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Home My WebLink About1995-03-20 FIN A L 1:00 P.M. March 20, 1995 Room 7, County Office Building Work Session: FY 1995-96 County Budqet 1) Call to Order. 2) Budqet Work Session: 1:00 - Review and Discussion. Matters for Consideration from Other Work Sessions. Proposed Allocation of Board's Reserve Fund. Setting of Tax Rates for Public Hearing. 3) Executive Session: Land Acquisition. 4) Certify Executive Session. 5) Other Matters Not Listed on the Agenda from the BOARD. 6) Adjourn to March 22, 1995, 5:00 p.m. , .. David P. Bowennan Charlottesville COUNTY OF ALBEMARLE Office of Board of Supervisors 401 Mcintire Road Charlottesville, Virginia 22902-4596 (804) 296-5843 FAX (804) 296-5800 Charles S. Martin Rivanna Charlotte Y. Humphris Jack Jouett Walter F. Perkins White Hal! Forrest R. Marshall, Jr. Scottsville Sally H. Thomas Samuel Miller MEMORANDUM TO: Robert W. Tucker, Jr., County Executive Ella W. Carey, Clerk fþj)C--- March 21, 1995 FROM: DATE: SUBJECT: Board Actions of March 20, 1995 Following is a list of the Board's actions from its final work session on the 1995-96 County budget at its meeting on March 20, 1995: Agenda Item No.1. Call to Order. The meeting was called to order at 1:00 p.m. by the Chairman, Mr. Perkins. Agenda Item No.2. Matters for Consideration from Other Work Sessions. Working from the list entitled "Board of Supervisors FY 1995-96 Working Budget", by a consensus of the majority, the Board made the following changes: Parks & Recreation - Teen Center, Option 2 Additional Funds, $7000. Added $7000. County Attorney - Assistant County Attorney, $32,210. Added $32,210. Registrar - Part-time Office Assistant II, $5215. Added $5215. Share) , $750. Added $750. Deputy, $12,695. Deleted. Juvenile Court - Personal Computer (County Sheriff - Part-time to Full-time Sheriff's Police - 5 Patrol Officers (8$58,280). Added $48,150. Police - Additional Funds - Narcotics Fund, $12,000. Added $12,000. Inspections - Inspections Document/Reserve Fund, $25,750. Deleted. Engineering - Household Water Quality Testing Program, $10,500. Added $10,500. Social Services - FSS Program-Client Costs, $5000. Added $5000. Parks & Recreation - Pool Rental Fees, $9575. Added $5000 to the Parks & Recreation budget. Mr. Mullaney was directed to bring back a proposal as to how he would regulate the spending of these funds for the purpose of scholar- ships. Planning - Part-time to Full-time Planner, $15,610. Added $15,610. * Printed on recycled paper Memo To: Date: Page 2 Robert W. Tucker, Jr. March 21, 1995 Zoning - Full-time Zoning Inspector, $48,570. Added $48,570. Health Department - Child Health Partnership Program, $13,000. Added $13,000. Contrib: JABA - Congregate Meals-Additional Funds, $6900. Added $6900. Contrib: SHE - Operating Costs. Added $1555. United Way - Four Additional Day Care Scholarships, $12,480. Added $12,480. Library - Additional Funds-Library Clerk (Circulation), $7642. Added $7642. Library - Library Assistant II, $24,289. Added $24,289. Contrib: Discovery Museum - Transitional Funds. Added $5000. Contrib: WVPT - WVPT Contribution, $6804. Added $7000. Contrib: TJPDC - Sustainability Council Funds. Added $2500. Contrib: MACAA - Additional funds. Added $2624. General Government - 0.5 percent Addition to Performance Pool, $45,465. Added $45,465. Constitutional Officers - 2 percent Stipend for Registrar & Const. Officers' Staff, $18,596. Added $33,265 which also includes a stipend for Joint Security Complex staff. The proposed stipend for Joint Security Complex staff is to be put into a Contingency Account with request being made to City Council to fund its share of stipend. With regard to the Registrar, included with the two percent stipend is an additional three percent to go with the person, not the position. Additional Funds for School Priorities, $190,000. Motion by Mrs. Humphris, seconded by Mr. Marshall, to establish additional reserve funds for School priorities in the amount of $200,000. All voted aye. Proposed Allocation of Board's Reserve Fund. Remaining Board Reserve Fund of $22,273. Setting of Tax Rates for Public Hearing. Motion by Mr. Martin, seconded by Mr. Marshall, to set the 1995 tax rates for the public hearing at $0.72/$100 on real property items, and $4.28/$100 on personal property items. Agenda Item No.5. Other Matters Not Listed on the Agenda from the BOARD. Mr. Perkins requested information, for the April 5th Board meeting, on including a referendum on the ballot which would authorize the Board to go to market for General Obligation bonds for the proposed new high school. Memo To: Date: Page 3 Robert W. Tucker, Jr. March 21, 1995 Agenda Item No.6. Adjourn to March 22, 1995, 5:00 p.m. At 4:09 p.m., motion was made by Mr. Bowerman, seconded by Mrs. Humphris, to adjourn to March 22, 1995, 5:00 p.m., for public hearing on proposed Jail expansion. EWC:mms cc: Richard E. Huff, II Roxanne White Larry Davis File , , , BOARD OF SUPERVISORS FY95-96 WORKING BUDGET Beginning Reserve Fund Plus restoration of 599 Funds Plus restoration of Comm. of RevenuelTreasurers Funds (Less $25,000 added to Capital Projects Reserve Fund) NET Beginning Reserve Fund County Executive Adjustments Joint Security Complex Share Adjustment T JEMS Adjustment Addition to Commonwealth's Attorney Revenues - AddU. Compo Board. Reimb. Adjustment for Reduction in Streetlight Costs Adjustment - CYFS Family Partners Match Amount Total County Executive Adjustments Total Reserve Fund Board of Supervisors- Funded Initiatives T~ C<.~ County Attorney Asst. County Atty. (net of Soc.Serv & Interns) Registrar Part-Time Office Assistant II Juvenile Court Personal Computer (County Share) $lA.+ SI.el iff Part Time te rtlll Time Sheriff's Deputy Police 5 Patrol Officers (@58,280) Police Additional Funds - Narcotics Fund ø- IA513eûtiens Iflipec;:tieng CeCI:IFReRtI R~sclvt:: Fund Engineering Household Water Quality Testing Program Social Services FSS Program - Client Costs Parks & Recreation Pool Rental Fees Planning Part-Time to Full-Time Planner Zoning Full-Time Zoning Inspector Health Department Child Health Partnership Program Contrib: JABA Congregate Meals - Additional Funds Contrib: SHE Operating Costs United Way Four Additional Day Care Scholarships Library Additional Funds - Library Clerk (Circulation) Library Library Assistant II Contrib: Discovery Museum Transitional Funds Contrib: WVPT WVPT Contribution Contrib: T JPDC Sustainability Council Funds Contrib: MACAA Additional Funds Total BOS Changes - General Government Remaining Reserve Fund General Government Recommendation General Government .5% Addition to Performance Pool Constitutional Officers 2% Stipend for Registrar & Const Officers' Staff Total Gen. Gov't. Recommendation ./ 7 /] L S 1-1\ ,,'I' 03/20/95 1 ~c:.c..c~ ~'2()'fS- #( 19,350 1,756 8,000 5,000 (1,225) Cost 7,600 32,210 5,215 750 . -12,695 240,743 12,000 25,150 10,500 5,000 9,315" "5"000 15,610 48,570 13,000 6,900 12,480 7,642 24,289 '7H11:) Uä" 489,733 $200,419 $36,515 $309,875 ($25,000) $521,809 $32,881 $554,690 Funded 32,210 $5,215 $750 12,69!" $48,150 $12,000 $14,12Þ ---- $10,500 $5,000 $9,575" S'1Rf"Z) $15,610 $48,570 $13,000 $6,900 $1,555 $12,480 7,642 24,289 $5,000 _ $6,884 1 a1J"ð $2,500 $2,624 297,194 $257,496 45,465 ., 'I 18,596 Lí\((/L"LiW .'1 "SL.· 64,061 I L-\' ý-" IV ~ '-y\> LL ;~ I. j '-, l1J..-' f.",. 1)((;'.,/ "",),, {--...~l> v V) 12:26 PM · ..... "-... ,.School Division Recommendation Add Additional State Revenues .5% Addition to Performance Pool Additional Reserve Funds for School Priorities Total BOS Changes - School Division Remaining Board Reserve Fund (82,360) 63,052 19MO"O- 2 cr;1..Î ..--- $170,692 $22,743 TOTAL Reserve Fund $22.743 03/20/95 2 12:26 PM · BOARD OF SUPERVISORS FY 1995-96 WORKING BlI)GET BEGINNING RESERVE fUll) Plus restoration of 599 funds Plus restoration of Commonwealth Revenue/Treasurer's (Less $25,000 added to Capital Projects Reserve Fund) NET BEGINNING RESERVE fUll) COUNTY EXECUTIVE ADJUSTMENTS Joint Security Complex Share Adjustment TJEMS Adjustment Add't to Commonwealth's Attorney Revenues-Add't Cemp Bd Reimbursement Adjustment for Reduction in Street Light Costs Adjustment - CYFS Family Partners Match Amount TOTAL COUNTY EXECUTIVE ADJUSTMENTS TOTAL RESERVE fUll) BOARD OF SUPERVISORS - fUll)ED INITIATIVES County Attorney Registrar Juvenile Court Sheri ff Po lice Police Inspections Engineering Social Services Parks & Recreation Planning Zoning Health Department Contributions: JABA Contributions: SHE United Way Library Library Contributions: Contributions: Contributions: Contributions: Asst County Atty (Net of Soc Serv & Interns) Part-Time Office Assistant II Personal Computer (County Share) Part-Time to Full-Time Sheriff's Deputy 5 Patrol Officers @ $58,280 Additional Funds - Narcotics Fund Inspections Documents/Reserve Fund Household Water Quality Testing Program FSS Program - Client Costs Pool Rental Fees Part-Time to Full-Time Planner Full-Time Zoning Inspector Child Health Partnership Program Congregate Meals - Additional Funds Operating Costs Four Additional Day Care Scholarships Addt'l Funds - Library Clerk (Circulation) Library Assistant II Transitional Funds WVPT Contribution Sustainability Council Funds Additional Funds Discovery Museum WVPT TJPDC MACAA TOTAL 80S CHANGES - GENERAL GOVERtlENT REMAINING RESERVE fUll) GENERAL GOVERtlENT REaJlElDATIOIII General Government Constitutional Officers .5% addition to Performance Pool 2% Stipend/Registrar/Const'l Off Staff TOTAL GENERAL GOVERtlENT REaJlElDA TI 0lIl SCHOOl DIVISIOIII REaJlElDATIOIII Add Additional State Revenues .5% Addition to Performance Pool Additional Reserve Funds for School Priorities TOTAL BOARD OF SUPERVISORS CHANGES - SCHOOl DIVISIOIII REMAINING BOARD RESERVE fUll) TOTAL RESERVE fUll) 1200,419 36,515 309 , 875 (25,000) 521,809 $19,350 1,756 8,000 5,000 (1,225) 32,881 $554,690 Cost FU1ded 32,210 32,210 5,215 5,215 750 750 12,695 12,695 240,743 48,150 12,000 12,000 25,750 14,125 10,500 10,500 5,000 5,000 9,575 9,575 15,610 15,610 48,570 48,570 13 , 000 13 , 000 6,900 6,900 1,555 12,480 12,480 7,642 7,642 24,289 24,289 5,000 6,804* 6,804 2,500 2,624 489 ,733 1297,194 S257,496 45,465 18,596 $64,061 (82,360) 63,052 190,000 $170,692 122,743 122,743 COUNTY OF ALBEMARLE Parks and Recreation Department County Office Building 401 Mcintire Road Charlottesville, Virginia 22902-4596 Telephone (804) 296-5844 MEMORANDUM TO: Roxanne White, Assistant County Executive FROM: Pat Mullaney, Director of Parks and Recreation~~ DATE: March 13, 1995 RE: Board of Supervisors Budget Work Session Enclosed please find some information in response to issues discussed at our budget work session with the Board of SI.1pervisors. First you will find all the information we have on the CYAC request. Included is the original request from CYAC for $22,000. I think the New\Expanded Program Sheet and my letter to Stuart Prather of March 1, adequately describes our rationale for including the request of $9,575 in our budget. Also, enclosed you will find attendance figures for the Teen Center since March 26, 1994. Teens are asked to sign in each day they come to the Center. Each monthly total is the sum of the daily attendance for that month. When looking at attendance figures it is important to be specific about what