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Home My WebLink About1999-03-15Strategic D irec Issues for Albem County d Budget Work Session M'arch 15, 1999 Per Capita State Revenues $90 $80 $70 $60 $50 $40 $30 ~ 199t 599 Funds '"~-/~Recordation Services & , , Fe, es , , Juvenile, , Justic 1092 1995 1994 1995 1996 1997 1998 1999 2000 Fiscal Year Per Capita Federal Revenues $40 $3O $25 $20 $15 1991 Services Fiscal Year Constitutional Officer Funding $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $0 Constitutional Officer Funding History FY 1987/88 - 1998/99 1988 1990 1992 1994 1996 1998 2000 1989 1991 1993 t995 1997 1999 FiscalYear Excludes Clerk of Circuit Coud Other Revenue Sources: Balance · Beginning Year Fund Balance Less Mid-Year Appropriations & Re-appropriations · Current Fund Balance Less Commitment to ACE Fund · $14.875 Million $1.412 Million · .$13.463 Million $0.500 Million · Estimated Fund Balance · $12.963 Million · Required for Cash Flow · $13 Million · Available Fund Balance · $0 Other Revenue Sources: Board Reserves & One-Time Savings · BOard Reserves $408,907 $200.,000 ~o.o0o · One-Time Energy Savings (Schools) $150,D00 · School Division Reserve $58,907 What is Driving Baselin'e Costs? 4% Performance Pool Constitutional Officer Increases (4%, 9.3%) Full-Year Cost of Positions Added in mid-FY99 Revenue Loss - Grant Expiration on Existing COPS Positions Health Insurance 5% Increase for Agencies (Departments @ 0%) Increased Tourism, Bright Stars Transfer · $0.645 Million · $0.114 Million · $0.185 Million · $0.056 Million · $0.056 Million · $0.347 Million · $0.190 Million FY 1999-00 Tax Rates One Penny Tax Rate/$100 Equals: Real Property $0.72 ($0.62i $0.601 Million Tax Personal $4.28 $0.050 Million Property ~ . · Tax bill on a typical Albemarle home = $150,000 x $0.0072 = $1,080. For this home, each $0.01 increase/decrease on the real estate tax rate = $15 in taxes paid · Each $50,000 increase/decrease in real estate value = $5.00 in taxes for each penny, i.e.: · a $200,000 home = $20 change for each $0.01 rate inc./dec. · a $250,000 home = $25 change for each $0.01 rate inc./dec. InCreases in Committed Costs · Capital Program · School Division Debt Service · General Government Debt Service Reserve · Revenue Sharing · $0.1'46 Million · $0.891 Million · $0.200 Million · $0.267 Million Fiscal Overview FY99 Adopted FY00 Recomm $ Inc Total Revenues (in Millions) Total Expenditures (in Millions) General Government School Division Self-Sustaining Non-Departmental. 135,03 145.49 10.46 35.56 39.06 3.51 77.39 62.15 4.76 6.55 7,28 0.73 15.54 ~7.00 ~ 135.03 145.49 40.46 Critical Issues... Albemarle County Mission: To promote the general well-being and enhance the quality of life for all citizens through the provision and delivery of the highest level of public service Goals: - Albemarle County will be a high performance organization focused on continuous quality improvement. -A strong client focus will exist throughout the organization. -An active and effective leadership development model will exist for all county employees. - A highly recognized, satisfied and well-compensated workforce will exist in Albemarle County. Major Areas of Emphasis ... Linking the County's overall Strategic Plan to the Budget,,, · Continuous Quality Improvement · Customer Service · Public Safety and Human Development as Priority Areas · Addressing Growth, Land-Use Management · Funding Technology Needs Administration $6,111,362 (5.7% of General Fund) County Executive 10% Finance 41% County Attorney 7% Board of Supervisors Registrar 3%' Human Resources 6% Information Svcs. 26% 5.1% Baseline Increase 5~ Judicial $2,3t5,457 (2.1% of General Fund) Magistrate 1% Comm. Attomey 22% Circuit Court Clerk 24% Gen. Dist. Court 1% Circuit Court 3% Juvenile Court 5% Sheriff 44% 7.6% Baseline Increase Constitutional Officers Critical Issues · State currently funds one-third (33%) of salary and operating costs of constitutional officers (down from 47% in FY90.) Locality pays for 67% (up from 53% in FY90.) · Need to meet state salary increases for FY00, which include a 4% increase on December 1, plus an additional 9.317% for Sheriffs deputies on July 1. · Although the County supplements state salaries, concerns over salary disparities linger; Commonwealth's Attorney requests placement of staff on County merit and pay plan. Judicial Function Where We Are Now,.. · 15 Sheriffs deputies staff the courts and serve civil papers (5 J&D Court bailiffs, 1 Circuit Court bailiff, 2 General District Court bailiffs, 5 Civil Process Servers, 2 Scottsville Deputies) · Total Coud days in 1998: Circuit Court (349), General District Court (269), Juvenile & Domestic Relations Court (478) · Expanding J&D court docket - additional (third) judge in FY 99/00. · Since March 1998, 5,400 inmates transported (over 108,825 miles) · Expanded services for juveniles provided by VJCCCA funds in the Court Services Unit. · # Subpoenas served in 1998:9,756 (up 12.7% from 1997) Hunting Enforcement · In 98/99, deputies responded to 86 calls for service, checked 200 hunters for compliance, and logged 500 hours in the field. This freed-up game wardens to respond to 69 calls for service and make 63~prrests. Constitutional Officers Critical Issues · State currently funds one-third (33%) of salary and operating costs of constitutional officers (down from 47% in FY90.) Locality pays for 67% (up from 53% in FYg0.) · Need to meet state salary increases for FY00, which include a 4% increase on December 1, plus an additional 9.317% for Sheriff's deputies on July 1. · Although the County supplements state salaries, concerns over salary disparities linger; Commonwealth's Attorney requests placement of staff on County medt and pay plan. ~-n~ation: Continue to provide increased local funding support to these offices. Fund state