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Home My WebLink AboutSP201600026 Correspondence 2017-12-29Margaret Maliszewski From: Travis Pietila <tpietila@selcva.org> Sent: Monday, March 06, 2017 2:32 PM To: Planning Commission Cc: Margaret Maliszewski Subject: Entrance Corridor SUP - LL Bean Display Dear Planning Commission Members: Because I will not be able to attend your meeting tomorrow night, I wanted to provide the following brief comments on behalf of the Southern Environmental Law Center on the special use permit request to allow the outdoor display of kayaks in front of LL Bean along the Route 29 entrance corridor at Stonefield. We agree with the Architectural Review Board's findings that the proposed display would not meet the Entrance Corridor Design Guidelines, and we share staff s concerns about the precedential effect that approving this application could have in encouraging similar merchandise displays for various other types of business (some of which could have much greater visual impacts than the kayaks at issue here). The ARB's recommendation to simply shift this display from Route 29 to west of the store's entrance on Bond Street is a reasonable compromise, and we support this approach. Thank you for your consideration. Travis Pietila Travis Pietila Staff Attorney Southern Environmental Law Center 201 West Main Street, Suite 14 Charlottesville, VA 22902 (434) 977-4090 Southern Environment.org Margaret Maliszewski From: Bill Tomala <BiIIT@c-p.com> Sent: Wednesday, February 15, 2017 8:15 AM To: Margaret Maliszewski; Rick Smith Cc: Shane Batchelor; Josh Secrist; Jeff Suchan; Tony Laudani; Bill Tomala Subject: RE: notification and advertisement fees due Rick, I believe you may have misunderstood the tangible milestone of "2/17." The 171" is the deadline for which Margaret must receive the revised drawings related for the SUP. There is no tangible date associated with the ARB/Margaret's approval releasing us to submit for building permit submittal. Rather, it up to Margaret to review asap (based on her response below). Special Use Permit (SUP): Margaret —I am sending 13 hard copies (11 X 17) along with the $863.00 to you for delivery tomorrow. Regards, Bill Tomala rIfanager cif (..ro ermrient RelatioiisIBus-iness Development Cuhcrc:i & Petersvrz Architects Engineers Plirnners Phone: 407-661-9100 • Extension: 2341 • Cell: 407-448-3156 From: Margaret Maliszewski [mailto:MMaliszewski@albemarle.org] Sent: Tuesday, February 14, 2017 1:52 PM To: Rick Smith; Bill Tomala Cc: Shane Batchelor, Josh Secrist; Jeff Suchan; Tony Laudani Subject: RE: notification and advertisement fees due I don't have a Feb. 17 meeting on my calendar, so I'm not sure what you are referring to. An ARB approval letter for the non -kayak related ARB items will be issued after I've determined that the revised drawings address all conditions of ARB approval. I have not completed that review yet. It is on my to-do list for this week, but the staff report for the Planning Commission meeting is also due this week. The staff report - and two others - have priority. From: Rick Smith [mailto:RickS@C-P.com] Sent: Tuesday, February 14, 2017 1:44 PM To: Margaret Maliszewski <MMaliszewski@albemarle.org>; Bill Tomala <BiIIT@C-P.com> Cc: Shane Batchelor <ShaneB@C-P.com>; Josh Secrist <JoshS@C-P,com>; Jeff Suchan <JeffS@C-P.com>; Tony Laudani <TonyL@C-P.com> Subject: RE: notification and advertisement fees due Margaret, In Bill's absence I wanted to inquire as to the status of the approval letter. Will you be issuing an approval letter in advance of the February 17 meeting or will the letter come out after that meeting. We are trying to understand the logistics of the schedule at this point. Thank you. Rick Smith Project :architect Cuhaci & fete}:sort .4i-cj:rtcctr .Engineej.S PICrnners Phone: 407-661-91.00 • E ns'.on: 2407 From: Margaret Maliszewski[mailto:MMaliszewski@aibemarle.org] Sent: Monday, February 13, 2017 1:47 PM To: Bill Tomala <BiIIT@c-p.com> Cc: Rick Smith <RickS C-P.ccm>; Shane Batchelor <ShaneB@C-P.com> Subject: notification and advertisement fees due MI The fees for notification of adjacent owners and newspaper advertisement are due for the 1.1. Bean project. The total due is $863.00. The check should be made out to County of Aibernarle. Please let me know if you have questions. Thanks. Margaret Exchange' 1, [undev Message Security: Check Authenticity ExehangelIrfentici Message Security: Check A-uChenticity Margaret Maliszewski From: Bill Tomala <BiIIT@c-p.com> Sent: Friday, February 10, 2017 4:49 PM To: Margaret Maliszewski; Shane Batchelor Subject: RE: 2161071 Charlottesville, Revised SUP Package You got it Sent from my MetroPCS 4G I-TE Android Device Original message Bill Tomala Manager of Government Relations/Business Development Cuhaci & Peterson Architects Engineers Planners Phone: 407-661-9100 • Extension: 2341 • Cell: 407-448-3156 From: Margaret Maliszewski <MMaliszewski@albemarle.org> Date: 2/10/17 1:26 PM (GMT-07:00) To: Bill Tomala <BiIIT@c-p.com> Subject: RE: 2161071 Charlottesville, Revised SUP Package Let's go with 11 x 17 for everything. From: Bill Tomala jmailto:BiIIT@c-p.com] Sent: Friday, February 10, 2017 9:41 AM To: Shane Batchelor <ShaneB@c-p.com>; Margaret Maliszewski <MMaliszewski@albemarle.org> Cc: Rick Smith <RickS@c-p.com>; Bill Tomala <BiIIT@c-p.com> Subject: RE: 2161071 Charlottesville, Revised SUP Package Importance: High Shane, Looks good and in correct order per Margaret. Margaret — per your statement We will need 13 hard copies of the drawing set by Feb. 17 does the drawing sheets in the 13 hard copy sets need to be full size to scale and the PDF color renderings 11 X 17 (like I sent for your ARB)... or... can everything be 11x17? I'm sure you've previously told me - sorry but I can't remember (again). Much appreciated, Bill Tomala Manager of Government Relations/Business Development Cuhaci & Peterson Architects Engineers Planners Phone: 407-661-9100 • Extension: 2341 • Cell: 407-448-3156 From: Shane Batchelor Sent: Friday, February 10, 2017 9:21 AM To: Margaret Maliszewski; Bill Tomala Cc: Rick Smith Subject: 2161071 Charlottesville, Revised SUP Package All, Please see the revised SUP Package attached. Thanks.. Shane Batchelor Project Coordinator I Cuhaci & Peterson Architects, Engineers, Planners Phone: 407-661-9100 • Extension: 1558 • Fax: 407-985-2826 • 930 Woodcock Road, Suite #101- Orlando, FL 32803 4 www.c-p.com<http://www.c-p.com> Exchange Defender Message Security: Check Authenticity<https://admin.exchangedefender.com/verify.php?id=vlAEeITG006071&from=billt@c-p.com> Exchangedefender Message Security: Click below to verify authenticity https://admin.exchangedefender.com/verify.php?id=vIALnOTmO18894&from=billt@c-p.com Margaret Maliszewski From: Margaret Maliszewski Sent: Thursday, February 09, 2017 10:45 AM To: 'Shane Batchelor'; Bill Tomala Cc: Rick Smith Subject: RE: SUP for LL Bean Shane, Rick and Bill, The only change I would make is to re -order the drawings to place the Rt. 29 elevation before the Bond Street elevation and the Rt. 29 perspective before the Bond Street