HomeMy WebLinkAboutZMA201700007 Review Comments Zoning Map Amendment 2017-10-06COUNTY OF ALBEMARLE
Department of Community Development
401 McIntire Road, North Wing
Charlottesville, Virginia 22902-4596
Phone (434) 296-5832 Fax (434) 9724126
October 5, 2017
Ashley Davies
Williams Mullen
321 E. Main St., Suite 400
Charlottesville, VA 22902
adavies@williamsmullen.com
Chris Schooley
University of Virginia Foundation (UVAF)
PO Box 400218
Charlottesville, VA 22904
cschooley@uvafoundation. comu
RE: SP-2017-00023 Birdwood — Boar's Head Temporary Connector Road (Amendment)
Dear Mrs. Davies and Mr. Schooley:
Your request for Special Use Permit Amendment SP-2017-00023 for the proposed Temporary
Connector Road from Golf Course Drive on the Birdwood property to Berwick Drive on the
Boar's Head property has been reviewed by members of Albemarle County staff and our partner
agencies. Review comments are provided below, organized by Department, Division, or agency.
Planning
During our initial review, staff have taken into consideration the temporary, restricted -access
characteristics of this request as we have analyzed the proposed project's consistency with the
Comp Plan, its potential on -site and off -site impacts, and all other issues. Another notable
consideration is the property owner's broader intentions of this temporary connector road
eventually becoming a permanent, unrestricted private street to function as the new primary
entrance into Boar's Head Resort and Sport's Club.
These review comments are reflective of these multi -phase dynamics; and where appropriate,
efforts have been made to identify broader, long-term considerations that may not be directly
applicable now, but which may be applicable to future improvements and development (and
which may have implications for the current planning, design, and regulatory review for the
temporary connector road).
Concerns about this request have been raised by VDOT and ACSA. However, Planning staff
have not identified any required changes or revisions that need to be addressed prior to the
Planning Commission public hearing that is scheduled for October 31, 2017. Staff are in the
process of developing and finalizing recommended conditions of approval for this proposal, to
present to the Planning Commission for their consideration; please see the "SP Conditions"
subsection, below, for more details.
Zoning
The following comments related to zoning matters have been provided by Zoning Administrator
Amelia McCulley on 10/02/2017:
1. For several reasons, permanent improvements such as landscaping, may not be
appropriate for a temporary short-term use. Non -vehicular connections, such as
pedestrian and golf cart crossing paths may be considered more appropriate as these
improvements are helpful whether there is a permanent interconnecting road or not.
2. Before construction commences an easement or some other document may be necessary
to provide legal permission for construction on the Boar's Head Sports Club property, tax
map parcel 059D2-01-00-01500. That property is held by the entity "University of
Virginia Host Properties, Inc."
3. A condition relating to traffic control during this special event is relevant. It may be
appropriate to use the VDOT Maintenance of Traffic (M.O.T.) plan for this requirement.
4. We will review existing conditions for approval of the indoor golf facility to determine
what additional conditions may be relevant for the currently proposed use.
Engineering
The following comments related to engineering have been provided by County Engineer Frank
Pohl, P.E., C.F.M. on 9/29/2017:
1. VSMP permitting will be required if LDA exceeds 10,000 s£
2. A private road plan submittal will be required. Confirm and provide existing pavement
width and slope for Golf Course Drive all the way to SR250 as part of the road plan
submittal. (Planning staff will provide clarification on this comment next week.)
VDOT
The following comments related to transportation matters have been provided by Adam Moore,
P.E., on 10/4/2017:
1. Please provide MOT (Maintenance of Traffic) plan sheet to be put on file for traffic
control.
Architectural Review Board
The following comments related to Entrance Corridor and Architectural Review Board matters
have been provided by Margaret Maliszewski on 9/27/2017:
1. The temporary connector road is not expected to have a visual impact on the Entrance
Corridor or on nearby historic resources.
