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Home My WebLink About1995-02-13 FIN A L 5:00 P.M., Adjourned Meeting February 13, 1995 Room 5/6, County Office Building 1} Call to Order. 2} Joint Meetinq with School Board a} Executive Session: Property Acquisition. b} Certify Executive Session. c} Discussion: FY 1995-96 Budget. d} Other Matters Not Listed on the Agenda. 2a) Executive Session: Legal Matters. 2b) Certify Executive Session. 3} Adjourn. David P. Bowerman Charlottesville COUNTY OF ALBEMARLE Office of Board of Supervisors 401 Mcintire Road Charlottesville, Virginia 22902-4596 (804) 296-5843 FAX (804) 296-5800 Charles S. Martin Rivanna Charlotte Y. Humphris Jack Jouett Walter F. Perkins White Hall Forrest R. Marshall, Jr. ScottsviHe Sally H. Thomas Samuel Miller MEMORANDUM TO: Robert W. Tucker, Jr., County Executive ~ ii./' Ella W. Carey, Clerk ~ FROM: DATE: February 14, 1995 SUBJECT: Board Actions of February 13, 1995 Following is a list of actions taken by the Board of Supervisors at its meeting on February 13, 1995: Agenda Item No.1. Call to Order. The meeting was called to order at 5:02 p.m., by the Chairman, Mr. Perkins. Agenda Item No. 2c. Discussion: FY 1995-96 Budget. The Board recommended as budget guidance a two percent salary scale adjustment, two percent pay for performance and contribution of 90 percent to health insurance premiums. Item 2d. Other Matters Not Listed on the Agenda. Mr. Michael Marshall expressed concerns about mandatory health screenings. NOT DOCKETED: Mr. Forrest Marshall requested that SP-95-03, Oakwood Foundation, be fast tracked with a public hearing to be held by the Planning Commission on March 14 and Board of Supervisors on March 15. EWC/jng C:\..\ACT&AGND\ACT0213.95 cc: Kevin Castner Carole Hastings Wayne Cilimberg Larry Davis * Printed on recycled paper FEBRUARY 13, 1995 BOARD OF SUPERVISORS EXECUTIVE SESSION MOTION I MOVE THAT THE BOARD GO INTO EXECUTIVE SESSION PURSUANT TO SECTION 2. I -344(A) OF THE CODE OF VIRGINIA UNDER SUBSECTION (3) TO CONSIDER ACQUISITION OF PROPERTY FOR A SCHOOL FACILITY. 02 I 395.WPD - f. t,/o·t¡6 ... . ff. oz/q ,o7.? I " DJ r'" " r ; FEB 1 .Al; L------ " . JOINT BOARD MEETING SUBJECT: School Division 1995-96 Budget n I,RD U\ '- .-._...-_,,~;;f."''''-'''---'-' Februarv 13, 1995 DATE: ENCLOSURES: 4 REASON FOR CONSIDERATION: ACTION INFORMATION ~ Policy Reference DB - Backqround The FY 95-96 budget calendars for both the Board of Supervisors and School Board included a joint meeting between the boards on February 13 for the purpose of discussing the school division budget. Attachment one provides the executive summary of the proposed FY 95-96 school division budget that was prepared for the public hearing that occurred on February 6, 1995. Administrative Consideration The budget is balanced to available revenue and was able to adhere to the School Board's goal of incurring no additional debt. In addition, continuing the 10 year repayment schedule for the VRS early retirement debt is funded in the proposal. The funded budget covers fixed costs that include growth requirements for the projected 234 additional students next year. In addition, the funded budget also includes the 2.5% salary scale adjustment that was discussed for planning purposes by the two boards this fall. During the School Board's budget work sessions, detailed information regarding compensation was provided and is included for the Board of Supervisor's information as Attachment Two. It is anticipated that compensation will be discussed between the two boards at the joint meeting in order to assure that the 2.5% scale adjustment for classified employees is one that both boards continue to support. By policy, any adjustments to this figure or to the fringe benefits program contributions must be agreed upon jointly by the boards. The School Board anticipates that $291,015 will be available at the end of the current fiscal year due to funds that accrued from lower rates in the State's life insurance program and also in the County's medical insurance program. The funded priorities, outlined in Attachment One, target these funds for the beginning of a bus replacement fund that would be available for the purchase of buses in the future. According to the School Board's bus replacement schedule, buses should be replaced at the end of 13 years provided certain conditions exist, i.e. high mileage or other major repair work that is necessary. During the 1998-99 fiscal year, this schedule