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Home My WebLink About1999-03-03 ACTIONS Board of Supervisors Meeting of February March 3, 1999 March 5, 1999 AGENDA ITEM/ACTION ASSIGNMENT Call to Order. Other Matters not Listed on the Agenda from the Public. Ann Neumark, a resident of Mill Creek South, presented a letter regarding Snows Garden Center, located on Avon Street Extd. She asked the Board for assistance in getting the site cleaned up. Mr. Marshall said he knew the owner and would go and Speak to him. Statement for Primary Road Plan Preallocation Hearing in Culpeper. Ms. Humphris said she had passed on several minor changes to Mr. Cfiimberg. In addition, in the written statement on page 4, Item #3, add "as recommended by the Board of Supervisors". Ms. Thomas said that during the construction of the Meadow Creek Parkway, Phase I, there will be County land cut off by the County's portion of the project that goes through Mcintire Park. She asked that the Board request this land be added to the park land in some way. It was the consensus of the Board to include this request in the written statement. Board also concurred with Mr. Cilimberg's suggestion to place more emphasis on the portion of the speech that deals with the enhancement grant application for walkways and sidewalks. Guidelines for "Watch for Children" signs. ENDORSED the proposed guidelines to take effect immediately. Resolution of Intent to amend Section 6, Nonconformities, of the Zoning Ordinance. ADOPTED resolution. Proclamation recognizing the life of George Washington. ADOPTED and presented to Mr. Bledin. Support for TJPDC's Eastern Planning Initiative. SUPPORTED the request. Early Retirement Requests for FY 1999-2000. APPROVED. Boudreau's Inc., Request for Dance Hall Permit. APPROVED with conditions. Appropriation: CIP - Storm Drainage, $162,075 (Form #98056). APPROVED. Meeting was called to Order at 9:00 a.m., by the Chairman, Mr. Martin. (All Board members were present. ) Clerk Send letter acknowledging her request and Mr. Marshall comments. Planning staff: Revise statement to include additional recommendations. Clerk: Forward to Juan Wade and include in action letter to Planning Department. Clerk Forward in action letter to Planning Department. None. Clerk Forward letter to Thomas Jefferson Planning District Commission. Clerk: Forward memo to Human Resources. Clerk Forward letter to applicant. Clerk: Forward memo to Melvin Breeden and copy appropriate persons. Appropriation: Education, $1,000 (Form #98058). APPROVED. Appropriation: Northern Elementary School Site Acquisition Costs, $393,496 (Form #98059). APPROVED. Appropriation: Education, $91,021 (Forms #98060, 98061). APPROVED. Appropriation: Education, $91,147.01 (Forms #98053, 98054, 98055). APPROVED. Transportation Matters. Ms. Tucker reported: 1) VDoT has completed review for the signing of 1-64 and Route 637 recommending that truckers not use Route 637 to Route 250. The posted signs will be black and yellow. 2) The right-of-way on Route 743 is complete for installation of fencing by the owner. 3) Grassmere Drive is not eligible for pave-in-place. VDoT does have all the necessary dedicated right-of- way for the project. Board members' comments: 1 ) Mr. Marshall asked about reducing the speed limit on Porters Road. 2) Mr. Bowerman asked if VDoTs paving schedule is flexible enough to put off repaving in Woodbrook Subdivision while they continue some ongoing negotiations for installation of gas lines. 3) Ms. Humphris asked about the time flame of the improvements on Georgetown Road. 4) At the request of Mr. Martin, it was the consensus of the Board, that staff begin the process to consider police patrol of Ashland Drive in Forest Lakes South. 5) Ms. Humphris commented on VDoT's process at public informational meetings, and allowing the public to speak and VDoT providing a response to those comments. Charlottesville-Albemarle Airport Presentation. Received. Request to amend SenAce Area Boundaries of Albemarle County Service Authorty to extend water senAce to GOCO Oil. APPROVED subject to conditions. Ash Lawn-Highland Summer Festival, request for $5,000 grant. APPROVED. Clerk: Forward memo to Melvin Breeden and copy appropriate persons. Clerk Forward memo to Melvin Breeden and copy appropriate persons. Clerk: Forward memo to Melvin Breeden and copy appropriate persons. Clerk Forward memo to Melvin Breeden and copy appropriate persons. Clerk Forward letter to Angela Tucker. None. Clerk: Forward in action letter to Planning. Clerk Forward memo to Melvin Breeden and request that Melvin send back necessary appropriation for signature. Forward letter to Ash Lawn-Highland. Sugar Hollow Reservoir/Minimum in-stream flow for the Moorman's River. The Board requested that everyone get together and determine how we can have some proportional release, its impact and implications, and legal implications with regard to water quality and quantity. As information is available, report back to the Board on aspects that need to be addressed. In addition, the Board supported David Hirschman's request to include biological and ecological benefits of the release. CPA-98-04, Chapter Two, The Natural Environment of the Comp Hart. Added an additional strategy on page 98, "Albemarle County should take a leadership role in developing exemplary interior and exterior lighting in its public building projects. ADOPTED amendment including the additional strategy. Presentation: Y2K Contingency Plan. Received; no action. FY 1999-2000 Budget Briefing. Received; no action Appointments. REAPPOINTED Edward L. Strickler, Jr., and William B. Harvey, to the Advisory Council on Aging, with terms to expire May 31, 2001. APPOINTED William Finley to the Purchase of Development Rights Committee, to replace David Tice. Other Matters not Listed on the Agenda from the Board. Ms. Thomas announced that the Coalition of High Growth Communities will hold its next meeting on March 18, 1999. Ms. Thomas mentioned that the Thomas Jefferson Venture will be making a presentation to the Tourism Council next week with regard to whether there should be a regional council or a regional approach to tourism. Mr. Bowerman asked staff to look into some concerns, expressed by homeowners in Brookmill Subdivision, regarding damage done by soil erosion from public proiects. Mr. Martin mentioned a community meeting being held by First Night Virginia on March 9, 1999. Adjourn. Following executive session, the meeting was adjourned at 2:55 p.m. Clerk: Prepare draft minutes of conversation and forward to Art Petrini. Clerk: Include in action letter to Planning. None. None. Clerk: Prepare appointment letters for Chairman's signature and update Boards and Commissions book. None. COUNTY OF ALBEMARLE MEMORANDUM TO: FROM: DATE: V. Wayne Cilimberg, Director of Planning and Community Development Ella W. Carey, CMC, Cle ~' March 8, 1999 Board Actions of March 3, 1999 At its meeting on March 3, 1999, the Board of Supervisors took the following actions: Agenda Item No. 1. The meeting was called to order at 9:00 a.m., by the Chairman, Mr. Martin. Agenda Item No. 5.1. Albema~e County Six Year Primary Road Improvement Plan - Final Statement for 1999 Primary Road Plan Preallocation Public Hearing in Culpeper. Ms. Humphris said she sent a few suggested changes to Mr. Cilimberg. She deleted a few phases to shorten the statement, while still retaining the meaning. Ms. Humphris questioned the statement on page 4, Item #3, became the Board does not know what the recommendations of the Corridor Study will be or if the Board will approve those recommendations. Mr. Cilimberg suggested the sentence read: "...as recommended by the Board of Supervisors". Ms. Thomas said that during the construction of the Meadow Creek Parkway, Phase I, there will be County land cut off by the County's portion of the proiect that goes through McIntire Park She asked that the Board request this land be added to the park land in some way. It was the consensus of the Board to include this request in the written statement. Mr. Cilimberg referred to page 5 of the written speech, under enhancement projects. He said no special emphasis was placed on the enhancement grant application made for walkways and sidewalks. They can add more information to better emphasis that particular enhancement projecL Board members concurred. Agenda Item No. 5.2. Guidelines for "Watch for Children" signs. ENDORSED the attached guidelines. Item No. 5.3. Resolution of Intent to amend Section 6, Nonconformities, of the Zoning Ordinance. ADOPTED the attached Resolution of Intent. Mr. ~ Wayne Cilimberg March 8, 1999 Page 2 Item No. 5.5. Support for Thomas Jefferson Planning District Commission's Eastern Planning Initiative. SUPPORTED Eastern Harming Initiative. Non Agenda. ADOPTED the attached Resolution Request for Veto of House B~I 2324. Agenda Item No. 7a. Other Transportation Matters. Ms. Tucker comments: 1) VDoT has completed review for the signing of 1-64 and Route 637 recommending that truckers not use Route 637 to Route 250. The posted signs will be black and yellow; 2) The right-of-way on Route 743 is complete for installation of fencing by the owner; 3) Grassmere Drive is not eligible for pave-in-place. VDoT does have all the necessary dedicated right-of-way for the project. Board members' comments: 1 ) Mr. Marshall asked about reducing the speed limit on Porters Road; 2) Mr. Bowerman asked if VDoTs paving schedule is flexible enough to put off repaving in Woodbrook Subdivision while they continue some ongoing negotiations for installation of gas lines; 3) Ms. Humphris asked about the time frame of the improvements on Georgetown Road; 4) At the request of Mr. Martin, it was the consensus of the Board, that staff begin the process to consider police patrol of Ashland Drive in Forest Lakes South; 5) Ms. Humphris commented on VDoT's process at public informational meetings, and allowing the public to speak and VDoT providing a response to those comments. Agenda Item No. 9. 10:00 a.m. - PUBLIC HEARING on a request to amend the service area boundaries of the Albema~e County Service Authority to extend water service to GOCO Oil (TM79, P18), located on Route 250 East, at Shadwell. APPROVED the request to include Tax Map 79, Parcel 18 (GOCO Oil) into the Albema~e County Service Authority jurisdictional area for water service only to existing structures (one gas station sales building). Agenda Item No. 12. Work Session: CPA-98-04, Chapter Two, The Natural Environment of the Comp Plan (cleferred from February 3, 1999). ADOPTED CPA-98-04, as amended, to add Chapter Two, The Natural Environment to the Comprehensive Plan, to include an additional strategy on page 98, "Albemarle County should take a leadership role in developing exemplary interior and exterior lighting in its public building projects." Agenda Item No. 15. Appointments. APPOINTED William Finley to the Purchase of Development Rights Committee, to replace David Tice. '~Mr.' VTWayne Cilimberg March 8, 1999 Page 3 Agenda Item No. 16. Other Matters not Listed on the Agenda from the Board. Ms. Thomas announced that the Coalition of High Growth Communities will hold its next meeting on March 18, 1999. p.m. Agenda Item No. 19. Adjourn. Following executive session, the meeting was adjourned at 2:55 /ewc Attachments cc: Larry Davis Amelia McCulley Bill Mawyer Bruce Woodzell Sharon Taylor Jan Sprinkle John Grady Dan Mahon Janice Fartar File David P. Bowennan Charlotte Y. Humpl~is COUNrY OF AI REMARI F- Office of Board of Supervisors 401 Mclntire Road Charlottesville, V'n~inia ~9-909--4596 (804) 9-96-5843 FAX (804) 9-96-5800 March 3, 1999 Charles S. Martin Walter E Perkins W~iteHall Sall!~ H. Thomas Ms. Ann Neumark 1722 Arrow Wood Drive Charlottesville, VA 22902 Dear Ms. Neumark: On behalf of the Board of Supervisors, I would like to thank you for your recent comments regarding Snows Garden Center. At the Board meeting, Mr. Marshall indicated that he would speak to the property owner. In addition, this matter is being investigated by our Zoning Department. Again, thank you for your comments, and you will be notified of the outcome. Sincerely, Charles S. Martin Chairman CSM/ec cc: Board of Supervisors Printed on recycled paper David P. Bowennan Charlotte Y. Humphris COUNI~ OF ALBEMAFel Office of Board of Supervisors 401 Mclntire Road Charlottesville, Vix~inia 22902-4596 (804) 296-5843 FAX (804) 2965800 .March 3, 1999 Cha~es S. Marfin Walte~ E Perkins Sally H. Thomas S~muel Miller Mr. Mark J. Testa, President Mill Creek South Homeowners Association 1548. Stoney Creek Drive Charlottesville, VA 22902 Dear Mr. Testa: This is to acknowledge your recent letter regarding the appearance of Snows Garden Center. This issue was discussed at the Board of Supervisors meeting on March 3, 1999. At the Board meeting, Mr. Marshall indicated that he would speak to the property owner. In addition, this matter is being investigated by our Zoning Department. Again, thank you for your comments, and you will be notified of the outcome. Sincerely, Charles S. Martin Chairman CSM/ec cc: Board of Supervisors Printed on recycled paper ": ': oD, OF SUPERVISORS Mill Creek South HomeownersAssociation 1548 StoneyCreek Drive Charlottesville VA 22902 February23, 1999 The Honorable Charles Martin Chairman Albemarle County Board of Supervisors 401 McIntire Road Charlottesville VA 22902-4596 At the annual meeting of the Mill Creek South Homeowners Association, the members asked the Board of Directors to write to the County Board of Supervisors concerning the appearance of the Snow property on Avon Street Extended opposite Stoney Creek Drive. The property that we are concerned about is used in part for stockpilingbulk materials and includes a large and growing pile of brush, pellets and other materials that appear to be construction debris. In the past, the site has also b~used a number of apparently inoperative vehicles, some old cargo trailers and containers which added to it's generally derelict character. It is our understanding that Avon Street Extended in this area is a historic entrance to Charlottesville. We urge the Board of Supervisors to recognize and protect this designation by setting and enforcing suitable controls over the activities conducted onthe Snow property, including appropriate landscaping and screening. We also will be concerned withhow any future vehicular entrances to the site are designed. Issues that need to be considered are traffic from our subdivision entering Route 742 and the site distance problems for the Snow property associated with northbound traffic on Route 742 traveling at or above the 45 mile-per-hour speed limit . Unfortunately, the lack of improvement in the appearance of the Snow property over the years has led a numberof Mill Creek South homeowners to beycott the Snow, s Garden Center. This has resulted in a loss of business for a local family-owned company and created some very negative feelings on the part of our residents. Thank you for your consideration of this request. We are filing a complaint with the Department of Building Code and Zoning Services concurrently. S~y ~. ~ Mark J. Testa President STATEMENT OF ALBEMARLE COUNTY BOARD OF SUPERVISORS COMMONWEALTH TRANSPORTATION BOARD PRE-ALLOCATION HEARING ON INTERSTATE AND PRIMARY SYSTEMS CULPEPER DISTRICT (MARCH 15, 1999) GOOD MORNING, I AM , CHAIRMAN OF THE ALBEMARLE COUNTY BOARD OF SUPERVISORS. I APPRECIATE THE OPPORTUNITY TO MAKE A FEW BRIEF COMMENTS ABOUT OUR PRIMARY ROAD NEEDS. MY COMMENTS FOCUS ON THE NATIONAL HIGHWAY SYSTEM AND SURFACE TRANSPORTATION PROGRAM AND ARE GENERALLY PRIORITIES SUBMITTED TO YOU LAST YEAR. THEY PROJECTS IDENTIFIED IN THE CHARLOTTESVILLE AREA TRANSPORTATION STUDY CONSISTENT WITH THE ARE FOUNDED ON THE (CATS) AND ON THE MUTUAL AGREEMENT BETWEEN . THE CITY OF CHARLOTTESVILLE, UNIVERSITY OF VIRGINIA, COUNTY OF ALBEMARLE AND COMMONWEALTH TRANSPORTATION BOARD REGARDING THE PHASING OF THESE AND OTHER ROAD PROJECTS. ADHERENCE TO THESE PLANS IS ABSOLUTELY CRITICAL TO ADDRESSING THE TRANSPORTATION NEEDS OF OUR COMMUNITY. S URFA CE TRANSPOR TA TI ON PROGRAM THE IMPROVEMENTS THAT WE OFFER FOR YOUR CONSIDERATION ARE MORE DEFINITIVELY ADDRESSED IN A REPORT WE WILL LEAVE WITH YOUR STAFF. THEY INCLUDE THE FOLLOWING SURFACE TRANSPORTATION PROGRAM (STP) PROJECTSi STANDARD PROJECTS INCLUDE: UNDERTAKING CATS PROJECTS AS OUTLINED IN OUR MUTUAL AGREEMENT, WITH PARTICULAR EMPHASIS ON THE CONSTRUCTION OF THE MEADOW CREEK PARKWAY. IN ADDITION TO THE COMPLETION OF THE IMPROVEMENTS TO ROUTE 29 FROM HYDRAULIC ROAD TO AIRPORT ROAD, THE PARKWAY IS THE COUNTY'S HIGHEST PRIORITY PROJECT. COMMONWEALTH TRANSPORTATION CONSTRUCT THE INTERCHANGES ON BOARD'S ROUTE 29, WITH THE DECISION NOT TO THE NEED FOR THE TO MAINTAININGAN PARKWAY WILL BECOME EVEN MORE CRITICAL ADEQUATE LEVEL OF SERVICE ON ROUTE 29. THE COUNTY HAS REQUESTED CONSIDERATION OF THE MEADOW CREEK PARKWAY FOR PRIMARY FUNDING FOR THE PAST EIGHT YEARS. THE COUNTY WOULD SUPPORT ANY INITIATIVES TO REOPEN CONSIDERATION OF THE ROUTE 29 INTERCHANGES AT HYDRAULIC, GREENBRIER AND RIO, POSSIBLY UNDER MODIFIED DESIGN CONCEPTS. FINALLY, THE COUNTY REQUESTS THAT PARK LANDS LOST DUE TO ROAD CONSTRUCTION, SUCH AS IN MICINTIRE PARK AS PART OF THE MEADOW CREEK PARKWAY PHASE I PROJECT, BE REPLACED WITH SUITABLE ADJACENT LANDS WHEN POSSIBLE. 2 THE COUNTY IS CLOSELY FOLLOWING THE ROUTE 29 CORRIDOR STUDIES. IT IS THE BOARD'S HOPE THAT THE COMMONWEALTH TRANSPORTATION BOARD WILL FAVORABLY INCORPORATE THE RECOMMENDATIONS OF THE ROUTE 29 PHASE I CORRIDOR STUDY INTO ROUTE 29 NORTH IMPROVEMENTS. IT IS ALSO THE BOARD'S HOPE THAT THE ROUTE 29 PHASE II AND III CORRIDOR STUDY WILL CONTINUE TO EMPHASIZE PUBLIC INPUT IN THE STUDY PROCESS. AND FURTHER, THAT THE STUDY WILL BE TRULY MULTI- MODAL IN SCOPE AND GIVE PARTICULAR CONSIDERATION TO THE BENEFITS OF RAIL SERVICE TO THE CORRIDOR. IN THIS REGARD, THE COUNTY SUPPORTS THE "BRISTOL RAIL PASSENGER STUDY" AS A MULTI-MODAL MEANS TO ADDRESS ISSUES' AND RECOMMENDATIONS IDENTIFIED IN THE CORRIDOR STUDIES. UNDERTAKING THE WIDENING OF ROUTE 20 SOUTH FROM 1-64 TO MILL CREEK DRIVE, INCLUDING SIDEWALKS AND BIKE LANES. UNDERTAKING ROAD PROJECTS ADJACENT TO THE ROUTE 29 NORTH CORRIDOR THAT WILL RELIEVE TRAFFIC ON ROUTE 29 BY PROVIDING. BETTER SERVICE TO LOCAL TRAFFIC. INCORPORATING SIDEWALKS AND BIKE LANE FACILITIES INTO ALL PARALLEL STREET IMPROVEMENTS ASSOCIATED WITH THE ROUTE 29 NORTH CORRIDOR. WIDENING ROUTE 250 WEST FROM EMMET STREET TO ROUTE 29/250 BYPASS. THIS SECTION IS COVERED BY A JOINT CITY, COUNTY, AND UNIVERSITY OF VIRGINIA APPROVED DESIGN STUDY, THE IVY ROAD DESIGN STUDY. THIS STUDY SHOULD BE USED AS A GUIDE IN THE DESIGN AND DEVELOPMENT OF THIS PROJECT. FINISHING THE ROUTE 240 FUNCTIONAL STUDY IN CROZET AND IMPROVIING ROUE 240 IN ACCORD WITH COUNTY RECOMMENDATIONS REGARDING THIS STUDY. UNDERTAKING IMPROVEMENTS TO FONTAINE AVENUE FROM JEFFERSON PARK AVENUE. TO THE IMPROVEMENT ALONG THE FRONTAGE OF THE UNIVERSITY REAL ESTATE FOUNDATION DEVELOPMENT. THESE IMPROVEMENTS SHOULD REFLECT RECOMMENDATIONS OF THE FONTAINE AVENUE TASK FORCE. UNDERTAKING INTERSECTION. IMPROVEMENTS TO THE BELLAIR/ROUTE 250 WEST 10. UNDERTAKING THE WIDENING OF ROUTE 20 NORTH TO THE ELKS DRIVE/FONTANA DRIVE INTERSECTION, INCLUDING SIDEWALKS AND BIKE LANES. 11. RECOGNIZING THAT MASS TRANSIT CAN BE AN ALTERNATIVE TO ROAD CONSTRUCTION AND SHIFTING FUNDS FROM CONSTRUCTION INTO MASS TRANSIT TO ACCOMPLISH THIS. SAFETY PROJECTS INCLUDE: CONSTRUCTION OF SIDEWALKS ALONG VARIOUS PRIMARY ROUTES WITHIN THE COUNTY'S URBAN NEIGHBORHOODS ESPECIALLY ALONG ROUTE 20 NORTH FROM ROUTE 250 TO WILTON FARM APARTMENTS AND DARDEN TOWE PARK. INSTALLING.TRAFFIC SIGNALS AT ROUTE 22 AND ROUTE 250 AND THE 1-64 INTERCHANGE RAMPS AT HFTH STREET. IMPROVING ROUTE 250 WEST ALONG THE BUSINESS CORRIDOR IN IVY IN ACCORDANCE WITH RECOMMENDATIONS APPROVED BY THE BOARD OF SUPERVISORS IN THE ROUTE 250 WEST CORRIDOR STUDY. 4. IMPROVING THE ROUTE 240 UNDERPASS AT THE CSX RAILROAD IN CROZET. DEVELOPING FUNCTIONAL PLANS FOR ROUTE 2ONORTH AND SOUTH, AND ROUTES 22 AND 23 1, FOR ALIGNMENT AND SAFETY IMPROVEMENTS. ENHANCEMENT PROJECTS INCLUDE: 5 THE COUNTY SUPPORTS THE FOLLOWING ENHANCEMENT PROJECTS: SIDEWALK/WALKWAY CONNECTION PROJECT IN COUNTY DEVELOPMENT AREAS, BEAUTIFICATION OF ENTRANCE CORRIDORS, COMPLETION OF THE THOMAS JEFFERSON MEMORIAL FOUNDATION TRAIL PROJECT, CONSTRUCTING BIKEWAY FACILITIES, DEVELOPING A. GREENWAY PATH SYSTEM, AND REMOVING NON- CONFORMIING BILLBOARDS. NATIONAL HIGHWAY S YS TEM THE CHARLOTTESVILLE-ALBEMARLE MPO POLICY BOARD APPROVED THE NHS AS PROPOSED BY VDOT IN THIS AREA EXCLUDING THE ROUTE 29 BYPASS. THE FHWA HAS APPROVED A NI-IS WHICH INCLUDED THE EXISTING ROUTE 29 AND THE ROUTE 29 BYPASS. THE COUNTY'S HIGHEST PRIORITY PROJECT IN THE PROPOSED NHS IS THE WIDENING OF ROUTE 29 NORTH FROM THE CORPORATE LIMITS OF CHARLOTTESVILLE TO AIRPORT ROAD. THE COUNTY DESIRES TO CONTINUE ACTIVE PARTICIPATION IN ROUTE 29 CORRIDOR STUDIES, AND IMPLEMENTATIN OF THE RECOMMENDATIONS OF THE ROUTE 29 NORTH CORRIDOR STUDY. WE THANK YOU FOR THE OPPORTUNITY TO PRESENT THESE ISSUES AND IF QUESTIONS ARISE, OR IF ADDITIONAL INFORMATION IS NEEDED REGARDING OUR RECOMMENDATIONS, PLEASE DO NOT HESITATE TO CONTACT ME OR A MEMBER OF OUR COUNTY STAFF. VIRGINIA DEPARTMENT OF TRANSPORTATION 1999 SPRING PRE-ALLOCATION MEETING FOR THE INTERSTATE, PRIMARY, AND URBAN SYSTEMS, AND FOR MASS TRANSIT RECOMMENDED ALBEMARLE COUNTY PRIORITIES The following addresses Albemarle County's priorities for each allocation of TEA-21 and each sub- allocation of the Surface Transportation Program (STP) funds. Surface Transportation Program (STP) Standard Projects: The following projects, listed in priority order, are eligible for STP funds not set aside. The Cotmty supports these projects as referenced. 1) Undertake those Charlottesville Area Transportation Study (CATS) projects eligible for the primary program in sequence as called for in the February 2, 1992 joint resolution between the City, County and University and agreed to by VDOT. In addition to Route 29 improvements already underway, construct Meadow Creek Parkway from the Route 250 Bypass to Route 29 North. The Parkway is the County's highest priority project after the Route 29 improvements, and is of the utmost importance in order to maintain an adequate level of service on Route 29 and' to improve the overall roadway system serving the urbanizing area north of the City. The first phase ofthis project from the Route 250 Bypass to Rio Road is being funded in the County's secondary program, In an effort to further this project, the County is also receiving funding within its Secondary Priority Plan for planning and design of the Meadow Creek Parkway from Rio Road to Route 29 North. County staff is working closely with VDOT staff to get the design process underway. However, it is not possible to construct this project within a reasonable timeframe solely with secondary funding due to the cost and dramatic impact it will have on the timing for completion of other important secondary projects. The County believes the Parkway will meet the criteria for inclusion in the primary system. With the Commonwealth Transportation Board's decision to eliminate the Route 29 interchanges, the County believes primary funds should be redirected to the Parkway and wants to work with VDOT staff to evaluate construction of subsequent phases as a primary road, provided it will accelerate the Parkway's completion. For the 8~ consecutive year the County urges VDOT to investigate all poss~le funding sources, particularly primary road funds, to achieve the quickest construction of this vitally important roadway. Other projects listed in CATS in the northem study area also should be actively pursued and completed~ These projects include the Airport Road improvements and the Hiltsdale Drive-Zan Road Connector. The County also supports any inithtives to re-open consideration of the Route 29 interchanges at Hydraulic Rd., Greenbrier Dr. and Rio Rd., possibly under modified design concepts. Finally, the County requests that park lands lost due to road construction, such as in McIntire Park as part of the Meadow Creek Parkway Phase I project, be replaced with suitable adjacent lands when possible. 2) The County is closely following the Route 29 Corridor Study. The Route 29 Phase I Corridor Study recommendations were forwarded to the Commonwealth Transportation Board two years ago with the County's endorsement. The recommendations emphasized use of an access management approach in lieu of a limited access road design. The County feels these recommendations should be the basis in developing plans for the third phase of the Route 29 widening project from the South Fork of the Rivanna River to the Airport/Proffit Road intersection County staff comments on the pre'hminary plans for this section of road have corksistently supported this approach in lieu of a limited access design. The Route 29 Phases II and III Corridor Study continues. The County appreciates efforts that have been made in this process to receive public input, including an early December public hearing in Albemarle County. The County continues to hope that the study will be truly multi-modal in scope and give particular consideration to the benefits of rail service to the corridor. 3) The County supports the "Bristol Rail Passenger Study" and recomn~nds that it be seriously considered as a multi-modal means to address the issues and recommendations identified in the Route 29 Phase I Corridor Study and being considered in the Route 29 Phases II and III Corridor Study. 4) Undertake the widening of Route 20 south from 1-64 to Mill Creek Dr. that serves the traffic from Monticello High School. Incorporate sidewalks and bike lane facilities into these improvements. 5) Undertake road projects adjacent to the Route 29 North Corridor that will relieve tra_ffic on Rome29 by providing better service to local traffic. Such projects include the Hillsdale Drive-Zan Road Connector and new roads parallel to Route 29 between the South Fork Rivanna River and Airport Road/Proffit Road that would be built in conjunction with the Route 29 widening project. 6) Incorporate sidewalks and bike lane facilities into all parallel street improvements associated with the Rome 29 improvemems from the South Fork of the Rivanna River to Airport Road/Proffit Road. 7) Widen Route 250 west from Emmet Street to the Route 29/250 Bypass. This section is coverexi by a joint design study by the City, County and University of Virginia and was recognized for improvement in the Lewis Mountain Neighborhood Study. The joint study should be used as a guide in developing the widening plans. The remaining portion of Rt. 250 West to Yancey Mills (the 1-64/250 interchange) is now under study by VDOT with a local advisory committee to determine long term needs for this road. VDOT will also conduct a similar study of Rt. 250 East from Free Bridge to the Fluvanna County line. The County supports and appreciates this effort and encourages continued public participation and consideration of recommendations. s) Finish the VDOT corridor study of Route 240 in Crozet and improve Route 240 in accord with County recommendations regarding this study. 9) Undertake improvements of Fontaine Avenue from Jefferson Park Avenue to the improvements along the frontage of the University Real Estate Foundation development. The County supports the recommendations identified by the Fontaine Avenue Task Force. Undertake improvements to the Bellair/Route 250 intersection as generally proposed at the VDOT Location and Design Public Hearing. Undertake the widening of Route 20 North from north of route 250 East to Elks Dr./Fontana Dr. Incorporate sidewalks and bike lane facilities into these improvements. Recognize that mass transit can relieve traffic congestion and is an alternative to road construction, particularly in more densely developed urban areas, and shift funds from road construction into mass transit to accomplish thi3. Safety Improvements: Several projects in the County seem to qualify under this 10% set-aside. They are, in priority order: 1) Construct pedestrian walkways along various primary routes within the County' s Urban Neighborhoods. Absent the incorporation of such road walkways into full road 3 2) widening/improvement projects, the following road sections are priorities for pedestrian walkways: 1 ) Route 20 north from Route 250 to X~r~ton Farm Apartments and Darden Towe Park; 2) Route 20 south from the City line to the new Route 20/742 connector road; 3) along Route 250 east in the Pantops area as an extension to existing sidewalks; and, 4) along Route 250 west from City to Bypass (as part of the overall improvements to this road). Of these, the walkways along Route 20 noah are the most important improvement. Pedestrian travel along this road has increased significantly with the development of the Wilton Farm Apartments. There is great concern with the safety of walking along this segment of road as currently constructed. Installation of traffic signals at Route 22 and Route 250 and the 1-64 interchange ramps at Fifth Street. 3) Improvements to Route 250 West along the business corridor in Ivy (from just east of the intersection of Route 637 to just west of the intersection of Route 678) to address existing and short-term traffic circulation problems, including access to developed properties in this area. These improvements should be undertaken in accordance with recommendations approved by the Board of Supervisors in the Route 250 West Corridor Study. 4) Improvements to the Route 240 underpass at the CSX Railroad tracks in Crozet. 5) Functional plans for Route 20 North and South for alignment improvements. 6) Functional plans, including an analysis of possible safety improvements, for Routes 22 and 231. The County remains concemed with overall public safety as it rehtes to traffic created by large tracks along these road segments, and encourages VDOT to consider all appropriate measures to ensure that trucks travel safely along these roadways in the future. Restriction of through truck traffic is still considered by the County to be the most effective measure. Enhancement Projects: Several projects appear to be eligible for enhancement funds. They are, in priority order: 4 1) Construction of pedestrian wallways in development areas through the County's Sidewalk/Wall~way Connection project. 2) Beautification of entrance corridors (particularly Route 20, 29 and Route 250) and Airport Road connecting Route 29 and the Charlottesville/Albemarle Airport - landscaping, signage, placement of overhead utilities underground, etc. 3) Completion of the Thomas Jefferson Memorial Foundation trail project between the Monticello Vistors Center and Monticello. 4) Construction of bikeway facilities as prioritized in the Bicycle Plan for the City of Charlottesville and Albemarle County (adopted by the Board of Supervisors as an element of the Comprehensive Plan on July 17, 1991 ). 5) Development of portions of the Rivanna River Greenway path systerrk 6) Removalof non-conforming billboards. National Hil~hwa.v System (NHS) The Charlottesville-Albemarle MPO Policy Board approved the NHS as proposed by VDOT in this area excluding the Route 29 Bypass. The Federal Highway Administration (FHWA) has approved the NHS, which includes the existing Route 29, and the Route 29 Bypass. The County's highest priority project in the proposed NHS is the completion of the widening of Route 29 North from the South Fork ofthe Rivanna River to Airport Road. The County desires to continue active participation in Route 29 Corridor studies, including the Route 29 Corridor Study south of Charlottesville, which is currently underway. The County will monitor the progress and recommendations of the Route 29 Corridor Studies, which are part of the NHS (additional information is provided under Standard Projects #2). Congestion Mitigation and Air Quali.ty lmnrovement Prol~ram This does not apply to Albemarle County. The County is not in an area ofnon-attainment for ozone 5 or carbon monoxide. 6 COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGENDA TITLE: Albemarle County Six Year Primary Road Improvement Plan Priorities - S U BJ ECT/P RO POSAL/RE QUEST: Revisions to County recommendations for road improvements to be presented at the 1999 VDOT Pre- Allocation Public Hearing on the Interstate, Primary and Urban Systems Plan. AGENDA DATE: March 3, 1999 ACTION: CONSENT AGENDA: ACTION: X ATTACHMENTS: Yes (2) ITEM NUMBER: I N FORMATION: INFORMATION: STAFF CONTACT{S): Messrs. Tucker, Cilimberg, Benish, Wade REVIEWED BY: BACKGROUND: On February 3, 1999, staff presented the Board of Supervisors with recommendations for primary road improvements to be presented at the VDOT pre-allocation public hearing. The hearing will be held at the Culpeper District Offices March 15, 1999. DISCUSSION: Attached is a revised draft of the County's list of recommendations based on the Board's prior review and comments. Also attached is a draft speech 'for presentation at the pre-allocation hearing. RECOMMENDATION: For Board review and approval. 99.035-A STATEMENT OF ALBEMARLE COUNTY BOARD OF SUPERVISORS COMMONWEALTH TRANSPORTATION BOARD PRE-ALLOCATION HEARING ON INTERSTATE AND PRIMARY SYSTEMS CULPEPER DISTRICT (MARCH 15, 1999) GOOD MORNING, I AM , CHAIRMAN OF THE ALBEMARLE COUNTY BOARD OF SUPERVISORS. I APPRECIATE THE OPPORTUNITY TO MAKE A FEW BRIEF COMMENTS ABOUT OUR PRIMARY ROAD NEEDS ON BEHALF OF ALBEMARLE COUNTY MY COMMENTS FOCUS ON THE NATIONAL I-ffGHWAY SYSTEM AND SURFACE TRANSPORTATION PROGRAM AND ARE GENERALLY CONSISTENT WITH THE PR.[ORITIES SUBMITTED TO YOU LAST YEAR. THEY ARE FOUNDED ON THE PROJECTS IDENTIFIED IN THE CHARLOTTESVILLE AREA TRANSPORTATION STUDY (CATS) AND ON THE MUTUAL AGREEMENT BETWEEN THE CITY OF CHARLOTTESVILLE, UNIVERSITY OF VIRGINIA, COUNTY OF ALBEMARLE AND COMMONWEALTH TRANSPORTATION BOARD REGARDING THE PHASING OF THESE AND OTHER ROAD PROJECTS. ADHERENCE TO THESE PLANS IS ABSOLUTELY CRITICAL TO ADDRESSING THE TRANSPORTATION NEEDS OF OUR COMMUNITY. S URFA CE TRANSPOR TA TION PROGRAM THERE ARE SEVERAL IMPROVEMENTS THAT WE OFFER FOR YOUR CONSIDERATION. THESE ARE MORE DEFINITIVELY ADDRESSED IN A REPORT WE WILL LEAVE WITH YOUR STAFF. THEY INCLUDE THE FOLLOWING SURFACE TRANSPORTATION PROGRAM (STP) PROJECTS: STANDARD PROJECTS INCLUDE: UNDERTAKING CATS PROJECTS AS OUTLINED IN OUR MUTUAL AGREEMENT, WITH PARTICULAR EMPHASIS ON THE CONSTRUCTION OF THE MEADOW CREEK PARKWAY. IN ADDITION TO THE COMPLETION OF THE IMPROVEMENTS TO ROUTE 29 FROM HYDRAULIC ROAD TO AIRPORT ROAD, THE PARKWAY IS THE COUNTY'S HIGHEST PRIORITY PROJECT. COMMONWEALTH TRANSPORTATION CONSTRUCT THE INTERCHANGES ON BOARD'S ROUTE 29, WITH THE 'DECISION NOT TO THE NEED FOR THE TO MAINTAINING AN PARKWAY WILL BECOME EVEN MORE CRITICAL ADEQUATE LEVEL OF SERVICE ON ROUTE 29. THE COUNTY HAS REQUESTED CONSIDERATION OF THE MEADOW CREEK PARKWAY FOR PRIMARY FUNDING FOR THE PAST EIGHT YEARS. THE COUNTY WOULD SLIPPOT ANY INITIATIVES TO REOPEN CONSIDERATION OF THE ROUTE 29 INTERCHANGES AT HYDRAULIC, GREENBRIER AND RIO, POSSIBLY UNDER MODIFIED DESIGN CONCEPTS. THE COUNTY IS CLOSELY FOLLOWING THE ROUTE 29 CORRIDOR STUDIES. IT IS THE BOARD'S HOPE THAT THE COMMONWEALTH TRANSPORTATION 2 BOARD WILL FAVORABLY INCORPORATE THE RECOMMENDATIONS OF THE ROUTE 29 PHASE I CORRIDOR STUDY INTO ROUTE 29 NORTH IMPROVEMENTS. IT IS ALSO THE BOARD'S HOPE THAT THE ROUTE 29 PHASE II AND III CORRIDOR STUDY WILL CONTINUE TO EMPHASIZE PUBLIC INPUT IN THE STUDY PROCESS. AND FURTHER, THAT THE STUDY WILL BE TRULY MULTI- MODAL IN SCOPE AND GIVE PARTICULAR CONSIDERATION TO THE BENEFITS OF RAIL SERVICE TO THE CORRIDOR. IN THIS REGARD, THE COUNTY SLIPPORTS THE "BRISTOL RAIL PASSENGER STUDY" AS A MLILTI-MODAL MEANS TO ADDRESS 'ISSUES AND RECOMMENDATIONS IDENTIFIED IN THE CORRIDOR STUDIES. UNDERTAKING THE WIDENING OF ROUTE 20 SOUTH FROM 1-64 TO MILL CREEK DRIVE, INCLUDING SIDEWALKS AND BIKE LANES. , UNDERTAKING ROAD PROJECTS ADJACENT TO THE ROUTE 29 NORTH CORRIDOR THAT WILL RELIEVE TRAFFIC ON ROUTE 29 BY PROVIDING BETTER SERVICE TO LOCAL TRAFFIC. , INCORPORATING SIDEWALKS AND BIKE LANE FACILITIES INTO ALL PARALLEL STREET IMPROVEMENTS ASSOCIATED WITH THE ROUTE 29 NORTH CORRIDOR. , WIDENING ROUTE 250 WEST FROM EMMET STREET TO ROUTE 29/250 BYPASS. THIS SECTION IS COVERED BY A JOINT CITY, COUNTY, AND UNIVERSITY OF VIRGINIA APPROVED DESIGN STUDY, THE IVY ROAD DESIGN STUDY. THIS 3 STUDY SHOULD BE USED AS A GUIDE IN THE DESIGN AND DEVELOPMENT OF THIS PROJECT. 7. FINISHING THE ROUTE 240 FUNCTIONAL STUDY IN CROZET ONCE COMPLETE. UNDERTAKING IMPROVEMENTS TO FONTAINE AVENUE FROM JEFFERSON PARK AVENUE TO THE IMPROVEMENT ALONG THE FRONTAGE OF THE UNIVERSITY REAL ESTATE FOUNDATION DEVELOPMENT. THESE IMPROVEMENTS SHOULD REFLECT RECOMMENDATIONS OF THE FONTAINE AVENUE TASK FORCE. UNDERTAKING IMPROVEMENTS TO THE BELLAIR/ROUTE 250 WEST INTERSECTION. 10. UNDERTAKING THE WIDENING OF ROUTE 20 NORTH TO THE ELKS DRIVE/FONTANA DRIVE INTERSECTION, INCLUDING SIDEWALKS AND BIKE LANES. 11. RECOGNIZING THAT MASS TRANSIT CAN BE AN ALTERNATIVE TO ROAD CONSTRUCTION AND SHIFTING FUNDS FROM CONSTRUCTION INTO MASS TRANSIT TO ACCOMPLISH THIS. SAFETY PROJECTS INCLUDE: CONSTRUCTION OF SIDEWALKS ALONG VARIOUS PRIMARY ROUTES WITHIN 4 THE COUNTY'S URBAN NEIGHBORHOODS ESPECIALLY ALONG ROUTE 20 NORTH FROM ROUTE 250 TO WILTON FARM APARTMENTS AND DARDEN TOWE PARK. INSTALLING TRAFFIC SIGNALS AT ROUTE 22 AND ROUTE 250 AND THE 1-64 INTERCHANGE RAMPS AT FIFTH STREET. IMPROVING ROUTE 250 WEST ALONG THE BUSINESS CORRIDOR IN IVY IN ACCORD WITH THE ULTIMATE RECOMMENDATIONS OF THE ROUTE 250 WEST CORRIDOR STUDY CURRENTLY UNDERWAY. 4. IMPROVING THE ROUTE 240 UNDERPASS AT THE CSX RAILROAD IN CROZET. DEVELOPING FUNCTIONAL PLANS FOR ROUTE 20 NORTH AND SOUTH, AND ROUTES 22 AND 231, FOR ALIGNMENT AND SAFETY IMPROVEMENTS. ENHANCEMENT PR OJE C TS INCLUDE: THE COUNTY SUPPORTS THE FOLLOWING ENHANCEMENT PROJECTS: PEDESTRIAN WALKWAYS IN DEVELOPMENT AREAS, BEAUTIFICATION OF ENTRANCE CORRIDORS, COMPLETION OF THE THOMAS JEFFERSON MEMORIAL FOUNDATION TRAIL PROJECT, CONSTRUCTING BIKEWAY FACILITIES, DEVELOPING A GREENWAY PATH SYSTEM, AND REMOVING NON-CONFORMIING BILLBOARDS. NATIONAL HIGHWAY SYSTEM 5 THE CHARLOTTESVILLE-ALBEMARLE MPO POLICY BOARD APPROVED THE NHS AS PROPOSED BY VDOT IN THIS AREA EXCLUDING THE ROUTE 29 BYPASS. THE FHW HAS APPROVED A NHS WHICH INCLUDED THE EXISTING ROUTE 29 AND THE ROUTE 29 BYPASS. THE COUNTY'S HIGHEST PRIORITY PROJECT fIN THE PROPOSED NHS IS THE WIDENING OF ROUTE 29 NORTH FROM THE CORPORATE LIMITS OF CHARLOTTESVILLE TO AIRPORT ROAD. THE COUNTY DESIRES TO CONTINUE ACTIVE PARTICIPATION IN ROUTE 29 CORRIDOR STUDIES, AND IMPLEMENTATIN OF THE RECOMMENDATIONS OF THE ROUTE 29 NORTH CORRIDOR STUDY. WE THANK YOU FOR THE OPPORTUNITY TO PRESENT THESE ISSUES AND IF QUESTIONS ARISE, OR IF ADDITIONAL INFORMATION IS NEEDED REGARDING OUR RECOMMENDATIONS, PLEASE DO NOT HESITATE TO CONTACT ME OR A MEMBER OF OUR COUNTY STAFF. A:NPRI-STAT.99.doc VIRGINIA DEPARTMENT OF TRANSPORTATION 1999 SPRING PRE-ALLOCATION MEETING FOR THE INTERSTATE, PRIMARY, AND URBAN SYSTEMS, AND FOR MASS TRANSIT RECOMMENDED ALBEMARLE COUNTY PRIORITIES The following addresses Albemarle County's priorities for each allocation of TEA-21 and each sub- allocation of the Surface Transportation Program (STP) funds. Surface Transportation Program (STP) Standard Projects: The following projects, listed in priority order, are eligible for STP funds not set aside. The County supports these projects as referenced. 1) Undertake those Charlottesville Area Transportation Study (CATS) projects eligible for the primary program in sequence as called for in the February 2, 1992 joint resolution between the City, County and University and agreed to by VDOT. In addition to Route 29 improvements already underway, construct Meadow Creek Parkway ~om the Route 250 Bypass to Rome 29 North. The Parkway is the County's highest priority project after the Route 29 improvements, and is of the utmost importance in order to maintain an adequate level of service on Route 29 and to improve the overall roadway system serving the urbanizing area north of the City. The first phase of this project from the Route 250 Bypass to Rio Road is being funded in the County's secondary program. In an effort to further this project, the County is also receiving funding within its Secondary Priority Plan for planning and design of the Meadow Creek Parkway from Rio Road to Route 29 North. County staff is working closely with VDOT staff to get the design process underway. However, it is not possible to construct this project within a reasonable timeframe solely with secondary funding due to the cost and dramatic impact it will have on the timing for completion of other important secondary projects. The County believes the Parkway will meet the criteria for inclusion in the primary system. With the Commonwealth Transportation Board's decision to eliminate the Route 29 interchanges, the County believes primary funds should be redirected to the Parkway and wants to work with VDOT staff to evaluate construction of subsequent phases as a primary road, provided it will accelerate the Parkway's completion. For the 8th consecutive year the County urges VDOT to investigate all possible funding sources, particularly primary road funds, to achieve the quickest construction of this vitally important roadway. Other projects listed in CATS in the northem study area also should be actively pursued and completed. These projects include the Airport Road improvements and the Hillsdale Drive-Zan Road Connector. The County also supports any initiatives to re- open consideration of the Route 29 interchanges at Hydraulic Rd., Greenbrier Dr. and Rio Rd., possibly under modified design concepts. 2) The County is closely following the Route 29 Corridor Study. The Route 29 Phase I Corridor Study recommendations were forwarded to the Commonwealth Transportation Board two years ago with the County's endorsement. The recommendations emphasized use of an access management approach in lieu of a limited access road design. The County feels these recommendations should be the basis in developing plans for the third phase of the Route 29 widening project from the South Fork of the Rivanna River to the Airport/Proffit Road intersection. County staff comments on the preliminary plans for this section of road have consistently supported this approach in lieu of a limited access design. The Route 29 Phases II and III Corridor Study continues. The County appreciates efforts that have been made in this process to receive public input, including an early December public hearing in Albemarle County. The County continues to hope that the study will be truly multi-modal in scope and give particular consideration to the benefits of rail service to the corridor. 3) The County supports the "Bristol Rail Passenger Study" and recommends that it be seriously considered as a multi-modal means to address the issues and recommendations identified in the Route 29 Phase I Corridor Study and being considered in the Route 29 Phases II and III Corridor Study. 4) Undertake the widening of Route 20 south from 1-64 to Mill Creek Dr. that serves the traffic from Monticello High School. Incorporate sidewalks and bike lane facilities into these improvements. 5) Undertake road projects adjacent to the Route 29 North Corridor that will relieve traffic on Route 29 by providing better service to local traffic. Such projects include the Hillsdale Drive-Zan Road Connector and new roads parallel to Route 29 between the South Fork Rivanna River and Airport Road/Proffit Road that would be built in conjunction with the Route 29 widening project. 6) Incorporate sidewalks and bike lane facilities into all parallel street improvements associated with the Route 29 improvements from the South Fork of the Rivanna River to Airport Road/Proffit Road. 7) Widen Route 250 west from Emmet Street to the Route 29/250 Bypass. This section is 2 covered by a joint design study by the City, County and University of Virginia and was recognized for improvement in the Lewis Mountain Neighborhood Study. The joint study should be used as a guide in developing the widening plans. The remaining portion of Rt. 250 West to Yancey Mills (the 1-64/250 interchange) is now under study by VDOT with a local advisory committee to determine long term needs for this road. VDOT will also conduct a similar study of Rt. 250 East from Free Bridge to the Fluvanna County line. The Cotmty supports and appreciates this effort and encourages continued public participation and consideration of recommendations. 8) Finish the VDOT corridor study of Route 240 in Crozet and improve Route 240 in accord with County recommendations regarding this study. 9) Undertake improvements of Fontaine Avenue from Jefferson Park Avenue to the improvements along the frontage of the University Real Estate Foundation development. The County supports the recommendations identified by the Fontaine Avenue Task Force. 10) 12) Undertake improvements to the Bellair/Route 250 intersection as generally proposed at the VDOT Location and Design Public Hearing. Undertake the widening of Route 20 North from noah of route 250 East to Elks Dr./Fontana Dr. Incorporate sidewalks and bike lane facilities into these improvements. Recognize that mass transit can relieve traffic congestion and is an altemative to road construction, particularly in more densely developed urban areas, and shift funds from road construction into mass transit to accomplish this. Safety Improvements: Several projects in the County seem to qualify under this 10% set-aside. They are, in priority order: 1) Construct pedestrian walkways along various primary routes within the County's Urban Neighborhoods. Absent the incorporation of such road walkways into full road widening/improvement projects, the following road sections are priorities for pedestrian walkways: 1) Route 20 north from Route 250 to Wilton Farm Apartments and Darden Towe Park; 2) Ronte 20 south from the City line to the new Route 20/742 connector road; 3) along Route 250 east in the Pantops area as an extension to existing sidewalks; and, 14) along Route 250 west from City to Bypass (as part of the overall improvements to this road). Of these, 3 the walkways along Route 20 north are the most important improvement. Pedestrian travel along this road has increased significantly with the development of the Wilton Farm Apartments. There is great concern with the safety of walking along this segment of road as currently constructed. 2) Installation of traffic signals at Route 22 and Route 250 and the 1-64 interchange ramps at Fifth Street. 3) Improvements to Route 250 west along the business corridor in Ivy (from just east of the intersection of Route 637 to just west of the intersection of Route 678) to address existing and short-term traffic circulation problems, including access to developed properties in this area. The Route 250 West Corridor Study currently underway should address these safety improvements. 4) Improvements to the Route 240 underpass at the CSX Railroad tracks in Crozet. 5) Functional plans for Route 20 North and South for aligrnnent improvements, 6) Functional plans, including an analysis of possible safety improvements, for Routes 22 and 231. The County remains concerned with overall public safety as it relates to traffic created by large tracks along these road segments, and encourages all appropriate measures are considered to ensure that trucks travel safely along these roadways in the future. Restriction of through truck traffic is still considered the most effective measure by the County. Enhancement Projects: Several projects appear to be eligible for enhancement funds. They are, in priority order: 1) Construction of pedestrian walkways in development areas under a comprehensive program of eligible projects. 2) Beautification of entrance corridors (particularly Route 20, 29 and Route 250) and Airport 4 Road connecting Route 29 and the Charlottesville/Albemarle Airport - landscaping, signage, placement of overhead utilities underground, etc. 3) Completion of the Thomas Jefferson Memorial Foundation trail project between the Monticello Vistors Center and Monticello. 4) Construction of bikeway facilities as prioritized in the Bicycle Plan for the City of Charlottesville and Albemarle County (adopted by the Board of Supervisors as an element of the Comprehensive Plan on July 17, 1991). 5) Development of portions of the Rivanna River Greenway path system. 6) Removal of non-conforming billboards. National Highway System (NHS) The Charlottesville-Albemarle MPO Policy Board approved the NHS as proposed by VDOT in this area excluding the Route 29 Bypass. The Federal Highway Administration (FHWA) has approved the NHS, which includes the existing Route 29, and the Route 29 Bypass. The County's highest priority project in the proposed NHS is the completion of the widening of Route 29 North fi:om the South Fork of the Rivanna River to Airport Road. The County desires to continue active participation in Route 29 Corridor studies, including the Route 29 Corridor Study south of Charlottesville, which is currently underway. The County will monitor the progress and recommendations of the Route 29 Corridor Studies, which are part of the NHS (additional information is provided under Standard Projects #2). Congestion Mitigation and Air 0ualitv Improvement Program This does not apply to Albemarle County. The County is not in an area of non-attainment for ozone or carbon monoxide. COUNTY OF ALBEMARLE MEMORANDUM TO: FROM: DATE: RE: · eDr2~~f Planning, &Community Development ! March 9, 1999 Guidelines for "Watch for Children" signs At its meeting on March 3, 1999, the Board of Supervisors endorsed the attached guidelines for "Watch for Children" signs to take effect immediately. /ewe Attachment CC: Robert W. Tucker, Jr. V. Wayne Cilimberg Bill Mawyer COUNTY OF ALBEMAR ARD OF SUPERVISORS EXECUTIVE SUMMARY ,: : : :' :/? AGENDA TITLE: Draft Guidelines for "Watch for Children "signs AGENDA DATE: March 3, 1999 ITEM NUMBER: S U BJ ECT/P RO POSAL/REQU EST: Review Draft Guidelines for "Watch for Children "signs ACTION: CONSENT AGENDA: ACTION: X IN FORMATION: IN FORMATION: STAFF CONTACT(S): Messrs. Tucker, Huff, Cilimberg,Benish,Wade ATTACHMENTS: Yes REVIEWED BY://~~""""' BACKGROUND: Currently the County has no official guidelines for the Board of Supervisors approval of Watch for Children signs. Staff reviews requests from the public and presents those to the Board of Supervisors. The BOS endorses a resolution for VDOT to install the signs. DISCUSSION: Staff has drafted guidelines for the BOS review and input (Attachment A). VDOT's current policy on "Watch for Children" signs can be found in Attachment B. Staff's recommended guidelines do not conflict with VDOT's existing policy. The proposed County guidelines will give staff the opportunity to recommend approval or denial of "Watch for Children" signs in an objective manner· The following explains the reason for each proposed guideline: "Watch for Children" signs shall only be considered on secondary roads. Reason: VDOT will not allow the signs on primary roads and the County does notwant to encourage children playing on primary roads, which typically have higher vehicle counts. The request must come from a Homeowner's Association where applicable. If no Homeowner's Association is present, County staff will determine the degree of support (Example: Staff can conduct a mail survey with residents on the block.) Reason: This guideline will prevent an individual from requesting a sign without the support of the neighbors. There must be a child activity attraction nearby for the sign to be considered (such as a basketball court, park, playing fields, etc.) or there must be an observed or documented need for the sign. (Example: Staff can conduct a field survey during peak time, such as after school.) Reason: This. will allow staff to determine if there is a real need for a sign. The field survey will be done at least twice. The installation of the sign shall not conflict with any existing traffic control devices. Reason: This guideline will prevent confusion, which can make the road even more hazardous for pedestrians and motorists· RECOMM EN DATION: Staff recommends the Board of Supervisors endorse the "Child at Play" guidelines to take effect immediately. 99.022(a) Cc: Mr. William I. Mawyer, Jr. Ms. Angela G. Tucker DRAFT Proposed Guidelines for "Watch for Children" Signs "Watch for Children" signs shall only be considered on secondary roads. The request must come from a Homeowner's Association where applicable. If no Homeowner's Association is present, County staff will determine the degree of support. (Example: Planning Community Development staff will conduct a mail survey with residents on the block.) There must be a child activity attraction nearby for the sign to be considered (such as a basketball court, park, playing fields, etc.) or there must be an observed or documented need for the sign. (Example: Staff will conduct a field survey during peak time i. e. after school.) The installation of the sign shall not conflict with any existing traffic control devices. O9=ZS VDOT GV{LL VIRGINi~ D£PAR1"~E~I' OF TRA,~SPORTATION "' ATTACHMENT B ANGELA TUCKer,, RI~$IOliNT ENGINEfiR CHARLOTTESVILLE RESIOI~NCY TRAFFIC ENGINEERING DIVISION CZ~'ER,4J, SUBJECT; Traffic Si~"zs N/JMISF..I~ 'TE-2g0 June 1 I, 1997 "Watch for CMIdx~" Signs ou,zcrm'ro, District Adrr, in !smators The 1997 Crcnffa/A.s~mbly eraacted an amendment to the Code of Virginia, adding §33. I-210.2 (copy attaghed)r~garding the iasta/lation and ma{nt~nancc of "siEn~ alex'ring motorists that childmr, my be at play nmrby.' .. in accordauc~ with this new law, effective July 1, 1997, cound~s my rmquest that VIX)T install and maintain this ~ ofsiS'ning. The following proce~ has be~n established for handling all such x%qucsts: The r~quest should be submitted by the county to the local VDOT rgsideut eng~.r. All requests must be in the form of a resolution directed to the Transportation Comm/~ioacr. The resolution shall include the sourr.~ of fttudhg for the installation of signs: (i) out of the .s~,onchuy sysw, rn con,e~-uction allocation to the affected county; (i/) from ~ contributions or grants made for such purpos~ to the governing body; or Oil) fi'om such other sourc~ as my be provided by the gov'.enfiug {xxiy. kt all cas~. the costs of mahtaining such signs shall be paid out of the secondary system maintenzace allocation to the affected couuty. The resolution shall also include the location(s) w~er~ the signs arc desire. However, VEMDT restyes the right to r~view all signing plans and make the f:uui determination as m the exac~ umber and location of signs. RECEIVED 1997 '~HARLOTTESVILLE' VI ~;S|QENCY OFFIC, F Page I .DE~G.,,,-02' 9i(WED) 09:28 'VDoT GViLL' TEL: 804 979 3759 P. oos · Upon receipt qfthc rcsohtion from the county. ~e resident enginccr. with assisuncc from the district traffic. engineer as necessary, shall review the reques~ and conduct a field review to ensure the l:n'oposed signs will be effectively located and will no[ be/n conflict with any other rafl~c control devices. · Genenlly, WATCH FOR CHILDKEN signs shall be instalIed only on secondary mutes ,within r~sidential areas. Any requests to install. such siLZ-~ on primary mutes shall be forwarded to the rare tra/tic. engineer for reviewZ Within tlfu'W (30) days ofrr, eipt of the resolution, a written response shall bc provided to the governing body of the county granting or denying the request- Lfthc r~lues~ is granted, the nsponse should include any recommended changes to the signing plan proposed by the county. All Signs installed by VDOT under this policy shall be des/gned in accordance the attached standards. Attachment Mr. David tL Oehr Mr. J. O. Browder, Mr. Claude D. GaryeL Jr. Mr. P. R. Kolakowsld Division A ~inlstrawrs Resident Engineers District Traffic Engineers Ms. Kathe/offerson Page 2 DBG?TO.2; 9~JVd.E.D) 09:28 VDOT' GV[LL ' TEL-:804 979 37S9 P. 004 ""v .... ~ 'o' .... o."' .... : ......... CHAPTER 167 ,4n ,4ct to amend the Code o/Firginia by adding a section numbered 33. 1-210.2, relating to erection ce~'tain warning signs in counties. IS 874] Appr~veut Match g, 1997 Bc it enacted by the G~n~ral Assembly of Virg/nia: I-' That the Code of Virginia is amended by adding a section numbe, t~ 33.1-210.2 as follows: ~33. 1-210.2. ~nxtallation and maintenance of certain signs in counties. The governing body o/any county may by resolution request the Commissioner to install and maintain. at locations specified in such resolutior~ signs alerting motorists that children rnay be at play nearby. Upon receipt of such resolutiott the Commissioner shall, within thirty days, respond in writing to such governing body granting or denying the request. the cost of installa~on of signs installed under this section shall be paid at the oldlion o/the governing'body, either ri) out o/the secondary system construction allocation to the a~cted county. (ii) J~om direct contributions o~' grants tha3e J~r ~ ' purpose to the governing body, or Ctii) ;~om such other source as may be provided by the governing body and the cost of maintaining such signs shall be paid out of the secondary system maintenance allocation to the a~cted county. The peavisions of this section shall not apply to any county that has withdrawn its roa~ f~om the secoprlrn'y system of start highways under the provisions of ~ I I of Chapter 415 of the Acts of 1932 arid ha~ not elected to return. Go to (General Assembly Home) 6/I 1/97 3:32 PM .'