salary increases (offset by additional revenues.) Place Commonwealth's Attorney staff on County merit system and pay plan, effective July, 1999. (Medt increases not awarded until July, 2000.) In return, Commonwealth's Attorney agrees to 2% pay L_..i~c__re_~_se fqr_ Eye_9_/__00_.:. Sheriff's Office Critical Issues · Inadequate staffing of Juvenile & Domestic Relations Court due to: - Expanding J&D Court docket. -Additional (third)judge added in FY 99/00 -Need to monitor juveniles in holding cells more closely. · Temporary J&D Court Bailiff added in FY 98/99 · Citizen concerns over enforcement of hunting laws. [Insert statistics] · Pilot Hunting Control Enforcement Program initiated in FY 98/99 Questions · Critical Issues · Other Departments ~ Courts ,- Magistrate ~ Clerk of Circuit Court Sheriff's Office Critical Issues · Inadequate staffing of Juvenile & Domestic Relations Coud due tO: - Expanding J&D Court docket, - Additional (third) judge added in FY 99/00 -Need to monitor juveniles in holding cells more closely. · Citizen concerns over enforcement of hunting laws. Recommendation: · Provide permanent funding for the temporary Juvenile & Domesbc~ Relations Court bailiff (shared 50/50 with the City.) Net County cost of $18,139 Ongoing funding for Hunting Control Enforcement Program ($9,937) Public Safety $12,090,320 (1'1.3% of General Fund) Fire/Rescue 22% Inspections 6% Agencies 2% ECC&Jail 14% Police 56% 3.9% Baseline Increase Public Safety Where We Are Now... · 98 Swom Officers patrol 740 square miles. (1.2 officers per 1,000 residents) · 40,555 Police calls for service in 1998, up 9.7% from 1997. · 2,333 motor vehicle accidents in 1998, up 4.1% from 1997. · 7 volunteer fire companies; 3 volunteer rescue squads provide fire/rescue service. · 9 paid fire fighters provide daytime coverage at three County fire stations. · 12,525 fire/rescue calls for service in 1998, up 9.4% from 1997. · Total fire losses in 1998:$0.76 million, down 48% frem 1997. · 50,000 County prisoner days at Regional Jail. 57,400 projected for FY00. Police Critical Issues · Need for greater specialization and expedise in areas of accident reconstruction, forensic unit, etc. · Extension of efforts to concentrate resources at the neighborhood level (Community Policing) in an effort to solve preblems and stem the rate of growth of calls for service. · Increase in growth-related traffic problems and in demand for traffic enforcement. · - Addressing Police pay issues. · Requested 2 additional Traffic Officers PoliCe Critical Issues: · Need for greater specialization and expertise in areas of accident reconstruction, forensic unit, etc4 · Extension of efforts to concentrate resources at the neighborhood level (Community Policing) in an effort to solve problems and stem the rate of growth of calls for service. · Increase in growth-related traffic problems and in demand for traffic enforcement. · Addressing Police pay issues Requesed 2 additional Traffic Officers. Recommendation: .,' (1) Community Policing Traffic Officer ($68,981 total offset by $32,250 in COPS funding and fee revenues; net cost $36,731.) ,,' Additional overtime for specialized training $10,951 ,, Market Equity Adjustment $141,500 ¢ Add 2nd Traffic Officer to unfunded priority list (COPS) $36,731 Emergency Communications Ctr. Critical Issues · New Communications Center to be completed in FY00. · Increasing County shares for non-medical dispatching (43.3%, up from 40.1% in FY99.) Medical dispatching is 58% (up from 57%.) Telecommunications share same at 60%. · Working towards the addition of 8 communications officers needed to manage workload and to attain optimal round-the-clock staffing. · Need for coordinated oversight and management of RCIN system. · Requested expanded hours for the Emergency Services Coordinator from 20 to 32 hours per week. Emergency Communications Ctr. Critical Issues · New Communications Center to be completed in FY00. · Increasing County shares for non-medical dispatching (43.3%, up from 40.1% in FY99.) Medical dispatching is 58% (up from 57%.) Telecommunications share same at 60%. · Working towards the addition of 8 communications officers needed to manage workload and to attain optimal round-the-clock staffing. · Need for coordinated oversight and management of RCIN system. · Requested expanded hours for the Emergency Services Coordinator from 20 to 32 hours per week. fecommendation: Fund (1) new Communications Officer (County share of $12,307) Fund County share of RCIN Coordinator ($20,000) Add additional hours for Emergency Services Coordinator to unfunded priority list (funded by City and University) (:$4,574)_ Fire/Rescue Critical Issues · Need to provide adequate day-time coverage at the three fire stations manned by career fire fighters. · Providing enhanced support for volunteer fire/rescue company operations that reduces their dependence on fund raising and concentrates efforts on service delivery. · Need to pumhase supplies for the Hazardous Materials Response Unit at the Earlysville Volunteer Fire Station. Fire/Rescue Critical Issues · Need to provide adequate day-time coverage at the three fire stations manned by career fire fighters. · Providing enhanced suppod for volunteer fire/rescue company operations that reduces their dependence on fund raising and concentrates efforts on service delivery. · Need to purchase supplies for the Hazardous Materials Response Unit at the Earlysville Volunteer Fire Station. I ecommendation: Fund (3) additional career firefighters (hire in 10/99) $123,632 Fund HazMat resupply costs $6,100 Fund additional fire/rescue vehicle maintenance ($50,000) and fuel expenses ($40,000) Jail Critical Issues · Jail Expansion project to be completed in FY 99/00. · Additional staffing and operating expenses associated with Jail expansion include: 31 additional correctional officers, a cook and a records secretary. These positions would be funded with state revenues, starting in January, 2000. Jail Critical Issues · Jail Expansion project to be completed in FY 99~00. · Additional staffing and operating expenses associated with Jail expansion include: 31 additional correctional officers, a cook a nd a records secretary. These positions would be funded with state revenues, starting in January, 2000. Recommendation: Fund County share of additional jail expenses (38.1%) $67,259 Engineering & Public Works $2,573,495 (2.4% of General Fund) Engineering 44% Resources 4% Public Works 52% 5.6% Baseline Increase Questions · Critical Issues · Other Departments & Public Safety Agencies ~ Inspections .