HomeMy WebLinkAboutCIP Recomm FY1999...041
le
O0
2003/04
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CIP Technical Committee Review Team
Mr. Rick Huff, Deputy County Executive
Ms. Roxanne White, Assistant County Executive
Mr. Melvin Breeden, Director of Finance
Mr. A1 Reaser, Director of Building Services (School Division)
Mr. Bill Mawyer, Director of Engineering & Public Works
Mr. Bill Nitchmann, Member, Albemarle County Planning Commission
Mr. Wayne Cilimberg, Director of Planning & Community Development
Mr. David Benish, Chief of Community Development
Mr. Bill Fritz, Senior Planner
Ms. Anne Gulati, Management Analyst
r
Table of Contents
Table of Content~ & Calendar
Table of Contents
Capital Improvements Program Calendar
Introduction Introduction
Technical Committee Recommended Changes to FY00-04 CIP Project Costs
Technical Committee Recommended Changes to FY00-04 Debt Service Revenues
Technical Committee Recommended Changes to FY00-04 Debt Service Expenditures
Summary Information
Total Revenue Summary - All Funds
Total Expenditure Summary- All Funds
Fund Detail
Operating Budget Impact - All Funds
General Government CIP Fund
General Government CIP Fund Revenues
General Government CIP Fund Expenditures
Summary of Mandated/Committed Projects
Summary of Maintenance/Replacement Projects
Summary of Unfunded Projects
Summary of" Out Year" Projects
General Government Projects by Type
General Government CIP Fund Project/Expenditure Summary
General Government CIP Fund Cumulative Net Operating Budget Impact
General Government CIP Fund Project Descriptions
Administration/Court Projects
Public Safety Projects
Highway & Transportation Projects
Library Projects
Parks & Recreation Projects
Utility Improvement Projects
Tourism Fund
Tourism Fund Summary
Tourism Fund Capital Project Revenues
Tourism Fund Capital Project Costs
Tourism Fund Five-Year Project/Expenditure Summary
Tourism Fund Cumulative Net Operating Cost Impact
Tourism Fund CIP Project Descriptions
Tourism Fund CIP Project Descriptions
9
10
11
13
15
16
17
18
19
2O
21
23
26
27
37
47
59
63
81
83
84
85
86
88
89-91
Capital Improvement Program FY 1999/2000- 2003/2004
School Division CIP Fund Summary
School Division CIP Fund Summary
School Division CIP Fund Revenues
School Division CIP Fund Expenditures - Recommended & Requested
New/Expanded School Division Projects
School Division CIP Fund - Project Financing Detail
School Division CIP Fund Five-Year Project/Expenditure Summary
School Division CIP Fund Cumulative Net Operating Budget Impact
Stormwater CIP Fund
Stormwater CIP Fund Revenues
Stormwater CIP Fund Expenditures
Stormwater CIP Fund Five-Year Project/Expenditure Summary
Stormwater CIP Project Descriptions
Stormwater CIP Project Descriptions
Debt Service Fund Summary
Debt Service Fund Summary
Debt Service Fund Detail
Albemarle County Long-Term Debt
Requested and Recommended School Bonds & Debt Service
Appendix
Albemarle County Financial Policies (Excerpts)
Project Evaluation Criteria
FY 99/00 - 02/03 CIP Project Scoring
CIP Project Status - All Projects Under Completion
/ndex
93
95
96
97
98
100-101
102
103
104
106
109-110
111
112
113
114
115
117
119
120
123
ii Capital Improvement Program FY 1999/2000- 2003/2004
FY 99/00 - 03/04 CIP Calendar
1998-99
May 98
S MTWT F S
1 2
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 lS 19 20 21 22 23
24 25 26 27 28 29 30
31
l June 98 I
S MT WT F S
1 2 3 4 5 6
7 S 9 10 11 12 13
. 14 15 16 17 18 19 20
21 22 23 24 95 26 27
28 29 30
June
I Instructions for Completing
CIP Requests Sent to
School Division
12 Inslxuctions for Completing
CIP Requests Sent to
Departments
JUly
27, Draft School CIP Presented to
School Board
31 Departments' CIP Requests
Due to County Executive's
Office
August
3 County Executive's Office
Reviews Requsts for Accu-
racy & Completion
10 School CIP Approved by
s ~T WT V3 S4 14
I 2
5 6 7 8 9 10 I1
1:2 13 14' 15 16 17 18 September ...
19 20 21 22 23:24 25
26 27 28 29 30 31 3
August 98 i
S MT WT F S
2 3 4 5 6 7 ~
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30 31
SePtember98 ~ i
S MTWT F S5
I 2 3 4
6 7 8 9 I0 11 12
13 14 15 16 17 18
20 21 22 23 24 25
27 28 29 30
J' October 98
S MT WT F S
I 2 3
4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30 31
CIP Request Materials Sent to
Technical Committee
1:00 PM - 4:00 PM CIP Tech-
nical Committee Meets to
Review Projects
4 1:00 PM - 4:00 PM CIP Tech-
nical Committee Meets to
Review Projects
7 Labor Day Holiday
8 County Executive's Office
Begins to Determine Prelim-
inary Available Revenues
Planning Begins to Evaluate
and Prioritize Projects
Selected Project Requests
Returned for Revision &/or
Correction
25 Prioritized Projects and Revis-
ed Requests Due to Tech-
nical Committee
October
1 1:00 PM - 4:00 PM Technical
Committee Meets to Priori-
tize Projects Within Avail-
able Revenues
2 1:00 PM - 4:00 PM Technical
Committee Meets to Final-
ize Recommendations (if
needed)
5 County Executives' Office
Begins to Prepare Draft CIP
Document
October
23 Technical Committee Receives
Draft Document for Review
30 Changes/Revisions to Draft
Document Due to County
Executive's Office
November
2 County Executive's Office
Finalizes Recommended
CIP Document
10 7:00 PM CIP Document Sent
to Planning Commission
17 7:00 PM Planning commis-
sion Holds Work Session
on Recommended C1P
24 7:00. PM Planning Commis-
ston Holds Public Hearing
on Recommended CIP (if
desired)
December
2 9:00 AM Board of Supervisors
Hold Work SeSsiOn on
Recommended CIP
January
13 7:00 PM Board of Supervisors
Hold Public Hearing on
Recommended CIP
February
10 7:00 AM Board of Supervisors
Approves FY 99/00 - 03/04
CIP
April
14 7:o0 PM Board of Supervisors
Adopts FY 99/00 CIP
I'"i November 98
S MT WT F S
2 3 4 5 6 ?
9 10 11 12 13 14
16 17 18 t9 20 21
23 24 25 26 27 28
[29 30
December 98
S MT WT F S
1 2 3 4 5
6 7 8 9 I0 11 12
13 14 15 16 17 18 19
20 21 22 23 24 25 26
27 28 29 30 31
January 99
S MT WT F S
~ 2
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30
31
February99
S MTWT F S
I 2 3 4 5 6
7 8 9 10 11 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28
March 99
S MT WT F S
1 2 3 4 5 6
7 8 9 10 11 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 30 31
April 99
4 5 6 7 8 9 10
I1 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30
Capital Improvement Program FY 1999/2000- 2003/2004
111
This page is intentionally blank.
iv Capital Improvement Program FY 1999/2000- 2003/2004
Introduction
The five-year Capital Improvement Program (CIP) serves as the planning guide for County expenditures for major
capital facilities and equipment. It is based on the "physical needs" of the County identified in the Capital
Facilities Plan, which is a section of the County s Comprehensive Plan. The five year plan for capital projects first
is reviewed and approved by the Planning Commission and then is recommended to the Board of Supervisors for
their approval. The Board of Supervisors subsequently approves the five-year Capital Improvements Plan, as well
as the annual CIP budget for projects funded in the next fiscal year.
The first year of the Capital Improvement Program is called the Capital Budget, and is appropriated in the same
manner as the annual operating budget of the County. Funds for projects are appropriated on an annual basis;
projects scheduled for subsequent years are approved for planning purposes only and do not receive expenditure
authority until they are part of the capital budget. Although approved in concept, each project is re-evaluated
annually to ensure that all aspects of the project are still valid.
Capital Improvement Program Policies
General Guidelines
In October 1994, the Board of Supervisors approved Financial Management Policies (see Appendix), which set
guidelines for the Capital Improvement Program, funding for maintenance and replacement projects, and target
limits for the County's indebtedness and debt service levels.
In alignment with the approved policies, the Capital Improvement Program now is coordinated with the operating
budget to a greater degree than in prior years. Summaries of all general government and school division projects
now show associated operating costs that will be reflected in future operating budgets. Proposed debt service levels
stay within the County's debt service guidelines.
The recommended CIP also attempts to fund a "significant portion of capital improvements on a cash basis," and
increases incrementally the percentage of its capital improvements financed by current revenues. The "FY 99/00
- FY 03/04 Recommended CIP - Fund Detail" on pages 11-12 shows an increasing transfer l~om the General Fund
to the CIP. The recommended transfer for FY 99/00 is $2,739,312. Over the next four years, the approved transfers
are as follows: $3.04 million (FY 00/01), $3.13 million (FY 01/02), $3.80 million (FY 02/03), and $4.30 million
(FY 03/04), for a total contribution of $17.01 million over the 5-year period. Additionally, the percentage of
general fund revenues transferred to the CIP is projected to increase over the next five years. Based on projected
General Fund Revenues of $104.5 million in FY 99/00, the CIP transfer will be 2.6%. Subsequent transfers in FY
00/01 - FY 03/04 represent 2.8%, 2.8%, 3.2% and 3.5% of projected General Fund revenues, respectively.
Asset Maintenance, Replacement and Enhancement Policies
The County's Financial Management Policies state that: "The County will maintain a system'f°r maintenance,
replacement and enhancement of the County's and School DivisiOn's physical plant. This system will protect the
County s capital investment and minimize future maintenance and replacement costs." In accordance with these
approved policies, the CIP targets available revenues to both general government and school division maintenance
and repair projects. Over the 5 year CIP, apProximately $3.9 million is recommended for general government
maintenance and repair projects. An additional $6.5 million in school maintenance/replacement projects also are
requested.
Capital Improvement Program FY 1999/2000 - 2003/2004 1
Debt Policies
Recommended levels of indebtedness and annual debt service are set out in the approved financial policies. As
evident fi:om the Long-Term Debt summary chart on page 113 of this document, the recommended FY 1999/00
- 2003/04 CIP adheres to these guidelines:
Net debt per capita should remain under $1,000. (The highest amount of net debt per capita is $774 in FY
00/01.)
ca Net debt, as a percentage of the estimated market value of taxable property, should not exceed 2%. (The
highest ratio of debt to assessed value is 0.88% in FY 99/00 and FY 00/01.)
ca The ratio of debt service expenditures to General Fund revenues (net of revenue sharing) should not exceed
10%. (The highest ratio of debt service to net General Fund revenues is 8.9% in FY 99/00.)
The CIP Process
The CIP Technical Committee
In 1993, a Technical Committee was created to review department and agency requests. The Committee is
comprised of representatives fi:om the County Executive's Office, Planning and Community Development,
Engineering and Public Works, Finance and the School Division, plus one designated representative fi:om the
Planning Commission. The on-going task of the committee is to thoroughly analyze project costs, to estimate the
impact of capital projects on the operating budget and to determine the accuracy of and need for each project.
Several specific recommendations of the Technical Committee are reflected in the FY 98/99 - 02/03 CIP:
Recommended expenditures shall not exceed available resources. The goal of the Technical Committee is
to recommend a capital improvement program balanced within available revenues.. However, limited resources
restrict the number and size of capital impro~rement'projects the County is able to undertake each year. Due
to funding constraints, approximately $12.0 million in general government projects, and $10.5 million in school
projects could not be funded within available revenues. These projects are shown as "unfunded" projects of
both the General Government and School Division CIP, and reflect project costs either cut or deferred from
the five-year CIP due to lack of available revenues.
Additionally, several capital projects remain in an undesignated "out year" beyond the scope of this five-year
CIP. These projects are "out year" projects either because an appropriate funding source has not been found,
because the timing of the projects is undetermined, or because additional related expenditures are expected
beyond this five-year CIP. General Government "out year" projects total $4.5 million and include a $3.09
million project to continue Phase II of the Meadow Creek Parkway, a $0.2 million project to landscape Ivy
Road, a $0.5 million project to continue the development of County athletic fields, and $0.5 million in
continued funding for closure costs and groundwater improvements at the Keene landfill. School Division "out
year" projects total $10.2 million and include $8.1 million in continued costs for the Monticello High School
Addition project, $1.4 million in previously deferred maintenance and repair projects, and $0.4 million in
continued funding for the Scottsville Elementary library addition project.
In this manner, the recommended CIP is balanced within available revenues, while ensuring that the Planning
Commission and the Board of Supervisors are aware of the need for these projects beyond the five-year plan.
2 Capital Improvement Program FY 1999/2000- 2003/2004
No additional increases in school long-term debt or school debt service are incurred in FY 99/00- 02/03 due
to operating budget constraints. To remain within projected General Fund revenues for FY 00-03, the
Technical Committee recommends that both school debt and associated debt service levels remain level with
those amounts previously approved by the Board of Supervisors as part of the FY 98/99 - 02/03 CIP.
Debt service payments on general government projects have been separated from the capital project revenues
and expenditures. Previously, debt service on the Juvenile Detention facility and 800MHz Communication
System projects (approved in FY 98/99) were paid out of the General Fund transfer to the General Government
CIP and were reflected as expenditure items of the CIP. To establish a clearer audit trail, however, the Director
of Finance recommends that the debt service on these and other general government projects be removed from
the CIP and reflected as expenditures of the General Government Debt Service Fund only.
To reflect this change, the General Fund transfer to the General Government CIP was reduced by the amount
required to fund the debt service on the 800MHz project. These revenues, and their offsetting debt service
expenditures, have been transferred to the General Government Debt Service Fund. The total amount of the
reduction over the five-year period is $773,654.
Additionally, the debt service on the Juvenile Detention Facility also was transferred to the General
Government Debt Service Fund. However, since these debt service costs could be funded with operating
budget savings realized from a reduction in the budgeted interest rate on school division bond issues (from 7%
to 6.5%), the Technical Committee recommended that these expenses be paid from General Fund savings
transferred to the General Government Debt Service Fund. The CIP revenues previously allocated to Juvenile
Detention debt service ($664,140) then could be re-allocated to general government capital projects.
The County shall continue to fund as many maintenance/replacement projects as it can out of current
revenues, and bond only those projects projected to have a useful life of 20 years or more. Although current
revenues were unable to fund ail of the requested School Division maintenance and repair projects, which total
$6.5 million, the recommended CIP transfers approximately $5.2 million in current revenues to school division
maintenance projects over the 5-year period. Maintenance and replacement items not funded by local funds
include roof replacements and large chiller renovations/replacements, all of which have useful life-spans of at
least 20 years, and will be funded 'by 20-year VPSA bonds. All general government maintenance/replacement
projects are funded with current revenues.
The County shall continue to fund hcomputer/technology purchases with current revenues, instead of
borrowed funds. Since technology purchases typically have a useful life of 3-5 years, funding these purchases
through the sale of 20-year bonds, is not fiscally prudent. As such, the Technical Committee continues to
recommend that technology needs be funded only with current revenues, or other, non-borrowed sources of
funding, such as state revenues (when available), or other local funds. Over the next five years, $2.32 million
in school technology projects are recommended, using funding available from the General Fund transfer to
the CIP, and other current revenues such as interest earned, and fund balance. All general government
technology projects are funded with current revenues.
Additional recommendations of the Technical Committee also have been incorporated into the CIP Process:
Greater Emphasis on the 5-Year Plan
In past years, departments and agencies were allowed to request new projects in any year of the CIP, making long
range forecasting over a 5-year period extremely difficult. Now, all departments and agencies are instructed to plan
their projects out for the five-year period, and submit new requests in the fifth year of the CIP plan. Only
Capital Improvement Program FY 1999/2000 - 2003/2004
emergency projects, new projects aimed at clearly identified critical needs, or unanticipated technology needs may
be submitted in the first four years, thus providing a more accurate projection of what the County actually plans
to finance over the next 5 year period.
Establishment of Evaluation Criteria
Project evaluation criteria have been established and are used by the Technical Committee to rank new and
expanded projects. Mandated, committed and maintenance projects are not ranked, but are automatically funded
as number one priorities. (Committed projects are defined as ongoing projects that already have received funding
in a prior year, but which require additional funding for completion. Projects included in the recommended five-
year plan that have not received any prior year funding are not considered committed projects.) Consistent with
the policy of restricting new projects to the 5th year, projects in the first four years already have been evaluated
under these same criteria. If there have been no significant changes, the projects in the first four years will receive
the same ranking. (See Appendix for these criteria and for current project rankings.)
Separation of Maintenance and Replacement Projects
As stated in the financial policies, the goal of the County is to fund maintenance and repair projects with current
revenues, rather than through borrowed funds. It also is the County's goal to insure that maintenance and repair
projects are funded before new projects are undertaken, which is why they are considered a higher priority than
new or expanded projects. Individual maintenance, repair and replacement projects are not presented as separate
CIP projects, but are submitted by departments as one line item for each year of the five-year period. Public Works
(Staff Services,) Parks and Recreation, the Library and the School Division all submitted a maintenance request.
As previously mentioned, although current revenues were unable to fund all of the proposed School Division
maintenance and repair projects, which total $6.5 million, the recommended CIP transfers approximately $5.2
million in current revenues to school division maintenance/repair projects over the 5-year plan. Maintenance and
replacement items that will be funded by VPSA bonds include roof replacements and large chiller
renovations/replacements, all of which have useful life spans of more than 20 years, the length of the loan period
for borrowed funds.
Five- Year Projection of Revenues
To implement a more realistic plan of projects to be completed in the next five-year period, the County Executive's
Office provides the Technical Committee with a forecast of available revenues over the next five years. Although
revenue estimates may vary in either direction, the general revenue parameters are used by the Committee to
prioritize and stage the projects over the five-year period. In the first step, all projects are prioritized and funded
within the 5-year period; the second step involves either reducing project amounts, or moving several projects to
the third, fourth and fifth years, since most projects have a tendency to be bunched up in the first two years and
exceed available revenues for those years.
Evaluation of School Division Projects within Debt Service Levels
Because the Technical Committee and the Planning Commission have questioned their role in evaluating and
prioritizing school division projects, including new and expanded facilities and repair and maintenance projects,
the prioritizing function for school projects has been given to the School Board, whose members are more
knowledgeable about their needs and priorities. Although the Technical Committee reviews all school projects
for accuracy and financial impact, the Technical Committee no longer evaluates or prioritizes individual school
division projects. Rather, the Committee recommends a debt service level and an annual maintenance transfer
from general revenues within which the School Board may determine its priorities and the staging of facilities.
General Government CIP Fund, School Division CIP Fund, Stormwater Fund & Tourism Fund Projects
Based on the auditor's recommendation, general government and school division capital projects have been divided
4 Capital Improvement Program FY 1999/2000- 2003/2004
into separate and distinct funds which set out a clearer audit trail for educational funding, VPSA bonds, debt
service, etc. Therefore, in the recommended CIP, a portion of the general fund transfer is seen in. each fund and
VPSA funds are shown as a resource only in the School Division CIP Fund. Likewise, interest accrued on VPSA
funds is shown as a revenue only in the School CIP Fund. As a clarification issue, the Technical Committee also
recommended in FY96/97 that stormwater projects be shown in the CIP analysis and appropriation process as a
separate fund, since stormwater projects always have been transferred at a later time into a separate fund to account
for developer fees.
Additionally~ in FY 97/98, a Tourism Fund was established for the purpose of funding tourism-related
expenditures, including capital projects that promote tourism in the County. Two projects currently funded by
tourism revenues are the Rivanna Crreenway Access and Path project, and the Ivy Road Bike Lanes project. A third
project, River Access Improvements, also is recommended for funding with tourism revenues, since this project
would make improvements to river access points county-wide, including the Warren Ferry on the James River, a
popular tourist destination. The total cost of capital projects recommended for funding with tourism revenues over
the next five years is $445,500.
Greater Emphasis on Debt Service
Finally, the FY 00-04 CIP continues to place greater emphasis on the debt service fund than have past plans,
presenting associated debt service revenues and expenditures in a separate section. The purpose of presenting debt
service in this manner is to highlight the impact that borrowed funds have on debt service obligations and to ensure
that sufficient revenues are available to fund any additional debt service costs incurred, even if the debt service
level remains under the 10% maximum set by the Financial Policies.
Recommended FY 99/00 - 03/04 CIP
The recommended FY 00-04 CIP totals $50.5 million and presents a funding scenario in which the majority of
School Division projects, including $1.3 million of the major repair and maintenance projects are funded with
VPSA bonds in the amount of $26,238,611.
To remain within projected General Fund revenues for FY 00-03, the Technical Committee recommends that
school bonds and associated debt service levels be held constant with previously approved amounts (from the
approved FY 98/99 - 02/03 CIP.) However, the School Division has requested $28.4 million in bonded projects
for FY 99-03, an $8.9 million increase over the previously approved amount (of $19.4 million.) This request
reflects the following major increases in school project costs: a $4.6 million increase, in the cost of the Burley
Addition/Renovation project (to enlarge the capacity of the school from 436 to 616 and bring everything from the
annex into the main building), a $2.4 million increase in the Jouett Addition/Renovation project (to increase the
capacity of the school from 511 to 690 students), a $2.4 million increase in the Northern Area Elementary project
(to expand the planned capacity of the school from 400 to 600 students), and $3.5 million in additional Southern
Elementary School costs. (A more detailed analysis of new/expanded project costs during the fu'st four years of
the CIP is presented on page 97 of this document.)
Capital Improvement Program FY 1999/2000 - 2003/2004 5
The total requested bond issue for FY04 is $8.3 million, an increase of $1.5 million over the $6.8 million in
recommended borrowed funds.
Unless additional revenues can be found :to fund the increased school project costs, the Technical Committee
recommends that the School Board defer approximately $10.5 million expenditures over the five-year period, am
amount equal to the total cumulative School Division shortfall.
On the general government side, the recommended CIP includes $1.5 million in borrowed funds for the new
Juvenile Detention Center. The Technical,Committee recommends that the debt service on the Juvenile Detention
Facility be removed from the CIP and funded with operating budget savings transferred to the General Government
Debt Service Fund. (The debt.service on the 800MHz Communication System, approved last year, also would
be funded in the Debt Service Fund, but with revenues previously allocated to the General Government CIP.)
Finally, due to funding limitations, approximately $12.0 million in general government project costs could not be
funded within available revenues, and are reflected as "unfunded" capital requests. An additional $4.7 million
in general government projects remain within an undesignated" out year" beyond the scope of this five-year CIP,
either because an appropriate funding source could not be found, because the timing of the projects is
undetermined, or because additional related expenditures were expected beyond this five-year CIP. The School
Division CIP includes an additional $10.2 million in "out year" projects.
A detailed listing of Technical Committee recommended changes to the requested CIP is presented on the
following pages.
6 Capital Improvement Program FY 1999/2000- 2003/2004
Technical Committee Recommended Changes
to FY 99/00 - 03/04 CIP Project Costs'
Beginning Project Expenditures (Five-Year Total) - All Funds
Unfunded/Reduced Project Costs:
ADA Changes - Schools
County Athletic Field Study/Development
County Facilities Maintenance/Replacement
Court Square Maintenance/Replacement
Courthouse Space Needs Study/Construction
Fire/Rescue Management Software
Greenbrier/Hydraulic Rd. Streetlights
Neighborhood Plan Implementation Program
New Urban Area Gymnasium
Public Safety Facility - Construction Only
Revenue Sharing/Traffic Calming - Traffic Calming in FY00-02
School Division Capital Projects - To Meet Available Revenues
Sidewalk Construction Program
Subtotal Reduced Funding
73,003,698
Ending Project Expenditures
Request Recomm. Change
72,295 0 -72,295
814,000 758,599 -55,401
2,960,000 2,884,160 -75,840
450,000 400,000 -50,000
5,000,000 0 -5,000,000
42,500 0 -42,500
17,500 0 -17,500
270,000 155,000 -115,000
1,530,000 0 -1,530,000
4,630,000 30,000 -4,600,000
2,500,000 2,200,000 -300,000
44,695,563 34,220,019 -10,475,544
375,000 225,000 -150,000
63,356,858 40,872,778 -22,484,080
50,519,618
Recommended General Gov't. Borrowed Funding:
Juvenile Detention Center
Courthouse Construction
Request
1,465,725
5,000,000
Recomm
1,465,725
0
Projects Moved to Another Year Due to Funding Constraints:
Airport Road Sidewalk
Cashier Booth Improvements
Chris Greene Lake Property Purchase
Georgetown Road Sidewalk
Ivy Landfill Recreation Access Development
New High School Community Recreation Facilities
Public Safety Mobile Command Center
Request
FY 00
FY 00
FY 00
FY 00
FY 00
FY 01
FY 00-04
Recomm
FY 01
FY 03-04
FY 04
FY 04
FY 01
FY 02
FY 03-04
Capital Impro.vement Program FY 1999/2000 - 2003/2004
Technical Committee Recommended Changes
to FY 99/00- 03/04 Debt Service Revenues:
Beginning Debt Service Revenues (Five-Year Total):
Reductions to Debt Service Revenues: Request
Transfer from General Govt. CIP Fund (funds 800MHz only) 2,779,829
Additions to Debt Service Revenues:
Addtl. General Fund Transfer _to Debt Svc, (Juv. Det. Facility) 0 664,140
Ending Debt Service Revenues
Recomm
773,654
TechniCal Committee RecOmmended Changes
to FY 99/00- 03/04 Debt Service EXPenditures:
Beginning Debt Service Expenditures (Five-Year Total):
Reductions to Debt Service Expenditures: Request
Courthouse Construction Project (unfunded) 1,342,035
Ending Debt Service Expenditures
Recomm
0
47,532,003
Chanue
:2,006,175
664,140
46,189,968
47,532,003
Change
-1,342,035
46,189,968
8 Capital Improvement Program FY 1999/2000- 2003/2004
FY 99/00 - FY 03/04 Recommended CIP
Total Revenue Summary - All Funds
Other Localities
., 2%
Interest 1%
Tourism Revenues
1%
Fund Balance
3%
Recommended ClP Revenues
$50,519,618
General Fund Transfer
34%
Courthouse
Maintenance Funds
<1%
State
4%
Gen Govt Borrow ed
Funds
3%
VPSA Bonds
52%
City Reimbursements
Courthouse Maint. Funds
Fund Balance
General Fund Transfer
Gen. Govt. Borrowed Funds
Interest Earned
State Constructio~ Funds
State Reimbursements
Tourism Revenues
UVA Reimbursements
VPSA Bonds
GRAND TOTAL
FY 99/00 FY 00/01 FY 01/02 FY 02/03 FY 03/04
0 14,500 18,000 127,400 405,000
41,200 44,000 46,800 49,600 52,400
520,000 220,000 223,128 200,000 200,000
2,739,312 3,039,312 3,128,720 3,801,952 4,298,458
1,465,725 0 0 0 0
150,000 150,000 150,000 150,000 150,000
400,000 400,000 400,000 400,000 400,000
25,000 0 0 0 0
55,000 25,000 256,500 25,000 59,000
0 0 10,000 35,000 405,000
2,449,067 7,243,640 4,071,887 5,674,017 6,800,000
7,845,304 11,136,452 8,305,035 10,462,969 12,769,858
Total
564,900
234,000
1,363,128
17,007,754
1,465,725
750,000
2,000,000
25,000
420,500
450,000
26,238,611
50,519,618
Out Year
Capital Improvement Program FY 1999/2000- 2003/2004
FY 99/00- FY 03/04 Recommended CIP
Expenditure Summary - All CIP Funds
Recommended ClP Expenditures
$50,519,618
Admin. & Courts Public Safety
9%
Stormwater 9% Hwys. & Trans.
<1% 6%
Library 1%
Parks & Rec. 5%
Utility Imp. 1%
Tourism 1%
Schools
67%
General Govt.
Admin. & Courts
Public Safety
Hwys. & Trans.
Libmdes
Parks & Rec.
Utilities
Total
FY 99/00
FY O0/Of FY 01/02 FY 02/03 FY 03/04 Total
1,074,160 650,000 820,000. 1,000,000 835,000
1,711,109 296,332 420,000 770,000 1,723,376
475,000 576,000 530,000 600,000 660,000
123,953 62,500 33,000 13,500 100,600
257.015 672,980 692,240 580,452 591,882
75,000 1001000 100,000 100,000 100,000
3,716,237 2,357,812 2,595,240 3,063,952 4,010,858
Tourism Fund 80,000 25,000 256,500 25,000 59,000
Rec. Schools 4,049,067 8,643,640 5,453,295 7,374,017 8,700,000
Stormwater 0 110,000 0 _0 0
7,845,304
GRAND TOTAL
11,t36,452 8,305,035 10,462,969
4,379,160
4,920,817
2,841,000
333,553
2,794,569
475,000
15,744,099
445,500
34,220,019
110,000
12,769,858 50,519,618
Unfunded
5,125,84C
4,642,500
582,500
0
1,657,696
12,008,536
0
10,475,544
22,484,080
Out Year
0
0
3,316,900
0
700,000
500,000
4,516,900
0
10,156,153
200~000
14,873,053
10 Capital lmprovement Program FY 1999/2000- 2003/2004
FY 99/00
FY 03/04 Recommended CIP
Fund Detail
Projects/Revenues FY 99/00 FY 00/0t FY 01/02 FY 02/03 FY 03104 Total 00-04
Summary of Total Available Revenues by Type of Revenue - All Funds:
General Government Projects 3,716,237 2,357,812 2,595,240 3,063,952 4,010,858 15,744,099
Tourism Fund Projects 80,000 25,000 256,500 25,000 59,000 445,500
Stormwater Projects 110,000
School Projects 4,049,067 8,643,640 5,453,295 7,374,017 8,700,000 34,220,019
Total Projects-- 7,845,304 1t,136,452 8,305,035 10,452,969 12,769,858 50,519,618
Recommended Revenues:
General Fund Transfer to CIP 2,739,312 3,039,312 3,128,720 3,801,952 4,298,458 17,007,754
ClP Fund Balance 520,000 220,000 223,128 200,000 200,000 1,363,128
Toudsm Fund Revenues 55,000 25,000 256,500 25,000 59,000 420,500
Interest Earned 150,000 150,000 150,000 150,000 150,000 750,000
City Reimbursements 1~t,500 18,000 127,400 405,000 564,900
UVA Reimbursements - 10,000 35,000 405,000 450,000
Courthouse Maintenance Funds 41,200 44,000 46,800 49,600 52,400 234,000
State Construction Funding 400,000 400,000 400,000 400,000 400,000 2,000,000
State Reimbursements 25,000 25,000
Borrowed Funds - Gen. Govt. 1,465,725 1,465,725
VPSA Bonds - Schools 2,449,067 7,243,640 4,071,887 5,674,017 6,800,000 26,238,611
Total Revenues 7,845,304 11,136,452 8,305,035 10,462,969 t2,769,858 50,5t9,618
Excess Revenuel(Shortfall)
Cumulative Shortfall
Unfunded Gen. Govt. Projects (3) (771,035) (516,130). (2,505,000) (2,307,153) (5,909,218) (12,008,536
Unfunded School Projecta (3) 213,262 (4,004,000) (4,029,400) (t,119,813) (1,535,593) (10,475,544]
CIP Fund Detail:
Revenue Summary - General Govt. Capital improvement Fund
Available Resources:
Borrowed Funds - Juvenile Det. 1,465,725 1,465,725
Borrowed Funds - Courthouse
Courthouse Maintenance Funds 41,200 44,000 46,800 49.600 52,400 234,000
City Reimbursements 14,500 18,000 127,400 405,000 564,900
UVA Reimbursements - 10,000 35,000 405,000 450,000
Interest 50,000 50,000 50,000 50,000 50,000 250,000
CIP Fund Balance 20,000 20,000 23,128 63,128
General Fund Transfer to CIP 2139312 2229.312 2.447.3'12 2801.95~ 3.098 458 12716346
Subtotal Revenues 3,716,237 2,357,812 2,595,240 3,063,952 4,010,858 15,744,099
Recommended Projects 3,716,237 2,357,812 2,595,240 3,063,952 4,010,858 t 5,744,099
Excess Revenuel(Shortfall) -
Cumulative Shortfall
Unfunded Gen. Govt. Projects (3) (771,035) (516,130) (2,505,000) (2,307,153) (5,909,218) (12,008,536]
Revenue Summary - Tourism Fund Capital Projects
Available Resources:
State Reimbursements 25,000 25,000
Toudsm Fund Revenues 55.000 25.000 256.500 25.000 59.000 420 500
Subtotal Revenues 80,000 25,000 256,500 25,000 59,000 445,S00
Recommended Projects 80,000 25,000 256,500 25,000 59,000 445,500
Excess Revenue/(Shortfall) -
Cumulative Shortfall -
Capital Improvement Program FY 1999/2000- 2003/2004
FY 99/00
FY 03/04 Recommended CIP
Fund Detail (co ti ea)
Projects/Revenues FY 99100 FY 0010t FY 01102 FY 02/03 FY 03104 Out Year
Revenue Summary - School Division Capital Improvement Fund
Available Resources:
VPSA Bonds (1) 2,449,067 7,243,640 4,071,887 5,674,017 6,800,000 26,238,611
Interest Earned 100,000 100,000 100,000 100,000 100,000 500,000
ClP Fund Balance 500,000 200,000 200,000 200,000 200,000 1,300,000
State Construction Funding 400,000 400,000 400,000 400,000 400,000 2,000,000
General Fund Transfer to CIP (2) 60fl.(}00 700.00~ 681.408 1.000.(~00 ~ 4.181_408
Subtotal Revenues 4,049,067 8,643,640 5,453,295 7,374,017 8,700,000 34,220,019
Recommended Projects 4,049,067 8,643,640 5,453,295 7,374,017 8,700,000 34,220,019
Excess Revenuel(Shortfall) . . .
