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Home My WebLink About1999-04-14 ACTIONS Board of Supervisors Meeting of April 14, 1999 April 16, 1999 AGENDA ITEM/ACTION 1. Call to order. 4. Others Matters Not Listed on the Agenda from the Public. · Ms. Helen B. Snook, Co-President of the League of Women Voters presented Board members with a copy of the League's booklet '~/Vater In The New Millennium". · Mr. Michael Weber, a City resident, spoke regarding the mini- transfer station at the Ivy Landfill. He discussed the recent agreement signed whereby Waste Management will be taking all of the University of Virginia's waste, except medical waste, to the Ivy transfer station, and then will transfer the waste to another facility. This represents a dramatic change in what the residents pemeive to be the ground rules for the mini-transfer station. · Mr. Ed Strange, a resident of Ivy, also spoke regarding the mini-transfer station at the Ivy Landfill. The residents feel they wore promised that the mini-transfer station would remain small, and that promise has been broken · Ms. Erica DeVito, a resident of White Hall, expressed concerns about the process used for notifying people about land use. 5.1. Set public hearing to consider salary increase for BOS. SET public hearing for May 5, 1999 at 10:30 a.m. 5.2. Appropriation: Education, $60,692.68 (Form #98068). APPROVED. 5.3. Boys and Girls Club Funding Request. APPROVED. 5.4. Proclamation recognizing May, 1999, as Correct Posture Month. ADOPTED. 6. Request by the City of Charlottesville for permanent gas line easement located within the Ivy Creek Natural Area. DEFERRED until May t2, 1999. 7. SP-98-71. Stony Mountain Fibers (Sign #45). APPROVED subject to conditions recommended by Planning Commission. 8. SP-98-73. Good Shepherd Chumh (Sign #38). APPROVED subject to conditions recommended by Planning Commission. 9. ZTA-98-09. University of Virginia Real Estate Foundation. ADOPTED the attached Ordinance. 10. ZMA-98-27. University of Virginia Research Park at North Fork (Signs #47,48,49&51). DEFERRED until May 5, 1999. 11. FY 1999-2000 County Operating Budget. ADOPTED the attached Resolution which includes funding for Head Start. 12. FY 1999 Tax Rates. ADOPTED the attached Resolution. 13. Approve FY 1999-2000/2003-2004 Capital Improvements Program and Adopt FY 1999-2000 ClP Budget. ADOPTED the attached FY 1999-2000 ClP Budget. ASSIGNMENT Meeting was called to Order at 7:00 p.m., by the Chairman. All BOS members present. Clerk: Acknowledge. Mr. Tucker: Provide a summary report on the mini- transfer station at the Ivy Landfill. County Attorney: Contact Ms. DeVito to discuss her concems. Clerk: Advertise for public hearing and include on May 5, 1999 agenda. Clerk: Forward signed appropriation to Melvin Breeden and copy appropriate persons. Prepare letter for Chairman's signature for donations. Clerk: Include in memo to Melvin Breeden and copy appropriate persons. Clerk: Forward proclamation to Suzanne Coffey. Clerk: Include on May 12, 1999 agenda. Clerk: Include conditions in Planning's action letter and copy appropriate persons. Clerk: Include conditions in Planning's action letter and copy appropriate persons. Clerk: Include in Planning's action letter, copy appropriate persons, and forward Ordinance to County Attorney for next update of County Code. Clerk: Include in Planning's action letter, add to May 5, 1999 consent agenda. The applicant to set up meeting with staff, BOS members and neighbors to look at night lighting at PRA building. Clerk: Include in memo to Melvin Breeden. Clerk; Include in memo to Melvin Breeden. Clerk: Include in memo to Melvin Breeden and copy appropriate persons. 15. Other Matters not Listed on the Agenda from the BOARD. · Ms. Thomas mentioned a letter from the Batesville Ruritan Club concerning the increase in truck trafr~ through Batesville on Rt 692. She asked staff to look into this matter. · Mr. Perkins raised the issue of citizens receiving information in a timely fashion. The Board ADOPTED the attached Resolution. · Mr. Davis mentioned the draft response prepared on the 4(f) study in reference to the Western Bypass. 18. Adjourn. The meeting was-adjourned at 9:50 p.m. Mr. Tucker: Staff to look into the truck traffic issue. COUNTY OF ALBEMARLE MEMORANDUM TO: FROM: DATE: RE: V. Wayne Cilimberg, Director of Planning and Community Development Ella W. Carey, CMC, Cler~~' April 16, 1999 Board Actions of April 14, 1999 At its meeting on April 14, 1999, the Board of Supervisors took the following actions: Agenda Item No. I. The meeting was called to order at 7:00 p.m., by the Chairman, Mr. Martin. Agenda Item No. 7. SP-98-7 I. Stony Mountain Fibers (Sign #45). PUBLIC HEARING on a request to allow sheep farming w/retail sales on 4.766 acs, in accord with '10.2.2.31 of the Zoning Ordinance which allows for Home Occupation, Class B. Loc on Rt 612 (Hanmxocks Gap Rd) approx 0.9 mls from its inter w/Rt 20 (Stony Point Rd.) Znd RK TM63,P41A~ Rivanna Dist~ (This property is not located in a designated growth area.) Approved SP-98-71 subject to the following conditions recommended by the Hanning Commission: Zoning Administrator approval of adequacy of existing parking; Widening of the entrance to allow two cars to pass in the entrance; Compliance with Section 5.2, Supplementary Regulations, except: · Waiver of Section 5.2.2.1 .c to allow retail sales of equipment and accessories used to make the handcrafted items. The home occupation use shall be substantially as described below: · Processing of natural fibers by shearing, dyeing with natural materials, spinning, knitting, and weaving; · Retail sales of items handcrafted on the premises, such as wool, dothing, and rugs; · Retail sales of equipment and accessories used to make these items, such as spinning wheels, weaving and knitting supplies, etc. (requires waiver of Supplementary Regulations); · Classes in spinning and weaving once a week. Classes usually contain five students at a time; at the most they will contain eight to ten students; · Proposed operating hours are Tuesday through Saturday, between 10:00 a.m., and 5:00 p.m., by appointment only; · Three (two-day) weekend open houses a year are proposed; and · No employees are proposed. Memo To: ¥. Wayne Cilimberg Date: April 16, 1999 Page 2. Agenda Item No. 8. SP-98-73. Good Shepherd Church (Sign #38). PUBLIC HEARING on a request to allow construct of 16'xl 6' addition to existing church on 11 acs in accord w/provisions of' 10.2.2.35 of the Zoning Ordinance, which allows churches by special use permit. Loc on Rt 29 S, approx 1.25 mis S of City Limits. Znd 1LA_ TM75,Ps36,36A,36B,&37. Samuel Miller Dist. (This property is not located in a designated growth area.) Approved SP-98-73 subject to the following conditions recommended by the Planning Commission: Church development shall be limited to the improvements shown on the sketch plan dated February 6, 1999 and incidental improvements such as storage sheds, picnic tables, children's play equipment, and walkways between the buildings and parking areas; Daycare use shall be prohibited unless approved through a special use permit amendment; Conformity with setback requirements shall be established prior to issuance of a building permit; and A stairway or walkway from the lower parking lot to the church shall be provided when parking needs regularly exceed parking provided by the upper lot. It was suggested that Mr. Cilimberg discuss this item with the Zoning Administrator. Also, staff to look at the building plans to see what the issue is with the setbacks. Agenda Item No. 9. ZTA-98-09. University of Virginia Real Estate Foundation. PUBLIC HEARING on an ordinance to amend Chapter 18, Zoning, Article III, District Regulations, of the Code of the County of Albemarle Virginia, by amending Section 29.0, Planned Development - Industrial Park (PD-IP), to allow, as a part of the development process, the modification, variation or waiver of Section 26.0, Industrial Districts - Generally and Sect/on 29.0 Planned Development - Industrial Park ADOPTED the attached Ordinance. Agenda Item No. 10. ZMA-98-27. University of Virginia Research Park at North Fork (Signs#47,48,49&51). PUBLIC HEARING on a request to amend an approved PD-IP (ZMA-95-04) to reduce bldg setbacks along internal public road ROW from 50' to 10'. Loc on W side of Rt 29N (Seminole Tr) approx 1.35 mis N of Rt 649 (Airport Rd). TM32,Ps 4B,6,6A&19. Existing zoning provides for office, research flex space & industrial uses as well as supporting commercial uses. The Comp Plan designates this property for Industrial Service uses w/in the Hollymead Community which is consistent w/existing zoning. Rivanna Dist. DEFERRED ZMA-98-27 until May 5, 1999. This item can go on the consent agenda. The applicant is supposed to set up a meeting with Board members, staff, and neighbors, to look at the night lighting at the PRA building. The issue of screening was also discussed. Agenda Item No. 13. Approve FY 1999-2000/2003-2004 Capital Improvements Program and Adopt FY 1999-2000 CIP Budget. ADOPTED the attached FY 1999-2000 CIP budget~ Menlo To: V. Wayne Cilimberg Date: April 16, 1999 Page 3. Agenda Item No 15. Other Matters not Listed on the Agenda from the BOARD. Ms. Thomas mentioned a letter from the Batesville Ruritan Club (copy attached) concerning the increased truck traffic through the community on Route 692. She asked staff to look into the issue. Mr. Davis mentioned the draft response he prepared on the 4(0 study in reference to the Western Bypass. Agenda Item No. 16. Adjourn. With no further business to come before the Board, the meeting was adjourned at 9:50 p.m. /ewc Attachments cc: Larry Davis Amelia McCulley Bill Mawyer Bruce Woodzell Sharon Taylor Jan Sprivdde John Grady Dan Mahon Janice Farrar Jeff Blank Frances Watson File TMP 75:36, 3Ga. ~JGb,und ~17 GOOD SHEPHERD EPISCOPAL CHURCH SEATING CAPACITy 7' LONG 60 PEOPLE (;0' X 30' 51t9' TOTAL AREA I 1.215 ACREs MOUNTAINS OWNER DIOCESE of VA ZONING DISTRICT SAMUEL IMILLElt iGLr x 45' 45 CARS ! ' I WOODS PItOPOSED EXPANSION RECTOR'S STUDY ADDITION 16' ."iQ U Altl, 40' FR CI-IUI{CII SEPTIC TANK Cl 1 [IItCI 1 X B6' x 5:~' ~12 C~ ' ~ STI,'I'S ' ' T I ,J 513' 115' FROM CHURCH STEPS TO GUARD RAILS ,l CEMETERY 1'0 LYNCHBURG SO u'rH BOUND U. S. I{OtJ'I'E 211 TC) C 1 l/kll I ,()'l"l'l';.'q V I 1 ,I. 1,2 GOOD SII'gI'ilERD CIIUliCIi :166 MONACAN TRAIl. lid I{I/ I' BOX 312 1 'i -r ;Ir 7- r' I -4 I COUNTY OF ALBEMARLE MEMORANDUM TO: FROM: DATE: RE: Melvin A. Breeden, Director of Finance Ella W. Carey, CMC, Clerk April 16, 1999 Board Acti'ons of April 14, 1999 At its meeting on April 14, 1999, the Board of Supervisors took the following .actions: Agenda Item No. 5.2. Appropriation: Education, $60,692.68 (Form #98068). APPROVED. Attached is the signed form. Agenda Item No. 5.3. Boys and Gifts Club Funding Request. APPROVED a one-time grant to the Boys and Gifts Club for $7,000. The funds will come from the School Board's FY 1998 budget by reducing the fourth quarter general fund transfer by $7,000. In addition, it was recommended that any further funding requests be submitted directly to the Board of Supervisors through the regular budget and program evaluation process. (Attached is a copy of the Executive Summary that went to the Board.) Agenda Item No. 11. Approve FY 1999-2000 County Operating Budget. ADOPTED the attached Resolution. Agenda Item No. 12. Adopt FY 1999 Tax Rates. ADOPTED the attached Resolution. Agenda Item No. 13. Approve FY 1999-2000/2003-2004 Capital Improvements Program and Adopt FY 1999-2000 CIP Budget. ADOPTED the attached FY 1999-2000 CIP budget. /ewc Attachments pc: Roxanne W. White Robert Walters Kevin Castner Jackson Zimmerman Fred Kruger Bill Mawyer Cad Pumphrey John Miller Wayne Cilimberg Pat Mullaney Attachment GENERAL GOVERNMENT CAPITAL PROJECT~; Administration & Courts County Computer Upgrade County Facilities Maintenance/Replacement Court Square Maintenance/Replacement J&D Court Maintenance/Replacement Subtotal Public Safety Projects Fire/Rescue Building & Equipment Fund Juvenile Detention Facility Public Safety Facility Subtotal Highways & Transportation Greenbrier Drive Pedestrian/Bike Path Revenue Sharing Road Projects Subtotal Library Projects Library Computer Upgrade Maintenance/Replacement Projects Subtotal Parks, Recreation & Culture County Athletic Field Development Crozet Park Athletic Field Development PVCC Facility Renovation Scottsville Community Center Improvements So. Albemarle Organization Park Development Walnut Creek Park Improvements Maintenance/Replacement Projects Subtotal Utility Improvement Projects Keene Landfill Closure Subtotal - Subtotal General Government Projects TOURISM-RELATED CAPITALPROJECTS Rivanna Greenway Access & Path River Access Improvements Subtotal Tourism-Related Capital Projects ~.CHOOL CAPITAL PROJECT~ Northern Area Elementary Recreation School Administrative Technology CATEC Cosmetology Lab School Instructional Technology Northern Area Elementary School Western Albemarle High School Renovations Burley Library Addition/Renovation ADA Structural Changes Maintenance/Replacement Projects Subtotal School Projects IGRAND TOTAL CAPITAL PROJECTS FY 99100 185,000 824,160 50,000 15.000 ,074,160 215,384 1,465,725 30.000 1,711,'109 75,000 400.000 475,000 98,953 25.000 123,953 45,000 128,000 18,618 12,785 25,000 24,500 21.730 275,633 75.000 75,000 3,734,855 FY 99~00 50,000 30.000 80,000 FY 99~00 300,000 70,000 38,234 439,700 971,504 502,000 300,000 30,000 1.J84.367 3,835,805 7,650,660] 4/6/9911:05 AM cip executive summary attachment.xlsSheetl RESOLUTION BE IT RESOLVED by the Board of County Supervisors of Albemarle County, Virginia, that the operations budget for the County for the Fiscal Year beginning July 1, 1999, be approved as follows: General Govemment Administration Judicial Public Safety Public Works Human Development Parks, Recreation & Culture Community Development Other City/County Revenue Sharing Refunds Capital Improvements General Government Debt Service Education - Operations Education - Self-Sustaining Funds Education - Debt Service Contingency Reserve $6,232,695 $2,314,328 $12,163,875 $2,582,626 $8,407,538 $3,970,870 $3,437,094 $202,734 $5,853,794 $26,000 $2,157,930 $310,688 $82,767,565 $7,397,890 $8,450,000 $50,000 TOTAL $146,325,627 I, Ella W. Carey, do hereby certify that the foregoing writing is a true, correct copy for a resolution adopted by the Board of Supervisors of Albemarle County, Virginia, by a vote of four to two, at a regular meeting held on April 14, 1999. -'~ ~)/~Z~~/~J' '--CretE, Board of supervisoTs RESOLUTION BE IT RESOLVED that the Board of Supervisors of Albemade County, Virginia, does hereby set the County Levy for the taxable year 1999 for General County purposes at Seventy-Two Cents ($0.72) on every One Hundred Dollars worth of real estate; at Four Dollars and Twenty-Eight Cents ($4.28) on every One Hundred Dollars worth of personal property; at Four Dollars and Twenty-Eight Cents ($4.28) on every One Hundred Dollars worth of assessed value of machinery and tools; and at Seventy-Two Cents ($0.72) on every One Hundred Dollars worth of assessed value of public service assessments; and FURTHER orders that the Director of Finance of Albemarle County assess and collect on all taxable real estate and all taxable personal property, including machinery and tools not assessed as real estate, used or employed in a manufacturing business, not taxable by the State on Capital, including Public Service Corporation property except the rolling stock of railroads based upon the assessment fixed by the State Corporation Commission and certified by it to the Board of Supervisors both as to location and valuation; and including all boats and watercraft under five tons as set forth in the Code of Virginia; and vehicles used as mobile homes or offices as set forth in the Virginia Code; except farm machinery, farm tools, farm livestock, and household goods as set forth in the Code of Virginia, Section 58.1-3500 through Section 58.1-3508. I, Ella W. Carey, do hereby certify that the foregoing writing is a true, correct copy of a resolution unanimously adopted by the Board of Supervisors of Albemarle County, Virginia, at a regular meeting held on Apdl 14, 1999. 'CYerl~'TBoard of Superv~~ BI¥O NOl~vona~ $~OSIA~Bdn$ ~0 0~¥O0 BONVNla~O ~OiO~lO :S~¥AO~ddV :~aiNBO iSO0 ONliSanOa~ 99'~69'095 '1¥.L01 Sia¥ BHi JO '~OO '¥^ 9Eg0~E 000~ S3¥O~ ~Eg0~E $ NOI/¥NOO 60~ ~B~ INnO~¥ NOIIdI~OSDO ~OO0 BnN~AD~ 99'E69'09 $ 9¥i0i (O0'$~o'~g) (00'~69'~£) (oo'ooo'sz) O0'ggZ'L9~ 00'06~'~ O0'OOg'g 00'00£ O0'OOg O0'9gE 00'00£ 00'009 O0'OOg 99'~z'gg dlnO3/Xa3NIHO¥~ 00~009 90909 00'gZ $ SNOI/dlaOSGnS/S~OOG 00EL09 LOL~9 ZOEE ~ /NnO~V NOI/dI~OS~Q DQOO ~an.LIQN~dX~ 'S~Nn9 '¥'S'O aNY Slav ~HZ ~O NOISSI~WOO VINI~I^ 'SJ.N~d~ 'SNOIZ¥NO~ 3OOHOS :NOl£VladO~ddV 40 ~SOd~nd iN~dO~OOHOS :c Nrta X ON X NL~N X 9¥NOI/IOOV :NOI/VladOaddV =10 3dX1 990B6 aaa~nN 66~96 :a~A 9VOSI~ lsanoaa NOI.LVIbldO~dd¥ 1928 Arlington Blvd., Room 105, Charlottesville, VA 22903 (804) 970-1707 Phone (804) 971-1708 Fax April 9, 1999 Dear Community Member: On April 20th, we will have the first public discussion of an issue that is a basic concern to all of us: water for our future. In preparation for this discussion and those that will follow, we offer you a copy of our new booklet, Water in the New Millennium. We urge you to read and share the material in the booklet with others in your organization, neighborhood and family so that we can all better understand this complex issue, ask the hard questions and make input that will lead to sound decisions. For additional copies, please contact the League office at the numbers above or on E-Mail at lwv~avenue, org. Contributions to the Charlottesville/Albemarle League of Women Voters or the LWV Education Fund to help defray the cost of publication would be greatly appreciated. The booklet will also be available on the League's Web site at the following address: http://avenue.orgllwv The meeting on Tuesday, April 20, 1999, will be held at 7:00 p.m. in City Council Chamber, Charlottesville City Hall. Consultants for the Rivanna Water and Sewer Authority will outline potential water supply alternatives, as well as the process and criteria for meeting regulatory requirements and choosing the best combination for our community needs. They will then seek questions, suggestions, and comments from the public. For those unable to attend the meeting, it will be televised live and videotaped for future airing on the local cable channel. More information on the alternatives to be discussed can be obtained a week before the meeting by calling the Rivanna Water and Sewer Authority at 977-2970, extension 101. Help decide your future by participating fully in this public meeting and in future discussions as the process evolves! The Charlottesville/Albemarle League of Women Voters ~..a non-partisan organization ~dicaterl to the promotion of informed and ox. tive participation of citizens in government." ¢.~ WATER IN THE NEW MILLENNIUM Balancing the Needs of people and the Environment This item was scanned under Land Use Reports 1999. COUNTY OF ALBEMARLE MEMORANDUM TO: FROM: DATE: RE: Albemarle County Board of Supervisor: /] ~ Robert W. Tucker, Jr., County Executiv April 2, 1999 Board of Supervisors' Cost of Living Increase As you know, the State code provides that governing bodies can increase their annual salary annually up to 5% after a public hearing regarding the matter has been held. The salary increase cannot be enacted prior to May 1 st or later than June 30th. With your approval of this request, under your Consent Agenda, the Clerk's Office will advertise a 4% increase (which is equal to the salary pool for all county employees) for Board of Supervisor member salaries and schedule the public hearing for May 5, 1999. The effective date of the salary increase will be July 1, 1999. Should you have any questions, please do not hesitate to call me. RWT,Jr/dbm 99.024 COUNTY OF ALBEMARLE EXECUTIVE SUMMARY Appropriation - Education SU BJ ECTIPROPOSAL/REQU EST: Request approval of Appropriation # 98068, in the total amount of $60,692.68, for various school donations, grants, Virginia Commission of the Arts, and C.S.A. Funds. STAFF CONTACT(S): Messrs. Tucker, Castner, Breeden, Ms. White April 14, 1999 ACTION: CONSENT AGENDA: ACTION: Yes IN FORMATION: IN FORMATION: At its meeting on March 8, 1999, and March 22, 1999, the School Board approved the following appropriations: Appropriation of $75.00 for Red Hill Elementary School. Red Hill Elementary School received a donation from Mr. Donal Day in memory of his cousin, Chris Showers of Twin Falls, Idaho. Mr. Day requested this donation be used to enhance the mission of the library at the school. Appropriation of $53,741.68. Albemarle County Schools has been awarded a grant in the amount of $53,741.68 under funding for the Goals 2000: Educate America Act. These funds will be used to purchase classroom computers and related technologies to help upgrade business labs at Albemarle High School and the technology lab at Sutherland Middle School. Appropriation of $6,876.00 from the Virginia Commission for the Arts. The Virginia Commission for the Arts has made Teacher Incentive Grant awards to several teachers in the Albemarle County Public Schools. The Teacher Incentive Grant Program has been established to help strengthen the quality of education in and through the arts in elementary and secondary schools, to explore new opportunities for creativity in the classroom, and to encourage innovative projects which integrate the arts into non-arts curricula. Transfer of $161,735 for the Comprehensive Services Act. The CSA Committee of the Commission on Children and Families (CCF) has requested supplemental funding for the CSA Programs for FY 1999. The total supplement request is $1,733,949, of which 45% ($780,277) is local match. Of the required supplemental local match, $161,735 is requested from the School Division to pay for special education cost associated with CSA children and the remaining amount of $618,542 was requested and appropriated from general government funds at the February 7, 1999, Board of Supervisors meeting. The School Board maintains the only financial reserve contained within the budget. Currently there is $96,616 in available reserve. With the mild fall and winter, staff anticipates savings due to lower than budgeted heating and electrical costs. Combining the School Board reserve and heating and electrical savings would meet the funding requirements for CSA from the school system's budgeted resources. The funding for this transfer could be met within existing and available resources within the current budget without negatively impacting existing programs. RECOMMENDATION: Staff recommends the Board of Supervisors approve the appropriations, totaling $60,692.68, as detailed on Appropriation #98068. 