is being measured. For instance the County attendance figures for January and February total 483 and the City attendance figures total 309. In going through the daily sheets we found that we had 64 different County individuals and 49 different City individuals during that time period. Finally, you will find enclosed a list of possible funding options for the Teen Center and a cost/person breakdown on the Teen Center and CYAC proposal compared to some of our other programs. If you have any questions or need any additional information, please call me. TO: Albmarle County Parks and Rec. The Charlottesville YMCA Aquatics Club is a year-round swim team II sponsored by the city of Charlottesville's Department of Parks and Recreation and the Piedmont YMCA. CYAC offers local youth the opportunity to participate in a quality year-round recreation or competitive program. Swimmers ranging in age from 6 to IS years old, from basic swimming proficiency to national/olympic level competency are provided with the attentive training and coaching necessary for the improvement of swimming skills and the achievement of individual goals. CYAC swims as both as u.S. Swimming and YMCA team participating in meets throughout the year. All swimmers must join both the YMCA and US Swimming and are eligible to compete in both types of meets. Our program also meets the needs od swimmers who do not want to participate in competitive swimming. These programs help maintain physical fitness and increase prof iciency in the various strokes. Many of these swimmers are athletes in other sports who swim in the off season to stay in shape. CYAC currently employs two full time coaches, a senior coach Brian Daniels and an assistant/age group coach J.J. Bean. The team practices 6 days a week at Smith pool. The team is very competitive finishing 4th overall at the YMCA nationals in Florida this past summer. We currently have a number of Olympic hopefuls on the team including Rebecca Cronk and Valerie Oswald, county resident$ who were invited to and participated in Olympic training camps this summer. follows¡ The team currently has 171 swimmers broken down as 123 (72%) Albemarle County 43 (25%) City of Charlottesville 3 ( 2% ) Fluvanna County 2 ( 1%) Greene County Swimming remains the most expensive youth sport In the county/city. Currently other youth sports, soccer, basketball, etc. typically pay a small registration fee $25-$35 and no monthly fees. However swimmers pay a $70 registration fee (YMCA and US Swimming) and monthly fees ranging from $40 to $135 a month. For some families with multiple swimmers on the team monthly fees are as high as $300 and this not include meet entry fees and a number of incidental expenses. The high costs have put swimming out of the reach of many county residents. We currently have many county families on the team where I or 2 children swim but younger brothers and sisters cannot join the team because of the costs. One of the reasons the sport is so expensive is that swimming is the only youth sport in the county or city where the maintenance costs of the facilities is passed on to the team. Soccer, basketball etc_ do not pay to use county/city fields gymnasiums etc. The city (the county has no indoor pools) has been reluctant to reduce pool rental fees since the majority of the team are not city residents and the county provides no similar facilities to residents. The pool rental for the current year will be $30,600, approximately 30% of the teams budget. The county residents of the team request the county contribute $22,000 or 72% of the pool rental to support a year-round swimming program in the region. This support would allow the team to reduce monthly fees making it more affordable and attracting new swimmers to the program. ,- j S1-veA.~\ Pl'''-t~e<i 1 ). ~ Ð R ~ J ~ CZ- v-J"'J 1.. tV L ~CA.." \ ù 11 eç ...) \' \, .e Û ~ l\ -\ t '. uJ\ ~- ).~b -~~1Lj ~<bo ,.. ''167 ~PJ:OS~ BUDGET - 1994195 ¡ _~___ ~~~:--~~:.- _______ Group Number D~~P Group N~:~t Fee Months Annual_+_____ ~~____ S5 -4 EOUALS 31 _~ $40 IX 7 EQUALS $8.680 AGE GROUP 41 -4 EQUALS 37 Ix $55 X 7 EQUALS $14.245 I ~it@E~::-=- : ~ ~~~~ -f-it :~ ~ ;_ ~~ ~~~L- ~~~u~~:.~-=~---=~~-- =~~~_ ~f ~~= - :;- -~~~~ ~-.~-~~!- -:--.-~~r~-~Ji- ~---~~ - !Eili- :1i.i-~~--- -= if!1;--~~~~-_~-=~ .-..~~.-.- - ~~- ~·=:..---~dE~~~]f.--..-.-0-..._~L--~ -~~'mì::~-..-~~~ ~!,p?/$ - ..------ -- ----- ; i S2.CXXJ:..h____ J'.dj¡jFm -...-..=.....~_=- === Income By G,oup 1----f---=~-._-.;---'97.2'¡;- u_._. . _··_________·__·__u_ .------- :!'._--=-_~ _____h.._.:_+_~~__-. F.::!~_~_?p!:n:~s __.___..__ ____ _ ~~~i~-_.._·-~::-_-~~=_~~~~_~ -==-= 3% 10% ~ í_____f-~l~_./:~:---==- !~j~"?!'~e~h______ __ 21% I $5.(O)~ ~~~~_~~~Ie.r______ 0 2 I -- ~Z:?:Q92 i~-===- ¡:>o~l!enl-:umm~r_______.___.__. ___h 16% -- $~ml------- US~_~~rej¡is~~~h____._ ----- Ii 3 ,~-_---- -__$_1ŠO.-...l-_-~~::--_-_. t¿~SC~ild:'!~gi~On______>< - E .n__m ~CA ~.arn..!!\¡.i.~~_o_~____ -----_ . (f---- _ _ ¡ ____ ~~~_~.ch°!~hjp_~~Qislrali_~~ _ _ _.____ . .............-...... :__ _____ _:;: _ ~~__~_ ~~~~.::n.hip.n~~~.::pool.renl____ ------- .. 0 5 ;_-~-_-_-j__._S3.._(o)_ !'--$91-.760-- Total ~~~_d .~_~~~_c:.~________ _______ .~. _~ _ _ _ _ __w___. - ._.___u_______._u.__ .-..------ .. ...,. 14% 06 I I I In=~e_ ':".='0:>. 9p~':3~~:>.:,___ .-- --- 2OX, _. .-:... ; ·.~=~--=-i---=:-~--~ L:_~-f~.~_50 Ad~¡~sÎr~trve~?'::~_~î=_~_.:: -=-.=--=-~ 16'X, ~ ~-~T=-=~=~-~--~-=:~---.~ ~::;;"~;- -_:~:~~:_:==-~ :=::: :f~"f:n :~ ~n~_ ~:::;"'"m."' ... . - -__m~~~ ~-=---:::F -----IT-Tf - i- I-.~~ i ..- ¿;ñ; --- ------ ----- - - - -----r--- -l- - - --- I I ---S6ÔT-------- ~~:~!;n9 ac~~~~~:>_9:=_==_ --- ~='-m-~-=- --- ---+ 1-'----- -I _n -I I $~~F- ----- ~~d~:::~~i"'-"O..:':.:= =_ .__=~- _-.:t-_~:_=:~ - - .-J l=j-E- =~=:==~- 'mF-::-== Pro:~~I_On3IdE"vE"lop_~~_nl -t- ___ ___ _ __ _ L~__ :-.L__1- -s55õ 1--·--- ~~~fone___ =t==T----- - ---f-t.- --t '----1-- - :~:~ -- -,=oï~iAdm¡~~~tive enses --t--¡--------- - -J- --'- -- ----- u $11.984 ==~~~=__=__--- ~-- -- ----¡-.------ ou_ rl-- - - - ~~~:=--~=r¡-- -- ~~~~:~~~sLF:~==p-~rations --~-----_-:~-J-I-__. __-=P~~~ OIher Income -----..--- --... --- __ ___u_ _______....___ _j--- f- .___ _._ m__ __ _ !~I!i~~/_~.;~~~i-~ ~~~s~~_______ -- _~ Total other income ______.u_.__.. ._____________ -- --_. -.- -- ----I--~--- $5.~_ _ $10.(0) ____ _._n___ _ --------- $ 15.CXXJ ---~. ---._---- 1óïãTlncomelo J:Úñèftið1õnoo--- -. __u__._ --. --________h____ _ _ ___ __'_.___n.. ... ._._________._ ..________ ___~_____ ______._.___ _ ____ __ Page 1 TO: Pat M.\Jany Bob Crickenberger The CYAC Board thanks you for taking the time to meet with us and discuss Albemarle County support for a year-round swimming program. We greatly appreciate your time and efforts to support a swimming program. Attached is some additional information pertaining to questions which arose at our meeting and we were not able to answer at the time _ If we can provide any additional information in support of your efforts please feel free to contact me at any time. ~ ~ J. Stuart Prather 2230 Ridgeway Ln. Charlottesville. VA. 22901 (H) 296-9514 (W) 980-7467 I. Budget line for fund rasing $10000 a. UVA concessions $4800 b. Holiday wrapping paper $1000 c. Rummage sale $1000 d. Grocery certificates $2000 e. Swimathon $1000 f. CYAC cards $ 200 2. Budget line Scholarships expenses $3000 This is budgeted to cover expenses for scholarship swimmers which includes US swimming registration, (the Y waives their fee) swim suits/caps, t-shirts, travel expenses, etc. We currently have 11 scholarship swimmers, as mentioned all from the city. Of these swimmers 9 have been with the team two or more years. Scholarship swimmers tend to drop out at a slightly higher rate principally due tOi a. transportation problems. b. It is harder for them to participate in as many meets so they don't get as much reward from swimming. Because scholarships have not been offered for county swimmers we have not kept records for past years but we have had 7 or 8 inquires from county families this year. We have also had inquires from the county schools about providing scholarships. We have scholarship requests pending from at least two county families. The team would very much like to extend scholarships to county swimmers the total number would be negotiated with you once a dollar figure for county support has been established. 3_ CYAC support from the City a. Reduced Pool Rental -- the team is paYlng $27,000 in pool rental reduced from $60,912 (normal charges to rent the pool). Part of this, about $20,000 is a reduced rate for the team to support the program, the remaining $13,000 is to fund the city scholarship program. b. Office space -- the city provides a team office in the City hall annex -- $15,000 c_ Administrative/office expenses-- the city pays a portion of our office expenses, postage, phones, copying, etc. -- $1500 d. Secretarial support --$1800 4. YMCA -- for some reason the local Y is not on the United Way list as an organization which you can contribute to so they don't have any money. They plan to get back on it and hope to provide more support to the program in the future_ CYAC GOALS 1994-95 To provide a quality swimming program, from the beginnig swimmer to the national level swimmer for the youth of the Charlottesville/Albemarle area. To provide an environment that encourages each swimmer to reach his or her fullest potential. To generate sufficient financial resources to ensure the financial viability of the swim program. To establish operating guidelines for the professional coaching staff. To promote and improve the image of the CYAC swim program in the local community. To work cooperatively with the city, county and ymca to ensure adequate resources and facilities are available for the program. To provide the disadvantage youth of the area with the opportunity to participate in the swim program by providing scholarships. To improve the communication among coaches, parents, swimmers and the board. MEMO FOR: Pat Mullaney, Albemarle County Parks and Rec. SUBJECT: CYAC Swimming Scholarships In regards to the number of swimming scholarships for county children should the county approve funding for the team, CYAC proposes a sliding number based on the value of the scholarship. For example the value of a scholarship for a Senior swimmer is approximately $1690.00 which based on funding of $9575.00 would equal 6 scholarships. The value of a scholarship for a junior swimmer is $970.00 which would equal 10 scholarships. Scholarships would be granted to qualified applicants on a first come basis with a guarantee of a minimum of 6 being provided and a maximum of 10 depending on the level (i.e. amount of time in the water) of the swimmer. Qualification standards would be based on the same criteria the City uses in determining their scholarships. J~Pffi- · Budqet Form #9 New/Expanded Proqram Sheet Department: Parks & Recreation Coat Center: 71014 Program: Athletics & Classes ~ ~r~ / ~V,.