- DE&:'02' 9S (~D) 09:29 StlAPE COLOR VDOT GV}LL "' TEL:S04 9~'9'US9' Message and Border: Black (Non-Re~ectorized) Field: Ydlow (Rcfiecxorized) · P. 0os SIZE A B C Each Side: 30" 36' MESSAGE Line 1 Capitols: 4' C 5'C Line 2 Capitols: 4' C 5'C 6'D 6'D i12' 5/8" 3/4' 3/4" 7/8'' 1-1/4' CORNER RADIUS 2' RESOLUTION OF INTENT WHEREAS, Section 6.0, Nonconformities, of the Zoning Ordinance establishes the regulations applicable to nonconforming uses, structures and lots; and WHEREAS, it is desired to amend Section 6.0 by reorganizing and clarifying the section, establishing regulations pertaining to extending or enlarging nonconforming residential structures where the only nonconformity is the structures' noncompliance with the applicable front yard setback, and making other changes to promote good zoning practices; NOW, THEREFORE, BE IT RESOLVED THAT for purposes of public necessity, converfience, general welfare and good zoning practices, the Albemarle County Board of Supervisors hereby adopts a resolution of intent to amend Section 6.0, Nonconformities, of the Zoning Ordinance as described herein; and BE IT FURTHER RESOLVED THAT the Planning Commission shall hold a public hearing on this resolution of intent, and return its recommendations to the Board of Supervisors at the earliest possible date. I, Ella W. Carey, do hereby certify that the foregoing wrking is a true, correct copy of a resolution of intent adopted by the Board of County Supervisors of Albemarle County, Virginia, at a regular meeting held on March 3, 1999. Clerl(, Board of CoCu~Fy Supeawisors COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGENDA TITLE: Resolution of Intent to Amend Section 6.0, Nonconformities, of the Zoning Ordinance S U BJ E CT/P RO P OSAL/RE QU E ST: Adopt a resolution of intent to amend Section 6.0, Nonconformities, of the Zoning Ordinance. AGENDA DATE: March 3, 1999 ACTION: CONSENT AGENDA: ACTION: Yes ITEM NUMBER: INFORMATION: INFORMATION: STAFF CONTACT(S): Messrs. Tucker, McCulley, Davis ATTACHMENTS: Yes REVIEWED / BACKGROUND: The current version of Section 6.0 is neither well-organized nor clearly written. In addition, Subsection 6.4.2, which pertains to the setback regulations applicable to enlarged or extended nonconforming structures, has been the subject of recurring variance requests to the Board of Zoning Appeals in recent years. DISCUSSION: The current version of Section 6.0 uses terms that are not defined, uses inconsistent language, and is organized in such a way that makes the section difficult to understand, particularly for the general public. An amended Section 6.0 would eliminate these deficiencies by defining key terms, reorganizing the section to consolidate all of the regulations pertaining to nonconforming uses, structures and lots in their own separate sections, and revising the language so that it is simpler and consistent with other provisions of the County Code and the Code of Virginia. Other revisions would be made to promote good zoning practices. Subsection 6.4.2 would be amended to provide a general regulation applicable to the enlargement or extension of nonconforming residential structures where the nonconformity is limited to noncompliance with the front yard setback. The proposed regulation would address a matter that has been the subject of recurring variance applications to the Board of Zoning Appeals in recent years - variances from the front yard setback regulations where the nonconforming structure is within the setback, and the proposed extension or enlargement is farther from the front boundary (and is less an intrusion into the setback) than the existing structure. The consideration of a general regulation is appropriate because of the recurring nature of this issue (Code of Virginia § 15.2-2309), and the Board of Zoning Appeals supports addressing this issue by general regulation. The proposed amendment would include restrictions, including a minimum setback that would apply in all cases. RECOMMENDATION: Staff recommends that the Board adopt the attached Resolution of Intent to amend Section 6.0, Nonconformities, of the Zoning Ordinance. BICENTENNIAL COMMEMORATION OF THE LiFE OF GEORGE WASHINGTON WHEREAS, the Year 1999 marks the 200th anniversary of the death of America~ Founding Father, George Washington; and WHEREAS, George Washington was the indispensable figure in the creation of the United States of America, and served our nation as its first Commander in Chief and President with unparalleled distinction; and WHEREAS, Americans from sea to shining sea will pause on the brink of a new century to reflect on George Washington ~ contributions to self-government; and WHEREAS, George Washington, in the first presidential inaugural address, challenged all Americans with the task of preserving --for all ages -- '~he sacred fire of liberty '~' NOW, THEREFORE, L Charles S. Maran, Chairman, on behalf of the Albemarle County Board of Supervisors, do hereby proclaim the Year 1999 George Washington Year to celebrate the life and legacies of George Washington: first in War, First in Peace, and Ht~t in the Hearts of His Countrymen. Signed and sealed this 3rd day of March, 1999. CHAIRMAN ALBEMARLE BOARD OF COUNTY SUPERVISORS A Proclamation BICENTENNIAL COMMEMORATION OF THE LIFE OF GEORGE WASHINGTON WHEREAS: WHEREAS: WHEREAS: WHEREAS: The year I999 marks the 200th anniversary of the death of America's Founding Father, George Washington, and George Washington was the indispensable figure in the creation of the United States of America. and served our nation as its first Commander in Chief and President with unparalleled distinction, and Americans from sea to shining sea will pause on the brink of a new century to reflect on George Washington's contributions to self-government. and George Washington, in the first presidential inaugural address, challenged all Americans with the task of preserving - for all ages - "the sacred fire of liberty." NOW. THEREFORE: do hereby proclaim "f{l t>rE V ~ ~9 c> ,s George Washingtoa~i~o celebrate the life and legacies of George Washington: First in War. First in Peace. and First in the Hearts of His Countrymen. Given under My H~nd this dsy of ~2 C O'UC d¥ ' F",/ ,., ~. 5, Z ~' l/''x It'/ James S. Gilmore, III Governor John Paul Woodley, Jr. Secretary of Natural Resources COMMONWEALTH of VIRC INIA Department of Historic Resources 2801 Kensington Avenue, Richmond, Virginia 23221 H. Alexander Wise, Jr. Director Tel: (804) 367-2323 Fax: (804) 367-2391 TDD: (804) 367-2386 Dear Fellow Virginiaas: We would like to invite your organization and community to participate in an exciting program honoring George Washington in 1999. The greatest legacy of our first president was the remarkable character and leadership he demonstrated throughout his life. The bicentennial celebration will be celebrated across the Commonwealth from February through December 1999, with events honoring George Washington.' Please see the accompanying letter from First Lady of Virginia, Roxane Gilmore, which contains programs and events that can help spark ideas. Sincerely, H. Alexander Wise, Jr. Director PetersbUrg Office PortsmOuth Office Roanoke Office 10 Courthouse Avenue 612 Court Street, 3rd Floor 1030 Penma~ Avenue, SE Petersburg, VA 23803 Portsmouth, VA 23704 Roanoke, VA 24013 Tel: (804) 863-1620 Tel: (804) 396-6707 Tel: (540) 857-7585 Fax: (804) 863-1627 Fax: (804) 396-6712 Fax: (540) 857-7588 Winchester Office 107 N. Kent Street, Suite 203 Winchester, VA 22601 Tel: (540) 722-3427 Fax: (540) 722-7535 c oxane gilmore FIRST LADY OF VIRGINIA December 8, 1998 Dear Community Leader, I am writing to invite you and your community to join me, the Governor, and the Commonwealth of Virginia in celebrating the 1999 Bicentennial of George Washington. When George Washington died in 1799, all Americans put aside their differences and joined together in grief and sorrow.. As the bicentennial of h!s death approaches, Americans will again join together to celebrate George Washington's life and his many contributions to our nation. Washington led us through a Revolution to win independence, he forged the thirteen colonies into a single nation, and he created a new form of democratic govemment that is now the envy of the world. Virginia, as George WashingtoWs home state, has already taken the lead in planning the Bicentennial. The Virginia General Assembly and the United States Congress have passed concurrent resolutions encouraging all Americans to commemorate the life and legacy of George Washington. Our state agencies, historic sites, museums and communities are planning to celebrate his life and Virginia roots with special exhibits, programs and events. Please join us in this celebration! I hope you will agree to honor the "Father of His Country," and help all Virginians better understand the enduring legacy of Washington's values, beliefs, and achievements. The commemoration will start on Washington's birthday in February 1999, and last through the anniversary of his death on December 14, 1999. You might consider activities such as: · Proclaim a George Washington Commemorative Day; · Hold an event, or a series of events, during Virginia Heritage Tourism Weeks, May 3-14, 1999; · Organize a Washington bookshelf or read-a-Washington biography program in a school or public library; · Plant a tree as a living memorial in a public park or at a civic building; · PUblish. a special editorial or letter in your local newspaper; · Organize a George Washington lecture in your community; · Fly flags half-mast and toll bells on the anniversary of his death These are just a few of many ways for communities to participate in the George Washington Bicentennial, Washington's home, Mount Vemon, will provide a free community kit, with more information on planning and conducting commemorative events. Please don't hesitate to call Mount Vernon toll free at 1-877-492-1999 for more information, or visit the Commonwealth's George Washington web site, www.gwashington1999.org. And please let me know about plans to join Virginia's commemoration of the George Washington Bicentennial in 1999! Sincerely, First Lady of Virginia THE EXECUTIVE IV[ANSlON · RICHMOND, VIRGINIA 23219 David P. Bowerman Charloffe Y. Humphris Formst R. Matshal~ ,Jr. COUrqTY OF At BEMAI~I F. Office of Board of Supervisors 401 Mcln6re Road Charlottesville, V'n~inia 22902-4596 (804} 296-5843 FAX (804) 296-5800 March 9, 1999 Charles S. Mart/n Wi~lte~ E Perkins SaIly H. Thomas Ms. Nancy O'Brien Executive Director Thomas Jefferson Planning District Commission PO Box 1505 Cha~ottesville,. VA 22902-1505 Dear Ms. O'Brien: At its meeting on March 3, 1999, the Board of Supervisors supported the Planning District Commission's Eastern Planning Initiative. In addition, the County Planning staff indicated their intent to participate in the study process, if the proposal is funded. If you need any additional information, please do not hesitate to contact me. Sincerely, ~~a W, Carey, Clerk~MC /EWC CC: Robert W. Tucker, Jr. Hannah Twaddell V. Wayne Cilimberg Printed on recycled paper COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGFNDA TITI F:: Support for TJPDC's Eastern Planning Initiative SURJFCTIPROPOSAI IRF:C)UF:ST: Federal Highway Administration grant proposal due March 15, 1999 for transportation planning. AGFNDA DATF: March 3, 1999 ACTION: CONSFNT AGFNDA: ACTION: X ITFM NUMRFR: INFORMATION: INFORMATION: STAFF CONTACT(S): Messrs. Tucker, Huff, Cilimberg, Benish ATTACH M F NTS: Yes ~ RFVIFWFn RY: ~~//~/ / RACKGROUND: The Thomas Jefferson Planning District Commission is requesting funding from the Federal Highway Administration for transportation planning funds that will study the transportation needs in the eastern area of the Planning District. This includes 29 North into Greene County, the City of Charlottesville, the eastern half of Albemarle County and the Counties of Fluvanna and Louisa. No local funding is required only an indication of our support and willingness to participate in the study process should the proposal be funded. RFCOMMFNDATION: Staff recommends your support of this request and Planning staff has indicated they intend to participate in the study process. The MPO and PDC have already endorsed this proposal and with your approval through this Consent Agenda item, the Clerk of the Board will so notify the Thomas Jefferson Planning District Commission, 99.034 2-19-1999 3=26PM FROM TJPDC 9791597 P. 2 CharlottesvilJe-Albemarle Metropolitan Planning Organization POB i505, Chaxlottesv~e, VA 22902; (804) 979-7310; fax: i804) 979-1597 Virginia Relay Center [or hearing impaired: (800) 828-1140 (voice); (800) 828-1 I20 (TDD) emaih tjpd@sta~e.va;us; vcel~site: http://avenue. org/tjpdc TO: FROM: DATE: R,E: Chairman and Members of the Board of Supervisors Nancy K. O'B~en, Executive Director, and Hanna Twaddell, Senior Planner February 19, 1999 Request for Resolution of Support: Eastem Planning Initiative . Enclosed is a description of'the Eastern Planning Initiative, a grant proposal for which we request a letter of support from the Board. We are not asking for local funding, simply an indication of support and willingness to participate in the study process if the proposa!;/"is funded. The proposals are due March 15 to the Federal Highway Administration. We will be available at the meeting to answer any questions you have about the project. Thank you for your consideration of our request. 2-1~-1999,3=27P~ FRO~ TJPDC 9791597 Eastern Planning Initiative Summary of Goals, Updated February l g,, I999 Page The Jefferson Area Eastern Planning Initiative: Summary Problem Statement: The eastern portion of the Thomas lefferson Planning District is growing quickly, especially in rural areas. This rapid growth is putting a strain on existing infrastructure, and is expected to overwhelm the capacity of facilities such as major roads within twenty years. The region' s leaders and citizens have committed to sustainable planning principles through a number of plans and vision statements, However, these plans have not always been coordinated.. and a process for integrated land use and txansportation planning has not been established. For example, the Venture Strategic Plan calls for a sustainable, transit-oriented development of the Zion's Crossroads area, but this is not referenced in the CATS plan. The Eastern Planning Initiative will pull together these regional plans and studies into a comprehensive vision and blueprint for a sustainable future. Proposal: The Planning District Commission is applying for funding from. the Federal Highway Administration to develop a new model for integrated land use/transportation planning and use it to achieve a regional plan for the eastern area which lays the groundwork for the community's long term vision. Advisors for the study will be solicited. fi'om a wide variety of disciplines and community organizations in order to gain fresh and unique perspectives. The model will build upon planning tools the PDC has been developing to improve the multi-modal design of neighborhoods, commercial centers, and transportation corridors. The model and planning process will be designed and packaged in the form of a bandbook, CD-Rom and/or website to make it easy for other small urban and rural communities to use them. Time Frame, Staffing, and Budget: The process is expected to take two years. The PDC is putting together a project team which includes experts from the University of Virginia School of ArChitecture and Institute for Sustainable Design, the VA Transportation Research Council, and private engineering and facilitation consultants~ The budget is still being developed, but is anticipated to total $300,000-$400,000 to support in-house project management and external consulting costs. Goals: To identify a 50 year vision for the study area which builds upon regional priorities for sustainability, economic development, environmental preservation, transportation, and human services, To develop a regional, integrated land use and transportation plan with short-term and long-term goals which support the vision. To design a process anc~ model for integrated land use and transportation planning which flows' from regional goals for qualit>' of life. The model will be simple enough for other small urban and rural areas to use, yet robust enough to support realistic decision-making. 2-1~-1999 3:28PM FROH TJPDC 9791597 Eastern Planning Initiative Summary of Goals, Updated February l 9, 1999 Page 2 Existing Plans and Visions from which the Initiative Will Draw: · TransportatiOn GvIPO and Rural Transportation Work Programs, CATS 2015) - Economic Development (Thomas Jefferson Venture Strategic Plan) · Sustainability (Thomas Je~rsonSustainabitity Council Principles, Accords, Goals, Benchmarks, Indicators) · Housing (Thomas Jefferson HOME Consortium Consolidated Plan) · Disability Services (Jefferson Area Disability Services Board Plan and Needs Assessment) · Natural Environment (Rivarma River. Roundtable 1998 State of the BasinReport, Water & Sewer Studies) · Land Use (Local Comprehensive Plans, Regional Build-Out Analysis) Additional Information Attached: · Flow Chart for Visioning and Modeling Process (1 page) · Study Area Maps (2 pages) 2-1,9,-1999, 3: 28PM FROH TJPDC 9791597 The Eastern Planning Initiative Visioning Modeling P. 5 LDraft 2/18/99 l::)l:ocess Community Visioning: How do we want the area to look and function in 50 years? 1. Community meetings, charatlas, internal newsgroup, phone survey, art contest, story writing. 2. Gather info from existtng comp. plans, sustainability council, CATS, AJbemade DISC, etc. 3. Draw Vision Map accompained by pictures, stories about urb-~i, rural, green space, transportation network, physical infrastructure, human interaction, etc, Neighborhood/Commercial Center Model: Optimal community design 4. Measure multi-modal "friendliness" in current and planned neighborhoods .and commerclaf/emptoyment canters using the Real Accessibility Index (RAI). 5. Design each neighborhood/canter to achieve the best RAI. Examples of ideal communities: Fifeville (neighborhood); Zions Crossroads (cornletup). Display strategies using drawings or computer simulations. 6. Show reduced number of Single-Occupant-Vehicle (SOV) trips and increased use of SOV alternatives based on PAl improvements. 7. Plan 1 -'i 0 year strategies for neighborhood design, transp. infrastructure and services. Corridor Model: Optimal use of existing corridors 8. Map current and planned development. Include utilities (electric and water/sewer). 9. Overlay development onto map of existing road, rait, and teiacommunication corridors. 10. Use Census data and/or household origin-destination survey to show regional iravet patterns. 11. Estimate trips attracted to and generated by development and extemat tdps affecting corridors using standard ITE rates. Display traffic using animated simulator. 12. Identify transportation gaps and congestion. 13. Test strategies using Traffic Diet Game (including land use design and access management options), showing improved efficfency and costs for each strategy. Display strategies with animated simulator.. 14. Plan 5-20 year strategies for transp infrastructure, land use, utilities along corridors, Regional Model: Blueprint for the vision 15. Overlay neighborhood and corridor plans onto the Vision map. t 6. Identify consistencies and gaps. 17. Draw new corridors, networks, services needed. Show relationship to existing system. 18. Plan 20-50 year stratgles for improved. rodesigned, or new corridors, networks, systems for road, rail, talecommunications and land use/comm~inity design. Community Consensus: Will This Plan Lead Us To The Vision? 19. Community meetings, choreties, newsgroup, etc. 20. Local goverr~ment sign-off: commitment to include in comprehensive plans, fund neighborhood improvements, etc. 21. MPO/State sign-off commitment to include in statewide transp. plan, program. 22. Federal sign-off: share handbook with other communities. * Implementation *End products include handbook, CD-ROM, web page for other sinoil urban and rural areas to Use. 2-19-1999 3: 29PH FROM TJPDC 9791597P. 6 Thomas Jefferson Planning District Eastern Planning Initiative Map of the Study Area GREENE University of VIrginia research park- major Historic areas - development area pm ALBEMARLE / ~,, . . ,,~ \ " "' IRoute 250 C~mer~I 10evelopment LUVANNA I Commuters to Richmond I Note: The dotted Ih'~e Is the outline of the study area. N 0 5 10 15 20 Miles Prepared The Thomas Jefferscm PlannSng Dlstr~ Comrr, i~sic~ PO BOx 1505 Charl~:eeville, Va 229C2 (804) 979-7310' http:/laven'Je,org/tj~c e:~gis_data\tea21_grants%l®ttsLd_intent.~pr November 10. Thomas Jefferson Planning District Eastern Planning Initiative Map of the Study Area within Virginia t_ q3 C3 5O 10o 150 N The ~ Jeeers~ Plamnk9 POBox~505 Chaditesviile, Va 22902 (804) 9794310 , November t0. 1998 COUNTY OF ALBEMARLE MEMORANDUM TO: FROM: DATE: RE: Bob Brandenburger 'Deputy Director of Human Resources Ella W. Carey, Clerk, CM~ March 9, 1999 Board Actions of March 3, 1999 At its meeting on March 3, 1999, the Board of Supervisors approved additional voluntary early retirement requests received from employees. These requests Were approved with the budgetary implications being absorbed within the appropriate departmental FY 1999-2000 budget. CC: Richard E. Huff, II COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGENDA TITLE: Additional Early Retirement Requests FY 1999-2000 SUBJECT/PROPOSAL/REQUEST: Request Board approval of early retirement benefits for county employees AGENDA DATE: · March 3, 1999 ACTION: CONSENT AGENDA: ACTION: X ITEM NUMBER: INFORMATION: INFORMATION: STAFF CONTACT(S): Tucker, Huff, White & Brandenburger ATTACHMENTS: REVIEWED BY: No BACKGROUND: Albemarle County Personnel Policy P-63 provides for voluntary early retirement for county employees who have been employed by the county for ten of the last thirteen years and who are at least 50 years of age and currently employed. Staff has received additional requests from employees who has been employed with the county for the prerequisite minimum number of years and have indicated their intention to retire within the next fiscal year. The associated employee costs will be built into the FY 1999-2000 budget. RECOMMENDATION: County policy requires the Board of Supervisors to approve all early retirement applications upon recommendation of the County Executive. Staff recommends that these requests be so approved with the budgetary implications absorbed within the appropriate departmental FY 1999-2000 budget. David P. Bowerman Charlot~ Y. Hurnphris Forrest R Marshall, Jr, COUNTY OF ~i REMa~i F Offic~ of board of Supervisors 401 Mclntire Road Charlotte,wile, V'wginia 22902496 (804) 296-5843 FAX (804) 296-5800 March 9, 1999 Charles S. Martin ,Rivanna , Walter E Perkins White Fill Sally H. Thomas Mr. J. Lloyd Snook, III Snook& Haughey PO Box 2486 Charlottesville, VA 22902 Dear Mr. Snook: At its meeting on March 3, 1999, the Board of Supervisors approved a dance hall permit for Boudreau's Inc., located at 1525 East Rio Road, Charlottesville, VA 22901. This approval is subject to the following conditions: I) the Fire Marshall's certification of compliance with the Uniform Statewide Fire Code following reinspection; 2) Zoning certification after the renovation of the back portion of the facility to assure compliance with the Zoning Ordinance; and 3) at no time shall the space made available for dancing exceed the one-eighth of the area available for dining in either the front or the back area of the building. When ~he back area of the building, currently under renovation, is ready for its certificate of occupancy from the Building Official, Zoning will inspect it separately for compliance with the one-eighth dance floor space requirement, and the parking for compliance with the Zoning Ordinance. Should you require any additional information, please let me know. Sincerely, ..... ' car ' /ewe CC: Richard E. Huff, II Amelia McCulley Carl Pumphrey R. Wayne Thomas Printed on recycled paper COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGENDA TITLE: Dance Hall Permit AGENDA DATE: March 3, 1999 ITEM NUMBER: SU BJ ECT/PROPOSAL/REQU EST: Application request for a dance hall permit ACTION: CONSENT AGENDA: ACTION: X INFORMATION: INFORMATION: STAFF CONTACT(S): Tucker, Huff, McCulley & Pumphrey ATTACHMENTS: REVIEWED BY: BACKGROUND: The attached application (Attachment A) was received requesting a dance hall permit for a restaurant. The Albemarle County Code requires an applicant to obtain a dance hall permit from the Board of Supervisors before commencing operation of any dance hall. A dance hall is defined as "any place open to the general public where dancing is permitted". The County Zoning Ordinance stipulates that "dancing by patrons shall be considered as entertainment accessory to an eating establishment, provided the space made available for such dancing shall not be more than one- eighth (1/8) of that part of the floor area available for dining" (Attachment B) DISCUSSION: " Applications for dance hall permits must contain certification from the fire marshal and building official that the dance hall is in conformity with applicable provisions of the Fire Prevention Code and the Virginia Statewide Building Code. Dance halls also are subject to all requirements of the county zoning ordinance. Attachment C is the certification from the Fire/Rescue Department demonstrating the applicant's compliance with the Fire Prevention Code. As you will notice, there are still some minor issues to resolve, which the Fire Marshal's Office is scheduled to re-inspect. Based on the nature of the concerns, the Fire Marshal indicated that the dance hall permit application could move forward subject to re-inspection. Attachment D is from the Department of Building Code and Zoning Services stipulating that the front portion of the building is in compliance with the Virginia Statewide Building Code and the County Zoning Ordinance as a by right accessory use to a restaurant. When the back portion of the building, currently under renovation, is ready for its certificate of occupancy from the Building Official, zoning will inspect the size of the dance floor and the parking for compliance with the zoning ordinance. RECOMMENDATION: Since the applicant has received the necessary tentative approvals to operate a dance hall by right as defined above, staff recommends approving the dance hall permit subject to 1 ) the Fire Marshall's certification of compliance following re-inspection 2) additional permit review after the renovation of the back portion of the facility (the back area will be reviewed separately for compliance with the 1/8 dance floor space requirement) and 3) at no time shall the space made available for dancing exceed the 1/8 dance floor space requirement. 99.040 ATTACHMENT A J. Lloyd Snook, III Sheila C. Haughey Hope V. Payne LAW OFFICES Snook& Haughey A Professional Corporation · Post Office Box 2486 Charlottesville, Virginia 22902 108 Fifth Street S.E., Suite 307 01-27-99P06:33 RCVD Telephone: (804) 293-8185 Fax: (804) 295-0698 Emall: cvllelaw~rlc. net January 27, 1999 Ella Carey, Clerk of Board of Supervisors County of Albemarle 4th Floor 410 Mclntire Road Charlottesville, VA 22902 Re: Boudreau's Inc. Dear Ms. Carey: This letter serves as an application for a dance hall permit. As outlined in the Albemarle County Code Sec. 12-201, the following information is provided below: (1) name of person(s) owning the dance hall - Lloyd F. Wood, Jr. &Patsy E. Wood (2) name of person managing the dance hall - Boudreau's Inc., R. Wayne Thomas, David A. Powell and Jennifer S. Powell, shareholders (3) the location of the dance hall - 1525 East Rio Road, Charlottesville, VA 22901 (4) a statement as to whether or not alcoholic beverages are to be served on the premises of such dance hall - Yes, they will be served, consistent with the regulations of the V!rginia ABC Board. ALBEMARLE COUNTY CODE ATTACHMENT B See. 12-102 Intentional false alarms a criminal offense. It shall be a misdemeanor for any person to knowingly and without just cause to activate a security or fire alarm to summon the police department or fire and rescue service in situations where there is no actual or threatened criminal or reasonable belief of fire activity requiring immediate police or fire response. · (Ord. of 4-17-91; Code 1988, § 2.2-2; Ord. 98oA(1), 8-5-98) Sec. 12-I03 Charges for false alarms. After two (2) false alarms in any twelve-month period, 'users shall be charged for each 'subsequent false alarm which results in a police department or fire department response, in such mount as is reasonably calculated to reimburse the county for the costs of responding to such false alarms. Such amount shall be determined by the county executive and shall be based on the average time, manpower and equipment devoted to a police or fire response to false alarms. This charge is to reimburse the county for costs expended; it is not a fine, and is not dependent upon a criminal conviction under section 12-102 above. (Ord. of 4-17-91; Code 1988, § 2.2-3; Ord. 98-A(1), 8-5-98) Sec. 12-104 Administration. Administration of this article shall be the joint responsibility of the chief of police and .the director of f'mance under the supervision of the county executive. (Ord~ of 4;17-91; Code 1988, § 2.2-5; Ord. 98-A(1), 8-5-98) Sec. 12-105 Appeals. Any charge imposed pursuant to section 12-103, or notice of withdrawal of consent or order to disconnect, as provided heroinabove, may be appealed to the board of supervisors by application of the owner filed with the county executive within ten (I0) days of the date of notice of such charge or order. Upon receipt of such appeal, the county executive or his designee may grant relief from such charge or order, or may place the matter on the agenda of the board of supervisors for hearing. (Ord. of 4-17-91; Code 1988, § 2.2-6; Ord. 98-A(1), 8-5-98) ARTICLE H. AMUSEMENTS DMSION 1. DANCE HALLS State law reference-authority to adopt article, see Va. Code §§ 18.2432, 18.2433. Sec. 12-200 Dance hall defined. For the purposes of this division, the term "dance hall" means any place open to the general public where dancing is permitted.. (Code 1967, § 8-1; Code 1988, § 3-I 1; Ord. 98-A(1), 8-5-98) State law reference-Authority to codify ordinance, Va. Code § 18.2-433 12-3 ALBEMARLE COUNTY CODE Sec. 12-201 Permits--Required; applications. A: It shall be unlawful for any person to operate a dance hall in the county unless such person shall have first obtained a permit from the board 'of supervisors. B. Applications for such permits shall be filed with the clerk of the board of supervisors at least two (2) weeks prior to the regular meeting of the board of supervisors at which the application is to be considered. Such applications shall contain the following information: I. name of the person owning the dance hall; 2. name of the person managing the dance hail; 3. the location of the dance hall; 4. a staiement as to whether or not alcoholic beverages are to be served on the premises of such dance hall; and 5. certification from the building official and fire marshal that such dance hall is in Conformity with applicable provisions of the Virginia Uniform Statewide Building Code and the Fire Prevention Code. (4-21-76; Code 1988, § 3-12; Ord. 98-A(1), 8-5-98) Sec. 12-202 Revocation of permit. Permits issued by the board of supervisors pursuant to the provisions of this division may be revoked by the board of supervisors for any violation by the permittee of the provisions of this division or for any false statement made on the application required by the preceding section. No such permit shall be revoked unless the permittee shall have received reasonable notice that he is entitled to a hearing before the board of supervisors prior to action on revocation. Such notice shall state the time and place such hearing is to be held. (Code 1988, § 3-13; Ord. 98-A(1), 8-5-98) Sec. 12-203 Attendance of persons under eighteen years of age. It shall be unlawful for any person operating a dance hall to allow any person under the age of eighteen (18) years to enter or remain in such dance hall while dancing is being conducted therein, unless such person is accompanied by a parent or legal guardian or by a spouse, brother or sister over the age of eighteen (18) years, unless such person has the written consent of such parent, legal guardian or spouse. (Code 1967, § 8-2; Code 1988, § 3-14; Ord. 98-A(1), 8-5°98) Sec. 12-204 Exemptions. A. The provisions of this division shall not apply to dances conducted for benevolent or charitable purposes, or when such dances are conducted under the auspices of religious, educational, civic or military organizations. B. The provisions of this division shall not apply to dance hails in any town in which an ordinan/:e adopted pursuant to the provisions of Virginia Code § 18.2-433 is in effect. (Code 1988, § 3-15; Ord. 98-A(.1), 8-5-98) 124 ALBEMARLE COUNTY CODE See. 12-205 Violations; penalties. Any person violating the provisions of this division shall be guilty of a class 3 misdemeanor. (Code 1988, § 3-16; 0rd. 98-A(1), 8-5-98)' Sec. 12-206 Relation of article to zoning ordinance. In addition to the' provisions of this article, dance halls shall be subject to all requirements of the county zoning ordinance. (4-21-76; Code 1988, § 3-17; Ord. 98-A(I), 8--5-98) DIVISION 2. BINGO AND RAFFLES Sec. 12-207 Local ordinance adopted. Pursuant to Virginia Code § 18.2-340.15 the Charitable Gaming Commission shall regulate bingo, instant bingo and raffles, except as otherwise provided in this division. (Ord. No. 94-3(1), 12-7-94; Ord. No. 96-3(1), 8-7-96; Code 1988, § 3-20; Ord. 98-A(1), 8-5-98) Sec. 12-208 Limitation on bingo operations. The hours of bingo operation shali be limited to the hours between 6:00 p.m. and 11:00 p.m. except on Saturdays and Sundays when the hours of operation shall be limited to the hours between 1:00 p.m. and 11:00 p.m. (Ord. No. 94-3(1), 12-7-94; Ord. No. 95-3(1), 4-5-95; Ord? 96-3(I), 8-7-96; Code 1988, § 3-28; Ord. 98- A(1), 8-5-98) State law reference-Authority to adopt, Va. Code § 18.2-340.32 Sec. 12-209 Exemption The provisions of this article shall not apply to bingo operations in any town in which an ordinance adopted pursuant to Virginia Code § 18.2-340.32 is in effect. (Ord. 9S-A(1), S-5-9S) ARTICLE IlL DEALERS IN PRECIOUS METALS State law reference--Regarding dealers in precious metals generally, see Va~ Code §§ 54.1-4100 et seq.; authority of county to enact ordinance regulating dealers in precious metals and gems, see Va Code § 54.1-411 i. Sec. 12-300 Definitions. For the purposes of this article, the following words shall have the meanings ascribed to them by this section, unless the context requires a different meaning: (1) Coin. The term "coin" shall mean any piece of gold, silver or other metal fashioned into a prescribed shape, weight and degree of fineness, stamped by authority of a government with certain marks and devices, and having a certain fixed value as money. 12-5 ALBEMARLE COUNTY CODE Dwelling Unit: A single. unit providing complete, independent living facilities for one (I) or more persons, including permanent provisions for living, sleeping, eating, cooking and sanitation. Easement: A right possessed by the owner of one parcel of land by reason of ownership of such parcel to use the land of another for a special purpose not inconsistent with the general property · rights of that owner. (Added 7-20-88) Eating Establishment: Any restaurant, coffee shop, cafeteria~ short-order cafe, lunchroom, luncheonette, hotel dining room, dinner theatre, tavern, soda fountain, eating place Or any other establishment maintained and operated where there is furnished for compensation, food or drink of any' kind for consumption primarily therein; provided, however, that a fast food restaurant shall not be included within the meaning of this clef'tuition, and that a snack bar or refreshment stand at a public or nonprofit recreation facility, operated solely by the agency or grc~Up operating the recreational facility, and for the convenience of patrons of the facility, shall not be deemed to be an eating establishment. Entertainment which is provided for the enjoyment of the patrons shall be considered accessory to an eating establishment. DanCing by patrons shall be considered as entertainment accessory to an eating establishment, provided the space made available for such dancing shall not be more than one-eighth (I/8) of that part of the floor area available for dining. Provisions for dancing made available under this definition shall be subject to the permit requirements of Chapter~of the Code of Albemarle. Ecrve: The lowe; P~;;ti0n'~t~';;;~i;f° .... ' ' .... Family: 1. An individual; or Two (2) or more persons related by blood, marriage, adoption, or guardianship, and/or not more than two (2) unrelated persons living together as a single housekeeping unit in a dwelling or dwelling unit; or: , For the purposes of this ordinance the following shall not apply to the R-I, R-2 and R-4 residential districts: a group of not more than six (6) persons not related by blood, marriage, adoption or guardianship living together as a single housekeeping unit in a dwelling or dwelling unit. Farm Sales: The sale of agricultural or horticultural produce or merchandise produced on the farm, with subordinate sales of produce or merchandise not produced on the premises. Merchandise not produced on the premises shall be companion items intended to be used with (for planting, caring for, displaying, combining with, canning, or preserving) the agricultural or horticultural produce which is produced on the farm, but shall not include farm machinery and equipment (except hand tools), building materials, furniture, or other like items.. Examples: Canning jars, pumpkin carving kits, wreath making supplies, floral arranging supplies, potting soil, pots, packaged fertilizer, mulch, peat moss, pruning shears, gardening gloves, Christmas tree decorations. (Added 10-11-95) Farm Winery: An establishment located on a farm with a producing vineyard, orchard or similar growing area and with facilities for fermenting and bottling wine on the premises where the owner or lessee manufacture~ wine from fresh fruits or other agricultural products predominantly grown or produced on such farm or from fruits, fruit juices or other agricultural products grown or produced elsewhere. (Added 12-16- 81 ) Farmers' Market: An existing parking area used periodically by two (2) or more farmers only for the seasonal sale of agricultural or horticultural produce or merchandise produced on their farms. 18-3-5 ATTACHMENT C COUNTY OF ALBEMARLE FIRE & RESCUE ADMINISTRATION 401 McIntire Road Charlottesville, Virginia 22902-4596 Tel: (804) 296-5833 Fax: (804) 972-4123 Memorandum To: From: Date: Re: Albemarle Board of Supervisors Carl J. Pumphrey, Fire Rescue Div. Chief February 23, 1999 Boudreau's Dance Hall Permit In accordance with County requirements the Fire Rescue Division performed a fire safety inspection at the above listed business. Our safety inspection found three minor violations exist at Boudreau's. We recommend that the Board grant approval of the application, stipulating that Boudreau's correct all outstanding violations to comply with the County's Fire Prevention Code. CJP/BWC Cc: cjp/1999/memos/huff02-25 Boudreau's file Building Code Information (804) 296-5832 COUNTY OF ALBF,,MARI E Department of Building Code and Zoning Services 401 Mclntire Road, Room 223 Charlottesville, Virginia 229024596 FAX (804) 9724126 TFD (804) 9724012 ATTACHMENT D Zoning Information (804) 296-5875 TO: FROM: DATE: MEMORANDUM Members, Board of Supervisors Amelia McCulley, Director of Building Code and Zoning Services February 23, 1999 Boudreau's Dance Hall Permit This office has reviewed the request for a dance hall permit for dancing accessory to a restaurant. At this time, the front portion of the building is complete and the rear portion is undergoing renovation. Jay Schlothauer, Building Official has certified that the front of the building is in compliance with the Virginia Uniform Statewide Building Code and that it may be occupied. Because the front and rear are divided by a firewall, a certificate of occupancy can address them separately. Once the rear of the restaurant is complete, including the installation of fire alarms, it will be inspected for compliance with the Building Code, Once approved, the Building Official will certify that area for occupancy. Zoning review of the back of the restaurant will include inspection of the area designated for dancing and approval of additional parking necessary to serve the expanded use. It is my opinion based on the information provided to me, that this proposal does meet the zoning ordinance in the front portion and can comply in the rear of the restaurant. The use is proposed by right as accessory to an eating establishment. By definition, dancing is considered as "entertainment accessory to an eating establishment, provided the space made available for such dancing shall not be more than one-eight (1/8) of that part of the floor area available for dining." This review is based on the following: · The front and rear of the business will function as one eating establishment. Except when a special event is scheduled, the rear room will regularly be open as dining area for the restaurant. Special events will not involve music and dancing as the primary use; they may be provided as accessory entertainment for an e,vent involving food service. · The front and rear dance areas are evident as raised wood floors. · Based on the plan submitted by the applicant, the area proposed for dance floor in the front of the ,building does not exceed 1/8 of the floor area available for dining in that portion of the building. Prior to issuance of a certificate of occupancy to allow dancing in the rear, zoning will separately confirm that the size of the dance area proposed for the rear portion of the building meets the 1/8 dance floor space requirement. J. Lloyd Snook, III Sheila C. Haughey Hope V. Payne LAW OFFICES Snook& Haughey A Professional Corporation Post Office Box 2486 Charlottesville, Virginia 22902 108 Fifth Street S.E., Suite 307 Telephone: (804) 293-8185 Fax: (804) 295-0698 Email: evilclaw@rio.net January 27, 1999 Ella Carey, Clerk of Board of Supervisors County of Albemarle 4th Floor ' 410 McIntire Road Charlottesville, VA 22902 Re: Boudreau's Inc. Dear Ms. Carey: This letter serves as an application for a dance hall permit. As outlined in the Albemarle County Code Sec. 12-201, the following information is provided below: (1) name of person(s) owning the dance hall - Lloyd F. Woo'd, Jr. &Patsy E, Wood (2) name of person managing the dance hall - Boudreau's Inc., R. Wayne Thomas, David A. Powell and Jennifer S. Powell, shareholders (3) the location of the dance hall - 1525 East Rio Road, Charlottesville, VA 22901 (4) a statement as to whether or not alcoholic beverages are to be served on the premises of such dance hall - Yes, they will be served, consistent with the regulations of the Virginia ABC Board. Ms. Ella Carey January 27, 1999 Page 2 (5) certification from the building official or fire marshall that such dance hall is in conformity with applicable provisions of the Virginia Uniform Statewide Building Code and the Fire Prevention Code - Early in the permit process, we were told that the building was not then in conformity with the applicable Codes. Since that time, we have done a great deal of work on the property, following the suggestions of the authorities. It is our understanding that the plans conform in all respects with the applicable Codes, but I don't believe that it has yet been reinspected. We will forward the approval to you when it is received. Please call me or my paralegal, Kate Ardinger, at 293-8185 with any questions regarding this application for the dance hall permit. And please keep me updated as to any more procedures I may need to comply with in order to obtain this permit. Sincerely, J. Lloyd Snook, III~ COUNTY OF ALBEMARLE MEMORANDUM FROM: DATE: MeMn A. Breeden, Director of Finance Ella W. Carey, CMC, Cler)~u March 9, 1999 Board Actions of March 3, 1999 At its meeting on December 9, 1998, the Board of Supervisors approved the following appropriation requests: Item No. 5.8. Appropriation: Capital Improvements Program Projects - Storm Drainage, $162,075 (Form #98056). Item No. 5.9. Appropriation: Education, $1,000 (Form #98058). Item No. 5.10. Appropriation: Northern Elementary School- Site Acquisition Costs, $393,496 (Form #98059). Item No. 5.11. Appropriation: Education, $91,021 (Form~ #98060, 98061). Item No. 5.12. Appropriation: Education, $91,147.01 (Forms #98053, 98054, 98055 ). Attached are the signed forms. In addition, the Board approved a $5,000 grant to Ash Lawn-Highland Summer Festival. These funds will come from the TouriSm Fund. Since this does not require further action from the board, please forward the necessary appropriation form to me for signature. Attached is a copy of the paperwork on this request. /eWC Attachments pc: Richard E. Huff, II Roxanne W. White Robert Waiters Bill Mawyer Kevin C. Casmer lackson Zimmerman APPROPRIATION REQUEST FISCAL YEAR: 98~99 NUMBER 98055 TYPE OF APPROPRIATION: ADDITIONAL TRANSFER NEW X X ADVERTISEMENT REQUIRED ? YES NO X FUND: SCHOOL PURPOSE OF APPROPRIATION: FUNDING FOR THE PHONOLOGICAL AWARENESS LITERACY SCREENING. (PALS) I 2216 I 2216 1 2216 I 2216 I · 2216 I 2201 I 2201 I 2201 1 2201 I 2201 1~ 2202 1 2202 1 2214 I 2214 1 2214 I 2214 1 2214 1 2203 1 2203 I 2203 1' 2203 I 2203 I 2204 I 2204 1 2204 1 2204 I 2204 I 2205 1 2205 I 2205 I 2215 I 2215 I 2215 I 2207 1 , 2207 I 2207 I 2209 I 2209 I 2209 I 2209 I 2209 I 2210 I 2210 I 2210 CODE A&AAAA&&~AAAA 61141 61141 61141 61141 61141 61141 61141 61141 61141 61141 61141 61141 61141 61141 61141 61141 61141 61141 61141 61141 61141 61141 61141 61141 61141 61141 61141 61141 61141 61141 61141 61141 61141 61141 61141 61141 61141 61141 61141 61141 61141 61141 61141 61141 A~AAAAAAAAA&&AAA~ 132100 1:34100 160300 210000 601300 132100 134100 160300 210000 601300 132100 210000 132100 134100 160300 210000 601300 132100 134100 160300 210000 601300 132100 134100 160300 210000 601300 132100 210000 601300 132100 210000 601300 132100 210000 601300 132100 134100 160300 210000 601300 132100 134100 160300 EXPENDITURE DESCRIPTION AMOUNT AAAAAAAAA&AAA&AAAAAAAAAAAAAAAAAA~I~AAA&AA AAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAA AAAAAAAAAA&AAAAAAAAA P/T WAGES-TEACHER Prr WAGES-TEACHER AIDE STIPENDS-STAFF/CURR. DEV FICA ED/REC. SUPPLIES Prr WAGES-TEACH ER P/T WAGES-TEACHER AIDE STIPENDS-STAFF/CURR. DEV FICA ED/REC. SUPPLIES P/T WAGES-TEACHER FICA P/T WAGES-TEACHER P/T WAGES-TEACHER AIDE STIPENDS-STAFF/CURR. DEV FICA ED/REC. SUPPLIES PFF WAGES-TEACHER P/T WAGES-TEACHER AIDE STIPENDS-STAFF/CURR. DEV FICA ED/REC. SUPPLIES P/T WAG E S-TEAC H E R P/T WAGES-TEACHER AIDE STIPENDS-STAFF/CURR. DEV FICA ED/REC. SUPPLIES P/T WAGES-TEACHER FICA ED/REC. SUPPLIES P/T WAGES-TEACHER FICA ED/REC. SUPPLIES P/T WAGES-TEACHER FICA ED/REC. SUPPLIES P/T WAGES-TEACHER P/T WAGES-TEACHER AIDE STIPENDS-STAFF/CURR. DEV FICA ED/REC. SUPPLIES . P/T WAGES-TEACHER P/T WAGES-TEACHER AIDE STIPENDS-STAFF/CURR. DEV $ 2,046.00 400.00 100.00 194.77 50,23 975.00 250.00 100.00 101.36 50.64 304.69 \ 23.31 2,907.00 300.00 100.00 252.99 51.01 2,603.00 300.00 100.00 229.73 50.27 1,380.00 300.00 100.00 136.17 53.83 750.00 57.38 13.62 450.00 34.43 7.57 600.00 45.90 11.10 925.00 300.00 100.00 101.36 50.64 2,450.00 300.00 100.00 APPROPRIATION REQUEST FISCAL YEAR: 98~99 NUMBER 98053 TYPE OF APPROPRIATION:. ADDITIONAL X TRANSFER X NEW ADVERTISEMENTREQUIRED? YES NO 'X' FUND: SCHOOL PURPOSE OF APPROPRIATION: · FUNDING FOR ODDSSEY OF THE MIND. EXPENDITURE CODE DESCRIPTION AMOUNT ' 1 3129 61104 113000 SALARIES-PROFESSIONAL-OTHER $ 3,000.00 I 3129 61104 120310 OVERTIME/SPECIAL EVENTS 1,550.05 I 3129 61104 210000 FICA 363.00 1 3129 61104 520100 POSTAL SERVICES 100.00 1 3129 61104 580000 MISCELLANEOUS EXPENSES 2,000.00 I 3129 61104 601300 EDUC. &RECREATION SUP. 1,000.00 TOTAL $8,013.05 REVENUE CODE DESCRIPTION AMOUNT 2 3129 16000 161260 VA OM REGISTRATION FEE $2,000.00 2 3129 18100 181109 CONTRIBUTIONS 300.00 2 3129 18000 189918 PROCEEDS-SALE 3,162.03 2 3129 51000 510100 FUND BALANCE 2,551.02 TOTAL $8,013.05 TRANSFERS REQUESTING COST CENTER: EDUCATION APPROVALS: DIRECTOR OF FINANCE BOARD OF SUPERVISORS SIGNAT~I3;tE -- DATE APPROPRIATION REQUEST FISCAL YEAR: 98/99 N U M BE R 98054 TYPE OF APPROPRIATION: ADDITIONAL X TRANSFER X NEVV ADVERTISEMENT REQUIRED? YES NO X FUND: PROJECT RETURN PURPOSE OF APPROPRIATION: FUNDING FOR PROJECT RETURN II. CODE EXPENDITURE DESCRIPTION AMOUNT AAAAAAAAAA&AAAAAAA~L~A&/~AAAAAAAJiAA~r*A*~tr*,Ir*~rIIr~ft AAAAAAAAAAAAAAAAAAA~&AAJmAAAAA&~A AAAAAAAAAAAA&AAAA&AA I 3122 63349 112100 SALARIES-TEACHER $ 38,120,00 I · 3122 63349 210000 FICA 2,916.18 I 3122 63349 221000 VRS 4,015.40 I 3122 63349 231000 HEALTH INSURANCE 1,874.42 I 3122 63349 312500 PROF. SER. INSTRUCTIONAL 4,000.00 I 3122 63349 520100 POSTAL SERVICES 200.00 I 3122 63349 520301 TELEPHONE-LOCAL 500.00 I 3122 63349 550100 TRAVEL-MILEAGE 3.000.00 I 3122 63349 601300 EDUC. &RECREATION SUP. 5,362.96 TOTAL $59,988.96 REVENUE CODE DESCRIPTION AMOUNT 2 3122 18000 189900 MISC REVENUES $11,523.13 2 3122 24000 240500 GRANT REVENUE-STATE 36,053.00 2 3122 51000 510100 FUND BALANCE 5,543.83 2' 3122 51000 512001 TRANSFER-FROM SCHOOL FUND 6,869.00 TOTAL $59,988.96 TRANSFERS REQUESTING COST CENTER: EDUCATION APPROVALS: DIRECTOR OF FINANCE BOARD OF SUPERVISORS SIGNAT4,1-EE .* DATE FISCAL YEAR: TYPE OF APPROPRIATION: APPROPRIATION REQUEST 98~99 NUMBER 98060 ADDITIONAL TRANSFER NEW ADVERTISEMENT REQ01RED ? YES NO X FUND: SCHOOL PURPOSE OFAPPROPRIATION: FUNDING FOR SOLTRAININGINITIATIVEAND VARIOUS CONTRIBUTIONS. 1 1 1 1 1 1 1 1 1 1 1 1 1 1 · EXPENDITURE CODE DESCRIPTION AMOUNT 2114 61311 160300 STIPENDS-STAFF DEV'L $ 30,000.00 2114 61311 152100' SUB. WAGES-TEACHER 3,276.00 2114 61311 210000 FICA 2,546.00 2114 61311 312500 PROF. SVCS.-INST. 7,434.00 2114 61311 440010 PRINTING 3,067.00 2114 61311 550400 TRAVEL-EDUC. 908.00 2114 61311 580100 DUES/MEMBERSHIPS 6,000.00 2114 61311 601300 ED/REC SUPPLIES 24,939.00 2114 61311 800710 COMPUTER SOFTWARE 10,000.00 2215 61411 580000 MISC. EXPENSE 1,201.00 2215 61411 580500 STAFF DEVELOPMENT 100.00 2215 61411 601200 BOOKS/SUBSCRIPTONS 83.00 2215 61411 601300 ED/REC-SUPPLIES 1,142.00 2215 61411 601600 DATA PROCESSING SUPPLIES 125.00 1 2111 61311 580000 MISC. EXPENSES 200.00 TOTAL $ 91,021.00 REVENUE CODE DESCRIPTION AMOUNT 2 2000 24000 240603 SOL TRAINING $ 88,170.00 2 2000 18100 181109 DONATIONS 2,651.00 2 2000 18100 181109 200.00 TOTAL $91,021.00 TRANSFERS REQUESTING COST CENTER: EDUCATION APPROVALS: DIRECTOR OF FINANCE BOARD OF SUPERVISORS DATE -/s APPROPRIATION REQUEST FISCAL YEAR: 98~99 NUMBER 98061 TYPE OF APPROPRIATION: ADDITIONAL TRANSFER NEVV X ADVERTISEMENT REQUIRED ? YES NO X FUND: SCHOOL PURPOSE OF APPROPRIATION: FUNDING FOR SOLTRAININGINITIATIVEAND VARIOUS CONTRIBUTIONS. · EXPENDITURE CODE DESCRIPTION AMOUNT 1 3117 63325 132100 SALARIES-TEACHER $ 14,368.94 1 3117 63325 210000 FICA 1,099.23 1 3117 63325 312700 CONTRACTED SERVICES 500.00 I 3117 63325 550100 TRAVEL-MILEAGE 500.00 1 3117 63325 580500 PROF. DEV'L. 100.00 1 3117 63325 600200 FOOD SUPPLIES 650.00 I 3117 63325 601300 ED/REC SUPPLIES 4,165.00 1 3117 63325 601700 PRINTING 750.00 1 3117 63325 800100 MANCHINER/EQUIP. 2,600.00 1 3117 63325 800710 DATA PROCESSING SOFTVVARE 500.00 TOTAL $ 25,233.17 REVENUE CODE DESCRIPTION AMOUNT 2 3117 24000 240500 CATEGORICALAID-STATE $ 25,233.17 TOTAL $25,233.17 TRANSFERS REQUESTING COST CENTER: EDUCATION APPROVALS: DIRECTOR OF FINANCE BOARD OF SUPERVISORS DATE APPROPRIATION REQUEST FISCAL YEAR: TYPE OF APPROPRIATION: 98/99 NUMBER ADDITIONAL TRANSFER NEW X 98058 ADVERTISEMENT REQUIRED ? YES NO X FUND: SCHOOL PURPOSE OF APPROPRIATION: DONATION FROM HUMAGEN FERTILITY DIAGNOSTICS FOR MONTICELLO HIGH BASEBALL PROGRAM. , EXPENDITURE · CODE DESCRIPTION AMOUNT AAAAAAAAAAAAA AAAAA&AAAAAAA AAAAAAAAAAAAAAAAA AAAAAAAAAA&AAAAAAA&AAAAAAAAAAA~AAAA&AAAAAA AAAAAAdI, AAAAAAAAAAAAAAAAAAAAAAAAAA AAAAAAAAAA~mAAAAAAAAA 2304 61105 580000 MISC. EXPENSE $ 1,000.00 TOTAL $ 1,000.00 REVENUE CODE DESCRIPTION AMOUNT AA&AAA&AAAAAA AAAAAAAAAA~AA AAAAAAAAAA&AAA&AA AAAAAA~,A&AAAAAAAAAAA&&A&AAAAAAAA~&AAAAAAAA AAAAAAAAAAA/mA,A, AAAAAAAA&AAAAAAAAAA AAAAAAAAAAAAAAAA&A,~A 2000 18100 181109 DONATION $ 1,000.00 TOTAL $1,000.00 TRANSFERS ;m,~,:,~,,~ &AA&AAAAAAAAA A~mAAAAAAAAA&,~ AAA,~AAAAAAAAA&AA& AA&AAAAAAAAAAAAA&AAAAAAAAAA~AA&AAAAAAAA&~A AAAAAAAAAAAAAA/mAAAAAAAA,&4,&d~&AAAAA AAAAA&&A&&A~A~,/m&AAA~ ;,~,;,~,Z, AAAAAAAAA&AAA AAAAAAA&A,I, AAA AAAAAAAAAAAA&AAAA AAAAAAAAAAAAAAAAAAAA&AAAAAAAAAAAAAAAAAAAAA AAAA&AAA&AAAAAAAAAAAAAAAAAAAAAAA& ~AAAAAAAAAAAAAAAAAAA ' REQUESTING COST CENTER: EDUCATION APPROVALS: DIRECTOR OF FINANCE BOARD OF SUPERVISORS SIGNATURE Z-J:.' ,- DATE APPROPRIATION REQUEST FISCAL YEAR: TYPE OF APPROPRIATION: 98/99 NUMBER ADDITIONAL TRANSFER NEW' X 98059 ADVERTISEMENT REQUIRED ? YES · NO FUND: SCHOOL CIP X PURPOSE OF APPROPRIATION: FUNDING FOR ENGINEERING AND ACQUISITION COST OF NORTHERN ELEMENTARY SCHOOL. · EXPENDITURE CODE DESCRIPTION AMOUNT AAAAk&AAAAA&A AAAAAAAAAAAAA AAAAA&AAAAAAA&A&A/mAAAAAA&AAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAA AAAAAAAAAAAAA~,~AAAAAAAAAAAAAAA~AA AAA~mAAAAAAAAAAAAAA&A 9000 60217 312350 ENGINEERING/PLANNING $ 393,496.00 TOTAL $ 393,496.00 REVENUE CODE DESCRIPTION AMOUNT ,~,~:,;,;t AAAAAAAAAAAAA AAAAAAAAAAA/mA AAAAAAAAAAAAAAAAA A&AAAAAAAAAAAAA&AAAA,AAAAAAA&AAA~AA~A~AAAAA AAAAAAAAAAA&AAAAA&AA&AAAA'~AAAAAAA AAAAAAAAAAAAAAAAAAA& 2 9000 24000 240350 STATE CONSTRUCTION GRANT $ 393,496.00 TOTAL $393,496.00 TRANSFERS ;,;,;,;~,~ AAAAAAAAAAAA& AAAAAAAAAA&A& AAAAAAA&AA&AAAA'LA AAAAAAAAAAAAAAAAAAAAAA~'~AAA&AAAAAA~A&~&AAA ~AAAAAAAAA&AA&&A&&AAAAAAAAAAA&AAA AAA,~A~d~AAAAAAAAA~,AAA ~;,;,~,~ AAAAAAA&AAAAA AAAAAAAAAAA&A AA~AAAAAAAAAAAAAA AAAAAAAAAAAAAA&AAAAAAAAAAAAAAAAAAAAAAAAAAA AAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAA AAAAAAAAAAAAAAAAAAAA REQUESTING COST CENTER: ENGINEERING APPROVALS: DIRECTOR OF FINANCE BOARD OF SUPERVISORS DATE FISCAL YEAR: TYPE OF APPROPRIATION: ADVERTISEMENT REQUIRED ? APPROPRIATION REQUEST 98/99 NUMBER ADDITIONAL TRANSFER NEW' YES NO X X 98056 FUND: CIP/STORM DRAINAGE PURPOSE OF APPROPRIATION: TRANSFER OF FUNDS FROM STORM DRAINAGE TO C.I.P. PROJECTS FOR OLD CROZET SCHOOL AND STORAGE TANK EXPENDITURE CODE DESCRIPTION AMOUNT I 9010 43100 950042 COB UNDERGROUND STORAGE TANKS $ 80,000.00 1 9010 43100 950103 OLD CROZET SCHOOL-ROOF 82,075.00 I 9100 41053 800975 PEYTON BASIN (80,000.00) I 9100 41050 800975 WINDHAM/JARMAN GAP (82,075.00) TOTAL $ - · REVENUE CODE DESCRIPTION AMOUNT TOTAL $0.00 TRANSFERS 2 9010 51000 512009 TRANSFER FROM STORMWATER $162,075.00 2 9100 51000 510100 STORM DRAINAGE FUND BALANCE (162,075.00) REQUESTING COST CENTER: ENGINEERING APPROVALS: DIRECTOR OF FINANCE BOARD OF SUPERVISORS SIGNATURE,,,~ DATE Charlotte Y. Humph~ COUNTY OF AI REMARI F_ Office of Board of Supervisors 401 Mclnfire Road Charlottesv~e, VL, ginia 22902-4,596 (804) 296-5843 FAX (804) 296-5800 March 9, 1999 Chades S. ]v~fin Waiter E Perkins Salb H. Thomas samu~ ~ Ms. Judith H. Walker General Manager Ash Lawn-Highland 1941 James Monroe Parkway Charlottesville, VA 22902 Deir Ms. Walker: On behalf of the Board of Supervisors, it is my pleasure to inform you that at its meeting on March 3, 1999, the Board approved your request for a $5,000 grant for the Ash Lawn-Highland Sununer Festival. By copy of this letter I am asking our Director of Finance, Mr. MeMn Breeden, to forward you a check in the amount of $5,000. You should expect the check within two weeks. If you need any additional information, please do not hesitate to contact the me. /ewc CC: Robert W. Tucker, Jr. Melvin A. Breeden Sincerely, "'gila W. Carey, Clerk, C Printed on recycled paper COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGENDA TITLE: Appropriation - CIP/Storm Drainage S U BJ ECTiP RO POSAL/RE QUEST: Request approval of a transfer of funds to CIP projects for the C, O. B. Underground Storage Tank Replacement Project and the Old Crozet School Roof Project. AGENDA DATE: March 3, 1999 ACTION: CONSENT AGENDA: ACTION: X ITEM NUMBER: INFORMATION: INFORMATION: STAFF CONTACT(S): Messrs. Tucker, Huff, Mawyet, Breeden BACKGROUND: ATTACHMENTS: REVIEWED BY: Yes The Department of Environmental Quality (DEQ) required all underground fuel storage tanks (USTs) greater than 5,000 gallons to be upgraded (or to be under contract to be upgraded)with protective spill, overfill and cathodic protection measures by December 22, 1998. The County Office Building has two USTs which need these upgrades. One 10,000 gallon heating oil UST, which serves as a backup fuel source for our heating water boilers (natural gas is the primary fuel source), is located near the Visitors Entrance. A second 10,000 gasoline UST is located in the rear of the building to serve police and other county vehicles. Both tanks are 20 years old and require replacement. The original CIP construction cost estimate for the work was $85,000. During the design of the project, the scope of work was expanded to provide a weather protective canopy over the gasoline pump and an inventory control "key reader" system to monitor and collect billing data for the gasoline system. The low competitive bid for the project was $145,325 when bids were opened in December. A contract was awarded to the low bidder on December 22, 1998 to comply with the DEQ deadline and complete the work this spring, The additional funds required for the UST replacement contract are available from the Peyton Basin CIP account. The Peyton Basin CIP project will replace an outfall pipe in the existing stormwater detention basin located near the intersection of Commonwealth and Greenbrier Drives. Construction bids for this work have been opened (the low bid was $66,650) and a project balance of $80,000 is anticipated after all work is completed this spring. A transfer of $80,000 from the Peyton Basin project to the UST project will provide adequate funding to complete the UST project. The Windham/Jarman Gap CIP stormwater project originated in the late 1980's as the result of flooding problems experienced by residents of Jarmans Gap Road. Corrective measures have been completed, and based on our recent evaluation of the site and interviews with local residents, we believe this project is no longer required. Stormwater drainage improvements will be made by VDOT in conjunction with a read widening project. In order to fund additional costs at the Old Crozet School (Crossroads Waldorf) roof project resulting from structural deficiencies uncovered during construction, it is requested that $82,075 be transferred from Windham/Jarman Gap to the Old Crozet School Roof project. RECOMMENDATION: Staff recommends the Board of Supervisors approve the transfer of funds, totaling' $162,075.00, as detailed on Appropriation #98056. 