perspective. Thanks. Margaret From: Shane Batchelor [mailto:ShaneB@C-P.com] Sent: Wednesday, February 08, 2017 9:21 AM To: Bill Tomala <BiIIT@C-P.com>; Margaret Maliszewski <MMaliszewski@albemarle.org> Cc: Rick Smith <RickS@C-P.com> Subject: RE: SUP for LL Bean Margaret, Please see the attached SUP package revised per Bill's comments. Please let me know if there are any questions or concerns. Thanks.. Shade Batchelor /'reject C'oordi:tutor I Cuhaei di Pelerson Architects En, ineer.s Planners Phone: 407-661-9100 • Extension: 1558 - From: Bill Tomala Sent: Tuesday, February 07, 2017 5:56 PM To: Margaret Maliszewski; Shane Batchelor Cc: Bill Tomala Subject: RE: SUP for LL Bean Thanks Margaret. Shane - would you please email Margaret the revised SUP package that you and I discussed it and marked up? I ask that you please copy me on the email you send to Margaret as well. I will be traveling to Denver tomorrow morning but will be available for any questions after 1 p.m. Much appreciated, Sent from my MetroPCS 4G l_TE Android Device - Original message Bill Tomala hlana7er lopinent Cuhaci & Peterson Architects En.,ineers .Planners Phone: 407-661-9100 • extension: 2341 , CG::.: 407-448-3156 From: Margaret Maliszewski <NIMaliszewski2aIbemarle.or > Date: 2n1l7 5:50 PM (GNIT-05:00) To: Bill Tomala <BillT(&c-p.com> Subject: RE: SLAP for LL Bean We will need 13 hard copies of the drawing set by Feb. 17. I suggest that we review emailed pdfs before printing and mailing the hard copies. -----Original Message ----- From: Bill Tomala [mailto:BillT; g:D.comJ Sent: Tuesday, February 07, 201:' 5:45 PM To: Margaret 14ialiszew•ski <1y[Maliszewski!a)albemarle.org> Subject: SUP for LL Bean Good evening Margaret, When do I have to get you the revised SUP pakage? Sent from my MetroPCS 4G LTE Android Device Bill Tomala APA, FPZA Manager of Government Relations/Business Development Cuhaci & Peterson Architects, Engineers, Planners Phone:407-661-9100 • Extension: 2341 - Fax:407-661-9101 • Cell:407-448-3156 1925 Prospect Avenue - Orlando. FL 32814 • www.c-p.com<ho://www.c-p.com> ExchangeDefender Message Security: CIick below to verify- authenticity hops://admin.exchaneedeferider.com verifv.php?id=v1?MjLuJ026234&from=billt(@,c-p.com Exchange - Message Security: Check Authenticity Margaret Maliszewslci From: Victoria Fort <vfort@rivanna.org> Sent Wednesday, February 08, 2017 11:33 AM To: Margaret Maliszewski Cc: Alex Morrison Subject: SP201600026 - LL Bean Margaret, RWSA has reviewed application SP201600026 - LL Bean. Below is a completed copy of the form that was provided to us by Elaine Echols for SP & ZMA Applications. To be filled out by RWSA for ZMA's and SP's 1. Capacity issues for sewer that may affect this proposal None Known 2. Requires Rivanna Water and Sewer Authority Capacity Certification Yes X No 3. Water flow or pressure issues that may affect this proposal None Known 4. "Red Flags" regarding service provision (Use attachments if necessary) None Known Please let me know if you have any questions. Thank you, Victoria Victoria Fort, P.E. Rivanna Water and Sewer Authority 695 Moores Creek Lane Charlottesville, VA 22902 (P): (434) 977-2970 ext. 205 (F): (434) 295-1146 1 Margaret Maliszewski From: Bill Tomala <BiIIT@C-P.com> Sent: Monday, January 30, 2017 3:24 PM To: Margaret Maliszewski Cc: Jeff Suchan; Rick Smith; Tony Laudani; Shane Batchelor; Debi Plaisance; Bill Tomala Subject: RE: recommended drawing set for Planning Commission and ARB-2016-155: LL Bean Attachments: 01-30-2017_Charlottesville ARB Re-submission.pdf Importance: High Good afternoon Margaret, Attached are the revised documents based on ARB recommendations. Could you please review and confirm that we're all good to get you 13 hard copies for the Planning Commission and Board of Supervisors? Also — can you please advise if this will allow for your sign off of ARB sufficiency? I would like to submit for building permit (Interior build -out) no later than February 17th. Bill Tomala Afarrager of Ci(-)ve'-r)?)yicnt Relalion.vlBuSiness Dsrelopinent Othaci & Pelerson Ar•chilec is Engineers Plc -inners Phone: 407-661-9100 • Extension: 2 341 • Cell: 407-448-3156 From: Margaret Maliszewski jmailto:MMaliszewski@albemarle.org] Sent: Thursday, January 26, 2017 9:22 AM To: Bill Tomala; Tony Laudani; Rick Smith Subject: recommended drawing set for Planning Commission Bill, Tony and Rick, I'd like to simplify the drawing set that we provide to the Planning Commission and board of Supervisors for the LL Bean application. The attachment is a compilation of drawings from your previous submittals that I think will be most useful. I just cut -and -pasted without making it pretty, so a few tweaks are needed. 1. The color renderings are good to go with changes to the titles so that board members can more easily identify the building elevations. (See notes on the drawings.) 2. Can we limit the drawing size forthe line drawings (elevations and site plan) and cover sheet to 11 x 17? 3. For the elevation drawings, I think we only need the Rt. 29 and Bond Street elevations (with titles adjusted as noted in the attachment) and the kayak detail. 4. Can the site plan be revised to emphasize the location of the kayak display? The shading of the parking spaces could be eliminated. The PC and BOS are only considering the proposed display, so some of the other info on this drawing may not be needed. 5. The cover sheet may not need all of the information you've provided for PC/BOS review. Can some of the notes be eliminated based on this reduced package? Let me know if you think a reduced package like this will work for you or if you have other ideas. Remember, you can always use other/additional images in your presentation at the meeting. We will need 13 hard copies of the drawing set by Feb. 17. 1 suggest that we review emailed pdfs before printing and mailing the hard copies. Thanks. Margaret Margaret Maliszewski Chief of Planning/Resource Management Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3276 mmaliszewski@albemarle.oc Exchange 5ervad+ - Message Security-: Cheek authenticity Margaret Maliszewski From: Erika Castillo Sent: Monday, January 30, 2017 3:15 PM To: Margaret Maliszewski; Francis MacCall Subject: RE: Shops at Stonefield Charlottesville LL Bean SP- 2016-00026 Good Afternoon, Margaret & Francis: These documents should suffice for signature authorization for SP 2016.26. Let me know of any questions. Regards, Erika A. Castillo Paralegal (434) 972-4067 x7930 (434) 972-4068 (FAX) Albemarle County Attorney's Office 401 McIntire Road Suite 325 Charlottesville, VA 22902 From: Bill Tomala [mailto:BIIIT@c-p.com] Sent: Monday, January 30, 2017 3:11 PM To: Margaret Maliszewski <MMaliszewski@albemarle.org> Cc: Erika Castillo <ecastillo@albemarle.org>; Francis MacCall <FMACCALL@albemarle.org>; Ed Menter <Ementer@oconnorcp.com>; JD Schnackenberg Odschnack@llbean.com) <jdschnack@llbean.com>; Rick Smith <RickS@c-p.com>; Tony Laudani <TonyL@c-p.com>; Bill Tomala <BiIIT@c-p.com> Subject: Shops at Stonefield Charlottesville LL Bean SP- 2016-00026 Importance: High Good afternoon Margaret, Attached are the following for your records: • Signed SUP application by current owner rep Mr. Ed Menter of O'Connor • Letter of authorization for further confirmation allowing Mr. Menter to sign. • Letter of Authorization from LL Bean SUP applications with original signature is being sent to your attention for Sam delivery. Regards, Bill Tomala APA, FPZA A*rrrugerofGorei,nn:eitt RelationsBuslttess Ueyelopnzertr Cuhaci & Peterson Architects, Engineers, Planners Phcm, .,: 407-661.