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HomeMy WebLinkAboutSP201700023 Application Special Use Permit 2017-09-18Community Development Departmwd 401 McintireRoad Charf©ttesville.VA229324 6 Voice: (4341,295 -SM Fax: (434J,.972-4126 Planning Application TMPJ 07500-00-00-06300 owner(s): UNIVERSITY OF VIRGINIA FOUNDATION Application SP201704 PROPERTY INFQRNATION Legal Description ACREAGE BIRDWOO11)GOLF COURSE �L Magisterial Dist. -Samuel Miller T Land Use Primary Public �1--1p Current AFD Not in A/F District F Current2onfng Primary R1 Residential I+� APPLICATION INFOR14ATION Street Address S02 5IRDWOOD DR CHARLOTTESVILLE, 22403 Entered By eclat e Application Type P ]uay i'Aartini] R 3 Use Permit 9I'19;FSi1' Project JBirdwaod-Soars Head Temp. Connector Rd. - Amendment Received Date 09%18/17 Received Date Final Submittal Date 109118/17 ' Closing File Date Submittal Date Final'! Revision Number Comments i ARS -OK Legal Ad Comment Total Fees Total Raid 90tWT P.e . i_ N ;_ #ress A J _ i r.State Zip ^ Phone Phonecall j '7 L'NWER51T} OF iF.RiiMIA FOUND4T11ON P O BO)' 441218 CHaRLOTTESUXLL 2.2904- . 2904- ary :- s ;ASHLEY DA1IE5, 4YILLLAMS MULLEN 321 E. MAIN ST., STE. 400 ' CHARLOTTESVTLL 22902 € 4349515725 Signature of Contractor or Authorized Agent Date FOR OFFICE USE ONLY SP # SIGN # Fee Amount $ Date Paid By who? Receipt # Ck# By: ZONING ORDINANCE SECTION Application for Special Use Permit IMPORTANT: Your application will be considered INCOMPLETE until all of the required attachments listed on page 2 have been submitted. Also, please see the list on page 3 for the appropriate fee(s) related to your application. Staff will assist you with these items. PROJECT NAME: (how should we refer to this application?) Birdwood -Boars Head Temporary Connector Road PROPOSAL/REQUEST: Construction of and temporary use of the Birdwood Connector Road ZONING ORDINANCE SECTION(S): NIA, amendment of SP 2017-00009 EXISTING COMP PLAN LAND USEMENSITY: Institutional and Parks and Green System LOCATION/ADDRESS OF PROPERTY FOR SPECIAL USE PERMIT: 480 Birdwood Drive TAX MAP PARCEL(s): 07500-00-00-06300 ZONING DISTRICT: R1 - Residential # OF ACRES TO BE COVERED BY SPECIAL it must be delineated on a Is this an amendment to an existing Special Use Permit? If Yes provide that SP Number. SP- 2017-00009 Are you submitting a preliminary site plan with this Contact Person (Who should we call/write concerning this project?): Address 321 E. Main Street, Suite 400 Davies. Williams Mullen ® YES ❑ NO YES ® NO city Charlottesville state Virignia Zip 22902 Daytime Phone(____) 434-951-5725 Fax # () E-mail adavies@wilfiamsmullen.com Owner of Record University of Virginia Foundation c/o Chris Schooley Address P.O. Box 400218 City Charlottesville State Virginia zip 22904 Daytime Phone L_) 434-982-3777 Fax # L_) E-mail cschooley@uvafoundation.com Applicant (Who is the Contact person representing?): Address Daytime Phone (___) E-mail State Zip Does the owner of this property own (or have any ownership interest in) any abutting property? If yes, please list those tax map and parcel numbers: Yes, 059D2-01-00-00200 FOR OFFICE USE ONLY Histo ❑ Special Use Permits: Concurrent review ofSite Development Plan? ❑ YES ❑ NO County of Albemarle Department of Community Development 401 McIntire Road Charlottesville, VA 22902 Voice: (434) 296-5832 Fax: (434) 972-4126 Special Use Permit Application Revised 11/02/2015 Page I of 3 REQUIRED ATTACHMENTS & OTHER INFORMATION TO BE PROVIDED for THE APPLICATION TO BE OFFICIALLY SUBMITTED I,d e 1 com leted & si ned co of the Checklist for a Special Use Permit. j/ e 1 covy of the Pre-avylication Comment Form received from county staff AJS enteen 17 folded covies of a Conceptual Plan. Seventeen (17) copies of a written narrative with section TITLES as follows: PROJECT PROPOSAL The project proposal, including o its public need or benefit; o how the special use will not be a substantial detriment to adjacent lots, o how the character of the zoning district will not be changed by the proposed special use, and o how the special use will be in harmony with the following; • the purpose and intent of the Zoning Ordinance, • the uses permitted by right in the zoning district, • the regulations provided in Section 5 of the Zoning Ordinance as applicable, and • the public health, safety and general welfare. (be as descriptive as possible, including details such as but not limited to the number of persons involved in the use, operating hours, and any unique features of the use) • CONSISTENCY WITH COMPREHENSIVE PLAN The proposed project's consistency