99.066 DATE: TO: FROM: RE: ALBEMARLE COUNTY PUBLIC SCHOOLS 80ARD OF SUPERVISORS Memorandum March 25, ~ Robert W./_Tu~, Jr., County Executive Kevin Smith, Division Superintendent Request ~propriation At the meetings on March 8, 1999 and March 22, 1999 the School Board approved the following appropriations: o Appropriation of $75.00 for Red Hill Elementary School. Red Hill Elementary School received a donation from Mr. Donal Day in memory of his cousin, Chris Showers of Twin Falls, Idaho. Mr. Day requested this donation be used to enhance the mission of the library at the School. o Appropriation of $53,741.68. Albemarle County Schools has been awarded a grant in the amount of $53,741.68 under funding for the Goals 2000: Educate America Act. These funds will be used to purchase classroom computers and related technologies to help upgrade business labs at Albemarle High School and the technology lab at Sutherland Middle School. o Appropriation of $6,876.00 from the Virginia Commission for the Arts. The Virginia Commission for the Arts has made Teacher Incentive Grant awards to several teachers in the Albemarle County Public Schools. The Teacher Incentive Grant Program has been established to help strengthen the quality of education in and through the arts in elementary and secondary schools, to explore new opportunities for creativiity in the classroom, and to encourage innovative projects which integrate the arts into non-arts curricula. Request for Appropriation Page 2 O Transfer of $161,735 for the Comprehensive Services Act. The CSA Committee of the Commission on Children and Families (CCF) has requested supplemental funding for the CSA Programs for FY1999o The total supplement request is $1,733,949, of which 45% ($780,277) is local match. Of the required supplemental local match, $161,735 is requested from the School Division to pay for special education cost associated with CSA children and the remaining amount of $618,542 was requested and appropriated from general government funds at the February 7, 1999 Board of Supervisors Meeting. The School Board maintains the only financial reserve contained within the budget. Currently there is $96,616 in available reserve. With the mild fall and winter, staff anticipates savings due to lower than budgeted heating and electrical costs. Combining the School Board reserve and heating and electrical savings would meet the funding requirement for CSA from with the school system's budgeted resources. The funding for this transfer could be met within existing and available resources within the current budget without negatively impacting existing programs. It is requested that the Board of Supervisors amend the appropriation ordinance to receive and disbursed these funds as displayed on the attachment. smm xc: Melvin Breeden Ella Carey P~ge 3 Donation Revenue: 2-2000-18100-181109 Expenditure: 1-2207-61101-601200 Red Hill Elementary Donation School Books/Subscriptions $75.00 $75.00 Goals 2000 Grant Award Revenue: 2-3135-24000-240324 Expenditure: 1-3135-60605-800100 Goals 2000 Machinery/Equip $53,741.68 $53,741.68 Virginia Revenue: 2-3104-24000-240326 2-3104-24000-240327 2-3104-24000-240328 2-3104-24000-240329 2-3104-24000-240330 2-3104-24000-240331 2-3104-24000-240332 2-3104-24000-240333 2-3104-24000-240334 2-3104-24000-240335 2-3104-24000-240336 2-3104-24000-240337 2-3104-24000-240338 2-3104-24000-240339 2-3104-24000-240340 2-3104-24000-240341 2-3104-24000-240342 2-3104-24000-240343 2-3104-24000-240344 2-3104-24000-240345 2-3104-24000-240346 2-3104-24000-240347 2-3104-24000-240348 Expenditure: 1-3104-60301-601300 1-3104-60201-601300 1-3104-60204-601300 1-3104-60205-601300 1-3104-60252-601300 1-3104-60206-601300 1-3104-60211-601300 1-3104-60212-601300 Commission for the Arts Va Va Va Va Va Va Va. Va. Va. Va. Va. Va. Va. Va. Va. Va. Va. Va. Va. Va. Va. Va. Va. Comm. For the Arts Comm. For the Arts Comm. For the Arts Comm. For the Arts Comm. For the Arts Comm. For the Arts Comm. For the Arts Comm. For the Arts Comm. For the Arts Comm. For the Arts Comm. For the Arts Comm. For the Arts Comm. For the Arts Comm. For the Arts Comm. For the Arts Comm. For the Arts Comm. For the Arts Comm. For the Arts Comm. For the Arts Comm. For the Arts Comm. For the Arts Comm. For the Arts Comm. For the Arts Instr. Materials Instr. Materials Instr. Materials Instr. Materials Instr. Materials Instr. Materials Instr. Materials Instr. Materials $300.00 $300.00 $300.0O $300.00 $286.00 $300.00 $300.00 $300.00 $300.00 $300.00 $300.00 $300.00 $300.O0 $300.00 $300.00 $300.00 $300.00 $300.00 $290~00 $30O.O0 $300.00 $300.00 $300.00 $6,876.00 $300.00 $600.00 $300.00 $286.00 $300.00 $300.00 $3,300.00 $1,490.00 $6,876.00 1-2112-93010-930206 1-2410-60100-999981 1-2433-62420-510100 1-2433-62420-510200 Transfer of Funds Transfer to CSA Funds School Board Reserve Electrical Services Heating Services +$161,735.00 $75,000.00 - $34,694.00 - $52,041.00 'uop,!sod s,~oleu~, aooD ~oo~,unlOA ~no ioj sosuodxo oql ~ot, oo ol s! s.uLL '00~;£I-IOI I9-0IZ:Z:-! oPOD.~o~uaD ~,so;D s,uosm, qo~ .ouo~,s m. papnlom, aq m, 00'00S;'H; jo ~,unoure oql m. ~looqo ~ ~.. posolou~ uo~!sOd ~o~.. aooD .~.,q~UnlOA.:SoJ ~nollnDol~I uumuomu~ uo~l~£ :O£ 666 ! '0I ampauoual~ S'IOOHDS Df'IlL'Id A,IZ~OD ~IID'I~a'~V Red Hill Elementary School 3901 Red Hill School. Road North Garden, VA 22959 February17,1999 Dear Principal Collins: Please find enclosed my check for $75.00. I wi~h to make this donation to the Red Hill Elementary. School Library in the memory of my cousin, Chri~ Showers of Twin Fall~, Idaho. I submit this without any restrictions except that these funds are used to enhance the mission of the library at the school. Sincerely, Donal Day 151 Buckingham Circle Charlottesville, VA 22903 DONAL B. DAY 'CI-IARL~.t .~._ VA COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGENDA TITLE: Boys and Girls Club Funding Request SUBJECT/PROPOSAL/REQUEST: Request for $7,000 from the Boys and Girls Club AGENDA DATE: April 14, 1999 ACTION: CONS,ENT AGENDA: ACTION: X ITEM NUMBER: INFORMATION: INFORMATION: ATTACHMENTS: yes / STAFF CO.TACT S : A* J Messrs. Tucker, White REVIEWED BY:/(::~P i BACKGROUND: On February '22nd, the School Board approved a $6,999.99 donation to the Boys and Girls Club for their Computers-4-Kids program to be paid from their reserve fund. However, subsequent to this decision, it was determined that the School Board by state code is not allowed to make contributions to outside agencies and therefore, a letter was sent to the Chairman of the Albemarle County Board of Supervisors requesting approval of the same funding request. The letter from Mr. Dave Hilyard, Executive Director of the Boys and Girls Club is attached. Also attached for your information is a summary from the School Board agenda describing the program and the request. DISCUSSION: The Boys and Girls Club is a community agency that receives funding from the City of Charlottesville and the United Way, as well as federal funds and community contributions. They also collect $!2 per year from each club member, which numbered 241 unduplicated youth in FY98. Their total FY99 budget is $217,049. The Computers-4-Kids program requested $6,999.99 to fund a part-time program manager and to purchase peripheral equipment to distribute to the kids. Through a survey, they have determined that 12! county and t22 city students do not have a home computer. To date, they have placed 58 computers in the homes of these students. RECOMMENDATION: Since the School Board has already approved funding this program from their reserve fund, staff recommends that the Board approve a one-time grant to the Boys and Girls Club for $7,000. Funding for the program will come from the School Board's FY98 budget by reducing the 4th quarter general fund transfer by $7,000. if the Board chooses to fund this program, it is recommended that any future funding requests be submitted directly to the Board of Supervisors through the regular budget and program evaluation process. 99.069 Enclosure 1 Computers-4-Kids The Following are Founders of Computers-4-Kids: Meredith Richards, Charlottesville City Councilor Irvin E. Cox, President of Entre Computer Center Sarah McConnell, formerly News Director of WINA Radio and now with the Virginia Foundation for the Humanities The Following Organizations are Collaborators in the Project: 2. 3. 4. 5. 6. 7. 8. 9. Charlottesville City Schools Albemarle County Schools Charlottesville-Albemarle School Business Alliance (CASBA) Charlottesville-Albemarle Technical Education Center (CATEC) The Boys and Girls Club of Charlottesville-Albemarle SPRINT Entre Computer Center WINA Radio Adelphia Cable The Board of Directors Consists of the Following Individuals at this Time: 2. 3. 4. 5. 6. 7. 8. 9. 10. Meredith Richards, Chair, Charlottesville Vice Mayor Irvin Cox, President of Entre Computer Center Sarah McConnell, Virginia Foundation for the Humanities John Baker, Chairman of the Albemarle County School Board Diane Ippolito, Assistant Superintendent, Albemarle County Schools Mary Susan Payne, Chairman of the Charlottesville City School Board Joe Johnson, Principal of the Charlottesville-Albemarle Technical Education Center (CATEC) Dell Hanley, District General Manager of Adelphia Cable Linda Seaman, Director of the Charlottesville-Albemarle School Business Alliance (CASBA) David Hillyard, Executive Director, The Boys and Girls Club of Charlottesville-Albemarle FISCAL YEAR: TYPE OF APPROPRIATION: APPROPRIATION REQUEST 98~99 ADVERTISEMENT REQUIRED ? FUND: PURPO8E OF APPROPRIATION: CONTRIBUTION TO BOY AND GIRLS CLUB AND FIRST NIGHT VlR(~INIA. EXPENDITURE CODE DESCRIPTION NUMBER ADDITIONAL TRANSFER NEW YES NO X GENERAL 98069 AMOUNT I 1000 59000 560159 BOY AND GIRLS CLUB $ 7,000.00 1 1000 93010 930001 TRANSFER TO SCHOOL OPERATIONS (7,000.00) I 1000 79000 560408 FIRST NIGHT VIRGINIA 7,000.00 TOTAL $ 7,000.00 REVENUE CODE DESCRIPTION AMOUNT 2 1000 51000 510100 GENERAL FUND BALANCE $ 7,000.00 TOTAL $7,000.00 TRANSFERS REQUESTING COST CENTER: COUNTY EXECUTIVE APPROVALS: DIRECTOR OF FINANCE BOARD OF SUPERVISORS SIGNATURE DATE CORRECT POSTURE MONTH WHEREAS, WHEREAS, 1VH£~S, WI-IF. REA& NOW, THEREFORE, correct posture bas a direct effect on spinal health; and correct posture and optimal spinal health make it possible for all organs in the body to ~nction ~tciently - a factor essential to proper growth and development; and poor posture in our everyday activities can bring on or exacerbate p~n and in3~ry; and doctors of cbi~opractic can reveal spinal problems brottgbt on by poor posture and edacate patients on bow to prevent pain and injury; and conversely, correct posture - and as a result, optimal spinal health - assures our nation a more efficient and prodncti~e population; and eoery indic~dual sbo#ld be made aware of the benefits of correct posture and its effects on spinal health; and the science of cbiropractic and doctors of dairopractic ba~e contribnted greatly to the better health of our citizens by providing q~lity bcaltb care; [, Charles S. Martin, Chairman, on behalf of the Albemarle ;Board of County Supervisors, do hereby proclaim MAY, 1999, as CORRECT POSTURE MONTH and urge that ~is month be dedicated to informing all of our citizens of the health benefits of correct posture, and further commend the doctors of chiropractic for their comm#nity service programs. CHAIRMAN ALBEMARLE BOARD OF COUNTY SUPERVISORS COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGENDA TITLE: State Compensation Board Reimbursement of Expenses Related to the Personal Property Tax Relief Act (PPTRA) SUBJECT/PROPOSAL/REQUEST: Accept and file the first reimbursement request from the Finance De partment for administrative costs associated with the implementation of the PPTRA. STAFF CONTACT(S): Messrs. Tucker, Breeden, Ms. White AGENDA DATE: April 14, 1999 ACTION: CONSENT AGENDA: ACTION: ATTACHMENTS: INFORMATION: INFORMATION: Yes BACKGROUND: The Virginia General Assembly recently enabled legislation reimbursing localities 100% of the administrative costs associated with the implementation of the Personal Property Tax Relief Act (PPTRA). This reimbursement process is through the State Compensation Board. Earlier this fiscal year, a budget was submitted to the State Compensation Board for Albemarle County's anticipated expense associated with the PPTRA in the amount of $29,185.00. Attached is the first reimbursement request, in the amount of $26,678.28, which was recently submitted to the Compensation Board. As required, a copy of this reimbursement request is being provided to the Board of Supervisors. It is currently anticipated that all updates to the County's assessment and collection process required for implementation of PPTRA will be complete by April 17, 1999. Tax bills for the first half of 1999 are scheduled to be mailed April 26, 1999. 99.064 ...~ -- P"PTR& Cost ~eimbursement Page 1 of 2 WELCOME MELVIN A BREEDEN TO PPTRA ADMINISTRATIVE COST REIMBURSEMENT REQUEST You have 0 Pending Reimbursement Request Locality: 003 COUNTY OF ALBEMARLE Office of the Treasurer Previous Budgeted Reimbursement FY Funds to Date Remaining Personnel II 2'945'0011 °.°°Il 2,945.001' Hardware II 2,986,°°11 0.00[[ 2,986.00 Software 11 0'00Il 0'0011 0,00 Programming II 22,93°.°°1I O'OOII 22'930'001 Other II 324.°°11 o.ooll 324.00 IT°tals II 29,185.ooll o.ooll 29,185.00 FICA (Not Included 0 0.00 0 in Totals) !1849.15 Personnel: ther: [ ....... h~,, ...... [1869120] Hardware: ' Software: Programming: ~980.25 I CERTIFICATION STATEMENT: By transmitting this PPTRA Administrative Cost Reimbursement Request information to the CompensatiOn Board for payment, I hereby certify that this request for reimbursement includes only expenditures which have been incurred directly for the implementation of the requirements of the Personal Property Tax Relief Act of 1998 (PPTRA), and have been incurred in the fiscal year beginning July 1, 1998 and ending June 30, 1999. I also certify that the requested reimbursement is for goods and services approved for purchase in the implementation of PPTRA, and that invoices covering these expenditures have been submitted to the board of supervisors, city or town council or their authorized agent for payment and have been approved for payment by such body, and the invoices and supporting documents indicating payment has been made are available for auditing purposes. I further certify that a copy of all information included in this transmission has been provided to the board of supervisors, city or town council, or other governing body of this locality. http://www.cns.state.va.us/compboard/pptram2.cfm?Logon_ID=p33981 3-/25/99 PPTRA, Cost:i~e~mbursement Page 1 of 1 Your Reimbursement Request Has Been Received for Processing You have 1 Pending ReimburSement Request Locality: 003 COUNTY OF ALBEMARLE Office of the Treasurer Approved Pending Reimbursements FY Funds Budgeted Reimbursement to Date Remaining [Personnel II 2'945'0011 1'849'1511 0.00Il 1,095.85 Hardware II 2,986-°°11 18,691-2°[I o.oo[i-15,705.20 Software II °.°°11 °:°°It 0.0011 0.00 Programming[122,930.00]1 5,9~0.2511 o.ooll ~6,9~9.75 Other II 324.°°11 157-6811 o.ooll 166.32 Totaa~ 1129, x85.0011 26678.2811 o. OOll 2,506.72 FICA (Not Included 0 141.46 0.00 0 in Totals) Exit the PPTRA System to the Compensation Board Home Pag_e http://www, cns. state, va.us/compboard/pptraadd.cfm 3/25/99 COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGENDA TITLE: February 1999 Financial Report S,U BJ ECT/PROPOSAL/REQU EST: February 1999 Financial Report for the General, School, and Capital Funds STAFF CONTACT(S): Ms. White, Messrs. Tucker, Breeden, Walters AGENDA DATE: April 14, 1999 ACTION: CONSENT AGENDA: ITEM NUMBER: INFORMATION: ACTION: X INFORMATION: ATTACHMENTS: REVIEWED BY: BACKGROUND: Attached are the February 28, 1999 Monthly Financial Reports for the General, School, and Capital Funds. General Fund revenue projections were last revised as part of the 1999/2000 budget process. General Fund expenditure projections have not been revised at this time. Education revenue projections have not been revised at this time. Education expenditUre projections reflect a 4.0% operating expense holdback, net compensation adjustment. The February financial report reflects the release of 3.5% of the holdback on January 11, 1999. RECOMMENDATION: Staff recommends acceptance of the February 1999 Financial Report. ALBEMARLE COUNTY OPERATIONS MONTHLY FINANCIAL REPORT FEBRUARY 28, 1999 REVENUES: LOCAL(GENERAL FUND) LOCAL(SCHOOLS) SELF-SUSTAINING FUNDS STATE FEDERAL TOTAL REVENUES TRANSFERS IN TOTAL WITH TRANSFERS EXPENSES: GENERAL GOVERNMENT OPERATIONS NON-DEPARTMENTAL TRANSFERS SUBTOTAL GENERAL GOVERNMENT SCHOOL FUND OPERATIONS SELF-SUSTAINING FUNDS SUBTOTAL SCHOOL DIVISION TOTAL EXPENSES BALANCE OF REVENUES OVER EXPENSES ADOPTED BUDGET $92,242,287 612,099 6,746,260 30,960,497 3,554,282 134,115,425 !,305,56~ 135,420,988 35,352,278 6,049,666 9,881,748 51,283,692 77,391,036 6,746,260 84,137,296 135,420,988 MID-YEAR APPROPS. $25,733 26,187 155,509 151,150 (30,000) 328,579 1,371,791 1,700,370 $92,268,020 638,286 6,901,769 31,111,647 3,524,282 134,444,004 2,677,354 1,658,081 (140,407) 1,517,674 27,187 155,509 182,696 1~,700,370 PERCENT YTDIBUD 50.39% 55.81% 47.00% 61.10% 57.37% 52.90% 22.41% 52.89% 65.29% 95.07% 88.61% 72.99% 56.94% 63._03% 57.44% 63.42% Totals may not balance due to rounding ALBEMARLE COUNTY GENERAL FUND MONTHLY FINANCIAL REPORT FEBRUARY 28, 1999 REVENUES: LOCAL STATE FEDERAL TOTAL REVENUES TRANSFERS IN TOTAL WITH TRANSFERS EXPENSES: GENERAL GOVT ADMINISTRATION JUDICIAL ADMINISTRATION PUBLIC SAFETY PUBLIC WORKS HUMAN DEVELOPMENT EDUCATION PARKS/RECREATION/CULTURE COMMUNITY DEVELOPMENT NONDEPARTMENTAL TRANSFERS TOTAL OPERATING EXPENSES BALANCE OF REVENUES OVER EXPENSES ADOPTED MID-YEAR BUDGET APPROPS. $92,242,287 $25,733 5,410,678 150,150 2,607,834 (30,000~ 100,260,799 145,883 69.916 ~,371,791 100,330,715 1,517,674 5,779,233 2,106,855 11,113 901 2,289 742 7,632 929 49,047 023 3,751 919 2,677 699 6,049 666 9,881,748 100,330,715 168,636 99,991- 113,100 325,673 451,668 0 10,103 488,912 (140,407) 0 1~17,674 PERCENT YTDIBUD 50.39% 56.10% 58.55% 50.92% 97.92% 51.58% 63.79% 67.41% 70.52% 63.58% 67,70% 66.67% 46.52% 65.65% 95.07% 88.61% 69.95% Totals may not balance due to rounding ALBEMARLE COUNTY SCHOOL FUND MONTHLY FINANCIAL REPORT FEBRUARY 28, 1999 REVENUES: LOCAL-SCHOOLS STATE FEDERAL TOTAL REVENUES TRANSFERS IN TOTAL WITH TRANSFERS EXPENSES: INSTRUCTION ADMINISTRATION, ATTENDANCE, HEALTH PUPIL TRANSPORTATION SERVICES FACILITIES OPERATION/MAINTAINANCE FACILITIES CONSTRUCTION/MODIFICATIO TRANSFERS TOTAL OPERATING EXPENSES BALANCE OF REVENUES OVER EXPENSES ADOPTED MID-YEAR BUDGET APPROPS. $612,099 $26,187 25,549,819 1,000 946.448 27,108,366 27,187 50,282,670 77,391_,036 27,187 59,998,552 28,645 3,543,079 9,830 5,064,906 (1,28.8) 7,746,337 0 25,600 0 1_~Q012,562 (10,0003 77,391,036 27,187 ::::::::::::::::::::::::::: :. :::. :::. :. '. ';':.:::::.:-:.. :.. :::...... :. :::::::. :. :, :. ::::::::::::::::::::: :.-... :::. :. :. :, ':':':::':'.'. :::::::. :.,.. ::-::::. :.. :. ':'::::. ::':'.:::: 55.81% 62.19% 54.14% 61.76% 65.020/0 63.87% 55.56% 67.79% 57.89% 65:43% 144.17% 28.09% 56.94% Totals may not balance due to rounding ALBEMARLE COUNTY OPERATIONS FUND BALANCE REPORT FEBRUARY 28, 1999 GENERAL FUND CAPITAL GENERAL SCHOOL FUND CAPITAL EDUCATION AUDITED FUND BALANCE 06-30-98 APPROVED APPROPRIATIONS: BUDGETED ANTICIPATED FUND BALANCE CARRYOVER REAPPROPRIATIONS TELECOMMUNICATIONS CONSULTANT SOIL CONSERVATION STAFFING BAILIFF JUVENILE & DOMESTIC RELATIONS COURT SHERIFF'S OFFICE SUPPLIES & EXPENSE COMPREHENSIVE SERVICES $14,874,757 (69,916) (354,130) (463,314) (72,250) (10,834) (25,733) (8,439) (407,091) $4,126,767 (365,000) (3,761,653) $1,908,647 (1,035,512) $10,698,652 (lOO,OOO) (9,873,332) TOTAL APPROVED APPROPRIATIONS (1,411,707) (4,126,653) (!,035,512) .9(9.973,332) FUND BALANCE $13.463.050 $114 $8~_3+135 Totals may not balance due to rounding March 25, 1999 COUNTY OF ALBEMARLE Dept. of Planning & Community Development 401 Mclnfire Road Charlottesville, Virginia 22902-4S96 (804) 296-5823 Barbara S. Gentry 939 Hammocks Gap Road Charlottesville, VA 22911 RE: SP-98-71 Stony Mountain Fibers, Tax Map 63, Parcel 4lA Dear Ms. Gentry: The Albemarle County Planning Commission, at its meeting on March 23, 1999, unanimously recommended approval of the above-noted petition to the Board of Supervisors. Please note that this approval is subject to the following conditions: 1. Zoning Adminstrator approval of adequacy of existing parking. 2. Widening of the entrance to allow two cars to pass in the entrance. Compliance with Section 5.2, Supplementary Regulations, except: Waiver of Section 5.2.2.1.c to allow retail sales of equipment and accessories used to make the hand- crafted items. 