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Home My WebLink About1997-09-17September 17, 1997 (Regular Night Meeting) (Page 1) 000848 A regular meeting of the Board of Supervisors of Albemarle County, Virginia, was held on September 17, 1997, at 7:00 p.m., Room 241, County Office Building, McIntire Road, Charlottesville, Virginia. PRESENT: Mr. David P. Bowerman, Mrs. Charlotte Y. Humphris, Mr. Charles S. Martin, Mr. Walter F. Perkins and Mrs. Sally H. Thomas. ABSENT: Mr. Forrest R. Marshall, Jr. OFFICERS PRESENT: County Executive, Robert W. Tucker, Jr., County Attorney, Larry W. Davis, and County Planner, V. Wayne Cilimberg. Agenda Item No. 1. The meeting was called to order at 7:05 p.m., by the Chairman, Mrs. Humphris. Agenda Item No. 2. Pledge of Allegiance. Agenda Item No. 3. Moment of Silence. Agenda Item No. 4. Other Matters Not Listed on the Agenda from the PUBLIC. Mr. Michael Weber, a member of the Ivy Steering Committee, spoke regarding the Ivy Landfill, saying there are two issues at hand-- closing the landfill and safety. He distributed to the Board a copy of an article that had appeared in the Observer magazine, which addressed closing the landfill. He also suggested the Board read a book which contained analogies between the Ivy Landfill and another site. He is concerned about toxic chemicals, saying that the public was told the landfill was safe, and that they were simply being trouble makers. He believes the water is safe, but is concerned about where toxic chemicals go. The ~pump and treat" method was an attempt to clean up the site, but he thinks it is expensive. He said he has spoken with environmental consults who say that the ground water is contaminated and always will be. The County needs to slow down contamination to reduce the future impact. Mr. Dan Burke, a member of Ivy Steering Committee, said he was disap- pointed when he read the results of a Rivanna Sewer and Water Authority (RSWA) study. The public tried to warn the Board for years but were ignored. Citizens have had to identify the problems and the solutions. He believes a ~pump and treat" solution should be used to protect the water. The water will be poisoned and the Board is to blame. He said he has tried to reach the Board but received no support, including from his representative, Mrs. Thomas. It is time for the Board to assume responsibility for taking care of the problem. Mr. Bill Rockwell said he was also disappointed, but not surprised, at the RSWA results. Someone in charge must see that the landfill is closed. Mr. Jim Kaufman said that the RSWA has buried the trash, bullied the neighbors and fooled the public. He asked the Board to close the landfill and convert it to a park. The mission of the RSWA should be changed to waste recovery, recycling and reduction, not simply building another waste facility. Problems grow and continue. The Board should tell the RSWA, created by the Board and City Council, not to bury any toxic waste. Mr. Tucker said that municipal solid waste will no longer be buried at the landfill in 1998. The RSWA will soon put out bids to remove construction contaminated debris (CDD) from the landfill. A final decision will be made after reviewing the bids. Regarding the plume, remediation is being consid- ered by staff and others, to be implemented in the next few weeks. He expects an update at next week's RSWA meeting. The RSWA is changing its mission and will get out of the landfill business eventually. Agenda Item No. 5. Consent Agenda. Mr. Bowerman questioned the $68,000 designated for the Sheriff's Department, specifically the amount resulting from the replacement of depu- ties. Mr. Tucker said there had been two part-time deputies. There was a shift in the Scottsville deputies when they became full-time, and there is an amount of money related to that. Mrs. Thomas asked if that was why there was September 17, 1997 (Regular ~ht Mee~i~i 000'344 (Page 2) a negative department balanc~- ~r; ~uc~er saxd the negative balance was due to overtime worked. There was not enough money in the budget to cover the overtime. However, revenues received did offset the negative expenditures. The appropriation covers those negative expenditures and revenues which offset them. Mrs. Thomas asked if the request to upgrade the vehicle radio is covered under the appropriation. Mr. Tucker said, ~Yes." Mr. Bowerman asked why this affects the Board's budget if Scottsville is paying for the deputies. Mr. Tucker said there was an additional cost because the Board increased salaries when the pay study was implemented during the fiscal year. Mr. Melvin Breeden, Director of Finance, said the majority of the money resulted from reimbursable overtime. The original budget funded a certain amount of stipends since they are not part of the pay plan. When the new pay plan was adopted, the stipend was increased Those two factors accounted for over $50,000 of the amount overexpended. Mr. Tucker added that it was made retroactive to July 1 since the Board did not adopt the stipend increase until October, 1996. Motion was offered by Mrs. Thomas to approve items 5.1 through 5.9 and to accept the remaining items as information. Mr. Martin seconded the motion. Roll was called and the motion passed by the following vote: AYES: Mr. Martin, Mr. Perkins, Mrs. Thomas, Mr. Bowerman and Mrs. Humphris. NAYS: None. ABSENT: Mr. Marshall. Item No. 5.1. Ragged Mountain Natural Area Amended Conditions (deferred from September 3, 1997). (In a memorandum to the Board dated September 11, 1997, Mr. Tucker said, at the Board meeting on September 2, 1997, Board members requested staff to develop amendments to the original conditions recommended by the Planning Commission for compliance with the Comprehensive Plan as it relates to the Ragged Mountain Natural Area. The amendments are shown below for review and approval: (i) the trail must conform generally with the proposed plan and be approved by the Water Resources Manager, ensuring that the protection of water quality is of paramount priority. (2) the ICF and the County will continue to work with adjacent landowners to minimize adverse impacts in the development and use of trails. (3) The ICF will conduct a general survey of natural heritage resources and design trails to avoid areas with identified resources. (4) The County will work with the City of Charlottesville and the Rivanna Water & Sewer Authority, including an annual review, to ensure that thc use of the Ragged Mountain area, including trail use and fishing, does not adversely impact water quality. (5) A site plan must be approved by the Planning Commission. (6) While the ICF generally supports the prohibition of hunting and trapping of animals in the Ragged Mountain Natural Area, the County believes that there may be a need to reduce certain animal populations in order to protect the area. Any measures to control animal populations must be in collaboration with the state game biologist and/or the Department of Game and Inland Fisheries. By the above recorded vote, the Board approved the amended conditions for Ragged Mountain Natural Areas follows: The trail must conform generally with the proposed plan and be approved by the Water Resources Manager, ensuring that the protection of water quality is of paramount priority; The ICF and the County will continue to work with adjacent landowners to minimize adverse impacts in the development and use of trails; 3. The ICF will conduct a general survey of natural heritage resources and September 17, 1997 (Regular Night Meeting) (Page 3) design trails to aV0~'~!~i~ identified resources; 000345 The County will work with the City of Charlottesville and the Rivanna Water & Sewer Authority, including an annual review, to ensure that use of the Ragged Mountain area, including trail use and fishing, does not adversely impact water quality; 5. A site plan must be approved by the Planning Commission; and While the ICF generally supports the prohibition of hunting and trapping of animals in the Ragged Mountain Natural Area, the County believes that there may be a need to reduce certain animal populations in order to protect the area. Any measures to control animal populations must be in collaboration with the state game biologist and/or the Department of Game and Inland Fisheries. Item No. 5.2. Appropriation: Various Funds, $156,048.77 (Form #96080). The following programs exceeded budgeted projections for FY 1996-97 and require additional appropriations. In all cases the revenues from the program are adequate to cover the expenditures. Program CPS Prevention Grant Summer Nutrition Program Drugs Education Grant Family Literacy Grant Stony Point - 1996 Teacher Incentive Grant Woodbrook - 1996 Teacher Incentive Grant Visitor's Center Su~er School Total Amount $ 95.85 38,586.62 9,113.99 36.77 991.76 223.78 68,000.00 39,000.00 $156,048.77 Staff recommends approval of the additional appropriation totaling $156,048.77 as detailed on appropriation form #96080. By the above recorded vote, the Board approved the following Resolutions of Appropriation: FISCAL YEAR: 1996/97 NUMBER: 96080 FUND: VARIOUS PURPOSE OF APPROPRIATION: YEAR END ADJUSTMENTS EXPENDITURE COST CTR/CATEGORY DESCRIPTION AMOUNT 1155293010930000 CPS-FUND TRANSFER $95.85 SUMMER NUTRITION PROGRAM 1300263105119300 1300263105210000 1300263105271000 1300263105301210 1300263105600000 1300263105600200 1300263105600800 1300263105600900 SALARIES FICA SELF INSURED CONTRACT SERVICES MATERIALS & SUPPLIES FOOD SUPPLIES VEHICLE FUEL VEHICLE EQUIP.