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HomeMy WebLinkAbout1999-01-06 ACTIONS Board of Supervisors Meeting of January 6, 1999 January7,1999 AGENDA ITEM/ACTION 1. Call to Order. 4. Election of Chairman Elected Charles S. Martin for Calendar Year 1999. 5. Election of Vice-Chairman Elected Sally H. Thomas as Vice-Chair for Calendar Year 1999. Appointment of Clerk and Deputy Clerk Reappointed Ella W. Carey as Clerk and Laurel B. Hall as Senior Deputy Clerk for Calendar Year 1999. Set Meeting Times, Dates and Places for Calendar Year 1999. First Wednesday of the month at 9:00 a.m.; second and third Wednesday of the month at 7:00 p.m., with meetings to be held in COB. CANCELLED the December 15, 1999 meeting due to proximity to holidays Set Dates for Hearing Zoning Text Amendments Requested by Citizens. July 14 and October 13, 1999, and January 12 and April 19, 2000. 9. Rules of Procedure Adopted 10. Presentation of Certificates of Appreciation. Presented to Dave Emmitt and Frank Rice 1 1. Other Matters from the PUBLIC Bob Watson introduced Dave Phillips, new Exec Vice Pres of CAAR. Lori Aylor and Bonnie Drumm spoke about illegal hunting. 12.1. Res of Intent to Amend Zoning & Subdivision Ord, re: Development Fees for Public Projects and Payment of Delinquent To,xes Adopted resolution and requested Planning Commission to hold public hearing. ASSIGNMENT Meeting was called to Order at 9:00 a.m., by Mr. Tucker. (All Board members were )resent.) Clerk: Notify Human Resources/Payroll Clerk: Notify Human Resources/Payroll Clerk: Notify various departments and advertise in Daily Progress. Clerk: Notify affected departments and advertise in Daily Progress. Clerk: Write letter acknowledging apprearance before Board. Clerk: Forward resolution to Planning. 12.2. Res authorizing appointment of Assistant Fire · Marshal. Adopted Resolution. 12.3. Appointment of Caroline Wilson as Chair of RSWA Citizen Advisory Comm. APPOINTED 12.4. 12.5. Proposed changes to E-911 Road Signs, etc. APPROVED and gave staff the discretion to make changes in the size of the signs when necessary. Approp: Education, $49,810 APPROVED. 12.6. Approp: Education Grant, $56,616.05 APPROVED. 12.7. Approp: CIP- PREP, $2,892,047.20 APPROVED. 12.8. Approp: Education, $49,810 APPROVED. 12.9. Approp: Various School Funds, $73,882 APPROVED. 14. Amend ACSA boundaries for GTCO. SET public hearing after all necessary information has been received Clerk: 17. CPA-98-04. Consensus of Board to proceed to public hearing. 21. Appointments Reappointed James Skove to IDA. Appointed Charlotte Humphris to represent Board on public forum on Water Resource Protection and the proposed Rt 29 Bypass Clerk: Clerk: Cleric: Clerk: Clerk: Clerk: Clerk: Planning: Forward resolution to Fire & Rescue. __ Forward appointment letter, with copy to City and update Boards & Commissions book. __ Forward memo to Engineering. Forward memo to Melvin Breeden and copy appropriate persons. Forward memo to Melvin Breeden and copy appropriate persons. Forward memo to Melvin Breeden and copy appropriate persons. Forward memo to Melvin Breeden and copy appropriate persons. Forward memo to Melvin Breeden and copy appropriate persons. Inform Clerk when information has been received so public hearing can be scheduled. 15. Five Year Forecast and Financial Cond. Received report. 16. TJ Sustainability Council. Received report. Clerk: Advertise for public hearing. Clerk: Forward appointment letter, with copy to appropriate persons and update Boards & Commissions book. COUNTY OF ALBEMARLE MEMORANDUM TO: FROM: DATE: RE: V. Wayne Cilimberg, Director of Planning and Community Development Ella W. Carey, CMC~~--~~ lanuary 26, 1999 Board Actions of lanuary 6, 1999 At its meeting on January 6, 1999, the Board of Supervisors tbok the following actions: Agenda Item No. 4. Election of Chairman. ELECTED Charles Martin as Chairman for Calendar Year 1999. Agenda Item No. 5. Election of Vice-Chairman. ELECTED Sally Thomas as Vice-Chair for Calendar Year 1999. Agenda Item No. 6. Appointment of Clerk and Deputy Clerk. REAPPOINTED Ella W. Carey as Clerk and Laurel B. Hall as Senior Deputy Clerk for Calendar Year 1999. Agenda Item No. 7. Set Meeting Times, Dates and Places for Calendar Year 1999. SET the meeting times, dates and places for Calendar Year 1999 as follows: first Wednesday of the month - 9:00 a.m., second Wednesday of the month - 7:00 p.m., and third Wednesday of the month - 7:00 p.m., with said meetings to be held in the County Office Building on McIntire Road; and to CANCEL the December 15, 1999 meeting. Agenda Item No. 8. Set Dates for Heating Zoning Text Amendments Requested by Citizens. SET the dates for hearing Zoning Text Amendments requested by citizens as follows: July 14 and October 13, 1999, January 12 and April 19, 2000. Agenda Item No. 12.1. Adopt Resolution of Intent to Amend Zoning and Subdivision Ordinances, re: Development Fees for Public Projects and Payment of Delinquent Taxes. ADOPTED the attached Resolution of Intent. Memo To: V. Wayne Cilimberg Date: January 26, 1999 Page 2. Item No. 12.4. Proposed changes to E-911 Road Signs, Posts, and Road Naming and Property Numbering Manual. APPROVED the requested modification of the existing Road Naming and Property Numbering Manual to require installation of 2-inch x 2-inch x 9-foot metal posts with top and center mounted signs. APPROVED the requested change of the type of sign blade to an extruded blade with heights of 6 inches for secondary roads and 9 inches for primary roads. The new design will be used for all new installations and replacement of damaged signs. APPROVED the proposed "housekeeping" changes to the Road Naming and Property Numbering Manual. GAVE staff the discretion to make changes in the size of the signs when necessary. Agenda Item No. 13. Transportation Matters. Ms. Tucker had no updates. Will address outstanding issues in a letter for February 3rd. Mr. Tucker asked Ms. Tucker to present a report to the Board at the February 3rd meeting on what VDoT is doing with regard to the Y2K issue in terms of chips in traffic signalization. Mr. Marshall mentioned surveyors on Route 20 between the entrance of Monticello High School and Route 53. He also asked about the status of the widening of the road. Ms. Tucker said the survey assignments are made out of Culpeper. She will confirm what they are doing. Mr. Marshall asked for a drawing of where the road will go. Ms. Tucker said nothing is available yet, but when the information becomes available, she will share it with the Board and property owners. Ms. Thomas mentioned the issue of Dick Woods Road, west of 1-64, and how impossible it is for trucks of more than two axles to maneuver. She asked that a truck advisory sign be posted to for trucks coming off of 1-64, in either direction going west on Dick Woods, approaching Ivy or Route 250 West, be warned that movements involve a sharper than 90 degree turn. Ms. Tucker said that is an outstanding issue and she will get a response back. Ms. Humphris mentioned a letter dated April 19, 1994, from Dan Roosevelt, regarding cooperative landscaping initiatives on entrances to communities. She asked the status of the Gateway Program. Ms. Tucker said she will check into it. Ms. Humphris asked if Albemarle could implement the program involving cameras at intersections, at the three major intersections, even if we need to be part of a pilot program. She also suggested doing some selective enforcement spots with some of the grant money the Board approved last month. Agenda Item No. 14. Request to set a public hearing to amend the service area boundaries of the Albemarle County Service Authority to extend water service to GOCO Oil (TM79, P18), located on Route 250 East, at Shadwell. Mr. Tucker suggested asking DEQ and the Health Department to provide the Board with information on the extent of the testing they have done on wells and look at what analysis they have done to determine the extent of the plum and, in their opinion, which direction it is moving. PUBLIC HEARING set for March 3, 1999, at 10:00 a.m. Memo To: V. Wayne Cilimberg Date: January 26, 1999 Page 3. Agenda Item No. 17. Work Session: CPA-98-04. Natural Environment. An amendment to Chapter 2 of the Comp Plan, 'The Natural Environment," as part of the state.mandated 5-year review, to revise the language of the chapter as it currently exists in the 1989 Comp Plan. CONSENSUS of Board to prOceed to public hearing; will probably not act on; will set another work session after receiving comments at the public hearing. Agenda Item No. 21. Appointments. APPOINTED Charlotte Humphris to represent the Board on a public fomm on Water Resource Protection and the proposed Route 29 Bypass. Agenda Item No. 22. Adjourn. The meeting was adjoUrned at 2:35 p.m.. /eWc Attachments CC: , Larry Davis Amelia McCulley Bill Mawyer Bruce Woodzell Sharon Taylor Jan Sprinkle John Grady Dan Mahon Janice Farrar File RESOLUTION OF INTENT WHEREAS, Section 35.0 Fees, of the Zoning Ordinance and Section 14-203 Fees, of the Subdivision Ordinance are intended to collect reasonable fees for the costs of development reviews; and WHEREAS, such fee schedules in the Zoning and Subdivision Ordinances currently apply to development reviews for projects owned by Albemarle County and the Albemarle County Public School System; and WHEREAS, although enabled by state law, the Zoning Ordinance does not require the payment of delinquent real estate taxes on a property prior to the initiation of a zoning application or a zoning approval for such property; and WHEREAS, the Board has determined that these practices may be contrary to the efficient operation of government and good financial management. NOW, THEREFORE, BE IT RESOLVED that for the purposes of public necessity, convenience, general welfare and good zoning practice, the Board of County Supervisors hereby adopts a resolution of intent to amend Section 35.0 Fees, of the Zoning Ordinance and Section 14-203 Fees, of the SubdiviSion Ordinance to eliminate all application, inspection and other fees for any project owned by Albemarle County or the Albemarle County Public School System and to require payment of delinquent real estate taxes on properties subject to a zoning application or approval. BE IT FURTHER RESOLVED that the Planning Commission is requested to hold a public hearing on this Resolution of Intent, and to return its recommendations to this Board at the earliest possible date. I, Ella W. Carey, do hereby certify that the foregoing writing is a true, correct copy of a resolution of intent adopted by the Board of County Supervisors of Albemarle County, Virginia, at a regular meeting held on January 6, 1999. Clerk, Board of County Supervi, s'~)rs / David P. Bowerman Charlotte Y. Humphris Forrest R. Marshall, Jr. COUNTY OF Al _REMARI F. 0~ of Bo~d of Sui~v~o~ 401 Mclntire Road Charlottesville, Vh'ffinia 22902-4596 (804) 296-5843 FAX (804) 296-5800 January 26, 1999 Charles S. Martin W~lt~ E P~r~m Sally H. Thomas Ms. Angela G. Tucker Resident Engineer 701 VDOT Way Charlottesville, VA 22911 Dear Ms. Tucker: At its meeting on January 6, 1999, the Board of Supervisors made the following comments regarding transportation matters: Agenda Item No. 4. Election of Chairman. ELECTED Charles Martin as Chairman for Calendar Year 1999. Agenda Item No. 5. Election of Vice-Chairman. ELECTED Sally Thomas as Vice-Chair for Calendar Year 1999. Agenda Item No. 6. Appointment of Clerk and Deputy Clerk. REAPPOINTED Ella W. Carey as Clerk and Laurel B. Hall as Senior Deputy Clerk for Calendar Year 1999. Agenda Item No. 7. Set Meeting Times, Dates and Places for Calendar Year 1999. SET the meeting times, dates and places for Calendar Year 1999 as follows: first Wednesday of the month - 9:00 a.m., second Wednesday of the month - 7:00 p.m., and third Wednesday of the month - 7:00 p.m., with said meetings to be held in the County Office Building on McIntire Road; and to CANCEL the December 15, 1999 meeting. Printed on recycled paper Ms. Angela G. Tucker January 26, 1999 Page 2. Agenda Item No. 13. Transportation Matters. Ms. Tucker had no updates. Will address outstanding issues in a letter for February 3rd. Mr. Tucker asked Ms. Tucker to present a report to the Board at the February 3rd meeting on what VDoT is doing with regard to the Y2K issue in terms of chips in traffic signalization. Mr. Marshall mentioned surveyors on Route 20 between the entrance of Monticello High School and Route 53. He also asked about the status of the widening of the road. Ms. Tucker said the survey assignments are made out of Culpeper. She will confirm what they are doing. Mr. Marshall asked for a drawing of where the road will go. Ms. Tucker said nothing is available yet, but when the information becomes available, she will share it with the Board and p~roperty owners. Ms. Thomas mentioned the issue of Dick Woods Road, west of 1-64, and how impossible it is for trucks of more than two axles to maneuver. She asked that a truck advisory sign be posted to for trucks coming off of 1-64, in either direction going west on Dick Woods, approaching Ivy or Route 250 West, be warned that movements involve a sharper than 90 degree turn. Ms. Tucker said that is an outstanding issue and she will get a response back. Ms. Humphris mentioned a letter dated April 19, 1994, from Dan Roosevelt, regarding cooperative landscaping initiatives on entrances to communities. She asked the status of the Gateway Program. Ms. Tucker said she will check into it. Ms. Humphris asked if Albemarle could implement the program involving cameras at intersections, at the three major intersections, even if we need to be part of a pilot program. She also suggested doing some selective enforcement spots with some of the grant money the Board approved last month. Agenda Item No. 21. Appointments. APPOINTED Charlotte Humphris to represent the Board on a public forum on Water Resource Protection and the proposed Route 29 Bypass. /EWC CC: Robert W. Tucker, Jr. V. Wayne Cilimberg Sincerely, i,wv League of Women Voters of Charlottesville and Albemarle County 1928Arlington Boulevard Room 105, Charlottesville VA 22903-1561 phone: 804-970-'1707 http://aven ue. org/Iwv Iwv{~aven ue. org fax: 804-970-1708 Mr Charles Martin Albemarle County Office Building 401Mclntire Road Charlottesville, Virginia 22902 December 14, 1998 Dear Mr. Martin: Members of the League of Women Voters were very concerned about comments that The Daily Progress attributed to you regarding public safety and hunting in Albemarle County. We have written the attached Letter to the Editor, and wanted to share it with you directly. We hope that you will consider suggestions regarding ways to improve public safety, from the League and others, particularly if enhanced enforcement does n°t allay the concerns of area residents. S. incerely, ...~/ Marjorie ~J~hnson //~...,,. .... Study Chair & Vice President League of Women Voters of Charlottesville & Albemarle County '12-15-98P05:~i5 RCVP ~...a non-yarti~an organization cfe~ficateaC to t(~.promotion of inforraet[ and'active j~artici, pation of citizens in g°vernment." . LWV - · http:llavenue.orgllwv Iwv{~avenue.org fax: 804-970-17 December 14, 1998 Daily Progress Charlottesville, Va To the Editor: Your article "Hunting efforts touted by officials" (December 9, 1998) reported the concerns of Albemarle County residents regarding the risks to their safety from hunting near our expanded development areas. While the Board of Supervisors' decision to approve an additional $10,000 for enforcement of hunting laws is a vital step, it appears to us that even adding a third marshall to patrol over 700 square miles many hours a day may not be sufficient to allay the fears of residents, parents, and school officials. Board of Supervisors Chairman Charles Martin was quoted as saying that the chances "are very, very slim" that the Board will do much more. We respectfully ask that the Board keep an open mind and look carefully at the ways that other developing counties in Virginia are dealing with these concerns about public safety. Last Spring, the League of Women Voters membership adopted a study of Public Safety and Hunting Laws in Albemarle County. We have been reviewing records and interviewing officials and residents regarding hunting incidents and enforcement, and examining ways the County might use its authority, as other counties have, to address problems that are deeply felt by the general public as well as by those who hunt in Central Virginia. When we complete our study, we will "...a non.partisan organization ~eaqcatea¢ to the.promotion of informear ana~ acti~e.partici, pation of citizens in gavernment." 2 prepare a report which may include suggestions for changes in County law. Increasing enforcement is certainly a vital step in reducing perceived and real risks to county residents, and the League applauds the Board for beginning to address residents' concerns. But, if the enforcement approach is not sufficient, other measures allowed under the Virginia Code should be considered. The League invites county residents, hunters and non-hunters, to participate in our study by sharing their concerns, problems, and experiences regarding hunting in Albemarle County. We seek ways in which public safety can be improved without significantly interfering with the enjoyment of hunting. Working together we are confident that county residents can help shape public policies which will work and balance the interests of all. Marjori~ Johnson~-i' Study Chair, and Vice-President League of Women Voters of Charlottesville & Albemarle County Home phone: 978-4006 COUNTY OF ALBEMARLE MEMORANDUM TO: FROM: DATE: RE: Michael Thompson Director of Human Resources Ella W. Carey, Clerk, C~ January 11, 1999 Board Actions of January 6, 1999 At its meeting on January 6, 1999, the Board of Supervisors elected Charles S. Martin as Chairman for calendar year 1999. As Chairman, Mr. Martin should receive a stipend instead of Forrest Marshall. Mr. Martin's social security number is 224-84-7655. By copy of this memo, l am also asking the Payroll Department to make the necessary changes to their records. /ewc cc: Payroll Department COUNTY OF ALBEMARLE MEMORANDUM TO: FROM: DATE: RE: Members of the Board of Supe,r~.,~so~ Ella W. Carey, CMC, Clerl~,,~' December 18, 1998 Agenda for Annual (Organizational) Meeting of January 6, 1999 Agenda Item No. 6. The Code of Virginia, in Section 15.2-1538, states that "The governing body of every locality in this Commonwealth shall appoint a qualified person, who shall not be a member of the governing body, to record the official actions of such governing body." Ella W. Carey expresses a desire to be reappointed as Clerk and Laurie Hall being reappointed as Senior Deputy Clerk. The positions of Clerk and Deputy Clerk are reappointed each year. Agenda Item No. 7. Section 15.2-1416 of the Code states that "The days, times and places of regular meetings to be held during the ensuing months shall be established at the first meeting which meeting may be referred to as the annual or organizational meeting; however, if the governing body subsequently prescribes any ... day or time other than that initially established, as a meeting day, place or time, the governing body shall pass a resolution as to such future meeting day, place or time. The governing body shall cause a copy of such resolution to be posted on the door of the courthouse or the initial public meeting place and inserted in a newspaper having general circtdation in the county or municipality at least seven days prior to the first such meeting at such other day, place or time .... " Should the Board wish to continue with the schedule adopted last year for its regular meetings, the Board needs to adopt a motion to set the meeting times, dates and places for CalendarYear 1999 as follows: first Wednesday of the month - 9:00 a.m., second Wednesday of the month- 7:00 p.m., and third Wednesday of the month - 7:00 p.m., with said meetings to be held in the County Office Building on McIntire Road. Should the Board also wish to cancel its third meeting in December, 1999, as it has done for the last several years, that date is December 15, 1999. Agenda Item No. 8. Section 33.10 of the Zoning Ordinance states that the Board of Supervisors shall consider zoning text amendment petitions by property owners at specified intervals of three months. The dates requested for these hearings for 1999 are July 14 and October 13, 1999, January 12 and April 19, 2000. A motion is required to set these dates which are then advertised in the newspaper. Agenda Item No. 9. A copy of the Board's current Rules of Procedure is attached with this agenda item for review and adoption. Memo To: Date: Page 2. Members of the Board of Supervisors December 18, 1998 Agenda Item No. 21. A copy of an updated appointment list is included with this agenda item. /ewc COUNTY OF ALBEMARI,E MEMORANDUM TO: FROM: DATE: RE: RoXanne W. White Assistant County Executive Ella W. Carey, CMC, C~{~__~ January 29, 1999 Five Year Forecast and Financial Condition During the Board's discussion of the Five Year Forecast and Financial Condition on January 6, 1999, Board members asked what School Board policies and state guidelines have caused the School Division's FTE's grow at a faster rate than the County's population increases. /ewc cc: Frank Morgan RESOLUTION OF INTENT WHEREAS, Section 35.0 Fees, of the Zoning Ordinance and Section 14-203 Fees, of the Subdivision Ordinance are intended to collect reasonable fees for the costs of development reviews; and WHEREAS, such fee schedules in the Zoning and Subdivision Ordinances currently apply to development reviews for projects owned by Albemarle County and the Albemarle County Public School System; and WHEREAS, although enabled by state law, the Zoning Ordinance does not require the payment of delinquent real estate taxes on a property prior to the initiation of a zoning application or a zoning approval for such property; and WHEREAS, the Board has determined that these practices may be contrary to the efficient operation of government and good financial management. NOW, THEREFORE, BE IT RESOLVED that for the purposes of public necessity, convenience, general welfare and good zoning practice, the Board of County Supervisors hereby adopts a resolution of intent to amend Section 35.0 Fees, of the Zoning Ordinance and Section 14-203 Fees, of the Subdivision Ordinance to eliminate all application, inspection and other fees for any project owned by Albemarle County or the Albemarle County Public School System and to require payment of delinquent real estate taxes on properties subject to a zoning application or approval. BE IT FURTHER RESOLVED that the Planning Commission is requested to hold a public hearing on this Resolution of Intent, and to return its recommendations to this Board at the earliest possible date. I, Ella W. Carey, do hereby certify that the foregoing writing is a true, correct copy of a resolution of intent adopted by the Board of County Supervisors of Albemarle County, Virgin!a, at a regular meeting held on January 6, 1999. Clerk, Board of County SuperviSors / COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGENDA TITLE: Development Fees for Public Projects & Payment of Delinquent Taxes SU BJ ECTIPROPOSAL/REQU EST: Eliminate all aPPliCati0~,'in~pectj°~'and other feeS for any County owned projects & require evidence of payment of delinquent taxes before initiating a development application STAFF CONTACT(S): Tucker, Huff, McCulley, Keeler AGENDA DATE: Januaw 6,1999 ACTION: ITEM NUMBER: INFORMATION: CONSENT AGENDA: ACTION: × INFORMATION: ATTACHMENTS: Yes REVIEWED BY: /~ BACKGROUND: Currently fee schedules in the Zoning and Subdivision Ordinance apply to development reviews for projects owned by Albemarle County and the Albemarle County Public School System. However, County projects are exempt from building permit/review fees. Also, section 15.2-2286.B. of the Code of Virginia allows the County to require evidence that delinquent taxes have been paid "prior to initiation of an application fOr a special exception, special use permit, variance, rezoning or other land use permit or prior to final apprOval'' for the property for which such permit is sought. While this provision would apply only to permits sought under the Zoning Ordinance and not subdivision of land, several hundred permits are sought annually through Zoning. DISCUSSION: The BOard has determined that paying fees for County owned projects is contrary to the efficient operation of government and good financial management. Therefore, the goal is to eliminate all application, inspection and other fees for any County owned project, while maintaining the same compliance and review process as private property owners. For payment of delinqUent taxes, the applicant would not be required to provide this information- a computer inquiry would be made by staff for each application in coordinated effort with the Department of Finance. The Director of Finance strongly supports this proposed amendment. RECOMMENDATION: Staff recommends that the Board adopt the reSolution of intent to amend the Zoning & Subdivision Ordinances and request the Planning Commission to hold a Public hearing on this issue and return its recommendation to the Board at the earliest possible date. 98.271 RESOLUTION OF INTENT WHEREAS, Section 35.0 Fees, of the Zoning Ordinance and Section 14-203 Fees, of the Subdivision Ordinance are intended to collect reasonable fees for the costs of development reviews; and WHEREAS, such fee schedules in the Zoning and Subdivision Ordinances currently apply to development reviews for projects owned by Albemarle County and the Albemarle County Public School System; and WHEREAS, although enabled by state law, the Zoning Ordinance does not require the payment of delinquent real estate taxes on a property prior to the initiation of a zoning application or a zoning approval for such property; and WHEREAS, the Board has determined that these practices may be contrary to the efficient operation of government and good financial management. NOW, THEREFORE, BE IT RESOLVED that for the purposes of public necessity, convenience, general welfare and good zoning practice, the Board of County Supervisors hereby adopts a resolution of intent to amend Section 35.0 Fees, of the Zoning Ordinance and Section 14-203 Fees, of the Subdivision Ordinance to eliminate all application, inspection and other fees for any project owned by Albemarle County or the Albemarle County Public School System and to require payment of delinquent real estate taxes on properties subject to a zoning application or approval. BE IT FURTHER RESOLVED that the Planning Commission is requested to hold a public hearing on this Resolution of Intent, and to return its recommendations to this Board at the earliest possible date. I, Ella W. Carey, do hereby certify that the foregOing writing is a true, correct copy of a resolution of intent adopted by the Board of County Supervisors of Albemarle County, Virginia, at a regular meeting held on January 6, 1999. Clerk, Board of County Supervisors RESOLUTION WHEREAS, the appointment of James Barber, who currently serves as a Fire Prevention Inspector for the County of Albemarle, as an Assistant Fire marshal is necessary in order to assist the Fire Marshal in carrying out the duties and responsibilities of his office; and WHEREAS, James Barber has satisfactorily completed a course for Fire Marshals with police powers, designed by the Department of Fire Programs in cooperation with the Department of Criminal Justice Services; and NOW, THEREFORE, BE IT RESOLVED, that I, Charles S. Martin, Chairman, on behalf of the Albemarle County Board of Supervisors, hereby appoint James Barber as Assistant Fire Marshal pursuant to §27-36 of the code of Virginia (1950), as amended, and that James Barber is hereby authorized to exercise all police powers of Fire Marshals pursuant to §27-34.2:1 of the Code of Virginia (1950), as amended; and FURTHER RESOLVED, that James Barber is directed to take the required oath before an officer authorized to administer such oaths, faithfully to discharge the duties of such office; and that the certificate of the oath shall be returned to and preserved in the Clerk's Office of the BOard of Supervisors of Albemarle County. James Barber, shall, at all times subsequent to this appointment continue to exercise police powers only upon satisfactory participation in in-service and advanced courses and programs designed by the Department of Fire Programs in cooperation with the Department of Criminal Justice Services, which courses will be approved by the Virginia Fire Services Board. I, Ella W. Carey, do hereby certify that the foregoing writing is a true correct copy of a resolution unanimously adopted by the Board of County Supervisors of Albemarle County, Virginia, at a regular meeting held on January 6, 1999...