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HomeMy WebLinkAboutSDP201700047 Correspondence 2017-10-20Cameron Langille From: Cameron Langille Sent: Friday, October 20, 2017 5:07 PM To: 'Ryan Yauger' Cc: 'Adam Baxter'; 'v152000@nf.bohlereng.com' Subject: RE: SDP201700047 Brookhill Section 1, Phase 4A - Initial Site Plan - Action Letter Attachments: SDP201700047 Brookhill Section 1, Phase 4A Initial Site Plan Action Letter 10-20-2017.pdf Ryan, I just realized I left out an attachment that I reference in comment #23 of the Action Letter. This was included with the SRC comments but I want to make sure you have it with the Action Letter as well. Here is a revised Action Letter with the attachment included. Sorry about that! Cameron From: Cameron Langille Sent: Friday, October 20, 2017 3:45 PM To: 'Ryan Yauger' <ryauger@bohlereng.com> Cc: Adam Baxter <abaxter@bohlereng.com>; v152000@nf.bohlereng.com Subject: RE: SDP201700047 Brookhill Section 1, Phase 4A - Initial Site Plan - Action Letter You're welcome Ryan! From: Ryan Yauger [mailto:ryauger@bohlereng.com] Sent: Friday, October 20, 2017 3:42 PM To: Cameron Langille <blangille@albemarle.org> Cc: Adam Baxter <abaxter@bohlereng.com>; v152000@nf.bohlereng.com Subject: RE: SDP201700047 Brookhill Section 1, Phase 4A - Initial Site Plan - Action Letter Thank you, Cameron! Ryan Yauger, P.E. P:540-349-4500 1 M:540-424-8854 1 ryauger@bohlereng.com From: Cameron Langille[mailto:blangille@albemarle.org] Sent: Friday, October 20, 2017 3:26 PM To: Ryan Yauger <ryauger@bohlereng.com>; Adam Baxter <abaxter@bohlereng.com> Cc: Alan Taylor (alan@riverbenddev.com) <alan@riverbenddev.com> Subject: SDP201700047 Brookhill Section 1, Phase 4A - Initial Site Plan - Action Letter Good Afternoon, Attached is the Action Letter granting approval to SDP201700047. Please let me know if you have any questions regarding submittal of the final site plan for this project. Have a great weekend. Cameron Cameron Langille Senior Planner Albemarle County 401 McIntire Road Charlottesville, VA 22902 Ph: 434-296-5832 ext. 3432 blangille albemarle.org Cameron Langille From: Cameron Langille Sent: Friday, October 20, 2017 4:26 PM To: 'Ryan Yauger'; Adam Baxter Cc: v152000@nf.bohlereng.com Subject: RE: Brookhill Meeting Hi Ryan, We found the hard copy and it has been stamped and signed with an approval date of 10/20/2017. The file close-out takes a little while, so the scanned/approved copy of the initial site plan may not show up in our County View system for a couple of weeks. Sorry for the earlier confusion! Cameron From: Ryan Yauger [mailto:ryauger@bohlereng.com] Sent: Friday, October 20, 2017 3:10 PM To: Cameron Langille <blangille@albemarle.org>; Adam Baxter <abaxter@bohlereng.com> Cc: v152000@nf.bohlereng.com Subject: RE: Brookhill Meeting Hey Cameron, Thank you for reaching out. The fee check was attached to the plans in the package that got sent out, so I'm positive it was received. If you would like me to send another copy, I will, just let me know. Thanks, Ryan Yauger, P.E. P:540-349-4500 1 M:540-424-8854 1 ryauger@bohlereng.com From: Cameron Langille[mailto:blangille@albemarle.org] Sent: Friday, October 20, 2017 2:54 PM To: Ryan Yauger <rvauger@bohlereng.com>; Adam Baxter <abaxter@bohlereng.com> Cc: v152000@nf.bohlerene.com Subject: RE: Brookhill Meeting Hi Ryan & Adam, I just wanted to let you know that we received the required $215.00 check for the notification fee (as discussed earlier) and the payment has been processed. However, the staff down in intake said that they didn't receive a copy of the revised site plan with the FedEx package. I'm just wanting to verify that the revised plan was definitely sent? I'm still going to send out the approval letter today, but I want to make sure I get a copy of the initial so that we can close out the file. Thanks, Cameron From: Ryan Yauger [mailto:ryauger@bohlereng.com] Sent: Wednesday, October 18, 2017 5:26 PM To: Cameron Langille <blangille@albemarle.org> Cc: v152000@nf.bohlereng.com Subject: RE: Brookhill Meeting Sounds great. We actually FedEx'd