~) t:j "'-"-'" ·-......c ) Total Increased Expenditures: Total Increased Revenues: Total Local Tax Funding Required: $9,575 o $9,575 Total Number FTE Increased: (Please specify position title/grade/step) o 1. What factors have caused the request for this enhancement in this budQet cycle? Is this enhancement a State or Federal mandate? (be specific as to why this enhancement is necessary now) This is a direct request from the Charlottesville YMCA Aquatics Club for assistance with pool rental fees. This is a joint City YMCA Program with 72% of the 171 swimmers coming from Albemarle County. The pool rental fee for the current year is $30,600. The request from CYAC is for $22,000 or 72% of the rental fee. Parks and Recreation staff recommended funding is for $9,575. 2. Description of Enhancement: (Please be specific as to what is actually being enhanced, who, what, when, & where.) Swimming is a very expensive sport. It is the only youth sport in the County or City where the maintenance cost of facilities is passed onto the participants. Funding of this staff proposal will allow for 6 hours of pool time/week for 38 weeks of the year that the County does not offer recreational swimming. Pools can accommodate 40 to 48 persons per hour. With 123 County residents this will allow 2 hours per week for each County resident. 3. What will be the impact of this enhancement? How does this enhancement fit into your Department's mission? (Please specify the number of clients being served now and how many will be served if implemented) What will this enhancement enable your Department to accomplish? The County offers recreational swimming at the County Parks for 14 weeks per year. This will be a County contribution to a year round swim program. By providing 2 hours of free pool time per week, this is equivalent to space provided for other youth sports which generally can reserve 1 hour for practice and have 1 game scheduled per week on County fields or gyms. The recommended funding is different that the request from CYAC because some swimmers are swimming more often than twice a week for high level competition. Staff does not feel that providing all the space necessary for a more elite competitive swim program is a County responsibility. 4 Jf {"" ! , "u " / "" L :..' -~ /, j/ ___\ l~;r ' ··f 'j{'JG, Budqet Form #9 4. What alternative methods of implementinq this proqram been examined? (i.e., contracting out, lease purchases, gainsharing, or other implementations?) Total expenses for this program are in excess of $90,000. Variety of options are already employed such as registration fees and fund raisers. City has reduced rental fees by half the normal rate ($30,000 savings to the program) and provides office space and some administrative help. 5. What would be the impact of not fundinq this enhancement? (i.e., Will this affect current basic services, is it a liability issue, etc.) Funding this would allow about a 10% reduction in fees charged to program users. It would allow for CYAC to grant scholarships for County swimmers who can not afford the fee. If not funded the County would not be participating in a year round swimming program. 6. Will the proqram/department need to be reorqanized or need more space after this enhancement? If so, how or how much? NO 7. Will there be additional revenues qenerated? If so, how will it be generated and what are the assumptions used to estimate revenue? NO Proqram Enhancement Areas: Salaries Benefits Operations Capital Total Expenditure Increase $9,575 $9,575 COUNTY OF ALBEMARLE Parks and Recreation Department County Office Building 401 McintIre Road Charlottesville. Virginia 22902·4596 Telephone (804) 296·5844 March 1, 1995 Mr. J. stuart Prather 2230 Ridgeway Lane Charlottesville, Virginia 22901 Dear stuart, As you remember, several months ago you presented us with a request from CYAC for funding of $22,000 which represented 72% of the cost of annual pool rental. The figure was based on the fact that 72% of the participants in CYAC's program are County residents. We responded to you that we could only support a request for $9,575. Our rationale for supporting this request was that the County does not provide a year around swimming opportunity, and that swimming is the only youth sport where facility use costs are passed onto the participant. Our budget request for $9,575 was based on providing the opportunity for each of the 123 County residents in the program to have 2 free hours of swim time per week during the months of the year that we do not provide a swimming opportunity. This is equivalent to the amount of field or gym space that is usually available for other youth sports participants per week. It was our feeling that your original request included pool time for athletes in training for competition. Our programs are generally geared towards recreational athletics and responsibility for beyond the 2 hours per week should rest with the individual, family or CYAC program. It should also be noted that the $9,575 would allow low income County residents with a scholarship fund of that amount. Our request for $9,575 was not included in the County Executive's recommended budget. If CYAC would like to speak to this matter, the Board of Supervisors will be holding a public hearing on the 95-96 operating budget on March 8, 1995, at 7 p.m., in room 7 of the County Office Building. At that time you may submit your original request or express support of our recommendation. If you have any questions, please feel free to call me. Sincerely, ./1 // "7' 7' '/, / // 7 :'_' 11dx~k / . æktic. &'¡/ Patrick K. Mullaney! Director · . SUPPLEMENTAL QUESTION/ANSWER PARKS & RECREATION 11 : If the County were to fund additional pool rental fees for the Charlottesville YMCA Aquatics Club, how would the program be administered to grant scholarships to poorer swimmers? How would the YMCA identify which swimmers were lower income. Would a reduction in fees charged to program users actually benefit users who could afford to pay more than those who couldn't afford to pay the current fee? CY AC proposes a sliding number of scholarships based on the value of the scholarship. For example, the value of a senior swimmer scholarship is approximately $1690 and a junior swimmer is $970. This is based on pool time. There would be a guarantee of a minimum of 6 scholarships and a maximum of 10. Scholarships would be granted to qualified applicants on a first come basis. City qualification standards are based on Dept. of Social Services guidelines. County could use the same guidelines or swimmers could be qualified by County Social Services using the same guidelines that are used for reduced season pass fees to the parks. Swimmers currently pay a $70 registration fee and monthly fees ranging from $40 to $135 per month depending on swim time. County contribution would reduce fees a swimmer pays by approximately 10%. March 24, 1994 (Adjourned from March 23, 1994) (Page 5) equal. He thinks that in some of the schools, because the parents help their children, the teachers are better able to carry a heavier work load as opposed to one where there is a very poor socio-economic background and the students need more help because they do not get it at home. Mr. Mike Marshall said that the School Board does consider Yancey and scottsville schools as a special category and they have a stop-loss provision that gives them exemp- tions from certain rules so they can save the teaching positions in those schools. Last year there was a dramatic increase in test scores in Scotts- ville Elementary. Mr. Mike Marshall pointed out that a large part of what the School Board is asking the Supervisors to help make up are non-recurring costs. The $408,000 to implement the curriculum revision will be a one-time cost. There are a lot of non-recurring costs associated with the opening of Sutherland Middle School. These two items total about $900,000. Mrs. Thomas asked if the School Board is funding the Murray High School gifted program. Mr. Mike Marshall said there is a request for some additional positions. There are gifted programs in the middle and high schools, but they are not trying to increase the number of positions specifically devoted to those programs. There are state requirements which must be met. Mrs. Thomas referred to the list of unfunded priorities and asked if the medical insurance at 85 percent will be picked up. Mr. Mike Marshall said "no", the School Board is trying for 80 percent. Mrs. Thomas asked if general government employees will get 85 percent. Mr. Tucker said "yes"; that is something that will need to be discussed before going to public hearing. Mr. Mike Marshall said the additional cost to the School Division is $117,000. He said the School Board would have elected to do it, but felt they had already given the Board of Supervisors enough unfunded items. He finished by saying the School Board would appreciate whatever the Supervisors can do to make up the funds. Mr. Tucker said the staff handed out a memorandum yesterday with a sheet showing figures for a revised FY 94-95 working budget attached. That would be a way for the Board to start looking at the items it had put on the list to be reconsidered. Those items amount of almost $1.15 million, taking out the $600,000 from the original reserve that staff had allocated to the schools. The chart handed out was as follows: BOARD OF SUPERVISORS FY 94-95 IØIICING IIUIGI!T BEGINNING RESERVE FUND COUNTY EXECUTIVE ADJUSTMENTS Less dept budget/patrol car cost adjustments Additional revenues-JAUNT 599 Funds, Septic Fees TOTAL COOIITY EXECUTIVE ADJUSTMENTS SCHOOL BOARD ADJUSTMENTS Less School carry-over used to balance FY 94 - 95 budget TOTAL ADJUSTMENTS BOARD OF SUPERVISORS - PROPOSED INITIATIVES Const i tut i ona l Off ices * Salary supplement ij) 5% Fire/Rescue Fire Safety Educator (50% funded) 38,110 38,110 6,280 3,140 Fire/Rescue Training Materials/Equipment Heal th Department Full funding (offset by local septic permit fee) Hous; n9 PC's (6) - fund software in current year 3,900 3,900 31,160 31,16D 21,000 12,DOO Housing Fami ly Self-Sufficiency Program (FSS) ¡ nformat i on Servi ces Technical Support Analyst 38, 000 38,000 39,915 39,915 JAUNT Two additional dispatchers/adm assistant Pol ice 5 Patrol officers ij) $52,880 each (funds 2 officers) 7,435 7,435 264,400 105,760 March 24, 1994 (Adjourned from March 23, 1994) (Page 6) II(WIJ) OF SUPERVISORS - PII!IIIIEII 1IIITIATlVES (Continued) Pol ice Record Clerk Recycl ing Recycl ing coordinator - part-time Library Additional operating funds (50" restored) Sod al Servi ces General Rel i ef Program (50" of funding restored) Sod al Servi ces Increased case load for adul t homes Discovery Musel.m Transitional funds (funds $15,000 for transitional year) Sli>total first priorities 2 Cons t i tut i onal Off i cers ** Salary supplements - Constitutional Officers ii) 5" 2 COfIITIUnity Attention Teens Give Program 2 Discovery Musel.m Remainder of funding 2 Library Remainder of base funding Sher iff Fug it i ve Squad (funds 1 deputy) 2 Social Services Microcon.,uters (3) 2 Zoning Code campI iance equipment/training (without audiovisual) Sli>total secord iorities 3 Pol ice Explorer Post program (request Foundation funding) 3 Staff Servi ces C terized fuel/vehicle maintenance system forftfes TOTAL II(WIJ) OF SUPERVI SORS CHANGES - GENERAL GOVERlllEllr R....ining Reserve FIIId 18,030 18,030 15,665 15,665 16,233 8,115 14,150 7,075 2,100 2,100 12.415 7.415 528,793 337,820 815,175 13,815 13,815 0 5,000 5,000 0 5,000 0 8,115 0 226,811 45,362 0 6,000 6,000 0 4.200 2.500 0 242 011 71 977 0 815 175 5,000 5,000 0 12.000 12.000 0 17 000 17,000 0 