would call for the replacement of 22 buses and funds must be accrued to address this capital need. Attachment three outlines the funds necessary to maintain a stable funding schedule for bus replacement using the current policy. The Board of Supervisor's fiscal policies adopted in October of 1994 state that "one time" funds cannot be used to fund recurring costs. The School Board's Fy 1995-96 budget had to absorb nearly $1 million in such expenses. In examining its unfunded priorities, the School Board requested information about what other items could be funded from identified year-end balances. Attachment four reflects the results of a discussion held with the County Executive's staff regarding other unfunded priorities that could be I Page Two School Division 1995-96 Budget addressed with these funds. Roxanne White, Assistant County Executive, will present a brief overview of the Board of Supervisor's fiscal policies at the February 13 joint meeting. The School Board will hear additional comments regarding the budget at its regular meeting on February 13 and will then adopt a budget to be forwarded to the County Executive on February 15, 1995. Recommendation Hear the presentation regarding the Board of Supervisors' fiscal policies and discuss the salary and carryover funds included in the School Board's FY 95-96 budget proposal. PREPARED: ~~4f:'l" REVIEWED: ITEM NUMBER: RECOMMENDED: 11111 ALBEMARLE COUNTY SCHOOLS 1995- 1996 PROPOSED OPERATING BUDGET FEBRUARY 61 1995 PUBLIC HEARING School Board Madison Cummings, Samuel Miller District William Finley*, White Hall District Susan Gallion, Charlottesville District George Landrith, Scottsville District Michael MarshalL At-Large Member Karen PowelL Jouett District Sharon Wood, Rivanna District .*Chairman Dr. Kevin C. Castner, Superintendent of Schools Dr. Carole A. Hastings, Assistant Superintendent "'We Expect Success II 1995-96 OPERATING BUDGET OVERVIEW $63,521,802 BUDGET DEVELOPMENT ASSUMPTIONS 1. The budget will be balanced to available revenues. 2. No new debt will be incurred by the division. 3. Departments will maintain FY 95 funding levels. 4. One time capital expenditures in FY 95 are removed for FY 96. 5. The School Division will utilize Local Government Budget Development Procedures. 6. A joint panel of school and general governmeht staff reviewed departmental budgets. 7 , Teacher staffing ratios will be retained at the current level. 8. A 2.5 % salary scale adjustment will be funded. 9. A Pay for Performance Plan and associated step movement will be funded. 10. The Teacher Career Incentive Plan will be continued. AVAILABLE REVENUES (Funds available beyond baseline - based on FY 95 Budget) LABLE TOTAL EXPENDITURES BY CATEGORY CATEGORY Instruction Admin/ Att.&Health Transportation Operations/Maint. Facilities Debt/Fund Trans. TOTAL ~~ nstrucIIon 76.6% BUDGET 48.595,895 2.364.273 5,067.605 6.385.008 234.345 874.676 $63,521.802 ~·r· 1121/1)5 A WAN (Wide Area Network) is a way to connect the individual school networked computer LAN's (Local Area Network) together for sharing of information much like the phone lines connect the school division for voice communications. 'Yt»liJOFINFORMATIONWILLBE PROVIDED. Instruction - students and staff will have access to the world of information from libraries and research data bases located throughout the United States and around the world, expanding classroom resources immeasurably. Communications will be established with students and faculty at schools across America and within other countries. This access will provide a valuable tool in the instruction of American history, geography, language arts and the sciences, to name only a few. Classrooms, Libraries and Offices Students, Teachers, Librarians and Administrators ,WHATINFORMAT CAN BE ACCESSE Internet Students and staff would use V APEN to communicate with fellow students and staff in other Albemarle schools, other schools in Virginia, schools in Europe, South America and all parts of our world. Classrooms, Libraries and Offices Students, Teachers, Librarians, Administrators and Clerical Staff e-Mail Administrators and their staff can quickly access the County's own e-Mail system at the County Office Building. Quick and more efficient access to the Media System at the County Office Building. and Classrooms, Libraries Offices Teachers, Librarians and Administrators Centralized Media Inventory System Access to invaluable financial, budgetary and personnel data can help provide the information needed to manage the schools efficiently. In the future, purchase requests for most items will be done in minutes not days. Other electronic forms potentially could reduce paper costs and costs related to delays Offices (or wherever access is needed) Administrators and authorized staff Financial Management Data, Personnel Data, Budget Data, Purchase Order Data, etc. T : The Albemarle County WAN uses fiber optic cable and will between facilities. fiber cable, hardware, maintenance and related support. 