-9100 • Exiun> on: 2341 • F&x: 407-661-9101 • C�II: 407448-31.56 1925 Prospect Avenue - Orlando, Fl. 32814 • www.c-p.com ExenangeDL'FUJI91e, Message Security: Check Authenticity Margaret Maliszewski From: Bill Tomala <BiIIT@c-p.com> Sent: Monday, January 30, 2017 3:11 PM To: Margaret Maliszewski Cc: Erika Castillo; Francis MacCall; Ed Menter, JD Schnackenberg Odschnack@llbean.com); Rick Smith; Tony Laudani; Bill Tomala Subject: Shops at Stonefield Charlottesville LL Bean SP- 2016-00026 Attachments: SUP with new owner signature page.pdf; O'Connor Authorization Letter.pdf; LL Bean Authorization Letter to C&P.PDF Importance: High Good afternoon Margaret, Attached are the following for your records: • Signed SUP application by current owner rep Mr. Ed Menter of O'Connor • Letter of authorization for further confirmation allowing Mr. Menterto sign. • Letter of Authorization from LL Bean SUP applications with original signature is being sent to your attention for 8am delivery. Regards, Bill Tomala APA, FP7..A :19arrrrger aj`'(;cr+err��ni'ntRel<7lio�zs;`13r�sf�Jess Deti�la��mcrrrt Cuhaci & PelersonArchitec;ds, L7nginee:s, Planners, Phvia:- 407-661-9100 2341 • 1 m 407-661-9101 - Cell: 407-448-3156 1925 Prospect Avenue - Orlando, FL 32814 • www.c-p.com Exchange Message Security: Check Authenticity 1 t CUHACI & PETEIwt^ ARCHITECTS, L.L.C. 1925 Prospect Avenue Orlando, Florida 32814 4071661-9100 407/661-9101 FAX TO: County of Albemarle Department of Community Development 401 McIntire Road Charlottesville, VA 22902 (434) 296-5832 ext. 3276 WE ARE SENDING YOU Shop Drawings Copy of Letter ® Attached LETTER vF TRANSMITTAL DATE: 01/30/17 JOB NO.: 2161071 ATTENTION: Margaret Maliszewski RE: LL Bean Shop's at Stonefield 2015 Bond Street Charlottesville. VA 22901 Special Use Permit: SP-2016-00026 Under separate cover via Prints X Plans Change Order UPS -Next am the following items: Samples Specifications COPIES DATE NO. DESCRIPTION 1 01/30/17 SUP signature page 1 with current owners information SUP signature page 3 with current owners signature 1 01/30/17 1 01/30/17 Authorization Letter from Current Owner 1 01/30/17 Authorization letter from LL Bean THESE ARE TRANSMITTED as checked below ❑ For Approval ❑ Approved as Submitted ® For Your Use ❑ Approved as Noted ❑ As Requested ❑ Retumed for Corrections ❑ For Review & Comments ❑ FOR BIDS DUE Resubmit copies for approval ❑ Submit copies for distribution ❑ Return _ corrects prints PRINTS RETURNED AFTER LOAN TO US Remarks: The attached documents are for Special Use (SP-20165-00026) Review submittal to Albemarle County. Please address comments to my attention; Bill Tomala, as I am the primary contact regarding permit approval. Should you have any questions, please contact me at 407-661-9100 or via email at billt(a)c-p.com. Thank you! COPY TO: File SIGNED: Bill Tomala FOR OFFICE USE ONLY SP # SIGN # Fee Amount $ Date Paid By who? Receipt # Ck# By: ZONING ORDINANCE SECTION Application for Special Use Permit i A. IMPORTANT: Your application will be considered INCOMPLETE until all of the required attachments listed on page 2 have been submitted. Also, please see the list on page 3 for the appropriate fee(s) related to your application. Staff will assist you with these items. PROJECT NAME: (how should we refer to this application?) LL Bean Outdoor display PROPOSAL/REQUEST: outdoor kyak display ZONING ORDINANCE SECTION(S): 30.6.3.a.2.b EXISTING COMP PLAN LAND USE/DENSITY: Urban Mixed Use (in centers) in Neighborhood 1 - Places 29; Retail LOCATION/ADDRESS OF PROPERTY FOR SPECIAL USE PERMIT: 2015 Bond Street Former Blue Ridge Mountain Sports within Shops of Stonefield development TAX MAP PARCEL(s): 061 WO-03-00-019AO ZONING DISTRICT: Neighborhood Model District # OF ACRES TO BE COVERED BY SPECIAL USE PERMIT if a portion, it must be delineated on a plat): Is this an amendment to an existing Special Use Permit? If Yes provide that SP Number. SP- ❑ YES ® NO Are you submitting a jereliminary site plan with this application? ❑ YES ® NO Contact Person (Who should we call/write concerning this project?): Bill Tomala of Cuhaci & Peterson Architects Address 1925 Prospect Ave City Orlando Daytime Phone(___) 407-661-9100 Fax # L—) 407-661-9101 Owner of Record O'Connor Property Management LLC State FL Zip 32814 E-mail BILLT@C-P.COM Address 240 Royal Palm Way Suite 201 City Palm Beach Daytime Phone (_) not known Fax # L_) not known Applicant (Who is the Contact person representing?): Bill Tomala on behalf of LL Bean Address 1901 Prospect Ave City Orlando E-mail not known State FL Zip 33480 State FL Zip 32814 Daytime Phone (__) 407-661-9100 Fax # L_) 407-661-9101 Email BI LLT@C-P.COM Does the owner of this property own (or have any ownership interest in) any abutting property? If yes, please list those tax map and parcel numbers: N/A FOR OFFICE USE ONLY ❑ Special Use Permits: Concurrent review of Site Development Plan? ❑ YES ❑ NO County of Albemarle Department of Community Development 401 McIntire Road Charlottesville, VA 22902 Voice: (434) 296-5832 Fax: (434) 972-4126 Special Use Permit Application Revised 11/02/2015 Page 1 of 3 Owner/Applicant Must Read and Sign I hereby certify that I own the subject p. ?erty, or have the legal power to act on bel. of the owner in filing this application. I also certify that the information provided on this application and accompanying information is accurate, true, and correct to the best of my knowledge. By signing this application I am consenting to written comments, letters and or notifications regarding this application being provided to me or my designated contact via fax and or email. This consent does not preclude such written communication from also being sent via first class mail. r O� U` �,7 1, Oyv 0*6 L ature of Owner/Agent or Contract Purchaser Oate : IBC--o.T ram Ir--to1-7 -7le Print Name Daytime phone number of Signatory Required FEES to be paid once the application is deemed complete: An email will be sent to the application contact once the submittal is deemed complete. What type of Special Use Permit are you applying for? ❑ New Special Use Permit $2,150 ❑ Additional lots under section 10.5.2.1 $1,075 ❑ Public utilities $1,075 ❑ Day care center $1,075 ❑ Home Occupation Class B $1,075 ❑ To amend existing special use permit $1,075 ❑ To extend existing special use permit $1,075 ❑ Farmer's markets without an existing commercial entrance approved by the VDOT or without existing and adequate parking $527 ❑ Farmer's markets with an existing commercial entrance approved by the VDOT and with existing and adequate parking $ H 8 ❑ Signs under section 4.15.5 and 4.15.5A filed for