-"-) / / / COUNTY OF ALBEMARI,E MEMORANDUM TO: FROM: DATE: RE: Carl Pumphrey Fire & Rescue Division Ella W. Carey, Clerk, CMC ~3(fl January 11, 1999 Appointment of Assistant Fire Marshal At its meeting on January 6, 1999, the Board of Supervisors adopted the attached resolution appointing James Barber as an Assistant Fire Marshal with full police powers of the Fire Marshal. /ewc cc: Rick Huff COUNTY OF ALBEMARI,E MEMORANDUM TO: FROM: DATE: RE: Albemarle County Board of Supervisors/] ..ri Robert W. Tucker, Jr., County Executive/./~ December 14, 1998 / Appointment of Chair to RSWA Citizen Advisory Committee (CAC) As you all know, Preston Coiner has recently stepped down as Chairman/Member of the RSWA (CAC). The process requires that the City and the County appoint the Chair of the CAC. It has been recommended that Caroline Wilson, currently the Vice-Chair of the CAC, be appointed Chair. If you do not have any objections to this recommendation, your action through the Consent Agenda will support Ms. Wilson's appointment. RWT,Jr/dbm 98.085 BOARD OF SUPERVISORS COUNTY OF ALBEMARLE MEMORANDUM TO: FROM: DATE: RE: Bill Mawyer Department of Engineering and Public Works Ella W. Carey, CMC, Cler~___~ January 29, 1999 Proposed Changes to E-911 Road Signs, Posts, and Road Naming and Property Numbering Manual ' At its meeting on January 6, 1999, the Board APPROVED the requested modification of the existing Road Naming and Property Numbering Manual to require installation of 2-inch x 2- inch x 9-foot metal posts with top and center mounted signs. APPROVED the requested change of the type of sign blade to an extruded blade with heights 0£6 inches for secondary roads and 9 inches for primary roads. The new design will be used for all new installations and replacement of damaged signs. APPROVED the proposed "housekeeping" changes to the Road Naming and Property Numbering Manual. The Board also gave staffthe discretion to make changes in the size of the signs when necessary. /ewc cc: Joe Letteri Jerry Shatz COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGENDA TITLE: Proposed changes to E-911 Road Signs, Posts, and Road Naming and Property Numbering Manual. SUBJECT/PROPOSAL/REQUEST: Make changes to the Road Naming and Property Numbering Manual. The proposed changes include: Proposed changes to E-911 Road Signs, Posts; · Revise road name suffix abbreviations to reflect new Post Office and Telephone company standards; · Specify that agreement from a majority of landowners (greater than 50%) is needed to propose a new road name or propose a road name change; · Specify that any road name change must have AGENDA DATE: approval from the Board of Supervisors; Establish addressing standards for garden apartments. STAFF CONTACT(S): Messrs. Tucker, Mawyer, Cilimberg, Letted, Shatz BACKGROUND: Janua~ 6,1999 ACTION: CONSENT AGENDA: ITEM NUMBER: INFORMATION: ACTION: x INFORMATION: ATTACHMENTS: A - Diagram of proposed installation. B - Photos of present problems and proposed installation. C - Sign cost comparison table. D - Road Naming and Property Numbering Manual with changes marked REVIEWED BY: ~~ / The Enhanced 911 (E-911) Sign Program was implemented in FY 1994-95. The signs allow emergency responders to quickly locate callers. New road signs have since been installed at most County road intersections. The current sign manual requires flat blade secondary road signs 8-inches in height, and flat blade primary road signs 9-inches in height. The signs are required to be end mounted on the side of a 4- inch x 4-inch x 10-foot wooden post. Since January 1994, approximately 600 damaged road signs have been repaired or replaced. The proposed posts and signs will reduce current problems such as theft of signs, pressure treated posts, and stainless steel hardware; natural warping of wood posts; damage from strong winds and vandalism (the cantilevered sign seems to invite people to hang from it). DISCUSSION: This proposal is to modify the current manual to require mounting of road signs on the top and center of a 2- inch x 2-inch x 9-foot metal post, use extruded sign blades 6-inches in height for secondary roads, and extruded sign blades 9-inches in height for primary roads. Extruded blades have a thickened top and bottom edge on the sign, which makes the sign blade stronger than flat sign blades. Center mounted extruded blade signs, 6" high for secondary roads and 9" high for primary roads, are the established industry standard. An 8" high extruded blade sign would be an "irregular size", or a "special order sign", and would be more expensive than the 6" and 9" extruded blade signs. Center mounted signs allow easier road name identification by E-911 responders. The signs are attached to the center mount sign system using vandal deterrent hardware making theft more difficult. Our present sign system uses no vandal deterrent hardware. The proposed center mount sign system would replace existing signs when damaged or stolen. Developers would still be required to install center mounted E-911 signs in any new development. Existing subdivisions will be allowed to convert existing signs to the center mount system if they are willing to pay for the changeover. AGENDA TITLE: Proposed changes to E-911 Road Signs, Posts, and Road Naming and Property Numbering Manual January 6, 1999 Page 2 Costs for the metal posts and sign mounting hardware associated with this proposed installation will increase $25.00 per location ($39 per metal post vs. $14 per wood post). However, the cost of the overall sign installation program should be reduced due to a decrease in the number of signs to be repaired or replaced. An example of the potential cost savings is as follows, estimating a 25% reduction in signs requiring replacement. 100 signs per year replaced using the present method: hardware) labor material $3,500.00 (100 signs x $ 35.00 per sign) $5,900.00 (100 x $ 59.00 for 8" flat sign, post & TOTAL $9,400.00 75 signs per year using the proposed method: hardware) labor material $2,625.00 (75 signs x $ 35.00 per sign) $6,112.50 (75 x $ 81.50 for 6" extruded sign, post & TOTAL $8,737.50 · Estimated Annual Savings: $ 662.50 Carl Pumphrey, Fire and Rescue Division Chief; Tom Hansen, Director of Emergency Communications Center; and John Miller, Chief of Police, have all endorsed the new installation design as a more visible sign. The new signs will be cost effective, more visible to citizens and emergency responders, while als0 providing a more aesthetically pleasing installation. In addition to this E-911 sign change proposal, some minor "housekeeping" changes are also proposed for the Road Naming and Property Numbering Manual. These minor changes are: · Revise road name suffix abbreviations to reflect new Post Office and Telephone company standards; · Specify that agreement from a majority of landowners (greater than 50%) is needed to propose a new road name or propose a road name change; · Specify that any road name change must have approval from the Board of Supervisors; · Establish addressing standards for garden apartments. RECOMMENDATION: Modify the existing Road Naming and Property Numbering Manual to require installation of 2-inch x 2-inch x 9-foot metal posts with top and center mounted signs. Change the type of sign blade to an extruded blade with heights of 6" for secondary roads and 9" for primary roads. The new design will be used for all new installations and replacement of damaged signs. Approve the proposed "housekeeping" changes to the Road Naming and Property Numbering Manual. 98.251 ATTACHMENT C Sign Cost Comparison Table Present Design Proposed Present Proposed Special Order Cost Design Cost Design Cost Design Cost Design Cost Sign Blades 8" Flat 6"Extruded 9"Flat 9'Extruded 8"Extruded Sign Fabrication $ 45.00 $ 42.50 $ 50.00 $ 52.50 $ 60.00 Wooden Post $11.00 $11.00 Metal Post with Post receiver $ 33.00 $ 33.00 $ 33.00 4 Lag Bolts & Washers $ 3.00 $ 3.00 Top Bracket Cap with Mounting Hardware $ 6.00 $ 6.00 $ 6.00 TOTALS $ 59.00 $ 81.50 $ 64.00 $ 91.50 $ 99.00 As the table indicates, the proposed design costs are greater tha~ the current design costs, (e.g., $81.50 for a 6" extruded secondary road sign blade design vs. $59.00 for an 8" fiat secondary road sign blade design, and $91.50 for a 9" extruded primary road sign blade vs. $64.00 for a 9" flat primary road sign blade). However, the cost increase would be offset by the lower maintenance costs. Carl Pumphrey, Fire and Rescue Division Chief; Tom Hansen, Director of Emergency Communications Center; and John Miller, Chief of Police, have all endorsed the new installation design as a more visible sign. COUNTY OF ALBEMARLE DEPARTMENT OF ENGINEERING & PUBLIC WORKS MEMORANDUM TO: FROM: DATE: SUBJECT: Rick Huff, Deputy County Executive Larry Davis, County Attorney Bill Mawyer, Director ~ Joe Letteri, Chief of Public Works ,,]. [,. Wayne Cilimberg, Director of Planning and Community DevelopmentU0j(,.// Jerry Shatz, Public Works Coordinator T<~'. October 12, 1998 Proposed Road Naming and Property Numbering Manual Changes, Executive Summary Documentation The attached Executive Summary is a proposal to change the E-911 Road Naming and Property Numbering Manual to require a revised road sign design. See Attachment A for a diagram of the proposed design. The major changes include: use metal posts vs. wooden posts; center mount vs. end mount signs; use 6" extruded sign blade signs for secondary roads and 9" extruded sign blade signs for primary roads vs. 8" flat blade signs for secondary roads and 9" flat sign blades for primary roads Since January 1994, approximately 500 damaged road signs have been repaired or replaced. The proposed installation will reduce current problems such as, theft of signs, pressure treated posts and stainless steel hardware; natural warping of wood posts; damage from strong wind. Center mounted signs allow for easier road name identification by E-911 responders. Extruded sign blades increase sign strength, and, by incorporating vandal-proof hardware, sign theft should lessen. The Sign Cost Comparison Table shows that, the proposed installation costs are greater than the current installation costs, (e.g., $39.00 for a metal post vs. $14.00 for a wood post). However, the cost increase would be offset by lower maintenance costs. Carl Pumphrey, Fire Rescue Division Chief; Tom Hansen, Director of Emergency Communications Center; and John Miller, Chief of Police, have all endorsed the new installation. MEMORANDUM Proposed E-911 Road Sign Changes, Executive Summary Documentation October 12, 1998 Page Two Sign Cost Comparison Table Present ,Proposed Present PropOsed Special Order Design Cost Design Cost Design Cost Design Cost Design Cost Sign Blades 8" Flat 6" Extruded 9" Flat 9" Extruded 8" Extruded Sign Fabrication $ 45.00 $ 42.50 $ 50.00 $ 52.50 $ 60.00 Wooden Post $11.00 $11.00 Metal Post with Post ' receiver $ 33.00 $ 33.00 $ 33.00 4 Lag Bolts & Washers $ 3.00 $ 3.00 Top Bracket Cap with Mounting Hardware $ 6.00 $ 6.00 $ 6.00 TOTALS $ 59.00 $ 81.50 $ 64.00 $ 91.50 $ 99.00 In addition to this E-911 sign change proposal, some minor "housekeeping" changes are also proposed for the Road Naming and Property Numbering Manual. These minor changes are: Revise road name suffix abbreviations to reflect new Post Office and Telephone company standards; Specify that agreement from a majority of landowners (greater than 50%) is needed to propose a new road name or propose a road name change; Specify that any road name change must have approval from the Board of Supervisors; Establish addressing standards for garden apartments. The proposed changes to the Road Naming and Property Numbering Manual are included with this memorandum. If you have any questions, please let me know. JS/ybv Attachments: Executive Summary Diagram of Proposed Installation (Attachment A) Photos of Present Problems and Proposed Installation (Attachment B) Sign Cost Comparison Table (Attachment C) Road Naming and Property Numbering Manual with Changes Marked (Attachment D) File: Shatz\Memo E-911 changes Attachment A SAHPLE IblSTALLATIOrl SQUARE ?OST 1 7 FT. ~r 3'"' .... 2 1/4 X 2 1/4 12 GAGE GALVEHIZED STEEL BASE POST SQUARE, CORNERS MOUHTING BRACKET 2" X 2" lZ; GAGE GALVENIZED STEEL POST 3lB" CORNER BOLT OR 3/8" DRIVE RIVETS T' A~TACtlMENT C Sign Cost Comparison Table Sign Blades Sign Fabrication Wooden Post Metal Post with Post receiver Present Proposed Present Proposed SpecialOrder Design Cost Design Cost Design. Cost Design Cost Design Cost 8"Flat 6~ Extruded 9" Flat 9" Extruded 8" Extruded $ 50.00 $ 52.50 $ 60.00 $ 45. O0 $ 11.00 $ 42.50 $ 11.00 $ 33.00 4 Lag Bolts & Washers $ 3.00 $ 3.00 Top Bracket Cap with Mounting Hardware $ 6.00 TOTm?.~ $ 59.00 $ 81.50 $ 64.00 $ 33.00 $ 6 ,00 $ 91.50 $ 33.00 $ 6,00 $ 99.00 As the table indicates, the proposed design costs are greater than the current design costs, (e.g., $81.50 for a 6" extruded secondary road sign blade design vs. $59.00 for an 8" flat secondary road sign blade design, and $91.50 for a 9" extruded primary road sign blade vs. $64.00 for a 9" flat primary road sign blade), ltowever, the cost increase would be offset by the lower maintenance costs. Carl Pumphrey, Fire and Rescue Division Chief; Tom Hansen, Director of Emergency Communications Center; and John Miller, Chief of Police, have all endorsed the new installation design. ATTACIL~IENT D ALBEMARLE COUNTY ROAD NAMING AND PROPERTY NUMBERING MANUAL INTRODUCTION This manual is to prescribe a system for the naming of roads; the numbering of properties and structures; and the erection and maintenance of associated signage as provided for in Section 16.01- 3 of the Code of Albemarle. The Director of the Department of Planning and Community Development or designated agent shall be responsible for the interpretation and administration of the provisions of this manual. DEFINITIONS Addressable Structure: Any building used for human habitation, or gathering, or for the production or sale of goods or services. Addressing Grid: A series of intersecting lines running north- south and east-west on 1000 foot intervals which is coincident with the Virginia State Coordinate Grid System 1927 datum used to assign address ranges to road segments. Agent: The Director of Planning and Community Development for Albemarle County, Virginia. Cul-de-sac: A vehicular turnaround area at the end of a dead- end street provided for the purpose of safe and convenient reverse of traffic in one continuous forward movement. n~~a!it},~ Direction: The geographic orientation of a named road segment (either east-west or north-soUth). Designator: Suffix used to indicate the road type. Primary Access: A road or driveway used as the primary means of vehicular access to an addressable structure. PART 1. ROAD NAMING Roads Requiring Names In addition to the requirements of section 16.01-1(c) of the Code of Albemarle, private roads which serve less than three addressable structures may be named as provided for in Section 6 of Part I of this manual. Review and Approval of Proposed Road Names All proposed names shall be reviewed by the agent for conformance with the guidelines established herein. If a proposed road name is found to be in accordance with all provisions of Part I of this manual, the agent shall approve the name. Maintenance of Master Road Names Directory and Road Names Map a. All approved road names shall be listed in a Master Road Names Directory to be maintained in the offices of the agent. b The location of all approved road names listed in the Master Road Names D ....... Direcgorv shall be illustrated on a master set of Road Names Maps to be maintained in the offices of the agent. Road Name Guidelines While'it is intended that these guidelines be cOmplied with, the agent may modify, vary, or waive any guideline in Part 1, Section 4, in a particular case. a. A proposed road name wh~h dUplicates an existing or reserved road name in Albemarle County or the City of Charlottesville shall not be approved. An exception may be made for cul-de-sacs which have the same name as the road from which they originate (example: ',,Amberfield Court" which originates from ,,Amberfield Drive"). b. Road names are limited to three (3) words not including the road type designator. c. A road name shall not exceed more than sixteen (16) characters including spaces and the designator's abbreviation. d. A road name shall not include numbers, dashes, apostrophes or other non-alphabetical characters. e. Compass points such as NORTH and EAST shall not be Used in road names. f. Articles (the, a, an)' shall not be used to begin road names. " Road names duplicating facilities shall not be approved (example: ,,Bowling Alley", "Tennis Court"). ho Usage of names derived from community names or geographic features shall be limited to locations in close proximity to such communities or geographic features. No proposed road name shall be approved which beqins with a word that appears as the first word in five or more official road names. j o. k o No proposed name shall be accepted which is a homonym of an official road name or may be easily confused with an official road name ~': (example: "Forrestview" and "Forestvue"). Where a proposed rOad is a continuation of or in alignment with an approved road, it shall utilize the same road name as the approved road. A new road name shall be required if the proposed road is disconnected from the existing road by an offset greater than sixty (60) feet. Road Type Designators Road type designators shall be consistent with the roadway's expected traffic use, width of right-of-way and physical design/location. While it is intended that these guidelines be complied with, the agent may modify, vary, or waive any guideline in Part 1, · Section 5, in a particular case. ALBEMARLE COUNTY STREET AND ROAD TYPE DESIGNATIONS ALY - Alley ARCH - Arch AVE - Avenue ~END BND - Bend BLF - Bluff BLVD - Boulevard CIR Circle CV - Cove CSC- XING - Crossing CT - Court A narrow or minor road in a community. Generally a minor road in a subdivision. A major road in a community. Generally a minor road in subdivision. Generally along high ground. Wide road with median and landscaping. A road which returns to itself. Generally a minor road in a subdivision. A road which crosses a geographic feature (such as a creek or mountain pass) or, a short road that serves as a connector between two other roads. Generally shorter, permanent dead ends or cul-de-sacs. ALBEMARLE COUNTY STREET AND ROAD TYPE DESIGNATIONS ( Con t i nu ed ) CTR - Center Shopping, commercial areas. DR Drive A winding arterial/collector. EST Estate Single ownership (three or more dwellings). RXT Extended (Extension) FARM -**- Farm Single ownership (three or more dwellings). See ,,Square" Generally a minor road in a subdivision. Generally along high ground. Generally along high ground. Federal or state designated primary road. Generally along high ground. Generally a narrow road. A drive which begins and ends on the same road. NOOK Nook See "Court" PARK - Park Reserved for entranceways to public parks. PATH - Path A short and/or narrow road. PL - Place A dead end or cul-de-sac road from which other cul-de-sacs originate. PT - Point Generally along high ground. *PKWY - Parkway A scenic or landscaped road. RCH ~ **- Reach Generally a minor road in a subdivision. GRN - Green(e) GRV - Grove ~AI-L~HL Hill ~ HTS - Heights HWY Highway KNL Knoll LN - Lane LOOP Loop RD Road RDG - Ridge ROW - Row RUN - Run SQ Square ST - Street TO TRCE Trace ~ TEA - Terrace C-P~TPKE Turnpike ~-~ TRL Trail WAY - Way Generally an arterial/collector road connecting to the primary system. Generally along high ground. A short street that parallels another road. Generally a central area with buildings clustered around it. A community or subdivision road. Generally a minor road in a subdivision. Generally a ~inor road in a subdivision. Reserved for historic turnpikes. Generally reserved for roads through uninhabited areas. A minor road or street often which dead ends. Five-letter designators may be spelled out completely in suffix space on sign. **You may use Farm and Reach, but only if spelled out completely. 4 e Road Naming~Process For the purpose of this section, "served" by a road shall include right of use whether or not a property actually uses such road. a. Policy on Participation in Road Naming: (i) The process of naming roads shall be limited to those who own property served by the road in question. (2) Where the road serves several properties, the landowners shall be given the opportunity to propose the name. (3) In the event that there is no participation from the landowners, the agent shall name the road in accordance with County procedures. b. Processing Requests for ROad Names: Requests to name roads shall be in writing to the agent shall include the following information: (1) A description of the road's location giving the direction and approximate distance from the nearest intersection of two (2) public roads. (2) A 'list of all landowners having property served by the road in question together with certification that all such landowners have been notified of the proposed name. (3) Signatures of landowners representing a majority (greater than fifty [50] percent) of parcels served by the road in agreement of a common road name. When determining the percentage of the parcels served by the road in question, a landowner owninq more than one (1) parcel served by the road in question is equivalent to a landowner owninq one (1) parcel. Upon validating that landowners of more than fifty (50) percent of the parcels served by the road in question have signed the petit'ion in favor of a common road name, and that the proposed name is otherwise consistent with Part I of this manual, the agent shall approve the road name. Road Name Reservation Process Road names may be reserved during the preliminary plan or plat review process by~'a written request to the agent. Names shall be reserved unless the project is disapproved, abandoned or otherwise voided. ee Road Naming in the Subdivision and Site Development Review Process (2) (3) A developer may contact the agent prior to submission to determine the viability of proposed names. Road names may be reserved as provided in Section 6-c. Proposed road names shall appear on all final, site development plans and subdivision plats, where applicable. No final site development plan or final subdivision plat shall be approved by the agent until all road names shall have been approved by the agent. (4) Names approved On a preliminary plan/plat shall be reserved for the life of the preliminary plan/plat and shall be shown on the final plan/plat. Road NAme Chan.qe Process Requests to rename roads shall be in writinq to 'the aqent and shall include the followin.q information: A description of the road's location ~ivinq the direction and appro~{~ate distauce from the nearest intersection of two (2) public ~oads. A list of all landowners havinq uroDert), served by the road in question toqether with certification.'that all such landowners have been notified of the proposed name. (3) Siqnatures of landowners representinq a majority (qreater. than fifty [50] percent) of parcels served by the road in aqreement of a common road name. When determinin.q the percentaqe of the parcels serVed by the road in question, a landowner owninq more than one~-'[1) "Darcel served by the road in question is equivalent to a landowner owninq one (1) parcel. Upon validatinq that landowners of more than fifty (50) percent of the parcels served by the road in question have siqned the petition in favor of a common road name, and that the proposed name is otherwise consistent with Part I o£ this manual, the aqent shall approve ~ ~ .... forward the road name chan.qe request to the Board of Supervisors for approval. Final Authority of Board of Supervisors to Assign Road Names The Board of Supervisors may name or rename any road at any time. 6 PART II. NUMBERING Assignment of Numbers by Agent ao Ail numbers for properties and addressable structures shall be assigned by the agent following the procedures and guidelines contained in this manual. Numbers assigned by any other person or entity shall be recognized. Numbers shall be assigned to any new addressable structure shown on a site development plan or lot created by subdivision. Numbers shall not be officially assigned until the final site development plan or subdivision plat has been approved. Numbers shall also be assigned when requested by individuals for new structures that do not require site development plan or subdivision approval. Uniform Numbering System Established All numbers shall be determined by the uniform numbering system hereby established. This unifOrm system shall utilize a grid system combined with an equal-interval numbering system. Albemarle County Numbering Grid~:Defined ao The Albemarle County Numbering Grid shall be based on the grid superimposed over the State having lines at 10,000 foot intervals oriente~ north-south and east-west. The Numbering Grid shall have lines every 1000 feet interpolated between the 10,000 foot grid lines. The Numbering Grid thereby establishes a series of 10,000 square foot cells or blocks covering the entire County. The axes or baselines of the Numbering Grid shall have their origin at the intersection of the 1000 foot gridlines nearest to the actual intersection of Wertland Street and 15th Street NW in the City of Charlottesville. Numbering along the axes of the grid begins with zero at the origin and increases outward from that point with 100 numbers allotted per 1000 feet (thus resulting in a pair of numbers every twenty feet). This grid shall be used to determine the directionality and address range of a given road segment. 7 Numbering Procedures a. Dirccticnz!ity Direction.. of Road Determined Before numbering along a named road may proceed, the dirccticna!ity direction of the road must be determined (east-west or north-south). Generally, a road's directicnm!ity direction shall be determined as that of the Numbering Grid baseline the road in question most closely parallels. (2) Consideration may also be given to the type of development involved, the relationship of the road in question to other roads around it, and the pattern of address numbers that result. bo Number Range of Road Established The number range along a named road shall be established by the Numbering Grid baseline which has the same di~^~~, direction as the named road. (2) In the event that a named road crosses one of the baselines of the Numbering Grid, the number range of that named road shall be adjusted so that no number occurs twice along the named road. c. Numbers Assigned Once the directicnz!!tY direction and number range of a particular road segment has been determined, the numbering of the addressable structures and properties along the road segment shall be done utilizing an equal-interval methodology. The numbers shall be assigned beginning at the end of the road segment nearest the origin of the Numbering Grid. The numbers shall then be evenly distributed within established number range. General Numbering Guidelines so Even numbers shall occur on the north side of east-west designated roads and the west side of north-south designated roads. Odd numbers shall occur on the opposite sides. bo Ail addressable structures and properties shall be on the named road which a structure's or properties numbered primary access intersects. The specific number shall be determined by the point at which the access meets the named road. Co f o ho The number sequence for addressable structures or properties on opposite sides of a road should conform to each other as nearly as possible. Half numbers shall not be used. Alphabetical suffixes are acceptable when a secondary address designation is necessary. Reverse frontage or through lots shall be numbered along the local road which provides access to the lot. Corner lots shall be numbered on the road which provides access, where the driveway for a corner lot intersects more than one street, the agent shall make the final determination as to which road ~o base the number, with considerati°n to such factors as the driveway's length, orientation of the structure and other relevant factors. When two (2) addressable structures share an access, they shall be numbered consecutively with adequate consideration given to possible future development between the structures. Temporary numbers shall not be issued. A number may be issued to a structure that is intended to be temporary (such as a construction site trailer office), and upon removal Of the temporary structure, the number shall be retired. Mobile Home Developments Within mobile home parks all roads shall be treated as private roads unless dedicated for maintenance by the Virginia Department of Transportation and road name and road signage shall apply accordingly. Each mobile home lot shall be numbered in accordance with this manual. The mobile home park owner shall be responsible for posting lot numbers in a manner acceptable to the agent in accordance with Part IV, Section 1, of this manual. Residential Apartments and Other Multi-dwelling Structures Individual apartment units shall be numbered considering the type of unit, the individual apartment entrance location and building design as follows: a. Duplex: A number shall be provided to the front entrance of each individual unit. bo Townhouse: A number shall be provided to each individual unit at its front entrance. Co Garden Apartment: A number shall be provided to each unit at the entrance. If the apartment unit's entrance is located on an inside foyer, a number shall be provided outside the building entrance. Each unit located on such foyer shall be provided with an z!phabetica'! or a numerical suffix as a secondary method of addressing~ Specifically, ground floors shall use suffixes in the lO0's startinq at unit 101, the' second floor shall use the 200's starting at unit 201 and so on to other levels (the basement level shall use 000's startinq at unit 001). The building number and 'rOad name followed by the apartment unit's a!phabetica! or numerical designation shall form the address (Example: 630 Old Shady Grove Road, Apartmcnt A Unit 101.). Numerical and a!phzbctica! characters shall not be combined (as in ~30-A 630-101 Old Shady Grove Road). The development.name may also be used in the address whenever desirable. For sinqle level qarden apartments and house apartmeuts, letters may be acceptable as a secondary method of addressinq. 