with the comprehensive plan, including the land use plan and the master plan for the applicable development area; • IMPACTS ON PUBLIC FACILITIES & PUBLIC INFRASTRUCTURE The proposed project's impacts on public facilities and public infrastructure. • IMPACTS ON ENVIRONMENTAL FEATURES The proposed project's impacts on environmental features. One (1) copy of the most recent recorded plat, that shows the Deed Book/Page Number, of the parcel(s) composing the proposed project, or a boundary survey if a portion of one or more parcels compose the proposed ect, both of which shall include a metes and bounds description of the boundaries. One 1 copy of ownershin information if avolicant is not also the owner . If ownership of the property is in the name of any type of legal entity or organization including, but not limited to, the name of a corporation, partnership or association, or in the name of a trust, or in a fictitious name, a document acceptable to the County must be submitted certifying that the person signing below has the authority to do so. If the applicant is a contract purchaser, a document acceptable to the County must be submitted containing the owner's written consent to the application. If the applicant is the agent of the owner, a document acceptable to the County must be submitted that is evidence of the existence and scope of the agency. Please attach the owner's written consent. Se Attachment A in the Land Use Law Handbook for more information. As the owner/agent I certify that any delinquent real estate taxes, nuisance charges, stormwater management utility fees, and any other charges that constitute a lien on the subject property, which are owed to the County of Albemarle and have been properly assessed against the subject property, have been paid. PLEASE CONSULT THE LIST OF ITEMS WHICH WILL BE REVIEWED BY STAFF FROM THE LINK BELOW: STAFF ANALYSIS OF ZMA & SP REQUESTS Special Use Permit Application Revised 11/02/2015 Page 2 of 3 Owner/Applicant Must Read h..d Sign I hereby certify that I own the subject property, or have the legal power to act on behalf of the owner in filing this application. I also certify that the information provided on this application and accompanying information is accurate, true, and correct to the best of my knowledge. By signing this application I am consenting to written comments, letters and or notifications regarding this application being provided to me or my designated contact via fax and or email. This consent does not preclude such written communication from also being sent via first class mail. A��A -\ /Y$A-:p Signatirfe of Owner/Ag ntontract Purchaser Date -t Sk 4&!!� — 9 s. I Print Name Daytime phone number of Signatory _Required FEES to be paid once the application is deemed complete: An email will be sent to the application contact once the submittal is deemed complete. What type of Special Use Permit are you apIfting for? ® New Special Use Permit $2,150 ❑ Additional lots under section 10.5.2.1 $1,075 ❑ Public utilities $1,075 ❑ Day care center $1,075 ❑/Home Occupation Class B $1,075 To amend existing special use permit $1,075 ❑ To extend existing special use permit $l,0 ❑ Fanner's markets without an existing commercial entrance approved bX the VDOT or without existing and adequate parking $527 ❑ Farmer's markets with an existing commercial entrance a roved by the VDOT and with existing and adequate parking $118 ❑ SiRns under section 4.15.5 and 4.15.5A (filed for review by the Board of Zoning Appeals under the Variance Schedule) $538 To be paid after staff review for public notice: Most applications for a Special Use Permit require at least one public hearing by the Planning Commission and one public hearing by the Board of Supervisors. Virginia State Code requires that notice for public hearings be made by publishing a legal advertisement in the newspaper and by mailing letters to adjacent property owners. Therefore, at least two fees for public notice are required before a Special Use Permit may be heard by the Board of Supervisors. Applications reviewed by the Board of Zoning Appeals, however, only require one public hearing and therefore require just one fee for public notice. The total fee for public notice will be provided to the applicant after the final cost is determined and most be paid before the application is heard by a public body. Staff estimates the total cost of legal advertisement and adjacent owner notification to be between $400 and $450 per hearing. This estimate reflects the average cost of public notice fees for Special Use Permit