HomeMy WebLinkAboutSDP201700028 Action Letter 2017-06-30COUNTY OF ALBEMARLE
Department of Community Development
401 McIntire Road, North Wing
Charlottesville, Virginia 22902-4596
Phone (434) 296-5832 Fax (434) 972-4126
June 30, 2017
Devin M. Keeler, P.E.
4805 Lake Brook Drive, Suite 200
Glen Allen, VA 23060
dkeeler@dewbgn.com
RE: SDP201700028 UVA Squash Facility — Major Site Plan Amendment
Dear Mr. Keeler:
The Site Review Committee has reviewed the development proposal referenced above. Comments from the
following divisions of the Department of Community Development and other agencies, as applicable, are
attached:
Albemarle County Planning Services (Planner)
Albemarle County Engineering Services (Engineer)
Albemarle County Information Services (E911)
Albemarle County Building Inspections
Albemarle County Department of Fire Rescue
Albemarle County Service Authority (attached)
Virginia Department of Transportation (attached)
Virginia Department of Health (attached)
The major site plan amendment referred to above has been reviewed. Final approval of the major site
plan amendment is subject to the following revisions being satisfactorily addressed. Additional comments
or conditions may be added or eliminated based on further review. [Each comment is preceded by the
applicable reference to the Albemarle County Code.] Please work directly with each reviewer to address
their comments. Approvals from each reviewer or outside agency should be forwarded to the lead planner
upon receipt.
Please contact me at your earliest convenience if you have questions or require additional information.
Sincerely,
r'v
Tim Padalino, AICP
Senior Planner
CC: Cameron Langille (blan ille e,albemarle.org)
Christopher D. Schooley (cds7c e,virginia.edu)
Albemarle County Planning Services (Planner) — Tim Padalino, tpadalino@albemarle.org — Requested changes:
1. [32.5.2a] Please clearly delineate the existing parcel boundaries on all applicable sheets. The property boundaries
are only shown on C0.03.
A. Sheet C0.03 appears to show the limits of disturbance extending onto areas on the adjoining Tax Map
Parcel (TMP) 75-63 (Birdwood Golf Course / University of Virginia Real Estate Foundation). If the
proposed project includes disturbance on the adjoining parcel, a temporary construction easement plat
will need to be submitted, inclusive of signature(s) of the appropriate agents for both parcel owners
(University of Virginia Host Properties Inc. and University of Virginia Real Estate Foundation).
2. [32.5.2a] Minimum setback lines, and yard and building separation requirements, are not shown. Please revise to
include this information, including but not limited to the following:
A. [Chapter 18 Section 21.7 "Minimum Yard Requirements"]: Item b. "Adjacent to residential, rural
areas, or the Monticello Historic districts. If the abutting lot is zoned residential, rural areas, or the
Monticello Historic district, the minimum and maximum side and rear yards shall be as provided in
section 4.20."
Because the adjoining TMP 75-63 (Birdwood Golf Course / UVA Foundation) is zoned Residential R-1,
the minimum yard requirements are as follows, per Chapter 18 Section 4.20-a: "(1) no portion of any
structure, excluding signs, shall be located closer than 50 feet from the district boundary; and (ii) no off-
street parking or loading space shall be located closer than 20 feet to the district boundary." As mentioned
in the previous comment, staff cannot verify that the proposed improvements are outside of the 50' and
20' buffer areas until the property boundaries are shown on all applicable sheets.
B. [Chapter 18 Section 21.7 "Minimum Yard Requirements"]: Item c. "Buffer zone adjacent to
residential and rural areas districts. No construction activity including grading or clearing of vegetation
shall occur closer than twenty (20) feet to any residential or rural areas district. Screening shall be
provided as required in section 32.7.9. The board of supervisors may waive by special exception the
prohibition of construction activity, grading or the clearing of vegetation in the buffer in a particular case
upon consideration of whether: (i) the developer or subdivider demonstrates that grading or clearing is
necessary or would result in an improved site design; (ii) minimum screening requirements will be
satisfied; and (iii) existing landscaping in excess of minimum requirements is substantially restored."