8. Commercial, Office and Industrial Complexes For commercial, office and industrial complexes, a numbering choice shall be made by the agent from several methods: a. Assign the number to the main building where all mail is to be received for the complex. The development name may be included in the address. Each principal building in the complex may be provided a separate number, and the buildings may also be named. The development name and/or the building name may be included in the address. Co For shopping center development, a separate number shall be assigned for each unit's main entrance. The shopping center name should be included in the address. Consideration should be given when assigning numbers to provide flexibility for adding stores and redivision of spaces. In the event a space is redivided and no numbers remain available alphabetical or numerical unit designations shall be used. do Interior mall shopping centers should have one number assigned for the entire mall. The shopping center name and store name should be included in the address. Individual stores should not be assigned numbers except that secondary addressing may be provided in accord with Part 11.5.d of this manual. A separate property number may be assigned for the mall business office. Where deemed appropriate by the agent, a multiple-story building may be assigned one address number at its main entrance. Individual units may be provided with secondary addressing based on floor numbering together with unit appellation such as '"suite" or "room". The first floor shall be assigned numbers beginning with 100 and numbers on each 10 f o successive floor should increase to the next highest 100 series (second.floor - 200 series; third floor 300 series, etc.). A basement or floor below ground level may use a three digit series beginning with zero. Agencies to Be Notified of Numbers Assigned The agent shall notify the following agencies and departments of all approved road names and assigned numbers within five (5) days of approval or assignment, as the case may be: bo Albemarle County Department of Real Estate Albemarle County Department of Building Inspections Albemarle County Department of Police Albemarle County Department of Sheriff Albemarle County Service Authority Albemarle County Registrar's Office Albemarle County Fire/Rescue Administration University of Virginia charlottesville-Albemarle Emergency Operations Center United States Postal Service Address Programs Support Office The agent shall also notify any other governmental agencies or departments and utility requesting notification. PART III. SPECIFICATION FOR ROAD NAME SIGNAGE Materials and Physical Description for Signs The road name sign blank'Shall be made from flat a!umir2'_m sign~. skcct matcria! ex~ruded edqe al,~m~numma~erial, conforming to ASTM 6209 for Alloy 5052-H38 or its equivalent. The sign blank thickness shall be 0. 1 0O" 0.83" or greater and each corner of the sign blank shall be square cut. Ho!cs sha!~ be There shall be two sizes of road name signs; standard and oversize. Standard signs shall be oight (S) six (6) inches in vertical length (height) while oversize signs shall be nine (9) inches in vertical length. Standard signs shall be used along all secondary and subdivision roads except at intersections with primary roads. Oversize signs shall be used along primary roads and at secondary and subdivision roads intersecting primary roads. 11 The letter type shall conform to Federal Highway Association ,,Standard Alphabets for Highway signs'', series c cr B, upper case, as prescribed below and in d. The size of the sign blanks; message lettering; and reserved spaces for route and block numbers for Standard and Oversize signs are as follows: SIGN BLANK~ Horizontal length Vertical length ~ *Route Decal Reserved Space Block Number ReserVed Space STANDARD (Local/Subdivis ion) OVERSIZE ( Primary/Col lector) 24" rain to 46" max 30" rain to 48" 8" 9" 8" x 1.25" 12" x 2.5" · refix Capitals ;al .rate 'Block Number 8" x 2.5" 12" x 3.5" max fPE 2" ~ B_ 3" ~ B_ 5" G B_ 6" G B_ 2"~ 3" ~B I"~B_ 2"~S_ i"~_ 2"~B_ 2" G B__ 3" G B__ *For private rOads, place the 'in Route Decal Space The less common designators such as FARM, WAY, HEIGHTS and TRACT may be placed in the main message field if space is available. c. The sign may be constructed using ~ the cut letter- process or thc silk scr~cn prcc~ss. The green and white colors shall be uniform throughout the length of the sign. (1) ~4~ When the cut letter process is used, the sign blank shall be covered on both sides for the entire length of the blank with ~ high intensity (encapsulated) reflectorized green background sheeting, 3M ,,Scotchlite" brand product number 3877" or equivalent product. High ~ ' intensity (encapsulated) reflectorized sheeting 3M ,,Scotchlite" product number 3870 Or equivalent product shall be used for the silver-white letters and numerals. The reflective material shall be applied to both sides of the blank name plate with mechanical equipment in a manner specified by the sheeting manufacturer. The sign background shall be comprised of not more than one piece of reflective sheeting. The letters and numerals shall be applied on both faces of the sign using the cut letter process. Th~ reflective sheeting shall have a minimum guar. anteed life of ten (10) years. 12 (2) as ~ .... ~ ~ ~bcVC '{-;ith the ' ~ !vcr~':;hitc 3M brand ~~ ~ equivalent .prcduct ~ green b~ckgrcund number 8~0 Clear cr equivz!cnt product shall be ~pp!icd and cured ~ccording to product specifications. The maximum space available., on a standard (o,,~ --~=--.~m% (6" high) sign for the road name is thirty four (3{} thirty (30) inches and an oversized (9" high) sign has 32 inches of space for the road name. Spacing between letters within a street name should confo~ to the spacing dimensions sho~ in the Virginia Supplement to the Manual on Uniform Traffic Control Devices for Streets and Highways unless this will result in a sign width greater than the m~imum space available = ..... ~ ..... grcltcr ~ ~ "~ forty ~ .... (~m% ~ ~ .~A~ signs or ' ,-~, - ............. ~ ........ rcduced name will not fit in the space available, a thirty (30) percent force factor may be used ~. Finally, if the apProved rOad name will not fit on the maximum length sign with the Series B letters and a thirty (30) percent for'ce factor, a modification shall be required from the County Engineering Department. At the end of the ~oad name there are three (3) spaces either ~g~ fo~ ~ f~ -~ ~,, -~ six (6) inches (for the $" sign) or twelve (1 2) inches (for the 9" sign) in length which are stacked one over the other. These spaces'are reserved for the route decal, the block number and the road type suffix. If the block number is to be affixed in decal form, the decal will be of the same material as the main sign sheeting as specified above. The directional triangle, a 1.25 inch .equilateral triangle for the ~=..~ ~o},~ six (6) inch sign or 1.5 inch equilateral triangle for the nine (9) inch sign of silver-white ,'Scotchlite" material or equivalent product, is to be affixed in front of or at the end of the block number to point in the direction of increasing numerical values. See "Detail B" for location of spaces. fo The route decal shall be non-reflectorized with a black message on a white color field. Tko decal sh=-!! be 13 ~ ~-~=~ ~,, ~= Virginia Department of Transportation, but shall not be required prier to installation of thc sign. 3. Post and Hardware Specifications The the sign =v~ (1O) foot straight section. Tho uigr. mu~t ha am~addad a top of the pest "~ bc cut flush ..,4~ ~ si~.s, mh~ ui .._ bcttcm of thc sign to th~ ground. Thu c!Gn b!~deu sbu!! f~se and ~zr~!!c! to thc re=d =!ignmcnt. Thc soil uh~!! be tightly b. Thc sign mc"--~-ting hard';:arc shall .... ~-" cf four (¢} stain!ess ........ ~ equi,;a!ent ~"~ outside ~'"~ ~ ..... ~ .... ~ oquiva!cnt.- a. A metal pos~ will be used The post shall be a 9'x2" x2" 14 cauqe s~uare .qalvanized steel quick punch break-away post complete with anchor base o~~ equivalent. Hole diameters should be seven-sixteenths inch, centered and aliqned with holes on the opposite side. There shall be no holes drilled into the post more than 18" above the tope of the in-qround anchor. c. The siqns will be attached to the mountinq bracket(s) and post, usinq heavy duty aluminum Vandal'fesistant screws, bolt~' and/or nuts. c.d-- A special sign post and/or installation may be allowed at the discretion of the'Director of Engineering provided it is equal to or exceeds the specifications above. Where allowed,., a maintenance agreement between Albemarle,~County and the responsible party shall be required for the maintenance of any special installation. 14 Location of Post and Sign The sign post sha~.l be placed in the road right-of-way a minimum of three (3) horizontal feet from any above ground or underground utility or equipment line. The installer shall be responsible for contacting ,'Miss Utility" before installing signs (1-800-552-7001). At the intersection of a primary and secondary road or in the event a road name changes at an intersection of two (2) secondary roads, two (2) sign locations are to be used. For all new roads, a minimum of two (2) signs are required at every intersection. The sign post shall be located on the right hand side of the street for a right turn onto the secondary road, where possible. The sign shall be a minimum of five (5) horizontal feet on the Co centerline radius of th~ curve from the outer edge of the pavement for roads without ditch lines. The sign must be installed behind an existing ditch line while remaining within the road right-of-way. ~Those roads that have ditch lines less than three~ (3) feet from'the edge of pavement will have signs placed two (2) horizontal feet back from the ditch line. (See ,,Detail A" for diagram.) For urban road sections with curb and gutterl the sign post will be placed behind'the edge of the curb and five (5) horizontal feet on the centerline radius ?f' ~ the curve from the edge~ of pavement. If a sidewalk is. adjacent to the curb, thenthe sign post will be placed behind the sidewalk and within the~ right-of-waY~ Signs and posts. shall not obstruct handicapped ramps or wheel chair loading. areas in the vertical or horizontal direction. . At the intersection of two (2) secondary roads,' only one (1) sign location is to be used except as required in 4.a. This is to be the right hand corner of the intersection for inbound traffic to the subdivision (see "Detail A" for diagram). The Director of Engineering may allow an alternate sign location upon finding that due to existing site conditions, the foregoing localational requirements cannot be practicably met, or that an alternate location would equally or better serve the purposes of this manual. This must be confirmed with the County Engineering Department prior to installation of the sign. PART IV. DISPLAY OF ADDRESS NUMBERS 1. General Guidelines for Display ~f Address Numbers Address numbers shall be displayed at the primary access entrance on a mailbox, post, fence or other suitable location that is easily discernible from the road. If the structure is one hundred (100) feet or less from the road, the entrance door of the structure is clearly visible from 15 the road, and there is no mailbox, post, fence or other suitable location at the primary access entrance, numbers shall be displayed on, above, or at the side of the main entrance door in a manner that is clearly visible from ~the road upon which i"t is numbered. b. The address number shall be displayed as numerals and shall not be spelled out."~ Secondary address designations shall comply with Part ll.5.d. c. The numerals displayed, and where applicable, lettering, shall be at least three (3) inches in height on a contrasting background (dark figures over a light background or light figures over a dark background). d. If the mailbox is not located on the named road from which the number has been assigned, the entire address @number and road name) shall be shown on that mailbox to avoid confusion. In such cases, it will be necessary to also display the number on the property as stated above. e. On corner lots, the number shall only be displayed to face the street upon which the property is numbered. f. Any numbers previously displayed, which could be confused with or mistaken for the assigned address number shall be remov~d from the mailbox and property. g. Numbers shall be properly maintained by the property owner to ensure they are clearly' discernible from the roadway upon which the property is numbered. DisPlay of Address Numbers for Multi-Unit Buildings and Multi- Building Complexes a. If a building is divided into multiple units with separate entrances, and each unit has been assigned an individual number, then each unit number shall be displayed on or next to the main doorway. b. The address range of all individual unit numbers within a multi-unit building shall be displayed in a manner that is clearly visible from the road upon which the units are numbered. If more than one building shares an access, then the address range shall also be displayed on each building. Additional Signage Required When Necessary The agent may also require numbers or address ranges to be posted in additional locations as deemed necessary to the purpose of Chapter 16.01 of the Code of Albemarle. 16 ( DETAILS B DETAILS A INTERSECTION OF PRIIVIARY AND SECONDARY/PRIVATE ROADS EQUAL DISTANCE TRAFFIC FLOW TRAFFIC FLOW DI'~CH Where dilchline is less Ihan Ihree feet form edge of pavement, set posl a n~i'nin;~b~r~ of two feel behlnd ~enter- line of dilch. MINIMUM PRIMARY ROAD ~ EDGE OF PAVEMENT ITYPICALI INTERSECTION OF TWO SECONDARY/PRIVATE ROADS S[CONDARY/PRIVATE ROAD' INWARD TRAFFIC FLOW J DITCH Where dilchline is less than three feet form edge of pavement, set post a minimum of Iwo feet behind cenler- line of ditch. SIGN~ ANO I'05! MINIMUM I, Ella W. Carey, do hereby certify that the foregoing writing is a true, correct copy of the Road Naming and Property Numbering Manual adopted by the Albemarle Board of County Supervisors at a regular meeting held on Clerk, Board of Supervisors 17 COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGENDA TITLE: Appropriation - Education SUBJECT/PROPOSAL/REQUEST: Request approval of Appropriation #98041 in the amount of $49,810 to receive and disburse donations and grants to various schools STAFF CONTACT(S): Messrs. Tucker, Huff, Castner, Breeden AGENDA DATE: January 6, 1999 ACTION: CONSENT AGENDA: ACTION: X ATTACH MENTS: INFORMATION: INFORMATION: Yes BACKGROUND: At its meeting on November 9, 1998, the School Board approved the following appropriations. Reappropriation of $2,000 for Woodbrook Elementary School. Woodbrook Elementary School received a donation in the amount of $2,000.00 from the Woodbrook PTO. This donation is to be used to pay for work done on the courtyard at the school. Appropriation of $2,000 for Stone Robinson Elementary School. Stone Robinson Elementary School received a donation in the amount of $2,000 from the Stone Robinson PTO. This donation is to be used as payment for the purchase of Apple Emates for the school. Appropriation of $2,250. Albemarle County Schools received donations fro m Allied Concrete ir} the amount of $500; Guaranty Bank in the amount of $250; Real Estate III in the amount of $500; and Wachovia Bank in the amount of $1,000. These donations will help defray the cost of expenses incurred for the Fall Professional Development Day held for teachers on October 9, 1998. Appropriation of $560 from the Shenandoah Regional Migrant Education Program. The Shenandoah Regional Migrant Education Program reimbursed the Albemarle Regional Migrant Education Program for salary paid Albemarle Migrant staff for services rendered during the Virginia Migrant Leadership Institute held at Eastern Mennonite University from July 25 - 31, 1998. Re-appropriation of $43,500.00. The Monticello High School Driver's Education Program needs to purchase three driver education vehicles. These purchases will be funded from the Community Education fund carryover balance. RECOMMENDATION: Staff recommends the Board of Supervisors approve Appropriation #98041 in the amount of $49,810.00. 98.267 ' ~-:15-9 8J:~/2:45 RCV~ DATE: TO: FROM: RE: :i OARD OF SUPERVISORS ~Z-OP-98°n° RCVD ALBEMARLE COUNTY PUBLIC SCHOOLS Memorandum December 2, 1998 RoberfW.~ucker, Jr., County Executive ~~erA~p~~o~uperintendent At its meeting on November 23, 1998, the School Board approved the following appropriations: o Appropriation of $2,500.00 for Henley Middle School. Henley Middle School received a donation in the amount of $2,500.00 from the Henley PATSO. This donation is to be used to fund staff for an open Community Library Night and At-Risk After School Tutorial Program at Henley Middle School. The After School Tutorial Program is each day After school, Monday through Friday. The Media Center will be open each Wednesday night from 5:30-7:30. o Appropriation of $100.00 for Stone Robinson Elementary School. Stone Robinson Elementary School received a donation in the amount of $100.00. This donation is to be used to purchase art supplies for. the Art Department. o Appropriation of $3,830.00. Albemarle County Schools received donations from local businesses and individuals for the Monticello High School Dedication. These donations will be used to help defray the costs for this event. o Appropriation of $2,500.00 from the Whitney and Anne Stone Foundation. The Whitney and Anne Stone Foundation awarded Henley Middle School a grant in the amount of $2,500.00. This grant will fund the pilot reading program, Direct Reading Instruction. The Wilson Reading System, a direct instruction method which teaches students the structure of words and language through a sequenced, twelve-step program, will be used with special education students who are reading in the primary level. o Appropriation of $50,000.00 from the Virginia Department of Education. The Virginia Department of Education awarded Albemarle County Schools a Technology Literacy Challenge Grant in ~he amount of $50,000.00. The essential goal for this project is to provide teachers an opportunity for authentic, professional learning and development with respect to integrating technology across the curriculum. o Appropriation of $14,952.00. The Virginia Board for People with Disabilities and the Virginia Department of Education has awarded Albemarle County Schools a grant in the amount of $14,952.00 for the FY98-99 school year. This grant will fund the Program for Seamless Transition (POST). The POST program is to secure the competitive employment of nine Mildly Mentally Disabled (MIMD) high school s%udents using three part-time Job Coaches to work on specific areas of need in the school and competitive work settings. Request for Appropriation Page 2 It is requested that the Board of Supervisors amend the appropriation ordinance to receive and disbursed these funds as displayed on the attachment. smm xc: Melvin Breeden Ella Carey Donation Revenue: 2-2000-18100-181109 Expenditure: 1-2252-61101-160300 -210000 to Henley Middle School Donation Instructional Stipend FICA $2,500.00 .$2,308.00 $192.00 Donation to Stone Robinson Elementary School Revenue: 2-2000-18100-181109 Expenditure: 1-2210-61101-601300 Donation Inst/Rec Supplies $100.00 $100.00 Donation to Albemarle County Schools Revenue: 2-2000-18100-181109 Expenditure: 1-2430-62150-580000 Donation Miscellaneous Expenses $3,830.00 $3,830.00 Whitney and Anne Stone Foundation Grant Revenue: 2-3104-18000-181228 Expenditure: 1-3104-60252-601300 Whitney/Anne Stone Grant Inst/Rec Supplies $2,500.00 $2,500.0O Technology Revenue: 2-3131-24000-240312 Expenditure: 1-3131-61311-312500 1-3131-61311-601300 Literacy Challenge Grant Tech Challenge Grant Prof serv Inst Inst/Rec supplies $50,000.00 $34,000.00 $16,000.00 $50,000.00 Program Revenue: 2-3136-24000-240325 Expenditure: 1-3136-61102-138100 -210000 for Seamless Transition (POST) Prg for Seamless Transition Grant PT Wages-Teacher FICA $14,952.00 $13,808.17 $1,143.83 $14,952.00 COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGENDA TITLE: Appropriation - Education Grant SU BJ ECT/PROPOSAL/REQ U EST: Request approval of Appropriation #98045 in the amount of $56,616.05 for various education grants. STAFF CONTACT(S): Messrs. Tucker, Huff, Castner, Breeden AGENDA DATE: January 6, 1999 ACTION: CONSENT AGENDA: A C__TIO_~: X ATTACHMENTS: REVIEWED BY: Yes BACKGROUND: At its meeting on July 27, 1998, the School Board approved the following appropriations: Appropriation of $2,365.00 for Stony Point Elementary School. The Virginia Commission for the Arts awarded Stony Point Elementary School a Virginia Commission for the Arts Artist-in Education Residency Grant in the amount of $2,365.00. This project, African Culture: Connections to America's Past, Present, and Future, will develop awareness of African arts that have influenced culture in America. It will enhance existing arts by integrating the musical Arts, visual arts and academic curricula. Re-appropriation of the Technology Literacy Challenge Grant in the amount of $29,278.73 and the reappropriation of the prior year fund balance in the amount of $195.01. At the January 12, 1998 meeting, the School Board accepted funds for the Technology Literacy Challenge Grant in the amount of $39,861.28. Since this grant was not fully expended in the 1997-98 fiscal year and had a prior year fund balance, it is requested that the grant funds be reappropriated for the 1998-99 fiscal year. The essential goal for this project is to provide teachers an opportunity for authentic professional learning and development with respect to integrating technology into reading instruction in grades 2-5. Re-appropriation of Carl Perkins Vocational Grant Balance. The Carl Perkins Vocational Grant was funded in the 1997-98 fiscal year. These funds were not fully expended and now have a grant balance of $4,471.35. In addition, there was a prior year fund balance of $20,305.00. It is requested that these grant funds be reappropriated for the 1998-99 fiscal year. RECOMMENDATION: Staff recommends the Board of Supervisors approval the appropriations totaling $56,616.05, as detailed on Appropriation #98045. 98.266 '12-76-987~ DATE: TO: FROM: RE: ALBEMARLE COUNTY PUBLIC SCHOOLS Memorandum December 18, 1998 Rob~~cker, Jr., County Executive ~~~f'~or ~p~~o~uperintendent At its meeting on December 14, 1998, the School Board approved the following appropriations: o Appropriation of $200.00 for Albemarle County Schools. Nations Bank made a donation in the amount of $200.00 to help defray the Cost of the expenses incurred for the Fall Professional Development Day held for teachers on October 9, 1998. o Appropriation of $7,500.00 for V.L. Murray Elementary School. V.L. Murray Elementary School received a donation from the V.L. Murray PTO in the amount of $2,500.00 and an anonymous donation in the amount of $5,000.00. These donations will be used to help with the cost of the art consultant and for the Fine Arts Program at the school. o Appropriation of $1,000.00. Albemarle County Schools received a donation from Sprint for the Monticello High School Dedication. donation will be used to help defray the costs for this event. This d Appropriation of $5,500.00 from the Frederick S. Upton Foundation. J. T. Henley Middle School received a grant in the amount of $5,500.00 from the Frederick S. Upton Foundation. This grant will provide Henley students with an interdisciplinary arts program. This Will include three artists in residency, which the entire school will Participate in. o Reduction of appropriation of $24,678.72 for Regional Adult Education Specialist Grant. The public school systems in Planning District 10, which consist of the Counties of Albemarle, Fluvanna, Greene, Louisa, and Nelson and the City of Charlottesville, have entered into an agreement to receive ancillary services fbr the adult education program within their localities. Albemarle County Schools has served as the Administrative/fiscal agency for these services. As of October 1,1998 these services were transferred to the Charlottesville City Schools. The funds have been budgeted as part of the FY98/99 Budget. All funds expended prior to October will be reimbursed to the school system. Expenses and revenues for this grant should be reduced to reflect only those expenses and revenues handled by Albemarle County. Overall the remaining expenses and revenues of this fund are $7,693.28 to cover operations prior to October 1. Request for Appropriation Page 2 o Transfer of $5,000.00 from the School Board Reserve. The School Board approved the transfer of $5,000.00 to help defray the cost of the Monticello High School Dedication. It is requested that the Board of Supervisors amend the appropriation ordinance to receive and disbursed these funds as displayed on the attachmens. xc: Melvin Breeden Ella Carey Donation Revenue: 2-2000-18100-181109 Expenditure: 1-2114-61311-580500 Fall Professional Development Day Donation Staff Development $200.00 S200.00 Donation - Murray Elementary School Revenue: 2-2000-18100-181109 Expenditure: 1-2215-61101-580000 Donation Miscellaneous Expense $7,500.00 $7,500.00 Donation to Albemarle County Schools Revenue: 2-2000-18100-181109 Expenditure: 1-2430-62150-580000 Donation Miscellaneous Expenses $1,000.00 $1,000.00 Frederick S. Upton Foundation Grant Revenue: 2-3104-18000-181221 Expenditure: 1-3104-60252-312500 Frederick Upton Grant Prof Serv. Inst $5,500.00 $5,500.00 Re-Appropriation Revenue: 2-3132-24000-240252 Expenditure: 1-3132-63323-111400 -210000 -221000 -231000 -232000 -520000 -520100 -550100 -550400 -580500 -601200 -601300 -601700 Expenditure: 2-2410-60100-999981 1-2430-62150-580000 Reqional Adult Education Specialist Grant School Regional Adult Ed. Grant Salaries-Other Management FICA VRS Health Ins. Dental Ins. Communications Postal Services Travel-Mileage Travel-Education Staff Developmen5 Books/Subscriptions Inst/Rec Supplies Copy Supplies Board Reserve School Board Reserve Miscellaneous Expenses ($24,678.72 ($14,765.75 ($1,142.51 ($2,880.00 ($1,320.30 ($39.62 ($700.00 ($800. O0 (S697.94 ($884.98 ($100.00) ($60.00) ($287.62) (Sl, 000.00) ($24,678.72) -$5,000.00 +$5,000.00 COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGENDA TITLE: Appropriation - CIP - PREP SUBJECTIPROPOSAL/REQUEST: Request approval of appropriation #98046 reappropriating $2,892,047.20 for construction of the Piedmont Regional Education Program (PREP) building. STAFF CONTACT(S): Messrs. Tucker, Huff, Castner, Breeden AGENDA DATE: Janua~ 6,1999 ACTION: CONSENT AGENDA: ITEM NUMBER: IN FORMATION: ACTION: × INFORMATION: ATTACHMENTS: REVIEWED BY: BACKGROUND: Based on the agreement made in FY 1997/98, the County contracted to construct a facility which would be leased to the Piedmont Regional Education Program (PREP). DISCUSSION: This project is anticipated to cost $3,000,000 which was funded by issuance of VPSA bonds. Expenses incurred in FY 1997/98 totaled $107,952.80, leaving a balance of $2,892,047.20. RECOMMENDATION: Staff recommends the Board of Supervisors approval of the attached appropriation #98046, in the amount of $2,892,047.20. 12-1~/-98P0~5:5t RCVx. 98.274 COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGENDA TITLE: Appropriation'- Contribution Fund SUBJECT/PROPOSAL/REQUEST: Request approval of appropriation #98047 in the amount of $1,087.00 to disburse balances in various contribution accounts. STAFF CONTACT(S): Messrs. Tucker, Huff, Breeden AGENDA DATE: January 6, 1999 ACTION: CONSENT AGENDA: ACTION: X ATTACHMENTS: INFORMATION: INFORMATION: The County is currently holding $1,087.00 received as donations over the last several years. This amount is made up by the following: Albemarle Rotary. Club This amount was donated to be used by the After-school Program. This request will authorize a transfer to that Program. $ 500.00 Yancey Community Fund Several years ago, County Departments donated funds for skating equipment to be used at Yancey School. This remaining balance will be used to purchase additional knee and elbow pads. $ 245.00 Garden Club Funds were donated for trees at Towe Park. The trees were initially paid for with County funds. This amount will be used to reimburse the County. $ 342.00 RECOMMENDATION: Staff recommends the Board of Supervisors approve the appropriation in the amount of $1,087.00 from donated funds as detailed on appropriation #98047. 98.275 'I 2- 1.'7-9 8P0'5:5 1 RCVD COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGENDA TITLE: Appropriation -Various School Funds SUBJECT/PROPOSAL/REQUEST: Request apprOVal of apprOpriation #98048 in tlqe amount of $73,882.00 for various school grants and donations. STAFF CONTACT(Si: Messrs. Tucker, Huff, Castner, Breeden AGENDA DATE: January 6, 1999 ACTION: CONSENT AGENDA: ACTION: × ATTACHMENTS: Yes REVIEWED BY IN FORMATION: BACKGROUND: At its meeting on November 23, 1998, the School Board approved several appropriation for various school grants and donations. Appropriation of $2,500.00 for Henley Middle School. Henley Middle School received a donation in the amount of $2,500.00 from the Henley PATSO. This donation is to be used to fund staff for an open community Library Night and At-Risk After School Tutorial Program at Henley Middle School. The After School Tutorial Program is each day after school, Monday through Friday. The Media Center will be open each Wednesday night from 5:30 - 7:30. Appropriation of $100.00 for Stone Robinson Elementary School. Stone Robinson Elementary School received a donation in the amount of $100.00. This donation is to be used to purchase art supplies for the Art Department. Appropriation of $3,830.00. Albemarle County Schools received donations from local businesses and individuals for the Monticello High School Dedication. These donations will be used to help defray the costs for this event. Appropriation of $2,500.00 from the Whitney and Anne Stone Foundation. The Whitney and Anne Stone Foundation awarded Henley Middle School a grant in the amount of $2,500.00. This grant will fund the pilot reading program, Direct Reading Instruction. The Wilson Reading System, a direct instruction method which teaches students the structure of words and language through a sequenced, twelve-step program, will be used with special education students who are reading in the primary level. Appropriation of $50,000.00 from the Virginia Department of Education. The Virginia Department of Education awarded Albemarle County Schools a Technology Literacy Challenge Grant in the amount of $50,000.00. The essential goal for this project is to provide teachers an opportunity for authentic, professional learning and development with respect to integrating technology across the curriculum. t2-'jc,-98i-'u'i:52 RCVD AGENDA TITLE: Appropriation - Various Funds January 6, 1999 Page 2 Appropriation of $14,952.00. The Virginia Board for People with Disabilities and the Virginia Department of Education awarded Albemarle County Schools a grant in the amount of $14,952.00 for the FY 98-99 school year. This grant will fund the Program for Seamless Transition (POST). The POST program ~s to secure the competitive employment of nine Mildly Mentally Disabled (MIMD) high school students using three part-time job coaches to work on specific areas of need in the school and competitive work settings. RECOMMENDATION: Staff recommends the Board of Supervisor approve the appropriations totaling $73,882.00 as detailed on appropriation #98048. 