HomeMy WebLinkAboutSP201700021 Application Special Use Permit 2017-02-21 �. �, ..
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FOR OFFICE UU}S.E ONLY SP# SIGN#
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Fee Amount S`(J 15- Date Paid'-f// y whoa FM ti €T,. ec ipt# f 0 1Q r J�By:
ZONING ORDINANCE SECTION /
Application for ` " r
Special Use Permit n ►;
IMPORTANT: Your application will be considered INCOMPLETE until all of the required attachments listed on page 2
have been submitted. Also,please see the list on page 3 for the appropriate fee(s)related to your application. Staff will
assist you with these items.
PROJECT NAME:(how should we refer to this application?) Clifton Inn
PROPOSAL/REQUEST: Add 21 Rooms to the existing inn
ZONING ORDINANCE SECTION(S):
EXISTING COMP PLAN LAND USE/DENSITY:
LOCATION/ADDRESS OF PROPERTY FOR SPECIAL USE PERMIT:
1296 Clifton Inn
TAX MAP PARCEL(s): 07900-00-00-02380, 07900-00-00-023F0
ZONING DISTRICT: RA QQ
#OF ACRES TO BE COVERED BY SPECIAL USE PERMIT(if a portion,it must be delineated on a plat): /y Dg A C'
Is this an amendment to an existing Special Use Permit?If Yes provide that SP Number.SP-2002-019 ® YES 0 NO
Are you submitting a preliminary site plan with this application? 0 YES ®NO
Contact Person(Who should we call/write concerning this project?): Katurah Roell
Address 2811 Hydraulic Road City Charlottesville State VA Zip 22901
Daytime Phone( ) 973-6055 Fax#( ) 906-2702 E-mail kroell@pdg-inc.net
Owner of Record Country Inns Extraordinaire, Inc
Address 1296 Clifton Inn City Charlottesville State 22911 Zip
Daytime Phone( ) Fax#( ) E-mail
Applicant(Who is the Contact person representing?): Same as Owner
Address City State Zip
Daytime Phone( ) Fax#( ) E-mail
Does the owner of this property own(or have any ownership interest in)any abutting property? If yes,please list those tax map and parcel numbers:
FOR OFFICE USE ONLY History:
❑ Special Use Permits:
Concurrent review of Site Development Plan? 0 YES 0 NO
County of Albemarle
Department of Community Development
401 McIntire Road Charlottesville,VA 22902 Voice: (434)296-5832 Fax: (434)972-4126
Special Use Permit Application Revised 11/02/2015 Page 1 of 3
• REQUIRED ATTACHMENTS & OTHER INFORMATION TO BE PROVIDED for THE APPLICATION TO BE
OFFICIALLY SUBMITTED
® One(1)completed& signed copy of the Checklist for a Special Use.Permit.
El One(1)copy of the Pre-application Comment Form received from county staff
❑ One(1)copy of any special studies or documentation as specified in the Pre-application Comment Form,
O Seventeen (17)folded copies of a Conceptual Plan.
O Seventeen (17)copies of a written narrative with section TITLES as follows:
• PROJECT PROPOSAL
The project proposal,including
o its public need or benefit;
o how the special use will not be a substantial detriment to adjacent lots,
o how the character of the zoning district will not be changed by the proposed special use, and
o how the special use will be in harmony with the following;
• the purpose and intent of the Zoning Ordinance,
• the uses permitted by right in the zoning district,
• the regulations provided in Section 5 of the Zoning Ordinance as applicable, and
• the public health,safety and general welfare.
(be as descriptive as possible, including details such as but not limited to the number of persons involved in
the use,operating hours, and any unique features of the use)
• CONSISTENCY WITH COMPREHENSIVE PLAN
The proposed project's consistency with the comprehensive plan, including the land use plan and the master
plan for the applicable development area;
• IMPACTS ON PUBLIC FACILITIES&PUBLIC INFRASTRUCTURE
The proposed project's impacts on public facilities and public infrastructure.
• IMPACTS ON ENVIRONMENTAL FEATURES
The proposed project's impacts on environmental features.
El One(1) copy of the most recent recorded plat,that shows the Deed Book/Page Number,of the parcel(s)
composing the proposed project, or a boundary survey if a portion of one or more parcels compose the proposed
project,both of which shall include a metes and bounds description of the boundaries.
❑ One(1)copy of ownership information (if applicant is not also the owner).