Because the adjoining TMP 75-63 (Birdwood Golf Course / UVA Foundation) is zoned Residential R-1,
any grading within the required 20' buffer is not permissible unless a special exception is requested from,
and approved by, the Albemarle County Board of Supervisors in accordance with the provisions and
requirements of Chapter 18, Section 21.7-c.
Staff research has confirmed that a request for a waiver from the 20' buffer requirement was approved
on December 20, 2011. However, that approval was made specific to proposed grading for a different
project with different limits of disturbance. Additionally, the process for requesting and approving such
waivers has changed — it is no longer an administrative review and approval process, and it now requires
Board of Supervisors review and approval pursuant to Chapter 18.21.7-c (as noted above). A "Special
Exception Application" is attached for your use; please refer to the application for detailed instructions
for a "Request for a waiver, modification, variation or substitution permitted by Chapter 18."
Please also note: Clearly showing and labeling the property boundaries and limits of disturbance across
all applicable sheets is necessary to fully confirm the location of proposed grading activity, relative to
property boundaries and required buffer areas.
3. [32.5.2a] Please revise the Drawing Index on Sheet T1.01 to include the total number of sheets (32).
4. [32.5.2a] Zoning of TMP 59132-1-15 (subject property) is incorrectly identified as "Commercial" (C-1); the
correct zoning is "Highway Commercial" (HC). Please revise Sheets T1.01, C1.01, C3.01, and all other sheets
which incorrectly list Commercial zoning for the subject property to correctly specify Highway Commercial
zoning.
A. Please state the applicable overlay districts that apply to this property: Airport Impact Area (AIA) and
Steep Slopes — Managed Overlay District.
B. [32.5.2d] Please show the boundaries of the Steep Slopes — Managed Overlay District on the following
drawings: Sheets C0.03, C1.01, C2.01, C3.01, C3.02, C3.03, L1.01.
[32.5.2a] Please revise Note 20 under General Notes on Sheet C0.01. Specifically, please delete the language
which references SP2015-19 regarding Birdwood Golf Course; and please include references to approved
proffers, special use permits and conditions (as may be applicable), and approved site plans for the subject
property. At minimum this includes the following: ZMA200400015 and associated Proffers dated December 6,
2004 (attached); SDP1992000017; SDP199200036; SDP200500007; SDP200500036; SDP201200063; and
SDP20110082.
6. [32.5.2a and 32.5.2b] On Sheet C3.01, please provide a site data table with all applicable zoning regulations
including: maximum building height permitted, building height proposed, building step back requirements,
existing building square footage and square footage of each existing and proposed use, existing parking, existing
and proposed impervious cover on site, etc.
A. [5.1.16] Please list all supplemental regulations contained in 5.1.16 as notes under the Site Data table.
7. [32.5.2b and 4.12.71 Please include a schedule of parking which specifies the amount of existing parking and
loading areas based on square footage of existing uses, the number of parking spaces being demolished, the
minimum required parking spaces based on the proposed use and building addition, and the number of parking
spaces proposed. Plan review indicates there are eighteen (18) total parking spaces proposed: sixteen (16)
conventional spaces, plus two (2) universal access spaces.
A. [32.5.2n and 4.12.131 Please identify the quantity of existing loading spaces, and provide a calculation
of the required and proposed loading spaces in compliance with 4.12.13c. It appears that no new loading
spaces are being provided with this site plan. Additional loading spaces may be required based on the
overall building square footage (existing and proposed).
8. [32.5.2d] Sheets C2.01, C3.01, C3.02, and C3.02 show grading, land disturbing activity, and/or development of
critical slopes (Steep Slopes — Managed). All land disturbing activity over Managed Steep Slopes will need to
conform to the design standards set forth in Chapter 18, Section 30.7.5.