99,032 'BOARD OF SUPERVISORS ~E~E CO~ P~LIC SCH~ Memo~ndum DATE: TO: FROM: RE: February 16, 1999 Rob . Tucker, Jr., County Executive e , ' ' ' uperintendent pp o . At its meeting on February 8, 1999 the School Board approved the following appropriations: o Appropriation of $88,170.00 for SOL Training Initiative. The Virginia General Assembly appropriated $25.1 million in its biennial budget for the 1998-2000 to support teachers, principals, superintendents and other administrators in the implementation of the Standards of Learning (SOL) in the four content areas - Mathematics, Science, English and History. The funds have been allocated to school divisions via the Standards of Learning Training Initiative for the implementation and evaluation of a comprehensive teacher training program to be conducted within the school division in the core content . areas and leadership training for administrative staffing implementing the SOL. The allocation for Albemarle County Public Schools for FY98-99 iS $88.170.00 o'Appropriation of $25,233.17 for the Family Literacy 2000 Adult Basic Education Family Literacy Grant. Family Literacy 2000 is an Adult Basic Education Family Literacy Grant designed to raise literacy, English language ability, parenting, and pre-school readiness skills of the clients enrolled in the project. Families with ~ at risk" young children who are currently enrolled in Head Start or Bright Star programs will be targeted. The project will be a collaborative effort among Albemarle Bright Star, Migrant and Adult Education Programs, and the Shenandoah and MACAAHead Start Programs. Sites of service will include Albemarle High, Greet and Stone Robinson Elementary, and St. John's Community Center. The services will be integrated with existing Adult Basic Education and English as a Second Language classes currently being offered. Request for Appropriation Page 2 o Appropriation of $2,651.00 for V.L. Murray Elementary School. V.L. Murray Elementary School received anonymous donations in the amount of $2,651.00. These donations will be used for miscellaneous supplies, instructional supplies, data processing supplies, books and subscriptions, and staff development. o Appropriation of $200.00 from the Sycamore House Studio Art Shop. The Sycamore House Studio Art Shop donated $200.00 to help defray the cost of the Fine Arts Festival. It is requested that the Board of Supervisors amend the appropriation ordinance to receive and disbursed these funds as displayed on the attachment. sio/ll xc: Melvin Breeden Ella Carey SOL Revenue: 2-2000-24000-240603 Expenditure: 1-2114-61311-160300 -152100 -210000 -312500 -440010 -550400 -580100 -601300 -800710 Training Initiative SOL Training Stipends-Staff Dev Sub Wages-Teacher FICA Prof Svcs-Inst Printing Travel-Education Dues/Membership Ed/Rec Supplies Computer Software $88,170.00 $30,000.00 $3,276.00 $2,546~00 $7,434.00 $3,067.00 $908.00 $6,000.00 $24,939.00 $10,000.00 $88,170.00 FAMILY LITERACY 2000 Revenue: 2-3117-24000-240500 Expenditure: 1-3117-63325-132100 -210000 -312700 -550100 -580500 -600200 -601300 -601700 -800100 -800710 ADULT BASIC EDUCATION GRANT Categorical Aid-State Salaries-Teacher FICA Contracted Services Travel-Mileage Prof. Dev.. Food Supplies Ed/Rec Supplies Printing Machinery/Equip Data Processing Software Donation - Murray Elementary School $25,233.17 $14,368 $1,099 $500 $500 $100 $65O $4,165 $75O $2,600 $500 $25,233 94 23 00 00 00 00 00 00 00 00 17 Revenue: 2-2000-18100-181109 Expenditure: 1-2215-61411-580000 -580500 -601200 -601300 -601600 Sycamore House Revenue: 2-2000-18100-181109 Donation Miscellaneous Expense Staff Development Books/Subscriptions Ed/Rec Supplies Data Processing Supplies Studio Art Shop Donation Donation $2,651.00 $1,201.00 $100.00 $83.O0 $1,142.00 $125.00 $2,651.00 $200.00 Expenditure: 1-2111-61311-580000 Miscellaneous Expenses $200.00 David P. Bowerman Chariot[e Y. Humphris Fom~RManhall, Jr. COUNTY OF At RfjMAI~I F- Office of Board of Supervisors 401 Mclntire Road Charlottesville, Vn~jinia ~990~--4596 (804) 296-584,3 FAX (804) 296-5800 March 3, 1999 Charles S. Martin Walter E PerRim Sall~ H. Thomas Ms. Debra Bryant President Humagen Fertility Diagnostics, Inc. 2400 Hunter's Way Charlottesville, VA 22911 Dear Ms. Bryant: On behalf of the Board of Supervisors, please accept our sincere thanks for your recent donation to the Albemarle County Schools in the name of Linda Sawyer. These funds will be used to for the baseball program at Monticello High School. Again, thank you for your support. Sincerely, Charles S. Martin Chairman CSM/ewc CO: Members, Board of Supervisors Dr. Kevin C. Castner Printed on recycled paper COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGFNDA TITI F: Appropriation - Education SURJFCT/PROPOSAI/RFr3UFST: Request approval of appropriation #98058 to record and disburse a donation of $1,000.00 for Monticello High School baseball program. AGFNDA DATF: March 3, 1999 ACTION: CONSFNT AGFNDA: ACTION: X ITFM NUMRFR: INFORMATION: INFORMATION: STAFF CONTACT(S): Messrs. Tucker, Huff, Castner, Breeden ATTACH M F N TS: Yes RFVIFWFD RY: / RACKGROUND: At its meeting on January 25, 1999, the School Board approved an appropriation of $1,000.00 for Monticello High School. r~ISCUSSION: Monticello High School received a donation from Humagen Fertility Diagnostics, Inc., in the amount of $1,000.00. Humagen made the donation in the name of Linda Sawyer and requested the funds be used for the baseball program at Monticello. RFCOMMFNDATION: Staff recommends the Board of Supervisors approve the appropriation, totaling $1,000.00, as detailed on form #98058. 99.028 BOARD OF SUPERVISORS ALBEMARLE COUNTY PUBLIC SCHOOLS MemoFandum DATE: TO: FROM: RE: February 10, 1999 Rob . Tucker, Jr., County Executive e ' ' ' uperintendent pp o At its meeting on January 25, 1999 the School Board approved the following appropriation: Appropriation of $1,000.00 for Monticello High School. Monticello High School received a donation from Humagen Fertility Diagnostics, Inc. in the amount of $1,000.00. Humagen made the donation in the name of Linda Sawyer and requested the funds be used for the baseball program at.Monticello. It is requested that the Board of Supervisors amend the appropriation ordinance to receive and disburse these funds as follows: REVENUE 2-2000-18100-181109 EXPENDITURE 1-2304-61105-586000 Donation $1,000.00 Miscellaneous Expenses $1,000.00 /smrR xc: Melvin ·Breeden Ella Carey HUMAGEN FERTILITY DIAGN~, INC. 2400 HUNTER'S WAY CHARLO~ILLE, VA 2291 l 804..979-4000 FAX: 804-295-5912 December 9, 199~ Please find enclosed a donation in the amount of $1000. Humagcn is pleased to make this donation in the name of Linda Sawyer, a valued employee. · ~ Dcbra Bryant President \/ HUMAGEN FERTILITY DIAGNOSTICS, INC. 2400 HUNTER'S WAY CHARLOTTESVILLE, VA 2291 'i FVB-BLUE RIDGE STAUNTON, VA 24401~ 68-2571514 12/8/1998 PAY TO THE MONTICELLO HS BASEBALL **1,000.00 ORDER OF $ 6955 DOLLARS. MEMO DONATION .' 0 0 E, q 5 5 ." ,:05 I,t,O ::', P-. !., .P.,, COUNTY OF ALBEMARLE EXECUTIVE SUMMARY BOARD OF SUpERViSORS AGENDA TITLE: Appropriation: Northern Elementary School - Site Acquisition Costs S U BJ ECT/PROPOSAL/REQU EST: Request approval of Appropriation #98059 in the amount of $393,496 for new Northern Elementary School site acquisition costs. STAFF CONTACT(S): Messrs. Tucker, Breeden, Mawyer AGENDA DATE: March 3, 1999 ACTION: CONSENT AGENDA: ACTION: X ATTACHMENTS: REVIEWED BY: ITEM NUMBER: INFORMATION: INFORMATION: DISCUSSION: At its meeting of September 2, 1998, the Board of Supervisors approved the use of FY 1999 school construction funds in the amount of $393,496 for site acquisition costs for the Northern Elementary School. In order to proceed with engineering services required for site acquisition, these funds need to be appropriated to the Northern Elementary School expenditure account (1-9000-60217-312350). RECOMMENDATION: Staff recommends approval of Appropriation ~98059 in the amount of $393,496 appropriation to the Northern Elementary School account. 99.029 Charlotte Y. Hurnphris COUNFY OF A[ Office of Board of Supervisors 401 McIntire Road Charlottesville, Virginia 229024596 (804) 296-5843 FAX (804) 296-5800 March 3, 1999 Charles S. Martin Ri~anna W~l~er F. PL, r~ns Sail!,, H. Thomas Samuel ~ Sycamore House Studio Art Shop Attn: Barbara B. Capron 1108 West Main Street Charlottesville, VA 22903 Dear Ms. Capron: On behalf of the Board of Supervisors, please accept our sincere thanks for your recent donlation to the Albernarle County Schools. These funds will be used to help defray the costs of the Fine Arts Festival. Again, thank you for your support. Sincerely, Charles S. Martin Chairman CSM/ewc CC: Members, Board of Supervisors Dr. Kevin C. Castner Printed on recycled paper .... ~'~.,_oo ~,,~.~,<,- ...... i '"i"-' c,,,','~'~ "~ ";.-~ ~"~ ...... ~,,~.~,,v,k~ .. ........... .. ~_~o .. .';,':.:" A/C Amoun ~. Check ~ COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGFNDA TITI F: Appropriation - Education SURJFCT/PROPOSAI IRFGUFST: : Request approval of appropriation #98060 and #98061, in the amount of $91,021.00 for funding of the SOL Training Initiative and to record various contributions. AGFNDA DATF: March 3, 1999 ACTION: CONSFNT AGFNnA: ACTION: X ITFM NUMRFR: INFORMATION: INFORMATION: STAFF CONTACT(S): Messrs. Tucker, Huff, Castner, Breeden ATTACHMFNTS: RFVIFWFD RY: Yes RACKGROUNn: At its meeting on February 8, 1999, the School Board approved the following appropriations: Appropriation of $88,170.00 for SOL Training Initiative. The Virginia General Assembly appropriated $25.1 million in its biennial budget for 1998-2000 to support teachers, principals, superintendents and other administrators in the implementation of the Standards of Learning (SOL) in the four content areas - Mathematics, Science; English and History. The funds have been allocated for the implementation and evaluation of a comprehensive teacher training program to be conducted within the school division in the core content areas and leadership training for administrative staff implementing the SOL. The allocation for Albemarle County Public Schools for FY 98/99 is $88,170.00. Appropriation of $25,233.17 for the Family Literacy 2000 Adult Basic Education Family Literacy Grant. Family Literacy 2000 is an Adult Basic Education Family Literacy Grant designed to raise literacy, English language ability, parenting, and pre-school readiness skills of the clients enrolled in the project. Families with "at risk" young children who are currently enrolled in Head Start or Bright Star programs will be targeted. The program will be a collaborative effort among Albemarle Bright Star, Migrant and Adult Education Programs, and the Shenandoah and MACAA Head Start Programs. Sites of service will include AIbemarle High, Greer and Stone Robinson Elementary, and St. John's Community Center. The services will be integrated with existing Adult Basic Education and English as a Second Language classes currently being offered. Appropriation of $2,651.00 for V. L. Murray Elementary School. V. L. Murray Elementary School received anonymous donations in the amount of $2,651.00. These donations will be used for miscellaneous supplies, instructional supplies, data processing supplies, books and subscriptions, and staff development. Appropriation of $200.00 from the Sycamore House Studio Art Shop. The Sycamore House Studio Art Shop donated $200.00 to help defray the cost of the Fine Arts Festival. RFCOMMFNnATION: Staff recommends the Board of Supervisors approve the appropriations, totaling $91,021.00, as detailed on forms #98060 and #98061. 99.033 COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGFNDA TITI F: Appropriation - Education SURJFCT/PROPOSAI/RFtiUFST: Request approval of Appropriation #98053, #98054, and #98055 for funding of the Odyssey of the Mind, Project Return II, and Phonological Awareness Literacy Screening (PALS) AGFNDA nATF: March 3, 1999 ACTION: CONSFNT AGFNDA: ACTION: X ITFM NUMRFR: INFORMATION: INFORMATION: STAFF CONTACT(S): Messrs. Tucker, Breeden, Castner, Ms. White RACKGROUND: ATTACHMFNTS: RFVIFWFD RY: At its meeting on January 11, 1999, the School Board approved several appropriations. DISCUSSION: · Appropriation of $23,145.00 for Albemarle County Schools. The State has provided to school divisions, on an incentive basis, funds for an early intervention reading initiative. The purpose of this initiative is to reduce, by the end of first grade, the number of children with reading problems through early diagnosis and correction of research-identified-reading readiness. The initiative funds a statewide diagnostic literacy assessment, the Phonological Awareness Literacy Screening (PALS), that will identify children in either kindergarten or first grade who do not have the literacy skills necessary for success in learning to read. Albemarle County serves students with these funds in kindergarten. Funds for the initiative have been allocated to the school division based on the number of children deemed at-risk using the division's free lunch count and the division's composite index with a local match being required. Albemarle County Public Schools' allocation is $23,145.00 for the 1998 school year, with its ALPS allocation being the local match. Funds are in turn allocated to the elementary schools on a per public allocation of students identified by the PALS reading diagnostic test to provide additional reading instruction with a student ratio not to exceed 5 to 1. Originally these funds were anticipated to be used in Summer School, however, as the development of the program continued, it was determined that this initiative should be done during the regular school year. Appropriation of $8,013.05 for Albemarle County Schools. In 1997, the Virginia Odyssey of the Mind (OM) State Board created a new OM region to serve our county and surrounding school districts. Jefferson Region OM is responsible for providing a regional level OM competition, which will serve these students. Our regional tournament will be on March 27, at Western Albemarle High School. About 80 teams of students will participate; 52 of these teams will be from Albemarle County. Team contributions from corporate sponsor solicitation will cover some of these expenses. In addition, Jefferson Region OM has a carryover fund balance of $2,553.05. Jefferson Region OM requests that Albemarle County continue as fiscal agent for our region. Appropriation of $59,988.96 for Albemarle County Schools. A consortium of school systems (Nelson, Albemarle, and Charlottesville) has formed to address the educational, social, and emotional needs of students who require an alternative education program. Students will be eligible for RETURN II if they are AGFNnA TITI F: Appropriation - Education March 3, 199 Page 2 of school age and have violated School Board policies; have been expelled or suspended for an entire semester; have two or more long-term suspensions in one school year; have been released from a youth learning center and reside within the counties/city of the consortium; or if the School Board recommends them for placement. Albemarle County Public Schools, acting as fiscal agent for the consodium, has been awarded a grant from the Virginia Department of Education in the amount of $36,053. In addition to the grant, Nelson County will contribute $5,400 and Charlottesville City Schools $6,120. AIbemarle County Schools included in the 1998-99 School Budget an amont of $6,869 for the transfer to this program. In addition, there is a fund balance of $5,546.96 from the 1997-98 fiscal year grant budget to reappropriate, giving a grand total of $59,988.96 for the Project RETURN II program. ~' RI=COMMFNnATION: Staff recommends the Board of Supervisors approve the appropriations as detailed on Appropriation #98053, #98054, and #98055. 99.041 COUNTY OF ALBEMARLE EXECUTIVE SUM MARY AGENDA TITLE: :December 1998 Financial Report :SUBJECT/PROPOSAL/REQUEST: iDecember 1998 Financial Report for the General, School, iand Capital Funds AGENDA DATE: March 3, 1999 ACTION: CONSENT AGENDA: ACTION: X. ITEM NUMBER: INFORMATION: INFORMATION: STAFF CONTACT(S): Ms. White, Messrs. Tucker, Breeden, Waiters ATTACHMENTS: REVIEWED BY: Yes [ BACKGROUND: Attached are the December 31, 1998 Monthly Financial Reports for the General, School, and Capital Funds. General Fund revenue projections were revised as part of the 1999/2000 budget process. Local revenues are projected to exceed previous estimates by $785,600 primarily due to the greater than anticipated January 1, 1999 real estate reassessment rate, new construction, a slight increase in new vehicle purchases, additional meals tax revenues, and monthly collection of the transient occupancy tax. State and federal revenues are projected to exceed previous estimates by $465,322 primarily due to additional social services revenues. General Fund expenditure projections have not been revised at this time. Education revenue projections have not been revised at this time. Education expenditure projections reflect a 7.5% operating expense holdback, net compensation adjustment. The January financial report will reflect the release of 3.5% of the holdback on January 11, 1999. RECOMMENDATION: Staff recommends acceptance of the December 1998 Financial Report. 99.030 ALBEMARLE COUNTY OPERATIONS MONTHLY FINANCIAL REPORT DECEMBER 3'1, '1998 REVENUES: LOCAL(GENERAL FUND) LOCAL(SCHOOLS) SELF-SUSTAINING FUNDS STATE FEDERAL TOTAL REVENUES TRANSFERS IN TOTAL WITH TRANSFERS EXPENSES: GENERAL GOVERNMENT OPERATIONS NON-DEPARTMENTAL TRANSFERS SUBTOTAL GENERAL GOVERNMENT SCHOOL FUND OPERATIONS SELF-SUSTAINING FUNDS SUBTOTAL SCHOOL DIVISION TOTALEXPENSES BALANCE OF REVENUES OVER EXPENSES ADOPTED MID-YEAR CURRENT PROJECTED BUDGET APPROPS. BUDGET OPERATIONS $92,242,287 $25.733 $92.268,020 $93,415,485 612.099 6,807 618,906 618,906 6,746,260 7,060 6,753,320 6,753.320 30,960,497 151.150 31,111,647 31,305,594 3,554,282 (30,000) 3,524,282 3,790.448 134,115,425 160.750 134,276,175 135,883,753 1~305,563 956,261 2,261,824 2,351,174 135,420,988 1,117.011 136,537,999 138,234,927 35,352,278 1.242,551 36,594,829 36,594,829 6,049,666 (140.407) 5,909,259 5,909,259 9,881,748 0 9,881,748 9,881,748 51.2283,692 1.102,144 52,385,836 52,385,836 77,391.036 7,807 77,398,843 76,996,852 6,746,260 7,060 6,753,320 6,753,320 84,137,296 14,867 84,152,163 83,750,172 135,420.988 1,117.011 136,537,999 136,136,008 $0 $0 $2,098,919 PERCENT YTD/BUD 44.75% 38.87% 28.18% 43.52% 28.26% 43.17% 43.67% 43.18% 52.15% 0.26% 75.86% 50.77% 39.78% 44.49% 40.16% 44.23% -Totals may not balance due to rounding ALBEMARLE COUNTY GENERAL FUND MONTHLY FINANCIAL REPORT DECEMBER 31, 1998 REVENUES: LOCAL STATE FEDERAL TOTAL REVENUES TRANSFERS IN TOTAL WITH TRANSFERS EXPENSES: GENERAL GOVT ADMINISTRATION JUDICIAL ADMINISTRATION PUBLIC SAFETY PUBLIC WORKS HUMAN DEVELOPMENT EDUCATION PARKS/RECREATION/CULTURE COMMUNITY DEVELOPMENT NONDEPARTMENTAL TRANSFERS TOTAL OPERATING EXPENSES BALANCE OF REVENUES OVER EXPENSES ADOPTED MID-YEAR CURRENT PROJECTED ~:i~:~iiii~Ri!ii!i!i:~iiiiiii:iiiii:!i!!iiii PERCENT BUDGET APPROPS. BUDGET OPERATIONS ~i~iii~iii!~!i!iiii.ii!i!ii;~ YTD/BUD $92,242,287 $25,733 $92,268.020 5,410,678 150,150 5,560.828 2,607,834 (30,000) 2~_577,834 100,260,799 145,883 100,406,682 69,916 956,261 1,026,177 100,330,715 1,102,144 101,~32.859 5,779,233 168,636 2,106,855 91,552 11,113,901 113,100 2,289,742 325,673 7,632,929 44,577 49,047,023 0 3,751,919 10,103 2,677,699 488,912 6,049,666 (140,407) 9,881,748 ~ 100,330,715 1,102,144 5 947,869 2 198.407 11 227.001 2615.415 7677.506 49047.023 3,762.022 3,166.611 5,909.259 9,881,748 101 ~32.859 $0 $93,415.485 5.714,672 2.844,000 101,974,157 1,115,527 103.089,684 5,947,869 2,198,407 11,227.001 2,615,415 7,677.506 49,047,023 3.762.022 3.166,611 5.909,259 9,881.748 101,432,859 $1,656,825 44.75% 38.58% 38.64% 44.25% 97.08% 44.79% 48.87% 50.18% 52.99% 48.82% 58.69% 50.01% 42.20% 55.44% 0.26% 75.86% 50.40% Totals may not balance due to rounding ALBEMARLE COUNTY SCHOOL FUND MONTHLY FINANCIAL REPORT DECEMBER 3'1, '1998 REVENUES: LOCAL-SCHOOLS STATE FEDERAL TOTAL REVENUES TRANSFERS IN TOTAL WITH TRANSFERS EXPENSES: INSTRUCTION ADMINISTRATION, ATTENDANCE, HEALTH PUPIL TRANSPORTATION SERVICES FACILITIES OPERATION/MAINTAINANCE FACILITIES CONSTRUCTION/MODIFICATIO TRANSFERS TOTAL OPERATING EXPENSES BALANCE OF REVENUES OVER EXPENSES ADOPTED MID-YEAR CURRENT BUDGET APPROPS. BUDGET S612.099 $6,807 $618.906 25,549,819 1,000 25.550,819 946,448 0 946,448 27,108,366 7.807 27,116,173 50,282,670 0 50,282,670 77,391,036 7.807 77,398,843 59,998,552 14,095 60,012,647 3,543,079 0 3,543,079 5,064,906 (1,288) 5,063,618 7,746,337 0 7.746,337 25,600 0 25.600 1,012,562 (5,000) 1,007,562 77,391.036 7,807 77,398,843 ($0) $0 PROJECTED OPERATIONS $618,906 25,590,922 946,448 27,156,276 50,282,670 77,438,946 59,700,956 3,524,677 5,037.318 7,706, 104 25.467 1,002,329 76,996,852 $442,094 PERCENT YTD/BUD 38.87% 44.59% 0.00% 42.91% 48.76% 46.71% 38.40% 51.73% 41.04% 49.00% 138.01% 0.00% 39.78% * Totals may not balance due to rounding ALBEMARLE COUNTY OPERATIONS FUND BALANCE REPORT DECEMBER 31, 1998 AUDITED FUND BALANCE 06-30-98 APPROVED APPROPRIATIONS: BUDGETED ANTICIPATED FUND BALANCE CARRYOVER REAPPROPRIATIONS TELECOMMUNICATIONS CONSULTANT SOIL CONSERVATION STAFFING BAILIFF JUVENILE & DOMESTIC RELATIONS COURT GENERAL CAPITAL SCHOOL CAPITAL FUND GENERAL FUND EDUCATION $14,874,757 (69,916) (354,130) (463,314) (72,250) (10,834) (25,733) $4,126,767 (365,000) (3,761,653) $1,908,647 $10,698,652 (100,000) (9,873,332) TOTAL APPROVED APPROPRIATIONS (996,177) (4,126,653) (1,035,512) FUND BALANCE $13,878,580 Totals may not balance due to rounding ABG - FINANCIAL SERVICES, INC. February 16, 1999 P.O. Box 8 CHURCHVILLE, MARYLAND 21028 410-879-9918 FAX 410-838-5360 BOARD OF SUPERVISORS Ms. Arlene Hernandez Assistant Treasurer The Bank of New York 101 Barclay Street, 21W New York, New York 10286 ~3 5Z". 0 02-22-9 ':2" Re: Arbor Crest Apartments (Hydraulic Road Apts.) Dear Ms. Hernandez: Enclosed please find a copy of the Bond Program Report for the above referenced project for the month of January 1999. If you have any questions, please do not hesitate to call me. Sincerely, Sheila H. Moyni~ Project Monitor /shm enclosure co: Ms. Ella W. Carey, Clerk, CMC Albemarle County Board of Supervisors 401 Mclntire Road Cha~ottesville, VA 22902-4596 MONTHLY REPORT PURSUANT TO SECTION 7(a) OF T~E D~Tn INSTRUCTIONS TO: ABG Financial Services, Inc. P.O. Box 8 Churchvllle, MD '21028 Arbor Crest Apartments (Hydraulic Road Apts. ) Charlottesville, VA 21202 Pursuant to Section 7(a)of the Deed Restrictions (the "D ~N~D 9astriotions"), as defined in an Indenture of TRUST DATED AS OF April l, 1983, between the Industrial Development Authority of Albemarle County, Virginia ( the "Authority" ) , and your bank, as trustee, the undersigned authorized representative of Richmond -Albemarle Limited Partnership, a Virginia Limited Partnership (the "Purchaser"), hereby certifies with respect to the operation and management of Hydraulic Road Apartments, Charlottesville, VA (THE "PROJECT"), that as of the date shown below: 1) 2) 3) 4) 5) ~) The number of units in the Project occupied by lower income tenants is 15. The number of units in the Project unoccupied and held available for Lower Income Tenants is 0. THE n~mher of units rented and the number of units held available for rental other than as described in (1) and (2) is 51. The percentage that the n,~mher of units described in (1) and (2) hereof constitute of the total number of units in the Project is 23%. The information contained in this report is true, accurate and correct as of the date hereof As of the date hereof, the Purchaser is not in default under any covenant or agreement contained in the Deed Restriction or in an Agreement of Sale dated as of April !~ !983, between the Authority and the Purchaser. IN WITNESS WHEREOF, the undersigned has signed this report as of February 4, 1999. RICHMOND-ALBEMARLE LIMITED PARTNERSHIP, A VIRGINIA limited partnership Property: BOND PROGRAM REPORT Arbor Crest Apartments (Hydraulic Road Apts.) Project ~, 051-35371 Location: Charlottesville, VA Number of Units: 66 Community Director February 4, 1999 (Date) Total OCCUPIED: 66 Bond Occupied: 15 LOWER INCOME The following units have been designated as "lower income" Uni~ I 4 Arbor Crest Drive Beverly T. Lane 2 6 Arbor Crest Drive Wilma M, Atkinson 3 7 Arbor Crest Drive Ruth M. Jones 4 9 Arbor Crest Drive Virginia Burton 5 14 Arbor Crest Ddve Lennte P. Leake ~ 18 Arbor Crest Drive Ann S, Kemp 7. 30 Arbor Crest Drive Mary Cox Allen 8. 44 Arbor Crest Drive Carolynn Atherton 9. 56 Arbor Crest Drive Helyn E.O'Boyle 10. 70 Arbor Crest Drive Ernest M. Nease 11. 76 Arbor Crest Drive Ann G. Saylor 12. 84 Arbor Crest Drive Juanira Boliek 13. 88 Arbor Crest Drive Nancy G. Foley 14. 90 Arbor Crest Drive Betty B, Elliott 15. 94 Arbor Crest Drive M. Eileen Knick 16. 17. 18. 19. 20. ............. x ....... ~ rr The changes from previous report reflected in ~e above listing are: Deletions 1 1 2 2 3 3 4 4 5 5 Addi~ons JAUNT, INC. ',T 04 KeyStone ,Place Ch~lottesville, VA 2--2902-62Q0 'Robert W.-Tucker, 'Jr. Albemarle Coun_tyExecutive 401 l~iclz~tife Road Charlottesville, VA 22902 ~ ' ' FebGary .10, 1999 Dear Bob, -, '(' W6 are ~leased tO' submit-our Secon-d 'Quarter Report for '-JAUNT servi'ces .for ,FY99, "The'foll~wing is a Summary of stati~stic~'for Se"~vicesqn Albema¢le CoUnt~: Second Estimated _ Actual Acffaal Trips ;$ .,Eshmated Actual Quai~_er, -- Trips _,~ Trips F¥98 ' '--Hours ~ Hours' (Oct-Dec) _. ~-FY99 FY99 / 2"a Qtr FY99 FY99 Agency 6,170~ ~, 4,357 5,126 ~ } 2,488 U~ban PUblic 5,160 5,795 ,5;012 - i';9~5_ ") 2,223 Rural Public 6,3'09 6,13~5 6',036 ' 2,765 2,gF3~. Night/Wknd 400 108 0 119 ' 58 29 N0~th - 3.30 882 335 ' " 844 "' ' Total' 18,369 17,277 ~"'~ i6,559 $ _- 8,141 -,'q,809 ~ ~ Based on current financial. an~d serfice_information, we-do no~ anticipate a'budget shortfall at this time. - . _ - Since y, , ~hit~ese~f ~ Executive Director cc:'7-' Juandiego Wade _ --,, Clifford Buys ~ ' ' ' l~oXanne Whitd' M'argaret BorWhat Actfaal Hottrs FY98' '2, -77 1;,84~ 2,575 0 71;6 7;31'.-5 "' Phone: (804) 296-3;184, :2(800) 36JAUIqT'" Operations ¢04) 296-61:_74 (Voice & ,TDD) · FOx: (804) 296-4269 SCHOOLS COUNTY OF ALBEMARLE DEPARTMENT OF ENGINEERING & PUBLIC WORKS FY 98/99 PROJECT REPORT Scheduled Bud_oat Completion % Complete Northem Elementary School Master Plan/Feasibility Stony Point Parking and Playfield Chiller Replacement-AHS/Hollymead Henley Middle School Addition PREP Facility VMF Facility Crozet School Level Spreader WAHS Site Improvements Henley Roof Replacement Jouett Roof Replacement Stone Robinson Addition Neffhem Elementary School Burley Addition/Renovation ADMINISTRATION & COURTS Subtotal COB Space Study Courts Space Needs Study Keene Landfill Remediation Court House Drainage Project Old Crozet School Windows & Structural Work Old Crozet SchOol 1961 Addition Roof Chiller & Mechanical Projects COB Maintenance Program: Misc. Building Renovations UST Replacement Auditorium RenovatiOn Additional Parking & Repaying COB Island Removal HIGHWAYS & TRANSPORTATION Subtotal West Leigh Drive Rural Addition Mill Creek Drive Area Master Plan Adams Court 250 East Landscaping Barracks Road Sidewalk Wilton Farm/20 Sidewalk Street Lighting: Parkview (Crozet) Hydraulic/Earlysville Road Commonwealth Ddve Hydraulic Road (lnglewood to Georgetown) Hydraulic Road (Georgetown to AHS) Hydraulic Road (AHS to Whitewood) Whitewood Road Area Northfield/Rolling Hills Road Airport Acres Rio/Old Brook Road Forest Lakes (North Entrance) Subtotal STORMWATER CONTROL PROJECTS Design Standards Manual - Needs Assrot. Moores & Meadow Creek Studies Payton Basin Monticello High School Dam Remediation Design Standards Manual - Final Design Westmoreland Ct. Drainage Improvements Woodbrook Channel Phase II Teakwood Drainage Channel Minor Ridge Drainage Improvements Four Seasons BasiNChannel Birnam Basin Ricky Road Drainage Improvements Master Drainage Study Subtotal 16,000 04/01/99 90% D 147,000 04/01/99 50% C 425,000 05/31/99 50% C 2,003,000 06/15/99 89% C 3,000,000 07/05/99 40% C 600,000 07/21/99 80% C 10,000 08/01/99 0% D 270,000 08/01/99 100% P 422,000 08115/99 50% D 422,000 08/15/99 50% D 2,500,000 08/30/99 77% C 11,200,000 07/01/01 50% P 6,800,000 07/01/02 0% P $27,815,000 10,000 04/01/99 5% P 50,000 06/30/99 50% P 170,600 06/30/99 50% P 4,000 06/30/99 5% C 145.000 09/01/99 25% D 110,000 09/01/99 90% D 600,000 03/01/00 95% P 10,000 06/01/99 95% D 145,000 06/01/99 1% C 50,000 08/30/00 0% P 150,000 08/30/00 25% D 40,000 08/30100 90% D $1,484,600 300,000 12/30198 95% D 15,000 06/01/99 90% P 3,800 06/01/99 50% C 20,000 10130/99 10% D 51,000 05101/00 95% D 400,000 08/30/00 100% P 0 06/30/99 5% C 1,500 06/30/99 5% C 16,000 06/30/99 5% C 8,000 06/30/99 5% C 7,000 06/30/99 5% C 1,500 06/30/99 5% C 15,000 06/30/99 5% C 1 ;500 07/30/99 40% D 1,500 07/30/99 95% D 0 07/30/99 95% D 5,000 12/30/99 40% D $846,800 11.980 11/30/98 100% P 184,600 11/30/98 95% D 80.000 05/30/99 1% C 60,000 06/01/99 75% D 38,000 06130/99 5% P 30,000 06130/99 20% D 28,035 06t30/99 50% D 6,000 09/01/99 60% D 30,000 10/01/99 5% D 80,000 10/01/99 70% D 98,485 12/01/99 30% D 39,900 05/30/00 5% D 205,400 06130/00 10% P $892,400 Updated 2/23/99 Notes Spdng Plantings Scheduled Site Selection in Progress Follow-Up on Utility Quit Claims Construction in Progress Construction in Progress Construction in Progress Construction in Progress Construction in Progress Construction in Progress Construction in Progress Scheduled for BOS Consent Agenda 4/993/99 Scheduled for BOS Consent Agenda 4/993/99 Scheduled for BOS Consent Agenda 4/993/99 Under Review by Virginia Power Completed Finalize and Closeout Preparing Contract Evaluating Developer's Improvements Develop Strategy for Next Watershed LEGEND: P = Programming D = Design B = Bid C = Construction PUBLIC SAFETY Regional Jail Addition Juvenile Detention Facility Subtotal PARKS & RECREATION Crozet Park Festival Grounds Site Work Chris Greene Lake Pier Scottsville Baseball/Soccer Field Brownsville Elementary Field Improvements Walnut Creek Picnic Shelter Rivanna Greenbelt Crozet Park Master Plan Crozet Park Field Improvements, Phase II Subtotal TOTAL 16,755,000 7,200,000 $23,955,000 35,000 90,000 40,000 100,000 50,000 150,000 640,000 128,000 $1,233,000 $56,226,800 04/01~0 04~1~1 02/05/99 0410 1/99 04/01/99 08/01/99 08/15/99 08/30/00 06/30/02 TBD 37% C 95% P 100% C Grading Complete 99% C 100% D 99% D 90% P 0% P 90% D 50% D File: i:\dept~ngineer'~ip',sta~us',project report by classification.xls LEGEND: P = Programming D = Design B = Bid C = Construction James S. Gilmore, III Governor John Paul Woodley, Jr. Secretary of Natural Resources BOARD OF SUpERViSORS COMMONWEALTH of VIRqlUNIA DEPARTMENT OF ENVIRONMENTAL QUALITY Valley Regional Office Street address: 4411 Early Road, Harrisonburg, Virginia 22801 Mailing address: P.O. Box 1129, Harrisonburg, VA 22801-1129 Telephone (540) 574-7800 Fax (540) 574-7878 http://www.deq.state.va.us Dennis H. Treacy Director R. Bradley Chewning, P.E. Valley Regional Director Febmary23,1999 Mr. Charles Martin, Chairman Albemarle County Board of Supervisors County Office Building 401 Mclntire Road Charlottesville, VA 22901 Re: Reissuance of VPDES Permit No. VA0025488, Camelot STP Dear Mr. Martin: In accordance with the Code of Virginia, Section 62.1-44.15:01, I am enclosing a copy of a public notice regarding the referenced proposed permit action. If you have any questions regarding this proposed permit, please give me a call at (540)574-7800. Sincerely, L/ouiseFinLer ~'~ Environmental Engineer Enclosure cc: Permit Processing File PUBLIC NOTICE REISSUANCE OF A VPDES PERMIT TO DISCHARGE TO STATE WATERS AND STATE CERTIFICATION UNDER THE STATE WATER CONTROL LAW First Public Notice Issue Date: (to be supplied by newspaper) The State Water Control Board has under consideration reissuance of the following Permit and State Certificate: Permit No.: VA0025488 Name of Permittee: Rivanna Water and Sewer Authority Facility Name: Camelot STP Facility Location: U.S. Rte. 29 at N. Fork Rivanna River, Albemarle County Permittee Address: P.O. Box 18, Charlottesville, VA 22902 Discharge Description: Existing Municipal discharge; Flow: 0.365 MGD; Total Outfalls:l. Receiving Stream: North Fork Rivanna River; Stream Mile: 9.72; Basin: James (Middle); Subbasin: N/A; Section: 10; Class: III; Special Standards: None. This proposed reissuance is tentative and consists of limiting the following parameters: pH 6.0 s.u. min., 9.0 s.u. max.; BODs' 45 ~gLl~,max.; S~spendedSol~ds 45 mg/1 maX~.; Effluent Total Residual Chl~i~e~.'0ji4~'~/I max,; DissOlVed Oxygen. 4,0~mg/1 min, b~eslead '~lUd~e'~i:s'~e~an~p0f~ed'to~'MooraS'-;~eek"sT~ lOCated in Charlottesville, VA for treatment. On the basis of preliminary review and application of lawful standards and regulations, the State Water Control Board proposes to reissue the permit subject to certain cohditions. This permit will maintain the Water Quality Standards adopted by the Board. Persons may comment in writing to the Department of Environmental Quality on the proposed permit action within 30 days from the date of the first notice. Comments shall include the name, address, and telephone number of the writer, and shall contain a complete, concise statement of the factual basis for the comments~ Only those comments received within this period will be considered. The DEQ Director may decide to hold a public hearing if public response is Significant,~. Requests for public hearings shall state the reason why a hearing is requested, the nature of the issues proposed to be raised"in'the"publie~'h~i~]'e'I~n~i=~ b~~'q v~ explanation of how the requester..r.=~ .~.nterests would be directly and adversely affeched by'the propO~d pexmit acei~" ~"""=~:" All pertinent information is on file and may be inspected~, and arrangements made for copying by contacting Louise Finger at: (Public.Notice Continued- Page 2) (Permit No. VA0025488) Department of Environmental Quality Valley Regional Office 4411 Early Road P.O. Box 1129 Harrisonburg, Virginia 22801 Telephone No. (540) 574-7800 Following the comment period, the Director will make a determination regarding the proposed reissuance. This determination will become effective unless the Director grants a public hearing. Due notice of any public hearing will be given. SUPERVISORS NOTICE OF JOINT PETITION OF HYPERION TELECO~M~N}eAT!O.I~JS OF VIRGINIA, INC., CONTINENTAL COMMUNICATIONS CORP. OF VIRGINIA AND MEDIAONE OF VIRGINIA FOR APPROVAL TO MERGE INTO, AND TRANSFER ASSETS, INCLUDING PARTNERSHIP INTERESTS, TO HYPERION TELECOMMUNICATIONS OF VIRGINIA, LLC CASE NO. PUA990002 On January 25, 1999, Hyperion Telecommunications of Virginia, Inc., CHyperion") Continental Telecommtmications Corp. of Virginia ("Continental") and MediaOne of Virginia (,'.MediaOne") (cOllectiVely, "Petitioners") completed their filing of a petition requesting approval, pursuant to § 56-88.1 of the Code of Virginia, of a proposed transaction which would result in a proforms transfer of assets to, and merger into Hyperion Communications of Virginia, LLC CHyperion Virginia"). A copy of the above referenced petition is available for inspection during regular business hours at the State Corporation Commission, Document Control Center, First Floor, Tyler Building, 1300 East Main Street, Richmond, Virginia. Interested persons may obtain a copy of the petition, at no charge, by requesting a copy in writing from Petitioners' counsel at the address noted below. Comments on this petition must be submitted in writing to Joel H. Peck, Clerk, State Corporation Commission, c/o Document Control Center, P.O. Box 2118, Richmond, Virginia 23218, on or before March 8, 1999. Requests for hearing also must be received by the Clerk on or before March 8, 1999, and shall provide an explanation of why a heating is necessary and why such issues can not be adequately addressed in written comments. All correspondence should refer to Case No. PUA990002. A copy of the comments or requests for hearing must also be sent to counsel as follows: Dana Frix, Esq., and Kemal M. Haws, Esq., Swidler Berlin Shereff Friedman, LLP, 3000 K Street, N.W., Suite 300, Washington, D.C. 20007-5116, If no requests for heating are received, a formal heating with oral testimony may not be held. James S. Gilmore, III Governor BOARD OF SUPERVISORS COMMONWEALTH of VIRGINIA Office o[ the Governor June 8, 1999 Ms. Ella Carey 40! Mclntire Road Charlottesville, Virginia 22902 Dear Ms. Carey: Thank you for your letter to Governor Gilmore expressing your opinion about HB 2324. On May 7, 1999 the Governor signed HB 2324 into law regarding local government's ability to impose certain special use permits as a condition for use of previously zoned property. The Governor proposed an amendment because of the intensity of the debate during Regular Session, to require the bill to be reenacted by the 2000 Session of the General Assembly. However, the legislators rejected'the amendment by an overwhelming margin. The Governor signed the bill into law as originally passed by both houses. The Governor thanks you for becoming involved in the legislative process and sharing your thoughts, concerns and ideas with him. He views your participation as crucial to the success of government in Virginia. If the Governor can be of further assistance to you, please do not hesitate to contact him. again_, Sincerely, Carol E. Comstock Director of COnstitUent 'Services " ; ', . 'Z; ~' .,::.:! '~ .: : :. ... :., ': ,-. ' "':; "" · ' "" ':' ":: :-'::': State Capitol * Richmond, Virginia 23219 · (804) 786-2211 ° TTY (804) 371-8015 ° www. state.va.us/governor David P. Bowerman Charlotte Y. Humphris Forrest FL Marshall, ,It. COUNTY OF AI -REMARLE Office of Board of Supervisors 401 Mclnfire Road Charlottesville, V'm~inia 22902496 (804} 296-5843 FAX (804) 296-5800 March 9, 1999 Chades S. Martin Waiter H Perkins Sally H. Thomas Samuel NUler The Honorable Govemor James S. Gilmore III Governor of Virginia State Capitol, Third Floor Richmond, VA 23219 Dear Governor Gilmore: At its meeting on March 3, 1999, the Albemarle County Board of Supervisors adobted the enclosed resolution requesting a veto of House Bill 2324, Sincerely, Clerk ~ EWC/mms Enclosure Printed on recycled paper RESOLUTION REQUEST FOR VETO OF HOUSE BILL 2324 WHEREAS, one of local govemment's most essential functions is the exercise of the authority to zone and regulate land use; and WHEREAS, such land use regulation is particularly critical to the ability of high growth localities to maintain their quality of life and to minimize the need for higher taxes necessitated by the costs of growth; and WHEREAS, the public is demanding that high growth localities exercise all reasonable authority to responsibly manage high growth; and WHEREAS, special use permits are a key element to providing flexible review of land uses which may, in spite of potential negative impacts, be acceptable if developed under specific terms and conditions which address otherwise unacceptable impacts of such development; and WHEREAS, House Bill 2324 limks the authority of local govemments to responsibly regulate land use by narrowing the authority to control certain uses by special use permit; and WHEREAS, such authority and decision making should remain in the hands of local government officials. NOW, THEREFORE, BE IT RESOLVED that the Albemarle Board of County Supervisors hereby respectfully requests that the Honorable Governor James S. Gilmore, III veto House Bill 2324 to preserve the full authority of local governments to utilize special use permits in their efforts to responsibly manage the impacts and costs of high growth. I, Ella W. Carey, do hereby certify that the foregoing writing is a true, correct copy of a Resolution duly adopted by the Board of Supervisors of Albemarle County by vote of six to zero as recorded below, at a meeting held on March 3 , 1999. Aye Nay Mr. Marshall Y Mr. Bowerman Y Mr. Perkins Y Ms. Humphris Y Mr. Martin Y Ms. Thomas Y David P. Bowerman Charlolle Y. Humphris Fon~st R. Marshall, Jr. COUNTY OF AI REMARLE Office of Board of Supervisors 401 McInfire Road Charlottesville, Vn'ginia 229024596 (804) 296-5843 FAX (804) 296-5800 · March 9, 1999 Charles S. Martin Rivanna W~®HaB Sally H. Thomas Mr. Buck Pace Route 1, Box 150 Troy, VA 22974 Dear Mr. Pace: Enclosed please find a copy of a resolution requesting for a veto of House Bill 2324. Ms. Thomas had asked that a copy of this resolution be forwarded to you. If you need any additional information, please do not hesitate to contact me. E~lla~. Carey Clerk EWC/mms Enclosure Printed on recycled paper :Ella. Carey From: Sent: To: Cc: Subject: Sally Thomas Monday, March 01, 1999 2:07 PM Bob Tucker; Cha~es Martin; Forrest Marshall; David Bowerman; Charlotte Humphds; Larry Davis; Walter Perkins Ella Carey; 'bowerman@cstone.net'; 'LANDUSEMAN@aol.com' FW: [Fwd: ACTION ALERT - HB2324 - write the Governor] The high-growth coalition fonNarded this message to us. Should we pass resolution on Wednesday asking for a veto? I. believe Larry has determined that the bill does not directly or immediately impact Albemade's ordinances, but a. it's the prindple of the thing -- one more landuse tool taken away from local govts despite no proven misuse of the tool b. it might constrict our actions sometime in the future c. once on the books, it is a target for being tightened (i.e. even more removed from us) d. as part of the coalition, we more or less promised to support each other even if we were not immediately impacted e. it's the only high-growth coalition item left, so if we want to remind the Governor that we and 22 other local governments belong to the coalition and care about our ability to plan in the manner that our constitutents expect of us, this is our only opportunity. Sally Thomas --Original Message---- From: Larry Gross [SMTP:lQrossL~.pobox.com] sent: Saturday, February 27, 1999 9:37 AM To: RWomble481 Subject: [Fwd: ACTION ALERT - HB2324 - write the Governor] fyi Larry Gross - IGrossc'~.pobox.com P.O. Box 37 - 540-7866843 Spotsylvania, Va. 22553 ACTION ALERT Developer Bill HB2324 Passes Senate and House Update/Background: The Senate passed House Bill 2324 on February 23 on a vote of 22 to 16, Many thanks to all of you who communicated with your Senator and other members of the Senate. You made a big difference! The vote was remarkably close, despite major lobbying efforts by the homebuilders and realtors, who made this bill a top priority. There was extensive debate on the floor of the Senate, and most Senators were aware that this was a real issue of concem to many people. Speaking in opposition to the amendment on the floor were Senators Potts, Mims, Whipple, K. Miller, Norment, Gartlan, Chichester, Couric and Houck. The House passed the bill as amended by the Senate and it is now on its way to the Governor for signature or veto. It is ironic that the General Assembly quickly killed all the growth management bills while telling local governments that they have enough authority to manage growth, yet the one bill they pass erodes local governments' power. ACTIONS: 1) Call, or write to the Govemor. Ask him to VETO this bill. - It goes against Republican support for keeping decisionmaking dose to the people. It erodes local government authority at a time when uncontrolled growth is leading to dsing taxes. 2) Thank your Senator or tell him or her of your disappointment on his/her vote. Contacting the Governor: Phone: (804) 786-2211, Fax: (804) 371-6351 Address: Office of the Govemor, State Capitol, Richmond, Virginia 23219 Contacting the Senate: 1-600-889-0229 See www.vcnva .ore to find out how your Senator voted. For more details, please call Jolly de Give of the Piedmont Environmental Council at (540) 347-2334 or Stewart Schwartz of the Coalition for Smarter Growth at 703-683-5704 To: From: Subject: Date: Reading List for March 3, 1999 February 25, 1999 March l8, 1998 August 5, 1998 August 19, 1998 November 4, 1998 December 7 (A), 1998 January 13, 1999 January 20 (A), 1999 January 20 (N), 1999 Ms. Thomas Ms. Thomas Mr. Martin Mr. Perkins, pages I -27 (Item # 12) Ms. Humphris, pages 27 (Item #12) - end Mr. Bowerman Mr. Marshall Mr. Bowerman Ms. Thomas /ewc January 13, 1999 (Regular Night Meeting) ( Page 25 ) The developer had left it empty for five years, and it was in bad condition. One of the other potential buyers for the property wanted to tear the house down and build another one in its place. He does not particularly like the idea of having to request Certificates of Appropriateness for the kinds of improvements he has undertakenon this property over the years. However, he sees no alternative to an ordinance with some strength in it if the loss of the County's heritage is going to be prevented. He said, at least, minimum standards of maintenance must be specified, and the demolition of historic properties must be prevented without some type of due process. He remarked that he is quite willing to give up some of his personal property rights in order to achieve the greater good of protecting the historic heritage of Albemarle County. Mr. Jim Eddins remarked that he is a resident of the Rivanna District in Albemarle County, and he appreciates the opportunity to speak on behalf of what he considers to be one of the more important chapters of the Comprehen- sive Plan. He then mentioned a letter Thomas Jefferson wrote to James Madison in 1791 in which Mr. Jefferson Stated that, "The earth belongs~~f~ui~ the fruit from that farm and then they were expected to turn it back to the original owner unharmed. He stated that the resources the proposed chapter to the Comprehensive Plan addresses are precisely the resources alluded to by Thomas Jefferson. These are the natural and cultural resources, which are the things that make Albemarle County a community different from all others, not only .inVirginia, but elsewhere in the United States. A strong chapter addressing natural and cultural resources is very worthy for consideration by the Board of Supervisors. Mr. Jason Albert informed the Board that he is a City resident and Coordinator of the Appalachian Restoration Campaign which is a GIS based nonprofit mapping organization that works on long range conservation planning~ for the Appalachian. He would like to volunteer for the Biodiversity COmmittee, if volunteers are needed. He supports the proposed chapter to the Comprehensive Plan, as it stands, although he urged strengthening in any part of it where possible. He commented that it is very important for young people to recognize the fact that they are going to be handing down quite a different place to their children than was handed down in the past. This is unfor- tunate. He mentioned that his grandparents owned farms in West Virginia, Ohio and Pennsylvania, and now they are developments. He has gone back and looked at these places, and the farms are gone. He is not saying everything has to be stopped, but what has been done to the land is unfounded, and it has been done without any sort of regard for the natural environment. It is time to respect and love that which people are surrounded by and.that which supports the country's entire economy. He emphasized that he will even stand in the way of bulldozers, especially when things such as the new Walmart are being built, and there is a growing number of people who will do so. He stated that this may be an unfortunate'event that will have to take place, but a lot of members of his generation have seen the situation, they don't like where it is heading, and they are tired of it. They are willing to do a little more than just ask that it not be done. He urged the Boardto pass this amendment. Mr. John Hermsmeier, Program Director for The Environmental Education Center (EEC), spoke next. He gave a prepared statement indicating that the EEC strongly supports the proposal to protect biological resources included in the "Natural Resources and Cultural Assets" Chapter of the Comprehensive Plan. The mission of the EEC is to implement a regional program of environmental education for the community and its schools that encourages informed partici- pation in the issues, decisions and projects that shape the environment. He remarked that a proactive commitment to the identification and protection of our biological resources is necessary to the success of local environmental education efforts. He said a community armed with this determination and information can actively decide what amount of its landscape and associated biological resources to preserve, what amount to restore and what amount to relinquish for various purposes. He stated that without these tools, a community risks losing not only its natural heritage, but its overall capacity to shape its future in all respects. He remarked that b~ilding biodiversity awareness, conducting a Biological Resources Inventory, appointing a Biodiversity Committee and developing and implementing an action plan are important steps in establishing Albemarle County's capacity to ensure the preservation of its biological resources. He then mentioned that the EEC's experience with a similar approach in March 3, 1999 Ms. Carol C. Yeakey 1130 Mill Park Drive Charlottesville, Virginia 22901 Dear Ms. Yeakey: Thank you for your recent letter regarding erosion along Meadow Creek behind your home in Brookmill. I am, by copy of this letter, requesting our Engineering Department to contact you and/or the Brookmill Association regarding this matter. Hopefully, they can arrive at a solution that will prevent future soil erosion in that area. Should you have any further questions concerning this matter, please do not hesitate to contact me. Sincerely, David P. Bowerman Supervisor - Rio District DPB/dbm 99.006 cc: Mr. William I. Mawyer, Jr. w/attachment Thomas W. Payne, Jr. 415 Gillums Ridge Road Charlottesville, VA 22903 February 26, 1999 Route 250 Corridor Study, Albemarle County c/o Travesky and Associates 3900 Jermantown Road, Suite 300 Fairfax, VA 22030 'Re: Route 250 West Corridor Study~comments Dear Consultants: The Citizens Advisory Committee to the Route 250 West Corridor Study developed the attached statement for distribution at the February 11, 1999 public meeting. The majority of the 15 member committee supported the statement, particularly the opposition to four-laning or six-laning Route 250 West. I have been advised that one member, Mr. Carroll Conley, does not support lowering the speed limit on Route 250 West. Please include this statement in the record of public comment. Please let us know if you have any questions. Sincerel Sincer.~ Thomas W. Pane, Jr. Chair Route 250 West Corridor Citizens Advisory Committee CC: Bill Guiher, VDOT Sally Thomas Walter Perkins C otte Humphries ~ers of the Citizens Advisory Committee Enclosure Citizens' Advisory Committee for the Route 250 West Corridor Study (from Charlottesville City/Albemarle County line west to Yancey Mills) Backs, round: The Albemarle County Board of Supervisors appointed a Citizens' Advisory Committee on May 7, 1997, to meet with VDOT, and its consultant, Whitman, Requart. Also included were Juan Wade, Senior Planner with the Dept. of Planning & Community Development for the County of Albemarle as well as our local representatives, Sally H. Thomas from the Samuel Miller District and Walter F. Perkins from the White Hall District. The Committee began meetings on November 20, 1997. VDOT's planning horizon for the study is through the year 2022. VDOT's goals and assumptions for the study indicate that VDOT favors a four-lane divided highway for the corridor. The Citizen's Advisory Committee Position: The Committee believes that widening of the Rome 250 West corridor is both unnecessary and undesirable. Since the corridor is used primarily for local traffic, the wishes of the local community should prevail in determining the future of the corridor. ca The Committee notes that the corridor is unique in that Interstate 64 parallels it for most of the studied distance. The Committee believes that efforts should be directed towards increasing utilization of interstate 64, rather than turning Route 250 into another "interstate." The Committee believes that a combination of solutions, including a lowered speed limit on Route 250 and improved access to Interstate 64, could help. ease future traffic congestion on the corridor. ca These and other Committee suggestions are embodied in Alternatives 8 and 8a. The Committee is strongly opposed to Multi-Lane Alternatives 6 and 12 (four lanes and six lanes) because they would destroy the current scenic and community character of the corridor. A careful review of Alternatives 6 and 12 shows that they reduce traffic on Interstate 64. The result would decrease traffic on Interstate 64 and increase traffic on Route 250 between Flordon and the 29/250 Bypass. Current State of Corridor: The Committee was apprised of the existing condition of the corridor. Accident data, road geometry and traffic levels were reviewed. An origin/destination survey performed by VDOT showed that approximately 95% of corridor traffic was heal. Develonment of Alternatives: Beginning in August 1998, VDOT and the Committee discussed traffic model projections and road improvement alternatives in depth. Growth projections for the Crozet area, traffic management strategies such as buses, light rail, carpooling and other alternatives were reviewed. This process resulted in the aitematives to be presented at the February 11 ,.-1999 public meeting. (The Committee asked VDOT to. evaluate~ the.-...; possibility of a new interchange for Interstate 64 at Miller School Road. VDOT stated that this would be hard to justify given the cost and under usage of the nearby interchange at Yancey Mills. Consideration of a Miller School Road interchange was dropped by VDOT.) The Committee's View on Level of Service Goals for the Corridor: VDOT's stated goal for the corridor is to achieve a Level of Service (LOS) "C" for the year 2022; LOS "C" means free flowing traffic with no delays. VDOT has stated that the current LOS on Route 250 West ranges from a "D" to an "F" except at' "signalized" intersections where it is a "B." The Committee objected to LOS "C" as the stated goal for the corridor since it would seem to lead to automatic widening of Route 250 to at least four lanes, thereby undermining input from the Committee: After several requests, the Committee received a letter in June 1998 from VDOT stating that the LOS "C" "... is only one of the components to be considered in selecting an alternative." Change in Public Meeting Format Rejected by VDOT: The Committee requested that the public meeting be interactive, with a formal presentation by VDOT and an oppommity for public comment at a microphone. This was rejected by VDOT in favor of the current one-on-one format. What You Can Do: The Route 250 West corridor in Albemarle County belongs to the local residents. If you want to maintain the present character of the road and avoid widening of Route 250, be sure to send VDOT your comments by March 1, 1999. Let your County Supervisor know your opinion. Tell your neighbors to send in comments. BOARD Or SUPERVISORS 0F'22'99A10:39 RCVD dMMONWEaLT of V R iN a DEPARTMENT OF T~NSPORTATION Febma~ 18, 1999 EARL T. ROBB ENVIRONMENTALADMINISTRATOR Route 29 Bypass Trail at Jack Jouett Middle School Section 4(f) Evaluation Federal No. NH-037(130) State No. 6029-002-F22,PE101 Albemarie County, Virginia Mr. Charles Martin Chairman, Board of Supervisors Albemade County 401 Mclntire Road Charlottesville, Virginia 22902 Dear Mr. Martin: Enclosed for your review and comment is a copy of the Section 4(0 Evaluation for a trail located at Jack Jouett Middle Scholl in Albemarle County. The Route 29 Bypass under the current design would use a portion of this trail. The presence of this trail was only recently brought to the attention of the Federal Highway Administration (FHWA) and the Virginia Department of Transportation (VDOT) after years of coordination and environmental and design work. When the location of the trail was brought to our attention, the FHWA reviewed the applicability of Section 4(f) to the trail and asked VDOT to coordinate with the Albemarle County to determine its significance as a recreational resoume. Based on the results of this coordination, FHWA concluded that the trail represented a Section 4(f) resource. Your timely and expeditious review of this Section 4(f) Evaluation is respectively requested. Please provide us with any comments that you might have within the 45-day review pedod, which will expire, on or about April 19, 1999. If you have any questions, please coXtact Mr. J. Mark Wittkofski at (804) 371-6867. Sincerely, By: Ead T. Robb Environmental Administrator J~."~ko~fskit~'~ Environmental Planner Enclosure WE KEEP VIRGINIA MOVING David P, Bowerman Charlotte Y. Humphris Forrest R. Manhall, Jr. COUN]~ OF/M REMA~I Office of Board of Supervisors 401 Mclntire Road Charlottesville, Vm:jinia 22902-4596 (804) 296-5843 FAX (804) 296-5800 March9,1999 Ms. Angela G. Tucker Resident Engineer 70 1 VDOT Way Charlottesville, VA 22911 Dear Ms. Tucker: At its meeting on March 3, 1999, the Board of Supervisors made the following comments regarding transportation matters: Endorsed the attached proposed Guidelines for "Watch for Children" signs, to take effect immediately. Mr. Marshall asked about reducing the speed limit on Porters Road. Mr. Bowerman asked if VDoTs paving schedule is flexible enough to put off repaying in Woodbrook Subdivision while they continue some ongoing negotiations for installation of gas lines. Ms. Humphris asked about the time frame of the improvements on Georgetown Road. At the request of Mr. Martin, it was the consensus of the Board, that staff begin the process to consider police patrol of Ashland Drive in Forest Lakes South. Ms. Humphris commented on VDoT's process at public informational meetings, and allowing the public to speak and VDoT providing a response to those comments. /EWC ~ cc: Robert W. Tucker, Jr. V. Wayne Cilimberg Printed on rec3~cled Ix~per Charles S. Martin Walter E Perkins Sally H. Thomas COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGENDA TITLE: Public Hearing--ACSA Jurisdictional Area Amendment Request for Water Service, GOCO Oil Co. : SU BJ ECTIPROPOSALIREQU EST: Public hearing to consider amending the ACSA ,Jurisdictional Area to provide water service to GOCO Oil Gas station on Route 250 East in Shadwell (TMP 79-18). AGENDA DATE: March 3, 1999 ITEM NUMBER: ACTION: X INFORMATION: CONSENT AGENDA: ACTION: ATTACHMENTS: X INFORMATION: STAFF CONTACT(S): Messrs. Tucker, Cilimberg, Benish BACKGROUND: REVIEWED BY: The applicant, GOCO Oil Company, requests Jurisdictional Area designation for water service to the GOCO Oil gas station at Shadwell. The one-acre parcel is located on the north side of Route 250, adjacent to the Norfolk Southern railroad, and is designated as Rural Area in the Land Use Plan (Attachment A). The request for water service is due to the contamination of the well serving this site with the gasoline additive Methyl Tertiary Butyl Ether (MTBE) (Attachment B). The Board reviewed a request for water service on this site on March 3, 1993. Although there was evidence of water quality problems at that time, the Board denied the request for water service because an alternative site for a new well was available (prior staff report, Attachment C). The current request was reviewed by the Board on January 6,1999 at which time it was decided to proceed to public hearing once information was provided regarding the extent of current contamination on-site DISCUSSION: The Virginia Department of Environmental Quality has confirmed the existence of petroleum within the existing water supply. This is the second well at this facility to become impacted by the documented petroleum release. A new petroleum release has not occurred on site, therefore, it is presumed that the contamination of the second well is a result of a prior petroleum release that affected the first well. Staff has discussed the extent of the contamination on-site with DEQ staff. DEQ believes that the contamination is the result of leaks, spills and overfills that occurred in the past at the old loading racks on site. DEQ believes that the contaminant plume is stable based on the test results from monitoring wells (and stream) located on site, and tests of wells on adjacent properties. Due to its stable condition and limited size, it does not pose a significant threat and clean-up measures are not required at this time. Mr. Ronald Phillips Senior Hydrogeologist with the DEQ has provided additional information regarding history of recorded petroleum contamination at this site (Attachment D). DEQ representatives will be present at the public hearing. The Land Use Plan provides the following concerning sewer service to the Rural Area: General Principle: Utilization of central water and/or sewer systems or extension of the public water or sewer into the Rural Area is strongly discouraged except in cases where public health or safety are at issue. Recommendation: Only allow changes in jurisdictional areas outside of designated Development Areas in cases where the property is: (f) adjacent to existing lines; and, (2) public health or safety is endangered. An existing water line serving the Rivanna Village is located along Route 250 adjacent to this property. This line was intended to serve the Rivanna Village and Stone Robinson Elementary School only. The Land Use Plan recommends that the capacity of the line should be "reserved...for a potential for a potential new school in the Village until such time it is determined that the school is not necessary (p. 99)." The GOCO Oil station is a relatively low water user. TypiCally, there is only one employee at the site and public use of water is not considered significant. Therefore, while not fully consistent with this Plan recommendation, the level of water use at this site will not have a significant impact to the water line's capacity. The issue of public health and safety is of higher priority in this case. AGENDA TITLE: Public Hearing--ACSA Jurisdictional Area amendment request for water service, GOCO Oil Co. :March 3, 1999 Page 2 This request is being made under the recommendation noted above. Verification of endangerment to public health or safety is provided in the attachments. Connection to the existing water line is the best long-term solution for providing potable water to the site, according to DEQ. Drilling a new well or the continued use of the existing well in combination with bottled water is not considered a viable long-term option. The existing well could be mounted with a carbon filter system to treat the withdrawn water. However, this option is cost prohibitive over the long-term and raises issues of long-term management/maintenance. Continued use of a well on-site would also likely encourage migration of the contaminant within the sub-surface hydrogeologic system and to the surface water system, if its release is not adequately controlled, Ceasing use of the wells would better ensure that the plume remains stable. RECOMMENDATION: Based on information provided by DEQ, the request is consistent with the Land Use Plan strategies for the provision of service outside the designated Development Area in order to address an of public health or safety. Staff recommends including the property, described as Tax Map 79, Parcel 18 (GOCO Oil), into the ACSA Jurisdictional Area for water service only to existing structures (one gas station sales building). Cc: Mr. J. William Brent : 99.039 ATTACHMENT A ALBEMARLE COUNTY .,. / ~, ' ' t ~ ~' ) .. ~." . . .;, ~,~ ~ ~ .,.. .: . . :.. ~:~,~, '~ "~ . """ 42~ :.../~..