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Home My WebLink AboutSDP201700028 Correspondence Major Amendment, Final Site Plan 2017-11-22 *sloe mood Tim Padalino From: Victoria Fort <vfort@rivanna.org> Sent: Wednesday, November 22, 2017 12:25 PM To: Nelson, Amy; Cooksey,Jonathan Cc: Keeler, Devin;Tim Padalino Subject: RE: UVAF Squash - Updated Plan Sheets Amy, RWSA has reviewed the site plan for the UVA Foundation Squash Facility at Boar's Head Addition as prepared by Dewberry Engineers and dated September 11, 2017 with most recent revision dated 10/27/2017(see below) and consents to the proposed construction as shown. All changes to the proposed work within the RWSA easements from that shown in the drawings shall be approved in writing by RWSA prior to the start of the work. RWSA reserves all existing rights associated with its easements, including(but not limited to) its rights to access,construction, operation, maintenance and repair of its facilities within the easement,and such consent shall not be construed to modify or increase in any way RWSA's obligations, if any,to repair and restore following such activities. Thank you, Victoria Victoria Fort,P.E. Rivanna Water and Sewer Authority 695 Moores Creek Lane Charlottesville,VA 22902 (P):(434)977-2970 ext.205 (F):(434)295-1146 From: Nelson,Amy [mailto:abnelson@Dewberry.com] Sent: Friday, October 27, 2017 9:13 AM To:Victoria Fort<vfort@rivanna.org>; Cooksey,Jonathan <jcooksey@Dewberry.com> Cc: Keeler, Devin <dkeeler@Dewberry.com> Subject: RE: UVAF Squash-Updated Plan Sheets Hi Victoria, Please find the updated sheet attached. If you have any questions or concerns, please let us know. Thanks! Amy Amy Nelson,PE,LEED AP BD+C,ENV SP Project Manager Dewberry 4805 Lake Brook Drive Suite 200 Glen Allen,VA 23060-9278 804.205.3338 804.290.7928 fax www.dewberry.com From:Victoria Fort [mailto:vfort@rivanna.org] Sent:Thursday,October 26, 2017 6:42 PM 1 To:Cooksey,Jonathan<jcooksey@De rry.com> Cc: Nelson,Amy<abnelson@Dewberry.com>; Keeler, Devin<dkeeler@Dewberry.com> Subject: RE: UVAF Squash-Updated Plan Sheets This message originated from outside your organization Reid, The RWSA sewer is not shown on the landscape planting plan,so there is still a conflict with the proposed landscaping (as stated in my previous comments, see attached email). I have sketched in the approximate location of the RWSA sewer on the attached plan sheet for reference. Please let me know if you have any questions. Thanks a lot, Victoria Victoria Fort,P.E. Rivanna Water and Sewer Authority 695 Moores Creek Lane Charlottesville,VA 22902 (P):(434)977-2970 ext.205 (F):(434)295-1146 From:Cooksey,Jonathan [mailto:jcooksey@Dewberry.com] Sent:Wednesday, October 4, 2017 12:09 PM To:Victoria Fort<vfort@rivanna.org> Cc: Nelson,Amy<abnelson@Dewberry.com>; Keeler, Devin<dkeeler@Dewberry.com> Subject: UVAF Squash- Updated Plan Sheets Victoria, Attached are the two updated plan sheets for the UVAF Squash Plan you requested.The existing sewer callouts have been adjusted per your comment and we have added the sanitary piping and structures on the landscape to clarify all plantings are outside of the 10' buffer for all proposed piping and structures. If you have any questions please let me know. Thanks, Reid Cooksey,PE,LEED AP BD+C Site/Civil Engineer Dewberry 4805 Lake Brook Drive Suite 200 Glen Allen,VA 23060 804.823.6982 www.dewberry.com Visit Dewberry's website at www.dewberry.com 2 AlbemarleN4.0,emarle County Service Authrity Serving•C«servi,g October 25, 2017 Dewberry Attn: Devin M. Keller, PE 4805 Lake Brook Drive, Suite 200 Glen Allen, Virginia 23060 Re: University of Virginia Foundation Squash Facility at Boar's Head Addition Dear Mr. Keller: The plan, entitled "University of Virginia Foundation Squash Facility at Boar's Head Addition"dated September 11, 2017, last revised, September 25, 2017, is hereby approved for construction. One set of the approved plan is enclosed for your records. Any previously approved plans are voided with this approval. This approval is for basic compliance with the General Water & Sewer Construction Specifications of the Albemarle County Service Authority (ACSA) and does not relieve the contractor from responsibility for his work as it relates to the plan and specifications. The ACSA requires that a copy of the approved construction plan be on the job site. The contractor is responsible for marking up a copy of the approved construction plan showing as-built information and provide this data to your client at the completion of utility installation. The final as-built plan shall be submitted in a format of one paper copy and one mylar copy. A preconstruction conference shall be scheduled with the project manager to ensure coordination and answer any questions. This will be a short meeting to review the project, materials, test methods and schedule, in order to expedite construction. Please have the proper party call me at 977-4511 to schedule the meeting. This approval is valid for a period of 18 months from this date. If construction is not in progress at the end of this time period, the approval shall be void. The contractor shall be responsible to comply with the no-lead regulation regarding brass fittings that is in effect (Senate Bill 3874 which amends the Safe Drinking Water Act). The pressure for water may exceed 80 psi at some meter locations. 168 Spotnap Road • Charlottesville, VA 22911 • Tel (434) 977-4511 • Fax (434) 979-0698 www.serviceauthority.org • fir/ If you have any questions or if we can be of assistance, please give us a call at (434) 977-4511. Sincerely, . 1141.4V/711/f Alexander J. Morrison, P.E. Senior Civil Engineer AJM:dmg cc: Christopher D. Schooley(One Boars Head Pointe, Charlottesville, VA 22903) State Health Department V . DEQ urrent Development, Bill Fritz Bldg. Codes &Zoning Services Soil Erosion Inspector 050601 KellerUVASquashExpansion102517 COUNTY OF ALBEMARLE IADepartment Community Development 71 Ni . ®_. Planning Services Division 4 '; 401 McIntire Road North Wing•Charlottesville,Virginia 22902-4596 Phone: (434)296-5823 • Fax: (434)972-4035 Transmittal From: Tim Padalino Date: 10/20/17 To: ODavid James- Eng 0 OShawn Maddox-Fire and Rescue 0 OVictoria Fort- RWSA 0 0 JOB #/FILE NAME:SDP-2017-28 UVA Squash Facility at Boar's Head Addition-Major Amendment (revised) We are sending you the following items: ® Attached or [' Under separate cover ❑ Copy of Letter ❑ Prints ® Plans ❑ Plats ❑ Specifications [' Other # of Date Description Copies 1 10/18/17 Major Amendment to Final Site Plan: UVA Squash Facility(revised) These are transmitted as checked below: ®,For review and comments ® For approval ❑ Other Remarks: Please contact me if you have any questions: (434)-296-5832 x 3088 or tpadalino@albemarle.org. Thank you. Comments are due in City View or email by: 11/03/17 Signature: Tim Padalino )1000' S4001 Tim Padalino From: Tim Padalino Sent: Wednesday, October 18, 2017 11:08 AM To: 'Nelson, Amy' Cc: Keeler, Devin; Nat Perkins;Jarrett Craddock(jcraddock@kjellstromandlee.com) Subject: RE: Squash Plans (SDP-2017-28/PDF submittal on 10/13) Hi Amy, Thanks for checking in. Thanks also for taking my call earlier and discussing a few remaining items. With regards to the SWM plans/calcs: It looks like the various review comments from Albemarle CDD-Engineering (from June, July, and then September) have all consistently noted that those need to be removed from the final site plan amendment. Even so, it sounds like there was some confusion over that issue. I apologize if any County staff members were not clear on that particular issue. Regardless, I can clarify/confirm that the SWM sheets should be removed from this final site plan amendment. After closer review(and after speaking with you over the phone this morning), I see