& SUPPLIES 10,110.57 773.45 211.46 414.62 2,413.13 23,675.99 93.00 894.40 1310761101312700 DRUG EDUCATION GRANT 9,113.99 1311763325601300 FAMILY LITERACY GRANT EDUC. & REC. SUPPLIES 36.77 1311960211601300 STONY POINT-96 TIG EDUC. & REC. SUPPLIES 991.76 1312060212601300 WOODBROOK-96 TIG EDUC. & REC. SUPPLIES 223.78 VISITOR'S CENTER 000346 September 17, 1997 (Regular Night Mee~ing) (Page 4) 1980072050910024 L0~ PA~T~' 1980072050920024 INTEREST 29,000.00 39,000.00 1331061120119400 1331061120134100 1331061120420110 SUMMER SCHOOL FI/ND SALARIES-AFTER SCHOOL P/T WAGES-TEACHER AIDE TRANSPORTATION TOTAL 12,000.00 17,000.00 10,000.00 $156,048.77 REVEAUJE DESCRIPTION AMOUNT 2155251000510100 2300216000161204 2300233000330230 2310724000240233 2311751000510100 2311951000510100 2312051000510100 2980015000150229 2331016000161222 CPS FUND BALANCE CAFETERIA SALES USDA SUMMER PROGRiLM-CITY DRUG EDUCATION GRANT FAMILY LITERACY FUND BALANCE STONY POINT-96 TIG FUND BALANCE WOODBROOK-96 TIG FUND BALANCE VISITOR'S CENTER-RENT SUMMER SCHOOL-TUITION TOTAL $95.85 13,122.50 25,464.12 9,113.99 36.77 991.76 223.78 68,000.00 39,000.00 $156,048.77 Item No. 5.3. Appropriation: FY 1996/97 Year End Adjustments - General and School Funds, $170,400 (Form %96085) . The following over-expenditures were incurred in FY 96/97: Department County Attorney Explanation Special litigation related to reversion. Amount $ 43,925.72 Registrar Salary supplement for assistant resulting from registrar's extended absence. 674.19 Sheriff Approximately $27,000 of this amount results 68,119.74 from overtime associated with private security for which the County receives reimbursement. Revenues from this source exceeded the expenditures by $12,000. The remaining amount resulted from the replace- ment of Deputies. Contributions Increase cost related to the free decal and tax credit provided to volunteer fire and rescue members. 8,787.47 Charges incurred from District Home. 5,538.22 Under projection of tax exemptions related to the Tax Relief Program for the Elderly and Handicapped. 1,558.57 Education Attendance and Health salaries exceeded budget. 5,873.10 Facility Maintenance exceeded budget projections. 33,740.06 Ail of the above over-expenditures can be covered within FY 96/97 revenues. Staff recommends approval of the additional appropriations totaling $170,400 as detailed on appropriation form #96085. By the above recorded vote, the Board adopted the following Resolution of Appropriation: FISCAL YEAR: 1996/97 NUMBER: 96085 FUND: GENERAL/SCHOOL PURPOSE OF APPROPRIATION: FUNDING FOR FY 96/97 OVER EXPENDITURES. EXPENDITURE COST CTR/CATEGORY DESCRIPTION AMOUNT 005347 September 17, (Page 5) 1997 (Regular Night Meeting) 1100012040300203 1100013020110000 1100031020110000 1100031020129900 1100039000561405 1100059000563000 1100059000579100 coUNTY REGISTRAR SHERIFF SHERIFF CONTRIBUTIONS CONTRIBUTIONS CONTRIBUTIONS SPECIAL LITIGATION $44, WAGES WAGES 42, O/T REIMBURSABLE 27 FIRE/RESCUE CREDITS 8 DISTRICT HOME 6 TAX RELIEF 2 000.00 700.00 000.00 000.00 800.00 000.00 000.00 1211262230113200 SCHOOLS-ATT/HEALTH WAGES 5 900.00 1243362420331200 SCHOOLS-FAC MAINT MAINTENANCE 34,000.00 TOTAL $170,400.00 REVENUE DESCRIPTION AMOUNT 2100051000510100 GENERAL FUND BALANCE $130,500.00 2200051000510100 SCHOOL FI/ND BALANCE 39,900.00 TOTAL $170,400.00 Item No. 5.4. Appropriation: Comprehensive Community Corrections Act Grant, $424,507 (Form #97006). The County of Albemarle serves as fiscal agent for the Jefferson Area Community Criminal Justice Board (CCJB). In that capacity, the County receives and appropriates funds awarded to the CCJB by the Department of Criminal Justice Services (DCJS). The County contracts with community agencies to provide the services stipulated in the grant. For FY 97/98, DCJS awarded $424,507.00 to the CCJB to be allocated as follows: Offender Aid and Restoration for pretrial and community corrections services at the Albemarle-Charlottesville Regional Jail and community corrections services at the Central Virginia Regional Jail $311,469.00 Central Virginia Regional Jail for pretrial services 32,508.00 Region Ten Community Services Board for the Mohr House, a Public Inebriate Center 78,530.00 Community Criminal Justice Board for office expenses 2,000.00 Staff recommends approval of appropriation #97006 in the amount of $424,507. By the above shown vote, the Board adopted the following Resolution of Appropriation: FISCAL YEAR: 1997/98 NUMBER: 97006 FUND: CRIMINAL JUSTICE GRANT PURPOSE OF APPROPRIATION: FUNDING FOR 97/98 COMPREHENSIVE COMMUNITY CORRECTIONS GRANT. EXPENDITURE COST CTR/CATEGORY DESCRIPTION AMOUNT 1152029406566120 OAR $311,469.00 1152029406566140 CENTRAL VIRGINIA JAIL 32,508.00 1152029406566150 REGION TEN 78,530.00 1152029406562500 TJ PLANNING DISTRICT 2,000.00 TOTAL $424,507.00 REVENUE DESCRIPTION AMOUNT 2152024000240440 COMPREHENSIVE COMMUNITY CORRECTIONS $424,507.00 TOTAL $424,507.00 Item No. 5.5. Appropriation: Education, $118,296.70 (Form #97013). At its meeting on August 11, 1997, the School Board approved appropria- 000348 September 17, 1997 (Regular Night Meeting) (Page 6) tion for the Summer Nutrition D~6~a~ S~a~e Truancy Funds and the Monticello High School Assistant Principal. Appropriation of $45,084.70 for the Summer Nutrition Program. Charlottesville City Parks & Recreation Department contracts with the Albemarle County School Food Service Department to provide lunches for their summer nutrition program. This contract with Charlottesville Parks & Recreation provides Albemarle County Schools with a potential revenue source and close to year-round employment of some food service employees. Charlottesville City benefits through receiving high quality, good food prepared specifically for young children. To accurately track the total expenses and revenues generated by this program, a separate fund code has been established. This will prevent the possibility of co-mingling of National School Lunch Program and non- school lunch monies. Appropriation of $7,838.00 in State Truancy Funds. Truancy funding from the State became available during FY 96-97 and Walton Middle School was the only Albemarle County School to qualify. This funding is broadly targeted at truancy issues and allows each school to design a program to reduce truancy. During FY 96-97 Walton used these funds to pay for teaching assistant time to work with children experiencing attendance issues. Funding for this program will be continued for FY 97-98. Re-appropriation of $65,374.00 for Monticello High School Assistant Principal. During its March 10, 1997 meeting, the School Board approved the hiring of an assistant principal for Monticello High School. Since this approval was not made during a budget work session and was done follow- ing the publication of the School Board's Proposed Budget, it was not included as part of the adopted budget. Funding for this position, as discussed by the Board on March 10, 1997, was to come from fund balance. Due to administrative reappointments approved by the Board, funds were also needed in the Salaries-Principal line item as well as in the Assistant Principal line item. Staff recommends approval of the appropriations as detailed on form #97013. By the above shown vote, the Board adopted the following Resolution of Appropriation: FISCAL YEAR: 1997/98 NUMBER: 97013 FUND: SCHOOL PURPOSE OF APPROPRIATION: FUNDING FOR SLIMMER NUTRITION PROGRAM, STATE TRUAi~CY FUNDS AND ASSISTANT PRINCIPAL AT MONTICELLO HIGH SCHOOL. EXPENDITURE COST CTR/CATEGORY DESCRIPTION AMOUNT 1300263105301210 1300263105271000 1300263105600900 1300263105210000 1300263105600000 1300263105139300 1300263105600200 CONTRACT SERVICES SELF INSURED VEHICLE & EQUIP. SUPPLIES FICA MATERIALS & SUPPLIES PT/WAGES-FOOD SERVICE FOOD SUPPLIES $75.00 215.00 400.00 994.50 1,000.00 13,000.00 29,400.20 1225461101114100 1225461101210000 SALARIES-TEACHER AIDE FICA 7,281.00 557.00 1225461101112600 1225461101112700 1225461101210000 