HomeMy WebLinkAbout1994-11-16
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FIN A L
November 16, 1994
County Office Building
P.M. - Room 5/6 - Adiourned Meetinq
Call to Order.
Joint Meetinq with School Board.
a) Discussion: Salary and compensation guidance for classified
employees.
b) Discussion: School legislative issues.
c) Other Matters not Listed on Agenda.
d) *Executive Session: Property Matters.
e) Certify Executive Session.
Adjourn.
*The Board will hold an executive session under Va. Code §2.1-344.A.3
(Property) to discuss acquisition of property.
P.M. - Room 7 - Reqular Niqht Meetinq
Call to Order.
Pledge of Allegiance.
Moment of Silence.
Other Matters Not Listed on the Agenda from the PUBLIC.
Consent Agenda (on next sheet) .
Request from the Crozet Park Board for funding assistance for new
swimming facility.
SP-94-25. James & Becky Johnston. (Defer to December 21, 1994.)
ZMA-94-12. River Heights Associates. (Deferred indefinitely by Planning
Commission.)
SP-94-29. Hurt Investment Company. Public Hearing on a request for a
drive through window for a bank located in SW corner of inters of Rt
250 & State Farm Blvd. Property of 2.2 ac is zoned PD-MC & EC.
TM78,P72 (part) . (This property is recommended for Office/Regional
Service in Neighborhood 3.) Rivanna Dist.
Appropriation:
a) Health Department, $23,500 (Form #940031).
Approval of Minutes: October 15 (A), 1992; June 9, October 13, and
December 15, 1993; August 17 and September 21, 1994.
Other Matters Not Listed on the Agenda from the BOARD.
Adjourn to November 22, 1994, 7:00 P.M., for Joint Public Hearing with
Planning Commission and Adjourned Meeting of Board.
CON S E N T
AGENDA
FOR APPROVAL:
5.1 Appropriations
a) Equitable Law Enforcement Funds, $38,018.24 (Form #940027),
$22,208.37 (Form #930085).
b) Volunteer Fire Departments, $2,622.76 (Form #940028).
c) CPS Prevention Grant, $14,045 (Form #940029).
d) Route 250 East Landscaping, $31,834 (Form #940030).
5.2 Library Board Appointment.
5.3 Statement of Expenses for the month of October, 1994, for the Department
of Finance, Sheriff, Commonwealth's Attorney, Regional Jail and Clerk,
Circuit Court.
5.3a Resolution of Intent to set a public hearing to amend and reordain
Chapter 10.1, Law Enforcement, of the County Code, relative to disposi-
tion of unclaimed personal property in possession of law enforcement
agencies.
FOR INFORMATION:
5.4 Copy of memorandum dated November 7, 1994, from Carole A. Hastings,
Acting Superintendent, to Members of the Albemarle County School Board,
re: 1994-95 Regular Classroom Staffing Ratios.
5.5 Memorandum dated November 8, 1994, from V. Wayne Cilimberg, Director of
Planning and Community Development, to Robert W. Tucker, Jr., County
Executive, re: Albemarle County Service Authority - Oak Knoll Subdivi-
sion waterline installation - review for compliance with the Comprehen-
sive Plan (15.1-456 Review)
5.6 Community Activity Update.
5.7 Copy of Planning Commission minutes for October 18 and November 1, 1994.
5.8 Copy of minutes of the Board of Directors of the Rivanna Water & Sewer
Authority for September 26, 1994.
5.9 Letter dated November 2, 1994, from Ruth DePiro, President, Our Lady of
Peace, to Walter F. Perkins, Chairman, indicating that Our Lady of Peace
has exceeded its requirements of the agreement for residents in its
assisted living facility.
5.10 Memorandum dated November 14, 1994, from Robert W. Tucker, Jr., County
Executive, to the Board of Supervisors, re: Building Permit Review.
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TEN TAT I V E
November 16, 1994
County Office Building
P.M. - Room 5/6 - Adiourned Meetinq
Call to Order.
Joint Meetinq with School Board.
a) Discussion: Salary and compensation guidance for classified
employees.
b) Discussion: School legislative issues.
c) Other Matters not Listed on Agenda.
d) *Executive Session: Property Matters.
e) Certify Executive Session.
Adjourn.
*The Board will hold an executive session under Va. Code §2.1-344.A.3
(Property) to discuss acquisition of property.
P.M. - Room 7 - Reqular Niqht Meetinq
Call to Order.
Pledge of Allegiance.
Moment of Silence.
Other Matters Not Listed on the Agenda from the PUBLIC.
Consent Agenda (on next sheet) .
Request from the Crozet Park Board for funding assistance for new
swimming facility.
SP-94-25. James & Becky Johnston. (Defer to December 21, 1994.)
ZMA-94-12. River Heights Associates. (Deferred indefinitely by Planning
Commission.)
SP-94-29. Hurt Investment Company. Public Hearing on a request for a
drive through window for a bank located in SW corner of inters of Rt
250 & State Farm Blvd. Property of 2.2 ac is zoned PD-MC & EC.
TM78,P72 (part) . (This property is recommended for Office/Regional
Service in Neighborhood 3.) Rivanna Dist.
Appropriation:
a) Health Department, $23,500 (Form #940031).
Approval of Minutes: October 15 (A) , 1992; June 9, October 13, and
December 15, 1993; August 17 and September 21, 1994.
Other Matters Not Listed on the Agenda from the BOARD.
Adjourn to November 22, 1994, 7:00 P.M., for Joint Public Hearing with
Planning Commission and Adjourned Meeting of Board.
CON S E N T
AGENDA
FOR APPROVAL:
5.1 Appropriations
a) Equitable Law Enforcement Funds, $38,018.24 (Form #940027),
$22,208.37 (Form #930085).
b) Volunteer Fire Departments, $2,622.76 (Form #940028).
c) CPS Prevention Grant, $14,045 (Form #940029).
d) Route 250 East Landscaping, $31,834 (Form #940030).
5.2 Library Board Appointment.
5.3 Statement of Expenses for the month of October, 1994, for the Department
of Finance, Sheriff, Commonwealth's Attorney, Regional Jail and Clerk,
Circuit Court.
FOR INFORMATION:
5.4 Copy of memorandum dated November 7, 1994, from Carole A. Hastings,
Acting Superintendent, to Members of the Albemarle County School Board,
re: 1994-95 Regular Classroom Staffing Ratios.
5.5 Memorandum dated November 8, 1994, from V. Wayne Cilimberg, Director of
Planning and Community Development, to Robert W. Tucker, Jr., County
Executive, re: Albemarle County Service Authority - Oak Knoll Subdivi-
sion waterline installation - review for compliance with the Comprehen-
sive Plan (15.1-456 Review).
5.6 Community Activity Update.
5.7 Copy of Planning Commission minutes for October 18 and November 1, 1994.
5.8 Copy of minutes of the Board of Directors of the Rivanna Water & Sewer
Authority for September 26, 1994.
David P. Bowennan
Charlotfesville
COUNTY OF ALBEMARLE
Office of Board of Supervisors
401 Mcintire Road
Charlottesville, Virginia 22902-4596
(804) 296-5843 FAX (804) 296-5800
Charles S. Martin
R IVðnlM
Charlotte Y. Humphris
Jack Jouell
Walter F. Perkins
White Hall
Forrest R. Marshall, Jr.
Scottsville
Sally H. Thomas
Samuel Miller
MEMORANDUM
TO:
Robert W. Tucker, Jr., County Executive
FROM:
Ella W. Carey, Clerk 1:!J;J v
DATE:
November 17, 1994
SUBJECT:
Board Actions of November 16 (Afternoon), 1994
At the joint meeting held with the School Board on November 16, 1994, the following actions were
taken:
Agenda Item No.1. Call to Order. Meeting was called to order at 5:00 p.m., by Mr. Perkins and Mr.
Finley.
Agenda Item No. 2a. Discussion: Salary and compensation guidance for classified employees.
CONSENSUS of both Boards that staff use 2.5 percent as classified scale increase for initial budget planning
purposes.
Mr. Bowerman asked staff to look at each cluster group, take the total salaries paid by each jurisdiction
for its general government employees, classified employees and school employees, then divide the total salary by
the number of employees to determine the actual amount of money paid per capita by that jurisdiction.
Agenda Item No. 2b. Discussion: School legislative issues. School Board to discuss further.
Agenda Item No. 2c. Other Matters not Listed on Agenda. There were none.
Agenda Item No.3. Adjourn. Meeting was adjourned at 6:19 p.m.
EWC:mms
cc: Richard E. Huff,· 1/
Roxanne White
Larry W. Davis
C~~~
*
Printed on recycled paper
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11....(/-9}1
COUNTY OF ALBEMARLE 9t/,/II¿'.~sC)
MEMORANDUM
TO:
Albemarle County Board of Supervisors
Albemarle County School Board
FROM:
Robert W. Tucker, Jr., County Executive
Carole A. Hastings, Acting Superintendent
DATE:
November 10, 1994
SUBJECT:
Joint Meeting: Wednesday, November 16,1994 @ 5:00 p.m.
In preparation for our joint meeting at 5:00 p.m. on Wednesday, November 16,1994 in Room
5/6, staff has identified the following three items for discussion:
· salary and compensation guidance for classified employees
. school legislative issues
· a brief executive session to provide an update on the new high school site
selection process
Salary and Compensation Guidance for Classified Employees
Each year, our Human Resources Department conducts a comprehensive survey of comparable
jurisdictions and private sector businesses which compares the midpoint of salary ranges for similar
positions. The recent survey conducted in October, 1994 indicates that our classified pay scale is
5.78% below the competitive market at the current time, before any increases given next July. Staff
is currently reviewing the data and will present further analysis of jurisdictions vs. private sector
businesses at our meeting on Wednesday.
In order to provide a framework to discuss the issues, the following numbers are presented for
reVIew:
Memorandum
Page 2
11/10/94
General Government School Division
Additional costs for vesting Teacher --- $292,400
including benefits (committed
costs) Classified $230,000 $270,900
Each 1 % scale increase Teacher --- $306,200
Classified $113,400 $133,400
Health Insurance (assumes a $3,000 $11,205
15% increase projected by
HC/BS over current rates
using the current employer
contribution level of 85%
Each increase of 5% in the $31,600 $112,000
~mployer contribution rate
85%-90%-95%)
In order to provide some preliminary guidance for budget staffs, some consensus would be helpful
as a starting point for both of us to build our budgets for your review. A separate teacher salary
scale recommendation is anticipated to be presented to the School Board at a future meeting.
Lelislative Issues
See Attachment-Proposed Legislation
/reh
1 SENATE BILL NO. 11.
2 Offered January 19. 1994
3 A BILL to am_nd t _ Code oft Virginia by adding a Hetion numbertJd 22.1-138.J,
4 to telephones an electroniC: communicatioTU systems in classrooms.
5
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LD4715728
I.'. SESSION
relating
Patrons-Robb, Calh UD. Chich~ter, Houck, Norment, Quayle, Stoscb and Wampler
eferred toi the Commtttee on Education and Health
Be it enacted by the Gene.... Assembly of Virginia:
1. That the Code Virginia; is amended by adding 8 section numbered 22.1-138.1 as
follows:
§ 22./-/38./. Tele. hones are4 electronic communication.' systems in cltUsroom.
With ,'luch fund., a.' may bt appmpriated by the Gttn(!ral Assembly lor such purposes,
local :!JChoo/ boards shall be r;quired to equip each classroom ire the public elementary,
middle. and .second ry schoo'~ 01 th_ relevant school division with telephone/I¡ or other
electronic communi tions sY:lf¥,ms to enhance the safety and protection 01 stUdents and
school personnel.
Official Use By Clerks
P ed By Tbt Seaate
wi out ame~ment 0
wi b amend~nt 0
su stttute: 0
su itute w'.mdt 0
PUled 81
The Deuse .f Delelates
without amendment 0
with amendment 0
substitute 0
substitute w lamdt 0
---
1994 SESSION
lD3758728
I
2
3
4
5
. A BILL tn amend an
7 to criminal hÙ;tor.
I Be it enacted by
. 1. That §§ 19.¡·389
1. foUows:
11 § 19.2-389. Dissemi aUon 01 chminal history record information.
