HomeMy WebLinkAboutSUB200400188 Bond Estimates Road Plan and Comps. 2016-05-16ol
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COUNTY OF ALBEMARLE
Department of Community Development
401 McIntire Road, North Wing
Charlottesville, Virginia 22902-4596
Phone (434) 296-5832
March 30, 2009
Erie Insurance Company
c/o Hugh de Launay, Attorney -in -Fact
A -C Insurance Service
500 Westfield Road, Suite 17
Charlottesville, VA 22901
Re: Fray's Grant Phases I & II
Subdivision/Road Performance Bond — $577,680
Erie Insurance Company Bond No. Q89-6170134
Advance Mills Land Trust II & Charles W. Hurt, MD
Dear Mr. de Launay:
Fax (434) 972-4126
Based upon the developer's additional request for consideration of a partial reduction, Erie Insurance
Company Bond No. Q89-6170134 may be reduced to $117,800. By copy of this letter, I am notifying
Advance Mills Land Trust II and Charles W. Hurt, MD, of this reduction.
Please contact Pam Shifflett (434-296-5832, ext. 3246) if you should have any questions
concerning this performance bond.
Sincerely,
Richard M. Wiggans
Director of Finance
Department of Finance
PS/
Copy: Advance Mills Land "Frust II & Charles W. Hurt, MD
Charlie Armstrong, Southern Development
File I ADL)' l f—munily Development+Ad imni suaui Division'.Shiflleit'Q30NDS REDUCE\Frays Grim - R ds
COUNTY OF ALBEMARLE
Department of Community Development
401 McIntire Road, North Wing
Charlottesville, Virginia 22902-4596
Phone (434) 296-5832 Fax (434) 972-4126
February 13, 2009
Erie Insurance Company
c/o Hugh de Launay, Attorney -in -Fact
A -C Insurance Service
500 Westfield Road, Suite 17
Charlottesville, VA 22901
Re: Fray's Grant Phases I & lI
S ubdivision/Road Performance Bond — $1,177,120
Erie Insurance Company Bond No. Q89-6170134
Advance Mills Land Trust II & Charles W. Hurt, MD
Dear Mr. de Launay:
Based upon the most recent inspection and receipt of adequate documents supporting a request for
partial reduction, Erie Insurance Company Bond No. Q89-6170134 may be reduced to $577,680. By
copy of this letter, I am notifying Advance Mills Land Trust II and Charles W. Hurt, MD, of this
reduction.
Please contact Pam Shiffiett (434-296-5832, ext. 3246) if you should have any questions
concerning this performance bond.
Sincerely,
Richard M. 1A7iggans
Director of Finance
Department of Finance
PS/
Copy: Advance Mills Land Trust 11 & Charles W. Hurt, MD
Dile 1 DITTCommonioy D-0opment'Adm nist, n- Dirisionl5hi(i1et.,HONDSV2LDUCE`hays Gram - R—Isdo
Charles W. Hurt, MD &
We the undersigned, Advance Mills Land Trust II , Principal(s), and
Erie . Insurance Company , Surety, are held and firmly bound unto the
County of Albemarle, Virginia, in the penal sum of $1 , 1 7 7 , 1 2 0. 0 0 - - - - - - - - - - - - - - - , for the
payment of which, well and truly to be made, we hereby jointly and severally bind ourselves, our heirs,
executors, administrators, successors and assigns.
The condition of the above obligation is such that whereas the said Principal(s), or other
authorized agent, did file with the County of Albemarle plans and specifications for certain
improvements, required pursuant to Article IV of the Subdivision Ordinance of Albemarle County,
Virginia, in connection with the development of Fray's Grant Phases I & I I , located
on the North Side of Advance Mills Road (SR743) about two miles North
of Ear 1 y s v i l l e, VA , which said plans and specifications
are incorporated herein by reference;
Now therefore, if the said Principal(s) shall well and faithfully complete and perform the said
improvements, in accordance with the said plans and specifications, on or before the 1 s t day of
August3 2 0 0 6 , then this obligation shall be void, otherwise the same shall
remain in full force and effect; it being expressly understood and agreed that the liability of the Surety
for any and all claims hereunder shall in no event exceed the penal sum of this obligation as herein
stated. The said Surety, for value received, hereby stipulates and agrees that no change, extension of
time, alteration or addition to the plans and specifications aforesaid shall in any way affect its
obligations on this bond and it does hereby waive notice of any such change, extension of time,
alteration or addition.
In witness whereof, the parties hereto have caused this instrument to be executed this 1 1 th
day of May 2005
1 of 2
PRINCIPAL
low
(Please sign above and print name blow)
Charles W, Hurt, MD
TITLE: Trustee
ADDRESS: P.O. Box 8147
Charlottesville, VA 22906
PHONE: 434-979-8181
SURETY (Must be signed by a Virginia Resident Agent of Surety)
MM
I ' / �Rease sign ab�and print name below)
F,lgh de Launay
TITLE: Attrriit�y-in-Fact and Resident Agent
ADDRESS: '/o A -C Insurance Service
500 Westfield Road ---#17
Charlottesyill VA 22901
PHONE: 434-973-7799
BOND NO.: Q89-6170134
ADDRESS OF SURETY'S HOME OFFICE:
100 Erie Insurance Place
Erie PA 16530
Approved as to Form:
S—i(,-d5
my orney Date
Accepted:
t
3
County`` ngineer I AUt46rized Agent
Rev. 12/01/98
2 of 2
_ ( v_S
Date
I nn 1 -MU v ul-
ERIE
INSURANCE
ERIE cQMPANr ATTORNEY
e
KNO W Al I. al BY THESE
Comntrmweatth PRES lf": That the £RIE INSIIRA NCF COMPANY, a corporation duly organized wider the lank ol•the
of Permsyl vania, does hereby make, constitute and appoint
Hugh DeLaunay
individually, its tote and lawful Attomey-in-Fact, to make, execute, seal and deliver for and on its behalf, and as its act and
deed. any acid all and undc rtakings of suretyship. In a penalty not t0 exceed One Million
Two Hundred Thousand Dollars $' 200 000.00
And to bind the ERIE INSURANCE COMPANY thereby as fully atxl'to the same extent as if SWI bonds and undtxtak
taxi oilier writings obligatory in the nature thereof were signed by the appropriate officer of the ERIE 1NSURANCF, COM-
PANY and sealed and
nct hereof. by one other ofsuch officers,
Fact may do in pursuance and hereby ratifies and confirms all that its said Attorneys) -in -
The Power of Attorney is granted under and by authority of the following Rcsoluticxr b
ERIE INSURANCE COMPANY at a melting held on May 8.20 02 at which a quorum y the Board of Dirtxtors of
not been amended or repeafW: S presented and Raid Resolution has
"Resolved, that the Prexident, or any Senior Vice President or Vice President shall have power and authority to: (a) Appoint
Attornry(s)-in-Fact lead to aurtumze them to execute on hehalf of the Comparm ixmds and undcrtakirtgs, roeogniurkrs,
Of ittdetnatty and [utter writings obligatory in the nature thereof, sod, (b) To remove an
►evoke the power acrd authority given 1a Slim; turd Y such Attorney -in -Fact at tory time and
Resolved, that Attomey(s)-in-Pact shall have power and authority, subject to the terms and limitations of the Power of Atiomcy
is_coed to theca, to execute and deliver on behalf of the Company, bonds and undertakings, ratigmfiOm O contracts of f Atte ey
and � then writings
i ti noes, comet of ry in � nature thereof, The umporatc sual is not necessary for the validity of any bonds and unclenak-
ndemnity and W}ter Writings obligatory in the nature dtercof."