Cumulative Shortfall . .
Unfunded School Projects (3) 213,262 (4,004,000) (4,029,400) (1,119,813) (1,535,593) (10,475,544)
Revenue Summary - Stormwater Fund Capital Improvement Projects
Available Resources:
General Fund Transfer to CIP - 110.000 - . 110.000
Subtotal Revenues - 110,000 - . 110,000
Recommended Projects t 10,000 . 1t 0,000
Excess Revenuel(Shorffall) ,
Cumulative Shortfall
Revenue & Expenditure Summary - Debt Service Fund
~,vailable Resources:
3udgeted Debt Service (1) 7,850,000 8,150,000 8,500,000 8,800,000 9,150,000 42,450,000
Jse of Debt Service Reserve 892,754 220,306 544,608 3,078 (i22,172)' 1,538,574
---911 Funds - Ongoing (for Debt) 152,720 152,720 152,720 152,720 152,720 763,600
Transfer from General Furld 110.688 276.72:~ 318.723 364.083 367.577 1.437.794
Subtotal Revenues 9,006,162 8,799,749 9,5t6,051 9,319,881 9,548,125 46,189,968
Debt Service Expenditures:
Ongoing Debt Service (Schools) 8,742,754 8,370,306 9,044,608 8,803,078 9,027,828 43,988,574
General Govt. Debt Service:
800 MHz Radio System ' 263,408 263,408 305,408 350,768 354,262 1,537,254
Juvenile Detention Center 166.035 166.035 166.035 166.035 664.140
Subtotal Expenditures 9,006,162 8,799,749 9,5t6;051 9,319~88t 9,548,i25 46,189,968
Excess Revenue/(Shortfall)
Cumulative Shortfall
Unfunded Courthouse Debt Svc. - 447,345 447,345 447,345 1,342,035
(1) Based on Approved FY 98/99 - 02/03 CIP.
(2) FY00 CIP Transfer refleCts $50,000 reduction made by School Board in FY99. (Was $650,000.)
(Corresponding reduction made in amount of CIP Instructional Technology Projects for FY00.)
(3) Projects cut or deferred from the five-year CIP due to lack of available revenues.
12 Capital Improvement Proffram FY 1999/2000- 2003/2004'
Operating Budget Impact- All Funds
GENERAL GOVERNMENT
Administration & Courts
County Comouter Uograde
Subtotal
Public Safety_ Pro_iects
Fire/Rescue Building & Equip. Fund
Fire/Rescue Management Software
Juvenile Detention Facility
Public Safety Mobile Cmd. Ctr.
Transport Vehicle for Arrests
Subtotal
Highways & Transportation
Airport Road Sidewalk
Georgetown Road Sidewalk
Greenbrier Dr. Pedestrian/Bike Pat
Greenbrier/Hydraulic Rd. Streetlight
Ivy Road Landscaping
Sidewalk Construction Program
Route 29North Landscepina
Subtotal
Parks & Rec. Projects
Cashier Booth Imp.: CGL, MSV. W
Chris Greene Lake Property Purch.
County Athletic Field Study/Dev.
Crozet Park Athletic Field Dev.
Ivy Landfill Recreation Access Dev.
New High School Cmty. Rec, Facilit
New Urban Area Gymnasium
School Athletic Field Irrigation
Scottsville Community Center Imp.
So. Albemarle Organization Park D
Towe Lower Field Irrigation
Walnut Creek Park Improvements
Subtotal
GENERALFUND SUBTOTAL
TOURISM FUND CAPITAL PROJECTS
Rivanna Greenway Access & Path
Pdyer Access Improvements
Subtotal
SCHOOL FUND CAPITAL PROJECTS
Northern Area Elementary Rec.
Administrative Technology
Brownsville Addition
Hollymead Gym Restrms
Instructional Technology
Monticello High Addition
Northern Elementary
Burley Library Add/Reno(Lib)
Jouett Add/Reno
Scottsville Library Add.
Southern Urban Elem.
Subtotal
TOTAL REQUESTED CIP:
~r~or
Onaoin
0
o
0
8,885
0
19,250
0
0
900
0
0
29,035
29,035
0
97,300
0
0
894 980
0
0
0
0
0
992,280
1,021,315
FY 99100 FY 0010t FY 01102 FY 02103 FY 03104
28.000 49.000 70.000 91.000 112.000
28,000 49,000 70,000 91,000 112,000
133,505 229.185 330,480 437,655
0 0 0 0
16,500 96,522 99,418 102,400
0 0 0 4,500
Q 3.400 3.500 3.605
150,005 329,107 433,398 548,160
0 0 5,000 5,150 5,305
0 0 0 0 0
0 5,000 5,150 5,305 5,465
0 0 0 0 0
0 0 0 0 0
0 5.000 5,150 5,305 5,465
0 10,000 t5,300 15,760 16,235
0 0 0 600 620
0 0 0 0 1,815
20,630 63,045 70,370 76,960 88,775
9,395 15,210 39,760 20,495 20,955
0 13,930 14,630 15,365 16,130
19,830 20,425 21,040 21.670 22,320
0 0 0 0 0
0 0 0 10,500 10,815
1,405 6,950 7,470 11,190 11,520
6,825 7,125 7.485 7.855 8,095
0 0 500 515 530
~ ~ 720 3.740 765
58,085 126,685 161,975 168,890 182,340
86,085 335,690 576,382 709,048 858,735
8,000 9,700 11,400 13.100 14,800
13.880 t4.295 14.725 15.170 31.250
21,880 23,995 26,125 28,270 46,050
0 0 8,920 9,370 9,835
90,000 109,000 125.000 146,000 167,000
0 0 17,200 17,715
0 0 4,100
570,000 610,000 645,000 695,000 745,000
0 0 0 0 0
0 85,000 774,050 797,270 821,190
0 0 0 66,000 67,980
0 0 0 0 38,400
0 0 0 0 0
660,000 804,000 1,552,970 1,730,840 1,871,220
767,965 1,t63,685 2,155,477 2,468,158 2,776,005
Unfunded
8,015/ye;
0
0
8,015/year
3,600/ye;
0
3,6001year
34,620/ye;
34,620/ye;
46,235/year
0
46,2351yr
Out-Year
0
5,0oo~ear
o
0
15,000~ear
0
14.ooo/¥ear
34,000/year
34,0001year
o
o
0
0
o
89,300
0
o
o
2,5oo
817.790
909,590
943,590tyr
Capital Improvement Program FY 1999/2000 - 2003/2004
This page is intentionally blank.
14 Capital Improvement Program FY 1999/2000 - 2003/2004
General Government CIP Fund
Revenues
Courthouse
Maintenance Funds
1%
Borrowed Funds
9%
Other
2%
Other Localities
6%
General Fund
Transfer
82%
Borrowed Funds- Juvenile Det.
CIP Fund Balance
City Reimbursements
Courthouse Maintenance Funds
General Fund Transfer to ClP
Interest Income
UVA Reimbursements
Total
FY g9/o0 FY O0/Of FY 01/02 FY 02/03 FY 03/04
1,465,725 0 0 0 0
20,000 20,000 23,128 0 0
0 14,500 18,000 127,400 405,000
41 200 44,000 46,800 49,600 52,400
2,139,312 2,229,312 2,447,312 2,801,952 3,098,458
50,000 50,000 50,000 50,000 50,00(3
__0 0 10,000 35,000 405,00(3
3,718,237 2,357,8'12 2,$95,240 3,063,952 4,010,858
Total
1,465,725
63,128
564,900
234,000
12,716,346
250,000
450,000
15,744,099
Capital Improvement Program FY 1999/2000 - 2003/2004
General Government CIP Fund
Expenditures
Admin. & Courts
28%
Public Safety
31%
Utilities
3%
Parks & Rec. Hwys. & Trans.
18% Library 18%
2%
FY 99/00 FY 00/01 FY 01/02 FY 02/03 FY 03/04
Total
Admin. & CouPs 1,074,160 650,000 820,000 1,000,000 835,000 4,379,160
Public Sa~ 1,711,109 296,332 420,000 770,000 1,723,376 4,920,817
Hwys. & Tmns. 475,000 576,000 530,000 600,000 660,000 2,841,000
Libmries 123,953 62,500 33,000 13,500 100,600 333,553
Parks & Rec. 257,015 672,980 692,240 580,452 591,8821 2,794,569
Utilities 75,000 100,000 100,000 100,000 100,000 475,000
Total 3,716,237 2,357,812 2,595,240 3,063,952 4,010,858 15,744,099
Unfunded
5,125,840
4,642,5O0
582,500
0
1,657,696
12,008,536
Out Year
0
0
3,316,900
0
700,000
500,000
4,516,900
16
Capital Improvement Program FY 1999/2000- 2003/2004
Summary of Mandated/Committed
Projects
Mandated/
Committed
70%
Other Projects Maintenance/
14% placement
19%
ADA Changes - Schools (Mandated)
Airport Road Sidewalk
County Athletic Field Development
County Computer Upg fade
Courthouse Space Needs Study/Construction
Crozet Park Athletic Field Development
Fire/Rescue Building & Equipment Fund
Greenbrier/Hydraulic Road Streetlights
Ivy Landfill Recreation Access Development
Juvenile Detention Facility
Keene Landfill Closure
Library Computer Upgrade
Neighborhood Plan Implementation Program
Revenue Sharing/Traffic Calming
Rt. 29 North Landscaping
Scottsville Community Center Improvements
Sidewalk Construction Program
Southern Albemarle Organization Park Dev.
Walnut Creek Park Improvements
FY 00-04 Fiscal Amount
Recomm Years Unfunded
0 NA 72,295
126,000 FY 01 0
758,599 FY 00-04 55,401
1,020,000 FY 00-04 0
0 NA 5,000,000
498,930 FY 00-03 0
1 870,092 FY 00-04 0
0 NA 17,500
300,000 FY 01 0
1,465,725 FY 00 0
475,000 FY 00-04 0
146,453 FY 00-01 0
155,000 FY 02-04 115,000
2,200,000 FY 00-04 300,000
0 NA 0
124,665 FY 00-02 0
225,000 FY 01-04 150,000
200,000 FY 00-04 0
51,025 FY 00-01 _0
9,616,489 5,7'10,196
Out Year
Amount
0
0
500,000
0
0
0
0
0
0
0
500,000
0
0
0
0
0
0
200,000
0
1,200,000
Capital Improvement Program FY 1999/2000- 2003/2004
Summary of Maintenance/Replacement
Projects
Mandated/
Committed
70%
Other Projects Maintenance/
14% Replacement
19%
County Facilities Maintenance/Replacement
Court Square Maintenance/Replacement
J&D Court Maintenance/Replacement
Library Maintenance/Replacement
Parks Maintenance/Replacement
FY 00-04 Fiscal Amount
Recomm Years Unfunded
2,884,160 FY 00-04 75,840
400,000 FY 00-04 50,000
75,000 FY 00-04 C
187,100 FY 00-04 (}
306,450 FY 00-04 _0
3,852,710 125,840
Out Year
Amount
0
0
0
0
0
0
18
Capital Improvement Program FY 1999/2000 - 2003/2004
Summary of Unfunded Projects*
Admin. & Courts
42%
Parks & Rec.
14%
Hwys. & Trans,
5%
=ublic Safety
39%
Fiscal
Years
ADA Changes - Schools 0 NA
County Athletic Field Study/Development 758,599 FY 00-04
County Facilities Maintenance/Replacement 2,884,160 FY 00-04
Court Square Maintenance/Replacement 400,000 FY 00-04
Courthouse Space Needs Study/Construction 0 NA
Fire/Rescue Management Software 0 NA
Greenbried Hydraulic Rd. Streetlights 0 NA
Neighborhood Plan Implementation Program 155,000 FY 02-04
New Urban Area Gymnasium 0 NA
Public Safety Facility 30,000 FY 00
Revenue Sharing/Traffic Calming 2,200,000 FY 00-04
Sidewalk Construction Pro,qram 225,000 FY 01-04
6,652,7S9
FY 00-04
Recomm
Amount
Unfunded
72,295
55,401
75,840
50,000
5,000,000
42,500
17,500
115,000
1,530,000
4,600,000
300,000
150,000
12,008,$36
Out Year
Amount
0
500,000
0
0
0
0
0
0
0
0
0
0
500,000
* Unfunded projects are projects that have been cut or deferred from the five-year CIP due to lack of available
revenues.
Capital Improvement Program FY 1999/2000- 2003/2004
Summary of "Out Year" Projects*
Hwys. & Trans.
74%
Utility Imp.
11%
Parks & Rec.
15%
County Athletic Field Study/Development
Ivy Road Landscaping
Keene Landfill Closure
Meadow Creek Parkway - Phase II
Seminole/Pepsi Place Connector
Southern Albemarle Organization Park Dev.
FY 00.04 Fiscal Amount
Recomm Years Unfunded
758,599 FY 00-04 55,401
0 NA 0
475,000 FY 00-04 0
0 N^ 0
0 NA 0
200,000 FY 00-04 0
1,433,599 55,401
Out Year
Amount
500,000
199,000
500,000
3,090,000
27,900
200,000
4,$16,900
* Out year projects are projects that remain in an undesignated "out year" beyond the scope of this five-year CIP
either because appropriate funding sources have not yet been found, because the timing of the projects is
undetermined, or because additional related expenditures are expected beyond this five-year CIP.
20
Capital Improvement Program FY 1999/2000 - 2003/2004
General Government Projects by Type
Available General Fund Revenues: FY00-04
Total Prior Additional New
Approved Request Request
General Government ClP Fund: FY 00-03 FY 00-03 FY04
Prio Mandated/Committed Projects
Juvenile Detention Facility (Committed) 1,254,726 210,999
100 Courthouse SPace Needs Study/Constr. 5,000,000
99 ADA Changes- Schools (Mandated) 72,295 -
99 Keene Landfill Closure (Mandated) 372,937 2,063 100,000
28 Revenue sharing/Traffic Calming (C~mmitted) 1,600,000 400,000 500,000
27 Rt. 29North. Landscaping (Committed) -
24 Walnut Creek Park Improvements (Committed) 51,025
23 Fire/Rescue Bldg. & Maint. Fund (Committed) 1,361,716 508,376
23 Neighborhood Plan Imp. Program (Committed) 212,825 7,175 50,000
22 Scottsville Cmty. Center Imp. (Committed) 1.24,665 -
21 Crozet Park Athletic Dev. (Committed) 498,930 -
21 So. Albemarle Org. Park Dev. (Committed) 50,000 100,000 50,000
16 Airport Road Sidewalk 39,600 86,400
16 Sidewalk Construction Program (Committed) 150,000 175,000 50,000
15 Greenbrier/Hydraulic Road Streetlights 17,500 ~
14 CoUnty Athletic Field Dev. (Committed) 505,720 308,280
14 Ivy Landfill Recreation Access Dev. (Committed) 300,000
8 County Computer Upgrade (Committed) 800,000 220,000
8 Library Computer Upgrade (Committed) 146,453
Subtotal Mandated/Committed Projects 7,339,644 6,200,385 1,786,656
Maintenance/Replacement
20 Parks M/R Projects 188,630 117,820
16 Court Square M/R Projects 292,500 107,500 50,000
16 J&D Court MIR Projects 316;250 (256,250) 15,000
16 County Facilities M/R Projects 1,738,523 671,477 550,000
8 Library MIR Projects 86,500 100,600
Subtotal MIR ProjeCts 2,622,403 522,727 833,420
Previously Approved
29 Meadow Creek Parkway II (Committed)
23 Ivy Road Landscaping
23 Chris Green Lake Property Purchase 113,400
22 School Athletic Field Irrigation 136,500
22 Towe Lower Field irrigation 20,000
20 New High School Cmty. Rec. Facilites 50,000
17 Police LAN Upgrade 165,000 -
17 PVCC Softball Field Lighting 166,000 -
16 Greenbrier Dr. Pedestrian/Bike Path 75,000 -
16 Georgetown Road Sidewalk 60,000
14 Seminole/Pepsi Place Connector
13 Police Firing Range 60,000 1,140,000
12 Cashier Booth Improvements 69,000
8 Public Safety Mobile Command Center 120,000 30,000
7 Transport Vehicle for Arrests 40,000
Subtotal Previously Approved Projects 825,900 249,000 1,170,000
New Projects
22 Public Safety Facility 30,000 4,600,000
19 Fire/Rescue Management Software 42,500
16 New Urban Area Gymnasium 1,530,000
Subtotal New Projects 30,000 42,500 6,130,000
10,817,947 7;014,612 9,920,076
TOTAL PROJECTS
15,744,099
Total
Request
FY 0O-O4
1,465,725
5,000,000
72,295
475,000
· 2,500,000
51,025
1,870,092
Total
Recomm Available
FY 00-04 Revenues
1,465,725 14,278,374
14,278,374
14,278,374
475,000 13,803,374
2,200,000 11,603,374
11,603,374
51,025 11,552,349
1,870,092 9,682,257
Total
Unfunded
FY 00-04
5,000,000
72,295
300,000
Total
Out Year
FY 00-04
500,000
270,000
124,665
498,930
200,000
126,000
375,000
17,500
814,000
300,000
155,000 9,527,257
124,665 9,402,592
498,930 8,903,662
200,000 8,703,662
126,000 8,577,662
225,000 8,352,662
- 8,352,662
758,599 7,594,063
300,000 7,294,063
115,000
150,000
17,500
55,401
200,000
500,000
1,020,000
146,453
15,326,685
306,450
450,000
75,000
2,960,000
187,100
3,978,550
113,400
136,500
20,000
50,000
165,000
166,000
75,000
60,O00
1,200,000
69,000
150,000
40,000
2,244,900
1,020,000 6,274,063
146,453 6,127,610
9,616,489 6,127,610
306,450 5,821,160
400,000 5,421,160
75,000 5,346,160
2,884,160 2,462,000
187,100 2,274,900
3,852,710 2,274,900
2,274,900
2,274,900
113,400 2,161,500
136,500 2,025,000
20,000 2,005,000
50,000 1,955,000
165,000 1,790,000
166,000 1,624,000
75,000 1,549,000
60,000 1,489,000
1,489,000
1,200,000 289,000
69,000 220,000
150,000 70,000
40,000 30,000
2,244,900 30,000
5,710,196
50,000
75,840
125,840
1,200,000
3,090,000
199,000
27,900
4,630,000
42,500
1,530,000
6,202,600
27~52,6351
30,000
30,000
t 5,744,099
4,600,000
42,500
1,530,000
6,172,500
1~008,536
3,316,900
4~516,900
Capital Improvement Program FY 1999/2000- 2003/2004
This page is intentionally blank.
22
Capital Improvement Program FY 1999/2000 - 2003/2004
FY 1999/2000 2003/2004
General Government CIP Fund
Project/Expenditure Summary
(Continued on Next Two Pages)
Capital Improvement Program FY 1999/2000 - 2003/2004
Total Other Net County FY 00-04
Type Project Cost F~undin_. County Prior Total
24
Rev
Rev
Rev
Rev
Rev
Rev
New
Rev
Rev
Cont
Rev
Rev
Cont
Rev
Cont
Rev
Cont
Cont
Cont
Rev
Rev
Rev
Cont
Rev
Rev
Rev
Rev
Rev
Cont
Rev
Cont
Cont
Cont
New
Cont
Cont
Cont
Rev
Cont
Cont
Rev
Rev
GENERAL GOVERNMENT CIP FUND
Administration & Court~ County Computer Upgrade
County Facilities Maintenance/Replace.
Court Square Maintenance/Replace.
Couthouse Space Needs Study/Const.
J&D Court Maintenance/Replace.
Subtotal
Ongoing 0 Ongoing 850,000 1,020,000
Ongoing 0 Ongoing 596,768 2,884,160
Ongoing 0 Ongoing 0 400,000
10,110,000 5,055,000 5,055,000 55,000 0
Onaoing 75.000 Ongoing 30.000 75.000
.Ongoing 5,130,000 Ongoing 1,531,768 4,379,160
Public Safety_ Pro_ie~
Fire/Rescue Building & Equip. Fund QngoJng 0 Ongoing 1,175,000 1,870.092
Fire/Rescue Management Software 42,500 42,500 0 0
Juvenile Detention Facility 6,213,155 4,148,820 2,064,336 598,611 1,465,725
Police Firing Range 1,240,000 0 1,240,000 40,000 1,200,000
Police LAN Upgrade 165,000 0 165,000 0 165.000'
Public Safety Faci~iity 4,630,000 0 4,630,000 0 30,000
Public Safety Mobile Command Center 150,000 0 150,000 0 150,000
Transport Vehicle for Arrests 40.000 0 40,000 0 40.000
Subtotal 12,480,655 4,148,820 8,331,836 1,813,611 ~,920,817
Highways & Transportatiog
Airport Road Sidewalk 252,000 126,000 126,000 126,000
Georgetown Road Sidewalk 120,000 60,000 60,000 60,000
Greenbrier Drive Pedestrian/Bike Path 75,000 0 75,000 75,000
Greenbrier/Hydraulic Rd. Streetlights 19,250 0 19,250 0
Ivy Road Landscaping 199,000 0 199,000 0 0
Meadow Creek Parkway - Phase II 4,299,060 1,100,000 3,199,060 109,060 0
Neighborhood Plan Implementation Pgm. Ongoing 0 Ongoing 70,000 155,000
Revenue Sharing / Traffic Calming Ongoing 0 Ongoing Yearly 2,200,000
Route 29North Landscaping 691,000 673,000 18,000 18,000 0
Seminole/Pepsi Place Connector 557,000 529,100 27,900 0
Sidewalk Construction Program Ongoing 0 Ongoing 225,000
Subtotal 6,212,310 2,488,100 3,724,210 298,810 2,841,000
Libra~ Pro_iQCt~
Library Computer Upgrade 839,166 '348,275 490,891 344,438 146,453
Maintenance/Replacement Projects Ongoing Ongoing Ongoing ~87.100
Subtotal 839,166 348,275 490,891 333,553
Parks. Recreation & Culturp
ADA Changes - Schools 268,000 0
Cashier Booth Imp.: CGL, MSV, WC 69,000 0
Chris Greene Lake Property Purchase 113,400 0
County Athletic Field Study/Dev. 1,459,000 0
Crozet Park Athletic Field Development 640,000 0
Ivy Landfill Recreation Access Dev. 330,000 0
New High School Cmty. Rec. Facilities 343,500 0
New Urban Area Gymnasium 1,530,000 0
PVCC Softball Field Lighting 166,000 0
School Athletic Field Irrigation 136,500 0
Scottsville Community Center Imp. 336,905 0
So. Albemarle Organization Park Dev. 500,000 0
Towe Lower Field Irrigation 20,000 0
Walnut Creek Park Improvements 2,351,025 350,000
Maintenance/Replacement Projects Ongoing 6.500
Subtotal 8,263,330 356,600
268,000
69,000
113 400
1,459 000
640 000
330 000
343 50O
1,530 000
166 000
136.500
336,905
500,000
20,000
2,001,025
Ongoiqg
7,913,330
Utility_ Improvement Pro.iect~
Keene Landfill Closure 2.565.80;~ .0 2,565,808
Subtotal 2,565,808 0 2,565,808
195 0
69,000
113,400
145 758,599
141,070 498,930
30,000 300,000
293,500 50,000
0 0
0 166,000
0 136,500
212,240 124,665
100,000 200,000
C 20,000
1,950,000 51,025
191.000 306.450
3,258,515 2,794,569
1.590.808 475.000
1,590,808 475,000
TOTAL GENERAL GOVT. PROJECTS
TOTAL GENERAL GOVT. REVENU;R
OVER/UNDER
30,361,269 12,471,695 23,026,075
8,837,950 15,744,099
Capital Improvement Program FY 1999/2000- 2003/2004
FY 99~00 FY 00101 FY 01102 FY 02~03 FY 03104
185,000 170,000 225,000 220.000 220.000
824,160 375,000 500.000 635,000 550.000
50,000 90,000 80.000 130.000 50.000
0 0 0 0 0
15.000 15.000 15.000 15.000 15.000
1,074,160 650,000 820,000 1,000,000 835,000
215,384 296.332 350.000 500, D00 508,376
0 0 0 0 0
1.465.725 0 0 0 0
0 0 30,000 30.000 1,140,000
0 0 0 165,000
30,000 0 0 0 0
0 0 0 75.000 75.000
~ ~ 40.000 ~ ~
1,711,109 296,332 420,000 770,000 1,723,376
0 126.000 0 0 0
0 0 0 0 60,000
75.000 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 55,000 50,000 50,000
400.000 400,000 400,000 500.000 500.000
0 0 0 0
0 0 0 0
0 50 000 75.000 50,000 50,00
475,000 576,000 530,000 600,000 660,000
98,953 47.500 0 0 0
25.000 15.000 33.000 13.500 100.600
123,953 62,500 33,000 13,500 100,600
0 0 0 0 0
0 0 0 22,847 46,153
0 0 0 0 113,400
45.000 66.575 186.160 196.355 264,509
128,000 148.000 130.930 92.000 0
0 300.000 0 0 0
0 0 50,000 0 0
0 0 0 0 0
0 0 83,000 83.000 0
0 0 68,250 68,250 0
12,785 67.880 44.000 0 0
25.000 25.000 50,000 50,000 50,000
0 0 20,000 0
24,500 26.525 0 0
21.730 39.000 59900 68.000 117.82
257,015 672,980 692,240 580,452 591,88:
75.000 100.000 100000 100.000 100.000
75,000 100,000 100,000 100,000 100,008
3,716,237 2,357,812 2,595,240 3,063,952 4,010,858
3.7t6.237 2.357.812 2.595.240 3.063.952 4.010.858
0 0 0 0 0
Total
FY 00-04
1,020,00C
2,884,16C
400.00C
7500£
4,379,16~
1,870,09;
0
1,465,725
1,200,000
165.000
30.000
150.000
40.000
4,920,817
126,000
60,000
75,000
155,00
2.200.00C
225,0C
2,841,00C
146,45~
187.100
333,553
0
69,000
113,400
758,599
498,930
300.000
50.000
0
166.000
136.500
124.665
200,00C
20,00C
51,026
306.45£
2,794,569
475.00C
475,000
15,744,099
15.744.099
o
Unfunded
0
75.840
50.000
5,000,000
5,125,840
0
42,500
4,600,00
4,642,50
0
17,500
0
0
115,000
300.000
0
0
150,000
582,500
0
0
72,295
55.4C
1,530,000
0
0
0
0
1,657,696
12,008,53
-12,008,536
Out-Year
0
0
0
0
199,000
3.090.000
0
0
0
27,900
0
3,316,900
0
o
o
500,000
o
0
o
0
o
o
0
200,000
0
0
700,000
500.000
500,000
4,516,900
Q
-4,516,900
Capital Improvement Program FY 1999/2000- 2003/2004
General Government CIP Fund
Cumulative Net Operating Budget Impact
GENERAL GOVERNMENT
Administration & Courtn
County Computer UDorade
Subtotal
Public Safety_ Pro_iecfn
Fire/Rescue Building & Equip. Fund
Fire/Rescue Management Software
Juvenile Detention Facility
Public Safety Mobile Cmd. Ctr.
TransDort Vehicle for Arrest,~
Subtotal
Highways & Transoortation
Airport Road Sidewalk
Georgetown Road Sidewalk
Greenbrier Dr. Pedestrian/Bike Path
Greenbrier/Hydraulic Rd. Streetlights
Ivy Road Landscaping
Sidewalk Construction Program
Route 29North Landsca~iFicj
Subtotal
Parks & Rec. Pro_iect,~
Cashier Booth Imp.: CGL, MSV, WC
Chds Greene Lake Property Purch.
County Athletic Field Study/Dev.
Crozet Park Athletic Field Dev.
Ivy Landfill Recreation Access Dev.
New High School Cmty. Rec. Facilities
New Urban Area Gymnasium
School Athletic Field Irrigation
Scottsville Community Center Imp.
So. Albemarle Organization Park Dev.
Towe Lower Field Irrigation
Walnut Creek Park Im~rovement~
Subtotal
GENERALFUNDSUBTOTAL
Prior FY 99100 FY00101 FY 01102 FY 02103
FY 03104
Unfunded
Ongoing 28.000 49.000 70.000 91.000
0 28,000 49,000 70,000 91,000 112,000
0 0 133,505 229,185 330,480 437,655 0
0 0 0 0 0 8,015/year
0 16,500 . 96,522 99,418 102,400 0
0 0" 0 0 4,500 0
O 0 3.400 3.500 3.605 0
0 0 150,005 329,107 433,398 548,160 8,015/year
29,03
0 0 0 5,000 5,150 5,305 0
0 0 0 0 0 0 0
0 5,000 5,150 5,305 5,465 0
0 0 0 0 0 3,600/year
0 0 0 0 0 0
0 5,000 5,150 5,305 5,465 0
0 0 10,000 15,300 15,760 16,235 3,6001year
0 0 0 0 600 620 0
0 0 0 0 0 1.815 0
0 20.630 63.045 70.370 76,960 88.775 0
8,885 9,395 15.210 39,760 20,495 20,955 0
0 0 13.930 14,630 15,365 16,130 0
19,250 19.830 20,425 21,040 21,670 22,320 0
0 0 0 0 0 0 34,620/year
0 0 0 0 10.500 10,815 0
900 1.405 6,950 7.470 11,190 11,520 0
0 6.825 7,125 7,48'5 7,855 8.095 0
0 0 500 515 530 0
0 0 720 3.740 765 0
58,085 126,685 16'1,975 168,890 182,340 34,6201year
29,035
86,085 335,690 576,382 709,048 858,735
46,235/year
Out-Year
0
5,000/year
0
0
15,000/year
0
34.000tyear
34,0001year
34,0001yea r
26
Capital Improvement Program FY 1999/2000- 2003/2004
ects
Summary of Administration/Court
Projects
Utilities
3%
Admin & Courts Parks & Rec
28% 18%
Libraries
2%
-Iwys & Trans
18%
Public Safety
31%
Project Name
County Computer Upgrade
Courthouse Space Study/Const.
County Facilities Maint./Replace.
Court Square Maint./Replace.
J&D Court Maint./Replace.
Total Admin. & Courts Projects
Recomm Fiscal
Total Years
1,020,000 FY 00-04
0 NA
2,884,160 FY 00-04
400,000 FY 00-04
75,000 FY 00-04
4,379,160
Amount
Unfunded
0
5,000,000
75,840
50,000
5,125,840
Out-Year
Totals
Capital Improvement Program FY 1999/2000- 2003/2004
County Computer Upgrade
Project Contact: Fred Kruger, Information Svcs. New Request? Mandated Project?
] CIP Staff (Engineering) Assistance Req. ? No Continuation? Documented Project/Need?
IIProject Dates: On-Going (From FY9$) Revised? X Other Cmty. Need/Service?