J2 A. Criminal hlBto record, information shall be disseminated. whetber djrectJy or
13 through an intermedia ,only to::
I. 1. AuthoriZed attic rs or emJtloyees of criminal justice agencies, as defined by § 9-169,
15 tor purposes of the mintstrati. of criminal justice and the screening of an employment
J' application or review f emploY~ent by a criminal justice agency with respect to its own
17 employees or apptica . and di~minatiOD to the Virginia Parole Board, pursuant to this
11 subdivision, of such i ormation on all state-responsible inmates for the purpose of making
1. parole determinations pursuant ~ subdivisions I, 2, 3, and 5 of § 53.1-136 shall include
zt collective dfssemlnatio by electrcmic means every thirty days;
21 2. Such other i dividuals;and agencies which require criminal history record
22 information to tmple nt a state or federal statute or executive order ot the President of
Z3 tbe United States or Governor! that expressly reters to criminal conduct and contains
Z. requirements and/or elusions c$cPress1y based upon such conduct, except that information
25 concerning the arrest ot an individual may not be disseminated to a noncriminaJ Justice
Z8 agency or Individual I an inteTV~1 of one year bas elapsed trom the date of the arrest and
21 no disposition of the arge has ¡been recorded and no active prosecution 01 the charge is
28 pending;
2t 3. IndividualS and agencies ,ursuant to a specific agreement with a criminal justice
3t agency to provide se ices requited for the administration of criminal justice pursuant to
31 that agreement which shall specificauy authorize access to data, limit the use of data to
32 purposes for wbicb giv 0, and en$ure the security and confidentiality of the data;
33 .. IndividuaJs and gendes fot the express purpose 01 research, evaluative, or statiStical
34 activiUes pursuant to n agreem~nt with a criminal justice aøency which shall specifically
3S authorize access to ta. limit ì the use of data to research, evaluative, or statistical
38 purposes, and ensure t e confide~tiality and security of the data:
37 5. Agencies of sta or federjal government which are autborized by state or Cederal
38 statute or executive 0 der ot tht President of the United States or Governor to conduct
3. investigations determi ing emplqyment suitabUlty or eligibility for security clearances
ole allowing access to cl itied Information;
41 6. IndividuaJs and ocies w~ere authorized by court order or court rule;
42 7. Agencies of an political: sUbdivll¡lon ot the Commonwealth for the conduct of
43 investigations of appli nts for ,Ubtic employment, permit. or license whenever. in the
'" interest of public weJ re or safety, it is necessary to determine under a duly enacted
4$ onlinance If the past criminal ¢onduct of a person with a conviction record would be
... compatible witb tbe ure of tbe! employment, permit, or license under consideration;
47 8. PubJlc or pJivat agencies fihen and as required by federal or state law or interstate
... compact to investigate ppücants for foster or adoptive parenthOOd subject to the restriction
4. that the data shall no be further dj!\.~minated by the agency to any party other tban a
50 federal or state auth rity or cOurt as may be required to comply with an express
51 requirement of law for such furt~r dissemination;
5% 9. To the extent rmitted by federal law or regulation, public ~rvice companies as
53 defined in § 56-I. for t e conduct- of investigations of applicants for employment when suCh
54 employment Involves rsonal coritact witll tile pUblic or when past criminal conduct of an
SENATE BILL NO. 272
£NDMENT IN THE NATURE OF A SUBSTITUTE
osed by t~e Senate Committee for Court.~ of Justice
on February 2, 1994)
(Patron ¡Prior to Substitute-Senator Robb)
reenact .f.9 19.2-389 and Z2.1-296.2 oflhe Code af Virgi"ia, r~/ating
rCC'O,.d.~ c"(!ck of .fr.hoo/ ('mpln.)J(t~$.
e General: Assembly of Virginia:
d 22.1-29612 01 the (".ode of Virginia are amended and reenacted as
Senate Substitute for S.B. 2
2
1 applicant would be incom ible with the nature of the employment under consideration;
2 10. Tbe appropriate au ority for purposes of granÜD8 citizenship and for purposes of
3 International travel, InclUdI but not 'mited to, issuing visas and passports;
.. 11. A person requestin a copy íof bis own criminal history record information as
$ defined in § 9-169 at bis ost, excelt that criminal blstory recorè information shall be
. supplied to a person who as applleil to be a volunteer with a Virginia affiliate of Big
1 Brothers/Big Sisters of Am -ca at no charge;
8 12. Administrators and presidents of and applicants for licensure or registration
. as a chUd welfare agency defined iþ § 63.1-195 for dissemination to the Commissioner of
1. Social Services' representa e pu~t to § 63.1-198 for the conduct of investigations with
11 respect to employees 01 an volunteert at such facilities, caretakers, and otber adults living
12 in family day-care homes r homes .pprOVed by ramoy day-care systems, and foster and
13 *doptlve parent applicants t private qhild-placing agencies, pursuant to § 63.1·198.1, subject
1.. 10 the restriction tbat the ata shall 40t be further disseminated by the facility or agency
15 to any party other tha the da. subject. the Commissioner of Social Services'
1. representative or a federal or state authority or court 85 may be required to comply With
17 an express requirement of w for such further diSSemination;
18 13. The school . board:¡ ór the Commonwealth for the purpose ot screening
1t ind.ividuals who accept publ c school er.'pIOyment;
It 14. The State lottery partmeot : for the conduct of Investigations as set forth in the
21 State Lottery Law (§ 58.1-4 0 et seq.);
22 15. licensed nursing homes aQd bome care organizations for the conduct of
23 Investigations of appUcan for cOQapensated employment in licensed nursing homes
zot pursuant to § 32.1-126.01 d home ~re organiZations pursuant to § 32.1-162.9:1, subject to
25 tbe limitations set out in su ion E;,
2t 16. Licensed homes for dults. licensed district bomes tor adults, and licensed aduJt day
11 care centers for the condu t of InvestJgations of applicants for compensated employment in
28 licensed homes for adults pursuant tp § 63.1-173.2, in licensed dIStrict bomes for adults
2t pursuant to § 63.1-189.1, d in liceß$ed adult day care centers pursuant to § 63.1-194.13,
It subject to the limitations se out in sutsectton F; and
3t 17. Other entities as oth rwise pro~ided by law.
S! Upon an ex parte moti n of a defendant tn a felony case, and upon the showing that
33 the records requested ma be reletant to such case. the court shall enter an order
Sf requiring the Central Cri nal Records EKchange to furnish the defendant as soon as
3$ practicable. copies of any r ords ot ~rsons designated in tbe order on whom a reøort has
H been made under the prov ions of th* chapter.
31 Notwithstanding any ot r provtsiøn of this chapter to tbe contrary. upon a written
sa request sworn to before n omcer: authorized to take acknowledgments. the Central
3t Criminal RecordS Exchange or the crifninal justice agency in cases of offenses not required
4f to be reported to the Excb nge, shall ¡furnish a copy of conviction d.ata covering tbe person
41 named In the request to e person Jn8king the request: however, SUCh person on wbom
f2 tbe data is being obtaine shaU co.nt in writing. under oath, to tbe making of sucb
a request. A person receivi a copy' of bis own convlcUon data may utilize or further
... disseminate that data 85 he dee~ appropriate. In the event no conviction data is
45 Ø18iDtalned on the data su ject. the Person making the request shalt be furnished at his
... cost a certification to that Ned.
47 B. Use of criminal h ory recctd information disseminated to noncriminal justice
... agencies under this sectio shall be ~imited to the purposes for which it was Jiven and
... may not be disseminated her.
51 C. No criminal Justice ency or ,erson shall confirm the eXiStence or nonexistence of
$1 criminal history record formation for employment or Ucenslng inquiries except as
52 provided by law.
51 . Ð. Criminal justice age des shall: establish procedures to query the Central Criminal
54 Records Exchange prior t dlssemin4tíon of any criminal history record information on
,,-.
--
--
'-'
3
senate Substitute for S.B. 272
1 offenses reqUired to reported to the Central Criminal Records Exchange to ensure that
2 the most up.to-date d' position dita is belß& used. Inquiries of the £xchange shall be made
3 prior to any ctssemi ation eXC$t in those cases where time is ot the essence and the
4 normal response time ot the EXQhange would exceed the necessary time penod. A criminal
5 justice agency to who a requeft has been made tor tbe dJssemination of criminal history
· record information at is l'eCØJired to be reported to the Centrai Criminal Records
7 Exchange may d1rect the inqUiter to tbe Central Criminal Records Exchange tor such
· dtssemination. Dissemj ation of Offenses not required to be reported to the Exchange shall
· be made by the crimi J Justice 'agency maJntainlng the record as required by § 15.1-135.1.
It E. Criminal bisto informaU,n provided to licensed nursing homes and to home care
11 organizations pursuant to sUbdivi$ion AI' shaJl be limited to the COnvictions on file with
12 the EXChange for any ffense speCified in §§ 32.1-126.01 and 32.1-16Z-9:1.
13 F. Criminal history illformation provided to IIcellSed homes for adults, licensed district
14 homes for adults, and icensed adult day care centers pursuant to sUbdivision A 16 shall be
15 limited to the coovic iODS on ale with the Exchanae for any offense SpeCified in §
. 1. 63.1-173.2, § 83.1-189.1 r § 63.1-1.4.13.
17 § 22.1·296.2. Finger rioting required.
18 As a Condition ot employm~nt, 1M eVE'''' school beaM board of the CeWRties 91
1. Otesterfield, , rai...., FhIVIIT'Oa. Haø8·/~ He_Fise. Lewisa. QF8Age, PRÐee
·28 WiI&iaM, RøektJFidøe &,etsflW.1li8 aø4 tile Qües 91 1.leJf8Adria, FI'.ederieksbYFf¡
21 Ref'l!well, Maa Mfj 118, , -* RielalReR4J CommonWealth Shall require any individual
.n who accepts a pos.iüon after JulY¡ J, U89 /994, to submit to fingerprinting and to provide
23 personal descriptive in ormation rmd all neceSlJQry lees. to be forwarded along with the
24 appJicant's fmgetprints throUgh tae Central Criminal RecordS Exchange to the Federal
25 Bureau of Investiptio for the turpose of obtaining crimina) history record information
2f reprding sucb appli
27 The Central Crimi al Recor~ Exchange. upon receipt of an applicant's record or
28 notification that no re ord exists, shall report to the school board whether or not the
21 applicant has ever bee convicted; of murder, abduction for immoral purposes as set out in
at § 18.2-48, sexual assaul as set out' in Article 7 (§ 18.2-61 et seq.) of Chapter 4 of Tttle 18.2,
31 faUing to secure medic I attentioq for an injUred Chi1c1, pandering as set out in § 18.2-355,
32 crimes against nature vOlving childrea a¡ set out In § 18.2-361, taking indecent liberties
33 with cbildren as set 0 t in § 18.J-370 or § 18.2-370.1, neglect ot children as set out in §
34 18.2-371.1, or obscenit offenses liS set out in § 18.2-37t.l or § 18.2.379, possession or
" distribution of drup set out in Article 1 (§ 18.2-2.7 et seq.) ot Chapter 7 at Title 18.2,
H årson JS set out in A . Ie I (§ 1~.2-77 et seq.) of Chapter 5 of Title 18.2, use of a firearm
17 in the commission at a felony as ,ret out In § 18.2-53.1. or an equivalent offense in anotber
sa . state. The Central Cri inal Rec0J1ds Exchange shall not disclose information to the school
3t board re¡arding chars or conv~tions of any crimes not speclfted io this section. If an
... applicant is denied e loyment ijecaU5e of Information appearing on hiS criminal history
41 record, the school boar shan pr~ide a copy of the Information obtained trom the Central
42 Criminal Records Exch nge to th~ applicant. The information provided to tbe school board
a shall not be diSlemJnat except. provided in this section.
..
45
...
41
"
...
St
$I
&2
53
54
í1e~l~ L Irl/r,/7f
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ALBEMARLE COUNTY
ORGANIZATIONS INCLUDED IN THE 1994
MARKET SALARY SURVEY
Cluster Group (locality and school division)
Chesterfield County
Clarke County (Schools only)
Fauquier County
Goochland County
Hanover County
James City
Loudoun County
King George County (Schools only)
Montgomery County
City of Poquoson
Prince William County
City of Roanoke
Spot sylvania County
York County
Local Public Sector (locality and school division)
City of Charlottesville
City of Harrisonburg
Augusta County (Schools only)
Buckingham County
Fluvanna County
Greene County (Schools only)
Louisa County
Nelson County
Orange County (County only)
Rockingham County
Division of Motor Vehicles
University of Virginia
Virginia Forestry Department
Virginia State Police
Local Private Sector
Obtained through participation in the Albemarle -
Charlottesville Human Resources Association annual survey of
local businesses and public sector organizations. This survey
does not identify organizations by name due to confidentiality of
private sector salary data. This year's survey had 28
participants of which 17 participants had one or more comparable
positions to Albemarle County.
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~û.-1'~ 'I/V7j&
COUNTY OF ALBEMARLE
Human Resources Department
Albemarle County Office Building
401 Mcintire Road
Charlottesville. Virginia 22902-4596
MEMORANDUM
TO: Dr. Carole A.· Hastings, Acting Superintendent
FROM:
Mr. Robert W. Tucker, County Executive
Dr. Juliet C. Jennings, Director ~
Department of Human Resources 0 0
RE:
Fingerprinting Costs and Timelines
DATE:
November 16, 1994
This memorandum is being sent as follow-up to our
discussions of recent legislation regarding the fingerprinting of
new employees. In consultation with Captain Scott Hambrick of
the Albemarle County Police Department, I learned that the cost
of conducting a criminal history search of Virginia records,
using fingerprints, is $13.00, per person/search. The fee for a
nation-wide criminal history search, based on fingerprints and
conducted by the Federal Bureau of Investigations (FBI), is
$24.00, per person/search. For $37.00, a combined Virginia and
FBI search could be completed. I have attached for your
information and use a copy of the fee schedule provided by
Captain Hambrick. I have also attached a chart to illustrate the
impact of these costs if we were to implement such a program.
In addition, I was informed that the FBI search usually
takes 3 - 6 months, depending on the agency's backlog. The
Virginia search takes approximately 2 months.
If I may be of further assistance, please do not hesitate to
contact me.
JCJ: tp
M-941116
Attachments
/.~ j-I¡"',:7?~
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I' . "..-:\. ',)
. . " '0 .~... "'/,
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VIRGINIA DEPARTMENT OF STATE POLI~,E .. ·.);1
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·ATTACHMENT 1
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II
I
EFFEcrrIVE JULY 1, 1994,
rrI-IE FEES FOR PROCESSING
CI~JMINAL I{ECORD CI-IECI\:S AI{E:
CCRE NAME-FILE SEARCI-I $15.00
:r.VISA APPLICATION SEARCI-I $15_00
CCI~E FINGEI~PRIN'T FILE SEARCI-I $13.00
FBI FINGERPRINI' FILE SEAI~CI-I $24.00
CCRE & FBI FINGEI~PRINT FILE SEARCI-I $37.00
1~AKJNG l~INGERPRINI'S (PEIZ CARD) $ 5.00
SEX OFFENDER REGIS'TI~Y SEARCI-I $15.00
SEX OFFENDEI~ REGISTRY/CCRE
NAME FILE SEARCI-I $20.00
*INQUIH.Y WILL BE MAILED BY 10:00 A.M. T'I-IE NEXT'
WORI(DA Y.
