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Home My WebLink AboutSUB201700026 Review Comments Final Plat 2017-06-21 'tire sow, Christopher Perez From: Ana Kilmer Sent: Wednesday,June 21, 2017 5:18 PM To: andrew baldwin; Mark Wagner; Christopher Perez Cc: Frank Pohl;Alex Morrison Subject: RE: Sewer and Water Bond Sunset We will need an email from Alex Morrison indicating that the $222,000 water and sewer bond is no longer required for this project. Thank you Ana D. Kilmer Management Analyst Community Development Department 401 McIntire Road Charlottesville,VA 22902 434-296-5832 akilmer@albemarle.org Original Message From:andrew baldwin [mailto:andrew@corecville.com] Sent:Wednesday,June 21,2017 5:14 PM To:Ana Kilmer<akilmer@albemarle.org>; Mark Wagner<mwagner@wagnerexcavation.com>; Christopher Perez <cperez@albemarle.org> Subject: Sewer and Water Bond Sunset Ana, sorry,turns out the water and sewer is complete and has been inspected and blessed by ACSA. We will not need the Water and Sewer bond. Please let me know what you need from us as far as assurance on that front.We have the Road bond approved with our bonding company already and are ready to post that and get it back to you.The road work will and should be completed in the next 30 days plus or minus as well so I almost hate to post the bond for that amount of time, but so be it as I need signatures on the final plat and if that is my only avenue that is fine.Thanks so much! Best Andrew Christopher Perez From: Christopher Perez Sent: Monday,June 12, 2017 9:31 AM To: Erika Castillo Cc: John Blair Subject: RE: Message from Erika Castillo (7930) Erika, Yes, thank you for entertaining my last question and providing some guidance. Much appreciated, let us move forward with this item. thanks From: Erika Castillo Sent: Monday,June 12, 2017 9:21 AM To:Christopher Perez<cperez@albemarle.org> Cc:John Blair<jblair@albemarle.org> Subject: RE: Message from Erika Castillo(7930) Good Morning, Chris: Yes, the Covenants and Restrictions are usually recorded with the final plat. What I mean is, when both documents are taken to the Clerk for recordation, the Declaration is recorded first by the Clerk, *then* the plat is recorded second by the Clerk, who fills in the blanks in the Declaration with the Deed Book & Page Number for the recorded plat. Make sense? Regards, Erika A. Castillo Paralegal (434) 972-4067 x7930 (434) 972-4068 (FAX) Albemarle County Attorney's Office 401 McIntire Road Suite 325 Charlottesville, VA 22902 From:Christopher Perez [mailto:cperez@albemarle.org] Sent: Friday,June 09, 2017 7:23 AM To: Erika Castillo<ecastillo@cobm-cucxnpub.albemarle.org> Subject: RE: Message from Erika Castillo(7930) Erika, I received your voicemail (attached). I appreciate and understand the guidance; however, this is not how it is 1 Pot typically done. Typically, the declaration of covenants and restrictions is recorded with the final plat. Also, backing up this logic is the language in the Cov and Restrictions "whereas, ....which is described on the plat attached as Exhibit "A"and in Section 2.01... ". See attached coy and restrictions doc. If the legal guidance still stands after hearing my points, I'll relay the message to the applicant for them to accomplish. Thanks for your efforts. Christopher P.Perez Senior Planner Department of Community Development County of Albemarle,Virginia 401 McIntire Road 1 Charlottesville,VA 22902 434.296.5832 ext. 3443 From: Erika Castillo [mailto:ecastillo@cobm-cucxnpub.albemarle.org] Sent:Thursday,June 08, 2017 4:47 PM To:cperez@cobra-cucxnpub.albemarle.org Subject: Message from Erika Castillo (7930) 2 4w/ Christopher Perez From: Christopher Perez Sent: Thursday,June 15, 2017 2:34 PM To: Robert Jocz Subject: FW: Message from Erika Castillo (7930) Rob, Also, below is County Attorney guidance on the sequencing of the recordation stuff. From:Christopher Perez Sent: Monday,June 12, 2017 9:31 AM To: Erika Castillo<ecastillo@albemarle.org> Cc:John Blair<jblair@albemarle.org> Subject: RE: Message from Erika Castillo(7930) Erika, Yes, thank you for entertaining my last question and providing some guidance. Much appreciated, let us move forward with this item. thanks From: Erika Castillo Sent: Monday,June 12, 2017 9:21 AM To:Christopher Perez<cperez@albemarle.org> Cc:John Blair<jblair@albemarle.org> Subject: RE: Message from Erika Castillo (7930) Good Morning, Chris: Yes, the Covenants and Restrictions are usually recorded with the final plat. What I mean is, when both documents are taken to the Clerk for recordation, the Declaration is recorded first by the Clerk, *then* the plat is recorded second by the Clerk, who fills in the blanks in the Declaration with the Deed Book & Page Number for the recorded plat. Make sense? Regards, Erika A. Castillo Paralegal (434) 972-4067 x7930 (434) 972-4068 (FAX) Albemarle County Attorney's Office 401 McIntire Road Suite 325 Charlottesville, VA 22902 1 4600 From:Christopher Perez [mailto:cperez@albemarle.org] Sent: Friday,June 09, 2017 7:23 AM To: Erika Castillo<ecastillo@cobm-cucxnpub.albemarle.org> Subject: RE: Message from Erika Castillo (7930) Erika, I received your voicemail (attached). I appreciate and understand the guidance; however, this is not how it is typically done. Typically, the declaration of covenants and restrictions is recorded with the final plat. Also, backing up this logic is the language in the Coy and Restrictions "whereas, ....which is described on the plat attached as Exhibit "A"and in Section 2.01... ". See attached coy and restrictions doc. If the legal guidance still stands after hearing my points, I'll relay the message to the applicant for them to accomplish. Thanks for your efforts. Christopher P. Perez Senior Planner Department of Community Development 1County of Albemarle,Virginia 401 McIntire Road Charlottesville,VA 22902 434.296.5832 ext. 3443 From: Erika Castillo [mailto:ecastillo@cobm-cucxnpub.albemarle.org] Sent:Thursday,June 08, 2017 4:47 PM To: cperez@cobm-cucxnpub.albemarle.org Subject: Message from Erika Castillo (7930) 2 swe Christopher Perez From: Christopher Perez Sent: Thursday,June 08, 2017 4:01 PM To: Erika Castillo Cc: Robert Jocz Subject: SUB201700026: Sunset Overlook- Final Plat Erika, SUB201700026: Sunset Overlook- Final Plat I just dropped off the open space/forestall deed of dedication,which was approved to form by John Blair,but not signed by Doug Walker. Can we move forward and get Doug's signature on this document? Also,with regard to that same deed of dedication,there is a portion of that deed I stickey noted with a"?"because it references the final plat for Sunset overlook and has blank spaces for the DB it was recorded in; however,this deed of dedication and the final plat will be recorded simultaneously. Is that sufficient or should it truly reference something else? I'm trying to get this moving. Any guidance would be helpful. Thanks for your help Christopher P. Perez 1 Senior Planner Department of Community Development!County of Albemarle,Virginia 401 McIntire Road l Charlottesville,VA 22902 434.296.5832 ext.3443 From:Andrew baldwin [mailto:andrew@corecville.com] Sent: Friday,June 02, 2017 10:26 AM To: Robert Jocz<rjocz@albemarle.org> Cc:Christopher Perez<cperez@albemarle.org>;Ana Kilmer<akilmer@albemarle.org>;Justin Ritter <JRitter@mkpc.com>; Robert Jocz<rjocz@albemarle.org> Subject: Re: Update Sunset Overlook—final sub plat Ana I believe Bobby picked it up. Bobby has the Swm agreement been recorded so we can make the correct deed book references for the deed of easement? Justin Ritter will need that info. Justin do you want me to return the fully executed declaration to you or take to the county? Thanks. Sent from my iPhone On Jun 2, 2017, at 8:45 AM, Robert Jocz<rjocz@albemarle.org>wrote: All, Anna has the SWM agreement and it is going through the process of being recorded today. The Deed of easement has been reviewed and signed off by the County Attorney. Attached is a PDF version for signature by parties involved on your end. Once we get the Deed back with your signatures, I will route it to the CXO for final signature. I plan on looking at the WPO amendment today. Let me know if you have any questions, 1 400 441111110 Bobby 2 Christopher Perez From: Robert Jocz Sent: Friday, May 26, 2017 4:25 PM To: Andrew baldwin;Justin Ritter Cc: Inc. Roger W. Ray&Assoc.; Christopher Perez Subject: RE: SUB201700026 Sunset Overlook - Final Plat Andrew, Just received the WPO amendment! Yes you were correct to submit the SWM agreement to Ana, it's just she is on vacation next week, but I will look for it in her office. I do not expect this review to take 45 days.The last SWM forest and open space deed I sent for review took 2 days. Bobby From:Andrew baldwin [mailto:andrew@corecville.com] Sent: Friday, May 26, 2017 4:21 PM To:Justin Ritter<JRitter@mkpc.com> Cc: Robert Jocz<rjocz@albemarle.org>; Inc. Roger W. Ray&Assoc. <rwrinc@earthlink.net>; Christopher Perez <cperez@albemarle.org> Subject: Re:SUB201700026 Sunset Overlook- Final Plat Bobby. Wpo was executed and submitted today by Collins. I am CC'ing Roger rays office as well as I have already signed the plat per instruction from Chris Perez and that is ready to come down to the office so maybe they can forward you the final copy. I left the Swm agreement at the front desk a bit ago with a 17.00 check for recording for Ana, but it sounds like it should come to you? If so it's there. :).Thanks so much. I am bit worried about the county attorney needing to review the deed of easement as the last county attorney review took over 45 days. I can not afford to not record this plat next week so I am really hoping it can be done then. Hope everyone has a great weekend. Best. Sent from my iPhone On May 26, 2017, at 4:11 PM,Justin Ritter<JRitter@mkpc.com>wrote: Bobby: Thank you for the clarification. I hope you both have a great holiday weekend. Justin A. Ritter, Esquire McCallum& Kudravetz, P.C. 250 East High Street Charlottesville, VA 22902 Tel: (434)293-8191 Fax: (434)296-9641 Email:fritter@mkpc.com 1 From: Robert Jocz [mailto:rjocz@albemarle.orq] Sent: Friday, May 26, 2017 4:10 PM To: Justin Ritter Cc: andrew baldwin Subject: RE: FW: SUB201700026 Sunset Overlook- Final Plat Justin, No problem,this process Is new to us as well and is experiencing some growing pains.This is how it should go forward: 1) The signed SWM agreement should be submitted to me and we will have it recorded (I know the language I used previously may not have alluded to that). 2) Concurrently I will forward the Deed of Easement draft you provided me today to the CAO ASAP for review along with the PLAT(Andrew can you email me a copy to include with the Deed submittal? I only have the one copy I had marked up). We won't need the deed book included during this review.The CAO will comment on any changes needed. 3) Once the CAO reviews the Deed of easement, it will be provided back to you for signature (the SWM agreement should be executed at this point and the deed book and page will be included). The signed Deed of Easement and Plat will be sent back to us once signatures have been obtained on your end it will be provided to the County Executive for signature. 