If ownership of the property_is in the name_ofany-type of legal-entity or organization including,but not limited to,--
the name of a corporation,partnership or association,or in the name of a trust,or in a fictitious name, a document
acceptable to the County must be submitted certifying that the person signing below has the authority to do so.
If the applicant is a contract purchaser, a document acceptable to the County must be submitted containing the
owner's written consent to the application. If the applicant is the agent of the owner,a document acceptable to the
County must be submitted that is evidence of the existence and scope of the agency. Please attach the owner's
written consent.
See Attachment A in the Land Use Law Handbook for more information.
0 As the owner/agent I certify that any delinquent real estate taxes,nuisance charges,stormwater management utility
fees,and any other charges that constitute a lien on the subject property,which are owed to the County of Albemarle
and have been properly assessed against the subject property, have been paid.
PLEASE CONSULT THE LIST OF ITEMS WHICH WILL BE REVIEWED BY STAFF
FROM THE LINK BELOW:
STAFF ANALYSIS OF ZMA &SP REQUESTS
Special Use Permit Application Revised 11/02/2015 Page 2 of 3
• �� r
Owner/Applicant Must React and Sign
I hereby certify that I own the subject property, or have the legal power to act on behalf of the owner in filing this application.
I also certify that the information provided on this application and accompanying information is accurate,true,and correct to
the best of my knowledge. By signing this application I am consenting to written comments,letters and or notifications
regarding this application being provided to me or my designated contact via fax and or email. This consent does not
preclud s written co icati• "om also being sent via first class mail.
MEW itA. r ro
Signeule of wner/Agent or C f ac 'urch r Date
Y4"-A4u��- -. moi• l�-�re k1"-5(t ele 6 �--
Print Name Daytime phone number of Signatory
Required FEES to be paid once the application is deemed complete:
An email will be sent to the application contact once the submittal is deemed complete.
What type of Special Use Permit are you applying for?
❑ New Special Use Permit $2,150
❑ Additional lots under section 10.5.2.1 $1,075
❑ Public utilities $1,075
❑ Day care center $1,075
❑ Home Occupation Class B $1,075
• To amend existing special use permit $1,075
❑ To extend existing special use permit $1,075
❑ Farmer's markets without an existing commercial entrance approved by the VDOT or without existing and adequate parking $527
❑ Farmer's markets with an existing commercial entrance approved by the VDOT and with existing and adequate parking $118
❑ Signs under section 4.15.5 and 4.15.5A(filed for review by the Board of Zoning Appeals under the Variance Schedule) $538
To be paid after staff review for public notice:
Most applications for a Special Use Permit require at least one public hearing by the Planning Commission and one public
hearing by the Board of Supervisors. Virginia State Code requires that notice for public hearings be made by publishing
a legal advertisement in the newspaper and by mailing letters to adjacent property owners. Therefore,at least two fees
for public notice are required before a Special Use Permit may be heard by the Board of Supervisors. Applications
reviewed by the Board of Zoning Appeals,however,only require one public hearing and therefore require just one fee for
public notice.
The total fee for public notice will be provided to the applicant after the final cost is determined and must be paid before
the application is heard by a public body. Staff estimates the total cost of legal advertisement and adjacent owner
notification to be between$400 and$450 per hearing. This estimate reflects the average cost of public notice fees for
Special Use Permit applications,but the cost of certain applications may be higher.
D Preparing and mailing or delivering up to fifty(50)notices $215+actual cost of first-class postage
D Preparing and mailing or delivering each notice after fifty(50) $1.08 for each additional notice+actual •
cost of first-class postage
D Legal advertisement(published twice in the newspaper for each public hearing) Actual cost
(averages between$150 and$250)
D Special Exception-provide written justification with application-$457
Other FEES that may apply:
D Deferral of scheduled public hearing at applicant's request $194
- v
Resubmittal fees for original Special Use Permit fee of$2,150
D First resubmission FREE
D Each additional resubmission(TO BE PAID WHEN THE RESUBMISSION IS MADE TO INTAKE STAFF) $1,075
Resubmittal fees for original Special Use Permit fee of$1,075
D First resubmission FREE
D Each additional resubmission(TO BE PAID WHEN THE RESUBMISSION TS MADE TO INTAKE STAFF) $538
The full list of fees can be found in Section 35 of the Albemarle County Zoning Ordinance.