815 715 337,820 II(WIJ) OF SUPERVISORS CHANGES - SCHOOl DIVISIDII Funds for FY 94-95 Shortfall to include 85" of """loyer heal th share 700,000 TOTAL REMAINING RESERVE FUll) Transfer to Debt Service Fund Transfer from General Fund Balance *Includes constitutional office staff for Conmonweal th's Attorney, Clerk, Sheriff **Includes Constitutional Officers - Conmonweal th's Attorney, Clerk, Sheriff, Registrar $115,175 115,175 309,825 Mr. Martin said he was not present last Wednesday, and there are a couple of things he would like to discuss. The "Teens Give Program" for $5,000, and also he would like to add $1000 for the Chamber of Commerce for the business retention program. Mr. asked for for $490. programs. Tucker said the Chamber is not on the Board's list. The Chamber had $5600 total, and he suggested that the Tourism Council be considered There was a line item list of programs, and this was one of those Mrs. Humphris asked if each Supervisor is going to state which items on the list they are in favor of funding. Mr. Perkins said he believes it would be best to go through the list, and vote on each one. March 24, 1994 (Adjourned from March 23, 1994) (Page 7) Mr. Tucker said Mr. Martin was not here last week when the list was constituted. He thinks Mr. Martin is making his suggestions to add to the list and then the Board can deal with voting on each one of the items. Mrs. Humphris asked for the amount suggested for the Chamber. Mr. Martin said he is suggesting $1000 for the Chamber. In reference to the Chamber, Mrs. Thomas wondered if there is any way the County can help them by including things in mailings the county already does. Could the County include a brochure about SCORE and svec that might be of help to those businesses? Mr. Tucker said he thinks it is the timing of when the Chamber may want to send these out versus when the County sends out notices on businesses taxes. Mrs. Thomas said the Service Corps of Retired Executives is something that is around all the time, and if they put together something, there might be a way the County could be of assistance without actually putting up the money for the mailing of their materials. Mr. Perkins said Mr. James Camblos, Commonwealth's Attorney, is present now. He asked him to come forward and address the Board. Mr. Camblos said he is requesting additional funding for a small salary increase for the personnel in his office to correct what he feels is an inequity in salaries. The State has long since won the battle as to who is going to raise salaries to an appropriate level. Each and every large jurisdiction in the state, and just about every full-time position, in the state is supplemented by the locality. He has some people working for him who are excellent. He thinks an increase is needed. He has been lucky the two times he has had to go out for a job search. Each time he has had one person who is "head and shoulders" above the other applicants. Mr. Bowerman noted that on the Board's Priority #1 list there is $38,110 for salary supplements which includes $8,000+ for the Commonwealth Attorney's Office. Now, Mr. Camblos is asking that the constitutional officer also be included in the five percent determination, but not be included in the distribution. Mr. Camblos said that is correct. He is asking the Board to fund a lump sum for his office, and if it is done based on a percentage, that his salary be included as part of the basis for computing the number, but he does not plan on giving himself or his chief deputy any salary increase. Mr. Camblos said he has absolutely no control over adjusting the salaries in his office; they are set by the state. He can either take them or lose them. If he does not fill the Attorney 4 slot, it reverts back to an Attorney 1 slot, and he starts allover again. Mr. Tucker asked if the Board understands how the supplements are divided. Mr. Bowerman asked if Mrs. Shelby Marshall has indicated whether she would accept the supplement. Mr. Tucker said she has, but would not take a supplement for herself, but for her deputy clerks as an across-the-board increase. Mr. Tucker noted that in addition to the Constitutional Officers under priority 2, that amount does include the Registrar, Mr. Heilman. Mrs. Thomas feels it is unique for Albemarle County to offer relief to the State. Mr. Bowerman said it is important to recognize that Albemarle is not the first community to do this. The precedent is well-established in the state, and yet the state is still recalcitrant in recognizing its responsibil- ity to these constitutional officers. He would like to do it because he thinks the quality of the people in those offices is very important to the community, and he does not think the state recognizes that. They serve Albemarle County and not the State and he is willing to put some County funds into supplementing those salaries. The only problem he sees is including the three constitutional officers in determining the amount of the supplement and then exclude them from the distribution. It will be up to the constitutional officer to use those funds for salaries as he sees fit because this Board does not have the authority to do that. Mr. Martin said as long as the County's Personnel Department can handle it, he does not see any reason why the Board can't have some control unless it is a personnel policy issue. Mr. Martin said the one thing he did not understand from the paperwork handed out is the transfer of $309,825 from the General Fund. He asked what that amount is for. Mr. Tucker said that is for the additional debt service in the amount of $425,000 which staff identified and told the Board about earlier. Staff suggests that the $115,175 left as a reserve fund be applied to the Debt Service Fund. The difference will have to be taken from the General Fund to make up the $425,000. Mr. Martin said that leaves the Board with no reserve fund whatsoever. Mr. Tucker said that is true. He suggested the Board go through the entire list, and if there are funds left, establish that amount, no matter what the sum, as a contingency fund. Mr. Perkins asked if there were any changes to be made to the list. Mrs. Humphris said she would state her suggestions for changes to the list. First is the issue under Priority #1 of $38,110 for constitutional offices, and Priority #2 of $13,815 for constitutional officers. She has thought about these two items and decided that even though all of these are deserving people and she understands the issue clearly, she does not think the county will make any progress if it opens "Pandora's box" by providing local funding subsidies for these positions. Given the political orientation of some of these office ,. March 24, 1994 (Adjourned from March 23, 1994) (Page 8) holders, and the fact that there is a governor of the same party, it is really important that these people go to their political allies and make this right. Just because other counties might supplement these salaries, does not mean that those counties have done the right thing. She would like to delete the $38,110. , l_ Next, Mrs. Humphris suggested adding in $8115 for the Library (Priority #2) as the remainder of its base funding request. She suggested adding $5000 for the Discovery Museum (Priority #2); add in the three microcomputers for social services at $6000 (Priority #2); and, add in Zoning Code Compliance Equipment at $2500 (Priority #2). Mrs. Humphris said that on the Chamber of Commerce item that Mr. Martin mentioned, she feels this is government and they are private enterprise. The county's job has to do with the protection of the public health, safety and welfare, and education. She believes the county's job is to provide all of the infrastructure that makes it the best possible playing field for private enterprise to work. Once the county crosses the line into helping some businesses and not helping others, she believes it has make a mistake. Mrs. Humphris said she cannot support giving any money to the Chamber of Commerce. Mr. Bowerman said he would go along with adding the items that Mrs. Humphris and Mr. Martin indicated they would like to add. He is not in favor of taking away the $38,110 and is in favor of adding the $13,815. Mr. Martin agreed with Mr. Bowerman on the $38,110 and said he can see doing without the $13,815, and adding the items mentioned by Mrs. Humphris and deducting that from the transfer to Debt Service. That would still mean that there would be no tax increase. Mr. Bowerman asked that the Board go through the items one by one and with a series of votes. Mr. Perkins asked for other comments from the Board members. Mrs. Thomas asked how this all ends up without a tax increase if Debt services has not been paid for. Mr. Tucker said that will be covered using the General Fund Balance. Mr. Bowerman said that over the course of the years, the Board has reappropriated monies back to the Fund Balance, and there have been collections which have added to that balance so that the minimum amount necessary to meet the County's commitments before the new revenues begin to be received is sufficient, so the Fund Balance can be reduced by the $400,000. Mrs. Thomas asked if it can be reduced further. Mr. Tucker said $200,000 has already been used for in the Reserve Fund, so if $400,000 is taken, the balance is as low as it can go and still maintain operations. Mr. Bowerman asked if Mr. Tucker felt comfortable with that recommendation. Mr. Tucker said he does not like it, but he hopes that revenues for the current year will be more than anticipated. He hopes that the carry-over (he is using $200,000 of that to balance the budget) will be more than that. The Fund Balance fluctuates each month. At this time, the County has enough "rainy day" funds, but will be eliminating those until it is seen what the actual June 30 revenues are. He hopes a reserve will be build up, but it will not be in the nature of what the Board started this budget cycle with. Mr. Perkins said there was a new position in the budget for a si~n maintenance person. He asked what it would cost to contract that serv~ce. Is there enough work to keep one person busy? Mr. Huff said it was looked at, and the cost was higher, and the contractors were reluctant to guarantee a 72- hour turnaround time. Also, it could not be determined who would be called if a sign needed to be put back into place, the county or a contractor. Mr. Perkins asked what this person would do if they did not have signs to fix. Mr. Tucker said they would probably help with the inspection of roads. The county Engineer estimates that this person would stay busy for the foreseeable future. Mr. Huff said a pilot test has been held for the last 90 days. Staff filled a vacant position in another department and hired a temporary person to do this job. This person can't keep up with the requests coming in. Mr. Perkins said a lot of personnel are being added. Mr. Tucker said the sign person and a couple of police officers are all that are being added in General Government. The position for the Recycling Coordinator is existing and it is being changed to part-time. The sign person will be funded through the E-91l surcharge and not through property taxes. Mrs. Thomas said it appears that the County has kept stable on the number of employees per 2000 