4) The deed (signed by the CXO) will be sent back to you for execution. (Unlike the SWM agreement the Deed of easement is executed by you). I hope this clears things up. I know it's a long process, I will make sure to keep it at the top of my priority list to get it done ASAP. Hopefully by this point Collins will have submitted the WPO amendment to us so that I can approve that, and everything would be good to go. Bobby From:Justin Ritter [mailto:JRitter@mkpc.com] Sent: Friday, May 26, 2017 2:51 PM To: Robert Jocz<riocz@albemarle.org>; andrew baldwin<andrew@corecville.com> Subject: RE: FW:SUB201700026 Sunset Overlook- Final Plat Ok and no worries. To confirm, since I am unfamiliar with the process,Andrew can go ahead, drop off the subject deed of easement to the County attorneys' office for review, and then in the interim we will have the SWM Agreement recorded, and then we will update the instrument as appropriate. For the sake of timeliness, if the County attorney, upon approval, can sign the instrument as is,we can handwrite in the proper deed book and page for all otherwise blank deed book and page references. Does the above sound agreeable to you? Justin A. Ritter, Esquire McCallum& Kudravetz, P.C. 250 East High Street Charlottesville, VA 22902 Tel: (434)293-8191 2 Fax: (434)296-9641 Email:fritter@mkpc.corn From: Robert Jocz [mailto:rjocz@albemarle.orq] Sent: Friday, May 26, 2017 2:48 PM To: Justin Ritter; andrew baldwin Subject: RE: FW: SUB201700026 Sunset Overlook- Final Plat Justin, Section 6 was added recently, I apologize for not having noticed the prior submittal. The second attachment is acceptable; however, we need the deed book and page of the SWM agreement referenced. If the SWM agreement is ready to record (I believe you are just waiting for signatures?)we can do so ASAP and have the correct information included in the Deed of easement.The deed of easement, along with the plat for forest and open space needs to go to the County Attorney for review so I think there should be time to have the SWM agreement recorded and included in the deed of easement document before final execution. Bobby From:Justin Ritter [mailto:JRitter@mkpc.com] Sent: Friday, May 26,2017 2:16 PM To: Robert Jocz<rjocz@albemarle.org>; andrew baldwin<andrew@corecville.com> Cc:Christopher Perez<cperez@albemarle.org> Subject: RE: FW:SUB201700026 Sunset Overlook- Final Plat Mr.Jocz: Thank you for the email below. In looking through my emails, I noticed that Andrew sent a similar version of your template provided below to Mr. Perez on April 5. I compared the version sent to Mr. Perez with your template and noticed that the only substantive difference is a new section 6. See my first attachment confirming so (it's a redline/comparison word doc between your 3-31-17 template and our 3.28.17 draft). My second attachment is meant as the proposed updated draft to conform with your template. See my third attachment confirming what I believe to be proper revisions(it's a redline/comparison word doc between your 3-31-17 template and my 5.26.17 draft). Also note—I left the third whereas clause's deed book and page reference blank. I checked the land records online and noticed that the Agreement to Maintain Stormwater Management Facilities and Other Techniques has yet to be recorded. I'm thinking that we can record said agreement immediately prior to the deed of dedication and easement, and therefore change the reference from "Deed Book , page " to"recorded immediately prior to the recordation of this instrument". Similarly,the first and second whereas clauses also intentionally contain blank deed book and page references and will be filled in as appropriate. Can you please confirm that my second attachment is acceptable to you? Andrew would like to submit today so your prompt attention and reply to this matter would be greatly appreciated. Thank you, Justin A. Ritter, Esquire McCallum & Kudravetz, P.C. 3 411110 • 250 East High Street Charlottesville, VA 22902 Tel: (434)293-8191 Fax: (434)296-9641 Email:jritter@mkpc.com From: Robert Jocz [mailto:rjocz@albemarle.orq] Sent: Friday, May 26, 2017 11:37 AM To: andrew baldwin; Justin Ritter Cc: Christopher Perez Subject: RE: FW: SUB201700026 Sunset Overlook- Final Plat Andrew, Let me give you a rundown of what needs to be done, and where things stand from my perspective. Please read carefully. Stormwater Management Agreement:You received a reformatted copy on 4/17 from Ana Kilmer.As you stated on 5/25 this is being executed by you and Dr. Hurt and will be sent back to us once that occurs.This is the first step for approval. Deed of Easement:The deed of easement (document attached)goes along with the PLAT and outlines how the easements are dedicated. I originally sent you this document on 3/24/17.This document references the deed book and page of above SWM agreement, and should be formatted (specifically the signature block) in sync with the reformatted SWM agreement provided to you by Ana Kilmer on 4/17. Once your signatures are provided and all the information is filled out on the template (provided above) It will need to go to the County Attorney's office for review and signature. WPO Amendment: I was contacted by Adam Long (Collins engineering) regarding this on 5/3. He had a minor change to make and stated it would be submitted "soon".To date the County has not received this submittal. Bonding:We are waiting for the road and sewer bonds to be posted. Last I heard your contractor was tasked with posting these bonds? but to date they have not been posted. Ana Kilmer is on vacation and will return on June 2nd to assist. Plat: Last submittal was on 3/23/17.The plat was acceptable from a content standpoint, but approval is conditional on items above being completed. Once all items above are completed.The Deed of easement will be sent along with this plat (as stated above) to the County Attorney's Office for approval and signature. Once recorded, the PLAT will be approved and the project can go forward from an CDD engineering standpoint (Final approval pending any outstanding items related to Chris' review). To summarize,Once the SWM agreement is executed and the Deed of easement (formatted and signed by your party) is presented to us.We will take the Deed of easement and PLAT to the County Attorney for review and signature. Once that is reviewed, signed, and recorded, AND the WPO amendment is approved,we can then approve the subdivision plat. Be sure to call me if you have any questions, I apologize for any confusion created. Bobby Bobby Jocz, EIT Civil Engineer I 4 Skald (434) 296-5832 ext: 3283 County of Albemarle Department of Community Development 401 McIntire Rd. Charlottesville,VA 22902 www.Albemarle.org From:andrew baldwin [mailto:andrew@corecville.com] Sent:Thursday, May 25, 2017 12:35 PM To:Justin Ritter<JRitter@mkpc.com>; Robert Jocz<riocz@albemarle.org> Subject: Fwd: FW:SUB201700026 Sunset Overlook- Final Plat Bobby,sorry I went back through emails and missed this. Can you provide clarity to my attorney justin ritter on what you would like to see so that justin can turn this around and then Doc and I can execute and turn back in for approval.Thanks so much and please disregard the last email on clarity. Best Andrew Forwarded Message Subject:FW: SUB201700026 Sunset Overlook- Final Plat Date:Fri, 24 Mar 2017 19:06:53+0000 From:Robert Jocz<rjocz(a@albemarle.org> To:andrew baldwin<andrew@corecville.com> CC:Christopher Perez<cperez@albemarle.org>, Frank Pohl<fpohl@albemarle.org> Andrew, I forgot to send you this previously.This is the SWM agreement that is to accompany the forest and open space deed and Plat. It should help in drafting the documents, specifically regarding the naming/titles of items in the PLAT.This SWM agreement differs from the one currently executed on the property, and is updated to comply with language regarding forest and open space. In addition, a minor amendment to the WPO containing only the stormwater management plan (it would only be a small 1 page amendment)which updates the current SWM plan and outlines the location of the conserved forest and open space areas will need to be submitted. I would be available to meet in person and discuss these changes in person. It may be easier to explain what needs to be submitted. We have open engineering meetings from 2-4 on Thursdays. Please let me know if you would like to meet. As always, feel free to contact me any time. Bobby Bobby Jocz, EIT Civil Engineer I (434) 296-5832 ext: 3283 County of Albemarle Department of Community Development 401 McIntire Rd. 5 4104 111141110 Charlottesville,VA 22902 www.Albemarle.org From:andrew baldwin [mailto:andrew@corecville.com] Sent:Tuesday, March 21,2017 2:49 PM To: Frank Pohl<fpohl@albemarle.org>; Robert Jocz<riocz@albemarle.org>;Ana Kilmer <akilmer@albemarle.org> Cc: Roger W. Ray&Assoc., Inc. <rwrinc@earthlink.net>; 'Lacy Gwen'<gwenlacy@earthlink.net>; Christopher Perez<cperez(«@albemarle.org> Subject: Re:SUB201700026 Sunset Overlook- Final Plat Frank, let me know your final thought on this. I am again attaching chris perez's letter in where my two un answered questions are#1 and a final determination from you Frank on the Engineering coment.... From my attorney. "Tree Preservation/Woodland Preservation Areas" and related easement/maintenance agreement for these. Need know if they expect a separate easement document for these (if so, please request a sample form),or if this can simply be handled in the Subdivision Declaration and if so what specific provisions they want to see (just passive use maintenance, etc., or otherwise). I guess, Chris this is a question for you or maybe ana? Thanks On 3/21/17 11:25 AM, Frank Pohl wrote: Let me look into this. Frank Frank V. Pohl, PE,CFM County Engineer County of Albemarle (434) 296-5832 Ext. 7914 From: Robert Jocz Sent:Tuesday, March 21, 2017 11:12 AM To:Ana Kilmer<akilmer@albemarle.org>; andrew baldwin<andrew@corecville.com> Cc: Roger W. Ray&Assoc., Inc.<rwrinc@earthlink.net>; 'Lacy Gwen' <gwenlacy@earthlink.net>; Christopher Perez<cperez@albemarle.org>; Frank Pohl <fpohl@albemarle.org> Subject: RE:SUB201700026 Sunset Overlook- Final Plat Yes, for the conserved forest and open space. From:Ana Kilmer Sent:Tuesday, March 21, 2017 11:09 AM To: Robert Jocz<riocz@albemarle.org>; andrew baldwin<andrew@corecville.com> Cc: Roger W. Ray&Assoc., Inc.<rwrinc@earthlink.net>; 'Lacy Gwen' 6 <gwenlacy@earthlink.net>; Christopher Perez<cperez@albemarle.org>; Frank Pohl <fpohl@albemarle.org> Subject: RE:SUB201700026 Sunset Overlook- Final Plat We already have a recorded stormwater agreement for WPO-2016-00004. We processed it when the wpo bond was posted. Do we need another one? Thanks Ana D. Kilmer Management Analyst Community Development Department 401 McIntire Road Charlottesville,VA 22902 434-296-5832 akilmer@albemarle.org From: Robert Jocz Sent:Tuesday, March 21,2017 11:05 AM To:andrew baldwin<andrew@corecville.com> Cc: Roger W. Ray&Assoc., Inc.<rwrinc@earthlink.net>; 'Lacy Gwen' <gwenlacy@earthlink.net>; Christopher Perez<cperez@albemarle.org>; Ana Kilmer <akilmer@albemarle.org> Subject: RE:SUB201700026 Sunset Overlook- Final Plat Andrew, Attached is the Deed of Easement Draft. Let me know if you need any additional information. For the SWM agreement portion, please contact Ana Kilmer akilmer@albemarle.org. Bobby From:Christopher Perez Sent:Tuesday, March 21, 2017 10:45 AM To:andrew baldwin<andrew@corecville.com> Cc: Roger W. Ray&Assoc., Inc.<rwrinc@earthlink.net>; 'Lacy Gwen' <gwenlacy@earthlink.net>; Robert Jocz<rjocz@albemarle.org> Subject: RE:SUB201700026 Sunset Overlook- Final Plat Andrew, The engineer reviewer, Robert Jocz,commented: "Please contact county engineering staff for this information."I'm thinking you should contact him about this comment. I've CCed him to this email for you to ask these questions and get any forms his department may have to guide you. Hope this helps. From:andrew baldwin [mailto:andrew@corecville.com] Sent:Tuesday, March 21, 2017 10:40 AM 7 4111111014 111411101, To:Christopher Perez<cperez@albemarle.org>; Roger W. Ray&Assoc., Inc. <rwrinc@earthlink.net>; 'Lacy Gwen'<gwenlacy@earthlink.net> Subject: Re:SUB201700026 Sunset Overlook- Final Plat Chris, I need clarification on 1(What part of comment#1 do you need clarification on?) and the engineering comment. Is County engineering going to supply us with a deed of easement draft form for this so I can get to our attorneys to produce as a separate document?Thanks(see response above) On 3/15/17 3:27 PM,Christopher Perez wrote: Brian, SUB201700026 Sunset Overlook-Final Plat Attached are the review comments for the above ref project. Christopher P. Perez I Senior Planner Department of Community Development 'County of Albemarle,Virginia 401 McIntire Road I Charlottesville,VA 22902 434.296.5832 ext. 3443 8 `/ Christopher Perez From: andrew baldwin <andrew@corecville.com> Sent: Friday, May 26, 2017 12:16 PM To: Scott Collins; 'Adam Long'; Robert Jocz;Christopher Perez;Justin Ritter Subject: Fwd: RE: FW: SUB201700026 Sunset Overlook- Final Plat Attachments: SWM Deed of Dedication and Easement-03-31-17.doc Hey Scott/Adam, see the below in regards to the wpo amendment... do you still need to do this? I am hoping not? Bobby,great summary email and I am crystal clear now.Justin can you reformat the Deed of easement and fill that out for us and also provide two signature blocks for Doc and myself. I will execute the SWM agreement and bring to the county today so it can be recorded. I believe we also need a 17.00 check for the recording to the clerk of the court to submit with this which I can get today as well.Thanks Forwarded Message Subject:RE: FW: SUB201700026 Sunset Overlook- Final Plat Date:Fri, 26 May 2017 15:37:12+0000 From:Robert Jocz<rjocz@albemarle.org> To:andrew baldwin<andrew@corecville.com>,Justin Ritter<JRitter@mkpc.com> CC:Christopher Perez<cperez@albemarle.org> Andrew, Let me give you a rundown of what needs to be done, and where things stand from my perspective. Please read carefully. Stormwater Management Agreement: You received a reformatted copy on 4/17 from Ana Kilmer. As you stated on 5/25 this is being executed by you and Dr. Hurt and will be sent back to us once that occurs. This is the first step for approval. Deed of Easement:The deed of easement (document attached)goes along with the PLAT and outlines how the easements are dedicated. I originally sent you this document on 3/24/17.This document references the deed book and page of above SWM agreement, and should be formatted (specifically the signature block) in sync with the reformatted SWM agreement provided to you by Ana Kilmer on 4/17. Once your signatures are provided and all the information is filled out on the template (provided above) It will need to go