Special Use Permit Application Revised 11/02/2015 Page 3 of 3
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COUNTY OF ALBEMARLE
Department of Community Development
401 McIntire Road,North Wing
Charlottesville,Virginia 22902-4596
Phone(434)296-5832 Fax(434)972-4126
Memorandum
To: Mr. Katurah Roell
From: Scott Clark, Senior Planner
Date: February 14,2017
Subject: Mandatory pre-application meeting for Tax Map Parcel 079000000023B0
This meeting satisfies the requirement for a pre-application meeting prior to submittal of your zoning map
amendment application ("rezoning")and/or a special use permit application.The purpose of for the meeting is
summarized below:
The purposes for a pre-application meeting are to: (i)provide the applicant and the county a common understanding of the
proposed project; (ii)inform the applicant about the proposed projects consistency with the comprehensive plan,other
relevant policies, and county regulations;(iii)broadly identify the planning,zoning and other issues raised by the
application that need to be addressed by the applicant; (iv)inform the applicant about the applicable procedure; and(v)
allow the director to identify the information the applicant must submit with the application, including the supplemental
information delineated in subsection(c). Receiving the relevant supplemental information will allow the application to be
comprehensively and efficiently reviewed.
(i) Common understanding of the project
The applicant wishes to expand the current inn by 21 rooms and a Bed and Breakfast building to the site in
keeping with the attached illustration.The applicant also wishes to request that the jurisdictional area be
expanded to include the proposed new structures. Staff notes that several acres of land are shown on the
Shadwell Estates plan (ZMA201500006)potentially to be added to this property.
The following are staff comments:
(ii) Consistency with the Comprehensive Plan:
• The property is shown as Rural Area on the Comprehensive Plan. The purpose of the Rural Area is to
protect agriculture, forestry, and cultural and natural resources. A key question in this review will be
whether the scale of this proposed expansion is consistent with Comprehensive Plan policies.
• The Comprehensive Plan calls for both the protection of historic resources and the review of development
proposals for their potential impacts on the Monticello viewshed. The impacts of the proposed new
structures on the existing historic structures at Clifton and on the Monticello viewshed will be an important
part of the SP review.
• The jurisdictional area map shows this property as"water only to existing structures."You indicated at the
preapplication meeting that your SP application will include a Jurisdictional Area amendment request to
permit water to the expanded inn structures and to the proposed bed-and-breakfast structure. Please note
that the Comprehensive Plan calls for limiting extensions of public services into the Rural Areas. We
normally recommend that Rural Area uses be scaled to be sustainable with the use of private wells and
septic systems. If the site cannot support the use without the provision of expanded public water service,
it will be difficult for staff to make a finding that it is in accord with the Comprehensive Plan. If you believe
that the current scale of the project is such that it can only be served by public water,it may be appropriate
for the Jurisdictional Area request to be forwarded to the Board of Supervisors for a decision prior to the
Planning Commission public hearing on the SP.
(iii) broadly identify the planning, zoning and other issues raised by the application that need to be
addressed by the applicant:
• All properties involved in the SP need to be identified on the application, including those needed
for accessory uses such as septic fields.
• Please provide traffic-generation estimates for the overall hotel use,including inn guests,
restaurant customers,and bed-and-breakfast guests.Also,please provide estimated directional
percentages for arriving and departing guests.
• Surface treatments for existing and proposed parking areas should be described in the
application. Engineering staff will need to provide comments on the suitability of the proposed
surfaces for the expanded use.The number of parking spaces needed is addressed in the
attached Zoning comments.
• Please provide verification from the Health Department that the existing and proposed septic
fields are sufficient to support the use.Also, if the application is altered to use wells instead of
public water,please provide information from the Health Department on whether any well
upgrades are needed.
• Septic fields
o Please locate and label both existing and proposed septic fields on the conceptual plan.
o See the attached Zoning comments for information on the use of the adjacent parcel
septic fields to support this use.
• The property is located in the Monticello viewshed. Staff recommends that you coordinate with Liz Russell
at Monticello on ways to mitigate impacts and modify the proposed design accordingly.
• Sections 5.1.61(2) and (3) set standards for the impacts of proposed expansions on the existing historic
resources. Please include the following materials with the application:
o Clearly-labelled elevation and perspective drawings of the proposed new structures, with
consistent labelling that matches the submitted conceptual plan.
o A description of the status of DHR review/approval of the proposal, and the expected next steps
toward eventual final approval.
o A verification that no changes are proposed for the main house, or a list of proposed changes if
that is not the case.
• Section 5.1.61(4)requires that archaeological resources be protected and preserved in place.As
this is a property that includes historic structures, archaeological resources may be located on the
site. Ideally,the results of an initial archaeological survey would be included with the application. If
that is not possible,staff will request that information during the SP review.Any eventual approval
would likely be conditioned on the requirement for a field survey that either established that no
resources would be impacted, or that required alteration of the proposed design to accommodate
protection of those resources.