- Juvenile Detention ~ SPCA ,- OAR · · · · · Engineering & Public Works Where We Are Now... · 169 site plans submitted in 1998 - a 12% increase over 1997. · To date, 3 Erosion Control Plan Reviewers/Inspectors manage 278 projects, have responded to 55 complaints and have 31 site/subdivision projects pending. Since January 1999, 249 single family sites inspected, an average of 57 agreements per month. Projection for FY00 is: 70 new site/subdivision projects and 650 single family dwellings. ,, 7 detention basins currently owned.by County, out of 246 potential stormwater facilities. 13 additional facilities anticipated to be dedicated to the County in FYO0. · 218 tons of trash collected during 5 bulky waste drop off days in 1998, up from 189 tons over 8 dates in 1997. Engineering Critical Issues · Site review plans have increased 12%, necessitating the addition of a senior Civil Engineer reviewer. · Significant increase in erosion control plans and investigations resulting from an increased awareness about protecting streams and waterways from sedimentation by state and local officials. · Need to provide adequate, ongoing funding for maintenance of up to 20 stormwater detention basins. (No ongoing funds have been allocated to this function,) Engineering Critical Issues · Site review plans have increased 12%, necessitating the addition of a senior Civil Engineer reviewer. · Significant increase in erosion control plans and investigations resulting from an increased awareness about protecting streams and waterways from sedimentation by state and local officials. · Need to provide adequate, ongoing funding for maintenance of up to 20 stormwater detention basins, (No ongoing funds have been allocated to this function.) ¢ Fund Senior Civil Engineer for Site Plan Review $59,780 ¢ Fund Engineering Plans Reviewer/Inspector ($62,020 total cost ! offset by $1,250 in fee revenues; net cost of $60,770.) [,' Initial funding for stormwater detention basin maintenance Public Works Critical Issues · Commitment to an expanded public works function for Albemarle County. · Ongoing funding requested for · Median Stdp maintenance and mowing · (6) Bulky waste amnesty days annually · Annual Leaf Amnesty Program Public Works Critical Issues · Commitment to an expanded public works function for Albemarle County. · Ongoing funding requested for · Median Strip maintenance and mowing · (6) Bulky waste amnesty days annually · Annual Leaf Amnesty Program Additional, ongoing funding for median strip maintenance and mowing ($15,600.) Use of carry-over funding for bulky waste amnesty days Human Development $8,504,582 (7.9% of General Fund) 73% Region Ten 4% Health Dept. 9% Agencies 14% 4.9% Baseline Increase Social Services Critical Issues · Significant foster care/adoption caseload increase - 150 cases projected in FY 98~99. · Increase in time spent per case due to recant changes in the Comprehensive Services Act (CSA), the Court Improvement Project and federal adoption requirements. · Ongoing CSA-related funding requested for: · 2.0 FTE additional Foster Care Social Workers · Additional CSA funds ($500,000) · Other requests: · 2.0 FTE additional Child Protective Services Social Workers * Systems Furniture for Administration area. · Ongoing support and administration of the Bdght Stars & Family Support eady intervention programs. Social Services Where We Are Now... · DSS manages over $6 million dollar budget and 63 staff members, not including Bright Stars (9.6 FTE) and Family Support Program (13.4 FTE). · Over 30 Child Protective Service assessments/month under the 3-yr pilot Multiple Response System. · Foster care services provided to over 120 children per month. · 22 children in foster care will be placed for adoption. · Approximately $3 million dollars projected to be spent in FY99 on CSA, i.e., foster care, special ed, and residential treatment. · Sinca 7/97, TANF cases dropped from 281 to 171 (-110); VIEW cases (employment) rose from 107 to 150 (+43); Medicaid cases rose from 2,302 to 2,582 (+280). · Eligibility division has moved to generic caseload and all cases. have been converted to ADAPT. · Bright Stars program operating in 4 elementary schools; Fam~ Support operating in 15 elementary schools.~1. Social Services i-=-Rec °~-m~;n~lat i ° n'i Fund 2.0 FTE Foster Care Social Workers ($100,834 total cost offset by $80,667 state funds, for net cost of $20,167.) $250,000 in additional CSA funds. ($175,000 in additional funds from the School Division.) in Withdraw recommendation for 2.0 FTE CPS Social Workers because positions were not funded by State (frees up $32,164 local dollars.) Provide ongoing funding for a 4th Bright Stars Program at Cale Elementary within baseline funding. i_~..._Fqnd s y~ f~.e___m_s_~u~ ~n~i_t.