to the County Attorney's office for review and signature. WPO Amendment: I was contacted by Adam Long (Collins engineering) regarding this on 5/3. He had a minor change to make and stated it would be submitted "soon".To date the County has not received this submittal. Bonding:We are waiting for the road and sewer bonds to be posted. Last I heard your contractor was tasked with posting these bonds? but to date they have not been posted. Ana Kilmer is on vacation and will return on June 2"d to assist. Plat: Last submittal was on 3/23/17. The plat was acceptable from a content standpoint, but approval is conditional on items above being completed. Once all items above are completed.The Deed of easement will be sent along with this plat(as stated above)to the County Attorney's Office for approval and signature. Once recorded,the PLAT will be 4,411) IWO approved and the project can go forward from an CDD engineering standpoint (Final approval pending any outstanding t items related to Chris' review). To summarize, Once the SWM agreement is executed and the Deed of easement (formatted and signed by your party) is presented to us. We will take the Deed of easement and PLAT to the County Attorney for review and signature. Once that is reviewed, signed, and recorded, AND the WPO amendment is approved,we can then approve the subdivision plat. Be sure to call me if you have any questions, I apologize for any confusion created. Bobby Bobby Jocz, EIT Civil Engineer I (434) 296-5832 ext: 3283 County of Albemarle Department of Community Development 401 McIntire Rd. Charlottesville,VA 22902 www.Albemarle.org From:andrew baldwin [mailto:andrew@corecville.com] Sent:Thursday, May 25,2017 12:35 PM To:Justin Ritter<JRitter@mkpc.com>; Robert Jocz<riocz@albemarle.org> Subject: Fwd: FW:SUB201700026 Sunset Overlook- Final Plat Bobby, sorry I went back through emails and missed this.Can you provide clarity to my attorney justin ritter on what you would like to see so that justin can turn this around and then Doc and I can execute and turn back in for approval. Thanks so much and please disregard the last email on clarity. Best Andrew Forwarded Message Subject:FW: SUB201700026 Sunset Overlook- Final Plat Date:Fri, 24 Mar 2017 19:06:53+0000 From:Robert Jocz<riocz@albemarle.org> To:andrew baldwin<andrew@corecville.com> CC:Christopher Perez<cperez@albemarle.org>, Frank Pohl<fpohl@albemarle.org> Andrew, I forgot to send you this previously.This is the SWM agreement that is to accompany the forest and open space deed and Plat. It should help in drafting the documents, specifically regarding the naming/titles of items in the PLAT.This SWM agreement differs from the one currently executed on the property, and is updated to comply with language regarding forest and open space. In addition,a minor amendment to the WPO containing only the stormwater 2 Nod management plan (it would only be a small 1 page amendment) which updates the current SWM plan and outlines the location of the conserved forest and open space areas will need to be submitted. I would be available to meet in person and discuss these changes in person. It may be easier to explain what needs to be submitted. We have open engineering meetings from 2-4 on Thursdays. Please let me know if you would like to meet.As always,feel free to contact me any time. Bobby Bobby Jocz, EIT Civil Engineer I (434) 296-5832 ext: 3283 County of Albemarle Department of Community Development 401 McIntire Rd. Charlottesville,VA 22902 www.Albemarle.org From:andrew baldwin [mailto:andrew@corecville.com] Sent:Tuesday, March 21, 2017 2:49 PM To: Frank Pohl<fpohl@albemarle.org>; Robert Jocz<riocz@albemarle.org>; Ana Kilmer<akilmer@albemarle.org> Cc: Roger W. Ray&Assoc., Inc. <rwrinc@earthlink.net>; 'Lacy Gwen'<gwenlacy@earthlink.net>; Christopher Perez <cperez@albemarle.org> Subject: Re: SUB201700026 Sunset Overlook- Final Plat Frank, let me know your final thought on this. I am again attaching chris perez's letter in where my two un answered questions are#1 and a final determination from you Frank on the Engineering coment.... From my attorney. "Tree Preservation/Woodland Preservation Areas" and related easement/maintenance agreement for these. Need know if they expect a separate easement document for these (if so, please request a sample form), or if this can simply be handled in the Subdivision Declaration and if so what specific provisions they want to see (just passive use maintenance, etc., or otherwise). I guess, Chris this is a question for you or maybe ana? Thanks On 3/21/17 11:25 AM, Frank Pohl wrote: Let me look into this. Frank Frank V. Pohl, PE,CFM County Engineer County of Albemarle (434) 296-5832 Ext. 7914 3 (NO 1111111) From: Robert Jocz Sent:Tuesday, March 21, 2017 11:12 AM To:Ana Kilmer<akilmer@albemarle.org>; andrew baldwin <andrew@corecville.com> Cc: Roger W. Ray&Assoc., Inc. <rwrinc@earthlink.net>; 'Lacy Gwen'<gwenlacy@earthlink.net>; Christopher Perez<cperez@albemarle.org>; Frank Pohl<fpohl@albemarle.org> Subject: RE:SUB201700026 Sunset Overlook- Final Plat Yes,for the conserved forest and open space. From:Ana Kilmer Sent:Tuesday, March 21, 2017 11:09 AM To: Robert Jocz<riocz@albemarle.org>; andrew baldwin<andrew@corecville.com> Cc: Roger W. Ray&Assoc., Inc.<rwrinc@earthlink.net>; 'Lacy Gwen'<gwenlacv@earthlink.net>; Christopher Perez<cperez@albemarle.org>; Frank Pohl<fpohl@albemarle.org> Subject: RE: SUB201700026 Sunset Overlook- Final Plat We already have a recorded stormwater agreement for WPO-2016-00004. We processed it when the wpo bond was posted. Do we need another one? Thanks Ana D. Kilmer Management Analyst Community Development Department 401 McIntire Road Charlottesville,VA 22902 434-296-5832 akilmer@albemarle.org From: Robert Jocz Sent:Tuesday, March 21,2017 11:05 AM To:andrew baldwin<andrew@corecville.com> Cc: Roger W. Ray&Assoc., Inc. <rwrinc@earthlink.net>; 'Lacy Gwen'<gwenlacy@earthlink.net>; Christopher Perez<cperez@albemarle.org>; Ana Kilmer<akilmer@albemarle.org> Subject: RE:SUB201700026 Sunset Overlook- Final Plat Andrew, Attached is the Deed of Easement Draft. Let me know if you need any additional information. For the SWM agreement portion, please contact Ana Kilmer akilmer@albemarle.org. Bobby From:Christopher Perez Sent:Tuesday, March 21, 2017 10:45 AM To:andrew baldwin<andrew@corecville.com> Cc: Roger W. Ray&Assoc., Inc. <rwrinc@earthlink.net>; 'Lacy Gwen'<gwenlacy@earthlink.net>; Robert Jocz<riocz@albemarle.org> Subject: RE:SUB201700026 Sunset Overlook- Final Plat 4 • Andrew, The engineer reviewer, Robert Jocz,commented: "Please contact county engineering staff for this information."I'm thinking you should contact him about this comment. I've CCed him to this email for you to ask these questions and get any forms his department may have to guide you. Hope this helps. From:andrew baldwin [mailto:andrew@corecville.com] Sent:Tuesday, March 21, 2017 10:40 AM To:Christopher Perez<cperez@albemarle.org>; Roger W. Ray&Assoc., Inc.<rwrinc@earthlink.net>; 'Lacy Gwen'<gwenlacy@earthlink.net> Subject: Re: SUB201700026 Sunset Overlook- Final Plat Chris, I need clarification on 1 (What part of comment#1 do you need clarification on?) and the engineering comment.Is county engineering going to supply us with a deed of easement draft form for this so I can get to our attorneys to produce as a separate document?Thanks(see response above) On 3/15/17 3:27 PM,Christopher Perez wrote: Brian, SUB201700026 Sunset Overlook-Final Plat Attached are the review comments for the above ref project. Christopher P. Perez I Senior Planner Department of Community Development (County of Albemarle,Virginia 401 McIntire Road I Charlottesville,VA 22902 434.296.5832 ext. 3443 5 `d/ Christopher Perez From: Robert Jocz Sent: Friday, May 26, 2017 11:37 AM To: andrew baldwin;Justin Ritter Cc: Christopher Perez Subject: RE: FW: SUB201700026 Sunset Overlook - Final Plat Attachments: SWM Deed of Dedication and Easement-03-31-17.doc Andrew, Let me give you a rundown of what needs to be done, and where things stand from my perspective. Please read carefully. Stormwater Management Agreement: You received a reformatted copy on 4/17 from Ana Kilmer.As you stated on 5/25 this is being executed by you and Dr. Hurt and will be sent back to us once that occurs. This is the first step for approval. Deed of Easement:The deed of easement (document attached) goes along with the PLAT and outlines how the easements are dedicated. I originally sent you this document on 3/24/17.This document references the deed book and page of above SWM agreement, and should be formatted (specifically the signature block) in sync with the reformatted SWM agreement provided to you by Ana Kilmer on 4/17. Once your signatures are provided and all the information is filled out on the template (provided above) It will need to go to the County Attorney's office for review and signature. WPO Amendment: I was contacted by Adam Long (Collins engineering) regarding this on 5/3. He had a minor change to make and stated it would be submitted "soon".To date the County has not received this submittal. Bonding: We are waiting for the road and sewer bonds to be posted. Last I heard your contractor was tasked with posting these bonds? but to date they have not been posted.Ana Kilmer is on vacation and will return on June 2nd to assist. Plat: Last submittal was on 3/23/17. The plat was acceptable from a content standpoint, but approval is conditional on items above being completed. Once all items above are completed.The Deed of easement will be sent along with this plat (as stated above)to the County Attorney's Office for approval and signature. Once recorded, the PLAT will be approved and the project can go forward from an CDD engineering standpoint (Final approval pending any outstanding items related to Chris' review). To summarize, Once the SWM agreement is executed and the Deed of easement (formatted and signed by your party) is presented to us. We will take the Deed of easement and PLAT to the County Attorney for review and signature. Once that is reviewed, signed, and recorded, AND the WPO amendment is approved,we can then approve the subdivision plat. Be sure to call me if you have any questions, I apologize for any confusion created. Bobby Bobby Jocz, EIT Civil Engineer I (434) 296-5832 ext: 3283 1 ill1111110 ;it) County of Albemarle Department of Community Development 401 McIntire Rd. Charlottesville,VA 22902 www.Albemarle.org From:andrew baldwin [mailto:andrew@corecville.com] Sent:Thursday, May 25,2017 12:35 PM To:Justin Ritter<JRitter@mkpc.com>; Robert Jocz<rjocz@albemarle.org> Subject: Fwd: FW:SUB201700026 Sunset Overlook-Final Plat Bobby,sorry I went back through emails and missed this.Can you provide clarity to my attorney justin ritter on what you would like to see so that justin can turn this around and then Doc and I can execute and turn back in for approval. Thanks so much and please disregard the last email on clarity. Best Andrew Forwarded Message Subject:FW: SUB201700026 Sunset Overlook-Final Plat Date:Fri, 24 Mar 2017 19:06:53+0000 From:Robert Jocz<rjocz@albemarle.org> To:andrew baldwin<andrew@corecville.com> CC:Christopher Perez<cperez@albemarle.org>, Frank Pohl <fpohl@albemarle.org> Andrew, I forgot to send you this previously.This is the SWM agreement that is to accompany the forest and open space deed and Plat. It should help in drafting the documents, specifically regarding the naming/titles of items in the PLAT.This SWM agreement differs from the one currently executed on the property, and is updated to comply with language regarding forest and open space. In addition,a minor amendment to the WPO containing only the stormwater management plan (it would only be a small 1 page amendment)which updates the current SWM plan and outlines the location of the conserved forest and open space areas will need to be submitted. I would be available to meet in person and discuss these changes in person. It may be easier to explain what needs to be submitted. We have open engineering meetings from 2-4 on Thursdays. Please let me know if you would like to meet. As always,feel free to contact me any time. Bobby Bobby Jocz, EIT Civil Engineer I (434) 296-5832 ext: 3283 County of Albemarle Department of Community Development 401 McIntire Rd. Charlottesville,VA 22902 www.Albemarle.org 2 • orre' *411 From:andrew baldwin [mailto:andrew@corecville.com] Sent:Tuesday, March 21, 2017 2:49 PM To: Frank Pohl <fpohl@albemarle.org>; Robert Jocz<rjocz@albemarle.org>; Ana Kilmer<akilmer@albemarle.org> Cc: Roger W. Ray&Assoc., Inc.