98.276 COUNTY OF ALBEMARLE MEMORANDUM TO: FROM: DATE: RE: Melvin A. Breeden, Director of Finance Carey, CMC, Cle~-~' Ella W. January 26, 1999 Board Actions of January 6, 1999 At its meeting on January 6, 1999, the Board of Supervisors dpproved the following appropriation requests:: Item No. 12.5. Appropriation: Education, $49,8 i0 (Form #98041 ). Item No. 12.6. Appropriation: Education Grant, $56,616.05 (Form #98045). Item No. 12.7. Appropriation: CIP- Piedmont Regional Education Program (PREP), $2,892,047.20 (Form #98046). Item No. 12.8. Appropriation: Contribution Fund, $I,087 (Form #98047). Item No. 12.9. Appropriation: Various School Funds, $73,882 (Form #98048). Attached are the signed forms. /ewc Attachments pc: Richard E. Huff, II Roxanne W. White lackson Zimmerman APPROPRIATION REQUEST FISCAL YEAR: 98/99 TYPE OF APPROPRIATION: NUMBER 98041 ADDITIONAL X TRANSFER NEW X ADVERTISEMENT REQUIRED? YES NO X FUND: SCHOOL/GRANT/COMM. ED. PURPOSE OF APPROPRIATION: VARIOUS DONATIONS, MIGRANT GRANT AND DRIVER ED. VEHICLES. EXPENDITURE CODE DESCRIPTION AMOUNT 1 2212 61101 601300 ED/REC SUPPLIES $2,000.00 1 9000 61101 800707 TECHNOLOGY-EQUIP 2,000.00 I 2114 61311 580500 STAFF DEVELOPMENT ~ 2,250.00 1 3103 61101 132100 PfrWAGES-TEACHER 517.16 1 3103 61101 210000 FICA 42.84 1 3300 61238 800500 MOTOR VEHICLES 43,000.00 TOTAL $49,810.00 REVENUE CODE DESCRIPTION AMOUNT 2 2000 18100 181109 DONATION $2,000.00 2 9000 18100 181109 DONATION 2,000.00 2 2000 18100 181109 DONATION 2,250.00 2 3103 18000 189900 SHEN. REG. MIGRANT PGM 560.00 2 3300 51000 510100 COMM. ED. FUND BALANCE 43,000.00 TOTAL $49,810.00 TRANSFERS REQUESTING COST CENTER: EDUCATION APPROVALS: DIRECTOR OF FINANCE BOARD OF SUPERVISORS SIGNATURE DATE ,,,./.~ APPROPRIATION REQUEST FISCAL YEAR: 98~99 NUMBER 98045 TYPE OF APPROPRIATION: ADDITIONAL X TRANSFER NEW X ADVERTISEMENT REQUIRED ? YES NO X FUND: GRANT PURPOSE OF APPROPRIATION: FUNDING FOR COMMISION OF THE ARTS GRANT, TECHNOLOGY LITERACY CHALLENGE GRANT, AND CARL PERKINS GRANT. CODE 1 3104 60211 312500 EXPENDITURE DESCRIPTION AMOUNT *********************************** ******************************** PROF. SERV. INST. $2,365.00 1 3131 61311 160200 STIPENDS ' 20,000.00 1 3131 61311 152100 SUB, WAGES-TEACHER 876.00 '1 3131 61311 210000 FICA 1,596.73 '1 3131 61311 312500 PROF SERV. INST. 2,882.10 '1 3131 61311 601300 INST. MATERIALS 4,118.91 1 3207 61190 580500 STAFF DEVELOPMENT 4,471.35 .1 3207 60301 800100 MACH. & EQUIP 4,059.00 1 3207 60302 800100 MACH. &.EQUIP 16,236.00 1 3207 60301 800100 MACH. & EQUIP 10.96 TOTAL $56,616.05 REVENUE CODE DESCRIPTION AMOUNT 2 3104 24000 240322 COMM. OF THE ARTS-ST. POINT $2,365.00 2 3131 24000 240312 TECH. LITERACY CHALLENGE GRANT 29,278.73 2 3131 51000 510100 TECH. LITERACY CHALLENGE GRANT-F/B 195.01 2 3207 33000 330107 CARL PERKINS GRANT 4,471.35 2 3207 51000 510100 CARL PERKINS GRANT-FUND BALANCE 20,305.96 TOTAL $56,616.05 TRANSFERS REQUESTING COST CENTER: EDUCATION APPROVALS: DIRECTOR OF FINANCE BOARD OF SUPERVISORS DATE APPROPRIATION REQUEST FISCAL YEAR: 98/99 TYPE OF APPROPRIATION: NUMBER 98046 ADDITIONAL TRANSFER NEW X ADVERTISEMENT REQUIRED? YES NO X FUND: CIP-PREP PURPOSE OFAPPROPRIATION: REAPPROPRIATION FOR CONSTRUCTION OFPREP BUILDING. EXPENDITURE CODE DESCRIPTION AMOUNT 1 9810 61194 312350ENGINEERING~PLANNING $107,631.20 1 9810 61194 800200 FURNITURE/FIXTURES 151,000.00 1 9810 61194 800605 CONSTRUCTION ' 2,504,200.00 1 9810 61194 800982 SITE TESTING 25,000.00 1 9810 61194 929000 INTEREST-TEMP. LOAN 5,000.00 i 9810 61194 999999 CONTINGENCY 99,216.00 TOTAL $2,892,047.20 REVENUE CODE DESCRIPTI ON AMOUNT 2 9810 41000 410313 VPSA BOND PROCEEDS $2,892,047.20 TOTAL $2,892,047.20 TRANSFERS REQUESTING COST CENTER: FINANCE APPROVALS: DIRECTOR OF FINANCE BOARD OF SUPERVISORS DATE · APPROPRIATION REQUEST FISCAL YEAR: 98/99 NUMBER TYPE OF APPROPRIATION: ADDITIONAL TRANSFER NEW ADVERTISEMENT REQUIRED ? X FUND: YES NO X CONTRIBUTION 98047 PURPOSE OF APPROPRIATION: DISBURSEMENT OF BALANCES IN THE CONTRIBUTION FUND. EXPENDITURE CODE DESCRIPTION AMOUNT 1 8405 90910 999804 'ALB. ROTARY CLUB $500.00 1 8405 90910 999805 YANCEYCOMMUNITY FUND 245.00 1 8405 90910 939999 TRANSFER TO OTHER FUNDS " 342.00 TOTAL $1,087.00 REVENUE CODE DESCRIPTION AMOUNT 2 8405 51000 510100 FUND BALANCE $1,087.00 TOTAL $1,087.00 TRANSFERS REQUESTING COST CENTER: FINANCE APPROVALS: DIRECTOR OFFINANCE BOARD OF SUPERVISORS SIGNATURE DATE ..-/?- FISCAL YEAR: 98~99 TYPE OF APPROPRIATION: APPROPRIATION REQUEST NUMBER 98048 ADDITIONAL TRANSFER NEW ADVERTISEMENT REQUIRED ? YES NO FUND: VARIOUS PURPOSE OF APPROPRIATION: FUNDING FOR VARIOUS SCHOOL GRANTS AND DONATIONS. X X EXPENDITURE CODE DESCRIPTION AMOUNT 1 2252 61101 160300 INSTR. STIPEND $2,308.00 1 2252 61101 210000 FICA 192.00 I 2210 61101 601300 INST/REC SUPPLIES 100.00 1 2430 62150 580000 MISC. EXPENSES 3,830.00 1 3104 60252 601300 INST/REC SUPPLIES 2,500.00 1 3131 61311 312500 PROF. SERV.-INSTR 34,000.00 1 3131 61311 601300 INSTR/REC SUPPLIES 16,000.00 1 3136 61102 138100 P/TWAGES-TEACHER 13,808.17 I 3136 61102 210000 FICA 1,143.83 TOTAL $73,882.00 REVENUE CODE DESCRIPTION AMOUNT 2 2000 18100 181109 DONATIONS $2,500.00 2 2000 18100 181109 DONATIONS 100.00 2 2000 18100 181109 DONATIONS 3,830.00 2 3104 18000 181228 WHITNEY/ANNE STONE GRANT 2,500.00 2 3131 24000 240312 TECH. CHANLLENGE GRANT 50,000.00 2 3136 24000 240325 SEAMLESS TRANSITION GRANT 14,952.00 TOTAL $73,882.00 TRANSFERS REQUESTING COST CENTER: EDUCATION APPROVALS: DIRECTOR OF FINANCE BOARD OF SUPERVISORS DATE COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGENDA TITLE: Family Support Program Update SUBJECT/PROPOSAL/REQUEST: Update on the Department of Social Services new Family Support Program STAFF CONTACT(S): Messrs. Tucker, White, Ralston AGENDA DATE: January 6, 1999 ACTION: CONSENT AGENDA: ACTION: ATTACHMENTS: No ITEM NUMBER: INFORMATION: INFORMATION: X REVIEWED BY: / BACKGROUND: At the Board's June 17"~ meeting, the Board approved the development of a pilot program within the Department of Social Services called the Family Support Program. This early intervention program, which works with targeted children and families in the County's 15 elementary schools, is totally funded with Federal dollars through Title IV of the Social Security Act. The Board requested that staff return in six months with an update on the success of the program. DISCUSSION: Although the program officially began in July, the actual implementation of the program has been slower than anticipated for a number of reasons, ~.e., contract negotiations with the state, advertising requirements, hiring committee availability, etc. At this time, the program has 4 full-time staff members, the Program Coordinator, 2 Senior Family Support workers and 1 Office Assistant. The Family support Program Coordinator, Charity Haines was hired in mid-October and oversaw the hiring process for the other three staff members who were hired in late November and early December. The Coordinator is currently interviewing for 7 full-time Family Support Workers to be based at the 15 elementary schools. We anticipate that the seven workers will be on the job by early February. Since October, the Coordinator has met with all the elementary school principals to discuss the program and solicit input on the needs of each individual school. She has also developed an orientation and training program for the new Family Support Workers using resources from DSS, Region Ten, Project Link, the Schools and the University of Virginia. Staff has also been developing the necessary tools to implement the program, i.e. referral forms, information sheets, record-keeping practices, confidentiality forms, parent involvement logs in order to insure program documentation and on-going program evaluation. The two Senior Family Workers, who will act as team leaders for the other Family Support Workers, are working at Greer and Cale elementary schools. They are accepting referrals from the teachers and other community agencies and have begun to work with those identified children and their families. The criteria for child referrals include emotional and behavioral problems, developmental delays, truancy, habitual tardiness, changes in school performance and behavior, and observed depression. The criteria for selecting families are domestic violence, substance abuse, chronic illness, limited education, illiteracy, single parents, young parents and poverty. AGENDA TITLE: Family Suppo~ Prog~m Update Janua~ 6,1999 Page 2 Although the program is being successfully, albeit slowly, implemented, it is too soon at this point to evaluate the success of the program. Evaluation criteria are being determined now and we are hoping to contract with the University to develop and conduct an annual objective assessment of the program and its outcomes over time. These evaluations will be used to provide direction for the program, as well as regular updates to the Board and the community on the success of the program. RECOMMENDATION: This is presented to the Board for information only and does not require any action at this time. A more complete update and evaluation will be presented to the Board at the end of the fiscal year. 98.272 ABG · FINANCIAL SEKVlCES, INc. December 9, 1998 P.O. Box 8 CHURCHVILLE. MARYLAND 21028 410-879-9918 FAX 410-838-5360 BOARD OF SUPERVISORS Ms. Arlene Hernandez Assistant Treasurer The Bank of New York 101 Barclay Street, 21W New York, New York 10286 ] 2-'14-98P04: ~;4: RCVD Re: Arbor Crest Apartments (Hydraulic Road Apts.) Dear Ms. Hernandez: Enclosed please find a copy of the Bond Program Report for the above referenced project for the month of November 1998. If you have any questions, please do not hesitate to call me. Sincerely, Sheila H. Moynihan u Project Monitor /shin enclo sure CC: Ms. Ella W Carey, Clerk, CMC Albemarle County Board of Supervisors 401 Mclntire Road Charlottesville, VA 22902-4596 MONTHLY REPORT PURSUANT TO SECTION 7(a) OF T~E D~"n INSTRUCTIONS TO: ABG Financial Services, Inc. P.O. Box 8 Churchville, MD 21028 Arbor Crest Apartments (Hydraulic Road Apts. ) Charlottesville, VA 21202 L;~L~SU~ut tO Section ?(a)of t2ae D~ ' .... ' ............... Restrmctmons (the ~ R~s~ictions"), as defi~ ~ ~ In~t~e of TRUST ~T~ ~ OF ~ril 1, 1983, betwe~ ~e Industrial Developer Au~ority of ~b~rle Co~ty, Virgi~a ( the "Au~ority") , ~d yo~ b~, as t~stee, ~e ~dersi~ed au~orized repres~tative of ~c~nd -~b-~le Li~t~ Par~ers~p, a Virgi~a Li~ted Par~s~p (~e "~c~ser"), berry certifies wi~ respect to ~e operation ~d m~g~t of Hy~a~ic ~ad ~ar~ts, ~rlottesville, VA (T~ "PR0~CT") , ~at as of ~e ~te sho~ below: 1) The n,~mher of units in the Project occupied by lower income tenants is 15. 2) 3) 4) The n,~m~er of units in the Project unoccupied and held available for Lower Income Tenants is 0. THE number of units rented and the n,~mher of units held available for rental other than as described in (1) and (2) is 51. The percentage that the n,~her of units described in (1) and (2) hereof constitute of the total n,~mher of units in the Project is 23%. 5) The information contained in this report is true, accurate and ............ correct as of t~.e date hereof 6) As of the date hereof, the Purchaser is not in default under any covenant or agreement contained in the Deed Restriction or in an Agreement of Sale dated as of April 1, 1983, between the Authority and the Purchaser. IN WITNESS W~EREOF, the und~rsign~dhas signed this report as of December 4~ 1998 RICHMOND-ALBEmARLE LIMITED PARTNERSHIP, A VIRGINIA limited partnership AUTHRO IZED REPRESENTATIVE Property: Location: BOND PROGRAM REPORT For November 1998 Arbor Crest Apartments (Hydraulic Road Apts.) Project/k. 051-35371 Charlottesville, VA Number of Units: 66 Submitted by: Community Director 1. LOWER I,NC ,OME December 4, t998 (Date) Total OCCUPI ED: 66 Bond Occupied: 15 The following units have been designated as "lower income" units 1 4 Arbor Crest Drive Beverly T, Lane 2 6 Arbor Crest Drive Wilma M. Atkinson 3 7 Arbor Crest Drive Ruth M. Jones 4 9 Arbor Crest Drive Virginia Burton 5 14 Arbor Crest Drive Lennie P, Leake 6 18 Arbor Crest Drive Ann S. Kemp 7. 30 Arbor Crest Drive Mary Cox Allen 8. 44 Arbor Crest Drive Carolynn Atherton 9. 56 Arbor Crest Drive Helyn E.O'Boyle i0. 70 Arbor Crest Drive Ernest M. Nease 11. 76 Arbor Crest Drive Ann G. Saylor 'l 2. 84 Arbor Crest Drive Juanita Boliek 13. 88 Arbor Crest Drive Nancy G. Foley 14. 90 Arbor Crest Drive Betty B. Elliott 15. 94 Arbor Crest Drive M. Eileen Knick 16, 17. 18. 19. 20. The changes from previous report reflected in the alcove listing are: Deletions 1 1 2 2 3 3 4 4 5 5 Additions COUNTY OF ALBEMARLE Department of Planning & Community Deve~opn~ARD 401 Mclntire Road, Room 218 OF SDPERVISORS Charlottesville, Virginia 22902-4596 (804) 296 - 5823 Fax(804)972-4035 ]2-135-98P0~:02 REVD FROM: DATE: Robert W. Tucker, Jr., Cotmty Ex6cutive David B. Benish, Chief of Community Development December 11, 1998 CPA-98-02 Dunlora South The Albemarle County Planning Commission, at its meeting on December 8, 1998, unanimously approved the following: To serve the public necessity, convenience, general welfare or good zoning practice the Planning Commission adopts this Resolution of Intent to consider amendment of the Comprehensive Plan, Land Use Plan as follows: to review all Land Use Plan objectives, guidelines, standards and other recommendations as they related to the provision of mixed use (mix of commercial/office and residential) developments. To serve the public necessity, convenience, general welfare or good zoning practice the Planning Commission adopts this Resolution of Intent to consider a zoning text amendment to amend the Planned Development provisions, particularly the Planned Unit Development (PUD) provisions, to allow for easier applicability to smaller sites. STAFF PERSON: PLANNING COMMISSION: CPA 98-02 DUNLORA SOUTH DAVID BENISH DECEMBER 8, 1998 Request: This is a request for a resolution of intent from the Planning Commission to review a proposed Comprehensive Plan Amendment. Amendment requests are first forwarded to the Planning Commission to determine whether or not the amendment should be considered. Should the Commission decide that the amendment warrants further review, staff would evaluate the request and provide its recommendation to the Commission and Board at a public hearing. This request is to change the land use designation for a 23 acre site (Tax Map 61, Parcel 166 and Tax Map 62f, Parcel A) from Neighborhood Density Residential (3 - 6 dwellings/acre) to Urban Density Residential (6.01 - 34 dwellings/acre) and Neighborhood Service (commercial designation). The area is located at the northeast comer of the intersection of Rio Road and Pen Park Road, in Urban Area Neighborhood 2. The applicant is proposing a mixed use development consisting of high density residential use (probably apartments) with some level of supporting commercial and office uses integrated into the development (See Attachment A and B). Character of the Area: The site is located at the northeast comer of the intersection of Rio Road and Pen Park Road. Access to the area can be achieved from Rio Road and Pen Park Road. The site would not front on the proposed alignment for the Meadow Creek Parkway, but would be located approximately 1,000 feet from the new Rio Road/Meadow Creek Parkway intersection. The site is largely wooded and undeveloped. There is one existing residence on site. The topography of the site is rolling, with moderate to steep slopes running from near Rio Road down to a stream along the northeastern edge of the property. The immediate area along Rio Road can be characterized as primarily residential, with the Dunlora (1.25 dwellings/acre, all single-family detached) and Riverrun (7 dwellings/acre, townhouse, patio homes, apartments) developments located adjacent to the site. Non-residential development in this area consists of the CATEC School and Pen Park. The County recently approved a private school just south and east of Pen Park Road and Rio Road. The nearest commercial developments are at Rio Road and Greenbrier Road (.75 mile away) and at Brookway Drive near the City line and Melbourne Road (.8 mile away). The Brookway commercial area consists of auto repair, body shop and day care uses. The Greenbrier commercial area contains two gas stations, gas/convenience store, auto repair shop, "thrift" shop, and a small commercial/office building (approx. 5,000 sq. ft.). Background: A major portion of this site was approved as a future phase of the Dunlora Subdivision. However, the stream and site topography essentially isolate this site from the rest of the Dunlora development. Road and site development costs limit the potential for this site to be developed as part of the Dunlora subdivision. Most of the site is currently zoned R-4, Residential. A small portion of the site is zoned R-6, Residential. Availability/Condition of Public Utilities and Facilities' Water and sewer service is available in the area. Preliminary comment from the Service Authority indicates that adequate water and sewer capacity exists in the area. Service lines would need to be extended to the site. However, additional review of the impact on the water and sewer system should occur prior to amendment of the Comprehensive Plan. Direct access to the site will be from Rio Road and Pen Park Road. Rio Road currently carries 25,560 vehicle trips/day in front of this site. However, with the construction of the Meadow Creek Parkway, traffic volumes on Rio Road are projected to be between 5,000 to 10,000 vehicle trips/day, depending on the section. The Parkway would carry the bulk of through traffic that Rio Road currently carries. Consistency with the Comprehensive Plan: The area proposed for amendment is currently located in Urban Area Neighborhood 2 and is recommended for Neighborhood Density Residential (3-6 du/ac). This proposal is not for an expansion of the boundaries of the development area. The applicant's request would increase the potential density of residential development and allow for neighborhood oriented commercial and office services in this area. During the review and update of the Land Use Plan. (adopted June 1996), the land use designation for much of the undeveloped land along Rio Road in Neighborhood 2 was increased from the old Low Density Residential designation to Urban Density Residential. The intent of this change was to maximize the residential holding capacity of this Neighborhood. With the development of the Meadow Creek Parkway and with the close proximity of this Neighborhood to the City (downtown) and public services, Neighborhood 2 was considered a very good location for increased residential development. However, because most of this site had been rezoned as part of the Dunlora subdivision, it was not considered "undeveloped" and the land use designation applied to it reflected that prior approval. No additional commercial areas were designated in Neighborhood 2 with the update of the Land Use Plan, although additional areas were considered. The general consensus at that time was that the existing areas designated in Neighborhood 2, along with the nearby Route 29 corridor and downtown Charlottesville, provided sufficient service to the area for the immediate future. The need for additional commercial areas could be considered with the next review of the Land Use Plan. A recommendation of the Neighborhood 2 Profile states: "Limit the Neighborhood Service designation along Rio Road to existing developed area (p. 47)." However, the Land Use Plan Development Guidelines also place significant emphasis on developing walkable neighborhoods and traffic reduction efforts. The location of neighborhood level convenience services in close proximity to residential areas is supportive of these objectives. The current Land Use Plan encourages infill development to utilize remaining vacant or under-developed areas within the Development Areas to accommodate future growth. The Plan, in very general terms, also identifies the need to provide flexibility and opportunity to use alternative development designs. Specifically, the plan states: OBJECTIVE: Develop and adopt an infill policy for the County. Facilitate infill development, including redevelopment of existing structures or new development of vacant and under-utilized areas within, the existing Development Areas. Strategy: Provide for greater flexibility in the type of use and density of development. There is increasing interest from the development community to develop mixed use projects, combining commercial and office type uses within residential developments. This request and the Wayland's Grant project are very recent examples. While the Plan makes very broad, general statements encouraging mixed use development, there are limited guidelines and standards within the Plan to help guide the review process. Review of the Land Use Plan development standards as they relate to mixed use development would be appropriate at this time. Another issue with mixed use proposals (and other innovative design concepts) is that they are more difficult to achieve with conventional zoning districts. The planned development districts theoretically provide the best zoning option. However, the most viable Planned Development option for a mixed use proposal, the Planned Unit Development (PUD), is limited to properties of 100 acres or more. This limitation makes it difficult to achieve mixed use developments, or other innovative development designs, on smaller "infill" properties. Staff opinion is that the Planned Development districts need to be reviewed and modified to provide the necessary flexibility within the Zoning Ordinance that permit mixed use development and other design concepts on small, "infill" sites. It would also permit for a more efficient and effective review of projects like this one. There is also concern about the efficiency and effectiveness of the review of this type of intensive development proposal on a relatively small site under a Comprehensive Plan amendment process. Comprehensive Plan amendments are intended to be general reviews based on an overall, comprehensive evaluation of community needs and goals. While this level of review is still important in this case, other impacts of the proposal related to the location and the specific plan of development can best be reviewed based on a more detailed conceptual plan, typical of what is required during the rezoning process for a PUD. Summary and Recommendation: Staff opinion is that there is merit in evaluating the amendment request. The higher density residential proposal is generally consistent with previous changes for this area that were incorporated in the update of the Land Use Plan. The mixed use component is generally consistent with other objectives and development guidelines of the Plan, particularly regarding flexibility in design and pedestrian orientation, of developments, and is consistent with the concepts being encouraged by the Development Area Initiative Study Committee ("DISC" or "Infill" Committee). Staff would recommend that the Comprehensive Plan amendment review focus on evaluating the general appropriateness of the general Comprehensive Plan recommendations and development guidelines as they relate to mixed use development in residential areas. The evaluation of the appropriate location and development impacts of the mixed use development should be considered during the rezoning process, preferably submitted as a Planned Development. Therefore, staff recommends approval of a resolution of intent to consider CPA 98-02. Staff also recommends that the Board of Supervisors adopt a resolution of intent to consider a Zoning Text Amendment to modify the Planned Development provisions, particularly the Planned Unit Development (PUD) provisions, to allow for easier applicability to smaller sites. Proposed Resolution of Intent: To serve the public necessity, convenience, general welfare or good zoning practice the Planning Commission adopts this Resolution of Intent to consider amendment of the Comprehensive Plan, Land Use Plan as follows: to review all Land Use Plan objectives, guidelines, standards and other recommendations as they relate to the provision of mixed use (mix of commercial/office and residential) developments. ATTACHMENT A COUUUN ITY OF ~ HOLLYMEAD IVY CREEK NATURAL AREA MAP B URBAN NEIGBORHOODS '1 &2 1400 I' = 2800' 2800 FRANKLIN ATTACHMENT B COUNTY OF ALBEMARLE Application for a Resolution of Intent to Amend the Comprehensive Plan APPLICANT SECTION Name: South Dunlora L.L,C, Address: p. o. go× 5487 Ch.artott'esville, VA 2290~5 ~gnature: .~//1/~/~ 1~ i~'. , cO'APpLICANT Op/AGENT,'(IF ANY) SECTION Name: ~R~w ,CJtnnp'r'; RT-t'H Dl¢vplnnm~nt' Address: s ama Phone:(~na)q7~_7334 Phone: r a n/, ~ q 7 q- 7 3 3 4' AN AMENDMENT OF THE ALBEMARLE COUNTY COMPREHENSIVE PLAN, 1982-2002 IS HEREBY REQUESTED WITH REGARD TO: [-1 A. Goals and Objectives, Standards ~ C. Land Use Maps - ['-] E. Scenic Roads, Rivers, Vistas [-'1 G. Other (Please Specify) PROPERTY LOCATION: ~ortheast corner of East Rio Road. Approximately 23 acres Bi] B. Community Development Plan r-'] D. Transportation Plan r-] F. Facilities and Utilities Plan Pen Park Rd.(gR76g) anH in total. Located in the Rio Magisterial District, Albemarle County. TAXMAP(S)-PARCELNUMBER(S): TM61, Parcel 1.66. TM62F. :Parcel A BRIEFLY STATE AMENDMENT REQUESTED: We r e o u e s t t h a t t h e C om? r eh e n s ±v e plan be ameflded to include Urban Density Residential and Neighborhood Service on-these parcels. This amendment would be consistent with the Goals and objectives of the Comprehensive Plan and the DISC. FOR STAFF USE ONLY: RESOLUTION OF INTENT ADOPTED: [] YES [] NO DATE OF ACTION: Applicant response to criteria for the review of comprehensive plan amendment applications Applicant: Dunlora South LoL. C. Date of Application: August 24, 1998 The proposed amendment to the Comprehensive Plan complies with the general goals and objectives of the plan as well as the 1996 revised land use plan goals and objectives. Goal #1B: Protect and efficiently utilize County resources by designating growth areas where a variety of land uses, facilities and services are planned to support the County's future growth, with emphasis placed on infill. The subject property is centrally located in neighborhood 2 of the designated growth area. Neighborhood 2 is well served to the west by the Route 29 commercial district. This is not the case to the east where neighborhoods like River Run have very limited neighborhood services within 2 miles. Residents on Rio Road must drive to 29 north or Pantops Mountain for most goods and services. The area for which we are proposing a land use plan amendment is perfectly located to provide neighborhood services for several existing communities including River Run, Stonehenge, Village Square, Dunlora and Greenbrier. The subject area is well positioned for infill growth. According to County estimates, there are 632 developable acres that should accommodate infill growth in Neighborhood 2. Clearly there will be a need for more pedestrian fdendly neighborhood services as this area gets developed and traffic problems on Rio and 29 North becomes more accute. The transportation and utility infrastructure will be adequate t° support the proposed land use amendment. The proposed Meadowcreek Parkway, phase I will intersect with Rio at the north end of this preperty (see attached road plan). Meadowcreek is scheduled for completion on or about the year 2001. This road will relieve existing traffic congestion on Rio and facilitate the development of the remaining acreage in Neighborhood 2. The proposed amendment will provide increased density in Neighborhood 2, a designated growth area which has not achieved stated density objectives. Dunlora is zoned R-4 but is only developed to a density of approximately 1.25 dwelling units per acre. That leaves more than 580 development rights that will go unused. This is a site that is well suited to accommodate some of that unused density in an area that borders urban density on the comprehensive plan. Neighborhood 2 growth area has the only significant undeveloped acreage North of the City. If the County does not maximize density in this neighborhood, this important growth area will be fully developed with' substantially less density than is called for in the comprehensive plan. The subject properties are on the edge of an area already designated for urban density. A small portion of urban density designation is on the south end of the subject properties. A proposed mix of neighborhood commercial and residential uses on this property is consistent with the stated objectives of the Comprehensive Plan and the 1996 revision of the Land Use Plan. "Mixed commercial and residential areas as well as mixed uses within buldings should be encouraged as land and energy- efficient developments, along with infill of existing commercial areas." (Albemarle County Comprehensive Plan Update, 1996, page 19, item 5) The Proposed change in the Land Use Designation for the subject properties will not adversely impact the health, safety and welfare of the General Public. While traffic generated from the site may be in excess of that allowed by right, the inclusion of neighborhood service at this location may actually reduce vehicle trips per day on some portions of Rio Road. The completion of Meadowcreek Parkway will relieve traffic congestion on Rio Road and proVide a second point of access to the subject parcels. This should enhance general safety and welfare. The subject area has all the necessary infrastructure to support infill development of the density proposed. Water and sewer are adjacent to the subject properties. Stormwater and sedimentation facilities currently exist at the rear boudary of the property. These could be exparlded and upgraded if necessary. Gas and electricity are on the properties. ATTACHMENT B A Ib~ ma n !~ Co u n ty L a n d /./ s ~ Pla n Neighborhood Two Neighborhood Two is bounded on the east by the Rivanna River, on the south by the City, on the west by Route 29 North and on the north by the South Fork Rivanna River. It shares the Route 29 North commercial corridor as a common border with Neighborhood One. Residential - Neighborhood Two contain.