This Power of Attorney is signed and sealed by facsimiles under and by virtue of the
Board of Direfopowing Resohrtion adopted by Directors of ERIE INSURANCE COMPANY ar a meeting held on the 8th day of May, 2002, at winch a quorum wthe
as
present and said Resolution has not been amended or repealed:
"Resolved• nest thes�ig nature of Jeffrey A- Ludrof, as President and (Nef Executive Ofrim of the Canq�arty,
Company may be affixed by the following facsimli" on any Limited Power ofAttorney for the execution ofb�,the 1W °fthe
meogniX1111ees, contracts and other writings in the nature thereof, and the signature of]. R. phut
pang, and the Scal ofthc Company stay also be affixed b the following facsimiles to an � �as
Socmtary ed the C
Attorney AM under such cirrumnstices, shall said facsimiles be valid and binding on the Company. X such Limited Power of
nd on
,,,If l.fillhl
,•``J1
96ANC ,
IN WnNESS WHEREOF, the ERIE INSURANCE COM- ;�26: ei4 �''•'s
PANY bas caused these
prrsertts to be signed by its President a tC =
and C uvf Extcudvc Officer '
feer, and its corporate seal to he hereto = : 1872 11
ayG
affixed this 8th day of M, 2002.
' � '� ••. �trF, Mme: • �' e ra
Prcaidrnt
STATE OF PENNSYLVANIA aad Chief Executive ()!ricer
� ss. •.,*,,.�•`'�```
COUNTYOF ERIE
On this 8th day of May, A.D. 2002. before me personally came
Jef rey A. Ludrof to me known, who being by erre dulysur �` vy
did depose and say: that he is President and Chief Eecutive �.,. ��i9
Of txrofERICINSURANCECUMPANY,iliac, _►`°
scribed in ttntl which executed the above i �tporattande =
knows the Seal of said nstr l affixed
t; that he i � of r s
corporation that the Seal affixed to the
said instrument is inch corporate Seal; that it was so affixed by
y0' , —_�� �r
order of the Board of D
signed his risme thallic of said corporation and that 6•T"�RY p�10 r'r y conm,ssioa otprra u�
by order. 11..1.„' NotaryS'uDlie
CERTIFICATE
1, J. R Van Gorden, as Secretary ofthc ERIE INSURANCE CUM- ”
PANY, do hereby acetify that the Origin »tt ROWER fJFATTOR- °�g�R� eon
NP.Y, of which the foregoing r SOP A`fr,%0
still in full force and etrw � f the kd�ateebbelow.correct ropy. eOli L
hereof, I have hereunto su = w i 1572
In witness w bscribeci my nacre and
affixed corlseratc Sear ofthe Company by ftarairAiles pursuant to
the action of the Rnard of Directorsf the Company, `�'a °� '' — ----
,. �I,r.,.°''•� Gow-. rotary
this 11 thday of May 20 05
SF -57 504
u S�Z tzt
tlf13t3(T�f'
COUNTY OF AL 3EMARLE
Department of Community Development
$CQ-I»UCILE OF COMPLETION FOR BONDED I TPROVEM-ENTS
DATE: MAIL, 2� 2o�s TAX MAP i �ARcEL: / � - 3 0, i. , � 2 A � 3 z �
PROJECT NAML:_�'i S G AA_jOT- %�tf�9`Se7S'
Qncludc pbaste, Keenan, and other relevant information to clearly idcntily the proJect)
ADy/0CIC I-rw".c L4AIb 'V-uJT
OWNERIi?EVELOPER: Ali-Sav"Au DoiEEstee&r Phone:
This form is intended to racilitnte the completion of bonded improvements in a timely manner by assuring the
dcvcloper has a schedule in place for the completion of tic imptvvcmcnts, and by providing this Dcpttrunant a
mean.$ to asscse!t the developer's ability to meet flit completion date stated in the bond ngeement. The developer
must provide a completion dice for each milestone listed below.
Date Milestone
Aty 1t 2oar Start of construction.
- U61 J�Zaar Zrosion & sediment control mcamires iu.$talled.
�j��aQS' Stormwatcr culvert;$ and/or pipe e,'yr:tcma inyiaUed.
1 10 2- Od.- Road subbase constructed to required grade.
EJ 7,605" !toad stone base placed and paving scicevic submitted to County.
i0� Road and drainage improvements completed. Asbuilt plans prepared in accordance with
County policy and submitted for review, Road bond release date will be approximately i
Office Use Only
Road Improvctnctts "Cotnplction Inspection" - allLw months�'or revjew and rc�ri tions to
usbuilt plans and any ncccsrary ett.$cmauts. (Note: "completion in.Ypccdons" will tint be
conducted until the paperwork items have been completed)
�l �l Ut✓; Road Improvements "Final hLVcction" (private roads accepted nt this point) - Zllow 1 moth
ev etv
C Public Road "Acceptance" notification received from VDOT - allow 3 mnrttll �r_tcvic".�
Water & Sewn Improvements dediented tmd "acct-ptance" letter issued by the Albemarle
County Semite Authority.
Signnture of Owner/Dneloper
Print Namc
r0r: earopinion Schedule TIDM,ilDC
.'JUIN — 11rVI- xl ll�,:raw
- Cwt bray R
!tile
Fray's Grant TOTAL ROAD BOND = $1,177,120
ROAD Construction Bond Estimate (roads, site work, storm sewer)
Item
tem
the Unit
Unit Cost Cos!