• The conceptual plan should include existing and proposed tree lines to show proposed vegetation
changes.
• County GIS data shows some limited areas of critical slopes in the area of the proposed
expansion. If field-run topography on the conceptual plan can establish that those areas are not
critical slopes or are not impacted by proposed grading and construction, a special exception for
critical-slope impacts will not be needed.
(iv)applicable procedures
• Please also be advised that a Community Meeting is required as part of the review of the rezoning
request. Richard Randolph,the Board of Supervisors member for this area, may prefer that you hold
the meeting in conjunction with the Village of Rivanna Advisory Committee. Please coordinate with him.
You are responsible for setting up the community meeting with staff,the BOS member, PC member,
and if requested,the CAC chair. This meeting should be held,if possible,within 30 days from the date
the special use permit is submitted, and can be held prior to the submittal of the rezoning application.
Adjacent property owners and neighborhoods(and the Coordinating Reviewer/planner)should receive
advance notification of this meeting(date/time/location).
• Staff believes that the Planning Commission will want input from the Historic Preservation Committee
before the PC public hearing. Staff will present information on the application to the Committee for their
comment. Please plan to attend the meeting to answer questions from the Committee.
(v) Identify the information the applicant must submit with the application, including the supplemental
information
(vi)Identify the information the applicant must submit with the application, including the supplemental information
• Attached Special Use Permit Checklist.
• See attached Zoning Comments as applicable.
If you have any further questions,please contact me.
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County of Albemarle
Department of Community Development
Memorandum
To: Elaine Echols, Principal Planner
From: Amanda Burbage, Senior Planner
Date: February 10, 2017
Subject: Zoning Comments for Clifton Inn SP Mandatory Pre-app
1. The applicant is proposing to add 21 rooms to the inn, plus an additional 5 rooms under the
County's bed and breakfast regulations. The applicant should be aware that the County's bed
and breakfast regulations require that a bed and breakfast use is accessory to a single-family
dwelling with an owner or manager of the bed and breakfast living on site.
2. The parking requirements are one space per room for an inn or bed and breakfast use and 13
spaces per 1,000 square feet of gross floor area for a restaurant use. Based on these
requirements, a minimum of 40 spaces would be required for the proposed number of guest
rooms, plus any additional spaces to serve the restaurant. The applicant may submit a
parking study demonstrating the need for a reduced number of parking spaces based upon
Clifton Inn's current experience of a majority of restaurant patrons being guests of the inn. The
study should provide experiential evidence justifying the reduced number of spaces.
3. Please label all critical slopes on the application plan. If critical slopes are expected to be
disturbed, the applicant will need to request a special exception from the Board of Supervisors.
4. The applicant is proposing to add a new septic field on an adjoining parcel to serve the
proposed new structures on the property. A septic field is considered an accessory use and is
required to be on the same property as the use it serves. If the septic field cannot be
accommodated on the same property as the inn, then a boundary line adjustment will be
necessary. Please be sure to include any proposed septic fields on the application plan.
5. The Clifton Inn is located in an ACSA jurisdictional area with water only to existing structures.
The applicant will need to make a request to the Board of Supervisors to expand the
jurisdictional area to serve the new structures and proposed on-site fire hydrant. The County
may recommend that the applicant make this request prior to submitting the special use permit
application.
SPECIAL USE PERMIT CHECKLIST for
Historic Inn Expasion (Clifton Inn)
- Cf.
TMP 79-23B
Project Name/Tax Map Parcel Number j'ra't`AN'
After the mandatory pre-application meeting,county staff will mark this checklist appropriately so PLANNER INITIALS
that it is clear to the applicant the information from Section 33.4(c)that must be submitted with smc
the official application
Required for Provided with
application? application
(County Staff) (Applicant) SECTION 33.4(c)
XX NOTE to staff:if providing additional comments are provided within the checklist boxes,
please distinguish those comments with different color print AND italic/underlined print
YES NO or some other method that can be distinguished when copied with a black and white
copier/printer.
X A narrative of the project proposal,including its public need or benefit;
X A narrative of the proposed project's consistency with the comprehensive plan,
X A narrative of the proposed project's impacts on public facilities and public
infrastructure.
X A narrative of the proposed project's impacts on environmental features and cultural
(historic and archaeological)resources
X A narrative of the proposed conditions to address impacts from the proposed project.