<rwrinc@earthlink.net>; 'Lacy Gwen'<gwenlacy@earthlink.net>; Christopher Perez <cperez@albemarle.org> Subject: Re: SUB201700026 Sunset Overlook- Final Plat Frank, let me know your final thought on this. I am again attaching chris perez's letter in where my two un answered questions are#1 and a final determination from you Frank on the Engineering coment.... From my attorney. "Tree Preservation/Woodland Preservation Areas"and related easement/maintenance agreement for these. Need know if they expect a separate easement document for these (if so, please request a sample form), or if this can simply be handled in the Subdivision Declaration and if so what specific provisions they want to see (just passive use maintenance, etc., or otherwise). I guess, Chris this is a question for you or maybe ana? Thanks On 3/21/17 11:25 AM, Frank Pohl wrote: Let me look into this. Frank Frank V. Pohl, PE,CFM County Engineer County of Albemarle (434) 296-5832 Ext. 7914 From: Robert Jocz Sent:Tuesday, March 21, 2017 11:12 AM To:Ana Kilmer<akilmer@albemarle.org>; andrew baldwin <andrew@corecville.com> Cc: Roger W. Ray&Assoc., Inc. <rwrinc@earthlink.net>; 'Lacy Gwen'<gwenlacy@earthlink.net>; Christopher Perez<cperez@albemarle.org>; Frank Pohl <fpohl@albemarle.org> Subject: RE: SUB201700026 Sunset Overlook- Final Plat Yes, for the conserved forest and open space. From:Ana Kilmer Sent:Tuesday, March 21, 2017 11:09 AM To: Robert Jocz<riocz@albemarle.org>; andrew baldwin<andrew@corecville.com> Cc: Roger W. Ray&Assoc., Inc.<rwrinc@earthlink.net>; 'Lacy Gwen'<gwenlacv@earthlink.net>; Christopher Perez<cperez@albemarle.org>; Frank Pohl<fpohl@albemarle.org> Subject: RE:SUB201700026 Sunset Overlook- Final Plat We already have a recorded stormwater agreement for WPO-2016-00004. We processed it when the wpo bond was posted. Do we need another one? 3 440 11.111111) • Thanks Ana D. Kilmer Management Analyst Community Development Department 401 McIntire Road Charlottesville,VA 22902 434-296-5832 akilmer@albemarle.org From: Robert Jocz Sent:Tuesday, March 21, 2017 11:05 AM To:andrew baldwin<andrew@corecville.com> Cc: Roger W. Ray&Assoc., Inc.<rwrinc@earthlink.net>; 'Lacy Gwen'<gwenlacv@earthlink.net>; Christopher Perez<cperez@albemarle.org>; Ana Kilmer<akilmer@albemarle.org> Subject: RE:SUB201700026 Sunset Overlook- Final Plat Andrew, Attached is the Deed of Easement Draft. Let me know if you need any additional information. For the SWM agreement portion, please contact Ana Kilmer akilmer@albemarle.org. Bobby From:Christopher Perez Sent:Tuesday, March 21, 2017 10:45 AM To:andrew baldwin<andrew@corecville.com> Cc: Roger W. Ray&Assoc., Inc.<rwrinc@earthlink.net>; 'Lacy Gwen'<gwenlacv@earthlink.net>; Robert Jocz<rjocz@albemarle.org> Subject: RE:SUB201700026 Sunset Overlook- Final Plat Andrew, The engineer reviewer, Robert Jocz,commented: "Please contact county engineering staff for this information."I'm thinking you should contact him about this comment. I've CCed him to this email for you to ask these questions and get any forms his department may have to guide you. Hope this helps. From:andrew baldwin [mailto:andrew@corecville.com] Sent:Tuesday, March 21, 2017 10:40 AM To:Christopher Perez<cperez@albemarle.org>; Roger W. Ray&Assoc., Inc.<rwrinc@earthlink.net>; 'Lacy Gwen'<gwenlacy@earthlink.net> Subject: Re: SUB201700026 Sunset Overlook- Final Plat Chris, I need clarification on 1 (What part of comment#1 do you need clarification on?)and the engineering comment. Is County engineering going to supply us with a deed of easement draft form for this so I can get to our attorneys to produce as a separate document?Thanks(see response above) 4 Sri **001 On 3/15/17 3:27 PM,Christopher Perez wrote: Brian, SUB201700026 Sunset Overlook-Final Plat Attached are the review comments for the above ref project. Christopher P. Perez I Senior Planner Department of Community Development (County of Albemarle,Virginia 401 McIntire Road I Charlottesville,VA 22902 434.296.5832 ext. 3443 5 Niue Ned Christopher Perez From: andrew baldwin <andrew@corecville.com> Sent: Friday, June 02, 2017 11:20 AM To: Ana Kilmer;Justin Ritter; Robert Jocz Cc: Christopher Perez; Mark Wagner;Tom Sinclair Subject: Re: Update Sunset Overlook—final sub plat Mark, can you please send Ana the bond asap so she can format... This is now the last outstanding issue we have on recording the plat as the rest of the items are being delivered today and monday executed. Thanks! On 6/2/17 11:18 AM, Ana Kilmer wrote: I have not been informed how the subdivision bonds will be posted so I have not formatted any bonds. Thanks Ana D. Kilmer Management Analyst Community Development Department 401 McIntire Road Charlottesville,VA 22902 434-296-5832 akilmer@albemarle.org From:andrew baldwin [mailto:andrew@corecville.com] Sent: Friday,June 02, 2017 10:58 AM To:Justin Ritter<JRitter@mkpc.com>; Robert Jocz<riocz@albemarle.org> Cc: Christopher Perez<cperez@albemarle.org>;Ana Kilmer<akilmer@albemarle.org> Subject: Re: Update Sunset Overlook—final sub plat Will do.. you are correct, we just need to provide recorded copy, I'll have that down to you later today justin as I am waiting on signature pages back from essex and ryan. On 6/2/17 10:45 AM, Justin Ritter wrote: Since the county has no signature block for the Declaration, I am assuming that there is no need to take the declaration to the county. If correct, then please deliver to me. Chris,Ana, or Robert, can you confirm? Thank you, Justin A. Ritter, Esquire McCallum& Kudravetz, P.C. 250 East High Street Charlottesville, VA 22902 Tel: (434)293-8191 Fax: (434)296-9641 Email:fritter@mkpc.com 1 -11111111) From: Andrew baldwin [mailto:andrew@corecville.com] Sent: Friday, June 02, 2017 10:26 AM To: Robert Jocz Cc: Christopher Perez; Ana Kilmer; Justin Ritter; Robert Jocz Subject: Re: Update Sunset Overlook—final sub plat Ana I believe Bobby picked it up. Bobby has the Swm agreement been recorded so we can make the correct deed book references for the deed of easement? Justin Ritter will need that info. Justin do you want me to return the fully executed declaration to you or take to the county? Thanks. Sent from my iPhone On Jun 2, 2017, at 8:45 AM, Robert Jocz<rjocz a,albemarle.org>wrote: All, Anna has the SWM agreement and it is going through the process of being recorded today.The Deed of easement has been reviewed and signed off by the County Attorney.Attached is a PDF version for signature by parties involved on your end. Once we get the Deed back with your signatures, I will route it to the CXO for final signature. I plan on looking at the WPO amendment today. Let me know if you have any questions, Bobby From:Christopher Perez Sent: Friday,June 02, 2017 8:34 AM To: Robert Jocz<rjocz@albemarle.org> Subject: RE: Update Sunset Overlook—final sub plat Robert, For some reason people keep you off emails that should be to you. Can you help field this one for Ana. Thanks From:Ana Kilmer Sent:Friday,June 02,2017 7:52 AM To:Andrew baldwin<andrew@corecville.com>;Christopher Perez <cperez@albemarle.org> Cc:Justin Ritter<JRitter@mkpc.com> Subject: RE: Update Sunset Overlook—final sub plat I return from vacation today. I do not see the stormwater agreement in my mailbox. Who did you send it to? Thanks Ana D. Kilmer 2 • Management Analyst Community Development Department 401 McIntire Road Charlottesville,VA 22902 434-296-5832 akilmer@albemarle.org From:Andrew baldwin [mailto:andrew@corecville.com] Sent:Thursday,June 01, 2017 4:17 PM To: Christopher Perez<cperez@albemarle.org> Cc:Justin Ritter<JRitter@mkpc.com>;Ana Kilmer <akilmer@albemarle.org> Subject: Re: Update Sunset Overlook—final sub plat Chris. Thanks so much. Waiting on bond from Wagner. Justin can you email me final version for signature so Doc and I can execute tomorrow and drop off with remaining docs. Chris/Ana is the Swm agreement recorded yet?Thanks Sent from my iPhone On May 30, 2017, at 8:26 AM, Christopher Perez <cperez@u,albemarle.org> wrote: Andrew, SUB201700026: Sunset Overlook- Final Plat The County Attorney reviewed and approved your revised Declaration. Please have that document signed/notarized and drop it off with the sign/notarized plats whenever you plan to do that. Christopher P.Perez}Senior Planner Department of Community Development County of Albemarle, Virginia 401 McIntire Road Charlottesville,VA 22902 434.296.5832 ext.3443 From:andrew baldwin [mailto:andrew@corecville.com] Sent:Thursday, May 25, 2017 11:52 AM To:Christopher Perez<cperez@albemarle.org> Subject: Fwd: RE: Update Sunset Overlook—final sub plat Chris See attached for the Declaration. I will get back the swm agreement to ana in a few as well. Bond is getting posted today as well so I will forward on as soon as I have it. 3 4100 Forwarded Message Subject:RE: Update Sunset Overlook—final sub plat Date:Wed, 24 May 2017 20:03:04+0000 From:Justin Ritter<JRitter@mkpc.com> To:andrew@corecville.corn <andrew@corecville.com> I think getting the green light on the declaration is as simple as deleting the at issue sentence from John Blair's Document Review Document submitted in the email below. If you agree,then the attached is ready to send back to Chris Perez. See page 7. Justin A. Ritter, Esquire McCallum& Kudravetz, P.C. 250 East High Street Charlottesville, VA 22902 Tel: (434)293-8191 Fax: (434)296-9641 Email:jritter(almkpc.com From: Christopher Perez [mailto:cperez@albemarle.orq] Sent: Wednesday, May 24, 2017 3:29 PM To: Andrew baldwin Cc: Justin Ritter Subject: RE: Update Sunset Overlook—final sub plat Andrew, Second email of the day. I met w/John Blair and he provided me his review of the legal doc/declaration. He has required revision to the CCR(see attached). Christopher P.Perez 1 Senior Planner Department of Community Development 1County of Albemarle, Virginia 401 McIntire Road 1 Charlottesville,VA 22902 434.296.5832 ext. 3443 From:Christopher Perez Sent:Wednesday, May 24, 2017 9:53 AM To: 'Andrew baldwin' <andrew@corecville.com> Cc: Robert Jocz<rlocz@albemarle.org>;Ana Kilmer <akilmer@albemarle.org> Subject: RE: Update Sunset Overlook—final sub plat 4 Andrew, RE: Update Sunset Overlook—final sub plat I hope to meet with John Blair of the County Attorney's office today or tomorrow(depending on his availability) about this project and his review of the legal docs. While I understand the approval of the legal docs is pending and taking a while to review, we are also still waiting on the following items for you/your team to accomplish before we can approve the final plat: 1) Resubmit the SWM agreement to Ana w/ changes (see attached email from 4-17-2017). 2) You need to bond the Road Plan (to include water& sewer bonds). 3) Submit the WPO plan amendment that Robert Jocz told you about in the last comment letter. The final plat cannot be approved till you make that application and its approved. Christopher P. Perez 1 Senior Planner Department of Community Development 1County of Albemarle, Virginia 401 McIntire Road l Charlottesville,VA 22902 434.296.5832 ext.3443 From:andrew baldwin [mailto:andrew@corecville.com] Sent:Tuesday, May 23, 2017 4:15 PM To:Christopher Perez<cperez@albemarle.org> Subject: Need an update Chris this is getting ridiculous.... have you not gotten any feedback? He wants to meet with me to talk about the legal documents. I've scheduled a meeting with him later today. Can I get whomever at the county attorneys office who is reviewing this info? John Blair. This is starting to cause some problems for us and I need to get the plat to record asap. Please Advise. Best Andrew 5 t 1 <image001.png> <1. Declaration (to revise pursuant to County's 5-24 comments).docx> <Deed of Easement_CAO Approved.pdf ir...‹ ... —, • .., ( 4'4 i -1:01.,:criellg-,, N, '4..:7 Itt.,, %ic..k$4 iP:**. 1 ' .. T.:WM ' r 4*. i c 0 P REAL ESTATE ANDREW BALDWIN PRINCIPAL BROKER 0: 434-422-5050 I d: 434-422-5051 I m: 434-466-6566 I f: , andrew@corecville.com I www.corecville.com 600 E. Water St., Suite F, Charlottesville, VA 22902 6 Christopher Perez From: Christopher Perez Sent: Tuesday, May 30, 2017 8:26 AM To: 'andrew baldwin' Cc: Justin Ritter Subject: RE: RE: Update Sunset Overlook—final sub plat Attachments: 1. Declaration (to revise pursuant to County's 5-24 comments).docx Andrew, SUB201700026: Sunset Overlook - Final Plat Please have that document signed/notanzed and drop it off with the sign/notarized plats whenever you plan to do that. Christopher P.Perez Senior Planner Department of Community Development 1County of Albemarle,Virginia 401 McIntire Road 1 Charlottesville,VA 22902 434.296.5832 ext. 3443 From:andrew baldwin [mailto:andrew@corecville.com] Sent:Thursday, May 25, 2017 11:52 AM To: Christopher Perez<cperez@albemarle.org> Subject: Fwd: RE: Update Sunset Overlook—final sub plat Chris See attached for the Declaration. I will get back the swm agreement to ana in a few as well. Bond is getting posted today as well so I will forward on as soon as I have it. Forwarded Message Subject:RE: Update Sunset Overlook— final sub plat Date:Wed, 24 May 2017 20:03:04 +0000 From:Justin Ritter<JRitter@mkpc.com> To:andrew@corecville.com <andrew@corecville.com> I think getting the green light on the declaration is as simple as deleting the at issue sentence from John Blair's Document Review Document submitted in the email below. If you agree,then the attached is ready to send back to Chris Perez. See page 7. Justin A. Ritter, Esquire McCallum& Kudravetz, P.C. 250 East High Street Charlottesville, VA 22902 Tel: (434)293-8191 1 VOW Fax: (434)296-9641 Email:jritter(amkpc.corn From: Christopher Perez [mailto:cperez©albemarle.orq] Sent: Wednesday, May 24, 2017 3:29 PM To: Andrew baldwin Cc: Justin Ritter Subject: RE: Update Sunset Overlook — final sub plat Andrew, Second email of the day. I met w/John Blair and he provided me his review of the legal dm/declaration. He has required revision to the CCR(see attached). Christopher P.Perez I Senior Planner Department of Community Development'County of Aemarle,Vir inia 401 McIntire Road I Charlottesville,VA 22902 ' -40 ` 434.296.5 832 ext.3443 From: Christopher Perez Sent: Wednesday, May 24, 2017 9:53 AM To: 'Andrew baldwin' <andrew@corecville.com> Cc: Robert Jocz<riocz@albemarle.org>;Ana Kilmer<akilmer@albemarle.org> Subject: RE: Update Sunset Overlook—final sub plat Andrew, RE: Update Sunset Overlook—final sub plat I hope to meet with John Blair of the County Attorney's office today or tomorrow(depending on his availability) about this project and his review of the legal docs. While I understand the approval of the legal docs is pending and taking a while to review, we are also still waiting on the following items for you/your team to accomplish before we can approve the final plat: 1)Resubmit the SWM agreement to Ana w/changes (see attached email from 4-17-2017). 