HomeMy WebLinkAboutSDP201700046 Approval - County 2017-10-06COUNTY OF ALBEMARLE
Department of Community Development
401 McIntire Road, North Wing
Charlottesville, Virginia 22902-4596
Phone (434) 296-5832 Fax (434) 972-4126
October 6, 2017
Justin Shimp, Shimp Engineering
201 E. Main Street, Suite M
Charlottesville VA 22902
SDP2017-46 Hollymead Town Center Hotel - Initial Site Plan
Mr. Shimp,
The Agent for the Board of Supervisors hereby grants administrative conditional approval to the above referenced
site plan. This approval shall be valid for a period of five (5) years from the date of this letter, provided that the
developer submits a final site plan for all or a portion of the site within one (1) year after the date of this letter as
provided in section 32.4.3.1 of Chapter 18 of the Code of the County of Albemarle, and thereafter diligently pursues
approval of the final site plan.
In accordance with Chapter 18 Section 32.4.2.8 Early or Mass Grading may be permitted after the following
approvals are received:
1. Submittal of a tree conservation checklist with areas for tree preservation identified.
2. Engineering approval of a VSMP plan meeting the requirements of Chapter 17 of the Code of the County
of Albemarle.
3. Approval of all easements for facilities for stormwater management and drainage control.
The final site plan will not be considered to have been officially submitted until the following items are received:
1. A final site plan that satisfies all of the requirements of section 32.6 of Chapter 18 of the Code.
2. A fee of $1,613.
Please submit 12 copies of the final plans to the Community Development Department. The assigned Lead
Reviewer will then distribute the plans to all reviewing agencies. Once you receive the first set of comments on the
final site plan, please work with each reviewer individually to satisfy their requirements.
The Department of Community Development shall not accept submittal of the final site plan for signature until
tentative approvals for the attached conditions from the following agencies/reviewers have been obtained:
SRC Members:
Albemarle County Planning Services (Planner) - 2 copies [Paty Saternye ext 3250]
Albemarle County Planning Services (ARB) - 1 copy [Paty Saternye ext. 3250]
Albemarle County Engineering Services (Engineer) - 1 copy [Bobby Jocz ext 3283]
Albemarle County Information Services (E911) - 1 copy [Elise Kiewra ext. 3030]
Albemarle County Department of Fire Rescue - 1 copy [Shawn Maddox 434-326-2623.]
Virginia Department of Transportation - 1 copy [Adam Moore 434-422-9894]
Albemarle County Building inspections — 1 copy [Michael Dellinger ext. 3228]
Albemarle County Service Authority (ACSA) - 3 copy [Alex Morrison 434-977-4511 ext 116]
Albemarle County Planning Services (Zoning) — 1 copy [Ron Higgins ext. 3225]
If you have any questions about these conditions or the submittal requirements please feel free to contact me at
Extension 3250, psatemye@albemarle.org.
Sincerely
Senior lanner
1
Phone 434-296-5832
County of Albemarle
Department of Community Development
401 McIntire Road,
Charlottesville, VA, 22902
Memorandum
To: Justin Shimp(justin(a)-shimp-engineering.com)
From: Paty Saternye, Senior Planner
Division: Planning
Date: September 20, 2017
UPDATE: October 6, 2017
Subject: SDP 201700046 HTC Hotel — Comfort Inn — Initial Site Plan
Fax 434-972-4126
The County of Albemarle Planning Division will recommend approval of the plan referenced above once the
following comments have been satisfactorily addressed (The following comments are those that have been
identified at this time. Additional comments or conditions may be added or eliminated based on further review.):
[Each comment is preceded by the applicable reference, which is to the Subdivision/Zoning Ordinances unless
otherwise specified.]
Comments to be addressed prior to the Initial Site Plan approval:
1. Pay the required notices fee of $215.
UPDATE: Comment Addressed.
Comments to be addressed with the Final Site Plan submission:
2. A site plan meeting all the requirements of section 32.6 of Chapter 18 of the Code.
3. A site plan meeting all the requirements of ZMA 2001-20, its Application Plan, its Code of Development
(C.O.D), and SP2003-30.