~!:_e_W.i~h .,..cp_~rT:qv_e r_ .............................................. Health Department/Region T Critical Issues · State currently funds only 33% of the Health Department's operating budget: local funds are required to cover the 6.25% salary increases for 2/3 of the positions. · Increasing local share of the Health Department budget will require greater clarification of mandated and non-mandated services. Growing Healthy Families and the Dental Clinic are almost 100% locally funded. · Region Ten has had to reduce non-Medicaid mental health and mental retardation services due to State budget constraints. · Salary increases for Region Ten employees have averaged 1% over the past 10 years. Result is growing turnover in qualified staff. · Region Ten requested a 22% increase (approximately $64,000;) the Health Department requested a 17% increase (approximately $119,000.) Health Department/Region T Critical Issues · State currently funds only 33% of the Health Department's operating budget: local funds are required to cover the 6.25% salary increases for 2/3 of the positions. · Increasing local share of the Health Department budget will require greater clarification of mandated and non-mandated services. Growing Healthy Families and the Dental Clinic are almost 100% locally funded, · Region Ten has had to reduce non-Medicaid mental health and mental retardation services due to State budget constraints. · Salary increases for Region Ten employees have averaged 1% over the past 10 years. Result is growing turnover in qualified staff. · Region Ten reouested a 22% increase (approximately $64,000;) the Health Depadment requested a 17% increase (approximately $119,000.) i ecommendation: . 6% Increase to both Region Ten and the Health Department to · help address these issues. _~j Human Development Agencies Human DeVelopment Agencies Where Are We Now... · Approximately $2 million in funding to18 separate human service agencies. · Commission on Children & Families involved in agency budget review process for the first time. · Commission has set pdodty areas for increasing community agency collaboration and streamlining service delivery: · Healthy Families/School Readiness; · Data Collection/Management; · Outcome Measures/Evaluation; · Seriously Troubled Adolescents (CSA.) · Commission currently administering $163,235 in VJCCCA funds for 7 juvenile justice programs; Establishing a Juvenile Justice Advisory Committee. Critical Issues · Growing number of eldedy residents in the County (fastest growing age group is +65.) · Need to expand prevention and early intervention efforts while still providing cdsis management services to children and families. · Continued need to streamline human services delivery system under the direction of the Commission on Children and Families. · Need to develop centralized data collection for human services agencies and link program outcomes to stated community priorities. Human Development Agencies Critical Issues $18,618 Parks, Recreation & Culture Recommendation: ,, 5% Increase for Agency operational budgets. ¢ Additional funds for:. · JABA (Congregate Meals, Home & Fee Delivered Meals) $5,674 · Madison House (Graduate Assistant) $2,500 · AIDS Support Group (new funding) $3,260 · CYFS (Runaway Emergency Shelter local match) $1,250 · Growing Healthy Families - contribution to Commission on Children and Families $25,000 · PVCC (Additional operating costs) $1,715 · , Fund PVCC capital request through CIP (1st of 2 annual payments, County share) $3,985,525 (3.7% of General Fund) Parks & Rec 32% Towe Park 3% Agencies 1% Library 47% Tourism 17% 5.1% Baseline Increase Questions · Critical Issues · · Other Human Service · - AIDS Support Group ,- CALAS , ARC Of Charlottesville ' UnitedeWay - Commission on Children & Families - CYFS - Free Clinic ~ PV.~-5"~ - SARA - JAUNT / · - Madison House / / ~ JABA - Focus - Teensight - SHE Parks, Recreation & Culture Where We Are Now... · (7) County Parks comprising over 2,000 acres, (3) Community Centers. (2) City/County park areas. · 50,000 visitors to County swimming beaches, annually. · 10 Summer Playground sites, with a total registration of 674 children (including 23 special needs children.) Average daily attendance is 388. · 7,000 participants in outdoor field sports. · 221 participants in swim lessons · 2,140 Youth Basketball Program participants. · 78 fee-based classes annually, with approx. 1,700 participants. · Total circulation at regional library in FY 1998:472,019 (44,954 per FTE,) up 5.2% from FY 1997. Parks & Recreation Critical Issues · Increase in number of special needs children requiring one-on-one or two-on-one supervision in the Summer Playground Program. · Funding expensive equipment replacement needs within modest operational increases. FY00 request includes new dump truck for Ballfield crew and dding mower for maintenance division. · Funding annual increases in contract costs such as the County's share of Towe Park operations and the Therapeutic Program, within budget constraints, · Re-defining maintenance responsibilities to shift stormwater detention basin maintenance and median stn'p mowing/upkeep to expanding Public Works division. Parks & Recreation Critical Issues · Increase in number of special needs children in the Summer Playground Program, · Funding expensive equipment replacement needs · Funding increases in contract costs · Re-defining maintenance responsibilities. Recommendation: Fund (10) Summer Playground special needs assistants $16,205 Fund additional capital replacement (additional service vehicle) and increased contract costs within baseline operations. Use current-year carry-over to purchase the dump truck and riding mower. Library Library Critical Issues · Albemade's share of circulation is increasing at Central, Northside and overall. · Highest circulation per rTE in the region at Northside. In 1998, Northside's workload was 46% above the Regional LibrarT's average of 30,814 circulation/P-rE. · , Full-Time Library Assistant & 12 Hr/week Library Clerk at Northside requested to address circulation needs. · Number of books purchased, catalogued, processe0 and mended has quadrupled since 1989, but