Number
nnstalied
Frays
Ridge Crossing 10+00 to 57+77 road length 7777.0 it
1
aggregate base 6.0 in of 7777,0 h L 20.0 M V`'
2880.4 cy
$35.91
5103,434.10
2
blotted or pnme&double seal 7777.0 t1 L 0.0 If VV
0.0 sy
$6.30
$0.00
3
asphalt base 40 in d 7777.0 it L 20.0 11 Vv
2903.4 tons
$73.50
$213,400,88
4
asphalt surface 1,5 in d 7777.0 it L 20.0 It W
1088.8 tons
$81.90
$89,171.08
11
street name sign
1
565.00
$65.00
12
traffic control sign
5
$49.35
$246.75
13
guardrail (or rebuild wall in right -of -w. 4 ES @ $3700
3300.0 If
$16.80
$70,24000
14
manhole or drop inlet
0
51,365.00
$0.00
16
pipe, top (15 to 48") 4LO in d 1 ES -1,2 S250 1 EC -1 $200
100.0 it
5108.15
S 11,265,00
17
pipe, rcp (54 to 72') 60.0 in d 1 ES -1,2 $250 1 EC -1 S200
34.0 it
$210.00
$7,590.00
18
pipe, rep If to 48") 30.0 in d 1 ES -1,2 S250 1 EC -1 $200
93.0 it
S63.00
$6,309.00
19
pipe, top (15 to 48") 24.0 in d I ES -1,2 $250 1 EC -1 S200
52.0 1t
$39.90
52,524.80
20
pipe, cmp (54 to 72") 0.0 in d 0 ES -1,2 $250 0 EC -1 5200
0.0 If
$0.00
50.00
23
clear and grub (for wooded sites) 0.0 fi L 0.0 It W
0.0 acre
510,500.00
$0.00
24
grading (per cy for cut or import only; 1 0 cy fill 10 cy cul
0.0 cy bat
$3.15
S3.15
24
CBR tests (1 every 0.1 mi. per road) 7777.0 If L 15.55 inc of 500'
17
5157.50
$2,614.50
25
as -built drawings III, +price per 0.1 i 7777.0 if L 1.473 mi
15
$1,050.00
516,750.00
26
survey and layout (price per 0.1 mi.) 7777.0 it L 1.473 mi.
15
$525.00
$8,875.00
27
mobilization
1
$525.00
$525.00
28
VDOT surety (1 lane) 7777.0 If L 1.473 mi
2 Lanes
52,000.00
558,916.67
29
VDOT maintenance fee (1 In rd, 1 yr) 7777.0 It L 1.473 mi
2 Lanes
$150.00
$4,418.75
30
VDOT admin. Cost recovery fee(1 lar 7777.0 If L 1.473 mi.
2 Lanes
S100.00
$3,195.83
cost sum
5599,545.51
contigency
251/.
5149,886.38
Total
$749,440
Bluegate
Court 10+10 to 23+33 road length 1323.0 fi
1
aggregate base 6.0 in d 1323.0 It L 18.0 it W
441.0 cy
535.91
$15,836.31
2
blotted or pnme&double seal 0.0 ft L 0.0 h W
0.0 sy
$6.30
$0.00
3
asphalt base 0.0 in d 1323.0 ft L 0.0 ft W
0.0 tons
$73.50
$0.00
4
asphalt surface 2.0 in d 1323.0 h L 18.0 if W
222.3 tons
$81.90
S18,203.42
11
street name sign
1
565.00
S65.OD
12
traffic control sign
4
$49.35
$197.40
13
guardrail (or rebuild wall in right -of -w, 0 ES @ S3700
0.0 If
$16.80
$0.00
14
manhole or drop inlet
0
51,365.00
$0.00
16
pipe, rcp (15 to 4S") 15.0 in d 0 ES -1,2 S250 0 EC -1 5200
0.0 ft
523.10
S0.00
21
np-rap, placed
0.0 ton
S31.50
50.00
22
E&S fabnc,EC-2,3 0 If L 0 it W
0.0 sy
510.50
MOO
23
clear and grub (for wooded sites) 0.0 ItL 0.0 8 W
0.0 acre
510,500.00
$0.00
24
grading (per cy for cut or import only; t0 cy 811 1.0 cy cut
0.0 cy ba!
$3.15
$3.15
24
CBR tests (1 every 0.1 mi. per road) 1323.0 h L 2.646 inc of 500
4
$157.50
S582.75
25
as -built drawings (1k +price per 0.1 i 1323.0 ft L 0.251 mi.
3
51,050.00
$4,150.00
26
survey and layout (price per (l1 mi.) 1323.0 8 L 0.251 mi.
3
$525.00
S2,575.00
27
mobilization
1
5525.00
$525.00
28
VDOT surety (1 lane) 1323.0 8 L 4251 mi.
2 Lanes
S2.000.OD
S10,022.73
29
VDOT maintenance fee (1 In rd, 1 yr) 1323.0 h L 0.251 mi.
2 Lanes
$150.00
$751.70
30
VDOT admin. Cost recovery bell lar 1323.0 It L 0.251 mi.
2 Lanes
$10000
$751.14
cost sum
$53,663.60
contigency
25%
$13,415.90
Total
$67,080
Five Oaks Court 10+10 to 20+15 road length 1105.0 i
1
aggregate base 6.0 in d 1105.0 ft L 18.0 h VV
368.3 cy
S35.91
$13,226.85
2
blotted or prime&double seal 0.0 it L O.D it VV
D.0 sy
$6.30
$0,00
3
asphalt base 0.0 in d 0.0 h L 0.0 If VV
0.0 tons
$73.50
$0.00
4
asphalt surface 2.0 in of 1105.0 It L 18.0 fit W
185.6 tons
581.90
$15,203.92
11
street name sign
1
$65.00
56500
12
traffic control sign
4
$49.35
$19740
13
guardraii (or rebuild wall in right -of -w. 0 ES @ S3700
QO fi
$16.80
$0.00
14
manhole or drop inlet
0
$1.365.00
S0.00
16
pipe, rep (15 to 48") 18.0 in or 1 ES -1,2 $250 1 EC -1 S26D
75.0 it
527.30
$2.497.50
21
np rap, placed
0.0 ton
S31.50
$0.00
22
E&S fabrlgEC-2,3 0 8 L 0 8 W
0.0 sy
51050
$0.00
23
dear and grub (for wooded sites) 0.0 if L 0.0 If W
0.0 acre
M,500.00
$0.00
24
grading (per cy for cul or impon only; 1.0 cy fill t0 Cy cut
0.0 cy bal
$3.15
$3.15
24
CBR tests (1 every 0. i miper road) 1105.0 it L 2.21 in. of 500'
,.
$157.50
$519.75
`n
`o
lye rQ,6t, 3-7 ISS,
5/10/200S
Fray's Grant TOTAL ROAD BOND = $1,177;120
ROAD Construction Bond Estimate (roads, site work, storm sewer)
Her,
Item
NC Unl,
Unit Cos! Cost
Number
(installed!
25
as -built drawings (1k+ once per 0.1 11050 ML 0,209 m+
,.