residents for the last eight years. Mr. Perkins said there should be some efficiencies in numbers. Mrs. Thomas said, as a matter of fact, when you get growth in population, you get more demands for services rather than fewer. Most communities that are growing have a very difficult time keeping up with the number per capita of employees. Instead of economies of scale, you get more expenses. Mr. Martin said he would move that the Board keep the $38,110 for the salary supplement for constitutional offices. March 24, 1994 (Adjourned from March 23, 1994) (Page 9) Mr. Perkins asked for a break (2:30 p.m.) before deciding on the actual list of priorities. The Board reconvened at 2:35 p.m. and continued with the work session on the budget. Agenda Item No. 2a. Matters for Consideration from other Work Sessions. Mr. Perkins suggested the Board start down the list, and asked Mr. Martin if he wished to restate the motion he made before the break. I l~. Mr. Bowerman said he would like to suggest a different motion that Mr. Martin might accept. The motion would be to include all of the items in the priority #1 initiatives, plus the five items mentioned earlier by Mr. Martin and Mrs. Humphris, i.e., $5000 for the Teens Give Program; $8115 for the Library; $5000 for the Discovery Museum; $6000 for microcomputers for Social Services; and $2500 for Zoning. Then, if that is approved, the Board can take different motions beyond that. Mr. Martin said he believes the Board has to get the first item out of the way. Then that exact same motion can be made without the first item which is controversial. Mr. Perkins suggested the Board go down the list item by item. Mr. Martin said he thought that after the first item, everybody was in agreement. Mr. Perkins said he is not. Mr. Martin said his motion remains the same which is, to add the Salarv SUDDlement @ 5% for Constitutional Offices in the amount of $38,110. The motion was seconded by Mrs. Humphris who said she will not vote for it, but the Board needs to take a vote. Mr. Perkins asked for a roll call. Mr. Martin said you can't second a motion and then vote against it. Mr. Bowerman said that is not true. Mr. Marshall suggested the Board not be so formal and just indicate yea or nay. Mr. Tucker said there must be a roll call on a motion. Mr. Marshall said he might want to vote against this whole "cotton pickin' thing". Mrs. Humphris said she would withdraw her second. The motion was then seconded by Mr. Bowerman. Roll was called, and the motion failed by the following recorded vote: AYES: Messrs. Marshall, Martin and Bowerman. NAYS: Mr. Perkins, Mrs. Thomas and Mrs. Humphris. Mr. Marshall asked if the Board is just voting to put these items on a list. Mr. Perkins said the Board is voting as to whether or not to fund these items in the budget to be presented for public hearing. Fire/Rescue - Fire Safetv Educator 150% funded I, $3140. offered by Bowerman, seconded by Mr. Martin, to add in $3140. called, and the motion carried by the following recorded vote: Motion was Roll was AYES: Messrs. Marshall, Martin, Perkins, Mrs. Thomas, Mr. Bowerman and Mrs. Humphris. NAYS: None. Motion was offered by Mrs. Thomas, seconded by Mr. Bowerman, to add in all three of the following items. Fire/Rescue - Trainina Materials/EauiDment, 53900; Health DeDartment - full fundina loffset bv local seDtic Dermit feel, 531,160; Housina - PC's r6\, fund software in current vear, 512,000. Roll was called, and the motion carried by the following recorded vote: AYES: Messrs. Marshall, Martin, Perkins, Mrs. Thomas, Mr. Bowerman and Mrs. Humphris. NAYS: None. Housina _ Familv Self-Sufficiencv Proaram IFSSI, $38,000. Motion was offered by Mr. Martin, seconded by Mrs. Humphris, to add in $38,000. Roll was called, and the motion carried by the following recorded vote: AYES: Mr. Marshall, Mr. Martin, Mrs. Thomas, Mr. Bowerman and Mrs. Humphris. NAYS: Mr. Perkins. Motion was offered by Mr. Martin to add in Information Services - Technical SUDDort Analvst, 539.915; JAUNT - two additional disDatch- ers/administrative assistant. 57435; police - five Datro1 officers @ 552.880 each Ifunds two officers I. 5105.760. Mrs. Humphris seconded the motion. Mr. Perkins said this is confusing and suggested that the items be taken one at a time. He said it won't take that much longer. He suggested the Board go back to the $39,915 and $7435. No vote was taken on this motion. Mr. Bowerman then moved that the Board add in Information Services - Technical SUDDort Analvst, 539,915. Mrs. Humphris gave second. Roll was called, and the motion carried by the following recorded vote: AYES: Mr. Marshall, Mr. Martin, Mrs. Thomas, Mr. Bowerman and Mrs. Humphris. NAYS: Mr. Perkins. March 24, 1994 (Adjourned from March 23, 1994) (Page 10) Mr. Martin asked if it would be okay to just have the Board members signify their vote by a voiced "yea" or "nay". Mr. Perkins said he believes the Board, by its own Rules of Procedure, has to have a roll call. Mr. Tucker said the Board could waive that part of its rules for this meeting only. Mr. Perkins said there are not that many more items to look at. The Board will spend more time talking about it than taking the votes. JAUNT _ two additional dispatchers/administrative assistant, $7435. Motion was offered by Mr. Marshall, seconded by Mrs. Humphris, to add in $7435. Roll was called, and the motion carried by the following recorded vote: i l,,~...-' AYES: Messrs. Marshall, Martin, Perkins, Mrs. Thomas, Mr. Bowerman and Mrs. Humphris. NAYS: None. police - five patrol officers @ S52.880 each (funds two officers), Sl05.760. Motion was offered by Mr. Martin, seconded by Mr. Bowerman, to add in $105,760. Roll was called, and the motion carried by the following recorded vote: AYES: Mr. Martin, Mrs. Thomas, Mr. Bowerman and Mrs. Humphris. NAYS: Mr. Marshall and Mr. Perkins. police - record clerk. S18.030. Motion was offered by Mrs. Thomas, seconded by Mr. Martin, to add in $18,030. Roll was called, and the motion carried by the following recorded vote: AYES: Mr. Martin, Mrs. Thomas, Mr. Bowerman and Mrs. Humphris. NAYS: Mr. Marshall and Mr. Perkins. Recyclina - recyclina coordinator. part-time. S15.665. Motion was offered by Mr. Martin, seconded by Mrs. Humphris, to add in $15,665. Roll was called, and the motion carried by the following recorded vote: AYES: Mr. Marshall, Mr. Martin, Mrs. Thomas, Mr. Bowerman and Mrs. Humphris. NAYS: Mr. Perkins. Library _ additional operatina funds (50% restored), S8115. Motion was offered by Mr. Martin, seconded by Mrs. Humphris, to add in $8115. Mr. Perkins asked if the Board were voting on the $8115 or the $16,233. Mr. Martin said it is on the $8115. Mrs. Thomas asked about the $8115 which shows under Priority #2. Mr. Tucker said another vote would have to be taken to add that amount because Mrs. Humphris had suggested that the full amount be added. The motion was seconded by Mrs. Thomas. Roll was called, and the motion carried by the following recorded vote: AYES: Messrs. Marshall, Martin, perkins, Mrs. Thomas, Mr. Bowerman and Mrs. Humphris. NAYS: None. social Services - General Relief Proaram (50% of fundina restored), S7075. Motion was offered by Mr. Martin, seconded by Mrs. Humphris, to add $7075. Roll was called, and the motion carried by the following recorded vote: AYES: Mr. Marshall, Mr. Martin, Mrs. Thomas, Mr. Bowerman and Mrs. Humphris. NAYS: Mr. Perkins. Social Services - additional caseload for adult homes. S2100. Motion was offered by Mr. Humphris, seconded by Mr. Martin, to add in $2100. Roll was called, and the motion carried by the following recorded vote: AYES: Messrs. Marshall, Martin, Perkins, Mrs. Thomas, Mr. Bowerman and Mrs. Humphris. NAYS: None. Virainia Discovery Museum - transitional funds (funds S15.000 for transitional year). S7415. Motion was offered by Mrs. Humphris, seconded by Mr. Martin, to add $7415. Roll was called, and the motion carried by the following recorded vote: AYES: Messrs. Marshall, Martin, perkins, Mrs. Thomas, Mr. Bowerman and Mrs. Humphris. NAYS: None. Next, the Board began the vote on the list of Second Priorities: March 24, 1994 (Adjourned from March 23, 1994) (Page 11) Mr. Martin said he thinks the first item of 513.815 for salary supple- m~nts for constitutional officers @ 5% is a moot issue now. Mr. Bowerman said it is akin to a special use permit when the rezoning has been denied. Communitv Attention - Teens Give Proaram. 55000. Motion was offered by Mr. Martin, .econded by Mrs. Humphris, to add in 55000. Mrs. Thomas said Mr. Martin had suggested that this program be moved up in priority. She asked if it seems to be a successful and important project. Mr. Martin said he makes a clear distinction between social programs that try to help people help themselves, and social programs that just try to help. This is one where for a relatively small amount of money it helps people who try to help themselves. Roll was called, and the motion carried by the following recorded vote: AYES: Mr. Marshall, Mr. Martin, Mrs. Thomas, Mr. Bowerman and Mrs. Humphris. NAYS: Mr. Perkins. Discoverv Museum - remainder of fundina. 55.000. Motion was offered by Mrs. Humphris, seconded by Mr. Bowerman, to add in the remaining $5000. Mr. Bowerman said if the Board approves the extra $5000 making the amount $20,000, what will be done next year. Mrs. Humphris said the Board clearly stated what would be done at the last meeting. Mr. Bowerman said he wants to be sure what will be done. Mr. Tucker said staff will talk to the people at the Discovery Museum and be sure they know that this is for one year of transition only. It will not be repeated in a future year. Roll was called, and the motion carried by the following recorded vote: AYES: Messrs. Marshall, Martin, Perkins, Mrs. Thomas, Mr. Bowerman and Mrs. Humphris. NAYS: None. Librarv - remainder of base fundina, 58115. Motion was offered by Mrs. Humphris, seconded by Mr, Bowerman, to add in $8115. Roll was called, and the motion carried by the following recorded vote: AYES: Messrs. Marshall, Martin, Perkins, Mrs. Thomas, Mr. Bowerman and Mrs. Humphris. NAYS: None. Sheriff - fuaitive sauad (funds one deputv). 