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HomeMy WebLinkAboutSP201500001 Review Comments Special Use Permit 2018-01-10Special Events - Noise Management Plan A\V Roslyn Farm & Vineyard, LLC r 12/27/2017` ,,�( �} {,G,�► SE G f'� ^ �/. /� INTRODUCTION Aeter)S � As a Special Event Venue, Roslyn Farm & Vineyard accepts the responsibility to ensure that the site activities do not generate �xeessivese e abovea . The purpose of this Noise Management Plan is to detail the procedures that will be adopted to ensure the minimization of disturbance to adjacent and nearby residents. The plan has been developed to meet the standards and requirements as stated in Albemarle County Code Section 4.18. The following Noise Management Plan procedures will be followed: • Establishment of Policies and Procedures Manual. • Fixed and mobile sound limiting and monitoring equipment. • Training procedures in place for managers and other staff associated with events. • Establishment of an on -going review process. • Log Book set-up for recording neighbor complaints and/or suggestions per each event. • Follow-up Plan for responding to complainant's issue. DEFINITIONS The Manor House Provides hospitality and event spaces both indoors and outdoors. Guest/Attendee Users of the premises with pre -booked events. Events Gatherings of 150 attendees or less. Event Manager Roslyn Farm Staff Member Responsible for overseeing all event activities and external vendors. Key Elements and Goals • Minimize impact to adjacent and nearby residents • Compliance with all County requirements ��,� tJ J • Establishment of the benchmark for existing se sources used to identify event ise beyond that benchmark and what event np5e is acceptable. • A detailed list of steps for managing noise pollution • A defined program of noise measurement to verify that compliance has been achieved through monitoring and testing • A Neighbor Communication Procedures Plan Background • Identification of suitable criteria and equipment for the control of music and dispersal of nip< impact from events held in and around the Manor House. • All amplified music played at the Manor House will be brought under the control of sound limiter equipment and mobile monitoring equipment. • Measurement of r �e levels at the perimeter of the site and on adjacent parcels. • Set threshold levels ofm-4ds 4wiee at which the entertainment `.xAt alimiters cut-off the power supply to any amplification system in use. 1 • The sound levels for the entertainment area will be set in conjunction with the readings obtained in a test environment. • All managers will be aware of the limiters and the levels set. • All external entertainment suppliers will be contractually obligated to abide by the sound limiters. • Fixed points will be established to enable the Event Manager to take`readings at an event both internally and externally. These points are located in and around the Manor House as follows: Deck Arced Terrace Front Entrance Dining Room Garden :�:`.s; Pond Spot Check'Readings will be taken and documented in log Book. Noise Sources Sources oynoise include: • Amplified music (recorded or live) with attention to low frequency bass levels, • Public address systems, • Television/video. Management Strategies Our overriding goal is for control of nsissrat the source and shall be achieved by considering: • Specification, selection and operation of amplified music equipment • Managing operations on site • Utilizing barriers to control or reduce Peis+e (buildings, walls, berms, vegetative buffers, terrain) • Educate guests of awareness of the consequences of late night noise (for which theft -has agreed to not engage) and be proactive in confronting the problem with the guest. • Placement of-P� control signage in the interior of the Manor House and strategically located on the site. Specification, selection and operation of amplified music equipment Monitoring will be in place to ensure the neis2s and vibration from regulated entertainment shall be ia�+ale at the adjacent and nearby properties. The installation of_no+se rimiting equipment in all areas where events will take place This equipment is connected to the electrical supply which feeds the music systems and will cut the supply if a decibel reading exceeds an unacceptable level. The equipment works on a traffic light sequence and will be visible to all performers and D1s. The red banding will only be tolerated for a set number of seconds before the system shuts down. The system also has the capacity to operate at two sound level thresholds selectable remotely or by a time switch this allows a venue to operate at different levels at different periods of the day or night. 2 The system will be lockable and only accessed remotely, by authorized personnel, i.e. managers, electricians and service contractors. Hand held monitoring equipment will also be used to ensure the accuracy of the system and to also monitor sound levels. The hand-held equipment is a Digital Sound Level Meter, of a type used for monitoring traffic noise, industrial plant and machinery as well as noise within the entertainment industry. The meter provides automatic or manual ranging from 40 to 130db, will record maximum and minimum levels and is selectable for fast or slow response times. Sound levels will be taken at set times throughout an event both internally and externally at noise sensitive boundaries and other pre -determined places. All readings will be documented and used to provide a detailed database of noise levels both in the building and around the site. Managing Operations on Site 6A_ Outdoor Amplified Music Hours: Sunday — Thursday until 10 pm Friday — Saturday until 11 pm All staff members will be fully trained and conversant with the Noise Management Plan. All venders will be contractually obligated to abide with the Noise Management Plan. Any events where amplified music is employed will be wound down in a professional manner. Music will reduce in sound and style to reflect a calmer end to an event. Staff will take a proactive approach to noise management including checking rlevels as set out above. External External events will be proactively managed. • If music of any type is involved sound monitoring equipment will be used and acoustic levels periodically checked. • When customers are using the external area a member of staff will periodically check on arise levels and deal with any noise above acceptable decibel levels. Patrons shall be made aware of the consequences of late night noise and staff shall be proactive in dealing with any violations. Barriers to control Noise Landscape Buffers, Berms, Terrain, Walls and Structures are all features that provide noise barriers on the property. Neighbor Communication Procedures Plan Gn G �� �►S�S -�-�� All neighbor comments or concerns will be directed to the Event Manager. The Event Manager will log the communication in the Log Book. t� (� itv'o'd6 The Event Manager will investigate the complaint and take appropriate action to mitigate the violation. �6 ('