Project Description:
This isan ongoing project to fund General Government technology
initiatives, including Local Area Network (LAN) servers, LAN hubs,
LAN disk space, Document Management/Imaging System,
microcomputers and microcomputer hardware to support the
networks.
Project ChangeS/Reasons for Revisions:
This project request adds $220,000 in FY 03/04 to continue the
following projects:
COB LAN Server with disk upgrade
Document Management/Imaging
Computers for Information Services Staff
Internet/Intranet Server
COB LAN Hubs, Switches and Routers
Computers for General Government staff
Microcomputer Hardware for Networks'
PBX upgrade
($20,000)
($20,000)
($ 5,000)
($45,000)
($30,000)
($70,000)
($1o,ooo)
($ 5,000)
Printers, etc. for General Government Staff ($15,000)
Additionally, total requested funds for FY99/00- FY02/03 have not
changed fi.om previously approved amounts, funding has been re-
allocated to increase expenditures for Internet installation and the
new County Intranet (additional $15,000 in FY01/02), and upgrade
the PBX phone system (additional $15,000 in FY02/03.)
Project Justification: The broad range of technology
requested attempts to focus upon creation and
maintenance of a high performance central LAN
environment, which can support the access to and the
distribution of information to staff working both within
and outside of the County Office Building.. Additionally,
higher performance computers for COB staff support
productivity and efficiency gains.
Relationship to Plan: Consistent with Goal #9,
Objective 5 & 7 of'the Comprehensive Plan.
Impact if Project Not Completed:
Implication: Ability to manage better will be an
objective not easily reached.
Alternative: Continue with existing environment.
Location/Site Status: County Office Building.
Operating Cost Breakdown: Annual, ongoing
operating costs provide for maintenance, help desk
support and training.
Technical Committee Recommendation
Tho Technical Committee recommends funding for this
project as requested.
Project TL Prior FY 99/00 FY 00/01 FY 01/02 FY 02~03 FY 03/04 I TL 00-04 I Unfunded
Project Total Ongoing 850,000 185,000 170,000 225,000 220,000 220,000I 1,0201000[
Less: Revenues [
Less:Other I [
Net Request Ongoing 850,000 185,000 170,000 225,000 220,000 220,000 I 1,020,000 I
Net Recomm Ongoing 850,000 185,000 170,000 225,000 220,000 220,000 1,020,000 I
Operating Ongoing Ongoing 28,000 49,000 70,000 91,000 112,000 350,000 I
* Includes Land Acquisition? N/A
28
Capital Improvement Program FY 1999/2000 - 2003/2004
Courthouse Space Needs Study/Construction
I[Project Contact: R. Huff, Co. Exec. OffiCe
ICIP Staff (Engineering) Assistance Req. ? Yes
IProject Dates: 7/97- ?
New Request?
Continuation?
Revised?
X
Mandated Project?
Documented Project/Need?
Other Cmty. Need/Service?
X
Project Description: This project funds the recommendations
of a space needs study of all City/County courts (including
support space and parking) and related constitutional officers.
The study, which will be completed in FY 98/99, is being
funded jointly by the City and County to determine whether
courts' space needs would best be met either by renovating
'existing facilities and/or new construction.
Since formal recommendations are not anticipated until late FY
1998/99, the total cost of this project is unknown. However,
potential costs could range from between $7,000,000 -
$15,000,000 (split 50/50 with the City,) depending upon the
scope ofthe project. A placeholder project cost orS10,000,000,
phased over three years, and beginning in FY01, is reflected
below. Total project costs may increase or decrease, depending
on final cost estimates. Since no state funding assistance is
expected, it is anticipated that funding will be provided through
borrowed funds. (The debt service on this project is estimated
to be approximately $447,350. per year, beginning in FY02.)
If the recommended renovations and/or new construction can
not be completed on existing County-owned property, land
acquisition is a possibility.
Relationship to Plan: Promoting an adequate standard of
living and quality of life for all County residents through a
combination of mutually complementary public facilities and
human services.
Project Changes~Reasons for Revisions: This projec! is
revised to reflect funding for the consultant study, which was
appropriated in FY98, and to add placeholder project costs of
$10,000,000 phased over three years, beginning in FY01. (The
total cost of the consultant study was $110,000, of which the
City paid half.)
Project Justification: Existing courthouse facilities and
associated parking for jurors, witnesses, victims and law
enforcement personnel are inadequate to meet current need.
Continually increasing caseloads require that space inadequacies
be addressed. Additionally, security concerns are an issue in the
cramped quarters.
Impact if Project Not Completed: Security issues dictate
that some space needs be addressed as soon as possible. If
renovation of the existing facilities is not possible, increased
workloads will require that the City and County seek other
courtrooms and related support space/parking.
Operating Cost Breakdown: Unknown at this time.
Technical Committee Recommendation: Although the
Technical Committee supports this project'in concept, it is not
recommended due to a lack of available funds with which to
fund the annual debt service. Both the project and associated
debt service costs are shown as "unfunded" in this document.
Pro.iect TL Prior FY 99/00 FY 00/01 FY 01/02 FY 02/03 FY 03/04 TL 00-04 I unfunded
Project Total 10,110,000 110,000 500,000 4,750,000 4,750,000 10,000,000
Less: I
Less: Revenues
Less: City 5~055~000 55~000 250~000 2~375~000 2~375,000 5~000~000
Net Request ** 5,055,000 55,000 250,000 2,375,000 2,375,000 5,000,000
Net Recomm ** 5,055,000 55,000 0 5,000,000
Operating Unknown 0 Unknown
* InCludes Land Acquisition? Unknown.
** County prior is funded by $25,000'in Courthouse maintenance funds and $30,000 in juvenile court study funds, approved in FY98.
Capital lmprovement Program FY 1999/2000 - 2003/2004
· [[ Project Contact: J. Letteri, Eng. & P. W.
CIP Staff (Engineering) Assistance Req. ? .
Project Dates: OngOing
County Facilities Maintenance/Replacement
Yes
INew Request?
Continuation?
Revised?
X
IMandatedProject?
Documented Project~eed?
Other Cmty. Need/Service?
Project Description: Various maintenance/replacement projects
at County facilities. A summary of these projects is presented on the
next page.
Project Changes/Reasons for Revisions: This project is
revised to add approximately $671,500 in requested funds over the first
four years of the CIP, and $550,000 in fifth year projects for a total
increase of $1,221,477.
The revised request reflects two major additions in FY99/00: a
$600;000 project to replace two chillers at the County Office Building,
and a $75,000 increase in the cost of partial window and roof
replacement at the Old Crozet School. The additional funds for chiller
replacement are needed because: a) the replacement of the vintage 1980
chillers and cooling towers has been moved up one year and the project
cost has increased in response to recent operational problems and a
subsequent engineering report; and b) the replacement of AHU #3 was
incorporated into the chiller replacement project because of problems
with the AHU and the cost advantages realized by including the work
with the chiller project. The additional funds for window and roof
replacement at the Old Crozet School reflect thb architect's current cost
estimate to complete the work. (The parking lot resurfacing project
previously scheduled for FY99/00 was deferred to FY00/01.)
Additionally, the following new projects are requested in the first four
years:, a new fire alarm system ($30,000), HVAC modifications
($65,000) and interior renovations at the COB ($50,000) in FY01. In
FY02, air distribution modifications at the COB ($220,000) are
planned. In FY03, interior renovations at the COB ($50,000) are
requested.
Finally, this request adds $550,000 in new fifth year projects: $275,000
for common area renovations and exterior painting/repairs at the COB,
as well as other interior renovations at the COB ($250,000) and Old
Crozet School ($25,000).
Maintenance/replacement projects at the Old Jail, Old Jailer's House
and Old Real Estate Building have been removed from this request,
under the assumption that these buildings will be tom down as part of
the new courthouse construction project, described on page 29.
Project Justification: To maintain the integrity of the County
facilities and preserve these facilities for continued County use.
Relationship to Plan: None.
Impact if Project Not Completed: Continued deterioration of
County facilities, and increasing repair and maintenance costs.
Additionally, the opportunity to put existing County facilities to their
most efficient use will be lost.
Location/Site Status: County Office Building - 410 Mclntire
Road; Old Crozet School - Crozet.
Technical Committee Recommendation: Following a
$75,840 reduction to the FY99 funding request to meet available
revenues, the Technical Committee recommended funding for this
project in the annual amounts shown below:
Project TL Prior FY 99/00 FY 00/0! FY 01/02 FY 02/03 FY 03/04 ITL 00-04 I Unfunded
Project Total Ongoing 596,768 900,000 375,000 500,000 635,000 550,000I 2,960,0001
Less: Fees I
Less:Revenues I I
Less: Other 0 0 0 0 0 0 0 O_ I
Net Request Ongoing 596,768 900,000 375,000 500,000 635,000 550,000 / 2,960,000 I
Net Recomm. Ongoing 596,768 824,160 375,000 500,000 635,000 550,000 2,884,160 75,840
Operating
* Includes LandAcquisition? No
30
Capital Improvement Program FY 1999/2000 - 2003/2004
County Facilities Maintena ncelReplacement Projects:
Department Name: Engineering & Public Works
FY 1999-00
1. C.O.B.
2. C.O.B.
3. Old Crozet School
Replace chillers, pumps, cooling towers and AHU#3
Interior renovations (carpet, painting, lighting)
Partial window and roof replacement
Total
Requested Requested
Project Net County
~ Cost
Tech Cttee
Recomm
$600,000 $600,000 $524,160
$100,000 $100,000 $100,000
$900,000 $900,000 $824,160
1. C.O.B.
2. C.O.B.
3. C.O.B.
4. C.O.B.
5. C.O.B.
6. C.O.B.
7 Old Crozet School
Resurface entire parking lot
A/E for-partial roof replacement
HVAC controls expansion project (digital controls)
New fire alarm system
Radiant heating modifications
Interior renovations (carpet, painting, lighting)
Asbestos abatement and lead paint treatment.
Total
$100,000 $100,000 $100,000
$10,000 $10,000 $10,000
$20,000 $20,000 $20,000
$30,000 $30,000 $30,000
$65,000 $65,000 $65,000
$50,000 $5G,000 $50,000
$100.000 $100.000 $100.000
$375,000 $375,000 $375,000
1. C.O.B
2. C.O.B.
3'. C.O.B.
4. C.O.B.
5. C.O.B.
6. C.O.B.
1. C.O.B.
2. C.O.B.
3. C.O.B.
4. C.O.B.
5. Old Crozet School
1. C.O.B.
2. C.O.B.
3. C.O.B.
4. Old Crozet School
Partial roof replacement
Replace elevator cylinder
NE for HVAC replacement in FY03
Air distribution modifications
NE for window replacement project in FY03
Intedor renovations (carpet, painting, lighting)
Total
$100,000 $100,000 $100,000
$30,000 $30,000 $30,000
$20,000 $20,000 $20,000
$22G,000 $220,000 $220,000
$30,000 $30,000 $30,000
$100.000 $100.000 $100.000
$500,000 $500,000 $500,000
NE for Common area renovation
Replace roof top U nit #6
Replace windows
Interior renovations (carpet, painting, lighting)
Interior renovations
Total
$25,000 $25,000 $25,000
$160,000 $160,000 $160,000
$300,000 $300,000 $300,000
$50,000 $50 000 $50,000
$100.000 $100.000 $100.000
$635,000 $635,000 $635,000
Extedor painting/repairs
Interior renovations (carpet, painting, lighting)
Common area renovation project
Intedor renovations
Total
$75,000 $75,000 $75,000
$25C,000 $250,000 $250,000
$200,000 $200,000 $200,000
$550,000 $550,000 $550,000
FY 99100-03104 GRAND TOTAL: $2,960,000
$2,960,000
$2,884,160
Capital Improvement Program FY 1999/2000- 2003/2004
II Project Contact: J. £etteri, Eng. & P. IF.
CIP Staff (Engineering) Assistance Req. ?
Project Dates: Ongoing
Court Square Maintenance/Replacement
Yes
JNew Request?
Continuation?
Revised?
X
IMandated Project?
Documented Project/Need?
Other Cmty. Need/Service?
Project Description:
This ongoing project funds improvements at the Court Square
Building. A summary of these projects is presented on the next
page.
Project Changes/Reasons for Revisions:
This revised request separates Court. Square Building
maintenance/replacement projects from those at the Juvenile &
Domestic Relations Court (see separate request), for better
tracking of project costs.
Additionally, $107,500 in requested project costs are added over
the first four years, and $50,000 is requested in FY03/04, for a
total addition of $157,500. New projects programmed over the
five-year period include: $50,000 for site repairs to prevent
storm water from entering the building (FY00); $25,000 to
replace the fn'e alarm system (FY01), and an annual
maintenance/repair budget of $50,000/yr in FY00 and FY01,
and $20,000/year thereafter for carpet replacement, painting and
lighting retrofits.
Project Justification: To maintain the integrity of the
County court facilities and preserve these facilities for continued
County use.
Relationship to Plan: None.
Impact if Project Not Completed: If not completed, these
Court facilities will continue to deteriorate and repair and
maintenance costs will continue to increase.
Location/Site Status:
The Court Square Building - 501 East Jefferson Street.
Operating Cost Breakdown:
None.
Technical Committee Recommendation:
Following a $50,000 reduction in the FY99 funding request to
meet available revenues, the Technical Committee
recommended funding for this project in the annual amounts
shown below:
Project TL Prior ,FY 99/00 FY 00/01 FY 01/02 FY 02/03 FY 03/04 ITL 00-04 I Unfunded
Project Total Ongoing 0 100,000 90,000 80,000 130,000 50,000I 400,0001
Less: City 0 0 0 0 0 0 I
Less: Other 0 0 0 O_ 0 0_. O_ t O ]
NetRequest Ongoing 0 100,000 90,000 80,000 130,000 50,000 450,000 l
NetReeomnt Ongoing 0 50,000 90,000 80,000 I30,000 50,000 I 400,000 50,000
Operating
* Includes LandAcquisition? No
32
Capital Improvement Program FY 1999/2000 - 2003/2004
Court Square MaintenanCe/Replacement Projects
Department Name: Engineering & Public Works
FY t 999-00
1. Ct. Square Bldg.
2. Ct. Square Bldg.
Intedor renovations (carpet, painting, lighting)
Site work renovations
Total
Requested
Project
Total
$50,000
$50.000
$100,000
Requested
Net County
Cost
$50,000
$50.000
$100,000
Tech C~ee
Recomm
$25,000
$25,000
$50,000
1. Ct. Square Bldg.
2. Ct. Square Bldg.
Ct. Square Bldg.
A/E for chiller replacement
Interior renovations (carpet, painting, lighting)
Replace fire alarm system
Total
$15,000
$50,000
$90,000
$15,000
$50,000
$25.000
$90,000
$15,000
$50,000
$90,000
1. Ct. Square Bldg.
2. Ct. Square Bldg.
Replace HVAC chiller
Interior renovations (carpet, painting, lighting)
Total
$60,000
$80,000
$60,000
$80,000
$60,000
$20.000
$80,000
1. Ct. Square Bldg.
2. Ct. Square Bldg.
Interior renovations (carpet, painting, lighting)
Replace HVAC fan coil units
Total
$20,000
$110.000
$t30,000
$20,000
$110.000
$130,000
$20 000
$110.000
$130,000
1. Ct. Square Bldg.
Interior renovations (carpet, .p. ainting, lighting)
$50.000 $50.000 $50.000
Total $50,000 $50,000 $50,000
FY 99100-03104 GRAND TOTAL:
$450,000
$450,000
$400,000
Capital Improvement Program FY 1999~.000- 2005/2004
II Project Contact: J. Letteri, Eng. & P. gE.
CIP Staff (Engineering) Assistance Req. ?
Project Dates: Ongoing
J&D COurt Maintenance/Replacement
Yes
INew Request?
Continuation?
Revised?
X
IMandated Project?
Documented Project/Need?
Other Cmty. Need/Service?
Project DeScription:
This ongoing project funds maintenance/repair projects at the
Juvenile & Domestic (J&D) Relations Court bUilding. A
summary of these projects is presented on the next page.
Presently, a space study is being conducted to determine the
long-term plans for this facility in conjunction with all other
City/County court facilities.
All renovations to the J&D Court are funded jointly by the City
and County, with each locality contribution half of the project
costs.
Project Justification:
To maintain the integrity of the City/County court facilities and
preserve these facilities for continued use.
Relationship to Plan:
None.
Impact if Project Not Completed:
If.not completed, these Court facilities will continue to
deteriorate and repair and maintenance costs will continue to
increase.
Project Changes/Reasons for Revisions:
This revised request separates Juvenile & Domestic Relations
Court maintenance projects from those at other court facilities
(see separate requesO, for better tracking of project costs.
Additionally, requested project costs have been reduced by
$266,250 during FY00-03, and $15,000 have been added in
FY03/04 for new projects. These revised project totals reflect
the.assumption that the J&D Court building will be torn down
within the next five years and that only a minimum amount of
funds ($30,000/year, or $15,000 net County) would need to be
expended for building maintenance. As such, two previously-
approved J&D Court projects have been eliminated: an elevator
installation' project previously scheduled for FY99/00
($220,000), and a roof replacement project in FY02/03
($100,000.)
Location/Site Status:
J&D Court - 411 East High Street
Operating Cost Breakdown:
None.
Technical Committee Recommendation:
The Technical Committee recommends funding for this project
as requested.
Project TL Prior FY 99/00 FY 00/01 FY 01/02 FY 02/03 FY 03/04 I .TL 00-04 I .Unfunded
Project Tatal Ongoing 60,000 30,000 30,000 30,000 30,000 30,000 150,000
Less:Fees
Less: City Ongoing 30,000 15,000 15,000 15,000 15,000 15,000 75,000
Less: Other 0 0 0 0 0 0 0
Net Request Ongoing 30,000 15,000 15,000 15,000 15,000 15,000
NetRecomm. Ongoing 30,000 15,000 15,000 15,000 15,000 15,000 I 75,000
Operating
* Includes LandAcquisition? No
34
Capital Improvement Program FY 1999/2000- 2003/2004
J&D COurt Maintenance/Replacement Projects:
Department Name: Engineering & Public Works
FY 1999-00
1. J&D Court Intedor / Exterior Painting & Misc. Renovations
'Total
Requested Requeste, d
Project Net County Tech Cttee
Total Cost Recomm
$30.000 $15.000 $15.000
$30,000 $15,000 $15,000
1. J&D Court
1. J&D Court '
1. J&D Court
Interior /Extedor Painting & Misc. Renovations
Interior ~ Exterior Painting & Misc. Renovations
Interior / Exterior Painting & Misc. Renovations
Total
Total
Total
$30.000 $15.000 $15.000
$30,000 $t5,000 $15,000
$30.000 $15.000 $15.000
$30,000 $t5,000 $15,000
$30.000 $15.000 $15.000
$30,000 $15,000 $15,000
1. J&D Court
Interior / Exterior Painting & Misc. Renovations
Total
FY 99100-03104 GRAND TOTAL:
$30.000 $15.000 $15.000
$30,000 $15,000 $15,000
$150,000 $75,000 $75,000
Capital Improvement Program FY 1999/2000- 2003/2004
This page is intentionally blank.
36
Capital Improvement Program FY 1999/2000- 2003/2004
·
ects
Summary of Public Safety Projects
Admin & Courts
28%
Utilities
3%
Parks & Rec
18%
Libraries
2%
Hwys & Trans
18%
Public Safety
31%
Project Name
Fire/Rescue Building & Equip. Fund'
Fire/Rescue Management Software
Juvenile Detention Facility
Police Firing Range
Police LAN Upgrade
Public Safety Facility
Public Safety Mobile Command Center
Transport Vehicle for Arrests
Total Public Safety Projects
Recomm Fiscal
Total Years
1,870,092 FY 00-04
0 NA
1,465,725 FY 00
1,200,000 FY 02-04
165,000 FY 03
30,000 FY 00
150,000 FY 03-04
40,000 FY 02
4,920,817
Unfunded
Amounts
0
42,500
0
0
0
4,600,000
0
4,642,500
Out-Year
Totals
0
0
0
0
0
0
0
0
0
Capital Improvement Program FY 1999/2000 - 2003/2004
Fire/Rescue Building & Equipment Fund
II s, aff(Engineering) Assistance Req. ? No I Continuation ? Documented Project/Need? X
]]Project Dates: Ongoing IRevised? X Other Cmty. Need/Service?
Project Description: This project involves the continued
contribution to a sinking fund created to provide funding for the
future construction of two (2) new County f'u'e/rescue stations
in designated rapid growth areas (as specified in the Community
Facilities Plan) and for the purchase "of fire/rescue equipment
(such as pumper tracks, etc.)
Project Changes/Reasons for Revisions: This request is
revised to add $508,376 in FY03/04. This amount includes
$287,592 for the purchase of a Heavy Duty Squad
(Crash)/Ladder Tender vehicle. (Using an inflationary figure of
3%, this vehicle could cost approximately $325,000 by FY04.)
Project Justification: Currently, volunteer fire and rescue
stations are experiencing an increase in the number of calls and
in the time it takes to arrive on the scene of an emergency. As
a result, the number of calls to which a first response unit cannot
respond and to which the second unit may take longer than is
desirable to respond is increasing, especially during daylight
hours.
Relationship to Plan: Comprehensive Plan: Goal 9,
Objectives: 5,6,7,8,9 & 10. Community Facilities Plan: P. 71
(Sect. 2A)& P. 74 (Sect 2C)
Impact if Project Not Completed: If the stations are not
funded, response times will rise and the number of "no-
response" calls will continue to increase. These delays may
cause additional losses, injuries or even deaths. Additionally,
increased losses dom fire will result in higher insurance
premiums for citizens and businesses. Finally, the Community
Facilities Plan's service objectives and recommendations
relating to emergency response times and station locations will
not be met.
Location/Site Status: Southern or NOrthern Urban Area
Operating Cost Breakdown: Operating costs reflect the
cumulative cost of hiring up to a total of 9 t'n'efighters by FY04
'to staff a new fire rescue station to be constructed in FY01.
Annually, these additions are as follows: 3 firefighters (FY01),
2 fh'efighters (FY02), 2 firefighters (FY03), and 2 firefighters
(FY04.) However, the number of additional firefighters
required will depend upon whether a volunteer presence can be
established on the evenings and weekends. If no volunteers are
available, the station will need to be manned around-the-clock
by between 15-20 full-time f'n'efighters.
Technical Committee Recommendation: The Technical
Committee recommends funding for this project as requested.
Total Project Cost
Less: Fees
Less: Revenues
Less: Other
Net County Request
Pro_iect TL
Ongoinl
Ongoi~
Net County Recomta Ongoing
Operating Costs Ongoing
Prior FY 99/00 FY 00/01 FY 01/02 FY 02/03 FY 03/04 TL 00-04 Unfunded
1,175,000 215,384 296,332 350,000 500,000 508,376 1,870,092
0
0
1,175,000 215,384 296,332 350,000 500,000 508,376 1,870,092
1,175,000 215,384 296,332 350,000 500,000 508,376 1,870,092
Ol 0 133505 229,185 330,480 437,655 1,130,825 0
Capital Improvement Program FY 1999/2000 - 2003/2004
Fire/Rescue
.anagement Software
Project Contact: C. Pumphrey, Fire/Rescue
CIP Staff (Engineering) Assistance Req. ? No
Project Dates: July 99/00- July 01/02
New Request?
Continuation?
Revised?
X
Mandated Project?
Documented Project/Need?
Other Crnty. Need/Service?
X
Project DeScription: This is a project to replace the computer-
based activity tracking and incident reporting systems, currently in use
by the Fire/Rescue Division and the volunteer fire and rescue
companies, with a central records management system that is
compatible with both the Police Department's Pistol 2000 system, and
the ECC's Computer Aided Dispatch System (CAD.) The specific
systems to be replaced include the Fire/Rescue Division's activity
tracking system, and the FirePro incident reporting system used by the
volunteer fire companies.
The total cost of purchasing the 20-user system is $42,500. The first
year cost of $23,000 (FY00) is based on an 11-user system that
consists of 8 PC workstations in the Fire/Rescue office and 1 PC
workstation in each of the Volunteer/Career stations. The FY01 cost of
$19,500 provides for 9 additional PC workstations at the remaining
volunteer departments.
Project Justification: For the past several years the Division has
attempted to effectively track daily activities, utilizing a data base
program written in Paradox by UVa students. The software is not
supported by IS personnel, does not adequately meet the current or
future needs of the Division, and is incompatible with CAD. The
FirePro incident-reporting software currently used by the volunteer fire
and rescue companies to track calls for service and other incidents also
is incompatible with CAD.
This project would replace both the Paradox database and FirePro
system with a sof~vare package specifically designed to track both
Division activities and to permit field personnel to directly enter their
activities remotely. The software being evaluated is a module of the
Police Department's Pistol 2000 sot~vare, and therefore is compatible
with CAD. Additionally, the reporting and tracking capabilities of the
new software would permit improved resource analysis and projection
of future needs. Additionally, by permitting field personnel to directly
enter their activities remotely, f~re/rescue office staff would be free to
perform other functions within the organization.
Relationship to Plan: Provide customer service through efficient
government
Impact if Project Not Completed: If not funded, the
Fire/Rescue Division would continue to use its inadequate software
program and manually track other activities. This would result in
extensive staff hours being expended. The fact that staff compiles
information from several different locations promotes the possibility
of errors and duplications. Additionally, the County would never
realize the benefits of allowing remote data entry into one central
location and of being able to retrieve this data with minimum effort
will. The inability of the Fire/Rescue Division to effectively measure
the demands being placed upon it may adversely affect the quality of
service it provides to the public.
Location/Site Status: Fire/Rescue Division and stations
Operating Cost Breakdown: Operating costs for FY00 include:
$ 1,400 for three days of training of Division personnel, $950 for
installation and $4,890 for annual support. An additional training and
installation cost of $1,510 would be incurred in FY01 for the nine
additional units. Annual support for 20 units would be $8,015.
Technical Committee Recommendation: Although the
Technical Committee supports this project in concept, no funding is
recommended due to lack of available revenues. Associated operating
costs also have been eliminated. The Fire/Rescue division intents to re-
request funding for this project as part of their FY 99/00 operating
budget request.
Total Project Cost
Less: Revenues
Less: Revenues
Less: Other
Net County Request
42,5011
42,511
Net Caunty Recomnt 42,50~
Operating Costs Ongoing
Prior
FY 99/00 FY 00/01 FY 01/02 FY 02/03 FY 03/04 TL 00-04 Unfunded
23,000 19,500 0 0 42.500 0
0 42,50
0 0
0 0
23,000 19,500 0 0
0 0 0 0
0 0 0 0
0
42,500
0
CaPital Improvement Program FY 1999/2000 - 2003/2004
,, Juvenile De,tentipn... ,ag ! !! ty
Continuation ? Documented Project/Need? X
Revised? X Other Cmty. Need/Service?
ItCIP Staff (Engineering) Assistance Req. ? Yes
Project Dates: 7/97-12/99
Project Description:
Planning and construction of a new 40-bed juvenile detention
facility for Albemarle County and the City of Ch~lottesville.
Total project costs are estimated to be $6,213,155, with a per bed
cost of approximately $150,000.'- The current state
reimbursement rate is 50%, with a maximum of up to $52,000
per bed for capital costs and 50% reimbursement On operating
costs. As such, the state reimbursement of capital costs will be
$2,080,000, with the City and County splitting the remaining
$4,133,155 evenly, for a $2,064,336 contribution from each
locality. (The total project cost reflected below includes the
$71,574 appropriated in FY97 for the planning study.)
Project Changes/Reasons for Revisions:
The total project cost has.increased from $5,791,158 to
$6,213,155 to reflect additional site work expenses. The net
County cost therefore increases from $1,853,337 to $2,064,336,
an increase of $210,999 in FY00.
Project Justification: Justification for the project is based on
the "Secure Juvenile Detention Needs Assessment for the City
of Charlottesville and County of Albemarle of the 16th Judicial
District," prepared in August, 1995 by a County/City staffteam
and approved by the Department of Youth and Family Services
(DYFS) in January, 1996. The average dally population at the
current facility for City/County youths has increased 354% over
the past 10 years. Citing the growing youth population,
particularly in Albemarle County, the projected capacity need in
the year 2000 was estimated to be between 33 to 57 beds for
Charlottesville and Albemarle. The current capacity at the
Shenandoah Valley Detention Home is 32 beds, a facility shared
with six other localities.
Relationship to Plan: This project is consistent with the
"Secure Juvenile Detention Needs Assessment for the City of
Charlottesville and County of Albemarle of the 16th Judicial
District."
Impact if Project Not Completed: If not funded, the County
will face the following alternatives: a) continue to be at over-
capacity at the current facility; or b) renovate and expand the
current facility, although logistical and programmatic problems
are inherent in continuing to utilize this facility.
Location/Site Status: To be determined.
Operating Cost Breakdown: Initial costs in FY00/01 are for
the County's share ora Juvenile Detention Director to oversee
the construction and implement operational plans. Operating
costs are based on an estimate of $37,470/bed for a 40 bed
facility, or $1,498,900/year. These costs will be reimbursed at
50% from the State, with the remaining $749,450/year shared
33/67 with City, for a total County share of $247,320. Net of the
County's current payment to the Juvenile Detention Facility, the
additional operating cost would be $96,522/year, beginning in
FY02.
Technical Committee Recommendation: The Technical
Committee recommends funding for this project as requested.
Project TL Prior FY 99/00 FY 00/01 FY 01/02 FY 02/03 FY 03/04 I TL 00-04 I Unfunded
Project Total 6,213,155 636,640 5,576,515 II 5'576'51511 0
Less: Fees 4,484 4,484 0 t 0 I
0
Less: State 2,080,000 0 2,080,000 II .2,080,000 Il 0
Less: Ci~ 2,064,336 33,545 ~.2,030,791 I 2,030,791 [ '_0
NetRequest 2,064,336 598,611 1,465,725 I 1,465,725 ]
0
Net Reconm~ 2,064,336 598,611 1,465,725 1,465,725 0
Operating Onttoing 16,500 96,522 99,418 102,400 314,840 0
~ ......... i~ ''~ ~'''~ .................
* Includes LandAcquisition? Yes.
40
Capital Improvement Program FY 1999/2000- 2003/2004
Police Firing Range
CIP Staff (Engineering) Assistance Req. ? Yes Continuation?
Project Dates: July 2004 Revised? X
Mandated Project?
Documented Project/Need?
Other Cmty. Need/Service?
X
Project Description:
This project requests fimding to construct a regional fu-ing range
and training facility to be used by City, County and UVA police
departments for the purpose of training and qualifying police
officers with various firearms.
A cost and feasibility study ($40,000) was budgeted in FY98.
An environmental impact study of the Keene landfill site
already has been completed.
Project Justification: The current facilities used by the
Police Department are inadequate for the level of training
needed. The numbers of officers that must qualify are placing
a strain on our current range. Many training needs are not being
met due to safety restrictions and physical limitations of the
currerit range.
Relationship to Plan: Goal of quality of life promoted by
public service.
Project Changes/Reasons for Revisions:
Previously, the construction component of this request was
shown in an undesignated "out-year" of the CIP due to funding
constraints This request moves the construction component back
within the 5-year plan. Additionally, the project totals are
revised to reflect City and UVA participation in the project and
a phased construction schedule. Since the City and UVA will
reimburse the County for their share of the project, the County
will be required to 'from' the entire construction cost of $1.2
million. As such, the City and UVA reimbursements are shown
both as a reduction to the total project cost below, and on the
revenue summary sheet as a revenue source.
Impact if Project Not Completed: The Department of
Criminal Justice Services requires that our police officers
qualify with firearms. We must have a site that serves all of the
training needs of the Department. Without control over a
range, it will not be easy and may not be possible to train and
qualify properly, as required, thus raising serious liability issues.
Location/Site Status: Any location within reasonable travel
distance.
Operating Cost Breakdown: Unknown at this time - to be
determined based on size of facility.
Technical Committee Recommendation: The Technical
Committee recommends funding for this project as requested.
