HomeMy WebLinkAboutARB201700115 Review Comments Architectural Review Board Approval 2018-01-12COUNTY OF ALBEMARLE
Department of Community Development
401 McIntire Road, North Wing
Charlottesville, Virginia 22902-4596
Phone (434) 296-5832 Fax (434) 972-4126
January 12, 2018
Kevin Schafer
Design Develop LLC
418 East Main Street
Charlottesville, VA 22902
RE: ARB-2017-115: Sapon & Swisher Dental, Major Amendment
Dear Kevin,
I have reviewed the plan with revision date of 1/4/2018 and the following revisions are requested to make the proposal
consistent with the ARB's conditions of approval and with the Entrance Corridor Design Guidelines.
1. Correct the plant schedule to correspond with the number of plants shown on the landscape plan (C105 of the site
plan set). This condition has not been met. Please revise the "Proposed Planting Plan" and C015 to address the
following (a colored rendering has been included with this letter to further illustrate the revisions necessary):
a. The legend on "Proposed Landscape Plan" lists a (1) as a mix of ornamental grasses, but no (1) is called out
on the illustration.
b. Ensure that the quantity of HG (Itea virginica `Henry's Garnet'), FG (Fothergilla gardenii `Blue Mist'), IV
(Ilex verticillata `Winter Red'), and LM (Lirope muscari `Big Blue') listed in the plant schedule correspond
with the numbers drawn and called out on the plan.
c. Revise the "overall site shrubs" subcategory in the plant schedule to include the Rhus aromatica `Gro-Low.'
2. Reduce and limit the number of proposed plants for any one species to 25% of the total for that plant type by adding
more variety. This condition has not been met. Please revise the "Proposed Planting Plan" and C015 to address the
following:
a. Reduce the quantity of HG (Itea virginica `Henry's Garnet') to less than 25% of the total of overall site
shrubs.
3. Clark the sign easement area delineated on the Existing Conditions sheet (C102) within the site plan set. Please
explain the language, purpose and requirements of the sign easement: does it preclude the installation of signs within
the designated area? Does it preclude the installation of plantings within the designated area? If so, revise the
"Proposed Planting Plan" and C015 to address the five Ilex verticillata `Winter Red' shrubs that are within the
designated sign easement area.
4. Revise the landscape plan to verify that the proposed trees on the west side of the property will not conflict with
existing utilities. This condition has not been met. Please revise the "Proposed Planting Plan' and C015 to address the
location of 1 AG (Amelanchier x grandiflora `Autumn Brilliance'), which appears to be centered atop an underground
telephone utility. In addition, please illustrate all utility easements on C105 and provide documentation that the
installation of new landscaping is in accord with those easements and easement holders.
5. Revise the lighting plan to address the following:
a. All site lighting in the Entrance Corridor overlay district must be below 20 footcandles (fc). There is one
footcandle value at the building entrance that is 20.5 fc. Please reduce this below 20 fc.
b. Please specify the color choice for Model C light fixture in the manufacturer's specifications. Approved
colors for lighting fixtures visible from the Entrance Corridor are brown, black or dark bronze (dark gray is
also acceptable).
c. Please coordinate the catalog numbers listed in the luminaire schedule on the lighting plan with the catalog
numbers on the manufacturer's specifications. The Ligman light (model C) is UMW-3001-VW-40 in the
manufacturer's specifications. Please rectify the typographical error in the luminaire schedule.
d. Please provide the following note on the lighting plan: "Each outdoor luminaire equipped with a lamp that
emits 3,000 or more initial lumens shall be a full cutoff luminaire and shall be arranged or shielded to reflect
light away from adjoining residential districts and away from adjacent roads. The spillover of lighting from
luminaires onto public roads and property in residential or rural areas zoning districts shall not exceed one
half footcandle."
e. Please coordinate the proposed location of freestanding light fixtures (model B) with the landscape plan.
6. Add the standard mechanical equipment note to the General Notes section on the cover (C 100) of the site plan set:
"Visibility of all mechanical equipment from the Entrance Corridor shall be eliminated."
In addition, I recommend that we set up a meeting with Jonathan Newberry (the planner who is lead on the Major
Amendment to the Site Development Plan), Luke Waldron, and other interested parties to discuss the issue outlined briefly
in item 4, which is staff s concern that the Entrance Corridor landscaping requirements cannot be met due to potential
conflicts with existing utilities.
After the meeting, please provide:
1. Two full sets of revised drawings addressing each of these conditions. Include updated ARB revision dates on
each drawing.
2. A memo including detailed responses indicating how each condition has been satisfied. If changes other than those
requested have been made, identify those changes in the memo also. Highlighting the changes in the drawing with
"clouding" or by other means will facilitate review and approval.
3. The attached "Revised Application Submittal" form. This form must be returned with your revisions to ensure
proper tracking and distribution.
When staffs review of this information indicates that all conditions of approval have been met, a Certificate of
Appropriateness may be issued.
If you have any questions, please do not hesitate to contact me.
Sincerely,
Heather McMahon
Senior Planner
cc: Drs. Mark Sapon and Brad Swisher
259 Hydraulic Ridge Rd, Ste. 203
Charlottesville, Va. 22901
File
COUNTY OF ALBEMARLE
Department of Community Development
REVISED APPLICATION SUBMITTAL
This form must be returned with your revisions to ensure proper tracking and distribution. County staff has indicated
below what they think will be required as a resubmission of revisions. If you need to submit additional information please
explain on this form for the benefit of the intake staff. All plans must be collated and folded to fit into legal size files,
in order to be accepted for submittal.
TO
PROJECT NAME: ARB-2017-115: Sapon & Swisher Dental
DATE:
Submittal Type Requiring Revisions () indicates submittal code
County Project Number
# Copies
Erosion & Sediment Control Plan (E&S)
Mitigation Plan (MP)
Waiver Request (WR)
Stormwater Management Plan (SWMP)
Road Plan (RP)
Private Road Request, with private/public comparison
(PRR)
Private Road Request — Development Area (PRR-DA)
Preliminary Site Plan (PSP)
Final Site Plan (or amendment) (FSP)
Final Plat (FP)
Preliminary Plat (PP)
Easement Plat (EP)
Boundary Adjustment Plat (BAP)
Rezoning Plan (REZ)
Special Use Permit Concept Plan (SP-CP)
Reduced Concept Plan (R-CP)
Proffers (P)
Bond Estimate Request (BER)
Draft Groundwater Management Plan (D-GWMP)
Final Groundwater Management Plan (F-GWMP)
Aquifer Testing Work Plan (ATWP)
Groundwater Assessment Report (GWAR)
Architectural Review Board (ARB)
ARB201700115
Other: Please explain
(For staff use only)
Submittal Code
# Copies
Distribute To:
Submittal Code
# Copies
Distribute To:
ARB
2
Heather McMahon