~ 2,901 homing units with a population of 6,965 people. This Neighborhood contains the second largest population concentration in the County. Forty-six percent (1,332) of the housing units in the Neighborhood are single-familY attached; twenty-four percent (690) of the housing units are either townhouses, single family attached or duplexes; fiairty percent (876) are multi-family; and less than one percent (3) of the housing units are mobile homes 0nly, t996). Major residential areas include Woodbrook, Carrsbrook, Northfields, Westmoreland, Dunlora, Stonehenge, Squire Hill and Raintree Subdivisions. Commercial and Office - This Neighborhood provides the largest volume of retail services in the County. Larger retail uses include the Fashion Square Mall (565,907 square feet); Albem ~rle Square (215,500 square feet); the Gardens (49,610 square feet); and Federal Express Plaza (59,311 square feet). There are a number of other uses located in the Neighborhood including restaurants, gas stations, banks and a movie theater. These uses are primahly located along Route 29. Large office uses include the Rio Office Center (18,000 square feet). Other Land Uses - The Neighborhood contains two private schools. Environmental Characteri~tic~ The Neighborhood is divided naturally into three separate watersheds by the ridge line on Rio Road and a second ridge running north, parallel to the Norfolk-Southern Railway in the center of the Ne/ghborhood. All land north of Rio Road and west of the central ridge dralm north into the South Fork of the Rivarma River. Land south of Rio Road and west of the central ridge drains into 45 A lb~ m a ni~ Co u n ty /- a nd LIs ~ Pla n Meadow Creek. The land south of Rio Road and east of the central ridge drains into the Rivanna River. The northwest portion of the Neighborhood is characterized by relatively steep slopes along the floodplain fringe. These steeply sloped areas and the floodplain along streams draining tO the Rivanna River limit development potential in these areas. Tran~port, ation Route 29 serves primarily the commercial development in the Neighborhood. The proposed Meadow Creek Parkway will affect undeveloped land north of Rio Road. Rio Road has been widened to five lanes in the area west of the railroad line. Walkways exist along portions of Rio Road and within some residential areas. Access to Rio Road is limited for the undeveloped area north of the Dunlora development and west of the Norfolk-Southern Railroad. Fublic Water and 5ewer Major waterllnes are present within the existing subdivisions and along Rio Road. Water service is not available to the entire Neighborhood and distribution networks of Varying capacity need to be upgraded. Wastewater is collected bythe Rivanna Interceptor, which follows the floodplain ofthe Riwnna to the north and east, and is treated at the Moores Creek Wastewater Treatment Plant. Sewer service is also not in place for all of the Neighborhood but can be provided by the Rivanna Interceptor. JF'ublic Facilities The Cha dottesville-Albema;le Technical Education Center is located on Rio Road. Public facilities are adequate for the Neighborhood. Recommendations · Future development r~l~n.~ along Route 29 North are to be sensitive to its status as an Entrance Corridor Roidway.- · The eastern boundary for the Urban Density Residential area north of Rio Road should be based on the ultimate location of the Meadow Creek Parkway. · Limit the Neighborhood Service designation on Brookway Drive to existing zoned land. 46 AIb~manl~ County /-and Us~ Plan · Limit the Neighborhood Service designation along Rio Road to existing developed areas. · Transportation improvements include: Improvement to frae Free State Road bridge over the railroad track to allow access for emergency vekides and development north of Dunlora. - · · -. . eado Creek Parkw.ay. west to its five l~ane po,ruon, and ,.=npr?_e Oe bn_c[ge over the railroad track. Reserve nseable right-of-way. ,.~o:r~m~,~o_.ca~2~ o,i ntla~i~M~eadow Creek, Par?way.in ~eas of n_e.w development.~With fin~il ~%~..=,, t, ~:t=x,,, ,? ~tuo~,.reserve. mg.nt-o~-wa¥ m all areas. D~rect access to the Meadow t~,r. eex ~'~ar~ay ncr~, oz ~to .Road and south oFthe South Fork of the Rivamaa River from aa~acent areas may oe permitted at one location. Provide bicycle fnma;ties and walkways in conjunction with ail major road improvements m the area. Utility improvements include: - Upgrade water distribution in the entire Neighborhood to ensure adequate service. - Construct the Carrsbrook sewer to provide service to the area. - Evaluate Woodbrook Channel to determine the need to widen in the vicinity of the area upstream of the old Woodbrook sewage lagoons. Retain easement for improvements if the property is sold. Construct a greenway along the South Fork of the Riwnna River and Rivanna River. Thi.~ provides a pedestrian connection of the Ivy Creek Natural Area to the Urban Area and an jePOrnm ky for passive recreation adjacent to the Urban Area. Develop the greenway to meet recreational and conservation needs of the residents in Neighborhood Two, and the entire Cotmty. M~inr~in a wooded buffer between the Community/Regional Service located on Route 29 and the adjacent residential developments. 47 Dunlora South Development Survey Oct 5, 1998 1. Please rate the following potential uses or features which could be part of a future development on this property. Use a scale of-5 to +5 for each use or feature listed. A) Townhouses B) Upseale Apartments C) Neighborhood Market D) Dry Cleaners E) Live/Work Apartment Community F) Video Rental Store G) Coffee/Espresso Shop H) Professional Offices I) Day Care ~ J) Assisted Living Facility K) Deli 2. If not listed above, what other uses or features of a future development on this property would be of value to you or your family. What aspects of the development of this property would concern you most? Please rank the issues'listed below in order of importance to you. Density? Traffic ? Quality of Design? Quality/Grade of Construction Visual impact on Neighbors Pedestrian/Bicycle friendly access What type of development would you support on this property? If the development met your goalS, would you be willing publicly speak in support of the project? 5. If possible, cite examples of local development projects which you find appealing and which you believe could be well suited to this property. 6. Any other comments or suggestions? Name Phone # COUNTY OF ALBEMARLE Application for a Resolution of Intent to Amend the Comprehensive Plan APPLICANT SECTION Name: Address: Signature: South Dunlora L.L.C. P. O. Bo× 5487 Ch.arlot~tesville? VA 2290~5 CO-APPLICANT OR~'AGENT, (IF ANY) SECTION Address: same Phone:(gng)QTq_7334 Phone: ~ .~/, ~ 979-7334 AN AMENDMENT OF THE ALBEMARLE COUNTY COMPREHENSIVE PLAN, 1982-2002 IS HEREBY REQUESTED WITH REGARD TO: r--]O. [~F. Community Development Plan Transportation Plan Facilities and Utilities Plan r-] A. Goals and Objectives, Standards c. Maps ~--] E. Scenic Roads, Rivers, Vistas ~ G. Other (Please Specify) PROPERTY LOCATION: Northeast corner of Pen Park Rd.(SR768) ~n~ East Rio Road. Approximately 23 acres in total. Located in the Rio Magisterial District, Albemarle County. TAXMAP(S)-PARCELNUMBER(S): TM6i, Parcel 166, TM62F, Farce% A BRIEFLY STATE AMENDMENT REQUESTED: We reauest that the Comprehensive plan be amedded to include Urban Density Residential and Neighborhood Service on these parcels. This amendment would be consistent with the Goals and objectives of the Comprehensive Plan and the DISC. FOR STAFF USE ONLY: RESOLUTION OF INTENT ADOPTED: [] YES [] NO DATE OF ACTION: IVY CREEK NATURAL AREA R[DO~ PRgPARED BY DgPARY'I/gNT OF PLANNINO AND COIOfUNITY DgV~LOPI/SI~ BELL HAVEN COMMUNITY DF HOLLYMEAD % % HILLS OUNLORA MAP B URBAN NE IGBORHOODS 1&2 FEET 1400 = 2800' DAI~: 11/12/96 2800 FRANKLIN LEGEND FOR ALBEMARLE COUNTY AREA LAND USE PLAN NON - RESIDENTIAL RESIDENTIAL NEIGHBORHOOD SERVICE COMI~UNITY SERVICE REGIONAL SERVICE OFFICE/REGIONAL SERVICE OFFICE SERVICE TRANSITIONAL INDUSTRIAL SERVICE SEE DEVELOPMENT AREA TEXT PROFILE NEIGHBORHOOD DENSITY (RECOMENDED 3-6 DU/AC) URBAN DENSITY (RECOMENDED 6.01-34 DU/AC) ~-] OPEN SPACE I PARKS AND GREEN]gAYS I INSTITUTIONAL NEIGHBORHOOD BOUNDARIES PROPOSED ROADWAY/IMPROVEMENTS *~..,Ai les sho~a ~p this. q),ap ma), not be a~roml qnl~ tmrastr~¢ture/[,acilities are i&daqu, ate to sup~prt de~e[Ol~ent. -lithia a~ e,(~tm& sumfl.~On.l~eK ,de~l'o~,men[ s/l~lt ~e i% ke~b,g, witli sealef4~.q~]U ol stlcn ,ex,iq.lng SUmmlOn. -A~]Jace,L prol]emes sJ~a, De ®veio~aat mgner ~eostues to SUl)l)On tmih ue~empme,L Policy. PREPARED BY ALBEMARLE COUNTY DEPARTMENT OF PLANNING AND COMMUNITY DEVELOPMENT JULY 1996 LEGEND. FOR CHARLOTTESVILLE AREA LAND USE PLAN FAMILY FAMILY RESIDENTIAL RES IDENT! AL RESIDENTIAL COMMERCIAL 1 MUL T I - F AMI L Y ~OFFICES ~NEIGHBORHOOD ~COMMERCIAL J~MIXED USES ~PARKS AND OPEN PUBLIC OR SEMI ~INOUSTRIAL ~100 YEAR FLOOD ~GREENBELT SPACE -PUBLIC PLAIN CONNECTOR ?\a, cr,i\,o9 Phone: (Rn4) q79-7334 COUNTY OF ALBEMARLE Application for a Resolution of intant to Amend the Comprehensive Plan APPLICANT SECTION Name: South Dunlora L.L,C, Address: p. o. Bo× 5487 Ch. arlottesville~ VA 229.015 Signature: --,/~/,'Z~/,~.-/~ /~'_. ¢Jl~., ,.' ' CO-APPLICANT O~/AGENT, (IF ANY) SECTION Name: Address: Same Phone: (80/~)979-733/-, AN AMENDMENT OF THE ALBEMARLE COUNTY COMPREHENSIVE PLAN, 1982-2002 iS HEREBY REQUESTED WITH REGARD TO: [-] A. Goals and Objectives, Standards ~C. Land Use Maps r-] E. Scenic Roads, Rivers, Vistas E]] G. Other (Please Specify) PROPERTY LOCATION: Northeast East Rio Road. Approximately ['-] B. Community Development Plan r-] D. Transportation Plan [-] F. Facilities and Utilities Plan corner of Pen Park Rd.(SR76R) ~,a 23 acres in total. Located in the Rio Magisterial District, Albemarle County. TAXMAP(S)-PARCELNUMBER(S): TM61, Parcel 166, TM62F, l~arce% A BRIEFLY STATE AMENDMENT REQUESTED: We reauest that the Comprehensive plan be amedded to include Urban Density Residential and Neighborhood Service on these parcels. This amendment would be consistent with the Goals and objectives of the Comprehensive Plan and the DISC. FOR STAFF USE ONLY: RESOLUTION OF INTENT ADOPTED: [] YES [] NO DATE OF ACTION: aELL .~v~. COMMUN ] TY OF HOLLYMEAD IVY CREEK NATURAL- AREA t PREPARED BY DIEPARTIfL*N~ OF PLANNING AND COUlfUN~"E'Y DEVI~.OPMBNT MAP B URBAN NE IGBORHOODS o ~40o ZBOO 1 & 2 "= 2800' FR~IKLIN COUNTY OF ALBEMARLE Department of Planning & Community Development 401 M¢Intire Road, Room 218 Chaff ottesville, Virginia 22902-4596 (804) 296 - 5823 Fax (804) 972 - 4035 TO: FROM: DATE: RE: Albemarle County Board of Supervisors Mary Joy Scala, Senior Planner December 14, 1998 Comprehensive Plan - Natural Resources and Cultural Assets The Albemarle County Planning Commission, at its meeting on December 8, 1998, unanirnously recommended approval of an amendment to Chapter Two of the Albemarle County Comprehensive Plan, "Natural Resources and Cultural Assets," as part of the state-mandated five year review, to revise the language of the chapter as it currently exists in the 1989 Albemarle County Comprehensive Plan. A work session with the Board has been scheduled for January 6, 1999. Attached is a staff report which outlines this proposal. If you have any questions, please do not hesitate to contact me. MJS/jcf Post Office Box 26666 Richmond. Virginia 23261 MII~;INIA POWER December 8, 1998 VIRGINIA CASE NO. PUE980813 EX PARTE: IN THE MATTER OF CONSIDERING AN ELECTRICITY RETAIL ACCESS PILOT PROGRAM - VIRGINIA ELECTRIC AND POWER COMPANY To: Local Government Officials Pursuant to ordering paragraph no. 14 of the State Corporation Commission's Order of December 3, 1998, Virginia Power is providing you a copy of that Order. Please take notice of its contents. A complete copy of Virginia Power's Proposal in Case No. PUE980813 may be obtained from Virginia Power at no cost by written request to Karen L. Bell, Virginia Power, P.O. Box 26666, Richmond, Virginia 23261. Enclosure Karen L. Bell Counsel BOARD OF SUPERVISO? ? COMMONWEALTH OF VIRGINIA STATE CORPOR~crION coMMIssION 152 COMMONWEALTH OF VIRGINIA At the relation of the AT RICHMOND, DECEMBER 3, 1998 STATE CORPORATION COMMISSION CASE NO. PUE98~813 Ex Parte: In the matter of considering an electricity retail access pilot program- Virginia Electric and Power Company ORDER ESTABLISHING PROCEDURAL SCHEDULE On March 20, 1998, the State Corporation Commission ("Commission") entered an Order establishing an investigation requiring various parties to perform activities and provide information to assist the Commission in moving forward in the evolving world of electric utility restructuring. Among other things, this Order required Virginia Electric and Power Company ("Virginia Power") and American Electric Power-Virginia ("AEP- VA") each to begin work toward implementing at least one re~ail access pilot program and study designed to address, at a minimum, the issues and concerns raised on pages 14 through 15 of the Staff's "Draft Working Model for Restructuring the Electric Utility Industry in Virginia," dated November 7, 1997. The Order mandated that Virginia Power and AEP-VA hold workshops with interested stakeholders to solicit input regarding the proper structure and characteristics of such pilot programs and to file the details, objectives and characteristics of such proposed pilot programs on or before August 1, 1998. The Order noted that any necessary public hearings would be scheduled after this date to consider such proposals. By Commission Order dated July 16, 1998, the time for filing the details, objectives and characteristics of the proposed pilot programs was extended to November 2, 1998, and Virginia Power and AEP-VA filed their proposed pilot programs ("Proposals") accordingly. The Proposals discuss, among other things, the pilot programs' objectives, customer participation parameters, pricing structures, geographical scope, consumer and supplier education issues, supplier participation guidelines, metering and billing issues, pilot program cost recovery, and utility tariffs, terms and conditions. Additionally, in its Proposal, Virginia Power stated that the General Assembly must address several public policy issues prior to implementation of its pilot program. On November 16, 1998, the Commission issued an Order requiring Virginia Power to file a memorandum setting forth its justification for this assertion. In its November 23, 1998, memorandum, Virginia Power clarified that it seeks legislative guidance on issues surrounding retail competition but did not intend to suggest that the Commission was in any way precluded from moving forward with the issues raised in Virginia Power's Proposal. Having 2 considered this memorandum, the Commission believes that consideration of Virginia Power's pilot program should proceed at this time. By separate order issued today in Case No. PUE980812, the Commission is establishing a proceeding to adopt interim rules to govern issues common in both natural gas and electricity retail access pilot programs, specifically, certification, codes of conduct, and standards of conduct governing relationships among entities participating in such programs. All other retail access pilot program issues will be dealt with in individual pilot program proceedings. Upon consideration whereof, the Commission is of the opinion and finds that a proceeding should be established to address all outstanding issues relating to Virginia Power's Proposal that are not being considered in Case No. PUE980812. Among other things, this proceeding will address issues such as the size of the pilot program, rate unbundling, and the effects of the pilot program on tariffs. IT IS ORDERED THAT: Accordingly, (1) This case be docketed and assigned Case No. PUE980813. (2) Virginia Power's Power Choice Virginia Retail Access Pilot Program and accompanying testimony filed on November 2, 1998, in Case No. PUE980138 will be deemed filed in this proceeding as of the date of this Order. (3) As provided by § 12.1-31 of the Code of Virginia and Rule 7:1 of the Commission's Rules of Practice and Procedure ("the Rules"), 5 VAC 5-10-520, a Hearing Examiner be assigned to conduct further proceedings on behalf of the Commission and to file a final report with a transcript of this proceeding. (4) A public hearing on the above named issues be held at 10:00 a.m. on June 29, 1999, in the Commission's Courtroom, Second Floor, Tyler Building, 1300 East Main Street, Richmond, Virginia. (5) On or before January 12, 1999, Virginia Power shall file any supplemental direct testimony relating to its Proposal. (6) On or before January 29, 1999, all notices of protest, as required by Rule 5:16(a) of the Rules, 5 VAC 5-10-420(B), shall be filed with the Clerk of the Commission, c/o Document Control Center, P.O. Box 2118, Richmond, Virginia 23218-2118, and a copy simultaneously served on counsel to Virginia Power, Pamela Johnson, Esquire, P.O. Box 26666, Richmond, Virginia 23261, and Commission Staff. (7) Within five days of receipt of a notice of protest, Virginia Power shall serve upon the filer a copy of this Order and a copy of its Proposal, along with any direct testimony and exhibits, unless copies of these materials already have been provided to the filer. (8) On or before May 10, 1999, each protestant shall file with the Clerk an original and fifteen (15) copies of its protest, as required by Rule 5:16(b), 5 VAC 5-10-420(C), and an original and fifteen (15) copies of the testimony and exhibits it intends to offer in support of its protest, and shall serve one (1) copy of the protest, testimony, and exhibits on counsel to Virginia Power at the above listed address and on all other parties and Commission Staff. (9) The Commission Staff shall investigate these issues and, on or before June 11, 1999, shall file with the Clerk an original and fifteen (15) copies of the testimony and exhibits that it intends to offer in response to testimony and exhibits previously filed and shall serve one (1) copy on all parties. (10) On or before June 18, 1999, Virginia Power may file with the Clerk an original and fifteen (15) copies of any rebuttal testimony and exhibits that it intends to offer in response to testimony and exhibits previously filed and shall serve one (1) copy on all parties and Commission Staff. (11) Rule 6:4, Interrogatories to Parties or Requests for Production of Documents and Things, 5 VAC 5-10-480, shall be modified for this proceeding to the extent that answers and objections shall be served within ten (10) days after receipt of interrogatories. (12) Virginia Power shall promptly make available for public inspection, at its business offices during regular hours, copies of this Order, its Proposal, and any prefiled direct testimony and exhibits accompanying the Proposal. (13) On or before December 22, 1998, Virginia Power shall publish the following notice as classified advertising in newspapers of general circulation throughout the Commonwealth of Virginia. NOTICE TO THE PUBLIC OF VIRGINIA ELECTRIC AND POWER COMPANY, INC.'S PROPOSED ELECTRICITY RETAIL ACCESS PILOT PROGRAM, CASE NO. PUE980813 On November 2, 1998, Virginia Electric and Power Company, Inc. ("Virginia Power") filed with the State Corporation Commission ("Commission") a report containing the details, objectives and characteristics of its proposed electricity retail access pilot program ("Proposal"). In its Proposal, Virginia Power discusses, among other things, the pilot program's objectives, customer participation parameters, pricing structures, geographical scope, consumer and supplier education issues, supplier participation guidelines, metering and billing issues, pilot program cost recovery, and utility tariffs, terms and conditions. The Commission has scheduled a public hearing on June 29, 1999, before a Hearing Examiner in the Commission's second floor courtroom, located in the Tyler Building, 1300 East Main Street, Richmond, Virginia, to hear evidence relevant to Virginia Power's proposed pilot program. A copy of Virginia Power's Proposal is available for public inspection during regular business hours at all Virginia Power offices where 6 customer bills may be paid, and from 8:15 a.m. to 5:00 p.m., Monday through Friday, at the State Corporation Commission, Document Control Center, First Floor, Tyler Building, 1300 East Main Street, Richmond, Virginia. Any person desiring to commen5 in writing on Virginia Power's Proposal may do so by directing such comments on or before May 10, 1999, to the Clerk of the State Corporation Commission, c/o Document Control Center, P.O. Box 2118, Richmond, Virginia 23218. Those written comments must refer to Case No. PUE980813. Any person desiring to make a statement at the public hearing concerning Virginia Power's Proposal need only appear in the Commission's second floor courtroom at 9:45 a.m. on the day of the hearing and identify himself or'herself as a public witness to the Commission's Bailiff. On or before January 29, 1999, persons desiring to participate as Protestants, as defined in Rule 4:6 of the Commission's Rules of Practice and Procedure ("Rule" or "Rules"), 5 VAC 5-10-180, and to present evidence and cross-examine witnesses shall file an original and fifteen (15) copies of a Notice of Protest, as provided in Rule 5:16(a), 5 VAC 5-10-420(B), with the Clerk of the Commission at the address set forth below and shall serve a copy of the same upon Virginia Power and all other parties of record and Commission Staff. Service upon Virginia Power shall be directed to its counsel as follows: Pamela Johnson, Esquire, Virginia Electric and Power Company, P.O. Box 26666, Richmond, Virginia 23261. Any person who expects to submit evidence, cross-examine witnesses, or otherwise participate in the proceeding as a Protestant pursuant to Rule 4:6, shall file on or before May 10, 1999, an original and 'fifteen (15) copies of a Protest conforming to Rule 5:16(b), 5 VAC 5-10-420(C), as well 7 as the prepared testimony and exhibits the Protestant plans to offer at the June 29, 1999, hearing, with the Clerk of the State Corporation Commission, c/o Document Control Center, P.O. Box 2118, Richmond, Virginia 23218, referring to Case No. PUE980813, and shall simultaneously send a copy thereof to counsel for Virginia Power at the address set out herein, and to any other Protestant and Commission Staff. Any corporate entity or other entity described in Rule 4:8, 5 VAC 5-10-200, that wishes to submit evidence, cross-examine witnesses or otherwise participate as a Protestant must be represented by legal counsel in accordance with the requirements of Rule 4:8 of the Commission's Rules of Practice and Procedure. Protestants should obtain a copy of the Commission's December 3, 1998, Order for full details of the procedural schedule established for this proceeding and for instructions regarding discovery and interrogatories. Copies of this Order may be obtained from the Clerk of this Commission at the address listed below. Ail written communications to the 'Commission concerning the Company's application should be directed to the Clerk, State Corporation Commission, c/o Document Control Center, P.O. Box 2118, Richmond, Virginia 23218, and should refer to Case No. PUE980813. Individuals with disabilities who require an accommodation to participate in the hearing may contact the Commission at 1- 800-552-7945 (voice) or 1-804-371-9026 (TDD). Individuals requesting accommodations should contact the Commission at either of these numbers at least seven (7) days before the scheduled hearing date. VIRGINIA ELECTRIC AND POWER COMPANY, INC. (14) On or before December 22, 1998, Virginia Power shall serve a copy of this Order on the Chairman of the Board of Supervisors of any county and upon the Mayor or Manager of any county, city, or town (or equivalent officials in counties, towns, and cities having alternate forms of government) within Virginia Power's service area affected by the proposed pilot program. Service shall be made by first-class mail or delivery to the customary place of business or residence of the person served. (15) On or before January 29, 1999, Virginia Power shall provide the Commission with proof of newspaper publication and proof of notice as required by Ordering Paragraphs (13) and (14). AN ATTESTED COPY hereof shall be sent by the Clerk of the Commission to: all Virginia Electric Cooperatives and Electric Utilities as set out in Appendix A to this order; the additional service list attached as Appendix B to this Order; Pamela Johnson, Esquire, Virginia Electric and Power Company, P.O. Box 26666, Richmond, Virginia 23261; James R. Kibler, Jr., Esquire, Mezzullo & McCandlish, P.O. Box 796, Richmond, Virginia 23218; Susan G. George, Esquire, Consolidated Natural Gas Company, 625 Liberty Avenue, Pittsburgh, Pennsylvania 15222; Don W. Lovett, Hanover Technical Sales, Inc., P.O. Box 70, Battery Park, Virginia 22304; Rebecca Poe Henderson, CNG Transmission Corporation, P.O. Box 2450, Clarksburg, West Virginia 26302-2450; John F. Dudley, Senior Assistant Attorney General, Division of Consumer Counsel, Office of Attorney General, 900 East Main Street, Second Floor, Richmond, Virginia 23219; John A. Pirko, Esquire, LeClair Ryan, 4201 Dominion Boulevard, Glen Allen, Virginia 23060; Joelle Ogg, Esquire, John & Hengerer, 1200 17th Street, N.W., Suite 600, Washington, D.C. 20036; Kris Errickson, Duke Energy Trading, Marketing, 10777 Westchase Center, #650, Houston, Texas 77042; Mr. K.N. Kappatos, Old Dominion Electric Cooperative, P.O. Box 2310, Glen Allen, Virginia 23058-2310; Marleen L. Brooks, Allegheny Power, 10435 Downsville Pike, Hagerstown, Maryland 21740-1766; Barry L. Thomas, Director/Regulation, American Electric &.Power, P.O. Box 2021, Roanoke, Virginia 24022-2121; Louis R. Monacell, Esquire, Christian & Barton, 909 East Main Street, Suite 1200, Richmond, Virginia 23219-3095; Carter Glass, Esquire, Mays & Valentine, P.O. Box 1122, Richmond, Virginia 23218-1122; JoAnne L, Nolte, Esquire, Durrette, Irvin & Bradshaw, P.C., Twentieth Floor, Main Street Centre, 600 East Main Street, Richmond, Virginia 23219; John Canfield, Esquire, and John H. Bucy, II, Bucy/Canfield, 106 East 6th Street, Suite 900, Austin, Texas 78701-3638; Mary E. Tighe, V.P., Eastern Power Distribution, 2800 Eisenhower Avenue, Alexandria, Virginia 22314; Frann G. Francis, Esquire, AOBA of ]0 Metro Washington, 1050 17th Street, N.W., Suite 300, Washington, D.C. 20036; Gary L. Groner, Director, Energy Supply/Policy, AlliedSignal, Inc., 10t Columbia Road, P.O. Box 2006, Morristown, New Jersey 07962-2006; Guy T. Tripp, III, Esquire, Hunton & Williams, Riverfront Plaza, East Tower, 951 East Byrd Street, Richmond, Virginia 23219-4074; Mr. Mike A. Draper, C.F. Sauer Company, 2000 West Broad Street, Richmond, Virginia 23220- 5786; Edward L. Petrini, Esquire, Christian & Barton, 909 East Main Street, Suite 1200, Richmond, Virginia 23219-3095; R. Peter Lalor, Commonwealth Power Corporation, 3 Koger Center, Suite 213, Norfolk, Virginia 23502; William S. Bilenky, Esquire, 8133 Forest Hill Avenue, Suite 101, Richmond, Virginia 23235; Kenneth G. Hurwitz, Venable, Baetjer, Howard & Civiletti, LLP, 1201 New York Avenue, N.W., Washington, D.C. 20005-3917; Jean Ann Fox, Vice President, Virginia Citizens Consumer Council, 114 Coachman Drive, Yorktown, Virginia 23693; Donald A. Fickenscher, Vice President, General Counsel and Corporate Secretary, Virginia Natural Gas, Inc., 5100 East Virginia Beach Boulevard, Norfolk, Virginia 23502-3488; Jeffrey M. Gleason, Esquire, Southern Environmental Law Center, 201 West Main Street, Suite 14, Charlottesville, Virginia 22902; Marc C. Hebert, Esquire, Enron Capital & Trade Resource, 2000 K Street, N.W., Suite 500, Washington, D.C. 20006-1872; Kerri L. Boyer, Esquire, Multitrade of Pittsylvania, 5301 Wisconsin Avenue, N.W., Washington, D.C. 20015; Dennis R. Bates, Esquire, Senior Assistant County Attorney, Fairfax County, 12000 Government Center Parkway, Suite 549, Fairfax, Virginia 22035-0064; Jon L. Praed, Esquire, Latham & Watkins, 1001 Pennsylvania Avenue, N.W., Washington, D.C. 20004; Robert L. Daileader, Jr., Esquire, Ogden Martin Systems of Alexandria, One Thomas Circle, Suite 700, Washington, D.C. 20005-5802; Johnson Kanady, III, Esquire, VMS, Inc., 100 Shockoe Slip, Richmond, Virginia 23219- 4140; Frederick H. Ritts, Esquire, Philip Morris USA, 1025 Thomas Jefferson Street, Washington, D.C. 20007; Donald R. Hayes, Senior Attorney, Washington Gas Light Company, 1100 H Street, N.W., Washington, D.C. 20080; Kenworth E. Lion, Jr., Esquire, Lion Law Offices, 6501 Mechanicsville Turnpike, Suite 105, Mechanicsville, Virginia 23111; Michael Quinan, Esquire, and Anthony Gambardella, Esquire, Woods, Rogers & Hazlegrove, P.L.C., 823 East Main Street, Suite 1200, Richmond, Virginia 23219; David Boies, Esquire, Doswell Limited Partnership, 5301 Wisconsin Avenue, N.W., Washington, D.C. 20015; Archibald Wallace, III, Sands, Anderson, Marks & Miller, P.O. Box 1998, Richmond, Virginia 23218-1998; Evans B. Brasfield, Esquire, Hunton & Williams, Riverfront Plaza, East Tower, 951 East Byrd Street, Richmond, Virginia 23219-4074; William G. Thomas, Esquire, 510 King Street, Suite 200, Alexandria, Virginia 22314; Michael L. Sarahan, Office of City ]2 Attorney, 900 East Broad Street, Suite 300, Richmond, Virginia 23219; Lisa Yoho, Enron Corporation, 1775 I Street, N.W., Suite 800, Washington, D.C. 20006; Mary A. Hamm, Northern Virginia Electric Cooperative, 10323 Lomond Drive, Manassas, Virginia 20109; James C. Roberts, Esquire, Mays & Valentine, P.O. Box 1122, Richmond, Virginia 23218-1122; and to the Commission's Division of Energy Regulation. ~ Oamom~io~ Cammis~ 13 Electric Cooperatives in Virginia APPENDIX A A&N Electric Cooperative Mr. Vernon N. Brinkley Executive Vice President P.O. Box 1128 Parksley, Virginia 23421 B-A-R-C Electric Cooperative Mr. Richard Weaver General Manager P.O. Box 264 Millboro, Virginia 24460-0264 Central Virginia Electric Cooperative Mr. Howard L. Scarboro General Manager P.O. Box 247 Lovingston, Virginia 22949 Community Electric Cooperative Mr. J. M. Reynolds General Manager Post Office Box 267 Windsor, Virginia 23487 Craig-Botetourt Electric Cooperative Mr. Gerald H. Groseclose General Manager Post Office Box 265 New Castle, VA 24127 Mecklenburg Electric Cooperative Mr. John Bowman General Manager Caller 2451 Chase City, Virginia 23924-2451 Northern Neck Electric Cooperative Mr. Charles R. Rice, Jr. General Manager Post Office Box 288 Warsaw, Virginia 22572~0288 Northern Virginia Electric Cooperative Mr. Stanley C. Feuerberg General Manager Post Office Box 2710 Manassas, VA 20108-0875 Powell Valley Electric Cooperative Mr. Randell W. Meyers General Manager Post Office Box 308 Church Street Jonesville, VA 24263 Prince George Electric Cooperative