1225461101221000 1225461101231000 1225461101232000 1225461101241000 SALARIES-PRINCIPAL SALARIES -ASST. PRINCIPAL FICA VRS HEALTH INSURAlqCE DENTAL INSURANCE GROUP LIFE INSURANCE TOTAL 1,147.00 51,683.00 3,954.00 6,347.00 2,000.00 63.00 180.00 $118,296.70 000349 September 17, 1997 (Regular Night Meeting) (Page 7) REVEAR3E DESCRIPTION AMOUNT 2300215000150101 INTEREST ON BANK DEPOSITS $700.00 2300216000161204 SCHOOL CAFETERIA SALES 44,384.70 2200024000240604 TRUANCY 7,838.00 2200051000510100 SCHOOL FUND BALANCE 65,374.00 TOTAL $118,296.70 Item No. 5.6. Appropriation: Criminal Justice Planner Grant 98-B9168, $68,480.50 (Form #97015). Grant funds are being requested to fund a criminal justice planner for the Jefferson Are Community Criminal Justice Board (CCJB) serving the nine participating localities under the Community Corrections Options Program. This grant has been approved for a second year. This position will collect data, assess criminal justice needs in the nine-county area and assist the CCJB in developing a strategic plan for community criminal justice services. Although the position is housed and supervised at the planning district, the position serves as staff to the CCJB. Project Director for the grant is Jim Camblos, Commonwealth Attorney. The criminal justice planner will be funded by a $45,892 Department of Criminal Justice Services (DCJS) grant and $15,455 in local match for a total of $61,347. The local match will be provided by the nine participating localities. The County of Albemarle's match is being funded by current budgeted expenditures. Revenues for the FY 1996-97 year exceeded expenditures by $7,133.50. The excess will be refunded to the DCJS. Staff recommends approval of appropriation #97015 in the amount of $68,480.50. By the above recorded vote, the Board adopted the following Resolution of Appropriation: FISCAL YEAR: 1997/98 NUMBER: 97015 FI/ND: GRANT PURPOSE OF APPROPRIATION: FUNDING FOR DCJS CRIMINAL PLANNER GRANT. EXPENDITURE COST CTR/CATEGORY DESCRIPTION AMOUNT 1152029409300000 PURCHASED SERVICES $61,347.00 1152029409580300 REFUNDS 7,133.50 TOTAL $68,480.50 REVENUE DESCRIPTION AMOUNT 2152019000190207 2152019000190216 2152019000190217 2152019000190218 2152019000190221 2152033000330408 2152051000512004 CITY OF CHARLOTTESVILLE CENTRAL VA. REGIONAL JAIL COUNTY OF GOOCHLAND COUNTY OF NELSON T J PLANNING DISTRICT DCJS GI~Z~NT TRANSFER FROM G/F TOTAL $3,865.00 6,180.00 1,030.00 515.00 7,133.50 45,892.00 3,865.00 $68,480.50 Item No. 5.7. Appropriation: Various Funds, $12,617,936.74 (Forms #97014, 97016, 97017) . A preliminary review of the County's four major funds shows the follow- ing results from FY 96/97 operations. Also included below are actions which have been taken since July 1, 1997, and current requests being made at this time. General Fund Projected Fund Balance based on FY 96/97 Budget Actual Revenues to Budget Variance Actual Expenditures to Budget Variance Preliminary Fund Balance @ 6/30/97 $ 14,428,381 622,446 + 1,181,860 + $ 16,232,687 September 17, 1997 (Regular Night Meeting) (Page 8) Actions approved for FY 97/98: Budgeted Fund Balance Appropriation for Avon Connector Road Appropriation for Planning Study Remaining Fund Balance Current Requests: Reappropriations (Attachment ~1/ Appropriation ~97016) Request for Carry-Over Funds (Attachment #2/Appropriation #97017) Remaining Fund Balance Schools Projected Fund Balance based on FY 96/97 Budget Actual Revenues to Budget Variance Actual Expenditures to Budget Variance Preliminary Fund Balance @ 6/30/97 000850 770,687 - 627,221 - 150,000 - $ 14,684,779 219,555 - 370,440 - $ 14,094,784 $ 190,000 305,619 + 410,346 + $ 905,965 Actions approved for FY 97/98: Budgeted Fund Balance Monticello High School - Assistant Principal Remaining Fund Balance Current Request: Reappropriation for Training (Attachment %1/ Appropriation #97016) Remaining Fund Balance Capital Improvements - General Projected Fund Balance based on FY 96/97 Budget Actual Revenues to Budget Variance Actual Expenditures to Budget Variance Preliminary Fund Balance @ 6/30/97 Actions approved for FY 97/98: Budgeted Fund Balance Appropriation for Avon Connector Road Appropriation for Juvenile Detention Study Remaining Balance Current Request: Reappropriation for on-going projects (Appropriation #97014) Remaining Fund Balance Capital Improvements - School Projected Fund Balance based on FY 96/97 Budget Actual Revenues to Budget Variance Actual Expenditures to Budget Variance Preliminary Fund Balance @ 6/30/97 Actions approved for FY 97/98: Budgeted Fund Balance Remaining Fund Balance Current Request: Reappropriation for on-going projects (Appropriation #97014) Remaining Fund Balance Storm Water Fund $ 75,000 65,374 $ 765,591 $ 4,000 $ 761,591 $ $ $ $ 88,468 137,933 - 4,353,666 + 4,304,201 318,000 281,079 2,593 3,702,529 3.639,713 62,816 385,476 388,875 + 7,014,685 + 7,789,036 100,000 7,689,036 7,014,633 674,403 Reappropriation for on-going projects $ 1,081,940 September 17, 1997 (Regular Night Meeting) (Page 9) 000:351 Staff recommends approval of the appropriations detailed on the attached appropriations forms #97014, #97016 and #97017 totaling $12,617,936.74. By the above recorded vote, the Board adopted the following Resolution of Appropriation: FISCAL YEAR: 1997/98 ~ER: 97014 FUND: CAPITAL PURPOSE OF APPROPRIATION: EXPENDITURE COST CTR/CATEGORY 1900041022800955 1900060100800665 1900060100800679 1900060100950042 1900060100950087 1900060202312350 1900060202312375 1900060202800200 1900060202999999 1900060203312350 1900060203800200 1900060203800605 1900060203999999 1900060210800605 1900060210800901 1900060210800949 1900060211312350 1900060211800901 1900060212312350 1900060212312375 1900060212800200 1900060212800901 1900060212999999 1900060213800901 1900060214312375 1900060214800605 19'00060214800901 1900060215800952 1900060251800949 1900060252800605 1900060255800200 1900060301312350 1900060301312375 1900060301800605 1900060301800903 1900060302800200 1900060302800605 1900060302800903 1900060304312375 1900060304580000 1900060304800605 1900060304950074 1900060410800605 1900060410800665 1900060510800901 1900061101800700 1900062190800700 1900062420800663 1900062420800672 1900062420800673 1900062420800685 1900062420800949 REAPPROPRIATION OF SCHOOL AND GENERAL CAPITAL IMPROVEMENT FUNDS AND STORMWATER FUNDS. DESCRIPTION AMOUNT ROAD CONSTRUCTION ADA STRUCTURAL TECHNOLOGY LABS UNDERGROUND TANKS ENERGY MANAGEMENT ENG./PLANNING CONCRETE/STEEL TEST FURNITURE & FIXTURE CONTINGENCY FI/NDS ENG./PLANNING FURNITURE & FIXTURE CONSTRUCTION CONTINGENCY FUATDS CONSTRUCTION BLDG. RENOVATIONS MAINT. PROJECTS ENG./PLANNING BLDG. RENOVATIONS ENG./PLANNING CONCRETE/STEEL TEST FURNITURE & FIXTURE BUILDING RENOVATION CONTINGENCY FI/NDS BLDG. RENOVATIONS CONCRETE/STEEL TEST CONSTRUCTION BLDG. RENOVATIONS GUARDRAILS MAINT. PROJECTS CONSTRUCTION FURNITURE & FIXTURE ENG./PLAi~NING CONCRETE/STEEL TEST CONSTRUCTION ASBESTOS REMOVAL FURNITURE & FIXTURE CONSTRUCTION ASBESTOS REMOVAL CONCRETE/STEEL TEST MISC EXPENSES CONSTRUCTION RECREATION FACILITI CONSTRUCTION ADA STRUCTURAL BLDG. RENOVATIONS ADP EQUIPMENT ADP EQUIPMENT CARPET REPLACEMENT CHILLERS HVAC IMPROVEMENTS VDOT-LAMBS ROAD MAINT. PROJECTS $475,986 73 10,549 34 20,379 85 1,467 45 4,321 35 412 94 4291 78 50 000 00 1765 95 11658 64 30 000 00 11513 66 42 788 41 1.200 00 24.694 71 3 076.00 358 88 161,113 83 5,778 64 318 14 47,367 78 153,505 18 83,132 61 20,971 48 606.30 1,984.52 505.30 367.00 2,390.35 174,835.33 4,328.94 839.27 500.00 61,074.74 1,300.85 39,955.76 97,830.85 909.45 5 375.99 30.298.18 4,110 817.57 275 000.00 1.423.25 14 000.00 21 091.65 679 341.67 4~427.16 436.02 21,699.47 17,739.83 2,032.07 348,239.82 AVON STREET SCHOOL BOARD SCHOOL BOARD SCHOOL BOARD SCHOOL BOARD BROWNSVILLE BROWNSVILLE BROWNSVILLE BROWNSVILLE CROZET ELEM. CROZET ELEM. CROZET ELEM. CROZET ELEM. STONE ROBINSON STONE ROBINSON STONE ROBINSON STONY POINT STONY POINT WOODBROOK WOODBROOK WOODBROOK WOODBROOK WOODBROOK YANCEY ELEM CALE ELEM CALE ELEM CALE ELEM AGNOR- HURT BURLEY MIDDLE HENLEY MIDDLE SUTHERLAND ALBEMARLE ALBEMARLE ALBEMARLE ALBEMARLE W ALBEMARLE W ALBEMARLE W ALBEMARLE MONTI CELLO MONT I CELLO MONT I CELLO MONTI CELLO C.A.T.E.C C.A.T.E.C VEHICLE MAINT CLASS/INST ADM. - TECH FACILITY MAINT FACILITY MAINT FACILITY MAINT FACILITY MAINT FACILITY MAINT TOTAL SCHOOL CIP 7,086,004.69 1901012140950004 1901012200800700 1901031010950005 FINANCE ASSESSMENT SYSTEM 184,423.21 INFO. SERVICE ADP EQUIPMENT 17,809.07 POLICE DEPT SATELLITE RECEIVERS 21,526.05 September 17, (Page 10) 1997 (Regular Night Meeting) 1901031040800650 1901032010800510 1901032010800523 1901032010950092 1901041000800960 1901041000800961 1901041000800962 1901041000800963 1901041000800964 1901041000950011 1901041000950022 