$1,05000
$4,150.00
26
survey and layout (price per 0.1 in ) 1105.0 If L 0.209 mi
3
5525.00
$2.575.00
27
mobilization
1
5525.00
552500
28
VDOT surely (1 )one) 1105.0 ft L 0209 mi
2 Lanes
$2.000.00
$8,371,21
29
VD01 maintenance fee (1 In rd. 1 yr) 11050 It L 0209 mi_
2 Lanes
$150.00
$627,84
30
VD01 admin_ Cost recovery fee(1 lar 1105.0 1 L 0209 mi
2 Lanes
$100.00
$668.56
cost stem
$48,631.18
contigency
25°0
512,157.79
Total
$60,790
Old Poplar Way 10+10 to 35+74 road length 2564.0 If
1
aggregate base e0 in d 2564.0 it L 180 ff W
854 7 cy
$35.91
530 691.08
2
blotted or prime&double sea', 0.0 ft L 0.0 If VV
0.0 sy
$6.30
$0.00
3
asphalt base 0.0 in d 0,0 h L 0.0 If W
0.0 tons
$73.50
$0.00
4
asphalt surface 2.0 in d 25640 H L 3.0 It W
71.8 Ions
$81.90
$5,879.76
11
street name sign
1
$65.00
$65.00
12
traffic control sign
4
$49.35
$197.40
13
guardrail (or rebuild wall in noht-of-w. 0 ES @ S3700
0.0 If
$16.80
$0.00
14
manhole or drop inlet
0
$1,365.00
$0.00
16
pipe, rcp (15 to 48") 15.0 in d D ES -1,2 $250 0 EC -1 $200
0_D ti
$23.10
$0.00
21
np-rap, placed
0.0 ton
$31.50
$0.00
22
E&S fabnc,EC-2,3 0 1 L 0 tt W
0.0 sy
$10.50
$0.00
23
clear and grub (for wooded sires) 0.0 If L 0.0 It V}r
0.0 acre
$10,500.00
$0.00
24
grading (per cy for cut or import only; 1.0 cy fill 1.0 cy cut
00 cy ba;
$3.15
53.15
24
CBR tests (1 every 0.1 mi. per road) 2564.0 ft L 5.128 Inc of 500
6
$157.50
$976.50
25
as -built drawings (1k+pnce per 0.1 i 2564.0 ft L 0.486 mi.
5
$1,050.00
$6,250.00
26
survey and layout (price per 0.1 mi.) 2564.0 If L 0.486 mi.
5
$525.00
53,625.00
27
mobilization
1
$525.00
$525.00
28
VDOT surety (1 lane) 2564.0 It L 0.486 mi.
2 Lanes
$2,000.00
519,424.24
29
VDOT maintenance fee (1 In rd, 1 yr) 2564.0 ft L 0.486 mi.
2 Lanes
MOM
$1,456.82
30
VDOT admin. Cost recovery fee(1 lar 2564.0 ft L 0.486 mi
2 Lanes
$100.00
$1,221.21
cost sum
571,015 17
contigency
251
$17,753.79
Total
$88,770
Redbank Way 10+09 to 27+11 road length 1702.0 tr
1
aggregate base 6.0 in d 1702.0 It L 18.0 If W
567.3 cy
$35.91
$20,372.94
2
blotted or prime&double seal 0.0 1t L 0.0 If W
QO sy
$6.30
SO.00
3
asphalt base O.D in d 0.0 tt L 0.0 It W
0.0 tons
$73.50
$0.00
4
asphalt surface 2.0 in a 1702.0 If L 18.0 It W
285.9 tons
$81.90
523,418.16
11
street name sign
1
$65.00
$65,00
12
traffic control sign
4
$49.35
5197.40
13
guardrail for rebuild wall in right-ef-w. 0 ES @ S3700
0.0 fl
$16.80
$0.00
14
manhole or drop inlet
0
51,365.00
$0.00
16
pipe, rep (15 to 48") 18.0 in d 1 ES -1,2 $250 1 EC -1 $200
40.0 fi
527.30
51,542.00
21
no -rap, placed
0.0 ton
$31.50
50.00
22
E&S fabnc,EC-2,3 0 it L 0 If VV
0.0 sy
$10.50
50.00
23
clear and grub (for wooded sites) 0.0 If L 0.0 I VV
00 acre 510,500.00
$0.00
24
grading (per cy for cut or import only; 1.0 cy fill 1.0 cy cut
0.0 cy bal
$3.15
$3.15
24
CBR tests (1 every 0.1 mi. per road) 1702.0 ft L 33.404 inc of 500'
5
5157,50
$708.75
25
as -built drawings (1k+ price per 0.1 , 1702.0 If L 0.322 mi.
4 S1,050.OD
$5,200.00
26
survey and layout (price per D.1 mi.) 1702.0 h L 0.322 mL
4
$525.00
$3,100.00,
27
mobilization
1
S525.0D
5525.00
28
VDOT surety (1 lane) 1702.0 It L 0.322 mi.
2 Lanes $2,000.00
$12,893.94
29
VDOT maintenance fee 0 In rd. 1 yr) 1702.0 ft L 0.322 mi.
2 Lanes
$150.00
$967.05
30
VDOT admin. Cost recovery fee(i lar 1702.0 If L 0.322 mi.
2 Lanes
S100.00
$894.70
cost sum
569,888.08
contigency
25% $17,472.02
Total
$87,770
Redbank Court 10+09 to 24+53 road length 1444.0 fl
1
aggregate base 6.0 111 d 14440 It L 18.0 If VV
481.3 cy
535.91 517,284.68
2
blotted or prime&doubie seal 00 it L 0.0 14 W
0.0 sy
$6.30
S0.00
3
asphalt base 00 in d O.D fl L 0.0 If W
00 tons
$73.50
S0.00
5'1012005
Fray's Grant TOTAL ROAD BOND = $1,177,120
ROAD Construction Bond Estimate (roads, site work, storm sewer)
lien,
Item
No Unt+
Unit Cost
Cost
Number
(installed)
4
asphalt surface 2.0 to d 1444.0 f1 L 3.0 it W
404 tons
$81-90
$3,311,38
10
ramp CG -12
0
$315.00
$0.00
11
street name sion
1
$65.00
$65.00
12
traffic control sign
4
$49.35
5197.40
13
guardrail (or rebuild wall in nght-of-w. 0 ES @ $3700
0.D 1`1
$16.80
$0.00
14
manhole or drop inlet
0
$1,365.00
$0.00
16
pipe, rcp (15 to 48") 15.0 in d 1 ES -1,2 $250 1 EC -1 $200
42.0 it
$23.10
$1,420.20
17
pipe, rcp (54 to 72") 54.0 to d 0 ES -1,2 $250 0 EC -1 $200
0.0 If
$157.50
$0.00
18
pipe, pvc (4 to 10") 8.0 to d
0.0 it
$6.30
$0.00
19
pipe, cmp (15 to 48") 15.0 in of 0 ES -1,2 $250 0 EC -1 $200
0.0 tf
$23.10
$0.00
20
pipe, cmp (54 to 72") 60.0 in d D ES -1,2 $250 0 EC -1 $200
0.0 ff
$146.00
$0.00
21
np-rap, placed
0.0 fon
$31.50
$0.00
22
E&S tabnc,EC-2,3 0 1f L 0 if W
O.D sy
$10.50
$0.00
23
clear and grub (for wooded sites) 0.0 if L 0.0 it VV
0.0 acre
$10,500.00
50.OD
24
grading (per cy for cut or import only; 1.0 cy fill 1.0 cy cut
0.0 cy bai
$3.15
$3-15
24
CBR tests (1 every 0.1 miper road) 1444.0 ft L 2.888 inc of 500
4
5157.50
$614.25
2.5
as -built drawings (11f + price per 0.1 , 1444.0 h L 0.273 mi
3
$1,050.00
$4,150.00
26
survey and layout (price per 0.1 mi.) 1444.0 it L 0.273 mi.
3
5525.00
$2,575.00
27
mobilization
1
$525.00
$525.00
28
VDOT surety (1 lane) 1444.0 it L 0.273 m.