545.362. Motion was offered by Mr. Bowerman to add in $45,362 for one additional deputy for the sole purpose of warrant service during the day. Included in the original request was around-the-clock service, transport at night, and everything else. That was overkill, because a police officer can be used for transport at night who would otherwise be operating out on the streets. He did not want to have someone doing transport who would not be fully occupied the rest of the time. Mr. Martin said that is a pretty large sum of money. Mr. Bowerman said it also includes a vehicle. Mr. Martin said if the Board adds $45,362, where will it come from. The other things recommended were relatively small amounts. Added together, those items were about $30,000. Now, this amount is $45,362, so the total is now over $75,000, and where is that coming from. Mrs. Thomas said she would like to make an alternative proposal which is not to include this one deputy. She suggested that the County Sheriff, County Police Department, City Sheriff, City Police Department, and the University Police all get together and form a regional fugitive squad which they already have for Federal warrants. It provides the kind of inter-regional cooperation that the Board urges on people. She thinks it would save the Board from expending this new amount of money, and even if they return and say it cannot be done, they would have looked at doing it regionally and checking to see if there is a good alternative. Mrs. Thomas said this was suggested by someone who has worked on the Federal fugitive squad. Mr. Martin asked about jurisdictions. The County can·t serve in the City. Mr. Marshall said he has a drug store in the City and he has one in the County. He has to get the City Sheriff to serve bad check warrants in the City, and the County Sheriff to serve bad check warrants in the County. Mrs. Thomas said she thinks that is because they have not looked at doing this as a regional group. There must be something the Federal group is doing that could be used here. Mr. Marshall said the problem is that there are not 4000, as was said last week, but 14,000 warrants that have not been served. Mr. Bowerman said he does not believe that is accurate. There are only a total of 4500 a year. Mrs. Thomas said there are 400 which did not get served out of 4000. Mr. Marshall said there are 14,000 warrants. Mr. Martin said that out of those 400 that didn't get served, he would guess that 50 percent of the people are just not around anymore. He has several detention orders out and he knows the kids are not here. Mr. Marshall said that is his point. It took them so long to get them served, that the people moved on. Mr. Martin said he would be in favor of changing the half-time bailiff (not on the list), who is already employed, to a full-time position, and this would free up a Sheriff's deputy to serve warrants. Mr. Marshall said they I March 24, 1994 (Adjourned from March 23, 1994) (Page 12) are not doing it. The Police Department is doing it. Mr. Martin said the deputies deliver summonses, and those sorts of things. Mr. Marshall said he was specifically talking about bad check warrants. Mr. Perkins asked if the Board wanted to vote on the motion. Mr. Bowerman asked that Mr. Martin explain his thoughts. Mr. Martin said in the Sheriff's original proposal there were funds requested for changing a half-time bailiff, who is already employed, to full-time. Mrs. Humphris said that was proposed at $24,915. Mr. Bowerman asked if that included a car. Mr. Tucker said it did include a car. Mr. Bowerman suggested that the Board look at this item closer after the public hearing since he did not believe the Board had all the information necessary. He would like to be sure there is no way to implement Mrs. Thomas' idea before discarding it. Mr. Martin said he would also like to look at what might be most beneficial to the County. Mr. Marshall said he voted against the additional police officers so he could vote for these and because the Police Department is not doing a good job of serving warrants (particularly those for bad checks), so he is in favor of adding the $45,362. Mr. Bowerman said the police officers have a different responsibility. Mr. Marshall said he realizes that, but something needs to be done. Mr. Martin said his experience is that they are having a difficult time serving the warrants, but the result of his warrants not be served is not significant enough to spend this kind of money. Mrs. Humphris said Mr. Martin is looking at the "big" picture instead of the "narrow" picture. Mr. Marshall said businesses have a big problem with bad checks and if they don't get fast service, the checks can't be collected. Mr. Bowerman said the thing that concerns him is that there are people committing some crimes and remaining on the streets to continue to do that because the county does not have the manpower to serve those warrants. This results in additional work for the Police Department and he felt that if the warrants were served in a timely fashion, the workload for the Police Department could be reduced. Mrs. Humphris said she hears a difference of opinion. Mr. Martin is saying they are trying, but they are not able to serve the warrant not necessarily because of the time element, but because the people have fled. They are fugitives. Mr. Marshall is saying they don't do it right away. The Board obviously does not know enough about the problem. Mr. Martin said his experience is that they will knock on the door of the address on the warrant fairly quickly. The problem is that if the person is not there, or the person answering the door says they are not there, they don't have any authority to go beyond that. Mr. Tucker said he thinks they prioritize the warrants as far as service is concerned. Mr. Bowerman said he thinks they should do that if they can't serve all of them. If a warrant is issued because somebody caused an action to take place, the warrant should be served. If they all were attempted to be served, then it should reduce the total workload of the Police Department. Mr. Martin said if Mr. Bowerman wanted to make a motion, he would vote for it. Mr. Bowerman then moved that the Fuaitive Squad (funds 1 deputv) @ S45,362, be added. The motion was seconded by Mr. Marshall. Mrs. Humphris said she will vote against it because it is very obvious to her that the Board does not know what it is talking about. At this time, roll was called and the motion failed by the following recorded vote: AYES: Messrs. Marshall, Martin and Bowerman. NAYS: Mr. Perkins, Mrs. Thomas and Mrs. Humphris. Social Services - Microcomputers (3), S6000. Martin, seconded by Mrs. Humphris, to add in $6000. motion carried by the following recorded vote: Motion was offered by Mr. Roll was called, and the AYES: Messrs. Marshall, Martin, Perkins, Mrs. Thomas, Mr. Bowerman and Mrs. Humphris. NAYS: None. Zonina - code compliance eauipment/trainina (without audiovisual), S2500. Motion was offered by Mrs. Humphris, .econded by Mr. Bowerman, to add in $2500. Roll was called, and the motion carried by the following recorded vote: AYES: Messrs. Marshall, Martin, Perkins, Mrs. Thomas, Mr. Bowerman and Mrs. Humphris. NAYS: None. Mr. Martin brought up an item which was not on the list, that being the request from the Chamber of Commerce for funds. He thinks it is important that the Board look at the businesses in the community, small and large, and make a minimal effort of retaining them. 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I-<..J'O '0 ":l1ImQ)'01-< o Q) I-< GI 0 ~ IC 5o~ 'g ~ 'O....Q).... 0 I-< ¡:: 111 I-< 0 U Q) ;j GI 0> ....'O....Q)..¡:: ....-... 11I:I: .... 0> ¡:: I:: ~ -....... 111 0 .... '00'1 . e.... o 1::.... Q) 1-<.... .... I-< m Q) 0 ..J 011l~"" U Q) Q) 0 Q).<:I-<I-<ICQ) .,....,.&J -.... u ..c: .0 Q) I:: ...J ;j >-.<:: -... I-< m.Qf-t :1:>- >- .0 Q)'O I-< .<:: Q) .111 .'0 ..J.~ ~-;J ~.~ o.Q)Q)mOI-< ;j U ;j I-< Q) tJ'11I.... 111 ..J I-< Q) 0 U .<:: 1-<'0 0'1 m Q)..J I:: ;j 111 1-<'0 m 0 o ~-"';j Q).... I-< Q)....;j..J .0'<::'<: U tJ' 0 u..Jl::Q)e 1::.... -... I-< -....<::.... Q) ..J ~ 0'<: Q)'<: I-< U'<:..J 111 I-< 0>.... ..J ~Q)I::'<: '0 ..J -... 3'0 I:: . ..J "0 I:: 111 I-< Q) I:: Q) ;j :1:.... ;j OJ.... - .... 111 "0 111 Q) >. Q) ~).4rlrl 'O..-iU.-4ri ¡:: ;j I:: ;j 111 nI~·"'¡4-I U v µ > ~ OJ I-< :I: '0 I:: 111 ¡:: 111 e I-< Q) ~ o IC I-< :I: m 111 e o .<:: f-t m I-< ~ OJ ¡:: .... .>( I-< Q) P. Q) I:: -... .... ~ ..J 111 .<: ..J "0 .... 111 OJ I': .... ..J I-< 111 :I: .... .... 111 .c OJ I-< 111 :>: ¡:: .... ..J I-< 111 ~ m \.< m If) a: :>: I-< :I: March 24, 1994 (Adjourned from March 23, 1994) (Page 14) given with the proviso that the Schools fund 85 percent of the health insur- ance premium of their employees. There was a verbal consensus that the recom- mendation concerning the health insurance premium be approved. Mr. Perkins said he did not know what type of precedent the Board was setting by adding to an unbalanced budget. That is something future boards will have to determine. It "goes against his grain" that they didn·t present a balanced budget to the Board. They would probably have gotten the same amount money, it is just that the $700,000 would have been put on a list of priorities. It is probably not going to get any better when there are elected school boards. Mr. Marshall said he would not support giving the $700,000 if it created the need for an increase in the tax rate. Since the county has the money, and the need is there, and they have their own priority list (which was not presented to this Board this year), he assumes they will use the money where they best need it. Mr. Martin said it seems to him that when he, Mr. Marshall and Mr. Perkins served on the School Board together, they sent an unbalanced budget to the Board of Supervisors. It was only after he had been on the School Board for two years that it started balancing the budget. Mr. Marshall said he voted against it the whole time he was on the School Board. Mr. Martin said sending an unbalanced budget was a "tradition". Mr. Marshall said he remem- bers when Gerry Fisher was Chairman of the Board of supervisors, the Supervi- sors went in and cut the School budget "all to pieces". The way the School Board had of preventing that was to send a balanced budget with some priority lists. Mr. Martin said that is when the School Board started balancing its budget. Mr. Bowerman said the School Board was saying that for next budget year, with the addition of the Sutherland Middle School, with the curriculum changes they feel are necessary, that within the funds this Board allocated to balance their budget, they were unable to do so. He thinks this Board must accept that the school Board has done a good job and made a recommendation to this Board that is of benefit to the school children of Albemarle County, as well as the community, and he thinks they made a strong point that within the available funds that were initially allocated there were insufficient funds to do what they felt had to be done. Mr. Perkins said if there had been no questions asked, would this Board now be giving them $2.2 million? Mr. Tucker said "no way." Mr. Perkins said if it had not been for Mr. Tucker and his staff, and some private citizens digging into the Schools budget, and saying there were duplications, they may have gotten the message that "we can ask for anything and we are apt to get it. " Mrs. Humphris said that in spite of all the upset and ups and downs, what she saw was a process working. The first school budget submitted was flawed. Citizens were already looking at it. She knows that her School Board member spend many hours combing it and she had already discovered some of the things that were discovered later on. When it got to the general government staff, they did their job and looked at it. Between staff and the citizens, the process worked Mr. Perkins said he does not believe it would have worked if it had been left up to the School Board. As far as what Mr. Martin said, it might be true, but it was under different circumstances. Revenue projections and things like that were not as good then as they are now. Mrs. Thomas said, when she was a member of the School Board, she remembers that they sent in budgets which were an expression of need, and then the Board of Supervisors would come up with a figure they felt they could give to the School Board. That was so uncomfortable for the School Board, that