'.,.
~.~~~
~, s~* ~!ý\IaAAc.L
6"A \\\,c\G\i.{. ri
\
ESTIMATED FINGERPRINTING COSTS
(BASED ON FY 1993-1994 EMPLOYMENT DATA)
For all school employees accepting a position with the School Division.
Type of Employee No. Va. Fingerprint FBI Fingerprint Search for
Search @ $13.00 Search @ $24.00 both @ $37.00
each each each
Teachers 67 $871 $1,608 $2,479
Teacher Assistants 30 $390 $720 $1,110
Bus Drivers 25 $325 $600 $925
Transportation 5 $65 $120 $185
Assistants
Administrators 3 $39 $72 $111
Clerical 7 $91 $168 $259
After School 9 $117 $216 $333
Program
After School 2 $26 $48 $74
Substitutes
Other 35 $455 $840 $1,295
Food Service 6 $78 $l44 $222
Other Substitutes/ 93 $1,209 $2,232 $3,441
Temp_ Help
TOT A L 282 $3,666 $6,768 $10,434
· .
t..'
David P. Bowennan
CharlottesviHe
COUNTY OF ALBEMARLE
Office of Board of Supervisors
401 Mcintire Road
Charlottesville, Virginia 22902-4596
(804) 296-5843 FAX (804) 296·5800
Charles S. Martin
Rivanna
Charlotte Y. Humphris
Jack Jouett
Walter F. Perkins
White Hall
Forrest R. Marshall, Jr.
Scottsville
Sally H. Thomas
Samuel Miller
MEMORANDUM
TO:
Robert W. Tucker, Jr., County Executive
V. Wayne Cilimberg, Director of Planning
and Community Development
FROM:
Ella W. Carey, Clerk ez"vC-/'
DATE:
November 17, 1994
SUBJECT:
Board Actions of November 16, 1994
At the Board of Supervisors' meeting held on November 16, 1994, the following actions were taken:
Agenda Item No.1. Call to Order. Meeting was called to order at 7:00 p,m., by the Chairman.
Agenda Item No.4. Other Matters Not Listed on the Agenda from the PUBLIC.
There were none.
Agenda Item No. 5,1a. Appropriation: Equitable Law Enforcement Funds, $38,018.24 (Form #940027),
$22,208.37 (Form #930085). APPROVED. Appropriation form forwarded to Melvin Breeden.
Agenda Item No. 5.Ib. Appropriation: Volunteer Fire Departments, $2,622.76 (Form #940028).
APPROVED. Appropriation form forwarded to Melvin Breeden.
Agenda Item No. 5.Ic. Appropriation: CPS Prevention Grant, $14,045 (Form #940029). APPROVED.
Appropriation form forwarded to Melvin Breeden.
Agenda Item No. 5.ld. Appropriation: Route 250 East Landscaping, $31,834 (Form #940030).
APPROVED. Appropriation form forwarded to Melvin Breeden.
*
Printed on recycled paper
{' ..
Memo To: Robert W. Tucker, Jr.
V. Wayne Cilimberg
Date: November 17, 1994
Page 2
Agenda Item No. 5.2. Library Board Appointment. APPROVED the recommendation to allow Ms.
Cyndy Caughron to remain on the Library Board as the County appointee until June 30, 1995.
Agenda Item No. 5.3. Statement of Expenses for the month of October, 1994, for the Department of
Finance, Sheriff, Commonwealth's Attorney, Regional Jail and Clerk, Circuit Court. APPROVED.
Agenda Item No. 5.3a. Resolution of Intent to set a public hearing to amend and reordain Chapter 10.1,
Law Enforcement, of the County Code, relative to disposition of unclaimed personal property in possession of
law enforcement agencies. ADOPTED. Public hearing set for December 7, 1994.
Agenda Item No.6. Request from the Crozet Park Board for funding assistance for new swimming
facility. The Board received the request and tabled a decision pending a recommendation from the CIP
Technical Review Committee at such time as it can be reviewed in light of all CIP requests.
Agenda Item No.7. SP-94-25. James & Becky Johnston. DEFERRED until December 21, 1994.
Agenda Item No.8. ZMA-94-12. River Heights Associates. DEFERRED indefinitely.
Agenda Item No.9. SP-94-29. Hurt Investment Company. Public Hearing on a request for a drive
through window for a bank located in SW corner of inters of Rt 250 & State Farm Blvd. Property of 2.2 ac is
zoned PD-MC & EC. TM78,P72 (part). Rivanna Dist. APPROVED subject to the following condition:
1. The site shall be developed in general accord with the preliminary site plan identified as sheet 2 of "Site
Development Plan Showing Guaranty Savings and Loan Pantops, Tax Map 78, Parcel 72, Rivanna
Magisterial District, Albemarle County, Virginia" and further identified as "Presented to Planning
Commission November 1, 1994, initialed YAH.
Agenda Item No. lOa. Appropriation: Health Department, $23,500 (Form #940031). APPROVED.
Appropriation form forwarded to Melvin Breeden.
Agenda Item No. 12. Other Matters Not Listed on the Agenda from the BOARD.
The Board ADOPTED the attached Resolution of Intent to rezone Tax Map 60, Parcel 30F from HC,
Highway Commercial, to R-1, Residential, for construction of the EOC building.
It was the CONSENSUS of the Board to hold a work session on CPA-94-1, University Real Estate
Foundation, on December 7, 1994.
,¡ .
Memo To: Robert W. Tucker, Jr.
V. Wayne Cilimberg
Date: November 17, 1994
Page 3
Mr. Martin referred to a letter dated October 28, 1994, Board members received concerning traffic
problems at Sutherland Middle School. Mr. Tucker indicated that staff is scheduling a meeting with the
individuals to address the concerns. Mr. Martin asked that he be informed about the meeting.
Mrs. Thomas and Mrs. Humphris asked for a status of the Utilities Master Plan.
Mr. Perkins asked for a list of teachers, the number of students in the classrooms and the names and
number of courses they teach.
Mrs. Humphris and Mrs. Thomas said they would be attending the transportation information meeting at
Jackson- Via on November 17.
Mr. Bowerman said he would not be present for the Board meeting on November 22.
Mr. Bowerman asked for a status report on the request for a skateboard facility on December 7.
Agenda Item No. 13. Adjourn to November 22, 1994, 7:00 P.M., for Joint Public Hearing with Planning
Commission and Adjourned Meeting of Board. At 7:50 P.M., the meeting was adjourned to November 22,
1994.
EWC:mms
Attachments
cc: Richard E. Huff, II
Roxanne White
Amelia McCulley
Jo Higgins
Bruce Woodzell
Larry W. Davis
File
· ~
RES 0 L UTI 0 N
o F
I N TEN T
BE IT RESOLVED that the Board of Supervisors of Albemarle
County, Virginia, does hereby state its intent to rezone Tax Map
60, Parcel 30F from HC, Highway Commercial, to R-l, Residential,
for the Emergency Operations Center building as a public necessity,
convenience and general welfare of the County and for good zoning
practice; and
FURTHER requests the Albemarle County Planning Commission to
hold a public hearing on said intent to rezone, and does request
that the Planning Commission send its recommendation to this Board
at the earliest possible date.
* * * * *
I, Ella W. Carey, do hereby certify that the foregoing writing
is a true, correct copy of a resolution of intent adopted by the
Board of Supervisors of Albemarle County, Virginia, at a regular
meeting held on November 16, 1994. & 11ß- tJ ~
Clerk, Board of counlJl Supervisors
David P. Bowennan
CharlottesvIlle
COUNTY OF ALBEMARLE
Office of Board of Supervisors
401 Mcintire Road
Charlottesville, Virginia 22902-4596
(804) 296-5843 FAX (804) 296-5800
Charles S. Martin
Riv(jnnil
Charlotte Y. Humphris
Jack Jouett
Walter F. Perkins
White Hall
Forrest R. Marshall, Jr.
Scottsville
Sally H. Thomas
Samuel Mil1er
MEMORANDUM
FROM:
Melvin Breeden, Director of Finance
Ella W. Carey, Clerk ~ &
TO:
DATE:
November 17, 1994
SUBJECT:
Appropriation Requests
At its meeting on November 16" 1994, the Board of Supervisors took
action on the following appropriation requests:
Agenda Item No. 5.1a. Appropriation: Equitable Law Enforcement Funds,
$38,018.24 (Form #940027), $22,208.37 (Form #930085). APPROVED. Attached is
the signed appropriation form.
Agenda Item No. 5.1b. Appropriation: Volunteer Fire Departments,
$2,622.76 (Form #940028). APPROVED. Attached is the signed appropriation
form.
Agenda Item No. 5.1c.
(Form #940029). APPROVED.
Appropriation: CPS Prevention Grant, $14,045
Attached is the signed appropriation form.
Agenda Item No. 5.1d. Appropriation: Route 250 East Landscaping,
$31,834 (Form #940030). APPROVED. Attached is the signed appropriation form.
Agenda Item No. 10a. Appropriation: Health Department, $23,500 (Form
#940031). APPROVED. Attached is the signed appropriation form.
EWC:mms
Attachments (5)
cc: Richard E. Huff, II
Roxanne White
Carl Pumphrey
Karen Morris
Sysan McLeod
I.Æ' il e
*
Printed on recycled paper
-
APPROPRIATION REQUEST
FISCAL YEAR
94/95
NUMBER
940027
TYPE OF APPROPRIATION
ADDITIONAL
TRANSFER
NEW
x
ADVERTISEMENT REQUIRED ?
YES
NO
x
FUND
GRANT
PURPOSE OF APPROPRIATION:
APPROPRIATION OF EQUITABLE SHARING LAW ENFORCEMENT FUNDS.
EXPENDITURE
COST CENTER/CATEGORY DESCRIPTION AMOUNT
************************************************************************
1123539000580902 EQUITABLE SHARING EXP.-FEDERAL $37,458.10
1123639000580902 EQUITABLE SHARING EXP.-STATE 560.14
TOTAL
$38,018.24
REVENUE DESCRIPTION AMOUNT
************************************************************************
2123515000150101
2123533000330205
2123551000510100
2123651000510100
INTEREST ON DEPOSITS
EQUITABLE SHARE FUNDS
FUND BALANCE-FEDERAL
FUND BALANCE-STATE
$157.16
2,574.52
34,726.42
560.14
TOTAL
$38,018.24
************************************************************************
REQUESTING COST CENTER:
FINANCE
APPROVALS:
DIRECTOR OF FINANCE
SIGNATURE
~eL:...# ~..L
!;,& !JJ _
DATE
BOARD OF SUPERVISORS
/1-/1/9¢
I ,
//-¡;¡-f'f
APPROPRIATION REQUEST
FISCAL YEAR
93/94
NUMBER
930085
TYPE OF APPROPRIATION
ADDITIONAL
TRANSFER
NEW
x
ADVERTISEMENT REQUIRED ?
YES
NO
x
FUND
GRANT
PURPOSE OF APPROPRIATION:
APPROPRIATION FOR EQUITABLE SHARING PROGRAM EXPENDITURES.
EXPENDITURE
COST CENTER/CATEGORY DESCRIPTION AMOUNT
************************************************************************
1123539000580902
EQUITABLE SHARING EXP-FEDERAL
22,208.37
TOTAL
$22,208.37
REVENUE DESCRIPTION AMOUNT
************************************************************************
2123533000330205
EQUITABLE SHARING FUNDS
$22,208.37
TOTAL
$22,208.37
************************************************************************
REQUESTING COST CENTER:
FINANCE
APPROVALS:
SIGNATURE
DATE
DIRECTOR OF FINANCE
1ft7' íJ t:;-
'1«~~
//-/7-j</
BOARD OF SUPERVISORS
=
APPROPRIATION REQUEST
FISCAL YEAR
94/95
NUMBER
940028
TYPE OF APPROPRIATION
ADDITIONAL
TRANSFER
NEW
x
ADVERTISEMENT REQUIRED ?
YES
NO
x
FUND
GENERAL
PURPOSE OF APPROPRIATION:
APPROPRIATION OF FIRE SERVICE PROGRAM RECEIVED IN EXCESS OF BUDGET.
EXPENDITURE
COST CENTER/CATEGORY DESCRIPTION AMOUNT
************************************************************************
1100032020560702
1100032020560802
1100032020560902
1100032020561002
1100032020561102
1100032020561202
1100032020561302
N GARDEN VFD FSP
SCOTTSVILLE VFD FSP
CROZET VFD FSP
EARLYSVILLE VFD FSP
E RIVANNA VFD FSP
STONY POINT VFD FSP
SEMINOLE TRAIL VFD FSP
$374.68
374.68
374.68
374.68
374.68
374.68
374.68
TOTAL
$2,622.76
REVENUE DESCRIPTION AMOUNT
************************************************************************
2100024000240417 FIRE SERVICE PROGRAM $2,622.76
TOTAL
$2,622.76
************************************************************************
REQUESTING COST CENTER:
FINANCE
APPROVALS:
SIGNATURE
DATE
/~~þ~
11/;7/9!/
1 /
DIRECTOR OF FINANCE
BOARD OF SUPERVISORS
APPROPRIATION REQUEST
FISCAL YEAR
94/95
NUMBER
940029
TYPE OF APPROPRIATION
ADDITIONAL
TRANSFER
NEW
x
ADVERTISEMENT REQUIRED ?