applications, but the cost of certain applications may be higher ➢ Preparing and mailing or delivering up to fifty (50) notices $215 + actual cost of first-class postage ➢ Preparing and mailing or delivering each notice after fifty (50) $1.08 for each additional notice + actual cost of first-class postage ➢ Legal advertisement (published twice in the newspaper for each public hearing) Actual cost (averages between $150 and $250 ➢ Special Exception —provide written justification with application - $457 Other FEES that may apply: ➢ Deferral of scheduled public hearing atapplicant's request $194 Resubmittal fees for original Special Use Permit fee of $2,150 ➢ First resubmission IFREE ➢ Each additional resubmission (TO BE PAID WHEN THE RESUBMISSION IS MADE TO INTAKE STAFF) $1,075 Resubmittal fees for original Special Use Permit fee of $1,075 ➢ First resubmission FREE ➢ Each additional resubmission (TO BE PAID WHEN THE RESUBMISSION IS MADE TO INTAKE STAFF) $538 The full list of fees can be found in Section 35 of the Albemarle County Zoning Ordinance. Special Use Permit Application Revised 11/02/2015 Page 3 of 3 University of Virginia Foundation — Project Narrative Birdwood -Boars Head Temporary Connector Road September 18, 2017 PROJECT PROPOSAL On behalf of our client, the University of Virginia Foundation (UVAF) (the "Applicant"), we would like to request the approval of an amendment to Special Use Permit 2017-00009 to add a seventh condition to allow for a temporary road, commonly referred to as the "Birdwood Connector Road," to be located on tax map parcel 07500-00-00-06300, having an address of 480 Birdwood Drive (the "Property"). The purpose of the construction of and temporary use of the Birdwood Connector Road is to service the 2018 WSF World Masters Squash Championships at the Boar's Head Sports Club. The tournament will take place between July 29th, 2018 and August 4th, 2018, however, participants and their guests are expected to arrive up to a week prior to the beginning of the event and stay up to a week after. Therefore, we request use of the Birdwood Connector Road between July 22nd, 2018 and August 11th, 2018. The Applicant anticipates 800 to 1,000 participants, with 1,500 to 2,000 people in attendance in total, including guests and spectators. The Birdwood Connector Road would connect Golf Course Drive to Berwick Road, shown as Point A and Point B on Figure 1 below. By connecting these two roads, those looking to attend or view the squash tournament can more easily access overflow parking areas, i.e. the Boar's Head Golf Course parking lot. In addition, this connection will enhance the overall disbursement of pedestrian and vehicular traffic flow during this special event. Figure 1, Source: Google Maps The enhancement of traffic flow will also be beneficial in emergency situations. Emergency vehicles and trucks will be able to use the Birdwood Connector Road as an alternative access way to both the Property and the surrounding neighborhoods, such as Ednam, Ednam Village, and Ednam Forest. Currently, such neighborhoods have only one entrance/exit from Route 250, through Ednam Drive. The Birdwood Connector Road would allow for a second access point during its temporary use, which may be especially important during the tournament when traffic will substantially increase. The Birdwood Connector Road is proposed to be constructed substantially in the form as shown on Exhibit A, attached with this application. As shown, appropriate landscaping will be installed to aid in screening the road from the golf course, as per the Applicant's planting plan. In addition, sidewalks and pedestrian and golf cart crossing paths will be installed along and within the Birdwood Connector Road so that this critical connection will not be limited to vehicular access only. The Birdwood Connector Road has been carefully designed to maximize functionality, satisfying a critical need for enhanced traffic flow, while also minimize any adverse impacts on the surrounding areas. After construction of the Birdwood Connector Road is complete, and during times outside of the dates identified above, the road will be blocked to vehicular traffic. However, the sidewalk and golf path parts of the road will remain open to pedestrian and golf car traffic only. The Applicant's intent is to open the Birdwood Connector Road to vehicular traffic permanently in the future, after completion of appropriate traffic studies, public process and approval. CONSISTENCY WITH THE COMPREHENSIVE PLAN The Property is located within Neighborhood 6 of the Southern and Western