that the actual SWM sheets (C6 series) have been removed from the plan set—they just have not been removed from the Drawing Index on the Cover Sheet. As such, please simply update the Drawing Index so that the SWM sheets are no longer referenced. Additionally, I noticed that Sheet C6.08 "Fire Flow Hydraulic Model"was also removed. My understanding is that Albemarle Fire Rescue will need that info to be included in order to grant their approval of the final site plan amendment. As such, please re-add that sheet(formerly C6.08, re-numbered however may be necessary) to avoid any unforeseen holdups with Fire Rescue. Finally, Alex Morrison at ACSA has previously indicated some issues and concerns with this amendment for UVA Squash, as well as other nearby UVAF projects on the neighboring Birdwood property. As you know, County approval of a final site plan amendment cannot occur without ACSA approval. Do you know where things currently stand with ACSA review? In summary, regarding the plans provided via PDF on 10/13: • Revise Drawing Index to correctly reflect the removal of SWM sheets • Re-insert Fire Flow Hydraulic Model sheet • ACSA: status update of review/approval process? • WPO Plan is approved, Bonds are all set, and Easement Plat has been approved by CDD; has Easement Plat been recorded yet? Whenever the final site plan amendment is revised accordingly, and whenever ACSA indicates that they are ready to approve the final site plan amendment(as may be applicable), please submit 4 copies of the final plan set to Community Development for final approval. Please note that number will ultimately leave the applicant with one final signed/approved copy. If the applicant needs to retain any additional final signed/approved copies, please factor that in and submit more than 4 (as may be applicable). Thanks very much; please write or call with any questions or requests for assistance. 1 %NO 11:01) Thanks again— Tim Padalino, AICP Albemarle County I Community Development Dept. (434)-296-5832 x. 3088 From: Nelson,Amy [mailto:abnelson@Dewberry.com] Sent:Wednesday,October 18, 2017 8:56 AM To:Tim Padalino<tpadalino@albemarle.org> Cc: Keeler, Devin<dkeeler@Dewberry.com>; Nat Perkins<nperkins@uvafoundation.com>;Jarrett Craddock (jcraddock@kjellstromandlee.com)<jcraddock@kjellstromandlee.com> Subject:Squash Plans Hi Tim, Wanted to check in to see if you'd had a chance to review the Squash plans I sent over the other day.When you're good with them,would you please also confirm how many copies we should print? Thanks! Amy Amy Nelson,PE,LEED AP BD+C,ENV SP Project Manager Dewberry 4805 Lake Brook Drive Suite 200 Glen Allen,VA 23060-9278 804.205.3338 804.290.7928 fax www.dewberry.com Visit Dewberry's website at www.dewberry.com If you've received this email even though it's-intended for someone else, then please delete the email, don't share its contents with others, and don't read its attachments. Thank you. 2 Tim Padalino From: Tim Padalino Sent: Thursday, October 12, 2017 11:22 AM To: 'Nelson, Amy' Subject: RE: UVAF - Boar's Head Squash Addition Site Plan Attachments: SDP201700028_Comment Letter_2017-08-24_Rev Plans dated Aug 9.pdf Hi again Amy, Thanks for providing a PDF of the plan set(dated 10/11/2017). One initial note is that (for this PDF version) only the Civil package was included—that means I couldn't review the Landscape or Electrical packages. Can you re-PDF and re-send the whole plan set? More comprehensively, here are my updates to the review comments + updates I provided in writing on 8/24 (attached for easy reference): • 1: Easement plat(last dated 9/18) reviewed and CDD-Engineering identified no objections; comment addressed (has easement plat been recorded?) • 2: Special exception approved by BOS on 9/13; comment addressed • 5-B: Site Data Table updated correctly; comment addressed • 5-C: Site Data Table updated correctly; comment addressed • 7: Easement plat(last dated 9/18) reviewed and CDD-Engineering identified no objections; comment addressed (has easement plat been recorded?) • 8: Sheet E1.01 was not included in PDF plan set; to be determined— please clarify • 9: Some sheets that have been identified for removal remain in the plan set; comment not addressed o Update: Please remove the E&SC info (on Sheets C0.02, C2.01, C3.02-C3.03, C5.01) and SWM info (on Sheets C6.01-C6.07)from the Final Site Plan, but do not remove the entire Demo, Grading, and Drainage plans. For the 'Demolition' and 'Grading, Drainage' plans, turn off the E&SC info and still submit these plan sheets. • 10: Some required sheets are not included in PDF plan set; comment not addressed o Update: Please include Landscape Sheets and Electrical Sheet(s) for review Thanks very much -- - Tim Padalino, AICP Albemarle County I Community Development Dept. (434)-296-5832 x. 3088 From: Nelson,Amy [mailto:abnelson@Dewberry.com] Sent:Tuesday, October 10, 2017 2:28 PM To:Tim Padalino<tpadalino@albemarle.org> Subject: RE: UVAF- Boar's Head Squash Addition Site Plan ir, COMMONWEALTH of VIRGINIA DEPARTMENT OF TRANSPORTATION 1601 Orange Road Culpeper Vug nia 22701 Charles A. Kilpatrick, P.E. Commissioner August 29, 2017 County of Albemarle Department of Community Development 401 McIntire Road Charlottesville, VA 22902 Attn: Tim Padalino Re: UVA—Squash Facility— Major Site Plan Amendment SDP-2017-00028 Review#3 Dear Mr. Padalino: The Department of Transportation, Charlottesville Residency Transportation and Land Use Section, has reviewed the above referenced plan as submitted by Bartzen & Ball, dated 9 August 2017, and find it to be generally acceptable. A VDOT Land Use Permit will be required prior to any work within the right-of-way. The owner/developer must contact the Charlottesville Residency Transportation and Land Use Section at (434)422-9399 for information pertaining to this process. If further information is desired please contact Justin Deel at (434)422-9894. Sincerely, X07 Adam J. Moore, P.E. Area Land Use Engineer Charlottesville Residency VirginiaDOT.org WE KEEP VIRGINIA MOVING It4.r/ `urd ,(0 A �ir s COUNTY OF ALBEMARLE Department of Community Development 401 McIntire Road,North Wing Charlottesville,Virginia 22902-4596 Phone(434)296-5832 Fax(434)972-4126 Memorandum To: Devin M. Keeler, P.E. (dkeeler@dewberry.com) From: Tim Padalino, AICP Division: Planning Date: August 24, 2017 Subject: SDP201700028 UVA Squash Facility—Major Site Plan Amendment 3rd Review Comments(2°d Revised Set of Plans dated August 9,2017) The major site plan amendment referred to above(dated August 9, 2017)has been reviewed by the Department of Community Development and other applicable agencies. The Planning Division will approve the plan referenced above after completion of the following: o Board of Supervisors approval of the requested special exception to waive/modify minimum yard requirements and buffer area restrictions pursuant to Albemarle County Code, Chapter 18 ("Zoning Ordinance"), Section 21.7(see comment#2);and o Submission, review, and County approval of all necessary plats as identified in this comments letter(see comments#1 and#7);and o All other COMMENT UPDATES and NEW COMMENTS identified in this letter,as well as all outstanding comments and issues from other reviewers,being addressed and resolved to the satisfaction of the applicable reviewer. Each comment is preceded by the applicable reference to the Albemarle County Code. The following COMMENT UPDATES and NEW COMMENTS are those that have been identified at this time; additional comments or conditions may be added or eliminated based on further review. Please work directly with each reviewer to address their comments. Approvals from each reviewer or outside agency should be forwarded to the lead planner upon receipt. Please contact me at your earliest convenience if you have questions or require additional information. Sincerely, -1:142dA3, itt{, Tim Padalino,AICP Senior Planner CC: Christopher D. Schooley(cds7cna,virginia.edu) Page 1 of 4 Albemarle County Planning Services (Planner)—Tim Padalino, tpadalino(a,albemaarrle.org —Requested changes: 1. [32.5.2a] Because the proposed limits of disturbance extend beyond the subject property boundaries and onto adjoining TMP #75-63, please prepare and submit temporary construction easement plat(s) for review and approval, as requested in previous review comment#1-A. UPDATE: A Stormwater Management Easement and Temporary Construction Easement Plat has been submitted for review and approval (SUB201700123). The lead reviewer for this plat is Mr. David James, Engineering Services.The review is currently ongoing. 