Albemarle County Service Authority (ACSA)
No written review comments have been provided by ACSA as of the date of this letter. However,
at an Interdivisional meeting on 9/29/2017, Alexander Morrison, P.E., provided initial feedback
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which Community Development staff have attempted to summarize as follows (below). Please
coordinate directly with Mr. Morrison if you need clarification or explanation of the following.
1. ACSA indicated there are "quite a few concerns" with this proposal, and how this
proposal relates to separate proposed projects that are also in process of review.
Specifically, conflicts were noted between the existing water main and the proposed
grading, stormwater infrastructure, and landscaping.
2. ACSA also noted that issues with the existing water line have been identified during
recent reviews of the UVA Squash and UVA Golf site plans. ACSA expressed the
importance of reviewing these projects holistically, and noted that it may be necessary to
require a "utilities master plan" to be prepared and submitted to ACSA.
3. ACSA noted specific issues with the existing 6" water line along Berwick Drive, adding
that these issues have been previously identified, and ACSA has previously requested
revised modeling and associated data to reflect the existing 6" water line. (Previous
modeling and analysis used a 12" water line, which is incorrect.)
4. Either a partial upgrade or a full replacement of the existing water line will be necessary.
Revised / corrected modeling is necessary before ACSA can determine the location and
extent of required water line replacement.
5. ACSA also noted that no expansions or new development are to be permitted at the Boars'
Head Sports Club without this existing 6" water line being replaced along Berwick Road,
as it is now considered undersized and unable to accommodate increased demand/service.
Fire Rescue corroborated this important detail, noting that the existing Sports Club facility
is close to being "short on fire flow requirements."
6. ACSA indicated the need for the applicants to confirm the similarities or discrepancies
between the currently -proposed (temporary) road alignment and the future (unrestricted /
permanent) road alignment.
Rivanna Water and Sewer Authority (RWSA)
The following RWSA comments have been provided by Victoria Fort, P.E., on 9/27/2017:
1. RWSA has reviewed the provided materials for the Boar's Head Temporary Connector
Road (SP201700023) and does not anticipate any impact to existing or planned RWSA
facilities.
Fire/Rescue
The following comments related to Fire/Rescue have been provided by Robbie Gilmer on
9/25/2017:
1. The proposed gate will require a Knox Pad lock for emergency access when closed.
Please note that the Community Meeting was to be scheduled and conducted, in accordance with
the Community Meeting Guidelines (see attached), on or before October 5th. This stipulation was
specified in the Mandatory Pre -Application Meeting memo prepared by Mrs. Elaine Echols,
FAICP, and provided on September 15, 2017.
Potential Impacts to Road Network:
The Virginia Department of Transportation (VDOT) has noted that the applicant needs to provide a
special event Maintenance of Traffic (MOT) Plan in connection with this special use permit
amendment request. The MOT Plan is to include a "parking plan" component as well as a "traffic
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control plan" component, which should detail how the applicants or property owners will provide
traffic monitoring and traffic control assistance, especially in connection with turning motions at the
intersection of Golf Course Drive and U.S. 250 during event arrivals and departures.
VDOT indicated no objections to postponing broader transportation analysis and discussions,
including the possibility of future signalization (or other intersection improvements) at Golf Course
Drive and U.S. 250, until such time that the property owners intend to request approval(s) to
construct non -temporary, unrestricted transportation improvements.
Future Land Use and Development in Area B:
Please note that the subject property is located within "Area B," which is an area for cooperative
planning with the County of Albemarle, the University of Virginia, and the City of
Charlottesville. Area B contains land which lies at the boundaries of the University in either the
City or the County, or has otherwise been designated as part of Area B; and on which the
activities of any, or all three, of the parties might have a significant effect, as designated on the
Map. Development in these areas continues to be guided by the current City and County
Comprehensive Plan and the current University of Virginia Plan.
This three -party planning agreement takes place through the Planning & Coordination Council
(PACC). All substantial land uses, improvements, and development within Area B should be
formally presented to PACC for review and comment.
Permitting Requirements:
In addition to the requested special use permit amendment for Birdwood, please be aware of the
additional submittals and approvals that will be necessary in order to construct the proposed
temporary connector road. These requirements were specified in the Mandatory Pre -Application
Meeting memo prepared by Mrs. Elaine Echols, FAICP, and provided on September 15, 2017.