~,~..z.~ ,-~ . - · '~-_ 7 ..... . ..... RIVANNA AND SCOTTSVILLE DISTRICTS SECTION 7~ :ames S. Gilmore, III Governor :ohn Paul Woodley, Jr. Secretary of Natural Resources ATTACHMENT B [,i,.'YY I 5 i99 'i COMMONWEALTH of VIRQ!:NIA.. DEPARTMENT OF ENFIR ONMENTAL QUALITY Street address: 4411 Early Road, Harrisonburg, Virginia 22801 Director Mailing address: P.~. Box 1129, Harrisonburg,' VA 22801 - 1 ~ 29 T¢l¢phono i~) 574-7800 FaX (540)' 574-7878 http://www.doq.stat~.va.us., -' R. Bradley Chewning, P.E. November 6, 199g'<5 Valley Regional Director Mr. Harry Montague GOCO Oil Co. 924 Harris St. Charlottesville, VA 22903 Re: Request for Corrective Action Plan, GOCO Bulk Plat, Shadwell DEQ Tracking Number: PC 89-1392 Dear 1VI~. Montague: The Department of Environmental Quality (DEQ) was notified on July 21, 1998, that the potable well serving the above facility was contaminated with petroleum. In response to the report, DEQ sampled the well on July 23, 1998. The laboratory results confirmed the presence of MTBE in the water, and you were notified of the results on August 4, 1998. DEQ decided to postpone further action at the site until the completion of a previously initiated AST closure. Based on a review of the AST closure documents received at this office on October 16, 1998, it appears that a new petroleum release has not occurred at the facility. Accordingly, the contamination in the potable well is presumed to have occurred as a result of a petroleum release previously investigated under PC 89-1392. Given this determination, DEQ has decided to reopen PC 89-1392. Since the potable well is the second well at the facility to become impacted by the · documented petroleum release, DEQ believes that the best option for a safe potable water supply is to connect to the Albemarle County Service Authority (ACSA) water supply nmning along Route 250. Please submit a Corrective Action Plan (CAP) by December 7, 1998, ou~ining a schedule to connect to the ACSA water supply. If ACSA will not agree to your request for connection, DEQ will attempt m negotiate with ACSA on your behalf. Since the petroleum release occurred from an AST system and additional impact to the surrounding community is not anticipated, public notice of the CAP will not be required. Upon receipt and approval of the CAP, DEQ will grant a CAP Permit with instructions for initiating intend tO seek';reimbli~nt fo~ the CAP, please submit :.. ;. .~' the C,a2P ImplementationPhase. Ifyou .i~,~..' an Activity Authorization Form (AAF) for.the CAP Development Phase. If you have any .: questions, please contact Ron Phillips of this office at 540-574-7846. ':"' ....Sincerely, R. Petroleum Program Manager CC: UST File Dave Chance-OSRR Ron Phillips-VRO MEMORANDUM COUNTY OF ALBEMARLE Dept. of Planning & Community Development 401 McIntire Road Charlottesville, Virginia 9-~Jq2-4596 (804) ATTACHMENT C ,C'OLu T ~0ARD, C~ TO: FROM: DATE: RE: Albemarle County Board of Supervisors V. Wayne Cilimberg, Director of Planning & Community Development February 26, 1993 Albemarle County Service Authority (ACSA) Jurisdictional Area Amendment for David W. Booth/Sandra Andrews and Sherwood Exum (GOCO, Inc.) - Tax Map 79, Parcels 18 and 19 This item Will be before you as a public hearing on March3, 1993. Enclosed is the original report on this matter from October and subsequent information regarding each parcel. Tax Map 79, Parcel 19 (Booth/Andrews) Samples from the well on this property were taken by Applied Technology and Engineering, P.C. (January 28,.1993 letter from John W. Walenten). The Department of Engineering has provided response (February 24, 1993 memo from Jack Kelsey). Engineering staff does not find that jurisdictional area amendment is adequately justified. Tax Map 79, Parcel 18 (GOCO) This property was the subject of the August 14, 1989 State Water Control Board letter and the "Site, Risk and Remediation AsseSsment of Ground~ater Contamination at the Shadwell "76" Station Shadwell, Virginia" report. Substantial petroleum contamination was found in the domestic well supply at this site. A Corrective Action Plan (page 24 of the report) was identified. It has since been found that the line carrying runoff from the gravel area near the unloading rack is not a source contaminating Albemarle County Board of Supervisors February 26, 1993 Page 2 the well. According to Mr. Harry Montague, a representative of GOCO, it is now believed that contamination of the unloading rack area and contaminationof~?the well were unrelatedl The well is believed to be the source of isolated contamination resulting from vandalism. The well is no long~-~being used as,there is only one employee on-site. GOCO has'..~ot attempted to establish another domestic well on-site, although monitoring wells established for the assessment indicate the contamination was localized. Summary As stated previously, utility service outside of designated growth areas has typically been limited to those cases where properties have experienced quality/quantity problems and are adjacent to existing lines. Booth/Andrews desires water only and-has a documented coliform level not acceptable for.drinking water. However, the recommended procedure for resolution of this problem has not been undertaken. Staff does not recommend jurisdictional area amendment for Parcel 19 (Booth/Andrews) until the four step procedure for resolving the coliform problem has been exhausted. GOCO desires water only to existing structures and has documented'localized petroleum contamination. No new well source has been attempted to be established. The use of the site is restricted by its non-conforming zoning status and on-site activities do not require more than domestic water needs. Staff does not recommend jurisdictional area amendment for Parcel 18 (GOCO) until evidence is provided that no other onesite water source is available. VWC/mem co: Booth/Andrews Exum Bill Brent Jo Higgins _""I YDROS YS TEMS March 2, 1993 Mr. Harry Montague, President GOCO OIL Company 924 Harris Street Charlottesville, VA 22901 RE: Site Selection for New Water Supply Well, Shadwell Store, Route 250. Dear Mr. Montigue: Per: your request, I have analyzed .the groundwater data for the above referenced Site to determine the best location for the placement of a new water supply well on GOCO's property. The data I reviewed is contained in the lune 12, 1990 report HYDROSYSTEMS prepared for submission to the Virginia State Water Control Board and is titled "Site, Risk, and Remedialion Assessment of Groundwater Contamination at the Shadwell 76 Station, Shadwell, Virginia". As you are aware, the current water supply well is contaminated with petroleum, mainly in the form of gasoline type compounds. Benzene concentrations greatly exceed the U.S. EPA and Virginia Drinking Water Standard of 5 ppb. Benzene is a known carcinogen. To evaluate potential new water supply well locations on GOCO's property, I reviewed all of the existing data including water quality, groundwater flow direction, potential soarces of contamination, geologic conditions, and available area. Because of the eiisting severe contamination in the upgradient areas of the site, the use of a septic field to the north of the Station, the existence of an underground storage tank, unpaved dispensing areas, and groundwater flow to the northwest, HYDROSYSTEMS has determined that most of the property is absolutely unsuitable for the installation of a water supply well. Wells placed within this area will either immediately encounter contaminated groundwater or will upon usage draw in contaminated groundwater from other areas of the site once the well is placed in operation. This leaves one small area at the southern point of the site. Placing a water supply well' here will be a gamble at best, Well MW-4 was contaminated with total petroleum hydrocarbons just above the Virginia Drinking Water Standards. The source of this contamination is not known. In addition, the most highly contaminated monitoring well on site is only 135 feet away at the loading rack. It is very possible that a water supply well in this location will draw in 2340 Commonwealth Drive * Suite 202 * Charlottesville · VA * 22901 (804) 973-9740 Mr. Harry Montague Mat'eh 2, 1993 Page 2 contaminated groundwater from the site to the north. In my experience, this is not an uncommon occurrence. I am currently working on a case in Albemarle County where a new well drilled 250 feet up hill from ai~rarea of gasoline contamination became contaminated after it was put into use. Everyone.assUmed the well was fax. enough away and was upgradient of the contamination. Because of the fractured nature o~5~i bedrock aquifer systems in Albemarle County, the influence of a pumping well can reach long distances along those fractures, even pulling in groundwater from downgradient axeas as was seen in this case. Because of the severity of the groundwater contamination at this site and the existing geologic conditions, HYDROSYSTEMS cannot recommend the placement of a water supply well on the COCO property. We axe not comfortable with the minimal isolation distances available. We would instead recommend that a location on one of the surrounding properties be considered or if possible tapping into the proposed water main. If you have any questions concerning this letter report or if you wish to pursue potential off-site well locations, please contact me at your convenience. --__ sT, ly,....~.;... Executive Vice President Attachment HYDROS YSTEMS ,,,,c ~ Figure 4. 45 1 INCtt Appp. oXIMATELY 'q"'.. ';::".,, x '...' / I '"' ~ "-... x~.~ / ~ .... "'/~ Z -N- ~. ~' / ~/-~ '~ ~ ~ ~ ,,,'~. .. · ~' ~ - . ' '" ~ '---~ locations at the Shadwell "76" x .'~ Station, Shadwell, . ' ' d borin~monitoring well Site plan sho~ng the topography an VA. COUNTY OF ALBEMARLE MEMORANDUM 'ECEIVEL FEB 2 P,93 P', nn!ng D ep.... TO: FROM: DATE: RE: Wayne. Cilimberg Z~'Director of Plan ' & Community Development Jack M Kelsey PE - Civ~ Engin~~ ' ' ; . Febru 24, 1 93 Jurisdictional Area Request - Tax Map 79 Parcel 19 As requested this Department has reviewed the analysis of the drinking water sampled from the above referenced private well and the technical grounds for support of an extension to the ACSA jurisdictional area. Sampling and testing of this well indicated unacceptable coliform bacteria levels. According to the Thomas Jefferson Health Department this type of contamination is very common (especially in older wells) and is a problem they deal with on a dally basis. Very rarely is the groundwater the source of this type of contamination. Bacteria contamination is generally due to intrusion of surface runoff into the well as a result of poor installation or (in the case of old wells) the standards utilized at that time. The Health Department utilizes a four step procedure for recommending a resolution to these problems. The first recommendation is to protect the wellhead from the intrusion ?f surface runoff, chlorinate and flush the well to remove the bacteria from the stored water as well as the liner and appurtences, and then test the water. Should these measures fail to correct the contamination, the second recommendation is to install a new well in accordance with present standards. If bacteria contamination continues to persist, installation of a chlorination system is then recommended. Lastly, for the rare case when all options fail, the Health Department will recommend the owner apply for extension of the ACSA jurisdictional 'area. As a policy the County has discouraged extension of ACSA jurisdictional areas in other than County designated growth areas, unless public health and safety is endangered. This site is not located within a CoUnty designated growth area. Wayne Cilimberg February 24, 1993 ,Page 2 The scope of the sampling and testing of this well was limited to the determination of the water quality in the present condition of the well and are not conclusive evidence that the well is a danger to public health and safety. Extension of the ACSA jurisdictional area is not adequately justified until disinfection, remedial measures to eliminate the source of the contamination, and/or the other options described above are attempted and failed. Therefore, at this time the Engineering Department cannot support this request. CC: Jo Higgins - Director of Engineering Richard N. Burton Executive Director Post Ottice. Box I Richn oncl Virginia 2.1230, I 143 (rIO4) 367-0056 COMMONWEALT}I of VIRGINIA STATE IVATER CONTROL BOARD. RECEIVED NOV 2 5 1992 "' Planning Dept. 2111 Hamilton Street T~".' Please reply to: V.Iley rleglorml',,OlIlce 116 No.~:.M..~ln Siteel P, O; Bridgewater, VIrginia 22812 (703) 828-2595 August 14, Mr..Sherwood Exum 924 'Harris Street Charlottesville, Virginia 22901 Re: ShadwellGOCO "76" - Albemarle County, PC 89-1392 Dear Mr. Exum: This is in regard to the report of the taste and odor of petroleum in the domestic well water supply at the referenced site. On April 28, 1989 Mr. John Paul Jones, Albemarle Fire Inspector, reported petroleum contamination at the referenced site. On June 29, 1989 Mr. Larry Carpenter of this office obtained water samples. foL analysis from the well which serves this site. Analytical reHsutts from these samples (copy attached) indicate substantial petroleum contamination is affecting ground water at this site. Due to the presence of this contamination, Valley Regional staff believe that a site, risk and remediation assessment is necessary to protect human safety and the environment. Therefore, I must request GOCO Oil Company to submit a site, risk and remediation assessment by September 29, 1989. To be considered complete, these assessments must address the following elements. August 14, 1989 -2- Mr. Sherwood Exum SITE ASSESSMENT Include data on the physical/chemicat~properties of the. contaminant Nature and quantity of release Site characterization [soils, aquifer, strata] 1) Geologic 2 ). Hydrologic Land/water usage, potential usage [population distribution~ potential receptors] Contamination characterization - Vertical and lateral extent for each phase [if applicable] 1) Vapor phase 2) Dissolved phase 3) Free product phase RISK ASSESSMENT D. REMEDIATION ASSESSMENT B. C. D. Potential migration Migration routes i) Man-made 2) Natural Potential and impacted receptors [Human and Non-Human] Potential/level further environmental damage Potential for remediation [feasibility] Degree.of remediation/end point Applicable technologies Projected duration '~t 14, 1989 ~-3- k you for your continuing cooperation. Should you or your consultant have any questions, do not hesitate to,~.contact me. Mr. Sherwood Exum ~'~" Enclosure Sincerely, Regional UST Geologist cc: Mac Sterrett/VRO File PReP Central Mr. John P. Jones 401 McIntire Rd. Charlottesville, VA 22901-4596 James S. Gilmore, III Governor John Paul Woodley, Jr. Secretary of Natural ReSources ATTACHMENT D FtECEI"4ED COMMONWEALTH of VIRqINI iannin, Dept. D EPAR TMENT OF ENVIR 0 NMENTAL QUALITY Valley Regional Office Street address: 4411 Early Road, Harrisonburg, Virginia 22801 Mailing address: P.O. Box 1129, Harrisonburg, VA 22801-1129 Telephone (540) 574-7800 Fax (540) 574-7878 http://www.deq.state.va.us Dennis H. Treacy Director R. Bradley Chewning, P.E. Valley Regional Director · January 24, 1999 Mr. David Benish Chief of Community Development Albemarle County Planning Department 401 Mclntire Road Charlottesville, VA 22902 COCO Bulk Facility, Routes 250 & 729, Shadwell DEQ Tracking Number: PC 89-1392 Dear Mr. Benish: Per our telephone conversation on January 7, 1999, I have prepared a summary of Department of Environmental Quality (DEQ) records pertaining to the petroleum contamination at the above site: / On April 28, 1989, Mr. J. P. Jones of the Albemarle County Fire Department reported that No. 2 fuel oil was leaking from a loading rack valve at the GOCO facility. The valve problem was corrected, but soon after, the State Water Control Board (SWCB), now DEQ, received a report that the potable well water serving the facility had .the taste and odor of petroleum. The SWCB sampled the well and determined that the groundwater at the facility was contaminated with components of gasoline. Accordingly, the SWCB requested that COCO submit a site, risk, and remediation assessment to address the contamination. On June 22, 1990, the SWCB received GOCO~s report, prepared by Jeffrey A. Sitler of Hydrosystems, Inc. Five groundwater monitoring wells were installed at the site to determine groundwater characteristics and contaminant levels. Groundwater flow was measured to be to the west-northwest toward the western comer of the site near the intersection of the C&O railroad and Route 250 (see Figure 5). Given the extreme geologic heterogeneity, groundwater velocities at the site were estimated to range between 20-550 ft/yr. Significant dissolved-phase contamination was encountered only in the wells in the' vicinity of the loading rack (MW-1, MW-2, and the potable well). These wells had significant concentrations of BTEX compounds--benzene, toluene, ethylbenzene, and xylenes--indicative of gasoline. The downgradient monitoring wells (MW~4 and MW-5) and the Mr. David Benish January 24, 1999 Page 2 intermittent stream located along the northern boundary of the property did not have detectable BTEX levels. No free-phase petroleum was encountered in any of the monitoring wells. According to the report, the GOCO site has been utilized as a commercial gas station and bulk distribution center since approximately 1940, and the observed Foundwater contamination was attributed to repeated leaks, spills, and overfills at the loading rack. The lack of contamination in the stream and downgradient monitoring wells indicated that the contaminant plume was stable and was not migrating from the site. GOCO declined assistance from the DEQ's alternate water supply program to address the contaminated potable well, and since no additional investigation was warranted, DEQ closed the case on August 2, 1994. On July 21, 1998, Mr. and Mrs. Jacques Logarides visited DEQ and reported that the potable wells serving the COCO facility and the Shadwell 7-Day Junior convenience store at the intersection of Routes 22 and 250 were contaminated with petroleum. Mr. and Mrs. Logaddes were concerned because they were planning to purchase the parcel of property between.the two sites, and they did not want to have a contaminated drinking water supply. In response to the report, I visited both sites July 23, 1998, to collect water samples. At COCO facility, I discovered that a new potable well had been drilled in the early 1990's. The sample results indicated that the well serving the 7-Day Junior store was free of contamination, but the new well serving the COCO facility contained MTBE, a gasoline additive. Tests for MTBE had not been nm at the GOCO facility prior the July sampling event, and in all likelihood, MTBE has been present at the site since the original pollution report was received in 1989. Because MTBE may serve as an indicator of more toxic ar;d/or carcinogenic gasoline constituents, DEQ required COCO to inquire about connecting to the Albemarle County Service Authority water line runrang along Route 250. DEQ considers this to be the most cost-effective solution to address the contaminated water supply issue at the COCO facility. If you have additional questions about the content of this letter, please contact me at 540°574-7846. Sincerely, Ronald D. Phillips Senior Hydrogeologist Enclosures Mr. Harry Montague (GOCO) R. M. Sterrett (DEQ-VRO) UST File 424,.,,' ', SCALH; 1 INCH APPROXZMATELY 2000 FEET Figure 1. Topographic Map (U.S.G.S. Charlottesville East, VA 7.5-Minute Quadrangle) showing the location of the Shadwell "76" Station Virginia. ~4 HYDROSYSTEMS ,,~c . 491 X '\ 300 COMMERICAL AND RESIDENTIAL PROPERTIES SERVED INDIVIDUAL WATER SUPPLY WELLS ' \ ', ~, 1 INCH APPROXIMATELY 10130 FEET / Figure 2. Location of commercial and residential wells in the vicinity of the Shadwell "76" Station, Shadwell, VA. HYDROS YSTEMS ,~,c ,, "" _.--- ... ....:-.~ ": \:--'.. .....t-:--'l ......~ ........~ .....F;'/"",'t,-':~-::-, ~. ~'i,-"""'-'=~'=-~-=';=-~-=-~~-~=--=~'~"~'~'-'-~=-.?:,~: , \--t-.--:-, :' ...........~' \' : Z" ' 'T" ~ ., ,~~~"'--__-~,, ~.5--:~--~BANKMr~,IT:_~_'--~_-~__-~_----_----.:L-~.=_=_'~ -..' 'y' ",..'.-~'x~7', ,. .....:::::-..:: :.....: ::~~'r-:::~"--..'-'--~~='="~' "'~""" "=':'.=.:::~':~="'.:.:~:-""':'-""""';:~:"~.'.."""~' :,,.' ". .....-::..:'.:_____'-?..-: ,. ...:.-._ . MW-$ ., .... , ~l ,.' ,' o' K~RO,%fNB UST \ : :: ';' · \" ," "" I' !:} ~., ~, '1 ..... K/ "' -'S. ..'- ' , ~,. .."" i/ ' ' ,-~- row-3 ~ .~ . ..,,-~'.<> ,,, . ' { STATION /' .--""'~'?i { = ' · / .... ~, '. SjrOP,~ WELL \ ,..-, ~ ~,~ · 1>~---.-/.,., \ · ....-... \ ._~----7'-- OF 6ROUND~IKFF_,R FLOw ~ ' ;':" I ' t) ~""" .. "" ',~> .,-.'.:; ...... ,1 ::.-. l-a, , '- IDlESEL PUMPS .. :' "~.~. / i · ~ · · ,- ~' -. - SCALE: '~'~O(/,A \ ,o--,; 1 ~I- MONITORING WELL / INCH APPROXIMATELy 45 FEET \~' \"" "' // " po'~ mmmmmGROUNDWATERCONTOUR ', % ,, ,m~.....4-~ ~ 0 ~\ \ ,- / ' ~.%. \ ..,:/ /! ; ~ arc= ::' .....' ......\'?"';,/ :-."'~E'I,,I,, · ,...:. ...............,_.:-'_.- /.- ......:.. :';.... o .._,--'..- . ".,,--" ,.-:".,C--"..:,. Figure 5. Groundwater flow direction at the Shadwell "76" Station, Shadwell, VA. FISCAL YEAR: TYPE OF APPROPRIATION: 98/99 ADVERTISEMENT REQUIRED ? FUND: PURPOSE OF APPROPRIATION: CONTRIBUTION TO ASH LAWN-HIGHLAND SUMMER FESTIVAL, EXPENDITURE CODE DESCRIPTION APPROPRIATION REQUEST NUMBER ADDITIONAL TRANSFER NEW YES NO TOURISM 98065 AMOUNT I 1810 72030 950067 ASH LAWN-HIGHLAND SUMMER FESTIVAL $ 5,000.00 TOTAL $ 5,000.00 REVENUE CODE DESCRIPTION AMOUNT 2 1810 51000 510100 FUND BALANCE $ 5,000.00 TOTAL $5,000.00 TRANSFERS REQUESTING COST CENTER: BOARD OF SUPV. APPROVALS: DIRECTOR OF FINANCE BOARD OF SUPERVISORS DATE Comments - Jeff Suling - Cha~ottesville Schools Fine Arts Coordinator The Artist-in-Residence program at Clark was excellent in every way. First, the performer, Madeline Bender was outstanding. Her voice was crystal clear and her stage presence and dramatic ability to convey the songs were great. You didn't have to understand the words (if in another language) be able to know what she was feeling. And the choice of repertoire, was in my opinion great. Kids always love humor, so "look me over once" was perfect. The Puccini pieces were some of my favorites, and ones they could hear (even if just the melody) again in their lives. It was also a great idea to have them "la" along. This helped their musical memory kick in and give them the OK to be able to sing a beautiful melody. Next, the accompanist is a treasure in our community. Corky really got into what was happening on stage (and reacted accordingly) as well as being a role model as an accomplished pianist in our community (of the highest caliber). ~ And finally, Judy is perfect to take the "highbrow" out of opera. She is so warm and down to earth and relates so well to children. The format-some explanation, some dialogue, was perfect. All in all, it was a perfect assembly program-and that is not just ..rny opinion. I witnessed all those students paying attention, participating when asked, and enjoying what they were seeing and learning. You all are planting seeds and none of us know y_~ how these seeds will grow and where they will sprout up later in {he children's lives. By the way, the first aria I every heard was Un Bei Di, and to this day (after several degrees!) It is still my favorite. Someone planted a seed in me many years ago. Thank You! Jeff SUMMER FESTIVAL OUTREACH STRATEGIES I. Educating audiences The Summer Festival's outdoor setting creates a casual, friendly atmosphere that is non- intimidating to new audiences. All operas arc sung in English in order to remove possible language barriers. The Festival also features a pro-performance lecture series, Summer Saturdays, and Music at Twilight. Summer Saturdays introduce children and families to opera and other musical styles, while Music at Twilight brings music to audiences of all ages and cultural backgrounds. This year Summer Saturdays will again feature "Let's Make an Open" - children join the opera company in improvising and creating their own opera. In order to attract new. audiences this ),ear, the Festival is presenting one of the classic Broadway mUsicals, The Music Man, alongside Rossini's delightful comic opera, The Italian Girl in Algiers, and Puccini 's compelling tragedy of cultural conflict, Madame Butterfly. The Guild has initiated an Opera Study Group, which meets monthly to study and discuss the 1997 repertoire as well as other composers and operas. II. Training and development of American artists of excellence The Festival's commitment to 'developing professional artists begins with its mission statement to "showcase emerging ~oI'talent and pwvide educational oppommities f0r'tliis talent to flourish." The Festival a HoWs~entedyoung singers, musicians, and.prbduc~0n':'Sff to work with stage directors, condui:tOrs} mid produc~en coordinators who are establiiihed':';"' "'' ~: ' pwfessionals. The artists and lechni'cians benefit-not only 'from their professional expertise, but also from their extensive contaots in the pwfessional world. The orchestra, composed largely of local professional and student musicians~ benefits with the rest of the company from: expi~sure to pr0fessional conductors and musical directors. Less experienced musicians profit further from the opportunity to play with more experienced professional orchestra members. The technical staff comes from the ranks of professionals, recent college graduates and students. The Summer Festival gives this staff professional credits, experience and training in all aspects of musical theater production. The Festivars relatively small size also gives the technical staff unusual exposure to production areas outside their particular fields. The singers generally have more professional experience than the technical staff. Most hold graduate degrees, and many have completed two AGMA apprenticeships. The singers are ... , c,i.:. , ~'IL~ 'Z, - .: / . ,,.l.. ~l;' I 7 L~: ' . ' ~t, '°' - - :: ..~-.f . , , ':"(..(7' ~ .,':~. ,~'-;- ~ ,cj>¢ ..... ""' "':~ "' · T~ Daily Pr~ress~eslie Olose Ted 0hrislop~er is ~ar~ello, a painter, anti Alison g~aney is ~use~, bis first opera in the ~h ~wn-Highlanfl Summer Bsti~l's new season. Pe~o~anses ot cini classi¢ will Continue Saturday an~ 8unfla~ evening, as well as ~u~ ~g and Aug. ~, S, 7, ~e anti ~4. By JOHN T. ROBERTS Daily Progress correspondent he Ash Lawn-Highland T1998 season Saturday wit} Summer Festival opened a performance of Giacomo Pucci ni's beloved opera "La Boheme," sung in English. This is the most musically ch: lenging work the summer festiv:: has yet tackled, and the cornpan was up to that challenge. Boheme' is one of the best-know examples of verismo opera, or operatic realism, and hence nece sitates sensitive interpretation o .the acting level as well as in its musical artistry. "La Boheme' was first pro- duced in 189B, and by 1898 it w~ in the repertoire of the Metropol tan Opera. It was this opera which really opened the way for what was then a distinctly novel approach to audiencds, both in total structure and in its bTicis~ The story takes place in the Paris Latin Quarter, about 1830 Four struggling artistidbohemia type men -- Rodolfo, a poet: Ma! cello, a painter; Schaunard, a musician; Colline, a philosopher -- occupy joint living quarters, On Christmas Eve. on her upstairs to her garret room. acc sumptive seamstress, Mimi, encounters Rodolfo. The two fall love. Later that evening the two join the poet's companions for ai evening of celebration at the Ca Momus. But things grow tense when Marcello's estranged beloved, Musetin -- whom he st loves -- appears with her most recent meal ticket, the wealthy Alcindoro. A scene ensues and t party breaks up. In a scene taking place t~vo months later we find that Rodo] has broken up with Mimi, telli~ his friends that she has a ~irta. tious, roving eye. In reality, her illness has taken a turn for the worse and he is devastated. Later that year It~dolfo and Marcello are back in their old quarters. A session of clowning with Schaunard and Colline is interrupted by Mimi's unexped re_turn, accompanied by Musett Mimi is ill and wants to be sur. rounded by her dear friends. M cello and Musetin are reconcile Mimi and Rodolfo declare mutt love, but Mimi is dying and in end she succumbs to her illnes: The Ash Lawn-Highland ca: handles the sensitive ston.' wit understanding and flair. Unde Cast members (from left) Michael Lockley, Pau!a Hamois; Stephan Kirchgraber, Allan Napbn and Ted Christopher sing .in "La Boheme.? THEATER REVIEW '.' La Boheme Ash LawnsHighland Summer Festival To be presented at 8 p.m; Satur- day, Sunday, July 29 and Aug. 2, 5, 7, 12 and 14 in Ash Lawn- Highland's Boxwood Gardens. $20, $119 seniors, S15 ~tudents for Satui;day performances; $19,'$18. and $13 all other nights. · solid' character; well produced thl-oughout its range. As a resultS: Marcello is the center of aH the scenes in.which he appears. !MuSetta, Marcello's gir.lfriend,! is again a character role necessi-. tating both solid singing and · strong acting. Soprano Allson Cl~aney filled the part to perfeC- tiQn, and her change from vixen sympathetic friend was most con: vincing. Colline, the philosopher,! who sings to his old, friendly ove~- coat .before selling it to buy m~dicine, was-ro.bustly sung by. .: .979-0122. :.. bass Stephan Kirchgraber. The .. -' ~ musician Schaunard was sung-by · · : ' baritone Allan Naplan, who exhib- "the musical' direction of James ited'a fine Singir~g vOice andgood. : Caraher this performance of 'La 'i stage presence .... · B0heme" shows what hard-Work '.-;.':i .. ~ This v/o:.r.k has Several. mailer' 'and solid talent can produce. 'The:, !: roleS, all'will handled:':,The CaSt is .' i .stage .direction of Paula Suozzi is 'fairly large;' with a well-trained solid and direct, as 'i~ so necessary 'cl~orus:-..An offstage choral'piece for sfxch a basically Simple theme.. 'w~s particularly..tovely. h' the"se~- · :- -; ,a~s the. heroine, .Mim~i soprano "!' ond 'act' a ldsh-s~tmding 'e~bl~ ~,'Pa~'HamolS'ga~re;~g~'.r'~i~ 'i 'filledthe :stage inwhati, in~ i,'~p~fthetla!~~~=!B~: :':.:: .~...W~ys one' of-(he [::' W~ .v0i~e;i~paBl~0fs~b~emo~. ~ ...scenes in opera to gettogetlier,:',:' '.' ~i0nal'~iii~s;'~as:~pf~mez~ted "~' Wl~at .~th its disj0in~d 'rep~ bY a good ,rapport with the' ~di- :' ': and overlapping .circles Of 'activity. ence through her careful u~e of. The 24-piece orchestn~ wove a body language. As Rddolfo, tenor Michael Lock- ley, although possessed of a nice, light tenor sound, seemed a bit out of place in a role better suited to a warmer, more mature voice. He lacked the energy to enliven .the peet's lines both vocally and in his stage movement. In the final scene, .however, he proved that with the intensity produced by the moment, he could indeed rise to the occasion and draw the audi- ence into his despair. Marcello, the painter, is well defined by baritone Ted Christo- pher. His is an actor's voice -- not beautiful, but strong and with warm tapestry beneath the singers in an unobtrusive, yet sup- portive way, so that the music presented an emotional unity. Jeffery Palmer~s stage sets -- with four different scenes, one for each act -- were effective. The simplidty of the visual ideas matched the sparsehess 'of the . theme. Dorothy Spence Smith's costumes continued the illusiom If you have never heard 'La Boheme,' or have never heard it in English, you will certainly enjoy a visit to the Ash Lawn- Highland Summer Festival's pro- duction. HOT TICKET: ASH LAWN-HIGHLAND FESTIVAL Where the stars:wit[ shine th s summer Twenty top warm-weather opera companies around the, world These 25 opera companies in the U.S. and five in Europe boast first-ran k talent, full summer programs and lots of nearby cultural ant recreational activities. Performances typicaliy run from June through August; at press time, there were still tickets available for all those listed here. Season-ticket subscribers, students and those who buy tickets in buik may pay less than list price. OPERA COMPANY/LOCATION PHONE/ 1997 SUMMER PROGRAM WHAT TO EXPECT EAST TICKET PRICES A~' La w.-'Ri'gl~ianCl 's.mn~r' ides~,~i'' 'sL~4'-'s~{a';6'i ~ ......~u~'ci~:,;~' 't~/:~b;~a' ~;;~.e7~/~,'~ ~[~i,'~' ii:?~;.~z~ ~;;-) inRela>~ in ~i~ o~e~jaii ~{~:'~ i~n~i ~i~i~{ :ja~ charlottesville. Va $11 to $~ 8 .4.~F'ds M'onroe's Plamalj.on~3.~c:~C F?!~h~.~IH%R.i~ge~gu.n;:a!ns Berkshire Opera 413-528-4420 S-Con! ~arring.[on! MaS~. Chautauqua Opera 7~6-357-6250 ChautauF]ua, N-.Y, $~. ~ ~o.. ~3.6.. Glimmerglass O era 607-547-2255 Coop~St0~f!,' N:~.. ................. $.~ .~0.~Z0 ...... Opera Fes~val of New Jersey 609-683-8000 Lawrencev~fie, N.d. $20 to $48 opera North Lebanon, NH' $14 to $42 wolf Trap Opera 703-938-2404 Vienna. Va. $76 to $45 MIDWEST AI~D .SQU~H ............... Des Moines Metro Opera 515-961-6221 H~i?,dej's Semete, Moza'~t'S Ma>fiSge'O/Figaro Equidis*~arr~ .From Boron and N~ Yo~ C~, ~is com~ny is gli~s~ein's Regina, Gilbe~andSullivan's Pirates of ~is A~ D~o opem house in w~m New Yo~ S~te ab~ . P~z~e~ Ru~gini.'~.Sjst~(~.gg~l/~a7 ................ ~ .~.egi~ .~:~l~.l~k~;.~lL?~¢R~E~.~p.g~i~. Floyd's Of Mz~e and Men, Gluck's bhig~nie en Eight miles ~om the Baseball Hall of Fame, ~is theater ...... raUff~e,. ~U.C~i.,~:~. ~dg~. 8~g~K ..............h9.~ .f~{d.in g. ~a.flF..~9.~ 9Re~. ~9. FP~[ing. ~.-. ............... Barber's Vanessa, 6ounod's Faust, Rossini's Bring a picnic to this outdoor fe~ival. known for superb . .Cin~erefig ............................................~R~?FRr~F}R?~ .0!. ~b:~P~Hff. ~: ....................... Argento's The Boo4 Offenbach's Les Contea ~is 750-seat ~eater once Ve~ont bo~er boa~ diveme Mozan's Mitfidate fie di Ponm and Marriage of See mostly pre-2gth-centu~ operas in this 3,786-seat Figaro, Rossini's La Comblate di Matrimonio~ open-air amphitheater, or sprawl on 1 gO acres of lawns. Lyric Opera Chicago 312-332-2244 ~.hicago $20 to $40 Ohio Light Opera 330-263-2345 .Vooster, Ohio $26 Opera in th~ OzarkS 5~i:~5~/8595 .~ureka Springs, Ark. S10 to $15 Ran's Between Two Worlds An ornate theater houses this highly regarded comBam/ known for experimental and contemporary works. Herbert;S Eileen, teh~r's ')%~ b~;~ni~?~;;x~m'i~rg:~'l~d :,~ Messager's Veronique Strauss' Die Fledermaus~ spec a izes n ate-19th- and ea~y-2~h-centu~ opere~as. OHbe~ and Sulfivan's Mikado, Offenbach's Lea fake a stroll through ~e Eureka Springs Botanical Comes d'Hoffmann, Puccini's Sister Angelica~ Gardens across from this open-sided 300-seat theater. WEST Aspen Music Festival 970-925-9042 Adds' Powder Her Face, Britten's A Midsummer Sink into one of the 489 seats of this restored Victorian Aspen, Colo. . $17 to $46 Night'S Dream, Mozarfs Don Giovanni opera house, originally built in 1889. Central City, Colo. $24 to $52 Puccini's Madarea Butterfly word-class stars in its English-~nly productions. n a..E .........................................R ............ rmK et '. ........................ ..... Utah Festival Opera 800-830-6088 Leh~r's The Mer~ Widow, Loesser's Greenwillow,Coant on an eclectic program from ~is ~ve-yeaFotd Logan, Utah $5.25 to $32 Puccini's Tosca fe~ival, housed in a 1,100-seat ~eater ia ~e Rockies. EUROPE Dalhalla Fes~val 46-248-12070 Wagne(s The Ring Cycle Starg~e from this awesome amphi~eater ~o hours Oalhalla R~ik, Sweden $40 to $70 no~ of Stockholm, built inside a limeSone quay. Sussex, England $24 to $188 Lescau~ Rossini's Le Comte O~~ festival on a 15th-centu~ estate outside London. Munich Opera Festival 49-89-2~85-1920 Bizet's Carmen, Handel's Xerses, Strauss' Ariadne Renowned for its e~ensive summer program, this 'lunich, Germany $3 to $285 aufNaxo,% Verdi's Aida, Wagner's Dos ~heingo/~ festiva~ moves among three historic Munich theaters. :a~zburg, Austria $49 to $347 Re diPonto, Mussorgsky's 8on~ Godunov~ bigges~ names in opera at this world-famous festival. THE AR. S. A GREAT ESCAPE Ash Lawn-Highland's Summer Festival of the Arts By Theresa T. Munt fter a sweltering day of racing around the hot city, you need to escape. You head out of town, south, and turn onto Route 53, heading up the mountain away from the radiating heat. You pass by the grandeur of Monticello, carrying on further into the country. Driving along, you start to calm down, feeling cooler as you find yourself at Ash kLawn-Highland, once home to James Monroe, fifth President of the United States. You travd along the curving drive, lined on either side by majestic ash trees. Entering a gap den framed by centuries-old boxwoods, you see people of all ages sitting and chatting comfortably, some just finishing picnic sup- pets. As you take a seat you hear the orchestra preparing for the show. The strings drone into tune. A flute trills over the low hum. Slowly, the sounds cease. The conductor taps his stick three times in rapid succession. Suddenly, he throws his hands forward to the orchestra and music booms out into the evening air. In the. sooth;ng shade of the Boxwood Garden, the audience is entranced by the music, carried away by the performance and by the drama. Musicians, performers, directors and audience members all point to the setting of the Ash Lawn-Highland Sumnxer Festival of the Arts as one of the things that distinguishes it as a first-ate mu- sical experience. The environment affords opera-goers the oppor- tunity to attend local performances of professional, fully-staged musical theater, and the chance to hear both experienced and emerging new talent. Members of the 1996 festival company have sung in such dis- tinguished venues as the Metropolitan Opera, the New York City Opera, the Washington Opera and the Virginia Opera. The relaxed nature of the setting, and the fact that operas are performed in English, make the Summer Festival a great way to introduce peo- ple to the art form. The Festival was founded by singer and community activist Priscilla Little in 1978. It started with one-act performances of opera that would have been played during Monroe's lifetime. In its first season, the company performed to an audience of about 800. Initially, the Festival had to limit its performances to daylight hours; as it grew in popnl_arity, arrangements were made first to borrow lighting and eventually to purchase equipment. Currently, about 12,000 people visit the festival each year. The programming has been expanded to include two full- length operas each season, plus a musical. In addition to its three The Barber of Seville Ash Lawn-Highland's Orchestra major company productions each season, the festival presents a se- ries of Wednesday evening performances called Music at Twilight. These programs cover a gamut of musical genres, from classical to folk to contemporary. Entertainment is also provided specifically for young audiences with the Summer Saturdays series. With a growing reputation, the professional company is able to pull artists from all over the nation. Kate Egan, a lyric Soprano who performed with the company in 1995 and will be re~ in 1996, appredates the opportunity to perform both opera and musical theater. "There really isn't any other place that you can do both," she says. Egan believes that by cross-performing the genres, she im- proves both as a singer and as an actor. Something else that attracts singers to the festival is the reperto- ry system, which presents them with the opportunity to phy many different roles. "Phying different roles back to back is a challenge. You have to practice great discipline to meet the demands of the different ioles," Egan says. Singing outdoors presents an added challenge. "Acousti- cally k is unforgiving," she says. The sound does not echo back to the singer, which necessitates a reliance upon the conductor and di- rector. "You learn to trust your technique," she says. "One of the tmique things we do is not only create a production, but we also create our own theater," says Judy Walker, general man- ager of the festival for the last ten years. Each year the festival company needs to prepare its own stage and sets to meet the needs of that year's performances. Thb speed with which the company pulls together to produce shows is noth- ing short of amazing. "We produce an opera in two weeks' time," says Walker. "The "WE PRODUCE AN OPERA IN TWO WEB(S' TIME," SAYS WALKER. "THE [COMPANY] ARRIVES. NO ONE REALLY KNOWS EACH OTHER. AND TWO WEEKS ~ WE HAVE SOMETHING ON THE STAGE. IT'S A MIRACLE---THE FACT THAT WE MAKE ALL THIS WORK." [company] arrives. No one. really knows each other. And two weeks later we have something on the stage. At times it's a miracle to me-the fact that we make all of this work!" "One of the reasons [the summer festival] works so well," ac- cording to Pat Davis, a founder of the festival's advisory board, "is because there is no star system. All of the singers come in on the same basis, with similar or equal opportnnities to perform and be reviewed." Matthew Morris, principal bassoonist in the Charlottesville and University Symphony Orchestra and an instrumentalist with the Summer Festival for eight years, concurs. "Judy Walker works diligently to keep an open dialogue among the company, and cre- ate a setting where everyone is important. The result is a wealth of new talent to perform locally, which provides a wonderful chance to hear someone with a more brilliant voice than you've ever heard, or see a better or ftmrtier actor than you have before." Productions to look forward to this year include The Magic Flute, an opera composed by Mozart, The Tender Land, an opera by Aaron Copland, and the musical My Fair Lady, by Lerner and Loewe. The festival also presents a lecture series, with talks pre- ceding each evening's performance. This year's Music at Twilight series provides a sampling of the music of the 20th-century bla& church by soloist Barbara Edwards and the Mt. Zion Baptist Church Choir; Latin folk dance by Kaswa; Appalachian ballads and traditional country music by singers Robin and Linda Willjams; traditional to modern jazz by the New Hots Jazz Orchestra; a Broadway retrospective by past festival performer Kate Egan; and a collection of Mozart solos, duets and ensembles by the festival company. On Saturday moralrigs, ch~dren will enjoy performances of classic stories like Rumpelsfiltskin and The ~lvetcen Rabbit, pup- pet shows, and a chance to create their own opera with the festival company. If you are already a fan of the Summer Festival, get ready for another great season. If you haven't experienced it yet, fill your picnic basket, gather your family or guests from out of town, and head up the mountain, away from the city heat for a summer treat-dynamic, live performances in the charming boxwood gar- den. Midsummer Eve (a benefit evening) kicks off the 1996 Season on June 14, with the season running through August 18. To re- quest a performance schedule and ticket-order information for the 1996 season, call the Ash Lax~-Highland Summer Festival of the Arts office at (804) 293-4500. a To receive a performance schedule and ticket Information for the current season, please call the Summer Festival office at (804) 293-4500. Special benefits and discounts are available to groups of fifteen or more. albemarle magazine June/July 1996 No. 52 SUMMER FESTIVAL OUTRE~iCH STRATEGIES I. Educating audiences The Smnmer Festival's outdoor setting creates a casual, friendly atmosphere that is non- intimidating to new audiences. All operas are sung in English in order to remove possible language barren. The Festival also features a pre-performance lecture series, 'Summer Saturdays, and Music at Twilight. Summer Saturdays introduce children and families to opera and other musical styles, while Music at Twilight brings music to audiences of all ages and cultural backgrounds. This year Summer Saturdays will again feature "Lees Make an Opera" -- children join the opera company in improvising and creating their own opera. - In order to attract new audiences this year, the Festival is presenting one of the classic Broadway musicals, The Music Man, alongside Rossini's delightful comic opera, The Italian Girl in Algiers, and Puccini 's compelling tragedy of cultural conflict, Madame Butterfly. The Guild has initiated an Opera Study Group, which meets monthly to study and discuss the 1997 repertoire as well as other composers and operas. II. Training and development of American artists of excellence The Festival's commitment to developing professional artists begins with its mission statement to"showcase emerging artistic talent and provide educational oppommities for this talent to flourish." The Festival allows talented young singers, musicians, and production staff to work with stage directors, conductors, and production coordinators who are established professionals. The mists and technicians benefit not only from their professional expertise, but also from their extensive contacts in the professional world. The orchestra, composed largely of local professional and smdent musicia_ns,' benefits with the rest of the company from exposure to professional conductors and musical directors. Less experienced musicians profit further from the opportunity to play with more experienced professional orchestra members. The technical staff comes from the ranks of professionals, recent college graduates and students. The Summer Festival gives this staff professional credits, experience and training in all aspects of musical theater production. The Festival's relatively small size also gives the technical staff unusual exposure to production areas outside their particular fields. The singers generally have more professional experience than the technical staff. Most hold graduate degrees, and many have completed two AGMA apprenticeships. The singers are attracted by the repertoire, which guarantees them artistic challenge, substantial audiences, and the opportunity to perfect as many as three roles. In the words of Ruth Bonnann, a former singer: "We worked with three different stage directors, adapting to their styles and what they felt was important; we weren't run into the ground singing chorus all day every day waiting for our one chance to do a role_and we got to sing each role several times. We need more festivals like this one." 1996 saw the initiation of a 1 O-week residential Apprentice Program, designed to provide young singers with comprehensive educational and performance training. The apprentices attended weekly classes focusing on. such. topics as improvisation and characterization; movement; recitative; audition techniques; and individual vocal, musical and diction coaching. In addition to a showcase performance, the apprentices sang in all three productions. The stage directors, music director, and conductors have artistic freedom to design and stage Festival productions by directing the day, to-day activities, rehearsals, and perfo~nnances of the company. The Festival challenges all aspects of the stage director, music director, conductor and production coordinator's skills to meet its goal of producing quality performances while developing each company member's individual .talents. The directors, musicians, and production staff are encouraged t.o continue developing their artistry by returning for consecutive summers. III. Participation of racially and culturally diverse communities Minority opera singers, chorus and orchestra members, and production staff have played an integral role at the Summer Festival 'since .its inception. In developing programs, the Festival's General Manager meets periodically with Aliican-American and other minority leaders from the University of Virginia and ~6 .community. These meetings serve not only to identify possible staff and Board membersi but ~sOt0 '~scuss appropriate programming. The past three seasons have included performances by ~Living the. African-American Dream, Keyin Davis and Ban Caribe, Elegba, and Cephas, Jonath~.~¢ Spivcy and the Mt. Zion Baptist Church Choir, the Latin folk dance company Kaswa, and the New Hots Jazz Orchestra. IV. Expanding audiences The Summer Festival's most visible expansion tool is its advertising through other arts organizations, occupancy mailings, brochures in local weeklies and magazines, newspaper ads, and weekly press releases to newspapers, television, and radio. The Festival also targets tourists with information in hotels, visitor centers, and local historic sims, and exchanges mailing lists with the Virginia Opera, to the benefit of bOth companies. Ash Lawn-Highland ':Summer Festival AshLawn-High hnd/JamesMonroeParlnny / Ckmrlo~ VA22902 SUMMER FESTIVAL HISTORY Ash Lawn-Highland has a long standing commitment to encouraging cultural development. In 1793 Thomas Jefferson encouraged James Monroe to purchase the land adjoining Monticello to form "a society to our taste" in rural Albemarle County. Monroe and his family owned the plantation from 1793 until 1826. Originally named Highland, the estate was renamed Ash Lawn in the 1840s, probably for its distinctive ash trees. In 1974 industrialist Jay Winston Johns bequeathed the estate to the College of William and Mary, Monroe's alma mater, with instructions "to operate this property as a historic shrine for the education of the general public." Today Ash Lawn-Highland hosts 100,000 American and foreign visitors each year. Ash Lawn-Highland encompasses two major operating units: the museum and the Summer Festival. The Summer Festival began as a program to interpret the Monroe era's cultural milieu for modern audiences. Today it explores a variety of musical traditions. Now in its twentieth season, the Festival has expanded from three evenings of lectures and one-act operas in 1978 to ten weeks of full-length operas and musical theater productions, lectures, Music at Twilight (classical, folk and contemporary music), and Stunmer Saturdays (family entertainment). From 1988-1990 the Opera Company traveled to Boise, Idaho establishing the Fes~val's national reputation. The Fesfival's strong history of growth and innovation began in 1978, when 800 people attended the first flee performances, underwritten by a grant from the Virginia Foundation for the Humanities and Public Policy. The program consisted of two one-act operas and lectures as well as a concert of African-American music. The Company borrowed musical instruments, stage, and chairs. In 1979 a small admission fee was charged, and a local cast repeated the same performances. In the following years, the Festival built its own stage and purchased pianos, a tent, and lighting equipment. The 1981 Festival featured ten performances and commissioned Judith Shatin to compose the opera Follies and Fancies, based on Moliere's Precieuses Ridicules. The 1982 summer season saw major changes in the opera productions. Stage lights borrowed from the University of Virginia Department of Drama enabled the Festival to begin night performances. The repertory increased to include two-and three-act operas: as a result the orchestras and the casts grew. The 1986 opera company featured me singers and a six- member chamber orchestra, performing three two-act operas in twenty-five performances. In 1988 the company was made up of eight orchestra members and twelve singers selected from Washington and New York auditions. With a 1989 grant from the Virginia Commission for the Arts, the Festival improved its Orchestral quality by hiring more musicians and raising salaries. 1989 also saw the establishment of the Summer Festival Advisory Board, followed three years later by the Festival Guild. By 1990 the Festival had purchased its own lighting system, the budget exceeded $125,000, and more than 10,000 people attended. The Festival received its first National Endowment for the Arts grant in 1993. Education has always been a primary goal of the Festival. In 1996 the Festival initiated an Apprentice program, designed to cultivate and nurture young singers in all areas of opera production through comprehensive educational and performance training. Additionally, this program helps to enlarge the pool of emerging artists available to professional companies. The Festival's educational outreach also includes the Artists-in-Residence program, launched in 1995. Approxi- mately 800 elementary school children each year study the elements of opera through discussion and demonstrations. In this way, the Festival introduces opera to a broad spectrum of future audience members. Throughout its history of rapid growth, the mission of the Ash Lawn-Highland Summer Festival has remained unchanged: to produce quality outdoor operatic performances to provide a variety of other kinds of outdoor musical and dramatic productions to share and advance an appreciation of America's artistic and cultural heritage to showcase emerging artistic talent to provide educational opportunities for this talent to flourish to enhance the national and regional community's cultural vitality and quality of life .................. Tuesday, July 14, 1998 Festival's "Camelot ' is a magical evening By JOHN T. ROBERTS Daily Progress correspondent Once again the Ash Lawn-High- land Summer Festival has come up with a' stellar production. On Sat- urday, an enthusiastic audience was treated to the second major production of the summer, the musical "Camelot," by' Lerner and Loewe. The basic story line is certainly Well known- the King Arthur tales, complete with knights, jousts, love, magic and, of course, wonderful music. Those who know this musical through its Broadway cast will remember Richard Bur- ton, Julie AndreWs and Robert Goulet in the starring roles. Those big names may not be there in this production, but .you will not miss them -- Ash Lawn's casting was top-nOtch. From top to bottom the characterizations were well defined; solid and,right on tar- get. · Baritone Mark Gilgallon was a perfect King Arthur..He 'was the epitome of goodness, his wonder- fully high goals wrapped in a sort of bumpkin naivete, and all this in a well-paced, well-sung rendition that went easily from talking chant tO vocally warm love song. His .queen, the lovely Guene- vere, was equally well handled by soprano Maureen Francis. Her voice is a lovely instrument and a fitting accompaniment to her fully defined character. She turned Guenevere into a many-sided woman -- witty, warm, strong," lovely and believable. OPERA REVIEW Camelot Ash Lawn-Highland Summer Festival At Ash Lawn-High/and. To be pre- sented at 8 p.m. Saturday, Sun- day, July 28 and 30 and Aug. 1, .4, 6; 8, 11, 13 and 15. Saturday shoves ar~ $20, $19 seniors, $1,5 students. Other nights are $19, $18 and $13. 979-0122. " When baritone Allan Naplan takes the stage as Sir Lancelot, the show really comes'alive.. His Sir Lance, complete with a sort of French accent, is delightful. He is the ultimate egotist and his demeanor shoWS it, but his .egotism is in .fact 'based on his true virtues -- and So,':alth6ugh.the ,Knights.Of the Round Tabi~ all. despise him,' we cannot help but love'him. Naplan has a lovely voice, sings with gusto and exhibits a keen comic sense. And. then there is Mordrid, the. evil, half-sorcerer, illegitimate son of Arthur. When baritone Greg Vorst slithers .on stage, we know from his body language that there is a serpent in paradise, bent on causing trouble. Tall and slender, he slips in and out and things come apart for the king, his queen and her secret admirer Lancelot. We meet Merlin the magician in the beginning and King Pellinore later on -- both well. handled by bass Stephan Kirchgraber. All those' in smaller roles are 'to: be commended, especially the Narra- tor, baritone Peter Clark, whose clear telling of the passing tide of time showed excellent timing and just the right sense of drama. One of the most exciting times musically was when the full ensemble, doubled by rhythmic orchestral rumblings, took us through heightening intensity as the story builds in the second act. The pacing was perfect and the effect electric. As you might expect from an opera company, the voices were clear and well trained and the ensemble singing precise. The orchestra of 19 instruments was up to the task of interpreting the sometimes complex musical score, and music director James Caraher kept the pacing lively and apropos. Stage director Alexander Gel- man is to commended for a well- paced, consistently realized perfor- mance. Scenery at Ash Lawn is of necessity simple. For this show, there was not much more than some lush swags and' drapery cov. · ering the back~r0~,!~but it was suf- ficient. .'