technical services staff have decreased. ¢ Full-time Technical Services Librarian requested. · Library space needs/compliance with ADA. ¢ Central Library Architectural Assessment requested Critical Issues (continued) · Mont-AW Intemet Lab closed on Sundays. Over 1,000 patrons use the Internet lab per month. ¢ Sunday hours requested by Mont-AW Executive Committee. Library Critical' Issues (continued) · Mont-AW Intemet Lab closed on Sundays, Over 1,000 patrons use the Intemet lab per month. ¢ Sunday hours requested by Mont-AVV Executive Committee. Recommendation: ¢ Fund Full-Time Library Assistant at Northside $18,452 ,' Fund Full-Time Technical Services Librarian at Central (hired 1/00) $7,227 ,' Fund Mont-AW Sunday Hours $1,050 ,, Did not fund 12 Hr./week assistant at Northside [$3,236) ~' Recommend Architectural Assessment out of Library one-time funds ($5.700) Tourism Critical Issues · Tourism Transfer increases $99,120 (17%,) based on projected lodging tax receipts. · $709.720 total budget funds: - Visitor's Bureau $129,250 - Tourism Development $150,000 -Capital Projects (Rivanna Greenway. River Access Improvements) $80.000 - Reserve (Committed to PDR program) $350.470 · Additional funds requested for. . Virginia Festival of the Book $15,000 · Virginia Film Festival $10,000 · Virginia Artisans Studio Tour $1,125 Total $26.125 Iecommendation: Set aside $40,000 in tourism reserve funds to fund tourism-related programs and events in County (matched by $40,000 from City_t_ Tourism Critical Issues · Tourism Transfer increases $99,120 (17%,) based on projected lodging tax receipts. · $709,720 total budget funds: - Visitor's Bureau $129,250 - Tourism Development $150,000 - Capital Projects (Rivanna Greenway, River Access Improvements) $80,000 - Reserve (Committed to PDR program) $350,470 · Additional funds requested for: · Virginia Festival of the Book $15,000 · Virginia Film Festival $10.000 · Virginia Artisans Studio Tour $1.125 Total $26,125 Questions · ' Critical Issues · Other Parks, Recreation & Culture Ag~nci___es ,- Discovery Museum j · - Piedmont Council of the A~s'" o ~ Literacy Volunteers /× ~ WVPT / / / Community Development $3,279,883 (3.1% of General Fund) Plannihg 43% Housing 13% Soil & Water Agencies Zoning 17% Extension Service5% 5.7% Baseline Increase 21% 1% Community Development Where Are We Now... · Over past five years, population grown at 2.3%/year. · Over next five years, population expected to grow at 2.1%/year. · 169 site plans submitted for review in 1998 - an increase of 12% over 1997. · 1,983 building permits issued in 1998 (@ $207.2 million,) up 3% from 1997 and 19% from 1996. Development Departments Critical Issues · Increase in number of site plans, building permits and zoning permits to be reviewed. ,-Additional Planning Technician requested '¢ Additional Zoning Assistant requested ¢ Additional Zoning overtime requested · Implementation of Development Area Initiatives Study (DISC) recommendations: ¢ Consultant services requested for development of two neighborhood plans (including Hollymead/Piney Mountain area), and to assist with re-writing the County Zoning and Subdivision Ordinances. Development Departments Critical Issues · Increase in number of site plans, building permits and zoning permits to be reviewed. · Implementation of Development Area Initiatives Study (DISC) recommendations, Recommendation: ~ Fund Planning Technician & Zoning Assistant for plan/permit review (to be hired in October, 1999), at $22,310 and $30,076, respectively ,, Fund additional Zoning inspector overtime $1,125 ,' Wait to fund DISC consultant until after DISC report completed and Board priorities established. Funding at that time can be considered from the General Fund balance. v Technology Critical Issues · Meeting the growing demand for GIS development and providing support for E-011 updates and maintenance. ¢ 1.0 FTE GIS Specialist Requested for FY00 · Funding digital photography and records storage in support of GIS, and E-011: ¢ Tax Map/Parcel Digital Conversion (one*time) ¢ Digital Aerial Photography (every five years) v Community Development Agencies Critical IssueS · Ongoing County support for AHIP's rehabilitation emergency repair and housing development programs in light of declining State revenues for housing. · MACAA estimates that their staff compensation is 10-30% below comparable community positions. MACAA requested an additional $53,181 from Albemarle for 10% salary adjustment pool. · Need to replace the successful Community Assessment Program (CAP) at MACAA formerly located and managed by the Salvation Army. · Continued support for PHA's regional loan funds and development program, as well as Homeownership and Fair Housing Initiatives. · Increasing activity in the RideShare Program at TJPDC, requinng additional staffing. · CTS request to fund County bus route to Pantops ($56,000) v Technology Critical Issues · Meeting .the growing demand for GIS development and providing support for E-911 updates and maintenance. ,f 1.0 FTE GIS Specialist Requested for FY00 · Funding digital photography and records storage in support of GIS. and E-911: ,, Tax Map/Parcel Digital Conversion (one-time) ,, Digital Aerial Photography (every five years) Recommendation: ~' Fund GIS Specialist with E-911 revenues ($31,721 total cost offset 100% by E-911 funds.) ,' Fund tax map/parcel digital conversion ($200,000 total cost offset 100% by E-911 funds.) '~E-91Fund1 aerialfunds.)photography ($125,000 total cost offset 100% byt}~. v Community Development Agencies Recommendation: ~' 5% increase for agency operational budgets Fund 25% phased salary adjustment for MACAA $6,600 Fund Community Assessment Program (CAP)/ Centralized Intake at MACAA $17,600 Lend staff assistance from Housing Office to PHA for Fair Housing and Homeownership Program $17,000 - $34,000 Housing Initiative Fund to PHA $50,000 Fund Additional RideShare Program staff (TJPDC) $6,124 _F_ u__~._~!..v__a_~_~_~_~_iver B__a_..S.