review by the Board of Zoning Appeals under the Variance Schedule $538 To be paid after staff review for public notice: Most applications for a Special Use Permit require at least one public hearing by the Planning Commission and one public hearing by the Board of Supervisors. Virginia State Code requires that notice for public hearings be made by publishing a legal advertisement in the newspaper and by mailing letters to adjacent property owners. Therefore, at least two fees for public notice are required before a Special Use Permit may be heard by the Board of Supervisors. Applications reviewed by the Board of Zoning Appeals, however, only require one public hearing and therefore require just one fee for public notice. The total fee for public notice will he provided to the applicant after the final cost is determined and must be paid before the application is heard by a public body. Staff estimates the total cost of legal advertisement and adjacent owner notification to be between S400 and $450 per hearing. This estimate reflects the average cost of public notice fees for Special Use Permit applications, but the cost of certain applications may be higher. ➢ Preparing and mailing or delivering up to fifty (50) notices ➢ Preparing and mailing or delivering each notice after fifty (50) ➢ Legal advertisement (published twice in the newspaper for each public hearing) ➢ Special Exception — provide written justification with application - $457 Other FEES that may apply: $215 + actual cost of first-class postage $ I.08 for each additional notice + actual cost of first-class postage Actual cost between $150 and ➢ Deferral of scheduled public hearing at applicant's request $194 Resubmittal fees for original Special Use Permit fee of $2,150 ➢ First resubmission FREE ➢ Each additional resubmission (TO BE PAID WHEN THE RESUBMISSION I5 MADE TO INTAKE STAFF) $1,075 Resubmittal fees for original Special Use Permit fee of $1,075 ➢ First resubmission. FREE ➢ Each additional resubmission (TO BE PAID WHEN THE RESUBMISSION IS MADE TO INTAKE STAFF) $538 The full list of fees can be found in Section 35 of the Albemarle County Zoning Ordinance. Special Use Permit Application Revised 11/02/2015 Page 3 of 3 OCT Stonefield Property Owner LLC c/o O'Connor Property Management LLC 240 Royal Palm Way, Suite 201 Palm Beach, FL 33480 January 30, 2017 Albemarle County, VA To Whom It May Concern, Please accept this letter as authorization that Ed Menter, Property Manager for The Shops of Stonefield in Charlottesville, VA may sign, on behalf of owner, documents required as part of the County's signage, zoning, or building permit application process. Sincerely, OCT STONEFIELD PROPERTY OWNER, LLC William Q. O'Connor, Chief Executive Officer INC FREERORT, MAINE 04033�, Outdoor Sporting Specialties www.flbean corn December 5, 2016 To whom it may concern: The purpose of this correspondence is to grant authorization to Bill Tomala and/or Cuhaci & Peterson Architects to represent, sign, and file applications as acting agent and representative on behalf L.L. Bean Inc. regarding all submittals and correspondence for said project. Thank you for your help in this matter. Sincerely, J.D Schnackenberg, Architectural Services, L.L. Bean'i State of Ala"/I _ County of <.7u1;1/2/i /lflf The forgoing instrument was acknowledged before me this-1` day of ;��, „!zr r , 2016 by r' i �,�,r (f,, %Yc; , who is personally known to me or who has produced (type of identification) ."7 as identification. SignatuF6 of Notary .AA-7e., f /—i7�*h Printed . ame of Notary R (Seal) An Outdoor Tradition Since 1912 Margaret Maliszewski From: Bill Tomala <BiIIT@c-p.com> Sent: Friday, January 27, 2017 4:32 PM To: Margaret Maliszewski Cc: Tony Laudani; Bill Tomala Subject: Authorization Letter to C&P.pdf Attachments: Authorization Letter to C&P.pdf Ma rga ret, Here it's the letter from LL. Bean granting me authority to submit on LLBeans behalf. Still working on getting new owners letter.... so we're halfway there. As mentioned, this is proving to be quite the challenge. Sent from my MetroPCS 4G LTE Android Device Bill Tomala APA, FPZA Manager of Government Relations/Business Development Cuhaci & Peterson Architects, Engineers, Planners Phone: 407-661-9100 • Extension: 2341 • Fax: 407-661-9101 • Cell: 407-448-3156 1925 Prospect Avenue -Orlando, FL 32814 • www.c-p.com<http://www.c-p.com> fxchangeDefender Message Security: Click below to verify authenticity https://admin.exchangedefender.com/verify.php?id=vORLWWB020611&from=billt@c-p.com 1 . .L oB _ FREEPORT, MAINE 04033 Outdoor Sporting Specialties www,llbean com .a December 5, 2016 To whom it may concern: The purpose of this correspondence is to grant authorization to Bill Tomala and/or Cuhaci & Peterson Architects to represent, sign, and file applications as acting agent and representative on behalf L.L. Bean Inc. regarding all submittals and correspondence for said project. Thank you for your help in this matter. Sincerely, J.D Schnackenberg, Architectural Services, L.L. Bean'f c. State of & n u County of biIt" The forgoing instrument was acknowledged before me this A day of 2016 by � `;h„- / „ " z, ,who is personally known to me or who has produced (type of identification) f, '—f ) as identification. Sign~ atu ofNotary j� a i",'�: • �✓,�t''Li. Printed Aame of Notary (Seal) An Outdoor Tradition Since 1912 0 Margaret Maliszewski From: Bill Tomala <Bi)IT@c-p.com> Sent: Friday, January 27, 2017 4:13 PM To: Margaret Maliszewski Subject: Fwd: SP2016-00026 LL Bean - Outdoor Display Good afternoon Margaret, Running into some challenges from the new owners. Please see below. Sent from my MetroPCS 4G LTE Android Device Original message Bill Tomala APA, FPZA Manager of Government Relations/Business Development Cuhaci & Peterson Architects, Engineers, Planners Phone: 407-661-9100 a Extension: 2341 • Fax: 407-661-9101 • Cell: 407-448-3156 1925 Prospect Avenue - Orlando, FL 32814 • www.c-p.com<http://www.c-p.com> From: Tony Laudani <TonyL@c-p.com> Date: 1/27/17 3:38 PM (GMT-05:00) To: Bill Tomala <BiIIT@c-p.com> Subject: FW: SP2016-00026 LL Bean - Outdoor Display See below Antonio Laudani Project Manager Cuhaci & Peterson Architects Engineers Planners Phone: 407-661-9100 • Extension: 2423 • From: Ed Menter (mailto:Ementer@oconnorcp.com] Sent: Friday, January 27, 2017 3:37 PM To: Tony Laudani <TonyL@c-p.com> Cc: JD Schnackenberg <jdschnack@llbean.com>; Yvonne Jones <Yjones@oconnorcp.com>; Peter Bergner <Pbergner@oconnorcp.com> Subject: Re: SP2016-00026 LL Bean - uutdoor Display Tony, Unfortunately we are not allowed to execute a power of attorney on behalf of this owner. You will need to send the documents to us to sign ourselves. To expedite I have cced 2 others that can see to it quickly. Ed Ed Menter Owner's Rep/Tenant Coordinator O'Connor Capital Partners 917-697-4576 On Jan 26, 2017, at 2:47 PM, Tony Laudani<TonyL@c-p.com<mailto:TonyL@c-p.com>> wrote: JD and Ed, I have attached an example of a letter that the AHJ is requesting. Ed they are requesting that the O'Connor provides a letter that grants authorization to LL Bean to sign the