10 megabytes data transfer speeds represents one year of a multi-year agreement covering use of all initially provide FUNDED PRIORITIES UNFUNDED CRITICAL PRIORITIES 1. Curriculum Training: Training $ 25,000 Additional Funding for At-Risk $ 80,000 for teachers In Implementing Students (@ $50 per Identified the new K-8 curriculum. student) 2. Special Education Alternatives: $ 106,725 Additional Technical Support $ 203,000 Provides alternatives for Analyst Staff (5@ 36,000 each) emotionally disturbed special education students. Materials for revised curriculum $ 390,000 3. Bus Replacement Fund: $ 291,015 Revised T eQcher Scale (15 step) $ 250,500 Establishes a fund for needed , QUs replacement. School Secretary (8 hours/day) $ 67,750 4. Fiber ODtic Network: Funds $ 180,000 Special Education Funding $ 609,840 necessary to connect all schools to internet and central office. TOTAL $1.601.090 5. Board ReseNe Fund: ReseNe $ 139,243 OTHER IDENTIFIED PRIORITIES funds maintained by the School Board for disbursement at the 90% Funding of Health Ins. $ 128,265 Board's discretion. TOTAL $ 741.983 Additional Middle School $ 110,000 Foreign Language Additional VRS Payment $ 358,185 CATEC Initiatives $ 54,068 Behavior Mgmt. Teacher $ 118,800 Specialists (3 @ $39,600) Feeder Pattern Nurses $ 98,640 (5 @ $19,728) Gifted Resource Teachers $ 198,000 (5 @ $39,600) K-8 Language Arts/Math $ 22,500 FUNDED FIXED COSTS Assessment 1. Growth Costs: Includes new $1, 112.645 Instruction Tech. Specialists $ 198,000 teaching staff, student allo- (5 @ $39,6(0) cations, new buses and oper- ational costs Middle School Alternative Program $ 297,000 2. Staff Costs: Includes prior year $1,720,935 Middle Schoollntramurals $ 41,280 vesting, 2.5% salary scale increase, and health insurance Reduce PuplllT eacher Ratio by 1 $1,912,285 increases Revised Teacher Scale $ 691,530 3. Other Fixed Costs: Includes $ 346,148 (Eliminate Career Ladder) staff funded from one-time money, VRS payment, computer Textbook Replacement $ 257,000 parts (K-5 new adoption) TOTAL $3.179.728 TOTAL $4.485.553 GOALS OF THE STRATEGIC PLAN INSTRUCTIONAL GOALS 1. Students will demonstrate skills and acquire knowledge to meet the established curricular expectations in the core academic areas of reading, math, written and oral communication, science, and social studies. 2. Students will demonstrate skills, acquire knowledge, and develop an appreciation for the five areas of art: humanities, theatre, dance, music, and visual arts. 3. Students will be prepared to participate in a democratic society as responsible citizens, workers, and family members. 4. Students will demonstrate skills, acquire knowledge, and develop an appreciation for adapting to the changes in society brought about by rapidly developing technologies. 5. Students will demonstrate skills, acquire knowledge, and develop an appreciation for creative problem-solving and critical thinking. 6. Students will recognize and appreciate the cultural diversity within our American heritage and in the world. 7. Students will demonstrate skills, acquire knowledge, and acquire an appreciation for promoting participation in the global community, 8. Students will acquire knowledge and understand the concepts of physical, mental, and emotional health, and will demonstrate sound habits of personal health and fitness. 9. Students will be prepared for employment. DIVISION CLIMATE GOALS 10. Albemarle County Schools will nurture a climate that promotes trust, idea sharing, and sensitivity to student and employee needs, 11. Albemarle County's organizational structure will strive to encourage and support maximum flexibility among its staff in order to ensure a healthy environment for intellectual development. 12. Various foons of positive reinforcement and recognition will be developed to demonstrate to all staff that their efforts are recognized and valued. 13. There will be effective communication among all employees in the school division and their communities. 