4. [ZMA2001-20] It is suggested that the review of the initial site plan is deferred until the submitted ZMA
Amendment, addressing the square footage of non-residential uses in Area C, is either approved or denied.
If the applicant does not wish to defer then submit prior to, or concurrently with, the Final Site Plan an exhibit
demonstrating "general accord" with the Application Plan, Based on meetings with the County Attorney's
office and the Zoning Division, please submit an exhibit to demonstrate that the remaining portion of Block I
can be developed in "general accord" with the Application Plan as required under Proffer #1. The final site
plan will not be approved until it is shown that once this site plan is approved the remaining portion of Block I
will still be able to be developed in general accord with the previously approved ZMA Application Plan or the
ZMA Amendment that has been submitted addressing remaining available square footage in Block I has
been approved.
5. [32.5.1(c), 32.5.2(a) & 32.6.1(e)(1)] Address the following:
• Provide the boundary information for all potions of the boundary including all required curve data where
appropriate.
• Provide the Tax Map number for the subject parcel in the Existing Conditions sheet.
• Revise the setback information to specify "0-10 from edge of sidewalk per C.O.D. Table B".
• Provide all of the required "Abutting Parcel Information" including the names of owners, zoning district,
tax map and parcel numbers and present uses.
Pagel of 4
6. [32.5.2(a)] Address the following:
• Provide the approved Proffer document on the site plan.
• Show the project numbers for the approved ZMA and SP under "Zoning" on the cover sheet.
• Show Entrance Corridor and Airport Impact Area over lays under "Zoning" on the cover sheet.
• Provide the departing lot line parallel to Target heading northwest from the subject parcel.
7. [32.5.2(b)] Address the following:
• Revise the "New Road/Sidewalk" text under "Impervious Area Schedule" to specify "New & Existing
Roads/Sidewalks". If it is only "New Road/Sidewalk" then the "Existing Impervious" would need to
be added to the "Total=" which would then be over 80,000 SF instead of the specified "58,140 SF"
• Revise the parking calculation to include any additional uses/spaces within the hotel, such as
assembly rooms or restaurants. Those uses require additional parking spaces.
• Revise the "Building Height" to specify the proposed building height and not just the maximum
height. Provide a stepback if the third story begins above 40'.
• Insufficient parking spaces have been provided for the use, and some of the parking, spaces shown
on the site plan are beyond the boundaries of the subject parcel. Although Article II of the
Declaration recorded in Deed Book 3085 Page 361-406 specified easements "for the purpose of
passage and parking of vehicles over and across the parking and driveway areas of each Parcel" it
also states in Article VI Construction, Section 6.06 that "The Parking Area on each separate Parcel
and/or legally subdivided parcel of land (regardless of ownership) comprising the Property shall
contain sufficient parking spaces on said Parcel, which may not rely on parking spaces that may be
available on another portion of the Development, in order to comply with the greater of (i)
Governmental Requirements or (ii) the following minimum requirements..." Therefore, it appears
that the parking for this use must be met within the subject parcel unless the existing agreements
are amended. Update the site plan to show how all parking requirements are being met and do one
of the following:
o Revise the agreement and submit all documents and plats required for shared parking for
review. Shared parking must be approved by the Zoning Administrator.
o Revise the agreement and provide all documents and plats required for off -site parking and
update the site plan to show required signage.
o Ensure all "provided" parking on the site plan is within the bounds of the subject parcel.
8. [32.5.2(b), 32.5.2(e), 32.5.2(p), 32.6.20) & 32.7.9] Provide a full landscape plan that provides all required
landscaping, calculations and meets the buffer & landscaping requirements for 32.7.9 and the ZMA Code of
Development. Also, address the following:
• Provide the maximum amount of paved parking and other vehicular circulation area for use in the
landscaping calculations.
• Provide the calculation and the "landscaping required" to meet the minimums for the 5% of the
paved parking and vehicular area, the number of plantings based on number of parking spaces,
and the parking lot landscaping specifically outlined in the C.O.D. and zoning ordinance.