Urban Area Master Plan (the "Master Plan"). The Master Plan classifies the Property as "Institutional and Parks and Green Systems," which allows uses that serve a public function, including parks, schools, universities and ancillary facilities. Importantly, the Master Plan specifically calls for an interconnection between the Birdwood Golf Course and the adjacent property, where the Boar's Head Sports Club is located. The construction of and temporary use of the Birdwood Connector Road would satisfy this specific instruction of the Comprehensive Plan. IMPACTS ON PUBLIC FACILITIES & PUBLIC INFRASTRUCTURE The temporary use of the Birdwood Connector Road will reduce the burden of heavy traffic flow during this key special event on the surrounding infrastructure. The institutional facilities located on the Property will be better serviced by this temporary road. By allowing for easier access to overflow parking areas and enhancing disbursement of traffic, congestion will likely be reduced at the intersection of Route 250 and Birdwood Drive, the main entrance to the Property. Moreover, congestion at the intersection of Route 250 and Ednam Drive will also likely be reduced due to the use of the temporary connector road by the Ednam, Ednam Village and Edman Forest neighborhoods. In addition, as stated earlier, emergency vehicles and trucks will be able to use the Birdwood Connector Road as an alternative access point to both the Property and the surrounding neighborhoods should any emergency situations arise. K IMPACTS ON ENVIRONMENTAL FEATURES No known impacts. PROPOSED WAYS TO ADDRESS IMPACTS The Birdwood Connector Road will likely have a positive impact on public facilities and public infrastructure. In addition, as stated earlier, the road will be carefully designed, with appropriate landscaping and an emphasis on pedestrian streetscapes, including sidewalks and crosswalks. 345319492 K 1 2 E t 4 RX TO TESWS AND SMASH COWTOR RW WH fitrmm imu Lu wl W, i6L 00 OR *016h4iih i 0 U. remiVed -J2 z5m 0 0 0 Ln c V ------- 11w Prof --- PAT. Ex. Pond 4 TIE. T, EXIST.-OCUR 9 �VV % - B ------------ `;f li; ��li- A - -------- --- -- - -- 4 Lu IN W, 00 OR of 0 U. -J2 z5m 0 0 0 Ln ------- --- PAT. Ex. Pond 'IT PROP FUTURE " u ---------- ad Too Box Dewberry' E,*— k. et t.49+t X PROPU4F TR)VL TO BIOOOD-VANSA V A�l 41 PRELIMINARY GRADING EXHIBIT X E 1 Lu IN W, 00 OR of 0 U. -J2 z5m 0 0 0 PAT. ----------- - V A�l 41 PRELIMINARY GRADING EXHIBIT X E 1 s®yteff,nm 18, 2017 OF A TN®msAijos: COUNTY OF ALBEMARLE Department of Community Development 401 McIntire Road,North Wing Charlottesville,Virginia 22902-4596 Phone(434)296-5832 Fax(434)972-4126 Memorandum To: Valerie Long,Williams Mullen(vlong@williamsmullen.com) From: Elaine K. Echols,FAICP,Chief of Planning/Tim Padalino, Senior Planner 1:i t r t Date: September 15,2017 Subject: Mandatory Pre-Application Meeting for TMPs 07500-00-00-06300 on September 8,2017 The following are County staff comments regarding the above noted pre-application meeting.This meeting satisfies the requirement for a pre-application meeting prior to submittal of a special use permit(SP)application.The purpose of/for the meeting can be found in Section 33.4 of the Zoning Ordinance and are italicized below,followed by staff comments: (i)provide the applicant and the county a common understanding of the proposed project; The property is located at 480 Birdwood Dr.and is zoned R1 Residential.The parcel is located in the Airport Impact Area (AIA)Overlay District and the Entrance Corridor(EC). The applicant proposes to build a temporary/limited use/limited access private street(intended to be permitted,constructed,and in(temporary/limited)use in time for July 2018 World Major Squash Tournament at Boar's Head)connecting Golf Course Drive to Berwick Road. In the future,the applicant intends to submit and SP amendment and ZMA amendment for other projects including permanent/unrestricted private street connection;UVA tennis;golf expansion;possible Birdwood mansion reuse. (ii)Consistency with the Comprehensive Plan • The site is within Neighborhood 6 of the Southern and Western Urban Area Master Plan.The Comprehensive Plan designates the golf course area as Institutional and Parks and Green Systems • Anything other than the temporary/limited use/limited access private street will need to be evaluated for the level of intensification which may necessitate a future comprehensive plan amendment.At a minimum, the future projects must be reviewed by the Planning and Coordination Council(PACC). (iii)Broadly identify the planning,zoning