YES
NO
x
FUND
GRANT
PURPOSE OF APPROPRIATION:
APPROPRIATION FOR CPS GRANT.
EXPENDITURE
COST CENTER/CATEGORY DESCRIPTION AMOUNT
***~********************************************************************
1155090501310000 SUBCONTRACTED SERVICES $5,945.00
1155090501510000 UTILITIES 1,704.57
1155090501540200 RENT 5,724.00
1155090501600000 SUPPLIES 671.43
TOTAL
$14,045.00
REVENUE DESCRIPTION AMOUNT
************************************************************************
2155033000300001
FEDERAL GRANT FUNDS
$14,045.00
TOTAL
$14,045.00
************************************************************************
REQUESTING COST CENTER:
SOCIAL SERVICES
APPROVALS:
SIGNATURE
DATE
BOARD OF SUPERVISORS
//- ~-?~
//-/7-9'/
DIRECTOR OF FINANCE
APPROPRIATION REQUEST
FISCAL YEAR
94/95
NUMBER
940030
TYPE OF APPROPRIATION
ADDITIONAL
TRANSFER
NEW
x
ADVERTISEMENT REQUIRED ?
YES
NO
x
FUND
CAPITAL
PURPOSE OF APPROPRIATION:
APPROPRIATION FOR TOTAL COST OF ROUTE 250E LANDSCAPING PROJECT TO
INCLUDE STATE SHARE OF PROJECT.
EXPENDITURE
COST CENTER/CATEGORY DESCRIPTION AMOUNT
************************************************************************
1900041020950081 REVENUE SHARING PROJECTS $44,234.00
1900081040950008 RT 250 E LANDSCAPING (12,400.00)
TOTAL
$31,834.00
REVENUE DESCRIPTION AMOUNT
************************************************************************
2900024000240430
2900051000510100
VDOT-250E LANDSCAPING
CIP FUND BALANCE
$44,234.00
(12,400.00)
TOTAL
$31,834.00
************************************************************************
REQUESTING COST CENTER:
ZONING
APPROVALS:
SIGNATURE
DATE
DIRECTOR OF FINANCE
//-~~7~
/1-17-1':/
BOARD OF SUPERVISORS
v/~().. IU~
1 .
APPROPRIATION REQUEST
FISCAL YEAR
94/95
NUMBER
940031
TYPE OF APPROPRIATION
ADDITIONAL
TRANSFER
NEW
x
ADVERTISEMENT REQUIRED ?
YES
NO
x
FUND
CAPITAL/GENERAL
PURPOSE OF APPROPRIATION:
TRANSFER OF FUNDS FROM GENERAL FUND TO CIP FOR HEALTH DEPT. PROJECTS.
EXPENDITURE
COST CENTER/CATEGORY DESCRIPTION AMOUNT
************************************************************************
1900051020950095
1900051020950095
1900060302950020
HEALTH DEPT-NEW WING
HEALTH DEPT-REPAVING
WAHS-ROAD CROSSING
$15,000.00
8,500.00
(8,500.00)
1100093010930004
TRANSFER GEN'L FUND TO CIP FUND
15,000.00
TOTAL
$30,000.00
REVENUE DESCRIPTION AMOUNT
************************************************************************
2900051000512004
TRANSFER FROM GENERAL FUND
$15,000.00
2100051000510100
APP FROM GENERAL FUND BALANCE
15,000.00
TOTAL
$30,000.00
************************************************************************
REQUESTING COST CENTER:
COUNTY EXECUTIVE
APPROVALS:
SIGNATURE
DATE
DIRECTOR OF FINANCE
/i/~~/'?-
/1-/7-..P')?
BOARD OF SUPERVISORS
COUNTY OF ALBEMARLE
/1-¡(-9f
9'fd/ / ~(~/rt)
EXECUTIVE SUMMARY
AGENDA TITLE:
Appropriation of Equitable Law Enforcement Funds
AGENDA DATE:
November 16, 1994
ITEM NUMBER:
ACTION:
INFORMATION:
SUBJECTIPROPOSAUREOUEST:
Request approval of the appropriation of Equitable Sharing Law
Enforcement Funds.
CONSENT AGENDA:
ACTION: X
INFORMATION:
STAFF CONTACT(S):
Mr. Tucker, Ms. White, Mr. Breeden
REVIEWED BY:
ATTACHMENTS:
BACKGROUND:
Several years ago, in a cooperative effort, the Federal, State and Local law enforcement agencies established a program where the proceeds
resulting ITom disposition of confiscated assets would be shared by the agencies involved in the investigation.
DISCUSSION:
The guidelines for use of funds ITom the Equitable Sharing Program must be used for law enforcement purposes to enhance law
enforcement and cannot be used to supplant local funds for the operating budget. Currently funds ITom prior years, in the amount of
$34,726.42 (Federal) and $560. 14(State) , plus $2,731.68 ITom the current year, totaling $38,018.24, are available in this fund.
RECOMMENDATION:
To make these funds available for expenditure for law enforcement purposes, staff recommends approval of the appropriation as detailed
in attached form #940027. Also, to approve the appropriation as detailed on form #930085 for expenditures in FY 1993/94.
940027. WPD
94.164
I/-¡/¿f.
COUNTY OF ALBEMARLE
-,~~_._~ ,..-' " -,
EXECUTIVE SUMMARY
AGENDA TITLE:
Volunteer Fire Appropriation
AGENDA DATE:
November 16, 1994
ITEM NUMBER:)
tJlj,ll//,C6,/Ø
ACTION:
INFORMATION:
SUBJECTIPROPOSAUREOUEST:
Request approval of Appropriation #940028 in the amount of
$2,662.78 to the Volunteer Fire Departments.
CONSENT AGENDA:
ACTION: X
INFORMATION:
ATTACHMENTS: Yes
STAFF CONTACT(S):
Mr. Tucker, Ms. White, Mr. Breeden
REVIEWED BY:
BACKGROUND:
State funds :trom the Fire Service Program are received by the County on an annual basis to assist with fIre protection. It has been the
policy of the County to distribute these funds to the volunteer fIre companies on an equal basis.
DISCUSSION:
The FY 1994/95 budget projected $66,010 to be distributed to the volunteer fIre companies. Actual receipts from the State of$68,632.76
exceed the appropriation by $2,622.76. This amount, when distributed equally to the volunteer fIre companies, would provide additional
funds of$374.68 to each company.
RECOMMENDATION:
Staff recommends approval of Appropriation #940028 in the amount of $2,662.78.
940028. WPD
94.162
, /1-:/ /--1f
COUNTY OF ALBEMARLE
EXECUTIVE SUMMARY
AGENDA TITLE:
CPS Prevention Grant Appropriation
AGENDA DATE:
November I " 1994
ITEM NUMBER:
9<11111(,{S.t~)
ACTION:
INFORMATION:
SUBJECTIPROPOSAUREOUEST:
Request to approve appropriation 940029 in the amount of
$14,045.00.
CONSENT AGENDA:
ACTION: l
INFORMATION:
ATTACHMENTS:
STAFF CONTACT(S):
Messrs. Tucker, Breeden, Miller, Ms. Morris
REVIEWED BY:
BACKGROUND:
Whitewood Village is an assisted rental project developed under the Section 8 Moderate Rehabilitation Program in 1986. The project
consists of 88 two-bedroom apartments and 8 one-bedroom apartments. Currently, 83.9% of the units are occupied by single female heads
of households, with the majority having children under the age of eleven. A total of lIS residents are children. One unit is occupied by
the full-time resident manager. When Whitewood Village was constructed, there was no consideration given to the provision of recreational
areas or an interior meeting space. To alleviate the problem, management filled in an in-ground swimming pool to create a small play area
for young children. This lot is not suitable for older children and creating an exterior meeting place is next to impossible on the property.
During the past five years, an increase in drug use and related activity has occurred. This has been documented through observation by
management and residents, reports :fi-om law enforcement, social service, and mental health agencies.
DISCUSSION:
To address the needs of families in Whitewood Village, the Department of Social Services applied for secured funding :fi-om the Federal
Child Abuse & Prevention Grant funds for the following neighborhood based initiative:
1. Rental payment for a vacant one-bedroom apartment for one year. This apartment would serve as an activity center in which
services would be provided.
2. Subcontracted therapy, parent training, and substance abuse assessment services through Children, Youth and Family Services,
Inc., and
3. Drug education and prevention (DARE program) services coordinated with the Albemarle County Police Department.
RECOMMENDATION:
Staff recommends approval of appropriation 940029 in the amount of $14,045 .00 from Federal Grant funds.
940029.WPD
94.162
, Il-((~r
COUNTY OF ALBEMAR~E
EXECUTIVE SUMMARY
AGENDA TITLE:
Route 250 East Landscaping Appropriation
AGENDA DATE:
November 16, 1994
ITEM NUMBER:
q<f,//ltJ(s:/J.)
ACTION:
INFORMATION:
SUBJECTIPROPOSAUREOUEST:
Request approval of Appropriation #940030 for total cost of Route
250 East landscaping project which includes State share of project.
CONSENT AGENDA:
ACTION: X
INFORMATION:
ATTACHMENTS:
STAFF CONTACT(S):
Mr. Tucker, Ms. White, Mr. Breeden
REVIEWED BY:
BACKGROUND:
The FY 1994/95 CIP included funding to landscape the widened segment of Route 250 East from the eastern city limits to the Route 64
interchange.
DISCUSSION:
Pursuant to an agreement with VDOT, the State will share in this project with their share not to exceed $44,234. The FY 1994/95 CIP
included the County's share of this project, however, since the County will be managing the entire project, the state's share of the project
is required to be appropriated. This additional appropriation will be offset by recognition of revenue in an equal amount representing the
state's reimbursement.
It has also been determined that the County's share of the entire project can be covered from the available revenue sharing project
appropriation and that the separate appropriation for this project in the amount of $12,400 is unnecessary. It is recommended that this
money be returned to the CIP fund at this time.
RECOMMENDATION:
Staff recommends approval of Appropriation #940030 in the amount of $31,834 for Route 250 East landscaping costs.
940030.WPD
94.163
~.
t
-..
,
F~
David P. Bowennan
Charlottesville
COUNTY OF ALBEMARLE
Office of Board of Supervisors
401 Mcintire Road
Charlottesville, Virginia 22902-4596
(804) 296-5843 FAX (804) 296-5800
Charles S. Martin
Rlvann,'
Charlotte Y. Humphris
Jack Jouett
Walter F. Perkins
White Hall
Forrest R. Marshall, Jr.
ScottsviUe
Sally H. Thomas
Sðmuel Miller
November 17, 1994
Ms. Donna Selle
Executive Director
Jefferson-Madison Regional Library
201 E. Market Street
Charlottesville, VA 22901
Dear Ms. Selle:
At its meeting on November 16, 1994, the Board of Supervi-
sors agreed to allow Ms. Cyndy Caughron to remain on the Library
Board as the County appointee until June 30, 1995. For your
information, this office is currently soliciting applications for
this upcoming vacancy.
Very truly yours,
4~ f!£~k
EWC:mms
cc: Roxanne White
Cyndy Caughron
*
Printed on recycled paper
r'
. /I-Il.-J¿f
EXECUTIVE SUMMARY
AGENDA DATE:
November 16, 1994
ITEM NUMBER:
q '/, / / / ~ (.s--:z, )
ACTION:
INFORMATION:
CONSENT AGENDA:
ACTION: X
ATTACHMENTS: no
T' Tucker, White
REVIEWED BY:
BACKGROUND:
Ms. Donna Selle, Director of the Jefferson Madison Regional Library has requested that Ms. Cyndy Caughron, an Albemarle appointee to
the Library Board, be allowed to remain on the Board until the expiration of her term on June 30, 1997. Although Ms. Caughron has
recently moved to the City of Charlottesville, Ms. Selle wishes her to continue to serve on the Board due to her position as Vice President, as
well as having primary responsibility on the Board for budget development.
DISCUSSION:
At this point, the position opening has been advertised along with other Board and Commission vacancies with the idea that Ms. Caughron
would be allowed to continue her tenure on the Library Board through June 30, 1995. This will give her the opportunity to fmish out the
fiscal year with the Library and to have a County resident appointed to fill the remaining two years of her term beginning July I, 1995.
There will also be a second Albemarle Trustee appointed to the Library Board in June, 1995.
RECOMMENDATION:
Unless the Board feels otherwise, I will advise Ms Selle that Ms. Caughron may remain on the Board as a County appointee until June 30,
1995. Should you have any questions, please do not hesitate to call me.
94.166
· 1/-((-Cf4
9tf,!!(~_((?-, 3 )
To: State Compensation Board
For: Month of OCTOBER, 1994
STATEMENT OF EXPENSES
.......................................................-..-...............
.........................................................................
..................................................................-....,.
........................................................................
.........................................................-................
.......................................-... ............................
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.................. ... .................................. -....-........... .....
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........................................................................
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..........................................................................
.......................................................................
........................................................
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Department of
Finance
Clerk, Circuit Court
- 0 -
2,113.80
2,113.80
Note: Expenses listed above are only those office expenses in
which the state Compensation Board has agreed to participate, and
are not the total office expenses of these departments.