Proiect TL Prior FY 99/00 FY 00/01 FY 01/02 FY 02/03 FY 03/04 TL 00-04 [ Unfunded
Projeci Total 1,240,000 40,000 30,000 30,000 1,140,000 1,200,000 [
Less: Fees I
Less: City** 400,000 0 10,000 10,000 380,000 400,000 I
Less: UVA** 400~000 _0. 10,000 10,000 380~000 400~000 ]
Net Request 440,000 40,000 10,000 10,000 380,000I 400,000I
Net Recom~ 440,000 40,000 10,000 10,000 380,000 400,000
Operating Unknown Unknown Unknown
* Includes LandAcquisition? Yes
** City and UVA reimbursements for their share of the total project costs. As such, these amounts are shown on the revenue summary sheet as well.
Capital Improvement Program FY 1999/2000- 2003/2004
I[Project Contact: David Shaw, Police Dept
CIP Staff (Engineering) Assistance Req. ?
Project Dates: September, 2002
Police LAN Upgrade
I New Request?
No Continuation ? X
Revised?
Project Description:
This is an ongoing project to upgrade the workstations, printers,
file server, and software of the Police Department's Local Area
Network (LAN.)
Project Changes/Reasons for Revisions:
There haVe been no changes or revisions to this project.
I Mandated Project?
Documented Project/Need?
Other Cmty. Need/Service? X
The FY03 upgrade will replace or upgrade 45 workstations, 2
printers, and the file server. This project is projected to re-occur
with a three to five year frequency based on future trends or
changes in computer hardware and software technology.
Relationship to Plan: Goal of quality of life promoted by
public services.
Project Justification:
The Police Department's LAN system, an internal Police
Department network that is connected to the County's LAN, will
be five years old by September 2001. As with the County's
LAN, there is a need to continuously upgrade this system to keep
pace with ~'ends in hardware and software technology. This will
ensure that adequate storage space is available for police
operational data, and that the system remains operationally stable
within the Regional Criminal Information Network that involves
the Charlottesville and University of Virginia Police
Departments.
The Police Department plans small upgrades during the next five
years from its operational budget, but there will be a need to
perform a major overhaul of the system within five years.
Impact if Project Not Completed: If not funded, the Police
Department will continue to use LAN software and hardware
that may no longer be supported by staff or vendors over time.
This is likely to cause an increase in maintenance and
operational costs, and an inability to communicate information
with outside agencies due to incompatible formats or systems.
Additionally, if not funded, the Police Department will have
unmet needs based on l~'ends and capabilities that will be present
in future years.
Location/Site Status: Police Department
Operating Cost Breakdown: No additional operating costs
are anticipated above and beyond what already is included in the
Police Department budget for hardware maintenance contracts.
Technical Committee Recommendation: The Technical
Committee recommends funding for this project as requested.
.Project TL Prior FY 99/00 FY 00/01 FY 01/02 FY 02/03 FY 03/04 ITL 00-04 [ Unfunded
ojec, Fo,al 165,000 165,000 I 165,000 I 0
NetRequest 165,000 165,000 165,000 I 0
Net Recomna 165,000 165,000 165,000 0
Operating 0 0 ......
o 0
* Includes LandAcquisition? N/A
42
Capital Improvement Program FY 1999/2000- 2003/2004
Public Safety Facility
Project Contact: David Shaw, Police Dept
CIP Staff (Engineering) Assistance Req. ? Yes
Project Dates: FYO0- ?
New Request?
Continuation ?
Revised?
X
IMandatedProject?
Documented Pro)ect/TVeed?
Other Cmty. Need/Service?
Project Description:
The project requests funding to plan and construct a public
safety facility to house the County Police and Fire/Rescue
departments. This proposed new facility is needed to
accommodate the anticipated growth of the public safety
departments and to address current space inadequacies.
Project Changes/Reasons for Revisions:
Previously, the construction component of this request was
shown in an undesignated "out-year" of prior CIP's due to
funding constraints. This request moves the construction
component back within the 5-year plan and pushes the needs
study forward one year to FY99/00. With the Jail expansion,
Fire/Rescue has lost some training site space. This project is
becoming increasingly urgent.
Project Justification:
The Police Department acquired additional office space in the
north wing of the County Office Building (COB) during prior
COB renovations. While this additional space.has helped to
alleviate some immediate shortages, short-term space needs
continue to exist. Also, there is a need to provide additional
space for the long-term growth of the Department.
X
There are several critical space needs that must be addressed in
the future. A few examples include: an armory for storage of
weapons and other specialized equipment; basic storage space
for department equipment (ammunition, traffic flares); an
evidence and property section; crime lab facilities; training
facilities; K9 facilities; and office space needed for anticipated
growth of sworn personnel and support staff, etc.
Relationship to Plan: Goal of quality of life promoted by
public services.
Impact if Project Not Completed:
The future space needs of the Police and Fire/Rescue
departments are beyond the capacity of existing facility space.
In addition, there is no space available (or the space available is
inadequate) for many specialized needs (i.e., evidence unit).
The lack of adequate space could adversely affect the quality of
police services provided by the department.
Location/Site Status: Within the County.
Operating Cost Breakdown: There are no operating costs
associated with the public safety facility study. The potential
costs of operating such a facility, once constructed, are
unknown at this time.
Technical Committee Recommendation:
Although the Technical Committee supports this project in
concept, the $4.6 million construction request in FY04 was not
funded due to lack of available funds.
Pro.iect TL Prior FY 99/00 FY 00/01 FY 01/02 FY 02/03FY~ ~03/04, TL 00-04 [ Unfunded
Project TOtal 4,630,000 30,000 4,600,000 [ 4,630,000 [
Less:Fees
Less: Revenues I
Less:Other I
Net Request 4,630,000 30,000 4,600,000I 4,630,000 I
Net Recornna 4,630,000 30,000 0 30,000 4,600,000
Operating
* Includes LandAcquisition? Yes
Capital Improvement Program FY 1999/2000- 2003/2004
,, Public Safety Mobile Command Center
CIP Staff (Engineering) Assistance Req. ? No Continuation ? Documented Project/Need? X
Project Dates: FIr 2003/04 Revised? X Other Cmty. Need/Service?
Project Description:
This project replaces the Police Department's existing mobile
command center (MCC) with a new vehicle to be used jointly
by the City, County and University Police Departments.
Project Changes~Reasons for Revisions:
Previously, the entire cost of this project was reflected in an
undesignated "out-year" of prior CIP's, due to funding
constraints. This request moves funding back within the 5-year
plan, based on need for a replacement MCC. Additionally, the
project totals are revised to reflect City and UVA participation
in the project and phased contributions from all localities.
Since the City and UVA will reimbUrse the County for their
share of the project, the County will be required to 'front' the
entire cost of the vehicle ($150,000.) As such, the City and
UVA reimbursements are shown both as a reduction to the total
project cost below, and on the revenue summary sheet as a
revenue source.
Project Justification:
The existing mobile command center is a converted school bus.
Space on the bus is very limited, only basic equipment is
installed and, as the bus ages, the potential increases that it soon
will become mechanically unsound.
The Police Department has used the mobile command center in
many instances. Most importantly, the MCC is used at the
scene of an emergency involving a number of emergency
service agencies to ensUre that all emergency service providers
are able to communicate and work collaboratively at the scene.
It also is used at disaster scenes, missing person searches,
traffic and DUI checkpoints, dignitary visits, etc. As the area
continues to grow, we will be faced with a growing number of
emergency response situations that require this type of
equipment to be ready and available.
Impact if Project Not Completed: If not funded, the
existing MCC will be used as long as possible. However, this
equipment may become unreliable over time and adversely
affect the Police Department's response to large-scale
emergencies.
Relationship to Plan:
Goal of quality of life promoted by public services - safety.
Location/Site Status: Police Department
Operating Cost Breakdown: Ongoing operating costs of
approximately $4,500/year are anticipated for insurance
($2,300), maintenance ($800), fuel ($900) and supplies ($500),
beginning in FY04.
Technical Committee Recommendation:
Funding for this project was moved back from equal
contributions of $10,000/year per locality during FY00-04, to
$25,000/year per locality in FY03 and FY04, based on funding
availability.
Project TL Prior FY 99/00 .FY 00/01 FY 01/02 FY 02/03 FY 03/04 / TL 00-04 [ Unfunded
Project Total 150,000 30,000 30,000 30,000 30,000 30,000
Less:Fees
Less: City* 50,000 10,000 10,000 10,000 10,000 10,000I 50,0001
Less.. 50,000 10,000 0,000
Net Request S0,000 10,000 10,000 10,000 I0,000 10,000I 50,000 [
Net Recomm 50,000 25,000 25,000 50,000
Operating Ongoing
4,500 4,500 Ongoing
* City and UVA reimbursements for their shares of the total project cost. These revenues are reflected on the revenue summary sheet as well.
44
Capital Improvement Program FY 1999/2000- 2003/2004
Transport Vehicle for Arrests
I I1' z, . ,
Project Contact: David Shaw, Police Dept. New Request? Mandated Project?
CIP Staff (Engineering) Assistance Req. ? No Continuation? X Documented Project/Need?
Project Dates: September, 2001 Revised? Other Cmty. Need/Service? X
Project Description:
The prisoner transport vehicle requested is a modular body
placed on a one ton chassis. The modular body is 12 feet long
and houses separate prisoner compartments. This latter feature
allows for the transportation 'of male and female prisoners or
adult and juvenile prisoners at the same time.
The modular body will be a one-time expense; as the carrier
vehicle wears-out, the modular transport body can be moved to
a new carrier vehicle.
Project Changes/Reasons for Revisions:
There have been no changes or revisions to this project.
Project Justification:
Currently, the Police Department uses police cruisers to
transport prisoners. However, the Department has experienced
an increase in the number of transport situations in which the
addition of a prisoner transport vehicle would improve officer
and arrestee safety, efficiency, convenience, ease of cleaning
and effective handling of illegal behavior. Such situations
include, but are not limited to: handling, drunken arrests;
handling combative arrests; transporting violently destructive
subjects; handling multiple arrests by numbers, gender, and age;
and transporting mentally dangerous subjects.
Relationship to Plan:
Goal of quality of life promoted by public services.
Impact if Project Not Completed:
The continued use of police sedans to transport prisoners, Which
jeopardizes officer safety.
Location/Site Status:
Police Department
Operating Cost Breakdown:
Annual, ongoing operating costs of $3,400 are expected to
cover insurance, maintenance, and fuel costs, .beginning in
FY01/02.
Technical Committee Recommendation:
The Technical Committee recommends funding for this project
as requested.
Project TL Prior FY 99/00 FY 00/01 FY 01/02 FY 02~03 FY 03/04 I TL 00-04 I Unfunded
Project Total 40,000 40,000 I 40,000 I
Less: Fees I
Less: Revenues [
Less: Other I
NetRequest 40,000 40,000 [ 4o,000I
Net Recomna 40,000 40,000 40,000
Operating On-going 3,400 3,500 3,605 10,505 Ongoing
* Includes Land.4cqUisition? N/A
Capital ImprOvement Program FY 1999/2000- 2003/2004
This page is intentionally blank.
46
Capital Improvement Program FY 1999/2000- 2003/2004 --
orta
ts
Summary of Highway/Transportation
Projects
Utilities
3%
Parks & Rec
Admin & Courts 18%
28%
Libraries
2%
Hwys & Trans
18%
Public Safety
31%
Project Name
Airport Road Sidewalk
Georgetown Road Sidewalk
Greenbrier Dr. Pedestrian/Bike Path
Greenbrier/Hydraulic Rd. Streetlights
Ivy Road Landscaping
Meadow Creek Parkway - Phase II
Neighborhood Plan Imp. Pgm
Revenue Sharing / Traffic Calming
Route 29 North Landscaping
Seminole / Pepsi Place Connector
Sidewalk Construction Program
Total Public Safety Projects
Recomm Fiscal
Total Years
126,000 FY 01
60,000 FY 04
75,000 FY 00
0 NA
0 NA
0 NA
155,000 FY 02-04
2,200,000 FY 00-04
0 NA
0 NA
225,000 FY 01-04
2,841,000
Unfunded
Amounts
17,50C
0
115,000
300,000
0
0
150,000
582;500
Out-Year
Tota~
0 0
0 0
0 0
0
199,000
3,090,000
0
0
0
27,900
0
3,31'6,900
Capital Improvement Program FY 1999/2000. 2003/2004
Air_port Road Sidewalk
Project Contact: D. Benish, Planning
CIP Staff (Engineering) Assistance Req.
Project Dates: FY O0
Yes
New Request?
Continuation ?
Revised?
X
Mandated Project?
Documented Project/Need?
Other Cmty. Need/Service?
X
Project Description:
This project funds the construction of a sidewalk along Airport
Road from Rt. 29 to Rt. 606.
The County is required to contribute one half of the total cost of
this project; VDOT will contribute the remaining half, or
$126,000.
Project Changes/Reasons for Revisions:
The $172,800 increase in the total cost of this project is based
on the project consultant's recent estimate for sidewalk
construction. The County's share of this increase is $86,400.
Project Justification:
This project will provide a safe alternative transportation
system. By constructing this project in conjunction with a
VDOT road project, thc County's costs are reduced by
approximately $126,000 (VDOT contribution), since VDOT
will pay for one half of all construction costs. The project is
scheduled to begin in the Spring of 2000 and take about 14
months to complete.
Relationship to Plan:
This project is consistent with the Comprehensive Plan's
objective of developing a transportation system that provides a
variety of transportation modes, including the provision of
sidewalks, and with the Pedestrian Obstacle Study.
Impact if Project Not Completed:
If not funded, safety for pedestrians will be compromised.
Location/Site Status:
Airport Road.
Operating Cost Breakdown:
Ongoing operating costs of $5,000/year (adjusted for inflation)
are anticipated for maintenance/repair of the sidewalk,
beginning in FY 01.
Technical Committee Recommendation:
The Technical Committee recommends that funding for this
project be pushed back from FY99/00 to FY00/01, due to
funding constraints. (Although deferred one year to FY01, the
timing for this project remains still remains within the timing for
the associated road project.) Associated operating costs have
been deferred as well.
Project TL Prior FY 99/00 FY 00/01 FY 01/02 FY 02/03 FY 03/04 TL 00-04 [ Unfunded
Project Total 252,000 252,000 252,0001 0
Less: Fees I
Less: Revenues I
Less: I/DOT 126,000 126~000 126,000 I _0
NetRequest 126,000 126,000 126,000 ] 0
Net Recomm. 126,000 126,000 126,000 0
Operating Ongoing 5,000 5,150 5,305 15,455 0
* Includes LandAcquisition? No
48 Capital Improvement Program FY 1999/2000- 2003/2004
Georgetown Road Sidewalk
Project Contact: D. Benish, Planning New Request? Mandated Project?
CIP Staff(Engineering) Assistance Req.? Yes Continuation? X Documented Project/Need?
Project Dates: FY O0 Revised? Other Cmty. Need/Service?
Project Description:
This project replaces existing sidewalls and constructs new
sidewall segments along Georgetown Road fi.om Rt. 654 to Rt.
743 as part of the re-construction of Georgetown Road,
consistent with the recommendations of the Georgetown Road
Task Force. The overall project includes replacing the current
rural cross section with urban cross section (curb and gutter). It
also includes the replacement of the existing asphalt path with
a sidewall on the west side of the road and the construction of
a new sidewall, if feasible, on the 'east side, along with bike
lanes (if feasible).
The County would be required to contribute one-half of the
construction cost for the new sidewalls; VDOT would
contribute the remaining one-half, or $60,000. The total request
is based on a preliminary cost estimate for this project. The
exact scope of the project and its costs will be determined with
the project design work currently scheduled for FY 99. The
project currently is scheduled for advertisement in the spring of
2000, and will take about 8 months to complete.
Project Changes~Reasons for Revisions:
There are no changes to this project.
Location/Site Status:
Georgetown Road.
Project Justification: This project will provide a safe
alternative transportation system. By construction this project
in conjunction with a VDOT road project, the County's costs
are reduced by approximately $60,000, as VDOT would pay
one-half of all construction costs. Sidewall improvements are
a major recommendation of the Georgetown Task Force.
Relationship to Plan: This project is consistent with the
Comprehensive Plan's objective of developing a transportation
system that provides a variety of transportation modes,
including the provision of sidewalls, and with the Pedestrian
Obstacle Study.
Impact if Project Not Completed: Ifnot funded, safety for
pedestrians will be compromised.
Operating Cost Breakdown: Requested operating costs of
$5,000/year (adjusted for inflation) are anticipated for
repair/maintenance of the sidewall, beginning in FY 01.
Technical Committee Recommendation: The Technical
Committee recommends that funding'for this project be pushed
back fi.om FY99/00 to FY 03/04, due to funding constraints.
Associated operating costs have been deferred as well.
Project TL Prior FY 99/00 FY 00/01 FY 01/02 FY 02/03 FY 03/04 ITL 00-04 I Unfunded
Project Total 120,000 0 120,000 120,000
Less:Fees
Less: Revenues
Less: VDOT 60,000 0 60,000 I 60,000]
Net Request 60,000 60,000 60,000 ]
....................................... r ....................................................................................................
Net Recomm. 60,000 60,000 60,000
Operating Ongoing 0 "
0 0
* Includes Land Acquisition? No
Capital Improvement Program FY 1999/2000- 2003/2004
Greenbrier Drive Pedestrian/Bike Path
Project Contact: D. Benish, Planning'
CIP Staff (Engineering) Assistance Req. ? · Yes
Project Dates: FY O1
New Request?
Continuation ?
Revised?
X
Mandated Project?
Documented Project/Need?
Other Cmty. Need/Service?
X
Project Description:
This project funds the installation of an 8 to 10 foot wide
pedestrian/bike path approximately 0.5 miles long in the general
area formerly proposed for Greenbrier Drive Extended. This is
. an essential piece of the proposed bikeway network in the area
and will link the Rio Road/Hydraulic Road bike lanes and
sidewalks to Whitewood Park, surrounding neighborhoods and
Route 29.
Project Changes/Reasons for Revisions:
Funding for the project has been moved up from FY 00/01 to
FY 99/00 to correspond to construction of the Bimam Regional
Detention Basin in the Whitewood Park area. These two
projects are to be constructed together.
Project Justification:
This project will provide a safe, alternative transportation
system and will provide the large residential population in the
area with access to Whitewood Park and Hydraulic and Rio
Road sidewalks/bike lanes.
Relationship to Plan:
This project is consistent with the Comprehensive Plan's
objective to develop a transportation system, which provides a
variety of transportation modes, including the provision of
sidewalks, as well as the Regional Bicycle Plan and Pedestrian
Obstacle Study.
Impact if Project Not Completed:
If not funded, an important link in the County's bike plan will
not be constructed and pedestrian and bicycle access will be
compromised.
Location/Site Status:
Approximately in the prior identified alignment for Greenbrier
Drive Extended.
Operating Cost Breakdown:
Annual, ongoing operation costs of $5,000/year (in inflation
adjusted dollars) are anticipated for repair/maintenance of the
sidewalk, beginning in FY 01.
Technical Committee:
The Technical Committee recommends funding for this project
as requested.
Proiect TL Prior FY 99/00 'FY 00/01 FY 01/02 FY 02/03 FY 03/04 TL 00-04 I Unfunded
Project Total 75,000 75,000 75,000 ]
Less: Fees ·
Less: Revenues [
Less: Other 0 0 0 [
Net Request 75,000 75,000 75,000 [
Net Recornna 75,000 75,000 75,000 [
Operating Ongoing 5,000 5,150 5,305 5,465 20,920 I 0
*
Includes Land Acquisition. No
50 Capital Improvement Program FY 1999/2000 - 2003/2004
Greenbrier/Hydraulic Rd. Streetlights
CIP Staff (Engineering) Assistance Req, ? Yes Continuation? X Documented Project/Need?
ProJect Dates: FY 99- FY O0 Revised? Other Cmty. Need/Service?
Project Description:
This project funds the construction of 10 streetlights at the
Greenbrier/Hydraulic/Rio Road intersection. This project is
timed with the Rio Road widening project.
Project Changes/Reasons for Revisions:
There are no changes to this project.
Relationship to Plan:
This project is consistent with the Pedestrian Obstacle Study.
Impa.ct if Project Not Completed:
If not funded, safety for pedestrians, bicyclists, and vehicles will
compromised.
Project Justification:
This intersection currently is subject to high volume and
multiple turning movements. As Hydraulic and Rio Roads are
widened, the situation is expected to intensify. Additionally,
pedestrian traffic is prevalent in this area and is increasing.
Location/Site Status:
Hydraulic Road/Rio Road
Operating Cost Breakdown:
Annual, ongoing operating costs of $3,600/year (in inflation
adjusted dollars) will cover the electricity costs associated with
the ~treetlight installation, beginning in FY 00.
Technical Committee Recommendation:
Although the Technical Committee supports this project in
concept, no funding is recommend, due to lack of available
revenues. Associated operating costs also have been eliminated.
Project TL Prior FY 99/00 FY 00/01 PY 01/02 FY 02/03 FY 03/04 ITL 00-04 I ,Unfunded
Projec~ Total 19,250 1,750 17,500 I 17,500 I
Less: Other 0 0 0 O_ ]
Net,Request 19,250 .,7, 00 I 17, 00 I
Net Recomrra 19,250 1,750 17,500
Operating Ongoing
0
* Includes LandAcquisition? No
CaPital Improvement Program FY 1999/2000 - 2003/2004 51
Ivy Road Landscaping
Project Contact: D. Benish, Planning
CIP Staff (Engineering) Assistance Req. ?
Project Dates: Undesignated Out Year
No
New Request?
Continuation?
Revised?
X
Mandated Project?
Documented Project/Need?
Other Cmty. Need/Service?
X
Project Description:
This project funds railroad embankment landscaping along the
Ivy Road Corridor (Route 250 West) from the City limits to the
Route. 250/29 Bypass, in accordance with the Ivy Road Design
Study. The study recommends extensive ground cover and
flowers. The trees and hedges account for approximately
$69,000 of the installation costs, with the ground cover
accounting for the remaining $130,000. Design costs are
included as part of the installation cost. The City of
Charlottesville and the University of Virginia would be
responsible for a similar project within the City limits.
Relationship to Plan:
This project is consistent with the Ivy Road Design Study and
the City/County Bicycle Plan and with the Lewis Mountain-
University Heights Neighborhood Study.
Impact if Project Not Completed:
If not funded, an important entrance to the County's urban area
and the City and University will continue to fall short of the
status called for in the Design Study. Maintenance costs for the
area can be expected to increase. An alternative to full funding
Would be funding the project in phases until completed.
This project will need to be coordinated with the
recommendation of the 250 west corridor study and the ultimate
improvements to Route 250 west, currently not scheduled in the
Six Year Primary Plan.
Project Changes/Reasons for Revisions:
There are no changes to this project. This project remains in an
undesignated "out year" because'it will be timed with the
improvements to Route 250 west, which haven't reached the
planning state yet. Also, the City project hasn't moved forward
and these projects should be done concurrently.
Project Justification:
This project will enhance the Entrance Corridor status of Route
250 West and will help to implement the Ivy Road Design
Study.
Location/Site Status:
Ivy Road from the City limits to the Route 250/29 Bypass.
Operating Cost Breakdown:
Operating costs of $15,000/year (adjusted for inflation) will
cover landscape maintenance, after which these costs ~ould be
phased downwards by approximately 50%. These operating
costs are reflected in the "out year" column.
Technical Committee Recommendation:
The Technical Committee recommends that this project remain
in an undesignated "out-year" until improvements to Route 250
West are ready to move forward.
Proiect TL Prior FY 99/00 FY 00/01 FY 01/02 FY 02/03 FY 03/04 TL 00-04 I Out Year
Project Total 199,000 [ 199,000
Less: Fees
Less: Revenues
Less: Other 0 ] 0
Net Request 199,000 ] 199,000
Net Recomm. 199,000 199,000
Operating Ongoing 15,000
* Includes LandAcquisition? No
52 Capital Improvement Program FY 1999/2000- 2003/2004
Meadow Creek Parkw,
IIProjeet Contact: gE. Mawyeri Engineering I New Request?
CIP Staff(Engineering} Assistance Req. ? Yes r Continuation?
Project Dates: Undesignated Out Year Revised?
· ay- Phase II
Mandated Project?Il
X Documented Project/Need? X
Other Cmty. Need/Service?
Project Description:
This project requests funding for the design component of Phase
II of the Meadow Creek Parkway project, from Rio Road to
Route 29. The design cost includes design, environmental
assessment and impact analysis, construction administration,
and base surveying.
This project represents the second request for funding of Phase
II of the Meadow' creek parkway project. A previous CIP
provided $109,060 in funding for an alignment study, which
was completed. Prior CIP requests also provided funding for
the construction of Phase I of the Meadow Creek Parkway,
which will be advertised for construction in March, 1999.
Although the County hopes that a bicycle/pedestrian path would
be included in the second phase of the Parkway Project, that
component is beyond the scope of this five-year CIP.
Project Changes/Reasons for Revisions:
There have been no changes or revisions to this ,project.
Location/Site Status:
The corridor for this project is from Rio Road, just east of the
Norfolk Southern Railroad and north of CATEC to Route 29,
just north of Polo Grounds Road.
Project Justification:
The Parkway is an essential improvement to the roadway
network, which will reduce traffic on. Route 29 and provide
improved access between downtown Charlottesville (and areas
east of the City) to the Hollymead area. The County currently
is pursuing funding of the project through the use of VDOT
primary road funds. However, VDOT has indicated that this
project will not be funded as a primary road project. Therefore,
local funding of the project may be necessary in order for the
project to proceed.
Relationship to Plan:
This is a recommended project in the Land Use Plan, the
Charlottesville Area Transportation Study (CATS), and the
County's priority list for primary road improvements.
Impact if Project Not Completed:
The environmental assessment is an essential next step toward
the ultimate construction of the road. Road plan development
and construction cannot proceed until the study is completed.
Operating Cost Breakdown:
There are no operating costs associated with this proposal.
Technical Committee Recommendation:
The Technical Committee recommends that this project remain
in an undesignated "out-year," until an appropriate funding
source can be found.
Project TL Prior FY 99/00 FY 00/01 FY 01/02 FY 02/03 FY 03/04 I TL 00-04 I Out Year
Project Total 4,299,060 1,209,060
I
3,090,000
I
Less:Fees
Less: v or :,1oo,ooo ooo
set teeuest 3,199,060 109,060 I [ 3,090,000
Net Recomm. 3,199,060 109,060 3,090,000
Operating 0 0
0
* Includes LandAcquisition? No
Capital Improvement Program FY 1999/2000 - 2003/2004 53
Neighborhood Plan Implementation Program
Project Contact: D. Benish, Planning
ClP Staff (Engineering) Assistance Req. ?
Project Dates: FY98- Ongoing
Yes
New Request?
Continuation ?
Revised?
X
Mandated Project?
Documented Project/Need?
Other Cmty. Need/Service?
X
Project Description: This project provides funds for
improvements identified in specific neighborhood plans,
including any additional neighborhood plans that come on line
after the completion of the Development Area Initiatives
Program. Staff will work with comm. unities to determine the
specific projects for these funds.
Project Changes~Reasons for Revisions: This project is
revised to add $50,000 in FY03/04, as well as minor rounding
adjustments in FY00-02.
Impact if Project Not Completed: Projects identified as
important to the communities may not be constructed. The
integrity of the Neighborhood/Community planning efforts may
be compromised.
Project Justification: Community/neighborhood plans are an
important new component to the Comprehensive planning
process. They are developed with significant input from
residents and establish a neighborhood-level vision and
implementation plan for neighborhoods within the Development
Areas. To maintain the integrity and value of this process it is
important to make a commitment to Support and implement
these plans. As noted above, the neighborhood/community
plans are a critical "next step" after the DISC study. With the
completion of these plans, neighborhood residents will have
even greater expectations of the County to implement the plans.
Relationship to Plan: These projects are consistent with the
recommendations of the Comprehensive Plan. The
community/neighborhood plans have been adopted as a general
guide for development within these areas. Furthermore, it is
anticipated that, among the recommendations coming out of the
DISC Study, the County will be expected to take greater
responsibility for the provision and enhancement of public
facilities and spaces, such as walkways, neighborhood level
(pocket) parks, street lighting, roadway landscaping, etc.
These needs/improvements will likely be identified through this
neighborhood planning process. The Neighborhood Planning
process is part of an overall approach of implementing the
growth management policy by providing a high quality urban
environment in the Development Areas, thereby making them
an attractive place to live.
Location/Site Status: Various locations in the County.
Operating Cost Breakdown: Unknown at this time, but
may be incurred for sidewalks, signage or other projects.
Technical Committee Recommendation:
Although the Technical Committee supports this project in
concept, no funding is recommend in FY00 & FY01, due to
lack of available revenues.
Total Prior FY 99/00 FY 00/01 FY 01/02 FY 02/03 FY_ 03/04 TL 00-04 Unfunded
Project Total Ongoing 70,000 60,000 55,000 55,000 50,000 50,000 270,000
Less: Fees
Less: Rev.
Less: Other 0 0 0 0 0 O_ 0 0
Net Request Ongoing 70,000 60,000 55,000 55,000 50,000 50,000 . 270,000
Net Recomm Ongoing 70,000 55,000 50,000 50,000 155,000 115,000
Operating
* Includes LandAcquisition? No
54 Capital Improvement Program FY 1999/2000- 2003/2004
,,Revenue Sharing Road Program/Traffic Calmin
ClP Staff (Engineering) Assistance Req. ? Yes Continuation? Documented Project/Need? X
Project Dates: Ongoing Revised? X Other Cmty. Need/Service?
Project Description:
Each year the County participates in the Revenue Sharing Road
Program in which the state provides funds for the construction,
maintenance, or improvement of secondary roads. The roads
programmed for improvements during the 5-year period
include:
Old Ivy Road. FY00/01, $1,000,000
Jarmans Gap Rd. (Rt. 691) FY99/00, $400,000
Old Lynchburg Rd. (Rt. 631) FY01/02, $500,000
James River Rd. (Rt. 726) FY02/03, $200,000
Ownesville Rd. (Rt. 676) FY03/04, $100,000
Browns Gap Rd. (Rt. 810) FY03/04, $100,000
Proffit Rd. (Rt. 649) FY02/03, $500,000
Dickerson Rd. (Rt. 606) FY02/03, $300,000
Project Changes/Reasons for Revisions:
This request is revised: a) to update the list of roads
programmed for improvements, b) to increase the County's
annual requests in FY00-03 from $400,000 to $500,000, and c)
to request an additional $500,000 in the fifth year (FY04.) The
annual project costs have been increased by $100,000 annually
to ensure that a) the County would receive the highest award
under the program, and that b) sufficient surplus funding will be
available to fund Neighborhood Traffic calming projects. (Last
year, the Board approved using surplus revenue sharing road
funds to fund these traffic calming projects.)
The average annual award to the County is $400,000 under the
revenue sharing program, leaving approximately $100,000/year
available for traffic calming projects.
Location/Site Status: County wide.
Project Justification: This project: 1.) provides additional
state funds for secondary road improvements (since VDOT will
match local contributions of up to $500,000 annually); 2.)
accelerates improvements to secondary road projects by up to
three years (VDOT estimate); and 3.) provides funds for road
improvements currently not scheduled to receive State funding
Relationship to Plan: These road improvements are
outlined in the Comprehensive Plan and are consistent with the
Plan's goal of establishing a systematic and equitable
transportation system to insure effective provision of road
improvements and new construction.
Impact if Project Not' Completed: if not funded, these
projects would be constructed at a later date, thereby delaying
safety improvements to the urban roadway network. An
alternative method of funding only through the Six Year
Secondary Plan would delay actual construction of the projects.
Operating Cost Breakdown: N/A
Technical Committee Recommendation:
Although the Technical Committee supports traffic calming in
concept, no funding for traffic calming is recommended in
FY00-02, due to lack of available revenues. (This
recommendation effectively reduces the project amounts in
those years fi'om $500,000/year to $400,000/year.)
Total Prior FY 99/00 FY 00/01 FY 01/02 FY 02/03 FY 03/04 ITL 00-04 Unfunded
Project Total Ongoing Yearly 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 5,000,000
Less: Fees
Less: Rev.
Less: Other 0 0 0 0 0 0 0 0
Net Request Ongoing Yearly 500,000 500,000 500,000 500,000 500,000 2,500,000
Net Recomm. Ongoing Yearly 400,000 400,000 400,000 500,000 500,000 2,200,000 300,000
Operuiing
* Includes Land Acquisition? No
Capital lmprovement Program FY 1999/2000,2003/2004 55
Route 29 North Landscaping
Project Contact: D. Benish
CIP Staff (Engineering) Assistance Req. ?