. ' ?; :"' 'q' ;.. Most of the feeling of the period came from the wonderful cos- tumes, rented for the most part, complete with suits of armor, love- . ly dresses and, of course, the sword Excalibur. Kudos to the backstage costurners who pulled off the many quick and complex costume changes without a hitch. The quality of this show is exceptional. Local audiences should certainly avail themselves 'of the chance to take in the won- ders of "Camelot" in the boxwood gardens of Ash Lawn. · ""C HARLOTTESVI LLE, VA With a well-tuned orchestra, improved lighting, a stage that had been raised a few inches and careful attention to staging, the Ash Lawn-Highland Festival presented Die Zauber~Ste, The Tender Land and My Fair Lady (June 30--Aug. 18) i'a its most challenging season to date. In the Mozart, sketchy set designs (C. Kenneth Cole) were compensated by elaborate costumes (Kimberly Schnormaier) and the intelli- gent direction of Cecelia Schieve, who, without forgetting the solemn aspect of this opera, emphasized the fanciful. Best among the promising singers were Allan NapInn, a sympathetic Papageno with a well~schooled, focused, pleasant baritone, and Jane Cormlet, for Whom the Queen of the Night seemed a naturai, high Fs am! all. As Pamina, Jennifer Royall was better heard in the sung lines than in her timid spoken dialogues. Tenor Erik Johanson struggled to maintain Tamino's purity of vocal line and occasionally strayed from pitch. The more experienced John Weiss made a correct Sarastro. After a few initial imprecisions, James Caraher drew impres- sive playing from his orchestra. Caraher also conducted My Fair Lady. in which the orchestra was flawless. Cole's sets were more. inventive here. with Schnormaier's costumes varied and equal- ly elaborate. David Pfeiffer di~cected a group of homogenous, enthusiastic per- formers who seemed to enjoy working as a team. One could not have asked for a bet- ter Eliza or Higgins than K3te Egan a~d Mark Gilgallon. In Ash Lawn's production of Copland's The Tender Land, director/choreographer Paula Suozzi successfully moved the largest group of people ever on this stage and coaxed from her cast a good deal of humanity (given the mostly two-dimen- sional nature of the characters). Stephanie DECEMBER 14, 1996 Ann Jones seemed an ideal Laurie, her' flexible lyric soprano becoming soft when the high school graduate was dreamy, forceful when she was determined to make her dreams a reality. NapInn (Top), Michael Lockley (Martin) and Gilgallon (Grandpa Moss), in more dramatic roles, confirmed the excellent impression they had made in lighter ones earlier in the sea- son. Conductor Patrick Hansen used Mur- ray Sidlin'S chamber orchestration, giving an insightful reading of the often less than Iively score. MARIO HAMLET-METZ 'Camelot' ~?' BY CLARKE BUSTARD TIM ES-DISPATCH STAFF WRITER CHARLOTTESVILLE in Camelot, the Broadway ,Arthu- rian realm fashioned by composer Alan Jay Lerner and lyricist Fred- erick Loewe, fine weather is man- dated by law: Ash Lawn, the hilltop hbme of James Monroe, was coolly, breezily in full TllEITER REt/IEW compliance Sat- -.. tuxlay*..night "as CAMELOT"""" its, er, M: Ash Lawn through era company Aug. 15 staged "Camel- m~rrs:· $13-$2o ot" before a ca- INFORMATION: (804) parity crowd. 979-0122'*- ':"::'Thi~"':~is the . . .Show that be- came a metaphor: for John F. Kenne- dy's presidency. It's emblematic of the early 1960s in another way: an idyllic "~oiii~y"with"ii" tragedy just beneath' the' :'sUrf/aC~. :l~ectOr 'Alex- ander Geim~' ~iia his ":~it: Show un- usual sensitivity to that balance of the comic and poignant.- - The male leads Of "'camelot," Kiag'a~,and Sir' '~celot, are self:ibst~, ;:. :.ins~/i:comically Gueii~;:'::~i'~"'iilthfl~ 'h~s::h~ act: iii~2: ~i..5~0n pl'~);s.thole g!ds 'for a~;{h~y~re worth. too~ ' Maureen Francis is a lovely pres- ence and a three-dimensional char- acter as Guenevere. Her colorstufa soprano is as warm and her projec- tion as Conversational as those of inost mezzos, making her an ideal Voice for high-toned musical comer dy. ,.'.Mark Gilgallon, the' Henry Hig- gins of last summer's 'iMy Fair Lady" at Ash Lawn, returns as Ar- thur -- a trickier role, as this show follows the legendary king from. gawky youth to. sadder, wiser mon- arch. Through the evening, Gilgallon ages convincingly in both voice and Lancelot comes of age, too, evolv- ing from cardboard hero into chival- rous suitor. Allan Naplan makes the character develop in maturity an~t di- mension, and doesn't let a comic French accent stunt his growth. Stephan Kirchgraber is a solid, imposing Merlin. If only he could have given elocution lessons to the rest of the supporting cast. The ensemble's looks and moves are Arthurian, but their speech is .potluck American. That may be pre- ferable to phony BritiSh accents, but it's a good deal short of ideal. Well-designed costumes and some simple but effective magic touches in the lighting .compensate .Lor minimal staging. ? Dohglas Martin; taking .over from ,Ash Lawn music director James Car- aher to Conduct the rest of the rim of "Cam~lol~,' keeps the orchestra in tune, :(:on ::time and in good balance ' with the singers., ADVISORY BOARD President Robert E. Stroud Secretary Ray Owen Treasurer Jane L. McLaughlin Board Members · ~tomas E. Albro F. Charles Carmichael Carlo Colombini Patricia F. Davis Peter Elliott Anne Fife Charles B. FitzgeraM ]~fario Hamlet-Metz Douglas Hargrave Mark E. Haskins Mary Helen Jessup Jean S. Lindsay Marita P. McClymonds Kay Robinson Blanka Rosenstiel Content M-S. Sablinsky Judith Shatin Timothy J. Snider Philip L. Sparks Jonathan K. Spivey 7F. McI. Thompson, Jr. G. McNeir Tilman Robert C. Vaughan Jean O. Wilhelm Margaret Wright Ex-of~cio Carolyn C. Holmes Founder Priscilla C. Little Summer 7estiva; ASH LAWN-HIGHLAND James Monroe Parkway / Charlottesville, VA 22902 804-293-4500 / FAX 804-293-0736 / E-MAIL summerfestival~avenue.org WEB SITE http://monticello.avenue.gen.va.us/Arts/Ashlawn/ashl2.htm January13,1999 Mr. Robert W. Tucker, Jr. Albemarle County Executive 401 Mclntire Rd. Charlottesville, VA 22902 Dear Mr. Tucker, In the next few days, the Ash Lawn-Highland Summer Festival will submit a request for a $5,000 grant from the County of Albemarle. I would like to present the proposal to the Board of Supervisors at your March 3 meeting and answer any questions. The Festival has become one of the true artistic treasures of the community. I look forward to seeing you and the board at the March 3 meeting. Please feel free to contact my office via telephone, letter or e-mail. Thank you for your consideration. Sincerely, ~Walker General Manager General Manager Judith H. Walker ASHLAWN-HIGHLAND Home of James Monroe OWNED BY THE COLLEGEOFWILLIAMANDMARY ~B~):-:,~-:-....-:.?r-~--,,V/ ~ EXECUTIVE OFFICE ADVISORY BOARD President Robert E. Stroud Secretary Ray Owen Treasurer Jane L. McLaughlin Board Members :Thomas E. Albro F. Charles Carmichael Carlo Colombini Patricia F. Davis Peter Elliott Anne Fife :Charles B. Fitzgerald Mar. io Hamlet-Metz Douglas Hargrave Mark E. Haskins .Mary Helen Jessup Jean S. Lindsay Marita P. McClymonds Kay Robinson Blanka Rosenstiel Content M-S. Sablinsky Ann Shaffer Judith Shaan Philip L. Sparks Jonathan K. Spivey W. McI. Thompson, Jr. G. McNeir Filman :Robert C. Vaughan Jean O. Wilhelm Margaret Wright Ex-officio Carolyn C. Holmes Founder Priscilla C. Little General Manager Judith H. Walker Summer Yestival ASHLAWN-HIGHLAND 1941 James Monroe Parkway / Charlottesville, VA 22902 Tel: (804) 293-4500 / Fax: (804) 293-0736 February 4, 1999 Mr. Robert W. Tucker Jr. Albemarle County Executive 401 Mclntire Road Charlottesville, VA 22902 Dear Bob, Money magazine cited the Ash Lawn-Highland Summer Festival as one of the world's premiere summer opera festivals, offering "first-rank talent" and "lots of nearby culture." The Board respectfully requests $5,000 from the County of Albemarle for Festival production costs. The 1998 season proved to be a watershed year for the company, with unparalleled audience attendance records and rave reviews. Mozart's Marriage of Figaro, The Wizard ofOz & Carlisle Floyd's Susannah will be featured in 1999. In addition, the Music at Twilight and Summer Saturdays series will continue our established tradition of providing classical and contemporary music programs and educational family entertainment. All operas are sung in English to remove language barriers. The Festival's outdoor setting in the Boxwood Gardens creates a casual, friendly and non-intimidating atmosphere for new audiences, providing the perfect setting for pre-performance picnics. Education and community outreach is intrinsic to the Ash Lawn-Highland Summer Festival. A remarkable range of innovative programs designed to challenge, educate and entertain our audiences are offered: · Music at Twilight. This series celebrates music from a variety of genres, including Broadway, jazz, classical, country and folk. · Summer Saturdays. Music, drama and puppetry introduces families to opera and other dramatic styles. ASH LAWN-HIGHLAND Home of James Monroe OWNED BY THE COLLEGE OF WILLIAM AND MARY ~aail: stmmerf~ival~wmue. org http://www.avenue.org/surameffestival Recognized by Money Magazine as one of the international top-20 warm-weather summer opera companies, boasting "first-rank talent, full summer programs and lots of nearby culture." · Pre-Performance Lecture Series. Respected scholars examine opera and musical theater, which combine literature, drama, and music. Professional Training. Members of the professional ensemble company develop their skills and gain valuable performance experience through the unusual opportunity to sing principal roles early in their careers. The Festival gives singers, orchestra members and production staff the opportunity to work with nationally recognized stage and music directors, including Cecelia Schieve, Director of Opera at the Boston Conservatory, and James Caraher, Artistic Director of the Indianapolis Opera. Apprentice Program. This unique program provides college and graduate student singers with comprehensive educational and performance training. The apprentices attend weekly classes focusing on such topics as improvisation and characterization; movement; recitative; audition techniques; and individual vocal, musical and diction coaching. Summer Seminars for Music Teachers. School music educators participate in this program, designed to increase their knowledge of opera and its potential interdisciplinary use. Teachers have the opportunity to receive 15+ hours of recertification points. The Artist-in-Residence Program. Summer Festival staff and a visiting artist introduce opera to over 800 students from 13 Charlottesville and Albemarle county elementary schools. Opera Study Groups. Groups meet monthly with local music professionals and scholars to discuss opera, music history, and the season's repertoire. Your commitment is essential not only to ensure the success and growth of the Festival, but also to enhance the regional community's cultural vitality and quality of life. Please consider the attached information. The County of Albemarle will become part of an innovative organization, with diverse audiences composed of a broad range of ages and publics, committed to fostering an appreciation of our multi-cultural artistic heritage. Very truly yours, Judith H. Walker General Manager, Summer Festival ASH LAWN-HIGHLAND · 194 I dAMES MONROE PARKWAY · CHARLO]'FESVILLE, VA 22902 TEL. 804-293-4500 · FAX 804-293-0736 SUMM ERFESTIVALCC~AVENUE.ORG · HTTP:WWW.AVENUE.ORG/SUMMERFESTIVAL Recognized by Money Magazine as one of the international top- 20 warm weather summer opera companies, boasting '~first rank talent, full summer programs and lots of nearby culture." Each summer, the Summer Festival' s professional opera companypresents two operas and one musical theater production for a total of 28 performances. Mozart' s Marriage of Figaro, B aum, Arlen & Harburg' s Wizard of Oz and Carlisle Floyd' s Susannab will be featured in 1999. In addition, six Music at Twilight concerts and our Summer Saturdays series provides classical and contemporary music as well as educational family entertain- ment. The Festival' s outdoor setting in the boxwood gardens creates a casual, friendly and non-intimidating atmosphere for new audiences, providing the perfect setting for pre- performancepicnics. General Information and Tickets Sales 1998 Ticket Sales Opera/musicaltheater .....................12,000 Music at Twilight .............................2,000 Summer Saturdays ...........................1,500 Events/other ......................................1.,..500 Total amountof tickets sold: ............17,000 Budget1998 .................................$325,000 Ticket Distribution ' Summer Festival patrons come from every state and many foreign countries. Many come during the repertory portion of the season and attend all three productions. 99% of all ticket sales are phone orders; our member database includes more than 8,000 ticket buyers. Geographic Distribution Virginia 94% Non-Virginia 6% CityofC-ville 55% Central Virginia 21% Richmond 5 % Other Virginia 13% Community Outreach Central Virginia Regional Governors School for Gifted Students 1996 two sessions with 35 students...discussed Magic Flute 1996~ 1997 & 1998 over 50 students andparents artended dress rehearsals and lecture/discussion Artist-in-Residence The Artist-m-Residence program introduces elementary school students throughout the Charlottesville and Albemarle county area to opera through mini-performances and demon- strations with Festival singers and accompanists. 1995 - 530 students at-tended from mixed grades 1996 - 255 students 200 from Southernland 55 from Burley and Henley 1997 - 808 fourth Graders (including 553 County students) 70 from Cale 35 from Scottsville 100 from Stone Robinson 90 from Agnor Hurt 1998- 744 fourth Graders of which 624 County Students 52 from Stoney Point 63 from Crozet 50 from Murray 89 from Stone Robinson 77 from Meriwether Lewis 29 from Red Hill 92 from Agnor Hurt 80 from Cale 92 from Hollymead · Crozet, Murray and Cale create operas in their schools with support from the Summer Festival. · 1996: six teachers from Crozet and Murray were sent to Washington Opera's Teacher Workshop · 1997: five teachers from Murray were sent to Washington Opera's Teacher Workshop · In 1996 and 1997, approximatly 80 students, 3 teachers and 27 parents attended Washington Opera's "Look-in." · Since 1993, Jean Wilhelm has presented "The Young Mozart" to all third graders at Crozet and Murray. C Summer Teachers Seminar Local public and private teachers learn about opera inweekly seminars, workshops and dress rehearsals. Participants are eligible to receive recerti~cation credit. Year County Teachers Total 1996 5 14 1997 5 16 1998 4 15 Economic Impact on the Local Community The SummerFestival has built aregional andnationalreputation as ahigh-qualityperforming -arts experience. As its reputation continues to grow, the Festival attracts increasing audiences from b eyond Albemarle County and from outside Virginia. The 1998 attendance included 4,000 Virginians living outside Central Virginia and over 1,000 from outside Virginia. These visitors generate additional county revenues fom hotel room-nights, meals and shopping. Summer Employment - Community members Orchestra, singers, lectures, box-office personnel, office staff, group sales coordinator, and production staff are oftenhired locally. The following local groups have also performed for theFestival: Music at Twilight Mount Zion B apti st Church Choir Barber Shop Quartet Summer Saturdays ' Michael Parent, story teller Pre-planning study for theatre The following Charlottesville companies were used for apre-planning studyto build anew BushmanDreyfus Architects Gregg Bleam - landscape architecture David Weiss - theater consultant Catering The College is bidding the contract for catering services. A local caterer will be used. In 1998, the Boars Head Caterers sold over 2,300 suppers and beverages. New Outdoor Stage in 1999 All materials needed to rebuild the stage will b e purchased from local vendors. The budget to rebuild the stage will be over $ 5,000. The technical, prop s and custume budget for the 1999 season is $18,000. Ash Lawn-Higtdand C Home o~ James Monroe Owned by the oHege of Wilhara and Mary BRINGINGTHE ;GINGERBREAD .% tn/3'Chadottesvflle, Vlr~nla Cover S:ory Friday, July 24, 'J.998, Pag~ 'Hansel and Gretel' tells bewitching tale in song By JANE DUNLAP NORRIS Daily Progress staff writer To parents, summer may not seem like a fairy tale. First, you catch the kids goofing off on their chores. Then you send them out in the woods to pick ,;ome berries for dinner and 'all those admonitions about not talking Io strangers go right out the window. A dozen or .¢,o angels sing the youngsters to sleep in the woods. Next thing you know, the children are snacking on gingerbread siding from ~he cottage of a witch who'd ratlter be dining on them. They stuff her into her own oven, which promptly explodes. As Ihe parents, you're stuck picking up the pieces -- but at leasl, being ginger- bread, they're prett}' ta.,;ty pieces. It's a scene of youthful disobedi- ence, destruction of property and dessert eaten first. So what's a hamed parent to do? Jusl relax and enjoy the music when Engelbert Humperdinck's opera "Hansel and Gretel" opens Sat- urday at the Ash Lawn-Highland Sum- met Festival. Before you head to Ash Lawn expecting to hear "Please Release Me," ".~er the Lovin' "or other smoothly crooned hits, take note: This op'era is by the other Engelbe~ Humperdinck, the 19th-centuty German composer. He was an assistant to composer Richard Wagner and used a similarly complex ii rchestral approach. "Hansel and Gretel" was first per- formed Dec. 23, 1893, which might help explain how it eventually becarne a traditional Christmas season offering for young audiences. The team behind .-Lsh Lawn's production, however, can assure listeners that the opera isn't just kids' stuff. John Hoomes, artistic director of the Nashville Opera Association, is directing "Hansel and Gretel." 'Last sea- '~on, he taught a master class for Ash Lawn's apprentice singer program. l'te recendy hag worked on "Die Fteder- maus" for Indianapolis Opera and Aida," "Turn of the Scre'd';~nd "La Cenerentola" for Nashville Opera. "We have some great voices, bul it hierally is a play set to music, so they have to be able to act," ttoomcs said of tile "Hansel and Gretel" cast. "This piece is different because if you look the music away, you could use it as a qage play." Newcomers to the genre will find ':.it tile slol): is easier Io fellow tha$1 i (From left) Charlotte Paulsen, Ted Christopher and Sheryl Heather Cohen perform. On the cover are Paulsen, Clare Stollak and Cohen. those of many operas, Hoomes said. All tremendous technical proficiency," cifuI rather tllan ragged reality. The movie," Hoomes said. "[t's not just for Ash Lawn operas are sung in English, Larkin said. Witch is a distortion of 18th-century children. lt's for the child in all of us." anyway, but this work makes good use The opera's physical demands aristocratic fashion ... The Sandman "Hanse[ and Gretel" will be present. of drama to advance the story, he said. extend beyond dialogue and music. and Dew Fairy are lovely, dream-world ed at Ash Lawn-Highland at 8 p.m. Sat- Also, Christopher Larkin, music direr- The singers have been rehearsing images." urday and Sunday, July 31 and Aug. 9 tur for "Hansel and Gretel," has been dancing, leaping and ruoning segments A chorus of young local singers and 16. working closely with the singers to pol- to build endurance, Hoomes said. appc~ars -- as angels while Hansel and The Summer Festival begins to ish their diction so lines are ea:;y to Dancing isn't something opera Gretel pray for protection in the dark- rntate the three productions of its 2 understand. singers are asked t9 do very often, and chine woods and as gingerbread ere- season this week. "La Boheme" will "lt's very demanding vocally," said it makes different demands on breath ations who must be freed from the return at 8 p.m. Wednesday and Aug. 2. Larkin. "lt's almost like doing a Wagn- control· "When we s'larted this, the witch's thrall. 5, 7, 12 and 14. "Camelot" can be er role. It requires a big, strong voice. singers would be totally winded at the "The children are terrific." Hoomes seen at 8 p.m. Tuesday and Thursday lt's a very challenging score for every- end," H0omeS said. "[t's like Irathing said. and Aug. 1, 4, 6, 8, 11, 13 and 15. body, but we have an excellent cast." for a track meet." The tree-shaded estate of President Sets, performers and audience mem- Larkin is making his first appear- Performing the opera blends the fun James Monroe and summer's late sun- bets will move under a lent in c:tse of ance at the festival. Recen~y named of singing with the unexpected benefit sets combine to enhance the mood of rain. music tlirector of the New York City of a workout, he said. an opera in which moments of mild Mario Hamlet-Meg, professor of Opent National Company, he has "It's hke the Richard Simmons fright can make the happy ending seem French and comparative filerature at direrled "Cost Fan Tulle" at Woff Trap, opera program because it's so physi- even happier. James Madison University and an opera "La Traytara" at Santa Fc Opera and an c'al," Hoomes said with a gen~e laugh. "It flirts with kind of a dark side, critic, will lecture on the opera at 7:15 acclaimed multimedia production of The crew will stay bnsy, too. Among with being lost in the woods," Hoomes p.m. Saturday and Sunday. The lectures "Carmen" for Houston Grand Opera. the speci',il effects the opera calls for said of the opera. "What an idea[ set- are free to ticket holders. Striking the right balance be~'een are the witch's exploding oven and the ling at Ash Lawn, because when they're Buffet dinners by Boar's Head orchestral and vocal strength for the remarkable gingerbread house that lost in the woods, it's just starting to CatL~rers are available before each per- work is tricky, Larkin said. A large keeps its trespassers literally spell- get dark." formance for $14 to $10. No reserva- slmnd is required from a sm',ttl orches- bonnd. The team behind "Hansel and Gre- lions are required. Picnics also may be Ira of about two dozen musicians, but Jeffcry Palmet is designing the set tel" is hoping adulLs will enjoy revisit- brought from home. the lush orchestration cannot over- and Dorothy Smith is creating cos- ing the magic of fairy ta/es. Tickets are $20, $19 seniors and whelm the singers. Larkin said a tumes for fairies, angels and witches. "lt's basically aboul the stress of $15 students for Saturday perfor- reduced Orchestration will be used, "Dorothy Smith's costume designs parenthood, which never gets old," mances and $19, $18 and $13 for which is commonly done in produe- are enchanting and fun," said Judy Larkin said: "The issues are very rele- other days. lions of tile opera. Walker, the festiv',d's gener, d manager rant today." For information or reservations~ call "It's a difficnll sci>rc It reqnires "Smith's concept tends toward the fan- "ll '.:'<irks [ikt. :t {Sv..,'enj Spielberg lhc hox <fffice at 979-0122. "(' ,. ,,.,., "..'.,"""'q "t3 ~' international top-20 warm weather summer opera companies, boasting '~rst-rank talent, full summer programs and lots of nearby culture. 998 Artist-In-Residence Program Sponsored by the Summer Festival Guild Dates: Time: Grade: Length: COSt: Explore the elements of opera, including: the definition of opera arias and recitatives how opera is created what makes opera unique voice ranges preparing for a vocal career April 27 through May I Morning and Afternoon Sessions Fourth Varies to fit class length no longer than an hour None Registration/Call Jean Wilhelm 296-3518 or Information: the Summer Festival Office 293-4500 PRO GRAM Scott WheatIcy, Baritone Judy Walker, Summer Festival General Manager Patricia Davis and Content Sablinsky, piano accompanists Examine similarires between singers and athletes Demonstrations of music sung in English and other languages Opportunities for students to sing in their "opera voice" Question and answer period This Frogram is being offered to Charlottesville and Albemarle Public and Private Fourth Grades. There are only ten sessions available, schools could choose to share program time. :\>;~ I.,,,':~-i-lig!fiu~d. If,Into ,,f' !>v,.<:.%.~ I:mlcq M.q:,,,c. Owned by the C, dlcgc l,f \\'lll,:l:l~ and Mary ..'."_-.. ~ ~._ 'c-'_ .....: .... The Da;iy P,'ogmss/Stephanie Gros, rant production coordinator, Brlan Smith, also a theater technician; and Mandy Embry, a s.cenlc artist. This season Is the festival's 20th. Music festival hits high note in rankings Summer performances at Ash Lawn-Highland get accolades from Money magazine the festival, the quality of performance contin- ues to be better." In earlier days, most performers were local musicians and singers, but current company members hail from as far away as California and Canada. The performers have sung with such prestigious companies as the Metropoli- tan Opera, the New York City Opera, the Washington Opera and the Virginia Opera. Founded in 1978 by singer and community By DANA MYERS Daily Progress staff writer Singing peacocks aren't all you'll find at the Ash Lawn-Highland Summer Festival this season. You'll also experience "first-rank talent, full summer prograzns and lots of nearby cul- tural and recreational activities," according to Money magazine's June issue. As it enters its 20th season, the festival has been named one of the "20 top warm-weather opera companies around the world," according to Money, in the same league as Coloradds Aspen Music Festival, Germany's Munich Opera Festival and the $49-to $347-a-ticket Salzburg Festival in Austria. Those involved with the Summer Festival believe it can only get better. "The caliber of the performers has increased dramatically, over the years because all opera professionals are involved now," said Pat Davis, one of the founding members of the festi val's board of directors. "In every aspect of See'FESTIVAL on B2 Festival Continued from B1 activist Priscilla Little, the festival began as three evenings of lectures and one-act operas ~/ith an audi- ence of 800. Now able to seat 450 people a night 12,000 patrons from · around the world attend ~the box- wood garden music and theate~ events annually. . 'The festival's program n~v includes two fuIMength operas and a musical. This season the program features "Madame Butterfly," "The Italian Girl in 'Algiers" and "The Music Man." A lect~ire series, dur- ing which opera and musical the- ater professionals discuss 'the pro- ducti~ns; precedes the Saturday and Sunday evening performances. Besides the three major compa:'Thefestiva1 boasts the ny productions, the Music at Twi- light series often Broadway show. only professional opera tunes, oldleg, ountry and folk,: .cOmpany in the area. classical and world musiC. Families ' can enjoy. S mer Saturdays pro- .. 'h man ses o' le see an. · _.' it'sVery eaSy'to .do, because you · . . :~': ~", ] ~e val. iS education. In recent yean, g g:-: me ~gh qu~x~ the fes~val has fu~hered that ail by adding, for eX__ple, the a~is~ :~ in;residence pro~am in i995, :- : ..~.. ; ~.. - through which 800' elemen~ .... estival takes place in the sch~l cM]d~n each year study the :~ wood gardens of Presidept e]emen~ of opera: Judy Walker,. meg Mon~ s 600-ae ~ m di~r of the fesfiVaI for the past bemarle C?Unty, but ~e beauti- 10 ye~, s~d 'pro~am is in~nded s~dmgs are only pa~ of b induce studen~ ~ opera." e r~on for' the fesfivars success· ~e ~ke the high-brow out of ~be mbi~ce of the ~ood o~ and make it accessible ~: ga~nsb wonde~, butthe ~is- children," she said. ~e ~d of:: tic q~ of what we're doing is ~ke the mys~ out ofit ~]? n~ber one., W~ker s~d. ~ou ~e fes~v~ in 1996 add~ an coU]d hav~ all the arablance in the apprentice program, designed to tt~ain young singers in all. areas. of opera production for professional work.' Boasting the only professional opera company in the area, the fes- tival takes the high-brow out of opera for more than just children. All performances are sung in Eng- lish, and ticket prices run from $11 to $18 for. Operas and musicals. whole:Wide world; but if the artistic quality was not exceptional, no one would come." Resident peacocks, whose popu- lar plumage long has symbolized Ash Lawn-Highland, have been known to interrupt singing perfor- .manceS in the past. For at least one season, in. July 1984, the rowdy birds were shipped off to .a local farm where their cries Couldn't bother the performers. But this summer, the ·peacocks will relax in the pen behind the house-and probably won't chime in, Walker said. There'would be no performance at all without the support of the Charlottesville-Albemarle commu- nity, Walker said. Local residents are housing more than 40 singers orchestra members and technicai staff at no cost to the festival. Mem- bdrs of the community play many of the children and the barbershop quartet in "The Music Man" and appear in other sho~ as well "Charlottesville is a unique city ' and we are all really blessed to b~ here," Walker said. "This festival is supported 100 p~rcent by the com- munity.' In addition to more elaborate sets and larger orchestras, this year the festival has added Boar's Head ·Caterers to its schedule. Boars Head will grill on-site before the performances, 'and. no rdserva- tionS are required, so if you forget to pack a picnic, you won't have to go hungry. The Summer Festival began Wednesday 'with th~ Broadway Bound singing.group. The Red ~ail Singers, an American Indian music and dance .group, :will perform Wednesday· For'ticket and sched- ule information,. contact. the box office at 979-0122. ' .wn, a rner ..a Nm_='WS SE .... ASH LAWN-HIGHLAND ' dAMES MONROE PARKWAY ' CHARLOTTESVILLE, VA FOR IMMEDIATE RELEASE ® PHOTOS AVAILABLE UPON REQUEST CONTACT: UAN,-i i,- MARTIN · TEL. 8044'93-4500 ° FAX 804-293-0736 SUMMERFESTIVAL~AVENUE.ORG · HI iI-':MONTICELLO.AVENUE.ORG/ARTS/ASHLAWN/ASHL::>.HTM aHI~O1l~COS PRE-PERFO~VI~CE L}~CtU~ SEBIES The Summer Eestiva! presents the 1998 pre-peffom'mnce lecture series. DistinguishM scholars & opera musical theater professbnals share insights and anecdotes about th~ Eestival's production. This series provicles a wonderful opportunity for audiences to barn who ,~ote what ~d why, explore the tan~b of wo~ds aad music, hea~ behind-the-scenes stories, aad ask questiota. I~ctu~es beSi~ 45 mLqutes bffor~ the pefform~ce at 7: ~5 p.m. in the Boxwood Gardens, or trader the tent ~ case of rai~. Admission is included ~ the p~ce of an opera ticket. ~ilos ProfessoG McIn~e Depam~ent of Music U~v~sity of 3uly 4 & 5 Mafita McClymonds Associate Professon Mc~ti~e Depam~e~t of Music C~melot I.aVa~m Hob Professor, D~pazl~ent of Drama U~v¢~sit~ of Visit~S Iustmctor in Music The Co]bge of William and Mary 3u]y 25 &: 26 Mafio Professor ofErench a~d Comparative Literature 3ames Madison University AH Summer Eesfival opera a~d musica! theater pefforma,ces will begh~ at 8 p.m., and Ash Lav~-I-Iighland's Boxwood gardeus, or under the tent in case of rain. Saturday tickets are $20 for adu!ts, $19 fo~ seniors, and $ ! 5 for students, all other days $ ~ ~/$ ! 8/$1 ~. G~oup rates are availabl~ for performances. Eor more i~fozmafion, please ca!l the box o~c~ at (804) 97~-0122. Tickets are a]so availabb at Computer Cent~ i~ th~ Barracks ~oad Shopping C~nt~r. Recognized by Money Magazine a$ one of ~he international top-20 Asi~ ~.~,~=-~sEh~ Home o~ J~m~ monro~ warm weather summer opera companies, boa~ing "first-rank talent, o~,~ I1 db Full stammer programs and lots of nearby cutture." ASH LAWN-HIGHLaND · JAMES MONROE PARKWAY · CHARLOTTESVILLE, VA 22902 FOR IMMEDiatE RELEASE · PHOTOS AVAiLABlE UPON REQUESt CONtaCT: BROOKE JOYCE · TEL. 804-:>g3-4500 · Fax 804-293-0736 SUMMERFESTiVaL@aVENUE.ORG · HTTP:WWW.aVENUE.ORG/SUMMERFESTIVaL SUMMER FESTIVAL RECIEVES GRANT FROM TI:IF, PRESSER FOUNDATION The Ash Lawn-Highland Summer Festival is pleased to announce that it is the recipient of a grant from the Presser Foundation. The Festival is grateful for the Foundation' s commitment and dedication to education. Their support will play a significant role in the development and implementation of the Festival's educational programs. The Presser Grant will underwrite the Festival's Apprentice Program. The Apprentice Program is designed to develop and nurture young singers in all areas of opera production by exposing them to educational forums and by providing musical and performance training. A major objective of the program is to enlarge the pool of emerging artists available to professional companies. Ten Apprentices will participate in 1999. APPRENTICE PROGRAM PERFORMANCE OPPORTUNITIES: -perform roles anct/or chorus in three fully-staged productions with orchestra -cover principal roles -participate in concerts and outreach performances -work with prominent donductors and stage directors APPRENTICE PROGRAM TRAINING: -vocal, musical and diction coaching -audition techniques -legal and ethical aspects of contracts -artist, agent and employer relations -master classes with guest directors and conductors -career counseling -acting, movement, choreography and improvisation -technical theater, stage management, lighting design, wardrobe and make-up The Ash Lawn-Highland Summer Festival is a professional ensemble company, dedicated to bringing opera and musical theater of excellence to the region. Each summer, the Festival presents two operas and one musical theater production for a total of twenty-eight performances. This summer's schedule includes Puccini's La Boh~me, Lerner & Loewe's Camelot, and Humperdinck's Hansel and Gretel. Ash Lawn-Highland, President James Monroe's Albemarle County home, is open daily to the public for guided tours from 9 AM to 6 PM, and is owned and operated by the College of William & Mary. Conveniently located near Interstate 64 and Route 250, Ash Lawn-Highland is 2 V2 miles past Jefferson's Monticello on Route 795. fu//strtrnsr~ ard lots ofnsazbyoalture." ~e'°fw~n/h~ ASH LAWN-HIGHLAND · dANES 1',40NROE PARKWAY · CHARLOTTESVILLE, VA F'OR INNEDIATE RELEASE · PHOTOS AVAILABLE UPON REQUEST CONTACT: dANe_l'fE MARTIN · TEL. 804-293-4500 · FAX 804-293-0736 SUNNERFESTIVALC@AVENUE.ORG · HTTP:M ONTICELLO.AVENUE.ORG/ARTS/ASHLAWN/ASHL2.HTM THE SUMMER FESTIVAL anllolllIces 21 ST OPERA SEASON Recognized by Money Magazine as one of the world's top-twenty summer opera festivals, the Ash Lawn-Highland Summer Festival's professional opera company will present its 21" season of masterpieces of opera and musical theater, fully staged and sung in English, June through August. Members of the opera company have sung with companies across the United States, including the Metropolitan Opera, New York City Opera, and The Washington Opera. The Summer Festival is a member of Opera America, Inc. The 1998 season will open with Puccini's La Boh&me. Imagine a cold, wintery night as two love stories unfold amid the Latin Quarter of Paris... the ingredients for an opera only Puccini could have written. One of the world's most popular productions, with soaring melodies and glittering orchestrations. La Boh~me PerformanCes: June 27-28, July 4, 5, 29, August 2~ 5, 7, 12, 14 Camelot. From Paris travel back in time to Medieval England. The Knights of the Round Table rule the land under the watehful eye of King Arthur and his queen, Guenevere. This splendid Lerner and Loewe musical offers comedy, romance, adventure, and classic Broadway tunes. Camelot Performances: July 11-12, 18, 19, 28, 30, August 1, 4, 6, 8, 11, 13, 15 Hansel and Gretel. Two naughty children, a pair of irresponsible parents, a wicked witch, the sandman, and the Dewfairy combine for one of the most beloved operatic works. Humperdinck's music and the Brothers Grimm story will delight adults and children alike. Hansel and Gretel Performances: July 25-26, 31, August 9, 16 All Summer Festival opera and musical theater performances will begin at 8 PM, and will take place in Ash Lawn-Highland's Boxwood Gardens, or under the tent in case of rain. Saturday tickets are $20 for adults, $19 for seniors, and $15 for students, all other days $19/$18/$13. Group rates are available for non-Saturday performances. Mountain views and glorious sunsets create the perfect setting for an elegant picnic dinner on the 535 acre Monroe estate. Bring your own basket or enjoy the convenience of a catered gourmet dinner before the performance provided by Boar's Head Caterers. Ash Lawn-Highland, President James Monroe's Albemarle County home, is open daily to the public for guided tours March-October, 9 a.m. to 6 p.m., November-February, 10 a.m. to 5 p.m. and is owned by the College of William and Mary. Conveniently located near Interstate 64 and Route 250, Ash Lawn-Highland is 2 1/2 miles past Jefferson's Monticello on Route 795. For more information, please call the Box Office at 979-0122. ,~,Ash La~n-Highland Recognized by Honey Magazine as one of the international top-20.om~ o ~am,,Mo.~o~ warm weather summer opera companies, boasting "first-rank talent,c ow.ea by ,he full summer programs and lots of nearby culture." , July 24, 1998 By Christy Ohlmann Woods, Witches, and Gingerbread Houses... Hansel & Gretel Opera Style So, let me ask you...do you think that opera is just for adults? All those people walking around a stage with horns on their heads, singing songs about things you don't understand in a foreign language. That's what I thought opera was when I was a kid, if I thought about opera at all. But what if the story was something you understood, maybe even a story that you'd heard before? Well, let me introduce you to Hansel and Gretel...opera style! First let's talk about what an opera is. An opera is like a play, except that instead of speaking the words, the people in the play sing the words. When the story is exciting, emotions in the singing are high and the music is loud and fast. When the story reaches a sad part, the voices and music can be softer and slower. Often in an opera, there is a full orchestra. This means that there are people who play instruments to accompany, or play along with the singers. There are brass instnunents like a trumpet or trombone; woodwind instruments, like a flute or clarinet; and strings, like a violin or a cello. There is a percussion section that has all the fun instruments like drams and cymbals. The orchestra really helps to make the music very exciting because there are many people all playing at the same time which can be very loud! There are many d~fferent kinds of people who sing opera. Those who sing very high are called "sopranos" if they are women and "tenors" if they are men. Women who sing with lower voices ire called "inezzo2s0pranos" or "contraltos" and men are called "baritoneS" or "'basses." Usually, how high or low someone sings plays a large part in deciding who will play each role. But now, let's talk about the story I know you already know~-Hansel and Gretel. The story begins with two little children, your heroes, Hansel (sung by a mezzo-soprano) and Gretel (sung by a soprano). One evening they are sent out to pick berries ~to provide dinner for their family because they are so poor. While they are in the woods they get lost, and although they are scared, they eventually fall asleep under the stars and the protective watch of angels in the. forest. In the morning, they find a scrumptious-looking gingerbread house right in front of them. Although Gretel warns Hansel, he insists on taking a bite of the house, not realizing that waiting inside the house is a wicked witch (another mezzo-soprano) who tempts little children with her yummy house and then turns them into gingerbread to eat! Hansel and Gretel are caught! While the witch puts Hansel in a cage to fatten him up, she sets Gretel to work, but Gretel prepares to do a battle of wits with the witch, and when she eventually convinces the witch to let Hansel out of the cage, the two of them use all of their might to push the witch into her own oven! Mother and Father, who have been searching for them in the woods, are elated to find them. The best part of opera is that instead of just thinking about how smart Gretel must have been to outwit the witch, or considering how mean and scary this wicked witch must be, you can see it all. You can watch as Gretel tries to keep poor, clumsy Hansel out of trouble. You can delight in the delicious taste of gingerbread from a gingerbread house, or crawl under ~our seat when the wicked witch appears. This is why opera can be such fun - even for kids! And what if you could make an opera yourself and be part of the show? At Ash Lawn- Highland's Summer Saturdays program, we invite you to come and be 1}art of Let's Make An Opera on August 1 at ll:00am. You'll work with the Summer Festival's Apprentice Singers who will help you make up a story and the songs to your very own opera! You'll also learn some of the scenes from some actual operas. This is a great way to really be on the inside track of opera. The cost is only $4.00 and no advance purchase is required. Just come out to Ash Lawn- Highland. So now that you know something about opera and I've refreshed your memory on the story of Hansel ,and Gretel, why not come out and see this story brought to life with the magic of opera! The Summer Festival is presenting Hansel and Gretel on July 31; and .August 9 & 16 at 8:00 p.m. Call 979-0122 for tickets and information. Owned by the College of William and Mary, Ash Lawn-Highland is conveniently located near Interstate 64 and Route 250; 2 t,/2 miles beyond Monticello on James Munroe Parkway. Ash Lawn-Highland is open daily, 9 a.m. to 6 p.m. ASH LAWN-HIGHLAND · JAMES MONROE PArKWaY · CHARLOTTESVILLE, VA FOR IMMEDIATE RELEASE · PHOTOS AVAILABLE UPON REQUEST CONTACT: dANir..i it.. MARTIN · TEL. 804-293-4500 · FAX 804-293-0736 SUMMERFESTIVAL~AVENUE.ORG · Hi m'P':MONTICELLO.AVENUE.ORG/ARTS/ASHLAWN/ASHL2.HTM THE SUMMER FESTIVAL arlllollI1ces SUMMER SATURDAYS The Ash Lawn-Highland Summer Festival presents the 1998 Summer Saturdays series. Featuring music, drama, and puppetry for children of all ages, this series takes place every Saturday from July 11 to August 8. All performances begin at 11:00 a.m. in the Boxwood Gardens of Ash Lawn-Highland or under the tent in case of rain. General admission is $4.00, and tickets are available at the do&. Guests are invited to bring a picnic lunch. July 11 July 18 July 25. August 1 August 8 Bob Brown Puppets--The Frog Prince A brand-new look at an age-old fairy tale. Watch as these professional puppeteers tell the story of the Princess who saves the Prince from the evil Witch. Dinorock ---Dinosaur Babies Dinorock blows into town with junior prehistoric critters to delight and amaze. Kids walk, talk, sing and dance with these irresistible baby dinosaurs. Jack Tale Players--Wicked John and the Devil A mean man, three wishes, St. Peter and the Devil combine for another hilarious Jack Tale. The Summer Festival Opera Company--Let's Make an Opera After presenting scenes from this summer's productions ofZa Boh&me and Hansel and Gretel, the opera company improvises an opera with the help of the audience. Applause Unlimited--Puss In Boots Brilliant puppets tell the story of the miller' s son, his super-cat, the fearsome ogre, and the king's daughter. Ash Lawn-Highland, President James Monroe's Albemarle County home, is open daily to the public for guided tours March-October, 9 a.m. to 6 p.m., November-February, 10 a.m. to 5 p.m. and is owned by the College of William and Mary. Conveniently located near Interstate 64 and Route 250, Ash Lawn-Highland is 2 ~A miles past Jefferson's Monticello on Route 795. For more information, please call (804) 293-9539. .... Ash Lawn-Highland full summer programs and lots ~>f nearby culture."' . ig anC summer NEWS REI ASH LAWN-HIGHLAND ' JAMES MONROE PARKWAY ' CHARLOTTESVILLE, VA 22902 FOR IMMEDIATE RELEASE m PHOTOS AVAILABLE UPON REQUEST CONTACT: UAN~-;i~_. MARTIN · TEL. 804-293-4500 · FAX 804-293-0736 SUMMERFESTIVAL@AVENUE.ORG · HTrP:MONTICELLO.AVENUE.ORG/ARTS/ASHLAWN/ASHL2.HTM THE SUMMER FESTIVAL armourtees MUSIC AT TWILIGHT The Ash Lawn-Highland Summer Festival presents the 1998 Music at Twilight concert series, every Wednesday evening from June 17 through July 22 at 8 p.m. This series of outstanding and varied musical performances has something for everyone, from Broadway show-tunes, bluegrass and barbershop quartet to classical and world music. June 17 Broadway Bound--Festival singers and players offer a delightful evening of favorite show-tunes and scenes from the New York stage. June 24 Robin and Linda WiHiams and Their Fine Group--The popular veterans of Mountain Stage and Prairie Home Companion return with more Appalachian ballads and rousing bluegrass tunes. July I New Europa b'oubadours--Explore the colorful world of Eastern Europe with this unique band of storytellers, dancers and singers. July 8 Barbershop Spectacular--Last year' s Music Man quartet, The Blue Ridge Connection, joins forces with three other local quartets for an evening of all- American favorites. July Mostly Mozart--Back by popular demand, the Opera Company presents an enchanted evening of great opera arias and ensembles by Mozart and others. July 22 Mariachi Los Amigos--Join in the celebration of Latin American song and dance with vibrant colors, lively rhythms and wonderful vocal harmonies. Tickets are $10.00 for adults, $9.00 for seniors, and $6.00 for students. Group rates are available. Before the performance, enjoy the convenience of an elegant picnic supper with a choice of menus from Boar's Head Caterers. Soft drinks, beer, and wine available. No reservations required. Ash Lawn-Highland, President James Monroe's Albemarle County home, is open daily to the public for guided tours March-October, 9 a.m. to 6 p.m., November-February, 10 a.m. to 5 p.m. and is owned by the College of William and Mary. Conveniently located near Interstate 64 and Route 250, Ash Lawn-Highland is 2 ~ miles past Jefferson's Monticello on Route 795. For more information, please call (804) 293-9539. Recognized by Money Magazine as one of the international top-20 warm weather summer opera companies, boasting "first-rank talent, furl summer programs and lots of nearby culture." Ash Lawn-Highland Home of James Monroe Owned by the '.~?Z~:. 1998 APPRENTICE PROGRAM Week.,of June 15 Tuesday, June 16 - 7:00 pm, Home of Pat Davis SHOWCASE PERFORMANCE Douglas Martin & Judy Walker Wednesday, June 17 - 8:00 pm Ash Lawn-Highland MAT - Broadway Bound We~ik of June 22 Thursday, June 25 - 10:00 am Introduction, Judy Walker 10:30 am STAGING AS IT RELATES TO AN AUDITION Paula Suozzi, Stage Director Lisa Hasson, Accompanist Piedmont Comm. College Friday, June 26 - 11:00 am- 1:00 pm ARIA REVIEW/COACHING Jim Caraher, conductor Lisa Hasson, Accompanist Piedmont Cornre. College Week of July 6 Friday, July 10 -- 10:00 am CHARACTER AND ACTION Alex Gelman, Stage Director Piedmont Cornre. Action Week of July 13 Wednesday, July 15 - 8:00 pm Ash Lawn-Highland MAT - Mostly Mozart Lisa Hasson, Accompanist Douglas Martin, Resident Conductor Week of July 20 Friday, July 24 - 11:00 am CHARACTERIZATION John Hoomes, Stage Director Friday, July 24 - 3:00 am ARIA EVALUATION/COACHING Christopher Larkin, Conductor Lisa Hasson, Accompanist Piedmont Comm. College Week of July 27 July 30 & July 31 - 11:00 am IMPROVISATION AND HOW IT RELATES TO "Let's Make an Opera" Doug Martin & Judy Walker Jim Lowe, Accompanist Piedmont Comm. College Saturday, August 1 - 11:00 am "Let's Make an Opera" Doug Martin & Judy Walker Jim Lowe, Accompanist Week of August 2 ; Thursday, August 6 - I0:00 am CONTRACTS - Tom Albro, Attorney Opera America Materials, Resumes, Headshots - Judy Walker Judy Walker's'House Friday, August 7 - 11:00 am FUNCTION AND PURPOSE OF AGENTS Jim Harwood, agent Judy Walker's House Week of August 9 Thursday, August 13 - 11:00 am RECITATIVE WORKSHOP Cal Stewart Kellogg, conductor Jim Lowe, accompnaist Piedmont Cornre. College Friday, August 14 - 10:00 am MOCK AUDITION (video taped for critique) Individual discussion and critique of auditions Guest Artist, Cal Stewart Kellogg Jim Lowe and Lisa Hasson, Accompanists Doug Martin, Resident Conductor Judy Walker Piedmont Comm. College General Information: Most sessions will involve singing; please be warmed up and bring aria book. Summer .a NL=WS REm FASE " ASH LAWN-HIGHLAND · JAMES MONROE PARKWAY · CHARLOTTESVILLE, VA ;>;>gO?- FOR IHHEDIATE RELEASE · PHOTOS AVAILABLE UPON REQUEST CONTACT: dAN~l I'E MARTIN · TEL. 804-P-g3-4500 · FAX 804-293-0736 SUMHERFESTIVAL@AVENUE.ORG · HTTP:MONTICELLO,AVENUE,ORG/ARTS/ASHLAWN/ASHL~>.HTH Recognized by Money Magazine as one of the world's top- ,tWenty summer opera festivals, the Ash Lawn-Highland Summer Festival's professional opera company will present its 21 st season of opera and musical theater productions, Music at Twilight, Summer Saturdays and Pre-Performance Lectures. The Summer Festival is a member of Opera America, Inc. 1998 Opera and Musical Theater Productions Fully-staged and sung in English; all performances begin at 8 p.m. I,a Boh~me June 27-28, July 4, 5, 29, August 2, 5, 7, 12, 14 Camelot July 11-12, 18, 19, 28, 30, August 1, 4, 6, 8, 1 I, 13, 15 Hanseland GreteI July 25-26, 31, August 9, 16 Musk at Twilight Music from a variety of genres, including Broadway, jazz, classical, country and folk. June 17: Broadway Bound, a showcase presented by the opera company June 24: Robin and Linda Willjams July 1: New Europa Troubadours (central European folk music) July 8: Barbershop Spectacular July 15: Mostly Mozart, presented by the opera company July 22: Mariachi Los Amigos (Mexican folk music) Summer Saturdays Music, drama and puppetry introduces families to open and other dramatic styles. July 11: Bob Brown Puppets - The Frog Prince July 18: DinoRock- Dinosaur Babies July 25: Jack Tale Players - Wicked John and the Devil August 1: Let's Make an Open! - open improvisations August 8: Applause Unlimited - Puss 'n Boots Pre-Performance Lecture Series Respected scholars examine opera and musical theater. June 27-28: Milos Velimirovic, Professor of Music, University of Virginia July 4-5: Marits McClymonds, Associate Professor of Music, University of Virginia July 11-12: LaVahn Hob, Professor of Drama, University Of Virginia July 18-19: Reed Perkins, Instructor of Music, College of William and Mary July' 25-26: Mario Hamlet-Metz, Professor, James Madison University Ash Lawn-Highland, President James Monroe's Albemarle County home, is open daily to the public for guided tourSMarch-October, 9 a.m. to 6 p.m., November-February, 10 a.m. to 5 p.m. and is owned by the College of William and Mary. Conveniently located near Interstate 64 and Route 250, Ash Lawn-Highland is 2 ¼ miles past Jefferson's Monticello on Route 795. For more information, please call the Box Office at 979-0122. Recognized by Honey tvlagazine as one or the international top-20 warnl weather summer opera companies boasting "Rrst-rat~,k talent full summer programs and tots ~r nearby culture." ' ASH LAWN-HIGHLAND · dAMES MONROE PARKWAY · CHARLOTTESVILLE, VA ;:>;:>gO;:> FOR IHHEDIATE RELEASE · PHOTOS AVAILABLE UPON REQUEST CONTACT: BROOKE UOYCE · TEL. 804-293-4500 · FAX 804-293-0736 ' SUHM ERFESTIVALL'~DAVENUE-ORG · HTTP:HONTICELLO.AVENUE.ORG/ARTS/ASHLAWN/ASHL::> .HTM THE SUMMER FESTIVAL allIlotttlces 22nd OPERA SEASON Recognized by Money Magazine as one of the world's top-twenty summer opera festivals, the Ash Lawn-Highland Summer Festival's professional opera company will present its 22nd season of masterpieces of opera and musical theater, fully staged and sung in English, June through August. Members of the opera company have sung with companies across the United States, including the Metropolitan Opera, New York City Opera, and The Washington Opera. The Summer Festival is a member of Opera America, Inc. The 1999 season will open with The Marriage of Figaro. Mozart's musical genius weaves an extraordinary witty comedy filled with intrigue, love and magical music. The clever Figaro, charming Susarma, nobl6 Count, sophisticated Countess and the young Caribbean will delight and amuse. Susannah. Set in the Tennessee' mountains, Susannah tells the story of a young women, who is falsely condemned by Church elders. This powerful saga contains some of the most beautiful words and music created this century for the operatic stage. The Wizard of Oz. A Scarecrow, Tinman, Cowardly Lion, Munchkins and Dorothy discover what lies over the rainbow. Reality and illusion are so entwined that it is often difficult to know where the one leaves off and the other begins ........ All Summer Festival opera and musical theater performances will begin at 8 PM, and will take place in Ash Lawn-Highland's Boxwood Gardens, or under the tent in case of rain. Saturday tickets are $22,- for adults, $21,- for seniors, and $15,- for students, all other days $20,-./$19,-/$14,-. Group rates are available for non-Saturday performances. Mountain views and glorious sunsets create the perfect setting for an elegant picnic dinner on the 535 acre Monroe estate. Ash Lawn-Highland, President James Monroe's Albemarle County home, is open daily to the public for guided tours March-October, 9 a.m. to 6 p.m., November-February, 10 a.m. to 5 p.m. and is owned by the College of William and Mary. Conveniently located near Interstate 64 and Route 250, Ash Lawn-Highland is 2 V2 miles past Jefferson's Monticello on Route 795. For more information, please call the Box Office at 979-0122. B4 ' iesm~ July28, 1008 CharloUesville, Virginia Ash Lawn becomes the forest in 'Hansel and Gretel' By JOHN T, ROBERTS Daily Progress correspondent On Saturday the boxwood gardens at James Monroe's plaice echoed with more than the usual night noises. There were the peacocks, to be sure, but also will-o'-the-wisps, witches' cackles and strange echoes. There were talented opera singers and gifted actors rolled into this inter- esting evening as well, as the Summer Festival opened its third major; production of the year, the opera "Hansel and Gretel' by Engelbert Humperdinck. This is a work in the German tradition of Wagner but in a much lighter vein. Many of the tunes are based on German folk melodies which were familiar to the audiences of the time (1893) and, thanks to the popularity this delightful opera has enjoyed over the years, many of those tunes are even more widely known today. The production last weekend produced many of those moments which have delighted audiences throughout the world. A slightly shortened version folded the origi- nal three acts into two with good results. The original 65-piece orchestral score has been reduced to 24 pieces, but that proved a sufficient force to show off the lushhess of the music. The overture, played with faultless intonation and creamy smoothness of line, antici- pated the high level of musician- ship which characterized the entire production. Conductor Christopher Larkin proved amas- The wicked witch (Clare Stollak) lurks in the background as Hansel (Charlotte Paulson) and Gretel (Shenil Heather Cohen) sing in the opera by Engelbert Humperdinck now being performed at Ash Lawn-Highland. gives the score so much of its fla- vor. The story is based on the well- known fairy tale by the Brothers Grimm about a poor broom maker's family and their run-in with a witch who bakes children into gingerbread cookies. In a pro- duction on a full stage, the story gives rise to all sorts of fanciful staging -- flying witches, will-o'- ' the-wisps and a candy-decoratod The stage and sets at Ash Lawn-Highland are of necessity minimal, but the sparseness in Act I is really part of the story line, and the butdoor effects of the theater itself enhance the woodsy feel of the second act. Stage direc- tor John Hoomes used those touches to great advantage. The audience was surrounded by scary woods and its noises. Dorothy Spence Smith's well- part in this fantasy, too -- 14 angels with wondrous glowing wings and a troupe of yummy- looking gingerbread children. The strength of the casting lies in the matching of the two chil- dren, Hansel and Gretel. Both roles are sung by women and both must give the appearance of youth, but one must play the part of a boy. At Ash Lawn, Gretel was sung THEATER REVIEW Hansel and Gretel Ash Lawn-Highland Summer Festival To be presented at 8 p.m. Friday, AuO. 9 and AuO. 16. $19; $18 seniors; $13 students. 979-0122. and Hansel, her brother, by mezzo-soprano Charlotte Paulson. You could feel the many hours of work the two had put in together to carry off their carefully staged scenes. It all carols together in the love- ly duet that highlights the second scene, when the two, alone in the woods, say their evening prayer. Ms. Cohen was most convincing as a young girl, bouncy and animat- ed, and with her clear voice and superb diction she carried the story line. Ms. Paulson slouched around like an adolescent boy and was totally believable. The father was sung by bari- tone Ted Christopher, who entered tipsily through the audi- ence with a basket of food from a successful day selling his brooms. Mr. Christopher sings lustily and his characterizations make him a strong player. He is fully at ease on stage and adds many a nice touch through his body lan- guage. Mezzo-soprano Clare Stollak played the mother. She was con- vincing as the distraught mother and wife, singing with a nice corn- In the role of the witch, which she also sang, her strong acting was even more apparent. Here you could see that she fully enjoyed creating the nasty, conniving character whose final demise the audience looks forward to. The witch's role also has some tricky musical passages, which she handled well. Ms. Stollak played straight out to the audi- ence like a seasoned standup comic. The two smaller roles, the Sandman and the Dew Fairy, were sung by Melanie Lyn Melch- er and Luciana Wichert, respec- tively. Both carried off their one-song parts with flair. Director Hoomes's staging of their two short scenes had both the sleepily clothed Sandman and the brightly clad wake-up Dew Fairy playing, once again, straight out to the audi- ence. It worked. A youthful chorus provided wispy voices from within the box- wood hedges behind the audience and later appeared as dream angels surrounding the sleeping children. They even became a ginger- bread fence around the witch's house. When the wicked witch was no more, they came to life singing, saved by Hansel and Gre- tel's quick thinking. If you are not familiar with this work, be assured that this is an opera which will entertain you and fill your head with memorable tunes. You may even find yourself p:.:r, e f e '.n 't .~ On the eveningSf0I.the' i'l'th; 12th; 18th;. 1.gth,.28th 'and 30th of July; :' .' L :':." 'aiia:.tii~'.lSt; .7~tli;..Oth; ':8th:,.. i'1 ~i5 '13.{11' ahd'-"iS'h~. of"At~gu/t," - ' "'-' ":'.' : "' .....' · The~:MUSie'al in Two Acts, called ' MEL .~ . .. . '. · .....' '.:5The. Mufic ~ A'lan~'ay Lemer and 'Ftdderick Loewe: ;!I .'.... ...: . Ba~ed cm -!~The.O~...~:. a~ Future 'King" .'by~ T, H. ~te -" "~:.'.'~'. ~ B~. A~a~g~nt ~ith T~ms~Witm~k Mu~ie,Eib~a~ Inc. ~. .... ..:,., ., .: . . Jame~:'Ca~her z July. 1 I.th.and '.12~ :~ ..... .DoUglas. Martin ~. July :.lSth, :19th;. '28th; 'and 30~' ..... $d ;q~h~ft:: lst.,. 4'~, %~ '8~.. 1.1.~ ':13 th~ ~d' 15 th : .. :.. . Direc~d .~. Alex~det Gelman ..... Sceni~ :De~.'~.'Jeffe~'Earl. P~me~ ' ' -. ... - - i Cosm~r ..Dorothy .SpenCe Smith : ~ismm Dire~ior .'B~ian Robe~on -; Fanfare.' Brooke J0yCe'..,.' ... ". ':.."' : ~is .pmdUctioh'i's made pOssible..in'part by a co~ibu.tion from StateFarm Insurance.. i "."' 