1901041000950035 1901041000950039 1901041000950059 1901041000950072 1901041000950073 1901041000950090 1901041000950091 1901041020950024 1901041020950051 1901041020950081 1901043100580411 1901043100800665 1901043100800666 1901043100800901 1901071000800664 1901071000800665 1901071000800668 1901071000800949 1901071000800986 1901071000950009 1901071000950015 1901071000950016 1901071000950018 1901071000950019 1901071000950025 1901071000950026 1901071000950028 1901071000950029 1901071000950033 1901071000950034 1901071000950044 1901071000950045 1901071000950047 1901071000950074 1901071002800650 1901073020800949 1901073020950076 1901081010950001 1901081010950002 1901093010930004 EOC-OPERATION FIRE DEPT FIRE DEPT FIRE DEPT ENGINEERING ENGINEERING ENGINEERING ENGINEERING ENGINEERING ENGINEERING ENGINEERING ENGINEERING ENGINEERING ENGINEERING ENGINEERING ENGINEERING ENGINEERING ENGINEERING STREET IMP STREET IMP STREET IMP COUNTY OFF BLDG COUNTY OFF BLDG COUNTY OFF BLDG COUNTY OFF BLDG PARKS & REC PARKS & REC PARKS & REC PARKS & REC PARKS & REC PARKS & REC PARKS & REC PARKS & REC PARKS & REC PARKS & REC PARKS & REC PARKS & REC PARKS & REC PARKS & REC PARKS & REC PARKS & REC PARKS & REC PARKS & REC PARKS & REC PARKS & REC TOWE PARK LIBRARIES LIBRARIES PLANNING PLANNING TRANSFERS TOTAL GENERAL CIP BUILDINGS-CONST. SERVICE VEHICLES FIRE PUMPER-REPL FIRE HOUSE STREET LIGHTS ST. LTS.HYDRAU./COM ST.LTS. HYD/GEORG. ST LTS-WHITEWOOD/GE ST LTS-GEO/COMM HYDR. ROAD SIDEWALK ASPHALT PATH-GEO NORTH BERKSHIRE MEADOWCREEK PARKW KEENE LANDFILL PARK ROAD EXTENSION SIDEWALK-FIFTH ST IVY ROAD BAR. RD SIDEWALK LANDSCAPING-29 N AVON ST/RT 20 REVENIIE SHARING RDS A.D.A. COMPLIANCE ADA STRUCTURAL FACILITY MAINT. BLDG. RENOVATIONS SECURITY SYSTEMS ADA STRUCTURAL ADA-SCHOOLS MAINT. PROJECTS PLAYGROUND IMPROV. SCOTTSV COMM. CTR WALTON TENNIS CTS CALE BASKETBALL CT WHITEWOOD ROAD JOUETT TENNIS CTS GREER RECREATION RIVANNA GREENWAY RED HILL RECREATION WARREN FERRY WALNUT CREEK TOWE PARK ATHLETIC FIELD STUD DIXIE LEAGUE FIELD BEAVER CREEK PARK RECREATION FACILITI BUILDINGS-CONSTR. MAINTENANCE PROJ. N. BRANCH LIBRARY HYD./RIO BIKE PATH OLD BROOK-SIDEWALK TRS. TO SCH CIP-AVO 339 978 90 3.496 00 250 000 00 648~638 46 40 000 00 16 000 00 16 000 00 12 000 00 16 000.00 32 978.30 13 000.00 3 800.00 28 584.61 170 588.35 41 000.00 78 000.00 51 667.00 11 000.00 179 945.12 27 377.34 204 914.90 65 940.81 88 144.05 120 114.89 4 731.48 8 196.50 238 905.37 95 857.58 14 854.80 27 388.15 54 353.21 12 400 00 2 359 00 30,000 00 12,400 00 3,512 02 100,000 00 14,684.48 20,000.00 75,000.00 143,144.00 20,000.00 36,000.00 765.40 43,851 97 18,334 70 66,675 39 4,223 10 43,000 00 1,011 35 71,371.94 3,845,947 50 1910041000800975 1910041000950093 1910041035312400 1910041035800975 1910041036312400 1910041036360000 1910041036800750 1910041036800975 1910041039800975 1910041041800975 1910041043800975 1910041049800975 1910041050800975 1910041053800975 1910041054800975 ENGINEERING ENGINEERING FOUR SEASONS FOUR SEASONS BIRNAM/WYNRIDGE BIRNAM/WYNRIDGE BIRNAM/WYNRIDGE BIRNAM/WYNRIDGE LICKINGHOLE LYNCHBURG FOUR SEASONS WOODBROOK WINDHAM/JARMJIN PEYTON DRIVE RICKY ROAD STORM WATER DRAINAGE STUDY/PLAN PROF. SER. ENG. STORM WATER PROF. SER. ENG. ADVERTISING PURCHASE OF LAND STORM WATER STORM WATER STORM WATER STORM WATER STORM WATER STORM WATER STORM WATER STORM WATER 99,000.00 231,660.86 12,164.54 75,053.70 1,546.45 300.00 3,000.00 85,785.98 204,510.42 17,500 00 20,000 00 53,000 00 82,075 60 156,447 00 39,895.00 TOTAL STORMWATER 1.081.939.55 GRAND TOTAL $12,013,891.74 September 17, 1997 (Regular Night Meeting) (Page 11) 000353 REVENUE DESCRIPTION AMOUNT 2900051000510100 TRANSFERS APP. FROM FUND BAL. $7,014,632.75 2900051000512031 TRANSFERS TRS. FROM G/F CIP 71,371.94 TOTAL SCHOOL CIP 7,086,004.69 2901018000189916 2901024000240231 2901024000240430 2901051000510100 2910051000510100 MISC CHAMBER OF COM./29N 18,000.00 CATEGORICAL AID DEPT.OF TRANSPORT. 144,000.00 CATEGORICAL AID 250E LANDSCAPING 44,234.00 TRANSFERS APP. FROM FUND BAL. 3,639,713.50 TOTAL GENERAL CIP STORMWATER APP. FROM FUND BAL. 3,845,947.50 1,081,939.55 FISCAL YEAR: 1997/98 197JMBER: 97016 FUND: GENERAL/SCHOOL PURPOSE OF APPROPRIATION: REAPPROPRIATION REQUEST FOR INCOMPLETE FY 96/97 PROJECTS. EXPENDITURE COST CTR/CATEGORY DESCRIPTION AMOUNT 1100011010800201 BOARD OF SUPV FURNITURE & FIXTURE 1100011010800610 BOARD OF SUPV RENOVATIONS 1100012040800700 COUNTY ATTORNEY ADP EQUIPMENT 1100012141800700 FINANCE ADP EQUIPMENT 1100021060800101 CLERK-CIR. CT. MAC & EQUIP 1100032011311000 FIRE/RESCUE HEALTH SERVICES 1100032011331601 FIRE/RESCUE R&M-RADIOS 1100032011601100 FIRE/RESCUE UNIFORMS 1100039000561405 CONTRIBUTIONS SPCA 1100041000312700 ENGINEERING PROF SERVICES 1100042040390001 SOLID WASTE KEENE LAI~DFILL 1100042040390010 SOLID WASTE CURBSIDE RECYCLING 1100042040510430 SOLID WASTE TIPPING FEES 1100043002331200 STAFF SERVICES R&M-BLDG 1100043002800201 STAFF SERVICES FURNITURE & FIXTURE 1100043003600500 STAFF SERVICES JANITORIAL SUPPLIES 1100053013800200 VPA FURNITURE & FIXTURE 1100081010130000 PLANNING P/T WAGES 1100081010312700 PLAIFNING PROF SERVICES 1100081010350000 PLANI~ING PRINTING 1100081010800100 PLANNING MAC & EQUIP 1100081017331100 PLAi~NING-E911 R&M-OFFICE 1100081017350000 PLANNING-Egll PRINTING 1100081017550400 PLANNING-E911 TRAVEL-EDUCATION 1100081040800901 ZONING RENOVATIONS 1211461311312390 EDUCATION TRAINING TOTAL $2,600.00 7,600.00 300.00 20,900.00 11,970.00 900 00 400 00 5,135 00 2,440 00 300 00 17,000 00 2,400 00 9,500 00 63,900 00 10,600 00 400 00 900 00 2 320 00 18 000 00 12 000 00 15 790 00 6 200 00 2 000 00 1 500 00 4 500 00 4,000 00 $223,555 00 REVENUE DESCRIPTION AMOUNT 1100051000510100 GENERAL FUND BALANCE $219,555.00 2200051000510100 SCHOOL FI/ND BALANCE 4,000.00 TOTAL $223,555.00 FISCAL YEAR: 1997/98 NUMBER: 97017 FUND: GENERAL/SCHOOL PURPOSE OF APPROPRIATION: REQUEST FOR FY 96/97. USE OF CARRYOVER FUNDS FROM EXPENDITURE COST CTR/CATEGORY DESCRIPTION AMOUNT 1100013020540200 REGISTRAR LEASE/RENT $750.00 1100013020800100 REGISTRAR MAC & EQUIP 15,825.00 1100013020800200 REGISTRAR FURNITURE & FIXTURE 680.00 1100021010130000 CIRCUIT COURT P/T WAGES 3,000.00 1100021010601200 CIRCUIT COURT BOOKS 1,000.00 September 17, (Page 12) 1997 (Regular Night Meeting) 000354 1100021010800101 1100021020580000 1100021020580100 1100021020601200 1100021060120000 1100021060130000 1100021060332100 1100021060350200 1100021060800101 1100021060800201 1100022010800101 1100031012930210 1100031013120000 1100031013310000 1100031013800100 1100031013800100 1100031013800200 1100031013800200 1100031013800311 1100031020800301 1100032011800100 1100032011800520 1100041000130000 1100041000312700 1100041000550400 1100041000800701 1100041000800710 1100041021332300 1100042040120000 1100042040510430 1100053013110000 1100053013571700 1100053013571700 1100053013110000 1100053013800501 1100081010520300 1100081010800100 1100081010800200 1100081010800901 1100081017520300 1100081017800201 1100081030320000 1100081040800501 1100081040800300 1100081040800700 1100081040601200 1100081040800901 1100083000130000 CIRCUIT COURT GEN'L DIST CT GEN'L DIST CT GEN'L DIST CT CLERK-CIR CT CLERK-CIR CT CLERK-CIR CT CLERK-CIR CT CLERK-CIR CT CLERK-CIR CT COMM. ATTORNEY POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE SHERIFF FIRE/RESCUE FIRE/RESCUE ENGINEERING ENGINEERING ENGINEERING ENGINEERING ENGINEERING STREET SIGNS SOLID WASTE SOLID WASTE VPA VPA VPA VPA VPA PLANNING PLA1TNING PLAI~NING PLANNING PLA1TNING-E911 PLA1TNING-E911 HOUSING ZONING ZONING ZONING ZONING ZONING EXTENSION SER MAC & EQUIP MISC EXP DUES & MEMBERSHIPS BOOKS & SUBS O/T WAGES P/T WAGES MAINT CONTRACTS BINDING MAC & EQUIP FURNITURE & FIXTURE MAC & EQUIP-REPL GRANT MATCHES O/T WAGES PROF SER A/V TP~AINING EQUIP EVIDENCE EQUIP COMPUTER TABLES SECRETARIAL FURNITU RADAR UNITS COMM. EQUIP MAC & EQUIP HAZARDOUS MAT'L EQU P/T WAGES PROF. SER. TRAVEL-EDUC ADP EQUIP-REPL SOFTWARE SIGN REPLACEMENT O/T WAGES TIPPING FEES TEMP. SOCIAL WORKER TEMP FOSTER CARE AI TEMP ILP WORKER TEMP FOSTER CARE AI VEHICLE-REPL TELECOMMUNICATIONS MAC & EQUIP FURNITLrRE & FIXTURE RENOVATIONS TELECOMMUNICATIONS FURNITURE & FIXTURE TEMP HELP VEHICLE-REPL COMM. EQUIP ADP-EQUIP CODE BOOKS RENOVATIONS P/T WAGES TOTAL 500 760 75 2,000 540 7,090 9,790 1,000 6,000 4,000 900 11 390 11 002 10 500 5 100 2 000 6 500 8 000 4 650 8 680 24 950 4 000 10 000 55 000 2 800 7 500 500 8,700 8,000 24,000 11,440 2,609 11,100 20,100 15,000 1,230 350 1,050 750 465 300 9,729 19,500 2,300 7,900 750 4,700 4,035 $380,490 O0 O0 O0 O0 O0 O0 O0 O0 O0 O0 O0 .00 .00 .00 .00 .00 .00 .00 .00 .00 O0 O0 O0 O0 O0 O0 O0 O0 O0 O0 O0 O0 O0 O0 O0 O0 O0 O0 O0 O0 O0 O0 O0 O0 O0 O0 O0 .00 O0 REVENUE DESCRIPTION AMOUNT 2100051000510100 GENERAL FUND BALAlqCE $370,440.00 