- Road Plan
- WPO Plan
- Special Lot Plat for the road right of way (after special use permit amendment approval)
Any and all future permitting requirements for the proposed non -temporary, unrestricted private
street will be identified at whatever such time the property owners intend to request approval(s) to
construct such improvements. At minimum, the future permitting requirements will include a
special use permit amendment for the Birdwood property, as well as a zoning map amendment and
site plan amendment for the Boar's Head property. Additional future submittals and approvals may
also be required by the County and/or partner agencies for the proposed non -temporary, unrestricted
private street and/or other proposed uses and improvements.
SP Conditions:
Staff are in the process of developing and finalizing recommended conditions of approval for this
proposal; the recommended conditions will involve or address the following issues:
■ Development must be in general accord with the concept plan (received 9/21/2017), with
major elements currently identified as:
- a gate (or similar physical barrier for access management); and
- pedestrian infrastructure (including sidewalks, crosswalks, and exterior lights).
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■ Temporary access (use of temporary connector road to be restricted to dates specified in
project narrative: 7/22/2018 — 8/11/2018).
■ Engineering and Fire -Rescue approval of specifications and locations of all access
management measures, including the gate (or similar physical barrier) and all associated
signage (or other informational materials).
■ Approved Maintenance of Traffic Plan (MOT Plan)
As indicated earlier in this letter, no resubmittal is necessary at this time; however, if you choose
to resubmit for any reason, please use the attached form. There is no fee for the first resubmittal.
The resubmittal date schedule is provided for your convenience. (Note: It is our understanding
that there is no intent to resubmit revised application materials prior to the Planning Commission
hearing that is tentatively scheduled for 10/31/2017.)
If for some reason, you decide not to proceed to the 10/31/2017 date, please refer to the
attachment, Action after Receipt of Comments.
Application Fees [Note — these fees have been PAIDI
The one-time application fee is as follows:
$1,076.00 = Special Use Permit — Amendment
This fee payment was made on September 28, 2017 and inadvertently credited to the wrong
application. Community Development staff are working to resolve that error and credit your
application properly, so that our records will not (incorrectly) indicate any outstanding
application fee balances.
Notification and Advertisement Fees [Note - PAID]
Prior to scheduling a public hearing with the Planning Commission, payment of the following
fees is necessary:
$408.00 = Cost for newspaper advertisement for Planning Commission public hearing
$260.00 = Cost for notification of adjoining owners (minimum $200 + actual postage/$1 per
owner after 50 adjoining owners)
$668.00 = Total amount due prior to Planning Commission public hearing
Prior to the Board of Supervisor's public hearing, payment of the newspaper advertisement for
the Board hearing is needed, as follows:
$408.00 = Additional amount due prior to Board of Supervisors public hearing
$1,076.00 = Total amount for all notifications
This fee payment was made on September 28, 2017 and inadvertently credited to the wrong
application. Community Development staff are working to resolve that error and credit your
application properly, so that our records will not (incorrectly) indicate any outstanding balances
for notification fees. Additional notification fees will not be required unless a deferral takes
place and adjoining owners need to be notified of a new date.
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Please contact me with any questions and/or requests for assistance you may have. I can be
reached at tpadalinogalbemarle.org or 434-296-5832, ext. 3088.
Sincerely,
Tim Padalino, AICP
Senior Planner
Planning Division
enc:
Resubmittal Form
Resubmittal Schedule
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DEPARTMENT OF COMMUNITY DEVELOPMENT
ACTION AFTER RECEIPT OF COMMENT LETTER
Within 30 days of the date of this letter, please do one of the following:
(1) Resubmit in response to review comments
(2) Request indefinite deferral
(3) Request that your Planning Commission public hearing date be set
(4) Withdraw your application
(1) Resubmittal in Response to Review Comments
If you plan to resubmit within 30 days, make sure that the resubmittal is on or before a
resubmittal date as published in the project review schedule. The full resubmittal schedule may
be found at www.albemarle.org in the "forms" section at the Community Development page.