the plan and fee check to you yesterday, so it should be delivered to you this evening for your verification. Thanks! Ryan Yauger, P.E. P:540-349-4500 1 M:540-424-8854 1 ryauger@bohlereng.com From: Cameron Langille[mailto:blangille@albemarle.org] Sent: Wednesday, October 18, 2017 3:33 PM To: Ryan Yauger <ryauger@bohlereng.com> Cc: v152000@nf.bohlereng.com Subject: RE: Brookhill Meeting Thanks Ryan. In regard to the initial site plan status, Adam Baxter sent me a PDF of the revised plan on Friday. The revision addressed of the four comments that are required to be addressed in order for me to approve the initial site plan. The only thing left is to pay the $215.00 notification fee. I emailed Adam back on Monday and told him to bring a single hard copy of the revised initial site plan for me to stamp and keep in our file, as well as a check for the notification fee. Adam hasn't responded yet, so I just wanted to let you know the status in case you hadn't heard. If you want to bring a single revised copy on Friday and pay the fee, I can send out the Action Letter as a conditional approval on Friday afternoon. Friday is the deadline for me to take an action on the plan. Thanks, Cameron From: Ryan Yauger [mailto:ryauger@bohlereng.com] Sent: Wednesday, October 18, 2017 2:50 PM To: Cameron Langille <blangille@albemarle.org> Cc: v152000@nf.bohlereng.com Subject: RE: Brookhill Meeting Correct. Thank you! Ryan Yauger, P.E. P:540-349-4500 1 M:540-424-8854 1 ryauger@bohlereng.com From: Cameron Langille[mailto:blangille@albemarle.org] Sent: Wednesday, October 18, 2017 2:26 PM To: Ryan Yauger <ryauger@bohlereng.com> Cc: v152000@nf.bohlereng.com Subject: RE: Brookhill Meeting Thanks Ryan, I assume that I can tell Fire & Rescue and the ARB planner that they do not need to attend either? From: Ryan Yauger [mailto:rvauger@bohlereng.com] Sent: Wednesday, October 18, 2017 10:21 AM To: Cameron Langille <blangille@albemarle.org> Cc: v152000@nf.bohlereng.com Subject: Brookhill Meeting Hey Cameron, Just wanted to clarify, I don't think there's a need for ACSA or VDOT to attend this meeting tomorrow. Only engineering, planning, and zoning would be necessary. Thanks! Ryan Yauger, P.E. BOHLER F N G T fti E! F R T N G 28 Blackwell Park Lane, Suite 201 1 Warrenton, VA 20186 P: 540-349-4500 1 M:540-424-8854 1 ryauger@bohlereng.com www.BohlerEngineering.com .M no 201{ BEST PLACES T4 WORK Confidentiality Note: This e-mail, and any attachment to it contains confidential information intended only for the use of the designated recipients, which information may also be privileged. If the reader of this e-mail is not the intended recipient the document has been received in error and any use, review, dissemination, distribution, disclosure or copying of this message is strictly prohibited. If you have received this e-mail in error, please notify the sender via reply e-mail and immediately delete this e-mail from your system. Cameron Langille From: Cameron Langille Sent: Friday, October 20, 2017 3:45 PM To: 'Ryan Yauger' Cc: Adam Baxter; v152000@nf.bohlereng.com Subject: RE: SDP201700047 Brookhill Section 1, Phase 4A - Initial Site Plan - Action Letter You're welcome Ryan! From: Ryan Yauger [mailto:ryauger@bohlereng.com] Sent: Friday, October 20, 2017 3:42 PM To: Cameron Langille <blangille@albemarle.org> Cc: Adam Baxter <abaxter@bohlereng.com>; v152000@nf.bohlereng.com Subject: RE: SDP201700047 Brookhill Section 1, Phase 4A - Initial Site Plan - Action Letter Thank you, Cameron! Ryan Yauger, P.E. P: 540-349-4500 I M: 540-424-8854 I ryauger@bohlereng.com From: Cameron Langille[mailto:blangille@albemarle.org] Sent: Friday, October 20, 2017 3:26 PM To: Ryan Yauger <ryauger@bohlereng.com>; Adam Baxter <abaxter@bohlereng.com> Cc: Alan Taylor (alan@riverbenddev.com) <alan@riverbenddev.com> Subject: SDP201700047 Brookhill Section 1, Phase 4A - Initial Site Plan - Action Letter Good Afternoon, Attached is the Action Letter granting approval to SDP201700047. Please let me know if you have any questions regarding submittal of the final site plan for this