2)You need to bond the Road Plan(to include water& sewer bonds). 3) Submit the WPO plan amendment that Robert Jocz told you about in the last comment letter. The final plat cannot be approved till you make that application and its approved. Christopher P.Perez I Senior Planner Department of Community Development'County of Albemarle,Virginia 401 McIntire Road I Charlottesville,VA 22902 434.296.5832 ext.3443 From:andrew baldwin [mailto:andrew@corecville.com] Sent:Tuesday, May 23,2017 4:15 PM To: Christopher Perez<cperez@albemarle.org> Subject: Need an update Chris this is getting ridiculous.... have you not gotten any feedback? He wants to meet with me to talk about the legal documents. I've scheduled a meeting with him later today. Can I get whomever at the county attorneys office who is reviewing this info? John Blair. This is starting to cause some problems for us and I need to get the plat to record asap. Please Advise. 2 -imer .00 Best Andrew coRE ANDREW BALDWIN PRINCIPAL BROKt:1R o 434-422.5050 I d:434-422.5051 ( m 434-466-6566 ( ':434.326-1451 andrcw4i corecvdle.com I wwvr.corecv,lle tom 600 E.Water St.Surte F,Charlottesville,VA 22902 3 Christopher Perez From: Christopher Perez Sent: Wednesday, May 24, 2017 3:29 PM To: 'Andrew baldwin' Cc: 'Justin Ritter' Subject: RE: Update Sunset Overlook—final sub plat Attachments: Coy and Rest doc - County Attorney review w required revis .pdf Andrew, Second email of the day. I met w/John Blair and he provided me his revie of the legal doc/declaration. He has required revision to the CCR (see attached). Christopher P.Perez Senior Planner Department of Community Development 1County of Albemarle,Virginia 401 McIntire Road l Charlottesville,VA 22902 434.296.5832 ext.3443 From:Christopher Perez Sent:Wednesday, May 24, 2017 9:53 AM To: 'Andrew baldwin' <andrew@corecville.com> Cc: Robert Jocz<rjocz@albemarle.org>;Ana Kilmer<akilmer@albemarle.org> Subject: RE: Update Sunset Overlook—final sub plat Andrew, RE: Update Sunset Overlook—final sub plat I hope to meet with John Blair of the County Attorney's office today or tomorrow(depending on his availability) about this project and his review of the legal docs. While I understand the approval of the legal docs is pending and taking a while to review, we are also still waiting on the following items for you/your team to accomplish before we can approve the final plat: 1) Resubmit the SWM agreement to Ana w/changes (see attached email from 4-17-2017). 2)You need to bond the Road Plan(to include water& sewer bonds). 3) Submit the WPO plan amendment that Robert Jocz told you about in the last comment letter. The final plat cannot be approved till you make that application and its approved. Christopher P.Perez 1 Senior Planner Department of Community Development}County of Albemarle,Virginia 401 McIntire Road 1 Charlottesville,VA 22902 434.296.5832 ext.3443 From:andrew baldwin [mailto:andrew@corecville.com] Sent:Tuesday, May 23, 2017 4:15 PM To:Christopher Perez<cperez@albemarle.org> Subject: Need an update Chris this is getting ridiculous.... have you not gotten any feedback? He wants to meet with me to talk >_ 00. ler 4100 about the legal documents. I've scheduled a meeting with him later today. Can I get whomever at the county attorneys office who is reviewing this info? John Blair. This is starting to cause some problems for us and I need to get the plat to record asap. Please Advise. Best Andrew RIM. 1 STATII ANDREW BALDWIN PRINCIPAL BROKER 0:434-422-5050 d:434-422-5051 ( m:434-466-6566 f:434326-1451 andrew@corecvilk.com I Www.corecville.com 600 E.Water St.,Suite F,Chadottesvilie,VA 22902 2 Christopher Perez From: Robert Jocz Sent: Wednesday, May 24, 2017 9:21 AM To: Christopher Perez Subject: FW:WPO-2016-00004 Sunset Overlook - WPO Plan - Stormwater agreement Attachments: SWM Facilities Maintenance Agreement-wpo-2016-00004.pdf From:Ana Kilmer Sent:Wednesday, May 24, 2017 9:20 AM To: Robert Jocz<rjocz@albemarle.org> Subject: FW:WPO-2016-00004 Sunset Overlook-WPO Plan-Stormwater agreement Below is when I emailed it to Andrew and I have not heard back from him. Thanks Ana D. Kilmer Management Analyst Community Development Department 401 McIntire Road Charlottesville,VA 22902 434-296-5832 akilmer@albemarle.org From:Ana Kilmer Sent: Monday,April 17, 2017 4:49 PM To: andrew baldwin<andrew@corecville.com> Subject:WPO-2016-00004 Sunset Overlook-WPO Plan-Stormwater agreement Mr. Baldwin: Bobby asked me to review the stormwater agreement that you submitted. I have reformatted the attached agreement and used the latest version we have (03/31/17). In addition, your project is in MS4. The agreement needs to be executed by you and Mr. Hurt. The signatures must be properly notarized. The recordation fee is$17.00 payable to Clerk of Circuit Court. Please return original agreement with original signatures and recordation fee to my attention. Thank you Ana D. Kilmer Management Analyst Community Development Department 401 McIntire Road Charlottesville,VA 22902 434-296-5832 1 lows akilmer@albemarle.org 2 Christopher Perez From: Christopher Perez Sent: Wednesday, May 24, 2017 3:52 PM To: 'Gwen Lacy'; Roger W. Ray &Assoc., Inc. Cc: Andrew baldwin Subject: RE: SUB201700026 Sunset Overlook - Final Plat Gwen, RE: SUB201700026 Sunset Overlook- Final Plat The revised plat looks good. You can have the owners sign/notarize it. 111111additianal iter11911111.1mmumemommummipmemmamor NNWcomments to Andrew. Hope this helps. Christopher P.Perez I Senior Planner Department of Community Development I County of Albemarle,Virginia 401 McIntire Road I Charlottesville,VA 22902 434.296.5832 ext.3443 From:Gwen Lacy [mailto:gwenlacy@earthlink.net] Sent: Friday, May 12, 2017 9:10 AM To: Christopher Perez<cperez@albemarle.org>; Roger W. Ray&Assoc., Inc. <rwrinc@earthlink.net> Cc:Andrew baldwin <andrew@corecville.com> Subject: Re: SUB201700026 Sunset Overlook- Final Plat Good morning Chris, Please find attached a pdf copy of the Sunset Overlook plat showing the revised tree preservation in Open Space B on Sheet 4 of 6. A revised date has been added to each sheet. Please let us know when the plat is ready for owners notarized signatures. Thanks and have a good weekend. Gwen Gwen Lacy Roger W. Ray & Assoc., Inc. 663 Berkmar Court Charlottesville, Va 22901 434-293-3195 tel 434-293-4202 fax From: Christopher Perez Sent: Monday, May 01, 2017 10:14 AM To: Gwen Lacy ; Roger W. Ray &Assoc., Inc. Cc: Andrew baldwin Subject: RE: SUB201700026 Sunset Overlook - Final Plat 1 Gwen, The plat looks good,the only thing I note is on sheet 4 it shows some tree preservation in an open space area that Scott Collins recent submitted an LOR to omit. Once the LOR is reviewed/approved by Engineering I'll let you know so you can change that little thing. Otherwise everything on the plat looks good. From: Gwen Lacy [mailto:gwenlacy@earthlink.net] Sent: Monday, May 01, 2017 8:43 AM To: Christopher Perez<cperez@albemarle.org>; Roger W. Ray&Assoc., Inc. <rwrinc@earthlink.net> Cc:Andrew baldwin<andrew@corecville.com> Subject: Re: SUB201700026 Sunset Overlook- Final Plat Good morning Chris, Please find attached pdf copies of the revised plat for Sunset Overlook. The plat has been revised to reflect items 5 (Building sites) and 9 (Revised date) of your comments dated April 12, 2017. Note number 2 on sheet 1 has also been updated to show that all irons are to be set by January 1, 2018. Please let us know when the plat is ready for owners notarized signature. Thanks, Gwen Gwen Lacy Roger W. Ray & Assoc., Inc. 663 Berkmar Court Charlottesville, Va 22901 434-293-3195 tel 434-293-4202 fax From: Christopher Perez Sent: Wednesday, April 12, 2017 3:03 PM To: Gwen Lacy ; Roger W. Ray &Assoc., Inc. Cc: Andrew baldwin Subject: RE: SUB201700026 Sunset Overlook - Final Plat Brian/Gwen, RE: SUB201700026 Sunset Overlook- Final Plat Attached are the review comments for the above ref project. thanks Christopher P.Perez Senior Planner Department of Community Development 1County of Albemarle,Virginia 401 McIntire Road 1 Charlottesville,VA 22902 434.296.5832 ext. 3443 2 Christopher Perez From: Gwen Lacy <gwenlacy@earthlink.net> Sent: Friday, May 12, 2017 9:10 AM To: Christopher Perez; Roger W. Ray&Assoc.,Inc. Cc: Andrew baldwin Subject: Re: SUB201700026 Sunset Overlook - Final Plat Attachments: 8835H Subd Shl.pdf; 8835H Subd Sh 2.pdf; 8835H Subd Sh 3.pdf; 8835H Subd Sh 4.pdf; 8835H Subd Sh 5.pdf; 8835H Subd Sh 6.pdf Good morning Chris, Please find attached a pdf copy of the Sunset Overlook plat showing the revised tree preservation in Open Space B on Sheet 4 of 6. A revised date has been added to each sheet. Please let us know when the plat is ready for owners notarized signatures. Thanks and have a good weekend. Gwen Gwen Lacy Roger W. Ray & Assoc., Inc. 663 Berkmar Court Charlottesville, Va 22901 434-293-3195 tel 434-293-4202 fax From: Christopher Perez Sent: Monday, May 01, 2017 10:14 AM To: Gwen Lacy ; Roger W. Ray &Assoc., Inc. Cc: Andrew baldwin Subject: RE: SUB201700026 Sunset Overlook - Final Plat Gwen, The plat looks good,the only thing I note is on sheet 4 it shows some tree preservation in an open space area that Scott Collins recent submitted an LOR to omit. Once the LOR is reviewed/approved by Engineering I'll let you know so you can change that little thing. Otherwise everything on the plat looks good. From:Gwen Lacy [mailto:gwenlacy@earthlink.net] Sent: Monday, May 01, 2017 8:43 AM To: Christopher Perez<cperez@albemarle.org>; Roger W. Ray&Assoc., Inc. <rwrinc@earthlink.net> Cc:Andrew baldwin<andrew@corecville.com> Subject: Re: SUB201700026 Sunset Overlook- Final Plat Good morning Chris, Please find attached pdf copies of the revised plat for Sunset Overlook. The plat has been revised to reflect items 5 (Building sites) and 9 (Revised date) of your comments dated April 12, 2017. Note number 2 on sheet 1 has also been updated to show that all irons are to be set by January 1, 2018. Please let us know when the plat is ready for owners notarized signature. Thanks, Gwen Gwen Lacy Roger W. Ray & Assoc., Inc. 663 Berkmar Court Charlottesville, Va 22901 434-293-3195 tel 434-293-4202 fax From: Christopher Perez Sent: Wednesday, April 12, 2017 3:03 PM To: Gwen Lacy ; Roger W. Ray &Assoc., Inc. Cc: Andrew baldwin Subject: RE: SUB201700026 Sunset Overlook - Final Plat Brian/Gwen, RE: SUB201700026 Sunset Overlook- Final Plat Attached are the review comments for the above ref project. thanks Christopher P.Perez I Senior Planner Department of Community Development(County of Albemarle,Virginia 401 McIntire Road I Charlottesville,VA 22902 434.296.5832 ext. 3443 N-AJ/ """'JV VV\ S j)(? °I.' CP-6 1\1 2 Short Review Comments Report for: SUB201700026 SubApplication Type: Sunset Overlook - Final Final Plat Date Completed:03/15/2017 Reviewer:Christopher Perez CDD Planning Review Status:Requested Changes Reviews Comments: Division: Date Completed:03/15/2017 Reviewer:Alexander Morrison ACSA Review Status:Requested Changes Reviews Comments: Division: Date Completed:03/09/2017 Reviewer:Bobby Jocz CDD Engineering Review Status:Requested Changes Reviews Comments:The 2.52 acres of "Forest and Open Space" used in the VRRM worksheet will need to be shown on the Easement Plat and labelled as 'SWM Forest and Open Space Easement'. The SWM Forest and Open Space Easement is subject to the guidance set forth by DEQ in the Virginia Stormwater Management Program. The areas will remain undisturbed in a natural, vegetated state, except for activities as approved by the local program authority, such as forest management, control of invasive species, replanting and revegetating, passive