• On the landscape plan identify the existing trees that will be utilized to meet any requirements of
this site plan. Provide a landscape table for existing trees so that they can be reviewed for
meeting requirements of the Code, ZMA and/or C.O.D.
• Provide a conservation checklist, conservation details, and tree protection fencing to ensure that
the existing trees that are to remain are preserved.
• Provide all items required on the conservation check list including the limits of clearing and grading
and any grade changes requiring tree wells or walls, trenching or tunneling proposed beyond the
limits of clearing and grading
• See ARB comments on landscaping to meet Entrance Corridor requirements.
• Provide landscape screening for all features with negative impacts including dumpster, loading
areas, and storage areas.
• Accurately show all required landscaping in the Landscape Plan and Landscape Schedule(s),
revise any errors in planting counts and remove any items in the landscape schedule that no
longer are being proposed.
• Revise the required and provided landscaping calculations to accurately represent all requirements
of the zoning ordinance, the ZMA and the C.O.D.
Page 2 of 4
9. [32.5.2(d)] If any managed or preserved slopes exist on the site shown them in the site plan. It appears
that there are some "managed slopes" on the site, as specified on the cover sheet. However, it does not
appear that any are shown in the site plan.
10. [32.5.2(i), (n), 32.6.2(f), & (k)] Address the following:
• Dimension the centerline radii and corner radii of the proposed roads and drive aisles.
• Provide all road route number and specify if the roads are private or public.
• Provide trash containers dimension including the required distance beyond the dumpster. Ensure that
the dumpster pad meets or exceeds the minimum requirements.
• Show the location of any outdoor lighting on all plan sheets and provide information on lighting under
the entrance canopy.
• Show the location of any service and loading areas.
• If there is to be any new sign for the proposed use(s), on the final site plan depict and label the sign
location. (Depicting the sign on the final site plan is not approval of the sign location or type).
• Show all proposed signage on the site plan.
• Provide directional arrows for the drive aisles, especially where one way traffic will be required because
of the reduction in pavement width around the entry canopy.
• Provide information and section for the paving material for all walks, parking lots, drive aisles and roads.
• Provide a detail for any screening fencing/enclosure for the dumpster.
• Show the existing access easements, found in DB 26 78 PG 425 and DB2916 PG 22, on the site plan.
There is a "30' Access Easement" and variable width "Cross -Access Easement" shown on the plats.
11. [32.5.2(k)] Provide the direction of flow on all pipes with arrows.
12. [32.5.2(I)] Provide the location of any existing or proposed utilities and utility easements including
telephone, cable, electric and gas. Ensure that all easements, including gas, are shown on all of the plan
sheets including the landscaping plan. The gas easement location in the Bojangle's parking lot could be
beneficial in the relocation of the other utility easements.
13. [32.5.2(n)] Address the following:
• Provide the required handicapped parking signage.
• Provide a clear, and safe, delineation for the pedestrian connection that crosses the parking lot and
connects the west parking lot to the walkways along the edge of the pond. Extend the sidewalk on
the northwest corner of the building to the road and provide a second crosswalk that connects to the
sidewalk around the pond.
• Provide handicapped ramp on each side of all crosswalks.
• Consider a pedestrian connection between the hotel entrance and the Bojangle's parking lot.
• Revise the parking lot islands on the west side of the building such that they extend to the same
depth as the parking spaces. There are three location where the parking lot islands are not
sufficiently deep.
• Specify on the coversheet the total square footage of the hotel building. Only the footprint appears
to be provided.
• If other uses such as meeting rooms or a restaurant will be part of the building, provide on the
coversheet the information that is needed to calculate their required parking.
14. [32.5.2(p) & 32.7.9.4(b)] Preserve all existing trees that are to remain. Include the following:
• Areas and other features shown on landscape plan. The landscape plan shall show the trees to be
preserved, the limits of clearing, the location and type of protective fencing, grade changes requiring
tree wells or walls, and trenching or tunneling proposed beyond the limits of clearing.
