HomeMy WebLinkAboutSDP201700046 Review Comments Initial Site Plan 2017-09-20Phone 434-296-5832
County of Albemarle
Department of Community Development
401 McIntire Road,
Charlottesville, VA, 22902
Memorandum
To: Justin Shimp (justin(a)shimp-engineering.com)
From: Paty Saternye, Senior Planner
Division: Planning
Date: September 20, 2017
Subiect: SDP 201700046 HTC Hotel — Comfort Inn — Initial Site Plan
Fax 434-972-4126
The County of Albemarle Planning Division will recommend approval of the plan referenced above once the
following comments have been satisfactorily addressed (The following comments are those that have been
identified at this time. Additional comments or conditions may be added or eliminated based on further review.):
[Each comment is preceded by the applicable reference, which is to the Subdivision/Zoning Ordinances unless
otherwise specified.]
Comments to be addressed prior to the Initial Site Plan approval:
1. Pay the required notices fee of $215.
Comments to be addressed with the Final Site Plan submission:
2. A site plan meeting all the requirements of section 32.6 of Chapter 18 of the Code.
3. A site plan meeting all the requirements of ZMA 2001-20, its Application Plan, its Code of Development
(C.O.D), and SP2003-30.
4. [ZMA2001-20] It is suggested that the review of the initial site plan is deferred until the submitted ZMA
Amendment, addressing the square footage of non-residential uses in Area C, is either approved or denied.
If the applicant does not wish to defer then submit prior to, or concurrently with, the Final Site Plan an exhibit
demonstrating "general accord" with the Application Plan. Based on meetings with the County Attorney's
office and the Zoning Division, please submit an exhibit to demonstrate that the remaining portion of Block I
can be developed in "general accord" with the Application Plan as required under Proffer #1. The final site
plan will not be approved until it is shown that once this site plan is approved the remaining portion of Block I
will still be able to be developed in general accord with the previously approved ZMA Application Plan or the
ZMA Amendment that has been submitted addressing remaining available square footage in Block I has
been approved.
[32.5.1(c), 32.5.2(a) & 32.6.1(e)(1)] Address the following:
• Provide the boundary information for all potions of the boundary including all required curve data where
appropriate.
• Provide the Tax Map number for the subject parcel in the Existing Conditions sheet.
• Revise the setback information to specify "0-10 from edge of sidewalk per C.O.D. Table B".
• Provide all of the required "Abutting Parcel Information" including the names of owners, zoning district,
tax map and parcel numbers and present uses.
6. [32.5.2(a)] Address the following:
• Provide the approved Proffer document on the site plan.
• Show the project numbers for the approved ZMA and SP under "Zoning" on the cover sheet.
• Show Entrance Corridor and Airport Impact Area over lays under "Zoning" on the cover sheet.
• Provide the departing lot line parallel to Target heading northwest from the subject parcel.
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7. [32.5.2(b)] Address the following:
• Revise the "New Road/Sidewalk" text under "Impervious Area Schedule" to specify "New & Existing
Roads/Sidewalks". If it is only "New Road/Sidewalk" then the "Existing Impervious" would need to
be added to the "Total=" which would then be over 80,000 SF instead of the specified "58,140 SF"
• Revise the parking calculation to include any additional uses/spaces within the hotel, such as
assembly rooms or restaurants. Those uses require additional parking spaces.
• Revise the "Building Height" to specify the proposed building height and not just the maximum
height. Provide a stepback if the third story begins above 40'.
• Insufficient parking spaces have been provided for the use, and some of the parking spaces shown
on the site plan are beyond the boundaries of the subject parcel. Although Article II of the
Declaration recorded in Deed Book 3085 Page 361-406 specified easements "for the purpose of
passage and parking of vehicles over and across the parking and driveway areas of each Parcel" it
also states in Article VI Construction, Section 6.06 that "The Parking Area on each separate Parcel
and/or legally subdivided parcel of land (regardless of ownership) comprising the Property shall
contain sufficient parking spaces on said Parcel, which may not rely on parking spaces that may be
available on another portion of the Development, in order to comply with the greater of (i)
Governmental Requirements or (ii) the following minimum requirements..." Therefore, it appears
that the parking for this use must be met within the subject parcel unless the existing agreements
are amended. Update the site plan to show how all parking requirements are being met and do one
of the following:
o Revise the agreement and submit all documents and plats required for shared parking for
review. Shared parking must be approved by the Zoning Administrator.
o Revise the agreement and provide all documents and plats required for off -site parking and
update the site plan to show required signage.
o Ensure all "provided" parking on the site plan is within the bounds of the subject parcel.
[32.5.2(b), 32.5.2(e), 32.5.2(p), 32.6.20) & 32.7.9] Provide a full landscape plan that provides all required
landscaping, calculations and meets the buffer & landscaping requirements for 32.7.9 and the ZMA Code of
Development. Also, address the following:
• Provide the maximum amount of paved parking and other vehicular circulation area for use in the
landscaping calculations.