2100033000330022 SOCIAL SERVICES-FEDERAL 10,050.00 TOTAL $380,490.00 Item No. 5.8. Adopt Resolution authorizing the Fire and Rescue Division to file an application for a Dry Hydrant Grant. By the above shown vote, the Board adopted the following resolution: WHEREAS, the County of Albemarle Fire and Rescue Division is seeking funding for a Dry Hydrant grant to be administered jointly by the Virginia Department of Fire Programs and the Department of Forestry; and WHEREAS, the grant would enable installation of a Dry Hydrant at Chris Greene Lake in Albemarle County for the purpose of providing water to extin- guish fires at that property. NOW THEREFORE, BE IT RESOLVED that the Board of Supervisors of Albemarle County, Virginia, hereby authorizes the filing of an application for the above-described grant and authorizes the Fire and Rescue Division to receive September 17, 1997 (Regular Night Meeting) (Page 13) 000355 such grant funds for this purpose and perform all acts in connection with the application as may be required. Item No. 5.9. Proclamation proclaiming September 27, 1997 as Albemarle County Farm Tour Day. By the above shown vote, the Board adopted the following proclamation: WHEREAS, ALBEMARLE COUNTY FARM TOUR DAY September 27, 1997 the Comprehensive Plan gives highest priority to agriculture and forestry as land uses in the Rural Area; and WHEREAS, the citizens of Albemarle County in the 1994 Albemarle County Planning Needs Survey rated ~preserving natural resources and open space" and "preserving farmland and forested land" as the fourth and fifth most important planning priorities for the County; and WHEREAS, agriculture and forestry contribute significantly to the regional economy by enhancing the scenic and historic landscape that brings employers and tourists to the area; and WHEREAS, agriculture and forestry also boost the County's economy through market sales, employment, support activities; and WHEREAS, Albemarle County is among the top 25 counties in Virginia in terms of the market value of agricultural products sold; and WHEREAS, maintaining land agriculture and forestry use enables the County to grow at a measured and deliberate pace, giving the County time to plan for services; and WHEREAS, the Board-appointed Agricultural and Forestal Industries Support Committee recommended that educational programs be developed to improve the public's general understanding of agriculture and promote the community's appreciation of its rural areas; and WHEREAS, the future of agriculture and forestry in Albemarle County depends on the actions of the farm and forest owners and the support of elected officials and citizens; NOW, THEREFORE, I, Charlotte Y. Humphris, Chairman, on behalf of the Albemarle Board of County Supervisors, do hereby proclaim SEPTEMBER 27, 1997 as: ALBEMARLE COUNTY FARM TOUR DAY and commend the Albemarle County Farm Bureau and the Piedm- ont Environmental Council for their efforts in educating the citizens about the importance of Virginia's number one industry--agriculture, forestry and conservation--to our community. Item No. 5.10. Final construction coSts on the Monticello High School; Avon Street Connector Road information and FY 1997/1998 to FY 1999/2002 Operating costs, was received for information. Item No. 5.11. Status update on FY 1997-98 Capital Improvements Plan Projects, was received for information. Item No. 5.12. 1997 Statement of Assessed Values for Local Tax Purposes for Railroads and Interstate Pipeline Transmission Companies, was received for information. Item No. 5.13. Copy of letter dated August 25, 1997, from the Depart- ment of Education to Dr. Kevin C. Castner, Superintendent, providing notice September 17, 1997 (Regular Night Meeting) (Page 14) 00035G that an application for support under Title I of the Improving America's Schools Act of 1994, as amended by Public law 103-382 for school year 1997-98, has been approved, was received for information. Item No. 5.14. Memorandum dated August 26, 1997, from Mr. Melvin A. Breeden, Director of Finance, providing notice that the County's current pay and position plan meets the requirements of the State Compensation Board, was received for information. Item No. 5.15. Copy of Planning Commission minutes for August 19, August 26 and September 2, 1997, was received for information. Item No. 5.16. Copy of minutes of the Board of Directors of the Albe- marle County Service Authority for a regular meeting held on July 17, 1997, and a special meeting held on July 29, 1997, was received for information. Item No. 5.17. Copy of minutes of the Albemarle-Charlottesville Regional Jail Authority for a special meeting held on June 30, 1997, and regular meeting of July 10, 1997, were received for information. Item No. 5.18. Memorandum dated September 11, 1997, from Mr. Bill Mawyer, Director of Engineering & Public Works, re: Trees for Route 29 Project, was received for information. Item No. 5.19. Letter dated September 15, 1997, from Mr. B. Keith Fowler, Senior Environmental Engineer, Department of Environmen- tal Quality, to the Honorable Charlotte Y. Humphris, Chairman, re: Reissuance of VPDES Permit No. VA0076244 - Stone Robinson Elementary School, was received for information. Agenda Item No. 6. Request by the Jefferson Area Board for Aging, Inc., to adopt a resolution approving the Charlottesville Industrial Development Authority issuing IDA bonds for construction of a facility located in Albe- marle County. Mr. Tucker said the Internal Service regulations provide tax advantages if bonds are issued by a locality that do not exceed more than $10.0 million in debt in any one calendar year. Albemarle County intends to issue well in excess of $10.0 million, due to school debt. The Jefferson Area Board for Aging has asked the Charlottesville Industrial Development Authority to issue bonds for construction of the facility to be located in Albemarle County. IRS regulations also require that the County approve the bonds being issued by another jurisdiction's Industrial Development Authority. Albemarle County's Industrial Authority held a public hearing on September 8, 1997, and is, by resolution, recommending approval of the resolution of inducement by the City of Charlottesville. This does not financially obligate the County in any way. Staff recommends the resolution be adopted, approving issuance of the bonds by the Charlottesville Industrial Development Authority. Motion was offered by Mr. Martin to adopt a resolution approving the Charlottesville Industrial Development Authority issuing IDA bonds for construction of a facility located in Albemarle County. Mr. Bowerman seconded the motion. Roll was called and the motion passed by the following vote: AYES: Mr. Martin, Mr. Perkins, Mrs. Thomas, Mr. Bowerman and Mrs. Humphris. NAYS: None. ABSENT: Mr. Marshall. RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF ALBEMARLE, VIRGINIA WHEREAS, the Industrial Development Authority of Albemarle County, Virginia ("Authority"), has been asked by the Jefferson Area Board for Aging, Inc. ("Borrower") to approve the issuance of revenue bonds by the Industrial Development Authority of the City of Charlottesville, Virginia ("Charlottesville 00035'7 September 17, 1997 (Regular Night Meeting) (Page 15) Authority") in an amount not to exceed $1,000,000 ("Bonds") a portion of which will be used to finance the Borrower's acquisition, construction and equipping of a center for the provision of comprehensive services for the elderly consisting of approximately 23,600 square feet to be located at 675 Hillsdale Drive, in Albemarle, Virginia ("Project"), and has held a public hearing on September 8, 1997; WHEREAS, Section 147(f) of the Internal Revenue Code of 1986, as amended (the "Code"), provides that the governmental unit having jurisdiction over the issuer of private activity bonds and over the area in which any facility financed with the proceeds of private activity bonds is located must approve the issuance of the bonds; WHEREAS, Section 15.1-1378 of the Industrial Development and Revenue Bond Act, Chapter 33, Title 15.1, Code of Virginia of 1950, as amended ("Act"), provides that if a locality has created an industrial development authority, no industrial development authority created by a second locality may finance a facility located in the first locality unless the governing body of such first locality concurs with the inducement created by the second locality; WHEREAS, the Project is located in the County of Albemarle, Virginia ("County") and the Board of Supervisors of the County of Albemarle, Virginia ("Board") constitutes the highest elected governmental unit of the County; WHEREAS, the Authority has recommended that the Board approve the issuance of the Bonds; and WHEREAS, a copy of the Authority's resolution approving the issuance of the Bonds, subject to the terms to be agreed upon, a certificate of the public hearing and a Fiscal Impact Statement have been filed with the Board. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF ALBEMARLE, VIRGINIA: The Board approves the issuance of the Bonds by the Charlottesville Authority for the benefit of the Borrower, as required by Section 147(f) of the Code and Section 15.1-1378.1 of the Code of Virginia of 1950, as amended ("Virginia Code") to permit the Authority to assist in the financing. The Board concurs with the resolution adopted by the Charlottesville Authority and approves the issuance of the Bonds by the Charlottes- ville Authority for the benefit of the Borrower as required by Section 15.1-1378 of the Act. The approval of the issuance of the Bonds does not constitute an endorsement to a prospective purchaser of the Bonds of the credit- worthiness of the Project or the Borrower. Pursuant to the limitations contained in Temporary Income Tax Regulations Section 5f.103-2(f) (1), this resolution shall remain in effect for a period of one year from the date of its adoption. 5. This resolution shall take effect immediately upon its adoption. Adopted by the Board of Supervisors of the County of Albemarle, Virginia this 17th day of September, 1997. Agenda Item No. 7. ZMA-96-25. River Heights Assoc (Sign #25). (Applicant requested withdrawal.) Motion was offered by Mr. Martin to allow the applicant to withdraw ZMA- 96-25. Mrs. Thomas seconded the motion. Roll was called and the motion passed by the following vote: AYES: Mr. Martin, Mr. Perkins, Mrs. Thomas, Mr. Bowerman, Mrs. Humphris. NAYS: None. ABSENT: Mr. Marshall. Agenda Item No. 8. SP-97-30. U.S. Cellular Tower '(Ivy) (Sign #69). PUBLIC HEARING on a request to construct cellular telecommunications tower on September 17, 1997 (Regular Night Meeting) (Page 16) 000355 2 ac znd LI. TM58,P37G~ Samuel Miller District. Progress on July 28 and August 4, 1997.) (Advertised in the Daily Mr. Cilimberg summarized the staff's report, which is on file in the Clerk's office and a permanent part of the record. Staff recommended approval of the request with nine conditions. The Planning Commission, at its meeting on July 22, 1997, recommended approval, adding two additional conditions, bringing the total number of conditions to eleven. The recommended conditions are: 2 0 Tower height shall not exceed 140 feet. The tower shall be designed to allow an increase in height up to 199 feet. Any increase in height above the 140 feet shall require amendment of this permit; Compliance with Section 5.1.12 of the Zoning Ordinance; 3 o There shall be no lighting of the tower unless required by a federal agency. All tower lighting shall be shielded so as to minimize visibil- ity from the ground; Staff approval of additional antennae installation. No administrative approval shall constitute or imply support for or approval of the location of additional towers, antennae, etc., even if they may be part of the same network or system as any antennae administratively approved under this section; 5o The tower must be designed and adequate separation provided to property lines such that in the event of structural failure, the tower and components will remain within the lease area; The tower shall be disassembled and removed from the site within 90 days of the discontinuance of the use of the tower for wireless telecommuni- cation purposes; Tower shall be located as shown on Attached plan titled "Schematic Site Plan U.S. Cellular @ Precision Sports Surfaces, Inc." and initialed WDF 7/11/97; Except as specifically required by the Federal Aviation Administration of the Federal Communications Commission, transmission structures shall use colors such as gray, blue or green, which reduce their visual impacts; The permittee shall allow other wireless telecommunications providers to locate on the tower and site and shall provide the County, upon request, verifiable evidence of having made a good faith effort to allow such location. Verifiable evidence of a good faith effort includes, but is not limited to, evidence that the permittee has offered to allow other providers to locate on the permittee's tower and site in exchange for reciprocal rights on a tower and site owned or controlled by such other provider within Albemarle County. The permittee also agrees to execute a letter of intent prior to final site plan approval stating that it will make a good faith effort to allow such location and will negotiate in good faith with any other wireless telecommunications provider requesting to locate on the tower or site; 10. The tower shall be of lattice type construction; and 11. A report shall be submitted to the Zoning Administrator once a year, no later than July 1. This report shall state the current user status of the tower. Specifically, the report shall state if the tower is being used for wireless telecommunication service. Since the Planning Commission meeting, staff provided the Board an updated set of recommendations that reflected some changes in the condition regarding co-locations, at the recommendation of the County Attorney. There has been additional discussion regarding the proposal. In the past week there were meetings held to discuss alternative locations, and it was offered that there may be an opportunity to optimize the performance of U.S. Cellular's existing facilities located on Castle Rock and Buck's Elbow Mountains. Buck's Elbow is to the northwest of the site and Castle Rock is to the southwest, and not in the immediate vicinity. The construction of a new facility on existing powerlines between Owensville Road and Ivy Creek was also mentioned, as well 000359 September 17, 1997 (Regular Night Meeting) (Page 17) as the construction of a new facility at the rest area on 1-64. The 1-64 rest area location was dismissed, as it would be on VDoT property, and the County would not have control over that tower. There was also a discus- sion of locating on existing power lines located near Miller School or investigating the Miller School water tower as a potential location. These locations were considered in case they would eliminate the need for a tower in the proposed location. The applicant is prepared to respond to those sugges- tions. Mrs. Humphris opened the public hearing. Mr. Davis pointed out this item was deferred from the August 13, 1997 meeting due to trouble with posting the sign. The notice was reposted on August 13, 1997 and has remained in place, so the Board can hold the public hearing. Mr. Mark Cartley, Project Manager with U.S. Cellular, introduced Mr. David Klum, Director of Network Operations for the northeast region, Mr. Mark Keller, from Key Carson, who conducted the site search, and Mr. Steve Blaine from McGuire Woods, who was present to address any legal matters. Mr. Cartley said the Tower Task Force had already educated the Board on tower-related matters. He wished to explain why U.S. Cellular had selected this site. Because he has participated on the Tower Task Force, he under- stands the concerns of the Board and the neighborhood. Mr. Cartley said the site search process began in January or February by addressing the complaints of poor quality of service provided in the area. Calls are full of static and ~drop". Other cellular providers previously approached the Board in order to provide this service, proving that service is poor in this area. There is no technical way to remedy the pr6blem with service economically and efficiently. In May, U.S. Cellular attempted to inform the neighborhood by distribut- ing notices and 600 flyers, announcing that a balloon would be flown for three days to show the proposed location of the tower. A meeting was held at Murray School, but interest was minimal. He said that only one person from the neighborhood was there, along with Mrs. Humphris and Mrs. Thomas. When the company appeared before the Planning Commission, no one spoke in opposition. The site was not chosen lightly, and the company did not try to ~sneak it in the back door". He said this is the only industrial site that can meet the need and provide a compromise between providing service and being unobtrusive. Because many entities must be satisfied, any site would be a compromise, and this is the best compromise the company could find. Mr. David Klum provided a brief overview of technical issues, as he manages the technical aspects of the company from Maine to Virginia and parts of North Carolina. He said the Castle Rock and Buck's Elbow sites are very high, looking down into the valley. They do a satisfactory job for three watt mobiles with properly installed antennas, but customers