~-_._----_.._-~~_.~-_._~._-
DATE N~~ I ~ IJ Ie¡ 7(/
------------------------------~-----~--------------
-----------------------------------------
8' <t, 0 II I (P (S.:?c:z J
AGIN)..\ ITIM N>.
AGIN)..\ ITIM N9Æ ~~S () I u'¡':-' +¿; ó "-yye,,d CA ( o. J
----------------------------------------
DEFERRIÐ {NfIL 1~~-.l)e~__2_1.~____
Form. 3
7/25/86
COUNTY OF Aì,.BEMf\RLE
mr::.~..:~~ïr~¡ ~
If\\~ till
EXECUTNE QFFtCE
~
ALBEMARLE COUN'IY PUBLIC SCHOOLS
Memorandum
DATE:
November 7, 1994
, 1(-I(~Cj'f
~ ~,
'lchll/{?(~--' V
TO:
Robert W. Tucker, Jr., County Executive Lv;~
Carole A. Hastings, Acting Superintendent~
FROM:
RE:
Staffing Ratio Information
At the October 24 joint board meeting, the Board of Supervisors requested
information on regular classroom staffing for the 1994-95 school year. Enclosed please find
a copy of the summary prepared for the School Board on this matter. Please feel free to
share this information with the Board of Supervisors and, if I can provide further data, please
call on me.
CAHlbmc
Enclosure
"
ALBEMARLE COUN'IY PUBLIC SCHOOLS
Memorandum
DATE:
November 7, 1994
FROM:
Members of the Albemarle County School Board . ~
/ þð-ð
Carole A. Hastings, Acting superintendent~- -
1994-95 Regular Classroom Staffing Ratios
TO:
RE:
At the October 24 joint board meeting, a request was made by
the Board of Supervisors for infor.mation regarding the regular
instruction staffing ratios for the current school year.
Enclosed please find a summary of these data. A similar summary
has been produced on an annual basis for the past several years.
The overall pupil/teacher ratio for regular instruction îs
21.5:1 as compared to the overall ratio of 21.3 for the 1993-94
school year, an increase of .9%. The comparisons by level are as
follows:
1993-94
1994-95
ELEMENTARY
20.6:1
20.6:1
MIDDLE
23.4:1
23.5:1
HIGH SCHOOL
23.1:1
23.1:1
Thus, there was a slight increase in the middle school ratios and
the elementary and high schools remained the same from last year.
Should you have any questions about this infor.mation, do not
hesitate in calling on me.
CAH/bmc
Enclosure
ALBEMARLE COUNTY STUDENT/TEACHER RATIOS
REGULAR INSTRUCTION PROGRAM*
ELEMENTARY 9/30/94 REGULAR FTE
SCHOOLS ENROLLMENT TEACHERS RATIO TA'S
AGNOR-HURT 469 23 20.4:1 6.9
BROADUS-WOOD 377 19 19.8:1 4.2
BROWNSVILLE 248 12 20.6:1 2.6
CALE 468 22 21.2:1 9.9
CROZET 373 18 20.7:1 7.5
GREER 468 21. 5 21. 7: 1 11. 4
HOLLYMEAD 697 34 20.5:1 15
MERI-LEWIS 440 21 20.9:1 8.4
MURRAY 262 13 20.2:1 4.2
RED HILL 173 9 19.2:1 5.1
SCOTTSVILLE 189 9.6 19.6:1 3.6
STONE-ROBINSON 492 24 20.5:1 9.6
STONY POINT 293 13 22.5:1 7.5
WOODBROOK 211 10.6 19.9:1 3.6
YANCEY 150 7.0 21. 4: 1 5.6
MEAN: 20.6:1 7.0
MIDDLE
BURLEY 431 18.5 23.3:1 1.0
HENLEY 656 27.5 23.9:1 1.4
JOUETT 490 22 22.2:1 0.0
SUTHERLAND 444 18.6 23.8:1 1.0
WALTON 581 24. 24.2:1 2.0
MEAN: 23.5:1 1.1
HIGH
ALBEMARLE 1753 76.5 22.9:1 7.9
WAHS 1142 48.8 23.4:1 3.9
MEAN: 23.1:1 5.9
DIVISION MEAN: 21. 5: 1 5.6
*DOES NOT INCLUDE AUXILIARY PROGRAMS TO INCLUDE P.E., VOCATIONAL, MUSIC,
ART, GUIDANCE, LIBRARIANS, GIFTED, OR SPECIAL EDUCATION
** TEACHING ASSISTANTS = 1 FTE TEACHER
COUNTY OF ALBE1\.U\QlE
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EXECUTI\/E OFFIr.F
//-11-9l
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COUNTY OF ALBEMARLE
Dept. of Planning & Community Development
401 Mcintire Road
Charlottesville, Virginia 22902-4596
(804) 296-5823
I" ,: "
MEMORANDUM
I
./TO:
FROM:
Robert W. Tucker, Jr., County Executive / / .
V. Wayne Cilimberg, Director of Planning & Community Development {ß.J U
DATE:
November 8, 1994
RE:
Albemarle County Service Authority - Oak Knoll Subdivision Waterline
Installation - Review for Compliance With The Comprehensive Plan (15.1-456
Review)
The Albemarle County Planning Commission, at its meeting on November 1,1994, unanimously
found the above-noted item to be in compliance with the Comprehensive Plan. Attached please
find a staff report which outlines this water transmission line.
If you have any questions, please do not hesitate to contact me.
VWC/jcw
ATTACHMENT
e
e
e
Staff Person
Planning Commission
Ken Baker
November 8, 1994
Review For Compliance With The Comprehensive Plan (15.1-456 Review):
Albemarle County Service Authority (ACSA) Oak Knoll Subdivision Waterline
Installation.
As per Section 15.1-456 ofthe Code of Virginia the ACSA has requested the Planning
Commission to review the installation of a water transmission line to serve the four existing
structures in Oak Knoll Subdivision (Tax Map 59, Parcels 12F, 12F1, 12F2 and 12F4; 12 F3
does not have a structure). The subdivision is located in Ivy off of Route 250 (See Attachment
A).
BACKGROUND:
In September of 1994, Lewis A. Martin requested the Board of Supervisors grant Jurisdictional
Area designation for water only to existing structure(s). The request was for designation of one
structure owned by the applicant and located on Tax Map 59-Parcel 12 Fl. The applicant stated
that the existing well serving the house had dried up an attempt to dig a new well (400') had
failed. Mr. Martin provided documentation to the Board of Supervisors from the well drilling
company to validate his claim (See Attachment B-StaffReport).
At its September 21, 1994 meeting, the Board of Supervisors considered whether or not to
proceed to Public Hearing to consider the applicant's request for jurisdictional area designation.
At that meeting, Mr. Bill Brent, Director of the Albemarle County Service Authority, stated that
the groundwater in this vicinity is unreliable. Mr. Brent went on to state that within the past two
decades wells have failed and public water service had to be provided to the nearby subdivisions
of West Leigh, West Pines, and Kearsarge subdivisions as well as numerous other individual
properties. Therefore, he concluded that "it would be shortsighted for the ACSA not to assume
that public water will eventually have to be extended to the other three homes in the subdivision
and that it would be more equitable to consider water service to all four homes in the Oak Knoll
subdivision." The Board of Supervisors agreed with Mr. Brent and determined that it was
reasonable to proceed to public hearing to consider Jurisdiction Area designation for water only
to existing structures in the Oak Knoll Subdivision.
At its October 12, 1994, the Board of Supervisors voted to amend the jurisdictional area
boundaries of the Albemarle County Service Authority to extend water service only to existing
structures in Oak Knoll Subdivision (See Attachment C-StaffReport).
DISCUSSION
The Oak Knoll Subdivision is not located in a Growth Area. The Comprehensive Plan
states "only allow changes in jurisdictional areas outside designated Growth Area boundaries in
e
e
e
cases where the property is (1) adjacent to existing lines; (2) public health or safety is
endangered" (p. 146). The Board of Supervisors action was consistent with the Comprehensive
Plan because the subdivision is located adjacent to a waterline along Route 250 West and at least
one property in the subdivision has experienced water quantity problems. Furthermore, the
Comprehensive Plan states that: (1) water and sewer service jurisdictional designation permits
these services to be provided in a manner which can be supported by the utility's physical and
financial capabilities, and (2) that jurisdictional areas are those portions of the County that can be
served by water and sewer service (p. 146).
RECOMMENDA nON
Staff believes that since the Oak Knoll Subdivision is within the ACSAjurisdictional area for
water service only to existing structures and that no additional development will result from the
extension of a waterline that this request is consistent with the intent of the Comprehensive Plan
and recommends favorable action by the Planning Commission.
AL8Èìv1ARLE COUNTY
PO Box 1009 168 SPOTNAP RD CHARLOTTESVILLE,
SERVICE UTHORITY
VA 22902 · (804) 977-4511 FAX (804) 979-0698
October 13, 1994
Mr. Wayne Cilimberg
Director of Planning & Community Development
County Office Building .
401 McIntire Road
Charlottesville, Virginia 22902
7;~Q{
f ..',.
Re: Oak Knoll Subdivision
Dear Wayne:
The Service Authority plans to extend a public water main into
Oak Knoll Subdivision to serve those lots included in our
jurisdictional area last night by the Board of Supervisors. I
request a determination from your office that such an extension is
in compliance with the Comprehensive Plan.
v~~ours,
J. W. Brent
Executive Director
JWB:dmg
8/18/87,4/20/88·
\ //
i --^-~ ~
--L L
----j
\
\\ II
SERVICE AUTHORITY
JURISDICTIONAL AREAS MAP KEY
2TB
WATER ONLY
tit WATER AND SEWER
28
WATER ONLY TO EXISTING STRUCTURES
These are existing structures as of the
adopted date, either 10-1-82 or 8-10-83
Please see 'List of Existing Structures
OR Development Rights' for specific
structures and· dates.
_ LIMITED SERVICE
Please see 'List of Existing Structures OR
Development Rights' for specific limitations.
60
'CAll IN F[[T
SAMUEL MILLE R
DISTRICT
SECTION 59
'"
- --
... ·MOORMAN·S RIVER AGRICULTI.fI~aFORESTIILDl5mlCT·
COUNTY OF ALBEMARLE
EXECUTIVE SUMMARY
I ATTACHMENT B I
GENDA TITLE: Lewis A. Martin, Jr. -Request
or Jurisdictional Area Designation for Water Only
to Existing Structure(s)
AGENDA DATE:
September 21, 1994
ITEM NUMBER:
ACTION:
INFORMA TION:
SUBJECTIPROPOSALIREOUEST: Request to
Proceed to .Public Hearing to Consider Water Only
to Existing Structure(s) for Tax Map 59, Parcel
12F 1.
CONSENT AGENDA:
ACTION: INFORMATION:
STAFF CONTACT(S):
Messrs. Tucker, Cilimberg
"
A'ITACHMENTS: Yes
REVIEWED BY:
BACKGROUND: The applicant, Lewis A. Martin Jr., requests Jurisdictional Area designation for water only to
existing structure(s) (See Attachments A and B). The request is for service to one unit located on Tax Map
59-12Fl. The parcel is located in the Oak Knoll Subdivision approximately 500 feet south of Route 250 West in the
Ivy area (See Attaclunents C and D). The applicant stated that the existing well servicing the house has dried up and
an attempt to dig a new well (400') has failed (See Attaclunent B). The Albemarle County Service Authority
indicates that a water line with adequate capacity exists along Route 250 West that can be extended south along Oak
KrÌoll Drive to serve the subject property.
-DISCUSSION: The subject property is not within a Growth Area. The Comprehensive Plan states "only allow
changes in jurisdictional areas outside of designated Growth Area boundaries in cases where the property is: (1)
adjacent to existing lines; (2) public health or safety is endangered" (p. 146). Furthermore, the Comprehensive Plan
warns that "such utilities are not to be extended to the Rural Areas as these services can increase development
pressures" (p. 146).
The property is not directly adjacent to the waterline; however, as mentioned earlier the house is only 500' from the
existing waterline. There is one parcel between the subject property and the waterline along Route 250 (See
Attaclunents C & D). The request appears to be most closely related to the second strategy listed above.
Ivy is a former Growth Area and as such many nearby parcels are within the ACSA Jurisdictional Area. The parcel
directly adjacent to the subject property to the west and the Greencroft Subdivision also located just west both have
been designated for water oruy. The Kearsarge Subdivision located just east of the subject property also has a similar
designation (See Attaclunent D).
RECOMMENDATION: As a general policy, staff has advised that public utility capacities should be reserved to
support development of designateci growth areas. Past actions by the Board have typically been to limit utility service
outside the designated growth areas. However, where properties have experienced quantity problems and are
adjacent to existing lines, the Board has in certain circumstances granted iurisdictional area designation for water only
to existing structures. Staff believes that the effect of amendment to the jurisdictional area on the intent of the
Comprehensive Plan is minimal. No additional development will result from suèh change. Therefore, staff is
_recommending proceeding to public hearing to consider water only to existing structures for !ax Map 59, Parcel
12Fl based on the documented problems.