• Conservation checklist. The applicant shall sign a conservation checklist approved by the agent to
ensure that the specified trees will be protected during construction. Except as otherwise expressly
approved by the agent in a particular case, the checklist shall conform to the specifications in the
Virginia Erosion and Sediment Control Handbook, pages III-393 through III-413, and as hereafter
amended.
Page 3 of 4
15. [Comment] Provide a copy of all off -site easements, or letters of intent to grant them from off -site property
owners. It appears that there are improvements proposed in the southwest corner of the site plan on an
adjoining parcel.
16. [Comment] See the attached comments from the majority of the other SRC reviewers. VDOT comments
will be forwarded to you once they have been received.
UPDATE: See the attached comments from all of the other SRC reviewers. VDOT comments have
been attached.
Please contact Paf¢rn in the Planning Division by using psaternye c albemarle.org or 434-296-5832 ext.
3250 for further ' f o
Page 4 of 4
COUNTY OF ALBEMARLE
Department of Community Development
401 McIntire Road, North Wing
Charlottesville, Virginia 22902-4596
Phone (434) 296-5832 Fax (434) 972-4126
September 7, 2017
Justin Shimp
C/O Shimp Engineering
201 E Main Street, STE M
Charlottesville, VA 22902
RE: ARB-2017-72: Hollymead Town Center Hotel (Comfort Inn & Suites)
Dear Mr. Shimp,
At its meeting on Monday, September 5, 2017, the Albemarle County Architectural Review Board, by a
vote of 3:0 voted to forward the following recommendations on the above -noted Initial Site Development
Plan to the agent for the Site Review Committee:
Regarding requirements to satisfy the design guidelines as per § 18-30.6.4c(2), (3) and (5) and
recommended conditions of initial plan approval:
1. Provide street trees along both sides of all interior roads spaced 40' on center or provide the
required information on existing trees that are being utilized to meet the minimum requirements.
2. If existing trees are to be utilized to meet requirements, then show them as preserved, provide the
signed conservation checklist, and provide tree protection fencing throughout the grading,
landscaping and E&SC plan sheets.
3. Relocate proposed utilities to reduce their impact on the landscaping areas.
4. Adjust the location of the building to increase the planting area on the north side of the building
and add shrubs and trees to further mitigate the blankness.
5. A Certificate of Appropriateness is required prior to final site plan approval.
Regarding recommendations on the plan as it relates to the guidelines:
None.
• Regarding conditions to be satisfied prior to issuance of a grading permit:
1. If existing trees are to be utilized to meet requirements, then show them as preserved, provide the
signed conservation checklist, and provide tree protection fencing throughout the grading,
landscaping and E&SC plan sheets.
Regarding the final site plan submittal:
1. Increase the quantity of stone (or other masonry material) in the building, establishing a masonry
base, extending the full length of the building, and/or adding masonry in the bays above the base.
2. Revise detailing of the western bay of the north elevation to achieve greater consistency with the
rest of the elevation. Alternatively add a tree to relieve the blankness.
3. Revise the "Finish Legend" to include and differentiate between the Hardie Board and the EIFS
that are both "Sawdust" color. Ensure that the labels on the elevations of the building specify a
different label number for these two materials.
4. Ensure that the dimension for the "Top of Parapet" of the entrance extends to the actual top of
parapet.
5. Provide information on the VLT and VLR ratings for the window glass. Ensure that the glass
meets the required limits.
6. Add the standard window glass note to the drawings with the next submission: Visible light
transmittance (VLT) shall not drop below 40%. Visible light reflectance (VLR) shall not exceed
30%.
7. Revise the louver color note on the elevation drawings to specify that HVAC units will be sawdust
colored. Ensure that the color of the HVAC units in the architectural rendering are shown as
sawdust.
8. Show the location of all mechanical equipment and accessory structures, including rooftop
equipment and equipment associated with elevators, on the plans. Show how visibility of the
equipment and accessory structures will be eliminated from the EC.
9. Locate loading, service and storage areas on the plans. Show how visibility of these features will
be eliminated.
10. Add the standard mechanical equipment note to both the site and architectural plans with the next
submission.