recreation (e.g., trails), and limited bush hogging to maintain desired vegetative community (but no more than four times a year). A deed of easement will need to be recorded as formatted by County Staff. Please contact County Engineering staff for this information. Division: Date Completed:03/07/2017 Reviewer:Adam Moore VDOT Review Status:Approved Reviews Comments: Division: Date Completed:03/14/2017 Reviewer:Robbie Gilmer Fire Rescue Review Status:No Objection Reviews Comments:Based on plat dated 2/3/17.. no comments or objections. Division: Date Completed:03/15/2017 Reviewer:Derek Bedarf CDD E911 Review Status:No Objection Reviews Comments:Based on plat dated 2/3/17. Division: Date Completed:03/03/2017 Reviewer:Keith Huckstep CDD Inspections Review Status:No Objection Reviews Comments:plat dated 2/3/17 Division: Date Completed:03/02/2017 Reviewer:Patricia Saternye CDD ARB Review Status:Requested Changes Division: Page:1 of 2 County of Albemarle Printed On:August 30, 2017 Review Status:Requested Changes Reviews Comments:3/2/2017: The "woodland preservation" areas need to be preserved. Existing trees along Old Lynchburg Road, and in adjacent areas to the road, within "open space" areas were included in landscaping calculations and utilized to meet the ARB requirements. Therefore, they are to remain and must be protected. These areas of "open space" will need a form of preservation/protection. Specify how the trees in these areas will be protected. Also, areas of "woodland preservation" within the lots will need preservation easements. Date Completed:04/12/2017 Reviewer:Christopher Perez CDD Planning Review Status:Requested Changes Reviews Comments: Division: Date Completed:04/12/2017 Reviewer:Alexander Morrison ACSA Review Status:Approved Reviews Comments:I have reviewed the resubmittal and have no comments. I hereby recommend approval of SUB201700026. Division: Date Completed:04/11/2017 Reviewer:Bobby Jocz CDD Engineering Review Status:See Recommendations Reviews Comments:No platting comments or objections remain. Required ammendment to WPO plan incorporating SWM forest and open space must be approved prior to final PLAT approval. Required legal documents (SWM deed of dedication & SWM BMP Facilities Maintenance Agreement) are being reviewed and processed in the County Attorney’s office. Approval of these documents is required prior to final plat approval. Bonding of Road Plan & water and sewer is required prior to final plat approval. Division: Date Completed:04/03/2017 Reviewer:Patricia Saternye CDD ARB Review Status:No Objection Reviews Comments: Division: Date Completed:05/24/2017 Reviewer:Christopher Perez CDD Planning Review Status:No Objection Reviews Comments:The revised plat looks good. You can have the owners sign/notarize it. Notably, there are additional items pending submittal/approval/bonding prior to final plat approval. I’ve already sent these comments to Andrew. Division: Page:2 of 2 County of Albemarle Printed On:August 30, 2017 Sae "NS Review of Priv'Improvement Maintenance trument (Alb' arle County Code§ 14-317) / �h ` 0 fees TO: / 1 „i , -. RE: SUB ,. . � ,�/ ' / G9d�/, ' The in ment required by Albemarle County Code § 14-317 for this subdivision: is approved. is not approved because it fails to satisfy one or more of the following requirements(number references are o Albemarle County Code § 17-317(A)): 1. Identify the plat to which the instrument applies; if the plat has been recorded,the identification shall include a deed book and page number. / State that the improvement will be maintained in perpetuity. . State that the improvement will be maintained to a standard that, at a minimum,assures that it will 3 l remain in substantially the condition it was in when approved by the county; for a private street, shared driveway, or alley,the instrument also shall state verbatim: "The travelway shall at all times be maintained so that it is safe and convenient for passenger automobiles and emergency vehicles at all times except in severe temporary weather conditions." 4. If the instrument pertains to the maintenance of one or more private streets,alleys or shared driveways, it shall define"maintenance"by stating verbatim: "For purposes of this instrument, `maintenance' includes the maintenance of the private streets or alleys, and all curbs, curbs and gutters,drainage facilities,utilities, dams,bridges and other private street improvements,and the prompt removal of snow,water,debris, or any other obstruction so as to keep the private street or alley reasonably open for usage by all vehicles, including emergency services vehicles." /5. Describe sc be the condition of the improvement when it was approved by the county. /6. Identifythe timingor conditions warrantingi _� maintenance of the improvement. 7. State a means to collect funds necessary for the cost of maintaining the improvement; at a minimum,the means stated shall include the right of any landowner subject to the instrument to record a lien against a non-contributing landowner,to bring an action at law to collect the funds, / or both. 8. Describe how maintenance costs will be prorated among the landowners subject to the instrument (e.g., "equally,"or on a percentage basis); if any lot within the subdivision may be further divided,the instrument shall also describe how maintenance costs will be prorated among the landowners after division. v/ 9. State verbatim: "No public agency, including the Virginia Department of Transportation and the County of Albemarle,Virginia, will be responsible for maintaining any improvement identified V here' ." 81�� til . _ Date: 5 -s -1 "1 Jo . Blair, II De. ty County Attorney Christopher Perez From: Christopher Perez Sent: Friday, April 28, 2017 3:45 PM To: Ana Kilmer; Robert Jocz;Andrew baldwin Cc: Brian Ray; Robert Jocz Subject: SUB201700026: Sunset Overlook- Final Plat Attachments: 4-12-17 CD2 SUB2017-26 - Sunset Overlook-final subdivision plat.pdf Andrew, SUB201700026:Sunset Overlook- Final Plat Quick status update: 1) I have not received County Attorney review comments yet, pending. 2) Robert Jocz that the WPO has an amendment that is required 3)Scott Collins submitted an LOR recently for the site plan (as it relates to the reduction of the Tree Preservation Area) that's not fully review/approved yet. 4) Bonds formatting w/Ana don't seem to have happened yet. 5) Pending a resubmittal of the plat to provide the correct building si ote. See attached 4-12-17 comment letter, it covers most of this. Original Message From:Ana Kilmer Sent: Friday,April 28, 2017 3:39 PM To:Andrew baldwin <andrew@corecville.com>; Christopher Perez<cperez@albemarle.org> Cc: Brian Ray<rwrinc@earthlink.net> Subject: RE: Final Plat Sunset I don't have any record that I have formatted the bonds. how are you securing the subdivision bonds? Thanks Ana D. Kilmer Management Analyst Community Development Department 401 McIntire Road Charlottesville,VA 22902 434-296-5832 akilmer@albemarle.org Original Message From:Andrew baldwin [mailto:andrew@corecville.com] Sent: Friday,April 28, 2017 3:33 PM To:Christopher Perez<cperez@albemarle.org> Cc: Brian Ray<rwrinc@earthlink.net>; Ana Kilmer<akilmer@albemarle.org> 1 err `oro, Christopher Perez From: Christopher Perez Sent: Monday, May 01, 2017 10:14 AM To: 'Gwen Lacy'; Roger W. Ray&Assoc.,Inc. Cc: Andrew baldwin Subject: RE: SUB201700026 Sunset Overlook- Final Plat Gwen, The plat looks good,the only thing I note is on sheet 4 it shows some tree preservation in an open space area that Scott Collins recent submitted an LOR to omit. Once the LOR is reviewed/approved by Engineering I'll let you know so you can change that little thing. Otherwise everything on the plat looks good. From:Gwen Lacy [mailto:gwenlacy@earthlink.net] Sent: Monday, May 01, 2017 8:43 AM To:Christopher Perez<cperez@albemarle.org>; Roger W. Ray&Assoc., Inc.<rwrinc@earthlink.net> Cc:Andrew baldwin<andrew@corecville.com> Subject: Re: SUB201700026 Sunset Overlook- Final Plat Good morning Chris, Please find attached pdf copies of the revised plat for Sunset Overlook. The plat has been revised to reflect items 5 (Building sites) and 9 (Revised date) of your comments dated April 12, 2017. Note number 2 on sheet 1 has also been updated to show that all irons are to be set by January 1, 2018. Please let us know when the plat is ready for owners notarized signature. Thanks, Gwen Gwen Lacy Roger W. Ray & Assoc., Inc. 663 Berkmar Court Charlottesville, Va 22901 434-293-3195 tel 434-293-4202 fax From: Christopher Perez Sent: Wednesday, April 12, 2017 3:03 PM To: Gwen Lacy ; Roger W. Ray&Assoc., Inc. Cc: Andrew baldwin Subject: RE: SUB201700026 Sunset Overlook- Final Plat Brian/Gwen, RE: SUB201700026 Sunset Overlook- Final Plat 1 Christopher Perez From: Gwen Lacy <gwenlacy@earthlink.net> Sent: Monday, May 01, 2017 8:43 AM To: Christopher Perez; Roger W. Ray&Assoc.,Inc. Cc: Andrew baldwin Subject: Re: SUB201700026 Sunset Overlook - Final Plat Attachments: 8835H Subd Shl.pdf; 8835H Subd Sh 2.pdf;8835H Subd Sh 3.pdf; 8835H Subd Sh 4.pdf; 8835H Subd Sh 5.pdf; 8835H Subd Sh 6.pdf Good morning Chris, Please find attached pdf copi of the revised plat r unset Overlook. The plat has been revised reflect items 5 (Buil g sites) and 9 (Revis ate) of your comments dated April 12, 2017. V Note number 2 on she 1 has also been updated to show that all irons are to be set by January 1, 2018. Please let us know when the plat is ready for owners notarized signature. Thanks, Gwen Gwen Lacy Roger W. Ray & Assoc., Inc. 663 Berkmar Court Charlottesville, Va 22901 434-293-3195 tel 434-293-4202 fax From: Christopher Perez Sent: Wednesday, April 12, 2017 3:03 PM To: Gwen Lacy ; Roger W. Ray&Assoc., Inc. Cc: Andrew baldwin Subject: RE: SUB201700026 Sunset Overlook- Final Plat Brian/Gwen, RE: SUB201700026 Sunset Overlook- Final Plat Attached are the review comments for the above ref project. thanks Christopher P.Perez I Senior Planner Department of Community Development(County of Albemarle,Virginia 401 McIntire Road I Charlottesville,VA 22902 434.296.5832 ext.3443 1 Phone 434-296-5832 County of Albemarle Department of Community Development 401 McIntire Road, Charlottesville, VA, 22902 Memorandum Fax 434-972-4126 To: Brian Ray From: Christopher P. Perez, Senior Planner Division: Planning Date: April 12, 2017 Subject: SUB201700026 - Sunset Overlook - Final Subdivision Plat The County of Albemarle Planning Division will recommend approval of the plat referenced above once the following comments have been satisfactorily addressed (The following comments are those that have been identified at this time. Additional comments or conditions may be added or eliminated based on further review.): [Each comment is preceded by the applicable reference, which is to the Subdivision/Zoning Ordinances unless otherwise specified.] 1. [14-302(A)(4), 15.4.11 Bonus Factors for Environmental Standards/Private Easements. The preservation of these areas shall be covered in a maintenance agreement review/approved by the County Attorney prior to final plat approval. Rev 1. Legal documents provided and sent to the County Attorney, pending his review/approval prior to final plat approval. 5. [14-302(A)(9), 4.2.11 Building Sites on Proposed Lots. On sheet 1 revise note F to omit reference to the approved site plan. Rev 1. Revise the building site note on the plat as follows: "Each parcel contain a building site that complies with section 4.2.1 of the Albemarle County Zoning Ordinance." 7. [14-317] Instrument Evidencing Maintenance of Certain Improvements. Submit with the final plat an instrument assuring the perpetual maintenance of the private street and the private alley, street trees, drainage easements, tot lot, open space and any other improvements that are to be maintained in perpetuity. Please submit a draft of this document to me and I will review it and forward it to the County Attorney for his review/ approval. Rev 1. Legal documents provided and sent to the County Attorney, pending his review/approval prior to final plat approval. 