do not want to buy the equipment necessary to make them work well. These phones account for about ten percent of the company's total sales. These sites are within the National Observatory Quiet zone. The FCC requires the company to minimize the amount of transmissions toward those antennas, so the company runs directional antennas that reduce the power levels. NARO wants to receive no signals from the towers. The Naval tower is less than 50 miles away and the Greenbay Tower is 75 miles away. Having looked at those sites, without the NARO, the company could broadcast a little more signal, but it would not fill the valley for portable users to the west of Charlottesville. The uplink connection for portable phone would not be enhanced at all. Mr. Mark Keller, with Key Carson, was hired by U.S. Cellular to be the local liaison since he is familiar with the approval process and the area. The company has three goals: 1) to prove a need for better service, which is demonstrated by the poor current service, 2) to convince the Board that the company has chosen an excellent site, taking reasonable steps to conform to the County's desires as they pertain to cellular sites, and 3) to inform the public and design a site to allow co-location, reducing the need for addi- tional sites. Mr. Keller showed maps showing service areas to indicate coverage limits. The search zone is a hole in the system. On Route 250 West of Boar's September 17, 1997 (Regular Night Meeting) (Page 18) 000360 Head Inn, and where 1-64 and Rt. 250 cross Mechum's River, there is a signifi- cant length of road traveled extensively by cellular users who have complained about inadequate levels of service. The company has become familiar with the area since January, while driving all roads, looking at all available mapping and documentation. A land use inventory was taken to determine how the land is used. It is primarily agricultural, but it does include commercial areas as well. Items that would delimit the area were identified--significant mountain ranges or peaks, areas clearly visible from highly traveled roadways, any concentration of residential or agricultural development, topography, overlay districts, and historical and cultural considerations. The company then began searching for areas with compatible statistics, potential sites properly zoned for stump opportunities, and for access and availability of utilities. The company selected a series of sites worthy of consideration and identified the best locations. Landowners were contacted, and a host land- owner located. Precision Sport Services, located in the center of an existing indus- trial park zoned and surrounded by light industry, agreed to be a host site. The area is currently being expanded. It is not in the entrance of a corridor overlay district, and it is between 1-64 and Rt. 250, the two primary roads to be served. The company made the public aware of its intentions by posting flyers, floatin9 a trial balloon in the area, and conducting a public meeting to answer any questions. Mr. Keller presented a photo survey to show where the balloon was flown, and the visibility of the balloon from each location. At their May 13, 1997 meeting there were two individuals present. One was a neighbor and one was a representative from Precision Sports. The lack of attendance at this meeting and the Planning Commission hearin~ encouraged U.S. Cellular to believe there was no public concern about the site. Mr. Keller said CFW has asked permission to co-locate, the offer was accepted, and the logistics are underway. The company has invested time and consideration in selectin~ the best site. Proximity, topography, access to utilities, zoning, area character, adjacent development and availability are all in place. He asked that the Board support the request. Mr. Tom Hutchinson, President of Systems Engineerin~ for the University of Virginia, said he is not anti-technology nor anti-cellular phone. It is not necessary to spoil the landscape by erecting towers for which there is no fundamental need. His wife and he conducted a brief informal survey of the area and found no reception problems. The area is special and appreciated only by those who live in it. Previously, Dettor, Edwards and Morris, Inc., requested a special use permit to create a light industrial area, and agreed that the business would be located at the back of the property, and buildings would be covered by vegetation. People do not want a tower in this location. U.S. Cellular flew a balloon at a height that is 120 to 130 feet lower than the proposed tower. It was still visible from a major road and Murray Elementary School. Although there is no proof that the towers are harmful, he is concerned that there are infants located in a preschool near the proposed location. U.S. Cellular has not made a case to support changing the landscape to satisfy their wishes to sell cellular service in that area. Mr. Phillip Jordan said his family has lived in this area for at least six generations, since 1840. He spoke a~ainst the proposal. He attended the informational meetin~ held by U.S. Cellular, and no one was present from Precision Sports. He said that if the signal is weak, it is incumbent of those who use the technology to buy the equipment necessary to access it. The balloon was flown at the height of leaf season, not in the exact proposed location, and on a windy day. It was still highly visible far from the area. Regardin~ social issues, he said it is generally agreed that towers should not be located near high concentrations of people, but he suggested they should also not be installed near families who have existed in this location for over 100 years, stating that these people have just as much a right to be protected as anyone else. He was told that the existin~ infrastructure is in place, but he believed it was not comparable. Mr. Jordan asked that the Board preserve the beauty of the old road by not allowin~ the tower to be placed between two historic communities. Mr. Terry Thompson, representin~ the Grassmere Homeowners Association, said he had moved to this location because of its beauty. A 14 story tower is of concern to him. He took photos from various houses when the balloon was floating, but said it was difficult to measure the impact on property values. September 17, 1997 (Hegular Night Meeting) (Page 19) He said there were other possible sites and wondered why the company insisted on using this one. He believes cell phones are working well. He believed construction and a visual nuisance should not be permitted near Murray School. Mr. Peter Hallock, from the Thomas Jefferson Planning District Commis- sion (TJPDC), asked that a consultant be hired to be sure there is little impact on neighborhoods. He said the TJPDC asked the Board several weeks earlier to defer action on several applications from CFW until a consultant is hired, to ensure the highest level of service can be provided with as little impact as possible on neighborhoods and landscape. There is still no consul- tant present with the expertise in telecommunications. The Board only has the applicant's perspective on several important points: whether the tower is necessary to provide an adequate level of service, whether an opportunity exists to place a panel or antenna on an existing tower, building or struc- ture, or whether a shorter tower or several shorter tower sights less visible would provide an adequate level of service. The more towers that are ap- proved, the harder it will be for the Board to defend itself legally when attempting to deny future applications. He urged the Board to defer action on the request until there is objective engineering expertise available to make effective decisions. Mr. Korn Capshaw said he thought there was going to be a consultant to take a close look at this matter before any decision was made. He is a high user of cellular service. He accepted the fact that service might not be perfect, when he moved to that location. If some phones cannot work, he wondered if other technology, such as digital phones, could be utilized. Additional problems, such as the nearby school, should be examined. He asked how co-location changes a site. Staff said there are alternative locations, such as water towers, and he believed the Board should not make a decision until a consultant is hired and other sites closely reviewed. Mrs. Humphris closed the public hearing. Mrs. Thomas said she appreciates the applicant's response to her sugg~t~qn that there be a balloon floated and public hearings conducted. She ~ balloon and looked at it later. She said it loomed in the middle of Morgantown Road. She shared Mr. Jordan's concern about protecting old residential