2. [32.5.2a and 21.7] Staff confirms receipt of a request for a special exception made pursuant to Albemarle County Code, Chapter 18 ("Zoning Ordinance"), Section 21.7 and made in response to previous review comments #3-A and #3-B. Thank you for submitting those materials in a timely fashion. Staff have subsequently reviewed the special exception request and have recommended approval to the Albemarle County Board of Supervisors(BOS). The special exception request is tentatively scheduled for BOS review and action during the September 13 BOS meeting,within the Consent Agenda portion of the meeting agenda. UPDATE: This special exception request remains on the September 13 BOS Consent Agenda. 3. [32.5.2a] Please revise the"Project Zoning Data"section on the Cover Sheet(T1.01)as follows: A. Note the applicable zoning overlay districts (Airport Impact Area and Steep Slopes—Managed). Dewberry Response: Note shall be updated to project zoning data on sheet T1.01. UPDATE: Correction acknowledged. B. This section lists a Proposed Maximum Building Footprint of 8,200 SF, but the dimensions on Sheet C3.01 —Site Plan specify a 9,112 SF addition. Please clarify and/or revise as necessary. Dewberry Response: Building footprint area shall be added on sheet T1.01. UPDATE: Correction acknowledged("9,166 SF"). C. Staff acknowledges that this section was revised to correctly specify the zoning classification as Highway Commercial—HC,as requested. 4. [32.5.2a] Please revise Note 20 under General Notes on Sheet C0.01 as follows: A. This note still contains language referencing SP2015-19 (which pertains to the Birdwood Golf Course, and which does not pertain to Boar's Head Sports Club). Please remove all references to SP2015-19. Dewberry Response: Note on sheet C0.01 shall be updated. UPDATE: Correction acknowledged. B. Please ensure this note clearly refers to the fact that final approval is subject to ZMA200400015, and subject to the associated Proffers (dated December 6, 2004) and exhibits contained therein. Dewberry Response: Note on sheet C0.01 shall be updated. UPDATE: Correction acknowledged. C. Staff acknowledges that revised Note 20 does correctly reference previous site development plan approvals, as requested. 5. [32.5.2b and 4.12.7] Staff acknowledges that Sheet C3.01 has been revised to include a Site Data Table. Please further revise as follows: A. Specify the number of parking spaces being demolished, as requested in previous review comment#8. Dewberry Response: Table on sheet C3.01 shall be updated to show number of parking spaces demolished. UPDATE: Staff acknowledge that Site Data Table was revised to include the designated removal of 12 existing parking spaces. B. The Site Data Table indicates 36 new parking spaces(76 existing; 112 proposed)but the Site Plan depicts 48 new spaces. Please clarify and/or revise as necessary. Dewberry Response: Table on sheet C3.01 shall be updated for clarification. UPDATE: The number of existing parking spaces designated for removal(12) has been added. However,the"Parking Added" row specifies 55 new spaces,but the plans show 43 new spaces. Therefore,the"Parking Added"row should be revised to"43" and the"Total Proposed Parking" should be revised to"107"to correctly reflect the resulting net increase of 31 additional spaces. Page 2 of 4 C. The Site Data Table indiftscaates 8,200 SF building addition but the SiteVlan specifies a 9,112 SF addition. Please clarify and/or revise as necessary. Dewberry Response: Table on sheet C3.01 shall be updated for clarification. UPDATE: Correction acknowledged("9,166 SF"). 6. [32.5.2n and 4.12.16] The parking spaces adjacent to the proposed 22' travel way do not meet the minimum design requirements in Section 4.12.16.c-1. Please revise as follows: A. These parking spaces must be a minimum 10' width x 18' length. Dewberry Response: Proposed parking spaces shall be updated to show 10' width x 18' length. UPDATE: Correction acknowledged. B. If this revision results in a reduction in the number of parking spaces along the 22'wide drive aisle,please ensure those revisions are reflected in the Site Data Table on Sheet C3.01. Dewberry Response: Table on sheet C3.01 shall be updated. UPDATE: Correction acknowledged. 7. [32.6.2g and Chapter 14] Please submit an easement plat and application to the County that shows all new easements proposed by the site plan. This includes all new drainage, stormwater, ACSA utility easements, etc. The easement plat must be reviewed, approved, and recorded prior to approval of the site plan amendment. UPDATE: A Stormwater Management Easement and Temporary Construction Easement Plat has been submitted for review and approval (SUB201700123). The lead reviewer for this plat is Mr. David James, Engineering Services. The review is currently ongoing. As noted previously, the stormwater management easement plat must be reviewed,approved,and recorded prior to approval of the site plan amendment. 8. [32.7.8 and 4.17] Staff acknowledges inclusion of a Lighting Plan (Sheet E1.01 — Electrical Site Plan). Please further revise as follows: A. [32.5.2n and 4.17.4a] Please include a spec sheet/detail of each proposed luminaire exceeding 3,000 lumens. All proposed lights exceeding 3,000 lumens must be equipped with a full-cutoff shield. UPDATE: No spec sheets or cut sheets have been included on the lighting plan.Please include a spec sheet for each type of luminaire exceeding 3,000 lumens; this appears to include the Beacon Products' T2,T3,T4,and T5R luminaires,per the Luminaire Schedule. B. [4.17.4] Please add a note to the lighting plan which states: "Each outdoor luminaire equipped with a lamp that emits 3,000 or more initial lumens shall be a full cutoff luminaire and shall be arranged or shielded to reflect light away from adjoining residential districts and adjacent roads. The spillover of lighting from luminaires onto public roads and property in residential or rural areas zoning districts shall not exceed one-half footcandle." UPDATE: Correction acknowledged. 9. NEW COMMENT: When the plans are ready to be submitted for approval(inclusive of all revisions required by each reviewer),please ensure that all unnecessary Sheets(such as building plans,mechanical, plumbing,etc.) have been removed;and please also remove other Sheets which have been previously identified for removal from this Final Site Plan Major Amendment submission. 10. NEW COMMENT: When the plans are ready to be submitted for approval(inclusive of all revisions required by each reviewer),please ensure all necessary Sheets are included(such as the Lighting Plan). 