[~_~9[[!.._d_qor Study._ (~tI_P_._D...~) . _$..1_..0_,0__0.0 Qruestions · Critical Issues · Other Community Develo or ^gencies * Housing Office * Extension Service · Soil & Water Conservation - CTS · TJPDC - AHIP · MACAA * PHA Depa~ments · / / / / Outline of School Board Chairman's Presentation to Albemarle County Board of Supervisors March 15, 1999 Budget Foundations · School Board's Adopted Mission' and Goals · Strategic Plan for a Total School System Commitment to the School Improvement Process · School Board/Superintendent Priorities · Standards of Quali~y II. Budget Development Process · 13 + Staff Reports on Areas with Budget Implications (June, 1998 - January, 1 ~9) · Ongoing Public Input · Review of Projected Revenue - November 23, 1998 · Board Direction to the Superintendent - November 23, 1998 · Development/Presentation of Superintendent's Proposed Budget · School Board Budget Work Sessions (20 hours) · Public Hearing on Proposed Budget (40 speakers) · Adoption of Proposed Budget ("Balanced" vs. "Unbalanced') III. Budget Focus Areas · Growth · Meeting the Standards of Accreditation · EquiLv · Supporting Employees Through Fair and Reasonable Compensation - "People-Driven Endeavor" Information on initiatives is included on Attachments I and H and in Sections B and C of the Budget Document. IV. Funded Initiatives in School Board's Proposed Budget - Within Projected Revenue Growth: Teachers - Regular Education (11.2 FTEs) · Growth Teachers - Special Education (4 Fl'Es) · Additional Ivy Creek School Placements - Special Education · Comprehensive Services Act Increase- Special Education · Spedal Education Cars/Drivers · Materials · Textbooks · Custodial/Maintenance/Operations for New Space · CATEC Increase · ESOL Services (Partial Funding) · High School Athletic Funding Mobile Classrooms · Technology Restructuring Meeting the Standards of Accreditation: · Remediation/Emphasis on Literacy (New and Restructured Money) Page 2 Vo VII. VIII. IX. X. Equity: · Staffing for Equal Baseline Class Size for All Schools · Health Clinicians in all Elementary Schools · ElementaryArt/Music/PE · Elementary Media Supporting Emplqyees Through Fair and Reasonable Compensation: - 4% Salary Adjustment · Mandated VRS Increase · Maintenance of Medical/Dental Benefits · Compression - Phase II · Tuition Reimbursement (Partial Funding) Initiatives Included in the School Board's Budget Beyond Currently Projected Revenue ($990,679) · Gifted · Elementary Art/Music/PE .. · ESOL (Full Funding) · Increase Department/School Budgets by 2% · Orchestra Startup/Band Equipment Replacement · Secondary. Alternative Education · Additional Teachers to Keduce Baseline Class Size in All Schools (Partial Funding) · Tuition Reimbursement (Full Funding) School Board's Highest Unfunded Priorities · Foreign Language Task Force Recommendations · Additional Teachers to Reduce Baseline Class Size in All Schools (Full Funding) · Tuition Reimbursement (Full Funding) Revenue Forecast · Increased Local Revenue · State Revenue Approximate to Governor's Proposed Budget · $2 Million of Non-Recurring Revenue Used Information on Division's Emphasis on the SOLs School Board/Board of Supervisors Communication Questions Synopsis of Funded Initiatives A,~chmen~ I Growth-Related Initiatives: (* Starred items are described in additional detail on subsequent pages.) Additional Placements at Ivy Creek School ($97,172)- This initiative would provide seven (7) additional placements for severely emotionally disturbed students at Ivy Creek: School.* Additional Funding for CATEC ($78,866) -This initiative would provide additional funding for CATEC based on the established formula agreed to with the Charlottesville City Schools. Comprehensive Services Act Increase ~($175, 000) - This initiative would meet projected increases in services mandated by the Comprehensive Services Act. Custodial/Maintenance/Operations at [vT Creek School, Stone-Robinson Elementaq School, and Henley Middle School ($108, 658) - This initiative would fund the custodial, maintenance and operational costs for new space at these three buildings.* English as a Second or Other Language Services (ESOL.) ($152, 063) - This initiative would provide funding for an initiative to increase services in response to a large increase in ESOL students. (This initiative assumes retaining the $21,000 in non-recurring Reserve the Board provided during FY 1998-99.)* Gifted- Phase II ($102, 087) - This initiative would fund the second phase of a plan to increase Gifted services in ali schools. The first phase of the plan was funded in the' 1998-99 Budget.* Growth Positions - Regular Education ($458, I14) - This initiative would provide 11.2 teaching positions for enrollment growth of 224 students based on a ratio of 20 to 1. Growth Positions - Special Education ($163, 612) - This initiative would provide 4 teaching positions in Special Education to address projected Special Education needs for the additional students. High School Athletics ($80, 000) - This initiative would provide additional funding to provide parity in athletic programs at the Division's comprehensive high schools.* Increase School and Department Budgets by 2% ($120, 060) - This initiative would increase baseline budgets for schools and departments by 2%. These budgets have only been increased once in the past six years.* Increase Tuition Reimbursement ($60, 000) - This initiative will provide funding for the first phase of a plan to increase tuition reimbursement for teachers and classified employees from $I00 to $300.