14. Albemarle County students deserve the most highly skilled, dedicated, and caring staff possible to deliver their total educational experience. This belief requires the following goals: 1. Commitment to continuous skill training. 2. A working environment that encourages innovation and personal development. 3. Machinery, equipment, and resources necessary to do an effective job. 4. Compensation within top quartile of the respective markets for each employee group. 15. Albemarle County shall provide school buildings and grounds which promote high-quality instructional and recreational opportunities for students and employees. 16. An orderly, safe, and distraction-free environment where student learning and employee productivity are valued exists 10 Albemarle County Schools. PARENT/COMMUNITY INVOLVEMENT GOALS 17. School-community collaboration shall be strengthened and expanded. 18. Albemarle County Schools will establish comprehensive opportunities to ensure parental and community involvement toward making each child's education a substantive and valuable experience. Schedule Bus Replacement FY 2008 FY 2007 FY 2006 FY 2005 FY 2004 FY 2003 FY 2002 FY 2001 FY 2000 FY 1999 FY 1998 FY 1997 FY 1996 Year Replacement $295.025 $301,295 $7.295 $295.025 $300,270 $6.270 $295.025 $299,245 $5.245 $295.025 $298,220 $4,220 $295.025 $309,535 $3,195 $295.025 $314,680 $14,510 $295.025 $320,655 $19,655 $295,025 $325,800 $25,630 $295,025 $324,775 $30,775 $295.025 $407,750 $29.750 $295,025 $335,065 $112.725 $295.025 $334,040 $40,040 015 $291,015 $39.015 $291 FY nto Bus Fund * Beginning of end of FY n Bus Fund at n Bus Fund at Assumed Payment Amount Amount 3 3 10 7 6 6 n Fleet in Fleet 12 7 35 19 7 35 3 3 23 4 35 1 1 9 6 23 7 7 9 23 26 14 3 3 11 4 9 23 33 1 10 7 11 9 6 6 11 1 11 13 7 11 22 9 2 2 n Fleet n Fleet n Fleet n Fleet in Fleet n Fleet 26 33 1 26 33 35 26 35 n Fleet n Fleet n Fleet n Fleet n Fleet # of 1982 Buses Buses Purchased # of 1983 Buses Buses Purchased # of 1984 Buses Buses Purchased # of 1985 Buses Buses Purchased # of 1986 Buses Buses Purchased # of 1987 Buses Buses Purchased # of 1988 Buses Buses Purchased # of 1989 Buses Buses Purchased # of 1 990 Buses Buses Purchased # of 1991 Buses Buses Purchased # of 1 992 Buses Buses Purchased # of 1993 Buses Buses Purchased # of 1994 Buses Buses Purchased Total Buses Needing Replacement Which have not been Replaced 114 Replacement Cycle is currently 13 years Buses vary In cost between Special Ed and Conventional 107 113 87 68 39 23 21 17 13 o * FY 1996 Payment is Carry-Forward funding and subsequent payments are assumed to equal the FY96 final payment on the bus lease agreement 3 10 .. . ALBEMARLE COUNIY PUBLIC SCHOOLS Memorandum DATE: February 8, 1995 FROM: Kevin C. Castner, Superintendent _. /''y~ Carole A. Hastings, Assistant Superintendent~ (J TO: RE: Board of Supervisors' Fiscal Policy: Impact on School Board's Budget Priorities At its February 1, 1995 budget worksession, the School Board requested clarification on the Board of Supervisors' fiscal policy as it relates to the use of anticipated year-end balances. As you will recall, it had been reported to us by Jackson Zimmemiann, Fiscal Services Coordinator, that such funds may no longer be used to fund recurring costs in future budgets. The school division had to absorb nearly $1 million in such costs due to the use of "one time" funds for recurring expenses this year. On February 7, Jackson Zimmennann, AI Reaser and myself met with Rick Huff, DeputY County Executive and Roxanne White, Assistant County Executive, about the options that might be available for the use of the identified year-end balance of $291,015 that is included in the FY 95-96 budget for a bus replacement fund. The Board of Supervisors policy encourages the level funding of major items on an annual basis in order to avoid the peaks and valleys that take place when such costs are only funded in the fiscal years in which they occur. The School Board's bus replacement schedule could call for the funding of 22 buses in the 1998-99 fiscal year. This is also the year in which the start up costs for the new high school will have to be funded. If we were to apply the Board of Supervisors' policy, we would anticipate how much per year the School Board should budget for bus replacement and then include this amount each year even if we did not anticipate needing the funds that particular year. At the meeting, we discussed