4. The home occupation use shall be substantially as described below: · Processing of natural fibers by shearing, dyeing with natural materials, spinning, lmitting, and weaving; · Retail sales of items hand crafted on the premises, such as wool, clothing, and rugs; · Retail sales of equipment and accessories used to make these items, such as spinning wheels, weaving and knitting supplies, etc. (requires waiver of Supplementary Regulations); · Classes in spinning and weaving once a week. Classes usually contain five students at a time; at the most they will contain 8-10 students; · Proposed operating hours are Tuesday through Saturday, between 10 and 5 by appointment only; · Three (two-day) weekend open houses a year are proposed; · No employees are proposed. Please be advised that the Albemarle County Board of Supervisors will review this petition and receive public comment at their meeting on April 14, 1999. Any new or additional information regarding your application must be submitted to the Clerk of the Board of Supervisors at least seven days prior to your scheduled hearing date. Page 2 March 25, 1999 If you should have any questions or comments regarding the above noted action, please do not hesitate to contact me. Sincerely, Mary Joy Scala Senior Planner MJS/jcf Cc: Ella Carey Amelia McCulley Jack Kelsey PLEASE SIGN HERE 'IF YOU WISH TO SPEAK ON SP-98-71. STONY MOUNTAIN FIBER~ (SIGN//45) Name (Please print) Address (Optional) Phone (Optional) 2 3 4 5 6 7 8 9 10 11 12 13 14 15 STAFF REPORT: STAFF PERSON: AG/FORESTAL DISTRICT ADVISORY COMMITTEE: PLANNING COMMISSION: BOARD OF SUPERVISORS: SP 98-71 STONY MOUNTAIN FIBERS MARY JOY SCALA MARCH 15, 1999 MARC/-/23, 1999 APRIL 14, 1999 Applicant's Proposal: The applicant proposes to use an existing 1,200 square foot building as studio space for natural fiber processing, classes in spinning and weaviag, and related retail sales. The parcel currently also contains a residence, barn, and pasture for sheep. (See applicant's project description and sketch plan- Attachment A) The applicant's proposal is: · Processing of natural fibers by shearing, dyeing with natural materials, spinning, knitting, and weaving; · Retail sales of items hand crafted on the premises, such as wool, clothing, and rugs; · Retail sales of equipment and accessories used to make these items, such as spinning wheels, weaving and knitting supplies, etc. (requires waiver of Supplementary Regulations); · Classes in spinning and weaving once a week. Classes usually contain five students at a time; at the most they will contain 8-10 students; · Proposed operating hours are Tuesday through Saturday, between 10 and 5 by appointment only; · Three (two-day) weekend open houses a year are proposed; · No employees are proposed. Petition: Request for special use permit to allow sheep farming with retail sales in accordance with Section 10.2.2.31 of the Zoning Ordinance which allows for Home Occupation, Class B. The property, described as Tax map 63, Parcel 4lA, contains 4.766 acres, and is located on Hammocks 'Gap Road (Rt. 612) approximately 0.9 miles from the intersection with Stony Point Road (Rt. 20) in the Rivanna Magisterial District. The property is zoned PA, Rural Areas. The Comprehensive Plan designates this property as Rural Area. (See tax map - Attachment B). Character of the Area: Route 612 is a gravel road which serves several large farms and scattered residences on the west side of the Southwest Mountains. The character of the area is rural and scenic. SUMMARY AND RECOMMENDATIONS: Staff has reviewed this request for compliance with Section 31.2.4.1 (Special Use Permits) and 5.2 (Supplementary Regulations for Home Occupations) of the Zoning Ordinance and recommends approval with conditions, and approval of a waiver of the Supplementary Regulations to allow retail sales of equipment and accessories used to make the hand-crafted items. Planning and Zoning History_: This property has been enrolled in the Eastham AgriculturaUForestal District since 1993. The Agricultutural/Forestal Districts Advisory Committee reviewed this proposal for compatibility with the purpose and intent of the District on March 15, 1999. Comprehensive Plan: The Comprehensive Plan designates this property as Rural Area. The site is located within the Southwest Mountain National Register Rural Historic District, but is not a contributing property. STAFF COMMENT: Staff has addressed each provision of Section 31.2.4.1 of the Zoning Ordinance pertaining to approval of special use permits: The Board of Supervisors hereby reserves unto itself the right to issue all special use permits permitted hereunder. Special use permits for uses as provided in this ordinance may be issued upon a finding by the Board of Supervisors that such use will not be of substantial detriment to adjacent property, Staff opinion is that the proposed home occupation use will not be of substantial detriment to adjacent property. The proposed use will take place in a building which is visually compatible with the rural setting. The traffic to the site will not increase significantly except possibly during the three weekend open house events. that the character of the district will not be changed thereby, The applicant's proposal will not change the character of the district. Hammocks Gap Road is rural and scenic in Character. Along its entire length, properties on one or both sides of the road are enrolled in an Agricultural/Forestal District. The proposed use supports an appropriate rural activity, sheep farming, which contibutes to the character of the area. and that such use will be in harmony with the purpose and intent of this ordinance, Staff has reviewed the purpose and intent of the Zoning Ordinance, relation to the environment, and relation to Comprehensive Plan as stated in Sections 1.4, 1.5 and 1.6, and has found this application to be in harmony with these sections. Specifically, this request facilitates preservation of agricultural and forestal lands and activities. with the hses permitted by right in the district, This property and the adjacent properties are zoned RA, Rural Areas. Staff opinion is that the proposed use is in harmony with the uses permitted by right in the district. with additional regulations provided in Section 5.0 of this ordinance, Section 5.2 addresses home occupations. Staff has addressed each pertinent provision: Home occupation Class B requires approval of the zoning administrator, including: (1)Virginia Department of Transportation approval of entrance facilities and (2) determination that the existing parking is adequate. Virginia Department of Transportation comments of March 9, 1999 and January 14, 1999 are attached. (See VDoT letters - Attachment C) The entrance needs to be widened to allow two cars to meet and pass in the entrance. Twelve parking spaces are required, including two spaces for the single family dwelling. They are existing on site. The total floor area of the occupation shall not exceed 1,500 square feet. The studio space is 1,200 square feet. There shall be no visible evidence of the conduct of such home occupation other than one sign. Accessory stuctures shall be similar in facade to a single-family dwelling, private garage, shed, barn or other structure normally expected in a rural or residential area and shall be specifically compatible in design and scale with other development in the area in which located. The accessory structure shall meet setback and yard regulations for main structures. The existing structure is a renovated shed which is visually compatible with the rural setting. It is located over 100 feet from all property lines. There shall be no sales on the premises, other than items hand 'crafted on the premises, in connection with such home occupation. The applicant is requesting a waiver of this regulation, to allow retail sales of equipment and accessories which are used to make the items hand crafted on the premises. Staff opinion is that the type of items to be sold are consistent with the agricultural and hand-crafted items. The proposed sales will generate only limited sporatic additional traffic. Sales will be made by appointment, or to students enrolled in classes. No traffic shall be generated by such home occupation in greater volumes than would normally be expected in a residential neighborhood. Parking generated by the conduct of such home occupation shall be off-street. A ~.pical residence generates 70 vehicle trips per week (10 per day). The classes will generate a maximum of twenty additional trips per week (10 cars X two trips), which is reasonable. The open houses will generate from 10-20 trips per hour on three weekends per year. Staff opinion is that this amount is reasonable, if the special events are limited to three per year. All home occupations shall comply with performance standards in Section 4.14. Performance standards include noise, vibration, air pollution, water pollution, radioactivity and electrical interference. No activity is proposed which would violate this section. and with the public health, safety and general welfare. The Virginia Department of Transportation in its letter dated January 14, 1999 notes the sight distance concern at the intersection of Stony Point Road (Route 20) and Hammocks Gap Road (Route 612). They state that the proposal Mil probably not create significant numbers, but will add to the non-tolerable concerns of Route 612. As stated above, the proposed classes will add 20 additional trips per week, and the open houses will add 10-20 trips per hour on three weekends per year. This could be interpreted as adding unnecessary traffic to an existing non-tolerable road and to an intersection which lacks sight distance. Staff opinion is that the additional use is not excessive compared to a typical residential use. In an addendum dated March 9, 1999, they state that the existing driveway should be widened to commercial standard, or at a minimum to allow two cars to pass in the entrance. There are no other health, safety or welfare concerns. AGRICULTURAL/FORESTAL DISTRICTS ADVISORY COMMITTEE: The Committee at its meeting on March 15, 1999 unanimously recommended that the proposed use is consistent with the agricultural/forestal district, and that the Special Use Permit be accepted as proposed by staff. (See Agricultural/Forestal Districts Advisory Committee minutes - Attachment D). SUMMARY: Staff opinion is that this request is in compliance with the provisions of Sections 31.2.4.1 and 5.2 of the Zoning Ordinance. Staff recommends approval of the special use permit with conditions, and approval of the waiver of Supplementary Regulations to allow retail sales of equipment and accessories used to make the hand-crafted items. RECOMMENDED CONDITIONS OF APPROVAL OF SP 98-71: 1. Zoning adminstrator appr6vai of adequacy of existing parking; 2. Widening of the entrance to allow two cars to pass in the entrance; 3. Compliance with Section 5.2, Supplementary Regulations, except: Waiver of Section 5.2.2.1 .c to allow retail sales of equipment and accessories used ~o make the hand- crafted items; and 4. The home occupation use shall be substantially as described above as the applicant's proposal. ATTACHMENTS: A - Applicant's project description and sketch plan B - Tax maps C -. VDoT letters D - AgriculturaFForestal Districts Advisory Committee minutes I:\...\SP9871.doc 4 ATTACHMENTA The following is a request for special use by Stony Mountain Fibers PAGE 1 The proposed purpose of Stony Mountain Fibers is to process natural fibers into finished items such as clothing and rugs by the manual method of spinning and weaving. The wool fiber provided by sheep raised here on the farm is used. These finished items will be offered for sale at the studio, through the mail, in hand-craft galleries and trade shows. In addition to several small crafts shows in Virginia, I attend major craft shows in North Carolina, Maryland, New York, Michigan and Ohio. Additionally, the equipment and accessories that are used to make these items will also offered for sale. This is to be a sole proprietorship with no employees. The studio space is 1200 sq. feet in a renovated shed that is separate from residence on ground level. At some point in the future, it is proposed to connect the studio and residence by a pergola-type breezeway. There is a storage area of 240 sq. feet that is accessible by pull-down stairs. There is no designated gallery or showroom space. Proposed operating hours will be Tuesday through Saturday between 10 and 5 by appointment only. It is proposed to have an Open House no more than 3 times a year. It is requested that classes in spinning and weaving be offered at various times throughout the year with limited enrollment. It is requested that school children be allowed to tour the farm and studio on occasion for educational purposes. Our founding forefathers, George Washington, James Madison and James Monroe, raised sheep for the necessity of clothing and meat to provide food. It is mv wish to do my small part in continuing the heritage left to us by these fine gentlemen. I am just a small part of spinners and weavers across this nation trying to carry on the legacy of a dying art form. If you ever have the chance to try on a hand-woven garment, you will see the significance in the craftsmanship as compared to a machine-made garment. ATTACHMENT A · What is the Comprehensive Plan designation for this property? Rural Agricultural PAGE 2 How will the proposed special use affect adjacent property? It will be in harmony with agriculture and farming that is currently being done in the area. ! have personally contacted all owners of the property surrounding our farm, explained what I wish to do and have received all favorable comments and pledges of support. Property owners contacted are: Dr. Peter Lobo, Mr. Bart Shaw-Kennedy, Mr.' William Gentry and Mr. drchibaM Craig. Additionally, 1 have contacted the remaining neighbors on State Route 612 (Hammocks Gap Road) and have received only favorable feedback. How will the proposed special use affect the character of the district surrounding the property? It will be in harmony with the rural character of the district by staying agricultural and rural in appearance and intent. There will be no noise pollution, no affect on any waterways or supplies, and no additional traffic other than accepted normal usage. How is the use in harmony with the purpose of intent of the Zoning Ordinance? The use is in harmony by preserving the rural and agricultural integrity of the area. There will be limited service delivery. Appearance of studio is compatible with residence. Landscaping will be provided to match the natural landscape of the farm and residence. Adequate graveled parking is provided as shown on attached plat and there is adequate visibility from State Route 612 through driveway to residence and studio. How is the use in harmony with the uses permitted by right in the district? The use is in harmony and an extens ion of sheep farming "by right" in that it provides a complete picture of the dynamics of sheep farming, processing the fiber through to completed product in a "hands on" manner. What additional regulations provided in Section 5.0 of the Zoning Ordinance apply to this use? Mainly, that the purpose, appearance and intent remain rural and agricultural as stated in Section 5. 2. How will this use promote the public health, safety, and general welfare of the community? This use meets the intent of the agricultural activity and doesn't create any conflicts. It is a very small endeavor and has no large impact on the community and will contribute to the economic growth of the county. ATTACHMENT A rod found in fln¢l T. M. 63-39 Archibald Betty R. Cralge D.B.I072-737 .. [plat) rod found hi PAGE 3 p'.....: .' ~ I. tl~ __.~"'~' rod found · ' ....~.2!n,G~_~dle4 o~ ~~~.'~:.~'..~.- . ~...:,~,,~'. :: · · ~~., ~......,~ .~ .:...: :..:.... "'":::';."'. ' '..-": .'-,:~' ~ '"' ":.. ' ' .'~:' ...~ ?Ox Mop ~~~~ ~ ' '..: :.F'.~ ';..Pete r Lobo · .,~~ :~~: ~ ~;.: ':. :~:: · ....:.'. ' ~-~ .~X': ":' , . . . ..:::s.,'.. ,~. .... ~ : : rod · Parcel "B" 5.oo'nE of cot' nor 2.092 Acres To be con~eyed to ColemanGenlr¥~ T. M. 63-41AI Alissa Gentry O.B. 933-476 rod 5.20' NE O. B; .933-~78{ plat) of earneri / rod ~ound 0.47" NF. of width strip from ~L of road hereby dedicated for public roOd use if not previously dedicated ia O.B. 419-131. ATTACHMENT B 62 ASTHAM \ Z9A $OA '-\ ALBEMARLE COUNTY 26 37 SP 98-71, Stony Mountain Fibers RIVANNA DISTRICT SEGTiON 63 ATTACHMENT PAGE 1 Mr. Ron Keeler February Public Hearings Page 2 January 14, 1999 SP-98-70 Starbase Alpha Dance Hall Permit, Route 1452 This location currently is served by a commercial entrance that meets our standards. There is one concern that needs to be addressed and that is the large trucks/tractors that are parked parallel to the curb. This parking in effect blocks proper sight distance requirements. We could place "No Parking" signs, however this then infringes on those- motorists who could park an automobile without any problem. We may be able to address this with a special sign, but it becomes a matter of enforcement. Our question is, 'Does the County have in place an ordinance that restricts trucks from parallel parking in thais type of neighborhood'~ SP-98-71 Stony Mountain Fibersr Route 612 Route 612 is listed as a non-tolerable road. The gravel surface varies from 12-14 feeu in width and a 1992 traffic count shows 187 vehicles daily. The intersection of Route 20/610/612 is not an optimum intersection for sight distance and has been recommended for inclusion into our Primary Six-Year Plan and au this time has not been included. The proposal of use probably will not create significant numbers, however will add to the non-tolerable concerns of this road, as addressed above. SP-98-72 The International Center for Jefferson Studiest Route 53 There is an existing commercial entrance into this site. We recommend a right hand taper lane to be constructed to the wesz property line, that will enhance turning movements into the site. DAVID R. GEHR COMMISSIONER COMMONWEALTH o[ VIRGINIA DEPARTMENT OF TRANSPORTATION P. O. BOX 2013 CHARLOTTESVILLE, 22902-2013 ATTACHMENT C PAGE 2 A. G. TUCKER RESIDENT ENGINEER March 9, 1999 Submittals for February Public Hearings Ms. Mary Joy Scala Dept. of Planning &- Community Development 401 McIntire Road Charlottesville, VA. 22902 Dear Ms. Scala: With reference to your telephone call and our comments to Stony Mountain Fibers on Route 612, please add as an addendum the following: The existing entrance should be widened to commercial standard or at minimum to allow for two cars to meet and pass in the entrance. If you have any questions, please advise. Assistant Resident Engineer HWM/ldw cc: J. H. Kesterson RECEtVED planning Dept. TRANSPORTATION FOR THE 21 ST CENTURY March 19, 1999 COUNTY OF ALBEMARLE Dept. of Planning & Community, Development 401 Mclntire Road Charlottesville, Virginia 22902-4596 (804) 296-5823 Roy C. Haney 314 Montebello Circle Charlottesville, VA 22903 RE: SP-98-73 Good Shepherd Church, Tax Map 75, Parcel 36 The Albemarle County Planning Commission, at its meeting on March 16, 1999, unanimously recommended approval of the above-noted petition to the Board of Supervisors. Please note that this approval is subject to the following conditions: Church development shall be limited to the improvements shown on the sketch plan dated February 6 1999 and incidental improvements such as storage sheds, picnic tables, children's play equipment, and walkways between the buildings and'parking areas. Day care use shall be prohibited unless approved through a special use permit amendment. Conformity with setback requirements shall be established prior to issuance of a building permit. A stairway or walkway from the lower parking lot to the church shall be provided when parking needs regularly exceed parking provided by the upper lot. Please be advised that the Albemarle County Board of Supervisors will review this petition and receive public comment at their meeting on April 14, 1999. Any new or additional information regarding your application must be submitted to the Clerk of the Board of Supervisors at least seven days prior to. your scheduled hearing date. If you should have any questions or comments regarding the above noted action, please do not hesitate to contact me. Sincerely, Elaine K. Echols, AICP Senior Planner EKE/jcf Cc: Ella Carey Amelia McCulley Jack Kelsey STAFF PERSON: PLANNING COMMISSION: BOARD OF SUPERVISORS: ELAINE K. ECHOLS, AICP MARCH 16, 1999 APRIL 14, 1999 SP 98-73 Good 'Shepherd Episcopal Church Applicant's Proposal: Good Shepherd Episcopal Church is planning an expansion to provide a Rector's study to the rear of the existing church building. The building addition would be a 16 foot by 16 foot addition as shown on Attachment A. No other changes to the site are proposed. The special use permit is required because there is no existing special use permit for the church and the building addition constitutes the expansion of a nonconforming use. The special use permit request is for the existing use and the building addition. No site plan or site plan waiver request is required or is made with this project. The sketch plan, though, indicates the general location of existing and proposed improvements. Petition: The petition is for approval of a special use permit, in accordance with Section 10.2.2.35 of the Zoning Ordinance, to allow a church use in the rural areas. This petition is requested for parcels described as Tax Map 75, Parcels 36, 36A, 36B, and 37. The property is located in the Samuel Miller Magisterial District on Route 29 South, approximately 1.5 miles south of the 1-64 Interchange. (See Attachments B & C.) The property is zoned RA residential zoning district and is recommended as Rural Areas on the Land Use Plan. It is also located in an Entrance Corridor with EC zoning. Character of the Area: The area surrounding the church is hilly and wooded. A residence is adjacent to the cemetery north of the property. Surrounding the property and across Route 29 South there are a few residences and agricultural/wooded open space. RECOMMENDATION: Staff has reviewed the proposal for conformity with the Comprehensive Plan and the Zoning Ordinance and recommends approval of the special use permit with conditions. Planning and Zoning History: The church building was constructed in 1905; however, the use is nonconforming because it has no special use permit. No subdivision or zoning history exists for the properties. Comprehensive Plan: The Comprehensive Plan shows this area as rural. The property has been surveyed by the Virginia Department of Historic Resources but has not been evaluated for nomination to the state or National Register (Attachment D). The only alteration proposed for this historic resource is the small addition described above. Churches in rural areas are viewed as supportive of the moral fiber of the rural community. Eneineerin~ Analysis: The County's Engineering staffhas reviewed this request for engineering issues related to health, safety, and welfare requirements. No modifications are recommended by Engineering other than a stairway or path from the lower parking lot to the church and restricting the upper parking lot as handicap accessible, should the congregation expand. At present, there are less than 15 persons in attendance on any given Sunday. A set of landscape timber stairs is in place at the rear of the church leading to the rectory. The Engineering Department's recommendation is provided in Attachment E. Zonine Considerations: The tax parcel map indicates that there are four parcels owned by the church and used for religious activity. In actuality, there are only three parcels: the fourth parcel was established by the Real Estate Department for taxing purposes when it was income producing. It is no longer used as rental property and Real Estate will be removing the second number from the maps. For the three parcels, one contains the church and rectory and the other tWo contain portions of the cemetery. The parcels were deeded separately to the church prior to 1956 and there is no survey of record for the cemetery parcels separate from the church parcel. Because there are no current records of interior lot lines, Zoning can't tell if the building addition will cause a side yard setback problem. The church has several options available to it to clarify and, if necessary, rectify the problem. The easiest solution might be to combine the parcels into a single parcel to eliminate the interior lot lines. In any case, the Setback issue will need to be resolved prior to the issuance of a building permit for the expansion. The property also is located in an Entrance Corridor. The addition to the church will extend approximately 16 feet from the rear of the existing building, not exceed the height of the existing building, and use the same materials as the existing addition. The Design Planner has reviewed the request and her comments are provided in Attachment F. The addition will not be visible from the Entrance Corridor and, as a result, there will be no required Architectural Review Board review. STAFF COMMENT: Staffwill address each provision of Section 31.2.4.1 of the Zoning Ordinance below: The Board of Supervisors hereby reserves unto itself the right to issue all special use permits permitted hereunder. Special use permits for uses as provided in this ordinance may be issued upon a finding by the Board of Supervisors that such use will not be of substantial detriment to adjacent property, There has been ongoing congregational activity at this location for most of this century. The building addition will expand the area of the building by less than 300 square feet. No other changes are proposed and there is not expected to be any effect on adjacent properties. that the character of the district will not be changed thereby, The rural areas district is characterized by open space, agricultural uses and very low density residential uses. The church addition is not expected to change the character of the district. addition will not be visible from the right-of-way. The and that such use will be in harmony with the purpose and intent of this ordinance, The RA zoning district was created to establish a zone that provides for preservation of agricultural and forestal lands and activities; provide for water supply protection; be an area of limited service delivery; and to conserve natural, scenic, and historic resources. The church is viewed as a use supportive of rural Albemarle County residents. with the uses permitted by right in the district, By-right uses in the RA district are single family and duplex housing, agricultural uses, public buildings and uses; veterinary services; tourist lodging; mobile homes; and farm wineries. The proposed use is viewed as being in harmony with these uses. with additional regulations provided in Section 5.0 of this ordinance, There are no additional regulations relating to churches. and with the public health, safety and general welfare. The public health, safety, and general welfare of the community is protected through the special use permit process.which assures that uses approved by special use permit are appropriate in the location requested. The Engineering staff has not identified any needed modifications for public health, safety, and the general welfare. They have suggested that a stairway or other type of walkway be provided to ease pedestrian access from the lower parking area to the church entrance if the congregation grows and more use of the lower parking area is required. It is not viewed as necessary at present because the congregational activity is so low. SUMMARY: Staff has identified the following factors which are favorable to this request: The Land Use Plan suggests that churches are supportive to the rural areas in the County. No detrimental impact is anticipated as a result of this building addition. The church has been at this location for almost 100 years and has been surveyed as a historic resource in the County. No negative impact is expected to this historic resource. Expansions of church facilities often ensure a continuing presence of a congregation. 3 Staff has identified no factors which are unfavorable to this request. RECOMMENDED ACTION Staff recommends approval of this special use permit with the following conditions: Church development shall be limited to the improvements shown on the sketch plan dated February 6 1999 and incidental improvements such as storage sheds, picnic tables, children's play equipment, and walkways between the buildings and parking areas. Day care use shall be prohibited unless approved through a special use permit amendment. Conformity with setback requirements shall be established prior to issuance of a building permit. A stairway or walkway from the lower parking lot to the church shall be provided when parking needs regularly exceed parking provided by the upper lot. ATTACHMENTS: A - Sketch Plan showing the Good Shepherd Episcopal.Church building addition and improvements B - Location Map. C - Tax Parcel Map D - Information from Department of Historic Resources E - Engineering Memo F - Design Planner Memo 7,5:36, B(}a, 36b,and ;17 GOOD 'SHEPHERD EPISCOPAL CHURCH SEATING CAPACITy 7' LONG 60 PEOPLE TOTAL AREA I 1.215 ACREs ZONING DISTRICT SAMUEL MILLER MOUNTAINS OWNER DIOCESE of VA SCItlC~N l'OltCIl ROAD 60' X 30' <. 163' X 48' 45 CARS [' ! 232' FI/ WELL TO CHURCI'I WELl, WOODS PIiOPOSED EXPANSION RECTOR'S STUDY ADDITION 16' SQUARI. 40' lei[ CI-IUIICll SEPTIC TANK C! 1 I/IICI .... - '-~t:[ILL .-V---~, ' X 30' ROAD , 14' GUARD RAIL 115' FROM CHURCH STEPS TO GUARD RAILS ,l CEMETERY TO LYNCH[JURG SO U'rH BOUND U. S. l[OlJ'l'l~: 29 '1'0 CI ihlI!,[)TTI,;SVI| GOOD SI 1 'I31'HEI/D CI Il/IICI [ 9Gfi MONACAN TIt,MI, lid .":I 'IT F' MOUNTAIN MOUNTAIN BUCK '.~-~..... MTN, ATTACHMENT B TO RUCKERSV~LLE Farmlngton Countt~ Club 4 SP 98-73, Good Shepherd Church Albemarle Airport Hill '1 ~ . 1168 1167- ALBEMARLE CN4RLOTTEsvlLt. E RESERVOIR ~NTERSTATE 6& COUNTY / '~ SP 98-73, Good Shepherd Church , L..- - '"'" ' '""'"" ' '%'- .--"./' ..~.-,~ t ~ °'//'"h /" i ./';'""/~ /' " " "'-" " / '""/'/ ,~., ,.,,,, SAMUEL MILLER DISTRICT 702 .._. _ _, SECTION 75 ATTACHMENT D ' MAR-OB-1999 11:04 DEPT.HISTORI¢ RESOURCES WHEELER~3 ROAD SURVEY no. namI Churah of the 0cod Shepherd clBte or p~riod 1905 ~cl School house, original use Church Original owner-Shepherd,s Hi~.± Ch present owner Ohs~f~eh~iOoed present use Church location UTM no, l?. ?~,~5. 420989 county Albemarle 2 miles south on US 29 on the west side researcher Carolee Williams date of reoord Spring 1982 S~e$ Peyton Nilliams; Albemarle. County Records; Raymond Naddox~ Jeff 0' de!l. Cvemall D~.ensions: 1~e ori~.inal rec~%n~r ~r% of ~e ahur~ is ~'10" (~ ~%y) by ~' g". Stone w~ additions (13' ?" ~,~e, 1 ~Y) ~rc~ the church to the sha~ of a T cir~ 1959-19~. S~ce ~t ~to.~ o~der block bt~t~e ~s.~b~tA~'..~o ~e r~r. F~'~d~tic,n: Stone. %~ull 0~st~oticn: Stc~e ~ooursed. Pcb'oh: ~ere is a stick-styl% ~ble-roofed ho~ ~er ~%e fret Chg,%ney: One flue ~ the south~ side for a s~ove wSi~ ~t to the left :',ear the al~r. Open~Es: Doors- ~e fret ~t~ce is a dou~e door with ~ree in -~.ch door. %~dows- }~ost of the w~d~ are double-h~E and ~ve s~- uver-s~ light sashes. ~e t.~ ~ceptt~s are the oriE~l w~dow over ~e entente (Go~e ~noet ~tyle) and ~e a~ed s~ g~s~ w~d~ ~er the al~r (~u m~o~ of J~.~, ~rret~ ~ke (1935-53)). Eoof: ~ere is a steep~iteh,~d ~ble roof ~ ~e orig~al ~d~g hie roof on the ~rliest IET~W. ICR DESCHI~TION: Center aisle church. Pews are also placed in the w£ng additions. These pews ',,re similar to those found in Bethany Baptist Church. Trusses have been ,',wered with .wood. None of the al~?~r /hArniture is origami. SIT': Ce~et~ry: To ~he north of the .church is the cemetery. The earliest tomb is ~ated 1902 but ~,ost of the early tcmb~ are from ~e 1920~. Schoo~so: ~ 1900 the sa;',,e m~ who were ~st~en~l ~ ob~g ~e land and h:ild~g the church, Mr. Gibs~ ~ Mr. S~ouse, were giv~ a s~%ll an~t of l~d fr~ the )~s to ~ild a s~oo~ouse. ~it~l~ it ~.r~.~, s~a. ff,.~d ~,~ ~lbe~rle County. After a f~w y~rs Epi~co~l wom~ bec~.n ad~.istrat~g the soJ~eoi. ~e ~.ro:~ ~:.o ~ught t~ere ~s Miss Z4~ie Mead. ~is ~y be the s~ooi referr~ to as Hioko~ H~ S~ool. (DS ~17/236) under the direction ,of K. EdWerCl Lay ProlHsorot Architecture~ University of Virginia MRR-'~8-2999 ~2:04 DEPT.HISTORIC RESOURCES 884 3672~2~ P.~3/'04 CHURCH OF THE GOOD The Church of the Good Shepherd is one c~ 39 mountain missions established in the Archdiocese of the Blue Ridge covering an ar~a between here and Luray. This church was .formed after t~ men went to ¥~thew Fo~tane ~ury to a~k for property on x.~ich to erect "Sheuherd's Hill Chapel" ca the "north side of the Lynchburg and Charlottesville ~l~d." (DB 121/14~) These two men, Mr, GiVen and Mr, Burel ~prouse built the crigi~al portion of this church. Originally the church's interior ~ms quite simple, In i9,59 Milton Grigg designe~ th~ wing a~itions which enlarged the church into a T' shape.' These changes were completed in 2962. Another ~o~tain mission in the area ~as kn~u as St, Andrew's Episcopal Church and ~s locatmd in the hcliow west of Highway 745. It ~ms founded at about the same time as the founding of the ~hurch of the Good Shepherd and ~s in use ~uti! the ~te 1940m. F~w people remember this church. · MAR-08-1999 11:04 DEPT.HISTORIC RESOURCES CHURCH. OF~.~.GOOD SHE~ P.~4/04 "Interested in mission work of Ohrist's Church of Charlottesville'.' On the donated ].~_,~i near the Hickory Hill St?~tion the; propose to erect a church kno~au as S!~ei~l~.rd's Hill Chmpel load. ted on the "Nor~l side o£ the L2~i~chburM & Ol~rtotte.~vf!le TOTAL P, 04 MAR-~8-1999 13:13 DEPT.HISTORIC RESOURCES 804 3692325 P,02,;02 TOTAL P.02 ATTACHMENT E COUNTY OF ALBEMARLE Department of Engineering & Public Works MEMORANDUM TO: FROM: DATE: RE: Elaine Echols, Senior Planner ¥,z~ Andr6 S. Williams, Senior Engineer 9 March 1999 Good Shepherd Episcopal Church - Special Use Permit - (SP-98-73) The special use permit received 8 March 1999 has been reviewed. All previous comments have been addressed. Therefore Albemarle County Engineering recommends approval of the special use permit. As I indicated in a previous correspondence, the site has two separate parking areas. The areas are at different elevations, with the current congregation parking in the upper lot. In the event the congregation increases greatly, Engineering recommends the upper lot be designated for handicapped parking and an acceptable means of access (i.e. stairs with a hand railing) be provide from the lower lot to the church. If you have any questions concerning this subject, please contact Jack Kelsey or me at 296-5861. ASW/ File: ~cI~GDSItPHRD. ISP ATT A C FiMENT ~ COUNTY OF ALBEMARLE Department of Planning & Community Development 401 M¢Intire Road, Room 218 Charlottesville, Virginia 22902-4596 (804) 296 - 5823 Fax (804) 972 - 4035 MEMORANDUM TO: FROM: SUBJECT: DATE: Elaine Echols Margaret Pickart, Design Planner Good Shepherd Episcopal Church- Office Addition March 8, 1999 I have reviewed the sketch plan and elevation submitted for this project, and I have visited the site. Because it appears that the proposed addition will not be visible from the Entrance Corridor (U.S. Route 29), Architectural Review Board review will not be required for this project. The proposed addition is small in comparison to the existing church, it will be placed at the rear of the building, and will be set back from the sides of the existing building. In addition, the overall height of the addition will be less than that of the existing church. These factors, combined with the elevation of the site, should screen the addition from the EC. I would like to point out that the proposed material - concrete block - is not the best choice for an addition to this church. Concrete tinted the sand color of the stone walls would be more compatible. However, due to the lack of visibility of the addition from the Entrance Corridor, I do not recommend any change in materials. I simply suggest that the applicants be aware of the possibility of increasing the compatibility of both the proposed and existing additions as future improvements are considered. To: From: Subject: Date: Marsha Davis Ella Washington Carey, Clerk, C~ Ordinance Adopted by Board on April 14, 1999 April16,1999 M[MOl ltOlJM The attached ordinance was adopted by the Board of Supervisors on April 14, 1999. The ordinance is forwarded to you for inclusion in your next update of the County Code. (1) An ordinance to amend Chapter 18, Zoning, Article III, District Regulations, of the Code of the County of Albemarle, Virginia, by amending Section 29.0, Planned Development - Industrial Park (PD-IP), to allow, as a part of the development process, the modification, variation or waiver of Section 26.0, Industrial Districts - Generally and Section 29.0 Planned Development- Industrial Park /EWC Attachments (1) CC: V. Wayne Cilimberg Ronald S. Keeler Larry Davis File ORDINANCE NO. 99-18(1) AN ORDINANCE TO AMEND CHAPTER 18, ZONING, ARTICLE III, DISTRICT REGULATIONS, OF THE CODE OF THE COUNTY OF ALBEMARLE, VIRGINIA BE IT ORDAINED By the Board of Supervisors of the County of Albemarle, Virginia, that Chapter 18, Zoning, Article III, District Regulations, is hereby amended and reordained by amending section 29.5 as follows: CHAPTER 18 ZONING ARTICLE HI. DISTRICT REGULATIONS Sec. 29.5 ADDITIONAL REQUIREMENTS In addition to requirements contained herein, the requirements of sections 8.0 and 26.0 shall apply to all PD-IP districts, except as hereinafter expressly provided. Any requirements of sections 26.0 and 29.0 shall be subject to modification, variation or waiver as provided in section 8.0, planned development districts, generally. For such areas as may be located on the perimeter of a PD-IP district, the commission shall be particularly mindful of the intent to protect the character of adjoining development. In addition to m~aterials required by section 8.5.1, a transportation analysis plan shall be submitted with the application for PD-IP district designation. Such plan shall show: projected automobile and truck traffic generation; percent of truck traffic by type; internal and access point turning movement; general alignments of internal roads; fights-of-way widths and roadway typical sections including base strength designs; proposed improvements to the existing transportation network; percentage estimate of traffic distribution to and from the site on external roads; bus and car pool programs, if any. The phasing of improvements enumerated in this section shall be indicated on the plan. (12-10-80; Ord. 98-A(1), 8-5-98; Ord. 99-18(1), 4-14-99) I, Ella W. Carey, do hereby certify that the foregoing writing is a true, correct copy of an Ordinance duly adopted by the Board of Supervisors of Albemarle County, Virginia, by a vote of six t° zer°' as rec°rded bel°w' at a regular ~~--c'~ . ld on April 14, 19.99. Board of County sorsClerk, Aye Mr. Bowerman Y Ms. Humphris Y Mr. Marshall Y Mr. Martin Y Mr. Perkins Y Ms. Thomas Y PLEASE SIGN HERE IF YOU WISH TO SPEAK ON ZTA-98-09 UREF AND ZMA-98-27 UVA RESEARCH PARK A'I NORTIt FORK (SIGNS #46,48,49&51) Name (Please print) Address (Optional) Phone (Optional) ,i,17 . 2 3 4 5 6 7 8 9 10 11 12 13 March 8, 1999 Dept. COUNTY OF ALBEMARLE of Planning & Community Development 401 Mclntire Road Charlottesville, Virginia 22902-4596 (804) 296-5823 John Matthews P O Box 5603 Charlottesville, VA 22905 ZMA-98-27 University of Virginia Research Park ~ North Fork Tax Map 32, Parcels 4B, 6, 6A and 19 ZTA-98-09 University of Virginia Research Park ~ North Fork Dear Mr. Matthews: The Albemarle County Planning Commission, at its meeting on March 2, 1999, unanimously recommended approval of the above-noted petitions to the Board of Supervisors. Please note that the Commission requested that you examine the screening between the industrial property and the subdivision to determine if there is anything that can be done.to improve the buffer. Please be advised that the Albemarle County Board of Supervisors will review this petition and receive public comment at their meeting on April 14, 1999. Any new or additional information regarding your application must be'submitted to the Clerk of the Board of Supervisors at least seven days prior to your scheduled hearing date. If you should have any questions or comments regarding the above noted action, please do not hesitate to contact me. Chief of Community Development RSC/jcf Cc: Ella Carey Jack Kelsey Amelia McCulley University of Virginia Real Estate Fnd STAFF PERSON: PLANNING COMMISSION: BOARD OF SUPERVISORS: RON KEELER MARCH 2, 1999 APRIL 14, 1999 ZTA-98-09 UNIVERSITY REAL ESTATE FOUNDATION Applicant's Proposal: The applicant is proposing textual language which would authoriZe the Planning Commission and Board of Supervisors to modify, vary or waive certain regulations during rezoning consideration of a Planned Development- Industrial Park. Petition: The University Real Estate Foundation petitions the Board of Supervisors to amend the text of Section 29.0 PLANNED DEVELOPMENT-INDUSTRIAL PARK (PD-IP) of the Zoning Ordinance as follows (Proposed wording underlined): 29.5 ADDITIONAL REQUIREMENTS In addition to requirements contained herein, the requirements of sections 8.0 and 26.0 shall apply to all PD-~ districts, except as hereinafter express!y provide.O Any requirements.of sections 26.0 and 29.0 shall b.e. subject to modificilt!on, variation' or waiver as provided in.section 8.0: planned development districts, generally, Fo.r such areas as may be located on the perimeter ofa PD-IP district; the commission shall be particularly mindful of the intent to protect the character of adjoining development In addition to materials required by section 8 5.1, a transportation analysis plan shall be submitted with the application for PD-IP district designation. Such plan shall show: projected automobile and truck traffic generation; percent of truck traffic by type; internal and external access point turning movement; general alignments of internal roads; rights-of- way widths and roadway typical sections including base strength designs; proposed improvements to the existing transportation network; percentage estimate of traffic distribution to and from the site on external roads; buss and car pool programs, if any. The phasing of improvements enumerated in this section shall be included on the plan. RECOMMENDATION: Staff opinion is that the currem provisions of the Planned Development- Industrial District do not offer the flexibility to an applicant to pursue nor the discretion to the County to encourage innovative design as called for by section 8.0 which are the general provisions applicable to all planned developments. Other planned development districts offer greater flexibility and discretion. Staff recommends adoption of the applicant's amendment with language as proposed by the applicant. Applicant's Justification: The applicant has stated that: This amendment to the zoning text would permit greater flexibility on the part of the County in review and approval of modification to approved PD-IP's. This amendment would also provide consistency between PD-IP zoning text and other similar language in related sections of the ordinance, i.e.