Mr. Dale Bradshaw, CEO Post Office Box 168 Waverly, VA 23890 Rappahannock Electric Cooperative Mr. Cecil E. Viverette, Jr. President Post Office Box 7388 Fredericksburg, VA 22404-7388 Shenandoah Valley Electric Cooperative Mr. C. Douglas Wine Executive Vice President Post Office Box 236 Route 257 Mt. Crawford, VA 22841-0236 Southside Electric Cooperative Mr. John C. Anderson President and CEO PoSt Office Box 7 Crewe, VA 23930 Electric Companies in Virginia Appalachian Power Company Mr. R. Daniel Carson President, AEP-Virginia Post Office Box 2021 Roanoke, VA 24022-2121 Delmarva Power & Light Company Mr. Gary Hanson Director, Pricing and Regulation 80'0 King Street Post Office Box 231 Wilmington, Delaware 19899 LG&E Energy Corp. Mr. Ronald L. Willhite Vice President, Regulatory Affairs 220 West Main Street Louisville, Kentucky 40232 The Potomac Edison Company Mr. James D. Latimer Vice-President, Corporate Affairs Allegheny Power 10435 Downsville Pike Hagerstown, Maryland 21740 Virginia Electric and Power Company Mr. Thomas F. Farrell, II Executive Vice President, General Counsel and Corporate Secretary Box 26666 Richmond, VA 23261 ADDITIONAL SERVICE LIST APPENDIX B Allied-Signal, Inc. F~ward R. Pruitt ~. Box 2006R Morristown, New Jersey 07960 American Lung Association of Virginia Stephen M. Ayres, M.D. P.O. Box 7065 Richmond, Virginia 23221-0065 Corning Glass Works Hooker W. Horton Purchasing Manager-Energy HP-ME-I-10 Corning, New York 14831 Celanese Fibers, Inc. Robert Gribben Narrows, Virginia 24124 Department of Energy Lawrence A. Gollomp Assistant General Counsel for Regulatory Interventions and Power Marketing Room 6d-033 1000 Independence Avenue, S.W. Washington, D.C. 20585 Virginia Hydro Power Association Chesapeake Paper Products Company c/o Edward L. Flippen, Esquire Mays & Valentine P.O. Box 1122 Richmond, Virginia 23208-1122 Du Pont/Conoco Steven A. Huhman Coordinator-Regulatory Affairs CH1002 P.O. Box 2197 } ston, Texas 77252 Dan River Mills K.W. Parrish Director of Engineering and Utilities P.O. Box 261 Danville, Virginia 24523 Ford Motor Company F. C. Corley, P.E. Energy Efficiency and Supply Dept. 1 Parklane Boulevard, Suite 1500 East Dearborn, Michigan 48126-2477 Department of Environmental Quality Tom Griffith, Env. Review Coordinator 629 East Main Street, 6th Floor Richmond, Virginia 23219 Griffin Pipe Products Co. John Keenan Director, Purchasing and Traffic 1400 Opus Place, Suite 700 Downers Grove, Illinois 60515-5700 Owens-Brockway Glass Container, Inc. John Wesolowski One Seagate Toledo, Ohio 43604 Home Builders Association of Virginia Eric M. Page, Esquire 4201 Dominion Boulevard, Suite 200 Glen Allen, Virginia 23060 Hershey Foods Don A. Hornung Energy Affairs Officer 19 East Chocolate Avenue Hershey, Pennsylvania 17033-0819 Intermet Foundry S. Reid Vass Corporate. Energy Department 9~9 Airport Road, Suite 200 ~ ~chburg, Virginia 24502-3506 Metro Machine Corporation Charles Garland Imperial Docks P.O. Box 1860 Norfolk, Virginia 23501 National Independent Energy Prod. c/o Karen A. Tomcala, Esquire Latham & Watkins 1001 Pennsylvania Avenue, N.W., #1300 Washington, D.C. 20004-2505 Piedmont Environmental Council 28-C Main Street P.O. Box 460 Warrenton, Virginia 22186 Du Pont Polyester Films Rod Davies, Energy Specialist PO Box 15391 Wilmington, Delaware 19850-5391 Kenworth E. Lion, Jr., Esquire Lion Law Offices 6501 Mechanicsville Turnpike, Suite 105 Mechanicsville, Virginia 23111 Nabisco Brands, Inc. Henry Riewerts 100 DeForest Avenue P.O. Box 1911 East Hanover, New Jersey 07936 Natural Resources Defense Council Daniel Lashof 1350 New York Avenue, N.W. Washington, D.C. 20005 Reynolds Metals Company Kenneth A. Berry, Esquire Law Department, EXO-21 t Box 27003 Richmond, Virginia 23261 Rural Virginia, Inc. Richard D. Cagan, Registered Agent Virginia Council of Churches 1214 West Graham Road, #3 Petersburg, Virginia 23220-1409 Va. Assn. of Non-Utility Power Prod. August Wallmeyer, Exec. Director 700 East Franklin Street, Suite 701 Richmond, Virginia 23219 Virginia-Maryland-Delaware Assn. Greg White Vice President 4201 Dominion Boulevard, Suite 200 Glen Allen, Virginia 23060 Old Dominion Electric Cooperative Ronald W. Watkins President and Chief Exec. Officer 4201 Dominion Boulevard, Suite 300 Glen Allen, Virginia 23060 Natalie Grigg c/o HBAV 1108 East Main Street, Suite 700 Richmond, Virginia 23219 Rock-Tenn Company A1 Smith P.O. Box 4098 Norcross, Georgia 30091 Sierra Club - Virginia Chapter William B. Grant, Chair Energy Conservation Subcommittee 803 Marlbank Drive Yorkuown, Virginia 23692-4353 Virginia Coop. Extn. Service VPI and State University Lori Marsh D-~istant Professor and Extension ~ricultural Engineer Blacksburg, Virginia 24061-0512 Energy Consultants, Inc. William D. Kee, Jr., President 1439 Great Neck Road, Suite 202L Virginia Beach, Virginia 23454-1347 Loral Federal Systems Barton B. Davis, Esquire 9500 Godwin Drive Manassas, Virginia 22110 SEI Birchwood, Inc. Douglas L. Miller, Esquire 600 Peachtree St., N.E., Suite 5200 Atlanta, Georgia 30308-2216 Electric Power Supply Association Lynne Church, Executive Director 1401 H Street, N.W. Washington, D.C. 20005 rfax County Board of Supervisors Dennis R. Bates, Esquire 12000 Government Center Parkway, #549 Fairfax, Virginia 22035 Appomattox Cogeneration, Ltd. Hopewell Cogeneration, L.P. Wythe Park Power Enron-Richmond Power Corporation Cogentrix of Virginia Leasing Mark J. LaFratta, Esquire McGuire, Woods, Battle & Boothe One James Center Richmond, Virginia 23219-4030 Gary L. Groner, Director Energy Supply/Policy AlliedSignal, Inc. 101 Columbia Road P.O. Box 2006 ~ -ristown, New Jersey 07962-2006 Union Camp Corporation Edward C. Minor, Assoc. Gen. Counsel Route 58 East Franklin, Virginia 23851-0178 Virginia Cogen David C. Pace P.O. Box 34652 Richmond, Virginia 23234 Virginia Citizen Action 1531 West Main Street, 2nd Floor Richmond, Virginia 23220 Virginia Council Trout Unlimited DuBose Egleston, Jr., Chairman P.O. Box 838 Waynesboro, Virginia 22980 Westvaco Corporation c/o John J. Carrara, Esquire 299 Park Avenue New York, New York 10171 Browning-Ferris Gas Service Philip F. Abraham, Esquire Hazel & Thomas, P.C. P.O. Box 788 Richmond, Virginia 23206 Philip Morris, USA Frederick H. Ritts, Esquire 1025 Thomas Jefferson Street, #800 Washington, D.C. 20007 COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGENDA TITLE: October 1998 Financial RepOrt S U BJ ECTIP RO POSAL/REQU EST,: October 1998 FinanCial RePOrt for the General, School, and Capital Funds STAFF CONTACT(S): Ms. White, Messrs. Tucker, Breeden, Walters AGENDA DATE: January 6, 1999 ACTION: CONSENT AGENDA: ACTION: ITEM NUMBER: INFORMATION,: INFORMATION.: ATTACHMENTS: Yes REVIEWED BY: / BACKGROUND: Attached are the October 31, 1998 Monthly Financial Reports for the General, School, and Capital Funds. General Fund revenue projections were revised September 30, 1998 as part of the 1999/2000 budget process, it is anticipated that they will be next revised as of December 31, 1998 General Fund expenditure projections have not been revised at this time. Education revenue projections have not been revised at this time. Education expenditure projections have been revised to reflect a 7.5% operating expense holdback, net comper~sation adjustment. RECOMMENDATION: Staff recommends acceptance of the October 1998 Financial Report. 9~.273 , ~._ .t ¢1_ 9 S f.,U ¢: 5'Z. RC'¥D ALBEMARLE COUNTY OPERATIONS MONTHLY FINANCIAL REPORT OCTOBER 31, 1998 REVENUES: LOCAL(GENERAL FUND) LOCAL(SCHOOLS) SELF-SUSTAINING FUNDS STATE FEDERAL TOTAL REVENUES TRANSFERS IN TOTAL WITH TRANSFERS ADOPTED MID-YEAR CURRENT BUDGET APPROPS. BUDGET $92,242 287 612 099 6,746 260 30,960 497 3.554_ 282 134,115 425 1.305 563 135.420 988 EXPENSES: GENERAL GOVERNMENT OPERATIONS NON-DEPARTMENTAL TRANSFERS SUBTOTAL GENERAL GOVERNMENT SCHOOL FUND OPERATIONS SELF-SUSTAINING FUNDS SUBTOTAL SCHOOL DIVISION TOTAL EXPENSES $25,733 $92,268,020 6,500 618,599 2,840 6,749,100 151,150 31,111,647 (30,000) 3,524.282 156,223 134,271,648 956,261 ~261.824 1.112,484 136 533~472 35,352,278 1,242,551 36,594,829 6,049,666 (140,407) 5,909,259 9,881,748 Q 9,881,748 51,283,692 1,102,144 52.385.836 77,391,036 6,746,260 84,137,296 BALANCE OF REVENUES OVER EXPENSES 135,420,988 7,500 77,398,536 2,840 6,749,100 10,340 84,147.636 1,112,484 ~36,533,472 PERCENT YTD/BUD 8.85% 20.77% 12.56% 27.45% 18.20% 13.65% 43.67%, 14.14% 36.19% 0.16% 32.01% 31.34% 23.54% 25.60% 23.70% 26.63% Totals may not balance dUe to rounding ALBEMARLE COUNTY GENERAL FUND MONTHLY FINANCIAL REPORT OCTOBER 31, 1998 REVENUES: LOCAL STATE FEDERAL TOTAL REVENUES TRANSFERS IN TOTAL WITH TRANSFERS ADOPTED MID-YEAR CURRENT BUDGET APPROPS. BUDGET $92,242,287 5,410,678 2,607,834 100,260,799 69,916 100,330,715 EXPENSES: GENERAL GOVT ADMINISTRATION JUDICIAL ADMINISTRATION PUBLIC SAFETY PUBLIC WORKS HUMAN DEVELOPMENT EDUCATION PARKS/RECREATION/CU LTU RE COMMUNITY DEVELOPMENT NONDEPARTMENTAL TRANSFERS TOTAL OPERATING EXPENSES 5,779,233 2,106,855 11,113,901 2,289,742 7,632,929 49,047,023 3,751,919 2,677,699 6,049,666 9,881,748 100,330,715 BALANCE OF REVENUES OVER EXPENSES $25,733 $92,268,020 150,150 5,560,828 (30,000) 2,577,834 145,883 100,406,682 956,261 1,026,177 1,102,144 101,432,859 168,636 5,947,869 91,552 2,198,407 113,100 11,227,001 325,673 2,615,415 44,577 7,677,506 0 49,047,023 10,103 3,762,022 488,912 3,166,611 (140,407) 5,909,259 Q 9,881,748 1~102,144 101,432,859 PERCENT YTD/BUD 8.85% 24.62% 24.88% 10.14% g7.08% 11.02% 33.66% 30.20% 34.92% 36.48% 45.10% 16.68% 25.65% 40.32% 0.16% 32.01% 24.25% Totals may not balance due to rounding ALBEMARLE COUNTY SCHOOL FUND MONTHLY FINANCIAL REPORT OCTOBER 3'1, 1998 REVENUES: LOCAL-SCHOOLS STATE FEDERAL TOTAL REVENUES TRANSFERS IN TOTAL WITH TRANSFERS ADOPTED MID-YEAR CURRENT BUDGET APPROPS. BUDGET $612,099 25,549,819 946,448 27,108,366 50,282,670 77,391,036 EXPENSES: INSTRUCTION ADMINISTRATION, ATTENDANCE, HEAL PUPIL TRANSPORTATION SERVICES FACILITIES OPERATION/MAINTAINANC FACILITIES CONSTRUCTION/MODIFICA TRANSFERS TOTAL OPERATING EXPENSES 59,998,552 3,543,079 5,064,906 7,746,337 25,600 1,012,562 77,391,036 BALANCE OF REVENUES OVER EXPENSES $6,500 $618,599 1,000 25,550,819 0 946,448 7,500 27,115,866 0 50,282,670 Z,500 77,398,536 12,500 60,011,052 0 3,543,079 0 5,064,906 0 7,746,337 0 25,600 £5,000) 1,007,562 7,500 ~398,536 PERCENT YTDIBUD 20.77% 28.06% 0.00% 26.92% 16.25% 19.99% 21.56% 37.49% 24.33% 34.65% 131.76% 0.00% 23.54% Totals may not balance due to rounding ALBEfviARLE COUNTYOPERATiON$ FUND BALANCE REPORT OCTOBER 31, 1998 GENERAL FUND CAPITAL GENERAL SCHOOL FUND CAPITAL EDUCATION PRELIMINARY FUND BALANCE 06-30-98 APPROVED APPROPRIATIONS: BUDGETED ANTICIPATED FUND BALANCE CARRYOVER REAPPROPRIATIONS TELECOMMUNICATIONS CONSULTANT SOIL CONSERVATION STAFFING BAILIFF JUVENILE & DOMESTICE RELATIONS COURT $14,.872,557 (69,916) (354,130) (463,314) (72,250) (10,834) (25,733) $4,126,767 (365,000) (3,761,653) $1,860,364 (1,035.512) $10,698,652 (100,000) (9,873,332) TOTAL APPROVED APPROPRIATIONS (996,177) 4~126,653) H(!~035,512) (9,973,332) FUND BALANCE $13,876,379 ~$1 '14 Totals may not balance due to rounding DRAFT: DECEI~IBER 10, 1998 RULES OF PROCEDURE ALBEMARLE BOARD OF COUNTY SUPERVISORS Am Bm O~cers Chairman. The Board at its annual meeting shall elect a Chairman who, if present, shall preside at such meeting and at all other meetings during the year for which elected. Tn addition to being presiding officer, the Chairman shall be the head official for all the Board's official functions and for ceremonial purposes. He shall have a vote but no veto. (Virginia Code Sections 15.2-1422 and 15.2-1423) m V/ce-Cha/rman. The Board at its annual meeting shall also elect a Vice-Chairman, who, if present, shall preside at meetings in the absence of the Chairman and shall discharge the duties of the Chairman during his absence or disability. (Virginia Code Section 15.2-1422) Term of Office. The Chairman and Vice-Chairman shall be elected for one-year terms; but either or both may be re-elected for one or more additional terms. (Virginia Code Section 15.2-1422) Absence of Chairman and V/ce-Chairman. If the Chairman and Vice Chairman are absent from any meeting, a present member shall be chosen to act as Chairman. C/erk and Deputy C/erks The Board at its annual meeting shall designate a Clerk and one or more Deputy Clerks who shall serve at the pleasure of the Board. The duties of the Clerk shall be those set forth in Virginia Code Section 15.2-1539 and such additional duties set forth in resolutions of the Board as adopted from time to time. (Virginia Code Section 15.2-1416) Neetings Annua/Meeting. The first meeting in .lanuary held after the newly elected members of the Board shall have qualified, and the first meeting held in January of each succeeding year, shall be known as the annual meeting. At such annual meeting, the Board shall establish the days, times, and places for regular meetings of the Board for that year. (Virginia Code Section 15.2- 1416) DRAFT: DECEMBER 10, 1998 RULES OF PROCEDURE ALBEF4ARLE BOARD OF COUNTY SUPERVISORS Page 2 Regu/ar/V/eeting$. The Board shall meet in regular session on such day or days as has been established at the annual meeting. The Board may subsequently establish different days, times, or places for such regular meetings by passing a resolution to that effect in accord with Virginia Code Section 15.2-1416. Tf any day established as a regular meeting day falls on a legal holiday, the meeting scheduled for that day shall be held on the next regular business day without action of any kind by the Board. (Virginia Code Section 15.2-1416) ]:f the Chairman (or Vice Chairman, if the Chairman is unable to act) finds and declares that weather or other conditions are such that it is hazardous for Board members to attend a regular meeting, such meeting shall be continued to the next regular meeting date. Such finding shall be communicated to the members of the Board and to the press as promptly as possible. All hearings and other matters previously advertised shall be conducted at the continued meeting and no further advertisement shall be required. (Virginia Code Section 15.2-1416) Regular meetings, without further public notice, may be adjourned from day to day or from time to time or from place to place, not beyond the time fixed for the next regular meeting, until the business of the Board is complete. (Virginia Code Section 15.2-1416) Specia/Neeting$. The Board may hold special meetings as it deems necessary at such times and places as it deems convenient. A special meeting may be adjourned from time to time as the Board finds necessary and convenient. (Virginia Code Section 15.2-1417) A special meeting shall be held when called by the Chairman or requested by two or more members of the Board. The call or request shall be made to the Clerk of the Board and shall specify the matters to be considered at the meeting. Upon receipt of such call or request, the Clerk, after consultation with the Chairman, shall immediately notify each member of the Board, the County Executive, and the County Attorney. The notice shall be in writing and delivered to the person or to his place of residence or business. The notice shall state the time and place of the meeting and shall specify the matters to be considered. No matter not specified in the notice shall be considered at such meeting unless all members are present. The notice may be waived if all members are present at the special meeting or if all members sign a waiver for the notice. (Virginia Code Section 15.2-1418) DRAFT: DECEMBER 10, 1998 RULES OF PROCEDURE ALBEI~ARLE BOARD OF COUNTY SUPERVTSORS PaGe 3 EJ The Clerk shall notify the general news media of the time and place of such special meeting and the matters to be considered. Order of Bus/ness The Clerk of the Board shall establish the agenda for all meetings in consultation with the Chairman. The first two items on the agenda for each regular meeting of the Board shall be the Pledge of Allegiance and a moment for silent meditation. The procedures for receiving comment from the public for matters not on the agenda shall be at the discretion of the Board. Unless otherwise decided, no more than three persons will be allowed to speak during the time set aside on the agenda for "Other Matters Not Listed on the Agenda from the Public". Each person shall be permitted no more than five minutes to provide comments. Zoning applications advertised for public hearing shall be on the agenda for public hearing on the advertised date unless the applicant submits a signed written deferral request to the Clerk of the Board no later than noon on Wednesday of the week prior to the scheduled public hearing. The first request for a deferral will be granted administratively by the Clerk. The Board will be notified of the deferral in the next Board package and the deferral will be announced at the earliest possible Board meeting to alert the public of the deferral. Any request received later than the Wednesday deadline and any subsequent request for a deferral for the same application previously deferred will be granted only at the discretion of the Board by a majority vote. The deferral shall not be granted unless the Board determines that the reason for the deferral justifies the likely inconvenience to the public caused by the deferral. The staff will make every effort to alert the public when a deferral is granted. (2uorurn A majority of the members of the Board shall constitute a quorum for any meeting of the Board. Zf during a meeting less than a majority of the Board remains present, no action can be taken except to adjourn the meeting. Tf prior to adjournment the quorum is again established, the meeting shall continue. (Virginia Code Section 15.2-1415) A majority of the members of the Board present at the time and place established for any regular or special meeting shall constitute a quorum for the purpose of DRAFT: DECEI~IBER ;LO, ;L998 RULES OF PROCEDURE ALBEF4ARLE BOARD OF COUNTY SUPERVZSORS Page 4 adjourning such meeting from day to day or from time to time, but not beyond the time fixed for the next regular meeting. Voting Procedures Approva/by/V/ot/on. Unless otherwise provided, decisions of the Board shall be made by approval of a majority of the members present and voting on a motion properly made by a member and seconded by another member. Any motion that is not seconded shall not be further considered. The vote on the motion shall be by a voice vote. The Clerk shall record the name of each member voting and how he voted on the motion. :If any member abstains from voting on any motion, he shall state his abstention. The abstention will be announced by the Chairman and recorded by the Clerk. A tie vote shall defeat the motion voted upon. (Article WI, Section 7, Virginia Constitution) Spec/a/Voting Requirements. A recorded affirmative vote of a majority of all elected members of the Board shall be required to approve an ordinance or resolution (1)appropriating money exceeding the sum of $500; (2) imposing taxes; or (3) authorizing the borrowing of money. (Virginia Code Section 15.2-1428) Public Hearings. The Board shall not decide any matter before the Board requiring a public hearing until the public hearing has been held. The Board may, however, at its discretion, defer or continue the holding of a public hearing or consideration of such matter. The procedures for receiving comment from the applicant and the public for public hearings shall be at the discretion of the Board. Unless otherwise decided, the applicant shall be permitted no more than ten minutes to present its application. Following the applicant's presentation, any member of the public shall be permitted no more than three minutes to present public comment. Speakers are limited to one appearance at any public hearing. Following the public comments, the applicant shall be permitted no more than five minutes for a rebuttal presentation. .. Not/on to Amend. A motion to amend a motion before the BOard, properly seconded, shall be discussed and voted by the Board before any vote is taken on the original motion unless the motion to amend is accepted by both the members making and seconding the original motion. ]:f the motion to amend is approved, the amended motion is then before the Board for its DRAFT: DECEMBER 10, 1998 RULES OF PROCEDURE ALBEMARLE BOARD OF COUNTY SUPERVISORS Page 5 consideration. If the motion to amend is not approved, the original motion is again before the Board for its consideration. Previous quest/on. Discussion of any motion may be terminated by any member moving the "previous question". Upon a proper second, the Chairman shall call for a vote on the motion of the previous question. Tf approved by a majority of those voting, the Chairman shall immediately call for a vote on the original motion under consideration. ^ motion of the previous question shall not be subject to debate and shall take precedence over any other matter. Mot/on to Reconsider. Any decision made by the Board may be reconsidered if a motion to reconsider is made at the same meeting or an adjourned meeting held on the same day at which the matter was decided. The motion to reconsider may be made by any member of the Board. Upon a proper second, the motion may be discussed and voted. The effect of the motion to reconsider, if approved, shall be to place the matter for discussion in the exact position it occu pied before it was voted u pon. Motion to Rescind. Any decision made by the Board, except for zoning map amendments, special use permit decisions, and ordinances, (these exceptions shall only be subject to reconsideration as provided above) may be rescinded by a majority vote of all elected members of the Board. The motion to rescind may be made by any member of the Board. Upon a proper second, the motion may be discussed and voted. The effect of the motion to rescind, if approved, is to nullify the previous decision of the Board. Zoning map amendments, special use permit decisions and ordinances may be rescinded or repealed only upon meeting all the legal requirements necessary for taking action on such matters as if it were a new matter before the Board for consideration. Amendment of Rules of Procedure These Rules of Procedure may be amended by a majority vote of the Board at the next regular meeting following a regular meeting at which notice of the motion to amend is given. DRAFT: DECEMBER 10, 1998 RULES OF PROCEDURE ALBEMARLE BOARD OF COUNTY SUPERVISORS Page 6 Suspension of Rules of Procedure These Rules of Procedure may be suspended by the majority vote of the Board members present and voting. The motion to suspend a rule may be made by any member of the Board. Upon a proper second, the motion may be discussed and voted. The effect of the motion to suspend a rule, if approved, is to make that rule inapplicable to the matter before the Board. Provided, however, approval of a motion to suspend the rule shall not permit the Board to act in violation of a requirement mandated by the Code of Virginia, the Constitution of Virginia, or any other applicable law. Necessary rules of procedure not covered by these Rules of Procedures shall be governed by Robert's Rules of Order. (Adopted 2-15-73; Amended and/or Readopted 9-5-74, 9-18-75; 2-19-76; 1-3-77; 1-4-78; 1-3-79; 1-2-80; 1-7-81; 1-6-82; 1-5-83; 1-3-84; 1-2-85; 1-3-86; 1-7-87; 1-6-88; 1-4-89; 1-2-90; 1-2-91; 1-2-92; 1-6-93; 1-5-94; 1-4-95; 1-3-96; 1-2-97; 1-7-98; 1-6-99) I:\DEPT~A'I-FORNEY\LWD\RULES.1999doc.doc COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGENDA TITLE: Albemarle County Jurisdictional Area request for water service - GOCO Oil Co. SUBJECT/PROPOSAL/REQUEST: Consider holding a public hearing to amend the ACSA Jurisdictional Area to provide water service to GOCO Oil Gas station on Route 250 East in Shadwell (TMP 79-18). STAFF CONTACT{S): Messrs. Tucker, Climber~h Benish, AGENDA DATE: January 6, 1999 ACTION: X CONSENT AGENDA: ACTION: ATTACHMENTS: REVIEWED BY: BACKGROUND: ITEM NUMBER: INFORMATION: INFORMATION: Yes The applicant, GOCO Oil Company, requests Jurisdictional Area designation for water service to the GOCO Oil gas station at Shadwell. The 1.02 acre parcel is located on the north side of Route 250 adjacent to the Norfolk Southernrailroad and is designated as Rural Area in the Land Use Plan (Attachment A). The request for water service is due to the contamination of the well serving this site with the gasoline additive Methyl Tertiary Butyl Ether (MTBE) (Attachment B). The Board reviewed a request for water service on this site on March 3, 1993. Although there was evidence of water quality problems at that time, the Board denied the request for water service because an alternative site for a new well was available (prior staff report, Attachment C). DISCUSSION: The attached letter from the Virginia Department of Environmental Quality confirms the existence of petroleum within the existing supply. According to the DEQ letter, this is the second well at this facility to "become impacted by the documented petroleum release." A new petroleum release has not occurred on site, therefore, it is presumed that the contamination of the second well is result of a prior petroleum release that affected the first well. Land Use Plan provides the following concerning sewer service to the Rural Area: General Principle: Utilization of central water and/or sewer systems or extension of the public water or sewer into the Rural Area is f discouraged except in cases where public health or safety are at issue. tion: Only allow changes in jurisdictional areas outside of designated Development Areas in cases where the property (1) adjacent to existing lines; and, (2) public health or safety is endangered. of endangerment to public health and safety is provided in the attachments. An existing water line serving the Rivanna e is located along Route 250 adjacent to this property. This line was intended to serve the Rivanna Village and Stone Robinson School only. The Land Use Plan further recommends that the capacity of the line should be "reserved...for a potential potential new school in the Village until such time it is determined that the school is not necessary (p. 99)." ::)N: on information provided by DEQ, the request is consistent with the Land Use Plan Strategies for the provision of service }utside the designated Development Area. Staff recommends proceeding to public hearing to consider providing water only to existing ~tructures. )8.269 ?A 7A ALBEMARLE 63 OOUNTY I© \ \. 