Project Dates: FY 96 - FY O1
Yes
New Request?
Continuation ?
Revised?
X
Mandated Project?
Documented Project/Need?
Other Cmty. Need/Service?
X
Project Description:
This project continues funding for landscaping the median area
of Route 29 North disturbed by VDOT road improvements.
· The first phase of the road widening project, from the City
limits to the Rio Hills Shopping Center was completed in
December, 1995, and the second phase, from Rio Hills
Shopping Center to the South Fork Rivanna River, was
completed in May, 1997. The landscaping for these two phases
was completed in the fall of 1997.
A de£mitive schedule for the construction of the third phase of
the project from the South Fork Rivanna River to Airport Rd.
has not been set, but construction is not anticipated until FY
01/02 or later. This project budgets funds to provide
landscaping for Phase III of the road project.
Hopefully, VDOT will fund a significant portion of the
landscaping cost for Phase III, as it did for Phases I and II. At
this time however, VDOT has not committed to funding this
phase of the project. This CIP request assumes that VDOT will
fund all Phase III landscaping costs. If VDOT decides not to
contribute, however, funding would have to be borne by the
County. The cost estimates are based on the cost of the
landscaping the first two phases of the project on a per mile
basis. As construction plans for this phase have not been
finalized by VDOT, these landscaping cost are very preliminary.
Project Changes/Reasons for Revisions: Funding for
Phase III of this project has been moved to an undesignated out
year, since VDOT has not firmly committed to a construction
schedule.
Project Justification: This project will improve the
appearance of this major traffic corridor. If not completed,
grass planting and mowing will be done by VDOT.
Relationship to Plan: This project is consistent with the
Comprehensive Plan recommendation for entrance corridor
enhancement.
Impact if Project Not Completed: If not funded by VDOT
or the County, an opportunity to enhance the Entrance Corridor
status of Route 29 North will be missed. Landscaping would
consist of a grass median only.
Location/Site Status: Rte. 29 North, from the City limits to
Airport Road.
Operating Cost Breakdown: Operating costs include
$14,000/year (in inflation adjusted dollars) for landscape
maintenance and phased plantings.
Technical Committee Recommendation: The Technical
Committee recommends that this project remain in an
undesignated out year until VDOT's construction schedule and
level of funding commitment are known.
Proiect TL Prior FY 99/00 F~' 00/01 FY 01/02 FY 02/03 FY 03/04 TL 00-04 I Out Year
Project Total 691,000 389,000 I 302,000
Less: Fees I
Less: Business 18,000 12,000'* · I 6,000'*'
Less VDOT 655,000 359~000 I 2967000
Net Request 18,000 18,000 [ 0
Net Recomm. 18,000 18,000 0
Operating OngOing 0 0 0 0 0 0 0 14,000
Includes Land ,~cquisition? No
** Business Contribution towards func~ing of Phases I and II.
*** Business Contribution towards funding of Phase III.
56 Capital Improvement Program FY 1999/2000- 2003/2004
,, Seminole/Pepsi Place Connector
CIP Staff (Engineering) Assistance Req. ? Yes Continuation? X Documented Project/Need?
Project Dates: Undesignated Out Year Revised? Other Cmty. Need/Service?
Project Description:
This is the extension of Zan Road (in the City) to connect to
Pepsi Place at the existing cul-de-sac. (Ninety-five percent of
this road alignment is within City limits.) This project formerly
was named "Zan Road Extension."
The City's share of funding for this project is $529,100.
Completion of this project is subject to City funding, which is
still undetermined. No commitment by the City has been made
to construct this project to date.
Relationship to Plan:
Goal 9, Objective 1.
Impact if Project Not Completed:
If not funded by the County, and the City funds their portion,
the road could not be built.
Location/Site Status:
Through the Pepsi property, behind the Post Office.
Project Changes/Reasons for Revisions:
This project remains an out year project.
Project Justification:
This connector road will allow traffic entering at Seminole
Square an alternate path to Rio Road without using Route 29.
This road will provide an alternative north-south facility to
Route 29. Based on the traffic study, this road will not
significantly relive Route 29 traffic.
Operating Cost Breakdown:
There are no associated operating costs.
Technical Committee Recommendation:
The'Technical Committee recommends that this project remain
in an undesignated "out-year" until a funding commitment has
been made by the City.
Less: City 529~100 I 529~ 100
Net Request 27,900
Net Recornm. 27,900 27,900
Operating 0
0
* Includes LandAcquisition? Yes
Capital Improvement Prbgram FY 1999/2000,2003/2004 57
Sidewalk Construction Program
Project Contact: D. Benish, Planning
CIP Staff (Engineering) Assistance Req. ?
Project Dates: FY99 - Ongoing
Yes
New Request?
Continuation ?
Revised?
X
Mandated Project?
Documented Project/Need?
Other Cmty. Need/Service?
X
Project Description: The purpose of this request is to provide
annual, ongoing funding for the construction of sidewalks and other
pedestrian-related improvements not funded in conjunction with road
projects, no_._~r identified in a particular neighborhood plan. (Projects
funded in conjunction with road projects ~e presented separately in the
CIP. Projects identified in neighborhood plans are funded under the
Neighborhood Plan Implementation 'Program.) Projects anticipated for
construction include:
Avon Street (Southern Parkway to Mill creek South); Fifth Street
Extended (Old LYnchburg Road to 1-64); Old Lynchburg Road
(Azalea Pk. to 5th St.); Four Seasons Development; Hillsdale Drive;
Barracks Road (Georgetown Rd. to Old Salem Apartments); Putt
Putt Lane; Route 20 (Wilton Apt. to Route 250); Hydraulic Road
(Rt. 29 to Georgetown); Commonwealth Drive; Rio Road (Albemarle
Square to Route 29); Rio Road (Dunlora to Pen Park Rd.); Crozet
"Downtown" (New and Replace)
Project Changes/Reasons for Revisions: This request is
revised to include the Hydraulic Rd., Rio Rd., Commonwealth Drive
and Downtown Crozet projects (based on plan/study, public request
and staff, input.) Additionally, the following funds are added:
$100,000 (FY00), $50,000 (FY01), $25,000 (FY00), and $50,000
(FY04.) (The additional funding in FY 99/00 reflects the need to
move forward with improvements to the County walkway system,
based on numerous requests from the public.)
Project Justification: This project provides ongoing funding
to support and improve .pedestrian access opportunities. Annual
funding for a general sidewalks construction program also would
permit greater flexibility for planning and construction needed
facilities. A new emphasis at the County (Comprehensive Plan review)
and regional levels (update of CATS) is on developing a multi-modal
transportation system, which includes the development of pedestrian
facilities. Furthermore, it is anticipated that the DISC Study will
recommend that. the County take greater responsibility for the
provision and enhancement of public facilities and spaces, such as
walkways, neighborhood level (pocket) parks, street lighting, roadway
landscaping, etc.
Relationship to Plan: This project is consistent with the
Comprehensive Plan's objective of"developing a transportation system
which facilitates a variety of transportation modes, including the
provision of sidewalks and bikeways in appropriate areas, "as well as
th6 adopted Six Year Road Improvements Plan and the general goals
and objectives of the Qualitative Components of the revised
Charlottesville Transportation Study (CATS).). This specific effort
is part of an overall approach of implementing the growth management
policy by providing a high quality urban environment in the
Development Areas, thereby making them an attractive place to live.
impact if Project Not Completed: If not funded, opportunities
to fund sidewalk improvements in a timely manner may be lost.
Location/Site Status: Various lOcations in the County.
Operating Cost Breakdown: Ongoing operating costs of
approximately $5,000/year (adjusted for inflation) per sidewalk project
are anticipated for repair/maintenance, beginning in FY 00.
Maintenance costs may need to reconsidered in the future if asphalt
sidewalks are constructed, since they have a higher maintenance cost
than concrete sidewalks.
Technical Committee Recommendation: The Technical
Committee recommends reduced funding in FY00 (from $100,000 to
$0) and FY01 (from $100,000 to $50,000), due to lack of available
revenues. Associated operating costs also have been deferred.
Proiect TL Prior FY 99/00 FY 00/01 FY 01/02 FY 02/03 FY 03/04 TL 00-04 I Unfunded
Project Total Ongoing 100,000 I00,000 100,000 75,000 50,000 50,000 375,000 I
Less: Fees I
Less: Revenues
Less: Other 0 0 0 0 0 0 0_. O_
Net Request Ongoing 100,000 100,000 100,000 75,000 50,000 50,000 375,000
Net Recomm. Ongoing 100,000 0 50,000 75,000 50,000 50,000 225,000 150,000
Operating Ongoing 5,000 5,150 5,305 5,465 20,920 0
* Includes LandAcquisition? No
58
Capital Improvement Program FY 1999/2000 - 2003/2004
Summary of Library Projects,
Admin & Courts
28%
Utilities
3%
Parks & Rec
18%
Libraries
2%
Public Safety
31%
4wys & Trans
18%
Project Name
Library Computer Upgrade
Library Maintenance/Replace ment Projects
Total Library Projects
Recomm Fiscal
Total Years
146,453 FY 00-01
187,1 O0 FY 00-04
333,553
Unfunded
Amounts
Out. Year
Totals
0
0
Capital Improvement Program FY 1999/2000 - 2003/2004
Libr,
Project Contact: W. Lyons, JMRL
CIP Staff (Engineering) AssistanCe Req. ?
Project Dates: FY98-FYO0
No
Project Description: This project replaces and upgrades Library
computer hardware, telecOmmunications devices and other
equipment/software.
'Installation of the computer equipment wiil'be completed in two phases.
In the first phase, 80 workstations and the supporting network
environment will be installed at a total cost of $698,166. (This phase
is projected to be completed either in FY 98/99 or FY99/00, pending
full funding of project costs by all localities.) The second phase,
projected to be completed in FY 00/0 I, involves the installation of an
additional 66 workstations, at a total cost of $141,000.
The County's share of the total project cost, $490,891, is based on
circulation and on the number of computer units per location. The
City's share is $216,119. Other localities are being asked to contribute'
a total of $132,156.
Project Changes~Reasons for Revisions: This cost of this
project is revised to. reflect bids received 'for both phases of the
installation. (Previous estimates were based on projected costs in the
automation consultant's report.) Phase I is estimated to cost $698,166,
of which $395,891 is the County's share. Phase II will cost $141,000,
of which $95,000 is owed by the County.
The FY 99/00 total project cost is $284,754, which includes $214,254
to complete Phase I, plus $70,500 in partial (50%) funding for Phase II.
(The County's share of the balance required to fund Phase I is $51,453.)
The remaining cost of funding Phase II of the project is requested in FY
00/01.
New Request?
Continuation ?
Revised?
X
Mandated Project?
Documented Project/Need?
Other Cmty. Need/Service?
X
Project Justification: Telecommunications technology has
undergone radical changes since the present network was installed.
Client/server architecture requires PC workstations rather than the dumb
terminals the Library is presently using.
Relationship to Plan: Consistent with Goal 3, Objective 5 and
Goal 9, Objective 9 of the Comprehensive Plan.
Impact if Project Not Completed: The availability of library
service will not keep pace with demand and growth; access to
information will be limited.
Location/Site Status: Various library branches.
Operating Cost Breakdown: The total annual cost of
maintaining/operating the system is estimated at $55,170 annually
(adjusted for inflation), based on RFP reply. (With the implementation
of Universal Services, however, data/telephone line costs are anticipated
to be less, although actual dollar amounts are unknown at this time.)
Funding for these additional operating costs are expected to come from
the Library's Equipment Fund, and not jurisdictional appropriations.
(Similar computer operating costs currently are paid from this fund.)
As such, the net additional operating impact shown below is zero.
Technical Committee Recommendation:
The Technical Committee recommends funding for this project, as
requested.
Project Total 839,166 483,912 284,754 70,500 355,254 I 0
Less:Fees I I
Less: City 216,119 139,474 56,142 20,503 I 76,645 I 0
Less: Other 132,156 0 129,659 2,497 I .1..32,156 I '0
Net Request 490,891 344,438** 98,953 47,500 [ 146,453 ] 0
Net Recomm. 490,891 344,438** 98,953 47,500 146,453 0
Operating 0 0 0 0 0 0 0 0 0
Includes Land Acquisition? No '
** Includes $44,438 in Library carry-over funds.
60 Capital Improvement Program FY 1 999/2000- 2003/2004
Maintenance/Replacement Summary
IIProject Contact: IV. Lyons, JMRL
CIP Staff (Engineering) Assistance Req. ?
Project Dates: Ongoing
No
Project Description:
This project funds various maintenance and replacement
projects at the Jefferson Madison Regional Library. (A
summary of these projects is-presented on the next page.)
Project Changes/Reasons for Revisions:
This project is revised to add the following maintenance/
replacement projects in FY03/04:
Repaint Interior of Gordon Ave. Branch
Repaint Exterior of Gordon Ave. Branch
Repaint Scottsville Library Roof
Northside I-IVAC Replacement
Scottsville & Crozet HVAC Replacement
Total
$5,600 *
$3,400 *
$4,500
$36,800
$54,800
$105,100
Costs shared 50/50 with City. Net County total is $100,600.
Project Justification:
Northside's entranceway is becoming a trip hazard. An interim
solution is working, but a permanent solution is required. The
bathrooms at the Central Library do not conform to ADA
standards. The deterioration of the interior paint at Scottsville,
Crozet, Northside and Central indicates a need for repainting.
Caulking at the Central Library is required to prevent water
damage to the interior.
INew Request?
Continuation?
Revised?
X
IMandatedProject?
Documented Project/Need?
Other Cmty. Need/Service?
Additionally, the costs to maintain/repair the unreliable HVAC
units at Northside, Scottsville and Crozet will continue to
increase, unless these units are replaced. In FY 98/99, $20,000
was used to replace two of the five HVAC units at Northside.
The ~emaining three units continue to leak, causing damage to
ceiling tiles and books. These ~original units do not meet present
HVAC specifications. Records indicate that the last major
rework of the HVAC units in Scottsville was in 1989. The
Crozet units have never been reworked.)
Relationship to Plan:
Consistent with goal 3, objective 5 and goal 9, objective 9 of the
Comprehensive Plan.
Impact if Project Not Complete&
Deferiorating facilities.
Location/Site Status:
Various branch libraries.
Operating Cost Breakdown:
N/A.
Technical Committee Recommendation:
The Technical Committee recommends full funding for this
project, as requested.
Pro.ieet TL Prior FY 99/00 FY 00/01 FY 01/02 FY 02/03 FY..03/04 TL 00-04 I Unfunded
Projebt Total Ongoing Ongoing 25,000 30,000 38,000 27,000 105,100 225,100 I
Less:Fees ' 1 I
Less: Revenues I
Less: City Ongoin~ Ongoing 0 15,000 5,000 13,500 4,500 38~000 I
Net Request Ongoing Ongoing . 25,000 15,000 33,000 13,500 100,600 t 187,100 I
1
Net Recornm. Ongoing Ongoing 25,000 15,000 33,000 13,500 100,600 187,100
Operating 0 0 0 0 0 0 0 0 0
* Includes Land Acquisition? No
Capital ImprOvement Program FY 1999/2000 - 2003/2004
Summary of Maintenance/Replacement Projects
Department Name: Jefferson-Madison Regional Library
FY t999-00
1. Repaint interior of Northside Library (Unchanged)
2. Repair Northside Library Entranceway (Unchanged)
3.
4.
5.
6.
1. Repaint Central Library 2nd FIo~r * (Unchanged)
2. Replace Mclntire Room Ceiling, Central Library * (Unchanged)
3.
4.
5.
6.
Total
1. Rework Central Library Bathrooms to Meet ADA * (Unchanged)
2. Repaint Crozet Library Interior (Unchanged)
3. Repaint Scottsville Library Interior (Unchanged)
4. Replace S. cottsville Library Circulation Desk '(Unchanged)
5. Cut Doorway Behind Ciculafion Desk, Scottsville (Unchanged)
6.
Total
1. Waterjet and Recaulk Stonework -Central Roof* (Unchanged)
2. Paint Central Library 3rd Floor * (Unchanged)
3.
5.
6.
Total
1.
2.
3.
4.
5.
6.
Paint Gordon Ave. Library Intedor * (New)
Paint Gordon Ave. Library Exterior * (New)
Paint Scottsville Library Roof (New)
Replace Northside HVAC (New)
Replace Scottsville & Crozet HVAC (New).
Total
Total
FY 99/00-03104 GRAND TOTAL:
* Costs shared 50/50 with City of Charlottesville
Requested Requested
Project Net CoUnty Tech Cttee
Total Cost Recomm
$15,000 $15,000 $15,000
$10,000 $10,000 $10,000
$0 $0 $0
$0 $0 $0
$0 $0 $0
$25,000 $25,000' $25,000
$20,000 $10,000 $10,000
$10,000 $5,000 $5,000
$0 $0 $0
$0 $0 $0
$0 $0 $0
$30,000 $t5,000 $15,000
$10,000 $5,000 $5,000
$10,000 $10,000 $10,000
$10,000 $10,000 $10,000
$5,000 $5,000 $5,000
$3,000 $3,000 $3,000
$38,000 $33,000 $33,000
$15,000 $7,500 $7,500
$12,000 $6,000 $6,000
$0 $0 $0
$0 $0 $0
$0 $0 $0
$27,000 $13,500 $13,500
$5,600 $2,800 $2,800
$3,400 $1,700 $1,700
$4,500 $4,500 $4,500
$36,800 $36,800 $36,800
$54,800 $54,800 $54,800
$105,100 $100,600 $100,600
$225,100 $187,100 $187,100
62
Capital Improvement Program FY 1999/2000- 2003/2004
Summary of Parks & Recreation Projects
Admin & Courts
28%
Utilities
3%
Parks & Rec
18%
~ries
2%
Public Safety
31%
Hwys & Trans
18%
Project Name
ADA Changes - Schools
Cashier Booth Imp.: CGL, MSV, WC
Chris Greene Lake Property Purchase
County Athletic Field Study/Dev,
Crozet Park Athletic Field Development
Ivy Landfill Recreation Access Dev.
New High School Cmty. Rec. Facilities
New Urban Area Gymnasium
PVCC Softball Field Lighting
School Athletic Field Irrigation
Scottsville Community Center Imp.
So. Albemarle Organization Park Dev.
Towe Lower Field Irrigation
Walnut Creek Park Improvements
Maintenance/Replacement Projects
Subtotal Parks & Recreation Projects
Recomm
Total
0
69 000
113,400
758599
498 93O
300,000
50,000
0
166,000
136,500
124,665
200,000
20,000
51,025
306,450
2,794,569
Fiscal Unfunded Out-Year
Years Amounts Totals
NA 72,295 0
FY 03-04 0 0
FY 04 0 0
FY 00-04 55,401 500,000
FY 00-03 0 0
FY 01 0 0
FY 02 0 0
NA 1,530,000 0
FY 02-03 0 0
FY 02-03 0 0
FY 00-02 0 0
FY 00-04 0 200,000
FY 02 0 0
FY 00-01 0 0
FY 00-04 0 _0
1,657,696 700,000
Capital Improvement Program FY 1999/2000 - 2003/2004
ADA Changes-
Project Contact: P. Mullaney, Parks & Rec. ] New Request?
CIP Staff (Engineering) Assistance Req. ? I Continuation?
Project Dates: 7/94 - 6/00 Revised?
School. s'
X
Mandated Project?
Documented Project/Need?
Other Cmty. Need/Service?
X
Project Description:
This project funds the completion of Americans with Disabilities
Act (ADA) improvements to outdoor recreation facilities at
County Schools. Improvement address: playground paving and
athletic fields at Stony Point, Yancey, Stone Robinson, Walton,
Brownsville, Henley, Jouett, and Burley, as well as equipment
add-on's for special needs and backfilling around accessible
playground areas.
Project Changes/Reasons for Revisions:
A total of $275,000 was appropriated in prior CIP's ~'or this
project, of which $72,294 remained unspent in FY 97/98.
However, this surplus was eliminated during budget reductions,
following an anticipated revenue shortfall that year. This request
restores these funds so that all of the ADA changes may be
completed.
Project Justification:
The ADA required the removal of architectural barriers by
January 26, 1995. This is the £mal phase of a funding plan
developed in FY 94-95.
Relationship to Plan:
To promote an adequate standard of living and quality of life for
all County residents through a combination of mutually
complimentary public facilities and services.
Impact if Project Not Completed:
If not funded, the County will not be in compliance with the
spirit or the law of the Americans with Disabilities Act, which
has mandated the removal of architectural barriers in County
p~ks by January 26, 1995.
Location/Site Status:
Various County School sites.
Operating Cost Breakdown:
None anticipated for these projects in FY00-04.
Technical Committee Recommendation:
The Technical Committee recommends that Parks and
Recreation utilize current revenue sources to complete these
improvements. As such, no additional funding is recommended.
Project TL Prior ** FY 99/00 FY 00/01 FY 01/02 FY 02/03 FY 03/04 TL 00-04 [ Unfunded
Project Total 268,000 195,705 72,295 I 72,295 ] 0.
Less: Revenues [
Less: Other 0 0 0 0 I '0
Net Request 268,000 195,705 72,295 72,295 ] 0
Net Recom~ 268,000 195,705 72,295
Operating
* Includes LandAcquisition? No.
** Prior funding equals approved appropriations of $275,000 less $79,295 re-appropriated to cover revenue shortfall in FY97/98.
64 Capital Improvement prOgram FY 1999/2000- 2003/2004
Cashier Booth Improve. CGL, MSV, WC
Project Contact: P. Mullaney, Parks & Rec.
CIP Staff (Engineering) Assistance Req. ?
Project Dates: 9/99
New Request?
Continuation ?
Revised?
X
Mandated Project?
Documented Project/Need?
Other Cmty. Need/Service?
X
Project Description:
This project replaces the cashier booth at Chris Greene Lake
(CGL), Mint Sprints Valley (MSV) and Walnut Creek parks
with more substantial structures that are equipped with steel
doors, service windows, and'concrete floors with safes, alarm
systems, and air conditioning.
Project Changes/Reasons for Revisions:
This project was requested last year but was not recommended
for funding by the Technical Committee because it was thought
that the project could be accomplished using savings from
current year capital projects. However, subsequent budget
reductions due to anticipated revenue shortfalls eliminated any
savings from current CIP projects. As such, Parks and Rec. is
again requesting that the project be funded within the fa'st year
of the five-year CIP, due to concern for employee safety.
Project Justification:
The recent robbery at CGL during the 1997 summer swim
season heightened awareness for providing a safer working
environment for park cashiers. Air conditioning will allow
cashiers to keep the door closed, providing a safer, more
comfortable environment. A floor safe would eliminate the
need to transport money to the shop safe. This request
represents one recommendation of the improvement plan jointly
developed with Albemarle County Police Department.
Funding for this project is requested in the first year of the five-
year CIP due to concern for the safety of department employees.
Relationship to Plan:
N/A
Impact if Project Not Completed:
Continuation of the current situation which is no longer
adequate at this time.
Location/Site Status:
Chris Greene Lake, Mint Springs Valley, and Walnut Creek
parks.
Operating Cost Breakdown:
Electricity for Air Conditioning: FY99/00 ($600 adjusted 3%
each year)
Technical Committee Recommendation:
The Technical Committee recommends that this project be
pushed back from FY99/00 to FY02/03 ($22,847) and FY03/04
($46,153), due to funding constraints. Associated operating
costs also have been deferred.
Pro.iect TL Prior FY 99/0.._.~0 FY 00/01 FY 01/02 FY 02/03 FY 03/04 TL 00-04 I Unfunded
Projeci Total 69,000 0 69,000 69,0001 0
Less: Fees I
Less: Revenues ]
Less: Other. O_ 0 0 O_ I 0
Net Request 69,000 0 69,000 69,000 I 0
Net Recomm 69,000 0 22,847 46,153 69,000 0
operating Ongoing 0 600 620 1,220
* Includes LandAcquisition? No
Capital Improvement Program FY 1999/2000 ~ 2003/2004
Chris Greene Lake Property Purchase
!
Project Contact: P. Mullaney, Parks & Rec. New Request? I Mandated Project?
CIP Staff (Engineering) Assistance Req. ? No Continuation ? XI Documented Project/Need?
Project Dates: 7/99- 12/99 Revised? Other Cmty. Need/Service?
X
Project Description:
This project funds the purchase ora 56.7 acre property adjacent
to the beach and parking areas at Chris Greene Lake Park, at the
current County appraisal.
Project Justification:
The most recent County appraisal of the property is $113,400 and staff
recommends offering that amount for the property. The purchase
would increase the buffer around the developed area of park and a
substhntial section of shoreline. Additionally, preventing the grazing of
cattle in close proximity to the beach will help to protect water quality
for swimming and water supply purposes.
Relationship to Plan:
This project agrees with the Comprehensive Plan goal of
protecting the County's surface water supplies and specifically
with the objective of protecting quality of surface water drinking
supplies. It also agrees with the goal of protecting the County's
natural resources.
Impact if Project Not Completed:
If not purchased, a new owner may be able to achieve access to
the~property and develop or graze cattle.
Location/Site Status:
Chris Greene Lake, Route 850
.Operating Cost Breakdown:
The only operating cost would be to bush hog the property a few
times per year, estimated at $1,000 for FY99. The property is not
in land use. The annual tax loss at the current appraisal is $815.
Technical Committee Recommendation:
The Technical Committee recommends that this project be
pushed back from FY99/00'to FY03/04, due to funding
constraints. Associated operating costs also have been deferred.
Project TL Prior FY 99/00 FY 00/01 FY 01/02 FY 02103' FY 03/04 ITL 00-04 I Unfunded
Project Total 113,400 0 113,400 113,400 ]
Less: Fees
Less: Revenues
Less:
Other
0 0 0 O_
NetRequest 113,400 0 113,400 113,400
/
Net Recomm 113,400 0 113,400 113,400 [
Operating Ongoing 0 1,815 1,815
* Includes LandAcquisition? Yes
66 Capital Improvement Program FY 1999/2000 - 2003/2004
County Athletic Field Study / Dev.
Project Contact: P. Mullaney, Parks & Rec.
CIP Staff (Engineering) Assistance Req. ?
Project Dates: 7/97- 6/05
New Request?
Continuation?
Revised?
X
Mandated Project?
Documented Project/Need?
Other Cmty. Need/Service?
X
Project Description:
This project requests funds to implement the recommendations
of the County Athletic Field Study, conducted in FY98. It
represents the second phase of a two-phase project to fa'st
identify potential athletic field space in the County, and then to
develop the selected sites.
In Phase I, a feasibility study was performed (FY98) to identify
potential sites. Phase II, addressed by this request, budgets
funds to begin implementing the recommendations of the study.
Parks and Recreation has developed a priority list based on a
needs survey and discussions with athletic program providers.
Although funding of these needs is shown over a six-year
period, it is understood that development would occur in
priority order as funds allow.
The City's share of softball field lighting at Towe Parl~ in
FY02/03 costs is $83,200. Since the County must 'front' the
entire FY03 project cost, the City's $83,200 reimbursement is
shown both as a reduction to the total project co.sg below, and as
a revenue source on the CIP revenue summary sheet.
Project Changes/Reasons for Revisions:
This project is revised to reflect FY03/04 funding for this
project. (The expected completion date is FY 04/05, contingent
upon an additional allocation that year of $500,000.) The total
cost of the project remains unchanged.
Project Justification: The various youth athletic leagues are
in immediate need of additi°nal space. Current school and park
fields are used relentlessly. Additionally, there is a critical need
to upgrade the quality of existing fields.
Relationship to Plan: This project is consistent with the
Comprehensive Plan by promoting an adequate standard of
living and quality of life. This project promotes positive youth
development, accommodates the anticipated growth of the
County and maximizes the use of existing County facilities.
Impact if Project Not Completed.. Continued and increasing
problems with athletic field scheduling. Continued deterioration
of existing fields. Prioritizing sport use according to seasons.
Location/Site Status: County wide
Operating Cost Breakdown: Operating costs are calculating
at $20,630 (FY00), $63,045 (FY01), $70,370 (FY02), $76,960
(FY03), and $88,775 (FY04). These cost cover regular
mowing, fertilization, top dressing, seeding, aeration, dragging,
marking, trash control etc., as well as a new mower purchase in
FY01.
Technical Committee Recommendation:
The Technical Committee recommends reduced funding for this
project in FY00/01 (from $78,205 to $66,575) and FY03/04
(from $308,280 to $264,509), due to funding constraints.
Total Prior FY 99/00 FY 00/01 FY 01/02 FY 02/03 FY 03/04 TL 00-04 ] Unfunded Out Year
Project Total 1,459,000 145,000 45,000 78,205 186,160 196,355 308,280 814,000 I 500,000
Less: Fees I
Less: Revenue I
Less: City ** 83,200** 0 0 0 0 83,200** 0 83,200** [ 0
NetRequest 1,375,800 145,000 45,000 78,205 186,160 113,155 308,280 730,800 I 500,000
Net Recomm 1,375,800 145,000 45,000 66,575 186,160 113,155 264,509 675,399 55,401 500,000
I
Operating Ongoing 0 20,630 63,045 70,370 76,960 88,775 319,780
· ?
Includes Land Acquisit~on. No
· * City reimbursement for its share of project costs in FY03 ($83,200.) These revenues are reflected on the CIP revenue summary sheet as well.
Capital Improvement Program FY 1999/2000- 2003/2004
Crozet Park Athletic Field Development
CIP Staff (Engineering) Assistance Req. ? No Continuation? X 1)ocumented Project/Need?
Project Dates: 7/97- 6/03 Revised? Other CMO/. Need/Service? X
Project Description:
This project funds the development of athletic field space at
Crozet Park to meet the need for additional athletic fields in
Western Albemarle County. The funding schedule for this
project is: (FY98) fields C, D, & E; (FY99) baseball field site
work; (FY00) baseball field completion; (FY01) field B; (FY02)
field A; (FY03) concession, press box, dugouts.
Project Changes/Reasons for Revision:
There have been no changes or revisions to this project.
Project Justification:
There is a pressing need for additional athletic field space
County wide. The Board of Supervisors and the Crozet Park
Board have agreed that land at Crozet Park would be made
available to meet this need. (This agreement was reached as
part of the funding agreement over Crozet Pool.) There is an
acute need for soccer field space in the Spring due to the use of
fields at Henley/Brownsville by Western Albemarle High
School (WAHS) and the need to share Murray and Crozet with
Baseball. SOCA has 650 participants on 41 teams and baseball
has 265 players on 21 teams. Often, in Spring, three or more
teams share soccer fields, and baseball and soccer will share a
baseball field. There is an immediate need to replace four fields
lost to WAHS at Henley/Brownsville. Baseball fields will allow
Peachtree Baseball to consolidate game sites to increase
convenience and concession sales.
This is an excellent opportunity as the Crozet Park Board is
willing to make land available for this purpose that otherwise
would have to be purchased elsewhere.
Relationship to Plan: This project is consistent with the
Comprehensive Plan by promoting an adequate standard of
living and quality of life. This project promotes positive youth
development and anticipated growth of the County. The project
maximizes use of existing land.
Impact if Project Not Completed: If not funded, there will
be continued and increasing problems with athletic field
scheduling, as well as a continued deterioration of existing
fields. The County may need to prioritize sport use according
to season.
Location/Site Status: Claudius Crozet Park.
Operating Cost Breakdown: Operating costs in the
following amounts cover regular mowing, fertilization, top
dressing, seeding, aeration, dragging, marking, trash control
etc., as well as a new mower purchase in FY02:$8,885 (FY99),
$9,395 (FY00), $15,210 (FY01), $39,760 (FY02), $20,495
(FY03), and $20,955 (FY04.)
Technical Committee Recommendation:
The Technical Committee recommends funding for this project
as requested.
Pro.ject TL Prior FY 99/00 FY 00/01 FY 01/02 FY 02/03 FY 03/04 TL 00-04 I Unfunded
Project Total 640,000 141,070 128,000 148,000 130,930 92,000
Less: Fees
Less:Revenues [ [
Less: Other 0.0' 0 0 0 0 0 0
Net Request 640,000 141,070 128,000 148,000 130,930 92,000
Net Request 640,000 141,070 128,000 148,000 130,930 92,000 498,930
Operating Ongoing 8,885 9,395 15,210 39,760 20,495 20}'¢~5 105,815
* Includes LandAcquisition? Yes or No
68 Capital Improvement Program FY 1999/2000- 2003/2004
IvY Landfill Recreation Access Dev.