- 20.11.2. STAFF COMMENT: The PD-IP zoning text was developed in the late 1970's and adopted into the prior zoning ordinance. At about the same time, the new draft ordinance was delivered by consultants and staff was immediately directed to rewrite the draft. The PD-[P text was carried over to the new ordinance and remained "unused" until the UREF rezonmg in 1995. Subsequent to approval of the rezoning petition, staff met with the applicant to discuss internal design visions for the park. At that time, it became apparent that discrepancy existed between the PD-IP district and other planned development districts regarding Conunission/Board authority to modify, vary or waive provisions. Other planned development districts contain language much more liberal toward flexible design by providing more discretion to the Commission and Board to allow innovative design which may not be achievable by strict adherence to general or planned development provisions Section 8.1 establishes the general intent of planned development districts and states in part that: Planned development districts are intended to provide for variety and flexibility in design necessary to implement the varied goals and objectives of the county as set fourth in the comprehensive plan. Through a planned development approach, these regulations are intended to accomplish the purposes of zoning and other applicable regulations to the same extent as regulations of conventional districts. To effectuate these statements, Section 8.5.4 provides that the Commission to report its findings to the Board of Supervisors to include: Specific modifications in PD or general regulations as applied to the particular case, based on determination that such modifications are necessary or justified by demonstration that the public purposes of PD or general regulations as applied would be satisfied to at least an equivalent degree by such regulations. The current language of the PD, IP does not offer flexibility to the Commission and Board as outlined in the general intent for planned developments. Language as proposed by the applicant is virtually identical to language applicable to industrial areas within 20.0 Planned Unit Development (PUD). Staff opinion is that this discrepancy is editorial in nature and that provisions of the PD-IP should correspond to the provisions of the more recent PUD district. Staff recommends approval of the applicant's proposed text with language as submitted. 2 STAFF PERSON: PLANNING COMMISSION: BOARD OF SUPERVISORS: RON KEELER March 2, 1999 April 14, 1999 ZMA-98-027 UNIVERSITY REAL ESTATE FOUNDATION Applicant's Proposal: This is an amendment to ZMA-95-04 UNIVERSITY REAL ESTATE FOUNDATION which rezoned 525 acres to allow establishment of the North Fork Business Park. UREF proposes a reduction in building setback along internal public roads from fifty (50) feet to ten (10) feet. The reduced setback is requested to accommodate "the desired urban character of the park" (Attachment C). No reduction from established building setbacks around the perimeter of the development is requested. Petition: The University Real Estate Foundation petitions the Board of Supervisors to allow a reduction of building setback from fifty (50) feet to ten (10) feet from internal public road rights- of-way. Property, described as Tax Map 32, Parcels 4B, 6, 6A, 19, and 19C, is located south of the North Fork Rivanna River between Route 29N and Rte. 606 in the Rivanna Magisterial District. This site is recommended for Industrial Service in the Community of Hollymea& Relation to Surrounding Area: Effort was made to integrate the North Fork Park into the context of surrounding commercial, industrial, residential and rural properties. In particular, UREF made several changes in response to residents along Rte. 606 (Attachment D). Access to existing public roads is limited to three locations: U.S. Rte 29 N, Airport Road and Rte. 606 by way of Quail Run Drive. RECOMMENDATION: Staff opinion is that the requested variation is consistent with the Comprehensive Plan and does not represent significant concern related to the general health, safety and welfare. Staff would recommend that the Planning Commission as provided by section 8.5.4.d. of the general planned development regulations recommend that the Board vary the Setback requirement from internal public roads to allow building location to be no closer than ten (10) feet from the rights-of way of public roads. Planning and Zoning History: Under ZMA-95-04 approximately 525 acres were rezoned from RA, Rural Areas, PD-IP, Planned Development Industrial Park, and LI, Light Industrial to PD- IP, Planned Development Industrial Park. That request also included the following special use permits: SP~95-40 - Laboratories, medical or pharmaceutical (27.2.2.1; 29.2.2.1); SP-95-41 Supporting commercial uses (27.2.2.14, 29.2.2.1); SP-95-42 - Hotels, motels, inns (29.2.2.2). The proffered zoning Application Plan proposed a maximum gross floor area of 3,000,000 square feet of building area accommodated on 20 sites. These sites, ranging in area from 5.65 acres to 35.19 acres, may be developed with multiple buildings. Sites A, B-l, and B-4 situated along Rte. 606 would be restricted to general office developmem while all other sites would have two to six categories of use available. Numerous written proffers accompanied the rezoning petition (Attachment E). TABLE 1 DEVELOPMENT USE TOTAL FLOOR AREA General Office 2,300,000 square feet (maximum) Support Commercial 110,000 square feet (maximum) ~ Hotel/Conference 190,000 square feet Light Industrial 400,000 square feet TOTAL 3,000,000 square ~feet. TABLE II LAND USE ACREAGE % OF SITE AREA Development Sites 275 acres 52.4% Road right-of-way 33 acres' 6.2% Open Space 217 acres 41.4%2 ~UREF reserves right for 5% of total 3.0 million square feet less area devoted to hotel/motel. 2 Proffer 6.2 provides that open space (other than may be required on development sites) shall not be less than 200 acres. Comprehensive Plan: This site is situated in the Hollymead Community of the Comprehensive Plan. Other comments regarding the Comprehensive Plan in relation to this proposal are included under STAFF COMMENT. STAFF COMMENT: This petition is accompanied by and dependent upon a zoning text amendment (ZTA-98-09) intended to allow greater flexibility in design concepts for the PLANNED DEVELOPMENT- INDUSTRIAL PARK PD-IP zoning district. The analysis provided in this report assumes adoption of ZTA-98-09. Also, staff analysis is intended to reflect only the circumstances of the petition under review and is not intended to reflect nor anticipate any recommendations which may be forthcoming from the ad-hoc Development Incentives Steering Committee (Both the zoning text amendment and this rezoning petition were discussed with DISC at its February 16, 1999 meeting and no objection was raised to either petition). The remainder of this report will discuss setbacks in general, provide a history of setbacks in Albemarle County, relate the request to the current Comprehensive Plan and finally focus on the context of the North Fork Park. Building Setback: Generally: Regarding the zoning police power, setback (including other yard regulations) have been viewed as clearly having bases in such matters as: ---provision of light and air as well as protection against obstruction of light and air; ---provision of adequate fire protection as well as protection against loss of life, health or safety from fire dangers; and ---to provide for adequate flood protection as well as protect against loss of life, health or property from flood dangers. Setbacks may also be argued to protect against overcrowding of land, danger and congestion in travel and transportation and other express purposes of zoning. Setbacks may vary from zoning district to zoning district dependent on the varying purposes. Setbacks: Albemarle County: Regarding setbacks from public roads, County regulations vary in relation to the stated purposes of the various zoning districts (which are intended to be reflective of the Comprehensive Plan) as well as circumstances within an individual district. In addition, the County provides for private roads intended to effectuate Comprehensive Plan recommendations and setbacks from private roads are in all cases less restrictive than setbacks from public roads (One exception is the RA zone which allows a reduced setback for new internal public roads). For non-residential zoning districts, setbacks from public roads were established based upon the purposes of the various zoning districts and the intensity of uses allowed within the districts. For commercial districts, setbacks were established at thirty (30) feet in recognition that retail and other commercial establishments, though varying in intensity of uses, require certain visual 3 exposure from public roads. For industrial districts, setbacks from public roads were established at fifty (50) feet in recognition that industrial uses do' not require public road exposure to the degree of commercial uses. For the Rural Areas and lower density residential districts, building height is limited to thirty-five (35) feet. Higher density residential districts as well as commercial and industrial districts permit a sixty-five (65) foot height, however, building setback from rural, single-family residential areas and public roads is increased by two (2) feet for each one (I) foot of height above thirty-five (35) feet. Among reasons for such increased setback are consideration of"daylighting" the road pavement in winter months to reduce snow removal costs as well as aesthetic concern of massive buildings overwhelming the traveler's experience. Setbacks for individual uses (regardless of zoning district) were established in supplementary regulations or overlay districts based upon objectionable aspects of the use and the unlikelihood that such use could comply with performance standards or other requirements at a lesser setback (Note: Supplementary regulations may be relaxed in a particular case under specified criteria including demonstration that the purpose of the restriction may be otherwise satisfied). Of particular note is that the original text of the 1980 Zoning Ordinance contained provision that allowed the Planning Commission to reduce building setback within the C- 1 Commercial zoning district in recognition of historic development patterns. The C-1 district was proposed by the Planning Commission to provide for central-business district style of development in the Urban Area, Communities, and Villages. The Planning Commission also recommended that C-1 zoning be applied to the then forty or so active country stores. Staff prepared a text intended to recognize the historic development patterns that existed in Crozet, Scottsville and for the country stores and made allowance for continuation of those patterns. This provision (as well as most maximum coverage regulations) was repealed in 1985 at time of adoption of the landscaping provisions of the site plan ordinance. Finally, for commercial and industrial uses, setbacks are required from public roads only. No specific setback is required from private roads, however, consideration to utility locations and maintenance of sight distance are factors. This is to encourage innovation in design and particularly to encourage clustering of uses withoUt penalty of land lost to setback requirements (i.e.- Fashion Square Mall consists of six parcels served by an internal private road system). Comprehensive Plan: The Comprehensive Plan encourages design to increase pedestrian access and reduce vehicular usage, which is reflected in the design concept. More specifically, the Comprehensive Plan General Land Use Standards recommend that "to the extent reasonable and feasible given site constraints, site development should encourage building orientation to public streets. Parking areas need not be located exclusively in front of buildings." North Fork Park: Setback Reduction From Internal Public Roads: During its design visioning process, UREF has developed a developmental concept which requires reduced setback 4 from the internal public roadways. More specifically in regard to the public need or benefit, the applicant has stated that (Attachment C): A request is made to reduce building setback along public rights-of-way from fifty to ten feet. This reduction in setback will help to improve the urban character of the park, support the design vision for the park by more clearly defining the public realm, and provide a more inviting and pedestrian accessible arrangement of buildings for both visitors and park tenants. Some residents along Rte. 606 have expressed concern that reducing building setback from internal roadways would result in parking areas located closer to the perimeter of the development. Staff would emphasize that no reduction in the 150 foot buffer from Rte. 606 is proposed (The regulatory setback for office buildings is normally 50 feet and parking setback is normally 30 feet from public roads). staff opinion is that the requested variation is consistent with recommendations of the Comprehensive Plan. The proffered setback from Rte. 606 is a five-fold parking setback and a three-fold building setback from basic zoning regulations. Staff opinion is that the only identifiable issue may be increased public costs for snow removal, which staff does not believe would be significant. Provided that no interference occurs with required sight distance along the roadways and that the reduced setback does not interfere with utility location (which can be addressed with individual site plans), staff would recommend that the Planning Commission as provided by section 8.5.4.d. recommend approval of the applicants requested setback variation to the Board of Supervisors. In accord with section 8.5.5, should the Board approve this request, a revised Application Plan depicting the setback variation must be submitted within sixty days of Board approval. ~IBSON MOUNTAIN BUCK ' -.~-~. MTN. -. Airport 6 I I I L'OTTES .... 5 ATTACHMENT A ,-,,,~, ~'~.75 MI. TO I ZMA, 98-27, University of Virginia Research Park at North Fork ~ /' Monticello ,/ I-- 0 >/ .i Attachment 1 Application for Zoning Map Amendment Project Name: UNIVERSITY OF VIRGINIA RESEARCH PARK AT NORTH ATTACHMENT C FORK 1. What public need or benefit does this rezoning serve? A request is made to reduce building setback along public rights-of-way from fifty feet to ten feet, This reduction in setback will help to improve the urban character of the park, support the design vision for the park by more clearly defining the public realm, and provide a more ~nviting and pedestrian accessible arrangement of buildings for both visitors and park tenants. 2. Are public water, sewer, and roads available to serve this site? Will there be any impact on these facilities? A reduction of the building Setback requirements will have no impact on public utilities 3. What impact will there be on the County's natural, scenic, and historic resources.~ A reduction of the building setback requirements wilt have no impact on the County's natural, scenic, and historic resources. But would allow for the buikting arrangement to be more compatible with the architectural legacy of Albemarle Count's' and the region. 4. Do you have any plans to develop the property if the rezoning is approved.~ If so, please describe: Development will be in accord with approved application plan with the exception of the reduced setback. 5. Describe your request in detail, including why you are requesting this particular zoning district. No change m zoning district is desired. A request is made to reduce building setback along public rights- of-way from fifty feet to ten feet. The opportunity to reduce building setback was not available to the applicant at the time of initial planned development approval. A zoning text amendment has been submitted which now enables the Board of Supervisors to consider reduced building setbacks appropriate to the desired urban character of the park. ATTACHMENT D During public hearings on the Comprehensive Plan Amendments which preceded the rezoning petition, residents in the Rte. 606 area expressed many concerns about the proposed North Fork Business Park. In January, 1995 staff received copy ora letter from Lake Acres to UREF which proposed inclusion of agreements between Lake Acres and UREF as "specific provisions in the final rezoning agreement between the County of Albemarle and the University's Foundation." The original Lake Acres proposal contained 12 items. In response to these concerns: UREF modified the Application Plan to show a 150 foot setback buffer along its entire frontage on Rte. 606. Sites A, B-l, and B-4 are limited to general office uses. Site B-7 is limited to general office and flex/industrial uses, while Sites B-8 and F-lA are approved for general office, flex/industrial, industrial, and laboratory uses. Regarding stormwater and erosion concerns, in addition to applicable County regulation, UREF has developed a master stormwater management plan, proffered to be implemented in phases. UREF amended the proffers to include prohibition of stadium or field lighting of the recreation area/playing fields in the open space area between sites B4 and B-7 (Staff recommends that this not be deemed to be a prohibition to appropriate security and street lighting). VDOT has agreed to staff recommendation that bridge weight limitation signage be placed at the Quail Run/Rte. 606 intersection. While this would not prohibit truck traffic on Rte. 606 north of Quail Run, it would be a forewarning to responsible truck drivers. VDOT has agreed to delete recommendation that a dedicated right turn lane be constructed from Quail Run onto Rte. 606. Such a feature could entreat general traffic to travel north on Rte. 606 UREF changed the Application Plan to delete direct access from Site F-lA to Rte. 606. All development sites will be accessed only by the internal road system with no direct access to external roadways. ATTACHMENT E RESOLUTION TO APPROVE ZMA-95-04 UNIVERSITY OF VIRGINIA REAL ESTATE FOUNDATION Whereas, in accordance with Section 15.1-431 of the Code of Virginia and Section 33 of the Albemarle County Zoning Ordinance, a public hearing was advertised, adioining property 6~rners notified, and a hearing scheduled on ZMA 95-04, University of Virginia Real Estate Foun. dation, to consider the rezoning of approximately 525 acres from PA, PD-IP, R-I, and LI to PD-IP, as more particularly identified in the zoning application; and Whereas, this application and the attached proffers are consistent with the Comprehensive Plan, good zoning practices, and supported by the reasons set forth in the staff report. Now, Therefore, Be It Resolved that the Board of Supervisors of Albemarle County, Virginia hereby approves ZMA-95-04 with proffers, such proffers being dated March 21, 1996 and being attached hereto and made a part of this approval. BE IT FURTHER RESOLVED, that included within this approval is the approval of the following special use permits with the stated conditions: (A) SP-95-40 Laboratori,'e~,, conditioned upon: Compliance with Section 4.14 Performance Standards of the Zoning Ordinance; Building location shall not be less than thirty (30) feet from the perimeter btiffer areas to adioining properties not located within the development. (B) SP-95-41 Supporting Commercial Uses, conditioned upon: RECEIVED Planning Dept. In addition to proffered limitation not to exceed five (5%) percent of total floor area, commercial uses shall not exceed ten (10%) percent of total floor area at any time during phased development. (C) SP-95-42 Hotels. Motels. Inns, conditioned upon: Not more than one hotel, motel, or inn shall be permitted. Such hotel, motel, or inn shall not exceed two hundred fifty (250) lodging rooms. Conference facilities (other than those as may be provided by ..individual occupants) shall not be required to locate internal to nor on the same site as the hotel/motel/inn, but total gross floor area of lodging and conference facilities shall not exceed 190,000 square feet. The time limit to commence the above special uses shall be extended for so long as the application plan for ZMA-95-04 remains valid. BE IT FURTHER RESOLVED, that there are no modifications pursuant to § 8.5.5 of the Albemarle County Zoning Oidinance, but the following findings are stated for purposes of clarification: Uses and treatment of "open space" shall be as defined in and governed by the proffers. Since "open space" is not required for a Planned Development - Industrial Park and provision of open space is voluntarily proffered by the applicant, the open space areas shall not be governed by Section 4.7 of the Zoning Ordinance. The approval of the special use permits with the extended time for commencing the uses shall not preclude the Board from revoking any special use permit for wilful noncompliance as set forth in Section 31.2.4.4 of th'e Albemarle County Zoning Ordinance. The terms General Office, Light Industrial and F/ex Industrial as set forth in UREF, Volume 1, Part IX of the zoning application shall, in addition to Zoning Ordinance definitions, guide the Zoning Administrator in use determinations. In the event of definitional conflict between the Zoning Ordinance and UREF descriptions, UREF descriptions shall apply. In such case in which more that fifty (50%) percent of the floor area for a Flex Industrial use is developed to office use, the entire floor area shall be deemed to be General Office. In such case in which less than fifty (50%) percent of the floor area for a F/ex Industrial use is devoted to office use, the Page 2 of 3 entire floor area shall be deemed to be Light Industrial. This provision shall apply only for determination of maximum square footage by type of use. This provision shall not apply to calculation of parking requirements or other requirements of the Zoning Ordinance, nor to any requirements of the Uniform Statewide Building Code nor to any other ordinance or regulation related to '[ype of usage of buildings and structures. I, Ella W. Carey, do hereby certify that the foregoing writing is a true, correct copy of a Resolution duly adopted by the Board of Supervisors of Albemarle County by vote of 4 to 2 on June 5, 1996. Clerk, Board of County Sup~sors Page 3 of 3 PROFFER STATEMENT UNIVERSITY OF VIRGINIA REAL ESTATE FOUNDATION REZONING APPLICATION: #ZMA-95-04 .