8. [14-311] Infrastructure Improvement Plans. Road Plan and WPO Plan must be approved, all required improvements must be built or bonded, and all required Deeds and Declarations must be reviewed and approved prior to final plat approval. Rev 1. Road bond and W&S bonds shall be posted prior to final plat approval. [14-302(B)(1)] General Information. When the plat is revised, please provide the date of the last revision on the plat. Rev 1. Comment still relevant. ACSA — Alex Morrison • Review comments pending, to be forwarded to the applicant once received. ARB — Paty Saternye • No objections Engineering — Robert Jocz • No platting comments or objections remain. • Required amendment to WPO plan incorporating SWM forest and open space must be approved prior to final plat approval. • Required legal documents (SWM deed of dedication & SWM BMP Facilities Maintenance Agreement) are being reviewed and processed in the County Attorney's office. Approval of these documents is required prior to final plat approval. • Bonding of Road Plan & water and sewer is required prior to final plat approval. Staff has provided references to provisions of Chapter 14 of the Code of the County of Albemarle. The Code is kept up to date by the County Attorney's office. The Code may found on the County Attorney's website which may be found under "Departments and Services" at Albemarle.org. In accord with the provisions of Section 14-229(B) of Chapter 14 of the Code if the developer fails to submit a revised final plat to address all of the requirements within six (6) months after the date of this letter the application shall be deemed to have been voluntarily withdrawn by the developer. If you have any questions about these conditions or the submittal requirements please feel free to contact me at Extension 3443, cperez@albemarle.org. Sincerely, Christopher P. Perez Senior Planner 2 a Pftato COUNTY OF ALBEMARLE Department of Community Development 401 McIntire Road, Room 227 Charlottesville, Virginia 22902-4596 Phone (434) 296-5832 Fax(434)972-4126 Date:April 11, 2017 John Blair County Attorney's Office 401 McIntire Road Charlottesville,VA 22902 Regarding: Project Name:SUB2017-26 Sunset Overlook-Final Plat Date Submitted:4/7/2017 Dear Mr. Blair: The above referenced plat is being considered for approval by this office; however, prior to approval one of the final items required by the ordinance is an instrument evidencing maintenance of certain improvements as required by Section 14-317,which has been provided in the form of a Covenants and Restrictions(C&R)document. Associated with the plat(for bonus density) is the establishment of Tree Preservation/Woodland Preservation Areas.The applicant has seated the maintenance of this item in Sec 13.01& 13.02 of the C&R doc, and the easement is depicted on individual lots(Lots 1-12 and Lot 42)and in open space, see attached final subdivision plat—green highlighting. The biggest oddity that stands out to me in this document is the private street maintenance agreement for Sun Valley Drive and the private alley,which is seated throughout the C&R document,typically the maintenance doc for private streets are provided as a separate document. Not sure if this matters for your legal review; however,throughout this document the applicant refers to"public roads",there are no public roads in this development, all roads in this development are private. Regardless, please review.Should you have any questions or comments please feel free to contact me. Sincerely, A i _ _.. ?V' Christopher P. Perez,Senior Planner County of Albemarle Department of Community Development 401 McIntire Road Charlottesville,VA 22902 cperez@albemarle.org (434)296-5832, phone ex.3443 .000.00.000, Christopher Perez From: Robert Jocz Sent: Friday, March 24, 2017 3:07 PM To: andrew baldwin Cc: Christopher Perez; Frank Pohl Subject: FW: SUB201700026 Sunset Overlook- Final Plat Attachments: SWM BMP Facilities Maintenance Agreement-02-06-17.docx Andrew, I forgot to send you this previously.This is the SWM agreement that is to accompany the forest and open space deed and Plat. It should help in drafting the documents, specifically regarding the naming/titles of items in the PLAT.This SWM agreement differs from the one currently executed on the property, and is updated to comply with language regarding forest and open space. In addition,a minor amendment to the WPO containing only the stormwater management plan (it would only be a small 1 page amendment)which updates the current SWM plan and outlines the location of the conserved forest and open space areas will need to be submitted. I would be available to meet in person and discuss these changes in person. It may be easier to explain what needs to be submitted. We have open engineering meetings from 2-4 on Thursdays. Please let me know if you would like to meet. As always,feel free to contact me any time. Bobby Bobby Jocz, EIT Civil Engineer I (434) 296-5832 ext: 3283 County of Albemarle Department of Community Development 401 McIntire Rd. Charlottesville,VA 22902 www.Albemarle.org From:andrew baldwin [mailto:andrew@corecville.comj Sent:Tuesday, March 21, 2017 2:49 PM To: Frank Pohl<fpohl@albemarle.org>; Robert Jocz<rjocz@albemarle.org>;Ana Kilmer<akilmer@albemarle.org> Cc: Roger W. Ray&Assoc., Inc. <rwrinc@earthlink.net>; 'Lacy Gwen'<gwenlacy@earthlink.net>; Christopher Perez <cperez@albemarle.org> Subject: Re: SUB201700026 Sunset Overlook- Final Plat Frank, let me know your final thought on this. I am again attaching chris perez's letter in where my two un answered questions are#1 and a final determination from you Frank on the Engineering coment.... From my attorney. "Tree Preservation/Woodland Preservation Areas" and related easement/maintenance agreement for these. Need know if they expect a separate easement document for these (if so, please request a sample form), or if this can simply be handled in the Subdivision Declaration and if so what specific provisions they want to see (just passive use maintenance, etc., or otherwise). 1 'ewe see Andrew, Attached is the Deed of Easement Draft. Let me know if you need any additional information. For the SWM agreement portion, please contact Ana Kilmer akilmer@albemarle.org. Bobby From:Christopher Perez Sent:Tuesday, March 21, 2017 10:45 AM To:andrew baldwin<andrew@corecville.com> Cc: Roger W. Ray&Assoc., Inc. <rwrinc@earthlink.net>; 'Lacy Gwen'<gwenlacy@earthlink.net>; Robert Jocz<riocz@albemarle.org> Subject: RE:SUB201700026 Sunset Overlook- Final Plat Andrew, The engineer reviewer, Robert Jocz,commented: "Please contact county engineering staff for this information."I'm thinking you should contact him about this comment. I've CCed him to this email for you to ask these questions and get any forms his department may have to guide you. Hope this helps. From:andrew baldwin [mailto:andrew@corecville.com] Sent:Tuesday, March 21, 2017 10:40 AM To:Christopher Perez<cperez@albemarle.org>; Roger W. Ray&Assoc., Inc.<rwrinc@earthlink.net>; 'Lacy Gwen'<gwenlacy@earthlink.net> Subject: Re: SUB201700026 Sunset Overlook- Final Plat Chris, I need clarification on 1 (What part of comment#1 do you need clarification on?)and the engineering comment. Is County engineering going to supply us with a deed of easement draft form for this so I can get to our attorneys to produce as a separate document?Thanks(see response above) On 3/15/17 3:27 PM,Christopher Perez wrote: Brian, SUB201700026 Sunset Overlook-Final Plat Attached are the review comments for the above ref project. Christopher P.Perez I Senior Planner Department of Community Development 'County of Albemarle,Virginia 401 McIntire Road I Charlottesville,VA 22902 434.296.5832 ext. 3443 3 Christopher Perez From: Gwen Lacy <gwenlacy@earthlink.net> Sent: Thursday, March 23, 2017 10:52 AM To: Christopher Perez; Roger W. Ray&Assoc.,Inc. Cc: andrew baldwin Subject: Re: SUB201700026 Sunset Overlook- Final Plat Attachments: 8835H Subd Shl.pdf; 8835H Subd Sh 2.pdf; 8835H Subd Sh 3.pdf; 8835H Subd Sh 4.pdf; 8835H Subd Sh 5.pdf; 8835H Subd Sh 6.pdf Good morning Chris, Please find attached pdf copies of the revised plat of Sunset Overlook. The plat has been revised to reflect your comments dated March 15, 2017. 1. The Tree Preservation /Woodland Preservation & SWM Forest and Open Space Easements have been added to the plat. 2. The Variable Width Private R/W has been revised to "Variable Width Private Alley". 3. The labeling of Reserved for Future Dedication for Public Use has been revised to "Area Reserved for Future Dedication for Public Use". 4. Sheet 4 has been revised to show the sewer line through Open Space C. 5. Note F on Sheet 1 has been revised to omit the reference to the approved site plan. 6. Note 8 has been added to Sheet 1 (The Homeowners Association shall own all Open Space Parcels). 7. To be addressed by Applicant. 8. To be addressed by Applicant. 9. A revised date has been added to each sheet of the plat (Revised March 17, 2017). ACSA Note 7 has been revised to reference Water and Sewer Easements. The labeling of the Easements have been revised to reflect water, sewer or water & sewer as noted. The ACSA Water& Sewer Easement has been revised on Lot 17 to continue through the private utility easement. Water Meter Easements have been added for Lots 1 thru 16 (10' ACSA Water Meter Easement). ARB Tree Preservation /Woodland Preservation & SWM Forest and Open Space Easements have been added to the Lots and Open Space. Engineering The SWM Forest and Open Space Easement has been added to the plat. I believe this addresses the comments that are associated to the Plat. The applicant will be taking care of any additional comments not associated to the plat. Please review the revised plat at your earliest convenience and let us know when it is ready for owners notarized signatures. Thanks and have a good day. Gwen 1 Page 1 of 2 Ste Gwen Lacy From: "Christopher Perez"<cperez@albemarle.org> Date: Thursday,March 23,2017 11:27 AM To: "Gwen Lacy"<gwenlacy@earthlink.net>; "Roger W.Ray&Assoc., Inc."<rwrinc@earthlink.net> Subject: RE: SUB201700026 Sunset Overlook-Final Plat Gwen, RE: SUB201700026 Sunset Overlook- Final Plat Please submit a minimum of 5 full size hard copies of this resubmittal. Once received I'll distribute it to the various reviewers. PDF resubmittals should only be for small items that only I would need to review. thanks Christopher P.Perez 1 Senior Planner Department of Community Development lCounty of Albemarle,Virginia 401 McIntire Road l Charlottesville,VA 22902 434.296.5832 ext.3443 From:Gwen Lacy [mailto:gwenlacy@earthlink.net] Sent:Thursday, March 23, 2017 10:52 AM To:Christopher Perez<cperez@albemarle.org>; Roger W. Ray&Assoc., Inc.<rwrinc@earthlink.net> Cc:andrew baldwin<andrew@corecville.com> Subject: Re: SUB201700026 Sunset Overlook- Final Plat Good morning Chris, Please find attached pdf copies of the revised plat of Sunset Overlook. The plat has been revised to reflect your comments dated March 15, 2017. 1. The Tree Preservation /Woodland Preservation & SWM Forest and Open Space Easements have been added to the plat. 2. The Variable Width Private R/W has been revised to "Variable Width Private Alley". 3. The labeling of Reserved for Future Dedication for Public Use has been revised to "Area Reserved for Future Dedication for Public Use". 4. Sheet 4 has been revised to show the sewer line through Open Space C. 5. Note F on Sheet 1 has been revised to omit the reference to the approved site plan. 6. Note 8 has been added to Sheet 1 (The Homeowners Association shall own all Open Space Parcels). 7. To be addressed by Applicant. 8. To be addressed by Applicant. 9. A revised date has been added to each sheet of the plat (Revised March 17, 2017). ACSA Note 7 has been revised to reference Water and Sewer Easements. The labeling of the Easements have been revised to reflect water, sewer or water & sewer as noted. The ACSA Water & Sewer Easement has been revised on Lot 17 to continue through the 3/23/2017 Christopher Perez From: Ana Kilmer Sent: Thursday, March 16, 2017 11:12 AM To: Christopher Perez; Matthew Wentland; Robert Jocz Subject: FW: SUB2016-17 Sunset Overlook—road plans It looks like we also need a water and sewer bond. Please see below. Thanks Ana D. Kilmer Management Analyst Community Development Department 401 McIntire Road Charlottesville,VA 22902 434-296-5832 akilmer@albemarle.org From:Jeremy Lynn [mailto:jlynn@serviceauthority.org] Sent:Thursday, March 16, 2017 11:08 AM To:Ana Kilmer<akilmer@albemarle.org> Cc:Alex Morrison<amorrison@serviceauthority.org> Subject: FW:SUB2016-17 Sunset Overlook—road plans Ana, Alex is handling the Sunset Overlook Project and he is out of the office today. In reviewing his files, it appears that the water and sewer bond amount should be set at$222,000. Let me know if you need any additional information. Jeremy M. Lynn, P.E. Senior Civil Engineer Albemarle County Service Authority 168 Spotnap Road Charlottesville, Virginia 22911 (434)977-4511 From: Ana Kilmer [mailto:akilmer(aalbemarle.orq] Sent: Thursday, March 16, 2017 11:01 AM To: Jeremy Lynn Subject: FW: SUB2016-17 Sunset Overlook— road plans Jeremy: In addition to the off-site sewer extension subdivision bond included in the wintergreen farm phase 1 subdivision bond— water and sewer(already bonded), are there any other water and sewer improvements that need to be bonded for this project? Thanks Ana D. Kilmer Management Analyst 1 11111111, • 4110 Community Development Department 401 McIntire Road Charlottesville,VA 22902 434-296-5832 akilmer@albemarle.org From:Ana Kilmer Sent:Thursday, March 16, 2017 10:57 AM To:Christopher Perez<cperez@albemarle.org> Cc: Robert Jocz<rjocz@albemarle.org>; Matthew Wentland <mwentland@albemarle.org> Subject: RE:SUB2016-17 Sunset Overlook—road plans Chris: Status 1. The road bond in the amount of$633,540 has not been posted 2. The off-site sewer extension was included in the wintergreen farm phase 