· -
"
COUNTY OF ALBEMARLE
EXECUTIVE SUMMARY
I ATTACHMENT C I
TITLE:
blic Hearing to Consider Water
unly to Existing Structure(s)in Oak
Knoll Subdivision
AGENDA DATE:
October 12, 1994
ITEM NUMBER:
ACTION: X
INFORMATION:
SUBJECT/PROPOSAL/REOUEST:
Lewis A. Martin, Jr. - Request for
Water Only to Existing Structure(s)
CON~ENT AGENDA:
ACTION:
INFORMATION:
ATTACHMENTS:
Yes
STAFF CONTACT(S):
Messrs. Tucker, Cilimberg
BACKGROUND:
The attached summarizes the original reqùest. At its September 21, 19-94
meeting the Board" set this public hearing to consider extending water service
to all existing structures in the Oak Knoll sUbdivision based on the general
groundwater problems in that area and the information provided by Mr. Brent
in his September 19, 1994 letter (attached). t
DISCUSSION:
The attached information from the prior staff report and Mr. Brent I s
~'1ptember19 letter summarize the particulars of this consideration. At its
.-rèptember 21 meeting, the Board determined that it was reasonable to proceed
to pUblic hearing for water service to all of Oak Knoll based on the
following: (1) the problems with groundwater in the area which have lead to
water service being granted to nearby subdivisions, and (2) the Albemarle
County Service Authority's question of equitably funding connection of one
pr~perty (the Martins) when the potential exists that other parcels in the
sUbdivision will also eventually need water.
RECOMMENDATION: .
In consideration of the particular groundwater conditions in this area and
the previous allowance of water service to nearby subdivisions, staff can
support amending the service area boundaries of the Álbemarle County Service
Authority to extend water service only to existing structures in Oak Knoll
Subdivision (Tax Map 59, Parcels 12F, 12F1, 12F2, and 12F4¡ 12F3 does not
have a structure). The effect of the amendment to the intent of the
Comprehensive Plan is minimal and no additional development will result from
such change.
~~
cc: Bill Brent
Lewis A Martin, Jr.
94.141
e
DATES:
COUNTY
8/18/87,4/20/88
\ //
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\
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SERVICE AUTHORITY
JURISDICTIONAL AREAS MAP KEY
218
WATER ONLY
~ WATER AND SEWER
28
WATER ONLY TO EXISTING STRUCTURES
These are existing structures as 01 the
adopted date, either 10-1-82 or 8-10-83
Please see ·lIst 01 Existing Structures
OR Development Rights' lor specific
structures and· dates.
_ LIMITED SERVICE
Please see ·lIst 01 Existing Structures OR
Development Rights' for specific limitations.
60
r
ICAlf 1/111 'UT
... .
-------
SAMUEL MILLER
DISTRICT
SECTION 59
,
... ·MOORMAN'S RIVER "ØUCUUIIIAL&FORESTALDSmICT'
,-,,;,..J
· .
ALBEMARLE COUNTY
P ð Box 1009 168 SPOT NAP RD CHARLOTTESVILLE.
SERVICE AUTHORITY
VA 22902 · (804) 977-4511 FÞX (804) 979-0698
September 19, 1994
Mr. Ken Baker
Department of Planning &
Community Development
County Office Building
Charlottesville, VA
VIA FACSIMILE
Re: Water Service to Oak Knoll Subdivision
Dear Ken:
We have discussed the availability of public water
service to the property of Mr. and Mrs. Lewis Martin in Oak
Knoll subdivision. When this subdivision was developed in
the mid-1980's the developer had planned to install public
water to serve these lots but was unable to get the lots
included in the jurisdictional area. The lots were then
developed with wells. Groundwater in this vicinity is
notoriously unreliable. Within the past two decades wells
have failed and public water service had to be provided to
West Leigh, West Pines, and Kearsarge subdivisions as well as
numerous other individual properties. It appears Oak Knoll
will be no exception.
The Service Authority .is now faced with the dilemma of
justifying the expenditure of public funds to install a water
main to serve recently developed property. I understand
other property owners in Oak Knoll may be interested in water
service because of concern about the reliability of their
wells. It would be shortsighted for the Service Authority
not to assume that public water will eventually have to be
extended to the other lots and to not plan accordingly. I am
sure you also recognize that limiting connections to this
water main to one property lessens our ability to find an
equitable basis for funding the project.
If you need any additional information please let me
know.
Very ;;UlY yours,
¿)~
J.W. Brent
Executive Director
JWB/lbt
c.c: Robert W. Tucker, Jr.
Board of Directors
3EP 2 , 1994
~·r. "'
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,9'1' ILl ~< .!>:.. C7 )
COMMUNITY ACTIVITY UPDATE
Monday, November 14, 7:30 pm, annual meeting of the Huntwood
Neighborhood Association at Best Western Mount Vernon Hotel -
police personnel to discuss Neighborhood Watch program
Thursday, November 10, 7:00 pm, meeting to discuss Neighborhood
Watch for a portion of Route 20N on Eastham Road
Tuesday, November 15, 7:30 pm, annual meeting of the Bellair
Homeowners' Association at Belfield School auditorium - police
personnel to discuss Neighborhood Watch program
Sunday, November 13, 5:45 pm, neighborhood meeting for Loftland
Woods subdivision at Buck Mountain Parish Hall (Earlysville) -
police personnel to discuss Neighborhood Watch program
Saturday, November 19, 2:00 - 4:00 pm, Community Day at Southwood
Mobile Park - police personnel to participate with K-9,
motorcycles, etc.
7)'<71-. (1IIfo/fer
Our iliJdy of peace
A Caring Retirement Community
November 2, 1994
Walter Perkins, Chairman
Albemarle County Board of Supervisors
401 McIntire Road
Charlottesville, Virginia 22902
Dear Mr. Perkins:
Our Lady of Peace is pleased to report that it has exceeded the requirements of the
agreement of November 24, 1992, between Albemarle County, Virginia, and Our Lady of
Peace, Inc. As in the previous year, Our Lady of Peace has currently in residence within its
Assisted Living Facility ten indigent Albemarle County older adults.
In addition, there are six other limited income elderly residents in our thirty-bed
Nursing Center.
The Board of Directors of Our Lady of Peace would like to convey our deepest and
most sincere appreciation to you and the members of the Board of Supervisors for your
ongoing support of the indigent elderly.
We invite you and the other members of the Board of Supervisors to visit Our Lady
of Peace at your convenience to see first hand the good care all of the residents of Our Lady
of Peace receive. Thank you again for your continued hard work on behalf of the elderly
poor of Albemarle County.
Sincerely,
~. r ...-í
/r ulL ill ,;:~~
Ruth DePiro
President
RD:RM/ky
pc: Robert McNichols
Management Agent
751 Hillsdale Drive
Charlottesville, Virginia 22901
804/973-1155
t·
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COUNTY OF ALBEMARLE
MEMORANDUM
TO:
FROM:
DATE:
RE:
Albemarle County Board of Supervisors
Robert W. Tucker, Jr., County Executive
November 14, 1994
Building Permit Review
As you may know, the Inspections Department along with members of my staff have been working
since August to improve the county's building permit issuance process. Enclosed, for your review,
is a summary of the actions taken so far and a statistical outline indicating the time savings realized
by these preliminary changes. In our effort to encourage our employees to "work smarter," we are
beginning to see some concrete measurable improvements.
Additionally, staff has had two separate, successful meetings with various "client groups" seeking
feedback to issues that are in progress. On an issue specific basis, we are beginning to see healthy
dialogue and cooperative overtures between competing and conflicting interests, that should lead
to a better understanding of problems and some joint consensus building on solutions.
I trust that you find this background information useful and will attempt to update you periodically.
As always, should there be a question, please feel free to contact me.
RWT,Jr/dbm
94.168
Attachments (2)
cc. Mr. Richard E. Huff, II
Mr. Jesse R. Hurt
Mr. Jay N. Schlothauer
Since the beginning of August, a team has been working to improve the building permit
issuance process. This team consists of the Deputy Director of Inspections, the
Inspections Department's front office staff, and others (i.e. plans examiner, Engineering
Department staff, Zoning Department staff, and Albemarle County Service Authority
engineering staff), as necessary for specific issues. Our immediate goal has been to
identify and remove unnecessary steps in the permit review process, without sacrificing
any accuracy or thoroughness of technical review. A slightly longer-term goal is to
improve the efficiency and user-friendliness of our permit intake procedures. Much of the
direction and impetus for this team's task was provided by two University of Virginia
Commerce School students, who studied the building permit review process as an
academic assignment.
The high priority placed on this project led the Inspections Department to devise a creative
method of sharing supervisory responsibilities. With the County Executive's concurrence,
the Director of Inspections has taken on the primary function of dealing with the technical
field inspection details of the building code. The Deputy Director of Inspections is to
concentrate full-time attention to facilitating the team task of seriously evaluating and
improving the permit issuance process.
The actions taken so far are as follows:
1. The process of p.hysically moving the permit application packages from one
office to another has been modified. Previously, a member of the Inspections
Department was acting as a courier and delivering the files to the various
reviewing departments. Now, the files are being picked up from the
Inspections Department, on at least a daily basis, by staff from the other
departments. This change has saved the Inspections Department's staff
about an hour a day, and has allowed the other departments to "receive" their
bundles of permits when it best suits them. Permits now travel through the
system despite any staffing problems in the Inspections Department, such as
absences. The other departments do not have to wait for their deliveries, and
the centrally located "in-boxes" allow everyone to check their workload
regularly. The attached statistical outline indicates the average time savings
realized by this change.
2. A computerized permit tracking system, of one form or another, has been
in place since 1991. Continuing improvements have made this system more
usable over the years, but one major data entry glitch existed until August.
Unfortunately, this glitch made it nearly impossible to quickly recover a
computer record and therefore, the Data Tracking System (DTS) was
somewhat unusable. Throughout most of August, the Inspections
Department's staff worked to reenter approximately 7,000 computerized
building permit files. This has made the system friendlier and encouraged
greater and more frequent use of the computer files. Easier use of these files
was necessary for the routing modification, noted above, to work efficiently.
A team of users has been formed to meet regularly with our programming staff
in Information Services to identify improvements needed in the automated
system.
3. Various staff members were consulted to seriously consider which items of
permit review were deemed necessary. This effort focused on identifying
which departments were seeing permit applications, but making no comments
on them. Although there were no departments or agencies that could be cut
out of the review loop, there were some categories of permits that did not
require review by certain departments. In particular, permits requiring review
by the Albemarle County Service Authority, and permits requiring review by
the Inspections Department's plans examiner are being more accurately
identified. There are potentially hundreds of permits per year that can now be
excluded from ACSA review. The classes of permits that no longer require
plans examiner review include residings, reroofings, residential swimming
pools, mobile homes, farm buildings, and residential storage sheds smaller
than 150 sq. ft. There has been no loss of accuracy, but many permits now
have to make one or two fewer review stops.
4. As part of the effort to improve the customer service aspect of the permit
application process, a physical remodeling of the Inspections Department is
envisioned. A proposed floor plan is now undergoing final review and
approval. This plan includes provision for work stations, or cubicles, in which
the permit intake staff can meet face-to-face with the applicants. The intent
is to alleviate the busyness and noise of the current layout, and to allow for
more thoughtful and thorough consideration of the applications and building
plans. Concurrently, the office equipment (i.e., motorized filing machine,
printer, copier, etc.) is being relocated out of the front office reception area.
By adding some chairs and designating a receptionist, customers will be more
comfortable while they wait for more specialized service.
The rate of change has been deliberately timed so that each modification to the process
can be adequately evaluated before another is enacted. Future efforts will concentrate on
further improving attention to the individual customers, more thorough and accurate
information gathering and improving up-front identification of deficiencies in the
applications.
ì .
COUNTY OF ALBEMARLE
Department of Inspections
401 Mcintire Road
Charlottesville, Virginia 22901-4596
(804) 296-5832
A COMPARISON OF BUILDING PERMIT REVIEW TIMES FOR APPLICATIONS
TAKEN BEFORE 8/5/94, AND FOR APPLICATIONS TAKEN AFTER 8/5/94
Applications taken during the week of 7/18/94 - 7/22/94: 42
Applications taken during the week of 8/15/94 - 8/19/94: 31
Categories were set up based on the numbers of agencies that had'
to review the permits. Four agencies were considered:
Inspections, Zoning, Engineering and A.C.S.A.
All permits went through the Inspections and Zoning Departments.
The numbers of days taken for review are presented as "working
days". The time required for Health Department review is always
longer than the total time taken by the four agencies considered,
and the Health Department review is not taken into account. No
effort was made to determine how long each agency takes to
complete its review.
Week of:
7/18-7/22
8/15-8/19
2 agencies performing review
# of permits:
11
8
average # of review days:
4.8
2.6
3 agencies performing review
# of permits:
11
10
average # of review days:
5.8
5.0
4 agencies performing review
# of permits:
20
13
average # of review days:
10.1
5.3
COUNTY OF ALBEMARLE-
91. øfJG .Jøs7f
_1 { .~(/ .~<t.
fI
I
EXECUTIVE SUMlv1ARY
AGENDA TITLE:
Crozet Park: Request for Funding Assistance
for a New Swimming Facility
AGENDA DATE:
November 9, 1994
ITEM NUMBER:
tìtflogò 3./'S"'4---
ACTION:
INFORMATION:
x
SUBJECTIPROPOSAUREOUEST:
Presentation of a fonnal request rrom the Crozet Park Board for
County funding of $230,000 toward the construction of a new
swimming facility.
CONSENT AGENDA:
ACTION:
INFORMATION:
ATTACHMENTS:
STAFF CONTACT(S):
Messrs. Tucker, Huff, and Mullaney
REVIEWED BY:
BACKGROUND:
Crozet Park is making a fonnal request of the Board to assist in the funding of a new swimming facility. The total cost of the new
facility is estimated at $330,000. The request for County assistance is in the amount of $230,000. On August 3, 1994, the Park Board
appeared before the Board of Supervisors and presented a preliminary pool replacement study and made an unspecific request for
County assistance. In that presentation the Park Board indicated that a new pool would cost approximately $300,000 and that the Park
Board had a $100,000 replacement fund. The Park Board also indicated a willingness to borrow another $100,000 and seek grants
rrom other agencies and foundations. As a result of this preliminary report the Parks and Recreation Department put in a Capital
Improvements request for a total of$lOO,OOO, spread over the next two years, to be considered along with the other County funding
priorities. The Park Board has now completed its' pool replacement study.