7B ATTACHMENT A 93 RIVANNA SGOTTSVl LLE AND DISTRICTS SECTION 79 James S. Gilmore, III Governor John Paul Woodley, Jr. Secretary of Natural Resources COMMONWEALTH of VIRGINISA DEPARTMENT OF ENVIR ONMENTAL QUALITY Valley Regional Office Street address: 4411 Early Road, Harrisonburg, Virginia 22801 Mailing address: P.O. Box 1129, Harrisonburg, VA 2280l-1129 Telephone (540) 574-7800 Fax (540) 574-7878 http://www.deq.state.va.us November 6, 1998 ATTACHMENTB Dennis H. Treacy Director R. Bradley Chewning, P.E. Valley Regional Director Mr. Harry Montague GOCO Oil Co. 924 Harris St. Charlottesville, VA 22903 Re: Request for Corrective Action Plan, GOCO Bulk Plant, Shadwell DEQ Tracking Number: PC 89-1392 Dear Mr. Montague: The Department of Environmental Quality (DEQ) was notified on July 21, 1998, that the potable well serving the above facility was contaminated with petroleum. In response to the report, DEQ sampled the well on July 23, 1998. The laboratory results confirmed the presence of MTBE in the water, and you were notified of the results on August 4, 1998. DEQ decided to postpone further action at the site until the completion of a previously initiated AST closure. Based on a review of the AST closure documents received at this office on October 16, 1998, it appears that a new petroleum release has not occurred at the facility. Accordingly, the contamination in the potable well is presumed to have occurred as a result of a petroleum release previously investigated under PC 89-1392. Given this determination, DEQ has decided to reopen PC 89-1392. Since the potable well is the second well at the facility to become impacted by the documented petroleum release, DEQ believes that the best option for a safe potable water supply is to connect to the Albemarle County Service Authority (ACSA) water supply running along Route 250. Please submit a Corrective Action Plan (CAP) by DeCember 7, 1998, outlining a schedule to connect to the ACSA water supply. IfACSA will not agree to your request for connection, DEQ will attempt to negotiate with ACSA on your behalf. Since the petroleum release occurred from an AST system and additional impact to the surrounding community is not anticipated, public notice of the CAP will not be required. Upon receipt and approval of the CAP, DEQ will grant a CAP Permit with instructions for initiating MEMORANDUM COUNTY OF ALBEMARLE Dept. of Planning & Communit9 DeveloPment 401 Mclntire Road Charlottesville, Virginia 22902-4596 (804) 296-5823 ATTACHMENT C } TO: FROM: DATE: RE: Albemarle County Board of Supervisors V. Wayne Cilimberg, Director of Planning & Community Development February 26, 1993 Albemarle County Service Authority (ACSA) Jurisdictional Area Amendment for David W. Booth/Sandra Andrews and Sherwood Exum (GOCO, Inc.) - Tax Map 79, Parcels 18 and 19 This item will be before you as a public hearing on March 3, 1993. Enclosed is the original report on this matter from October and subsequent information regarding each parcel. Tax Map 79, Parcel 19 (Booth/Andrews) Samples from the well on this property were taken by Applied Technology and Engineering, P.C. (January 28, 1993 letter from John W. Walenten). The Department of Engineering has provided response (February 24, 1993 memo from Jack Kelsey). Engineering Staff does not find that jurisdictional area amendment is adequately justified. Tax Map 79, Parcel 18 (GOCO) This property was the subject of the August 14, 1989 State Water Control Board letter and the "Site, Risk and Remediation Assessment of Groundwater Contamination at the Shadwell "76" Station Shadwell, Virginia" report. Substantial petroleum contamination was found in the domestic well supply at this site. A Corrective Action Plan (page 24 of the report) was identified. It has since been found that the line carrying runoff from the gravel area near the unloading rack is not a source contaminating Albemarle County Board of Supervisors February 26, 1993 Page 2 the well. According to Mr. Harry Montague, a representative of GOCO, it is now believed that contamination of the unloading rack area and contamination o~...the well were unrelatedl The well is believed to be the source of isolated contamination resulting from vandalism. The well is no longe~ being used as there is only one employee on-site. GOCO has not attempted to establish another domestic well on-site, although monitoring wells established for the assessment indicate the contamination was localized. Summary As stated previously, utility service outside of designated growth areas has typically been limited to those cases where properties have experienced quality/quantity problems and are adjacent to existing lines. Booth/Andrews desires water only and has a documented coliform level not acceptable for drinking wat%r. However, the recommended procedure for resolution of this problem has not been undertaken. Staff does not recommend jurisdictional area amendment for Parcel 19 (Booth/Andrews) until the four step procedure for resolving the coliform problem has been exhausted. GOCO desires water only to existing structures and has documented localized petroleum contamination. No new well source has been attempted to be established. The use of the site is restricted by its non-conforming zoning status and on-site activities do not require more than domestic water needs. Staff does not recommend jurisdictional area amendment for Parcel 18 (GOCO) until evidence is provided that no other on-site water source is available. VWC/mem cc: Booth/Andrews Exum Bill Brent Jo Higgins MarCh 2, 1993 TEMS Mr. Harry Montague, President GOCO OIL Company 924 Harris Street Charlottesville, VA 22901 RE: Site Selection for New Water Supply Well, Shadwell Store, Route 250. Dear Mr. Montigue: Per your request, I have analyzed the groundwater data for the above referenced Site to det6rmine the best location for the placement of a new water supply well on GOCO's property. The data I reviewed is contained in the June 12, 1990 report HYDROSYSTEMS prepared for submission to the Virginia State Water Control Board and is titled "Site, Risk, and Remediation Assessment of Groundwater Contamination at the Shadwell 76 Station, Shadwell, Virginia". As you are aware, the current water supply well is contaminated with petroleum, mainly in the form of gasoline type compounds. Benzene concentrations greatly exceed the U.S. EPA and Virginia Drinking Water Standard of 5 ppb. Benzene is a known carcinogen. To evaluate potential new water supply well locations on GOCO's property, I reviewed all of the existing data including water quality, groundwater flow direction, potential sources of contamination, geologic conditions, and available area. Because of the e~istin~ severe contamination in the upgradient areas of the site, the use of a septic field to the north of the Station, the existence of an underground storage tank, unpaved dispensing areas, and groundwater flow to the northwest, HYDROSYSTEMS has determined that most of the property is absolutely unsuitable for the installation of a water supply well. Wells placed within this area will either immediately encounter contaminated groundwater or will upon usage draw in contaminated groundwater from other areas of the site once the well is placed in operation. This leaves one small area at the southern point of the site. Placing a water supply well' here will be a gamble at best. Well MW-4 was contaminated with total petroleum hydrocarbons just above the Virginia Drinking Water Standards. The source of this contamination is not known. In addition, the most highly contaminated monitoring well on site is only 135 feet away at the loading rack. It is very possible that a water supply well in this location will draw in 2340 Commonwealth Drive · Suite 202 · Charlottesville · VA · 22901 (804) 973-9740 Mr. Harry Montague March 2, 1993 Page 2 contaminated groundwater from the site to the north. In my experience, this is not an uncommon occurrence. I am currently working on a case in Albemarle County where a new well drilled 250 feet up hill from an.area of gasoline contamination became contaminated after it was put into use. Everyone assumed the well was far enough away and was upgradient of the contamination. Because of the fractured nature of'fire bedrock aquifer systems in Albemarle County, the influence of a pumping well can reach long distances along those fractures, even pulling in groundwater from downgradient areas as was seen in this case. Because of the severity of the groundwater contamination at this site and the existing geologic conditions, HYDROSYSTEMS cannot recommend the placement of a water supply well on the GOCO property. We are not comfortable with the minimal isolation distances available. We would instead recommend that a location on one of the surrounding properties be considered or if possible tapping into the proposed water main. If you have any questions concerning this letter report or if you wish to pursue potential off-site well locations, please contact me at your convenience. ~Yo sT ly, , , Executive Vice President Attachment HYDROS YS TEMS ,,,,c Figure 4. ~5CALE: 1 INCH APPROXIN~.TELY 45 FEET Site plan showing the topography and boring/monitoring well locations at the Shadwell "76" Station, Shadwell, VA. COUNTY OF ALBEMARLE MEMORANDUM ECEIVED FEB 2 4 Dept. TO: FROM: DATE: RE: Wayne. Cilimberg -'Director of Plan~g~ Community Development Jack M. Kelsey, PE - Civil Engine6'r'X~~//\''~ February 24, 1993 Jurisdictional Area Request - Tax Map 79 Parcel 19 As requested this Department has reviewed the analysis of the drinking water sampled from the above referenced private well and the technical grounds for support of an extension to the ACSA jurisdictional area. Sampling and testing of this well indicated unacceptable coliform bacteria levels. According to the Thomas Jefferson Health Department this type of contamination is very common (especially in older wells) and is a problem they deal with on a daily basis. Very rarely is the groundwater the source of this type of contamination. Bacteria contamination is generally due to intrusion of surface runoff into the well as a result of poor installation or (in the case of old wells) the standards utilized at that time. The Health Department utilizes a four step procedure for recommending a resolution to these problems. The first recommendation is to protect the wellhead from the intrusion of surface runoff, chlorinate and flush the well to remove the bacteria from the stored water as well as the liner and appurtences, and then test the water. Should these measures fail to correct the contamination, the second recommendation is to install a new well in accordance with present standards. If bacteria contamination continues to persist, installation of a chlorination system is then recommended. Lastly, for the rare case when all options fail, the Health Department will recommend the owner apply for extension of the ACSA jurisdictional 'area. As a policy the County has discouraged extension of ACSA jurisdictional areas in other than County designated growth areas, unless public health and safety is endangered. This site is not located within a County designated growth area. Wayne Cilimberg February 24, 1993 Page 2 The scope of the sampling and testing of this well was limited to the determination of the water quality in the present condition of the well and are not conclusive evidence that the well is a danger to public health and safety. Extension of the ACSA jurisdictional area is not adequately justified until disinfection, remedial measures to eliminate the source of the contamination, and/or the other options described above are attempted and failed. Therefore, at this time the Engineering Department cannot support this request. JMK/ CC: Jo Higgins - Director of Engineering Richard N. Burton Executive DIreclor Po.~l Olfice Box 11 ~,13 F~ichn~ond. Virg nia 2R230 1143 (m')4) 367-0056 RECEIVED Planning Dept, COMMONWEALT o[ V. RG N A 3T~TE IF/~TER CONTROL BOARD 2I 11 Iq, tmilto~z Street Please reply to: Valley Regional Office 116 Nolth Main Street P. O. ~(~ ~'~8 BHdgewatcr, Virginia 22812 (703) 828-259S August 14, 1989 Mr. Sherwood Exum 924 'Harris Street Charlottesville, Virginia 22901 Re: Shadwell GOCO "76" - Albemarle County, PC 89-1392 Dear Mr. Exum: This is in regard to the report of the taste and odor of petroleum in the domestic well water supply at the referenced site. On April 28, 1989 Mr. John Paul Jones, Albemarle Fire Inspector, reported petroleum contamination at the referenced site. On June 29, 1989 Mr. Larry Carpenter of this office obtained water samples for analysis from the well which serves this site. Analytical results from these samples (copy attached) indicate substantial petroleum contamination is affecting ground water at this site. Due to the presence of this contamination, Valley Regional staff believe that a site, risk and remediation assessment is necessary to protect human safety and the environment. Therefore, I must request GOCO Oil Company to submit a site, risk and remediation assessment by September 29, 1989. To be considered complete, these assessments must address the following elements. August 14, 1989 -2- Mr. Sherwood Exum SITE ASSESSMENT A. Include data on the physical/chemical, properties of the contaminant B. Nature and quantity of release C. Site characterization [soils, aquifer, strata] 1) Geologic 2). Hydrologic D. Land/water usage, potential usage [population distribution, potential receptors] E. Contamination characterization - Vertical and lateral extent for each phase [if applicable] 1) Vapor phase 2) Dissolved phase 3) Free product phase RISK ASSESSMENT A. Potential migration B. Migration routes 1 ) Man-made 2 ) Natural C. Potential and impacted receptors [Human and Non-Human] D. Potential/level further environmental damage REMEDIATION ASSESSMENT A. Potential for remediation [feasibility] B. Degree Of remediation/end point C. Applicable technologies D. Projected duration Thank you for your COnsultant have Enclosure cc: Mac Sterrett/vRo File PReP Central Mr. John p. Jones 401 Mclntire Rd. Charlottesville, VA -3- Mr. Sherwood Exum continuing COoperation. Should any questions, do not hesitat _you ox your e to.,uontact me. Sincerely, ,.. ~ames D. Green Regional UST Geologist 22901-4596 COUN OF ALBEMARLE EXECUTIVE SUMMARY ? 2,2 't 8P04 AGENDA TITLE: Financial Condition and Five-Year Financial Forecast SU BJ ECTIP ROPOSALIREQU EST,,: Report on the countY's'Financial COndition and Five- Year Financial Forecast STAFF CONTACT(S).: Messrs. Tucker, White, Gulati AGENDA DATE: January 6, 1999 ACTION: CONSENT AGENDA: ACTION: ATTACHMENTS: Yes REVIEWED BY .'~~ ITEM NUMBER: INFORMATION: X INFORMATION: BACKGROUND: The County's aPProVed Financial Management Policies recommend that the County" develop and annually update a financial trend monitoring system which will examine fiscal trends from the prOceeding 5 years". The policies also suggest that the County "develop and annually update a long range (3-5 year) financial forecasting system, which will include projections of revenues, expenditures, as well as future costs and financing of capital improvements projects included in the capital budget". The attached document includes both the Financial Condition Evaluation for Fiscal Years FY 92/93-98/99 and the Five Year Financial Forecast for FY 99/00 - 03/04 DISCUSSION: Financial COndition Evaluation: The purpose of the annUal Financial Condition EValuation report is to provide the Board and the community with a better understanding of the County's financial COndition, including both its strengths and weaknesses. It is also designed to help the Board to identify any emerging financial problems before they reach serious proportions, as well as to evaluate whether our current financial policies are effective. The report format is the Same aS in prior years and presents a series of financial trend indicators that taken together reflect the County's current financial condition. These indicators relate to economic and demographic data, as well as financial data including revenues, expenditures, fund balances, liquidity, unfunded liabilities, debt service and business actiVity. Although the mix of indicators generally points to a positive financial position for the County, there are several financial and demographic trends emerging that may strain the County's future resources. These include a growing reliance on property taxes, a declining rate of re-assessment increases, declining state and federal funding for education, increasing levels of long term debt and debt service and a continuing growth in population and enrOllment. Pages 2 though 6 Present an overview of the revenues, expenditures, operating position, debt and liabilities, capital assets, and demographic trends. The individual indicators begin on page 11. The appendix includes a copy of the County's financial management policies. Five-Year Financial Forecast The purpose of the uPdated five-year finanCial forecast, Which projects revenues and expenditures for fiscal years FY99/00 - 03/04, is to help the Board of Supervisors weigh the impact of future decisions and policies, particularly in regard to service levels and budget allocations. The forecast should not be used to project what the actual County budget will look like in five years. Since a forecast can only be based on what we know noTM, there are a number of assumptions behind the projections, which are important to understand. They begin on page 54 and include a series of economic and demographic assumptions, revenue assumptions and expenditure assumptions. AGENDA TITLE: January 6, 1999 Page 2 of 2 Financial Condition and Five-Year Financial Forecast The revenues used in the forecast are based on the Department of Finance's October, 1998 Projections. The forecast presents four different scenarios for revenues and expenditures for the next five years: The first scenario shows only the General Fund (without intergovernmental scho°l reVenues) and balances expenditures to revenues. This scenario does not project that expenditures will keep up with inflation and growth, but keeps the cost of government slightly below those estimates to maintain a balanced budget. The second scenario shows the total County budget, including the School Fund, and assumes that expenditures 'will grow with the combined rates of growth and inflation. Maintaining expenditures within growth and inflation, this scenario projects that total county expenditures will exceed available revenues by $8.2 milliOn over the five year period. The third scenario shows the total County budget with expenditures based on growth and inflation plus the projeCted operating costs of planned capital projects in the FY98/99 - 02/03 ClP. With the additional costs of expanded capital facilities, the total county budget would show a cumulative shortfall of $15.9 milliOn over the five- year period. The fourth and final scenario shows what the shortfall would be if the County were to receive the additional $2.37 million in state revenues proposed in Governor Gilmore's FY00 budget ($1.4 million in school revenues and $0.97 milliOn in 599 and sheriff deputy funds). With this scenario, the CoUnty's shortfall would be reduced to $4.1 million over the five Year periOd' Of that $4.1 million, $1 million is General Government's shortfall reflecting the personnel costs asSociated With new fire stations in the capital budget. The School Division's shortfall is $3.1 million and represents the cumulative operating budget impact of opening the new northern elementary school, Since revenues and expenditures may change dramatically over the five-year period depending on state mandates, revenue decisions at both the state and local levels and the local economy, the projected shortfalls should not be viewed as a fait accompli. To balance anticipated shortfalls, the County has the option to reduce expenditure growth below the C°mbined level of inflation and growth, limit capital projects and associated debt service costs, or expand revenue sources. The projected imbalances do not mean that future budgets will be unbalanced, but that the County's desired level or service may not be affordable given existing financial policies, service levels, planned capital projects and current revenue sources. The purpose of the forecast is not to predict an unbalanced budget, but to point out some of the difficult ch°ices as the Board balances the budget in the next five years. RECOMMENDATION,: Both the Financial Condition Evaluation and the Five-Year Financial Forecast are provided for the Board's information and do not require any action. 98.277 Financial Condition Evaluation FY92/93-FY98/99 & five Year Financial Forecast FY99/00- FY03/04 This item was scanned under Financial Reports 1999 300 East Hain Street, 1st IF1. ~h4~A1 Entrance PO Bo:~ 1505, Charlottesville VA 22902-15~5 {804~ 979-PD10 {75~0).+ F~ {804) 979-1597 + E-M~ih 6p&~mon6ceHooa~enue.gen.,a.us of Charlottesville usan M. Cabell Richards Perkins ally H. Thomas, Chair Morris W. Weaver 2. Powell L Freund DeLaura, Jr. lwain K. O'Brien, )irector Mr. Robert Tucker, County Executive Albemarle County Office Building 401 Mclntire Road Charlottesville, VA 22902 Dear Bob: On behalf of the Thomas Jefferson Sustainability Council, I am writing to request an opportunity to present the Vision and Statements 9f Accord to,the Albemarle County Board of Supervisors at the next convenient meeting. The presentation includes a slide show and takes between ten a~d fifiee, n ~i~nu;¢s, after which Sustainability Council members would be happy to answer questions exploring the report and its usefulness to the Supervisors in policy and plan development. In June, 1998 the Thomas Jefferson Sustainability Council completed the first report defining sustainability for the region, 1998 Sustainability Accords and Vision of Sustainability. The background work leading up to the report included visioning, principle articulation, goal setting, indicator identification, and benchmark setting, some of which I recall your participation in. The major thrust of the report is the formulation of fifteen Accords. The Accords are statements about sustainability on which the Council is seeking agreement from governing bodies, civic organizations, and individuals in the region. It is the Sustainability Council's hope that various community groups will "Adopt an Accord" and work to move the indicators in a positive direction. :-p~i~ea~e i~t-~n~ o;~fieni"~' th~'~0'mas~jeffersonel~iri~ ~i~t~iC~i im~w~'-'- when you are able to schedule the presentation to the Board. She will provide you with copies of the report for distribution. We appreciate your assistance. cc: N. O'Brien file:q\sustainability\vision report\presltr.wpd Sincerely, David P. Bowerman Chair, Thomas Jefferson ~ustainability Council EXECUTIVE OFFICE of Charlottesvffie Cabell Richards Perkins ally H. Thomas, Chair i W. Morris Weaver Powell P. Freund Call gamuel C. DeLaura, Jr. .. Swain K. O'Brien, .MEMO TO: FROM: RE: DATE: Albemarle County Board of Supervisors Nancy K. O'Brien, Executive Director Sustainability Council Presentation December 21, 1998 Attached please find the Vision of Sustainability report completed in the spring of this year. The document was presented to the public in June, 1998 at a Gala held in the Water Street Parking garage The Gala was attended by over 150 persons interested in Sustain~bility for the region in spite of the fact that it was held on the evening of the worst deluge of the season. The Accords presented at the Gala represent the distillation of four years of work by the Council. First, a set of principles was adopted, with the assistance of ninety persons who commented on the wording and influenced the final wording. Next came three large public fora, each attended by between 300 - 400 persons. This series of meetings resulted in Goals, Obi ectives, Indicators, and Benchmarks for Sustainability. The Council then studied the urgency of each Objective and the interrelatedness of each objective to the other objectives and ranked each objective accordingly. The final fifteen were labeled "Accords". We are hoping the Board will join the other 100 persons who signed on to the Accords and perhaps choose one which the Board would like to work toward or commit to working with others to achieve. The Council is pleased to note the Accords have been incorporated into the County Strategic Plan and are contained in the Environmental Chapter of the Comprehensive Plan recently forwarded to you by the Planning Commission. Albemarle County has set an example for others through its support of Sustainability design concepts at Monticello High School. Albemarle County has been a leader in the region for an environmentally aware community which acts on its principles. We seek your continued input and endorsement. The Council is now Presenting the Vision and Accords to local governing bodies using a slide show of the region to accompany the Accords. This fifteen minute presentation will be follow by an opportunity for questions from the Board. Suggestions from the Board regarding future directions will be most welcome_to the . _~ Sustainability Council. Thank you for this opportunity The Thomas Jefferson Sustainability Council This item was scanned under Land Use Reports 1999 COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGENDA TITLE: Comprehensive Plan Review - Chapter Two Natural Resources and Cultural Assets SUBJECT/PROPOSAL/REQUEST: Board of Supervisors Work Session STAFF CONTACT(S): Messrs. Tucker, Huff, Cilimberg, Benish, Ms. Scala AGENDA DATE: January 6,1999 ACTION: X CONSENT AGENDA: ACTION: ITEM NUMBER: IN FORMATION: IN FORMATION: ATTACHMENTS: Yes REVIEWED BY: BACKGROUND: This work session on revisions to Chapter Two is part of the 5-year review of the 1989 Comprehensive Plan. The Planning Commission has held ten work sessions on Chapter Two, beginning in December, 1996. The Planning Commission held a public hearing on the revised Chapter Two on October 20, 1998 and deferred action to allow staff to incorporate comments made by the public, if appropriate; and to include a section on agricultural and forestry resources. The Planning Commission held a final work session on December 8, 1998, and recommended approval of Chapter Two. To date, the following sections of the revised Comprehensive Plan have been adopted: Economic Development policy (Part of Chapter One) - adopted March 1, 1995 Chapter Three, Land Use Plan - adopted June 5, 1996 Mountains (Part of Chapter Two) - adopted August 5, 1998 SUMMARY: Chapter Two, Natural Resources and Cultural Assets, addresses open space resources in both the Rural Area and the Development Areas. It discusses the concept of sustainability; the physical setting of Albemarle county; open space resources, including natural, scenic and historic resources; and open space planning. Water resources and agricultural and forestry resources are discussed under natural resources. Agricultural and forestry uses (activities) will be discussed in the Rural Area chapter. This chapter incorporates as a freestanding document the Open Space and Critical Resources Plan originally adopted in 1992 as part of the Comprehensive Plan. When the Historic Preservation Plan is adopted, that wil also be incorporated as a freestanding document. Included in the Appendices are the Mountain Protection Plan prepared by the Mountain Protection Committee in 1996, and the detailed Greenways Plan. DISCUSSION: Attached find the DeCember 9, 1998 Draft of Chapter Two, as recommended for approval by the Planning Commission. RECOMMENDATION: Staff recommends forwarding this chapter on Natural Resources and Cultural Arts to public hearing on January 13, 1999. 98.270 ~-'i~-P $?0~ :34 RCVD locality maximizing their GIS system. In response to Mr. Rooker's question regarding automation of building permits, Mr. Huff stated that all building permits are on a mainframe computer; the staff goal is to move these to a Local Area Network in a Windows environment, to make this more "user-friendly for our staff and our customers." In response to Mr. NitChma~'s qu~fioia,'Mr. Cilimberg said the Planning Staff level has remained the samc'this year in'terms of full-time permanent, inteTM and temporary positiohS. Mr. Loewensteiffasked .... Commissioners fo~ ~dditional comments iegar~g ~W'~k plan. Mr. Nitchmann reiterated that "we need to.put some deadlines on some of this committee work .... the longer it drags on the more staffing it takes and I don't think we come out with as good as a document as we could if there was some deadline andgoal to be working towards." Consent Agenda: Two (2) Items SDP 98-128 The DOgg House Minor Site Plan Amendment- request for parallel parking and SDP 97-124 The Gardens (Hamrick Building) Major Amendment - one way circulation request. No additional concerns were raised about consent agenda items, and the Commission moved, seconded and unanimously approved the consent agenda. Mr. Nitchmann asked if items like this. could be moved into administrative approval, but Mr. Loewenstein said that the zoning ordinance requires the Commission to review them. Mr. Cilirnberg added that staff is planning a follow up to amendments made this year to the zoning and subdivision ordinance to look at items that could be pulled out and handled. He further stated that staff wanted to make sure that the administrative process that was just enacted was working smoothly before making additional suggestions. In response to Mr. Thomas' question, Mr. Cilimberg stated that the advantage of having administrative items on the consent agenda is that Commissioners can pull them out for further discussion if.warranted. CPA 98-04 Chapter Two, The Natural Environment Mary Joy Scala presented the staff report, and referenced the Chapter Two draft Commissioners already received, which replaces Chapter Two of the 1989 plan. Ms. Scala summarized changes from the 1989 plan as: (1) sustainability as a new concept which the Commission felt should be moved up to the front of this Chapter, and that concept, is summarized in the mission 0fthe° Thomas Jefferson Sustainability Council; (2) physical setting is essentially the same as in the 1989 plan; and (3) the remainder of the Chapter is split into the two headings -"Open Space Resources" and "Open Space Planning." Ms. Scala reported that the "Open Space Resources" section contains the same elements: natural, scenic and hiStoric resources, and said that agricultural and forestry resources would be included in this Chapter instead of instead of the new "Rural Areas" Chapter as planned because of public comment that all open space resources should be considered in the same chapter. She said the natural resources section, as in the 1989 plan, would include water resources, critical slopes, wooded areas, soil, air and mineral resources. Ms. Scala stated that the new section now includes biological (plant and animal) resources, and recommends that (1) the importance of these resources be recognized, (2) awareness of these resources be built through educational programs, and (3) a committee be appointed to oversee conducting a biological inventory to be integrated into planning. Other new sections are mountains (adopted by the Board in August), and the dark sky section (implemented in August with adoption of the lighting ordinance). Ms. Scala reported the scenic resources section emphasizes the use of voluntary measures and design standards and guidelines to maintain the integrity of all county roadways, and also to identify specific' exceptional .roadways in the county. She explained that one new strategy is to analyze two entrance corridors, such as Rome 250 West and Rome 29"north, by typical sections and flev~lop guidelines for'~ch section~~ so that those guidelines can be applied to other entrance corridors in the county. She said another new strategy regarding scenic, streams is to coordinate scenic stre_~am regulations ..wi~ the new~wa~er resources ordinance~.,~.:~.~..,~: ,- .... ~.~_, :~ She reported that the historic reSour~ se~fio~ C°hmissioners'i2eceived has been abbreviated and contains no new strategies because the Historic Prese~ation Committee is nearing completion of its historic preservation plan, which wil~_ .