it requested that a figure be given to them at the beginning of the process. That is what is done now. To call this an unbalanced budget is rather strange because the budget- ing process has to be an expression of need. She thinks there are some embarrassed people, as well there ought to be, but the bottom line is that they presented this Board with something which encapsulates what they see as needs, particularly with the opening of a middle school. This is the fifth new school, and the County is just reaching a point where there are major needs. None have talked about the debt service that has gone up 200 percent in the last few years. Mr. Perkins said, "if you come right down to it", he thinks it was a mistake to build a new middle school. Maybe the existing schools should have been added to. But, if you add to the existing schools, you have to add to the cafeterias, you have to add to the gyms, you have to add to libraries to make them in compliance with state regulations. The State is not paying for it, this county is. "We are the ones that have the debt service." There is a tremendous cost associated with the opening of any new school. Mr. Perkins said there has been a principal working for the new middle school for the last year. He does not know that that is necessary. He sees "fluff", not only in the school budget, but even in some parts of the County budget. Last year, the Board received a nice, slick calendar which was outdated almost before it was received. How many newsletters are received from the schools? Are all of those things necessary? Mr. Perkins said he thinks this Board must look at things and decide which are needs and which are wants, and cut out some of the fluff. He feels there are ways that things can be cut. He works for a paper company, so the more paper used, the better, but he would like to see some of that paper stuff cut out. #/~t/U /r./-j?/ kß:J ;Z .. , March 24, 1994 (Adjourned from March 23, 1994) (Page 15) Mr. Bowerman asked if Mr. Perkins was referring to that "box of paper" again. Mr. Perkins said that is a different story, but he will be glad to repeat it if Mr. Bowerman wants to hear it again. Mr. Perkins said they have about 35 or 40 boxes of 8 1/2" x 14" paper at Western Albemarle High School and they don't know what to do with it. Why does it ever get ordered? They don't even have a duplicating machine at Western that works. They've got needs, but it seems like a lot of people don't even know where the needs are. When the teachers can't run their tests off, there is something wrong. So, "where are we?" Mrs. Humphris said where we really are is that we have got to realize that plainly and simply, growth costs money. We are going to be facing ever increasing costs because we are growing, and you are not going to find enough fluff in the Schools to make a difference in this budget. This has been combed, and she suggested that when people find "fluff", tell the Board about fluff, and let it get rid of the fluff. But, it is the growth that is costing the County the money, and not the fluff, and everybody ought to be aware that the more we grow , the more it is going to have to pay, and most particularly for schools. That is the way it is going to be in the future in Albemarle County. Mr. Perkins said we have had growth, but we are also spending more real dollars per pupil today than we have ever before. At this time, Mr. Martin called for the question. Roll was called, and the vote was as follows: AYES: Messrs. Marshall, Martin, Perkins, Mrs. Thomas, Mr. Bowerman and Mrs. Humphris. NAYS: None. Roll was immediately called on Mr. Martin's motion to give the Schools an additional $700,000, and the motion carried by the following recorded vote: AYES: Messrs. Marshall, Martin, Perkins, Mrs. Thomas, Mr. Bowerman and Mrs. Humphris. NAYS: None. Mr. Tucker said the Board had $125,790 left, and he suggested that $25,790 be placed in a contingency fund for the Board to have available for the next fiscal year, and that the remaining $100,000 be used for debt service. Motion to this effect was made by Mr. Martin and aeconded by Mrs. Humphris. Roll was called, and the motion carried by the following recorded vote: AYES: Messrs. Marshall, Martin, Perkins, Mrs. Thomas, Mr. Bowerman and Mrs. Humphris. NAYS: None. Agenda Item No. 2d. Settinq of Tax Rates for Public Hearinq: Motion was offered by Mr. Martin, seconded by Mrs. Marshall, to set the 1994 tax rates for the public hearing at $0.72/$100 on real property, and $4.28/$100 on personal property items, all rates to be the same as those of 1993. Roll was called, and the motion carried by the following recorded vote: AYES: Messrs. Marshall, Martin, Perkins, Mrs. Thomas, Mr. Bowerman and Mrs. Humphris. NAYS: None. Mr. Tucker said the public hearing date for the budget has already been established as April 6, 1994. Agenda Item No.3. Other Matters Not Listed on the Agenda from the Board. There were none. Agenda Item No.4. At 3:25 p.m., with no further business to come before the Board, the meeting was adjourned. 0)d.,~ 7I21ß~ ChaJ.rman ~ February 6, 1991 (Regular Night Meeting) (Page 33) 33 AYES: NAYS: Messrs. Bain, Bowerman, Bowie, Mrs. Humphris, Mr. Perkins and Mr. Way. None. , ¡ ~ L.. Agenda Item No. 11. SP-90-112. Einstein School (applicant) Edwards, Jr. (owner). Public hearing on a request to allow a pvt 2.50 ac zoned R-10. Property at end of Greenbrier Dr approx 1500 inters of Rt 743 & Rt 631. TM61,P10&10A. Charlottesville Dist. in the Daily Progress on January 22 and January 29, 1991.) & Thomas S. school on ft E of (Advertised Mr. Cilimberg summarized the following staff report: "Character of the Area: The site is predominately flat with trees and shrubs around the perimeter. The site is surrounded by townhouses of the Townwood development. Applicant's Proposal: The Einstein School is proposing to utilize the two existing houses for a private school consisting of an office, classroom space and a residence for the headmaster. The current enrollment of the school is 17 students with four to five faculty members. The maximum enrollment proposed is 35 students to allow for future expansion. The applicant has stated an intention to build three tennis courts and a multi-purpose ball field. Operations would begin in September, 1991, with class hours from 8:30 a.m. to 2:30 p.m., Monday through Thursday with a 2:00 p.m. dismissal on Friday. The applicant is requesting a waiver of Section 32.7.5.1 of the Zoning Ordinance which requires connection to public water and sewer where reasonably available. The applicant is proposing a connection to sewer only and the waiver request is discussed in the 'Staff Comment' section of this report. Comprehensive Plan: The Comprehensive Plan designates this area as medium density residential in Urban Neighborhood 1. Staff opinion is that the proposed use is compatible with this land use designation. Staff Comment: Section 31.2.4.1 of the Zoning Ordinance requires the Board of Supervisors to make findings that the proposed use: will not be of substantial detriment to adjacent property; will not change the character of the district; and will be in harmony with the purpose and intent of the Zoning Ordinance. As to zoning, staff views certain uses as beneficial to the social fabric of the community. The Zoning Ordinance provides for a category of such uses by special use permit in all residential zoning districts which includes day care/nursery school facilities, churches and private schools. Such uses are reviewed by staff in terms of physical impact on the area. The primary physical impact will be the construction of the planned recreational facilities previously mentioned. There appears to be ample area for these facilities and staff will review the adequacy of their specific location at the time of site plan submittal. The site plan shall also show improvements to the existing access onto Greenbrier Drive to include a paved entrance of sufficient width to accommodate two-way traffic. The Virginia Department of Transportation has stated that the private school should generate less vehicle trips per day than could be anticipated if the property were developed under the existing zoning. Plans for the extension of Greenbrier Drive are currently under review and the applicant has agreed to reserve an area for future right-of- way dedication and not to construct any physical facilities in that area. The only unresolved issue identified by staff is the recommended condition requiring the existing buildings to connect to public water. The property is currently served by a well and septic system. The school is agreeable to connecting to public sewer, however, the connection to the water line is expensive (approximately $3100 - ACSA February 6, 1991 (Regular Night Meeting) (Page 34) 34 fee only) and the applicant requests the Planning Commission to allow the property to be served by the existing well. Both water and sewer lines are readily accessible from the Townwood development's lines surrounding this property. Staff has consistently recommended that new uses and development connect to water and sewer when reasonably available as outlined in Section 32.7.5.1 of the Zoning Ordinance. Staff opinion is that the water line is reasonably available in this case, however, it is the Planning Commission's discretion to allow the connection to public sewer only. Summary and Recommendation: It is staff's op1n10n that this petition will not significantly alter the general character of the area, that the request for a special use permit is in general harmony with the intent and purpose of the Zoning Ordinance, and the public benefit derived will be of a positive nature. Therefore, staff recommends approval, subject to the following conditions: 1. This special use permit is issued to the applicant and is not transferable; 2. Enrollment limited to thirty-five (35) students; 3. Administrative approval of a site plan sketch to include: a. Location of recreational facilities; b. Reservation of area for future right-of-way dedication; c. Parking and access improvements to include provision for two-way traffic at the entrance; 4. Access is restricted to the northern entrance onto Greenbrier Drive and the southern entrance shall be physically deleted; 5. Recreational facilities shall not be lighted; 6. The existing buildings shall connect to water and sewer prior to the opening of the school. OR (if waiver of Section 32.7.5.1 is granted): 6. The existing building shall connect to sewer prior to the opening of the school. Mr. Cilimberg said the Planning Commission, at its meeting on January 22, 1991, recommended approval of SP-90-112 subject to the first five conditions recommended by the staff and the following additional conditions: 6. The existing buildings shall connect to water and sewer prior to the opening of the school; 7. Construction of a gymnasium or other expansion will require amendment to this special use permit. Mrs. Hurnphris asked why the particular wording for condition #7; why not "further expansion will require amendment to this special use permit". Mr. Cilimberg said it was indicated to the staff that existing houses would be utilized; there would be a basketball court, tennis courts, and then possibly a gym. Staff would want to review any significant