,545) - Funds recommended to cover the transfer of responsibility for the Howardsville River
Access from the Virginia Department of Game and Inland Fisheries to the County Parks & Recreation Department Costs include
part-time wages ($3,090), lease/rent ($650), rent property ($2,400), security ($5,405), repair/maintenance supplies ($1,000).
. Towe Bermuda Grass Field ($12,000) - Funds recommended to convert the second field to bermuda grass at Towe Park. As
part of the negotiations with SOCA on the recent donation for the first field conversion, the City and County expressed intent to
convert one additional field per year. The City is expected to reimburse the County $4,236 or 35.3% of the project cost
Social Service
. Replacement Vehicle ($19,000) - Funds recommended to replace foster care car #141 with a station wagon for easier transport
of numerous children and belonging. Existing car #141 will be reallocated as a pool car.
Zoning
. Inspections - Replacement Work Station ($2,000) - Funds recommended to replace the workstation of one of the Permit Intake
staff. Current workstation is broken and not a good use of office space - does not enable the opening of building plans.
. New Photographic Equipment for Zoning Enforcement ($2,000) - Funds recommended to purchase an additional 35mm
camera and a video camera for zoning enforcement. The additional camera will take photographs for use in court and as a
permanent record. There are often times when a camera is necessary and the current camera is already being used in the field.
Also, it is advisable to take a second camera during aerial observations. The County currently does not have a video camera. The
situations are increasing in which a video camera is useful to depict movement and action or to show a large-scale situation.
. New Office Equipment - Scanner ($8,000) - Funds recommended for a scanner to reproduce documents and provide a database
for several Zoning functions. Based on advice from the County Attorney's office, we are in the process of formalizing a process
for recording and indexing zoning decisions. The scanner will be used to electronically record written decisions that will be
indexed and catalogued for future reference. This equipment will facilitate the department's charge under the State Code of
maintaining the zoning history, including proffers on properties.
Clerk of the Circuit Court
. Part-time Wages ($5,200) - Funds recommended to hire an individual with some experience, and not have to rely on extensive
training and minimum salary wage for part-time office support.
. Repairs and Maintenance Office Equipment ($1,000) - Funds recommended to.cover repairs and maintenance costs for aging
equipment not covered in service agreements.
. Binding of Records ($1,000) - Funds recommended for replacement and new binders.
. Office Supplies ($1,500) - Funds recommended to cover increasing office supply costs as experienced in FYOO.
. Copy Expense ($1,000) - Funds recommended for costs associated with additional forms required to handle the increase in pro se
litigants, and as more forms become available for individuals to file without an attorney.
. Machinery & Equipment Replacement ($8,300) - Funds recommended to cover the anticipated awarding of a contract for
optical imaging and scanning of court documents. In addition to the Technology Trust fund fees available for support of this
project, additional funds will be needed to update PCs for staff use.
. Furniture & Fixtures Replacement ($1,700) - Recommended funds will cover the need for new computer work stations for the
record room house PCs available for public use once the new optical imaging and scanning of court documents has been
implemented.
Human Resources - ~UIP
. County-wide Customer Survey ($20,000) - Associated with the reorganization and strengthening of the County's Quality
Improvement program, much discussion has centered on the need for a county-wide customer satisfaction survey. This survey
would be done annually and would be used to trend any changes in customer satisfaction. The survey would be conducted in
January/February and would include survey questions on customer satisfaction with County services as well as questions related
to budget priorities and direction. Survey results would be collated and analyzed in February to be available prior to or during
budget worksessions. Contacts with other localities have indicated that $20,000 is an approximate cost, although it could be
lower depending on negotiations with UV A, VA Tech or with a private organization.
County Attorney
. Temporary Employee Wages ($15,000) - Funds recommended to cover wages for temporary employee (11/15/00 - 2/15/00)
during Assistant County Attorney's maternity leave.
C:\fy02bud\reappropriations\new projects summary recommended.doc
Attachment D
Juvenile Court
. Juvenile Court Renovations ($14,527) - Additional funds recommended for Juvenile Court renovation and upgrading of the
holding cells. The additional costs result partially from several change orders recommended by the Sheriff for additional closed
TV equipment and cameras and a modification to the juvenile court entrance. Total additional costs are $38,653; County costs
shared 50% with City.
Judlle of the Circuit Court
. New Digital Recording Software and Hardware ($6,500) - Funds recommended for new digital recording software and
hardware to replace aging.equipment in the main courtroom.
General District Court
. Various Projects ($1,360) - Funding recommended for costs associated with purchase of flags, printer stands, dues, etc.
C:\fy02bud\reappropriations\new projects summary recommended. doc
RESOLUTION
SETTLEMENT OF IVY LANDFILL LITIGATION
BE IT RESOLVED, that tlie County of Albemarle, Virginia (the "County")
(i) authorizes a settlement with certain plaintiffs in the lawsuit styled Gertrude
Weber, et aT. v. Rivanna Solid Waste Authority, et aT., pending in the United
States District Court for the Western District of Virginia, Charlottesville
Division, Civil Action No. 98-0109-C and
(ii) authorizes the execution of a Settlement Agreement and Release (the
"Settlement Agreement") with such plaintiffs and certain plaintiff-related parties,
except for Gertrude and Michael Weber (the "Webers") and Pamela and Ed
Strange (the "Stranges"); and further
BE IT RESOLVED, that the Settlement Agreement is in all respects approved, subject to its signature
by all plaintiffs and plaintiff-related parties, except for the Webers and the
Stranges; and further
BE IT RESOLVED, that the Settlement Agreement and Exhibits thereto, substantially in the form of
the draft presented to the County Attorney, are authorized and approved in all
respects, with such changes therein as the officer or officers executing the same
shall approve; and further
BE IT RESOLVED, that the County Executive is hereby authorized in the name of and on behalf of
the County to execute and deliver the Settlement Agreement; and finally
BE IT RESOLVED, that the County Executive is hereby authorized to execute and deliver such other
documents and instruments and to take such other and further actions as may be
in any way necessary or appropriate to effectuate the foregoing resolutions and to
carry out the purposes thereof, and that the taking of any such action and the
execution of any such additional documents or instruments shall conclusively
evidence the due authorization thereof by the County.
I, Ella W. Carey, do hereby certify that the foregoing writing is a true, correct copy of a
Resolution duly adopted by the Board of Supervisors of Albemarle County by vote of 6 to 0, as recorded
below, at a meeting held on October 4, 2000.
Mr. Bowerman
Mr. Dorrier
Ms. Humphris
Mr. Martin
Mr. Perkins
Ms. Thomas
Aye Nay
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