DISCUSSION:
The Croze e only swimming pool open to the general public in Albemarle County. The pool is facing its 35th season and is
in serio need of cement. The Crozet Park Board has analyzed the option of renovating the existing pool. The renovation
estimate s $200,300 d due to structural defects, the renovation would carry no warranty. In addition, the renovation would have a
limited l' span of 10 years even if no wûoreseen problems developed. The Park Board believes the most reasonable option is to
replace the e' g facility. A new pool would have an estimated life span of 30-40 years.
The replacement plan includes relocating the pool and filling the old pool site. The new facility would include a 25 yard X 25 meter
pool with a 30' X 30' diving well. Also included would be a 200 square foot wading pool and a new bathhouse. The Crozet Park
Board envisions that a pool bubble enclosure would be added in the future. The cost of $330,000 includes $20,000 for the foundation
of the future enclosure. The bubble enclosure foundation for a Harrisonburg pool was $45,000. It is estimated that the Park would
save $25,000 by installing the footings for the foundation when the pool is being built.
In 1994, the annual operating costs of the Park pool exceeded revenues by $13,642. It is anticipated that this operating deficit will be
reduced substantially with a new pool due to annual savings for pool paint, chemicals and water. The Park Board would continue to
cover annual operating costs with revenues rrom pool usage and other Park activities.
In 1986, the County fonnally recognized the recreational importance of Crozet Park and entered into a restrictive covenant agreement
with the Park Board on the parcel of Park property which did not include the swimming pool. Since that time the County has invested
over $100,000 in non swimming related improvements at the Park and has been responsible for the routine mowing and trimming of
the Park grounds. This agreement allowed the Park Board to put all of their financial resources toward the swimming operation and
allowed the Park Board to retire an existing debt for previous swimming pool repairs. The Claudius Crozet Park Board acknowledges
the past support by the Albemarle County Board of Supervisors and seeks continued collaboration to help meet the needs of West em
Albemarle as a designated growth area.
The 1994 swim season registered approximately 8,000 visitors at the pool. The Crozet Gators Swim Team registered 105 swimmers,
a 30 % increase over two years ago. In comparison, Mint Springs Park had about 18,000 visitors during the 1994 swim season.
J
A2enda Title:
Crozet Park: Request for Funding Assistance for a New Swimming Facility
November 9, 1994
Page 2
RECOMMENDATION:
With this request trom Crozet Park the COWlty must examine its philosophy on providing funding for swimming facilities. Because
the Crozet Park pool has been operated as a public pool for so many years, and has built up a considerable clientele, the closing of
such a facility would be a significant loss to the residents of Western Albemarle. This is a unique situation in Albemarle COWlty,
because Crozet Park Pool is the only existing pool that is open to the general public. Even though the 1986 restrictive covenant
agreement provided no direct funding for the pool, the major intent behind it was to find a way to keep the pool open without direct
support. It is recommended if the Board decides to work with Crozet Park in developing a mutually agreeable and feasible funding
plan, that the restrictive covenant agreement should be expanded to pertain to the entire Crozet Park property.
Staff recommends, as it did when their initial request was forwarded, that the Board receive the request and table a decision pending a
recommendation trom the CIP Technical Review Committee at such time as it can be reviewed in light of all CIP requests.
CROPOOL
94.142
DATE
N w I (; I Ii 7 tf
AGENDA ITEM NO.
'7
5 p- 9Ý- Z-5 0 Jh1\5O'Y-J
AGENDA ITEM NAME
DEFERRED UNTIL
V-e-¿ ;;).} ",y
Form. 3
7/25/86
...
~
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COUNTY OF ALBEMARLE
Dept. of Planning & Community Development
401 Mcintire Road
Charlottesville, Virginia 22902-4596
(804) 296-5823
November 9, 1994
River Heights Associates
Attn: Wendell Wood
P. O. Box 5548
Charlottesville, VA 22905
RE: ZMA-94-12 River Heights Associates
Dear Mr. Wood:
The Albemarle County Planning Commission, at its meeting on November 8, 1994, by a vote of
6-1, indefinitely deferred the above-noted petition.
If you have any questions, please do not hesitate to contact me.
:;;~?l~
William D. Fritz
Senior Planner
WDF/jcw
vfc: Ella Carey
1
DATE
I V v.J It? / 1'ì'7?
AGENDA ITEM NO.
~
AGENDA ITEM NAME
ZM~ - C]t.f-tZ ~ì~ ~'ì~
DEFERRED UNTIL
\
[ Ii -k- ç;...-t. ..Je. { '1
Form. 3
7/25/86
¡:,
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·1 _.---
COUNTY OF ALBEMARLE
Dept. of Planning & Community Development
401 McIntire Road
Charlottesville, Virginia 22902-4596
(804) 296-5823
November 8, 1994
Mr. Steve Melton
195 Riverbend Dr
Charlottesville, VA 22901
RE: SP-94-29 Hurt Investment Company
Dear Mr. Melton:
The Albemarle County Planning Commission, at its meeting on November 1, 1994,
unanimously recommended approval of the above-noted petition to the Board of
Supervisors. Please note that this approval is subject to the following condition:
1. The site shall be developed in general accord with the preliminary site plan
identified as sheet 2 of "Site Development Plan Showing Guaranty Savings and
Loan Pantops Tax Map 78 Parcel 72 Rivanna Magisterial District Albemarle
County, Virginia" and further identified as "Presented to Planning Commission
November 1, 1994, initialed Y AH.
Please be advised that the Albemarle County Board of Supervisors will review this
petition and receive public comment at their meeting on November 16, 1994. Any new
or additional information regarding your application must be submitted to the Clerk of
the Board of Supervisors at least seven days prior to your scheduled hearing date.
If you should have any questions or comments regarding the above noted action,
please do not hesitate to contact me.
Sincerely,
~~
Yolanda Hipski
Planner
YH/jcw
cc: Ella Carey
·.
.
"
COUNTY OF ALBEMARLE
Dept. of Planning & Community Development
401 Mcintire Road
Charlottesville, Virginia 22902·4596
(804) 296·5823
MEMORANDUM
TO:
Albemarle County Planning Commission
Yolanda Hipski, Planne~
October 25, 1994
FROM:
DATE:
RE:
(SP-94-029) Hurt Investment Company and Virginia Land Trust
(SDP 94-050) Guaranty Savings and Loan Preliminary Site Plan
(SP 94-029) HURT INVESTMENT COMPANY AND VIRGINIA LAND TRUST
Since the October 18, 1994 Planning Commission meeting, staff has met with the
applicant to discuss circulation on the above referenced site. The applicant has
addressed staff concerns regarding provision of an adequate radius by:
1. Widening the planting island adjacent to the entrance to 27 feet, thus allowing
the necessary turning radius for automobiles entering the site and immediately
turning right to parallel to State Farm Blvd.
In addition, the applicant has also addressed staff concerns regarding congestion by:
1. Narrowing the proposed entrance to thirty feet and narrowing the planting island
adjacent to the drive through, thus allowing a better alignment of the westbound
travel lane with the site entrance.
2. Pulling the sidewalk on the east side against the building so to better align the
northbound travel lane.
Albemarle County Planning Commission
Page 2
October 25, 1994
3. Providing a 100 foot turn lane and 42 foot taper lane on State Farm Boulevard.
Given these changes, staff can support the circulation (see attached Engineering
comments).
Staff has reviewed this request in accord with Section 31.2.4.1 of the Zoning
Ordinance. Given the proposed changes, staff opinion is that the proposed use will be
in harmony with the purpose and intent of the ordinance, with the uses permitted by
right in the district, with additional regulations in Section 5.0 and with the public health
safety and general welfare.
Therefore, staff recommends approval subject to the following condition:
1. The site shall be developed in general accord with the preliminary site
plan identified as sheet 2 of "Site Development Plan Showing Guaranty
Savings and Loan Pantops Tax Map 78 Parcel 72 Rivanna Magisterial
District Albemarle County, Virginia" and further identified as "Presented to
Planning Commission November 1, 1994, initialed Y AH.
fSDP 94-050) GUARANTY SAVINGS AND LOAN PRELIMINARY SITE PLAN
The applicant has withdrawn his request for deletion of the loading spaces (see
attached letter). Prior to final approval, staff will require that three spaces be shown on
the final site plan.
YH/jcw/blb
RECEIVED
VIRGINIA LAND COMPANY BUILDING
POST OFFICE BOX 8147
CHARLOTTESVILLE, VIRGINIA 22906
. t,; I 2 5 1994
Planning Døp:"
C. W. HURT CONTRACTORS, INC.
AREA CODE 804
TELEPHONE 979-8 1 8 1
FAX 296·3510
October 25, 1994
Mrs. Yolanda Hipski
COUNTY OF ALBEMARLE
Dept. of Planning & Community Development
401 McIntire Road
Charlottesville, VA 22902-4596
RE: SDP-94-050 - Guaranty Savings & Loan Preliminary Site Plan
Dear Yolanda:
Pursuant to our telephone conversation today this letter is to acknowledge that we no
longer wish to proceed with the modification request of 4.12. 7.6 of the Zoning Ordinance
on the above referenced project.
As discussed we will maintain the three (3) loading spaces as originally shown on the site
plan. This change will be reflected on the final site plan.
If you have any questions, please do not hesitate to call.
Sincerely,
'I .
/~LJ1.~~
Stephen M. Melton
COUNTY OF ALBEMARLE
MEMORANDUM
TO:
FROM:
DATE:
HE:
Yolanda Hipski - Planner
Glenn E. Brooks - Civil Engineer II ~~
25 October 1994
Guaranty Savings and Loan Preliminary site Plan
The site plan received on 24 October 94 has been reviewed.
This department recommends approval of the Preliminary site
Development Plan.
Final Site Development Plan approval shall be subject to
Department of Engineering approval of all relevant site plan
items and shall include the following items:
a. VDOT approval of entrance location and right-of-way
improvements.
b. VDOT approval of Drainage Plans and calculations.·
c. Department of Engineering approval of Grading and Drainage
Plans and calculations.
d. Department of Engineering approval of the Erosion Control
Plan.
e. Issuance of a Special Use Permit for the drive-in window.
Please contact me at your earliest convenience if you have
questions regarding these comments or require additional
information.
GEB/sros
Copy: SDP-94-050
I
,- -----.------
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RECEIVED
ocr 2 5 1994
Planning Dept.
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STAFF PERSON:
HEARINGS:
YOLANDA HIPSKI
PLANNING COMMISSION:
BOARD OF SUPERVISORS:
OCTOBER 18, 1994
NOVEMBER 16,1994
(SP 94-029) HURT INVESTMENT COMPANY AND VIRGINIA LAND TRUST
(SDP 94-050)GUARANTY SAVINGS AND LOAN PRELIMINARY SITE PLAN
NOTE: This staff report has been separated into two sections. The first section discusses the
Special Use Permit request and the second discusses the Site Plan. Approval of a Site Plan is
contingent upon the Board of Supervisors approval of the Special Use Permit.
(SP 94-029) HURT INVESTMENT COMPANY AND VIRGINIA LAND TRUST
Petition: Hurt Investment Company and Virginia Land Trust petition the Board of Supervisors
to issue a special use permit for a drive-through window (25A.2.2) on a portion of a 4.924 acre
parcel zoned PD-MC, Planned Development Mixed Conunercial and EC Entrance Corridor.
Property, described as Tax Map 78, Parcel 72, is located at the southwest corner of the State
Farm/Route 250 intersection in the Rivanna Magisterial District. This site is recommended for
office/regional service in urban neighborhood 2 (See Attachment A).
Character or Area: This site has recently been regraded in order to accommodate the Route 250
East road improvements. The property is flat with slopes of less tlwt 2 percent. There is a brick
sign located on site and several large white pine trees located along State Farm Boulevard.
APPLICANT'S PROPOSAL: The applicant proposes to locate a bank with three
drive-through windows (see attachment B). Access sha1l be via State Farm Boulevard.
PLANNING AND ZONING mSTORY:
(sUB 91-154) Pantons Redivision Preliminary Plat- On September 15, 1992, the Planning
Commission approved a proposal to create fourteen (14) lots with a 22.137 acre residue on Tax
Map 78, Parcels 20, 72 and 73. On April 30, 1993, the Planning Department signed a plat which
created this parcel.
SUMMARY AND RECOMMENDATION:
Historically, staff rçview of drive-through windows has been directed to issues of on-site and off-
site circulation. As part of the Special Permit, staffhas reviewed the proposed site plan to ensure
all circulation issues have been adequately addressed.
1
. The Site Review Committee identified the proposed entrance as a potential conflict area due to a
lack of an adequate turning radius and due to potential congestion caused by traffic exiting the
bank, the drive-through and traffic entering the site (see attachment C). Staff has discussed
several options with the applicant regarding the traffic congestion which include:
1. Consider providing an access lane from proposed Hickman Lane (see attachment
E). This option will diffuse some of the congestion at the State Farm Boulevard
entrance and will allow access via Hickman Road at a crossover on State Farm
Boulevard. In addition, traffic going towards Route 250 on State Farm Boulevard
will not have to U-Turn at the Route 250 intersection to enter the site.