additions. The Board could amend the condition to read "Construction of any additional structure or expansion of structures will require amendment to this special use permit." That would be appropriate and cover any structural change. The public hearing was opened. Mr. Preston Thomas, the founder and director of Einstein School, said they have been in existence for approximate- ly ten years. During this time they have operated out of two rooms in the Wesley Memorial United Methodist Church and they have gradually outgrown the facilities and the church has also decided that it wants to use the space for its own programs. Two years ago, the church voted that this would be Ein- stein's last year at the church. During this time they have been looking for a possible location as well as raising the money for the school. They have raised the money and after searching have found a place they feel will be good · . February 6, 1991 (Regular Night Meeting) (Page 35) 3S i L~ for a school, and, hopefully, in harmony with the rest of the area. The goal of this school is to provide education to fit the needs of the student. They maintain a 1:5 teacher/pupil ratio and provide individual care for every incoming student. They are especially looking for bright, creative children who are not working up to their potential in a large classroom situation. Each year the school receives recommendations from various schools in the area. During this time they have had marvelous success with a great number of students. They help dsylexic children, children with concentration problems, attention deficit problems and children who are artistic and unique who need a more individualized approach to their education. They see themselves as a community resource and this is a non-profit organization. The area they are looking at is ideal. It is two and one-half acres with high density housing all around. The location of the school would mean the area would remain open space. They have heard no opposition from the residents. Use of the existing well is not a big issue. His request was made because there is a 300 foot deep well on the property and it has an extensive filtration system and the water is excellent. He would appreciate the Board's consideration and support of the request. J -- L Mr. Bowerman asked if Mr. Thomas was aware of the proposed Greenbrier Drive expansion. Mr. Thomas said he is aware that the road is proposed to come right through and shave off part of the property. He does not think it would hurt the school to have a main road running right by it. ---- Mr. Tom Edwards, owner of the property, said he thinks that this is the best use for the property and probably a better use than residential. The school children will go home at 2:30 p.m. every day and so that land will be basically unoccupied. There would be less use of the roads and facilities. He thinks this use is an enhancement to the neighborhood. He thanked the Board for its consideration of the request. Mr. Bowerman asked Mr. Edwards if his property adjoins Whitewood Road. Mr. Edwards responded that his property is next to Minor Ridge. Also, they had already prededicated the property for the road expansion which has been shown on the plat. There is no question that the road will go through this property. There being no other comments, the public hearing was closed. Mr. Bowerman said he thinks this is an appropriate use for the property. He then offered motion, seconded by Mrs. Humphris, to approve SP-90-112 subject to the following conditions recommended by the Planning Commission: 1. This special use permit is issued to the applicant and is not transferable; 2. Enrollment limited to thirty-five (35) students; 3. Administrative approval of a site plan sketch to include: a. Location of recreational facilities; b. Reservation of area for future right-of-way dedication; c. Parking and access improvements to include provision for two-way traffic at the entrance; 4. Access is restricted to the northern entrance onto Greenbrier Drive and the southern entrance shall be physically deleted; 5. Recreational facilities shall not be lighted; 6. The existing buildings shall connect to water and sewer prior to the opening of the school; - 7. Construction of a gymnasium or other expansion will require amendment to this special use permit. Roll was called and the motion carried by the following recorded vote: AYES: NAYS: Messrs. Bain, Bowerman, Bowie, Mrs. Humphris, Mr. Perkins and Mr. Way. None. ,,' . THE ALBEMARLE-CHARLOTTESVILLE TEEN CENTER "111£ SIIAClt' STATUS REPORT OF TEEN CENTER BY COUNTY AND CITY TEENS: MAR.26-30th APRIL 1994 MAY 1994 CITY TEEN 120 47% 45 17% 60 25% COUNTY TEEN 134 53% 224 83% 175 75% JUNE 1994 JULY 1994 AUGUST 1994 CITY TEEN 72 24% 200 36% 217 35% COUNTY TEEN 223 76% 352 64% 398 65% SEPT. 1994 OCT. 1994 NOV. 1994 CITY TEEN 152 30% 195 32% 183 33% COUNTY TEEN 353 70% 415 680/0 556 670/0 DEC. 1994 JAN. 1995 FEB. 1995 CITY TEEN 190 35% 134 34% 175 44% COUNTY TEEN 356 65% 261 66% 222 56% ~ TEEN CENTER FUNDING OPTIONS 1. Request that the City fund 50% for one more year and then begin using previous two years attendance figures for determine funding responsibility. City staff has indicated that they do not support this as an option. 2. Request that the City fund 41.5% of the total budget which would be the average between 50% and 33% if option 1 remains unacceptable to the City. Then begin funding based on previous two years attendance in the next operating budget. This would increase the County share by $7,000. 3. The County could increase its funding by $14,000 which would represent the County funding of 67% of the total budget. 4. The Teen Center budget could be reduced by $14,000. This would require the elimination of all part time help and offsite activities and satellite programming. The Center Director would need to be on duty at all times when the Center was open. If the Director was sick or on vacation the Center would have to close down. You would then expect the City contribution to decrease the following year because they would then want to pay just the City percentage of the reduced budget. Without satellite activities it would not be expected that the City percentage would increase. The Center Director could try to raise funds for part time help and special events if this option is chosen. 5. Convert the Teen Center Director position to a Teen Activities Coordinator position. Move away from the centralized Center concept and use the County share to develop our own County program using existing Community Centers and Schools and taking the services out on different days to different areas of the County. It should be remembered that the Teen Center although located in the County, is still more convenient to the City than the majority of our County residents. 6. The County could take over the entire operation of the Teen Center by funding the entire $82,000 operation. This would allow the Center to stay open and the Center Director could concentrate efforts on running satellite activities to better serve the County residents instead of City residents. 7. Eliminate funding for the Teen Center and teen activities. J . Options 1 and 2 are the preferred options. It should be noted that any option that includes City funding creates a disincentive to make the Teen Center as successful as possible in the County. For that reason alone County Parks and Rec staff prefers option 6 but realizes that it is cost prohibitive. Option 5 is probably the best use of County dollars as far as reaching the most people and providing an equitable level of service to all areas of the County. As with all options there are positives and negatives. Option 5 would have a serious negative impact on a core group of 20 to 25 regular users of the Teen Center, many from the Whitewood Road area. .;, . Albemarle County Parks and Recreation Program Cost\Person Teen Center $41167 / 3669 total County attendance = $11.22/per (Jan + Feb.) $6861 / 64 different County Teens = $107/ person CYAC Swim Proposal $9575 / 123 = $77.85/per Summer Playground ----------------------------------------------------------------- $36,655 / 374 total registration = $98/per $36,655 / 7140 total attendance = $5.13/per Pepsi Mobile Tennis $2950 / 279 total registration = $10.72/per YBA $4200 / 1400 = $3.00/person Shape up for Seniors $2800 / 15 total registration = $186/per $2800 / 2160 total attendace = $1.29/per Scottsville Youth Basketball $4016 / 150 = $26.77/per Summer Swim Program $59,330 / 53936 = $1.10/per Open Gym Adult $.45 / per Youth $1.60 / per Total Therapeutic Recreation (Breakdown per Program) $17,613 / 2092 = $8.41/per Kids on the Block $1190 / 1389 = $.85/per Therapeutic Summer Playground $9485 / 16 tot reg = $592.81/per Overnight/Day Trip Program $2418 / 24 tot reg = $100.75/per Swimming Class $650 / 25 tot reg = $26/per Individual Rec Program $467 / 7 tot reg = $66.71/per Senior citizen Special Events $1000 / 500 tot att = $2/per Therapeutic Dance, Picnics $333 / 75 tot att = $4.44/per Wheelchair Basketball $200 / 2 tot reg = $100/per Activities for the Hearing Impaired $275 / 50 tot att = $5.50/per Camp Challenge $470 / 4 = $117.50/per Transportation $600 for 20 trips Mailings $525 for 150 Calendars - , 1fe~~ :3/¿~7~- #2.- MACAA PROGRAM COSTS FOR ALBEMARLE COUNTY FY 1994-95 Total Local Total Per Capita County County County Program Dollar Request Participants Cost Residents Cost Funded Difference Administration 54,276 1,858 29.21 353 10,311.86 13,806 3,494 Project Discovery 38,904 270 144.09 80 11,527.11 13,245 1,718 Summer Youth Works! 4,184 160 26.15 40 1,046.00 835 (211 ) Community Programs 54,277 400 135.69 40 5,427.70 13,805 8,377 Hope House I 1.23.0 16 I6...8.8 4 .3.OL5.Q 62.9 322 Totals 152,871 2,704 412.02 517 28,620.17 42,320 13,700 Amount Over/Under 13,700 FY 1995-96 FUNDING REQUEST Total Local Total Per Capita County County County Program Dollar Request ParticiDants Cost Residents Cost Request Difference Administration 56,448 2,102 26.85 407 10,929.75 15,241 4,311 Project Discovery 49,122 270 181.93 80 14,554.67 14,555 0 Summer Youth Works! 1,371 160 8.57 40 342.75 879 536 Community Programs 56,446 450 125.44 50 6,271.78 15,241 8,969 Hope House I 1A8..9 16 93.00 4 3l2...2.5 654 2.82 Totals 164,876 2,998 435.85 581 32,471.20 46,570 14,099 Amount Over/Under Charge 14,099 MACAA FUNDING HISTORY FY 1990 - FY 1996 50 40 III II) "0 30 ~ c J!! co III 0 :J 0 0 20 .r:. f- 10 0 _ Request _ Funded 1990 1991 1992 1993 1994 1995 1996 Fiscal Year FY 1990 FY 1991 FY 1992 FY 1993 FY 1994 FY 1995 FY 1996 Albemarle County Request 29,113 38,028 36,820 40,283 44,135 44,200 45,790 Albemarle County Funded 29,413 38,028 36,085 40,285 41,490 42,320 43,166 ~. " t MACAA FUNDING HISTORY Differences Between Actual & Fair Shares: FY 1991-96 Difference EY91 EY92 EY93 EY94 EY95 EY96 Albemarle 2.4% 0.5% 0.6% -0.2% -0.9% -1.5% Charlottesville 2.1% 1.0% 1.0% -0.0% -0.4% 0.7% Fluvanna 1.1% 0.8% 0.8% -0.9% 0.4% 0.3% Louisa 1.8% 0.5% -1.0% 2.0% 0.4% 0.3% Nelson -7.5% -2.8% -1.3% -0.9% 0.5% 0.3% Albemarle Dollar Shortfall ($1,700) ($2,320) MACAA Funding History: FY 91-96 Differences Between Budgeted & Fair Shares 3 2.5 2 1.5 - c::: ~ 0.5 () a. 0 -0.5 -1 -1.5 -2 FY91 FY92 FY93 FY94 Fiscal Year FY95 FY96 . Albemarle . Charlottesville :& Fluvanna B Louisa ~ Nelson