11. NEW COMMENT:Whenever all necessary revisions have been made to the plans as required by all reviewers,please submit the correct number of copies of the Final Site Plan Major Amendment directly to the Community Development Department for distribution/transmittal to other reviewers for their approval signature(as may be applicable). Page 3 of 4 Albemarle County Engineering Services(Engineer)—David James, djames@albeemarle.org—Review Pending: The current review by Engineering Services is ongoing.Please continue to coordinate directly with Engineering Services Division to address and resolve all outstanding review comments and issues, as may be applicable. Albemarle County Service Authority(ACSA)—Alex Morrison,PE, amorrison@,serviceauthority.org Review Pending: The current review by ACSA is ongoing.Please continue to coordinate directly with ACSA to address and resolve all review comments and issues, as may be applicable. Albemarle County Department of Fire Rescue—Robbie Gilmer, gilmer@albemarle.org—No Objection: On August 21,Mr. Gilmer noted that Fire Rescue has no comments or objections. Albemarle County Information Services (E911)—Elise Kiewra, ekiewra@albemarle.org—No Objection. On August 17,Mrs.Kiewra noted that E911 has no objection. Albemarle County Building Inspections—Michael Dellinger, mdellinger@,albemarle.org—Review Pending: The current review by Building Inspections is ongoing. Please continue to coordinate directly with Building Inspections to address and resolve all review comments and issues, as may be applicable. Virginia Department of Transportation(VDOT)—Adam Moore, PE Adam.Moorena,vdot.virginia.gov—Review Pending: The current review by VDOT is ongoing.Please continue to coordinate directly with VDOT to address and resolve all review comments and issues, as may be applicable. Page 4 of 4 k -- ,_ nS ,'i is ` ▪ - �\: , 4Z./0101iiiiiiiiiiiwZI-Azi,.. ..,..441,;" ,...\\\ „,4,,,,:i<r,,,c::0_,_\ ; „A ', 1 s see. ,..- '2.1 �- •-,`, ▪__ _ 20 =6' \1V _, �,. �;. �� _ `� _ -522 � OIC ` ^"/ - , c-cn o __ - 'l,. 523 '\\ N. / ��1/4,161:' j. 527 / �, z> SZ x +T `3 1, \3 s ,,Q ' - ..a_ Y 28 : /� 1 Z m > - -1: - _ ....L_.______"-_,, ,,,,_ �\ , /. 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Omm2 3zmN1 i 00 2Dp9OM �"� D y D D C') w ler OeL �" y.�yvNgc �S�or3so�i 8Sz �' -OC_ OBD n W'4 nq a z • 1 w ad, Z -a z : . › - m v. ill. '-' p �_` � o< Lm z �g D� zAC ,�. E4 'p 1 IN O s y� S --"---FIR g_.G m> < m .i5 y. W O -ma ixT Iii D' v cOi 7s ,� • b mm mczi m�ig Nm rn >s+I. o W SOD i,, $ `� a♦ Z m II■ b s i., " n (n O < C7 C) 11r r- 0 3 R 0' '" m m m r cn > v 1 m '''4•44,---0 N I`^ < N < rMIMI Tim Padalino From: Nelson,Amy <abnelson@Dewberry.com> Sent: Monday,August 21, 2017 2:14 PM To: Tim Padalino; David James Subject: RE: UVA Squash plans Hi Tim and David, We're printing now and will drop them off in the morning. Thank you both! Amy Nelson,PE,LEED AP BD+C,ENV SP Project Manager Dewberry 4805 Lake Brook Drive Suite 200 Glen Allen,VA 23060-9278 804.205.3338 804.290.7928 fax www.dewberry.com From:Tim Padalino [mailto:tpadalino@albemarle.org] Sent: Monday,August 21, 2017 1:31 PM To: David James<djames@albemarle.org>; Nelson,Amy<abnelson@Dewberry.com> Subject: RE: UVA Squash plans This message originated from outside your organization Thank you, David. Amy, everyone will continue their review of the plans you recently submitted —but as David pointed out, the County won't be in position to issue any final letter of approval until after the WPO/VSMP plans are submitted, reviewed, and approved. The good news is that those plans are already prepared and revised in response to previous comments— but now they just need to be excerpted from the larger plan set, submitted separately under the correct application type, and then the County can go through the review/approval process accordingly. Thanks again to each of you for your assistance, cooperation, and patience. Tim Padalino, AICP Albemarle County I Community Development Dept. (434)-296-5832 x. 3088 From: David James Sent: Monday,August 21,2017 10:57 AM To: Nelson,Amy<abnelson@Dewberry.com> Cc:Tim Padalino<tpadalino@albemarle.org> Subject: RE: UVA Squash plans 1 Amy, If you seeking approval it needs to be separate plans/documents. Please send two (2) copies of the VSMP plans along with (2) copies of the SWPPP documents and any separate swm/esc calculations. Typically, all plans need to be submitted to the people at intake first and then they will pass it on to me. Regards, David James From: Nelson,Amy [mailto:abnelson@Dewberrv.com] Sent: Monday,August 21, 2017 9:34 AM To: David James<djames@albemarle.org> Cc:Tim Padalino<tpadalino@albemarle.org> Subject: RE: UVA Squash plans Hi David, I actually thought we already had with the revised set of only certain documents. If this doesn't count,we can submit them immediately.What do we need to do? Thanks! Amy Amy Nelson,PE,LEED AP BD+C,ENV SP Project Manager Dewberry 4805 Lake Brook Drive Suite 200 Glen Allen,VA 23060-9278 804.205.3338 804.290.7928 fax www.dewberry.com From: David James [mailto:djames@albemarle.org] Sent: Monday,August 21,2017 9:28 AM To: Nelson,Amy<abnelson@Dewberrv.com> Cc:Tim Padalino<tpadalino@albemarle.org> Subject: RE: UVA Squash plans This message originated from outside your organization Amy, When do you anticipate submitting the VSMP plans under separate review? I'm just letting you know that the VSMP plan will need to be approved before the final site plan. Regards, David James County of Albemarle (434) 296-5832 x3273 2 From:Tim Padalino Sent:Thursday,August 17, 2017 4:50 PM To: David James<djames@albemarle.org>; Michael Dellinger<mdellinger@albemarle.org>;Shawn Maddox <smaddox@albemarle.org>; Moore,Adam PE (VDOT)<Adam.Moore@vdot.virginia.gov>; Alex Morrison <amorrison@serviceauthority.org> Cc: Nelson,Amy<abnelson@Dewberry.com> Subject: RE: UVA Squash plans I'm writing to confirm that the plan set (dated August 9) which was submitted and distributed to the reviewers is fine, from the County's standpoint. However, if there is any concern on behalf of any reviewer, please let both myself and Amy know as soon as possible and we will work to make sure your concerns are addressed. And one of the County's pending review comments will be to ensure that any/all unnecessary sheets be removed from the plans whenever the final set is ready to be submitted. Thanks, Tim Padalino, AICP Albemarle County I Community Development Dept. (434)-296-5832 x. 3088 From:Tim Padalino Sent:Thursday, August 17, 2017 2:45 PM To: David James<diames@albemarle.org>; Michael Dellinger<mdellinger@albemarle.org>; Shawn Maddox <smaddox@albemarle.org>; 'Moore, Adam PE (VDOT)' <Adam.Moore@vdot.virginia.gov>; 'Alexander Morrison' <amorrison@serviceauthority.org> Cc: 'Nelson,Amy'<abnelson@Dewberry.com> Subject: RE: UVA Squash plans I apologize to everyone— I've included Amy in this response. I also understand thetimismstoultaiNalliiiaP 1. The plans that were printed and submitted are the 100% set, not the DD set-- and so there are numerous sheets .t plansintended e e_ dl g L smechanical, ia ical, plumbing, etc.) 2ep an„sth tereprinted andsubm_ttd hadanissuewithsheet C3 0Gadng', Drainage, ands Phase II Plan). Amy since provided a correct version of Art C3.02; it is attached to this message Additionally, an electronic copy of the applicant's comment response letter is attached. I am still seeking guidance on whether or not the plans that have been submitted and distributed to you will be sufficient-- or if the applicants will need to print and submit additional copies. But while I seek that clarity, I wanted to make sure everyone has Amy's contact information (below and CC), as well as the information and attachment contained herein. Amy Nelson, PE, LEED AP BD+C, ENV SP Project Manager 3 sisoNord Dewberry 4805 Lake Brook Drive Suite 200 Glen Allen, VA 23060-9278 804.205.3338 804.290.7928 fax www.dewberry.com Thank you - - - Tim Tim Padalino, AICP Albemarle County I Community Development Dept. (434)-296-5832 x. 3088 From:Tim Padalino Sent:Thursday,August 17, 2017 9:18 AM To: David James<diames@albemarle.org>; Michael Dellinger<mdellinger@albemarle.org>; Shawn Maddox <smaddox@albemarle.org>; Moore,Adam PE (VDOT)<Adam.Moore@vdot.virginia.gov>; 'Alexander Morrison' <amorrison@serviceauthority.org> Subject: FW: UVA Squash plans Hello fellow reviewers, I'm passing along the info following from Amy Nelson, PE of Dewberry (please see below). In my haste to transmit these revised site plans to everyone, I didn't notice that there may be some incorrect or unnecessary sheets in the set. And in the interest of expediting a resolution to any questions or issues that may arise as you conduct your review, I've copied Amy on this message so that you can follow up with her directly. And Amy— I'm sorry for the recent phone tag and for missing each other a few times in a row. Hopefully this group message will help catalyze discussions about what the issues are, and how to resolve them (if necessary). I may be available today, and I should generally be available tomorrow, should anyone need to discuss this. Thanks everyone, Tim Tim Padalino, AICP Albemarle County I Community Development Dept. (434)-296-5832 x. 3088 From: Nelson, Amy[mailto:abnelson@Dewberry.com] Sent:Thursday, August 17, 2017 8:41 AM To:Tim Padalino <tpadalino@albemarle.org> Subject: RE: UVA Squash plans Hi Tim, 4 Thanks for getting back to me! I just tried to give you a call, but you must be in a meeting. I'll be going into one from 9am until after lunch myself, but I'll be around this afternoon if you want to touch base. The civil, landscape, and lighting plans in the set are the correct files, but It may be as simple as removing the sheets that are extra, or the reviewers may not care if they're included. We just want to ensure that everyone knows they don't need to review the design development set that was included for the other disciplines. Thanks! Amy Amy Nelson,PE,LEED AP BD+C,ENV SP Project Manager Dewberry 4805 Lake Brook Drive Suite 200 Glen Allen,VA 23060-9278 804.205.3338 804.290.7928 fax www.dewberry.com From:Tim Padalino [mailto:tpadalino@albemarle.org] Sent:Wednesday,August 16, 2017 5:33 PM To: Nelson, Amy<abnelson@Dewberry.com> Subject: UVA Squash plans This message originated from outside your organization Hi Amy, Thank you for your voicemail. I had pretty much immediately transmitted those revised plans to all the other reviewers, so I actually didn't notice any issues with the content of the plans prior to distributing them out. However, let's discuss this tomorrow morning and try to get everything on track. I just got out of a meeting, and I'm heading out of the office now—so I will plan to call you back tomorrow morning. Thanks - - - Tim Padalino, AICP Senior Planner j Community Development Department County of Albemarle, Virginia https://www.albemarle.orq/department.asp?department=cdd (434)-296-5832 x. 3088 Visit Dewberry's website at www.dewberry.com If you've received this email even though it's intended for someone else, then please delete the email, don't share its contents with others, and don't read its attachments. Thank you. 5 Tim Padalino From: Tim Padalino Sent: Wednesday,August 16, 2017 11:46 AM To: Moore,Adam PE (VDOT); 'Alexander Morrison' Subject: SDP2017-28: UVA Squash Major Amendment Hello gentlemen, I'm writing to provide a quick heads-up that Albemarle County has received revised site plans for the above-referenced project at Boar's Head. I know VDOT recommended approval based on the previous plans (dated July 10); and I know ACSA is also reviewing the construction plans for this project. But for obvious reasons I want to make sure each of your agencies are involved in the review of these latest revised plans (dated August 9). I've placed a set of these revised plans, with a transmittal cover sheet, in your designated mailbox area in Community Development. Please let me know if you have any questions or requests for assistance at any point in time. Thanks in advance, Tim Tim Padalino, AICP Senior Planner I Community Development Department County of Albemarle, Virginia https://www.albemarle.org/department.asp?department=cdd (434)-296-5832 x. 3088 1 COUNTY OF ALBEMARLE �. Department Community Development "A11i�±ill t'C�®_�.m Planning Services Division +O", 401 McIntire Road North Wing• Charlottesville,Virginia 22902-4596 Phone: (434)296-5823 • Fax: (434)972-4035 Transmittal -" From: Date: 08/16/17 To: ODavid James- Eng OAdam Moore-VDOT OElise Kiewra- GDS OAlex Morrison-ACSA OMichael Dellinger- Inspections 0 OShawn Maddox- Fire and Rescue 0 0 0 JOB #/FILE NAME:SDP-2017-28: UVA Squash Facility at Boar's Head (Major Amendment) We are sending you the following items: [XI Attached or n Under separate cover ❑ Copy of Letter ❑ Prints N Plans n Plats ❑ Specifications n Other # of Date Description Copies 1 8/9/17 UVA Squash Facility- 2"1 Revision These are transmitted as checked below: ® For review and comments ® For approval n Other Remarks: Please contact me with any questions you may have regarding these plans. (Original set dated May 8, 2017; revision dated July 10, 2017; 2" revision dated August 9,2017) Comments are due in City View or email by: 09/05/17 Signature: Tim Padalino +OF ALg IIII1 411 .8. ROW'?,: 4 t .A eli9- I 474kgry Sec Rel onkS Z-3 COUNTY OF ALBEMARLE p �� Department of Community Development 7 401 McIntire Road,North Wing 7 Charlottesville,Virginia 22902-4596 Phone(434)296-5832 Fax(434)972-4126 Memorandum --Te: 1 evin M. Keefer, l=': ,. (dkeeler@dewberry.com) —€ ettr-- r1 --Di-visitor— Planni g .,..Date: August 1, 2017 Subject: SDP201700028 UVA Squash Facility—Major Site Plan Amendment 2u Review Comments (1st Revised Set of Plans dated July 10,2017) The major site plan amendment referred to above(dated July 10, 2017)has been reviewed. The County of Albemarle Planning Division will recommend approval of the plan referenced above after the following outstanding issues have been satisfactorily addressed: o Board of Supervisors approval of the requested special exception to waive/modify minimum yard requirements and buffer area restrictions pursuant to Albemarle County Code, Chapter 18 ("Zoning Ordinance"), Section 21.7 (see comment#2); and o Submission, review, and County approval of all necessary plats as identified in this comments letter(see comments#1 and#7);and o All other comments identified in this letter being satisfactorily addressed. Each comment is preceded by the applicable reference to the Albemarle County Code. The following comments are those that have been identified at this time; additional comments or conditions may be added or eliminated based on further review. Please work directly with each reviewer to address their comments. Approvals from each reviewer or outside agency should be forwarded to the lead planner upon receipt. Please contact me at your earliest convenience if you have questions or require additional information. Sincerely, "1:1443, /it P4h1;444,---- Tim Padalino, AICP Senior Planner CC: Christopher D. Schooley(cds7c@virginia.edu) Albemarle County Planning Services Tanner)—Tim Padalino, tpadalino@ albemarle.org —Requested changes: 1. [32.5.2a] Because the proposed limits of disturbance extend beyond the subject property boundaries and onto adjoining TMP #75-63, please prepare and submit temporary construction easement plat(s) for review and approval, as requested in previous review comment#1-A. 2. [32.5.2a and 21.7] Staff confirms receipt of a request for a special exception made pursuant to Albemarle County Code, Chapter 18 ("Zoning Ordinance"), Section 21.7 and made in response to previous review comments #3-A and #3-B. Thank you for submitting those materials in a timely fashion. Staff have subsequently reviewed the special exception request and have recommended approval to the Albemarle County Board of Supervisors (BOS). The special exception request is tentatively scheduled for BOS review and action during the September 13`h BOS meeting, within the Consent Agenda portion of the meeting agenda. 