Be sure to include the resubmittal form on the last page of your comment letter with your
submittal.
The application fee which you paid covers staff review of the initial submittal and one
resubmittal. Each subsequent resubmittal requires an additional fee. (See attached Fee
Schedule.)
(2) Request Indefinite Deferral
If you plan to resubmit after 30 days from the date of the comment letter, you need to request
an indefinite deferral. Please provide a written request and state your justification for
requesting the deferral. (Indefinite deferral means that you intend to resubmit/request a
public hearing be set with the Planning Commission after the 30 day period.)
(3) Request Planning Commission Public Hearing Date be Set
At this time, you may schedule a public hearing with the Planning Commission. However, we
do not advise that you go directly to public hearing if staff has identified issues in need of
resolution that can be addressed with a resubmittal.
After outstanding issues have been resolved and/or when you are ready to request a public
hearing, staff will set your public hearing date for the Planning Commission in accordance with
the Planning Commission's published schedule and as mutually agreed by you and the County.
The staff report and recommendation will be based on the latest information provided by you
with your initial submittal or resubmittal. Please remember that all resubmittals must be made
on or before a resubmittal date.
By no later than twenty-one (21) days before the Planning Commission's public hearing, a
newspaper advertisement fee and an adjoining owner notification fee must be paid. (See
attached Fee Schedule) Your comment letter will contain the actual fees you need to pay.
Payment for an additional newspaper advertisement is also required twenty-two (22) days prior
to the Board of Supervisors public hearing. These dates are provided on the attached Legal Ad
Payments for Public Hearings form.
Please be advised that, once a public hearing has been advertised, only one deferral prior to the
Planning Commission's public hearing will be allowed during the life of the application. The
only exception to this rule will be extraordinary circumstances, such as a major change in the
project proposal by the applicant or more issues identified by staff that have not previously
been brought to the applicant's attention. As always, an applicant may request deferral at the
Planning Commission meeting.
(4) Withdraw Your Application
If at any time you wish to withdraw your application, please provide your request in writing.
Failure to Respond
If we have not received a response from you within 30 days, we will contact you again. At that
time, you will be given 10 days to do one of the following: a) request withdrawal of your
application, b) request deferral of your application to a specific Planning Commission date as
mutually agreed to with staff, or c) request indefinite deferral and state your justification for
requesting the deferral. If none of these choices is made within 10 days, staff will schedule
your application for a public hearing based on the information provided with your original
submittal or the latest submittal staff received on a resubmittal date.
Fee Payment
Fees paid in cash or by check must be paid at the Community Development Intake Counter.
Make checks payable to the County of Albemarle. Do not send checks directly to the Review
Coordinator. Fees may also be paid by credit card using the secure online payment system,
accessed at http://www.albemarle.org/department.asp?department=cdd&relpage=21685.
s
FOR OFFICE USE ONLY SP # or ZMA #
Fee Amount $ Date Paid By who? Receipt # Ck# By:
Resubmittal of information for Special Use Permit or
Zoning Map Amendment 0
PROJECT NUMBER:. Sp 2v11-171 PROJECT NAME: NRD40* - 600zi il' AD -MM , GotirlE( 2& W_
❑ Resubmittal Fee is Required ❑ Per Request X Resubmittal Fee is Not Required
tk [ IKWW
Community Development Project Coordinator
�It1dN � t1
Signature Date
Name of Applicant Phone Number
Signature
FEES
Date
Resubmittal fees for Special Use Permit — original Special Use Permit fee of $1,075
First resubmission
FREE
❑ Each additional resubmission
$538
Resubmittal fees for original Special Use Permit fee of $2,150
❑ First resubmission
FREE
❑ Each additional resubmission
$1,075
Resubmittal fees for original Zoning Map Amendment fee of $2,688
❑ First resubmission
FREE
❑ Each additional resubmission
$1,344
Resubmittal fees for original Zoning Map Amendment fee of $3,763
❑ First resubmission
FREE
❑ Each additional resubmission
$1,881
❑ Deferral of scheduled public hearing at applicant's request— Add'I notice fees will be required
$194
To be paid after staff review for public notice:
Most applications for Special Use Permits and Zoning Map Amendment require at least one public bearing by the Planning Commission
and one public bearing by the Board of Supervisors. Virginia State Code requires that notice for public hearings be made by publishing
a legal advertisement in the newspaper and by mailing letters to adjacent property owners. Therefore, at least two fees for public notice
are required before a Zoning Map Amendment may be heard by the Board of Supervisors. The total fee for public notice will be
provided to the applicant after the final cost is determined and must be paid before the application is heard by a public body.