areas, saying they are just as important as any other area. It does not matter that the base of the tower is in an industrial area, because the tower sticks up into the air and is within sight of the Mount Calvary Baptist Church, long recognized as an historic site. She said the church could not be seen for the tower. She suggested that staff's analysis that the tower would not change the character of the area must have dealt only with the base, since the 14 story tower does change the character of the residential neighborhood. She believes there are alternatives. She has not gotten technical descriptions, but possible alternatives include power line towers, which are not noticeable, since people have sited their homes away from them. The applicant has not proven there are no alternatives. That, plus the change that would occur to the character of the district, is reason to develop a record to say that this is not a good place to have a cellular tower. She suggested the Board defer the item in lieu of disapproving it. Mr. Perkins asked Mr. Cilimberg to show where the power lines were located, and he did so. He asked whether the Crozet water tower could be an alternative location, but Mr. Cilimberg was not sure. The water tank at Miller School was also suggested. Mrs. Thomas said the Board needs to hire a consultant. She then made the motion to defer the request for a special use permit on SP-97-30 until October 15, 1997 to permit staff time to prepare a written record for the Board's consideration. Mr. Perkins seconded the motion. Roll was called and the motion passed by the following vote: AYES: Mr. Martin, Mr. Perkins, Mrs. Thomas, Mr. Bowerman and Mrs. Humphris. NAYS: None. ABSENT: Mr. Marshall. Mr. Perkins asked about the line of sight, suggesting this was not the ideal location to serve the 1-64 corridor. There is a lot of interstate behind the mountain. Mr. Keller responded that Gillums Mountain would be an ideal location. September 17, 1997 (Regular Night Meeting) (Page 20). 00036 Agenda Item No. 9. SP-97-32. Blue Ridge Equine Clinic (Sign #60). PUBLIC HE~LRING on a request to establish an equine veterinary hospital [20.4.2(1)] in existing structure on 3.96 acs in Hickory Ridge PUD in Earlys- ville. TM30,Pll0. Znd PUD & designated R3~ in Comp Plan. White Hall Dist. (Advertised in the Daily Progress on September 1 and 8, 1997.) Mr. Cilimberg summarized the staff's report, which is on file in the Clerk's office and a permanent part of the record. Staff recommended approval of the special use permit, subject to two conditions. The Planning Commis- sion, at its meeting on September 2, 1997, unanimously recommended approval of SP-97-32 subject to two conditions. Mrs. Thomas said she was impressed with the applicant's efforts to protect the environment. She wondered if this would continue if the business changed ownership. Mr. Cilimberg said the first condition requires the facility to only serve equine clients. Mrs. Humphris opened the public hearing. Dr. Reynolds Coles, President of Blue Ridge Equine Clinic, said this site remained empty for a number of years. It lends itself well to use as an equine hospital, requiring only exterior aesthetic changes. Currently landscaping provides adequate screening. The present paddocks, out to Route 665, are not part of the property to be purchased. A buffer between adjacent properties will be provided. A riding ring behind the structure will be the only thing installed. The nearest home owner is supportive of the request, as is the Hickory Ridge Homeowners Association. He would gladly accept the waiver to treat horses only. There being no other comments, Mrs. Humphris closed the public hearing. Motion was offered by Mr. Perkins to approve SP-97-32 subject to the two conditions recommended by the Planning Commission. Mrs. Thomas seconded the motion. Roll was called and the motion passed by the following vote: AYES: Mr. Martin, Mr. Perkins, Mrs. Thomas, Mr. Bowerman, Mrs. Humphris. NAYS: None. ABSENT: Mr. Marshall. (The conditions of approval are set out below:) The clinic shall be for equine care only and shall be operated in accordance with the plan described in the applicant's description, attached to staff report as Attachment B (copy on file), and the information contained in the letter dated July 23, 1997, sent to homeowners, and attached to the staff report as Attachment C (copy on file); and The applicant shall obtain a commercial entrance permit from V DoT for the existing entrance to the proposed clinic from Mockernut Lane. Agenda Item No. 10. SP-97-33. Oak Union Baptist Church. PUBLIC HEARING on a request to add dining hall addition to existing church on approx 0.708 acs. TM42, P81. Znd RA. Samuel Miller Dist. (Advertised in the Daily Progress on September 1 and 8, 1997.) Mr. Cilimberg summarized the staff's report, which is on file in the Clerk's office and a permanent part of the record. Staff recommended approval with three conditions. The Planning Commission, at its meeting on August 19, 1997, recommended approval of SP-97-33 subject to the staff conditions. Mrs. Humphris opened the public hearing. The applicant, Mr. Ralph Smith, had no comments, but was willing to answer any questions from Board members. There being no one else present to speak, Mrs. Humphris closed the public hearing. Mrs. Thomas made the motion to approve SP-97-33 subject to the three conditions recommended by the Planning Commission. Mr. Martin seconded the September 17, 1997 (Regular Night Meeting) (Page 21) motion. Roll was called and the motion passed by the following vote: AYES: Mr. Martin, Mr. Perkins, Mrs. Thomas, Mr. Bowerman, Mrs. Humphris. NAYS: None. ABSENT: Mr. Marshall. (The conditions of approval are set out below:) This special use permit is for worship and church-related activi- ties only. Day care, pre-school, or other such activities shall require an amendment to the special use permit; The proposed building will be similar in appearance to the archi- tectural drawing titled, "Oak Union Baptist Church" (copy on file), received August 8, 1997; and 3 o The applicant will add gravel to the parking lot to raise it to the road pavement surface. Agenda Item No. 12. Other Matters not Listed on the Agenda from the BOARD. Mr. Tucker's requested the Board adopt a Resolution of Intent to amend Chapter 2, Administration, Article IV of the County Code, extending the term of the third member of the Airport Authority to at least three terms. This would then be similar to the citizen representatives on the Jail Authority Board. He asked that this item be set for public hearing on October 8, 1997. Mr. Martin made the motion, seconded by Mrs. Thomas, to adopt a Resolu- tion of Intent to amend Chapter 2, Administration, Article IV of the County Code, extending the term of the third member of the Airport Authority to at least three terms. Roll was called and the motion passed by the following vote: AYES: Mr. Martin, Mr. Perkins, Mrs. Thomas, Mr. Bowerman, Mrs. Humphris. NAYS: None. ABSENT: Mr. Marshall. Mr. Perkins mentioned that the Farm Bureau and the VEC Farm Tour will be held on September 27, 1997, at Henley's Orchard and the Jones' Horse Farm. Events include: a free lunch at the White Hall Community Center, a tour of the White Hall Vineyard and Winery, and a tour of a buffalo farm in Free Union. Agenda Item No. 13. Executive Session: Legal Matters. At 8:45 p.m., Mr. Bowerman made a motion, seconded by Mr. Martin, to go into Executive Session pursuant to Section 2.1-344(A) of the Code of Virginia under subsection (7) to discuss probable litigation regarding a public safety matter and to consult with legal counsel and staff regarding specific legal matters relating to reversion. Roll was called and the motion carried by the following vote: AYES: Mr. Martin, Mr. Perkins, Mrs. Thomas, Mr. Bowerman, Mrs. Humphris. NAYS: None. ABSENT: Mr. Marshall. Agenda Item No. 14. Certify Executive Session. At 9:30 p.m., Motion was immediately offered by Mr. Bowerman, seconded by Mrs. Thomas, that the Board certify by a recorded vote that to the best of each Board member's knowledge only public business matters lawfully exempted from the open meeting requirements of the Virginia Freedom of Information Act and identified in the motion authorizing the executive session were heard, discussed or considered in the executive session. Roll was called and the motion carried by the following recorded vote: September 17, 1997 (Regular Night Meeting) (Page 22) 000364 AYES: Mr. Martin, Mr. Perkins, Mrs. Thomas, Mr. Bowerman, Mrs. Humphris. NAYS: None. ABSENT: Mr. Marshall. Agenda Item No. 15. Adjourn. At 9:30 p.m., with no further business to come before the Board, the meeting was adjourned. ~ha~irman Approved by Board Initials