Project Contact: P. Mullaney, Parks & Rec.
CIP Staff (Engineering) Assistance Req. ? No
Project Dates: 7/98 - 6/00
New Request?
Continuation?
Revised?
X
Documented Project/Need?
Other Cmty. Need/Service? X
Project Description:
This project budgets funds to provide access roads and parking
for 5 multipurpose fields to be developed by the Rivanna Water
and Sewer Authority (RWSA) as part of the closure and capping
of sections of the Ivy Landfill.
'Parks and Recreation has worked closely with RWSA in
developing this project, which is based on their plans for the
landfill. The timing of this project coincides with the closing of
the Ivy Landfill.
Project Justification:
The County currently is in need of additional athletic field
space. The Ivy area is one of the areas where the field shortage
is crucial. Soccer and baseball teams have to share the fields at
Murray and Meriwether Lewis elementary schoOls. Soccer is
th& largest field user and has identified the immediate need for
9 additional fields. This complex of 5 fields can serve all Ivy
area teams freeing the fields up at Murray and Meriwether
Lewis for baseball. It also can serve as a practice site for adult
soccer and traveling teams and also as a weekend game site for
the house league, thus taking the load offof fields County wide.
Relationship to Plan:
This project is consistent with the Comprehensive Plan by
promoting an adequate standard of living and quality of life for
all County residents through a combination of mutually
complimentary public facilities and public and human services.
This project promotes positive youth development.
Impact if Project Not Completed:
If not funded, we will miss a major opportunity to help meet our
athletic field needs at a relatively modest price. This is an
opportunity to get the maximum public benefit out of this
publicly owned property. Additionally, this facility would be
difficult to locate anywhere else in the County.
Location/Site Status:
Ivy Landfill
Operating Cost Breakdown:
Contractual Payment to RWSA for mowing, fertilization, top
dressing, seeding, aeration and trash control, estimated at:
$13,930 (FY00), $14,630 (FY01), $15,365 (FY02), $16,130
(FY03), and $16,940 (FY04.)
Technical Committee Recommendation:
The Technical Committee recommends that this project be
pushed back from FY99/00 to FY00/01, due to funding
constraints. Associated operating costs also have been deferred.
Project TL Prior FY 99/00 FY 00/01 FY 01/02 FY 02~03 FY 03/04 ] TL 00-04 I Unfunded
Project Total 330,000 30,000 300,000 I 300,000 I
Less:Revenues I I
Ne~ Request 330,000 30,000 300,000 [ 300,000 I
Net Recomm 330,000 30,000 300,000 300,000
Operating Ongoing 13,930 14,630 15,365 16,130 60,055
* Includes Land Acquisition? No
Capital Improvement Program FY 1999/2000 - 2003/2004
New High School Cmty. Rec. Facilities
CIP Staff (Engineering) Assistance Req. ? No Continuation? X Documented Project/Need? X
Project Dates: 7/~6- 6/01 Revised? Other Cmty. Need/Service?
Project Description:
This project requests funds: 1) to light and irrigate the baseball
field at the New High School and to construct and irrigate 2
multi-purpose fields in FY97 ($275,000); 2) to equip the
auxiliary gym at the high school with~asketball goals, padding
and volleyball equipment in FY99 ($18,500); and 3) to provide
$50,000 in planning funds (FY01) to determine the feasibility
of a public-private parmership in the construction of a 50 meter
indoor pool facility in the County.
Project Justification:
Middle schools and high schools serve as district park facilities
in the County. There is a tremendous need for more and better
athletic fields in the County. The new high school's centralized
location makes it an ideal site. Lights and irrigation are
necessary to accommodate joint school and heavy community
use. Additional gym space also is an urgent need, especially in
a centralized urban location. Additionally, City pools are
booked to capacity with a high percentage of County residents.
Relationship to Plan:
This project is consistent with the Comprehensive Plan by
promoting an adequate standard of living and quality of life for
all County residents through a combination of mutually
complimentary public facilities. The project also promotes
positive youth development and agrees with the Community
Facilities Plan, which calls for district park facilities at high
schools.
Impact if Project Not Completed:
If not funded, problems with the lack of athletic field and
gymnasium space will worsen. An overcrowding of City indoor
pools will result in higher rates and decreased availability to
County residents.
Location/Site Status:
Monticello High School site, near PVCC.
Operating Cost Breakdown:
Annual, ongoing operating costs of $19,250/year (adjusted for
inflation) are expected to cover repair and maintenance,
supplies, utilities and fuel, beginning in FY 98/99.
Technical Committee Recommendation:
The Technical Committee recommends that this project be
pushed back from FY00/01 to FY01/02, due to funding
constraints.
Pro.iect TL Prior FY 99/00 FY 00/01 FY 01/02 FY 02/03 FY 03/04 TL 00-04 I Unfunded
Project Total 343,500 293,500 50,000
Less: Fees
Less: Revenues I
Less:Other 0 0 . 0
Net Cost 343,500 293,500 50,000 50,000
Net Cost 343,500 293,500 50,000 50,000
Operating Ongoing 19,250 19,830 20,425 21,040 211670 ....... 22,32~ 105,285
* Includes LandAcquisition? No.
70
Capital Improvement Program FY 1999/2000 - 2003/2004
New Urban Area Gymnasium
Project Contact: P. Mullaney, Parks & Rec.
CIP Staff (Engineering) Assistance Req. ?
Project Dates: July 03- June 04
New Request?
Continuation?
Revised?
X
Mandated Project?
Documented Project/Need?
Other Cmty. Need/Service?
X
Project Description:
This project funds the construction of a new 82' X 110'
gymnasium on existing County property in the Urban Area.
The total cost of $1.53 million is based on the cost of gym
construction at Western Albemarle High School, and consists
of: $135,000 in site work and $1,395,000 for construction.
Project Justification:
There is virtually no available gym space from November
through March for additional or expanded evening recreation
programs. Currently, there are 2,650 participants in youth
basketball. However, the County only has space for 1 practice
per week, although ideally 2 practices should be held. New
AAU programs are competing for space along with the rising
interest in indoor soccer. The success of the Middle School
After School Program has created a scheduling conflict in the
afternoons with high school athletic programs that use middle
school gyms.
Impact if Project Not Completed:
If not funded, the lack of gymnasium space will worsen, which
will limit the expansion of current programs and eliminate the
possibility of new programs.
Relationship to Plan:
This project is consistent with the Comprehensive Plan by
promoting an adequate standard of living and quality of life for
all County residents through a combination of mutually
complimentary public facilities. The project also promotes
positi~re youth development and agrees with the Community
Facilities Plan, which calls for Park Facilities at county schools.
Location/Site Status:
Somewhere on existing County property in urban area.
Operating Cost Breakdown:
Operating cost are not anticipated until FY04/05. Estimated
annual costs include:
Water & Sewer
Custodial
Mowing & Snow Removal
Program Supervision
(1248hours ~ $11.25/hr)
$11,930
$5,850
$2,800
$14,040
$34,620
Technical Committee Recommendation:
Since community recreational' space is included in the Jack
Jouett, Hollymead Gym and Northern Elementary School
projects, no additional funding for this project is recommended.
Project TL Prior FY 99/00 FY 00/01 FY 01/02 FY 02/03 FY 03/.04 TL 00-04 I Unfunded
Project Total 1,530,000 0 1,530,000 1,530,000 I
Less: Fees I
Less: Revenues
Less: Other _0
Net Request 1,530,000 0 1,530,000 1,530,000
Net Recomm 1,530,000 0 1,530,000
Operating 0 0 0 0
* Includes LandAcquisition? No
Capital ImprOvement Program FY 1999/2000- 2003/2004
PVCC Softball Field Lighting
ClP Staff (Engineering) Assistance Req. ? X Continuation ? X Documented Project/Need?
Project Dates: 10/01 - 3/03 Revised? Other Cmty. Need/Service? X
Project Description:
This project replaces athletic field lighting on two softball fields
at PVCC ($146,000,) and installs a cone shaped backstop and
netting along the right field line of one field ($20,000.)
Project Justification:
During the discussion on Monticello High School, the neighbors
identified the problems with spill lighting and foul balls that they
were experiencing with the current facility. The new lighting
technology will minimize the spill light into the surrounding
neighborhood, and address deficiencies with the existing light
system. (The current lighting was installed in 1983 by a
contractor not skilled in athletic field lighting; the lights are too
low and have many blind spots.) The new backstop and netting
would reduce the problems currently experienced with foul balls.
Relationship to Plan:
This project is consistent with the Comprehensive Plan by
promoting an adequate standard of living and quality of life.
The project reduces the negative impact on the surrounding
neighborhood, which will help assure the continued use of this
facility.
Impact if Project Not Completed:
If not funded, problems with the neighborhood residents will
continue.
Location/Site Status:
Piedmont Virginia Community College.
Operating Cost Breakdown:
No additional operating costs are anticipated, above what
already is included in the operating budget.
Technical Committee Recommendation:
The Technical Committee recommends funding for this project
as requested.
Project TL Prior FY 99/00 FY 00/01 FY 01/02 FY 02/03 FY 03/04 I TL 00-04 [ Unfunded
Project Total 166,000 83,000 83,000 166,000 [
Less: Fees [
Less:Revenues I [
Less: Other O_ 0 0 0 [
NetRequest 166,000 83,000 83,000 I 166'0001
Net Recomm 166,000 ' ~
83,000' 83,000 166,000
Operating 0 0 0 0 0
* Includes LandAcquisition? No
72 Capital Improvement Program FY 1999/2000- 2003/2004
Project Contact: P. Mullaney, Parks & Rec.
CIP Staff (Engineering) Assistance Req. ? Yes
Project Dates: 6/02 - 8/02
School Athletic Field Irrigation
New Request? Mandated Project?
Continuation? X Documented Project/Need?
Revised? Other Cmty. Need/Service?
X
Project Description:
This project installs irrigation systems on the multipurpose
fields at Hollymead Elementary (3 fields), Henley Middle (2
fields) and Jouett Middle School (2 fields). The price per field
is estimated to be $19,500.
Project Justification:
The multipurpose fields at Hollymead, Henley and Jouett are the
major game and practice sites for recreational sports in the
County. Multipurpose fields get the most intensive use from
school and community programs. Many complaints are
received each year about the lack of field space and the
condition of existing fields. Fields are used so heavily that it is
impossible to keep any type of grass cover or repair damaged
areas. Nor are there enough fields to take fields out of play for
extended periods.
Relationship to Plan: .
This project is consistent with the Comprehensive Plan by
promoting an adequate standard of living and quality of life for
all County residents through a combination of mutually
complimentary public facilities and public and human services.
This project promotes positive youth development and
maximizes the use of schools as community and district parks,
per the Community Facilities Plan.
Impact if Project Not Completed:
If not funded, complaints about inadequate field space and the
deteriorating condition of existing fields will continue. Fields
will be bare for recreational and school use. The County may
need to limit play or take fields out of service, causing various
leagues to limit seasons or registration.
Location/Site Status:
Hollymead Elementary.
Henley Middle School.
Jouett Middle School.
Operating Cost Breakdown:
Annual operating costs of $1500/field/yr (for a total of
$10,500/yr for all 7 fields) are expected, beginning in FY03.
Technical Committee Recommendation:
The Technical Committee recommends funding for this project
as requested.
Proiect TL Prior FY 99/00 FY 00/01 FY 01/02 FY 02/03 FY 03/04 TL 00-04 I Unfunded
Project Total 136,500 0 68,250 68,250 136,500 I
Less: Fees [
Less: Revenues [
Less: Other 0 0 0 0 O_ [
Net Request 136,500 0 68,250 68,250 136,500 [
Net Recomm. 136,500 0 68,250 68,250 136,500
Operating Ongoing 0 10,500 10,815 21,315
* Includes LandAcquisition? No
Capital Improvement Program FY 1999/2000- 2003/2004
Scottsville Community Ctr. Improvements
Project Contact: P. Mullaney, Parks & Rec. New Request? Mandated Project?
CIP Staff (Engineering) Assistance Req. ? No Continuation? X Documented Project/Need? X
Project Dates: 7/98 - 6/02 Revised? Other Cmty. Need/Service?
Project Description:
This project continues the development of the Dorrier Park and
Scottsville Community Center property, according to the master
plan developed by the Scottsville Park Development
Association.
This request funds the following improvements: $60,700 for a
new baseball field (FY99 & FY00), $67,880 for a concession
building and jogging path (FY01), and $44,000 for playground
equipment, a rest area and landscaping (FY02.)
Prior improvements to the property include shelter/restroom
renovation, water fountain improvements, restoration of the
town baseball field, a childrens' playground, 2 tennis courts, a
basketball court, landscaping, walkways and parking areas.
Relationship to Plan:
This project is consistent with the Comprehensive Plan by
promoting an adequate standard of living and quality of life for
all County residents through a combination of mutually
complementary public facilities and public and human services.
The project also promotes positive youth development, directs
growth into designated growth areas, and is consistent with
rural/urban service level objectives in growth areas. This project
also agrees with the recommendations of the Public Facilities
Plan to provide district-level park services to Scottsville.
Impact if Project Not Completed:
If not funded, the lack of field space will worsen and Scottsville
will lack the district-level park service called for in the Public
Facilities Plan.
Project Justification:
This project represents the priority needs of the Scottsville Parks
Development Association and is justified by the lack of district
park facilities nearby. The Association has been very active and
has received a donation of a master plan for the property. The
Association is staffed by volunteers through a two-day
Community Center program in Scottsville.
Location/Site Status:
Scottsville Community Center
Operating Cost Breakdown:
Annual, ongoing costs include water, electricity and routine
cleaning supplies beginning in FY00; ballfield mowing/
maintenance beginning in FY01; time/materials for concession,
jogging path, and playground safety checks starting in FY02.
Technical Committee Recommendation:
The Technical Committee recommends funding for this project
as requested.
Project TL Prior FY 99/00 FY 00/01 FY 01/02 FY 02/03 FY 03/04 ITL 00-04 I Unfunded
P~oject Tota! 336,905 212,240 12,785 67,880 44,000 124,665
Less: Fees
Less: Revenues
Less: Other 0 O_ 0 0 0 0
Net Request 336,905 212,240 12,785 67,880 44,000 t 124,665 ]
Net Recomm. 336,905 212,240 12,785 67,880 441000 124,665
Operating OngoingI 900 1,405 6,950 7,470 lii190 imi 38,835
* Includes Land Acquisition? No
74 Capital Improvement Program FY 1999/2000- 2003/2004
So. Albemarle Organization Park Dev.
I
Project Contact: P. Mullaney, Parks & Rec. New Request? Mandated Project?
CIP Staff (Engineering) Assistance Req. ? Continuation? Documented Project/Need? X
Project Dates: . July 9?/98- June 07/08 Revised? X Other Cmty. Need/Service?
Project Description:
This project budgets funds for the purchase of Property and
development of a park to serve the needs of the neighborhoods
in the Yancey School District.
A 10-acre site has been selected for the park across from
Yancey SchoOl. Park needs have been determined by the
Southern Albemarle Organization (SAO.)
Project changes/Reasons for Revisions:
This project is revised to add $50,000/year in FY02-FY04,
based on the estimated cost of providing the facilities desired by
the SAO during a feasibility study of the property. The property
will be developed as funding allows, based on SAO and
· community priorities.
Additionally, $200,000 in 'out year' funding is projected to be
needed to finish development of the park (~ $50,000/year
during FY 04/05 ' FY 07/08.)
Relationship to Plan:
This project is consistent with the Comprehensive Plan by
promoting an adequate standard of living and quality of life for
all County residents through a combination of mutually
complementary public facilities and public and human services.
This project also promotes positive youth development. This
project provides facilities to supplement those at Yancey School
to the standards in the Community Facilities Plan.
Project Justification: On July 25, 1996, the Southern
Albemarle Neighborhood Organization was formed. At its
initial meeting, the Organization determined six important
community needs. The need to find land to develop a recreation
facility was the top priority; currently, there is not enough land
at Yancey School to meet the Community Park requirements
outlined in the Community Facilities Plan. Due to
transportation problems, the District Park facilities at Walton
and Scottsville and the County Park facilities at Walnut Creek
do not meet the needs of these neighborhoods.
Impact if Project Not Completed: The needS of the
community will not be addressed.
Location/Site Status: The site is directly across from
Yancey School on Rt. 627. It includes a portion of the Habitat
for Humanity property and two adjacent parcels. The County
is currently negotiating the purchase of the property.
Operating Cost Breakdown: Operating costs will be
dependent on the priority order of facilities developed.
"Placehoider" operating costs in the following mounts have
been calculated: FY00 ($6,825), FY01 ($7,125), FY02
($7,485), FY03 ($7,855), and FY04 ($8,095). These costs cover
salary, fringe and operating and are projected to be ongoing.
Technical Committee Recommendation:
The Technical Committee recommends funding for this project
as requested.
Pro.iect TL Prior FY 99/00 FY 00/01 FY 01/02 FY 02/03 FY 03/04 TL 00-04 ] Out r
Project Total $500,000 100,000 25,000 25,000 50,000 50,000 50,000 $200,000 ] $200,000
Less: Fees . I
Less: Revenues I
Less: Other 0 0 0 0 0 O_ O_ I 0
NetRequest 500,000 100,000 25,000 25,000 50,000 50,000 50,000 200,000 I 200,000
Net Recornnt 500,000 100,000 25,000 . 25,000 50,000 50,000 50,000 200,000 200,000
Operating Ongoing 0 6,825 7,125 7,485 7,855 8,095 37,385
* Includes LandAcquisition? Yes
Capital Improvement Program FY 1999/2000- 2003/2004
Towe Lower Field Irrigation
ClP Staff(Engineering) Assistance Req. ? No Continuation? X Documented Project/Need?
Project Dates: 7/01 - 6/02 Revised? Other Cmty. Need/Service? X
Project Description:
This project budgets funds to irrigate the little league/multi-use
field at Towe Park in FY02.
This project is contingent on approximately 40% funding
($8,000) from the City. Since the County is required to 'front'
the entire project cost. ($20,000), the City's $8,000
reimbursement is shown both as a reduction to the total project
cost below and as a revenue source on the CIP revenue summary
sheet.
Project Justification:
Fields get heavy use by both little league and soccer. The little
league/multi-purpose field is the only unirrigated field in Towe
Park. Due to heavy usage, it is impossible to keep any type of
grass cover or repair damaged areas.
Relationship to Plan:
This project is consistent with the Comprehensive Plan by
promoting an adequate standard of living and quality of life.
This project promotes positive youth development and meets
anticipated grOwth of the County. This project maximizes use
of existing County facilities.
Impact if Project Not Completed:
If not funded, it will be impossible to keep reasonable grass
co,~er on the field for playability and safety. The County may
need to limit playing time in order to maintain grass cover.
Location/Site Status:
Darden Towe Park.
Operating Cost Breakdown:
Annual operating costs of $500/year for water and electricity are
expected, beginning in FY02. (Operating expenses after FY02.
have been adjusted for inflation.)
Technical Committee Recommendation:
The Technical Committee recommends funding for this project
as requested.
Proiect TL Prior FY 99/00 FY 00/01 FY 01/02 FY 02/03 FY 03/04 I TL 00-04 I Unfunded
Project Total 20,000 0 20,000
Less: Fees
Less: Revenues
Less: City ** 8~000'* 0 8~000'* 8,000**
Net Request 12,000 0 12,000
Net Recomm 12,000 0 12,000 12,000
Operating Ongoing 0 ' 500' 515 530 1,545
* Includes Land,4cquisition? No .
** City reimbursement for its share of the project is $8,000 (40%.) These revenues are reflected on the CIP revenue summary sheet as well.
76 Capital Improvement Program FY 1999/2000 ' 2003/2004
Walnut Creek Park Im ovements
Project Contact: P. Mullaney, Parks & Rec~
CIP Staff (Engineering) Assistance Req. ? No
Project Dates: 7/96 - 6/01
New Request?
Continuation?
Revised?
X
Mandated Project?
Documented Project/Need?
Other Cmty. Need/Service?
X
Project Description:
This project funds the conslruction ora picnic shelter ($75,000
in FY97) and a children's playground ($24,500 in FY00) at
WalnUt Creek Park, which are accessible l~om the main parking
area near the beach and-are in compliance with ADA
requirements. The project also includes the renovation of the
old home site ($26,525 in FY01) for an Environmental
Education/Nature Center.
The State has provided $350,000 in prior year funding for this
project.
Project justification:
These are high priority items, which had to be cut out of the
original construction budget. The addition of a picnic shelter
and playground will provide facilities equal to those at Chris
Greene and Mint Springs for residents of Southern Albemarle.
The shelter is expected to generate $1,500-$2,000 in additional
daily fees. Covegarden Ruritans have offered to provide labor
to renovate the old house. The park consists of 525 acres and
interest has been expressed in developing a prOgram similar to
ICNA. ICNA is being used very heavily.
Relationship to Plan:
This project is consistent with the Comprehensive Plan by
promoting an adequate standard of living and quality of life for
residents, equitably providing cost effective public services,
suppo, rting services that promote positive youth development,
and providing education to ensure protection of the County's
natural and scenic resources.
Impact if Project Not ComPleted: ~ '
Not funding the Shelter and playgr°und projects W°Uld result in
a lower level of service at Walnut Creek compared to Chris
Greene and Mint Springs Parks. Not funding the Nature Center
project would delay opporumities to supplement the program at
ICNA and take full advantage of the total park acreage.
Location/Site Status:
Rotite 631 - 1/2 mile south of ROute 708 intersection.
Operating Cost Breakdown:
Ongoing operating costs of $720/year (adjusted for inflation)
are expected annually for minor repairs, painting and electrical
costs for the building, beginning in FY02. Additionally,
beginning in FY03, $3,000 will be added every three years for
replacement mulch on the playground.
Technical Committee Recommendation:
The TeChnical committee recommends funding for this project
as requested.
Proiect. TL Prior * FY 99/00 FY 00/01 FY 01/02 FY 02/03 ,FY, 03/04 TL 00-04 I Unfunded
Project Total 2,351,025 2,300,000 24,500 26,525 51,025 I
Less: Fees I
Less: Revenues I
Less: State 350~000 350~000 0 _0. 0 ]
Net Request 2,001,025 1,950,000 .24,500 26,525 51,025 [
Net Recotn~ 2,001,025 1,950,000 24,500 26,525 51,025
Operating OngOing 0 720 3,740 765 5,225
* PriOr funding equals approved appropriations of $1,985,000 less $35,000 which was re-appropriated in FY 97/98 to cover budgetary shortfalls.
Capital ImproVement Program FY 1999/2000 ' 2003/2004
Maintenance / Replacement Summary
ClP Staff (Engineering) Assistance Req. ? Continuation ? Documented Project/Need?
Project Dates: Ongoing Revised? X Other Cmty. Need/get. ice?
Project Description:
This project funds various Parks and Recreation maintenance
and replacement projects. A summary of these projects is
presented on the next page.
The City is expected to fund half. of the ICN,4 Barn & Tenant
House project in FYO0-O1 ($14,500) and 40% of ($9,200) of
Towe Cross Country Trail in FY02-03. Since the County must
'from' the entire cost of both of these projects, the City
reimbursements are shown both as an offset to the total project
cost below, and as a revenue source on the CIP revenue
summary sheet.
Project Changes/Reasons for Revisions:
This project is revised to add $117,820 in projects for FY03-04:
$104,320 for roof replacement at the Scottsville Community
Center, and $13,500 for roof replacement at the Meadows
Community Center.
Project Justification:
Maintenance and replacement projects generally repair and
'enhance existing facilities to make them more enjoyable and, in
many cases, safer. Some projects reduce annual operating
expenses by improving efficiency or reducing the frequency of
repeated repairs.
Relationship to Plan:
This project is consistent with the goals of the Comprehensive
Plan and Community Facilities Plan related to the adequate
maintenance of existing facilities.
Impact if Project Not Completed:
If not funded, the continued deterioration of facilities will make
them less functional, safe and enjoyable. Not funding the
enhancements also would result in maintenance of the status quo
at best.
Location/Site Status:
Various locations.
Operating Cost Breakdown:
There are no associated operating costs.
Technical Committee Recommendation:
The Technical Committee recommends funding for these
projects as requested.
.Pro,ject TL Prior FY 99/00 FY 00/01 FY 01/02 FY 02/03 FY 03/04 ITL 00-04 ] Unfunded
Project Total Ongoing 197,500 21,730 39,000 59,900 68,000 117,820
Less: Fees
Less: Revenues
Less: CiO; ** On~oin~ 6,500 _0 14,500'* 0 9,200** 0 23~700'*
NetRequest Ongoing 191,000 21,730 24,500 59,900 58,800 117,820
............................................................................................ ~ ..... .. ,;. ;. _ ,. ~ ;. _ ~ :.... ,. ................. ~ .............
NetRecomm Ongoing 191,000 21,730 24,500 59,900 58,800 117,820 282,750
* Includes LandAcauisitlon?
** City reimbursements for its share of project costs in FY01 ($14,500) and FY03 ($9,200.) These revenues are shown on the CIP revenue summaw
sheet as well.
78 Capital Improvement Program FY 1999/2000- 2003/2004
Summary of Maintenance Projects
Department Name: Parks & Recreation
FY 1999-00
2.
3.
4.
5.
6.
Bleacher Replacement at Scottsvilie & Greenwood Cmty. Ctrs. & Scottsville Elem,
Park Enhancement (Greenwood Kitchen, Downstairs Enhancement, Totier Picmc
Sites and Bridge)
Total
Requeste Requested
Project Net County Tech Cttee
Total Cost Recomm
$11,730 $11,730 $11.730
$10,000 $10,000 $1C,000
$0 $0 $0
$0 $0 $0
· $0 $0 $0
$0 $0 $0
$21,730 $21,730 $21,730
1. ICNA Barn & Tenant House Painting & Repairs (City will reimburse 50% of cost)
2. Park Enhancements (Scottsville Community Center sidewalk)
3.
4.
5.
6.
Total
$29,000 $14,500 $14,500
$10.000 $10,000 $10,000
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$39,000 $24,500 $24,500
1. Burley. Baseball Field Repairs (Fencing, Dugouts, Bleachers)
2. Scottsville Gym Light Fixture Replacement
3. Park Enhancements
4. Scottsville / Greenwood CC Electrical Upgrade
5. Ct. Square Statue & Cannon Restoration
6.
Total
$17,500 $17,500 $17,500
$11,600 $11,600 $11,600
$10,000 $10,000 $10,000
$7,500 $7,500 $7,500
$13,300 $13,300 $13,300
$0 $0 $0
$59,900 $59,900 $59,900
2.
3.
4.
5.
6.
Mint Springs Maintenance Shop (Repairs & Upgrade)
Darden Towe Park Cross Country Trail Improvements (City will reimburse 40% of cost)
Park Enhancement (Expand Swimming Dock at MSV)
Total
$35,000 $35,000 $35,000
$23,000 $13,800 $13,800
$10,000 $10,000 $10,000
$0 $0 $0
$0 $0 $0
$0 $0 $0
$68,000 $58,800 $68,800
1.' Scottsville Community Center Roof Replacement
2. Meadows Community Center Roof Replacement
3.
4.
5.
6.
Total
$104,320 $104,320 $104,320
$13,500 $13,500 $13,500
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$117,820 $117,820 $117,820
FY 99100-03104 GRAND TOTAL: $306,450 $282,750 $282,750
Capital Improvement Program FY 1999/2000- 2003/2004
This page is intentionally blank.
80 Capital Improvement Program FY 1999/2000 - 2003/2004
ImProvement
ects
Summary of Utility Improvement
Projects
Utilities
3%
Admin & Courts
28%
Parks & Rec
18%
Libraries
2%
Hwys & Trans
18%
Public Safety
31%
Project Name
Keene Landfill Closure
.Total Utility Improvement Projects
Recomm Fiscal
Total Years
475,000. FY 00-04
475,000
Unfunded
Amounts
Ou~Year
Total
500,000
500,000
Capital Improvement Program FY 1999/2000 - 2003/2004
Keene Landfill Closure
CIP Staff (Engineering) Assistance Req, ~ Yes I Continuation? Documented Project/Need?
Project Dates: 7/90- ? I Revised? X Other Cmty. Need/Service?
Project Description:
The project, is an environmental contingency 'fund to provide
corrective action, if necessary, upon discovery of potential
groundwater contaminates. Long-term monitoring of the
groundwater quality is presently being provided through the
operating budget. The funding projection is based upon an
estimate of what "could be" required to mitigate the impact to
groundwater.
Project Changes/Reasons for Revisions:
This project is revised to add $100,000 in additional
contingency funds in FY04 to provide adequate funds for
unexpected closure costs and potential groundwater problems.
(This request also rounds the previously-approved FY03
project total of $97,937 to $100,000.)
Additionally, long-range plans project that an additional
$500,000 may be needed in FY 04/05 - 08/09, or
$100,000/year. These additional funds are shown below, in the
"Out Year" column.
Project Justification:
Completion of DEQ mandated project requirements.
Relationship to Plan:
Goal 9, Objective 9, Strategy D of the Comprehensive Plan.
Impact if Project Not Completed:
Failure to proceed would be a violation of Federal and State
regulations.
Location/Site Status:
End of State Route 704 - Map 121 & 129.
Operating Cost Breakdown:
There are no associated operating costs.
Technical Committee Recommendation:
The Technical Committee recommends funding for this project,
as requested.
Project TL Prior FY 99/00 FY 00/01 FY 01/02 FY 02/03 FY 03/04 1 TL 00-04 I Out Year
Project Total 2,565,808 1,590,808 75,000 100,000 100,000 100,000 100,000 475,000 I 500,000
Less:Fees
Less: Revenues [
Less: Other O_ 0 0 0 0 0 0 0 [ 0
Net Request 2,565,808 1,590,808 75,000 100,000 100,000 100,000 100,000 475,000 I 500,000
Net Recomnt 2,565,808 1,590,808 75,000 100,000 100,000 100,000 100,000 475,000 500,000
Operating
* Includes LandAcquisition? No
Capital Improvement Program FY 1 999/2000 ' 2003/2004
Tourism Fund Summary
In FY 1997/98, a Tourism Fund was established with revenue from an increase in the County's transient occupanc
(hotel/motel) tax for the purpose of funding tourism-related expenditures, including capital projects that promot
tourism in the County. (By state law, the proceeds of the increased lodging tax may be used only for projects tha
promote tourism.) Two projects currently funded by tourism revenues are the Rivanna Greenway Access and Pat
project, and the Ivy Road Bike Lane project. The FY 99/00 - 03/04 recommended CIP includes a third project, th
River Access Improvement project to improve public river access at Warren Ferry and at river access points county
wide.
.A summary of recommended Tourism Fund revenues and expenditures, including capital project revenues and
expenditures, are presented below. A more detailed breakout of capital project revenues and expenditures is
presented on the following pages.
Tourism Fund Revenues:
State Reimb. (Rivanna Greenway)
Transfer from General Fund (1)
Total
FY99/O0 FYO0/01 FY01/02 FY02~03 FY03~0401] Total
25,000 0 0 0 25,000
664,380 684,300 704,829 729,498 753,205! 3,536,212
689,380 684,300 704,829 729,498 753,205~ 3,561,212
Tourism Fund Expenditures:
Visitor's Bureau (2)
Tourism Development (3)
Tourism Reserve
Ivy Road Bike Lanes
Rivanna Greenway Access & Path
River Access Improvements
Total
FY 99/00 FY 00/01 FY 01/02 FY 02/03 FY 03/04
128,044 131,886 135,842 139,918 144,115
170,179 175,282 180,540 186,859 192,932
311,156 352,132 131,946 377,721 357,158
0 0 231,500 0 0
30,000 0 0 0 34,000
50,000 25,000 25,000 25,000 25,000
689,380 684,300 704,829 729,498 753,205
Total
679,805
905,792
1,530,114
231,500
64,000
150,000
3,561,2t2
(1) Based on projected transient occupancy tax revenues from the Department of Finance, 10/22/98.
(2) Assumes annual increase of 3%.
(3) Increases by same percentage as transient occupancy tax revenues, annually.
Capital Improvement Program FY 1999/2000- 2003/2004
Tourism Fund Capital Project Revenues
Tourism Fund Capital Project Revenues
$445,500
State
Reimbursements
6%
Tourism Revenues
94%
State Reimb. (Rivanna Greenway)
Tourism Fund Revenues
Total
FY 99/0025,000 FY O0/Of 0 FY 01/020 FY 02/030 FY 03/040~!
