HomeMy WebLinkAboutWPO201400099 Checklist - Project Closeout (Administrative) WPO VSMP 2017-08-15WATER PROTECTION (CONSTRUCTION)
FILE CLOSEOUT AT TIME OF COMPLETION (BOND RELEASE)
IMAGING CENTER INSTRUCTIONS
CHECKLIST
The Inspector/Management Analyst is to complete this form within 30 days of project completion and/or bond
release; place the completed form in the WPO folder and forward to the Imaging Center for digital closeout into
LaserFiche. Once items have been placed in LaserFiche, Imaging Center staff will forward to Centralized Filing.
WPO# 2014-099 PROJECT TITLE Commonwealth Office Building- VSMP
FULL NAME INSPECTOR: Mark Hopkins FINAL ACTION DATE: 08/15/2017
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CountyView —
® Status/Status Date updated
Hardcopy — File Folder Closeout: All items listed should be placed in project folder, in reverse
chronological order (latest on top).
Please check each item included in this folder. To indicate that an item is not applicable to this file, place an "N/A"
next to the check box. The Inspector/Management Analyst has the discretion to include any item deemed necessary to
provide clarity to the file, please indicate that item on the "Other" lines provided.
Digital Closeout Instructions: Below each item please indicate if Imaging Center is to scan the document;
or, if the document is already in digital format, can be saved to LaserFiche. Please provide the digital location
(path/name) of the document in the space provided.
® Preconstruction Meeting Form
® Scan ❑ Saved location
® Grading Permit
® Scan ❑ Saved location
® Inspection Requests
® Scan ❑ Saved location
❑ Inspection Results (Include any inspection tickets, memos, photos, etc.)
❑ Scan ❑ Saved location
® Bond Reduction/Bond Release Notices from Inspector to Management Analyst
® Scan ❑ Saved location
❑ Conservation Checklist
❑ Scan ❑ Saved location
❑ As -built /Construction Plans
❑ Scan ❑ Saved location
® Other (Please explain) Application
® Scan ❑ Saved location
® Other (Please explain) Approved Plans
® Scan ❑ Saved location
® Other (Please explain) Nutrient Credit Agreement
® Scan ❑ Saved location
® Other (Please explain) Calculations
® Scan ❑ Saved location
® Other (Please explain) Bond Estimate
® Scan ❑ Saved location
❑ Other Plans - At the Inspector's discretion, copies of unapproved plans/plats may be placed in the file if they
lend clarity to the review at a later date. If such plans are included, they should be clearly marked as
unapproved and contain a note clarifying why it was included.
WATER PROTECTION (REVIEW)
FILE CLOSEOUT AT TIME OF ENGINEERING APPROVAL/DENIAL
IMAGING CENTER INSTRUCTIONS
CHECKLIST
The Lead Engineer is to complete this form within 30 days of final action of WPO plan; place the completed
form in the WPO folder and forward to the Imaging Center for digital closeout into LaserFiche. Once items
have been placed in LaserFiche, Imaging Center staff will forward back to the Engineering Department.
WPO# 2014-099 PROJECT TITLE Commonwealth Office Building - VSMP
FULL NAME OF ENGINEER John Anderson FINAL ACTION DATE: 12/15/2016
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CountyView —
❑ Limits of Disturbance Area (Ac) updated
_❑ Status/Status Date updated
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Hardcopy — File Folder Closeout: All items listed should be placed in project folder, in reverse
chronological order (latest on top).
Please check each item included in this folder. To indicate that an item is not applicable to this file, place an "N/A"
next to the check box. The Lead Reviewer/Engineer has the discretion to include any item deemed necessary to
provide clarity to the file, please indicate that item on the "Other" lines provided.
Digital Closeout Instructions: Below each item please indicate if Imaging Center is to scan the document;
or, if the document is already in digital format, can be saved to LaserFiche. Please provide the digital location
(path/name) of the document in the space provided.
® Application (signature copy)
® Scan ❑ Saved location
® Approved E&S Plan and/or SWM Plan and/or SWPPP (stamped "Approved")
® Scan ❑ Saved location
❑ Approved Mitigation Plan (stamped "Approved")
❑ Scan ❑ Saved location
❑ SWM Maintenance Agreement (executed and recorded)
❑ Scan ❑ Saved location
❑ SWM Deed / Easement Plat (recorded)
❑ Scan ❑ Saved location
® Nutrient Credit Agreement (recorded)
® Scan ❑ Saved location
® Calculations stamped "Approved"
® Scan ❑ Saved location
® Bond Estimate
® Scan ❑ Saved location
❑ ACOE / ACSA / VDOT Approval Letter(s)
❑ Scan ❑ Saved location
❑ Other (Please explain)
❑ Scan ❑ Saved location
❑ At the Engineer's discretion, copies of unapproved plans/plats may be placed in the file if they lend clarity to the I
review at a later date. If such plans are included, they should be clearly marked as unapproved and contain a
note clarifying why it was included.
❑ Scan ❑ Saved location
NOTES: WPO project folders will be accepted by the Imaging Center when the following items are complete:
1) Checklist is completed and included in folder;
2) Documents are Acco-fastened (except plats/plans), and in chronological order (latest documents on top);
3) Documents are sufficiently identified as to which need to be scanned or saved to LaserFiche.
If the above items are not complete, Imaging Center staff will circle the incomplete item and return folder to the County
Engineer for corrective action.
Draft 08-10-2017