MAKE CHECKS TO COUNTY OF ALBEMARLE/PAYMENT AT COMMUNITY DEVELOPMENT COUNTER
➢ Preparing and mailing or delivering up to fifty (50) notices
$215 + actual cost of first-class postage
Y Preparing and mailing or delivering each notice after fifty (50)
$1.00 for each additional notice+ actualcost of first-class postage
➢ Legal advertisement (published twice in the newspaper for each public hearing)
Actual cost(minimum of $280 for total of 4publications)
County of Albemarle Department of Community Development
401 McIntire Road Charlottesville, VA 22902 Voice: (434) 296-5832 Fax: (434) 972-4126
1/24/17 Page i of 1
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2017 Submittal and Review Schedule
Special Use Permits and Zoning Map Amendments
Resubmittal Schedule
Resubmittal Dates
Comments to applicant
for decision on whether
to proceed to Public
Hearing
Payment Due for Public
Hearing Legal Ad
Planning
Commission Public
Hearing No sooner than*
COB Auditorium
Monday
Friday
Monday
Tuesday
Nov 07 2016
Dec 09 2016
Dec 19 2016
Jan 10
Nov 21 2016
Dec 23 2016
Jan 09
Jan 31
Dec 05 2016
Jan 06
Jan 16
Feb 07
Dec 19 2016
Jan 20
Jan 30
Feb 21
Tue Jan 03
Feb 03
Feb 13
Mar 07
Tue Jan 17
Feb 17
Feb 27
Mar 21
Feb 06
Mar 10
Mar 13
Apr 04
Tue Feb 21
Mar 24
Mar 27
Apr 18
Mar 06
Apr 07
Apr 10
May 02
Mar 20
Apr 21
May 01
May 23
Apr 03
May 05
May 22
Jun 13
Apr 17
May 19
May 22
Jun 13
May 01
Jun 02
Jun 05
Jun 27
May 15
Jun 16
Jun 19
Jul l l
Jun 05
Jul 07
Jul 17
Aug 08
Jun 19
Jul 21
Jul 31
Aug 22
Jul 03
Aug 04
Aug 14
Sep 05
Jul 17
Aug 18
Tue Sep 05
Sep 26
Aug 07
Sep 08
Sep 18
Oct 10
Aug 21
Sep 22
Oct 02
Oct 24
Tue Sep 05
Oct 06
Oct 16
Nov 07
Sep 18
Oct 20
Oct 23
Nov 14
Oct 02
Nov 03
Nov 13
Dec 05
Oct 16
Nov 17
Nov 27
Dec 19
Oct 30
Dec 01
Jan 02 2018
Jan 23 2018
Nov 13
Dec 15
Jan 08 2018
Jan 30 2018
Dec 18
Jan 19 2018
Jan 29 2018
Feb 20 2018
Tue Dec 26
Jan 26 2018
Jan 29 2018
Feb 20 2018
Tue Jan 02 2018
Feb 02 2018
Feb 12 2018
Mar 06 2018
Tue Jan 16 2018
Feb 16 2018
Feb 26 2018
Mar 20 2018
Sold italics = submittal/meeting day is different due to a holiday.
Dates with shaded background are not 2017.
2018 dates are tentative.
`Public hearing dates have been set by the Planning Commission; however, if due to unforeseen
circumstances the Planning Commission is unable to meet on this date, your project will be moved to the
closest available agenda date.
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