applications in O'Connor's place. JD your letter to grant authorization to Bill to sign in LL Bean's place. If you have any questions please feel free to contact me. If we do not return these letters to the AHJ by the 31st then they will remove us from the schedule and will not add us back onto the schedule until the letters are returned. This would push the schedule out by months. Thanks, Antonio Laudani Project Manager Cuhaci & Peterson Architects Engineers Planners Phone: 407-661-9100 • From: Bill Tomala<BiIIT@c-p.com<maiIto: BiIIT@c-p.com>> Date: 1/6/17 11:36 AM (GMT-05:00) To: "JD Schnackenberg (jdschnack@Ilbean.com<mailto:jdschnack@llbean.com>)" <jdschnack@Ilbean.com<mailto:jdschnack@llbean.com>> Cc: "Jeff Suchan (JeffS@C-P.com<mailto:JeffS@C-P.com>)" <JeffS@C-P.com<mailto:JeffS@C-P.com>>, Rick Smith <RickS@C-P.com<mailto:RickS@C-P.com>>, "Tony Laudani (tonyl@c-p.com<mailto:tonyl@c-p.com>)" <tonyl@c- p.com<mailto:tonyl@c-p.com>>, Bill Tomala<bilit@c-p.com<mailto:billt@c-p.com>> Subject: FW: SP2016-0002.6 LL Bean - Outdoor Display Good morning JD, The AHj is requiring a letter of authorization from you (LLB) for our Special Use permit submittal package. Attached is a template for your use. Please complete the yellow highlighted areas and print on your letterhead, notarize and send back to me. Much appreciated, From: Margaret Maliszewski [mailto:MMaliszewski@albemarle.org] Sent: Tuesday, January 04, 2017 5:13 PM To: Bill Tomala Subject: FW: SP2016-00026 LL Bean - Outdoor Display I received an email from Ryan Lorey last week indicating that the special use permit review could move forward. I am working on the review of the ARB application for the special use request now, but there are a few things needed for the SP application to move forward. They are: 1. Documents authorizing your signature on behalt of LL Bean. She needs a letter or other documents from LL Bean authorizing you to sign the application and other documents on their behalf. Despite the earlier email indicating that your application was complete, this information is required for the application to be considered complete. If you have questions, feel free to contact me. Thanks. Margaret Margaret Maliszewski, Chief of Planning/Resource Management Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3276 mmaliszewski@albemarle.org<mailto:mmaliszewski@albemarle.org> From: Francis MacCall Sent: Thursday, December 08, 2016 4:54 PM To: BILLT@C-P.COM<maiIto: BILLT@C-P.COM> Cc: Elaine Echols <EECHOLS@aThe marle.org<mai Ito: EECHOLS@aIbemarle.org>>; Megan Yaniglos <myaniglos@albemarle.org<mailto:myaniglos@aibemarle.org>>; Margaret Maliszewski <MMaliszewski @albemarle.org<mailto:MMal iszewski@albemarle.org>>; David Benish <DBENISH@albemarle.org<mai Ito: DBENISH@aIbemarle.org>>; Stephanie Mallory <smallory@albemarle.org<mailto:smallory@albemarle.org>>; Erika Castillo <ecastillo@albemarle.org<mailto:ecastillo@albemarle.org>> Subject: SP2016-00026 LL Bean - Outdoor Display Mr. Tomala, The Special Use Permit application received in the Department of Community Development on 12/05/2016 has been deemed complete by County staff. The applicant must now pay the required fee for this application to be further processed for review. The fee required for SP-2016-00026 is $2150.00 Please provide a check to the front orrice staff in the Department of Community Development for the amount noted above, payable to the "County of Albemarle", by no later than Tuesday December 20th, 2016 If this fee is received after Tuesday December 20th then your application will be processed with the next round of application submittals. Submittal Schedule<https://url.serverdata.net/?aRID3XRuCKimuEV59yuvwOgpf- zzFWU_pAoSyyDpErgg6gd6XP5xM93ylzgnaVGUi25ObO7U5ACYEev8DD3widA_GIHV7JtV8U1xgm77wPE7YrRNs3vE_P- D_3P_Ra7NiSxi98ojrklCRzsghiYZulUoltX-Btals3NXEADOhRzWePvEGvG FmMy78FFctSsP64ItgBsa6-E2nG29deBulvg--> Also, please provide a copy of this email along with your check as verification that your fee can be accepted. ADDITIONAL FEES REQUIRED BUT NOT DUE AT TH)S TIME. Please note that there will be at least one public hearing by the Planning Commission and one public nearing by the Board of Supervisors. Virginia State Code requires that notice for public hearings be made by publishing a legal advertisement in the newspaper and by mailing letters to adjacent property owners. Therefore, at least two fees for public notice are required before a Special Use Permit may be heard by the Board of Supervisors. The total fee for public notice will be provided to you after the final cost is determined and must be paid before the application is heard by a public body. Staff estimates the total cost of legal advertisement and adjacent owner notification to be between $400 and $450 per hearing. This estimate reflects the average cost of public notice fees for Special Use Permit applications, but the cost of certain applications may be higher. If applicable any fees for waiver/special exceptions will be required at the time the additional fees noted above are calculated. The current fee for a special exception is $457. Let me know if you have any questions. Francis H. MacCall Principal Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville VA 22902-4596 ph. 434-296-5832 ext. 3418 fax 434-972-4126 ExchangeDefender Message Security: Check Authenticity<https:Hurl.serverdata.net/?aV7khvQ8- XDP7Atez9LzjtYpRcFdGg2WUOLdSVi- wLi_SFkibM I U93OkQjKZBK337gCEvJOwZ5b9V5ADmgTN_UaQbodbUxzbJ44n Ewy6lxHBa HrzLN 1FyH4tgPY74WYaQ> <LOA with Bill Tomala.doc> ExchangeDefender Message Security: Click below to verity authenticity https:Hadmin.exchangedefender.com/verify.php?id=vORLDM9D030654&from=billt@c-p.com Mar aret Maliszewski From: Margaret Maliszewski Sent: Wednesday, January 25, 2017 4:22 PM To: 'ricks@c-p.com' Subject: FW: signatures and authorizations for LL Bean Special Use Permit From: Margaret Maliszewski Sent: Wednesday, January 25, 2U17 4:Z1 PM TD:'Bill Tomala' <BiIIT@c-p.com>; `ricks@c-p.coom' <ricks@c-p.coom>; 'tonyl@c-p.com' <tonyl@c-p.com> Subject: RE: signatures and authorizations for LL Bean Special Use Permit Bill, I'm forwarding an email I sent you on January 5. This was a follow-up to the email you referenced in your phone message this afternoon. This is the message that states that our attorney's office needs 2 authorizations. If you have additional questions, let me know. Margaret From: Margaret Maliszewski Sent: Thursday, January 05, 2017 9:08 AM To:'Bill Tomala' <BiIIT@c-P.com> Subject: signatures and authorizations for LL Bean Special Use Permit Good morning, Bill. With the recent change in Stonefield ownership, our county attorney's office has informed me of updated signatures/authorizations needed for the LL Bean Special Use Permit. This is an update to the information I asked for in an email on January 31. With the recent change, we need authorization from O'Connor Capital Partners to allow LL Bean to sign and authorization from LL Bean to allow Cuhaci & Peterson to sign the application. If you have questions, please feel free to contact me. Thanks. Margaret Margaret Maliszewski, Principal Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3276 mmaliszewski albemarle.or Margaret Maliszewski From: Margaret Maliszewski Sent: Friday, January 20, 2017 5:13 PM To: 'Bill Tomala' Subject: RE: today's ARB action 01 1. The ARB's action was conditional approval. i will need revised drawings addressing each of the numbered items before I can issue a Certificate of Appropriateness (which is ARB language for final approval). 