3. [32.5.2a] Please revise the"Project Zoning Data" section on the Cover Sheet(T1.01)as follows: A. Note the applicable zoning overlay districts (Airport Impact Area and Steep Slopes—Managed). Dewberry Response: Note shall be updated to project zoning data on sheet T1.01. B. This section lists a Proposed Maximum Building Footprint of 8,200 SF, but the dimensions on Sheet C3.01 —Site Plan specify a 9,112 SF addition. Please clarify and/or revise as necessary. Dewberry Response: Building footprint area shall be added on sheet T1.01. C. Staff acknowledges that this section was revised to correctly specify the zoning classification as Highway Commercial—HC, as requested. Dewberry Response: Zoning classification shall be updated on sheet T1.01. 4. [32.5.2a] Please revise Note 20 under General Notes on Sheet C0.01 as follows: A. This note still contains language referencing SP2015-19 (which pertains to the Birdwood Golf Course, and which does not pertain to Boar's Head Sports Club). Please remove all references to SP2015-19. Dewberry Response: Note on sheet C0.01 shall be updated. B. Please ensure this note clearly refers to the fact that final approval is subject to ZMA200400015, and subject to the associated Proffers (dated December 6, 2004) and exhibits contained therein. Dewberry Response: Note on sheet C0.01 shall be updated. C. Staff acknowledges that revised Note 20 does correctly reference previous site development plan approvals, as requested. Dewberry Response: Acknowledged. 5. [32.5.2b and 4.12.7] Staff acknowledges that Sheet C3.01 has been revised to include a Site Data Table. Please further revise as follows: A. Specify the number of parking spaces being demolished, as requested in previous review comment#8. Dewberry Response: Table on sheet C3.01 shall be updated to show number of parking spaces demolished. B. The Site Data Table indicates 36 new parking spaces(76 existing; 112 proposed)but the Site Plan depicts 48 new spaces. Please clarify and/or revise as necessary. Dewberry Response: Table on sheet C3.01 shall be updated for clarification. C. The Site Data Table indicates 8,200 SF building addition but the Site Plan specifies a 9,112 SF addition. Please clarify and/or revise as necessary. Dewberry Response: Table on sheet C3.01 shall be updated for clarification. 6. [32.5.2n and 4.12.16] The parking spaces adjacent to the proposed 22' travel way do not meet the minimum design requirements in Section 4.12.16.c-1. Please revise as follows: A. These parking spaces must be a minimum 10' width x 18' length. Dewberry Response: Proposed parking spaces shall be updated to show 10'width x 18' length. B. If this revision results in a reduction in the number of parking spaces along the 22' wide drive aisle,please ensure those revisions are reflected in the Site Data Table on Sheet C3.01. Dewberry Response: Table on sheet C3.01 shall be updated. 7. [32.6.2g and Chapter 14] Please submit an easement plat and application to the County that shows all new easements proposed by the site plan. This includes all new drainage, stormwater, ACSA utility easements, etc. The easement plat must be reviewed, approved, and recorded prior to approval of the site plan amendment. 8. [32.7.8 and 4.17] Staff acknowledges inclusion of a Lighting Plan (Sheet E1.01 — Electrical Site Plan). Please further revise as follows: A. [32.5.2n and 4.17.4a] lease include a spec sheet/detail of each posed luminaire exceeding 3,000 lumens. All proposed lights exceeding 3,000 lumens must be equipped with a full-cutoff shield. B. [4.17.4] Please add a note to the lighting plan' which states: "Each outdoor luminaire equipped with a lamp that emits 3,000 or more initial lumens shall be a full cutoff luminaire and shall be arranged or shielded to reflect light away from adjoining residential districts and adjacent roads. The spillover of lighting from luminaires onto public roads and property in residential or rural areas zoning districts shall not exceed one-half footcandle." Albemarle County Engineering Services(Engineer)—David James, djames@albemarle.org—Requested Changes: 1. .- _ ,, ' . . - . . . . . - •. ' - . . • -_ ' . .. . . . ACKNOWLEDGED. 2. Remove the E&SC and SWM plans from the site plan. - Sheets C0.02, C2.01, C3.02-C3.03, C5.01, C6.01- C6.07. NOT ADDRESSED. Dewberry Response: Requested sheets shall be removed. 3. Show top/rim and invert elevations for storm and sanitary facilities. Show a drainage summary table. PARTIALLY ADDRESSED. PROVIDE DRAINAGE SUMMARY TABLE OF STRUCTURE TYPES, PIPE SPECS, END WALL SPECS. PROVIDE VDOT STANDARD DETAILS & CALLOUTS TO THEM. Dewberry Response: Table on sheet C3.04 shall be updated to show pipe types for sanitary lines. Table on sheet C6.05 shall be updated to show pipe types and structures. Callout added to see detail sheets for details on structures. Details shall be added for storm structures, sheet C5.06 shall be added. 4. Show maintenance access to proposed SWM facility (Design Standards Manual, Sect. 5). ADDRESSED WITH AN APPROVED VSMP PLAN. EASEMENTS MUST BE PROVIDED OVER ALL ACCESS & FACILITIES. GRADES OVER 20%MUST BE SURFACED WITH GRAVEL OR PAVEMENT. Dewberry Response: Maintenance access shall be added to proposed SWM facility. 5. - . . - • • . . ... . . . _ :- _ .. . ' . .. , _ . : . ADDRESSED. 6. Show additional parking required/calculation & any handicap spaces required. SHOW WHICH SPACES ARE HANDICAP WITH SYMBOL. PROVIDE HANDICAP AISLE WIDTH OF 5', AND ADJACENT VAN ACCESS ISLE WIDTH OF 8' [18-4.12.16]. Dewberry Response: Sheet C1.02 shall be added to show handicap spaces for handicap access to existing Squash Building. 7. . •- - .' . . . . - . ADDRESSED. 8. ADD NOTE THAT 6"BASE STONE IS REQUIRED UNDER ALL CURBING DETAILS. Dewberry Response: Curbing details shall be updated to show 6"base stone. 9. SHEET C4.02—SHOW PIPE FROM EX. MH-1 CONNECTION FOR S2 IN THE PROFILE. Dewberry Response: Profiles shall be updated to show connection from existing MH-1 to proposed storm structure S2. Albemarle County Service Authority—Alex Morrison, amorrison@serviceauthority.org—Review pending: 1. The above referenced project is currently under construction plan review at the ACSA. I will recommend approval of the major amendment once we grant construction approval for the utilities. Albemarle County Department of Fire Rescue—Shawn Maddox, smaddox@albemarle.org—No objection. Albemarle County Information Services(E911) —Elise Kiewra, ekiewra@albemarle.org—No objection. Albemarle County Building Inspections—Michael Dellinger, mdellinger@albemarle.org—No objection. Virginia Department of Transportation—Adam Moore, Adam.Moore@vdot.virginia.gov—Review pending: 1. VDOT comments for "review #1" (dated June 9, 2017) resulted in a comment of "no objection." VDOT review of 1st revised set of plans (dated July 10, 2017) is ongoing at this time, and review comments and/or approval are pending. VDOT has indicated that they will notify the County, the applicant, and the listed contact person upon completion of review of the 1'revised set of plans. Virginia Department of Health—Alan Mazurowski, alan.mazurowski@vdh.virginia.gov —No objection. r ill COMMONWEALTH of VIRGINIA DEPARTMENT OF TRANSPORTATION 1601 Orange Road Cu!Oeoer Vagmia 22701 Charles A. Kilpatrick, P.E. Commissioner August 8, 2017 County of Albemarle Department of Community Development 401 McIntire Road Charlottesville, VA 22902 Attn: Tim Padalino Re: UVA—Squash Facility—Major Site Plan Amendment SDP-2017-00028 Review #2 Dear Mr. Padalino: The Department of Transportation, Charlottesville Residency Transportation and Land Use Section, has reviewed the above referenced plan as submitted by Bartzen & Ball, dated 10 July 2017, and find it to be generally acceptable. A VDOT Land Use Permit will be required