1 subdivision/road performance bond 3. I will check with Jeremy Lynn if they will need an additional water and sewer bond. Thanks Ana D. Kilmer Management Analyst Community Development Department 401 McIntire Road Charlottesville,VA 22902 434-296-5832 akilmer@albemarle.org From:Christopher Perez Sent:Wednesday, March 15, 2017 11:30 AM To:Ana Kilmer<akilmer@albemarle.org> Cc: Robert Jocz<rjocz@albemarle.org>; Matthew Wentland <mwentland@albemarle.org> Subject:SUB2016-17 Sunset Overlook—road plans Anna, SUB2016-17 Sunset Overlook— road plans (approved) SUB2017-26 Sunset Overlook- final plat (under review) SDP2016-3 Sunset Overlook—final site plan (approved) Have the bonds been posted for the roads associated w Sunset Overlook(SUB2016-17); the road names associated with this plan are: Sun Valley Drive (54' private r/w), and then an alley which provides access to the townhome lots. I ask bc I am reviewing the final plat and prior to my approval of this plat the roads need to either be built or bonded. If you recall the final site plan for sunset overlook required sewer bonds to be posted prior to final site plan approval bc the development relied on offsite sewer connection through Wintergreen Farm. I doubt those bonds, which were posted, contained the roads bonds but maybe they did. I'm CCing Robert Jocz to this email, 2 6.400 as he is my engineer reviewing this project and the answers above affect his review of the final plat. Thanks Christopher P.Perez Senior Planner Department of Community Development 1County of Albemarle,Virginia 401 McIntire Road Charlottesville,VA 22902 434.296.5832 ext. 3443 3 Phone 434-296-5832 County of Albemarle Department of Community Development 401 McIntire Road, Charlottesville, VA, 22902 Memorandum To: Brian Ray From: Christopher P. Perez, Senior Planner Division: Planning Date: March 15, 2017 Subject: SUB201700026 - Sunset Overlook - Final Subdivision Plat Fax 434-972-4126 The County of Albemarle Planning Division will recommend approval of the plat referenced above once the following comments have been satisfactorily addressed (The following comments are those that have been identified at this time. Additional comments or conditions may be added or eliminated based on further review.): [Each comment is preceded by the applicable reference, which is to the Subdivision/Zoning Ordinances unless otherwise specified.] 1. [14-302(A)(4), 15.4.1] Bonus Factors for Environmental Standards/Private Easements. The project relies on bonus factors (Tree Preservation/Woodland Preservation Areas) for the proposed density and lot sizes. Some of these areas are located on individual lots (Lots 1-12 and Lot 42), see the final site plan. On the affected lots, provide "Tree Preservation/Woodland Preservation Easements " over these areas. Also, dimension these private easements and list the easement holder on the plat. The preservation of these areas shall be covered in a maintenance agreement review/approved by the County Attorney prior to final plat approval. 2. [14-303(E)l Alleys. The "Variable Width Private RIW" was never approved by the County as a private street; rather, it is merely a fee simple alley. Revise the label of the improvement to "Variable Width Private Alley to be Maintained by the HOA ". 3. [14-429(A)l Reservation. Lot 42 and Open Space C provide areas for future dedication. Revise the label of these areas to: `Area reserved for future dedication for public use. " 4. [14-302(A)(13)] Proposed Facilities. Revise sheet 4 to accurately depict the sewer connection in Open Space C, which was bonded prior to final site plan approval. 5. [14-302(A)(9), 4.2.11 Building Sites on Proposed Lots. On sheet 1 revise note F to omit reference to the approved site plan. 6. [14-303(G)] Ownership of Common Areas. Provide the ownership of all common areas/open space. 7. [14-317] Instrument Evidencing Maintenance of Certain Improvements. Submit with the final plat an instrument assuring the perpetual maintenance of the private street and the private alley, street trees, drainage easements, tot lot, open space and any other improvements that are to be maintained in perpetuity. Please submit a draft of this document to me and I will review it and forward it to the County Attorney for his review/ approval. 8. [14-311] Infrastructure Improvement Plans. Road Plan and WPO Plan must be approved, all required improvements must be built or bonded, and all required Deeds and Declarations must be reviewed and approved prior to final plat approval. 9. [14-302(B)(1)] General Information. When the plat is revised, please provide the date of the last revision on the plat. ACSA — Alex Morrison • Update note 7 to reference ACSA Water and Sewer Easements (so it docs not just reference the 20' easements). • Update all ACSA easement call -outs from the following list: 0 20' ACSA Water Easement o Variable Width ACSA Water Easement 0 20' ACSA Sewer Easement o Variable Width ACSA Sewer Easement o Variable Width ACSA Water and Sewer Easement • Show the continuation of the ACSA easement through the variable width private utility easement on Lot 17. • Add water meter easements for lots 1-16. They can be 10' wide centered on the service line and shall extend 5' past the meter. They can be labeled as 10' ACSA Water Meter Easement. ARB — Paty Saternye • The "woodland preservation" areas need to be preserved. Existing trees along Old Lynchburg Road, and in adjacent areas to the road, within "open space" areas were included in landscaping calculations and utilized to meet the ARB requirements. Therefore, they are to remain and must be protected. These areas of "open space" will need a form of preservation/protection. Specify how the trees in these areas will be protected. Also, areas of "Woodland Preservation" within the lots will need preservation easements. Engineering — Robert Jocz • The 2.52 acres of "Forest and Open Space" used in the VRRM worksheet will need to be shown on the Easement Plat and labelled as'SWM Forest and Open Space Easement'. The SWM Forest and Open Space Easement is subject to the guidance set forth by DEQ in the Virginia Stormwater Management Program. The areas will remain undisturbed in a natural, vegetated state, except for activities as approved by the local program authority, such as forest management, control of invasive species, replanting and revegetating, passive recreation (e.g., trails), and limited bush hogging to maintain desired vegetative community (but no more than four times a year). A deed of easement will need to be recorded as formatted by County Staff. Please contact County Engineering staff for this information. E911— Derek Bedarf • No comments or objections VDOT — Adam Moore • Approved (See Attached) Inspections — Keith Huckstep • No comments or objections Fire & Rescue — Robbie Gilmer • No comments or objections. Staff has provided references to provisions of Chapter 14 of the Code of the County of Albemarle. The Code is kept up to date by the County Attorney's office. The Code may found on the County Attorney's website which may be found under "Departments and Services" at Albemarle.org. In accord with the provisions of Section 14-229(B) of Chapter 14 of the Code if the developer fails to submit a revised final plat to address all of the requirements within six (6) months after the date of this letter the application shall be deemed to have been voluntarily withdrawn by the developer. If you have any questions about these conditions or the submittal requirements please feel free to contact me at Extension 3443, cperez@albemarle.org. Sincerely, Christopher P. Perez Senior Planner 2 Christopher Perez To: Christopher Perez Subject: SUB201700026 Sunset Overlook - Final Plat From: Alexander Morrison [mailto:amorrison@serviceauthority.org] Sent: Wednesday, March 15, 2017 10:42 AM To: Christopher Perez <cperez@albemarle.org> Subject: SUB201700026 Sunset Overlook - Final Plat Chris, I have completed my review of the above referenced plat and have the following comments: • Update note 7 to reference ACSA Water and Sewer Easements (so it does not just reference the 20' easements). • Update all ACSA easement call -outs from the following list: 0 20' ACSA Water Easement o Variable Width ACSA Water Easement 0 20' ACSA Sewer Easement o Variable Width ACSA Sewer Easement o Variable Width ACSA Water and Sewer Easement • Show the continuation of the ACSA easement through the variable width private utility easement on Lot 17. • Add water meter easements for lots 1-16. They can be 10' wide centered on the service line and shall extend 5' past the meter. They can be labeled as 10' ACSA Water Meter Easement. Let me know if you have any questions. Alexander J. Morrison, P.E. Civil Engineer Albemarle County Service Authority 168 Spotnap Road Charlottesville, Virginia 22911 (0) 434-977-4511 Ext. 116 (C) 434-981-5577 (F) 434-979-0698 1 Christopher Perez From: Christopher Perez Sent: Wednesday, March 15, 2017 11:30 AM To: Ana Kilmer Cc: Robert Jocz; Matthew Wentland Subject: SUB2016-17 Sunset Overlook— road plans Anna, SUB2016-17 Sunset Overlook— road plans (approved) SUB2017-26 Sunset Overlook- final plat(under review) SDP2016-3 Sunset Overlook—final site plan (approved) Have the bonds been posted for the roads associated w Sunset Overlook(SUB2016-17);the road names associated with this plan are: Sun Valley Drive(54' private r/w), and then an alley which provides access to the townhome lots. I ask bc I am reviewing the final plat and prior to my approval of this plat the roads need to either be built or bonded. If you recall the final site plan for sunset overlook required sewer bonds to be posted prior to final site plan approval bc the development relied on offsite sewer connection through Wintergreen Farm. I doubt those bonds, which were posted, contained the roads bonds but maybe they did. I'm CCing Robert Jocz to this email, as he is my engineer reviewing this project and the answers above affect his review of the final plat. Thanks Christopher P.Perez Senior Planner Department of Community Development County of Albemarle,Virginia 401 McIntire Road Charlottesville,VA 22902 434.296.5832 ext.3443 1 Sue Christopher Perez From: Christopher Perez Sent: Tuesday, March 07, 2017 3:24 PM To: 'Deel, Justin (VDOT)' Subject: RE: SUB201700026 Sunset Overlook- Final Plat 3-7-2017 Ok...I'm moving on. ©Thanks From: Deel,Justin (VDOT) [mailto:Justin.Deel@vdot.virginia.gov] Sent:Tuesday, March 07, 2017 3:22 PM To:Christopher Perez<cperez@albemarle.org> Subject: RE:SUB201700026 Sunset Overlook- Final Plat 3-7-2017 We have the plat in hand to review, it's there. I spoke with Collins about it. We're happy. From: Christopher Perez [mailto:coerez@albemarle.orq] Sent: Tuesday, March 07, 2017 3:20 PM To: Deel, Justin (VDOT) Subject: RE: SUB201700026 Sunset Overlook- Final Plat 3-7-2017 So should VDOT comments mention something to that affect to assure this final sub plat is not approved without Wintergreen's r/w being dedicated? Or is that too far a stretch. From: Deel,Justin (VDOT) [mailto:Justin.Deel@vdot.virginia.gov] Sent:Tuesday, March 07, 2017 3:18 PM To:Christopher Perez<cperez@albemarle.org> Subject: RE:SUB201700026 Sunset Overlook- Final Plat 3-7-2017 We were a little confused.This plan requires the ROW that's being dedicated not only with this plan but also the Wintergreen plat, which we just received. False alarm. From: Christopher Perez [mailto:cperez@albemarle.orq] Sent: Tuesday, March 07, 2017 3:09 PM To: Deel, Justin (VDOT) Subject: RE: SUB201700026 Sunset Overlook - Final Plat 3-7-2017 Justin, This doesn't mesh with the last phone call we had on this project. What gives? From: Deel,Justin (VDOT) [mailto:Justin.Deel@vdot.virginia.gov] Sent:Tuesday, March 07,2017 2:38 PM To:Christopher Perez<cperez@albemarle.org> Cc: Moore,Adam PE (VDOT)<Adam.Moore@vdot.virginia.gov> Subject:SUB201700026 Sunset Overlook- Final Plat 3-7-2017 Christopher, Attached is our approval letter for SUB201700026 Sunset Overlook- Final Plat. 1 411101 Justin Justin Deel, P.E. Land Development Engineer Virginia Department of Transportation 434-422-9894 540-717-1408 (c) 2 COUNTY OF ALBEMARLE Ar.44, Department Community Development g --.0-to 5 Planning Services Division ...�,'�!( • 401 McIntire Road North Wing•Charlottesville,Virgini. 1 ' 4596 Phone: (434)296-5823 • Fax: (434)972-41'5 Transmittal i i — From: Christopher Perez Date: 02/24/17 _ 0-4w-%;a7 To: OFrank Pohl-Eng 0 �/ OAlex Morrison-ACSA O Ft'V ORobbie Gilmer-Fire and Rescue 0 Fla I f - OAdw Moore-VDOT 0 JOB#/FILE NAME: SGIR' 17 4) t,t„se f Ove ,-ir .�„+'„� / /i & We are sending you the following items: ® Attached or ❑ Under separate cover ❑ Copy of Letter ❑ Prints ❑ Plans ❑ Plats ❑ Specifications ❑ Other # of Date Description Copies 1 2/21/17 final subdivison plat These are transmitted as checked below: ® For review and comments ® For approval El Other Remarks: oal'4,5 -17 WQo — 1A)P0 9-0/6-Y Comments are due in City View or email by: 3/17/17 Signature: Christopher Perez