X One or more maps showing the proposed project's regional context and existing natural
and manmade physical conditions;
X A conceptual plan showing,as applicable:
X 1) Entrance,parking and driveways,including circulation within the
project and connections to existing and proposed or planned streets within and outside
of the project;should include proposed surface treatments
X 2)typical cross-sections to show proportions,scale and streetscape/cross-
sections/circulation;
X 3)the general location of pedestrian and bicycle facilities;
X 4)building envelopes;
SPECIAL USE PERMIT CHECKLIST 04/2013 Page 1 of 2
X 5)parking envelopes;
X 6)public spaces and amenities;
X 7)areas to be designated as conservation and/or preservation areas;
X 8)conceptual stormwater detention facility locations;
X 9)conceptual grading;
X Other special studies or documentation,if applicable,and any other information
identified as necessary by the county on the pre-application comment form.
• Health Department comment/review of the suitability of proposed septic fields
and wells(if a jurisdictional area request is not pursued)for the scale of the
proposed expansion and B&B use.
• Traffic-generation estimates for all uses on the site,and estimated directional
percentages for arriving and departing guests
• Elevation and perspective drawings of the proposed buildings, keyed to and
consistent with the conceptual plan
• Most recent communication from DHR on their review and next steps required
for approval.
Please note: There are additional submittal requirements outlined on the official application for a Special Use Permit.
Read and Sign
I hereby state that,to the best of my knowledge,the official application submitted contains all information marked on
this checklist as required for application.
Signature of person completing this checklist Date
Print Name Daytime phone number of Signatory
SPECIAL USE PERMIT CHECKLIST 04/2013 Page 2 of 2
Special Use permit for amendment to an existing SP for Clifton Inn 2-21-17
Narrative of the project proposal: Expansion of the Clifton Inn
This proposed amendment is to add 21 more rooms to the site in addition to the existing 14 rooms
currently approved. Its public need is to provide more accommodations at the Inn as the current room
count is insufficient for the visitor's needs.
Narrative of the proposed project's consistency with the comprehensive plan:
Generally growth in the rural areas is not supported by the comprehensive plan, but we feel in this case
with the existence of the historic inn and in proximity to Charlottesville and a major road this small
expansion will not be a significant impact on the large parcel or the surrounding area.
Narrative of the proposed project's impacts on public facilities and public infrastructure:
This proposal will have no impact on any public facilities and only if Jurisdictional water is extended to
the newly proposed buildings would there be any demand on water infrastructure. We would also like
to see a fire hydrant for public safety and welfare.
Narrative on the proposed project's impact on environmental features and cultural resources:
There are no significant impacts on the environment or significant clearing for the new structures and
since we are maintaining the historic inn and other buildings intact, we are only enhancing this culture
with the new historically designed buildings.
Narrative of the proposed conditions to address impacts for the proposed project:
At this time we are not proposing any additional conditions for impacts, our effort is to stay in keeping
with the current historic nature of the site and maintain its character.
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2 VICINITY MAP
C SCALE: 1 2000'
_�Pr L1CATi0N PLAN
Sr 2001-033
FOIti AbIENDNIEN'I'
& SP 2062-019
SCO`1"I'SVIL,LE ll1STFZICT,
9L13EI�1�RL� COUi�'TY, VIRG�NTA
SITE DATA
SPECIAL USE NUMBER:
LEGAL REFERENCE:
SOURCE OF TITLE:
PARCEL ADDRESS:
OWNERZAPPLICANT:
MAGISTERIAL DISTRICT:
SOURCE OF BOUNDARY:
' �� ' �f •
TAX MAP 79, PARCELS 23B & 23F
DB 1131, PAGE 233
1296 CLIFTON INN DRIVE
CHARLOTTESVILLE, VA 22911
COUNTRY INNS EXTRAORDINAIRE, INC
1296 CLIFTON IN!N DRIVE
CHARLOTTESVILLE, VA 22911
SCOTTSVI LLE
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SHEET INDEX
C-001......... COVERSHEET
C-100 ......... APPLICATION PLAN
C-101 ......... BED & BREAKFAST PLAN
LEGEND
BSL BUILDING SETBACK LINE
�`'..'"':�; CRITICAL SLOPES
NOTES:
1. SP 2001-039 allows for 14 rooms.
2. There are currently 14 Rooms in the existing buildings.
3. The purpose of this amendment is to allow 21 rooms to
be added to the existing building for a total of 35 rooms,
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