* Synopsis of Funded Initiatives (Continued) Mobile Classrooms ($160, 000) - Tt~ initiative would fund the lease or purchase of additional mobile classrooms to support projected enrollment growth. Per-Pupil Allocations to Schools ($83, 487) - This initiative would provide an increase to schools to support materials and other needs for additional students. Special Education Car/Driver ($50, 046) - This initiative would fund two additional Special Education cars and drivers based on projected needs from enrollment growth. Staff Development Clerical Position ($12,325) -This initiative would provide funding to increase clerical support for the Staff Development Office ia response to significantly increased participation in Staff Development programs.* Technology Support.. Reorganization ($80, 000) - This initiative would be used to fund needs related to the reorganization of School Division technology outlined inthe Comprehensive ?lan for Technology. Funding to support t/tis reorganization would also come from savings realized from the renegotiation of the contract for the Wide Area Network (WAN). (This initiative assumes funding the Technology [nslxucfional Coordinator from recurring funds versus from non-remmSng CIP transfer.)* Textbooks for New Students ($50, 425) - This initiative would fund the necessary additional textbooks for the 224 projected addifiona2, students. Other Funded Initiatives: (* Starred items are described in additional detail on subsequent pages.) Elementary Art/Music/physical Education ($I55, 432) - This initiative would tune[ an additional 3.8 teaching positions to address stuffing needed to provide instruction in these areas based on the recommendations of the Elementary Task Force. Elementary Media Teaching Assistant Time ($40,932) - This initiative would fund a halfq time teaching position in all elementary schools with an enrollment under 300 which, under the Division's staffing standards, receive a .5 Media Specialist. This Teaching Assistant would enable the Media Center in these schools to be stat~ed all day.* Health Clinicians - Phase II ($54,192) - This initiative would provide funding for the second stage of a plan to place health clinicians in all elementary schools. These positions already ex/st in the middle schools. Phase III would place these positions in high schools.* Synopsis of Funded Initiatives (Continued) Orchestra Start'up and Band Equipment Replacement ($46,180) - This initiative is an alternative from what was previously presented by the Superintendent. It would provide $20,000 for a .5 strings teacher to recruit students and handle organizational and fundraising functions during FY 1999-2000 in order to implement Orchestra in the 6~ grade during FY 2000-2001 (if enrollment warrants doing so). It would also provide 26,180 to replace and refurbish band uniform.q and insmanents in middle and high schools.* Secondary Alternative Education ($180, 000) - This initiative would provide funding to place students in an Alternative Education Program based on a regional model.* Staffing for Equal Baseline Class Size ($654, 448) - This initiative would provide 16 positions to fund an equal baseline class size for all schools prior to any differentiated staffing being added. The seven-period high school schedule is incorporated into this baseline. This baseline class size would not include ancillary positions (Gifted, Technology, Media, Elementary Art, Music and Physical Education, Guidance etc.).* Standards of Accreditation - Remediarion, Curriculum Development, and Staff Development ($200, 000) - This initiative would provide new funding to be used in conjunction with existing resources to support critical needs related to the revised Standards of Accreditation.* Miacellaneous Adjustments: Funding for Deputy Clerk Position -.5 FTE ($15,914) - This funding is incorporated rotc the Proposed Budget as recurring ftmding because this position was funded in FY 1998- 99 with non-recurring Board Reserve. Funding for School Resource Officer at Monticello High School ($23,175) - This funding is incorporated into the Proposed Budget to replace grant funding now supporting this position that is no longer available. Funding for Technology Instructional Coordinator ($51,033) - This position was odginal/y funded by non-recurring CIP transfer. However, the key ongoing role of the position in the Comprehensive Plan for Technology and the overall restructuring of technology support implied a need to utilize recurring funding for this position. Instructional and Administrative Classifications ($27, 683) - This funding is incorporated into the prOposed Budget to support murine reclassifications that have taken place during FY 1998-99. · . Attachment II Synopsis of Unfunded Initiatives (AH Unfunded Initiatives are described in greater detail on subsequent pages or elsewhere as noted.) .Prio. rity Unfunded Initiatives: Foreign Language Task Force Recommendations - Phase I ($5, 000) - This initiative would provide funding for a limited pilot of recommendations of the Foreign Language Task Force. Staffing Committee Recommendations/$286, 321) - This initiative would provide seven (7) additional teaching positions to fully support the staffing plan developed by the Staff'mg Committee. Summer School ($100, 000) - This initiative would provide additional funding beyond what was included in the School Board's Proposed Budget to provide summer remedial services based on SOL Test results. (For additional information, see Standards of Accreditation - Remediation, Curriculum Development, and Staff Development initiative ia Section B.) Other Unfunded Initiatives: Building Improvements Projects ($90, 000) - This initiative would provide previously eliminated funding for building improvements (not safety-related) that are not funded in the Capital Improvements Program (CIP). Career Awareness Specialist ($40,903) - This initiative would replace eliminated federal funding (Carl Perkins) which has been