11. Provide information on any lighting for the porte cochere and its related elements. Limit
illumination levels under the porte cochere, and its related elements, to 20 fc maximum, Include all
building— and ground- mounted lights in the lighting plan.
12. Provide "Lamp" information for the LSI Industries light fixture light in the lighting schedule.
13. Provide an offsite planting easement to meet the EC landscape requirements.
14. Provide a street tree calculation, specifying linear feet of street and the number of trees required in
order to provide one tree every 40' on both sides of the streets.
15. Revise the proposed landscape schedule, landscape required and landscape provided to meet all
requirements and eliminate errors.
16. Limit the number of proposed plants for any one species to 25% of the total proposed for that plant
type (tree, shrub).
17. Add shrubs on the east side of the building to further mitigate blankness.
18. Limit the number of proposed plants for any one species to 25% of the total proposed for that plant
type (tree, shrub).
19. Ensure that any loading, service, or refuse areas and ground level mechanical equipment is
screened and integrated into the site with appropriate landscaping.
20. Note that a separate sign application will be required.
21. Indicate why LED lamp is needed; it is preferred that all fixtures be consistent in appearance and
lamp type.
You may submit your application for continued ARB review at your earliest convenience. Application forms,
checklists and schedules are available on-line at www.albemarle.ora/ARB. Please be certain that your ARB
submittal addresses the above -noted issues.
If you have any questions concerning any of the above, please feel free to contact me.
Sincerel ,
Pa Saternye
S nior Plann�.f
Cc: HTCC Hotel LLC
8901 Brook Road
Glen Allen, VA 23060
Charles A. Kilpatrick, P.E.
Commissioner
COMMONWEALTH of VIRGINIA
DEPARTMENT OF TRANSPORTATION
1601 Orange Road
Culpeper. Virginia 22701
September 26, 2017
County of Albemarle
Department of Community Development
401 McIntire Road
Charlottesville, VA 22902
Attn: Paty Saternye
Re: HolIeymead Towncenter HTC Hotel — Initial Site Plan
SDP-2017-00046
Review #1
Dear Ms. Satennye:
The Department of Transportation, Charlottesville Residency Transportation and Land Use
Section, has reviewed the above referenced plan as submitted by Shimp Engineering, dated 31
July 2017, and offers the following comments:
1. Provide entrance geometry. Note that the minimum radius for a commercial entrance
without a separate truck access is 42 feet.
2. Provide a one-way sign in the median on Airport Road across from the hotel entrance.
3. The final site plan must show conformance with the VDOT Road Design Manual
Appendices B(1) and F, as well as any other applicable standards, regulations or other
requirements.
A VDOT Land Use Permit will be required prior to any work within the right-of-way. The
owner/developer must contact the Charlottesville Residency Transportation and Land Use
Section at (434) 422-9399 for information pertaining to this process. If further information is
desired please contact Justin Deel at (434) 422-9894.
Sincerely,
C&M k t/
Adam J. Moore, P.E.
Area Land Use Engineer
Charlottesville Residency
VirginiaDOT.org
WE KEEP VIRGINIA MOVING
Review Comments for SDP201700046 I Initial Site Plan
Project Name: Hollmead Town Center Hotel - Initial
Date Completed: Wednesday, , September 27, 2017 Department/Division/Agency: Review St,
Reviewer: Adam Moore
DOT Requested
9/ 61 017:
1. Provide entrance geometry. Note that the minimum radius for a commercial entrance without a separate truck
feet.
2. Provide a one-way sign in the median on Airport Road across from the hotel entrance.
3. The final site plan must show conformance with the VDDT Road Design Manual Appendices B(1 ) and F, as WE
applicable standards; regulations or other requirements.
9/ 7/17:
Comment #2 should say Timberwood Blvd.; not Airport Road.