-. l::inal Version: March 21, 1996 University of Virginia Real Estate Foundation (the "Applicant"), through its wholly-owned subsidiary, UREF Research Park, Inc. is the fee simple owner of that certain property described in rezoning application #ZMA-95-04 as Tax Map Reference 32, Parcels 4B, 6A, 6, 18 and 19, less and except Parcels F-2 and Bg. 1 described herein (the "UREF property"). MicroAire Surgical Instruments, Inc. is the fee simple owner of Parcel F-2, more particularly described on the attached Exhibit 1.1 (the "MicroAire Property"). Motion Control Industries, Inc. is the fee simple owner of Parcel B9.1, more particularly described on the attached Exhibit 1.1 (the "Motion Control Property"). The UREF Property, the MicroAire Property and Motion Control Property are referred.to collectively as the "Property". Applicant, UREF Research Park, Inc., MicroAire Surgical Instruments, Inc. and Motion Control Industries, Inc. hereby voluntarily proffer that if the Property is rezoned by the Board of Supervisors of Albemarle County (the "Board") to the Planned Development Industrial Park CPD- IP"), development of the Property shall be in accordance with the following proffers pursuant to Section 15.1491.2:1 of the 1950 Code of Virginia, as amended (the "Code"), and applicable portions of the Albemarle County Zoning Ordinance (the "Ordinance"). If Applicant's Rezoning Application is denied, these proffers shall immediately be null and void and of no further force or effect. All of these proffers are offered voluntarily pursuant to the Ordinance and relevant sections of the Code. The proffers herein shall not be interpreted .to authorize any person to apply lesser standards than those contained in any: (i) state statutory, regulatory or code minimum standards, or (ii) County ordinance or regulation, including the Ordinance, except as permitted by the regulations of the PD Zoning District. These proffers shall supersede all other proffers made prior hereto, including those proffei's made by Applicant in ZMA-78-15. I. REZONING APPLICATION PLANS AND ILLUSTRATIONS 1.1 Plans and Illustrations. Applicant has presented, as part of its Rezoning Application, a number of conceptual plans and illustrations for various purposes, but principally to provide justification for the rezoning action which it seeks, and to illustrate the process through which the Applicant developed its proposal. Applicant's development of the Property (also referred to herein as the "Project") shall be in accordance with Applicant's Zoning Application Plan (the "Zoning Application Plan"), as provided in the Ordinance. Unless specifically referenced in these proffers, all plans and illustrations submitted as part of Applicant's rezoning application shall be deemed illustrative only, and such plans and illustrations shall not be deemed proffers. 1.2 Plan Exhibits. These proffers shall include the following plans, which (except for the Zoning Application Plan) are limited to the purpose for which they are referenced in a proffer: · Zoning Application Plan · Stormwater Management Plan, Exhibit 4.2 · Internal Road Network Plan, Exhibit 5.1 · Road Network Phasing Plan, Exhibit 5.3 · Open Space System Phasing Plan, Exhibit 6.1 II. O~VNERS ASSOC/ATION AND DECLARATION OF COVENANTS, CONDITIONS AND RESTRICTIONS 2.1 Declaration. The Applicant shall prepare and place on the Property within six (6) months of the rezoning, a Declaration of Covenants, Conditions and Restrictions (the "Declaration"). The Declaration's purpose will be to facilitate the planning and development of the Property in a unified and consistent manner. The Declaration shall set forth covenants, conditions and restrictions for private enforcement only by owners within the Project. The clear intent of the Declaration will be that the County of Albemarle will have no rights or obligations to enforce such covenants, conditions and restrictions. The Declaration shall not be interpreted as authorizing any relaxation of state or Albemarle County regulatory or minimum code standards, except as allowed by the regulations of the PD Zoning District. 2.2 Design Standards. The Declaration shall impose design and architectural guidelines for each development area within the Property; the architectural and design standards for the respective development areas (the "Design Guidelines") will ensure high quality architectural and landscape design and a harmonious, well-balanced business community. 2.3 Fixed Standards. (a) The following elements of the Design Guidelines shall be referenced in the Declaration: (i) Types of materials to be used in construction of buildings; (ii) Required setbacks from properties adjacent to the Project, lot/building ratios, height restrictions; and (iii) Types of materials to be used and standards for landscaping. 2.4 Design Guidelines. The Design Guidelines also shall: (a) Provide the standards for development within the Project and explain how such standards are implemented; (b) Provide for creation of a Design Review Committee on which the Applicant shall have a permanent seat unless or until the University of Virginia occupies at least one seat. (The County of Albemarle will not participate on such Design Review Committee. The Design Guidelines shall not be interpreted as supplanting any applicable design review by the County's Architectural Review Board); (c) Provide an outline of the procedures and contacts for approvals by the Design Review Committee in connection with design and construction within the Project; and (d) Include recommendations to users for water conservation techniques (such as low flow shower.s and toilets, water-conserving landscaping techniques, water reclamation, and water reuse). 2.5 Maintenance of Common Areas. The Declaration shall provide a mechanism for establishing and maintaining all common areas within the Project, including the following: (a) The Applicant shall either: i) organize a North Fork Owners Association or such other private, area or business associations as may be necessary to address specific area or business concerns of the Project (the "Organization(s)") as non-stock organizations under the laws of Virginia for the ownership, care and maintenance of all such lands and improvements owned or entrusted to suchassociations (the "Common Areas"); or ii) directly control such ownership, care and maintenance of Common Areas, unless or until a public body or a governmental agency assumes control and/or ownership of such Common Areas. (b) The Organization(s), if formed, shall be bound by the Declaration's covenants, conditions and restrictions running with the land. The Applicant or such Organization(s) shall be responsible for the perpetuation, maintenance and function of all Common Areas, including lands, uses and facilities located therein. (c) The Applicant or such Organization(s) shall provide a means for identifying Common Areas as to location, size, use and control in one or more restrictive cOvenants, and such covenants shall set forth the method of assessment for the maintenance of such Common' Areas. The Declaration's method of identifying Common Areas shall not supersede any applicable requirements to identify common areas in a site development plan or plat. (d) (e) The Declaration shall be in full force and effect for a period of not less than twenty-five (25) years and shall be automatically extended for successive periods of twenty-five (25) years unless terminated in a manner set forth in the Declaration. If created, the Organization(s) shall continue in effect so as to control the availability of the facilities and land thereby provided and to maintain the Common Areas for their intended function. Such Organization(s) shall not be dissolved nor shall such Organization(s) dispose of any Common Area space, by sale or otherwise, except to successor organizations conceived and organized under the same standards and principles set forth herein for the Organization(s) to own and maintain the Common Areas. IH. DENSITY 3.1 Total Buildout. Total gross floor area within the Project shall not exceed 3,000,000 square feet, excluding re~:'ycling centers, picnic shelters, fire and emergency response station(s), office trailers for temporary use during construction of permanent structures, small (not to exceed 1500 gross floor area per building) storage 'buildings, and structures included as amenities within Common Areas (collectively, the "Excluded Areas"). In the first year of development of the Project, from the date of the County's approval of the Applicant's rezoning, (the "Initial Year") total 'gross floor area within the Project shall not exceed 500,000 square feet, (excluding the Excluded Areas and the total gross floor area either existing on the MieroAire Property, or as approved on the preliminary site plan for the Motion Control Property). After the Initial Year, the total gross floor area within the Project which may be constructed in any one year shall not exceed 200,000 square feet, plus any accumulated undeveloped square feet of gross floor area. For the purposes of this Section 3.1, accumulated undeveloped square feet of gross floor area shall mean the sum of any square feet of gross floor area allowed but not developed in the Initial Year and the square feet of gross floor area less than 200,000 square feet not developed in each subsequent year to that date. IV. STORMWATER MANAGEMENT AND WATER CONSERVATION 4.1 Flood Plain. The area of the 100-year flood plain within the Project shall remain undisturbed except for road crossings, public utility facilities and their crossings, and pedestrian and riding trails, and only to the extent such exceptions are permitted by County ordinances and regulations. 4.2 Stormwater Management Plan. The Applicant shall implement (as part of the site development plan approvals) an overall stormwater management plan for the Project, incorporating the applicable drainage sheds on the Property and in accordance with the Stormwater Management Plan, attached as Exhibit 4.2. Applicant's implementation of the Stormwater Management Plan shall include those modifications that comply with design and engineering standards necessary for approval by the County during the site development plan review process for Project developm'en~. 4.3 Wetlands. Wetlands, as defined by the Federal Manual for Identifying and Delineating Vegetated Wetlands, in effect on the date of these proffers, shall not be disturbed in the Project except for the installation and use of roads, permanent retention ponds, utilities and walking trails, or any other uses approved by the County after obtaining all necessary federal, state and local permits and approvals. 4.4 Water Conservation. No single industrial or commercial user which proposes a use that will require more than 125,000 gallons per day (average daily consumption) of potable water shall be constructed without obtaining County approval. The County shall consider whether to approve such a user through the same procedures as required in an application for special use permit (including the same notice requirements, public hearings, and Planning Commission review as in the process for considering a special use permit). The County's approval shall be limited solely to issues of water 4 usage and must include a finding that sufficient capacity exists to support such a user. The County's approval may include reasonable conditions relating to water usage. V. TRANSPORTATION 5.1 Internal Road-Network. Applicant shall provide vehicular access within the Project by an internal road network generally in the locations shown on the attached Exhibit 5.1, ("Internal Road Network"). Applicant shall design~' construct, and install signs and signalization for the Internal Road Network in accordance with minimum standards of the Virginia Deparmaent of Transportation CVDOT"), unless VDOT approves a lesser standard at Applicant's request. Applicant shall make the necessary modifications to previously constructed intersections to the extent that subsequent development of areas within the Project impacts such previously constructed intersections, including modification of the Internal Road Network design and signalization for such intersections. The exact location of roadways depicted on Exhibit 5.1 shall be subject to adjustment during the subdivision plat/site plan approval process. 5.2 Road Construction Standards. (a) All internal roads which serve an area submitted to the County for site plan approval, (and other Internal Road Network improvements which VDOT and the County reasonably determine are necessary for safe and convenient access to such area) shall be constructed or bonded for construction and dedicated for public use, for acceptance into the state highway system at the time of recordation of the final subdivision plat recordation for each applicable area or at the time of issuance of a certificate of occupancy for development under a site development plan. (b) Applicant shall construct the Internal Road Network in phases according to Exhibit 5.3. The proffer to construct roads to VDOT standards shall not require completion of construction of such roads, or segments thereof, before the issuance of the first certificates of occupancy for a building served by that road, or segment thereof, so long as adequate bonds are in place and so long as the Zoning Administrator determines that safe and convenient access to public roads is preserved in accordance with Section 31.2.3 of the Ordinance. Before issuance of certificates of occupancy, however Applicant shall complete that segment of road which serves the building for which a certificate of occupancy is sought with at least the base and one (1) layer of plant mix asphalt. The final layer of plant mix asphalt may be withheld until all sewer lines, water lines and other conduits have been placed under the pavement but will be completed to an approved VDOT pavement depth and design before the request for VDOT acceptance of the road. Applicant shall be responsible for the maintenance of the roads within the Internal Road Network until they have been accepted into the state system for maintenance. 5 5.3 Phases of Development. The following schedule shall apply for determining the timing of road improvements set forth in 5.4 below: PHASE I Land Use (1) Maximum · ~ Cumulative .Build-out(2) Maximum ]~ild-out to be accessed by Road A (all uses): 635,000 Support Commercial to 85,000(2) Maximum Build-out to be accessed by Rt. 606 (all uses): 345,000 General Office limited to: 120,000 Support Commercial limited to: 25,000 Maximum Total Build-out, Phase I (all uses) 980,000(3) PHASE II Maximum Cumulative Land Use (1) Build-out (2) General Office: 1,068,000 Support Commercial: 110,000 Hotel: 190,000 Maximum'Total Build-out, Phase II (all uses) 1,568,000(3) PHASE III -' Cumulative Land Use ( .1 ~ Build-out(2.) General Office: 2,300,000 Support cOmmercial: 110,000 · Hotel: 190,000 Maximum Total Build-out, Phase III (all uses) 3,000,000(3) 6 (1) Note: (2) Note: The use categories in the charts above shall have the following definitions for the purposes of this Article V: "General Office" shall mean business and professional office uses as contemplated in the Zoning Application Plan and Zoning Application text. "Hotel" shall have the definition set forth in the Ordinance. "Support Commercial" shall mean those uses listed on the "Non-Residential Land Use Guidelines" Table, Village and Neighborhood Service Areas, Typical Primary Uses Section, in Section 9.0 of the Ordinance as.well as the following uses: copy centers, florists, newsstands, pipe and tobacco shOps, barber and beauty shops and tailor shops. Total gross floor area, in square feet. (3) Note: Nothing contained herein shall restrict Applicant from altering the mix of land use types within any Phase of development in accordance with the Project Zoning Application Plan. Applicant proffers that the total build-out of Hotel, General Office and Support Commercial use for any given Phase shall not exceed the gross floor area limitations shown in the charts above. 5.4 Proffered Road Improvements. Applicant shall design, construct and/or contribute for road improvements in phases. Road improvement proffers in this section 5.4 shall not include dedication of land unless expressly provided for herein. All construction by Applicant of offsite road improvements shall be conditioned upon the County or VDOT obtaining required right-of-way, (if such right-of-way is not owned in fee simple by Applicant), unless expressly provided herein. So long as Applicant is ready, willing and able to construct an improvement as provided in these proffers, even though the necessary right-of-way is not available, (and in the instances in which Applicant has proffered to acquire right-of-way, and the Applicant has made good faith efforts to acquire the land necessary for such right-of-way) Applicant shall not be precluded from developing the approved density build-out under the applicable zoning, unless the improvement is otherwise required by applicable regulations or ordinances. Unless an earlier time is required below, the road improvements described in this Section 5.4 for each applicable phase shall be completed or bonded, or contributed for (as set forth below), before constructing each phase's Maximum Total Build-out as set forth in 5.3 above. (a) Applicant shall satisfy the following Phase I road proffers before the Maximum Total Build-out, Phase I (as shown in 5.3 above) is constructed or earlier if (i) specified in this 5.4 (a), or (ii) a need is created by such development and is demonstrated by a traffic study approved by VDOT. In general, the proffered Phase I road improvements shall be as described on Exhibit 5.3 attached hereto. Notwithstanding the foregoing, Applicant shall be permitted to construct beyond the Total Maximum Build-out, Phase I in advance of satisfying all Phase I road proffers, if a traffic study approved by VDOT demonstrates that the following intersections will function, with the proposed additional building construction, at a Level of Service "D" (LOS D) or better: (i) Route 649 and Road A, (ii) Route 606 and Quail Run, (iii) Route 606 and Route 649, and (iv) Road A and U.S. 29. Applicant shall design and construct a northbound turn lane from Route 606 onto Quail Run for approximately 150 feet from the existing intersection. 7 (b) (2) (3) Applicant shall acquire (or reimburse the acquiring governmental entity for acquisition costs, if Applicant is unable to acquire) right of way for, design and construct two northbound left turn lanes on U.S. 29 at the intersection of Road A (North Fork Entrance) and U.S. 29. Applicant shall acquire (or reimburse the acquiring governmental entity for acquisition costs, if Applicant is unable to acquire) right of way for, design and construct a channelized southbound right turn lane on U.S. 29. The Road A exit shall include dedication, design and construction of two eastbound left turn lanes and two eastbound right turn lanes. The entrance at Road A also shall include dedication, design and construction of two westbound through lanes. (4) Applicant shall install, or pay for the installation of all traffic signals necessary for appropriate traffic control at the improved intersection at U.S. 29 and Road A no later than completion of the two northbound left turn lanes on U.S. 29 (referenced in proffer 5.4(a)(2) above). If an additional road is added to such intersection to satisfy needs of other development in the County however, Applicant's signalization requirement shall not include improvements serving such additional road. Provided that all construction of the turn lanes is completed within 10 year. from the date of final approval of this Application, Applicant shall contribute upon completion of two left turn lanes at the intersection of U.S. 29 and Route 649, the total sum of $78,718.00 (Applicant's "Contribution"). Notwithstanding the foregoing, the Applicant's Contribution may be used, at the County's discretion, to fund prior to completion of the project, a portion of the design and engineering costs in order to expedite the widening of Route 649 from two lanes to four lanes so long as Applicant is afforded the opportunity to participate in such design and engineering process. In the event that the Contribution, after it is received by the County, is not used, within 10 years either for construction of the turn lanes, or for the design and engineering costs for Route 649 widening, then the Contribution shall be returned to the Applicant, without interest. Applicant shall satisfy the following Phase II road proffers before the Maximum Total Build-out, Phase II is Constructed (but not before the Maximum Total Build- out, Phase I is constructed) (as set forth in 5.3 above) or earlier if (i) specified in this 5.4 (b), or (ii) a need is created by such development and is demonstrated by a traffic study approved by VDOT (provided however that if the site development plan review process does not otherwise require Applicant to supply a traffic study, Applicant will provide at least a traffic count upon the County's request for evidence that such need has not been created): (1) Applicant shall design, dedicate, and construct within the Project a two lane collector road extending from U.S. 29 to Route 649 through the North Fork Project within six months of the issuance of the first certificate of occupancy 8 (c) for a building constructed after construction of the Maximum Total Build- out, Phase I (980,000 gross floor area). Applicant shall dedicate and widen to four lanes the two lane collector road extending from U.S. 29 to 649 when traffic volumes within the Project create the need for such widening. (2) Applicant shall design, dedicate and construct at the Route 649 entrance: "two southbound left turn lanes on Road A, one southbound right turn lane on Road ~A, and two northbound through lanes on Road A. (3) Applicant shall construct at the intersection at Road A and Route 649: one westbound right turn lane on Route 649, and one eastbound left turn lane on Route 649. (4) Applicant shall design and install all traffic signals necessary for appropriate traffic control at the intersection of Route 649 and Road A as improved in satisfying these Phase II road proffers, but no later than when a need is created by the Project. Construction of improvements may proceed up to the Maximum Total Build-out, Phase III described in 5.3 above if any one of the following conditions shall have been satisfied (but such conditions shall not be conditions for constructing the Maximum Total Build-out for Phases I and II): (1) Applicant shall design and construct (within existing right of way) the addition of a third southbound through lane on U.S. 29 from the entrance to North Fork at Road A to Route 649. In the alternative, if VDOT requires, and at the County's direction, Applicant shall contribute an amount equal to the design and construction costs which would otherwise be contributed by Applicant for an additional southbound through lane on U.S. 29 for the purpose of constructing of a grade separated interchange at the intersection of Route 29 and the entrance to North Fork. Nothing contained herein however shall be deemed to be a proffer by Applicant to construct such a grade separated interchange. (2) Before the issuance of the first certificate of occupancy for improvements in excess of the Total Maximum Build-out, Phase II, VDOT shall have approved funding for the design and construction of the widening of U.S. 29 to six through lanes between the entrance to North Fork at Road A to Route 649. (3) Construction may nevertheless continue in excess of the Total Maximum Build-out, Phase II (but in no event beyond the limitation contained in 3.1) without all the road improvements having been completed as contemplated in (1) and (2) above so long as Applicant can demonstrate to VDOT through traffic studies approved by VDOT that acceptable levels of service (LOS "D", or better for U.S. 29 and Route 649 intersection) can be maintainea with existing, or alternative improvements. (d) Applicant shall dedicate within its Project, an area necessary for construction of a grade separated interchange. The approximate location shall be as designated on Exhibit 5.3 as "Future Right of Way Area for Grade Separated Interchange." Applicant shall dedicate such area without consideration, and when the interchange is to be constructed. It is Applicant's desire to participate in the design for such interchange so that Applicant may preserve the aesthetic features of the Project's entrance. .