HomeMy WebLinkAboutZMA201700005 Review Comments Zoning Map Amendment 2017-11-07
COUNTY OF ALBEMARLE
Department of Community Development 401 McIntire Road, Room 218
Division of Planning Charlottesville, Virginia 22902-4596
(434) 296 5823 Fax (434) 972 - 4035
November 1, 2017
Justin Shimp
201 East Main Street, Suite M
Charlottesville, VA 22902
RE: ZMA201700005 Hollymead Town Center (Area C) Blocks II, III, and VII
Dear Mr. Justin:
Staff has reviewed your resubmittal dated Oct. 16, 2017 and offers the following comments:
Planning
Items which have been addressed with this resubmittal are struck-through. Outstanding items are
noted.
1. Please revise the application narrative to remove references to Block I and clarify whether the
request applies to Block VI or Block VII. I believe the title for the Block Exhibit on page 4 just
needs to be updated to identify Block VII instead of Block VI.
2. Question - - Is the overall scope of the request going to change as a result of the official
determination from Ron? If so, the changes should be reflected throughout the Code, including
both the narrative (page 5) and Table A (page 23).
3. The current requested changes to the Code of Development utilize a strikethrough format with
proposed changes shown in red. Changes approved under a previous amendment
(ZMA201300004) to the original rezoning also utilized this method, but those changes are
shown in black. Please add a note on page 1 of the Code to clarify that changes shown in black
were approved under ZMA201300004 and state that any changes approved under this request
will be shown in red.
4. Question - - It does not appear that any information related to Block VII is proposed to change.
Have we missed a requested to change to this block?
5. Question - - For those blocks with changes proposed, have you reviewed the subsequent tables
to identify any other requested changes that may be needed as a result? How about changes to
the block descriptions beginning on page 6?
6. Question - - Is it possible that one of the current rezoning applications is unnecessary as a result
of the zoning determination in Block III? Is it possible for a request to move forward as a
variation as opposed to a rezoning?
Lastly, I wanted to share that staff analysis on ZMA201700006 determined there is approximately
16,804 non-residential square footage remaining in Block I under the existing Code of
Development. This number is based on the Bojangles in Lot A utilizing approximately 3,516 square
feet and takes into account 46,680 square feet proposed to be utilized by the Comfort Suites in Lot
B. Please consider this number as you evaluate how (and if) you would like to revise Block I in the
revised Table A.
7. Please be advised that a variation approved in 2009 allowed 12,000 square feet to be moved
from Block II to Block I such that the Maximum Non-Res Total for Block I should show 67,000
sq. ft. and Maximum No-Res Total for Block II should be 68,000 sq. ft. Please revise Table A to
reflect those numbers and the date of the variation. (See Attachment.) This variation will affect
your totals on Table A.
8. A community meeting is needed for this project prior to scheduling a public hearing with the
Planning Commission. Please coordinate with the PL29 North Community Advisory Committee
Chair, Mr. Steve Janes, whose email is janes215@yahoo.com. A list of property owners who
should be notified of this meeting will be emailed with this letter. Please let me know if you
need further assistance in setting up the meeting.
Neighborhood Model
No changes to the form of development are proposed with this application. However, there may be
applicable Neighborhood Model analysis to provide as a result of the requested changes. More
details will be provided once the exact scope of the request has been confirmed.
Zoning Ron Higgins
Revised Code of Development should be corrected to show either: no changes to Block one with no
references to Block one elsewhere in the documents, or; increase in square footage being added to
Block one to 40,000 sq. ft. to correspond with the request in ZMA201700006 and a reference to that
ZMA.
Proffers Rebecca Ragsdale/J.T. Newberry
Please confirm that you are not requesting to modify the existing proffers approved under
ZMA200100020.
Engineering and Water Resources Frank Pohl
No objection at this time.
Entrance Corridor Margaret Maliszewski
No objection at this time.
ACSA Alex Morrison The following comments are still valid:
All site development plans proposing the extension of public water and/or sewer
infrastructure will require a construction plan review by the ACSA.
RWSA Wastewater Capacity Certification will be required at the final site plan stage.
Prior to final site plan approval the applicant will be required to enter into a wastewater
capacity agreement with the ACSA.
Transportation Planner Kevin McDermott
A scoping meeting to determine the assumptions and methodology used in the traffic
coordinate with the County and VDOT on the development of the scope for these traffic
studies.