55,000 25,000 256,500 25,000 59,000~
80,000 , 25,000 256,500 25,000 59,000H
Total
25,000
~20,500
445,500
84 Capital Improvement Program FY 1999/2000 - 2003/2004
Tourism Fund Capital Project Costs
Hwys. & Trans.
52%
Park & Rec.
48%
Ivy Road Bike Lanes
Rivanna Greenway Access & Path
River Access Improvements
Total
FY 99/00 FY 00/01 FY 01/02 FY 02/03 FY 03/04
0 0 231,500 0 0
50,000 25,000 25,000 25,000 25,000
30,000 ~ ~ g 34,000
80,000 25,000 256,500 25,000 59,000
Total
231,500
150,000
641000
445,500
Capital Improvement Program FY 1999/2000 - 2003/2004
Tourism Fund Capital Projects
Five-Year Project/Expenditure Summary
Type Pro_iect
TOURISM FUND CAPITAL PROJECTS
Rev Ivy Road Bike Lanes
Rev Rivanna Greenway Access & Path
New River Access Improvements
Subtotal
TOTAL TOURISM ClP PROJECTS
TOTAL TOURISM CIP REVENUER
OVER/UNDER
Total Other Net County
Cost ~ County Prior
287,000 0 287,000 55,500
Ongoing 140,000 Ongoing 375,000
Ongoing Q Ongoing Q
287,000 .140,000 287,000 430,500
287"000 140,000 287,000 430,500
FY 00-04
Total
231,500
150,000
64.000
445,500
445,500
86 Capital Improvement Program FY 1999/2000 - 200372004
Tourism Fund Capital Projects
Five-Year Proj ect/ExPenditure Summary
(Continued)
FY 99/00 FY 00/01 F_Y_O_11_02 ~ FY 03104
0 0 231,500 0 C
50,000 25,000 25,000 25,000 25,000
30.000 Q ~ ~ 34.000
80,000 25,000 256,500 25,000 59,000
Total
FY 00-04
231,50C
150,000
64.000
445,500
80,000 25,000 256,500 25,000 59,000 445,500
80.000 25.000 ~ ~ 59,000 445.500
0 0 0 0 0 ~
0
0 0
O 0
0
0 0
Capital Improvement Program FY 1999/2000 - 2003/2004
Tourism Fund Capital Projects
Cumulative Net Operating Cost Impact *
TOURISM FUND CAPITAL pROjECTS Prior
Rivanna Greenway Access & Path
River Access Im;)rovements
Subtotal
FY 99100 FY 00101 FY 01102 FY 02/03 FY 03104
8,000 9,700 11,400 13,100 14,800
13.880 14.29~ 14.725 15.170 ~
21,880 23,995 26,125 28,270 46,050
Total 00-0
57,000
146,320
Unfunded
Out-Year
* Operating costs to be funded with tourism revenues in the Tourism Fund.
88
Capital Improvement Program FY 1999/2000- 2003/2004
·
II Project Contact: D. Benish, Planning
CIP Staff (Engineering) Assistance Req. ?
Project Dates: FY 97- FY 99
Ivy Road Bike Lanes
Yes
INew Request?
Continuation ?
Revised?
X
Mandated Project?
Documented Project/Need? X
Other Cmty. Need/Service?
Project Description:
This project constructs shared bike lanes along the Ivy Road
Corridor (Route 250 West), from the City limits to the Route
250/29 Bypass. Hopefully, this project can be timed with the
improvements to Ivy Road in abe City. Timing for construction
of that project has not been set, however, right of way
acquisition is anticipated in FY 01/02.
Project Changes/Reasons for Revisions:
Project funding has been moved back two years (from FY00 to
FY02) to coordinate with the Ivy Road improvement project in
the City.
Project Justification:
This project will enhance the Entrance Corridor status of Route
250 West and improve the safety of the corridor. The large
UVA student populatiOn in this area generates considerable
pedestrian and bicycle traffic and the corridor is subject to high
traffic volume and multiple turning movements. The
construction of these improvements will help to implement the
Ivy Road Corridor Plan. The County will continue to pursue
f'mancial participation in this project from UVA, but the status
of their participation is unknown at this time.
Relationship to Plan:
This project is consistent with the Ivy Road Design Study, the
City/County Bicycle Plan and the Lewis Mountain-University
Heights Neighborhood Study.
Impact if Project Not Completed:
If not funded, safety for bicyclists and vehicles would continue
to be compromised.
Location/Site Status:
Route 250 West (Ivy Road)
Operating Cost Breai~down:
There are no associated operating costs.
Technical Committee Recommendation:
Th6 Technical Committee recommends funding for this project
as requested, through the County Tourism Fund.
Project TL Prior FY 99/00 FY 00/01 FY 01/02 FY 02/03 FY 03/04 ITL 00-04 [ Unt'unded
Proje6t Total 287,000 55,500 231,500 231,500
Less:Fees
Less:Revenues
Less: Other 0 0 0 0
Net Request 287,000 55,500 231,500 231,500
NetRecomm 287,000 55,500 231,500 I 231'5001
Operating
* Includes LandAcquisition? Yes or No
Capital Improvement Program FY 1999/2000- 2003/2004
Rivanna Greenway Access & Path
Project Contact: P. Mullaney, Parks & Rea
CIP Staff (Engineering) Assistance Req.?
Project Dates: January 97- ?
New Request?
Continuation ?
Revised?
X
Mandated Project?
Documented Project/Need?
Other Cmty. Need/Service?
X
Project Description:
This request provides funding to implement the Rivanna Greenway
Plan, and is part ora two-phase project to first purchase and develop
an accessible section of Greenway along the Rivanna Reservoir, and
then to implement the Rivanna Greenwa_y Plan.
Phase I of the project, begun in FY96, funded the purchase of four
acres of property to be used in conjunction with land proffers to
develop an accessible section of Greenway along the Rivanna
Reservoir. FY98 funding improved/relocated the existing boat ramp
and provided parking for 35 car/trailers and 15 cars at the water
treatment plant on the Reservoir.
Phase II of the project requests funding of $25,000 per year, beginning
in FY99, to implement the Rivanna Greenway Plan. These funds may
be used to purchase land, easements, or fund construction, depending
on the opportunities available. While the highest priority is on the
development of the Rivanna Greenway, consideration would be given
to developing associated greenways, such as Moore's Creek, if no
progress could be made on Rivanna in a given year or if an unusual
opportunity became available.
The State is projected to contribute $165,000 to this project in
FY99/O0. An ISTEA awarded to the City and County will be used to
offset $140,000 of the total project cost in FY00, thereby reducing the
County's net obligation. The remaining $25,000 in Virginia Trail
Fund matching grant funds, that must be 'fronted' by the County. (As
such, these funds appear both as an offset to the total cost below, and
as a revenue source on the CIP revenue summary sheet.)
Project Changes?Reasons for Revisions: This project is
revised to add $25,000 in FY03/04 for continued implementation of
the Greenway Plan.
Project Justification: The Rivauna Greenway is proposed along
a 12-mile section of the Rivanna River from ICNA to the Milton area.
Portions of the Greenway trail need to be made handicapped
accessible. Boat access improvements are necessary to improve safety
and provide adequate parking. The project also will provide bank-
fishing access to the reservoir.
Relationship to Plan: Goal of protecting surface and ground
water supplies and promoting the efficient use of County resources.
This project insures the preservation and use of a significant section
of the Rivanna Greenway corridor.
Impact if Project Not Completed: If not funded, a decent and
handicapped accessible access to the reservoir may never exist.
Regular funding is necessary to make the Greenway a reality.
Location/Site Status: Route 659 near Water Treatment Plant.
Rivanna River CorridOr. Other Stream corridors.
Operating Cost Breakdown:
Operating costs cover gate openings and closings, trash pick-
up, safety checks, and hazard removal.
Technical Committee Recommendation:
The Technical Committee recommends fimding for this project
as requested, through the County Tourism Fund.,
Project TL Prior FY 99/00 FY 00/01 FY 01/02 FY 02/03 FY 03/04 TL 00-04 I Unfunded
Project Total Ongoing 375,000 190,000 25,000 25,000 25,000 25,000 290,000 I
Less: Fees
Less: Revenues
Less: State ** 165~000 ** 0 165,000'* 165~000 **
Net Request Ongoing 375,000 25,000 25,000 25,000 25,000 25,000 125,000
Net Recomm. Ongoing 375,000 25,000 25,000 25,000 25,000 · 25,000 125,000
Operating Ongoing Ongoing 8,000 9,700 11,400 13,100 14,800 57,000
· Includes Land ACquisition? Yes or No
** Includes $140,000 in. direct cost offset and $25,000 in matching grant funds in FY00, which the County must "front" and the State reimburse. This
State reimbursement is reflected on the CIP revenue summary sheet as well.
90 Capital Improvement Program FY 1 999/2000- 2003/2004
River Access Improvements
Project Contact: P. Mullaney, Parks & Rec.
CIP Staff (Engineering) Assistance Req. ?
Project Dates: 7/99- Ongoing
INew Request?
Continuation?
Revised?
X
Mandated Project?
Documented Project/Need?
Other Cmty. Need/Service?
X
Project Description:
This request provides funding to improve public river access in
Albemarle County. FY99/00 funding includes the purchase of
5 acres of land at Warren Ferry on the James River. Also
included are funds to install fencing and an access gate, as well
as minor grading for the parking area.
The FY03/04 request is the fa'st year of an annual appropriation
to improve other river access points such as Hatton,
Howardsville, Rockfish River, etc.
The Warren Ferry access request was actually funded in a
previous year, but those funds were eliminated in a budget
reduction this year due to an anticipated revenue short fall.
Project Justification:
Currently the only public land at this heavily used access is a
30ft. right-of-way to the river. The adjacent property owner
actually disputes the existence of the' right-of~way. Due to
heavy use, the 30-ft. right-of-way is not sufficient to serve all
users, leading to trespassing on private property and a host of
other problems.
Relationship to Plan:
This project is consistent with the Open Space Plan section of
the Parks and Recreation element of the Community Facilities
Plan.
Impact if Project Not Completed:
Implications - The property needs to be secured in some
manner for public use, or current problems will continue.
Alternatives - It is possible that a long-tern lease may be
arranged with the property owner.
Location/Site Status:
FY99/00 - Warren Ferry- James River
FY03/04 and beyond: Countywide.
Operating Cost Breakdown:
Ongoing operating costs of $13,880/year (in inflation adjusted
dollars) are expected, beginning in FY99/00 for: salary costs
associated with daily gate opening & closing gate, trash pick-
up, and police coverage on busy May through September
weekends; and for operating costs associated with Porta Johns,
parking, and ramp repairs.
Technical Committee Recommendation:
The Technical Committee recommends funding for this project
as requested, through the County Tourism Fund.
Project Total Ongoing 0 30,000 34,000 64,000 I
Less: Fees I
Less: Revenues I
Less:Other 0 0_. 0 O} O[
Net Request Ongoing 0 30,000 34,000 ] 64,000]
Net Recomm. Ongoing 0 30,000 34,000 64,000
Operating Ongoing 0 13,880 14,295 14,725 15,170 31,250 89,320
* Includes Land.4cquisition? Yes
Capital Improvement Program FY 1999/2000 ' 2003/2004 91
This page is intentionally blank.
92 Capital Improvement Program FY 1999/2000- 2003/2004
· · ·
School Division CIP Fund Summary
As noted in the introduction, the recommended FY 99/00 - FY 03/04 CIP incorporates several Technical
Committee recommendations related to School Division CIP Fund projects:
Recommended expenditures shall not exceed available resources. The goal of the Technical Committee is
to recommend a capital improvement program balanced within available revenues. However, limited resources
restrict the number and size of capital improvement Projects the County is able to undertake each year. Due
to funding constraints, approximately $10.5 million in school projects could not be funded within available
revenues. This amount is shown as "unfunded" in the School Division CIP, and represents projects to be
deferred from the five-year CIP due to lack of available revenues.
Additionally, several capital projects remain in an undesignated "out year" beyond the scope of this five-year
CIP. These are "out year'' projects either because an appropriate funding source has not been found, because
the timing of the projects is undetermined, or because additional related expenditures are expected beyond this
five-year CIP. School Division "out year" projects total $10.2 million and include $8.1 million in continued
costs for the Monticello High School Addition project, $1.4 million in previously deferred maintenance and
repair projects, and $0.4 million in continued costs for the ScottsVille Elementary Library Addition project.
In this manner, the recommended CIP is balanced within available revenues, while ensuring that the Planning
Commission and the Board of Supervisors are aware of the/teed for these projects beyond the current five-year
plan.
No additional increases in school long-term debt or debt service are incurred in FY 99/00- 03/04 due to
operating budget constraints. To remain within projected General Fund revenues for FY 00-03, the Technical
Committee recommends that long-term debt and associated debt service amounts remain level with those
amounts previously approved by the Board of Supervisors as part of the FY 98/99 - 02/03 CIP.
The County shall continue to fund as many maintenance/replacement projects as it can out of current
revenues, and bond only those projects projected to have a useful life of 20 years or more. Although current
revenues were unable to fund all of the requested School Division maintenance and repair projects, which total
$6.5 million, the recommended CIP transfers approximately $5.2 million in current revenues to school division
maintenance projects over the 5-year period. Maintenance and replacement items not funded by local funds
i. nclude roof replacements and large chiller renovations/replacements, all of which have useful life-spans of at
least 20 years, and will be funded by 20-year VPSA bonds.
The County shall continue to fund computer/technology purchases with current revenues, instead of
borrowed funds. Since technology purchases typically have a useful life of 3-5 years, funding these purchases
through the sale of 20-year bonds is not fiscally prudent. As such, the Technical Committee continues to
recommend that technology needs be funded only with current revenues, or other, non-borrowed sources of
funding, such as state revenues (when available), or other local funds. Over the next five years, $2.32 million
in school technology projects are recommended, using funding available from the General Fund transfer to
the CIP, and other current revenues such as interest earned, and fund balance.
As a result of these recommendations, the School Division CIP is balanced within available revenues in both
the capital and operating budgets (debt service.)
Capital Improvement Program FY 1999/2000- 2003/2004
The recommended FY 00-04 CIP presents a funding scenario in which the majority of School Division projects,
including $1.3 million of the major repair and maintenance projects are funded with VPSA bonds in the mount
of$26,238,611. Current revenues, which include the General Fund transfer to the CIP, fund balance, and state
construction revenues, fund approximately $5.2 million in school maintenance/replacement projects, $2.3 million
of school technology projects and $0.5 million of the cost of the new Northern Elementary School.
To remain within projected General Fund revenues for FY 00-03, the Technical Committee recommends that
school bonds and associated debt service levels be held constant with previously approved amounts (from the
approved FY 98/99 - 02/03 CIP.) However, the School Division has requested $28.4 million in bonded projects
for FY 99-03, an increase of $8.9 million over the $19.4 million approved, for FY 00-03. This request reflects the
following major increases in school project costs: a $4.6 million increase in the cost of the Burley
Addition/Renovation project (to enlarge the capacity of the school from 436 to 616 and bring everything from the
annex into the main building), a $2.4 million increase in the Jouett Addition/Renovation project (to increase the
capacity of the school from 511 to 690 students), a $2.4 million increase in the Northern Area Elementary project
(to expand the planned capacity of the school from 400 to 600 students), and $3.5 million in additional Southern
Elementary School costs. (A more detailed analysis of new/expanded project costs during the first four years of
the CIP is presented on page 97 of this document.) The totalrequested bond issue for FY04 is $8.3 million, an
increase of $1.5 million over the $6.8 million in recommended borrowed funds.
Unless additional revenues can be found to fund the increased school project costs, the Technical Committee
recommends that the School Board defer approximately $10.5 million expenditures over the five-year period, an
amount equal to the total cumulative School Division shortfall.
Finally, an additional $10.2 million in school CIP projects remain within an undesignated "out year" beyond the
scope of this five-year CIP, either because an appropriate funding source could not be found, because the timing
of the projects is undetermined, or because additional related expenditures were expected beyond this five-year
CIP.
School Division CIP Fund summary information is presented on the following pages. Descriptions of individual
school projects are published separately in the document titled "Albemarle County Public Schools Draf~
Recommended Capital Improvements Program: FY 99/00 - FY 03/04" (as presented to the School Board on
August 24, 1998.)
94 Capital Improvement Program FY 1999/2000- 2003/2004
School Division CIP Fund Revenues
Recommended School Division CIP Fund Revenues
$34,220,019
General Fund
Transfer
12%
State Construction
Funds
6%
Fund Balance
4%
Interest
1%
VPSA Bonds
77%
FY 99/00 FY 00/01 FY 0'1/02 FY 02/03 FY 03/04
ClP Fund Balance
General Fund Transfer to ClP (1)
Interest Earned
State Construction Funds
VPSA Bonds (2)
Total
500,000 200,000 200,000 200,000 200,000
600,000 700,000 681,408 1,000,000 1,200,000
100,000 100,000 100,000 100,000 100,000
400,000 400,000 400,000 400,000 400,000
2,449,067 7,243,640 4,071,887 5,674,017 6,800,000
4,049,067 8,643,640 5,453,295 7,374,017 8,700,000
(1) Reflects general fund transfers from Approved FY 98/99 - 02/03 CIP.
(2) Reflects VPSA bond amounts from Approved FY 98/99 - 02/03 CIP.
Total
1,300,000
4,181,408
500,000
2,000,000
26,238,611
34,220,019
Capital Improvement Program FY 1999/2000- 2003/2004
Recommended & Requested
School Division CIP Fund. Expenditures
Recommended & Requested Expenditure Levels:
Recommended Projects:
Projects Funded with
Current Revenues
Bonded Projects
Total Recommended
Requested Projects
Surplus/Shortfall
FY 99/00 FY 00/01 FY 01/02 FY 02/03 FY 03/04
1,600,000 1,400,000
2,449,067 7,243,640
4,049,067 8,643,640
3,835,805 12,647,640
1,381,408 1,700,000 1,900,000
4,071,887 5,674,017 6,800,000
5,453,295 7,374,017 8,700,000
9,482,695 8,493,830 10,235,593
213,262 -4,004,000 -4,029,400 -1,119,813 -1,535,593
Total
7,981,408
26,238,611
34,220,019
44,695,563
-10,475,544
Unfunded Out Year
0 10,,156,153
0 10,156,15.°--
10,475,544, 10,156,153
School Division CIP Fund Requested Projects
$44,695,563
Northern Area Elem.
25%
Southern Urban Elem.
21%
Monticello High Addition
1%
Technology Projects
5%
Additions/Renovations
32%
Maintenance/Replacement
15%
Mandated Projects
1%
96 Capital Improvement Program FY 1999/2000 - 2003/2004
New/Expanded School Division Projects
Available Revenues: FY00-04
34,220,019
School Division.ClP Fund:
Northern Area Elementary Recreation
Southern Area Elem. School Rec.
AHS Restoration
Administrative Technology
Brownsville Addition
CATEC Cosmetology Lab
Cale Addition (Alterations)
Crozet Kitchen
Henley Renovation
Hollymead Gym Restrms
Instructional Technology
Monticello High Addition
Murray High Renovations
Northern Elementary
WAHS Renovations
Western High Window Repl.
Burley Library Add/Renovation
Jouett Add/Renovation
Red Hill Expansion
Scottsville Library Add.
Southern Urban Elem.
Walton Add.
ADA Structural Changes
Maintenance Replacement
Total Prior Additional New
Approved Request Request
FY 00-03 FY 00-03 FY94
500,000
649,000 -
260,000 -
1,210,000 -
38,234
880,000 (880,000)
65,000
100,000
1,585,565 (50,000)
330,000 (330,000)
864,000
8,404,000 2,410,504
269,000 233,000
2,177,500 4,622,500
166,650 2,448,350
1,260,000 (1,260,000)
30,000 3,470,000
121,650 (21,650)
30,000
4,429,420 447,247
335,000
70,000
200,000
757,000
450,000
330,000
230,000
75,000
5,435,000
506,000
215,000
1,632,593
Total
Request
FY 00-04
500,000
335,000
649,000
330,000
1,210,000
38,234
65,000
200,000
857,000
1,985,565
330,000
864,000
10,814,504
502,000
230,000
6,800,000
2,615,000
75,000
8,935,000
606,000
245,000
6,509,260
OTAL REQUESTED SCHOOL PROJ. '23,270,019 t1,189,951 10;235~593 44,695;563
Total
Available
Revenues
33,720,01<.
33,385,019
32,736,019
32,406,019
31,196,019
31,157,785
31,157,785
31,092,785
30,892,785
30,035,785
28,050,220
27,720,220
26,856,220
16,041,716
15,539,716
15,309,716
8,509,716
5,894,716
5,894,716
5,819,716
(3,115,284
(3,721,284
(3,966,264
(10,475,544
(1 o,475A441
Total
Unfunded Total
FY 00-04 * Out Year
230,000
8,068,000
420,000
1,438,153
10,475~544" 10;t56;153
* School Division unfunded amount represents an expenditure eve to be deferred from the five-year ClP. Changes to individual
projects to be made by the School Board
Capital Improvement Program FY 1999/2000- 2003/2004
School Division CIP Fund
Project Financing Detail
Projects/Revenues FY 99100 FY 00101 FY 01102 FY 02/03 FY 03104 I Total 00-04 I Out Year
Recommended Revenues
Prior Approved VPSA Bonds 2,449,067 7,243,640 4,071,887 5,674,017 6,800,000 26,238,611
interest Earned 100,000 100,000 100,000 100,000 100,000 500,000
CIP Fund Balance 500,000 200,000 200,000 200,000 200,000 1,300,000
State Construction Funds 400,000 400,000 400,000 400,000 400,000 2,000,000
General Fund Transfer to CIP 600,000 700,000 681,408 1,000,000 1,200,000 4.181.408
Total Recornm. Revenues 4,049,067 8,643,640 5,453,295 7,374,017 . 8,700,000 34,220,019
Protects Reauestina Fundina from Current Revenues:
Administrative Technology (Schools) 70,000 50,000 70,000 70,000 70,000 330,000
Instructional Technology (Schools) 439,700 250,000 395,865 450,000 450,000 1,985,565
Northern Area Elementary 495,360 495,360
Maintenance/Replacement Prelects 1.090.300 604.640 915.5~1 1.180.000 1.380.000 5.170.48:3
Subtotal Projects/Current Revenues 1,600,000 1,400,000 1,381,408 1,700,000 1,900,000 7,981,408
Proiects Reauestina Borrowed Fundina:
Northern Area Elementary Recreation 300,000 200,000 - 500,000
Southern Area Elem. School Rec. - 335,000 335,000 230,000
AHS Restoration 649,000 649,000
Brownsville Addition 120,000 1,090,000 1,210,000
CATEC Cosmetology Lab 38,234 38,234
Crozet Kitchen 65,000 65,000
Henley Renovation 200,000 200,000
Hollymead Gym Restrms 100,000 757,000 857,000
Monticello High Addition - 330,000 330,000 8,068,000
Murray High Renovations 864,000 864,000
Northern Elementary 971,504 9,347,640 10,319,144
~/AHS Renovations 502,000 502,000
Western High Window Repl. - 230,000 230,000
Burley Library Add/Reno(Lib) 300,000 1,700,000 4,800,000 6,800,000 -.
Jouett Add/Reno - 275,000 2,340,000 2,615,000
Scottsville Library Add. - 75,000 75,000 420,000
Southern Urban Elem. 500,000 3,000,000 5,435,000 8,935,000 -
~/alton Add. 100,000 506,000 606,000 -
~,DA Structural Changes 30,000 - 215,000 245,000 -
Maintenance Re~31acement 94.067 828.287 163.830 252.593 1.338.777 1.438.153
Subtotal 2,235,805 tl,247,640 8,101,287 6,793,830 8,335,593 36,714,155 10,156,153
Total Available Revenues 4,049,067 8,643,640 5,453,295 7,374,017 8,700,000 34,220,019
rotal Requested Projects 3,835,805 12,647,640 9,482,695 8,493,830 10,235,593 44,695,563
Annual Surplus/Shortfall 213,262 (4,004,000) (4,029,400) (1,119,813) (1,535,593) (10,475,544)
~umulative Balance 213,262 (3,790,738) (7,820,138) (8,939,951) (10,475,544)
98 Capital Improvement Program FY 1999/2000 - 2003/2004
This page is intentionally blank.
Capital Improvement Program FY 1999/2000- 2003/2004
SChool Division CIP Fund
Five-Year Project/Expenditure Summary
Type
Cont
New
Cont
'Cont
Cont
Cont
Cont
Cont
Cont
Cont
Cont
Cont
Cont
Cont
Cont
New
New
New
New
New
Rev
Rev
Total Other Net County
Pro_iect Cost Funding County. Prior
REQUESTED SCHOOL ~=UND CAPITAL PROJECTS
Northern Area Elementary Recreation
Southern Area Elem. School Rec.
AHS Restoration
Administrative Technology
Brownsville Addition
CATEC Cosmetology Lab
Crozet Kitchen
Henley Renovation
Hollymead Gym Restrms
Instructional Technology
Monticello High Addition
Murray High Renovations
Northern Elementary
WAHS Renovations
Western High Window Repl.
Burley Library Add/Reno(Lib)
Jouett Add/Reno
Scottsville Library Add.
Southern Urban Elem.
Walton Add.
ADA Structural Changes
Maintenance Replacement
Subtotal
500,000
565,000
2,215,000
632,500
1,210,000
76,468
65,000
200,000
857,000
5,082,215
8,398,000
1,029,000
11,218,000
4,220,375
230,000
6,800,000
2,615,000
495,000
8,935,000
606,000
1,175,963
67,252,574
TOTAL REQUESTED SCHOOL ClP PROJECT
TOTAL RECOMM. SCHOOL REVENUES
OVER/UNDER
67,252,574
38,234
393,496
0
431,730
431,730
500,000 0
565,000 0
2,215,000 1,566,000
632,500 302,500
1,210,000 0
38,234 0
65,000 0
200,000 0
857,000 0
5,082,215 3,096,650
8,398,000 0
1,029,000 165,000
10,824,504 10,000
4,220,375 3,718,375
230,000 0
6,800,000
2,615,000
495 000
8,935,000
606 000
1,175963 930,963
10,127,053 2.179.640
66,820,844 11,969,128
66,820,844 11,969,128
FY 00-04
Total
500,000
335,000
649,OOO
330,000
1,210,000
38,234
65,000
200,000
857,000
1,985,565
330,000
864,000
10,814,504
502,000
230,000
6,800,000
2,615,000
75,000
8,935,000
606,000
245,000
44,695,563
44,695,563
1 O0 Capital Improvement Program FY 1999/2000'- 2003/2004
School Division CIP Fund
Five-Year Project/Expenditure Summary
FY 99/00 FY 00101 FY 0~/02 FY 02103 FY 03~04
300,000
0
0
70,000
0
38,234
0
0
0
439,700
0
0
971,504
502,000
0
300,000
0
0
0
0
30,000
1.184.367
3,835,805
Total
FY 00-04
200,000 0 0 0 500,000
0 0 0 335,000 335,000
0 649,000 0 0 649,000
50,000 70,000 70,000 70,000 330,000
0 120,000 1,090,000 0 1,210,000
0 0 0 0 38,234
0 65,000 0 0 65,000
0 0 0 200,000 200,00C
0 0 100,000 757,000i 857,00C
250,000 395,865 450,000 450,000 1,985,565
0 0 0 330,000 330,000
0 864,000 0 0 864,000
9,843,000 0 0 0 10,814,504
0 0 0 0 502,000
0 0 0 230,000 230,000
1,700,000 4,800,000 0 0 6,800,000
0 275,000 2,340,000 0 2,615,000
0 0 0 75,000 75,000
0 500,000 3,000,000 5,435,000 8,935,000
0 0 100,000 506,000 606,000
0 0 0 215,000 245,000
604.640 1.743.830. 1.343.830 ~ ~
12,647,640 9,482,695 8,493,830 10,235,593 44,695,563
3,835,805 12,647,640 9,482,695 8,493,830 10,235,593 44,695,563
4.049.067 8.643.640 5.453.295 7.374.017 8.700.000 34.220.019
213,262 -4,004,000 -4,029,400 -1,119,813 -1,535,5931 -10,475,544
I
Unfunded
10,475,544
10,475,544
-10,475,544
Out-Year
0
230,000
0
0
0
0
0
0
0
0
8,068,000
0
0
0
0
0
0
420,000
0
0
0
1.438.153
10,156,153
10,156,153
-10,156,153
Capital Improvement Program FY 1999/2000 - 2003/2004 i 01
Cumul
School Division CIP Fund
ative Net Operating Budget Impact
SCHOOL FUND CAPITAL PROJECTS Prior
Northern Area Elementary Rec.
Administrative Technology
Brownsville Addition
Hollymead Gym Restrms
Instructional Technology
Monticello High Addition
Northern Elementary
Burley Library Add/Reno(Lib)
Jouett Add/Reno
Scottsville Library Add.
Subtotal
0
97,300
0
0
894,980
0
0
0
0
0
992,280
FY 9~00 FY 00101 FY 01~2 FY 02~3 FY 03~04
0 0 8.920 9.370 9,835
90.000 109,000 125.000 146.000 167.000
0 0 17.200 17,715
0 0 4,100
570.000 610,000 645.000 695.000 745,000
0 0 0 0 0
0 85.000 774.050 797,270 821,190
0 0 0 66,000 67,980
0 0 0 0 38,400
0 0 0 0 0
660,000 804,000 1,552,970 1,730,840 1,871,220
Total 00-04~
28,125
637,000
34.915
4.100
3,265,000
0
2,477,509
133.980
38,400
0
6,619,029'
Unfunded
Out-Year
0
0
0
0
0
89.300
0
0
0
2,500
817.790
909,590
102 Capital Improvement Program FY 1999/2000- 2003/2004
tormwa
un
Stormwater CIP Fund Revenues
Stormwater CIP Fund Revenues
$110,000
General Fund
Transfer to CIP
100%
General Fund Transfer to CIP
Total
FY 99/00 FY 00/01 FY 01/02 FY 02/03
11o,ooo
110,000
Total
110,000
110,000
Capital Improvement Program FY 1999/2000 - 2003/2004
Stormwater CIP Fund Expenditures
Stormwater CIP Fund Expenditures
$11o,ooo
Total
Stormwater
100%
Master Drainage Program
Erosion Correction
FY 99/00 FY 00/01 FY 0i/02 FY 02/03 FY 03/04~Ii Total
0 60 000 0 0 0 60,000
o 5o,ooo o o 5o,ooo
0 110,000 0 0 110,000
04 Capital Improvement Program FY 1999/2000- 2003/2004
This page is intentionally blank.
Capital Improvement Program FY 1999/2000- 2003/2004
Stormwater CIP Fund
Five-Year Proj ect/Expenditure Summary
T¥_~e Pro_iect
Total Other Net County
Cost Funding County Prior
STORMWATER FUND CAPITAL PROJECTS
Cont County Master Drainage Program 555,000 45,000 510,000 450,000
Cont Drainage/Erosion Correction 450.000 0 450,000 200.000
Subtotal 1,006,000 45,000 960,000 650,000
TOTAL STORMWATER PROJECTS
TOTAL STORMWATER REVENUER
OVER/UNDER
,005,000 46,000 960,000 660,000
FY 00-04
Total
60,00C
.50.000
110,000--
110,000
106 Capital Improvement Program FY 1999/2000- 2003/2004
Stormwater CIP Fund
Five-Year Project/Expenditure Summary
(Continued)
FY 99100 FY 00/01 FY 01102 FY 02103 FY 03104
0 '- 60,000 0 0
Q 50.000 0 0
0 110,000 0 0
110,000
110.000
0
Total
FY 00-04
60,000
50.000
110,000
110,000
110.000
0
Unfunded
Out-Year
0
200.000
200,000
200,000
-200,000
Capital Improvement Program FY 1999/2000- 2003/2004 107
This page is intentionally blank.
108 Capital Improvement Program FY 1999/2000- 2003/2004
County Master Drainage Program
Il ;;°J~f~;;;~nae;ingJ Ais~'sia~ce Req.? No I Continuation? X I Documented proje_c_t/Ne, ed5
Project DeScription: Project Justification: This project is needed: 1) to meet the
The purpose of this project is to study the major streams in
Albemarle County and their associated watersheds to identify
and correct drainage problems from existing and future
development. Additionally, this project would develop a master
drainage plan for the Count~ in anticipation of new Virginia
State and Federal EPA stormwater management regulations.