project. Have a great weekend. Cameron Cameron Langille Senior Planner Albemarle County 401 McIntire Road Charlottesville, VA 22902 Ph: 434-296-5832 ext. 3432 blangille albemarle.org Cameron Langille From: Cameron Langille Sent: Monday, October 16, 2017 5:11 PM To: abaxter@bohlereng.com' Subject: RE: Project: V152000 - File Transfer - Brookhill - Initial Site Plan - Block 4A Hi Adam, The plans have been revised to satisfy the required comments #2-4. As noted in the comment response letter, the $215 notification fee required by comment #1 will be paid and submitted with the hard copy of the revised drawings. Please submit one (1) hard copy of the revised drawings to the County for approval and stamping, and include the $215 check. These items will need to be received by Friday, October 20th in order to obtain a conditional approval of the initial site plan. Please let me know if you have any additional questions. Thanks, Cameron From: Adam Baxter [mailto:abaxter@bohlereng.com] Sent: Friday, October 13, 2017 3:27 PM To: Cameron Langille <blangille@albemarle.org> Subject: Project: V152000 - File Transfer - Brookhill - Initial Site Plan - Block 4A IMPORTANT: Click a link below to access files associated with this transmittal that came in through the Bohler Engineering Info Exchange web site. The attached file contains the transmittal details. Download all associated files Additional links: Reply to All Project Name: V152000 Project Number: V152000 - Riverbend Management - Brookhill - Residential Development From: Adam Baxter (Bohler Engineering) To: blangille@albemarle.org CC: Ryan Yauger (Bohler Engineering - Warrenton); bbooker@bohlereng.com Subject: Brookhill - Initial Site Plan - Block 4A Sent via: Info Exchange Expiration Date: 11/12/2017 Remarks: Cameron, 1 As discussed please find the attached link to download the revised Brookhill - Initial Site Plan and comment response letter. The fee check will be sent along with the hard copy of the plan once you have reviewed and approved the changes. If you have any questions, please let me know. Thank you! Adam Baxter, EIT BOHLER �F. N G I N F F R i iti G 28 Blackwell Park Lane, Suite 201 1 Warrenton, VA 20186 P: 540-349-4500 1 abaxterCaJ)bohlerenq com www.BohlerEngineering.com 2016 REST PLACES TO WORK Confidentiality Note: This e-mail, and any attachment to it, contains confidential information intended only for the use of the designated recipients, which information may also be privileged. If the reader of this e-mail is not the intended recipient, the document has been received in error and any use, review, dissemination, distribution, disclosure or copying of this message is strictly prohibited. If you have received this e- mail in error, please notify the sender via reply e-mail and immediately delete this e- mail from your system. Transferred Files NAME TYPE I DATE TIME I SIZE 171012 - Brookhill Initial PDF File 3:18 34,550 Site Plan - Block 4A.pdf 110/13/2017 PM KB 171013 Initial Site Plan 1st PDF File 10/13/2017 10:40 230 ReviewCRL.pdf AM KB 4 B OHLER ENGINEERING 28 Blackwell Park Lane, Suite 201, Warrenton, VA 20186 Professional Engineering Services Telephone: (540) 349-4500 Fax: (540) 349-0321 VIA: Federal Express TO: Albemarle County Department of Community Development 4)(01 McIntire Road Charlottesville, VA 22902 (434) 296-5832 ATTN: Cameron Langille LETTER OF TRANSMITTAL RE: SDP201700047 Initial Site Plan — 2nd Submission Brookhill Development Route 29 (Seminole Trail Road) and State Route 643 (Polo Grounds Road) Charlottesville, VA 22902 Albemarle County DATE: October 17, 2017 JOB NO: V152000 WE ARE SENDING YOU ❑ Shop drawings ❑ Copy of letter ®Attached ❑ Prints ❑ Change order COPIES JOB# DATE REVISION REVISION DATE 1 V152000 10/12/17 1 V152000 10/13/17 1 V152000 7/31/17 1 10/11/17 These Are Transmitted: ® For approval ❑ For review and comment ❑ Returned for corrections REMARKS: SHEET NO. DESCRIPTION Check #002660 Check in the amount of $215.00 made payable to Albemarle County 1-2 of 2 Comment Response Letter 1-22 of 22 Initial Site Plan ❑For your use ❑As requested [!]Approved as submitted ❑Approved as noted Enclosed please find the above mentioned items for the Brookhill Development project in Charlottesville, VA. Should you have any questions or require additional information, please do not hesitate to contact this office at (540) 3494500. COPY TO: RECEIVED OCT 1 A ?