7~' "' """' ': :':":"':":' "": ' 'T.H:E""C H'A R A C:T;.E:.R:S ' Maure~ Francis - :~ ..... ""'LancelOt -- Atlan. Naplan ?. :: ..:' .: ".' ' .: '.:~g A~ur ....... .. · Mark'.Gilgall0n ...... , ...... ....5... .,...-.. .... .:: Merlin . . . Stepban. girchgraber "~':' ""~ "' ':~:c Moldrid. ' ....' Greg vorst :~........ ::7. .... ~. , .Dap ': .......' ......:' "'MicheI.~u~becket 'Pellifi0r~... ' ' ~'.'.'StephnKitch~ber : ". j':" "' ...... Sir'.Dina~n : .-:..Michael' kkley ' -.~:. ......... .- :Si}LLionel' ....... "'} ~' '.7:( Ant0nyZ~erdl~g "'. "=~- '.' ......-':' .....' ......Sir...Sa~ore ...... . ~ 'Q~ilmo A, nders0n '~ ' -: .~N;~a~6e ' . ....- ..... : Peter.Cla~k.- ...'.: ..~ 5 Ensemble - - : Q~ilianQ~AMerson, AllsOn ~aney, ":"' ""f~""L:' "' ~"":"' ""' .... "': ':" .2 "'_ :Jihmn~: .Ch .atlton,. Stephanie. Dill~d, ;':" ' ':';) - "T":" :~'" 'Peter Clark,. Art Grahame, Pa~la' Hamois, ..:" '=: .....~ .: - .... : Mi~ae! Kavhnaugh.,'C0U~ey Kieh!, '~ ......'" -Michael "~Ckley, Melanie Lm MelCher, ' 'chhtlOtte:.PaUlsen;':K~t'st~eck~s~: : ~.= ~,':~ :~ -: ..:'..:~., ~.>,. :.::..' ' -. ... Jennifer: ~l.!e~. Luc i~a .W~chert~ Antony Z~erdii~g Prihti'ng Undenvritten by. Pepsi;Cola BOttling Company, The 1998 season is truly ahbor of Iove...love lost...love found..;love that nevee ends 'and love that never should have been./~ BobShe, Camdot and Hansel and ~:etei are three masterpieces featuring classic love stories, timeless legends, rapturous music, innoyatlve staging and exceptional young singers. Tonight is the culmination Of the talents, creativity and hard work of a committed 'team' working together to prOdUce unforgettable artistic. experiences for audiences of'all ages, many of whom participate in our educational programs offered throughout th~ ~ear. Music is a universal language, and opera. is its ultimate expression. It iS ~mF 'p~iyilege to present timeless music and dram for you, our enthusiasticaudience. Without your support, none of this would be possible. We're glad you?re here! DIRECT,OR'S NOTES What price idealism? Mtist youthful idealism always give way ro mature pragmatism? Should idealists, ahva.ys 'be. consigned to the realm of the naive? There are questions we find ourselves facing .whether we are royal or mere "simp}e folk." Pragmatism, for. all its vaunted reliability, has hampered many a magnificent dreamer. Idealism, for all its Wor- shippod romanticism, has paved many an awful road with great intentions. The questions remain, and ptobabb/always will.. But while we know that idealism is costly, are we all certain that we can afford pragmatism? Enioy the timeler~ songs, the etemal legends, and the accomplished performances. for after all there was "one brief shining moment that was known as Camelot." Alexander Gelman THE ALISON CHANEY, a light lyric soprano, will sing Musetta in this summers production of La BoMrae. Ms. Chaney has performed with Florida Grand Opera, Opera in the Orarks; and Opera Columbus. Hei bachelor's degree is from Baylot University, where she won the Thomas Stewart Award for Vocal Excellence. After winning the Margaret SpeaksVocal Scholarship for graduate study, she earned her master's degree in vocal performance from Ohio State University. TED CHR1STOPHEF., baritone, is the only double winner {in music ~(nd theatre)' in the history of the national ARTS competition. In 1990 he sang at'the Kennedy Center after being named a Presidential Scholar in the Arts. Since then, he has earned two degrees from. the CurtisInstitute and has performedwith San Francisco Opera Center,'Vancouver Opera, Skylight Opera Theatre, and' many Others. With Wesrem Opera Theatre he toured eigh- teen states, appearing as Figaro in The Barber of Seville. A versatile artist. Mr. Christopher has sung many title roles in musical theatre, light opera, and in oratorios. SHERYL.HEATHER'COHEN, a b,'ric co[oratUra soprano, artended Oberlin Conseryatery and is a graduate of Boston Unive~siw She now studier'at 'the Academy' of Vocal .Arts in Phfiadelphia. In 1994, Ms. Co~en was a nariofial winner in the Metropolitan Opera Auditions. and won first place in: the New England region. [n 1995. she wa: a Yeun,, Am,t with Opera Theatre of St. Louis, and studied at the Daniel Ferro \boa! Pitgram at Grove iu Chinnil, Italy. She has sung with the Opera Company of Philadelphia and the Boston Classical Orchestra. M:'C:REEN FRANCjS. a I~ric coh, ratura sol:ram'. we.n lust place an tix,' Ieun~ Lind C, mWellnoo fur Soprauos. ai~d tours.x] Sweden wnh concert recm!ls. She was a fern toed ~:rnq in the Swedish Fesriva[ m Stockholm. Her degrees. with honors. am Ik:m Cad~ulic Universit~ and Temple Unn'ersitv. She ha, svng ~x'~t[1 B,l~ -Xrea Summer Opera Theater in San France, co. and w,tb the Suouner Opera Theater Coix~pan~ m \Va,hiouton. D.C In t997, Ms. Franci~ safied around the world on the Queen Eli::lbeth II, ix'rf, mninu opera .cones aud arras. MARK GILG/CI.CN, baritone, return: to AAI l.awu-Haghland fur a .~ccond veal Henry Hig...fins in 1996's My Fast L'dy. he will appear fl'fi, summer ~,s Kin.2 Arthur in C,,~..n.,':Id}r Mr. Gilua[k>n has quog w~rh lndianapoh, Opera, Ilhnois O[,cra Tl(eaue. and'O{:erafe,t:'ef New Hampshire. His b.mlmk,r'. decrees m am:it are an Arrisric Ambassa,lur tbr the United States lui,:,:lation Agency. he ha~ t,!kml 'Muerican music ro India. Pakistau, att, t lhham PAUL '. H.-'.rdq(,'IS. soprano. returns n~ d~e feltira[ to ~mg the role ,ff Mmu m l.a B0]kme. She made her P:fim Beach Opera debut singre,' Lm m the role ~f Annran in I,a Trayiota. Ms. Harn,:.~s :indies with Tony, Kerr ill bet nat:re Ctmrltttesvfile and with Bdl Schuman at the Academ~ c,f\bca! Arts m Phfia&lphx~ Quiliano Anderson COMPANY She won an award from the Beau B0gan Foundation and wa~ a Palm Beach Opera Vcx!al Competition ~nalist. STEPHAN KIRCttORABER, bass, has tSerformed with numerous companies including Greater Miami Opera, OperaDELAWARE, Lrali C~ers. Oped~au~ Zurich. Bah~more Opera. Spalet6 Fest[val:U.S.A., and Nissei theatre Tokyo. He h~ts also toured with tire New Y<:rk Cin,' Opera National Company. His ku.,pean experience includes Die .M,!isuersingcr at Sp6lero Italy, Sabine. at Opemhaus Zurich, aud Beethoven's 9th SyruphanS with the Hungarian Pets Philh2rm,>nic Orchestra. Mr. K~rch,_,tat:er x~n dre Wagner S,:iew's 1998 Robert Lauch Mem<'rial (3:auk MICK~L Lt)C.'g'.E'~. tenet. rer',iru~ r,? the Sammet Festival for hi, thiM season a.- R<ktolfo in h Boh~md. He has gre'. iousb, perlormed m Cogland's TI~ Ten&,r I.a~ and M.o:art's Cosi fan mite for Summer Festival au,heno:s. Mt l.ccklev, rbe 1997 recipient o~ a b:.ichard E Gold Career Gr,mt, has perfom':ed w~tli New York Civ, Oper.~. 'l'h-Cities Opmh Tulsa Opera, Natio|:a! Grand Opera. and Tampa Opera among ,:rhet~. In 1995 Ire made his European debul at the M,egg.'io Musicale tn Flosence aqd tbllowed wtrh pcrfbrruaoces io Prague. He:ha, n-cnrded on '\ral~esque. Grecrlha';s. and Rivertoxin Recordmrs. AI.L~N iXIAFI.-'.N. bat ,.toae. rcmrn~ to the Suninter Fe-.uv::l. Au.lience~ wfil remember hun as Paparena in The Ma4'tc Flute and Top in The Ti:.&'r Land. Mr. Naplan has performed with the opera Companies of Santa Fe. Tuba, Cu~cinnath knd Virginia..,~mon.4 his many honors are The RObert Peter; Outqandmc \ix:al Awan.t. the Rich:.~rd E Geld/Shl:shana 'Foundati6n Career Grant. and the Santa Fe .-~p. prent~ce Grant In bi~ other cmeer as ~ composer, bi~ piece' have been/entered on nrogram~ ar the Keunedy Comer. Cal ne~tie Hall, and d~e \Vhne House. 'CHADTIE .PAULSEll, me=o-soprano, ha~ studied at Zurich Opera Studio, Tanglewood Music Center, and ihe SalzbUrg Mozartrum, and holds degrees from Peabody Consen,atory of J0hns Hopkins Univetsiri and from Temple University. Ms. Paulsen has sung With Zurich [ntemational Opera. Sarasota Opera, and Delaware Opera, and is now a member of Jerome Hinei'. lotemotional Opera Pingrata- .While in Europe she sang for Pavarotri during the finals of his international competition. She has won awards from the Mellon Trust t~otmdation and the Aastrian-Araerican Society. CL?iRE STOLL.M<Z, raezzo-soprano, attended the lnterlochen Arts Academy and earned her bachelor'g degree in music from the Univelrsity of Mii~higanl She was then awarded a full scholarship at Yale UniversiW, where she gained her master's degree in opera. Her credits include performances with' C_intral City Opera, Ohio Light Opera, Chautauqua Opera, and ' the Center for Contemporaxy Opera. In New YOrk City Ms. Stollak .sang in Amph/gon'y with the AreeriC:an Music Theatre Festival, and at the American Reportart;, Theatre. APPRENTICES q~. Jihanna Chadton q~ Peter Clark ,-e-, Melanie. Lyn Melcher q~ Jennifer Tiller q~ Greg VorSt qe, Luciana Wich~rt re., Antony Zwerdllng STAGE DIRECTOR ALEXANDER GELMAN, Artistic Director for Salt Lake Shakespeare and 'head:of Univetsi~ of Utah's Master of Fine Arts Directing Program, returns for his second sea- son with the Sdmmer Festival. He ha,, directed: fat Utah Opera, Chicago Lyric Opera, and the Chattanooga Opera Association. He has also directed for Arena Stage and Roundabout Theatre COmpany. Mr- Go[man directs EUgene Onegin for the. CanterbUry Opera in Christchurch, New Zealand this fall: MUSIC DI.RECTOR JAMES CARAHER, Artistic Director of Indiannap0lis Opera, has served as accompanist and musical assistant with Tri-Cities Opera and as Music Director of Indianapolis Opera, Syracuse Opera, and Opera Memphis..He has' been a popular guest conductor for symphony orchestras, ballets and opera .companies including Opera Comi.'anv of Philadelphia, Buffalo Opera, Kentuckd' Opera, an,I Nashwlle Opera. He has recent Iv conducted The Magii: Flute, The Rake's Progress, and Ia C~nerer~teh. RESIDENT CONDUCTOR DoUGI.~.S MARTIN, returns fat his second seas6n ro conduct performances ofLa Bdi~me, Gamelot, and Hansel and Gretel. He has sewed as an assLstant conductor for Opera de Bellas Aries' productions in Mexico 'City including A~/adne auf Naxos. and Tr/staa and Isok/e. Mr. lvlartin has' been the conductor fat Inspiration Point, Virginia Opera on tour. and assistant conductor for the Wexford Festival in Ireland as .well as serving as assrsrant conductor for performances in Carnegie Hall with Opera Orchestra of New York. SUMMER FESTIVAL STAFF ProduCtk~n Coordinator .......................... Jefferr Earl Palmet Assistant to the General Manager .................. ~ ......... Janetie Martin Production Stage .Manager ................................. Brlan Robertson Artistic Administrator .............................. ....... Brooke Joyce Cost.met ............................. ........... Dorothy Spence Smith AZrtistic Accountant ......................................... Brooke'Joyee Master Camenter.~ ......................... Chris Cartwright~ Hal Zoemer Group Sales Coordinator .................................. Susan O'Steen · House Manager .............................. Doris Rourke --. Master Electncian ......................................... Props .~las~e,'. .................... '....~.~'*-". ......... prodrtcr'a~fh'F~y~'f'7.'7.': '."'57 Assistant Stage Manager~ ............................Sue Elliotr, HerWon .Ra Housing .Cc~rdinator ........................................ Nancy Rice Assistant Ccx~rumer .......................................Leah Mllcare~ Edi~6r'. ........................................... Virginia Germino Wardrobe ................................................Esme Iglarsh Administrative Intern .................................... Christy Ohlmann Coach]Accompanist .......................... Lisa. Sara HaSson, James Lowe ASH LAWN-HIG'HLAND SU.MMER FESTIVAL' ADVISORY BOARD Executive Director:. Robert E. Stroud Patricia E Davis Man.' blelert Jessup Timothy J. Snider Secretary: Ray O. Owen Peter EllSort lean S. Lio, lsax Philip L. Sparks Treasurer: Jane McLaughlin ?rune Fife 15riscitla C. Little Jonathan K. Spivey Charles B. Fitzgerald Marita P. McCIymonds W. Mcllwaine Thompson Board Members: Maria Hamtot-Mort Kay Robinson G. McNeir Ttlman Thomas Albro Douglas Harprave Blanka Roienstiel Robert C. Vaughan E Chartei Carmichael Mark E. Haskins Content M-S. Sablinsky Jean O. Wilhelm' Carlo Colombini Carolyn C. Holmes Judith Shatin Margaret Wright ASH .LAWN-HIGHLAND .ADM'I.NISTRATION Executive Direceor ..................................... Carolvn C. Holmes Museum Shop. Manager ................................... Barbara Hensicy Curator ................................................. -. ]runes Wootton Farm Manager ............................................... Henry Smith Ash Lawn-Highhnd of the College of William and Mar},, 1941 James Monroe Parkway, Charlorterville, Virginia '22902 (8041 293-4500 Box Office {804) 979-0122 No smoking on the grounds, please. The use of phott..,2./apl c equit,mcr~t durin,z the performance b qHctlv Fn>lnl'n'e,I. In the event of rain ·-- BENEFACTOR Sprint INVESTOR NationsBank SUSTAINER 360° Communications Adelphia Cable Entertainment Belk Department Store PATRON Mr. & Mrs. William H. Albrecht, Jr. Bonnie & Dick Brewer Bobbie & Bob Bruner Mr. & Mrs. Beverly C. Chew Dr. & Mrs. Carlo Colombini Crutchfield Corporation SPONSOR Walter & Brenda Anderson Anonymous Jean B. Baum Better Living Foundation Michael & Lillian Bevier Varian W. Brewer Charles & Janet Carmichael Antony & Edith Champ Chase Investment Counsel Corp. Beth Cockrell Mr. & Mrs. Corwith M. Davis, Jr. SLIPPORTER A.N. Culbertson & Co. Inc. Linda Abbey Abrahamse & Co. Builders, Inc. Mr, & Mrs. Eugene F. Albro Mr. & Mrs. Thomas T. 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My tax-deductible contribution of $ is enclosed, or please bill my __MasterCard __Visa Card, # , Ekp. date Name Address City, State, Zip Mail to: Friends of the Ash Lawn-Highland Summer Festival; 1941 James Monroe Parkway, Charlottesville, VA 22902 COUNTY OF ALBEMARLE EXECUTIVE SUMMARY iAGENDA TITLE: !Sugar Hollow Reservoir/Minimum In-Stream Flow S U BJ ECTIP RO POSAL/REQ U EST: iAdditional information concerning MIF for Board ;'discussion. AGENDA DATE: March 3, 1999 ITEM NUMBER: ACTION: INFORMATION: X CONSENT AGENDA: ACTION: IN FORMATI O N: STAFF CONTACT(S): ~Messrs. Tucker, Huff, Petrini ATTACHMENTS: Yes REVIEWED BY: /' BACKGROUND: At your meeting on February 3, 1999 you discussed the Sugar Hollow Reservoir and the issue of minimum in- stream flow for the Moorman's River. Several questions were raised and Mr. Petrini has responded to those questions for the Board's information and further discussion (see Attachment 1 ). Since that meeting, the Rivanna Water & Sewer Authority has received a report regarding this matter from its consultants, VHB. An executive summary regarding this report is attached for your information (see Attachment 2). Also at a recent meeting of the Rivanna Water & Sewer Authority, another option to address the MIF in the Moorman's River was discussed. This option entails the reconstruction of a previously abandoned pump station on the Mechum's River, which was used to pump water from the Mechum's River to the Ragged Mountain Reservoir and Observatory Treatment Plant. Rivanna staff is currently investigating the possibility of reactivating this pump station, which could replace any water discharged from the Sugar Hollow Reservoir into the Moorman's River. In addition, Rivanna staff is also working on an operational plan to minimize the withdrawals from the Sugar Hollow Reservoir and rely more on the South Fork Rivanna Reservoir and Water Treatment Plant (WTP). RECOMMENDATION: Review and further discussion of information provided regarding this issue. 99.037 ATTACHMENT 1 (1) (2) (3) (4) (5) Responses from Art Petrini Regarding Questions Raised By the Board of Supervisors on March 23, 1999 Concerning the Sugar Hollow Reservoir/MIF Information How precise should the benefits of increasing MIF be defined? It depends. Per the VHB report dated 2/18/99, if the MIF is to be part of the water supply permit process, then precise environmental studies will be needed to compare the environmental benefit of a MIF vs. the environmental impact (damage) caused by an increased water supply project. Regulators will need such documentation so that the various regulatory units can come to a consensus and so that their decisions could be upheld in court if challenged. On the other hand, if the four party agreement that created RWSA was modified to allow the operation of a MIF, the RWSA could release an arbitrary amount of water from the Sugar Hollow Reservoir after the future water supply was physically established. In this way, the permit process could be avoided but there still may be a regulatory question when the future water supply does not last as designed because of the MIF release. Should the Board of Supervisors wait for a consultant study? Refer to answer number 1. How does VHB incorporate the MIF in their study? Refer to the VHB report (Attachment 2). Is there a conflict between drawing down Chris Greene Lake vs. reducing flows of the Moormans River? Chris Greene Lake and the Moormans River are not in conflict, they are part of the solution which must be viewed both from a regulatory and local perspective. On the regulatory side, a reasonable maximum amount of water must be drawn from Chris Greene Lake to create part of the overall system safe yield. On the local side, the word reasonable might be interpreted differently if the regulators feel a 5 ft. drawdown of Chris Greene Lake iis appropriate during a drought. For the Moormarts River, the regulators will use the calculated safety yield as determined by VHB irregardless of how Chris Greene Lake is treated. The safe yield from the Sugar Hollow Reservoir is 4.1 MGD and the safe yield from Chris Greene Lake with the 5 ft. drawdown is 3.5 MGD (this safe yield will also dry up the North Fork Rivanna River). As to the interchangeability, there is presently a limited capacity to transfer water from the North Fork to the urban area and a greater transfer capacity is in its first steps through the ACSA, however, the North Fork safe yield is already included in the system safety yield and, therefore, would not be a solution to the MIF in the Moormans River. A new water supply will be required to offset the loss of water. What are the reasons for delaying MIF? Previously, staff has recommended delaying the MIF because the MIF will reduce the volume of water stored in the Sugar Hollow Reservoir. With a proposed MIF averaging a little over 2 MGD, this past drought clearly demonstrated that voluntary conservation would have occurred and that mandatory conservation and water allotment would have followed (if the drought had continued). The VHB report states that the South Fork Rivanna WTP would need a further upgrade (above and beyond the current one) so that the water supply would not be negatively affected. (6) (7) (8) · (9) (lo) How much water could be freed up through conservation efforts? The best way to illustrate the answer is to refer to graph No. 2 (enclosed) where the volume of usable reservoir capacity vs. time in months was presented at the past Board of Supervisors' meeting. Using the 2.16 MGD MIF, all 80,000 City and County urban water customers would need to conserve 19% of their daily use every day commencing at the beginning of July and continuing until the drought is over. For this past drought, a period of 5 ~ months. Even with this extremely high conservation rate, the impact to the water customers would still be serious, as further voluntary conservation would have occurred on December 21st had the drought continued a few more weeks. Using other quantities of MIF simply means that the percent of conservation will rise or fall to correspond to that particular MIF, but the ultimate impact (further water conservation and eventually water allotment) in a drought will not change. Even with the suggestion that the MIF stop at some point of usable reservoir capacity (i.e., 50%, 75%), the volume of Sugar Hollow Reservoir will have been reduced until that point in time so that the water customers will still be required to fall under voluntary and mandatory conservation and water allotment should the drought continue. One problem with instituting severe conservation measures (i.e. 19%), every time the Sugar Hollow Dam stops overflowing is that nine out of ten years the low flow/drought stops before a severe drought occurs and the reservoir fills back up without any impact to the water customers. Are calculations to vary MIF flexible enough to take into account upstream flow of water into the reservoir? The proposal to vary the rate of the MIF to some percentage of the two incoming rivers into the reservoir is technically feasible. If automated, it would require a fairly sophisticated system to measure the two river flows, by telemetry send them to the mechanism that would release the MIF and have the mechanism designed so that the rate of flow for the MIF could vary between 0 MGD and some arbitrary maximum flow, say 4 MGD. If manual, a person would need to measure the two river flows and then manually adjust the MIF mechanism once per day. If the MIF is to be incorporated into the water supply permit process, then the VHB report states that the regulators will want to know the specific MIF amount and what environmental benefit will occur. If the MIF release occurs outside the water supply permit process (when the future water supply is in place), then the percent of upstream flow released through an MIF can vary. How significant is the effect of increasing conservation implementation? Not significant in terms of the MIF question. As explained in answer No. 6 above, conservation does not solve the potential impact to the water customers. What role should the RWSA's Citizens Advisory Committee play? The RWSA CAC direction is set by RWSA Board policy (their charter is attached). What is the storage capacity of the South Fork Rivanna Reservoir? Information on the South Fork Rivanna Reservoir that was used in the recent Rt. 29 by- pass meeting is attached. Due to sedimentation, the original usable volume of 1,300 MG has been reduced to an 880 MG. Removal of sedimentation is being considered as one of the alternatives to increase our future water supply. Who sets the criteria for water conservation measures and should it be changed? For the City and County, the criteria for water conservation are set by federal and state regulations for plumbing fixtures in new construction. Those regulations are very sufficient in limiting water use through the fixtures. For the RWSA, the criteria for water conservation was recommended by a technical committee (called the Four Party Water Conservation Committee) in 1979 entitled, "Water Conservation Plan for the Charlottesville/Albemarle Urban Water System" which is enclosed. With the experience from the recent drought, it is felt that the percentage criteria set an appropriate balance between customer usage and restrictions to that usage when necessary (i.e., 70% of usable reservoir capacity equals voluntary conservation). What is the mission Statement of the RWSA Citizens Advisory Committee? Chartefimission statement of the RWSA CAC is attached. RIVANNA WATER & SEWER AUTHORITY P. O. BOX IEI .~ CHARLOTTESVILLE, VIRGINIA ~"~'902o0OI8 · (804) RIVANNA WATER AND SEWER AUTHORITY CITIZEN ADVISORY COMMITTEE The Board of Directors of the Rivarma Water and Sewer Authority (RWSA) will form a citizens advisory committee of represematives from the Charlottesville/Albemarle community to: '1. Be a sounding board for the Board of Directors on water and wastewater issues identified as existing or potential community concerns, or as assigned by the Board. 2. Serve as a catalyst and help to educate the citizens of Albemarle County' and the City of Charlottesville on water related issues. e.g. water conservation practices. . .3. Report on public knowledge, attitudes and behavior regarding water and wastewater issues, · and assist the Board on strategies for gaining community support for major construction projects and innovative activities. The committee will meet quarterly and report through its chairman to the Board of Directors at regula~y scheduled Board meetings as appropriate. COMMITTEE COMPOSITION Members will be appointed by the RWSA Board of Directors for a two-year term. Individuals may serve no more than t~vo terms. There will be a balance of members between Albemarle County and the City of Charlottesville. The committee shall elect its own chair for a t~vo-year term. The committee will consist of nine members representing the following customer classes: Residential (4) Two each Albemarle County and City of Charlottesville Commercial (1) Industrial (1) Institutional (2) One representing the University of Virginia One representing the Health Sciences Center Development Community (1) SUPPORT Staff support for the committee will be provided through the Director of Water & Sewer. Word97/Board/'WSA/Cirizen Advisory Committ~ C'har~e SERVING CHARLOTTIr~VILLE & ALBEMARLE COUNTY RIVANNA WATER & SEWER AUTHORITY P. O. BOX 18 · CHARLOTTESMILLfr, VIRGINIA ~,2902oOO18 · (804) Addendure for Citizen Advisory Committee Topics for RWSA Citizen Advisory Committee to consider: 1. Water conservation: The focus and scope of this topic is to be further defined by the Board. Consumer Confidence Reports: The 1996 Safe Drinking Water Act Amendments require ut'li ies to prepare and distribute annual reports on the source, quality, detected ~t contaminants and health effects beginning in 1999. word/board/rwa/citizen advisory committee/addendum for citizen advisory comm.., 8srRVING CHARLOTTESVI~L,E: & ALE3E:MARI, E COUNTY Water Resource Protection and the Proposed Route 29 Bypass: A Public Forum Notebook of Existing Information South Fork Rivanna Reservoir and Water Treatment Plant January 1999 The South Fork Rivanna Reservoir (SFRR) and Water Treatment Plant (SRWTP) were commissioned by the City of Charlottesville and placed into service in August 1966. Together with the Observatory Water Treatment Plant (OWTP) and its raw water sources of Sugar Hollow and Ragged Mountain Reservoirs, it supplies the urban service area comprising the City of Charlottesville and the adjacent areas of Albemarle County. The SFRR had an initial estimated safe yield of 12.0 million gallons per day (mgd) and a projected annual loss in storage capacity due to sedimentation of 19.1 million gallons. The most recent bathymetric study (1995) indicated an actual annual loss due to sedimentation of 13.01 million gallons which is consistent with other previous studies. The 1997 estimated safe yield was 7.2 mgd based on storage capacity and a drought severity equal to the 1930 drought conditions. The SRWTP capacity has been expanded from an initial 4.0 mgd to its current 9.0 mgd with further expansion to ~ 12.0 mgd by mid .2000. Studies of altemative supplemental raw water sources are actively underway to support the current and planned SRWTP capacities. The urban service area currently provides water to an estimated 76,000 people. Average consumption for 1998 was 11.366 mgd. Sixty-one percent of the daily consumption (6.937 mgd), was supplied by SRWTP. This percentage will only grow higher as there are no future plans to ' expand the OWTP or its raw water sources. The safe yield of the combined Sugar Hollow/Ragged Mountain Reservoirs is 4.1 mgd based on the 1930 drought conditions. The maximum treatment capacity at OWTP is approximately 6.5 mgd assuming raw water availability. Average system demand in 1998 exceeded 9.0 mgd on 355 days. Clearly, any extended loss of treatment capacity at SRWTP would quickly deplete system storage and require extraordinary measures to reduce consumption and preserve fire protection. This situation will become increasingly more critical with increases in daily demand. The SRWTP employs conventional physical treatment process consisting of settling and filtration. These processes are consistent with historical and current treatment needs, but do not provide the protection available in more sophisticated treatment technologies such as granular activated carbon, reverse osmosis or membrane filtration. The raw water intake structure for the SRWTP allows withdrawal tiom the SFRR at levels of 5, 10 and 15 feet below the spillway. This provides some flexibility in withdrawing the highest quality of raw water available and affords some measure of protection against the intake of floatable contaminants such as petroleum products. Serious consideration should be given in planning for future altemative supplemental sources, to selecting and designing a source that could be piped directly into the existing SRWTP intake structure, thereby allowing bypassing of the SFRR in the event that it has to be removed from service. Existing finished water storage equals approximately one day of current demand. P :\Shared Documents,Letters & Memos\Gene\WATER PROTECTION PROPOSED RT29 BYPASS.dec WATER CONSERVATION PLAN FOR THE CHARLOTTESVILLE ALBEMARLE URBAN WATER SYSTEM This plan is a guide to the Rivanna Water and Sewer Authority in exercising it's responsibility to advise the City and the County when and how conservation measures should be taken to prevent unwise use of water when the supply is scarce. This plan is also a guide to the City and the County in implementing conservation measures that will treat all urban water system users the same. The curtailment steps are keyed to the percentage of the remaining raw water in storage. The distribution is based on per capita allotments as far as possible and on history records in all other cases. If the total raw water stored drops to 70% of the maximum usable raw water storage capacity, Plan A shall be in effect until the total raw water stored retums to 80% of the Maximum. 2. If the total raw water stored drops to 60% of the capacity, Plan B shall be in effect until he amount stored retums to 70% of the maximum. 3. If the total raw water stored drops 45% of the capacity, Plan C shall be in effect until the amount stored retums to 70% of the maximum. 4. If the total raw water stored drops to 30% of the capacity, Plan D shall be in effect until the amount stored retums to 70% of the maximum. 5. If the total raw water stored drops to 15% of capacity, Plan E shall be in effect until the amount stored returns to 70% of maximum. %~FS2XDATA~harcd D~:umentsXl~etters & MemosXAn\Watcr Conservation PlnnXWATER CONSERVATION PLAN FOR THE CHARLOTTESVILLE. doc PLAN A Advise public of shortage and request voluntary conservation. Reduce the Observation Plant production to the minimum possible. Increase maintenance observations at all plants to prevent unexpected breakdowns. Keep customers advised of status of situation through the news media. PLAN B Enact an ordinance to reduce water consumption by prohibiting excessive use of water and by providing a penalty for violations (example copy attached). Continue Plan A and contact large volume users to request special efforts toward conservation. PLAN C Impose a water allotment program with penalty charges for excess use. Each residential customer will be allowed 70 gallons per capita per day (GPCD) at the regular billing rates. All water used over that amount shall be billed at a rate of 10 times the regular rate. All customers of other than residential use shall be allowed a base of 90% of their average monthly consumption for the year preceding implementation of Plan A. A penalty charge equal to I0 times the regular rate shall be charged for all water used above that base. Continue Plans A & B. Waivers on the basis of hardships and special health requirements shall be reviewed by the City Manager or the Executive Director of the Albemarle County Service Authority as applicable. Appeals of the decisions of the City Manager or the Executive Director shall be made to the City Council or the Albemarle County Service Authority Board of Directors respectively. PLAN D Each customer will be allowed 55 gallons per person per day at the regular ra~es. All over that amount shall be billed at a rate of 10 times the regular rate. All customers other than residential use shall be allowed a base of 80% of .their average monthly consumption for the year preceding implementation of Plan A. A surcharge equal to 10 times the regular rate shall be charged for all water used above that base. \',FS2\DATA~hared Docurn~',au~Letl{rtm & M~"no~Att~Wmlef Conservaion P{an\WATEP,. CONSERVATION PLAN FOP. THt CHARLO'FFr. SVILLE.do~ Continue Plans A & B. Waivers on the basis of hardships and special health requirements shall be reviewed by the City Manager or the Executive Director of the Albemarle County Service Authority as applicable. Appeals of the decisions of the City Manager or the Executive Director shall be made to the City Council or the Albemarle County Service Authority Board of Directors respectively. PLAN E Each customer will be allowed 40 gallons per person per day at the regular rate. All over that amount shall be billed at a rate of 10times the regular rate. If this allowance is exceeded for two consecutive months, a flow restrictor will be placed in the customer's meter for seven days and an additional penalty charge for $50 will be imposed. All customers of other than residential use shall be allowed a base of 70% of their average monthly consumption for the year preceding implementation of Plan A. A surcharge equal to 10 times the regular rate shall be charged for all water used above that base.' Continue Plans A & B. Waivers on the basis of hardships and special health requirements shall be reviewed by the City Manager or the Executive Director of the Albemarle County Service Authority as applicable. Appeals of the decisions ofth~ City Manger or the Executive Director shall be made to the City Council or the Albemarle County Service Authority Board of Directors respectively. It is' recognized that when Plan B goes into effect the ability to produce water will be severely limited, The water level at the South Rivanna'Resefvoir will probably be at a depth of 15' and both the ability to supply and the ability to produce water will be limited. At this point, a severe emergency should be declared and a request for emergency relief should be made to the govemor's office and arrangements to provide water by tank tracks or other mobile means should be made under the state Emergency Plan. \\FS2XDATA',.Shafed Documents\l.etters & MemosxArt\Water Conservation Plan\WATER CONSERVATION PLAN FOR THE CHARLOTTESVIiLE.do~ ATTACHMENT 2 RIVANNA WATER & SEWER AUTHORITY P. O. BOX 18 · CHARLOTTEBVILLEo VIRGINIA ~,~29t02-00~1~ · (804) TO: FROM: MEMORANDUM RWSA BOARD OF DIRECTORS ARTHUR D. PETRINI, EXECUTIVE DIRECTOR DATE: FEBRUARY 18, 1999 SUBJECT: EXECUTIVE SUMMARY The accompanying report authored by attorney William Ellis (McSweeney Burtch and Crump) for the VHB team responds to the Board direction as stated in their December board meeting. Authority staff has reviewed the report and made technical corrections where necessary. Page 6 of the report presents the summary and conclusion as to the impact of including a minimum in stream flow (MIF) from the Sugar Hollow reservoir in the current water supply permit process. The ultimate impact depends on the result of the first step, which is to determine the environmental value of implementing a MIF vs. the environmental damage by developing replacement water supply capacity. From a regulatory viewpoint, this first step is necessary as any regulatory decision to allow the MIF as part of the water supply permit process needs to be based on a detailed environmental analysis. To produce this analysis, a minimum of one year in time will be required at a minimum cost of $78,000. During this analysis, the existing water supply permit process would be suspended. If the analysis indicates the MIF would not produce significant net environmental benefits, then the permit process would be reinstated. If the analysis. reveals a significant net environmental benefit, then the existing reports and analyses of the current permit 'process would need to be revised which will take a minimum of one more year and at a cost of several hundred thousands of dollars. The report does offer a theoretical alternate method to capture the water released from a MIF without proceeding with step one as described above. The South Fork Rivanna River water treatment plant would be expanded to treat the quantity of water from the MIF release. Since a plant expansion must occur in discrete units of million gallons per day (MGD), the plant expansion would not be sized for the exact MIF flow, but be sized based on standard engineering practice. In any case, any expansion of the plant will cost millions of dollars and more likely tens of millions of dollars. ADP/csw X~FS2\DATAx~hared Documents\Water\VHB MIF report for Board 2-18-99 $E:RVI NG CHARL, OTTEBVIILIE & ALB IEMARI_E: COUNTY 5al PATRICK M. McSWEENEY JACK W. BURTCH, JR, BEVERLEY L, CRUMP WILLIAM B. ELLIS RICHARD K, BENNETT M. BRUCE STOKES DAVID R, RUBY BETTY S. W. GRAUMLICH KAREN S, ELLIOTT THAMER E. TEMPLE rn McSww,~.~zx, B~'RTcz & A PROFESSIONAL CORPORATION ATTORNEYS AT LAW :P.O. :Bo:;~. 1.4,6G RzCIKI~OI~D, VZlIGZNIA. 23218 TELEPMONE (804) 783-6800 TELEFAX (804) 78;>-2130 JOHN L. MARSHALL, JR, DAVID J, WALTON DIRECT DIAL NUMBER: February 17, 1999 (804) 783-6805 Mr. Arthur Petrini Executive Director Rivanna Water & Sewer Authority Post Office Box 18 Charlottesville, Virginia 22902 Re: Minimum Instream Flow Issues, Moormans River Dear Mr. Petrini: This letter responds to your request and that of your Board that we advise you with respect to the possible implications of pursuing recent requests by citizens that a minimum instream flow CMIF") be established for the Moorroans River downstream from Sugar Hollow Dam. To assist me in responding to your request, I have had extensive discussions with George Rest and Tom Dumm of O'Brien & Gere, with Nancy Barker and Larry Welford of VHB, Inc., and some discussions with employees of the Rivanna Water & Sewer Authority CRWSA"). This letter presents my analysis of the situation based .upon this input. Background The Moormans River has its headwaters in the Blue Ridge Mountains of the Shenandoah National Park. Sugar Hollow Reservoir impounds its flow a short distance downstream. The drainage area upstream of the Reservoir is just 18 square miles, which accounts .for the extreme natural variation in flows in the Moormarks River. Flows can be quite high during storm events, but can also naturally go to zero during moderate droughts. The 7Q10 low flow (the lowest average flow over a seven day period every ten years) is no flow at all. Water withdrawn from Sugar Hollow Reservoir for water supply purposes is transmitted via an 18" pipeline to the Observatory Water Treatment' Plant or to Ragged Mountain Reservoir, located just west of Charlottesville. The only other inflow to Ragged Mountain Reservoir co.mes from a Mr. Arthur Petrini February 17, '1999 Page 2 drainage area of just 2 square miles. The RWSA withdraws water from Ragged Mountain Reservoir and treats it at the Observatory Water Treatment Plant prior to distribution in'the Urban Service Area. Water from Sugar Hollow Reservoir is of exceptional quality and flows by gravity to the treatment plant. For these reasons, the costs of chemical treatment and pumping at the Observatory Water Treatment Plant are lower than if the water were treated elsewhere. Water released from Sugar Hollow Reservoir to the Moorroans River flows downstream to the South Fork Rivanna River. Whatever water is not lost to evaporation or groundwater recharge ultimately enters the South Fork Rivanna River ("SFRR') Reservoir. At the SFRR Reservoir, the RWSA operates a water intake and water treatment plant with a maximum day capacity of 9 mgd. An expansion to 12 mgd is now being planned. Water in the SFRR Reservoir is not as high in quality as is water from Sugar Hollow Reservoir, and it must be pumped to and from the SFRR Water Treatment Plant. Accordingly, costs are higher to treat water at the SFRR Water Treatment Plant than at the Observatory Water Treatment Plant. Once treated,. this water also is distributed within the Urban Service Area. Recently, a study team headed by VHB, Inc. has analyzed the water supply currently available to the Urban Service Area, and the likely future demands on that distribution system. This analysis indicates that, unless some action is taken, growing demand will begin to exceed the shrinking safe yield of the RWSA's supply in a matter of a year or two (based on the drought of record). The study team is now performing additional investigations with goals of determining what actions should be taken and obtaining any necessary regulatory approvals. In this context, at least two riparian landowners along the Moormans River downstream from Sugar Hollow Reservoir have requested the RWSA to establish a minimum release from that Reservoir to the Moormans River. The RWSA's Request The issues posed by the RWSA may be grouped for discussion into the following three basic questions: (1) Is the RWSA now required, or is it likely to be required in the future, to implement a MIF downstream from Sugar Hollow Reservoir? (2) What would be the likely environmental value of implementing such a MIF? (3) What would be the effect of investigating and implementing such a MIF on the RWSA's water supply responsibilities, including the ongoing studies to enhance available water supplies? Each of these questions is discussed and our conclusions are presented below. We have attempted to keep the discussion non-legal and non:technical in character, which may lead at times to oversimplification. If you desire additional information with respect to any point, please do not hesitate to ask. Mr. Arthur Petrini February 17, 1999 Page 3 Discussion The RWSA is not required, and is not likely to be required in the foreseeable future, to implement a MIF downstream from Sugar Hollow Reservoir. Congress has not attempted to provide the federal government with any general authority to allocate water resources in the United States. Indeed, existing legislation such as the Clean Water Act (Section 101(g)) specifically disclaim any intent to interfere with the control of water and water rights by the various states. However, since passage of the National Environmental Policy Act of 1969 and the Federal Water Pollution .Control Act Amendments of 1972, construction of new water resource projects often does require federal permits. Regulatory consideration of these permit applications may entail analysis of stream flow issues. If permits are issued, they may include conditions deemed necessary to assure that needless environmental harms are avoided and that the project is not, on balance, against the public interest, arbitrary or irrational. Conditions may also be imposed to protect particular resources identified pursuant to various conservation laws, such as species listed as "endangered" under the Endangered Species Act. Such considerations also arise at hydroelectric projects subject to regulation by the Federal Energy Regulatory Commission. Thus, projects licensed in recent years sometimes do contain MIF conditions. But with respect to preexisting, non-hydro water supply impoundments like Sugar Hollow Reservoir, there is no existing federal jurisdiction to establish MIFs. Nor wasthere such authority at the state level in Virginia until the General Assembly adopted the Surface Water Management Act CSWMA") approximately a decade ago. The SWMA establishes a regulatory procedure for designating particular stream segments as "Surface Water Management Areas," and for allocating water resources within those areas among contending potential uses. Thus far however, use of this authority has been extremely rare, We are not aware of any circumstance in which the yield of an existing water supply has been reduced to establish a minimum release from an existing impoundment. For obvious reasons, local governments across the Commonwealth likely would be opposed to such use of this authority except, perhaps, where two local 'governments are contending for use of the same water and cannot resolve their differences among themselves. Widespread imposition of MIFs by the Commonwealth for purely environmental reasons at the hundreds of impoundments owned by Virginia's local governments would likely be very unpopular politically, very expensive financially, and would raise very difficult environmental questions as to how the reduced water supplies would be replaced. To summarize, it has been neither the intent nor the effect of existing legislation to require MIFs at impoundments like Sugar Hollow. That situation is not likely to change in the foreseeable future in our judgment. Mr. Arthur Petrini February 17, 1999 Page 4 2. The net environmental value, if any, of implementing a MIF downstream of Sugar Hollow Reservoir is unclear at this time. It is not clear that implementing a MIF downstream of Sugar Hollow Reservoir would produce a net environmental benefit. The question is a complicated one that would entail substantial study to answer. The 7Q10 low flow in the Moormans River -- without Sugar Hollow Reservoir o- is zero. This means that the stream naturally goes dry at least every ten years on average, and perhaps more frequently (i. e., the 7Q8 low flow may also be zero). In the natural environment, any aquatic life dependent on stream flow that becomes established in the Moorroans River during wet years and cannot relocate during moderate droughts would die off approximately every ten years or so. In the natural environment no long term, established populations of this kind would be possible. Conceivably, Sugar Hollow Reservoir might be used to' improve on nature, using the increased flow reliability its MIF would offer to establish more permanent aquatic populations where they otherwise could not exist. To determine if this would be beneficial from an environmental perspective is a complicated question. Answering it would require assessment of the available habitat to determine what species might permanently be supported and in what numbers, determination of the minimum flow required to support them, value judgments concerning the relative desirability of those species, and comparison with the resources that would be lost in the course of developing replacement water supply capacity. It is our belief that no regulatory agency with concern for fish and wildlife populations would endorse a MIF policy at Sugar Hollow Reservoir without carefully considering the environmental costs of replacing the lost water supply capacity from another source. Pursuing adoption of a MIF at Sugar Hollow would require significant changes to the RWSA's water treatment plants and distribution system, or extensive revisions to and delay of the ongoing water supply studies. The RWSA could attempt to replace the water released from Sugar Hollow pursuant to a MIF policy in two ways. a. Recapture Release at SFRR Reservoir First, the RWSA could attempt to recapture whatever portion of the water released from Sugar Hollow Reservoir that actually arrives at the downstream SFRR Reservoir, after losses due to evaporation and groundwater recharge. In theory, water added to SFRR Reservoir by a MIF release Mr. Arthur Petrini February 17, 1999 Page 5 from Sugar Hollow Reservoir could be prevented from escaping over the SFRR Reservoir's spillway if sufficient additional withdrawal and treatment capacity were added to the SFRR Water Treatment Plant to match the augmented flow into the Reservoir. Additional analysis would be required to verify whether this theoretical recapture would in fact occur given the practical complexities of the RWSA's treatment and distribution system. It would also be desirable to attempt to determine how much of the water released from Sugar Hollow Reservoir may be lost in route to SFRR due to evaporation, groundwater recharge, or other causes. If it were to prove practical to recapture a MIF release from Sugar Hollow Reservoir in this fashion, expansion of the capacity of the SFRR Water Treatment Plant would run into the millions of dollars, and perhaps tens of millions. It also would entail effective abandonment of a portion of the existing treatment capacity at the Observatory Water Treatment Plant. Furthermore, the operating costs of treating the recaptured water at the SFRR Water Treatment Plant would be more expensive than at the Observatory plant owing to increased chemical treatment and pumping costs. b. Replace the Lost Capacity Second, the RWSA could replace the water released from Sugar Hollow Reservoir through development of a new or expanded water source. In this approach, RWSA would ask the appropriate state and federal regulatory agencies to permit a larger or additional water source to make up for water voluntarily released from Sugar Hollow Reservoir to the Moorroans River. It is not clear at this time whether the federal or state regulatory agencies would in fact permit replacement of this lost capacity. The answer would likely depend on a complete assessment of the environmental benefits of implementing the MIF, and of the environmental detriments of implementing the proposed replacement capacity. The regulatory agencies would be unlikely to grant permits for a source including replacement water supply capacity unless it could be ' demonstrated to their satisfaction that a net environmental benefit would result. Without detailed further studies, we cannot know at this time whether that would be the case. However, implementing replacement capacity clearly would have some environmental effects. The assessment of supply and demand recently performed by VHB, Inc. 's study team indicates the RWSA will face a water supply deficit of approximately 15 mgd in 2050 -- more than three times the anticipated safe yield of the entire system at that time. The size of this deficit makes it apparent that non-structural solutions such as water conservation and drought management techniques will not make .up all of the shortfall. The on-going water resource study has not yet identified the least environmentally damaging, practicable means of satisfying the Urban Service Area's projected water supply deficit. Nor have any long-term environmental benefits of implementing a MIF at Sugar Hollow Reservoir yet been identified. Unless and until these questions are. answered, it will remain unknown whether the RWSA would be permitted to develop replacement capacity for a voluntary MIF release to the Mr. Arthur Petrini February 17, 1999 Page 6 Moormans River. Attempting to answer these questions would delay and add expense to the water resource studies that are now in progress. Estimates provided to this firm by O'Brien and Gere and VHB, Inc. indicate that investigation of a MIF at Sugar Hollow Reservoir would require a minimum of $78,000 additional, and would delay study completion by a minimum of one year. I stress that these are minimum figures based on the assumption that the studies come up negative-- that is, that they indicate a MIF would not produce significant net environmental benefits. In that event, it would not be necessary to revise existing work on available supply, demand, and alternatives. If those initial studies indicated a MIF may produce net environmental benefits, then it would be necessary to proceed with revised analyses of supply, demand and alternatives. VHB, Inc. and O'Brien & Gere estimate that such additional work could take another year or more and cost several hundred thousand dollars additional. Summary and Conclusion To summarize, the RWSA has no obligation to implement a MIF downstream from Sugar Hollow Reservoir. Nor do we know whether the environment would benefit in any meaningful way from such a release at this time. In theory, it may be possible to replace the water supply capacity lost by implementing a MIF at Sugar Hollow Reservoir in one of two ways. First, the RWSA may be able .to abandon a portion of the capacity of the Observatory Water Treatment Plant and expand the capacity of the SFRR Water Treatment Plant in order to recapture a portion of the water released to the Moorroans River. This would cost millions, or perhaps tens of millions, in capital costs. It also would increase operating costs. Second, the RWSA could attempt to license new raw water supply capacity sufficient to replace the lost yield of Sugar Hollow Reservoir. Taking this course would cost a minimum of $78,000 and delay ongoing water supply studies by at least one year assuming that no MIF was deemed desirable. If establishment of a MIF would indeed produce significant environmental benefits, it would be necessary to revise on-going water supply studies resulting in an additional year of delay and hundreds of thousands of dollars of expense. Thank you for the opportunity to evaluate this problem and present our views. If you or members of your Board should have any questions, please do not hesitate let us know. Sincerely, William B. Ellis ~ FROM'~ UNIMERI~ PHONE NO.: 804 924 03?0 F~b. 20 ~999 02:14PM Pi Te: Ella Carey From: Donna and Jim Bennett ~ 2t}6-58,00 Pelea: 11 ~ Bate 02/23/99 lie: BOS worksession Mar¢~l 3rd D Uqlent x For Review Please Comment n Please Reply El Plea$~ Reqfole · Cemme~ Dear Ms. Carey, In preparation for the March 3rd BOS worksession about MIF in the Moormans River: we are sending the following dcx?,umenLs: 1. Our comments about tl~e MIF proi:~em and details of our MIF proposal 2. Our msper~se I~ Mr. W~lli~m Ellis' letter to Mr, Pe~nni of Feb 17, 1999 3, Our answers to ques~or~ about M~F posed to us. Thank< you for cifstribu~ng ~is information to the 8upeNi~or~, Donna and Jim Bennett RIVANNA WATER & SEWER AUTHORITY February 12, 1999 Mr. Bob Gilges 6225 Sugar Hollow Road Crozet, Virginia 22932 Dear Bob: Thanks for your January 18 letter regarding the flow in the Moorroans River below the Sugar Hollow dam. All RWSA Board members, Art Petrini, and Gene Potter have been given copies of the letter, and I have informally discussed your ideas with most of them. I have also asked that we discuss your proposal at the RWSA Board of Directors meeting on Monday, February 22, at2:00. At that same meeting we expect VffB, the consulting firm we have hired to help with permitting for new water source(s), to reply to our questions to them at the December Board of Directors meeting about the implications of incorporating a Moormans M/F into their work. It seems to me that we agree on the problem: low flow and no flow periods occur below the dam during low rainfall, and withdrawal of water from the Sugar Hollow reservoir to the Observatory water treatment plant extends those periods. As Jim Bennett has said, the situation results from competition between environmental needs and human demands for the Moorroans water. Let me begin with some background, most of which you may already know. In September 1997 the RWSA Board made a policy decision to continue the current withdrawal pattern from the Sugar Hollow dam, and to revisit the possibility of some minimum instream flow (M/F) below the dam when our future water supply is increased. The policy was based on a number of premises: 1. The RWSA is legally - and ethically - responsible for'supplying potable water to our two customers, the City and the Albemarle County Service Authority. , The projected safe yield (the future supply curve) in our combined reservoir system will just match our projected community needs (the future demand curve) in 2003; even last summer, we were pretty close to the edge. To ensure that the RWSA has enough water in reserve (i.e. in a reservoir) to meet the city and county human consumption needs during extended periods of drought, we must - during those dry months - store every drop somewhere in our system. Though ultimately every stored drop may not be used (when, for example, a drought is broken by early rains), this strategy minimizes the risk of a shortage to human consumers. We are forced to hold the backup supply of water in the Observatory/Ragged Mountain reservoSr system, because the South Fork Rivanna reservoir simply cannot store enough. The water treatment plant at the South Fork Rivanna reservoir works at capacity (providing 9MGD) during the summer months. Any additional water (above 9 MGD) that flows into that reservoir simply flows out again over the dam and into the Rivanna Rive lost as "storage". We do not know how various quantities of MIF would impact the Moormans riverbed ecology. Given our limited supply of water, this is an important gap in knowledge as we weigh the environmental benefits against the risk of running short of water for human consumption. 5b ~S2'~DATA~Shared Documenu~,Wa~e~'%~EPl,Y ~o Gilges letter $amuaz~ I 8m 1999 ;ack Ma~hall.