used to support positions at the high school level that provide career developmentJservices to students, especially those in Special Education. Furniture/Equipment Replacement - ($230, 000) - This initiative would fund a central fund for the replacement of"big ticket" furniture and equipment. The establishment of such a fund was included in the 1998-99 School Board Priorities. High School Athletics - Unfunded Portion ($100, 000) - This initiative would fund the remainder of a plan to restore previously reduced funds and assure parity for high school athletic programs. Incentive Bonus to Recruit Bus Drivers and Custodians ($22, 500) - This initiative would provide a $500 bonus to bus drivers and custodians at the end of one successful year of employment as a strategy for recruitment and retention in a tight labor market. Synopsis of Unfunded Initiatives (Continued) Outsourcing COBRA ($10, 000) - This initiative would fund the outsourcing of federally mandated services related to the Consolidated Omnibus Budget Reconciliation Act. Doing so would allow Human Resources personnel to concentrate on other critical projects. School-B.~.ed Technology Support ($204,800) - This initiative would fund additional positions to increase school-based positiOns for technology support to. 1 FTE per 100 students, with a minimum of.2 FTE for small elementary schools (under 200 students). School Psychologists Increase(SI 05,122) - This initiative would fund additional psychologists services to support Special Education and other needs related to high-risk students. Support Analysts for Instructional and Administrative Technology ($87, 868) - This initiative would provide two (2) additional positions for central technical support of instructional and administrative hardware and networks'. Substitute Teacher Pay Increase from $52-60 Per Day'(S69, 000) - This initiative would allow substitute teacher pay to be increased to $60, consistent with the Charlottesville City Schools. Phase I of this plan, which would increase pay from $52-56, would cost $34,500. Projected Revenue Expenditure Changes Available Additional Funds Local Revenue increase Increased General Fund Transfer (Recurring Funds from Local Government) State Revenue Increase (Estimated ADM of 11,770) Additional Federal Revenue (Special Education Only) Transfer from CIP Technology FY' 97/98 One-time Funds (revised current year revenues)' Less FY 1995-96 Car~over Include FY 1996-97 Carryover Decrease Lapse Factor Department Line Item Reductions Other Changes and Reductions 68,879 2,797,052 1,477,752 263,713 150,000 195,422 (75,000) 680,0~0 (25,000) 780,280 21,198 ITotal Available Funds Funding .for Growth & Other Improvements Proposed Expenditures 78% Funding for Regular Education Staffing to Support Growth (14.97 FTE) Special Education Staffing to Support Growth (4.39 FTE) Per Pupil Allocation (295 additional Students) Textbooks for Growth Academic Learning Project Schools (ALPS) Program Growth Remedial Summer School Mandated Special Education Improvements Information Services Technology Support Analyst (1.0 FTE) Social Studies Alignment Partial SOA Testing Coordinator (0.5 FTE) and Contracted Services Funding Printing and Postage for Required SOA mailings Textbooks for 7-Period Schedule High School Academic Coordinators (1.75 FTE) Phase 1 of 7-Pedod Schedu e (18.82 of 32.0 FTE, caps class s ze @ 22) ]Clerical and Administrative Staffing (7.0 FTE) Monticello IPsychologist (1.0 FTE) ' High School ~Maintenance & Custodial Staff (11.89 FTE) ~Assistant Principals (Restructuring Within Existing Resources) ~School Resource Officer (Funded via $21,905 State Grant) Ilnsurance ~ Utilities and Operations · 13.0% Classified Medt Pool Maintain ]3.0% Teacher Incr. (Step, $700 for teachers in transition, & 1.42% Scale Adj) Competitive ~VRS Rate Increase Compensation ~Group Life Increase Ilncreased Medical'insurance (From $2,000 to $2,445 Per Person) ]Increased Dental Insurance (From $63 to $73 Per Person) JFunding for Phase-in of Compression Adjustments Misc, IFund 0.5 FTE K-5 Language Arts Specialist (One Time Funds from FY 97~98) 'Expenses IMove 1.0 FTE Special Ed Teacher & TA from PREP to Regular.school Fund ~Total Proposed Expenditures 6,334,296 ] 597.115 175,143 72,786 50,000 37.775 85,000 162.990 42,768 233.450 .60,000 25,000 86,922 69,818 750.843 240,935 3g,896 277,337 27,000 234,050 506,205 939,487 474,419 143,647 595,906 11,708 24,372 25,447 73,855 6,063,874 Reserve School Board Reserve (recurring revenue) School Board Reserve (one-time revenue)* ..... ~ .... 75,000 195,422 I Total School Board Reserve 270,422 Total New Expenditures & Reserve 6,334,296 Less Available Funds 6,334,296 IAdditional Revenue Needed to Fund Budget 01 School Division 273 7 oa d . nztzatz e School Board Additions to Superintendent's Budget Academic Learning Project Schools (ALPS) Plus Differentiated Funding Additional 4.13 FTE Growth Teachers to Fully Fund Growth (19.1 of 19.1) Additional Funds for CATEC (Reduction Suggestion Listed Below)* Additional Funds for High School Athletics Elementary Health Clinician Phase-in (4 hrs/day~ at 6 elementary schools) Elementary Task Force Subcommittee Recom. Phase-in of 2.5 FTE Teachers for Art, Music, & PE Standards Extended School Year Pilot (Yancey Elementary) Gifted Services 5 Year Phase-in (2.6 FTE Teachers) Partial Instructional Funding Restoration Partial Textbook Fund Restoration 48,000 164,899 53,993 37,072 57,282 99,740 68,874 105,830 92,800 159,533 ITotal School Board Additions (Unfunded) 888,o23J 274 School Division Program Manager Total Wages Wages $8.10 4 Corp. Taxes Grant Request Budget Sheet Hours Days/Week Weeks/Year 3 50 Peripheral Equipment 'Item Oty. Cost Printers 20 $79.00 Printer Cables 20 $4.55 Total Item Cost $1,580.00 $91.00 Total Budget $4,860.00 $468.99 $1,671.00 $6,999.99 Enclosure I