prior to any work within the right-of-way. The owner/developer must contact the Charlottesville Residency Transportation and Land Use Section at (434)422-9399 for information pertaining to this process. If further information is desired please contact Justin Deel at (434) 422-9894. Sincerely, aj/41,01., ()J 4,, Adam J. Moore, P.E. Area Land Use Engineer Charlottesville Residency VirginiaDOT.org WE KEEP VIRGINIA MOVING ta001 LAINTA I�RGINiP� COUNTY OF ALBEMARLE Department of Community Development 401 McIntire Road,North Wing Charlottesville,Virginia 22902-4596 Phone(434)296-5832 Fax(434)972-4126 Memorandum To: Devin M. Keeler, P.E. (dkeeler(adewberry.com) From: Tim Padalino, AICP Division: Planning Date: August 1, 2017 Subject: SDP201700028 UVA Squash Facility—Major Site Plan Amendment 2"d Review Comments (1St Revised Set of Plans dated July 10, 2017) The major site plan amendment referred to above(dated July 10, 2017)has been reviewed. The County of Albemarle Planning Division will recommend approval of the plan referenced above after the following outstanding issues have been satisfactorily addressed: o Board of Supervisors approval of the requested special exception to waive/modify minimum yard requirements and buffer area restrictions pursuant to Albemarle County Code, Chapter 18 ("Zoning Ordinance"), Section 21.7 (see comment#2); and o Submission, review, and County approval of all necessary plats as identified in this comments letter(see comments#1 and#7); and o All other comments identified in this letter being satisfactorily addressed. Each comment is preceded by the applicable reference to the Albemarle County Code. The following comments are those that have been identified at this time; additional comments or conditions may be added or eliminated based on further review. Please work directly with each reviewer to address their comments. Approvals from each reviewer or outside agency should be forwarded to the lead planner upon receipt. Please contact me at your earliest convenience if you have questions or require additional information. Sincerely, Pet4/4XAA0' Tim Padalino, AICP Senior Planner CC: Christopher D. Schooley(cds7c@virginia.edu) 1/440 Albemarle County Planning Services (Planner)—Tim Padalino, tpadalino(/i albemarle.org —Requested changes: 1. 132.5.2a] Because the proposed limits of disturbance extend beyond the subject property boundaries and onto adjoining TMP #75-63, please prepare and submit temporary construction easement plat(s) for review and approval, as requested in previous review comment#1-A. 2. [32.5.2a and 21.7] Staff confirms receipt of a request for a special exception made pursuant to Albemarle County Code, Chapter 18 ("Zoning Ordinance"), Section 21.7 and made in response to previous review comments#3-A and#3-B. Thank you for submitting those materials in a timely fashion. Staff have subsequently reviewed the special exception request and have recommended approval to the Albemarle County Board of Supervisors(BOS). The special exception request is tentatively scheduled for BOS review and action during the September 13`"BOS meeting, within the Consent Agenda portion of the meeting agenda. 3. [32.5.2a] Please revise the"Project Zoning Data" section on the Cover Sheet (T1.01)as follows: A. Note the applicable zoning overlay districts (Airport Impact Area and Steep Slopes—Managed). B. This section lists a Proposed Maximum Building Footprint of 8,200 SF, but the dimensions on Sheet C3.01 —Site Plan specify a 9,112 SF addition. Please clarify and/or revise as necessary. C. Staff acknowledges that this section was revised to correctly specify the zoning classification as Highway Commercial—HC, as requested. 4. [32.5.2a] Please revise Note 20 under General Notes on Sheet C0.01 as follows: A. This note still contains language referencing SP2015-19 (which pertains to the Birdwood Golf Course, and which does not pertain to Boar's Head Sports Club). Please remove all references to SP2015-19. B. Please ensure this note clearly refers to the fact that final approval is subject to ZMA200400015, and subject to the associated Proffers (dated December 6, 2004) and exhibits contained therein. C. Staff acknowledges that revised Note 20 does correctly reference previous site development plan approvals, as requested. 5. [32.5.2b and 4.12.7] Staff acknowledges that Sheet C3.01 has been revised to include a Site Data Table. Please further revise as follows: A. Specify the number of parking spaces being demolished, as requested in previous review comment#8. B. The Site Data Table indicates 36 new parking spaces(76 existing; 112 proposed)but the Site Plan depicts 48 new spaces. Please clarify and/or revise as necessary. C. The Site Data Table indicates 8,200 SF building addition but the Site Plan specifies a 9,112 SF addition. Please clarify and/or revise as necessary. 6. 132.5.2n and 4.12.16] The parking spaces adjacent to the proposed 22' travel way do not meet the minimum design requirements in Section 4.12.16.c-1. Please revise as follows: A. These parking spaces must be a minimum 10' width x 18' length. B. If this revision results in a reduction in the number of parking spaces along the 22' wide drive aisle,please ensure those revisions are reflected in the Site Data Table on Sheet C3.01. 7. [32.6.2g and Chapter 14] Please submit an easement plat and application to the County that shows all new easements proposed by the site plan. This includes all new drainage, stormwater, ACSA utility easements, etc. The easement plat must be reviewed, approved, and recorded prior to approval of the site plan amendment. 8. [32.7.8 and 4.17] Staff acknowledges inclusion of a Lighting Plan (Sheet E1.01 — Electrical Site Plan). Please further revise as follows: A. [32.5.2n and 4.17.4a] Please include a spec sheet/detail of each proposed luminaire exceeding 3,000 lumens. All proposed lights exceeding 3,000 lumens must be equipped with a full-cutoff shield. B. [4.17.4] Please add a note to the lighting plan which states: "Each outdoor luminaire equipped with a lamp that emits 3,000 or more initial lumens shall be a full cutoff luminaire and shall be arranged or shielded to reflect light away from adjoining residential districts and adjacent roads. The spillover of lighting from luminaires onto public roads and property in residential or rural areas zoning districts shall not exceed one-half footcandle." Albemarle County Engineering Services (Engineer)—David James, djames@albemarle.org—Requested Changes: 1. -• _ ' : . . :• . .: . . : • • . : . ' . . ACKNOWLEDGED. 2. Remove the E&SC and SWM plans from the site plan. - Sheets C0.02,C2.01,C3.02-C3.03, C5.01, C6.01- C6.07. NOT ADDRESSED. 3. Show top/rim and invert elevations for storm and sanitary facilities. Show a drainage summary table. PARTIALLY ADDRESSED. PROVIDE DRAINAGE SUMMARY TABLE OF STRUCTURE TYPES, PIPE SPECS, END WALL SPECS. PROVIDE VDOT STANDARD DETAILS & CALLOUTS TO THEM. 4. Show maintenance access to proposed SWM facility (Design Standards Manual, Sect. 5). ADDRESSED WITH AN APPROVED VSMP PLAN. EASEMENTS MUST BE PROVIDED OVER ALL ACCESS & FACILITIES. GRADES OVER 20%MUST BE SURFACED WITH GRAVEL OR PAVEMENT. 5. _ . ... . . . . ... . .. . !-• _ . .. .� - : . ADDRESSED. 6. Show additional parking required/calculation & any handicap spaces required. SHOW WHICH SPACES ARE HANDICAP WITH SYMBOL. PROVIDE HANDICAP AISLE WIDTH OF 5', AND ADJACENT VAN ACCESS ISLE WIDTH OF 8' [18-4.12.16]. 7. . .• • •. . . - . . ADDRESSED. 8. ADD NOTE THAT 6"BASE STONE IS REQUIRED UNDER ALL CURBING DETAILS. 