2. Since my sign -off is also required on the building permit application you will be making, all of the ARB revisions will need to be addressed in the drawings submitted with that application. To avoid resubmittals, I recommend getting the final ARB approval, then submitting the building permit application. 3. You can eliminate the kayaks from the revised ARB drawings (and the subsequent building permit drawings) and follow-up later with an additional building permit (or amended permit, depending on timing) after the SUP process is complete. 4. The SUP fee was received on January 9. That puts the SUP on the January 17 review schedule. You will need to go to the Planning Commission and the Board of Supervisors. Next week I will look into the possibility of getting an earlier PC date than what is published -- no promises, but I'll see what the options are. Let's also talk next week about the drawings we'd like the PC and BOS to receive. I'd like to condense and simplify. 6. What progress has been made on the signatures from the new Stonefield owners? I'll double-check next week, but I think we allow 2 weeks from the submittal deadline, so we need to get this resolved. Have a great weekend. Margaret From: Bill Tomala [mailto:BiIIT@c-p.com] Sent: Friday, January 20, 2017 10:37 AM To: Margaret Maliszewski <MMaliszewski@albemarle.org>; fmaccall@albmarle.org Cc: Rick Smith <RickS@c-p.com>; Shane Batchelor <ShaneB@c-p.com>; Debi Plaisance <DebiP@c-p.com>; Josh Secrist <JoshS@c-p.com>; Bill Tomala <BiIIT@c-p.com>; Keith Brown <KeithB@c-p.com> Subject: RE: today's ARB action Importance: High Good morning Margaret / Francis, Based on our ARB approval below, are we now allowed to submit for building permit review? We would like to startthis review as soon as possible. I know we are steal dealing with the actual SUP/Kayak item.... My thinking is maybe we can proceed forward with submittal for building review knowing we cannot officially install the kayaks. Maybe we leave the kayaks off the building plans and submit as a revision after SUP is granted? My main goal is not be forced to wait until February 28th or April 4" Also — regarding the SUP (SP-2016-00026) for the kayaks, please advise as to what is the next step. Meaning, based on the attached SUP schedule and process flow chart, are we on the December 05 cycle or the Jan 171h cycle and do 1 now have to go before the Planning Commission? Again, my concern is previously stated above. Any help as to what must occur next and what we can do to submit for building permit review is greatly appreciated. Regards, Bill Tomala Xfaria 7;r (?f Goverfrrracnt Relatir)itvlB .51ness Dei,elopment C nhcaci & Peterson Architecis Engineers Planners Phone: 407-661-9 t 00 • , xten ; ii: 2341 • G. !I: 407-448-3156 From: Margaret Maliszewski[mailto:MMal iszewski@albemarle.orP] Sent: Tuesday, January 17, 2017 4:58 PM To: Bill Tomala Subject: today's ARB action Bill, It may take a while to get the action letters out from today's ARB meeting. In the meantime, I've copied the info from the action memo below for your use. Margaret a. ARB-2016-155: LL Bean Applicant: Bill Tomala Proposal: To renovate the exterior of the Blue Ridge Mountain Sports tenant space in the Stonefield Town Center and to establish outdoor display in the Entrance Corridor. Location: On the south side of Rt. 250, approximately 450' west of Hansen Road Regarding the Special Use Permit request: Motion: Mr. Lebo moved to forward the following recommendation to the Planning Commission: The ARB cannot support the request for the Special Use Permit for outdoor display as illustrated because it does not meet the Entrance Corridor Design Guidelines, in particular #5, 9, 10, and 12. The ARB can support the outdoor display if relocated to the Bond Street elevation, west of the store entrance. Mr. Wardell seconded the motion. The motion carried by a vote of 5:0. Regarding the proposed building renovations: Motion: Mr. Lebo moved for approval of a Certificate of Appropriateness with the conditions listed in the staff report, amended as follows: 1. Move the outdoor display to the Bond Street elevation, just west of the store entrance. 2. Add the standard lighting note to the plans. Each outdoor luminaire equipped with a lamp that emits 3, 000 or more initial lumens shall be a full cutoff luminaire and shall be arranged or shielded to reflect light away from adjoining residential districts and away from adjacent roads. The spillover of lightingfrom luminaires onto public roads andproperty in residential or rural areas zoning districts shall not exceed one half footcandle. 3. Revise the lighting design to not exceed 20 fc at the ground. 4. Add the standard mechanical equipment note to the plans: Visibility of all mechanical equipmentfrom the Entrance Corridor shall be eliminated. 5. Confirm that no changes to accessory structures or equipment are proposed. 6. Revise the design to allow the window on the Rt. 29 facing elevation to remain transparent glass. 7. Eliminate or reduce the green metal siding from the stone wall on the Rt. 29 facing elevation, so that the majority of the stone remains visible. 8. Note that a separate sign application will be needed. 9. Replace the existing trellises on the east elevation with cedar trellises. Mr. Wardell seconded the motion, The motion carried by a vote of 5:0. Margaret Maliszewski, Principal Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3276 mmaliszewski@albemarle.org Exchange Message Security: Clteck Authentici� 1/5/2017 Spoke with Bill Tomala on the phone. He will overnight the check for the SP fee today. He will begin working next week (he's out of town right now) to get the new signatures needed as a result of the change in ownership of Stonefield. He will hold off on sending updated drawings for the SP. I explained that I think the drawings should be consolidated for the PC and BOS. ' want to complete the ARB review before we decide exactly what the consolidation will be. Margaret Maliszewski From: Margaret Maliszewski Sent: Thursday, January 05, 2017 9:08 AM To: 'Bill Tomala' Subject: signatures and authorizations for LL Bean Special Use Permit Good morning, Bill. With the recent change in Stonefield ownership, our county attorney's office has informed me of updated signatures/authorizations needed for the LL Bean Special Use Permit. This is an update to the information I asked for in an email on January 3rd. With the recent change, we need authorization from O'Connor Capital Partners to allow LL Bean to sign and authorization from LL Bean to allow Cuhaci & Peterson to sign the application. If you have questions, please feel free to contact me. Thanks. Margaret