2 Lane=_
$2,000.00
510,939.39
29
VDOT maintenance fee (1 In rd, 1 yr) 1444.0 it L 0.273 mi.
2 Lanes
$150.00
$820.45
30
VDOT admin. Cost recovery fee(1 lar 1444.0 it L 0.273 mi.
2 Lanes
MOM
$796.97
cost sum
$42,702.88
configency
25%
$10,675.721
Total
$53,380
Woodlawn
Court 10+09 to 29+22 road length 1913.0 if
1
aggregate base 6.0 in d 1913.0 if L 18.0 If VV
637.7 cy
$35.91
$22,898.61
2
blotted or prime8doubte sea" 0.0 It L 0.0 if W
0.0 sy
$6.30
$0.00
3
asphalt base 0.0 in d 0.0 fl L 0.0 ft W
0.0 tons
$73.50
$DAD
4
asphalt surface 2.0 in d 1913.0 it L 3.0 it W
53.6 tons
$81.90
$4386.89
11
street name sign
1
$65.00
$65.00
12
traffic control sign
4
$49.35
$197.40
13
guardrail (or rebuild wall in nohl-of w. 0 ES @ 53700
0.0 it
$16.80
$0.00
14
manhole or drop inlet
0
$1,365.00
$0.00
16
pipe, rcp (15 to 48") 24.0 in d 1 ES -1,2 5250 1 EC -1 $200
52.0 ft
539.91)
$2,524.80
21
np-rap, placed
0.1, ton
531-50
$0.00
22
E&S fabric,EC-2,3 0 it L 0 it VV
O.D sy
570.50
50.00
23
clear and grub (for wooded sites) 0.0 it L 0.0 h W
0.0 acre
510.500-00
$OAD
24
draping (per cy for cut or import only: 1.D cy fill 1.0 cy cut
0.0 cy bal
$3.15
$3.15
24
CBR tests (1 every D.1 mi, per road) 1913.0 ft L 3.826 inc of 500
5
$157.50
$771.75
25
as -built drawings (1k + once per 0.11 1913.0 ft L 0,362 mL
4
$1,050.00
$5,200.00
26
survey and layout (price per 0.1 mi.) 1913.0 it L 0.362 mi
4
$525.00
$3,100.00
27
mobilization
1
$525.00
$525.00
28
VDOT surety (1 lane) 1913.0 if L 0.362 mi.
2 Lanes
$2,000.00
$14,492.42
29
VDOT maintenance fee (1 In rd, 1 yr) 1913.0 If L 0.362 mi.
2 Lanes
$150.00
$1,086.93
30
VDOT admin. Cost recovery fee(1 lar 1913.0 ft L 0.362 mi.
2 Lanes
$100.00
$974.62
cost sum
$56,226.56
configency
25%
514,056.64
Total
$70,290
TOTAL ROAD BOND = $1,177120
5/10/2005
Ana Kilmer
From:
Ana Kilmer
Sent:
Monday, May 16, 2016 12:24 PM
To:
Mark Graham
Cc:
Greg Kamptner
Subject:
RE: Fray's Grant - Earlysville
Mark:
Water Protection Performance Bond
The wpo bond was released on 4/21/2008 and the files destroyed on 10/1/2014.
Subdivision/Road Performance Bond — Frays Grant Phases I and II
1. The subdivision / road performance bond — Fray's Grant Phases I and II was posted and approved by the County
on 5/16/2005.
2. Bond is secured by a surety — Erie Insurance Company Bond Number Q89-6170134
3. The original amount of the bond was $1,177,120.
4. We have approved 2 reductions.
5. The current amount of the bond is $117,800
6. VDOT accepted Fray Ridge Crossing into the secondary system on the report dated 3/31/2009. Mileage 1.44
7. VDOT accepted Fray Ridge Court into the secondary system on the report dated 9/30/2012. Mileage 0.19
8. Last e-mail received was from Charlie Armstrong dated 7/12/2012
9. Last communication I had with Charlie Hurt was on 12/18/2015. He indicated that they are responsible for
finishing the improvements. I sent you and Greg and e-mail with regards to this conversation on 12/18/2015.
Please let me know if you have any questions.
Thank you
Ana D. Kilmer
Management Analyst
Community Development Department
401 McIntire Road
Charlottesville, VA 22902
434-296-5832
akilmer albernarle.oLg
From: Mark Graham
Sent: Monday, May 16, 2016 10:23 AM
To: Ana Kilmer <akilmer@albemarle.org>
Cc: Greg Kamptner <GKamptne@albemarle.org>
Subject: FW: Fray's Grant - Earlysville
Ana,
Please advise on the bonds for this subdivision. Amounts remaining, age, and whether any reductions have been
approved.
Thanks,
Mark
From: Diane Caton [mailto:dianecaton msc-rents.com]
Sent: Monday, May 16, 2016 9:06 AM
To: Mark Graham <mgraham@albemarle.org>
Subject: Fray's Grant - Earlysville
Good Morning Mr. Graham,
I hope you're doing well. After speaking with Trevor Henry recently, he suggested that I reach out to you for some
guidance related to Fray's Grant in Earlysville, where our company, Management Services Corporation, serves as
managing agent for the association.
As you may be aware, Fray's Grant comprises 55 lots located in Earlysville on Frays Mountain Road. Together with the
Board of Directors for Fray's Grant, I look forward to working with you to seek your guidance and counsel on how best to
address the state of the roads in Fray's Grant that have not yet been accepted by VDOT and therefore are not state
maintained. The Declarant at Fray's Grant, Advance Mills Farm II Trust, has filed bankruptcy and no longer owns any lots
in the subdivision. The party under contract with the County to maintain the roads prior to state acceptance is no longer
capable of maintaining these non -accepted roads, which are falling into a state of disrepair.
We understand that the County is holding a bond posted by the Developer for this purpose. It would therefore seem to
be the appropriate time for the County to call the bonds posted by the Developer so that the roads may be maintained
in a safe manner until accepted by VDOT.
I look forward to hearing your thoughts.
Thank you in advance,
Diane
Diane E. Caton, CMCAO, AMS°
Executive Vice -President
[Management Services Corporation
PO Box 5306
Charlottesville, VA 22905
Tel: (434) 293-6069 Ext. 104
Internal: 22104
Fax: (434) 244-2870
E-mail: dianecaton@msc-rents.com
Licensed to sell real estate in the states of Virginia and North Carolina.
www.msc-rents.com/commercial.cfm
Please consider the environment before printing this e-mail.
CONFIDENTIALITY NOTICE: The information contained in this ernail and any attachments may he prwileged and crnifidential -r>.. �I�;ion, intended only for the use of the
individual or entity named above. If you are not the intended recipient, you arc hereby notified that an y'i , en,'s! io
nticn, distr bjn or =opy of thi. email Conn^ UniCatioTl is
strictly prohibited. If you have received this efma:I in error, piease notify , m eiiia cly and delete this email./G, 'or your ccopera;inn,
Ana Kilmer
From:
Ana Kilmer
Se;it:
Monday, February 01, 2016 1:03 PM
To:
Greg Kamptner
Cc:
Mark Graham
Subject:
FW: Frays Grant Subdivision Bond
G reg:
We have not received a bond inspection request lately. Please see my e-mail below. Would you like me to set up a
meeting with Charlie?