and other issues raised by the application that need to be addressed by the applicant • The applicant will need to describe the conditions under which the temporary/limited use/limited access private street will be constructed and used. • A road plan can be reviewed concurrently with this SP request. • A minor site plan amendment will be needed which can be reviewed concurrently in this case. • A WPONSMP application will be needed which may be reviewed in conjunction with this SP request. • A special lot plat for the r.o.w.will be needed after SP approval. (iv)applicable procedures • The Director of Community Development has authorized acceptance of an SP amendment application on September 18,2017 for an"Expedited"review of an SP amendment for a temporary/limited use/limited access private street. • Staff will provide comments to the applicant on the application by October 6,2017 and the applicant will need to resubmit any changes necessary for a recommendation for approval no later than noon on October 9 along with the public hearing advertisement and notification fees.Provided that all outstanding issues are addressed,staff can schedule the project for an October 31,2017 Planning Commission public hearing. • Any changes that need to be made between the October 31,2017 Planning Commission public hearing and a Board of Supervisors' hearing must be provided no later than November 13,2017.Staff will request a Board of Supervisor's public hearing for December 13,2017.All advertisement fees must be paid no later than noon on November 20,2017. • Community Meeting—the applicant is required by the Albemarle County Code to hold a community meeting as part of the review of the SP and ZMA request.The meeting should be held no later than October 5. (v)Identify the information the applicant must submit with the application, including the supplemental information • Attached SP pre-application checklist.This checklist will need to be filled in,signed,and submitted with the SP application. If you have any further questions,please contact Andrew Gast-Bray at 434.296.5832 ext.3254 or agastbray@albemarle.org,or Tim Padalino at tpadalinoc albemarle.org,x3088 c: Chris Schooley,UVA Foundation Attached: A)SP Checklist SPECIAL USE PERMIT CHECKLIST for Birdwood-Boars Head Temporary Connector Road TMP 75-63 Project Name/Tax Map Parcel Number After the mandatory pre-application meeting, county staff will mark this checklist appropriately so that it is clear to the applicant the information from Section 33.4(c)that must be submitted with the official application Required for Provided with application? application (County Staff) (Applicant) SECTION 33.4(c) X X YES NO X / A narrative of the project proposal,including its public need or benefit; X �/ A narrative of the proposed project's consistency with the comprehensive plan, / including the land use plan and the master plan for the applicable development area; X l/ A narrative of the proposed project's impacts on public facilities and public v infrastructure. X A narrative of the proposed project's impacts on environmental features. X A narrative of proposed ways to address impacts from the proposed project. X One or more maps showing the proposed project's regional context and existing natural and manmade physical conditions; X 1. ... / A conceptual plan showing,as applicable: X - 1)the street network,including circulation within the project and connections to existing and proposed or planned streets within and outside of the project; X V 2)typical cross-sections to show proportions,scale and streetscape/cross- sections/circulation; X 3)the general location of pedestrian and bicycle facilities; X 4) building envelopes; X 5) parking envelopes; X 6) public spaces and amenities; X 7)areas to be designated as conservation and/or preservation areas; SPECIAL USE PERMIT CHECKLIST 04/2013 Page 1 of 2 X / 8)conceptual stormwater detention facility locations; X 9)conceptual grading; Other special studies or documentation,if applicable,and any other information identified as necessary by the county on the pre-application comment form. Please note: There are additional submittal requirements outlined on the official application for a Special Use Permit. Read and Sign I hereby state that,to the best of my knowledge,the official application submitted contains all information marked on this checklist as required for application. A9L, /t1— Signature of person coeting this checklist Date A ^� —e S 43x S 1 - s1 S Print Name Daytime phone number of Signatory SPECIAL USE PERMIT CHECKLIST 04/2013 Page 2 of 2