>> ii SIGNED: COMMUNITY DEVELOP/70 or MENT File Ryan Yauger, P.E. TM BOHLER E N G I N E E R I N G Albemarle County Department of Community Development 401 McIntire Road, Room 227 Charlottesville, VA 22902-4596 Attn: Cameron Langille Dear Mr. Langille: 28 Blackwell Park Lane, Suite 201 Warrenton, VA 20186 PHONE 540.349.4500 October 13, 2017 Via Federal Express Re: SDP201700047 Initial Site Plan (Brookhill Section 1, Phases 4A & 8A) —1s'Submission Responses Brookhill Development Route 29 (Seminole Trail Road) and State Route 643 (Polo Grounds Road) Charlottesville, VA 22902 Albemarle County BE #V1 52000 Bohler Engineering is pleased to submit on behalf of Riverbend Management, the 2d Submission for the Initial Site Plan. The following is our comment response letter addressing comments received from various departments. Each comment is addressed and responded to as follows: Comment 1: [32.4.2.1 (1)] The notification fee of $215 has not been paid. The fee must be paid prior to Friday, October 20th in order for the initial site plan to be approved. Response 1: The notification fee will be paid with this submission. Comment 2: [32.5.2 (a)] The "Height of All Structures" section of the Zoning and Site Tabulations table on Sheet C-102 is incorrect. Table 2.3.2.2 from page 17 of the Brookhill Code of Development that states that there is a maximum building height of 4 stories/60' by right or 5 stories/70' with a special exception for Block 4. a. Please state the proposed height and number of stories for each building proposed in Phase 4A. As stated on page 17 of the Code of Development, buildings exceeding three (3) stories shall require a 26' wide, exclusive of shoulders, aerial fire apparatus access road that is no more than 30' from the building to meet Fire and Rescue Regulations. If any of the buildings exceed three stories, the aerial fire access road may be required and the site layout may be required to change. Response 2: The proposed building heights have been added to the plan. All proposed buildings have a location within the required 30' that meet the requirements for the fire approved access road. Comment 3: [ZMA201500007] On all applicable drawings, please show the boundary lines of the Route 29 buffer, as described in Section 2.4.2 of the Code of Development. The overall 100' buffer line should be shown, in addition to the 70' undisturbed buffer line and the 30' planted/reforested buffer. CIVILAND CONSULTING ENGINEERS • PROJECTMANAGERS • SURVEYORS • ENVIRONMENTAL CONSULTANTS • LANDSCAPE ARCHITECTS WWW.BOHLOtENGINEERING.COM BQ H L E R Cameron Langille E N G I N E E R I N G Brookhill Development Initial Site Plan (Brookhill Section 1, Phases 4A & 8A) 11, Review Comments October 13, 2017 Page 2 of 2 a. All buffers must be measured from the proposed property lines or edges of the public right of way. The initial site plan must verify that no proposed improvements in Phase 4A extend beyond the minimum 100' buffer. Please make all buffer lines visible across the drawings. Response 3: The proposed improvements do not fall within the buffer areas. All buffer lines have been added and labeled in the plans. Comment 4: [General Continent] The site plan titles mentions that this is for Phases 4A and 8A. However, it appears that all improvements associated with the future Phase 8A are shown for reference only and will be reviewed under a separate site plan application. a. [32.5.2 (a)] Please remove Phase 8A fi-om the title on the Cover Sheet, and the sheet title panels on all other drawings. b. 132.5.2 (a)] Please remove all labels, parking, building footprints, and other improvements associated with the future development in Phase 8A that will not be constructed as part of this site plan. These features