Thanks
Ana D. Kilmer
Management Analyst
Community Development Department
401 McIntire Road
Charlottesville, VA 22902
434-296-5832
akilmer@albemarie.org
From: Ana Kilmer
Sent: Friday, December 18, 2015 1:19 PM
To: Greg Kamptner <GKamptne@albemarle.org>
Cc: Mark Graham <mgraham@albemarle.org>; Glenn Brooks <GBROOKS@albemarle.org>
Subject: Frays Grant Subdivision Bond
Charlie (grandson) stopped by to see me for another bond but we discussed Frays Grant. According to Charlie, even
though they sold the lots to the bank and the bank has sold the lots to a someone else, he is ultimately responsible for
finishing the improvements on this bond and for maintaining the roads until they are accepted into the secondary
system. He said that you can give him a call to discuss this bond. His cell phone number is 434-906-2193.
Thanks
Ana D. Kilmer
Management Analyst
Community Development Department
401 McIntire Road
Charlottesville, VA 22902
434-296-5832
akilmer albemarle.or
NOTE: I wil be out of the office from 12/28/2015-1/1/2016. 1 will return 1/4/2016.
Ana Kilmer
From:
Greg Kamptner
Sent:
Monday, February 01, 2016 12:48 PM
To:
Ana Kilmer
Cc:
Mark Graham
Subject:
Frays Grant
Ana -
Mark may have already contacted you about this.
A resident in Frays Grant is asking Ann Mallek about getting the subdivision's roads accepted into the State system (it
appears that one of the roads may have been accepted in 2009). Are we still holding any road bonds for Fray's Grant? It
appears the last reduction was in 2009, which reduced the bond amount to $117,800. Also, has a road inspections taking
place since November 2015, when Ann first raised this issue (not that there is anyone I know of who would step forward
to pay any inspection fee)?
Greg Kamptner
Deputy County Attorney
County of Albemarle
ekamatnerrWalbemarle.ore
434-972-4067 ext. 3268
Ana Kilmer
From:
Glenn Brooks
Sent:
Monday, December 15, 2014 1:37 PM
To:
Ron Goldberg
Cc:
Ana Kilmer
Subject:
RE: Frays Grant - Road Maintenance
Attachments:
FraysGrantBond.pdf
Mr. Goldberg,
The roads remaining to be accepted into the state system are the responsibility of Charles W. Hurt , MD & Advance Mills
Land Trust ll. A copy of the original bond agreement is attached.
Our most recent dealings with this developer were through Charlie Armstrong [carmstrong@southern-
development.com] of the Southern Development Group. Please contact him, or Dr. Hurt himself, regarding any upkeep
or work to be done on the roads.
Our current bond amount is $117,800. Looking at the county records, it appears the remaining cul-de-sacs in the
neighborhood are not eligible for completion and VDOT acceptance, as VDOT will not accept a road without at least 3
occupied residences.
Glenn Brooks, P.E.
County Engineer
Albemarle County
1
From: Ron Goldberg [ma iIto: rgoldberg Ca)welIington-financia1.com]
Sent: Thursday, December 11, 2014 2:16 PM
To: Glenn Brooks; Ana Kilmer
Subject: Frays Grant - Road Maintenance
I met with Francis McCall earlier this week (12/6), and he suggested that I follow up with you.
I live in the Frays Grant subdivision, on Caddice Court. We're the only house on that street, so it hasn't been
turned over to the state yet. The declarant (Frays Grant, LLC) no longer owns any lots in the subdivision, and I
think that in any event the declarant's rights may have been ceded to Belvedere LLC or some other Virginia
Land Company -related entity. In the meantime, who is responsible for any necessary road repairs?
Or, to state the question more generally, "Who brings the roads up to the standards sufficient to have the
state accept them into the state system, where the Declarant/Subdivider cannot or will not (due to financial
issues, bankruptcy, etc.) complete the project?"
My assumption is that at the time the plat was recorded, the developer/declarant entered into an agreement
to complete the road at a future point in time, and posted a bond to secure that obligation (either under "Sec.
14-435 Agreement and surety. Any subdivider who does not complete all required improvements as provided
in this chapter shall, prior to approval of a final plat, enter into an agreement with the county to complete the
construction and installation of all improvements required by this chapter within a period of time agreed to by
the parties, and shall provide a surety to guarantee the completion of the improvements..."; or under "Sec. 14-
435.1 Surety for maintenance of streets until accepted into state system. If one or more public streets within
a subdivision are proposed for dedication or have been dedicated for public use and the street or streets, due
to factors other than quality of construction, is not acceptable into the secondary system of state highways,
the subdivider shall, prior to approval of the final plat or prior to the final release of surety as provided in
section 14-436, provide surety for the maintenance of the street or streets as provided herein.... For purposes
of this section, the term "maintenance" means maintenance of the streets ... including the correction of
defects or damages and the removal of snow, water or debris, so as to keep such road reasonably open for
public usage."). Based on my conversations with Doc Hurt while I was on the Frays Grant HOA's board, I know
there was a bond posted, and so I assume there's an agreement preceding the bond, but I don't know under
which section of the county code it was required.
On the other hand, I see that Sec. 14-440 provides in part, "Nothing in this chapter, including the approval of a
final plat, obligates the county, any authority, or any state agency or department, to accept and take over for
operation and maintenance any improvements completed by a subdivider as required by this chapter."
So that seems like a stalemate, the county requires an agreement to complete (and bond) prior to recordation
of the plat, but won't take the responsibility to complete if the subdivider doesn't.
And the HOA's Declaration in Section 3.09 provides that "...until such time as the Roads may be accepted into
the State Highway System, the necessary money for the future repair, maintenance, improvement,
enhancement or replacement of the Roads will not be borne by any Owner, but, rather, shall be provided by
the Declarant."
So it seems that the HOA shouldn't do it, and I don't think that they legally could do it because the roads were
dedicated upon recordation of the plat, so the roads aren't common areas or anything that the HOA legally
could hire somebody to work on. And further, I don't think the county would allow a subdivision where
homeowners were unknowingly signing up for unlimited future road maintenance liability.
Those are all of the facts as I can piece them together. After you've had a chance to review this, please let me
know a date and time I could stop by and discuss this question with you.
- Thanks, Ron Goldberg (434/531-3005)
Ana Kilmer
From: Glenn Brooks
Sent: Thursday, July 12, 2012 11:43 AM
To: Joel DeNunzio, P.E.; Seale, Dennis L.
Cc: Ana Kilmer
Subject: FW: Road Acceptance - Fray's Ridge Ct
Attachments: sample—letter Public_Rd_Acceptance_resolution.doc
Joel,
I got your call yesterday. I don't know what is being expressed to folks like Charlie, but I do not want to be involved in
the VDOT road inspection process. After the elimination of the two road inspection positions at the county, we just do
not have time. Of course, the county has never been completely uninvolved, as the board must always make a
resolution of acceptance after right-of-way is dedicated to the county. I simply want to make sure this right-of-way
dedication has happened, the improvements are approved by VDOT, and any improvements that will be the
responsibility of the county (like street signs, street trees, or non -state -maintained sidewalks) have been installed.