- - VI. RECREATIONAL AREAS AND OPEN SPACE 6.1 Developed Recreational Areas. Applicant shall develop active recreation and picnic areas as shown on the attached Open Space System Phasing Plan (Exhibit 6.1). Phasing of the Open Space System improvements shall follOw the phasing schedule of proffered road improvements as set forth in 5.4 above. For example, those open space improvements described for Phase 1 on Exhibit 6.1 shall be completed before construction of the Maximum Total Build-out, Phase I, as set forth in 5.3. Such recreation areas, unless conveyed to the County, shall be maintained by the Applicant or an appropriate Organization for use by users within the Project. Applicant shall convey to the County, without consideration, the ball fields depicted on Exhibit 6.1. Active recreation areas will not be lighted with field or stadium lighting. 6.2 Open Space. Applicant shall restrict development of areas not shown as development parcels on the Open Space System Phasing Plan, subject to boundary adjustment once boundaries are established by plat (and the boundaries later shown on plats may be adjusted from those depicted on Exhibit 6.1). In no event will the total area of such undeveloped areas, including the Green Belt (defined in 6.3 below), Buffer areas (defined in 7.2 below), and recreation areas described in these Proffers be less than a total of 200 acres. These areas shall be for the use and enjoyment of the residents of the Project, subject to the restrictions imposed by the Declaration. Applicant may dedicate such undeveloped areas to the North Fork Owners Association or to an appropriate Organization. No structural improvements other than utilities, pedestrian and riding trails, and Common Area amenities shall be constructed in these areas. Applicant does not intend by this proffer to subject these areas to Section 4.7.3 of the Ordinance, if such areas are not currently governed by such ordinance. 6.3 Rivanna Green Belt. Applicant shall reserve a 100 foot wide area along the boundary of the Property and adjacent to the Rivanna River ("Green Belt"). No structural improvements (other than pedestrian and riding trails, and utilities) shall be constructed, or erected within the Green Belt without the consent of the County. Applicant may grant across the Green Belt utility easements, and access easements to the Rivanna River for the users within the Project and their guests, and may at its option, build pedestrian and riding trails or similar uses of the area. The Green Belt shall remain undeveloped except for pedestrian and riding trails and to the extent necessary to accommodate utilities crossings. At such time as the County decides to establish along the Rivanna River a public area or park within the Green Belt, and upon a request by the County, Applicant shall convey the Green Belt to the County without consideration, provided the uses allowed for utilities, and pedestrian and riding trails, etc. are reserved in the deed. The Green Belt may continue to be maintained by the Applicant, at its option. 6.4 Cemetery and Ice Pit Site. Applicant shall not disturb the existing family cemetery located approximately in the area as shown on the Open Space System Phasing Plan. Applicant shall complete within one year of these proffers, a preservation plan which incorporates the cemetery, ice house and former homestead site into the development of the Project. Once completed, the preservation plan shall be filed with the County to accompany these proffers. The preservation plan shall memorialize the historical significance of this site, consistent with the wishes of the family of those interred in the cemetery. The plan shall include a strategy for preserving these sites. The plan shall be implemented as .t, be areas surrounding the sites are developed or as necessary in order to prevent further degradation of the sites from the date of these proffers. VII. LANDSCAPING ~qD BUFFERING 7.1 Landscaping. The Applicant shall landscape all Project roads in accordance with the standards contained in the "Exhibit D, UREF's North Fork Street Tree Master Plan", filed with the Albemarle County Planning Commission on November 1, 1994. Placement of trees and underground utilities shall be designed to avoid root interference with such utilities. 7.2 Buffer Areas. Applicant shall not disturb the Buffer Areas as depicted on the Zoning Application Plan, other than to: i) construct signage, fences or walls, ii) remove underbrush, or iii) plant landscaping trees for screening. Applicant shall plant additional landscaping in Buffer Areas as reasonably required for screening. Applicant shall plant durable trees on parcel B-7 (as identified on the Zoning Application Plan) prior to commencing construction of improvements on parcel B-7. The purpose of planting additional trees in this area will be to provide screening to adjoining residences. VIII. FIRE STATION 8.1 Fire Station. Applicant shall dedicate to the County, at County's request, up to a maximum of five acres for the purpose of construction by the County of a fire and emergency response facility; provided however, that Applicant shall not be required to dedicate such land until the County has included such a facility in its Capital Improvement Plan (CIP). The five acre parcel shall be located on Parcel D in the area designated on the Zoning Application Plan. This proffer may be satisfied by Applicant's acquiring and dedicating an alternative parcel of land located offsite that is acceptable to the County. So that the Project's design integrity, as contemplated in Applicant's Desigz Guidelines, may be maintained it is Applicant's desire that it be consulted on the exterior design of the fire station if it will located within the Project. Applicant shall contribute funds for, or provide directly through its own programs, hazardous materials training for County fire and emergency personnel. Applicant's contribution of funds shall be limited to funding for up to 2 sessions a year fo~ 3 years, beginning with the completion of the County's fire station. 8.2 Hazardous Materials. No Hazardous materials, including medical wastes shall be disposed within the Project. 8.3 Di. sposition of Dedicated Prope..rty. In the event any of the property dedicated to the Count pursuant to proffers 5.4(b)(1) and (2), 5.4(d), 6.1, 6.3, and 8.1 is not used for the purpose for which it is proffered, with such use being undertaken within twenty (20) years of receipt of the property by the County, then the property shall be used as open space. IX. PROJECT PROGRESS REPORT 9.1 Project Report. Applicant shall submit a report to the Department of Planning and Community Development, or its successor, every 3 years. The report shall outline the development activity in the Project over the applicable period. X. SIGNATORY 10.1 Certificate. The undersigned certifies that they are the only owners of the Property which is the subject of this application. 10.2 The Applicant. These proffers shall run with the Property and each reference to the "Applicant" within these proffers shall include within its meaning, and shall be binding upon, Applicant's successor(s) in interest and/or the developer(s) of the Property or any portion of the Property. UNIVERSITY OF VIRGINIA REAL ESTATE FOUNDATION By: I ~ UREF RESEARCH PARK, INC. By' '--~t .,~.~ ~ Title: ~_.~t <. ~ O~e.~a;d~',',,,.~. 0 MOTION CONTROL INDUSTRIES, INC. By: Title: ~~._,~RE SURGICA~__NSTRUMENTS, INC. Title: it is proft~red, with such use being undertaken within twenty (20) years of receipt of the property by the County, then the property shall be used as open space. IX. PROJECT PROGRESS REPORT 9.1 Project Repo..rt.. Applicant shall submit a report to the Department of Planning and Community Development, or its successor, every 3 years. The report shall outline the developmem activity in the Project over the applicable period. X. SIGNATORY 10.1 Certificate. The undersigned certifies that they are the only owners of the Property which is the subject of this application. 10.2 The Applicant. These proffers shall mn with the Property and each reference to the "Applicant" within these proffers shall include within its meaning, and shall be binding upon, Applicam's successor(s) in interest and/or the developer(s) of the Property or any portion of the Property. UNIVERSITY OF VIRGINIA REAL ESTATE FOUNDATION By: Title: UREF RESEARCH PARK, INC, By: Title: MOTION CONTROL INDUSTRIES, INC. By' ~"J --~ ,..,' ~-/~ ~ ' Title: ~.,/'c.., /':-'~'" MICROAIRE SURGICAL INSTRUMENTS, INC. By: Title: CITY/COUNTY OF Estate Foundation on behalf of the Foundation. My commission expires: [SEAL] oq- 50- ~ ~ No.fy P.hlic STATE OF CITY/COUNTY OF ~.w,,,~..~ ~.... The foregoing instrument was acknowledged'before me this ~4,t_ day of ~ o~ ~ My commission expires: [SEAL] Notary pUbli(--~ STATE OF CITY/COUNTY OF The foregoing instrument was acknowledged before me this Estate Foundation on behalf of t.~ Foundation. of the University of Virginia Real My commission expires: [SEAL] Notary Public STATE OF t,,,-~ C~T¥/COUNT¥ OF c__~ The foregoing instrument was acknowledged before me this t/. day of ~ ~ ~ behalf of UREF Research Park, Inc. 1996, by 1-~,,~... , on My commission expires: [SEAL] Notary Public STATE OF ~ ~^,: ,--,~....-~.,,. CITY/COUNTY OF L)~,-,~ ~-x.~v c~,~ .-. The foregoing instrument was acknowledged before me this day of 1996, by '~.~ ....... '~, *~,.,,- .~. . , on behalf of Motion Control Industries, Inc. My commission expires: [SEAL] DIANE M. GALVIN Notary Public, Slate of 'New York No. 5008517 No~blic Qualified in Onondaga County -, Commission Exp,res February 22. 19"/ U:\2585\ 1995DOC\NORFRZCC .DOC COUNTY OF ALBEMARLE EXECUTIVE SUMMARY .... AGENDA TITLE: FY 1999/00 Budget Resolution SUBJECT/PROPOSAL/REQUEST: Request Board adoption of FY 1999/00 Operating Budget STAFF CONTACT(S): Tucker, White, Gulati AGENDA DATE: April14,1999 ACTION: X ITEM NUMBER: INFORMATION: CONSENT AGENDA: ACTION: INFORMATION: ATTACHMENTS: Yes REVIEWED B~ BACKGROUND: On April 7, 1999, a public hearing was held on the Board Supervisors' proposed operating budget for FY 1999/00. The proposed budget, which totaled $146.0 million, represented a $548,123 increase over the County Executive's recommended budget. Since that time, $285,847 in school revenues have been added to the proposed budget, for a total budget of $146,325,348. The attached resolution to adopt this proposed budget must be approved at the April 14, 1999 meeting. DISCUSSION: The attached resolution (Attachment C) formally approves the proposed expenditures for FY '1999/00, which total $146,325,348. This budget represents an increase of $285,847 over the $146.0 million budget discussed at the April 7th public hearing. Attachment A summarizes these changes, as well as changes to the County Executive's recommended budget made during work sessions. Changes to the Board's Proposed Budget: Changes to the Board of Supervisors' proposed operating budget total $285,847 and include the following: General Fund. The adopted budget adds $11,196 in additional projected early retirement costs for General Government, reflecting late early retirement requests. These additional expenditures were funded by an offsetting reduction in Board of Supervisors' contingency reserves. Revised E~oard contingency reserves total $56,932, of which $50,000 has been set aside for a potential CTS bus route to the Pantops area of the County, leaving $6,932 in available resources. School Fund. The adopted budget also adds $163,637 in net revenues to the school operations budget presented at the April 7`n public hearing. These additional funds consist of $178,167 in state revenues (reflecting adjustments by the General Assembly to the Governor's proposed budget and additional funding for teachers) and $120,140 in federal revenues for special education, and are net of the $150,000 in school carry-over added by the Board during budget work sessions. (The School Board has requested that these additional carry-over funds be removed from the budget for FY 99/00, based on the School Board's planned use of current year energy/heating savings for CSA and school safety audit work.) Additionally, $15,330 in additional transfer revenues from the County Health Fund have been added to the budget, to offset a $24,000 increase in expenditures for health care consultant services. (The remainder of the health care consultant costs were funded with School Board reserves.) These additional state and federal revenues, when combined with revised School Board' contingency reserves of $50,237 and the $300,000 in additional General Fund transfer allocated to the schools during Board work sessions, provide the schools with total available resources of $648,544, which may be used toward funding the $990,679 in unfunded School Board initiatives. Self-Sustaining Funds. Expenditure and revenue additions to the school self-sustaining funds total $122,210. Summary of Changes to the Recommended Budget Made During Board Work Sessions: As you may recall, changes to the County Executive's recommended budget made during budget work sessions totaled $548,123 and included the following: General Fund. Expenditure changes in the General Fund totaled $398,123 and reflected the net impact of $29,171 in miscellaneous expenditure reductions, the use of $131,872 in budgeted Board reserves and $559,166 in funded additions to the recommended budget. These additions included $300,000 in funding for the School Division (consisting of $200,000 in additional one-time transfer and $100,000 in additional recurring funds,) plus $259,166 for the following new initiatives: a second traffic officer for the Community Policing Unit, an expanded Emergency Services Coordinator position at the ECC, additional hunting control enforcement funds, an Engineering Office Associate, agency funding for SARA and the Music Resource Center, and a $150,000 contribution to initiate funding for the Acquisition of Conservation Easements. Funding for these additional expenditures was derived from the General Fund balance ($200,000 for the one-time school transfer and $150,000 for the acquisition of conservation easements), $32,250 in additional federal revenues and local fees for the second traffic officer, and $15,873 in miscellaneous revenue adjustments. School Fund. The Board of Supervisors also added $150,000 in school fund carry-over to the schools operations budget from current year energy/ hearing savings. (As previously mentioned, these additional carry-over funds have been removed from the adopted budget at the School Board's request.) Alternative Resolution - MACAA's Head Start Program One issue remaining to be addressed from the Board work sessions is funding for MACAA's Head Start Program, for which County funding of $7,211 has been requested. The attached report (Attachment B) provides supplemental information about the program and summarizes the funding recommendations of staff. Should the Board of Supervisors decide to fund this program, funding could be provided from a combination of Board contingency reserves ($6,932) and additional General Fund carry-over ($279.) This funding strategy would leave only the $50,000 previously set aside for the proposed Pantops bus route in the Board's contingency reserve. The resolution to adopt an alternative County budget which includes funding for Head Start is presented as Attachment D. RECOMMENDATION: If the Board has no further additions or deletions to the proposed budget, staff requests approval of the resolution in Attachment C. Should the Board of Supervisors elect to add funding for Head Start to the budget, staff requests approval of the resolution in Attachment D. 99.063 Attachment A Board of Supervisors' FY 1999/00 Adopted Budget Summary of Budget Changes 4/8/99 14:15 Summary. Totals Total General Fund Total School Fund Total Self-Sustaining Funds FY 1999100 Total County Budget $ INCREASE OVER PREVIOUS Gen 9ral Fund Transfer to Schools (Recurring) General Fund Transfer to Schools (One-Time) Total General Fund Transfer to Schools Board of Supervisors Contingency Reserves Less Potential Panto ps Shuttle Funding Total Remaining Board Contingency Reserves Recomm 107,447,334 30,768,364 7,275,680 145,491,378 51,335,564 50,000 51,385,564 200,000 200,000 Proposed 107,845,457 30,918,364 7,275,680 146,039,501 548,123 51,435,564 250,000 51,685,564 68,128 (5O,000) 18,128 Adopted 107,845,457 31,082,001 7,397,890 146,325,348 285,847 51,435,564 250,000 51,685,564 56,932 (50,00O) 6,932 Summary_ of Changes to the County General Fund Changes to Recommended Budget Made During Board Work Sessions: Board of Supervisors' Beginning Reserves (County Executive's Recommended Budget) Plus Miscellaneous Expenditure Reductions Plus Miscellaneous Revenue Additions Plus Additional Resources to Offset Board Funded Initiatives Net Available Reserves 200,000 29,171 15,873 382,250 627,294I Board of Supervisors' Funded Additions 1.0 FTE Traffic Officer for Community Policing Unit (Full Cost) Expanded Emergency Services Coordinator @ ECC (County Shara @ 43.29%) Additional Hunting Control Enforcement Funds 1.0 FTE Engineering Office Associate II (Full Cost) Additional Funding for Sexual Assault Resource Agency (SARA) Funding for Music Resource Center One-Time Funding Contribution to ACE Program Additional One-Time Funding for School Operations Additional Recurring Funding for School Operations Total Funded Additions Net Ending Reserves (Board of Supervisors' Proposed Budget) potential Pantops Shuttle Funding - Hold in Contingency Total Remainin~l Reserves (Board of SuperviSors' Proposed Bud~let) 68,981 4,574 5,000 26,821 2,790 1,000 150,000 200,000 100,000 559,166 68,128I (50,000)I 18,128I 4/8/992:16 PM adoption executive summary worksheet.xlsSheetl Attachment A Additional Changes Made to the Board of Supervisors' Proposed Budget Board of Supervisors' Beginning Reserves (Proposed Budget) Additional Early Retirement Expenses - General Government Net Ending ReserVes (Adopted Budget) Potential pantops Shuttle Funding - Hold in Contingency Total Remaining Reserves (Adopted Bud~let) 68,128 11,196 56,932 (50,000) 6,932 Summary_ of Chan_oes to the County School Fund Changes to Recommended Budget Made During Board Work Sessions: School Board Beginning Reserves (County Executive's Recommended Budget) Plus Additional Recurring Funding for School Operations (General Fund Transfer) Plus Additional One-Time Funding for School Operations (General Fund Transfer) Plus Additional School Fund Carry-Over (Energy Savings) INet Available Resources (Board of SuperVisors' Proposed Budget) 58,907 100,000 200,000 150,000 508,907I Additional Changes Made to the Board of Supervisors' Proposed Budget School Board Beginning Available Resources (Board of Supervisors' Proposed Budget) Less Health Care Consultant Expenses Plus Additional State Revenues Plus Additional Federal Revenues Plus Additional Transfer from Health Fund - Consultant Services Less School Carry-Over (Removed at School Board's Request) INet Available Resources (Adopted Bud~let) 508,907 (24,000) 178,167 120,140 15,330 (150,000) 648,544 Which May Be Used to Fund: School Board Unfunded Initiatives 990,679 Summary_ of Changes to School Self-Sustainino_ Funds Changes Made to the Board of Supervisors' Proposed Budget Beginning Self-Sustaining Fund Total (Board of Supervisors' Proposed Budget) Plus Additional Self-Sustaining Fund Revenues & Expenditures lEnding Self-Sustainin~l Fund Total (Adopted Bud~let) 7,275,680 122,210 7,397,890I 4/8/992:16 PM adoption executive summary worksheet.xlsSheetl ATTACHMENT B SUMMARY- MACAA'S FY00 BUDGET REQUEST FOR HEADSTART BACKGROUND: In their FY00 budget application, MACAA requested $7,211 as Albemarle's share of a Disabilities Coordinator for the Headstart program. The program was not recommended for funding by the County/City Budget Review Team for several reasons. One reason was the team's understanding that the provision of special education services to children over