Review Comments for SDP201700046 11nitial Site Plan
Project Name:
Hollymead Town Center Hotel - Initial
Date Completed:
Monday, September 18, 2017
DepartmentloivisionfAgency:
Review Sys:
Reviewer:
obb]Jocz
ODD En ineerin9
Rqused Changes
DP 01 T00046 — Hollymead Town Center Hotel — I P — Plans Dated 7131117
1_[eneral] WPO'VMP plan must be submitted and approved prior to final site plan approval-
2-[sheet C2] Provideldisplay parcel and ownership information for surrounding parcels-
3-[General] Provide location/type of traffic control signs/markings-
4-[General] Provide current/proposed travelway or access easements_
Page: County of Albemarle Printed On: 091'191 1717
Review Comments for SDP201700046 11nitial Site Plan
Project Name:
Hollymead Town Center Hotel - Initial
Date Completed:
Tuesday, September 19, 2017
DepartmentlaivisionfAgency:
Review sus:
Reviewer:
Alexander Morrison
ACSA
Requested Changes
I have reviewed the initial site plan and am recommending approval with the following conditions: }
• A waterlsewer construction plan review submittal is required at the final site plan stage_ Submit 3 copies of the plan along with
water and sewer data sheets to the AC A, Attn: Alexander J_ Morrison, PE, to start the review_
• A sewer capacity agreement will be required prior to final site plan approval_
I also want to note that based on the number of rooms the connection fees will be approximately $582,000. 1 wanted to pass
this information along for project budgeting purposes_
Page: County of Albemarle Printed On: 091201 00'17
Review Comments for SDP201700046 11nitial Site Plan
Project Name:
Hollymead Town Center Hotel - Initial
Date Completed:
Tuesday, September 19, 2017
Department1DivisionfAgency:
Review Sys:
Reviewer:
Victoria Fort
RWSA
Requested Changes
Since it's part of the larger Hollymead Town Center, RWSA will require a capacity certification prior to final site plan approval_
Page: County of Albemarle Printed On: 091201 00'17
Review Comments for SDP201700046 11nitial Site Plan
Project Name: Hollymead Town Center Hotel - Initial
Date Completed: Monday, August 21, 2017 Department1DivisionfAgency: Review Sys:
Reviewer: Robbie Gilmer Fire Rescue I Requested Changes
Based on plans dated 7131117_
1_ Please show the FBC location on the site plan_
Page: County of Albemarle Printed On: 091'191 1717
Review Comments for SDP201700046 11nitial Site Plan
Project Name: Hollymead Town Center Hotel - Initial
Date Completed: Monday, August 21, 2017 Department1DivisionfAgency: Review Sys:
Reviewer: LEIise Kiewra CDD E911 No Objection
per site plan dated7l31117
Page: County of Albemarle Printed On: 091'191 1717
Review Comments for SDP201700046 11nitial Site Plan
Project Name: Hollymead Town Center Hotel - Initial
Date Completed: Tuesday, August 29, 2017 Department1DivisionfAgency: Review sus:
Reviewer: Michael Dellinger El CDD Inspections No abjection
Page: County of Albemarle Printed On: 091'191 1717
COMMONWEALTH of 'VIRGINIA
In Cooperation with the Thomas Jefferson Health District ALBEMARLE - CHARLOTTESVILLE
State Department of Health FLE CO NA COUNTY ARAM LE)
1138 Rose Hill Drive GREENS COUNTY y$TANTY(LO LLE)
LOUISA COUNTY)LOV ISA)
Phone (434) 972-6219 P. O. Box 7546 NELSON COUNTY (LOVINGSTON)
Fax (434) 972-4310
Charlottesville, Virginia 22946
September 12, 2017
Paty Satemye, Senior Planner
Albemarle County Community Development
401 McIntire Road
Charlottesville, VA 22902
RE: Hollymead Town Center Hotel
Initial Site Plan
SDP2017-46
Ms. Saternye:
As requested, I've reviewed the Initial Site Plan (7/31/17) for the proposed construction
on the parcel referenced above. Since both water and sewer will be provided by ACSA,
VDH will have no involvement.
If there are any questions or concerns, please give me a call, 434-972-4306.
Sincerely,
Alan Mazurowski
Environmental Health Supervisor
Thomas Jefferson Health District
alan.mazurowskikvdh.vir ig nia.gov