Resolution of the following issues is still needed:
The traffic analysis states in assumption #5 that a 25% reduction was applied to all trips to
2
account for the Berkmar Extension and then in assumption # 6 a 25% reduction was also
applied to background traffic was for two movements to account for the Berkmar Extension.
Please explain the difference in these two reductions and how the second one was applied. I
see the first in the reduction in overall reduction in trips generated.
Trip distribution describes 10% of the trips as coming from the west. Are those all coming
in on Timberwood Boulevard or does that include Lockwood Drive as well?
I would like to have a better explanation as to how the capacity thresholds were developed
and set. The analysis says total inbound or outbound peak hour should not exceed 320 but I
model until a movement went to failing or if it was already failing until it decreased to a
certain level?
I calculated a much higher trip generation by approximately 1000 daily trips under both the
by right and the proposed. This is likely partially due to your use of LU code 932 High
Turnover Sit Down Restaurant for Bojangles when it should be a Fast Food LU code 934 or
933 but it is difficult to tell without the breakdown of trips by block. Please provide a
display or table showing the breakdown of trips by block to assist in the identification of
impacts.
The analysis states that the roundabouts were reviewed from a cursory level to ensure
adequate capacity is available. There are no statements regarding the results of that review.
Please provide these.
Please provide a general evaluation of internal left turn movements and the effect of the
increase trips on those to insure adequate capacity in the turn lanes or the need for turn lanes
if they do not exist.
There is no trip distribution to the right in right out from Block 1 directly to US 29. Please
explain if and how that movement might impact other movements in the corridor.
VDOT Adam Moore
Comments from VDOT - attached
Action after Receipt of Comments
As indicated above, I would like to set up a meeting with you regarding this project. However, you
have several different options, which are identified on the Please review the
After you have read this letter, please take one of the
actions.
Resubmittal
If you choose to resubmit, please use the attached form. There is no fee for the first resubmittal.
Resubmittals are received on the first and third Mondays of each month. A fee of $1750 is required
with your resubmittal. The 2017 Submittal and Resubmittal Schedule may be found here:
http://www.albemarle.org/upload/images/forms_center/departments/Community_Development/for
ms/schedules/Special_Use_Permit_&_Zoning_Map_Amendment_Schedule.pdf.
Notification and Advertisement Fees
The zoning ordinance specifies that applicants pay for the notification costs for public hearings.
Prior to scheduling a public hearing with the Planning Commission, payment of the following fees
is needed:
$__406______ Cost for newspaper advertisement
3
__215______ Cost for notification of adjoining owners (minimum $200 + actual postage/$1 per
owner after 50 adjoining owners)
$__621______ Total amount due prior to Planning Commission public hearing
Board hearing needed.
$__406.00____Additional amount due prior to Board of Supervisors public hearing
$_ 1027.00____ Total amount for all notifications Fees may be paid in advance. Payment for
both the Planning Commission and Board of Supervisors public hearings may be paid at the same
time.
Additional notification fees will not be required unless a deferral takes place and adjoining owners
need to be notified of a new date.
Please feel free to contact me if you wish to meet or need additional information.
Sincerely,
Elaine K. Echols FAICP
Chief of Long Range Planning
Attachments
4
FOR OFFICE USE ONLY SP # or ZMA # ______________________________________
Fee Amount $___________ Date Paid __________By who? __________ Receipt # _____________Ck#_____________ By:
Resubmittal of information for Special Use Permit or
Zoning Map Amendment
PROJECT NUMBER: __ZMA20170006________________PROJECT NAME: Hollymead Town Center Area C Block 1 ___
Per Request Resubmittal Fee is Not Required
X Resubmittal Fee is Required
_______Elaine K. Echols___________ _____________________________________________________
Name of Applicant Phone Number
Community Development Project Coordinator
________________________________1/6/17___ _____________________________________________________
Signature Date Signature Date
FEES
Resubmittal fees for Special Use Permit -- original Special Use Permit fee of $1,000
First resubmission FREE
Each additional resubmission
$500
Resubmittal fees for original Special Use Permit fee of $2,000
FREE
First resubmission
$1,000
Each additional resubmission
Resubmittal fees for original Zoning Map Amendment fee of $2,500
FREE
First resubmission
$1,250
Each additional resubmission
Resubmittal fees for original Zoning Map Amendment fee of $3,500
FREE
First resubmission
X Each additional resubmission $1,750
$180
To be paid after staff review for public notice:
Most applications for Special Use Permits and Zoning Map Amendment require at least one public hearing by the Planning Commission
and one public hearing by the Board of Supervisors. Virginia State Code requires that notice for public hearings be made by publishing
a legal advertisement in the newspaper and by mailing letters to adjacent property owners. Therefore, at least two fees for public notice
are required before a Zoning Map Amendment may be heard by the Board of Supervisors. The total fee for public notice will be
provided to the applicant after the final cost is determined and must be paid before the application is heard by a public body.