the age of 2 is by federal and state law the responsibility of the respective school divisions. The second reason was the team's hesitation to begin funding what has historically been a federally funded pre-school program when both the city and county have their own state and locally supported four-year old programs. Ken Ackerman, MACAA's Executive Director appeared before the Board on March 22nd to request funding for this position. The Board asked staff to provide additional information to the Board at the April 14th meeting in order to make a final funding decision on their request. DISCUSSION: Further communication with MACAA and school division staff has clarified the request and, more specifically, has shed additional light on the division of responsibilities between MACAA's Disabilities Coordinator and the Albemarle County school division for providing special services to preschooi children. There are currently 37 Aibemade County children enrolled in Headstart, 14 of whom have been identified as having special education needs. Staff received copies of the federal audit completed last May, which cited MACAA's Headstart program as "substantially out of compliance in Early Childhood Development and Disabilities Services areas". The report indicated that less than 4% of the children enrolled were diagnosed as disabled and received services. Although MACAA provided a list of 22 children with disabilities, only three had IEP's completed and there was no documentation of any follow-up services. Classroom staff had no knowledge of any special services needed for these children and again there was no follow-up evaluation, in summary, the findings stated that "there is no system or program wide effort in place to ensure the inclusion of children with disabilities and their families. A complete disabilities system must be developed beginning with screenings, thorough assessment and professiOnal evaluations, the development and implementation of IEP's and transition into the school system." it also included the following stipulation, "the grantee must designate a coordinator of services for children with disabilities. This individual must be a part-time or full-time person". As a result of this serious federal audit, MACAA hired a full-time Disabilities Coordinator in November to provide the required services. The job description for this position describes the responsibilities as assessing the need for special education services, working in collaboration with other agencies, including the school division, working with the families, and working with the classroom teachers to ensure that these services are provided on an ongoing basis. The coordinator will be responsible for referring the identified children to the school division for iEP's and the identified services, such as speech therapy, counseling, etc. Therefore, the Disability Coordinator's role will be to provide the assessment, referral, coordination, and follow-up for the special services, whereas the school division will be responsible for evaluating the child through the IEP process, recommending specific services and then providing those special services. Shared responsibilities between MACAA and the school division will be beneficial to the identified children and their families, if a truly collaborative process is followed. This unfortunately does not seem to have been the case in the past. Although the audit clearly identified areas of concern last summer, MACAA did not contact the school division to discuss how they might work better together to provide needed services. The School Division was not only unaware of any problems, but was not even aware that MACAA had a new Disabilities Coordinator. if one of MACAA's justifications for this position is that the schools cannot "respond in a timely and comprehensive manner" then they need to address those problems with the school division, if it is to be a shared partnership, then discussion and follow through must occur if services to Headstart children are to improve. MACAA submitted a copy of the 1997 service agreement, which delineates the responsibilities between Headstart and the school division. However, MACAA does not have a 1998 agreement with the school division, although renegotiating the annual LEA agreement with the School division is one of the stated responsibilities of the disabilities coordinator. Therefore, at this time there is no clear or agreed upon definition of responsibilities between Headstart and the school division. RECOMMENDATION: Since it is very clear from the federal audit that Albemarle County children enrolled in Headstart may not be receiving the special education services they need due to inadequate assessment and follow-up, staff recommends that the county fund its share of MACAA's Disabilities Coordinator. it is in the County's best interest to see that these children receive these needed services at an early age prior to entering the school system. However, in conjunction with County funding, MACAA must be charged with the immediate discussion, agreement and signing of an annual service agreement with the school division. Additionally, the Head start Disabilities Coordinator must be accountable for monitoring and documenting the services provided to Albemarle County children in the Headstart program, as well as developing a comprehensive transitional program for Albemarle County children entering kindergarten. Continuation of this funding should be contingent on the Disabilities Coordinator's ability to improve special education services to Albemarle County children enrolled in the Headstart program and to develop a true collaborative partnership with the school division in delivering these services. April 8, 1999 RWW/rww Attachment C BE IT RESOLVED by the Board of County Supervisors of Albemarle County, Virginia, that the operations budget for the County for the Fiscal Year beginning July 1, 1999, be approved as follows: General Government Administration Judicial PubliC Safety Public Works Human Development Parks, Recreation & Culture Community Development Other City/County Revenue Sharing Refunds Capital Improvements General Government Debt Service Education - Operations Education - Self-Sustaining Funds Education - Debt Service Contingency Reserve $6,232,695 $2,314,328 $12,163,875 $2,582,626 $8,407,538 $3,970,870 $3,429,883 $202,734 $5,853,794 $26,000 $2,157,930 $310,688 $82,767,565 $7,397,890 $8,450,000 $56,932 TOTAL $146,325,348 I, Ella W. Carey, do hereby certify that the foregoing writing is a true, correct copy for a resolution adopted by the Board of Supervisors of Albemarle County, Virginia, at a regular meeting held on April 14, 1999. Clerk, Board of Supervisors FY 1999/00 Adopted Total County Revenues $146,325,348 Self-Sustaining 5% Federal Revenue 3% Local Property Taxes 45% State Revenu~ 24% Carry-Over/Fund Other Local Balance Revenues 1% 22% TOTAL COUNTY REVENUES LOCAL REVENUE PROPERTY TAXES OTHER LOCAL REVENUE OTHER LOCAL - SCHOOL FUND SUBTOTAL STATE REVENUE GENERAL SCHOOL FUND SUBTOTAL FEDERAL REVENUE GENERAL SCHOOL FUND SUBTOTAL SELF-SUSTAINING FUNDS TRANSFERS/FUND BALANCE GOVT: CARRY-OVER/FUND BAL GOVT: TRANSFERS SCHOOLS: CARRY-OVER/FUND BAL SCHOOLS: TRANSFERS SUBTOTAL TOTAL REVENUE FY 97/98 ACTUAL 59,796,119 27,206,324 633.977 87,636,420 5,088,270 24.104.339 29,192,609 2,458,915 812.103 3,271,018 6,968,689 0 136.697 0 58.670 195,367 t27,264,102 FY98~9 FY98/99 ADOPTED REVISED 63,233,900 63,233,900 29,008,387 29,034,120 612.099 642.137 92,854,386 92,910,157 FY 99~0 FY 9~00 FY 99/00 REQUEST RECOMM ADOPTED 69,916 1,004,616 30.000 30,000 985.512 985,512 58.670 58.670 1,144,098 2,078,798 135,029,045 136,439,578 0 0 350,000 280,084 400.60% 0.24% 110,300 136.775 235,575 205,575 685.25% 0.16% 790,000 790,000 790,000 (195,512) -19.84% 0.54% 158.670 158.670 174.000 115.330 196.57% 0.12% 1,058,970 1,085,445 1,549,575 405,477 35.44% 1.06% 142,527,559 145,491,378 146,325,348 11,296,303 8.37% 100.00% 2,577,834 2,577,834 2,293,500 2,964,576 2,986,826 408.992 15.87% 2.04% 946.448 946.448 1.027.860 1.027.860 1.148.000 201.552 21.30% 0.78% 3,524.282 3,524,282 3,321,360 3,992.436 4,134,826 610,544 17.32% 2.83% 6,545,782 6,726,525 7,275,680 7,275,680 7,397,890 852,108 13.02% 5.06% 5,410,678 5,560,828 5,810,600 6,894,253 6,837,383 1,426,705 26.37% 4.67% 25.549.819 25.638.989 28.275.580 28.275.580 28.453.747 2.903.928 11.37% 19.45% 30,960,497 31,199,817 34,086,180 35,169,833 35,291,130 4,330,633 13.99% 24.12% 65,226,315 66,173,400 66,173,400 2,939,500 4.65% 45.22% 31,042,800 31,278,330 31,262,273 2,253,886 7.77% 21.36% 516.254 516.254 516.254 (95.845) -15.66% 0.35% 96,785,369 97,967,984 97,951,927 5,097,541 5.49% 66.94% ~0 ~ 0 z O~ w~ mO oooooooooooooo z ~ o~z~ ~0zz z ,,,¢'7, >o ~< ww ~ ~oooo~ ~ ~~o~o ~o :oooo~ ~ oo ~ ~ w 0 w n- 0 0 w -r' w -r Z LL ~--.~ 0 <m 0~_ 0 0 COO ZZ O0 mO z z Attachment D - With Additional Funding for Head Start BE IT RESOLVED by the Board of County Supervisors of Albemarle County, Virginia, that the operations budget for the County for the Fiscal Year beginning July 1, 1999, be approved as follows: General Government Administration Judicial Public Safety Public Works Human Development Parks, Recreation & Culture Community Development Other City/County Revenue Sharing Refunds Capital Improvements General Government Debt Service Education - Operations Education - Self-Sustaining Funds Education - Debt Service Contingency Reserve $6,232,695 $2,314,328 $12,163,875 $2,582,626 $8,407,538 $3,970,870 $3,437,094 $202,734 $5,853,794 $26,000 $2,157,930 $310,688 $82,767,565 $7,397,890 $8,450,000 $50,oo0 TOTAL $146,325,627 I, Ella W. Carey, do hereby certify that the foregoing writing is a true, correct copy for a resolution adopted by the Board of Supervisors of Albemarle County, Virginia, at a regular meeting held on April 14, 1999. Clerk, Board of Supervisors ¢lwo! 'Z3z v Z ion SCHOOL DIVISION BUDGET EXPENDITURES SCHOOL FUND OPERATIONS SELF-SUSTAINING OPERATIONS SUBTOTAL REVENUES GENERAL FUND TRANSFER OTHER SCHOOL FUND REVENUES SELF-SUSTAINING OPERATIONS SUBTOTAL OVE~UNDER FY 97~98 ACTUAL 70,675,712 7.096.627 77,772,339 46.091.436 25,609,088 6.968.68~ 78,669,213 896,874 FY98/99 FY98/99 ADOPTED REVISED 77,391,036 77,510,244 6.545.782 6.726.525 83,936,818 84,236,768 49,238,488 49,238,488 28,152,548 28,271,756 6.545.782 6.726.525 83,936,818 84,236,768 0 0 FY 99/00 FY 99/00 FY 99/00 $ % % REQUEST RECOMM ADOPTED INC INC TL 83,130,700 82,153.928 82,767,565 5,376.529 6.95% 91.80% 7.275.680 7.275.680 7.397.890 852.108 13.02% 8.20% 90,406,380 89,429,608 90,165,455 6,228,637 7.42% 100.00% 51,385,564 51,385,564 51,685,564 2,447,076 4.97% 57.32% 30,768,364 30,768,364 31,082,001 2,929,453 10.41% 34.47% 7.275.680 7.275.680 7.397.890 852.108 13.02% 8.20% 89,429,608 89,429,608 90,165,455 6,228,637 7.42% 100.00% -976,772 0 0 0 0.00% 0.00% The School Board's requested budget of $90,406,380 includes $83,130,700 in regular School Fund operations and $7,275,680 in self-sustaining fund operations, for an increase of $6.5 million (7.7%) over the current year. This requested budget exceeds available revenues of $89,429,608 by $0.977 million. The major components of the funded portion of the School Board's baseline operational request include: $1.7 million in growth costs for the anticipated 224 new students and other improvements, including 15.2 new teachers for regular and spe- cial education; $0.7 million in funding for the Standards of Accreditation, including 12.0 new teachers to equalize baseline class sizes for all schools, in light of the differentiated staffing, seven period high school schedule and other instructional fac- tors; and regular salary and benefit increases for teaching and classified staff. Expanded funding also is requested by the School Board for the following unfunded needs: · Three (3) Additional Mobile Classrooms · Elementary Art, Music and Physical Education Staffing (3.0 FTE) · English as a Second Language - Phase II · Gifted Education- Phase II · 2% Operational Increases for School and Department Budgets · Orchestra- Phase I · Secondary Alternative Education · Staffing Committee Recommendations (Partial Funding for 4.0 FTE) · Tuition Reimbursement Phase-In $120,000 $122,709 $76,032 $102,086 $120,060 $46,180 $180,000 $163,612 $60,000 The proposed adopted School Division budget of $90,165,455 is balanced with available revenues and reflects a $6.2 million (7.4%) increase over FY 98/99. This total includes $82,767,565 for School Fund operations and $7,397,890 in self-sustaining fund operations. The proposed adopted budget represents a $735,847 increase over the County Executive's recommendation, reflecting the addition of $298,307 in new state and federal funding, $15,330 in additional County Health Fund transfer, and $300,000 in additional General Fund transfer (of which $100,000 is recurring and $200,000 is one-time) which the Board of Supervisors approved during work sessions to help address the School Board's requested $0.977 million shortfall. Self-sustaining fund revenues and expenditures increased by $122,210. COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGENDA TITLE: 1999 TaX Levy Resolution SUBJECT/PROPOSAL/REQUEST: Request Board approval of the 1999 Tax Rates STAFF CONTACT{S): Messers. Tucker, White, Gulati AGENDA DATE: April 14, 1999 ACTION: X CONSENT AGENDA: ACTION: ATTACHMENTS: REVIEWED BY: ITEM NUMBER: INFORMATION: INFORMATION: Yes BACKGROUND: On April 7, 1999, a public hearing was held on the Board Supervisors' proposed operating budget for FY 1999/00 and 1999 tax rates. The attached resolution to set the 1999 tax rates must be approved at the April 14, 1999 meeting. DISCUSSION: The attached resolution sets the tax levy for taxable year 1999. The proposed rates are the same as the current year and are set at $0.72/$100 assessed valuation for the real estate tax and $4.28/$100 assessed value for the personal property tax rate. RECOMMENDATION: Staff requests approval of the attached resolution. 99.068 Attachment RESOLUTION BE IT RESOLVED that the Board of Supervisors of Albemarle County, Virginia, does hereby set the County Levy for the taxable year 1999 for General County purposes at Seventy-Two Cents ($0.72) on every One Hundred Dollars worth of real estate; at Four Dollars and Twenty-Eight Cents ($4.28) on every One Hundred Dollars worth of personal property; at Four Dollars and Twenty-Eight Cents ($4.28) on every One Hundred Dollars worth of assessed value of machinery and tools; and at Seventy-Two Cents ($0.72) on every One Hundred Dollars worth of assessed value of public service assessments; and FURTHER orders that the Director of Finance of Albemarle County assess and collect on all taxable real estate and all taxable personal property, including machinery and tools not assessed as real estate, used or employed in a manufacturing business, not taxable by the State on Capital, including Public Service Corporation property except the rolling stock of railroads based upon the assessment fixed by the State Corporation Commission and certified by it to the Board of Supervisors both as to location and valuation; and including all boats and watercraft under five tons as set forth in the Code of Virginia; and vehicles used as mobile homes or offices as set forth in the Virginia Code; except farm machinery, farm tools, farm livestock, and household goods as set forth in the Code of Virginia, Section 58.1-3500 through Section 58.1-3508. COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGENDA TITLE: FY 1999/00 Capital Improvements Budget SU BJ ECTIPROPOSALIREQU EST: Request approval of FY 1999/00 Capital Improvements Budget STAFF CONTACT(S): Messers. Tucker, White, Gulati AGENDA DATE: April 14, 1999 ACTION: X ITEM NUMBER: INFORMATION: CONSENTAGENDA: ACTION: INFORMATION: ATTACHMENTS: Yes REVIEWED BY: BACKGROUND: On February 17th, the Board held a public hearing on the recommended FY 99/00 - FY03/04 CIP, which totaled $82.16 million, and which included $7.65 million in recommended expenditures and revenues for FY 1999/00. Since that time, there have been no changes either to the proposed FY 1999/00 - 2003/04 CIP or to the CIP budget proposed for FY 1999/00. DISCUSSION: A breakdown of the proposed FY 1999/00 CIP budget by functional area and revenue source is presented below. The FY 99/00 CIP budget totals $7,650,660, and fully funds the School Division's requested capital budget. This five-year plan is further broken down into three separate funds: $3,734,855 for the General Government Capital Fund, $80,000 for Tourism Fund capital projects, and $3,835,805 for the School Division Capital Fund. Expenditures by Function: FY 99-00 FY 99~00 - 03~04 Administration & Courts --ire/Rescue & Safety Highways & Transportation Libraries =arks& Recreation LJtility ImProvements ]'ourism Fund Capital Projects .~tormwater Projects School Division Projects ~rand Total Projects 1,074,160 19,379,16¢ 1,711,109 9,520,81 475,000 2,841,00 123,953 333,553 275,633 4,361,805 75,000 475,00¢ 80,000 445,50C 0 110,00¢ 3,835,805 44,695,563 7,650,660 82,162,398 Attachment GENERAL GOVERNMENT CAPITAL PROJECTS: Administration & Courts County Computer Upgrade County Facilities Maintenance/Replacement Court Square Maintenance/Replacement J&D Court Maintenance/Replacement Subtotal Public Safety Projects Fire/Rescue Building & Equipment Fund Juvenile Detention Facility Public Safety Facility Subtotal Highways & Transportation Greenbrier Drive Pedestrian/Bike Path Revenue Sharing Road Projects Subtotal Library Projects Library Computer Upgrade Maintenance/Replacement Projects Subtotal Parks, Recreation & Culture County Athletic Field Development Crozet Park Athletic Field Development PVCC Facility Renovation Scottsville Community Center Improvements So. Albemarle Organization Park Development Walnut Creek Park Improvements Maintenance/Replacement Projects Subtotal Utility Improvement Projects Keene Landfill Closure Subtotal Subtotal General Government Projects TOURISM-RELATED CAPITAL PROJECTS Rivanna Greenway Access & Path River Access Improvements Subtotal Tourism-Related Capital Projects SCHOOL CAPITAL PROJECTS Northern Area Elementary Recreation School Administrative Technology CATEC Cosmetology Lab School Instructional Technology Northern Area Elementary School Western Albemarle High School Renovations Burley Library Addition/Renovation ADA Structural Changes Maintenance/Replacement Projects Subtotal School Projects IGRAND TOTAL CAPITAL PROJECTS FY 99~00 185,000 824,160 50,000 15,000 1,074,160 215,384 1,465,725 30.000 1,711,109 75,000 400.000 475,000 98,953 25.000 123,953 45,000 128,000 18,618 12,785 25,000 24,500 21.730 275,633 75.000 75,000 3,734,855 FY 99~00 50,000 30.000 80,000 FY 99100 300,000 70,000 38,234 439,700 971,504 502,000 300,000 30,000 1.184.367 3,835,805 7,650,6601 4/6/9911:05 AM cip executive summary attachment.xlsSheetl AGENDA TITLE: FY 1999/00 Capital Improvements Budget April 14, 1999 Page 2 ~.vailable Resources: 31P Fund Balance Seneral Fund Revenues ]'ourism Fund Revenues State Funding 3orrowed Funds - General Govt. * CPSA Bonds - Schools Vliscellaneous 3rand Total Resources FY 99-00 FY 99~00 - 03~04 520,000 1,363,128 2,157,930 12,863,582 55,000 420,50C 425,000 2,025,00C 1,465,725 22,595,725 2,835,805 40,895,563 191,200 1,998,90C 7,650,000 82,162,398 * Proposed borrowing of $21.13 million in FY 00/01 - 03/04 contingent upon voter approval in a bond referendum. The attachment provides a listing of the general government, tourism and school division capital projects proposed for funding in FY 1999/00. Brief descriptions of these projects can be found on pages 322-328 of the recommended budget document. RECOMMENDATION: Staff recommends approval of the FY 1999/00 Capital Improvements Budget. 99.067 To: Members, Board of Supervisors From: Ella Washington Carey, CMC, Cle~"- Subject: Reading List for April 14, 1999 Date: April 8, 1999 March 13, 1996 July 2, 1997 June 17, 1998 Mr, Martin pages t 7 & 18 - Mr. Perkins Mr. Perkins /ew£ RESOLUTION WHEREAS, responsible local govenunent and responsive service delivery are based on an ongoing dialogue with citizens of our community; and WHEREAS, developing and maintaining an informed citizenry that participates in our local government's decision-making processes and uses government services effectively depends on the free flow of information between citizens and government; and WHEREAS, the Board of Supervisors recognizes that accessible information to the community is a valuable resource that should be developed and encouraged by county government employees whenever possible; and WHEREAS, the Board recognizes the need to provide pertinent information to the residents of the County in a timely, efficiem, cost effective and accurate manner; NOW THEREFORE, the Albemarle County Board of Supervisors hereby resolves that the Albemarle County local government will be proactive and responsive in its efforts to make information accessible to the public and that employees will work with citizens to meet their needs in obtaining information they are seeking and are entitled to under various federal, state and local guidelines in a reasonable time frame and at a reasonable cost based upon the time and resources expended to produce the requested information. I, Ella W. Carey, do hereby certify that the foregoing writing is a true, correct copy of a resolution unanimously adopted by the Board of Supervisors, of Albemarle County, Virginia, at a regular meeting held on April 14, 1999. -C'l~k, Board of Supervisors// COUNTY OF ALBEMARLE TO: FROM: DATE: RE: Department/Agency Heads Anne L. Gulati, Budget Manager August 11, 1999 FY 1999/00 - 2003/04 Approved CIP Attached please find cop(ies) of the FY 1999/00 -2003/04 Capital Improvement Program formally approved by the Board of Supervisors on April 14, 1999. If you have any questions, or need additional copies, please do not hesitate to contact me at 296-5841, ext. 3026. ALG/bt 99-01 Attachment(s) APPROVED CAPITAL IMPROVEMENT PROGRAM FY1999/00-2003/04 This item was scanned under Financial Reports 1999.