Margaret Maliszewski, Principal Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3276 mmaliszewski@albemarle.org Margaret Maliszewski From: Erika Castillo Sent: Thursday, January 05, 2017 9:01 AM To: Margaret Maliszewski Subject: RE: LL Bean Special Use Permit request Good Morning, Margaret: It's best to have authorization from O'Connor to allow LL Bean to sign and authorization from LL Bean to allow Cuhaci & Peterson/Bill Tomala to sign. That way, all the bases are covered for evervone—the Stonefield owners, the tenant, and the architects. Thank you! Regards, Erika A. Castillo Paralegal (434) 972-4067 x7930 (434) 972-4068 (FAX) Albemarle Countv Attorney's Office 401 McIntire Road Suite 325 Charlottesville, VA 22902 From: Margaret Maliszewski Sent: Thursday, January 05, 2017 8:57 AM To: Erika Castillo <ecastillo@albemarle.org> Subject: RE: LL Bean Special Use Permit request Thanks, Erika. Bill Tomala signed the application. He is with Cuhaci & Peterson, an architectural firm that is working for LL Bean. Just to be clear, do you need authorization from O'Connor Capital Partners to allow Cuhaci & Peterson/Bill Tomala to sign OR do you need authorization from O'Connor to allow LL Bean to sign, and authorization from LL Bean to allow Cuhaci & Peterson/Bill Tomala to sign? From: Erika Castillo Sent: Thursday, January 05, 2017 8:30 AM To: Margaret Maliszewski <MMaliszewski@albemarle.ora> Subject: RE: LL Bean Special Use Permit request Good Morning, Margaret: I learned something new! I discussed with Greg and he let me know that O'Connor Capital Partners should be the one to give authorization, as the owner of Stonefield. O'Connor can authorize in writing that LLB act as their agent for signature purposes if that makes things easier. Thank you kindly! Regards, Erika A. Castillo Paralegal (434) 972-406 7 x7930 (434) 972-4068 (FAX) Albemarle County Attorney's Office 401. McIntire Road Suite 325 Charlottesville, VA 22902 From: Margaret Maiiszewski Sent: Wednesday, January 04, 2017 2:41 PM To: Erika Castillo <ecastiilo albemarle.or > Subject: RE: LL Bean Special Use Permit request Erika, I emailed Bill Tomala and passed along your request, but I have another question for you now. LL Bean will be a tenant in the shopping center. We list ALBEMARLE PLACE EAAP LLC as the property owner. Edens was the developer. Edens recently sold out to O'Connor Capital Partners (as described in the brief news article linked below). Is LL Bean's authorization really the one that is needed? ittp:/iw%p,,-.P,;.j'aiiyr,ro.eress.com/neWs/loca� .09s-at-s'o=,e+<eid-soil-to-new-vork-based-company/article la43416e- cc7f-11e6-92ef 2352=z5C5e64.htrH From: Erika Castillo Sent: Tuesday, January 03, 2017 10:45 AM To: Margaret Maliszewski <;1 NIaliszewskiCyaibemarle.ore> Subject: RE: LL Bean Special Use Permit request Hi, Margaret: I contacted Bill Tomala, who signed the application, to request documents authorizing his signature on behalf of LL Bean and have not heard back fTom hint. If you could please request from LL Bean any letter or other documents authorizing Bill'I'ornai-t to sign applications and other documents on behalf of. LL Bean, that would be great! Thank you kindly' Regards, Erika A. tlillo Paralegal (434) 972-1067 x7930 (434) 972-4068 (FAX) Albemarle County Attorney's Office 401 McIntire Road Suite 325 Charlottesville, VA 22902 From: Margaret Maliszewski Sent: Tuesday, January 03, 2017 10:41 AM To: Erika Castillo <ecastillo@albemarle.org> Subject: FW: LL Bean Special Use Permit request Hi, Erika. I need to contact the LL Bean applicant regarding submittal materials for their SP application and I wanted to let them know at the same time if there was additional information needed regarding signatures. Can you confirm that the ownership information for that application was acceptable? Thanks for your help. Margaret From: Margaret Maliszewski Sent: Wednesday, December 28, 2016 2:33 PM To: Erika Castillo <ecastillo@albemarle.or > Subject: LL Bean Special Use Permit request Erika, Can you please confirm that the ownership information for the A Bean Special Use Permit application had been deemed acceptable? I didn't see anything in the submittal other than the signature of the contact person on the application form and I was curious about what other information had been submitted. Thanks for your help. Margaret Margaret Maliszewski, Principal Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3276 mmaliszewski@a Ibemarle.or� Margaret Maliszewski From: Margaret Maliszewski Sent: Tuesday, January 03, 2017 5:13 PM To: 'Bill Tomala' Subject: FW: SP2016-00026 LL Bean - Outdoor Display am I received an email from Ryan Lorey last week indicating that the special use permit review could move forward. I am working on the review of the ARB application for the special use request now, but there are a few things needed for the SP application to move forward. They are: 1. The special use permit application fee - $2,150. Please see the email copied below for additional information regarding this fee. 2. Documents authorizing your signature on behalf of LL Bean. Erika Castillo in our County Attorney's office stated that she asked you for this information but she has not received anything. She needs a letter or other documents from LL Bean authorizing you to sign the application and other documents on their behalf. Despite the earlier email indicating that your application was complete, this information is required for the application to be considered complete. The ARB drawings were updated after the original submittal, so the SP documents are no longer completely up-to-date. We'll want to update the SP drawings so everything is coordinated. I recommend waiting on this just a bit, t hough. I'd like to get further through my ARB review and then discuss with you how we can best present this information to the Planning Commission and Board of Supervisors. If you have questions, feel free to contact me. Thanks. Margaret Margaret Maliszewski, Chief of Planning/Resource Management Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3276 mmaliszewski@albemarle.org From: Francis MacCall Sent: Thursday, December 08, 2016 4:54 PM To: BILLT@C-P.COM Cc: Elaine Echols <EECHOLS@albemarle.org>; Megan Yaniglos <myaniglos@albemarle.org>; Margaret Maliszewski <MMaliszewski@albemarle.org>; David Benish <DBENISH@albemarle.org>; Stephanie Mallory <smallory@albemarle.org>; Erika Castillo <ecastillo@albemarle.org> Subject: SP2016-00026 LL Bean - Outdoor Display Mr. Tomala, The Special Use Permit application received in the Department of Community Development on 12/05/2016 has been deemed complete by County staff. The applicant must now pay the required fee for this application to be further processed for review. The fee required for SP-2016-00026 is $2150.00 Please provide a check to the front office staff in the Department of Community Development for the amount noted above, payable to the "County of Albemarle", by no later than Tuesday December 201h, 2016 If this fee is received after Tuesday December 201" then your application will be processed with the next round of