• Provide the calculation and the "landscaping required" to meet the minimums for the 5% of the
paved parking and vehicular area, the number of plantings based on number of parking spaces,
and the parking lot landscaping specifically outlined in the C.O.D. and zoning ordinance.
• On the landscape plan identify the existing trees that will be utilized to meet any requirements of
this site plan. Provide a landscape table for existing trees so that they can be reviewed for
meeting requirements of the Code, ZMA and/or C.O.D.
• Provide a conservation checklist, conservation details, and tree protection fencing to ensure that
the existing trees that are to remain are preserved.
• Provide all items required on the conservation check list including the limits of clearing and grading
and any grade changes requiring tree wells or walls, trenching or tunneling proposed beyond the
limits of clearing and grading
• See ARB comments on landscaping to meet Entrance Corridor requirements.
• Provide landscape screening for all features with negative impacts including dumpster, loading
areas, and storage areas.
• Accurately show all required landscaping in the Landscape Plan and Landscape Schedule(s),
revise any errors in planting counts and remove any items in the landscape schedule that no
longer are being proposed.
• Revise the required and provided landscaping calculations to accurately represent all requirements
of the zoning ordinance, the ZMA and the C.O.D.
9. [32.5.2(d)] If any managed or preserved slopes exist on the site shown them in the site plan. It appears
that there are some "managed slopes" on the site, as specified on the cover sheet. However, it does not
appear that any are shown in the site plan.
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10. [32.5.2(i), (n), 32.6.2(f), & (k)] Address the following:
• Dimension the centerline radii and corner radii of the proposed roads and drive aisles.
• Provide all road route number and specify if the roads are private or public.
• Provide trash containers dimension including the required distance beyond the dumpster. Ensure that
the dumpster pad meets or exceeds the minimum requirements.
• Show the location of any outdoor lighting on all plan sheets and provide information on lighting under
the entrance canopy.
• Show the location of any service and loading areas.
• If there is to be any new sign for the proposed use(s), on the final site plan depict and label the sign
location. (Depicting the sign on the final site plan is not approval of the sign location or type).
• Show all proposed signage on the site plan.
• Provide directional arrows for the drive aisles, especially where one way traffic will be required because
of the reduction in pavement width around the entry canopy.
• Provide information and section for the paving material for all walks, parking lots, drive aisles and roads.
• Provide a detail for any screening fencing/enclosure for the dumpster.
• Show the existing access easements, found in DB 26 78 PG 425 and DB2916 PG 22, on the site plan.
There is a "30' Access Easement" and variable width "Cross -Access Easement" shown on the plats.
11. [32.5.2(k)] Provide the direction of flow on all pipes with arrows.
12. [32.5.2(1)] Provide the location of any existing or proposed utilities and utility easements including
telephone, cable, electric and gas. Ensure that all easements, including gas, are shown on all of the plan
sheets including the landscaping plan. The gas easement location in the Bojangle's parking lot could be
beneficial in the relocation of the other utility easements.
13. [32.5.2(n)] Address the following:
• Provide the required handicapped parking signage.
• Provide a clear, and safe, delineation for the pedestrian connection that crosses the parking lot and
connects the west parking lot to the walkways along the edge of the pond. Extend the sidewalk on
the northwest corner of the building to the road and provide a second crosswalk that connects to the
sidewalk around the pond.
• Provide handicapped ramp on each side of all crosswalks.
• Consider a pedestrian connection between the hotel entrance and the Bojangle's parking lot.
• Revise the parking lot islands on the west side of the building such that they extend to the same
depth as the parking spaces. There are three location where the parking lot islands are not
sufficiently deep.
• Specify on the coversheet the total square footage of the hotel building. Only the footprint appears
to be provided.
• If other uses such as meeting rooms or a restaurant will be part of the building, provide on the
coversheet the information that is needed to calculate their required parking.
14. 132.5.2(p) & 32.7.9.4(b)] Preserve all existing trees that are to remain. Include the following:
• Areas and otherfeatures shown on landscape plan. The landscape plan shall show the trees to be
preserved, the limits of clearing, the location and type of protective fencing, grade changes requiring
tree wells or walls, and trenching or tunneling proposed beyond the limits of clearing.
• Conservation checklist. The applicant shall sign a conservation checklist approved by the agent to
ensure that the specified trees will be protected during construction. Except as otherwise expressly
approved by the agent in a particular case, the checklist shall conform to the specifications in the
Virginia Erosion and Sediment Control Handbook, pages III-393 through I11-413, and as hereafter
amended.
15. [Comment] Provide a copy of all off -site easements, or letters of intent to grant them from off -site property
owners. It appears that there are improvements proposed in the southwest corner of the site plan on an
adjoining parcel.
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16. [Comment] See the attached comments from the majority of the other SRC reviewers. VDOT comments
will be forwarded to you once they have been received.
Please contact Paye in the Planning Division by using psaternye(a�albemarle.org or 434-296-5832 ext.
3250 for further.i f t�n.
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