are currently visible on Sheets C-300, C-301, C-302, C-400, C-401, C-402, C-500, C-501, C502,C-700, C-701, and C-702. c. [32.5.2 (a)] Please remove all information associated with future parking and buildings in Block 8A from the Zoning and Site Tabulations table on Sheet C- 102. Response 4: a. All referenced to Block 8A have been removed from the Cover Sheet. b. All proposed Block 8A improvements have been removed from this plan. c. All proposed Block 8A improvements have been removed from this plan. Should you have any questions regarding this project or require additional information, please do not hesitate to contact me at (540) 349-4500. Sincerely, Bohler Engineering, VA LLC Ryan Yauger, P.E. RYIbb H:1151V 1520001Administmtivell,e ters1171013 Initial Site Plan 1st Review CRLdoc CIVILANDCONSULTING ENGINEERS - PROJECTMANAGERS - SURVEYORS - ENVIRONMENTAL CONSULTANTS - LANDSCAPE ARCHITECTS WWW.BOHLERENGINEERING.COM Cameron Langille From: Ryan Yauger <ryauger@bohlereng.com> Sent: Thursday, October 05, 2017 9:40 AM To: Cameron Langille Subject: Re: SDP201700047 Brookhill Phases 4A & 8A Initial Site Plan - SRC Comments Hey Cameron, Just wanted to give you a heads up I'm running about five minutes late to the TRC mtg. I apologize for the inconvenience. Thanks, Ryan Sent from my iPhone On Oct 4, 2017, at 6:43 PM, Cameron Langille <blangille@albemarle.org> wrote: Attached is a revised version of the Comment letter that includes comments from Shawn Maddox with Fire & Rescue. From: Cameron Langille Sent: Wednesday, October 04, 2017 5:01 PM To: 'Ryan Yauger' <ryauger@bohlereng.com> Cc: Alan Taylor (alan@riverbenddev.com) <alan@riverbenddev.com> Subject: SDP201700047 Brookhill Phases 4A & 8A Initial Site Plan - SRC Comments Good Evening Ryan, Attached is the Site Review Committee (SRC) comment letter for this project. The site plan will be discussed tomorrow at the SRC meeting at 10:00 AM in Meeting Room #235, Second Floor, of the County Office Building. Please note that a resubmittal of the initial site plan is required prior to approval. At a minimum, Planning comments #1-4 must be addressed in order to obtain initial site plan approval. We can discuss this further tomorrow morning should you have any questions. Please let me know if there are any other questions you may have. Thanks, Cameron Cameron Langille Senior Planner Albemarle County 401 McIntire Road Charlottesville, VA 22902 Ph: 434-296-5832 ext. 3432 blangiIle(a)albemarle.org <SDP201700047 SRC Comments .pdf> Cameron Langille From: Shawn Maddox Sent: Wednesday, October 04, 2017 5:55 PM To: Cameron Langille Subject: RE: SDP201700047 Brookhill Phase 4A & 8A Initial Site Plan Cameron — I apologize for the delay, these set of plans was in the pile that Robbie had reviewed before he left. I plan on being at the meeting in the morning tomorrow so I can answer questions about my comments. See you then. Shawn From: Cameron Langille Sent: Wednesday, October 4, 2017 3:38 PM To: Shawn Maddox <smaddox@albemarle.org> Subject: SDP201700047 Brookhill Phase 4A & 8A Initial Site Plan Hi Shawn, This initial site plan is going to the Site Review Committee meeting tomorrow morning. I haven't received comments from Fire/Rescue yet so I am just checking to see if you had had a chance to review this one yet. Please let me know. Thanks, Cameron Cameron Langille Senior Planner Albemarle County 401 McIntire Road Charlottesville, VA 22902 Ph: 434-296-5832 ext. 3432 blangille(@-albemarle.org Cameron Langille From: Deel, Justin (VDOT) <Justin.Deel@vdot.virginia.gov> Sent: Tuesday, September 26, 2017 2:32 PM To: Cameron Langille Cc: Moore, Adam PE (VDOT); 'dhines@bohlereng.com' Subject: SDP201700047 Brookhill Section 1 BI 4A & 8A 9-26-17 Attachments: SDP201700047 Brookhill Section 1 BI 4A & 8A 9-26-17.pdf Cameron, Attached is our review letter for SDP201700047 Brookhill Section 1 BI 4A & 8A, which includes the following comments: This plan contains much of the same information concerning roadway design as SUB -2017-00117; therefore the below comments from our 25 September 2017 review letter for that plan are applicable to this plan. Note that drainage comments may be addressed on the SUB plan. 1. All "connector" roads shown on the rezoning plan should be designed as Collector roads. Entrance spacing may need to be revised. 