[32.5.2e and 32.7.9.41 Please provide details of existing landscape features. Specifically, please identify all
existing trees between the proposed development site and existing Birdwood Mansion by location, common name,
and approximate caliber on Sheet C1.01. Identify the species and quantity of existing vegetation that will be
removed on Sheet C2.01. Show the existing vegetation that will remain on Sheets C3.01, C3.02, C3.03, C6.02,
C6.04, and Sheet L 1.01.
A. [32.7.9.4b] Please provide a completed Albemarle County Conservation Plan Checklist on the Landscape
Plan.
10. [32.5.2i] Please indicate if Berwick Road is a private street or not. Per research conducted by County Staff, it
appears that the most recent plat recorded for the property is in Deed Book 2933 Pages 83-86; that plat does not
show Berwick Road as a platted private street. If you or other members of the project team know of other plats
that show Berwick Road as a platted private street, please forward those to us so we can verify this question.
11. If Berwick Road is platted as a private street, please address the following requirements for private streets:
A. [32.5.2p and 32.7.9.61 Please provide a table on Sheet L1.01 to identify the species of parking trees,
proposed caliper and height at time of installation, and to specify the canopy coverage of each species of
proposed landscaping. Parking trees must be medium or large shade trees in accordance with the
Albemarle County Recommended Plants List. Please add callouts identifying each tree that will count as
being a parking shade tree.
B. [32.7.9.6] Please revise the planting calculation on Sheet 1.01 related to the number of required trees
within parking lots. The Code requires one (1) large or medium shade tree per ten (10) parking spaces or
portion thereof, if five (5) spaces or more. With the 48 parking spaces proposed, five (5) trees are required
in the revised parking area.
12. [32.5.2j] Please show the location(s) and size(s) of existing sewer lines, sewer easements, and drainage easements
with deed book and page numbers.
13. [32.5.2k] Please specify the location(s) and size(s) of proposed and sewer facilities, and the proposed storm
drainage system. The plans show extensive linear areas of disturbance, which are presumed to be associated with
installation and/or maintenance of utilities, but this is unclear. Please revise to include graphic depiction and/or
narrative annotation that explain these areas of disturbance, and which explain the proposed water and sewer
facilities.
14. [32.5.2m] Please revise to show the distance from the proposed ingress and egress to the centerline of the nearest
existing street intersection.
15. [32.5.2n] Please show dimensional measurements along the proposed building on Sheet C3.01.
16. [32.5.2n and 4.12.161 The parking spaces adjacent to the proposed 22' travel way do not meet the minimum
design standards in Section 4.12.16. These parking spaces must be a minimum 10' width x 18' length.
17. [32.5.2n] Please clarify the details regarding the proposed retaining wall adjacent to the existing 1 -story brick
barn. This wall is not shown on Sheet L1.01, but is shown on Sheet C3.01 ("Site Plan") as being approximately
120' long. Please revise to achieve consistency/accuracy regarding this proposed improvement. Please provide
additional callouts showing where the proposed retaining wall will end.
A. [30.7.5a] Where the proposed retaining wall crosses areas of Managed Steep Slopes, the retaining wall
must meet the minimum design standards of Section 30.7.5.
18. [32.5.2n and 4.12.191 Please provide additional information on the location and number of existing dumpsters
and dumpster pads. It appears that no new dumpsters will be installed through the major amendment. An
additional dumpster and dumpster pad may be required with through the site plan amendment.
19. [32.6.28 and Chapter 141 Please submit an easement plat and application to the County that shows all new
easements proposed by the site plan. This all new includes drainage, stormwater, ACSA utility easements, etc.
The easement plat must be reviewed, approved, and recorded prior to approval of the site plan amendment.
20. [32.7.9.5] Please provide additional information on landscaping along Berwick Road. This is a private street and
requires tree plantings in compliance with Section 32.7.9.5. Please show the species, quantity, sizes, and spacing
of the trees or shrubs in a table on Sheet L 1.01. Species and sizes must be large shade trees, in compliance with
the Albemarle County Recommended Plants List (attached). Please add callouts identifying each tree that will
count as being a street tree.
A. As stated in Section 32.7.9.6 (a), street trees do not count toward meeting the minimum 5% canopy
required within the parking area.