2. Shorten the drive-through lanes and divert traffic to the western parking lot. This
would divert exiting drive-through traffic away trom oncoming traffic.
3. Rotate the building or relocate the drive-through so that it exits away trom
incoming traffic.
Currently, the turning radius for traffic turning into the site and to the right (toward Route 250)
overlaps with the oncoming traffic lane by approximately five feet. Staff has also discussed
options with the applicant regarding the inadequate radius which include:
.
1.
Move the building back in order to provide better radius.
2. Provide lOX 18 foot parking spaces so that a only 20 foot aisle would be
required. This would allow more area that could provide an improved turning
radius at the entrance.
3. Eliminate one parking space adjacent to the drive-through and eliminate the
sidewalk on the eastern side of the bank. This could push the travelway away trom
the entrance and provide a better turning radius.
In response, the applicant has proposed some changes (see Attachment D). In addition, the
applicant has verbally agreed to reducing the planting island next to the drive-through to better
transition the parking and between the entrance area. Staff can support this change. The applicant
has also verbally agreed to providing a 100 foot turn lane on State Farm Boulevard. Although the
turn lane will minimize conflict on the state road, staff is still concerned that the turn lane will
exacerbate the inadequate radius problem for drivers who wish to the Route 250 side of the site.
Staffhas reviewed this request in accordance with section 31.2.4.1:
.
" ... That the character of the district will not be changed thereby and that the use will be in
harmony with the purpose and intent of this ordinance, with the uses permitted by right in
the district, with additional regulations provided in section 5.0 of this ordinance, and with
the public health, safety and general welfare"
2
.
.
.
Section 4.12.6.2 states, in part:
"Parking areas shall be designed to facilitate unimpeded flow of on-site traffic in
circulation patterns readily recognizable and predictable to motorists and
pedestrians. Parking areas shall be arranged in a fashion to encourage pedestrian
access to buildings and to minimize intemal automotive movement.. . Except as
otherwise permitted in a particular case, interior circulation aisles adjacent to
parking spaces shall have a minimum travel width of twenty feet with appropriate
turning radü~ provided that the Commission may increase such width and turning
radü upon finding that such increase is necessary to accommodate emergency
vehicles together with the largest delivery or service vehicles which may
reasonably be anticipated to occasion the site, whether under proposed or potential
usage ... "
Section 32.7.2 states, in part:
"Each development shall be provided with safe and convenient ingress and egress
to one (1) or more public roads designed to: reduce or prevent congestion in the
public streets~ minimize conflicts and fiiction with vehicular traffic on the public
street and on-site...."
Staff opinion is that a lack of an adequate turning radius will require right turning motorists to
either conflict with oncoming traffic or to back up in order to complete their turn. Staff opinion is
that the applicant is not providing an appropriate turning radius. Staff opinion is that the
Commission should require a radius which conforms with AASHTO minimum turning radii
standards.
Staff opinion is that the applicant is not satisfying Sections 31.2.4.1, 4.12.6.2 or 32.7.2 of the
Ordinance.
Therefore, staff recommends denial.
Should the Board choose to approve (SP 94-029), staff recommends the following conditions:
RECOMMENDED CONDmONS OF APPROVAL:
1. Provision of a one hundred foot turn lane on State Farm Boulevard~
2. Staff approval of shortening the planting island adjacent to drive-through;
3
.
.
.
lSDP 94-050) Guaranty Savinls and Loan Preliminary Site Plan
Approval of the site plan relies on approval of the Special Use Permit. Should the Board choose
not to approve the Special Permit, a site plan cannot be approved.
Staff has identified one issue regarding the site plan:
Modification of Section 4.12.7.2
MODIFICATION OF SECTION 4.12.7.2
Section 4.12.7.2 requires this site contain 3 loading spaces. In accord with section 4.12.7.6, the
applicant requests the Comnùssion waive this requirement for all loading spaces (see attachment
F). Staff can support this request for two of three spaces only (and retention of one loading
space). Furthermore, statfrecommends reservation of an area for the two loading spaces not now
required should the use change in the future.
ATTACHMENTS:
A - Location map
B - Applicant proposal
C - Memo fÌ"om GlelUl E. Brooks to Yolanda Hipski
D - Applicant response letter fÌ"om Steve Melton to Yolanda Hipski
E - Possible access lane to Hickman (provided by stafl)
F - Request for loading space modification
4
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RIV ANNA MAGISTERIAL DISTRICT
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COUNTY OF ALBEMARLE
MEMORANDUM
TO: Yolanda Hipski - Planner
FROM: Glenn E. Brooks - Civil Engineer II -<4E?B
DATE: 10 October 1994
RE: Guaranty Savings and Loan Preliminary Site Plan
.
The Engineering Department recommends review of this plan be
suspended until the safety concerns with the internal
circulation at the entrance to State Far.m Boulevard have been
resolved. Vehicles entering this site are forced immediately
with two choices: (1) make a 90° right turn onto the travelway
parallel to State Far.m Boulevard, or (2) continue straight
along the travelway through the southern most parking area.
These two routes setup the following conflicts.
a. Vehicles choosing (1) to turn right must essentially make
a U-turn. Due to the inadequate distance separating State
Far.m Boulevard from the parallel travelway, the path of
entering traffic overlaps the path of exiting traffic from
the drive-through windows. This i·s established using
AASHTO minimum turning radii. 'Also, with or without
markings, cars exiting from the drive-through windows
will, in all probability, not be staying.within the
predicted lanes, which further intensifies the problem.
For a clarification of these points see the sketches of
figures A and B on the attached pages.
b. Vehicles choosing (2) to go straight are confronted with a
median or an exiting car directly ·in front (see Fig. C for
clarification). This creates a decision point without
adequate warning or sight distance. The incoming traffic
must instantly make the decision to swerve left, take a
sharp right turn, or stop.
.
c. The potential backing up of traffic caused by the internal
circulation problems will create a queue extending into
State Far.m Boulevard. The possibility of a turning lane
may move this queue out of the travelway, but the U-turn
will become more severe, which intensifies the problems of
items (a) and (b).
.
.
.
Memo Re: Guaranty Savings and Loan
10 October 1994
Page Two
In summary, this Department has significant concerns with the
circulation on this site plan.
The revisions which have been proposed do not adequately
address these concerns. Therefore, it is incumbent upon this
Department to recommend review of this plan be suspended.
GEB/
Copy: Reading File
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J ATTACHMENT D I
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C. W. HURT .CONTRACTORS, INC.
VIRGINIA LAND COMPANY BUILDING
POST OFFICE BOX 8147
CHARLOTTESVILLE, VIRGINIA 22906
AREA CODE 804
TELEPHONE 979-81 8 1
FAX 296-3510
September 26, 1994
Mrs. Yolanda Hipski
County of Albemarle
Dept. of Planning & Community Development
401 McIntire Road
Charlottesville, VA 22901
RE: SDP - 94-050 - Guaranty Savings and Loan Preliminary Site Plan
Dear Yolanda:
In regards to your memorandum dated September 16, 1994 on the above referenced project, I would like to
address item # 1 of the site review comments.
.
It is of our opinion that by eliminating 3 parking spaces to the left of the entrance widening the entrance and
changing the radius eliminating the 3 loading spaces at the entrance to the drive thru would eliminate the
conflicts that staff is concerned about.
There will be three main groups of traffic entering this site, employees, who will most likely use the parking
spaces on the left side and rear of the building, internal bank customers who will wish to park in front of the
building or as close as possible and drive thru customers. The drive-thru customers will ultimately see the
drive thru lanes immediately upon turning into the site and either go straight or turn right and go around the
back to enter the drive thru lanes. With proper signage and common courtesy, there should be no foreseeable
problems.
Another point we would like to make is the front of the property is on State Farm Blvd. since no entrance
exits offRt. 250 East. Guaranty Savings & Loan wanted their building to front on State Farm Blvd. with the
drive thru window away fTom Rt. 250 and have designed the interior of their building in this fashion. The
Architectural Review Board has approved the position of the building and drive thru in a preliminary meeting
on September 19, 1 994.
Thank you very much for your consideration in this matter. If you have any questions, or need further
information do not hesitate to call.
Sincerely,
·~L þL.f~-.
Stephen M. Melton
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[ATTACHMENT F]
C. W. HURT CONTRACTORS, INC.
VIRGINIA LAND COMPANY BUILDING
POST OFFICE BOX 8147
CHARLOTTESVILLE. VIRGINIA 22906
AREA CODE 804
TELEPHONE 979-81 8 1
FAX 296·3510
September 26, 1994
Mrs. Yolanda Hipski
County of Albemarle
Dept. of Planning & Community Development
401 McIntire Road
Charlottesville, V A 22902
RE: SDP - 94-050 - Guaranty Savings and Loan Preliminary Site Plan
Dear Yolanda:
I would like to request modification of 4.12. 7.6 of the Zoning Ordinance to delete the
three (3) loading spaces required on the above referenced project.
In the event these spaces would ever be needed in the future we will reserve space to put
them back in.
Sincerely,
·-·IL
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Stephen M. Melton
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SEP 2 6 1994
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COUNTY OF ALBEMARLE'
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EXECUTIVE SUMMARY
AGENDA TITLE:
AGENDA DATE:
November If. 1994
ITEM NUMBER:
C}cI, III (, ,"5" Y
Health Department Appropriation
ACTION: X
INFORMATION:
SUBJECTIPROPOSAUREOUEST:
Request approval of Appropriation # 940031 in the amount of
$23,500 to complete renovations and repaving work at the
Health Department
CONSENT AGENDA:
ACTION: INFORMATION:
ATTACHMENTS:
STAFF CONTACT(S):
Messrs. Tucker, White, Breeden
REVIEWED BY:
BACKGROUND:
Although the expansion of the Thomas Jefferson Health District facility is nearly complete, several project needs, which were included
in the original renovation plan, have not been completed due to lack of funds at the close of the project. The Health Department has
requested that the County and City appropriate the additional funds at this time in order to complete the project and to take advantage of
some cost savings that will occur if the work is done now.
DISCUSSION:
The following project needs have been identified by the Health Department to complete the renovation:
$3,000 Painting and new flooring for 2 stairwells that have not been completed.
$4,000 Construction of a new entrance for the administrative management offices separate :trom the back staff entrance.
$5,000 Installation of additional built-in cabinets with sinks in the dental and clinic rooms.
$3,000 Relocation costs to return supply room :trom rental space to the health department building.
$25,000 Furnishings for clinic, conference rooms and nursing/clerical offices. New divided workunits will replace 17 -year old
deteriorated units. This reflects only 25% of what was originally allocated for furnishings.
$40,000 Total Costs
Proposed funds for these projects are:
$10,000 Remaining contingency funds
$30,000 Partial use of a $17,000 Health Dept. refund to the County received from the state in June FY 1993-94. The County's share would
be $15,000.
The second part of the request is to repave the facility's parking lots, which are in bad shape having suffered badly through the construction.
This request was originally submitted for the FY 1995-96 CIP for $30,000, or a County cost of $15,000. However, if the City includes this
project in with their contract for several other paving jobs, there will be a substantial savings. The cost to the County to repave right now
will be $8,500.
Proposed funding for the repaving is from the CIP fund balance, using approved FY 1994-95 funds for the Western Albemarle crossing
project that were not needed.
RECOMMENDATION:
Staff recommends approval of appropriation #940031 in the amount of $23,500, $15,000 to complete the Health Department expansion
and renovation project and $8,500 to repave the parking lot.
94.165
/f-/( -9(
çr¡ 1/ I&.. (¿,ç'1
David P. Bowennan
Charlottesvíl1e
COUNTY OF ALBEMARLE
Office of Board of Supervisors
401 Mcintire Road
Charlottesville, Virginia 22902-4596
(804) 296-5843 FAX (804) 296-5800
Charles S. Martin
Rivanna
Charlotte Y. Humphris
Jack Jouett
Walter F. Perkins
White Hatl
Forrest R. Marshall, Jr.
Scottsville
Sally H. Thomas
Samuel Miller
M E M 0 RAN DUM
TO:
Board of Supervisors
FROM:
Ella W. Carey, Clerk, CMC
,::?L L:L
./
DATE: November 11, 1994
SUBJECT: Reading List for November 16, 1994
VOctober 15 (A), 1992 - Mr. Martin ¡~
~une 9, 1993 - Mr. Perkins
72 -e-J-
October 13, 1993 - Mr. Bowerman
vPécember 15, 1993 - page 8 (Item #8) - end - Mrs. Humphris 1?~
August 17, 1994 - pages 1 - 10 (Item #11) - Mr. Marshall~~
pages 10 (Item #11) - end - Mr. Martin
September 21, 1994 - Mr. Martin ~~
EWC:mms
*
Printed on recycled paper
RES 0 L UTI 0 N
o F
I N TEN T
BE IT RESOLVED that the Board of Supervisors of Albemarle
County, Virginia, does hereby state its intent to rezone Tax Map
60, Parcel 30F from HC, Highway Commercial, to R-l, Residential,
for the Emergency Operations Center building as a public necessity,
convenience and general welfare of the County and for good zoning
practice; and
FURTHER requests the Albemarle County Planning Commission to
hold a public hearing on said intent to rezone, and does request
that the Planning Commission send its recommendation to this Board
at the earliest possible date.
* * * * *
I, Ella W. Carey, do hereby certify that the foregoing writing
is a true, correct copy of a resolution of intent adopted by the
Board of Supervisors of Albemarle County, Virginia, at a regular
meeting held on November 16, 1994. & 1J..ø... tJ
Clerk, Board of ~uperVisors