what other major expenditures should be handled in this manner and the idea of a curriculum materials fund and textbook new adoption fund were advocated for such funding on an annual basis. For the purposes of the anticipated amount that will remain from the 1994-95 budget, we examined each of the School Board's funded priorities and unfunded priorities to detennine which would meet the criteria of not being a recurring expense. Kevin C. Castner February 8, 1995 Page 2 Under the Funded Priorities, shown on the attached Preliminary School Budget Infonnation sheet, the curriculum revision training could be considered for funding from the year-end balance. With regard to the Unfunded Critical Priorities, the Materials for the Revised Curriculum could also meet this criteria. In addition, the funding for At-Risk students could be funded with this money provided that it was only going to be used during the Fy 95-96 fiscal year, i.e. that it would be considered as a nonrecurring cost. In the Other Unfunded Identified Priorities, the Board could use this balance to fund an additional partial payment for the VRS debt reduction and the K-8 Assessment/staff development project, requested for $22,500, could also be targeted with these funds. Again, there was concern expressed about not using these funds for the bus replacements that will be necessary in the future, however I explained that at this point our interest was in identifying options for the School Board. In summary, the following items, in addition to the bus replacement fund, could be funded with the anticipated year-end balance for 1994-95: PRIORITY AMOUNT 1. Curriculum Revision Training 2. Funding for at-risk students* 3. Materials for Revised Curriculum 4. Additional VRS Debt Payment 5. K -8 Language Assessment $ 25,000 $ 80,000 $390,000 $358,185 $ 22,500 *Contingent on this being a one-year project Roxanne White is going to present a brief explanation of the Board of Supervisors' fiscal policy at the February 13 joint meeting in order to familiarize the School Board with the intent of the policy and to provide an opportunity for questions and clarification. Should you require additional infonnation on this matter, do not hesitate in calling on me. CAH/bmc Enclosure - ' Growth Costs Staff Costs Other Fixed Costs Preliminary Albemarle County School Budget Information Available Additional Funds Local Revenue Increase General Fund Transfer State (estimate ADM of 10,902) Federal Less Carry-Over Carry-Forward (1995 Board Reserve Fund) Elimination of one-time costs & other savings 116,665 2,028,237 988,155 58,316 -798,116 291,015 1.237.439 3,921,7111 Total Available Funds Funded Fixed Costs Growth Costs for School Buses (5 buses, drivers, and operational costs) Instructional Growth (14.13 Teachers) Mobile Classrooms - Growth (8 lease, 9 setup) Per Pupil Allocation (234) Special Ed. Growth (3.25 Teachers) Classified Vesting Teacher Vesting Health Insurance Rate Increase (retain current 85% contribution level) 2.5% Teacher Scale Adjustment 2.5% Classified Scale Adjustment Computer Replacement Parts/Maintenance Services Continued Funding for 3.7 Gifted Teachers (Middle & High School) Funding for School Resource Officer 290,250 523,570 126,040 52,905 119,880 270,300 338,040 12,650 756,975 342,970 35,000 147,500 39,465 10 Year VRS Repayment Cost Total Funded Fixed Costs Funded Priorities Bus Replacement Fund (carry-forward funding) Curriculum Revision Training Fiber Optic Wide Area Network (Connect all Schools) Ed. Alternative for Emotionally Disturbed Elementary Students * 93.805 3,179,7281 291,015 25,000 180.000 106,725 Total Funded Priorities ITotal Funded Items 741,9831 3,921,7111 B-1 * Includes 1 teacher and 2 Teaching Assistants. Items highlighted have been changed since 1/23/95 Preliminary Albemarle County School Budget Information Unfunded Critical Priorities Additional Funding for At-Risk Students (@ $50 per student) Additional Technical Support Analysts (5 @ $39,150 each + operations) Materials for Revised Curriculum Revised Teacher Scale (traditional 15 step scale) School Secretary (8 hr. days) Special Ed. Staffing (fully fund staffing formula) ITotal Unfunded Critical Priorities 80,000 203,000 390,000 250,500 67,750 609.840 1,601,0901 Other Unfunded Identified Priorities 90% Funding of Health Insurance Additional Middle School Foreign Language Aªª¡~¡9ºêty.ft§gêflYß~#H~m~º~º~Þi$~6Hç~g~Ym~hí·n äehavior····· .... ..... Teacher ............... .. H.... H. '(3 '@'$:39;6oo'each)'" 128,265 110,000 .....