2. Provide total buildout ADT for all roads. 3. VDOT Standard endwalls must be called out on plans and profiles and the Standard detail(s) provided. 4. Provide post development hydrologic calculations, including total buildout drainage areas. 5. The profile for structure B02 -out needs an end section. 6. Where DI -3s are greater than 8 feet deep, DI-3AA, -3BB, or -3CC should be specified as applicable and those details should be provided. 7. For culverts: Hw/D should not exceed 1.5 and at least 18" of freeboard is required. Please revisit culverts on Route 643. 8. Details and Standards from the latest revision of the Virginia Work Area Protection Manual should be provided for the MOT plans. Those provided are from the 2009 revision. MOT plans are also needed for the work in and around the Route 29 ROW. 9. A signal plan must be provided and approved by the VDOT Culpeper District Traffic Engineering Section prior to permit issuance. Roundabout 10. The roundabout is too large for a single lane. Circulation lanes for a single lane roundabout are generally between 16' and 20'. The appropriate size should be determined by Sidra Intersection and auto -turn analyses. 11. A truck apron is required around the center island. 12. The roundabout slopes from west to east instead of from center outward. This can cause drainage and freezing problems against the center island. 13. There does not appear to be enough deflection at the approaches to reduce the vehicle speed entering the roundabout. The engineer may need to utilize reverse curves. 14. Required signage for roundabouts include the outside yield sign and the right chevron sign in the center island at each approach. 15. The exit legs of the proposed roundabout should have dashed white lines and not solid white lines. 16. Please reference NCHRP Report 672 for roundabout design criteria. Traffic Engineering 17. On Rte. 643, include the limits of the posted speed limit changes from the proposed 35mph to the existing posted speed of 45mph; A speed study is required to make changes to the existing posted speed limit. 18. Proposed speed limit signs appear to be in excess on Rte. 643. 19. The detectable warning surface (CG -12) at NE corner of the intersection of Rte.29/Rte.643 is missing. 20. The right turn lane from Rte. 643 to Rte. 29 is missing a stop bar. 21. Relocate the stop bar at the intersection of Road B and Rte. 643 closer to the proposed cross walk to match the location of the decision point for intersection sight distance as shown on Sheet C-823. 22. Keep right signage is recommended on raised median locations. 23. Provide dimensions of all proposed roadway signs. 24. The limits of gore areas are typically marked with solid double yellow line. 25. At the intersection of Rte. 643 and Road A, relocate the stop bar closer to the proposed cross walk to match the location of the decision point for intersection sight distance as shown on Sheet C-824. 26. The proposed centerline pavement marking should cut-off just prior to the intersection of Rte. 643 and Road A and pick back up after the intersection. 27. The limits of gore areas are typically marked with solid double yellow line. 28. On Road B, why are some sections of the raised median marked with solid white line and some marked with solid yellow line? 29. On Road A, the stop sign and pavement markings on the left turn lane should be removed. 30. Show limits of the No Parking area on the proposed No Parking signs. 31. Proposed pedestrian crossing signs are for school zones; unless there is a school within the vicinity, appropriate pedestrian crossing signs should be shown. 32. What sign is being proposed for the sign post shown between sta. 11+00 and sta. 12+00? Justin Justin Deel, P.E. Land Development Engineer Virginia Department of Transportation 434-422-9894 540-717-1408 (c)