application submittals. Submittal Schedule Also, please provide a copy of this email along with your check as verification that your fee can be accepted. ADDITIONAL FEES REQUIRED BUT NOT DUE AT THIS TIME. Please note that there will be at least one public hearing by the Planning Commission and one public hearing by the Board of Supervisors. Virginia State Code requires that notice for public hearings be made by publishing a legal advertisement in the newspaper and by mailing letters to adjacent property owners. Therefore, at least two fees for public notice are required before a Special Use Permit may be heard by the Board of Supervisors. The total fee for public notice will be provided to you after the final cost is determined and must be paid before the application is heard by a public body. Staff estimates the total cost of legal advertisement and adjacent owner notification to be between $400 and $450 per hearing. This estimate reflects the average cost of public notice fees for Special Use Permit applications, but the cost of certain applications may be higher. If applicable any fees for waiver/special exceptions will be required at the time the additional fees noted above are calculated. The current fee for a special exception is $457 Let me know if you have any questions. Francis H. MacCall Principal Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville VA 22902-4596 ph. 434-296-5832 ext. 3418 fax 434-972-4126 Margaret Maliszewski From: Ryan Lorey <RLorey@edens.com> Sent: Wednesday, December 28, 20161:28 PM To: Margaret Maliszewski Subject: RE: LL Bean Special Use Permit Yes, Rt 29 Ryan Lorey AIA, LEED AP BD+C, GCS PLANNING & DEVELOPMENT MANAGER EDENS 7200 Wisconsin Avenue, Suite 400 Bethesda, MD 20814 P 301.347.3736 1 F 301.652.3588 From: Margaret Maliszewski [mailto:MMaliszewski@albemarle.org] Sent: Wednesday, December 28, 20161:27 PM To: Ryan Lorey <RLorey@edens.com> Subject: RE: LL Bean Special Use Permit Just to be clear — "on the front" means the Rt. 29 elevation or the Bond Street elevation? From: Ryan Lorey [mailto:RLorev@edens.coml Sent: Wednesday, -December 28, 201612:40 PM To: Margaret Maliszewski <MMaliszewski@albemarle.o Subject: RE: ILL Bean Special Use Permit Hey Margaret, They would like to pursue the kayaks on the front, so let's plan to discuss with the ARB in January. 1 will have them formally resubmit the special use application. i hope Delaware was nice. Did you visit any screen door factories? I'm from New Jersey, fire away. Regards, Ryan Lorey AIA, LEED AP BD+C, CCS PLANNING & DEVELOPMENT MANAGER EDENS 7200 Wisconsin Avenue, Suite 400 Bethesda, MD 20814 P 301.347.3736 I F 301.652.3588 From: Margaret Maliszewski [mailto:MMaliszewski@albemarle.org] Sent: Wednesday, December 28, 201611:11 AM To: Ryan Lorey <RLorev@edens.com> Subject: FW: LL Bean Special Use Permit Ryan, When can expect a decision from Edens on the LL Bean Special Use Permit? From: Margaret Maliszewski Sent: Wednesday, December 21, 2016 5:05 PM To:'Ryan Lorey' <RLorey@edens.com> Subject: LL Bean Special Use Permit Ryan, Has Edens made a decision about the LL Bean Special Use Permit? Margaret Maliszewski, Chief of Planning/Resource Management Albemarle County Department of Community Deveiopment 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3276 mmaliszewski@albemarle.org Margaret Maliszewski From: Bill Tomala <BiIIT@c-p.com> Sent: Monday, December 05, 2016 4:16 PM To: Margaret Maliszewski Cc: Bill Tomala Subject: LL Bean ARB Fee Attachments: ARB Application Fee.pdf Good afternoon Margaret, Attached is the scanned copy of the check (that I forgot) for our ARB. It will be delivered by 10am tomorrow. Also — I left you a VM earlier today requesting withdrawal of our SUP application package at this time. I had phone conversations with both LL Bean and Ryan Lori of EDENS. Ryan stated he is currently in discussions with you about our Kayaks so I ask that we table our submittal at this time. We are; however, full steam ahead for the ARB! Much appreciated, Bill Tomala APA, FPZA Hanager a,J'Gorernnient Relalions Cuhaci & Peterson Architects, Engineers, Planners Phor._: 407-661-9100 • U-tew:ion: 2341 Fax: 407-661-9101 • Celf: 407-448-3156 1925 Prospect Avenue - Orlando, FL. 32814 • www.c- .corn Exchange' Message Security: Check Authentici� 1 Margaret Maliszewski From: Diantha McKeel Sent: Thursday, December 01, 2016 3:49 PM To: Margaret Maliszewski Cc: Diantha McKeel Subject: Re: community meeting Stonefield Hi Margaret, I agree as this follows the usual and customary practice. Glad to have that space filled! Diantha Sent from my iPhone1 Please excuse typos and brevity. On Dec 2, 2016, at 8:16 AM, Margaret Maliszewski <MMaliszewski@albemarle.o> wrote: Hello, Diantha. We expect to receive an application for a Special Use Permit for outdoor display at Stonefield this coming Monday. The applicant is LL Bean and they want to locate in the space that was occupied by Blue Ridge Mountain Sports. LL Bean typically mounts some kayaks/canoes on their exterior walls and they'd like to install a version of that display here. (I've copied a random LL bean image below for reference.) Because the site is in the Entrance Corridor, a Special Use Permit is required. As you know, we typically hold community meetings for SPs. In this case, it doesn't seem like one is really necessary because of the consistent commercial nature of the surroundings. Do you agree? I am sending the applicant =information on the SP requirements this afternoon, and I'd like to include the community meeting information in that package, if necessary. Thanks for your help. Margaret <image003.jpg> Margaret Maliszewski, Principal Planner Albemarle County Department of Community Development 401 McIntire Road Charlottesville, VA 22902 434-296-5832 x3276 mmaliszewski@albemarle.org Margaret Maliszewski From: Margaret Maliszewski Sent Thursday, December 01, 2016 4:36 PM To: 'Bill Tomala' Subject: RE: ILL Bean Shops at Stonefield I just received the response I needed from a supervisor to confirm that you won't need the pre -application conference we discussed. 1 needed that response to forward you the SP info. I'll finish putting that together now and will forward it before the end of the day today. From: Bill Tomala [mailto:BiIIT@c-p.coml Sent: Thursday, December 01, 2016 4:07 PM To: Margaret Maliszewski <MMaliszewski@albemarle.org> Cc: Rick Smith <RickS@c-p.com>; Tony Laudani <TonyL@c-p.com>; Bill Tomala <BiIIT@c-p.com> Subject: ILL Bean Shops at Stonefield Importance: High Good afternoon Margaret, Attached are our applications for both the ARB and SUP for the above mentioned project. Unfortunately we are under the gun in making our submittal deadline on Monday. Therefore I need to ship everything out to you by days end tomorrow... Could you please provide the missing items highlighted in yellow on said applications either today of first am tomorrow? Once we receive the missing information we must still gather and assemble everything so I really could use your help. If you have any questions please contact me. 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