Attached is the sample letter I talked to you about. I'll check if we have sent one to Fray's Ridge.
From: Charlie Armstrong [mailto:carmstrong southern -development com]
Sent: Thursday, July 12, 2012 9:43 AM
To: Glenn Brooks
Cc: Ana Kilmer; Seale, Dennis L. (VDOT)
Subject: Road Acceptance - Fray's Ridge Ct
Good Morning Glenn,
I received a call from Dennis Seale yesterday informing me that the County now wants to be involved in the acceptance
process of VDOT roads. After the departure of Greg Cooley the County took a very firm position that they were not to
be involved in VDOT road acceptance except if a bond reduction is also requested. Is this changing? All of the published
forms and information (as of this morning) still indicate that the County is not involved.
http://www.albemarle.org/upload/images/forms center/departments/Community Development/forms/Engineering a
nd WPO Forms/Road Inspections & Acceptance - Public Road Acceptance Procedure 11-01 11 pdf
We've been working with VDOT for over a year on the acceptance of Fray's Ridge Court in Earlysville. Al inspections,
punch work, and paperwork is complete from our end. It has been ready for BOS agenda placement since about April.
VDOT originally expected it to be on an early June agenda. The residents who live on that road are eagerly awaiting
state maintenance. Yesterday's call from Dennis was a surprise and gave me the impression that Albemarle is asking that
we start a new inspection process all over again.
Can you fill me in on what is going on? If the policy is changing, I'd hope that this road could be accepted under the
currently published policy since everything is complete except the BOS vote.
Thanks,
Charlie Armstrong
Vice President, Land Development
Southern Development
170 South Pantops Dr.
Charlottesville, VA 22911
(434) 245-0894 x108
(434) 245-0895 (fax)
Ana Kilmer
From: Glenn Brooks
Sent: Thursday, July 12, 2012 2:25 PM
To: Charlie Armstrong
Cc: Ana Kilmer; Seale, Dennis L. (VDOT)
Subject: RE: Road Acceptance - Fray's Ridge Ct
Charlie,
Thanks for the sign agreement. I or an inspector will check according to that before making a recommendation to the
County Board.
Our files contain an as -built plan from 2008 by DDR, LLC. It does not contain a Fray's Ridge Ct. Please provide an
update.
From: Charlie Armstrong [mailto:carmstrong@southern-development.com]
Sent: Thursday, July 12, 2012 1:23 PM
To: Glenn Brooks
Cc: Ana Kilmer; Seale, Dennis L. (VDOT)
Subject: FW: Road Acceptance - Fray's Ridge Ct
Glenn,
Thanks for the clarification. I am not and will not be requesting a bond release/reduction for Fray's Ridge Ct at this
time. I may request a bond reduction after the next road in the subdivision is accepted, but not before then. Likely that
is over a year away. The referenced procedure says "the following items are required to be submitted for bond releases
to be considered." It does not seem to apply to VDOT acceptance—only bonds releases/reductions. The entire
procedure references items that are required for bond releases, including in one area in paragraph 3 specifically saying
that VDOT's final notice of acceptance, complete with route numbers, is also required. It's a bit of a catch-22.
Regarding improvements that will be the responsibility of the county (like street signs, street trees, or non -state -
maintained sidewalks); in this case there are none. The street signs are the only items in the ROW that are not
maintained by VDOT. There is a recorded agreement requiring these to be maintained by the owner (or HOA). It is
attached.
I fully understand that we will need to provide the requested items and fee before we can get a bond reduction. But
right now VDOT is ready and willing to accept the road. The bond will remain as -is with the County, so I see no reason,
procedure, or policy that would cause this to be a concern to the County.
Thank you for your consideration of this additional information.
Best,
Charlie
From: Seale, Dennis L. (VDOT) [ma iIto: Den nis. Sea le(§VDOT.Virginia. gov]
Sent: Thursday, July 12, 2012 12:21 PM
To: Charlie A. Hurt; Charlie Armstrong
Cc: Adam Swartout; Nena; Eric Woolley
Subject: FW: Road Acceptance - Fray's Ridge Ct
FYI, Clarification of what they want attached. I would suggest scheduling an inspection directly after my final inspection
so acceptance is not delayed. ,
Thanks,
Dennis
From: Glenn Brooks fmailto:GBROOKS(a)albemarle orgl
Sent: Thursday, July 12, 2012 11:43 AM
To: DeNunzio, Joel D., P.E. (VDOT); Seale, Dennis L. (VDOT)
Cc: Ana Kilmer
Subject: FW: Road Acceptance - Fray's Ridge Ct
Joel,
I got your call yesterday. I don't know what is being expressed to folks like Charlie, but 1 do not want to be involved in
the VDOT road inspection process. After the elimination of the two road inspection positions at the county, we just do
not have time. Of course, the county has never been completely uninvolved, as the board must always make a
resolution of acceptance after right-of-way is dedicated to the county. I simply want to make sure this right-of-way
dedication has happened, the improvements are approved by VDOT, and any improvements that will be the
responsibility of the county (like street signs, street trees, or non -state -maintained sidewalks) have been installed.
Attached is the sample letter I talked to you about. I'll check if we have sent one to Fray's Ridge.
From: Charlie Armstrong (maiIto: carmstrong@southern-development comb
Sent: Thursday, July 12, 2012 9:43 AM
To: Glenn Brooks
Cc: Ana Kilmer; Seale, Dennis L. (VDOT)
Subject: Road Acceptance - Fray's Ridge Ct
Good Morning Glenn,
I received a call from Dennis Seale yesterday informing me that the County now wants to be involved in the acceptance
process of VDOT roads. After the departure of Greg Cooley the County took a very firm position that they were not to
be involved in VDOT road acceptance except if a bond reduction is also requested. Is this changing? All of the published
forms and information (as of this morning) still indicate that the County is not involved.
http://www.albemarle.org/uploadLimages/""forms center/departments/Community Development/forms/Engineering a
nd WPO Forms/Road Inspections & Acceptance - Public Road Acceptance Procedure 11 01 11 pdf
We've been working with VDOT for over a year on the acceptance of Fray's Ridge Court in Earlysville. All inspections,
punch work, and paperwork is complete from our end. It has been ready for BOS agenda placement since about April.
VDOT originally expected it to be on an early June agenda. The residents who live on that road are eagerly awaiting
state maintenance. Yesterday's call from Dennis was a surprise and gave me the impression that Albemarle is asking that
we start a new inspection process all over again.
Can you fill me in on what is going on? If the policy is changing, I'd hope that this road could be accepted under the
currently published policy since everything is complete except the BOS vote.