~soon be presented to the Board of Supervisors to be adopted as a free-standing' document part of the Comprehensive Plan. Ms. Scala said that the agricultural/forestral resources part will be added in the next few weeks; the actual agricultural forestral uses will be discussed in the Rural Areas Chapter. She suggested that the entire chapter be adopted after the agricultural/forestry section is completed. Ms. Scala said the only changes to the Open Space Planning division within the Chapter involve the goals, objectives and strategies. She reported that staff revised the list of mountains to incorporate the changes to the contour elevation. She said that the section "Urban Open Spaces" was included at the request of a Commissioner at the last work session for the purpose of recognizing all types of urban spaces and providing a structure to urban design. Ms. Scala informed the Commission that staff has expanded text regarding "Greenways" discussed in the open space plan to comprise a new section. Ms. Scala reviewed the staff report Commissioners had received the week preceding the meeting which discussed the proposed revisions since the August 11th draft: (1) adding the previously omitted updated figures on water needs analysis - Blackened Beach; (2) inserting the mountain mass which had been inadvertently omitted; (3) revised the historic section for brevity and referenced historic preservation plan; (4) added an item to the easement program section stating staff should evaluate the Preddy Creek property as potential passive recreation area and natural area. She said staffis recommending that the Chapter's name be changed from "The Naturhl ° Environment" to "Natural Resources and Cultural Assets" to be more inclusive. Ms. Scala referenced a citizen letter regarding justice and equity guidelines, which he requested be discussed as a part of Chapter Two. She recommended that the Commission hear public comments and continue discussions and public hearing to a time when the agricultural and forestral resource section can be adopted within Chapter Two. In response to Mr. Finley's question, Ms. Scala stated the Commission last reviewed Chapter Two on April 28, and said the "underlined" phrases and sections are new, most of which reflect changes suggested by Commissioners. She added that the historic resource section was not discussed on April 28 because it's just been added in recently. In response to Mr. Nitchmann's question, Ms. Scala said that all the text regarding open space planning has been reorganized (but not significantly changed) to incorporate the Open Space Plan adopted in 1992. Mr. Tom Olivier of Scottsville addressed the Commission next. He read from a written statement (Attachment "B"). Ms. Charlotte Graham, President of Citizens for Albemarle addressed the Commission next. She read from a written statement, and presented additional text from Citizens for Albemarle (Attachment "C"). Ms. Joy Matthtws' of'the League of Women Voters addressed the Commission next. She read froma written sta~irtient (Attachment "D"). Mr. Bob Watson of the Charlottesville Legislative Acti°n Coalifioh addressed the commission next, and stated that some of the text needed to be changed regarding the status of ordinances mentioned within the plan; he added that he agrees with Mr. Olivier's Statement. Mr. J. J. Murray addressed the Commission, stating that he endorses.the Objectives of the Historic Resources section of the Comprehensive Plan, but deplores the "inadequacies of the strategies" contained. He referenced his written statement (Attachment "E"). Mr. Loewenstein clarified that "We are not tonight considering an elaborate historic preservation plan; that has not yet been submitted by the committee, nor an ordinance which is the kind of regulation to which you refer .... " Ms. Jane Cole of Covesville stated the document is "very well written," and said she was glad to see biodiversity mentioned within the Plan. She suggested that suppression of alien species be added to recommendations of things landowners can do to build biodiversity awareness; she suggested that not only representative natural communities be preserved, especially forests. Ms. Babette Thorpe of the Pi. edmont Environmental Council, addressed the Commission referencing a written statement (Attachment "F"). Mr. Matt Kayhoe of Charlottesville addressed the Commission, and said that he was impressed with the scope of the project, and commented that the term viewshed is relatively new because the problems are new. There being no further commem, the matter was placed before the Commission In response to Mr. Nitchmann's question, Ms. Scala stated that a revised copy of the Chapter would be provided to Commission members prior to their next consideration of the item. Mr. Loewenstein said that if the Commission feels it is necessary, another public heating should be scheduled. Commissioners.agreed that the item needs to be considered again. MOTION: Mr. Nitchmann moved, Mr. Rooker seconded that Chapter Two of the Comprehensive Plan be sent back to staff for revisions as discussed to reflect specific concerns presented by the Commissioners and the public. The item will be brought back to the Commission for a second public hearing at a date in the near future, and Commissioners requested that they be given an updated Plan at least two weeks prior to the public heating. The motion passed unanimously. Mr. Rooker expressed concern that something regarding well testing be included in the work plan. Staff assured the Commission that it would be dealt with in the Plan, specifically in the Rural Areas section. John Aehin Request for modification of the provisions of Section 5.2 of the Zoning Ordinance in order to establish a Home Occupation Class A which utilizes more than 25% of the floor area of the BOARD OF SUPERVISORS ALBEMARLE COUNTY PLANNING COMMISSION MEET~ ~ ~ c ~ ~ DECEMBER 8, 1998 The Albemarle County Planning Commission held a meeting and a public hearing on Tuesday, December 8, 1998 in the County Office Building, Charlottesville, Virgini/i. Members present were: Mr. Jared Loewenstein, Chairman; Mr. Dennis Rooker; Mr. William Finley; Mr. Rodney Thomas; and Mr. William Nitchmann. Other officials present were: Mr. Wayne Cilimberg, Director of Planning and Community Development; Ms. Mary Joy Scala, Planner; Mr. Bill Fritz, Planner; Mr. David Benish, Planner; Mr. Greg Kampmer, Assistant County Attorney. Absent: Ms. Hilda Lee-Washington, Vice Chairman, Mr. William Rieley. ~,:,~.. The meeting convened at 6:05 p.m. A quorum was established with 5 members present. Mr. Cilimberg presented a review of the December 2nd Board of Supervisors Meeting. He said that the Board held a work session and discussed funding the CIP, recognizing that the demands were greater than the monies available. He reported that they the Board will be reviewing funding alternatives with the County Executive in a follow-up work session in January, and will hold a public hearing closer to their budget decision-making time. Mr. Cilimberg said he and Mr. Benish have discussed how to get the Planning Commission involved earlier next year in the consideration of the CIP at the time other agencies are presenting their project needs. Work Session: Comprehensive Plan - Natural Resources Section Amendment to Chapter Two of Albemarle County Comprehensive Plan, "Natural Resources and Cultural Assets," as part of the state-mandated 5-year review, to revise the language of the chapter as it currently exists in the 1989 Albemarle County Comprehensive Plan. Mary Joy Scala presented the staff report, explaining that this review is for revisions of the Chapter as part of the 1989 Comp. Plan; the Commission held a public hearing on the Chapter on October 20th, and deferred action to allow staff to incorporate comments made by the public if appropriate and include a new section on Agricultural/Forestry Resources. She noted that all revisions made to the draft were left underlined. Ms. Scala pointed out that the goals, objectives, strategies and standards were reviewed for consistency, and in some cases she added goals, changed some objectives to goals and attempted to standardize these throughout the document. She added that although the Agricultural/Forestry Resources section had been added, the main discussion about agricultural and forestry will occur in Chapter Four, the Rural Areas Chapter. She noted that the Biodiversity section had extensive revisions, due to suggestions from Citizens for Albemarle and Jean Kolb. Ms. Scala emphasized that those changes were not substantive, but were just reworded by someone very familiar with the concept of biodiversity. She said staff added to the chapter the 15 sustainability accords developed by the Thomas Jefferson Sustainability Council, which have not been addressed by the Board of Supervisors. At Mr. Rooker's suggestion, she agreed to change the Strategy (Page 2) to "Review and support as appropriate the following Housing Sustainability Council's Statements of Accord:" Ms. Scala said staff added language to clarify (based on public comments) that this chapter applies to both the rural areas and development areas because it's discussing natural resources and cultural assets which are present in both areas; both areas are dependent upon these resources in the overall natural environment, She added that she also clarified the four major open space systems do extend across the rural area and development area boundary. Ms. Scala said that she had spoken with Water Resources 116 Manager David Hirschmann, who suggested deleting the strategy on page 36 regarding locating and mapping public well and spring systems, because it duplicates the strategy on page 45. Mr. Rooker suggested including a "glossary" to include terms such as goal, .strategy, and objective. Ms. Scala said staff recommends approval of the chapter. Mr. Nitchmann asked Ms. Scala how the bulleted example on page 53 statihg "seek to reduce habitat fragmentation by maintaining large contiguous patches of woods, meadows, wetlands and streams" would be accomplished since the land is privately owned. She responded that the Open Space Plan and this chapter outline protection measures in general. Mr. Cilimberg pointed out that the bullets follow an introduction that states the County could provide information explaining the importance ofbiodiversity and informing how to protect biological r~ources on their land. Ms. Scala emphasized that these are suggestions to landowners who are interested in protecting biodiversity, and pointed out that some landowners choose to join ag/forestral districts or put their'lfind in conservation easements. She added that there are brochures pertinent to these topics produced in the Planning Department and made available to the general public. Mr. Nitchmann asked if the biological inventory results would be used as a tool in the planning process and brought before the Commission as a means of advising whether or not a development request is granted. Ms. Scala replied that the staff currently has a lot of information that might be considered "inventory" type information, such as the historic site survey, and the open space plan inventories - such as critical slopes, mountains, stream valleys. Ms. Scala.said, "The way we treat significant resources now in the Open Space Plan - it actually outlines implementation measures, and I suspect that this [biodiversity process] may be similar to the process outlined now in the open space plan. What that says is if a project is by-right, the resources are protected if we have existing regulations to protect them .... if the project is by-right and we don't have a regulation in effect then it's advisory, whether those resources are protected or not." She added, "If they come in w/th a rezoning or a special use permit then we can use that information in a different way - we might expect a proffer related to it or a condition of a special use permit." Referencing pages 54 and 55, Mr. Nitchmann "took objection" to the change of the words "should" to "will," and stated he wanted it changed back to should. Ms. Scala said that staff had made the change to make the plan more definite and less ambiguous. "What the wills refer to are creating a biodiversity committee and also creating an action plan." o Mr. Nitchmann said, "The decision of whether it should be 'should' or 'will' should be up to the Board of Supervisors and not to the Planning Commission." He expressed concern about the potential cost of the biodiversity process to the taxpayers. Mr. Rooker said, "It's a strategy anyway. Nothing in here is mandatory. I don't see a whole lot of difference between 'should' and 'will'. Before you move forward you're going to have to obtain someone's approval to devote resources to it. As a strategy, if the word 'should' is in there, it certainly gives you the capacity to go before the appropriate parties and get those approvals." Mr. Rooker said if the Commission were considering a rezoning on land containing an endangered species, he would certainly want to know that the property contained an endangered species. "I view this as a very valuable undertaking, and I don't think that having the information necessarily dictates the results. It certainly is nice to have the information and use it as the basis for an intelligent decision. I wholeheartedly support the undertakings contained in this chapter." 117 Mr. Nitchmann asked if it was possible for biological inventory to be done on private property without the landowner's approval. Staff replied that any program involving fieldwork, such as the gypsy moth program, requires county personnel to ask permission first. Ms, SCala mentioned the SOuthwest Mountain Historic District project, where personnel went door-to-door and asked permission to photograph houses; if homeowners said no, they did not proceed. commissioners commended staff on an "eXcellent job" inCorPorating their Iast round of co~ents. Mr. Finley recommended including better representation of farmers, foresters, etc. 'on the Water Resources Committee (page 15). He said it was unclear on page 11 whether the Rivanna Water and Sewer Authority ultimately makes decisions about water sources. Mr. Benish mentioned that there is an explanation of the RWSA's role in the utilities section oftheLand Use Plan, and suggested that that role could be condensed and added to page 11 of this chapter. Commissioners agreed that this would be a good idea. Regarding land fragmentation, Mr. Finley mentioned that estate taxes have made it prohibitive to hold large parcels together; Ms. Scala mentioned that there are currently tax benefits available for those who put their property into conservation easements. Mr. Rooker said that the Piedmont Environmental Council was instrumental in passing legislation that enables a person to obtain significant credits against estate taxes by putting property into conservation easements, and has a brochure available to explain the benefits. Commissioners discussed the status of PDR and TDR programs with staff, and Ms. Scala indicated that a Board-appointed committee is currently developing the program for the county. The Board has endorsed the idea, but the program is still being developed. Mr. Cilimberg indicated that the Commission may eventually be involved with the prioritization of criteria to establish what the hierarchy of potential purchases would be. Ms. Scala referenced page 105 of the chapter, which includes a strategy to pursue a Purchasable Development Rights program as recommended by the PDR committee. MOTION: Mr. Nitchmann moved, Mr. Rooker seconded approval of forwarding the Amendment to Chapter Two of Albemarle County Comprehensive Plan, "Natural Resources and Cultural Assets," to the Board of Supervisors with changes as follows: (page 2) Strategy: Review and support as appropriate the Sustainability Council's Statements of Accord; (p. 35) delete Strategy regarding locating public water sources, as it is duplicative of same strategy on page 45; (page 51) correct typographical error "activities" in Habitat Fragmentation section; (page 54) change will back to should in the Biodiversity Committee section; (page 11) clarify second bullet under RWSA section to explain RWSA's role and reference appropriate section in land use plan to explain RWSA's role as authority in making decisions about potable and waste water supplies/sources. The motion passed unanimously. The applicant for CPA 98-02 had not arrived at the meeting, and Mr. Loewenstein agreed to hear CPA 98-03 first. Mr. Benish provided a brief overview of the CPA process. With public requests for amendments to the Comprehensive Plan, the County has two submittal dates per year for requests. The Commission first decides whether to further study the amendment requests through a resolution of intent, but does not actually make a decision about changing the Plan. If they agree, to go forward with study, staff comes back to the Commission through worksessions, and ultimately a public hearing with a recommendation. CPA 98-03 Post Office Land Trust 118 David P. Bowerman Charlotte Y. Humphris Jad~ Jou~tt ~orrest R. Marshall, Jr. COUNTY OF ALB~I F. Office of Board of Supervisors 401 Mclntire Road Charlottesville, V~ginia 22902-4596 (804) 296-584~ FAX (804) 296-5800 February I, 1999 Charles S. Martin Rivanna Wa]te~ E Perkins Sally H. Thomas Samuel Miller Ms. Sally H. Thomas, Chair Charlottesville-Albemarle Metropolitan Planning Organization PO Box 1505 Charlottesville, VA 22902 Dehr Ms. Thomas: At the Board of Supervisors meeting held on JanUary. 6, 1999, the Board appointed Charlotte Y. Humphris to participate in a public forum on Water Resource Protection issues and the Proposed Route 29 Bypass. Sincerely, .! * r t...~ / "Eii?'W', carey, 'te c..- / / /ewc cc: Charlotte Y. Humphris Printed on recycled paper 1F~S-~9 11:60A~ F~OH TJPDC 979t~97 ~. I Thom s Jefferson Planning Di tric Commission 300 Ea~ ~ain S~h. ee~, 1.~ FI. Mall Entrance ~ Box 1505, Ch~Io~e~He VA 22902-1505 (804) 979-PD10 (7310) + F~ (804) 979-1&97 + E-Mail: ~p&~mon~i~llo.av~,me. Seu.~,x,s co~P,~rY: ~. Co. ~ COMA4ENTS: Number of pages in fax (including covet' sheet): FRO5,'[: __ Nan,' K. O'Bden, Executive Director 7~_ ........ Brace Cam'eth, Criminal Justice Planner ~-~ ~ Tina Shemnm% R/deShar¢ Coord. ~ Dave Roberts, Planning Technician ~ Bonnie Fron£elter. Legis!ative Liaison .... Hannah Twadclell, Senior Planner William Warmer, Senior Planner Janet Dob, Mieroloan Director Renee Hoover, Fiscal Officer . Trina Mayo~ Executive Se~retaQ' Rocl,.elle Ganvood. Environmental Planner problems regarding receipt of this tax. please call (804) 979-7310. Thank ycu ,,~ 9.99 11:51AM FROM TJPDC 9791597 Charlottesville-Albemarle Me~ropohtan Planning Organizaeion POB 1505, Chad~tesv~le, VA 22902; (804) 979-7.310; fax: (804) 979-1597 Virginia Relay Center for hearing impaired: (800) 828-1140 (voice); (800) 828-1120 (TDD) emaih tjpd@state.va.us; website: http://avenqe.or_~'tjpdc September 8, 1998 The Honorable Forrest Marshall, Chair Albemarle County Board of Supervisors 401 Mclntire Road Charlottesville, VA 22902 Dear Mr. Marshall: On behalf of the Charlottesville-Albemarle Metropolitan Planning Organization (MPO), I am writing to request the participation of a Supervisor in a roundtable discussion on water resource protection issues raised by the proposed Route 29 western bypass. The MPO Route 29 Bypass Design Advisory Committee suggested a Supervisor could help address the varlet>' of concerns which have been raised about the impacts mad implications of the proposed bypass on the reservoir. The discussion is scheduled for T.~,~.-.~.~,,,. ~,,., ~,--.%, cvr~ning,-Oetol~l-5, ~-ggCgran. d -edlI be open for observation by the general public. Participants will work with a tSacilitator to assess the impacts and associated costs of the proposed bypass on the regional water supply; suggest a process for developing mitigation strategies; and determine followUp actions. For YOur information, ~-c'---~ 1~},~ .~,-,~_~_~~ _ ' . agen~ ---:'~- We hope you or a Supervisor you appoint will be willing and able to participate. Please let us know: if you can attend, and feel free to ask questions or send us comments as we work on the agenda. Sincerely, ,Sally 'Thomas, Chair 1~06-!999 11:62AM FROM TJPDC 9791697 Public Forum: Water Resource Protection and the Proposed Route 29 Bypass Sponsored by the Charlottesville-Albemarle MPO Draft Agenda Updated January 4, 1999 purpose of Meeting: The meeting will serve as a public forum, in which local govcrnmem officials and local, regional and state water resource and emergency response officials will identify and establish methods t.o evaluate and plan for the possible water resource impacts of tho proPosed Route 29 bypass on the local community. Participants will identify known impacts and strategies, identify information needed, and agree to a process for gathering the necessary additional information in order to develop strategies which address all the issues. Members of the public are encouraged to observe the meeting and. make comments which will be comidered by the group. Questions for discussion will include: * How will water quality and quantity be assured given a hazardous material spill? * How can siltation during construction be further reduced, given what we know of VDOT's mitigation strategies to date? · How can long term chronic impacts of daily traffic be further reduced? Invited Participants · Meredith Pdchards, City Councilor/MPO · Charlotte Humphris, Albemarle Supervisor/MPO · J'ack Marshall or alternate Rivanna Water and Sewer Authority representatives · Larry Carpenter, VA Dept Environmental Quality, Hazardous Materials Response · Bruce Crow, Albemarle County Fire and Rescue and local Haz Mat Team member · David Hirschman, Albemarle County Water Resources Manager · Robert Cooper, VA Dept Conservation and Recreation, Stormwater Management · Laura Daniels, VA Dept Conservation and Recreation, Erosion Control · Robert Garland, Chair, MPO Bypass Design Advisory Committee · Dr, James Lamb, Environmental Engineer and MPO Bypass Design Advisory Committee · Pete Stokely or alternate? US Environmental Protection Agency · Alyson Sappington, Thomas Jefferson Soil and Water Conservation District · Yakov Haimes (water risk analysis), Wally Reed (environmental science), Les Hoel (transportatkm) ? , additional UVA expert? · , official from an area that has faced similar problems (North Carolina, Co~me~ticut) Place: Date/Time: Choice of 7:00-10:00 p.m. on February 5, 8, 11, I9, or 26, 1999 (to be scheduled with participants) Moderator: Nancy O'Brien 1-~1999 11:52AH FROM TJPDC 9791 ,.,,59"7 Agenda 1) Welcome and Introductions 2) What We Know Now Based on their areas of expertise, participants will describe the history and existing status of the reservoir, the watershed and efforts to protect it. To the extent possible, this information will be compiled in a notebook ahead of time, so that presentations can be brief. Overview: A brief history of the South Fork Rivarma Reservoir and its particular features/ problems. Erosion and Sediment Control: Water Resources, RWSA, DCR staff, and Albemarle official will discuss existing tools such as storrnwater management design, Best Management Practices, and land use/zoning controls. Public Health: Dr. Lam. b and EPA official will discuss questions about public health impacts. Spill Response: Albemarle Fire and Rescue and DEQ staffwill discuss how local and state agencies identify and respond to accidents. RWSA representatives and Water Resources staff will address strategies for protecting the regional water supply, including the possibility of having to shut it off and use a different source temporarily or permanently. 3) What We're Concerned About The group will articUlate environmental, financial, and community concerns about possible impacts of the bypass. 4) What Can Be Done The group will propose responses to the articulated concerns. Strategies could include: developing a community-based agreement for water protection, with agreed-upon criteria for evaluating YDOT mitigation strategies; conducting studies to answer questions that the roadway design process is not likely to address, such as public health risks, a risk analysis for the likelihood of losing the reservoir; and developing a proposal for dealing with the costs of replacing the reservoir. 5) Comments from the Public 30 minutes reserved for ti'ds item. 6) Next Steps The group will review- information and strategies developed during the meeting, possibly making modifications based on the public comments. DavklE~ C~o~YH~p~ COUNTY 0~,~ Office of Board of Supervisors 401 Mclntire Road Chadottes,dlle, Vh~Onia 229024596 (804) 296-5843 FAX (804) 296-5800 Charles S. Matin Walter E Penkim Sally H. Thomas January 7, 1999 Mr. James R. Skove Box 12, Arbor Pk. Earlysville, VA 22936 Dear Mr. Skove: At the Board of Supervisors meeting held on January 6, 1999, you were reappointed to the Industrial Development Authority, with said term to begin on January 20, 1999 and expire on January 19, 2003. On behalf of the Board, I would like to take this opportunity to express the Board's appreciation for your willingness to cominue to serve the County in this capacity. Sincerely, Charles S. Martin Chairman FRM/csm cc: James L. Camblos, III Larry Davis James B. Murray Shelby J. Marshall c:\wpdocs\bds&comm\rcappoint COUNTY OF ALBEMARLE MEMORANDUM TO: FROM: DATE: RE: Members of the Board of Supervisors Laurie Hall, Senior Deputy Clerk ~ December 16, 1998 Vacancies on Boards and Commissions I have attached the updated list of vacancies on boards and commissions through March 31, 1999. Unless you indicate that you would either like to reappoint the same person, if eligible, or select your own magesterial appointment without advertising, these vacancies will be advertised in the Daily Progress on January 17 and 24. Applications for new vacancies, which will then be due no later than February 24, will be forwarded to you at the Board meeting on March 3, 1999. cc: Bob Tucker Larry Davis WISH TO BE MAGISTERIAL NEW TERM RE- APPOINTMENT BOARD OR COMMISSION MEMBER TERM EXPIRES EXPIRES APPOINTED? Preston Coiner (joint) 12-31-98 12-31-00 Not eligible (Applications sent under separate (New commi~ee, ~x~o TBD TBD cover.) vacancies) ~o applications rec'd thusly. G. Bla~ ~umer To beg~ 01-20-00 01-20-04 No Application cut-off date is 12/22/98.) James R. Skove (not To beg~ 01-20-00 01-20-04 Yes adve~ised, per C.H,) (Applications rec'd thusfar were sent (New commi~ee) (Will be a 2-year ~der separate cover; application cut- appo~ent) off date is 12/22/98.) (Applications due 1/20/99.) C. T~othy L~ds~om 12-13-98 12-13-01 No S~ford P. Wilcox 03-31-99 03-31-01 Yes Gene E. Smith 03-31-99 03-31-01 Yes Edward J. Jones 03-31-99 03-31-01 Yes David P. Bowerman Charlotte Y. Humphris Jack JouSt Forrest R. Marshall, Jr, COUNTY OF Al REMARLE Office of Board of Supervisors 401 Mclntire Road Charlottesville, Virginia 22902-4596 (804) 296-5843 FAX (804) 296-5800 MEMORANDUM Charles S. Martin Walter E Perkins White Hall Sally H. Thomas Samuel Miller TO: FROM: Board of Supervisors Laurie Hall er~ Senior Deputy C1 DATE: December 18, 1998 Applications for Boards and Commissions On the attached I have provided a list of applicants interested in current vacancies on Boards and Commissions which have been advertised. The closing date for applications for the Single-Occupant Vehicle Altemati~/es Committee and the Industrial Development Authority is December 22. I will forward any additional applications to you on that. date. Attachments cc: Bob Tucker Larry Davis Printed on recycled paper BOARD OR COMMISSION NEW TERM EXPIRE DATE APPLICANT/ INCUMBENT INTERVIETM, IF SCHEDULED (Applications previously forwarded; will be sent to you again for interviews scheduled on February 3.) A. Gordon Gledhill William C. Johnson Frederic F. Catlin Charles J. Trachta, Jr. Paul J. Grady, Jr. Stephen F. Ashby Fax: ff:~4-296-5800 Dec 1 '98 12:57 P. OJ County of Albemarle  BOARD OF SUPERVISORS 12-07-g8P02:18 RCVD Offic~ of Board of~. ~_ S.upetMsors 401 Mdztir~ Rbad Chafl~lle, VA 22902-~596 (gO4) 2~-5843 APPLICATION TO SER~E ON BOARD / COMMISSION I COMMrrIEE ..... (pl~as~ ty~ or prin0 Hom~ Phon~ Date of'Employment Years R~si&nt in Albemarle Couray Spouse's N~n~ ,,~,,v' n n.. Education (Dbsmes and Graduation Da~cs) Occupation / Titl~ '-~ o t ,.._ o ~ c~-- ~ Previous Residence Number of Chikkcn / ~ '~ .... ~J~3'~ ~//'.5< ~? / Memberships in Fraternal: B~j. ne~% Chnreh and/or .%cial Crmum ....... L. d Public, Civic and C~_'.table Office and / or Other Activities or Interests / Reazon(s) for Desire to gA_rv.e on thi, Board I commission 1 Cp_m__m-_i__t~_e. / J Thc infozmafion provided on this application will be rcl~d to thc_.pubflip upon request~ Return to: ~]¢rk, llqarj$ of .County Supervisors ~,,oemarze 1 clntlr :R Date County of Albemarle Office °fB°ard401 McIntire°f Coun_tYRbadSUpervisors Charlottesville, VA 22902-4596 (804) 296-5843 APPLICATION TO SERVE ON BOARD / COMMISSION / COMMrrTEE (please type or print) Applicant's Name :"~~ t-), f~~c/c_J/g .... ~': MagiSterial DistriCt in Which your home reSidenCe is located ~gv/f/-/7'fC._AZ/,-L~ Date of Employment, ~, /~ ~ 7 Occupation / Title Years Resident in Albemarle County ~/o ~ Previous Residence Spouse's Name Number of Children Education (Degr, ees and GraduatiOn Dates) () \f/4 /~M~_.~, Memberships in Fraternal, Business, Church and/or Social Groups information provided on this application will be releaSed to the public upon request. / I Signature to: {T]~rk, Bqar. ql of ,County Supervisors ~Ap~m_ a_r~ ~e ~o~n~y. u! clndr t~ ~hhrl~ttes~le,O~g 22902-4596 · I:~L3EM~RLE COUNTY Fax:804-296-5800 Dec 1 '98 ~2:57 P. 01 County of Albemarle Offic~ o£Board ofCoun~ S.upervisors 401 Mc, Intir~ P-,bad Charlo/Xesville, VA 229024596 (go4) 296-5a43 APPLICATION TO SERVE ON BOARD / COMMISSION ! COMMITTEE (pl~as~ type.or p~t) M~ D~o~ ~ W~oh yo~ homo gsid~ ~ 1~ Yea~ ~sident in Al~le Co~ ~ Previous ~sidence Memberships in Fraternal B~mjne.ns' Ch. reh ~d/or .%cial.Crmun.~ Public, Civic and Ch~mbl¢ Office an~ for Other Activities or Int=r~sts Re.on(s) for Desire to gewe on thin ~d 1 Commission/Chromite ~ . ~ ~ .' ~m]O~. ~ ~ ~ ~ ~ ~~ .......... · '. -~ . I- -~ ' ' I -- / I ' ' s~- r~ _ ' Ch,rlo~e$~He, VA 2~024~6 -:.: ,~THE 50THiAN N IVER SARY N IVERSALD E CLARA TION bemarle County. Board of Supervisors Charlottesville Chapter, The Links, Incorporated PROCLAMATION ON THE 50T" ANNIVERSARY OF THE UNIVERSAL DECLARATION OF HUMAN RIGHTS WHEREAS, On October 24, 1945, the United Nations was founded in order "to reaffirm faith in fundamental human rights, in the dignity and worth of the human person, in the equal rights of men and women and of nations large and small"; WHEREAS, on December 10, 1948, the United Nation's Commission on Human Rights' International Bill of Rights was adopted by the United Nations' General Assembly as the Universal Declaration of Human Rights; WHEREAS, the ideals of the Universal Declaration of Human Rights have a foundation in the philosophy of The Links, Incorporated, to respect the freedom, justice, and peace of all people; WHEREAS, the Charlottesville Chapter of The Links, Incorporated represent over 10,000 .j:i~.~_African.-American women worldwide who live their lives devoted to enriching the lives of their global communities; WHEREAS, Thursday, December 10, 1998 is the Charlottesville Chapter of The Links, Incorporated's inaugural celebration of Human Rights Day in the Charlottesville and · Albemarle County areas; THEREFORE, Be it resolved that on this day, Thursday, December 10, 1998, we the undersigned pledge to uphold the principles, of the Universal Declaration of Human Rights. Yvonne W. Carter, President ~~ Signed: Joyce Lewis, Vice President Patricia Franklin, Recording ~cretary Cynthia Williams, Financial S~ret.~ Tamyra Turner, Cormspondin~ Secmt~/ ~ Lo~aine Jordan, T~sumr~~'~.~/ J°hanna Chase, Padiamentarian~~' Stephanie ~b~~r ~_ Z Leah Joan Fran~~ Ma~ _ JANUARY 6, 1999 EXECUTIVE SESSION MOTION I MOVE that The BOARD GO iNTO Executive SESSION PURSUANT tO SECTION 2. I -344(A) Of The CODE Of VirgiNia UNDER SUBSECTION ( I ) TO CONSIDER APPOINTMENTS TO BOARDS AND COMMISSIONS; UNDER SUBSECTION (3) TO CONSIDER THE ACQUISITION Of REAL AND PERSONAL PROPERTY FOR PUBLIC SAFETY USES; AND UNDEr SUBSECTION (7) TO CONSULT WITh LEGAL COUNSEL AND STAFF REGARDING PENDING LITIGATION RELATING TO THE TRANSITION OF ThE CITY OF ChARLOtTESVILLE TO TOWN STATUS.