~k>e SERVING CHARLOTTESVILLE -q, ALBEMAR/E COUNTY Now - in this context, let's look at your suggestion that the RWSA "introduce water into the Moormans River when conditions permit". You write: Rules agreed upon for releasing water should be stringent, so as not to compromise the adequacy of drinking water and other legitimate uses. For example, if the overall capacity of the system reaches 75%, flow to the Moormans should be suspended. Your proposal differs from the current RWSA policy, I think, in our interpretation of "when conditions permit". You imply that until the overall capacity of the RWSA reservoir system is down to 75%, there is enough stored water to allow some flow to be introduced into the Moorroans2 We, on the other hand, believe that at this time only when the overall capacity of the RWSA reservoir system is 100% do we have the freedom to release water into the Moo,rrnans. The much more conservative position of the RWSA is based on our perceptions of risk and responsibility as outlined above. This is not to say that our perceptions of risk and responsibility will not change. Indeed, I expect them to change when we have some information about~#5, above, and one or more of the following occurs: (a) our water supply/safe yield increases significantly (as you know, we're working on this); (b) the consumer demand for potable water decreases significantly (through water conservation measures); (c) our analysis of the risk of running out of water is shown to be incorrect; (d) city and county consumers are willing to accept the risk, releasing the RWSA from responsibility for water shortages advanced by an MIF. Art Petrini, at the Board's request, is working with a local citizen who may be able to help us get a grant for an Instream Flow Incremental Methodology (IFIM) study of the Moorroans. The research would give us needed data on the environmental benefits of alternative levels of MIF. In this letter I'm not going to address the last three points in your "'Plan to Introduce Water to the River". Those points focus on the mechanisms and costs of implementing the proposed MIF; issues that I believe the RWSA can deal with adequately once we have agreed on the circumstances under which MIF is feasible. I regret that you believe "the Authority's immediate reaction will be not to consider the plan, but to bring staff and other resources together to discredit the concept, challenge facts or approaches, and to refute any possible degree of influence or authority over such a solution". The MIF issue is complex. If a simple solution were available, it would have been implemented at one of the many times when the problem was observed over the last ten years or more. My intent with this letter is not to "discredit the concept" you have proposed, but to show you why the RWSA Board is unable, at this time, to adopt your suggestion. I trust that you will understand our position - though you may not agree with it. I hope you will continue to fight for a Moormans MIF, and will help our community find a way to make it a reality as soon as possible. S' cere,ly, In John F. Marshall, Ph.D. Chair, Board of Directors ',',FS2'~DATAxShared Docurnents~.WatefiREPLY m Oilges le~ze~ January lSm 1999 Jack Marshall. doe. CharlottesVille-A lbemarle Chapter, Inc. County of Albemarle, Virginia Board of Supervisors Albemarle County Office Building McIntyre Road Charlottesville, Va 22902 February 28, 1999 Re: Moormans River Dear Supervisors: You are faced with difficult decisions concerning public rights and obligations in regard to theuse of water. The Moormans River issue can be a difficult one when considering the years ahead with severe weather conditions being likely- floods and droughts. Also, the issue of water sufficiency for public has been easier in past years than it will be in the future. Serving the needs of the last 100,000 · citizens added to this county's population has been far easier than serving the needs of the upcoming hundreds of thousands that will soon be here. You have an impending crisis, and somehow the Moormans River issue is not a signi- ficant factor in the upcoming crisis. While the model offered by the current authority shows a high volume requirement to maintain stream life, this can not be a realistic guide. You just won't have the water now or in the future. However, a small release of water daily would continue the life. and function of the river below the dam. As you may know for much of the past years the several miles below the dam have been dry, not even poolsof water available for the river's survival. In recent years past the Moormans River has been pro- posed as a designated scenic river, and for exceptional waters, but the;realty of the recent flooding and dam" release which scoured the streambed below and the "bone dry" yearly situation will certainly preclude such designations. Some water release, say 50,000 gallons daily, can maintain the river in working pools that cancarry aquatic life, and avoid the "dry gulch" syndrome. '% JLeaCue of Women Voters of Charlottesville - Albemarle LWV1928 Arlington Blvd., Room 105, Charlottesville, VA 22903 (804) 970-1707 Phone (804) 971-1708 Fax To: From: Albemarle County Board of Supervisors League of Women Voters March 3, 1999 As you continue discussion of the Moormans River, we would like to reiterate our suggestion, made to the Planning Commission in October, that "Albemarle County work with the Rivanna Water and Sewer Authority to balance water supply needs with minimum in-stream flow requirements, especially for the Moormans River." This is a logical outgrowth of our stated goal of stewardship of our vital natural resources. We understand that the RWSA has given time and study to this issue, and may have a possible solution for providing additional water to the Moormans. We hope for an "engineering" solution to this problem, but we urge the Board, also, to remember and to recall to us our community responsibility for conservation. While we speak to this very specific problem of a very special part of our coun~'s landscape, we feel it essential to point out its relationship to the broader issue of water resources for our future. The revised Chapter Two of the Comprehensive Plan cites guiding principles to protect and preserve our natural environment while we address growth in our county. The water resources sections talk about balancing human needs with the needs of the biological communities we share the landscape with. This must be accomplished by using our resources in an efficient manner. We must ask the Board: /,Vhy... knowing that one 0four important rivers is gasping for water and that our public water demand could exceed current supply in the very near future (given a 1930's-level drought)... Why is a more aggressive water efficiency program not being set in motion now? Questions about who is responsible for improving water efficiency and how it can best be accomplished must be answered. And better sooner than too late! Asin the past, we urge your serious attention to these issues. '...a nonPa~isan organization dedicated to the Promotion of informed ar~l active participation of citizens in government." ~ PHONE NO.: 804 924 0570 Fsb. 20 1999 02:14PM P2 TO: Albemarle County Board of Supervisors FKOM: Donna and Jim Bennett SUBJECT: March 3'd worksession on M.I'F in the Moonl~ans Rive:r DATE: February 20, 1999 We begin by thanking you tbr allowing as to appear before you last month and present ot~r concerns about the cyclical drought problem in the Moorroans l~iver. We appreciate that your responsibility as Administrators of the Scenic River now requires you to grapple with a difficult and complex problem. However, we believe that the cyclical drying of the Moormarts is the one most 'v~sible component of a larger problem which results from lack of a comprehensive water use plan in Charlottesville and Albemmle County. Solving the problem of the Moormarts is the first step towards addressing the larger issue. We ask you to consider the tbllowing in your deliberations: RFVSA is ultitnately a business. RV¢SA is a busines~ operation that must generate an operating margin each year. Thus, their operating policies are driven primarily by economic considerations. It is unrealistic to expect RWSA to formulate environmentally oriented operating policies that might conflict with busines,~ goals. This is particularly relevant to die Moorn.~ns River problem, because the higher quality of Sugar Hollow Reservoir water results in less treatment co~ts per unit sold to ACSA/CMWA. Thus, even if South Fork Rivanna Reservoir treatment capacity were to increase so .as to be capable. of providing all treated water for the area, economic pressure will always exist to preferentially use water from the Sugar Hollow/Ragged Mountain system. Diversion of Moornutns River to the water supply is historically entrenched. The historical diversion into the municipal water supply of Moomaans River water upstream of the Sugar Hollow Dam is well en~'enched into RWSA operating policy. Th,ey view this supply as essential to their system and appear incapable of seriously considering the alternative of releasing a portion into the Moonnans atxd capturing the released quantity downstream. The recent presentations by Mr. Petrinn i exemplify this attitude, w~here the South Fork Rivanna (SFR) reservoir is consistently presented as a fading resource that cannot be considered either as a capture area for released FROI'sf, :' LtNZt.)E[R.:LR PHONE if.J,: 804 cJ"'a4 8378 Feb, 28 :::Lc-J'=Jc.J 02: 'tSPl'.t P3 Moorroans water or as a component of future water supplies, In contrast to finis bleak forecast, RWSA has increascd the treatment capacity of the SFR plant from 9 to 12 m.g.d. Thus, the SFR treatment plant is now capable by itself of providing all treated water for most o£ the year in the entire Charlottesville/Albemarle system. Based on last year's unregulated peak consumption (14.5 m.g.d.), only 2.5 m.g.d, would need to be processed from the Observatory Hill plant. As discussed below, conservation measures can reduce that figure further. As an additiona} component of this problem, we ask you to question why there has been no study of mechanisms (other than rezoning) to reduce siltation and agricultural runoffpollution of the Mechums River, which is the major cause of annual loss of storage capacity and euthrophication, respectively, in the Rivanna reservoir. RWSA has known for decades that the Riverroe reservoir is iosing capacity by si ltation and has lower quality water; yet there 'have been no aggressive plans to counteract this problem with programs such as stream bank stabilization and increased. agricultural buffer zones along the Mechums. RWSA has not indicated any historical concern about protecting the water supply, only in selling it. Our MIF proposal is rational, does not threaten the water suppt~, and does not require a MIF study. Our low flow release plan for the Moorroans (see attached) is rational, reflects the naturally variable flow patterns of this steep gradient mountain stream, and will not compromise the water supply in any way. It is absurd for RWSA to propose a study to determine what the beneficial efi:eets might be ofreieasing any water into th~ river. This is turning logic on its heM, when both Federal and State statutes presently require minimum flow practices ~br all recently erected dams (sin~e 1989 in Virginia). These statutes were put into place for a good reason, eloquently enunciated in a 1996 U,S. Supreme Court majority decision granting states authority to increase MIF requirements above regulatory limits. While minimum flows can serve many purposes, the most important is to protect .riverbed ..ecology- it's that simple. Protecting riverbed ecology ultimately preserves 'water _supply q'uality, a concept which may not be as well known. What is not simple is determining the otTtirnztm amount of release to protect a given biological population. We are not proposing any estimation of optimum MIF, rather our plan mimics what wouId naturally occur during low~flow periods. Our plan also stops if there is any serious ~hreat to water supplies. FRO~ ;'.LJNIUERIA PHONE .NO,: 804 924 0:]70 Feb. 20 1999 02:15PM P4 ~t echums River water can ma&e up for the Moormane MIF There presently exists an unused 3 m.g.d. pumping statio~ from the Mechums River to the Moormane River pipeline, that ultimately feeds raw water to the Observatory Hill (OH) treatment plant. Thus, during low flow conditions, 1 m.g.d.ofMechums River water could be delivered to the OH plat, which has a 7 m.g.d. capacity. During low flow conditions, about 4 m.g.d. can be withdrawn from Sugar. Hollow/Ragged Mo~mtain Reservoir System (the "safe yield"); thus, the OH treahnent plant is normally underutilized during dry conditions. Therefore, our proposed release, which would be5 1 m.g.d., can easily be provided tbr by the Methums River pump. z~rea water conservation policies must be modernized Ultimately, water ccnservatbn policies for the RWSA service area must be ~moderrfized. Iror~cally, a Water Conservation Committee was organized by R~/'SA in 1979, subsequent to the 1977 drought, to provide guidance regarding water conservation practices. The conclusions of this Committee are .timely, and untbrtunately their recommendations for conservation were not instituted: "The~,e is a need, however, to provide a continuing program aimed at permanent water conservation. Various metho& to e, courage water conservation were utilized in the drought of 1977. bitany of these same efforts couM be permanently enacted to provide for a constant level of conservation .... A permanent water conservation program aimed at reducing waste in the service area8 should be adopted by the four parties. sl goal for the program oJ'a ten percent reducaon in water consumption should be set." During the i977 drought, 20% reductions in water consumption were achieved ".. without significant hardship, ". The Water Conservation Committee felt that a pen:aane.nt 10% reduction was very feasible and that any loss in revenue would be made up by reduced capital expenditures to maintain the water supply. A 10% redaction in water consumption would yield between about ! m.g.d. (winter-spring) and 1.4 m.g,d. (summer-fall). Thus, a minimal conservation practice alone would be sufficient to provide water for the Moormm~s, even if none of the water released from Sugar Hollow reser~'oir were captured downstream. FROr. I, :' UNIb.'ER..I.~ PHONE 1"40..' 804 r--]24 0.~70 Feb. 20 I'=J'B'=J 0:;': 18.PM P5 Proportional Release Plan for the Upper Moormans Rivet' During Low- Flow Conditions in the Sugar Hollow Watershed 1. Release into the Moorroans would begin once water has ceased to crest the Sugar Hollow Dam (usually early June), 2. The amount released will be 50% of the total inflow from the North ~md South Forks, measured with a portable electronic flowmeter (cost $400- 600) in a manner consistent with 'modern hydrologic riverbed analysis. These measurements can be taken twice weekly and averaged to calculate, release mounts for the coming week. 3. The maximum release will not exceed 1 m.g.d. 4, The release will stop: a. once water again crests the Sugar Hollow dam b. if znandatory water conservation is Lnstituted ~FROM ~ UNIUERiA PHONE NO.: 804 924 03?0 Feb. 20 1999 02:16PM P6 Response to Feb. 17, 1999 letter of William B. Ellis, Esq. To Arthur Petrinni. We would like to respond to the three major points raised in Mr. Ellis' Discussion Section. i, "The RWSA is not required, and is not likely to be required ...." .Mr. Ellis is correct that for "..pro-existing, non-hydro impmmdments like Sugar Hollow .... "no federal regulations exist to establish MIF's. However, his discussion of the Virginia SWMA is misleading. While he, is correct that no Surface Water Management Areas have yet been declared, Virginia statutes are ve~/clear on the provision of MIF (62.1 ~ 44.38) "...the (State Mater Control)Board shah (iii) estimate, .[br each major river and stream, the mD~imum ir~tream ~ows necessaU~ during. drought conditions to maintain water quali,ty and avoid permanent damage to aquatic hfe in streams, bays, and estuaries." This applies to all structures across Virginia rivers erected since 1989, without exception. Structures in place prior to 1989 are grand~hthered out of this requiremen.t; such is the situation for the Sugar Hollow Dam. Thus, his statement "We are not aware of any circumstance in which the yield of an existing water supply has been reduced to establish a minimum release from an existing impoundment." applies. only to structures in place prior to 1989. Note that MIF would. be required for the proposed Buck Mountain Creek Reservoir. Also note that ifRWSA had made oa~y modifications to the Sugar Hollow Dam resulting in raising or lowering its previous maximum water level or altering the size of its spillway, that a permit from the 'US Army Corps of Engineers (a "401" certification") would have been required. Issuance of a 401 permit would have then triggered regulations requiring a MIF study m~d MIF release. Thus, the Sugar Hollow Dam is exempt from Federal and State MIF requirements solely because of its pro-1989 existence m~d the downstream of S~gar ttollow R~servolr 18 unclear at this time." ~! FROr~ :;UNIUEEF~IR PH3NE NO,: 804 E~a4 0~70 Feb, 20 1999 02:1'7P~ P7 MIF the operating standard, ibr clearly defined environmental reasons (see above). In addition, a 1996 'U.$. Supreme Court decision (PDZ) 1 ofJeffer~'on cou..~' v. Washington Department of Ecology) defined the right of States to require a MIF higher than that determined by a permitting agency under section 401 oft he BVCPA (Cleaa~ Water Act). The court affirmed the MIF provision of the FWCPA and gave States broad authority to interpret preservation of "water quality" as potentially being both "qualitative and quantitative." Mr. Ellis' statement has as a premise that the potential environmental value of MIF must nov,' be questioned and defined by study of the Moormarts downstream of the Sugar Hollow Dam.. This premise conflicts with era'rent legislative and judicial standards. "Pursuing adoption of a NIIF at Sugar Hollow would require significant changes to RWSA's water treatment plants and distribution system, or extensive revisions to and delay of the ongoing water supply studies." a. Recapture Release at SFRR. In spite of Mr. Ellis's assertion that increasing the treatment capacity of SFRR treatment plant "..would run into the millions of dollars, and perhaps tens of millions.', in fact the SFRR treatment capacity has been increased from 9 m.g,d. to 12 m.g.d. We don't know the cost of this upgrade, but doubt that it cost millions of dollars. We also don't understand how he concluded that upg~ading SFRR would "entail effective abandonment of exiting rxeatment capacity at the Observatory Hill Treatment Plant:" The OH plant has a 7 m.g.d. capacity, but can only be fed about 4 re.g-d. of raw water from the Sugar Hollow/Ragged Mountain system dtwing low flow conditions. This amount is the "safe yield" of the SH/RM reservoir system and is defined by the operating permit for these reservoirs. Thus, the OIl treatment plant is tmdenltilized dining low- flow conditions, unless additional raw water can be fed into it, Our proposal to feed water to OH from the Mechums river pump would efi~ctively allow the OH plant to be more fully utilized during periods of low-flow. b. Replae~ th~ Lost CapaciBr. 'this section is potentially very confu~ing, because it attempts to infuse into the current debate of Moormarts MIF the .many problems associated with the ongoing permitting process for the Buck Mountain Creek Reservoir. While 6 :, FRUP't.." UN'I'L.~R'tR PHONE NO. -" 884 =..j24 0320 Feb. 28 lc3"=Jr--J 02::!.TPP1 P8 space does not allow a comprehensive response to Mr. Ellis' commentS, the following should be kept in mind: 1. The projected water shortage by VHB is a "safe yield" deficit, not an actual deficit in supplying water 'under nomaal conditions, 'I'his figure is predicated upon the SFRR filling in completely and thus having "0" safe yield. Dredging the SFRR and preventing further siltalien drastically alters this projected deficit. 2. The projected water shortage is based on contin'ued population growth in the area at the same rate as over the last 5 years and water consumpti on per capita at the same u~_regulated (and increasin.g) rates. Both of these conditions are subject te control. 3. Our projected. MIF release of 0.5-1.0 m.g.d. during low flow states obviously accounts for a very small pe.rcemage (3.5- 7%) of the VI-IB projected deficit. Thus, it seems. a mathematical stretch to attempt to associate a small Moonnans ~ with such a looming water supply disaster. ~FRD~ ~ QNIUERiA PHONE NO.: 004 924 0~70 Feb, 20 1999 02:18PM P9 -- -"- ~ ,-;v~,- w" ~~ certerrninin,: lviiF. When MIF is required by law-, a study of ~'benefits'' ~d seek only to restore natura~ Ilow vasec~ on mc sm~;m~vvu~ v, ,v ,~ up~u~,~., ~ ~,~ reservoir. If the river system we're operating naturally, all the flow coming into the Sugar Hollow gorge would move through the Sugar Hollow Valley. Seeking to provide a balance of "instrearn" and '~off stream" diversions of the water*we have recommended that 50% of ~he 'real time' flow' of the North a,nd South Forks be diverted to the Moorroans below the dam, Remember, that means that the other 50% w~ll be stored or diverted to ~off stream" water 'uses. The benefits to the river, of allowing a portion of the natural flow ~o be diverted to the river, rather than to the water supply, is to prevent the river bed from drying up completely. Perhaps greater flow would allow greater benetlts. However, a .study of the benel'its to a completely dry river bed of some vs. No flow seems ludicrous. 2. Is a Consultant opinion needed Fief to providing a MJ'F? No, we don't feel a consultant opinion is needed. We feel tha~ the facts speak for themselves in this situation. There is no need to study potential benefits of releasing water into the Moorroans. Federal and State statutes and a recent U.S. Supreme Court decision have already encoded these benefits. Rather.~ a consultant might assist RWSA in deciding operationally how best to accommodate a Moorroans MIF into their operating practices (ie, how much water from each treatment plant during low flow and drought conditions). 3- Is there a conflict between Chris Green Lake and the Moormarts? There is no conflict between Chris Green Lake and the Moorroans. All natural resources should be maintained Ibr the benefit of natural ecotogy--Chris Green Lake and the Moorroans should be maintabaed in their natural state. The amount of MIF release by our proposal is likely,to be in the range of 0.5-1.0 mgd at most. Wi~h the upgrading of the South Fork Rivarma water treatment plm~t to 12 mgd capacity, all of the water released into the Moormarts can be captured and used downstream. The conflict titat may arise is in the business end of refining the RWSA wholesaling. Processing Sugar Hollow water costs tess per gallon than does processing SFRivanna watc~r. Thus, there will always be an economic pressure to use SH water in preference to SFR water, independent of the SFRivanna treatment capacity. 4. Are there any rea.vons to delay proWding MJF? There are no tangible reasons for delaying this decision. The Buck Mtn reservoir is not yet permitted and may never be permitted. Petrinni's major argument against providing MIF is not the current situation, but rather the future water supply. He presents Moorroans MIF as a threat to the fi.~tmre, but the quantitative amounts we're talking about (0.5-1.0 mgd during a dry spell) are a proverbial "drop in the bucket" for the magnitude ' ERt::}I~ ;~UNZLE~!R PHDNE ND.: 804 r~4 0370 Feb. 20 ~cjcjcJ 02; ~.8PR P:LO of the p,oblcm he's presenting (15 mgd sa:t~ yield deficit.). Thus, one should not be diverted from the Moorroans Mtl:' problem by scare tactics concerning futm°e decline in reservoir safe yields. The timing of 'MfF is especially important to the Moonn. ans. The upper section of the Moormarts that runs through Sugar Hollow has begtin to decline drastically in the aquatic species it cm~ support. In essence, this segnxent of the river is dying. Unless we waxtt a kind of median river quality throughout the comity--somewhere between Meadow Creek and a truly pristine dyer--with all rivers scoring 'average' in bioassessment, we should seek to restore xvamral conditions to the Moom~ns immediately. According to peer- reviewed literature about the effects on a river system of drying up its bed, it will take several years for some aquatic species to resume their life cycles. What might be fhe benefits o, f water conservation? 'Voluntary consexvation can be ~xpeetect to provide at le~t $10% savings. This a~a ac~eved a 20% r~uc~ion during ~ 1977 d~ught. Virginia B~h achiev~ a savi~ with mo~ ~tense eo~e~atio~ practices. A 10% saving in ~e smm~ 'would mo~.t to 1.2-1.4 mg~ whleh is ~eater ~an ~e ~F rate ,hat would be provided in o~ propose. ~member that o~y ]-2% of the ~ea~d water is us~ for dri~g. The differnee be~een s$'meRime $d wintertime cornrope.ion E~es is mainly in · sm~on~ ~es (lawn watering, c~ wasMug, eta), that ~e very menable to eonse~a~on~ If a eonse~atlon pl$, like the old f~Moned Comm~ity Chest Drive, i~ed solely to putting wat~ b~k in m the Moorm~ were instituted and people cotrid 'plUgs' ~eir water sav~g efforts to ~a, caug, ~e m~ount of water ne~ss~y to keep ~e ~v~ flo~ng co~d ~ armed. A comm~i~ effo~ such ~ this would help educa~ ~ople a~ut ~e need m consame while giving mere an opportunity to view ~e restdm of · e~ efforts. 6. Are there arty engineering problems that would limit providing MIF.9 We are not aware of~ arty engineering problends that would restrict the ~ffF rate. Our favorite physical solution is a bypass pipe attached to the l g inch main pipe near the dam. A simple meterLag vaJve would allow water release into the Moorroans at any desired rate. 7. Fitat are the details of the Bennett MdrF proposat? We propose zhat 50% of combined upstream inflow be released, and there can c~y be a capped upper limit (say 1 mgd) independent of inflow, During the 266 days-long drought in 1953-54, average irddovv into Sugar Hollow was 2 mgd using the old CGS stream gage, Thus, a 1 mgd upper limit is reasonable for low flow MIF. It there is no inflow', there is no release. And ~o state this again, our proposal calls for the elimination of MIF release once totai reservoir capacity is depleted to the point that mandatory water conservation practices are instituted. 8, l~"hat impact would consstraiten have ? Conservation would have an immediate impact. Our drought management policy is antiquated and should have an earlier h~stitution of voluntary, conservation (at the miniraum when the total reservoir system is 10% depleted). We would also suggest that PHONE NEI.: 804 cJ24 1~:~70 Feb. 20 :l.~J~Jcj 02::l, cjPpi p~. graded mandatory restrictforts come into force earlier, As an example, lawn w~,tering only once/week at 80% c~.pa~ity', no ca~' washing or lawn watering at 70% capacity. Regr~ssive pacing should come online at some poim as part of drought managenlent. This can be structured so as not to have any impact ~>n those with limited means. 9. What role should the RWS~A Water Advisory Committee play? The Water Advisory Committee shouid play the role of community consensus building in wat~.r reia~ed matters. The drying up of the Moorroans appears to be an isolated issu~---yet it ~alty represents larger conm~unity issues as mentioned above. The Water Advisory Committee should become well educated in fl~ese community issues and alert the I~WSA and. it~ Board to .i~s important obligations in this area, Note that RWSA fort'ned a Water Conservettion Committee in 1979., but uni;ommatcly did no~ institute ~e recommendations of tha*~ ~roup with respect to we.~er conservation in the area. To: - DONNA <Moorn~ansR@cmail.msn.oom> Co: DONNA <MoormansR@email.msn.com> Date: Wednesday, Februa~ 24, 1999 3:38 PM Subject: MB&C Consulting Repo~ .' Dear Nancy, just want you to know that I have now had a chance to read Mr. Ellis' report and find it to be lacking on many fronts. First of all it was deceptive and mean spirited not to provide us with a copy prior to the meeting. We believe this was done by design to put us in an awkward and embarrssing position. I am surprised that your "team" would allow such a biased and incomplete report go forward to a paying client. There was no attempt to seek out views, information, or professional input from any source outside of the client organization. You were obviously influenced by the client to look in one direction, and to address only a limited set of circumstances, with limited possible outcomes. Further, the inference that only two reparian landowners care about this subject is not only deliberately misleading, but totally incorrect and very unprofessional. Many civic organizations within the community whole heartedly support the concept of MIF in the Moormans, and this will become increasingly evident to you and P, WSA in the weeks and months ahead. When does your client plan to hold the necessary public hearing on this topic? Are you objective enough to listen to the public and take into consideration the many other alternatives and approaches to this problem that would solve the problem, with extremely minimal risk, and at extremely low cost to the water users? If you have read our various position papers and public statements on this subject, you know that a release system designed by Mother Nature, utilizing excess available water in the overall reservoir system can accommodate existing customers AND life in the upper Moormans in over 90% of the years. Protective safeguards built into any MIF release system agreed upon can assure that plenty of water is available to customers the other 10% of the time. Why didn't Mr. Ellis know that a pumping station existed on the Mechems river which could make up for any MIF released into the Moormans? What about the new 75 million gallon storage capacity that will be available in the Sugar Hollow reservoir? I can go on and on, but you have all of this information and are not listening to it. You are not even acknowledging that other possible approaches exist. RWSA and their consultants can have unlimited time to explain their positions, but we must respond in three minute sound bites. This is difficult because there is so much information that right minded people need to listen to and take into objective consideration. I feel better now, but I'm sure I will get angry again before too long. At any rate, thanks for listening. I will look forward to your response, especially how you intend to approach the Mechams river valve situation'. 2/25/99 Don't forget to write a change of scope letter so that you can collect your fees. By the way, how much did RWSA pay MB&C/VHB to discredit those two reparian landowners? RWSA BOARD MEETING - February 22, 1999 Introduce self Background - My Proposal/RWSA Response Prior to Board discussion of MIF Agenda item I would like to make four points which will, hopefully, add to the Board's consideration. 1. OPEN YOUR MIND AND HEARTS -Open them to possibilities, to working together, to compromise, to the concept of risk vs. reward. MIF can be accomplished with minimal risk. You know it and I know it. Safeguards can be put into place to protect consumers, protect quantity of sales, and to avoid the need for conservation measures. It's simply a matter of whether you want to do it, or don't want to do it. OUANTITY OF WATER - No conservation actions required in 20 of the last 22 years. This means that better than 90% of the time nature and consumer demand take care of the problem. What about the other 10%? 75 million gallons more storage in the SHR. 3 million gallons more processed water at SFRR. Unused processing capacity at OH. Excessive withdrawals from SHR to keep Ragged Mt. full. Dredging at SFRR. Removal of debris at SHR. Ability to transfer processed water from SFRR to OH for distribution. Finally, the well kept secret of the Meethams River pump that can send water from the Meechams River to the SHR 18" pipe. And don't forget the possibility and impact of voluntary water conservation. IMPACT OF MINIMUM INSTREAM FLOW (MIF) - Your concern about this issue is answered by our proposal without the need 0fcostly consulting studies (estimated at $350k) and lengthy time delays. We propose a natural flow solution designed by Mother Nature. When water is not eresting the dam, we propose releasing 50% of the natural flow from the N and S Forks of the Moormans until the overall reservoir system is reduced to a pre- determined level - say 75%. At that point the release should be suspended to insure that conservation measures would not have to be put into effect prematurely. If the flow in is zero then the release of water is zero. Why spend $350k of consumers' money when you are grandfathered out of this requirement, and you have a natural solution available to you immediately and at extremely low cost. ~e,~,t.t.15 q. ePol~ - ~ Ct~'3,cT AN INTERESTING OBSERVATION - Your staff scoffed at my idea of a siphon system for releasing water a few short months ago. However, at this very moment more than 5 million gallons/day are being released over the Sugar Hollow dam by two 12" siphon pipes. Since your rule and policy is not to release water below the dam, this seems to be a violation of your own policy. Has there been a Board resolution to allow this? And what of your expressed concern about the impacid'release on riverbed ecology? Was there a study concerning this release? Of course not! It appears to be OK to bend the rules when it benefits your goals. Gentlemen, I'm not trying to be confrontational. Pm merely trying to point out some apparent discrepancies in your rationale. Please try to assist with a solution of this issue o~community concern. You are sitting on a public relations gold mine, and how you handle it will determine whether the RWSA becomes a hero or a villain. Thanks for your attention. I look forward to your thoughtful and open agenda item discussion of this important issue. Albemarle County: Board of Supervisors; 401 Mclntire Rd. Charlottesville, Va. 22901 BOARD OF S UPERVIS C~ ~7~: 5: 5642 Sugar Hollow Rd. Crozet, Va. 22932 February 8, 1999 Dear Supervisors: I am writing to express my appreciation for the serious attention you gave my neighbors when they spoke to you concerning the Moorman's River. While I was unable to attend the meeting, I strongly agree with them that the situation here is desperate and must be addressed. I was very pleased that you are prepared to look into this matter further. The desiccation of the river is severe but so localized that most citizens of the county are unaware of the problem. Even though I live on the river' s banks, it was not until I drove up to the reservoir late last summer that I realized how completely depleted the Moorman becomes during the summer months. Beyond the Middle Mountain tributary the river was dry throughout the summer and fall. The rocks lining the river bed were the only indication that water had ever flowed there. The damage this is causing to ecosystems in and along side the river simply cannot be tolerated. This pristine river should be the pride of our county. Instead, it is becoming an environmental disaster. . My neighbors have put considerable research into potential solutions. I support their recommendations. I am also open to any other alternatives that can restore a minimal flow of water to the river in summer months. I am very relieved that you have been so receptive to hearing our concerns, and I urge you to make this matter one of your highest priorities. Yours sincerely, JOHN COLLIER MARTIN 511~ CATTERTON ROAD FREE UNION, VIRGINIA 22940 (804) 978~2872 March 2, 1999 Dr. and Mrs. James Bennett "Friends of the MoormansRiver" 6430 Sugar Hollow Road Crozet, Virginia 22932 Re: City of Harrisonburg Water and Sewer The North River Dear Donna and Jim: This is to relate the results of recent inquiries I have made concerning the ability of municipalities and water authorities to obtain regulatory approval to replace "lost capacity" in a water system, by drawing water from an alternative source, when the "lost capacity" is the result of decisions to maintain natural water flow to preserve and protect a river and its environs. Contrary to representations recently made on behalf of the Rivanna Water and Sewer Authority (RWSA), it appears, not only that such regulatory approval may be obtained, but that such action is actually under way in the jurisdiction of our close neighbor, Harrisonburg, Virginia. I initiated my inquiries as a result of representations made in a letter dated February 17, 1999, from William B. Ellis, Esq., McSweeney, Burtch & Crump, to Mr. Arthur Petrini, Executive Director, Rivanna Water &.Sewer Authority. The letter was provided to members of the public at a recent RWSA Board of Directors meeting, and I assume that it will be provided to all members of the Board of Supervisors in advance of tomorrow's Work Session on Moormans River issues. Mr. Ellis represented in the letter: · . . the RWSA could replace the water released from Sugar Hollow Reservoir through development of a new or expanded water source. In this approach, RWSA would ask the appropriate state and federal requlatory agencies topermit a larger or additional water source to make up for water voluntarily released from Sugar Hollow Reservoir to the Moormans River. It is not clear at this time whether the federal or state regulatory agencies would in fact permit replacement of this lost capacity. The answer would likely depend on a complete assessment of the environmentalbenefits of implementing the MIF, and of the environmental detriments of implementing the proposed replacement capacity. The regulatory agencies would be unlikely to grant permits for a source including replacement water supply capacity unless it could bedemonstrated to their satisfaction that a net environmental benefit would result. Without detailed further studies, we cannot know at this time whether that would be the case. (Ellis Letter, at p. 5). On the basis of responses to my inquiries, I do not believe that the le~el'of pessimism expressed by Mr. Ellis in his letter is well founded. I met yesterday with Mr. Mike Collins, Director of Water and Sewer for the City of Harrisonburg. I understand from my conversation with Mr. Collins, that Harrisonburg maintains a large reservoir, known as the Switzer Reservoir, in a mountainous area west of the City. The water is of very high quality, and it flows naturally from the Switzer dam toward the City by gravity. The City also maintains two water i~takes, one at Rawley Springs, and the other further downstream on the North River. At these points, the water is drawn into the City water system. Eventually, the North River discharges into the Shenandoah River. The North River has not been designated as a Scenic River under the Scenic Rivers Act. Code of Virginia, § 10.1-400, e.~ seq. over the .years, it became evident that as a result of the amount of water being withdrawn from the North River via the two water intake stations, the amount of water naturally flowing in the North River downstream from the two water intakes was being reduced in quantity. This became a concern to Harrisonburg Water and Sewer (HWS) for purposes of future water supply needs. It also became a concern to a number of citizens who formed an organization known as "Friends of the North River" which began to lobby for greater protection for the North !River for environmental reasons. In their efforts to address the problem of diminished capacity in the North River downstream from the intakes, the interested parties recognized the availability of action under the Surface Water Management Act. Code of Virginia, § 62.1-242, e~ seq. Rather than to pursue creation of a "Surface Water Management Area" under the provisions of that Act, however, another solution was found that appears to be acceptable to all concerned. In this regard, HWS formulated a plan to create a new and additional water source for the City of Harrisonburg. The concept devised was to withdraw water directly from the Shenandoah River to supply a portion of Harrisonburg's water needs. By so doing, the amount of water that would need to be withdrawn from the two North River intakes could be reduced, and an adequate flow of water in the North River downstream from the water intakes could be maintained. 2 After the formulation of this strategy, HWS applied to the Virginia Department of Environmental Quality (DEQ) for issuance of the necessary permit. It appears that the permit likely will be approved pursuant to a set of Special Conditions a draft of which is attached hereto. I obtained these draft Special Conditions directly from DEQ. I am informed that final approval of the permit is pending the public notice and comment process. Pu.rsuant to these draft special conditions, HWS will be allowed to withdraw 4 million gallons per day from the South Fork of the Shenandoah River. If the combined withdrawal from the two North River intakes drops to 8 million'gallons per day or less, however, HWS will be allowed to withdraw up to 8 million gallons per day from the South Fork of the Shenandoah River. This will afford HWS 'flexibility in meeting Harrisonburg water consumption needs, while at the same time maintaining adequate natural flow of water in the North River. It should be noted additionally, that the United States Corps of Engineers has already issued its permit for this project, and Virginia Marine Resources is expected to issue its permit after DEQ acts finally with respect to the matter. I am informed that there are no other permitting agencies involved in this matter. As is readily apparent, therefore, the problem experienced with the North River in Harrisonburg is remarkably similar to the problem this County faces with the Moormans River. Nevertheless, RWSA, its consultants and attorneys seem not tobe aware of the situation in Harrisonburg, nor with HWS's successful dealings with DEQ in the permitting process. This is highly perplexing given the resources available to RWSA, and the fact that Harrisonburg is such a close neighboring city. In any case, the fact that Harrisonburg is well on its way toward obtaining the necessary permit to draw water from a new water source to replace lost capacity, fairly well refutes RSWA's implicit assertion as expressed in the Ellis letter, that this would be next to impossible. Moreover, the rather entrenched negativism towards dealing with the Moormans problem as expressed in all other portions of the Ellis letter is less than reasonable. The Moormans is a State designated scenic river. As such, the Moormans represents a State environmental treasure, and a more constructive and imaginative approach by RWSA certainly is indicated. CC: Mr. and Mrs. Robert Gilges Thomas J. Michie, Esq. 3 .y · DFFI.CE/WRTER DIRECTOR TEL:804-?62-4032 t "DRAFT I=iVi (I Feb 26'99 16:44 No.O02 P.02 VWP ~ermit No. Part I Page I of 2 98-167= ~P;CIAL CONDITIONS The conditions and ltm~Uations specified in hhe application and =he supplemental materials submit~ed b~ the owner shall be adhered The permtt~ee shall employ measures to prevent spills of ~uels or lubricants into s~e waters. The Department of Environmental Quali~y must be notified If spills do occur (S04/527-5200). All Construction and installation associated with the project shall be accomplished in such a manner that cons=ruc=io~ material or waste material is not to be discharged into ~tate waters. This permit authorizes the construction and operation of an ~ntake on the South Fork Shendndoah River. This permit has a term of 10 years. This permit expires ~ears from ibm issuan;e.date. This permit will need tO be renewed. Reappl~cat~on must be made no 1eBB 180 days prior to the expiration ~ete of this permit. ConstructiOn Conditions= a. The coffer'dam shall be constructed using non-erodible materials. b. To ~he maximum extent ~rac~icable construction shall occur during low flow conditions. c. Construction of the cofferd~m shall b~oek no more than 50% of the w~dch of the river a~ any given time. d. =xcayatea maCeriaZ shall be stockSlied in a manner that prevents teentry ~o the s~ream. e.'Scricc erosion and sedimencat~on control measures shall be. practiced ~uring cons~ruction aa described in the V~rginla ~rosion and Sedimenta~ion Control ~anclbook, =993, Virginia Department of Conservation and Recreation. f~ Original Stream bed and ~tream bank contours shalZ be restore~ and barren areas revegetated at the end of construction. OFFICE/WATER DIRECTOR TEL:804-762-4032 Mar 01'99 9:26 No.O01 P.Oi VWP Permit No. 98-1672 Part I Page 2 of 2 The maximum daily withdrawal from the South Fork Shenandoah River shall not exceed 4.0 million gallons per day, with the following exception. The maximum daily withdrawal from the South Fork Shex~andoah River may increase to 8.0 million gallons per day provided the combined came day withdrawal from.~arrisonburg's Rawlay Springs and North River intakes is less than or ec/ual to 8.0 million gallons per day, The permittee shall monitor withdrawals from the South Fork Shenandoah River on a daily basis to determine the whether withdTawals are in compliance with special condition ? of this permit,. Prior to commencing withdrawals from the new intake structure the permittee shall provide to the Department of ~nvironmental Qua!ity for DEQ approval a written description of the methodology that will be used to monitor daily withdrawale. 10. To prevent the im~ingement andentrainment of fish eggs, larvae and other aquatic life,' the intake screens shall be designed so that screen openings are not larger than two millimeters in width and screen face intake velocities are not faster than 0.50 feet per second. !1. The permittee shall prepare an annual report to demonstrate compliance with special condition 7. The report'shall contain the following information: for each day, the amount of waner withdrawn. On any day j.n which the withdrawal from the South Fork Shenandoah River exceeds 4.0 million gallons per day, the permittee shall also report the amount of water withdrawn at the Rawlay Springs and North River intakes. violations of any water withdrawal condition shall be reported within one week following discovery by the permittee. The report shall be sent to the Department of Environmental 0uality, Office of Water Permit Programs, P. O. Box 10009, Richmond, Virginia 23240-1009. The report shall reference the permit number and shall be due by January 31st for the previous calendar year. 12, To mitigate for the water withdrawal the permittee shall take measures tO improve navigation at the old power dam site. The permittee cut and constrruct a sluice a minimum of 6 inches deep and 20 feet wide along the southwest bank and remove rubble immediately downstream of the sluice and left abutment to provide passage suitable for small boats dur~n9 medium to low flow conditions. The permittee shall install directional buoys in the river upstream of the ruins of ~he old power dam to guide 'recreational boaters to the sluice location. February 24, 1999 1450 Bremerton Ln. Keswick, VA 22947 Dear Donna and Jim Bennett: Thanks for the copy of-the Ellis memorandum. After careful reading, I label this memo as an attempt to justify the Authority'spreconceived pdsition and to discourage protest. The implied, underlying hope seems to be that "ill-informed" persons will acknowledge the memo as the definitive word, and will accept the status quo set by the AUthority. This memo smacks more of advocacy than analysis. So, before commenting on some specific technical points raised by Ellis I'd like to respond with an advocacy statement of my own. The memo states that "The net environmental value...of implementing a MIF...is unclear...". This statement, more than any other in the memo, confirms that the Authority sees the Moormans as nothing more than a water supply source. The argument presented by Ellis can be compared to a physician who, looking down upon a patient writhing in agony, would argue: "I'd give you something for this...but it's so complicated...I'm not sure of the precise dosage...sorry." The extensive history of setting and implementing MIF's, elsewhere in the U.S., demonstrates a pattern of estimating, of tinkering, of setting a lower limit, then seeing what happens-- which is really the way the RWSA supplies water to its customers. For example~ I'm sure the Authority didn't consider, in advance, that many of the homeowners in the new development of Glenmore would install lawn irrigation systems. No, the Authority just puts in the pipelines and supplies water on demand. Why not begin with a small amount of MIF in Moormans, and see what happens? And, I find devious the assignment of only ecologic values to a MIF--almost like tagging any protest as environmental elitism, or asjust something for endangered species. Across the nation, MIF's have been established to serve a variety of other beneficial uses, e.g.: protection and propagation of fish & wildlife, instream recreation, esthetic appreciation, preserving values of riparian properties, and avoidance of nuisance conditions (as in restoring water to Owens River to suppress fugitive dust in Owens Lake Bed). Turning to specific topics advanced in the memo, I am inclined to look for points where questioning and analysis by you or your agent might bear fruit. First, the Ellis memo indirectly confirms the worth of continuing to probe the nature of the engineering operations of the Authority's system of water-in and water-out. For example, the memo ~rovides the clearest statement yet on why the Authority prefers Sugar Hollow over SFRR. Other questions should be raised so citizens could begin to peer into "the black box" of operation of the system. For example, how is meeting the water quality objectives of the river below SFRR related to operation of the Rivanna sewage treatment plant? And how is the latter related to using SFRR for water supply? What we protesters are pointing toward, ultimately, is trying to unravel such mysteries so that a more comprehensive and sustainable management of the waters of the Rivanna River Basin can ensue, to the general benefit of all water users. As you know, I'm not an attorney, but I've been in enough court cases to judge that Ellis is offering little more than a political opinion. I believe that a good attorney--digging into case law (no mention of case law by Ellis) could find considerable support for MIF, perhaps even through implementation of extant laws in Virginia~ Congress may not have, and the Commonwealth may not have chosen to, but the Courts, on a common law base, may well have. Of course, new laws to meet new truth and to resolve ineguities can always be written. Certainly,. Ellis' memo should not be affirmed as the "final word" on law. Turning to the subject of engineering planning for future (or changes in) water control facilities, I'm struck by the narrow, hypocritical posture of the memo in implying that' spending money answering the challenges of the MIFers is a waste of time and money--and (Heaven forbid!) a waste of really big time and money if net environmental benefits were to be found by such studies. Maybe spending money on a reductionist approach to planning for out-years is the biggest waste. How can a public body, if really acting in good faith, not demand to know how water might be conserved and the savings applied to beneficial use elsewhere, such as in Moormans River? Incidentally, how much is VHB being paid? And the Authority's legal counsel? My final comment is on the subject of hydrology; and my comment is general, because I understand you are associated with a professional person who is delving into the specifics. The general picture of hydrology we need to keep before us is: Increasingly, the Rivanna Basin is becoming a human controlled environment. Just as municipal water users certainly don't wish to return to the shallow well in the backyard, so we who support a MIF for the Moormans should not be asked to returnto the time when, as Ellis Cites in his memo, the Moormans' flow "naturally" went to zero. No, we can do better than that; we can plan, construct, deconstruct, replumb, and manage better than that. If the Authority or its consultants error in making statements about the so-called "virgin conditions" of the Moormans, we need to challenge those statements. But, we have a right to know how much enhancement over virgin conditions (pre Sugar Hollow; pre diversion) might be possible. Comprehensive, multiple-purpose management of water resouces, which includes environmental enhancement,'has happened in many other burgeoning communities in the world. It can happen here. Sincerely yours, Edgar A. Imhoff Certified professional geologist (hydrology) in Virginia :E,I!a:.C.arey:' From: Sent: To: Subject: Sally Thomas Tuesday, March 02, 1999 4:19 PM Chades Martin; 'bowerman~one.net'; Charlotte Humphrls; Walter Perkins; Formst Marshall; Bob Tucker Ella Carey FW: Garbled FAX In case you're interested, this is what appears at the top of page 8 of the Bennett's response to our questions. It's garbled in our copy. Sally "1. What am the potential benefits of providing MIF? Delineating benefits is pert of the procedure of determining the purpose to be served to the river when determining MIF. When MIF is required by law, a study of the "benefits" to the stream is conducted. Beneffis may include maintaining existing fisheries, supporting recreational activities, or even "flushing" out streams In spring time to simulate heavy rainfall. However, we are viewing MIF only as a means of maintaining a natural environment. We consider the absolute drying up of the river bedto be unnatural and seek only to restore natural flow based on the fluctuations of flow upstream to the reservoir. If the river system were operating naturally, all the flow coming into the Sugar Hollow gorge would move through the Sugar Hollow Valley. Seeking to provide a balance of "instream" and "off stream" diversions of the water-we have recommended that 50% of the 'real time" flow of the North and SOuth Forks be diverted to the Moormans below the dam. ...etc." ALBEMARLE COUNTY COMPREHENSIVE PLAN REVIEW CHAPTER TWO, NATURAL RESOURCES AND CULTURAL ASSETS Draft March 3, 1999 Scanned under Land Use Reports. COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGFNDA TIT! F: Y2K Contingency Plan AGFNDA DATF: March 3, 1999 ITFM NUMRFR: ACTION: INFORMATION: X SURJFCT/PROPOSAI IRFt1UFST: : A discussion of the draft Y2K Contingency Plan and : public information/education efforts planned for the :community. CONSFNT AGFNDA: ACTION: INFORMATION: STAFF CONTACT(S): Messrs. Tucker, Huff, Ms. Catlin ATTACHMFNTS: Yes RFVIFWFD RY: RACKGROUND: As the Year 2000 approaches there are a variety of predictions as to what impacts individuals, organizations and communities in general will experience in terms of disruptions to critical systems and services. While it is difficult to identify specific and concrete impacts, it is clear that the County needs to not only ensure the compliance and reliability of its own systems but also to serve in a leadership role in preparing contingency plans for more widespread community issues. Albemarle County has an obligation to ensure the health, safety and economic vitality of the public, so our Year 2000 efforts will need to look beyond our own potential problems to make sure that our citizens can conduct "business as usual" through 2000. nlSCUSSION: Albemarle County staff in a variety of departments have been working for some time on responding to the challenges which may be presented by the Year 2000, or Y2K, transition. Internal areas of critical need are being identified and responded to in a comprehensive and systematic fashion. However, the impacts of Y2K may be felt in disruptions to infrastructure systems that could affect the entire community. Given the unknown nature of exactly what will occur, it seems prudent and reasonable to have a contingency plan in' place that will help us anticipate and respond to those types of infrastructure failure. Another critical area of focus involves preparing the community at large for potential situations ahead of time in a planned, rational public information/education campaign to avoid any type of panic or overreaction that could cause its own serious consequences. A draft contingency plan has been developed by the area Emergency Services Director and outlines preparations and responses similar to what would be put in place in the event of a weather emergency or natural disaster. The basic elements of that plan are outlined in the attached document. The county's Community Resources Office is also working with the American Red Cross and the local media to plan an educational campaign that will distribute appropriate information to the public to help them feel confident and prepared for possible Y2K scenarios. RFCOMMFNInATION: No action required. 99.038 DRAFT Y2K CONTINGENCY PLAN PURPOSE The purpose of this Plan is to establish preparatory and recovery procedures in Charlottesville City, Albemarle County, and the University of Virginia (UVA) in response to the Y2K threat of possible disruptions in services to our community. It assigns responsibilities to local government agencies and support organizations for disaster mitigation, preparedness, response, and recovery. The plan attempts to minimize loss of essential services and to insure these services are restored as soon as possible if and when they are lost. SITUATION AND ASSUMPTIONS It is the responsibility of the City and County governments and the University administration to protect life and property from the effects of hazardous events. Local government has the primary responsibility for emergency management activities. When the emergency exceeds the local government's capability to respond, assistance will be requested from the state government. The federal government will provide assistance to the state, when' appropriate. CONCEPT OF OPERATIONS A. The city, county, and university must be prepared to bear the initial impact of a Y2K disruption on their own. Help may not be immediately available from the state or federal government due to the wide spread nature of the disruption. B. The Directors of Emergency Services and the Coordinator of Emergency Services, with support from designated local officials, will exercise direction and control from the EOC if it becomes necessary to activate. The EOC may be partially or fully manned depending on the scope of the disruption. C. The heads of operating agencies will develop and maintain detailed plans and operating procedures necessary for their departments to effectively accomplish their assigned tasks. D. All appropriate locally available forces and resources will be fully committed before requesting assistance from the state. Requests for assistance will be made through the State EOC to the State Coordinator. EMERGENCY MANAGEMENTACTIONS 1. Shelters will be opened as needed depending on the weather and the extent of the loss of power. Shelters to consider first are: East Rivanna Fire, Crozet Fire, Scottsville Rescue Charlottesville High and Monticello High School. When shelters are ordered to open, the procedures outlined in the EOP will be followed. Shelter owners and emergency service providers with generators will check generator Y2K compatibility with manufacturers. 2. Communications backup will be provided by the Radio Amateur Communications for Emergency Services (RACES) group who will standby for assignment to police, fire, and rescue vehicles as needed. All users of radio systems will check with vendors for Y2K compatibility of their equipment. The Emergency Services Coordinator (ESC)will monitor the progress of the telephone company Y2K cempl lance progress. 3. Each police department will identify and check critical traffic intersections for proper traffic light function after midnight on 12-31-99. The police departments will plan for manual backup traffic control at criticel intersections, as a precautionary measure, in those areas they are responsible for. 4. Vehicle compliance checks are the responsibility of each organization owning vehicles. Each department or agency owning vehicles will develop a plan for refueling vehicles when fuel pumps are inoperative due to power failure or embedded chip problems. 5. Citizen Education is the responsibility of the Public Information Officers (PIOs) of each jurisdiction in coordination with the ESC. Each must develop a public education program (handouts, briefings, news releases, etc,)for Y2K preparedness emphasizing using the same preparedness procedures for any disaster for example: food and water stockpiling, battery powered radios, flashlights, extra batteries, etc. Citizens will be encouraged to obtain hard copies of all financial and other important documents. 6. Emergency Communications Center (911 ) will place additional staff on duty to process calls .from citizens reporting Y2K problems. 7. Electric Power company progress towards Y2K compliance will be monitored by the ESC. 8. The Emergency Operations Center will be staffed, prior to midnight 12-31-99, by a minimum of one member of each from: police, fire, rescue, PIO, Virginia Power, Red Cross, RWSA, Sprint, RACES (RACES will also monitor international frequencies in the hours prior to midnight to try and pickup other countries problems as they occur before ours.) All EOC staff will be placed on standby on 31 Dec 1999, The Zehmer Hall EOC will be reserved for possible use. 9. Regional Jail personnel will verify Y2K compatibility of all electronic secudty equipment and the compatibility of all communications devices. 