MAKE CHECKS TO COUNTY OF ALBEMARLE/PAYMENT AT COMMUNITY DEVELOPMENT COUNTER
$200 + actual cost of first-class postage
Preparing and mailing or delivering up to fifty (50) notices
$1.00 for each additional notice + actual
Preparing and mailing or delivering each notice after fifty (50)
cost of first-class postage
Actual cost
Legal advertisement (published twice in the newspaper for each public hearing)
(minimum of $280 for total of 4 publications)
County of Albemarle Department of Community Development
401 McIntire Road Charlottesville, VA 22902 Voice: (434) 296-5832 Fax: (434) 972-4126
6/7/2011 Page 1 of 1
DEPARTMENT OF COMMUNITY DEVELOPMENT
ACTION AFTER RECEIPT OF COMMENT LETTER
Within 30 days of the date of this letter, please do one of the following:
(1) Resubmit in response to review comments
(2) Request indefinite deferral
(3) Request that your Planning Commission public hearing date be set
(4) Withdraw your application
(1) Resubmittal in Response to Review Comments
If you plan to resubmit within 30 days, make sure that the resubmittal is on or before a resubmittal
date as published in the project review schedule. The full resubmittal schedule may be found at
www.albemarle.org the Community Development page. Be sure to include
the resubmittal form on the last page of your comment letter with your submittal.
The application fee which you paid covers staff review of the initial submittal and one resubmittal.
Each subsequent resubmittal requires an additional fee. (See attached Fee Schedule.)
(2) Request Indefinite Deferral
If you plan to resubmit after 30 days from the date of the comment letter, you need to request an
indefinite deferral. Please provide a written request and state your justification for requesting the
deferral. (Indefinite deferral means that you intend to resubmit/request a public hearing be set with
the Planning Commission after the 30 day period.)
(3) Request Planning Commission Public Hearing Date be Set
At this time, you may schedule a public hearing with the Planning Commission. However, we do not
advise that you go directly to public hearing if staff has identified issues in need of resolution that can
be addressed with a resubmittal.
After outstanding issues have been resolved and/or when you are ready to request a public hearing,
staff will set your public hearing date for the Planning Commission in accordance with the Planning
and as mutually agreed by you and the County. The staff report and
recommendation will be based on the latest information provided by you with your initial submittal or
resubmittal. Please remember that all resubmittals must be made on or before a resubmittal date.
Revised 6-15-17 mcy
By no later than twenty-one (21) days before aring, a newspaper
advertisement fee and an adjoining owner notification fee must be paid. (See attached Fee Schedule.)
Your comment letter will contain the actual fees you need to pay. Payment for an additional
newspaper advertisement is also required twenty-two (22) days prior to the Board of Supervisors
public hearing.
Please be advised that, once a public hearing has been advertised, only one deferral prior to the
The only
exception to this rule will be extraordinary circumstances, such as a major change in the project
proposal by the applicant or more issues identified by staff that have not previously been brought to
As always, an applicant may request deferral at the Planning Commission
meeting.
(4) Withdraw Your Application
If at any time you wish to withdraw your application, please provide your request in writing.
* * * * *
Failure to Respond
If we have not received a response from you within 30 days, we will contact you again. At that time,
you will be given 10 days to do one of the following: a) request withdrawal of your application, b)
request deferral of your application to a specific Planning Commission date as mutually agreed to with
staff, or c) request indefinite deferral and state your justification for requesting the deferral. If none of
these choices is made within 10 days, staff will schedule your application for a public hearing based on
the information provided with your original submittal or the latest submittal staff received on a
resubmittal date.
Fee Payment
Fees paid in cash or by check must be paid at the Community Development Intake Counter. Make
checks payable to the County of Albemarle. Do not send checks directly to the Review Coordinator.
Fees may also be paid by credit card using the secure online payment system, accessed at
http://www.albemarle.org/department.asp?department=cdd&relpage=21685.
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