Thanks,
Charlie Armstrong
Vice President, Land Development
Southern Development
170 South Pantops Dr.
Charlottesville, VA 22911
(434) 245-0894 x108
(434) 245-0895 (fax)
Ana Kilmer
From: Glenn Brooks
Sent: Thursday, July 19, 2012 2:39 PM
To: Charlie Armstrong
Cc: Ana Kilmer; Ray Lilly; Seale, Dennis L. (VDOT)
Subject: RE: Road Acceptance - Fray's Ridge Ct
Charlie,
The road name sign plates will need to be corrected. The main route into the subdivision does not appear to be
correctly marked, and many of the signs in the subdivision have a private designation, which does not appear to be
correct. The agreement you provided says your road name signs will meet the county spec with the custom post
arrangement. The signs do not appear to be the correct plate and high-intensity reflective surfacing. There needs to be
room on the sign for the route sticker with smaller lettering for the road or court designation. We could not tell if the
plates were the correct dimension, as the signs were too tall to reach, but please ensure this. The mounting on the post
should be such that the road name and designations lettering should be visible from both sides.
I will pass this road on through to the board now, but in future I'll be looking for these to be correct. Thanks.
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i-41hvtuatic Ccraanlr Ro.4d Naming and Pr( pcily Nutuhm ty Ordinatux :and Manual I
From: Charlie Armstrong [mailto:carmstrong@southern-development.com]
Sent: Thursday, July 12, 2012 2:35 PM
To: Glenn Brooks
Cc: Ana Kilmer; Seale, Dennis L. (VDOT)
Subject: RE: Road Acceptance - Fray's Ridge Ct
Thanks Glenn,
I'll wait to hear your determination after you consider the signs.
The 2008 as -built is the only one. Between then and now, the County E-911 folks changed the name of Five Oaks Ct to
Fray's Ridge Ct at the request of a resident on the street. In hindsight the name Five Oaks Ct was confusing when people
gave their address out, e.g. "I live at One Hundred Five Oaks Ct." It sounded like 105 Oaks Ct. I think it was smart for the
County to change it, but it was not our doing. Does that clear it up sufficiently for you to mark the change on the plan
you have? Sorry for the confusion.
Charlie
2
From: Glenn Brooks [mailto:GBROOKS(abalbemarle org]
Sent: Thursday, July 12, 2012 2:25 PM
To: Charlie Armstrong
Cc: Ana Kilmer; Seale, Dennis L. (VDOT)
Subject: RE: Road Acceptance - Fray's Ridge Ct
Charlie,
Thanks for the sign agreement. I or an inspector will check according to that before making a recommendation to the
County Board.
Our files contain an as -built plan from 2008 by DDR, LLC. It does not contain a Fray's Ridge Ct. Please provide an
update.
From: Charlie Armstrong lmaiIto: carmstrong(absouthern-development coml
Sent: Thursday, July 12, 2012 1:23 PM
To: Glenn Brooks
Cc: Ana Kilmer; Seale, Dennis L. (VDOT)
Subject: FW: Road Acceptance - Fray's Ridge Ct
Glenn,
Thanks for the clarification. I am not and will not be requesting a bond release/reduction for Fray's Ridge Ct at this
time. I may request a bond reduction after the next road in the subdivision is accepted, but not before then. Likely that
is over a year away. The referenced procedure says "the following items are required to be submitted for bond releases
to be considered." It does not seem to apply to VDOT acceptance—only bonds releases/reductions. The entire
procedure references items that are required for bond releases, including in one area in paragraph 3 specifically saying
that VDOT's final notice of acceptance, complete with route numbers, is also required. It's a bit of a catch-22.
Regarding improvements that will be the responsibility of the county (like street signs, street trees, or non -state -
maintained sidewalks); in this case there are none. The street signs are the only items in the ROW that are not
maintained by VDOT. There is a recorded agreement requiring these to be maintained by the owner (or HOA). It is
attached.
I fully understand that we will need to provide the requested items and fee before we can get a bond reduction. But
right now VDOT is ready and willing to accept the road. The bond will remain as -is with the County, so I see no reason,
procedure, or policy that would cause this to be a concern to the County.
Thank you for your consideration of this additional information.
Best,
Charlie
From: Seale, Dennis L. (VDOT) [ma ilto:Den nis. Sea le(a>VDOT Virginia gov]
Sent: Thursday, July 12, 2012 12:21 PM
To: Charlie A. Hurt; Charlie Armstrong
Cc: Adam Swartout; Nena; Eric Woolley
Subject: FW: Road Acceptance - Fray's Ridge Ct
FYI, Clarification of what they want attached. I would suggest scheduling an inspection directly after my final inspection
so acceptance is not delayed.
Thanks,
Dennis
From: Glenn Brooks f mailto:GBROOKSCa@albemarle orgj
Sent: Thursday, July 12, 2012 11:43 AM
To: DeNunzio, Joel D., P.E. (VDOT); Seale, Dennis L. (VDOT)
Cc: Ana Kilmer
Subject: FW: Road Acceptance - Fray's Ridge Ct
Joel,
I got your call yesterday. I don't know what is being expressed to folks like Charlie, but I do not want to be involved in
the VDOT road inspection process. After the elimination of the two road inspection positions at the county, we just do
not have time. Of course, the county has never been completely uninvolved, as the board must always make a
resolution of acceptance after right-of-way is dedicated to the county. I simply want to make sure this right-of-way
dedication has happened, the improvements are approved by VDOT, and any improvements that will be the
responsibility of the county (like street signs, street trees, or non -state -maintained sidewalks) have been installed.
Attached is the sample letter I talked to you about. I'll check if we have sent one to Fray's Ridge.
From: Charlie Armstrong f maiIto:carmstrong@southern-development com]
Sent: Thursday, July 12, 2012 9:43 AM
To: Glenn Brooks
Cc: Ana Kilmer; Seale, Dennis L. (VDOT)
Subject: Road Acceptance - Fray's Ridge Ct
Good Morning Glenn,
I received a call from Dennis Seale yesterday informing me that the County now wants to be involved in the acceptance
process of VDOT roads. After the departure of Greg Cooley the County took a very firm position that they were not to
be involved in VDOT road acceptance except if a bond reduction is also requested. Is this changing? All of the published
forms and information (as of this morning) still indicate that the County is not involved.
http://www.albemarle.org/upload/images/forms center/departments/Community Development/forms/Engineering a
nd WPO Forms/Road Inspections & Acceptance - Public Road Acceptance Procedure 11 01 11 pdf
We've been working with VDOT for over a year on the acceptance of Fray's Ridge Court in Earlysville. All inspections,
punch work, and paperwork is complete from our end. It has been ready for BOS agenda placement since about April.
VDOT originally expected it to be on an early June agenda. The residents who live on that road are eagerly awaiting
state maintenance. Yesterday's call from Dennis was a surprise and gave me the impression that Albemarle is asking that
we start a new inspection process all over again.
Can you fill me in on what is going on? If the policy is changing, I'd hope that this road could be accepted under the
currently published policy since everything is complete except the BOS vote.
Thanks,
Charlie Armstrong
Vice President, Land Development
Southern Development
170 South Pantops Dr.
Charlottesville, VA 22911
(434) 245-0894 x108
(434) 245-0895 (fax)