10. Finance and Personnel Departments will develop backup plans to manually: distribute employee pay, issue annual licenses (such as business license, dog tags, zoning permits as required by law), accept payments and filings for those licenses and to manually assess, correct, bill and collect annual city taxes (real estate, personal property, meals tax, utility tax, etc ...). Each department will identify and maintain hard copies of all critical documents and investigate obtaining legal extensions of deadlines for some required functions. Management personnel will have, at their homes, a printed phone list and physical address list of all employees, for communication purposes. 11. The Airport will develop, review and exercise plans for manual aircraft control and for accessing fuel in a power outage situation. Management will check with equipment suppliers for information on Y2K compatibility and embedded chip problems. 12. Information Services will check all critical software and hardware for compatibility and check with equipment suppliers for information on Y2K compatibility and embedded chip problems. 13. The Rivanna Water and Sewer Authority will check compatibility of all critical electronic elements and check with equipment suppliers for information on Y2K compatibility and embedded chip problems. 14. Elevator Owners will check for Y2K compatibility with manufacturers, 15. Gas providers will check compatibility of all critical electronic elements and check with equipment suppliers for information on Y2K compatibility and embedded chip problems. Management will develop a backup plan for billing. 16. All Emergency Service Providers will plan for extra around the clock manning of staff to act as local points of contact for citizens requiring assistance for medical, fire, security or other assistance until a clear picture of the extent of the problem develops. FOR ALL Be aware that Y2K compatibility problems are likely to occur for some on July 1, 1999 as the fiscal year changes and computatitohns into year 2000 become common. Other possible problem dates include April 4, 1999 (the 99 h day of 99) and September 9, 1999 (the 9th day of the 9t" month in 99). Programmers sometimes use 9999 for infinity and the application might see this as a date that does not exist or an end of process command and shut the application down, This is not as likely as dates are usually entered in a six digit format (00,00,00). Y2K WEBSITES General Information: The American Red Cross: www.redcross.org Suggests a checklist of actions which individuals should follow for complete Y2K preparedness. Addresses frequently asked questions. Peter de Jager's Year 2000 Site: www.year2000.com Provides general information and various articles concerning the Y2K problem. Also provides some technical suggestions for approaching the year 2000. The Mitre Corporation's Y2K Site: www.mitre.org/technology/y2k/ Provides a description of the problem. Also offers solutions, compliances, suggestions for Personal Computers, cost estimates for resolving Y2K problems, and links to other Y2Kwebsites. The Cassandra Project: httn://Cassandraproject.org/home.html Provides an excellent "frequen~y asked questions" section. Presents a comprehensive guide to individual preparedness. Federal Information: President's Council on Year 2000 Conversion: www.y2k.gov Presents information on Y2K computer problem including the efforts of the Federal Government to prepare its computer systems on both the international and national levels. Also contains link~ to information on Y2K compliance for critical sectors of the economy, along with many other Y2K resources. United States Government Year 2000 Gateway for Year 2000 Information Directories: www.itpolicy.gsa.gov /mks/year2OOO/y2khome.htm Provides links to all Federal Y2K sites. Federal Emergency Management Agency--Year 2000 Issues: www.fema.~ov Gives information on the toll-free Federal Y2K Hotline, Emergency Services, Emergency Response, Frequently Asked Questions, Y2K for Kids, and related links. United States Consumer Gateway: www.eonsumer.~ov Addresses important consumer issues in dealing with the Y2K problem. State Information: Virginia Century Date Change Initiative Project Office: www.cdci.state.va.us Describes Virginia's approach to the potential problems of Y2K. Includes Year 2000 information and guidance as well as monthly progress reports concerning Virginia' s Y2K readiness. VirginiaDepartmentofInformationTechnology: www.cns.state.va.us/y2OOO/index.htm Includes the Y2K strategies for the Virginia's Department of Information Technology. Also presents compliance tips as well as links to all fifty states. Y2KY2KY2KY2KY2KY2KY2KY2KY2KY2KY2KY2KY2KY2KY2KY2 HeW e6e yew eeEe6ee Fee Y2~2~2~2~2~2~2~2~2~2~2~2~2~2~2~2 How you choose to prepare for the Year 2000 is a very personal decision. You may want to stockpile food for six months, or you may decide that a week of extra food is enough. Regardless of how you decide to prepare for Y2K, there are several areas that you should consider. Think for a minute how this would affect your family. Do you go to the grocery store several times a week? Do you constantly drive through the ATM to get cash? Do you put a small amount of gas in your car two or three times rather than filling it up once? January 1, 2000, falls on a Saturday. Some problems may become evident immediately, while others may take a little longer. You might be inconvenienced for a day or two, or your lifestyle could be affected for a week or more. The following has been compiled from information prepared by the American Red Cross and the Cassandra Project, a grassroots nonprofit organization concerned with community preparedness. FOOD AND WATER: Food: We could experience. shortages or food store closures. The best altemative is to buy what you need ahem of time. At least 2-3 months prior, start laying in non-perishable basics like toilet paper, tissue, dry and can goods, etc. In case of refrigerator failure, the best storage is prepackaged food that won't spoil until opened. Cans, boxed food, beans, pasta, etc. will all survive without refrigeration. Survival rations can usually be bought at an Army Surplus store, and camp rations at a camping supply store. Water: Cooking: A normally active person needs to drink 2 quarts of water each day. Hot environments and intense physical activity can double that amount. Children, nursing mothers and ill people will need more. Store one gallon of water per person per day (two quarts for drinking, two quarts for food preparation and sanitation). In case power fails, plan to use altemative cooking devices in accordance with manufacturer's instructions. Don't use open flames or charcoal grills indoors. WARMTH AND COMFORT: Heat: n If heat is cut off, your fireplace, wood stove, freestanding kerosene heater, or even cans of Sterno may act as an alternative heat source. Do not plan to use gas-fueled appliances, like an oven, as an alternative heating source. The same goes for wood-burning Or liquid- fueled heating devices that are not designed to be used in a residential structure. Camp stoves and heaters should only be used out of doors in a well-ventilated area. If you purchase an alternative heating device, make sure that it is approved for use indoors and is listed with the Underwriters Laboratories CLIL). n Restrict yourselves to one or two heated rooms and shut to doors to the rest. Try not to enter or exit the house from the room of the source of your primary heat. However, do make sure that there is adequate ventilation to prevent the build up of carbon monoxide, other gases, or smoke. It is a good idea to buy a battery powered carbon monoxide detector. c2 Also have extra blankets, coats, hats, and gloves to keep warm. Emergency Shelters: ca Be prepared to relocate to a shelter for warmth and protection during a prolonged power outage, or if any other reason local officials request that you leave your home. Listen to a battery-operated radio or television for information about where shelters are available. LIGHT: Flashlights: ca Make sure that you have plenty of flashlights and extra batteries on hand. Don't use candies for emergency lighting 'as they present a fire hazard. ca For safety~ use a flashlight when using the stairs, or accessing darkened cabinets or rooms. Alternatives: ca Other light sources include hurricane lamps, -and battery powered camping lights. ca Don't expect to light a room as you would with electric light. It won't hurt your eyes to use subdued lighting, even for an extended period of time. Fireplaces and Woodstoves: ca Either of these can act as a source of heat as well as cozy evening light. Make sure that you have enough wood to keep these going for a couple of days. Make sure that any open flame is well away from children, pets, or ~ammables, and secure from accidental contact. Always keep a fire extinguisher close at hand. COMM ' C TION: Phones: TV: If there are phone communication failures, you could be cut off from emergency medical, police, and fire services. Therefore, prepare as if you will have no communication. Plan for life without television for a couple of days. If you have young children, this may effect you even more than those who don't. Prepare by having plenty of games available, and be willing to play. It may also be a good time to read to them, teach a new craft, etc. In any case, expect to have to be the sole source of entertainment for your family. Radio: This is the most likely form of communication to be available. Make sure you have a portable battery operated AM/FM radio with good reception, and enough battery power to last for at least a week of continuous play. HOUSEHOLD ELECTRONICS: General: Q · Cheek with manufacturers of any essential computer-controlled electronic equipment in your home to see if that equipment may be affected. This includes fire and security alarm systems, programmable thermostats, appliances, consumer electronics, garage door openers, electronic locks, and any other electrical equipment in which an "embedded chip" may control its operation~ Smoke Detectors: ca Examine your smoke alarms now. If you have smoke alarms that are hard-wired into your home's electrical system (most newer ones are), check to see if they have battery back-ups. Generators: ca If you plan to use a portable generator, connect what you want to power directly to the generator; do not connect the generator to your home' s electrical system. Also, be sure to keep a generator in a well- ventilated area either outside or in the garage, keeping the door open. Do not put a generator in your basement or anywhere inside your home. Security systems: Q Security systems include CCTV, motion and heat detectors, and pressure pads to name a'few. Check with the manufacturer to make sure that the backup power for these systems will function in the event of a power failure. Get this statement in writing. MEDICAL NEEDS: Medical and Dental Care: Try to schedule needed tests, exams, etc. with results returned well before the end of 1999. ~ Get hard copies of your medical files, x-rays, etc. u If you require medical attention regularly, ask if the Doctor will give you a prescription in advance. Pharmacies: ca Obtain a hard copy of all transactions and medicinal records that your pharmacy may have on record. Medical Devices: ~a If you or anyone you know is dependent on medical devices, it is important to contact the manufaetttrer and get their assurance in writing that the device will function correctly and safely. ca Ask the Physician what altematives there are to electronic or electrical medical devices, or what you can do if the device fails for any reason. MONEY: ATM Machines and Cash: Don't assume that ATMs will be working. Withdraw enough cash to pay for food, fuel, medical care, emergency care, etc. for however long you feel is necessary. Don't count on your paycheck, social security, child support, etc. payments to be there. ca Expect prices to go up if there are shortages of any goods such as food. Put cash aside in a safe place that you know will be accessible in the event of an emergency. ~ If possible, do not withdraw all of your money from the bank. Just make sure that you have hard copies of all your financial records before the end of 1999. Bills: ca If you pay your bills by check, credit card, or cash, pay them at least 3- 4 months in advance, for a 2 month period extending into February 2000 . or have enough cash available for the same period. Make sure to get a hard copy of your receipts for your records. Credit and Debit Cards: ~ Expect to have to use cash in case these systems fail. TRANSPORTATION: Cars: ca Obtain written assurance from the manufacturer that your car will not be affected by y2K. ca Make sure that your gas tank is full before the turn of the century in case of a temporary gas shortage. Do not attempt to store gas as doing so is considered highly dangerous. Alternatives: ca Start considering other forms of transportation such as bicycles, low- teeh motorcycles, low-tech cars, etc. If you live in a rural area, horses and carts may be an option. fl4a cl 3, 999 7~'ud~et ~ denda~ March 3.- County Executive's Recomntended Budget Sent to Board of Supervisors March 10 -Public Hearing on Recon.nended Budget March 15 - Board Work Session: Overview and General Government Critical Issues March 17 - Board Work Session: Schools March 22 - Board Work Session: Other Board Issues March 24 - Board Work Session: Other Board Issues April 7 - Public Hearing on Board of Supervisors' Proposed Budget & Tax Levy April 14 - BudgeFCIP Adoption, Tax Levy Set The major purpose of budgeting is to formally convert the County's long range plans and policies into services and pro- grams. The budget provides detailed financial information on the costs of services and the expected i-evenues for the up- coming fiscal year. The budget process also provides a forum for a review of progress made in the current year and for a review of the levels of service provided by local government. [Ohat z$ the bttd:~et? The budget is divided into three major parts, each with sepa- rate documents and public hearings. The operating budget is the total and complete budget used to finance all of the dayTto-day operations of local govern- ment. It consists of several major sections including general government operatiohs, the transfer to school operations, school debt service, capital outlay, and the City-County reve- nue sharing payment. Funding for this budget is derived pi-i- marily from taxes, fees, licenses, fines, and from state and federal revenues. The school budget is used to completely describe the opera- tions of the County's schools. It is prepared by the Superin- tendent's office and is approved by the School Board. The schools have their own budget calendar ~vhich is separate from that of other budgets. Funding for the school budget is derived mainly from transfers from the General Fund, fees, and inter-governmental revenues (i.e. state and federal fund- ing.) The Capital Improvements Progrant (CIP) is used to pur- chase or finance the construction of capital goods from the building of schools, parks, and roads to the upgrading of com- puter and phone system equipment. Funding for these proj- ects is obtained primarily from bond issues (long term debt which is typically borrowed for the building of school proj- ects) and from transfers from the operating budget. ~Ohat au the State 7~eqtti',tementg? The Commonwealth of Virginia requires that all localities meet certain budget guidelines, as outlined in Sections 15.2- 2500 to 15.2-2513 of the Code of Virginia (1950), as amended. According to these guidelines, all localities within Virginia must have a fiscal year beginning on July 1 and end- ing on June 30 and must approve a balanced budget. The School Board must approve the School Budget by May 1. or within 15 days of receiving estimates of state funding, which- ever shall occur later. The Board of Supervisors must approve the operating budget and set the tax rate by July 1 of each year. The adoption of the operating budget and the tax rate requires the Board to hold a public hearing and to advertise this hearing no less than 7 days in advance. Although these are the minimum state requirements, the cotmty traditionally has adopted the budget by April 15 in order to establish teacher contracts and to set the personal property tax prior to the tax bill mailing date. The official appropriation of funds takes place prior to July 1 of each year. cl'{o~v can .q iba~tZcZpate in the ib~oceg~? Each year the County develops a schedule of events which describe the dates of public and Board participation in the budget process. The Board is asked to approve the schedule of the budget process in order to establish firm dates for meetings and provide the public with as much notice as possi- ble. A copy of the budget calendar is included in this section on the back of the divider page. [-Ohat ia the 7gttdliet i25~oceaa? . The County's FY 1999/00 operating budget schedule began on October 13, 1998, with the preliminary projection of reve- nues for the coming year. On November 4, the Board pro- vided the County Executive with financial guidelines for the development of the budget. On November 13, the County Executive's Office sent budget instructions to all depart- ments. In the middle of December, departments submitted budget requests to the County Executive's Office. From the middle of December to the middle of January, the executive staff reviewed budget requests and developed budget-related questions. From these discussions, the execu- tive staff developed recommendations ranging from the fund- ing of new programs to the reduction of funding for current programs. In mid-February, the School Superintendent sub- mitted the school budget to the County Executive and the ex- ecutive staff reviewed the school budget. At the end of Febru- ary, the County Executive made the necessary adjustments to balance the budget and staff printed the County Executive's recommended budget. This budget will be presented to the Board of Supervisors on March 3, with a public hearing on the County Executive's recommendation scheduled for March 10. After the public hearing, the Board begins a detailed review of each area of the budget and recommends specific cuts or additions to the County Executive's recommended budget. After all of the budget changes are agreed upon, a public hearing on the Board of Supervisors' proposed budget and the tax rate will be held. The FY 99/00 public hearing is sched- uled for April 7, 1999. On April 14, the Board adopts the op- erating and capital budgets, and sets the tax levy for the com- ing year. The budget is legally enacted through passage of a Resolution of Appropriation prior to June 30. Fiscal ~D lan Basic service levels will be maintained at current levels; · Property tax rates will be maintained at current levels - real property at $0.72/$100 assessed valuation and personal property at $4.28/$ I00 assessed valuation; Current fiscal planning policies will be maintained; Education and public safety continue to be high priorities for the provision of services; · Local revenues are not used to replace reduced or eliminated federal or state programs; · Future fiscal uncertainties are reduced and fiscal stability is maintained through an appropriately funded General Fund Bal- ance; and · Necessary infrastructure improvements are programmed for im- plementation. · State and federal revenues for FY 2000 increased by $4.68 mil- lion (13.6%) over the current year, largely due to economic prosperity at the State-level and growth in state income tax revenues; · School Division revenues increased by $2.81 million (10.6%) from state and federal sources, and by $2.15 million (4.4%) from the General Fund, for a total transfer of $51,385,564; · Local revenues for FY 2000 increased by $5.11 million (5.5%) over the current year, with real property tax revenues increasing $2.33 million or 5.9% over the current year due to this year's reassessment and S178.6 million in new construction; personal property revenues increased by S0.41 million or 2.0% over cur- rent year; and meals tax revenues increased by $0.80 million, or 34.7%. over the current year: · The revenue sharing agreement with the City of Charlottesville provides them with an additional $266,781 for a total payment of $5.85 million; · Debt service of $8.45 million for school construction projects has been funded: · Community agencies receive an average funding increase of 5%; · Departmental operating budgets are level funded with no in- crease over their current budget; · Compression pay for long-time employees is in the second year of a three year phase-in as directed by the Board of Supervisors last year; · School Division and General Government employees are pro- posed to receive a 4% performance increase: · A General Government debt service reserve of S200,000 is funded for proposed bonded projects; and · A Board of Supervisors contingency reserve in the amount of S200,000 is provided for the Board's discretionary use. 7lb~Lo~i, tiea 7zIdd~e'gsed Ln the 7Sud~iet: Administration - Funding is provided to increase the amount of continuing education assistance available to each employee and to hire a Strategic Planning and Process Review Manager (Human Re- sources); and to fund the second year of the three-year compression phase-in. Judicial - A permanent bailiff is funded at the Juvenile & Domestic Relations Court; ongoing funding is provided for Hunting Control Enforcement (Sheriff); and funding is allocated for a chair and com- puter in the General District Court Jud~ge's chambers. · Public Safety - Funding is provided for a new Police Traffic Offi- cer; for specialized Police training; for additional operating and staff associated with the regional jail expansion; for an additional dis- patcher and Regional Crime Information Network (RCIN) Coordina- tor at the Emergency Communications Center; for three new career fLre~ghters and Hazardous Materials supplies (Fire/Rescue); and for vehicle maintenance and fuel expenses for volunteer fLre companies and rescue squads (J.C.F.R.A.) Public Works - Funds are budgeted for a new Senior Civil Engi- neer and an erosion control Plans Reviewer/Inspector in Engineer- ing; for stormwater detention basin maintenance (Engineering); and for weed control, maintenance and mowing of median strips along Routes 250 and 20 South (Public Works.) Human Development - 2.0 FTE new foster care social workers and 2.0 FTE child protective services social workers are added in Social Services; additional Comprehensive Services Act funding is budg- eted to address the increase in foster care cases; JABA received ad- ditional funds for congregate and home delivered meals; Children, Youth and Family Services received additional funds for the Run- away Emergency Shelter; Growing Healthy Families received $25,000 for home visits (Commission on Children & Families); Madison House received additional operating funds; the AIDS/HIV Services Group was funded; and Piedmont Virginia Community College received additional operating and capital project funds. Parks, Recreation and Culture - Funding was provided for ten special needs assistants at Parks' Summer Playground Program, as well as for the following Library requests: a Library Clerk at North- side, a Technical Services Librarian at the Central Library, and Sun- day hours at the Monticello Avenue Virtual Village (Mont-AVV) Intemet lab. Community Development - Funding was added for a Planning Technician, a GIS Specialist, aerial photography, and tax map/parcel digital conversion in Planning; a new Zoning Assistant is provided to help with plan review; additional funding is provided to MACAA for the Community Assessment Program (CAP) and salary adjust- ments; and funds are budgeted to the Plarming District Commission for additional RideShare staff and a Rivanna River Basin study. Education - The School Division has added 15.2 growth teachers and other costs in support of 224 new students, including 2.0 new health clinicians and additional elementary art, music and physical education staffing; provided additional funding for high school ath- letics; funded the Standards of Accreditation; funded technology support; and other initiatives. FY 1999100 Recommended Total County Revenues $145,491,378 Self-Sustaining Federal Reve Local Property Taxes 47% 3% State Revenue 24% Carry-Over/Fund Other Local Balance Revenues 1% 22% FY 97/98 FY 98/99 FY 98/99 FY 99/00 FY 99/00 $ % % TOTAL COUNTY REVENUES ACTUAL ADOPTED. BE_V_.[SE.D REQUEST RECOMM INC ~ TL LOCAL REVENUE. PROPERTY TAXES 59.796.119 63~233.900 63.233,900 65,226,315 66,173,400 2,939.500 4.65% 45.48% OTHER LOCAL REVENUE 27.206.324 29.008.387 29,034,120 31.042,800 31,278,330 2,269.943 7.83% 21.50% OTHER LOCAL - SCHOOL FUND 633.977 612.099 642.137 516.254 516.254 (95.8451 -15.66% 0.35% SUBTOTAL 87.636.420 92,854,386 92,910,157 96,785,369 97,967,984 5,113,598 5.51% 67.34% STATE REVENUE GENERAL 5.088.270 5.410.678 5.560,828 5,810,600 6,894,253 1.483,575 27.42% 4.74% SCHOOL FUND 24.104.339 25.549.819 25.838.989 28.275.580 28.275.580 2.725.761 10.67% 19.43% SUBTOTAL 29.192.609 30.960.497 31,199,817 34,086,180 35.169,833 4,209,336 13.60% 24.17% FEDERAL REVENUE GENERAL 2.458.915 2.577.834 2.577.834 2.293.500 2,964.576 386,742 15.00% 2.04% SCHOOL FUND 812.103 946.448 946.448 1.027.860 1.027.860 81.412 8.60% 0.71% SUBTOTAL 3,271,018 3.524.282 3.524.282 3.321.360 3.992,436 468,154 '13.28% 2.74% SELF-SUSTAINING FUNDS 6,968.689 6,545,782 6.726.525 7,275,680 7,275,680 729,898 11.15% 5.00% TRANSFERS/FUND BALANCE GOVT: CARRY-OVER/FUND BAL 0 69,916 1,004,616 0 0 (69,916) -100.00% 0.00% GOVT: TRANSFERS 136.697 30.000 30,000 110,300 136,775 106,775 355.92% 0.09% SCHOOLS: CARRY-OVER/FUND BAL 0 985.512 985.512 790,000 790.000 (195,512) -19..84% 0.54% SCHOOLS: TRANSFERS 58.670 58.670 58.670 158.670 158.670 100.000 170.44% 0.11% SUBTOTAL 195.367 1,144,098 2,078,798 1.058,970 1,085,445 (58,653) -5.13% 0.75% TOTAL REVENUE 127,264,102 135,029,045 136,439,578 142,527,559 145,491,378 10,462,333 7.75% 100.00% (Zlota o untv FY 1999100 Reconfmnded Total County Expenditures $145,491,378 General Gev't. General Gev't IVisc. <1% Operations 27% 7 ' · ' CaPitall~°gram ~ ..... Revenu:/oSharing ~...~' -~ se,: ::' 5% Debt Service 6% School Division Operations 57% TOTAL COUNTY EXPENDITURES GENERAL GOVERNMENT FUNCTIONS ADMINISTRATION JUDICIAL PUBLIC SAFETY PUBLIC WORKS HUMAN DEVELOPMENT PARKS, RECREATION & CULTURE COMMUNITY DEVELOPMENT COMPRESSION RESERVE SUBTOTAL SCHOOL DIVISION SCHOOL FUND OPERATIONS SELF-SUSTAINING FUNDS DEBT SERVICE FUND DEBT SERVICE RESERVE CAPITAL IMPROVEMENT PROGRAM SUBTOTAL NON-DEPARTMENTAL CAPITAL PROGRAM - GEN. GOV'T, CITY/COUNTY REVENUE SHARING DEBT SERVICE - GENERAL GOVT JAIL EXPANSION RESERVE CONTINGENCY RESERVE REFUNDS SUBTOTAL SUBTOTAL EXPENDITURES FY 97/98 FY 98/99 FY 98/99 FY 99/00 FY 99/00 ACTUAL ADOPTED REVISED REQUEST RECOMM $ INC 5,574,778 5,779,233 5,947,869 6,184,605 6,111,362 332,129 5.75% 2,032,550 2,106,855 2,206,846 2,297,318 2,315,457 208,602 9.90% 10,474,875 11,113,901 11,227,001 12,084,876 12,090,320 976,419 8.79% 2.205,643 2,289,742 2.615,415 2,643,376 2,573,495 283,753 12.39% 7,094,339 7,641,464 7.686,041 8,810,226 8.504,582 863,118 11.30% 3,518,675 3,751,919 3,762,022 4,070,921 3,985,525 233,606 6.23% 2,504,123 2,677.699 3,166,611 3,314.321 3,279,883 602,184 22.49% 0 196.240 65.770 196.24O 202.734 6.494 3.31% 33,404,983 35,557,053 36,677,575 39,601,883 39,063,358 3,506,305 9.86% 4.20% 1.59% 8.31% 1.77% 5.85% 2.74% 2.25% 0.14% 26.85% 1,325,927 1,712,312 1,712,312 2,157,930 2,157,930 445,618 26.02% 1.48% 5,518,393 5,587,013 5,587,013 5,853,794 5,853,794 266,781 4.78% 4.02% 0 110,688 110,688 110,688 310,688 200,000 180.69% 0.21% 100.000 0 0 0 0 0 0.00% 0.00% 0 184,913 174,976 50,000 200,000 15,087 8.16%, 0.14% ~5.648 81.500 81.500 26.000 26.000 (55.500) -68.10% 0.02% 6,979,968 7,676,426 7,666,488 8,198,412 8,548,412 871,986 11.36% 5.88% 126,998,391 135,029,045 136,439,578 146,656,675 145,491,378 10,462,333 7.75% 100.00% 70,675,712 77.391,036 77,510,244 83, 130,700 82,153,928 4,762,892 6.15% 56.47% 7,096.627 6,545,782 6,726,525 7,275,680 7,275,680 729,898 11.15% 5.00% 6,845,880 7,558,748 7,558,748 8,450,000 8,450,000 891,252 11.79% 5.81% 600,000 0 0 0 0 0 0.00% 0.00% 1.395.221 300.000 300.000 ~ 0 (300.000) -100.00% QJ2D.~ 86,613,440 91,795,566 92,095,516 98,856,380 97,879,608 6,084,042 6.63% 67.28% GENERALFUND EXPENDITURES FY97/98 FY98/99 FY9~99 FY99~0 FY9~00 $ % % ACTUAL ADOPTED REVISED REQUEST RECOMM ~ IN(3 TL ADMINISTRATION BOARD OF SUPERVISORS 290,417 304,495 329,171 323,888 322,388 17,893 5.88% 0.30% COUNTY ATTORNEY 521,743 418,997 420,552 438,413 438,913 19,916 4.75% 0.41% COUNTY EXECUTIVE 554,714 601,100 622,370 633,800 633,800 32,700 5.44% 0.59% FINANCE 2,225,421 2,427,061 2,517,599 2,558,240 2,526,740 99,679 4.11% 2.35% INFORMATION SERVICES 1,505,611 1,520,086 1,535,030 1,608,898 . 1,608,898 88,812 5.84% 1.50% HUMAN RESOURCES 274,519 314,165 314,185 403,419 374,484 60,299 19.19% 0.35% VOTER REGISTRATION/ELECTIONS 202.354 193.309 208.962 217.947 206.139 12.830 6.64% 0.19% SUBTOTAL 5,574,778 5,779,233 5,947,869 6,184,605 6.111,362 332,129 5.75% 5.69% JUDICIAL CIRCUIT COURT 76,568 73,382 73,382 75,126 75,126 1,744 2.38% 0.07% CLERK OF CIRCUIT COURT 495,273 502,883 527,603 540,848 540,848 37,965 . 7.55% 0.50% COMMONWEALTH'S ATTORNEY 461,630 488,900 489,829 501,379 501,379 12,479 2.55% 0.47% GENERAL DISTRICT COURT 10,935 12,830 15,330 15,330 15,330 2,500 19.49% 0.01% JUVENILE COURT 68,723 132,984 132,984 119,934 119,934 (13,050) -9.81% 0.11% MAGISTRATE 15,046 18,020 18,020 19,355 19,355 1,335 7.41% 0.02% SHERIFF 904.375 877.856 949.698 1.025.346 1.043.485 165.629 18.87% 0.97% SUBTOTAL 2,032,550 2,106,855 2,206~846 2,297,318 2,315,457 208,602 9.90% 2.15% PUBLIC SAFETY COMMUNITY ATTENTION CRIMINAL JUSTICE BOARD EMERGENCY COMMUNIC, CTR FIRE DEPARTMENT - CITY FIRE DEPARTMENT - JCFRA FIRE/RESCUE ADMINISTRATION FIRE/RESCUE CREDIT FOREST FIRE EXTINCTION INSPECTIONS JUVENILE DETENTION HOME OFFENDER AID & RESTORATION POLICE DEPARTMENT REGIONAL JAIL AUTHORITY RESCUE SQUADS - JCFRA SPCA SUBTOTAL PUBLIC WORKS ENGINEERING WATER RESOURCES MGNT. PUBLIC WORKS SUBTOTAL HUMAN DEVELOPMENT AIDS SUPPORT GROUP ARC OF CHARLOTTESVILLE BRIGHT STARS PROGRAM CHARLOTTESVILLE FREE CLINIC COMM. ON CHILDREN & FAMILIES CHILDREN, YOUTH & FAMILY SVCS DISTRICT HOME FOCUS - TEENSIGHT HEALTH DEPARTMENT JAUNT JEFFERSON AREA BD. FOR AGING JABA - ADULT HEALTH FACILITY LEGAL AID MADISON HOUSE (Continued on Next Page) 238,183 0 0 0 0 0 0.00% 0.00% 3,865 3,971 3,971 5,533 4,170 199 5.01% 0.00% 1,057,524 1,125,891 1,125,891 1,320,468 1,242,040 116,149 10.32% 1.16% 641,290 656,040 656,040 666,535 666,535 10,495 1.60% 0.62% 537,509 642,295 642,295 695,060 735,060 92,765 14.44% 0.68% 671,886 888,380 898,485 1,103,059 1,038,652 150,272 16.92% 0.97% 63,775 65,000 65,000 70,000 70,000 5,000 7.69% 0.07% 13,758 13,800 13,800 13,800 13,800 0 0.0'0% 0.01% 633,100 699,443 706,805 715,137 715,137 15,694 2.24% 0.67% 123,468 132,901 132,901 123,037 123.037 (9.864) -7.42% 0.11% 39.680 40,872 40.872 42,507 42,507 1,635 4.00% 0.04% 6.006,297 6,354.487 6,450,120 6,697,151 6,806,793 452,306 7.12% 6.34% 224,651 266.685 266,685 403,281 403,281 136.596 51.22% 0.38% 188.168 186,696 186,696 189,993 189,993 3,297 1.77% 0.18% 31.720 37.440 37.440 39.315 39.315 1.875 5.01% 0.04% 10.474,875 11.113,901 11,227,001 12.084,876 12.090,320 976.419 8.79% 11.25% 863.716 959.690 1,078.586 1,158.424 1,123.543 163,853 17.07% 1.05% 54,328 58,657 98,657 115,126 115,126 56.469 96.27% 0.11% 1.287.598 1.271.395 1.438.172 1.369.826 1.334.826 63.431 4.99% 1.24% 2.205,643 2.289,742 2.615.415 2,643,376 2,573,495 283.753 12.39% 2.40% 0 · 0 0 3,260' 3,260 3.260 100.00% 0.00% 0 , 0 0 19.750 0 0 0.00% 0.00% 118,810 130.616 130.616 223,460 223,460 92.844 71.08% 0.21% 5.150 5.305 5,305 5,570 5,570 265 5.00% 0.01% 26,566 268.703 268.703 279.469 304.469 35.766 13.31% 0.28% 35,035 36.147 36.147 69,719 39,080 2,933 8.11% 0.04% 56.963 41,100 41,100 0 0 (41,100) -100.00% 0.00% 20.205 20.205 20,205 21,215 21,215 1,010 5.00% 0.02% 668,370 703.821 703,821 823,084 746.050 42.229 6.00% 0.69% 293.075 317,494 317,494 330,908 330.908 13,414 4.22% 0.31% 118.580 126,458 126.458 163.889 136,639 10.181 8.05% 0.13% 14,400 14,400 14,400 14.400 14.400 0 0.00% 0.01% 16.610 18.579 18.579 24,341 19,510 931 5.01% 0.02% 4.545 4,700 4,700 7,200 7,200 2,500 53.19% 0.01% ene al und umma rl x]aendttu e (Continued from Previous Page) FY 97/98 GENERAL FUND EXPENDITURES ACTUAL fY 98/99 FY 98/99 FY 99/00 FY 99~00 $ % % ADOPTED REVISED REQUEST RECOMM INC INC TL MENTAL HEALTH - REGION TEN 259,365 294.500 294,500 358,457 312,170 17,670 6.00% 0.29% MENTAL HEALTH FACILITY 75,000 0 0 0 0 0 0,00% 0.00% SEXUAL ASSAULT RESOURCE AGCY. 20,190 20.190 20,190 24,000 21,210 1,020 5.05% 0.02% SHELTER FOR HELP IN EMGCY. 61,840 64.173 64,173 66,573 66,573 2,400 ' 3.74% 0.06% SOCIAL SERVICES 5,071,528 5,272,513 5,317.090 6.054,765 5,932,702 660,189 12.52% 5.52% TAX RELIEF -ELDERLY/DISABLED 163,038 231.000 231,000 245,000 245,000 14,000 6.06% 0.23% UNITED WAY SCHOLARSHIP PGM. 56.785 63.025 63.025 64.916 64.916 1.891 3.00% 0.06% SUBTOTAL 7,086,055 7,632,929 7,677,506 8,799,976 8,494,332 861,403 11.29% 7.91% EDUCATION PIEDMONT VA. COMM. COLLEGE 8,284 8,535 8,535 10,250 10,250 1,715 20.09% 0.01% PARKS & RECREATION DARDEN TOWE MEMORIAL PARK 106,132 110,685 110,685 118,745 115,450 4,765 4.31% 0.11% DISCOVERY MUSEUM 8,855 9,360 9,435 9,792 9,792 432 4.62% 0.01% LIBRARY 1,685,260 1,778,314 1,778.314 1,870,390 1,861,454 83,140 4.68% 1.73% LITERACY VOLUNTEERS 15,750 15.050 15,050 15,680 15,680 630 4.19% 0.01% PARKS &RECREATION 1.101,222 1,236,550 1,246,503 1,328,719 1,281,679 45,129 3.65% 1.19% PIEDMONT COUNCIL OF THE ARTS 8,855 9,360 9,435 9,750 9,750 390 4.17% 0.01% TRANSER: TOURISM 585,600 585,600 585.600 684,720 684,720 99,120 16.93% 0.64% VIRGINIA ARTISANS 0 0 0 1,125 0 0 0.00% 0.00% VIRGINIA FESTIVAL OF THE BOOK 0 0 0 15,000 0 0 0.00% 0.00% VIRGINIA FILM FESTIVAL 0 0 0 10,000 0 0 0.00% 0.00% VISITOR'S BUREAU 0 0 0 0 0 0 0.00% 0.00% WVPT PUBLIC TELEVISION 7.000 7.000 7.000 7.000 7.000 0 0.00% 0.01% SUBTOTAL 3,518,675 3,751,919 3,762,022 4.070,921 3,985,525 233,606 6.23% 3.71% COMMUNITY DEVELOPMENT ALBEMARLE HOUSING IMPROV. 357,375 357,456 357,456 368,506 368,506 11,050 3.09% 0.34% BUS SERVICE/ROUTE 29 46,000 48,100 48,100 106,500 50,500 2~400 4.99% 0.05% GE FANUC/ECON. DEVELOPMENT 0 0 150,000 0 0 0 0.00% 0.00% MONTICELLO COMM. ACTION AGCY. 60,335 62,145 62,145 134,062 88,918 26,773 43.08% 0.08% OFFICE OF HOUSING 336,656 433,858 466,679 476,400 413,152 (20,706) -4.77% 0.38% PIEDMONT HOUSING ALLIANCE 0 35,000 35,000 42,500 85,000 50,000 142.86% 0.08% PLANNING 967.711 994.215 1,278,408 1,321,956 1,421,241 427,026 42.95% 1.32% PLANNING DISTRICT COMMISSION 62,686 64,926 64,926 84,184 84,184 19,258 29.66% 0.08% SOIL &WATER CONSERVATION 30,500 30,736 41.570 46,562 46,562 15,826 51.49% 0.04% VPt EXTENSION SERVICE 141.645 151.104 151.104 160,911 158,756 7,652 5.06% 0.15% .ZONING 501.214 500.159 511.223 572.740 563.064 62.905 12.58% 0.52% SUBTOTAL 2,504,123 2,677.699 3,166.611 3.314,321 3,279.883 602,164 22.49% 3.05% SUBTOTAL GEN. FUND OPERATIONS 33,404,983 PLUS COMPRESSION RESERVE 0 TOTAL GEN. FUND OPERATIONS 33,404,983 35,360,813 36,611,805 39,405,643 38,860,624 3,499,811 9.90% 36.17% 196.240 65.770 196.240 202.734 6.494 3.31% 0.19% 35,557,053 36,677,575 39,601,883 39,063,358 3,506,305 9.86% 36.36% NON-DEPARTMENTAL TRANSFER TO CAPITAL FUNDS 2,721,148 2,012,312 2,012,312 2,157,930 2,157,930 145,618 7.24% 2.01% GENERAL GOV'T DEBT SERVICE 0 110,688 110,688 110,688 310,688 200,000 180.69% 0.29% SCHOOL DEBT SERVICE RESERVE 600,000 0 0 0 0 0 0.00% 0.00% CITY/COUNTY REVENUE SHARING 5,518,393 5,587,013 5,587.013 5,853,794 5,853,794 266,781 4.78% 5.45% CONTINGENCY RESERVE 0 184,913 174.976 50,000 200,000 15,087 8.16% 0.19% JAIL EXPANSION RE, SERVE 100,000 0 0 0 0 0 0.00% 0.00% SCHOOL DIVISION DEBT SERVICE 6,645,880 7,558,748 7,558,748 8,450,000 8,450,000 891,252 11.79% 7.86% REFUNDS 35.648 81.500 81.500 26.000 26.000 (55.500~ -68.10% 0.02% SUBTOTAL 15,821,069 15,535.174 15,525.237 16,648,412 16.998,412 1,463,238 9.42% 15.82% SUBTOTAL GEN. FUND EXPENDITURE 49,226,052 51,092,227 52,202,812 56,250,295 56,061,770 4,969,543 9.73% 52.18% TRANSFER TO SCHOOL DIVISION 46,091.436 SCHOOL TRANSFER - ONE TIME Q SUBTOTAL 46,091,436 49.038.488 49,038.488 51,335,564 51.335.564 2,297,076 4.68% 47.78% 200.000 200.000 50.000 50.000 (150.000) -75.00% 0.05% 49,238.488 49,238,488 51,385,564' 51,385,564 ' 2.147,076 4.36% 47.82% TOTAL GENERAL FUND 95,317,488 100,330,715 101,441,298 107,635,859 107,447,334 7,116,619 7.09% 100.00% ene al ove nn4ent io itie9 Administration Strategic Planning & Process Review Manager (Hired in January., 2000) - Human Resources Increased Funding for Continuing Education Tuition Reimbursement - Human Resources Judicial I~,eplacement (.;hair and C;omputer tor Ju0ge - ~5eneral L)~stnct Uourt F'ermanent Juvemle & LJomest~c hcelat~ons C;ourt ~amtt - ~nerlrrs Uthce (Uounty .SRare ~ ~u%) Ungo~ng huna~ng for Hunting Uon[rol ~nforcement - ,Sheriffs unlce Public Safety Additional Overtime for Specialized Police Training - Police Department 1.0 FTE Traffic Officer for Community Policing Unit - Police Department Market Equity Adjustment for Police Officers - Police Department Regional Crime Information Network Coordinator - ECC (County Share @ 33%) 1.0 FTE Dispatcher - Emergency Communications Center (County Share @ 43.29%) 3.0 FTE Career Firefighters (Hired in October, 1999) - Fire/Rescue Division Hazardous Materials Response Unit Supplies - Fire/Rescue Division J.C.F.R.A. Vehicle Maintenance Funds - J.C.F.R.A J.C.F.R.A. Vehicle Fuel Funds - J,C,F.R.A Additional Operating Costs for Regional Jail Expansion - Regional Jail Engineering & Public Works 1.0 FTE Civil Engineer Senior for Plan Review - Engineering 1.0 FTE Erosion Control Plans Reviewer/Inspector- Engineering Stormwater Detention Basin Maintenance - Engineering Median Strip Mowing Funds - Public Works - Maintenance Human Services 2.0 FTE Foster Care Social Workers - Social Services 2.0 FTE Child Protective Services Social Workers - Social Services Comprehensive Services Act Local Match Funding Increase - Social Services Additional Funds for Growing Healthy Families - Commission on Children and Families Additional Congregate Meals - JABA Additional Home' Delivered Meals - JABA Additional Funds - Madison House Agency Funding - AIDS Support Group Additional Local Match for the Runaway Emergency Shelter - Children, Youth & Family Services Additional Operating Costs - Piedmont Virginia Community College Parks/Recreatio n/C u Itu re 10 Summer Playground Program Special Needs Assistance - Parks & Recreation 40 Hr./Week Library Assistant - Northside Library (County Share @ 81.09%) Technical Services Librarian - Central Library (County Share @54.87%) Sunday Hours at Mont-AW Computer Lab - Central Library (County Share @ 50%) 33,065 3,500 10,951 36,731 * 141,500 20,000 12,307 123,632 6,100 50,000 40,000 67,259 59,780 60,770 * 10,000 15,600 20,167 * 32,164 * 250,000 25,000 1,358 4,109 2,500 3,260 1,250 1,715 16,205 18,452 7,227 1,050 (Continued on next page) (Continued from previous page) Community Development 1.0 FTE Planning Technician (Hired in October, 1999) - Planning Funding for Tax Map/Parcel Digital Conversion - Planning/E-911 Funding for Aerial Photography - Planning/E-911 1.0 FTE GIS Speqialist I - Planning/E-911 1.0 FTE Zoning Assistant (Hired in October, 1999) Additional Overtime for Zoning Inspectors - Zoning Salary Adjustments for MACAA Staff - MACAA Community Assessment Program (CAP)/Centralized Intake Funds - MACAA Additional Staff for the RideShare Program - TJPCD Rivanna River Basin Corridor Study - TJPDC Capital Improvement Program & Debt Service PVCC Main Academic Facility Renovations (County Share @ 40.9%) - 1 st of 2 Annual Payments General Government Debt Service Reserve Funds Total County Executive Funded Priorities * Net of Offsetting Additional Revenues 22,310 30,076 1,125 6,600 17,600 6,124 10,000 18,618 200.000 1,418,681 Public Safety Additional Overtime for Specialized Police Training - Police Department 1.0 FTE Traffic Officer for Community Policing Unit - Police Department 6.0 FTE Dispatchers - Emergency Communications Center (County Share @ 43.29%) Engineering & Public Works Additional Funding for Stormwater Detention Basin Maintenance - Engineering Leaf Amnesty Program (October - November) - Public Works - Recycling Human Services Comprehensive Services Act Local Match Funding Increase - Social Services Parks/Recreation/Culture 12 Hr./Week Library Clerk - Northside Library (County Share @ 81.09%) Community Development DISC Consultant Assistance with Neighborhood Plans DISC Consultant Assistance with Ordinance Re-Write Pantops Shuttle - CTS 27,377 36,731 73,854 27,000 5,000 250,000 3,236 50,000 200,000 56,000 * Net of Offsetting Additional Revenues SCHOOL DIVISION BUDGET EXPENDITURES SCHOOLFUND OPERATIONS SELF-SUSTAINING OPERATIONS SUBTOTAL REVENUES GENERAL FUND TRANSFER . OTHER SCHOOL FUND REVENUES SELF-SUSTAINING OPERATIONS 'SUBTOTAL. OVER/UNDER FY 97/98 FY 98/99 FY 98/99 FY 99/00 FY 99/00 $ % ~ ACTUAL ADOPTED IE~ REQUEST RECOMM INC ~ TL 70,675,712 77,391,036 77,510,244 83,130,700 82,153,928 4,762,892 6.15% 91.86% 7.096.627 6.545,782 6.726.525 7.275.680 7.275.680 729.898 11.15% 8.14% 77,772,339 63,936,818 84,236,768 90,406,380 89,429,608 5,492,790 6.54% 100.00% 46.091,436 49,238,488 49,238,488 51,385,564 51,385,564 2,147,076 4.36% 57.46% 25,609,088 28,152,548 28,271,756 30,768,364 30,768,364 2,615,816 9.29% 34.41% 6.968.689 6.545.782 6.726.525 7.275.680 7.275.680 729.898 11.15% 8.14% 78,669.213 83.936,818 84,236,768 89,429,608 89,429,608 5,492,790 6.54% 100.00% 896,874 0 0 -976,772 0 0 0.00% 0.00% 7~.d~et ~eque~t The School Board's requested budget of $90,406,380 includes $83,130,700 in regular School Fund operations and $7,275,680 in self-sustaining fund operations, for an increase of $6.5 million (7.7%) over the current year. This requested budget exceeds available revenues of $89,429,608 by $0,977 million. The major components of the funded portion of the School Board's baseline operational request include: $1.7 million in gro~vth costs for the anticipated 224 new students and other improvements, including 15.2 new teachers for regular and spe- cial education; $0.7 million in funding for the Standards of Accreditation, including 12.0 new teachers to equalize baseline class sizes for .all schools, in light of the differentiated staffing, seven period high school schedule and other instructional fac- tors; and regular salary and benefit increases for teaching and classified' staff. Expanded funding also is requested by the School Board for the following unfunded needs: · Three (3) Additional Mobile Classrooms · Elementary Art, Music and Physical Education Staffing (3.0 FTE) · English as a Second Language - Phase II · Gifted Education - Phase II · 2% Operational Increases for School and Department Budgets · Orchestra - Phase I · Secondary Alternative Education · Staffing Committee Recommendations (Partial Funding for 4.0 FTE) · Tuition Reimbursement Phase-In $120,000 $122,709 $76,032 $102,086 $120,060 $46,180 $180,000 $163,612 $60,000 (Zount~ ,~xecutZve '9 7:~ecommendatZon The recommended School Division budget of S89.429,608 is balanced with available revenues and reflects a $5.5 million (6.5%) increase over FY 98/99. This recommended amount includes $82,153,928 for School Fund operations and $7,275,680 in self-sustaining fund operations. Additional funding for the School Board's S976,772 shortfall may be addressed from the Board of Supervisors' contin- gency reserve of $200,000 (recurring funds). and from the School Board's S58,900 budgeted reserves. Additionally, one-time expenditure savings from the mild winter we have experienced this year could be utilized for identified non- recurring expenditures, assuming mild spring weather. We anticipate these savings to be approximately $150,000. cttool 'Z) i. v zon '7 e v e n ue General Fund Transfer 57% FY 1999/00 Recommended School Division Revenues $89,429,608 Carry Over/Fund Balance 1% Self-Sustaining 8% Local 1% Federal 1% _~-"' State _ _ - - - 32% SCHOOLREVENUES LOCALREVENUE USE OF MONEY AND PROPERTY CHARGES FOR SERVICES MISCELLANEOUS REVENUE RECOVERED COSTS SUBTOTAL STATE REVENUE RECOVERED COSTS STATE BASIC AID STATE SOQ ACCOUNTS OTHER CATEGORICAL AID SUBTOTAL FEDERALCATEGORICAL SELF-SUSTAINING FUNDS TRANSFERS/CARRY-OVE~FUND BAL GEN. FUND TRANSFER(RECURRINE GEN. FUND TRANSFER(ONE~TIME OTHER TRANSFERS CARRY-OVER . FUND-BALANCE SUBTOTAL TOTAL REVENUE FY 97/98 FY 98/99 FY 98/99 FY 99~00 FY 99/00 ACTUAL ADOPTED ~ REQUEST RECOMM 87,051 57,000 57,000 62.500 62,500 5,500 231.175 266,000 266,000 113,000 113,000 (153,000) 101,623 57,000 87,038 57,000 57,000 0 214.127 232.099 232.099 283.754 283.754 51.655 633,977 612,099 642.137 516,254 516,254 (95,845) 9.65% -57.52% 0.00% 22.26% -15.66% 1,381.998 1,640,402 1,640,402 1,746,858 1,746,858 106,456 6.49% 19,298,333 19,777.915 19,777,915 22,205,205 22,205,205 2,427,290 12.27% 2,075,664 2.522,809 2,522,809 2,588,868 2,588,868 66,059 2.62% 1.348.344 1.608.693 1.697.863 1.734.649 t .734.649 125.956 7.83% 24,104,339 25,549,819 25,638,989 28,275,580 28,275,580 2,725,761 10.67% 812,103 946,448 946,448 1,027,860 1,027,860 81,412 8.60% 6,968,689 6,545.782 6,726,525 7,275,680 7,275,680 729,898 11.15% 0.07% 0.13% 0.06% 0.32% 0.58% 1.95% 24.83% 2.89% 1.94% 31.62% 1.15% 8.14% 46,091,436 49,038,488 49,038,488 51,335,564 51,335,564 2,297,076 4.68% 57.40% 0 200,000 200,000 50.000 50,000 (150,000) -75.00% 0.06% 58,670 58,670 58,670 158,670 158,670 100,000 170.44% 0.18% 0 195,422 195,422 0 0 (195,422) -100.00% 0.00% 0 790.090 790.090 790.000 790.000 L9_03 -0.01% 0.88% 46,150, 106 50,282.670 50.282,670 52,334,234 52,334,234 2,051,564 4.08% 58.52% 78,669,213 83,936,818 84,236,768 89,429,608 89,429,608 5,492,790 6.54% 100.00% School FY 1999/00 Recommended School Division Expenditures $89,429,608 School Allocations 4% Administration Transportation 6% Instruction/ Building Services 8% Instructional Support 70% Other <1% Self-Sustaining Operations 8% SCHOOL EXPENDITURES INSTRUCTION/INSTRUCTIONAL SUPPORT K-12 INSTRUCTION-SALARIES C.A.T.E.C SUMMER SCHOOL INSTRUCTIONAL SUPPORT STUDENT SERVICES COMMUNITY~FED.\VOC. PRGMS MEDIA SERVICES COMPUTER TECHNOLOGY VOCATIONAL EDUCATION SUBTOTAL SCHOOL ALLOCATIONS ELEMENTARY SCHOOLS MIDDLE SCHOOLS HIGH SCHOOLS SUBTOTAL OTHER SERVICES ADMINISTRATION TRANSPORTATION SERVICES BUILDING SERVICES SALARY RESTRUCTURING LASPE FACTOR ACCOUNT SUBTOTAL SELF-SUSTAINING FUND OPERATIONS TOTAL EXPENDITURES FY 97198 FY 98/99 FY 98/99 FY 99/00 FY 99100 S ACTUAL ADOPTED REVISED REQUEST RECOMM INC 2,651.075 3.074;533 3.079.363 3,164,968 3, 173,534 99,001 3.22% 3.55% 5,088.919 5,080.273 5.080,273 5,414,696 5,408,703 328.430 6.46% 6;05% 6,398,073 7.167,648 7.167,648 7,660,948 7,492,201 324,553 4.53% 8.38% 0 43.610 43,610 44,467 44,467 857 1.97% 0.05% ~ -300.000 -300.000 -276.715 -276.715 23.285 -7.76% -0.31% 14.138,067 15,066,064 15,070.894 16,008,364 15,842,190 776,126 5.15% 17.71% 7.096627 6.545.782 6.726.525 7.275.680 7,275.680 729.898 11.15% 8.14% 77,772,339 83,936,818 84,236,768 90,406,380 89,429,608 5,492,790 6.54% 100.00% 1,207,719 1.121.583 1,140,641 1,153.765 1,132,078 10,495 0.94% 1.27% 645,418 619,898 622,398 644,677 632,471 12,573 2.03% 0.71% 1.340.807 1.427.613 1.428.613 1.590.845 1.560.747 133.134 9.33% 1.75% 3,193,944 3,169,094 3, 191,652 3,389,287 3,325,296 156,202 4.93% 3.72% 46,573,996 51,341,034 51,341,034 55,001,855 54,528,517 3,187,483 6.21% 60.97% 802, 131 819,208 819,208 898,074 898,074 78,866 9.63% 1.00% 39,243 124,243 124,243 124,243 124,243 0 0.00% 0.14% 1,094,635 1,412,909 1,413,109 1,806,408 1,604,296 191,387 13.55% 1.79% 3,042,286 3,260,143 3,261,143 3,699,856 3,695,256 435,113 13.35% 4.13% 142,311 309,963 309,963 307,391 307,016 (2,947) -0.95% 0.34% 877,079 985,249 1.075.869 882,931 819,686 (165,563) -16.80% 0.92% 693,154 822,748 822,748 929,052 927,688 104,940 12.75% 1.04% 78.865 80.380 80.380 83.239 81.666 1.286 1.60% 0.09% 53,343.700 59,155,877 59.247,697 63,733,049 62,986,442 3,830,565 6.48% 70.43% chool zvt ton unded ~D ~to~itte~ Projected Revenue Available Additional Funds * Local Revenue Decrease Increased General Fund Transfer (Recurring Funds from Local Government) State Revenue Increase (Estimated ADM of 12,057) Additional Federal Revenue (Special Education Only) Less Local Government One-Time Funding Include Or~e-Time Transfer from CIP Less Budgeted School Fund Balance Less FY 1996-97 Carryover Include FY 1997-98 Carryover Expenditure Changes Decrease Lapse Factor to -$276,715 Other Reductions One-Time Item Reductions ITotal Available Funds (95,845) 2,297,076 2,725,761 81,412 (100,000) 100,000 (195,422) (790.090) 790,000 (23.285) 19,830 554,247 5,363,684l Proposed Expenditures Funding for Growth & Other Improvements SOA Funding Maintain Competitive Compensation 100% Funding for Regular Education Staffing to Support Growth (11.2 FTE) Special Education Staffing to Support Growth (4 FTE) Per Pupil Allocation (224 additional Students) Textbooks for Growth Additional Placements at Ivy Creek School Custodial/Maintenance/Operations at Ivy Creek/Henley/Stone Robinson increased Comprehensive Services Act Funding Increased Funding for CATEC Enhanced English as a Second Language (ESOL) Services Additional Mobile Classrooms Additional Special Education Cars and Drivers (2 FTE) Health Clinicians Phase II of III (2 FTE) Elementary Media Teaching Assistant Time (3 FTE) Additional Elementary Art, Music, & PE Staffing (:0.8 FTE) iAdditional Funding for High School Athletics Technology Reorganization Standards of Accreditation Funding Staffing for an Equal Baseline (12 FTE) Staff Development Clerical Position (0.5 FTE) 4.0% Classified Merit Pool 4.0% Teacher Incr. (Step, $700 for teachers in transition, & 2.36% Scale Adj) VRS Rate Increase Increased Medical Insurance (From $2,445 to $2,608 Per Person) i lncreased Dental Insurance (From $73 to $84 Per Person) iFunding for Phase-in of Compression Adjustments 458,114 163,612 83,487 50,425 97,172 108,658 175,000 78,866 76,301 40,000 50,046 54,192 40,932 32,723 80,000 80,000 200,000 490,836 12,325 749,571 1,321,538 428,139 235,698 13,920 44,467 (Continued on next page) Misc. Adjustments (Continued from previous page) Additional Funds for Board Deputy Clerk Position '(0.5 FTE) Additional Funds for ESOL Positions Recurring Funding for Technology Instructional Coordinator Additional Funding for School Resource Officer at Monticello Additional Instructional and Administrative Reclassifications ITotal Proposed Expenditures Reserve School Board Reserve }Total Reserve Total New Expenditures & Reserve Less Available Funds IAdditional Revenue Needed to Fund Proposed Budget * Based on School Board approved budget of $77,341,036 for FY 98/99. 15,914 21,000 51,033 23,125 27,683 5,304,777} 58,907 58,907l 5,363,684 (5,363,684) ol ....qcAoot 7g'oazd ~,(~ .~ded Z/zb~i.o~i.~i. eg School Board Additions School Board Additions to Superintendent's Budget 'Additional Mobile Classrooms (3) Elementary Art, Music, & PE Staffing (3.0 FTE) English as a Second Language - Phase II Gifted. Phase II Increase School and Department Budgets by 2% Orchestra - Phase I(Revised) Secondary Alternative Education .Staffing Committee Recommendations 'Partial Funding 4.0 FTE) iTuition Reimbursement (Phase-in) 120,000 122,709 76,032 102,086 120,060 46,180 180,000 163,612 60,000 )Total School Board Additions (Unfunded) 990,679 MARCH ,.3, 1999 EXECUTIVE SESSION MOTION I MOVE THAT THE BOARD GO INTO EXECUTIVE SESSION PURSUANT TO SECTION ;P . 1-344(A) OF THE CODE OF VIRGINIA UNDER SUBSECTION ( I ) TO CONSIDER APPOINTMENTS TO BOARDS AND COMMISSIONS; UNDER SUBSECTION (I) TO DISCUSS PERSONNEL MATTERS RELATING TO SPECIFIC ADMINISTRATIVE EMPLOYEES; UNDER SUBSECTION (3) TO CONSIDER THE ACQUISITION OF THREE PROPERTIES FOR PUBLIC USE AND FACILITIES; TO CONSIDER THE CONTINUATION OF THE USE OF PROPERTY FOR A PUBLIC PURPOSE UNDER AN EXISTING LEASE; AND TO CONSIDER THE USE OF COUNTY OWNED PROPERTY FOR AN 'ALTERNATIVE PUBLIC PURPOSE; UNDER SUBSECTION (7) TO CONSULT WITH LEGAL COUNSEL AND STAFF REGARDING TWO MATTERS OF PENDING LITIGATION REGARDING A ZONING CASE AND REGARDING A LANDFILL. UNDER SUBSECTION (7) TO CONSULT WITH LEGAL COUNSEL AND STAFF REGARDING SPECIFIC LEGAL MATTERS CONCERNING AN INTERJURISDICTIONAL SERVICE AGREEMENT. David E Bowerman Charlotte Y. HumphHs Forrest FL Marshall Jr. COUNTY OF ALBEMARLE Office of Board of Supervisors 401 Mclntire Road Charlottesville, V'~Jinia 229024596 (804) 296-5843 FAX (804) 296-5800 Charles S. Mm~in Wedter E Perkins Sall~ H. Thomas March 5, 1999 Mr. William B. Harvey 2721 Timberlake Rd. Charlottesville, VA 22901 · Dear Mr. Harvey: At the Board of Supervisors meeting held on March 3, 1999, you were reappointed to the Advisory Council on Aging, with said term to begin on June 1, 1999 and expire on May 31, 2001. I have enclosed the Council's updated roster for your convenience. On behalf of the Board, I would like to take this opportunity to express the Board' s appreciation for your willingness to continue to serve the County in this capacity. Sincerely, Charles S. Martin Chairman CSM/lbh Enclosure cc: James L. Camblos, III Larry Davis Gordon Walker Lida Arnason Printed on recycled paper David R Borerman Char]o~e Y. Humph~s Forreet FL Mar~hal1, jr. COUNTY OF ALBEMARI Offic~ of Board of Supervisors 401 Mdntire Road Charlottesville, Vn~Jinia 22902-4S96 (8O4) 296-5843 FAX (804) 296-5800 Ch~u'tes S. Martin Walter E Perkins Sall~ H. Thomas March 5, 1999 Mr. Edward L. Strickler, Jr. P.O.' Box 5 Scottsville, VA 24590 Dear Mr. Strickler: At the Board of Supervisors meeting held on March 3, 1999, you were reappointed to the Advisory Council on Aging, with said term to begin on June 1, 1999 and expire on May 31, 2001. I have enclosed the Council's updated roster for your convenience. On behalf of the Board, I would like to take this opportunity to express the Board's appreciation for your willingness to continue to serve the County in this capacity. Sincerely, Charles S. Martin Chairman CSM/lbh Enclosure cc: James L. Camblos, III Larry Davis Gordon Walker Lida Arnason Printed on recycled paper David R Bowerman Charlotte Y. COU1NrYY OF ATREMP~i _E Office of Board of Supervisors 401 Mdnfire Road Charlottesville, V'~inia' 2290%4596 (804) 296-5843 FAX (804) 296-5800 Charles S. Mariin Rivanna Walter E Perkins Sally H. Thomas March 5, 1999 ' William A. Finley, Jr. 126 Harvest Dr. Charlottesville, VA 22903 Dear Mr. Finley: At the Board of Supervisors meeting held on March 3, 1999, the Board appointed you to the Purchase of Development Rights Committee. I have enclosed a copy of the committee's roster for your assistance. On behalf of the Board, I would like to take this opportunity to express the Board' s appreciation for your willingness to serve the County in this capacity. Sincerely, Charles S. Martin Chairman CSM/lbh Enclosure CC: Robert W. Tucker, Jr. James Camblos Larry Davis Printed on recycled paper David P. Bowerman Charlotte Y. Humphais Forrest R. Marshall, Jr. COUNTY OF AI REMARI F- Office of Board of Supervisors 401 Mclntire Road Charlottesville, Vh'cjinia 229024596 (804) 296-5843 FAX (804) 296-5800 Charles S. Martin Rivanna. Walter E Perkins Sall~ H. Thomas March 24, 1999 Mr. William W. Finley Rt. 1, Box 251 Free Union, VA 22940 Dear Mr. Finley: At the Board of Supervisors meeting held on March 3, 1999, the Board appointed you to the Purchase of Development Rights Committee. I have enclosed a copy of the committee' s rosier for your assistance. On behalf of the Board, I would like to take this opportunity to express the Board's appreciation for your willingness to serve the County in this capacity. Sincerely, Charles S. Martin Chairman CSM/lbh Enclosure CC: Robert W. Tucker, Jr. Sherry Buttrick James Camblos Larry Davis Printed on recycled paper COUNTY OF ALBEMARLE MEMORANDUM TO: FROM: DATE: RE: Members of the Board of Supervisors Laurie Hall, Senior Deputy Clerk L~ March 2, 1999 Vacancies on Boards and Commissions - REVISED ' I have attached the updated list of vacancies on boards and commissions through May 31, 1999. Unless you indicate that you would either like to reappoint the same person, if eligible, or select your own magesterial appointment without advertising, these vacancies will be advertised in the Daily Progress on March 14 and 21. Applications for new vacancies, which will then be due no later than April 21, will be forwarded to you at the Board meeting on May 5, 1999. cc: Bob Tucker Larry Davis Ch'ville Regional Chamber of Commerce COUNTY OF ALBEMARLE MEMORANDUM TO: FROM: DATE: RE: Members of the Board of Supervisors Laurie Hall, Senior Deputy Clerk b~ February 24, 1999 Vacancies on Boards and Commissi.ons I have attached the updated list of vacancies on boards and commissions through May 31, 1999. Unless you indicate that you would either like to reappoint the same person, if eligible, or select your own magesterial appointment without advertising, these vacancies will be advertised in the Daily Progress on March 14 and 21. Applications for new vacancies, which will then be due no later than April 21, will be forwarded to you at the Board meeting on May 5, 1999. cc: Bob Tucker Larry Davis Ch'ville Regional Chamber of Commerce BOARD OR COMMISSION PUBLIC RECREA T!Oi~i~4L i~4CILITIES A UTIIORITF (Applications previously sent under separate cover.) BOARD OF SOCIAL SERVICES (Applications due April 1, 1999) ADFISOR Y COUNCIL ON AGING' JAIL AUT!IORITY PURCHASE OF DEVELOPt~!ENT RIGHTS COM~!!TTEE (The Planning Commission asks that you appoint Bill Finley to replace David Tice on this committee.) MEMBER C. Timothy Lindstrom Patricia H. Ewers Edward L. Strickler, Jr. William B. Harvey Mitchell E. Newman David Tice TERM EXPIRES 12-13-98 12-31,99 05-31-99 05-31-99 05-22-99 N/A NEW TERM EXPIRES 12-13-01 05-31-01 05-31-01 05-22-02 WISH TO BE RE- APPOINTED? No Resigned Yes Yes Yes Resigned MAGISTERIAL APPOINTMENT? COUNTY OF ALBEMARLE MEMORANDUM TO: FROM: DATE: RE: Members of the Board of Supervisors Laurie Hall, Senior Deputy Clerk ~ February 24, 1999 Vacancies on Boards and Commissions I have attached the updated list of vacancies on boards and commissions through May 31, 1999. Unless you indicate that you would either like to reappoint the same person, if eligible, or select your own magesterial appointment without advertising, these vacancies will be advertised in the Daily Progress on March 14 and 21. Applications for new vacancies, which will then be due no later than April 21, will be forwarded to you at the Board meeting on May 5, 1999. cc: Bob Tucker Larry Davis Ch'ville Regional Chamber of Commerce BOARD OR COMMISSION PL; BLIC RECRI~4 TIONA!, FA CILIT!I'.'S A UTIIORITY (Applications previously sent under separate cover.) BOARD OF SOCIAL SERVICES (Applications due April 1, 1999) ADVISOR Y COUNCIL OtX; AGING JAIL A UT!!ORITY PURCIIASE OF DEVELOPI~IENT RIGtI?LV C()~ii$HTTEE (The Planning Commission asks that you appoint Bill Finley to replace David Tice on this committee.) MEMBER C. Timothy Lindstrom Patricia H. Ewers Susan A. Winslow Edward L. Strickler, Jr. William B. Harvey Mitchell E. Newman David Tice TERM EXPIRES 12-13-98 12-31-99 05-31-99 05-31-99 05-31-99 05-22-99 N/A NEW TERM EXPIRES 12-13-01 05-31-01 05-31-01 05-31-01 05-22-02 WISH TO BE RE- APPOINTED? NO Resigned Yes Yes Yes Resigned MAGISTERIAL APPOINTMENT?