The County has been divided into drainage basin areas and
prioritized. The Moo~es Creek and South Fork Rivanna (urban
area) watershed studies have been completed. A strategy for
correction projects, generated by these and future studies, has
been prepared.
The City and University of Virginia each have contributed
prior year funding to this project.
Project Changes/Reasons for Revisions:
There have been no ctianges or revisions to this project.
However, an extension of this project may be requested in
future CIP's, given the number of projectS" still awaiting
funding.
Location/Site Status: County wide.
Operating Cost Breakdown: None at this time.
1998 Virginia Stormwater Regulations; 2) to prepare for the
new Federal EPA discharge criteria for municipalities; 3) to
accommodate the specific recommendation of the'Blue Ridge
Neighborhood Study "Area B" of a regional stormwater
management plan; 4) to continue to study and develop strategies
to address water quality, drainage and flooding impacts of
development; and 5) to continue to e~pand our stormwater
modeling program and stormwater management planning for
major watersheds of Albemarle County.
Relationship to Plan: Goal 8, Objective 9, Strategy D; and
Goal 5, Objectives 2, 3 and 5 of the Comprehensive Plan.
Impact if Project Not Completed: If not funded, the County
will be unable to continue its study, modeling, water quality
monitoring, evaluation and stormwater management efforts.
The lack of such efforts will be detrimental to the properties and
waterways of the residents of Albemarle County, as well as the
Chesapeake Bay and other downstream waters. Also if not
funded, the County will be unprepared when Phase II of the
EPA discharge regulations commence.
Operating Cost Breakdown:
There are no associated operating costs.
Technical Committee Recommendation:
The Technical Committee recommends funding for this project,
as requested.
ProJect Total
Less: Fees
Less: UVA
Less: Cit~
Net Request
Proiect TL
555,000
15,000
30,000..
510,000
Net Recomm. 510,000
~perating
Prior
495,000
15,000
450,.000
450,000
FY 99/00. FY 00/01 FY 01/02= FY 02/03. FY 03/04,.
0 60,000 0 0 0
TL 00-04
60,000
0 0 0 0 0
60,000 0 0 0 I 60,000
Unfunded
0
0 60,000
* inCludes LandAcquisition? N°
Capital Improvement Program FY 1999/2000- 2003/2004
Drainage/Erosion Correction
~J ates. 7/94 7 6/0! rang°{ngz) Other Cmty. Need/Servicer X
Project Description:
This project will provide funds for the expeditious response and
correction of flooding, erosion and drainage related problems.
Use of the funds shall be limited to incidents that are not
covered under VDOT, Homeowner's-Associations, or any other
maintenance agreement, but which are a public use and/or a
public health, safety and welfare concern. The program criteria
may require property owners to contribute a share depending on
the specific situation. This would be revenue that cannot be
estimated at this time.
Project Changes/Reasons for Revisions:
The effectiVeneSs ofthis prOgram will be evaluated in
FY00/01. Based on the past success of this program, We
anticipate that continued funding will be requested. Therefore,
we have included an additional $200,000 in potential out year
funding (representing annual requests of approximately
S40,000/yr.)
Relationship to Plan:
Goal 8, Objective 9, Strategy D of the Comprehensive Plan.
Impact if Project Not Completed:
If not funded, individual funding requests will need to be
submitted erratically over the fiscal year and the amount
of staff time required will continue to increase.
Location/Site Status:
County-wide.
Operating Cost Breakdown:
There are no additional operating costs at this time.
Technical Committee Recommendation:
The Technical Committee recommends funding for this project,
as requested.
Project Justification:
This project is needed to provide relief from flooding and
erosion of properties downstream from the sources of
stormwater runoff. The County may be liable for the
downstream effects under specific circumstances.
Project Total
Less: Revenues
Less: Other
Net Request
.Project TL
450,000
.prior FY 99/00 FY 00/01 FY 01/02 FY 02/03 FY 03/04
200,000 0 50,000 0 0 0
450,000 200,000 0 50,000 0 0 0
Net Recomna 450,000
Operating
200,000
TL 00-04
50,000
50,000
.Out Year
200,000
200,000
0 50,000 0 0 0 50,000 I 200,000
i
* Includes Land Acquisition? No
10
Capital Improvement Program FY 1999/2000- 2003/2004
Debt Service Fund Summary
The FY 1999/00 - 2003/04 recommended CIP places significant emphasis on the relationship between total
indebtedness and debt service obligations by presenting debt service revenues and expenditures in a separate
section within the CIP document. The purpose of presenting debt service in this manner is to highlight the actual
operating budget impact of financing capital projects with borrowed funds, and to ensure that sufficient revenues
are available to fund any additional debt service costs incurred.
The recommended FY 00-04 CIP presents a funding scenario in which the majority of School Division projects,
including $1.3 million ol~the major repair and maintenance projects are funded with VPSA bonds in the amount
of $26,238,611.
However, the School Division requests that approximately $10.5 million in additional funds be borrowed over the
five-year period to finance, capital projects. To stay within previously approved debt and debt service levels, the
Technical Committee recommends that approximately $10.5 million in bonded project requests (the amount of the
shortfall) be deferred from the five-year CIP.
On the general government side, the recommended CIP includes $1.5 million in borrowed funds for the new
Juvenile 'Detention Facility. Previously, the debt service costs associated with this project were budgeted as
expenses of the CIP, to be funded from the General Fund transfer to the General Government CIP. In an effort
to separate debt service from capital expenses, and to free up scarce revenues for general government capital
projects, however, the Technical Committee recommends that these debt service expenses be funded with operating
budget savings realized from a budgeted interest rate reduction on school division bond issues (from 7% to 6.5%,)
instead of from CIP revenues. These operating budget savings, and the associated debt service expenses, then
would be transferred to the General Government Debt Service Fund for accounting purposes. (The Committee
also recommends that the debt service on the 800MHz Communication System, approved last year, be paid out of
the General Government Debt Service Fund using current revenues transferred from the CIP.)
Although an additional $5.0 million in borrowed funds was requested to construct a new courthouse facility in FY
01-03, the associated debt service payments for this project could not be funded, due to lack of available revenues.
As such, both the project and associated debt service costs are shoTM as "unfunded." (The debt service fund
summary on page 112 shows this "unfunded" debt service.)
Capital Improvement Program FY 1999/2000 - 2003/2004 111
Debt Service Fund Detail
Revenue Summary - General Govt. Capital Improvement Fund
~,vailable Resources:
Borrowed Funds - Juvenile Det. 1,465,725 - - 1,465,725
~,ourthouse Maintenance Funds 41,200 44,000 46,800 49,600 52,400 234,000
Oity Reimbursements 14,500 18,000 127,400 405,000 564,900
UVA Reimbursements - 10,000 35,000 405,000 450,000
Interest . 50,000 50,000 50,000 50,000 50,000 250,000,
CIP Fund Balance 20,000 20,000 23,128 63,128 I
General Fund Transfer to CIP 2,139,312 2,229,312 2,447,312 2,801,952 3,098,458 12.716.346
Subtotal Revenues 3,716,237 2,357,812 2,595,240 3,063,952 4,010,858 15,744,099
Recommended Projects 3,716,237 2,357,812 2,595,240 3,063,952 4,0t0,858 15,744,099
Excess Revenue/(Shortfall) '
Cumulative Shortfall ' ' '
Unfunded Gem Govt. Projects (771,035) (516,130) *' (2,505,000) (2,307,153) (5,909,218) (12,008,536)
Revenue Summary - School Division Capital Improvement Fund
Available Resources:
VPSA Bonds (1) 2,449,067 7,243,640 4,071,887 5,674,017 6,800,000 26,238,611
Interest Earned 100,000 100,000 ' 100,000 100,000 100,000 500,000
CIP Fund Balance 500,000 200,000 200,000 200,000 200,000 1,300,000
State Construction Funding 400,000 400,000 400,000 400,000 400,000 2,000,000
General Fund Transfer to CIP (2~ 600,000 700,000 681,408 1,000,000 1,200,000 4.181.408
Subtotal Revenues 4,049,067 8,643,640 5,453,295 7,374,0t7 8,700~000 34,220,019
Recommended Projects 4,049,067 8,643,640 5,453,295 7,374,017 8,700,000 34,220,0t9
Excess Revenue/(Shorffall) -
Cumulative Shortfall
Unfunded School Projects 213,262 (4,004,000) (4,029,400) (1,119,813) (1,535,593) (t0,475,544
Revenue & Expenditure Summary - Debt Service Fund
Available Resources:
Budgeted Debt Service (1) 7,850,000 8,150,000 8,500,000 8,800,000 9,150,000 42,450,000
Use of Debt Service Reserve 892,754 220,306 544;608 3,078 (122,172) 1,538,574
E-911 Funds - Ongoing (for Debt) 152,720 152,720 152,720 152,720 152,720 763,600
Transfer from General Fund 110,688 276,723 318,723 364,083 367,577 1,437,794
Subtotal Revenues 9,006,162 8,799,749 9,5t6,051 9,3t9,881 9,548,125 46,t89,968
Debt Service Exoenditures:
Dngoing Debt Service (Schools) 8,742,754 8,370,306 9,044,608 8,803,078 9,027,828 43,988,574
3eneral Govt. Debt Service:
800 MHz Radio System 263,408 263,408 305,408 350,768 354,262 1,537,254
Juvenile Detention Center 166,035 166,035 166,035 166,035 664,140
Subtotal Expenditures 9,006,162 8,799,749 9,516,051 9,319,881 9,548,125 46,189,968
Excess Revenue/(Shortfall) -
Cumulative Shortfall -
Unfunded Courthouse Debt Svc. - 447,345 447,345 447,345 1,342,035
Unfunded School Debt Service - (23,459) 437,641 888,649 991,959 2,294,790
112 Capital Improvement Program FY 1999/2000 - 2003/2004
Albemarle County Long-Term Debt
Long-Term Debt Summary Chart
FY 97 FY 98 FY 99 FY O0 FY 01 FY 02
Beginning Bonded Debt(VPSA & Lrr) 48,199.772 50,262.514 66.750.256 66,087,998 63.265,646 65.471.013
New Debt issued 5,900,000 20,455,000 4,245.000 2,449,067 7,243.640 4,071.887
Retired debt 3,837.258 3.967,258 4.907.258 5,271,119 5.038,573 5,504,105
Net Tax Supported Bonded Debt 50,262.514 66.750.256 66,087,998 63.265,646 65,471,013 64,038,795
Population 78,400 79.500 81,170 82.874 84,614 86,391
Estimated Property Values 6,378 6,562 6,902 7,203 7,443 7.686
(in millions)
Net General Fund Revenues 83.241.375 91,412.007 94.743.702 98,629.721 102,374,320 106,458.449
Debt Service 6,458.494 6,727.032 8,569.547 8,742.755 8,370,308 9,044,609
Debt Per Capita ($1,000) $641.10 $839.63 $814.20 $763.40 $773.76 $741.26
Debt to Estimated Value (2%) 0.79% 1.02% 0.96% 0.88% 0.88% 0.83%
Debt Svc. to Net Gen. Fund Revenues (10%) 7.76% 7.36% 9.04% 8.86% 8.18% 8.50%
64,038.795 64.428.463
5,674.017 6.800.000 (1)
5,264,349 5,430.550 (2)
64.428.463 65,797,914
88.206 90.058 (3)
7.969 8,258 (4)
111.233.842 116.151.431 (5)
8.803,078 9.027.828
$730.44 $730.62
0.81% 0.80%
7.91% 7.77%
Note: Numbers in parentheses represent generally accepted fiscal policy target ratios that w ere adopted by the Board of Supervisors
in October. 1964.
(1) Issued debt retirement rates assume 20 year maturity at level principal.
(2) Reflects Approved Bond Levels for FY 98/99 -02/03. FY04 based on $350,000 increase in budgeted debt service
(3) Estimated population based on CPS Estimate for FY98, projected 2.1% growth rate thereafter.
(4) Estimated property values through FY97 fromaudits (include'i~nd use and tax relief.) FY98-FY99 based on approved budgets. FY 00-04
based on 10/22/98 revenue projections.
(5) General Fund Revenue increases estimated by Dept. of Finance, 10/22/98. Net General Fund revenues exclude projected revenue sharing payments,
(6) Projected interest rate is 6%.for FY00, and 6.5% thereafter. Reflects FY99-03 Approved Debt Service Levels.
Capital Improvement Program FY 1999/2000- 2003/2004
Requested & Recommended
SChool Bonds & Debt Service
Requested School Division cIP
Requested Bonds
Associated Debt ServiCe Expense*
Requested Debt Service Resources:
General Fund Transfer
Debt Service Reserves
Subtotal Requested Resources
Net Increase in Gen FUnd Transfer
FY 98199 FY 99~00 FY 00101 FY 01102 FY 02/03
4,245,000
8,569,547
2,235,805 11,247,640 8,101,287 6,793,830
8,742,754 8,346,847 9,482,249 9.691,727
7,558,748 7,945,880 8,345,880
1,010,799 796,874 967
8,569,547 8,742.754 8,346,847
387,132 400,000
FY 03104
8,335,593
10,019,787
8,845,880 9,445,880 10,045,880
636,369 245,847 (26,093)
9,482,249 9,691,727 10,019,787
500,000 600,000 600,000
Recommended School Division CIp
Recommended Bonds
Associated Debt Service Expense*
Recommended Debt Service Resources:
General Fund Transfer
Debt Service Reserves
Subtotal Recomm. Resources
Net Increase in Gen Fund Transfer
FY 98/99 FY 99/00 FY 00101 . FY 01/02 FY 02/03 FY03/04
4,245,000 2,449,067 7,243,640 4,071,887 5,674,017 6,800,000
8,569,547 8,742,754 8,370,306 9,044,608 8,803,078 9,027,828
7,558,748 7,850,000 8,150,000 8,500,000 8,800,000 9,150,000
1,010,799 892,754 220,306 544,608 3,078 (122,172)
8,569,547
8,742,754 8,370,306 9,044,608 8,803,078 9,027,828
291,252 300,000 350,000 300,000 350,000
Initial debt service payment occurs the fiscal year after the bond issue.
Payments assume an interest rate of 6% in FY00, and 6.5% thereafter on 20-year fixed principal.
114 Capital Improvement Program FY 1999/2000 - 2003/2004
dix
Albemarle County Financial Policies (Excerpts)
Approved by the Board of Supervisors, October, 1994
Capital Budget Policies
1. The County will approve an annual capital budget in accordance with an adopted Capital Improvements
Program.
2. The Board of Supervisors will accept recommendations fxom the Planning Commission for the five-year Capita
Improvements Program that are consistent with identified needs in the adopted comprehensive plan and capita
facilities plan.
3. The County will coordinate the development of the capital budget with the development of the operating budge
so that future operating costs, including annual debt service, associated with new capital projects will be
projected and included in operating budget forecasts.
4. Emphasis will continue to be placed upon a viable level of"pay-as-you go" capital construction to fulfill need
in a Board approved Capital Improvement Program.
5. The County believes in funding a significant portion of capital improvements on a cash basis and will, therefore
increase incrementally the percentage of its capital improvements financed by current revenues. The County'
goal will be to dedicate a minimum of 3% of the annual General Fund revenues allocated to the County's
operating budget to the Capital Improvement Program.
6. Financing plans for the five-year capital program will be developed based upon a five-year forecast of revenue
and expenditures coordinated by a capital improvements technical management team.
7. The County will begin to inventory capital facilities and estimate remaining useful life and replacement costs
8. Upon completion of any capital project, remaining appropriated funds in that project will be returned to the
undesignated capital project fund. Any transfer of remaining funds from one project to another must be
approved by the Board of Supervisors.
9. The County will develop a Memorandum of Understanding with the School Board regarding the developmen
and coordination of the County's Capital Improvement Program, which will address the following areas: a) pla
for required capital improvements; b) debt ratio targets; c) debt issuance schedules.
Asset Maintenance, Replacement and Enhancement Polices
The County will maintain a system for maintenance, replacement and enhancement of the County's and Schoo
Division's physical plant. This system will protect the County's capital investment and minimize future
maintenance and replacement costs:
· The operating budget will provide for minor and preventive maintenance.
· Within the Capital Improvement Program, the County will maintain a Capital Plant and Equipment
Maintenance/Replacement Schedule, which will provide a five-year estimate of the funds necessary t
provide for the structural, site, major mechanical/electrical rehabilitation or replacement to the Count
and School physical plant requiring a total expenditure orS10,000 or more with a useful life often year
or more.
· To provide for the adequate maintenance of the County's capital plant and equipment, the County
intends to increase the percentage of maintenance/repair and replacement capital improvements
financed with current revenues.
Capital Improvement Program FY 1999/2000- 2003/2004
Albemarle County Financial Policies (Excerpts)
Approved by the Board of Supervisors, October, 1994 (continued)
Debt Policies
1. The County will not fund current operations from the proceeds of borrowed funds.
2. The County will manage its financial resources in a way that prevents.borrowing to meet working capital
needs.
3. The County will confine long-term borrowing and capital leases to capital improvements or projects that
cannot be financed by current revenues.
4. To the extent feasible, any year that the debt service payment falls below its current level, those savings will
be used to finance one-time capital needs.
5. When the County finances capital improvements or other projects through bonds or capital leases, it will
repay the debt within a period not to exceed the expected useful life of the projects.
6. The County's debt offering documents will provide full and complete public disclosure of financial
condition and operating results and other pertinent credit information in compliance with municipal finance
industry standards for similar issues.
7. Recognizing the importance of underlying debt to its overall financial condition, the County will set target
debt ratios, which will be calculated annually and included in the annual review of fiscal trends:
· Net debt per capita should remain under $1,000.
· Net debt as a percentage of the estimated market value of taxable property should not exceed 2%.
· The ratio of debt service expenditures as a percent of general fund revenues should not exceed 10%.
116 Capital Improvement Program FY 1999/2000 - 2003/2004
Project Evaluation Criteria
Project Title
Mandated and Committed Projects,
Mandated Project - Is the project needed to meet Federal or State mandates? If so, this request will be marked a
the top of the priority list or in the primary tier of projects. Historically, in the mandated category the ADA project
have been ranked higher than EPA or other environmental mandated projects. Also, projects that could subject th
County to liability may be considered as mandated projects.
Committed or On-going Project - Have funds for this project been appropriated in a previous CIP for purchase
or construction purposes? If so, this request will be ranked in the second tier of projects. A project that has had
previous funds approved for engineering or planning purposes only is not considered a committed or on-going
project. Projects should be prioritized within this group based on level of commitment and/or if the project is
addressing an unsafe condition (i.e. E-911 or Police Satellite Receivers should be ranked higher than the
Comprehensive Assessment Administration System.)
Previous Projects Not Funded/New Requests
Health and Safety and Emergency Need Projects - Does this project eliminate or reduce a pressing unsafe or
unhealthy condition? If so, this project will be ranked in the tertiary tier of projects. Projects within this group
should be prioritized based on perceived need.
All Other Projects - Scored According to How They Meet the Intended Criteria
Comprehensive Plan or Other Documented Plans Goals, Objectives and Recommendations - Does the projec
meet the intent of the stated goal(s), objective(s) and/or recommendation(s) of the Comprehensive Plan or othe~
documented plans (e.g., the Community Facilities Plan, Pedestrian Obstacle Study, Neighborhood Plans?) Doe
the project meet an adopted service or facility standard?
10 (High) 5 (Average) 0 (Low)
Extent of Service - Does a large segment of the population benefit from the project? Does the project meet ar
obligation to serve the special needs of a segment of the population including the elderly, children, low income
physically or mentally challenged minorities?
10 (High) 5 (Average) 0 (Low)
Capital Improvement Program FY 1999/2000- 2003/2004
Project Evaluation Criteri,a (continued)
Community Economic Impact - Does deferral of the project increase the project cost? Will the project have a
positive impact on the local economy or is it needed for economic development? Will the project generate revenue?
8 (High) 4 (Average) 0 (Low)
Aesthetic Effects - Does the project have a positive environmental or aesthetic impact on the County?
6 (High) 3 (Average) 0 (Low)
TOTAL SCORE
Maintenance and Replacement Projects - Each fiscal year, a certain percentage of the available CIP funds are to
be allocated automatically to maintenance and replacement projects. The role of the technical committee is to
determine what percentage of current revenues can be allocated towards maintenance and replacement projects.
It is not the role of the Technical Committee t° prioritize individual maintenance and replacement projects to
determine which projects receive funding within the annual allocation. For maintenance and replacement repairs,
it will be up to the individual department submitting the request to determine which projects need to be completed
within the funding year.
118 Capital Improvement Program FY 1999/2000 - 2003/2004
FY 99/0O
02/03 CIP Project Scoring
Project
Comp Extent of Economic Aesthetics Total
Plan Service Impact
Meadow Creek Parkway - Phase II
10 10 6 3 29
Revenue Sharing Road Projects
10 10 8 0 28
Route 29 North Landscaping
10 7 4 6 27
Neighborhood Traffic Calming Initiatives
10 10 2 2 24
Walnut Creek Park Improvements
10 10 2 2 24
Chris Greene Lake Property Purchase
8 3 2 10 23
Fire/Rescue Building & Equipment Fund*
8 8 5 0 23
10 7 0 6 23
Ivy Road Landscaping
Neighborhood Plan Implementation Program
10 10 0 3 23
Juvenile Detention Facility
10 10 2 0 22
Northern Area Elementary School Rec.
10 10 2* 0 22
10 7 4 1 22
Public Safety Facility
School Athletic Field Irrigation 5 8 6 3 22
Scottsville Community Center Improvements 10 10 2 0 22
Southern Area Elementary School Rec. 10 10 2 0 22
Towe Lower Field Irrigation '5 8 6 3 22
Crozet Park Athletic Field Development 10 7 2 2 21
Rivanna Greenway Access & Path 10 5 0 6 21
River Access Improvements 10 7 4 0 21
Southern Albemarle Organization Park Development 10 7 2 2 21
Courthouse Space Needs Study/Construction 8 7 4 1 20
Ivy Road Bike Lanes ..... 10 7 0 3 20
New High School Community Recreation Facilities 10 8 2 0 20
Parks MaintenanCe/Replacement*
10
8 2 0 20
10 2 0 19
Fire/Rescue Management Software
Police LAN Upgrade
5 10 2 0 17
PVCC Softball Field Lighting
5 5 1 6 17
Airport Road Sidewalk
10 4 1 1 16
County Facilities Maintenance/Replacement
8 7 1 0 16
Court Facilities Maintenance Replacement*
8 7 1 0 16
Georgetown Road Sidewalk
10 4 1 1 16
Greenbrier Ext. Bicycle & Pedestrian Path
10 4 1 I 16
New Urban Area Gym
7 7 2 0 16
Sidewalk Construction Program
10 5 0 I 16
Greenbrier/Hydraulic Road Streetlights
10 5 0 0 15
County Athletic Field Study
6 5 I 2 14
Drainage/Erosion Correction
5 2 3 4 14
Ivy Landfill Recreation Access Development
5 5 2 2 14
Jack Jouett Outdoor Restrooms
7 5 2 0 14
Seminole/Pepsi Place Connector
5 5 4 0 14
Police Firing Range
10 0 3 0 13
5 5 2 0 12
Cashier Booth Improvements
Public Safety Facility Study 7 5 0 0 12
County Computer Upgrade* 3 5 0 0 8
Library Computer Upgrade 3 5 0 0 8
Library Maintenance/Replacement* 3 5 0 0 8
Public Safety Mobile Command Center 3 4 1 0 8
Transport Vehicle for Arrests 3 3 1 0 7
* Prior year score was 8. Score revised to be consistent with similar projects.
Capital Improvement Program FY 1999/2000 - 2003/2004
CIP Project Status - All Projects Under Completion
120
COUNTY OF ALBEMARLE
DEPARTMENT OF ENGINEERING & PUBLIC WORKS
FY 98199 PROJECT REPORT
Scheduled
Completiol~ ~ Notes
Monticello High School
Stony Point Parking and Playfield
Crozet School Level Spreader
Chiller Repl. AHS/Hollymead
Henley Middle School Addition
Stone Robinson Addition
PREP Facility
VMF Facility
WAHS Site Improvements
Henley Roof Replacement
Jouett Roof Replacement
Northem Elementary School
ADMINISTRATION & COURTfi
Subtotal
29,743,000 07/31/98 99% C
147,000 10/30/98 95% C
10,000 02/01/99 95% D
425,000 05/31/99 10% C
2,003,000 06/15/99 45% C
2,500,000 06/30/99 31% C
3,000,000 07/05/99 10% C
600,000 07/21/99 20% C
270,000 08/01/99 95% P
422.185 08/15/99 99% P
422,185 08/15/99 99% P
8,900,000 07/01/01 15% P
$48,442,370
Closeout in Progress-12/01/98
Final Punch List
NE Interviews 11/98
Old Crozet School Roof & Windows
General District Court Stormwater Drainage
General District Court Ceiling/Lighting
COB Space Study
Courts Space Needs Study
Keene Landfill Remediation
COB Maintenance Program:
Misc. Building Renovations
UST Replacement @ COB
COB Additional Parking
COB Auditorium Renovation
COB Chiller & Mechanical Projects
Subtotal
HIGHWAYS & TRANSPORTATiO.~,
282,000 11/21/98 65% C
12,000 12/01/98 95% P
13,000 12/30/98 50% D
10,000 01/30/99 5% P
50,000 06~30~99 50% P
170.600 06/30/99 50% P
10,000 12/01/98 90% D
120.000 01/01/99 50% D
20,000 06/30/99 5% D
50,000 06/30/99 0% D
600,000 03/01/00 95% P
$1,337,600
Roof in '98, Windows in '99
Mill Creek Drive Area Master Plan
Greenbrier Sidewalk
Adams Court
Street Lighting:
Airport Acres
Rio/Old Brook Road
Commonwealth Ddve
Hydraulic Road (Inglewood to Georgetown)
Hydraulic Road (Georgetown to AHS)
Hydraulic Road (AHS to Whitewood)
Whitewood Road Area
Marshall Manor
West Leigh Ddve Rural Addition
Barracks Road Sidewalk
Wilton Farm/20 Sidewalk
Entrance Corddor Landscaping
15,000 11/15/98 80% D
10,000 10/30/98 90% C
3,800 11/02/98 90% D
1,500 04/30/99 95% D
0 04/30/99 95% D
16,000 04/30/99 95% D
8,000 04/30/99 95% D
7,000 04/30/99 95% D
1,500 04/30/99 95% D
15,000 04/30/99 95% D
1,500 04/30/99 95% D
300,000 12/30/98 95% D
51,000 12/30/98 95% D
400 000 06/30/99 100% P
20,000 06/30/99 5% P
Public Headng to be Scheduled
Public Hearing to be Scheduled
Public Hearing to be Scheduled
Public Hearing to be Scheduled
Public Hearing to be Scheduled
Public Headng to be Scheduled
Public Hearing to be Scheduled
Public Hearing to be Scheduled
Plats being Recorded
Unfunded Initiative
Capital Improvement Program FY 1999/2000- 2003/2004
CIP Project Status - All Projects Under Completion
:~TORMWATER CONTROL PROJECTS
Design Standards Manual - Needs Assmt. 11,980
Moores & Meadow Creek Studies 184,600
Windham/Jarman Gap Channel 82.000
Woodbrook Channel Phase II 28,035
Westmoreland Ct. Drainage Improvements 30,000
Teakwood Drainage Channel 6,000
Design Standards Manual- Final Design 38,000
Peyton Basin 156,500
Ricky Road 39,900
Four Seasons Basin/Channel 119,200
Birnam Basin 98,485
Minor Ridge Drainage Improvements 30,000
Master Drainage Study 205,400
Subtotal $1,030,100
UST Removal @ Regional Jail
Regional Jail Addition
Police Academy Training Facility
Juvenile Detention Facility
Subtotal
10/30/98 90% P
10/30/98 95% D
12/30/98 5% D
12/30/98 50% D
12/30/98 10% D
12/30/98 10% D
03/3O/99 5% P
O5/3O/99 5% B
05/30/99 5% D
06/30/99 10% D
06/30/99 30% D
06/30/99 5% D
06/30/00 10% P
PARKS & RECREATION
Chds Greene Lake Pier
Scottsville Baseball/Soccer Field
Walnut Creek Picnic Shelter
Rivanna Greenbelt
Crozet Park Fields
Subtotal
50,000 12/01/98 100% B
16,755,000 12/01/99 22% C
6,250,000 10/15/00 99% P
7,200.000 04/01/01 90% P
$30,255,000
90,000 02/01/99 2% C
40,000 04/01/99 90% P
50,000 04/01/99 90% P
150,000 06/30/99 15% P
640, 000 06/30/02 75% D
$970,000
TOTAL $82,885,370
LEGEND: P = Programming D = Design B = Bid C = Construction
Finalizing Scope of Final Design
Finalize and Closeout
Reevaluating Need
Evaluating Developers Improvements
Bids Open 10/22/98
VDOT Reviewing Design
Preliminary Design/Land Acquisition
Develop Strategy for Next Watershed
Awaiting Funding Decisions
Master Plan & Field Restoration
Capital Improvement Program Fy 1999/2000- 2003/2004
This page is intentionally blank.
122
Capital Improvement Program FY 1999/2000- 2003/2004
Index of Projects *
Project Name:
Administrative Technology
Airport Road Sidewalk
Albemarle High School Restoration
Americans with Disabilities Act (ADA) Changes - Schools
Americans with Disabilities Act (ADA) Structural Changes
Brownsville Addition
Burley Addition/Renovation
Cashier Booth Improvements - CGL, MSV, WC
CATEC Cosmetology Lab Renovation
Chris Greene Lake Property Purchase
County Athletic Field Study/Development
County Computer Upgrade
County Facilities Maintenance/Replacement
County Master Drainage Program
Court Square Maintenance/Replacement
Courthouse Space Needs Study/Construction
Crozet Kitchen/Serving Line
Crozet Park Athletic Field Development
Drainage/Erosion Correction
Fire/Rescue Building & Equipment Fund
Fire/Rescue Management Software
Georgetown Road Sidewalk
Greenbrier Drive Pedestrian/Bike Path
Greenbrier/Hydraulic Road Streetlights
Henley Renovation
Hollymead Gym/Restrooms
Instructional Technology
Ivy Landfill Recreation Access Development
Ivy Road Bike Lanes
Ivy Road Landscaping
Jouett Addition/Renovation
Juvenile & Domestic Relations Court Maintenance/Replacement
Juvenile Detention Facility
Keene Landfill Closure
Library Computer Upgrade
Maintenance Replacement Summary
Maintenance/Replacement Projects - Library
Maintenance/Replacement Summary - Park & Recreation
Meadow Creek Parkway - Phase II
Monticello High School Addition
Murray High School Renovations
Neighborhood Plan Implementation Program
Capital Improvement Program FY 1999/2000- 2003/2004
Page*
S9
48
S8
64
S31
SIO
Sll
65
S12
66
67
28
30
109
32
29
S13
68
110
38
39
49
50
51
S14
S15
S16
69
89
52
S17
34
40
82
60
S25
61
78
53
S18
S19
54
New High School Community Recreation Facilities
New Urban Area Gymnasium
Northern Area Elementary
Police Firing Range
Police LAN Upgrade
Public Safety Facility
Public Safety Mobile Command Center
PVCC Softball Field Lighting
Revenue Sharing Road Program/Traffic Calming
Rivanna Greenway Access & Path
River Access Improvements
Route 29 North Landscaping
School Athletic Field Irrigation
Scottsville Community Center Improvements
Scottsville Library Addition
Seminole/Pepsi Place Connector
Sidewalk Construction Program
Southern Albemarle Organization Park Development
Southern Urban Elementary School
Towe Lower Field Irrigation
Transport Vehicle for Arrests
Walnut Creek Park Improvements
Walton Addition/Renovation.
Western Albemarle High School Renovations
Western Albemarle High School Window Replacement
7O
71
S20
41
42
43
44
72
55
90
91
56
73
74
S7
57
58
75
S21
76
45
77
S24
S22
S23
A page number preceded by an "S" indicates a page from the draft School Division CIP Document, August
24, 1998
24 Capital Improvement Program FY 1999/2000- 2003/2004