-.............................................--................................ »$$Ø;}$!.f ........................ 118,800 Feeder Pattern Nurses (5 $19,728 each) Gifted Resource Teachers (5 @ $39,600 each) Instructional Technology Specialists (5 @ $39,600 each) K-8 Language Arts & Math Assessment Middle School Alternative Program Middle School Intramurals Reduce Pupil-Teacher Ratio by 1 (48.29 @ $39,600 each). Revised Teacher Scale (eliminate career ladder) Textbook Replacement - (K-5 new adoption language arts) 98,640 198,000 198,000 22,500 297,000 41,280 1,912,285 691,530 257.000 Total Other Unfunded Identified Priorities 4,485,5531 * Includes 1 teacher and 2 Teaching Assistants. B-2 Items highlighted have been changed since 1/23/95 MINUTES OF THE MEETING OF THE ALBEMARLE COUNTY SCHOOL BOARD PUBLIC HEARING ON FY 95-96 PROPOSED BUDGET February 6, 1995 At 7:05 p.m., Mr, Finley called to order the meeting of the Albemarle County School Board in the Auditorium of the Albemarle County Office Building. BOARD MEMBERS PRESENT: Mr, R, Madison Cummings, Mrs. Susan C. Gallion, Mr. Michael J. Marshall, Mr. William W, Finley, Mrs. Sharon S, Wood, Mr, George C. Landrith and Mrs. Karen L. Powell. STAFF MEMBERS PRESENT: Dr, Kevin C. Castner, Superintendent; Dr. Carole A. Hastings, Assistant Superintendent; and Ms. Susanna C. Brent, Clerk. PUBLIC HEARING NAME ISSUES ADDRESSED Rollin Stanton, citizen The teachers pay structure needs to be addressed now rather than perpetuate one whose time should have never come. The management of the administrative and classified employees compensation structure is out of control Teacher staffing needs to be reviewed with the target of improving the foundations of education Proactive planning and effective budget management initiatives need to be started now to meet long term demands Nick Skriloff, teacher Technology: computers and support in the classroom John Carter, citizen Fallacies; Smaller classrooms do not necessarily produce better students; If teachers are paid more, they will be better teachers. Give people within the organization a chance at advancement to the top jobs. Raise standards for teachers in order to provide a good education Kim Cox, teacher Concerns about Site-based Management a baseline of programs at each school no matter size or level needed Public Hearing NAME Kim Cox, Cont' d Deborah Miller, parent F.T. Clark, President, Albemarle Education Association Dottie Gerke, parent Marshall Chase, teacher Alan Culbertson, parent Louise Ward, citizen Martha Harris, citizen Pam Moran, principal Bob Novak, parent Charles Ward, WAHS PTO Pres. Steve Koleszar, parent -2- February 6, 1995 ISSUES ADDRESSED funding for the baseline of programs is needed use specialists reasonably Support for Special Education Budget Initiative and additional staff development The AEA: Supports art and music in the curriculum for all children. Opposes the policy of inclusion as it is now being implemented and suggests reasonable remedies in the current budget. Supports a fair pay raise for teachers, support personnel and administrators. Personally: Opposes networking unless further study is done of other options. Support for funding of special needs and at- risk students, Support for art, music, guidance and P.E. programs, Support for a full-time, on-site nurse in each school. Support for a salary increase for teachers, Asked board to address salary and compensation discrepancies. Base scale adjustments are needed. Support for school nurses in each school. Support 2.5% pay increase. Assessment needed of how employees of division are paid. Fund connectivity. Prepare budget so average citizen can see exactly where money is being spent. Public Hearing NAME Sam Kaplan, parent Elizabeth Way, citizen Carolyn O'Brien, parent Connie Wenger, parent Lisa Harman, parent -3- February 6, 1995 ISSUES ADDRESSED More is needed to provide best education (materials, technology training and support). Convince the Board of Supervisors of the needs in the division. Concern about increase in administrators' salaries, Does not want taxes increased for unfunded priorities, Materials and textbooks should receive top priority. Make payment on VRS debt. Focus on academics. Fully fund Special Education Staffing Formula. Support for additional funding for at-risk students. f . ~M Z--\3-Q4 .:rr\~ Be!.