B. Any shrubs proposed along the street must meet the minimum size and spacing requirements of Section
32.7.9.5 (d).
21. [32.7.9.7 and 5.1.161 Please provide additional information on the Planting Area shown on the south/west side,
of the proposed parking area within. These area is required to contain screening in compliance with Section
32.7.9.7 (a) since the adjacent properties are zoned residential. Please update the planting calculations to include
the species, size, and spacing of proposed screening materials in compliance with Section 32.7.9.7 (c) and 32.7.9.7
(d). Show the location of the vegetation on the plan.
A. [32.7.9.7c] If a fence is proposed to meet the screening requirements, please show it on Sheet L 1.01 and
provide information verifying the height and opacity of the fence. Additional vegetation may be required
through further review.
22. [32.7.9.7 and 21.7c] Please provide screening materials between the squash facility and the adjacent Birdwood
Golf Course parcel. Birdwood is zoned R-1 and requires screening in compliance with Section 32.7.9.7a. Please
show these plantings on Sheet L1.01 and provide a plant list with species, size at time of installation, quantity,
and spacing in compliance with the Code.
23. [32.7.9.9 c] Please add a note to the landscape plan that states "All landscaping and screening shall be maintained
in a healthy condition by the current owner or property owners' association and replaced when necessary.
Replacement material shall comply with the approved landscape plan."
24. [32.7.8 and 4.171 Please provide a lighting plan in compliance with all applicable lighting regulations.
A. [32.5.2n and 4.17.4a] Please provide a spec sheet/detail of each proposed luminaire exceeding 3,000
lumens. All proposed lights exceeding 3,000 lumens must be equipped with a full -cutoff shield. Please
specify the quantity of each light model proposed, and state the height of each luminaire.
B. [4.17.4b]The maximum spillover along the property lines adjacent to residential zoning is 0.5
footcandles. Please show footcandle measurements along all property lines.
C. [32.7.8] Show the locations of each proposed luminaire on the Landscape Plan and verify that proposed
luminaire locations do not conflict with required landscaping locations.
D. [4.17.4] Please add a note to the lighting plan which states "Each outdoor luminaire equipped with a lamp
that emits 3,000 or more initial lumens shall be a full cutoff luminaire and shall be arranged or shielded
to reflect light away from adjoining residential districts and adjacent roads. The spillover of lighting from
luminaires onto public roads and property in residential or rural areas zoning districts shall not exceed
one-half footcandle."
Albemarle County Engineering Services (Engineer) — David James, diames@albemarle.org — Requested Changes:
1. The VSMP plan needs to be approved before final site plan (FSP) approval.
2. Remove the E&SC, and SWM plans from the site plan. - Sheets C0.02, C2.01, C3.02 -C3.03, C5.01, C6.01 -
C6.07
3. Show top/rim & invert elevations for storm & sanitary facilities. Show a drainage summary table.
4. Show maintenance access to proposed SWM facility (Design Standards Manual, Sect. 5).
5. Show easements for proposed drainage (Design Standards Manual, Sect. 6).
6. Show additional parking required/calculation & any handicap spaces required.
7. Show details for curb & gutter used.
Albemarle County Department of Fire Rescue — Robbie Gilmer, rgilmer@albemarle.org — Requested Changes:
1. Fire flow test required before final approval. Please attach fire flow test to final plans.
Albemarle County Information Services (E911) — Elise Kiewra, ekiewra@albemarle.org— No objection.
Albemarle County Building Inspections — Michael Dellinger, mdellinger@albemarle.org — Requested Changes:
1. Additional parking spaces are being proposed however I do not see additional accessible spaces being
proposed. Clarify.
Albemarle County Service Authority — Alex Morrison, amorrisonnserviceauthority.org-- Requested Changes, See
Attached.
Virginia Department of Transportation — Adam Moore, Adam. Moore@vdot.vir inia.gov — No Objection, See
Attached.
Virginia Department of Health — Alan Mazurowski, alan.mazurowski@vdh.vir ig nia.goy — No Objection, See
Attached.