> Overview Albemarle County Financial Management Policy , · Promote long term financial stability by establishing clear and consistent guidelines; · Provide the total financial picture of the County rather than concentrating on single issue areas; · Provide a link between long-range financial planning and current operations; I Operating Budget Policy · The goal of the County is to fund all recurring expenditures with recurring revenues and to use non-recurring revenues only for non-recurring expenses. · The County will prepare the capital improvement budget in conjunction with the development of the operating budget, in order to assure that the estimated costs and future impact of a capital project on the operating budget will be considered prior to its inclusion in the CIP. e_ ~- 2-3 I Financial Policy Goals ------- Operating Budget Policy "non-recurring revenues" Budgeted Carry-over/Fund Balance Revenues FY 1989-90 - FY 1994-95 1,000,000 800,000 600,000 400,000 200,000 - o ..-.-.---------- - ----~---_._-------- 89-90 90-91 91-92 92-93 93-94 94-95 . General Fund. School Fund I ---------------. ------------------, Operating Budget Policy "non-recurring revenues" v General Fund less carry-over/fund .balance Net General Fund Available New Revenues $5,989,384 -925.000 $5,070,246 School Fund less carry-over revenues Net School Fund AvailableRevenues $2,028,237 -798.116 $1,230,121 Total County New Revenues less non-recurring funds Net Total Available New Revenues $5,989,384 -1.723.116 $4,266,268 c__ ------ ...---------... ------- 4-5 - i Operating Budget Policy "non-recurring revenues" New/Replacement Vehicles General Government fy 1989-90 - fy 1995-96 New/Replacement Vehicles School Division fy 1989-90 - fy 1995-96 2,000,000 600,000 500,000 400,000 300,000 200,000 100,000 - o 1,500,000 500,000 1,000,000 fy 90 fy 92 fy 94 fy 96 fy 91 fy 93 fy 95 .Vehicle Expenditures o fy 90 fy 92 fy 94 fy 96 fy 91 fy 93 fy 95 I .Vehide Expenditures I ~----- Reserve Funds "Provide a link between long-range financial planning and cu"ent operations" School Division Projected Expenditures Cost of Buses and New High School FY 1995-96 - FY 1999-00 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $0 fy 96 Increase In Local Revenues Cost of Buses fy 97 fy 98 fy 99 fy 00 Increase In Local Revenues BusesJHS - -+- 6-7 , 8-9 Capital Budget Policy . Emphasis will continue to be placed upon a viable level of "pay-as-you-go" capital construction to fulfill needs in a Board approved Capital Improvement Program. . The County believes in funding a significant portion of capital improvements on a cash basis and will, therefore, increase incrementally the percentage of its capital improvements financed by current revenues. The County's goal will be to dedicate a minimum of 3% of the annual General Fund revenues allocated to the County's operating budget to the Capital Improvement Program. Funds in excess of the required undesignated fund balance may be consider 1____ I I I I I I I , I ! __ __--.J Capital Budget Policy "increase CIP transfer" General Fund Transfer to CIP Program Percent of General Fund 3.5% 3% 2.5% $3 mill . Percent I 2% 1.5% 1% 0.5% 0% fy91 fy93 fy92 fy95 fy 97 fy94 fy 96 fy 99 fy 98 fy 00 ~-- 4 Capital Budget Policy "increase CIP transfer" Debt Service/General Fund Transfer FY 1990-91 - FY 1999-00 ......... Debt Service .... ... ..... ...... ................. ..- ,.. . ....... ........ .. .. .' ... 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 .- Transfer Debt Service Transfer --- ./ o fy91 fy92 fy93 fy94 fy95 fy 96 fy 97 fy 98 fy 99 fy 00 Asset Maintenance/Repair Policy . "To provide for the adequate maintenance of the County's capital plant and equipment, the County intends to increase the percentage of maintenance/repair and replacement capital improvements financed with current revenues". . Using $7 million in current revenues for school maintenance and replacement instead ofVPSA bonds will save the County $5 million over 20 years, The savings in debt service would put an additional $3 million into school operations and $2 million into general government 10-11 School Maintenance and Replacement Projects FY 1995·98 . FY 1999-00 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $0 -$500,000 Local Ravem" 350, Board of Supervisors Larry W. Davis, County Attorney February 13, 1995 Executive Session I MOVE THAT THE BOARD GO INTO EXECUTIVE SESSION PURSUANT TO SECTION 2.1-344(A) OF THE CODE OF VIRGINIA UNDER SUBSECTION (!1) TO CONSULT WITH LEGAL COUNSEL AND STAFF REGARDING A SPECIFIC LEGAL MATTER CONERNING AN AGREEMENT. LWD:rcs