9. SHEET C4.02—SHOW PIPE FROM EX. MH-1 CONNECTION FOR S2 IN THE PROFILE. Albemarle County Service Authority—Alex Morrison, amorrison(a)serviceauthority.org—Review pending: 1. The above referenced project is currently under construction plan review at the ACSA. I will recommend approval of the major amendment once we grant construction approval for the utilities. Albemarle County Department of Fire Rescue—Shawn Maddox, smaddox@albemarle.org—No objection. Albemarle County Information Services (E911)—Elise Kiewra, ekiewra(ciialbemarle.org—No objection. Albemarle County Building Inspections—Michael Dellinger, mdellinger@albemarle.org—No objection. Virginia Department of Transportation—Adam Moore, Adam.Moore@vdot.virginia.gov—Review pending: 1. VDOT comments for "review #1" (dated June 9, 2017) resulted in a comment of"no objection." VDOT review of l'revised set of plans(dated July 10,2017)is ongoing at this time, and review comments and/or approval are pending. VDOT has indicated that they will notify the County, the applicant, and the listed contact person upon completion of review of the 1"revised set of plans. Virginia Department of Health—Alan Mazurowski, alan.mazurowski@vdh.virginia.gov—No objection. COUNTY OF ALBEMARLE °F A Department Community Development Planning Services Division NO. 401 McIntire Road North Wing• Charlottesville,Virginia 22902-4596 Phone: (434)296-5823 • Fax: (434)972-4035 Transmittal From: Tim Padalino Date: 07/11/17 To: ODavid James- Eng OElise Kiewra- GDS OMichael Dellinger- Inspections 0 ORobbie Gilmer-Fire and Rescue 0 OAdam Moore-VDOT 0 OAlex Morrison-ACSA 0 JOB #/FILE NAME:SDP-2017-028 UVA Squash Facility Major Amendment- 2nd Review We are sending you the following items: ® Attached or ❑ Under separate cover ® Copy of Letter ❑ Prints ® Plans El Plats ❑ Specifications El Other # of Date Description Copies 1 7/11/17 Copy of revised site plan & letter These are transmitted as checked below: ® For review and comments ® For approval El Other Remarks: A copy of the revised site plan is attached. If a comment response letter was sent by the applicant addressed to a specific reviewer, it has been included with that reviewer's transmittal copy. Comments are due in City View or email by: 08/01/17 Signature: Tim Padalino �. . • � � ��~- ~=. � _ ��~��~~�� r Dewberry Engineers Inc. TRANSMITTAL 4805 Lake Brook Drive,Suite 200 Glen Allen,VA 23060-9278 80*290.7*57 804.290.7928 fax www.dewberry.com — - -� -- ------- - ---------l-� ----�--'----' - - -----' To: Department of Community Date: July 10, 2017 Development Project: UVA Squash Facility 401 McIntire Road Project No.: SDP201700028 Charlottesville,VA 22902 Reference: Attention: Tim Padalino Carbon Copy: Phone: (434)296-5832 We transmit: the following: for: 111 By mail Z Plans Z Your approval El As requested by: O By overnight carrier Z Specifications n Your review/ E By messenger D Reports I—I comment D As approved by: By pick up D Studies 0 Your file/use ▪ Hand Deliver D Calculations El Submission El As submitted for approval by: O Product Literature D Distribution O Submittals 0 Return enclosures to us • Copies O Other Copies Date Number Description 8 07/10/17 UVA Squash Facility Site Plan 3 07/10/17 UVA Squash Facility Specifications 1 07/10/17 Application for Special Exception 3 07/10/17 Special Exception Written Request 4 07/10/17 Comment Response Letters Comments Please contact me with any questions or concern at(804)205-3321 or email dkeeler@dewberry.com If Enclosures are not as noted,please notify us at once. Signed Devin Keeler, PE • ® Dewberry Engeers Inc. 804 290.7957 • Dewberry 4805 Lake '.411 Brook Drive, Suite 200 i 804 290.7928 fax Glen Allen,VA 23060 www.dewberry.com July 10, 2017 Cameron Langille County of Albemarle Planning Services 401 McIntire Road Charlottesville,VA 22902 RE: UVA Squash Facility(SDP2oi700028) Dear Cameron Langille, In response to your engineering comments via email dated June 21, 2017 we offer the following responses: 1. [32.5.2a]Please revise the Drawing Index on Sheet Ti.oi to include the total number of sheets (32). Dewberry Response: Drawing index has been updated to include the total number of sheets. 2. [32.5.20 Zoning of TMP 59D2-1-15(subject property) is incorrectly identified as "Commercial"(C-1); the correct zoning is "Highway Commercial"(HC). Please revise Sheets Ti.o1, C1.oi, C3.o1, and all other sheets which incorrectly list Commercial zoning for the subject property to correctly specify Highway Commercial zoning. a. Please state the applicable overlay districts that apply to this property: Airport Impact Area (AIA)and Steep Slopes —Managed Overlay District. b. [32.5.2d]Please show the boundaries of the Steep Slopes —Managed Overlay District on the following drawings: Sheets Co.o3, C1.oi, C2.o1, C3.o1, C3.o2, C3.o3, L1.o1. Dewberry Response: Zoning labels and overlay districts have been updated on all appropriate sheets. 3. [32.5.2a]Please revise Note 20 under General Notes on Sheet Co.ol. Specifically,please delete the language which references SP2oi5-19 regarding Birdwood Golf Course; and please include references to approved proffers, special use permits and conditions (as may be applicable), and approved site plans for the subject property.At minimum this includes the following: ZMA2o0400015 and associated Proffers dated December 6, 2004 (attached); SDPi992000017; SDPi99200036; SDP200500007; SDP200500036; SDP2o12o0063; and SDP2o11o082. Dewberry Response: Note 20 has been updated accordingly with the appropriate languages and references. Sari Cameron Langille• UVa Squash Facility SDP2oi700028 July i0,2017 Page 2 of 7 4. [32.5.2a]Please clearly delineate the existing parcel boundaries on all drawings. The property boundaries are only shown on Co.o3. Dewberry Response: Parcel boundary has been delineated on all sheets. 5. [32.5.2a]Minimum setback lines, and yard and building separation requirements, are not shown. Please revise to include this information, including but not limited to the following: a. [Chapter 18 Section 21.7"Minimum Yard Requirements"]: Item b. `Adjacent to residential, rural areas, or the Monticello Historic districts. If the abutting lot is zoned residential, rural areas, or the Monticello Historic district, the minimum and maximum side and rear yards shall be as provided in section 4.20."Because the adjoining TMP 75-63 (Birdwood Golf Course/UVA Foundation) is zoned Residential R-1, the minimum yard requirements are as follows,per Chapter 18 Section 4.20- a: "(i)no portion of any structure, excluding signs, shall be located closer than 5o feet from the district boundary; and(ii) no off-street parking or loading space shall be located closer than 20 feet to the district boundary."As mentioned in the previous comment, staff cannot verify that the proposed improvements are outside of the 5o'and 20'buffer areas. b. [Chapter 18 Section 21.7"Minimum Yard Requirements"]: Item c. "Buffer zone adjacent to residential and rural areas districts.No construction activity including grading or clearing of vegetation shall occur closer than twenty (20)feet to any residential or rural areas district. Screening shall be provided as required in section 32.7.9. The board of supervisors may waive by special exception the prohibition of construction activity, grading or the clearing of vegetation in the buffer in a particular case upon consideration of whether: (i) the developer or subdivider demonstrates that grading or clearing is necessary or would result in an improved site design; (ii) minimum screening requirements will be satisfied; and(iii)existing landscaping in excess of minimum requirements is substantially restored."Because the adjoining TMP 75-63 (Birdwood Golf Course/ UVA Foundation) is zoned Residential R-1, any grading within the required 20'buffer is not permissible unless a special exception is requested from, and approved by, the Albemarle County Board of Supervisors in accordance with the provisions and requirements of Chapter 18, Section 21.7-c.As mentioned in the previous comment,please clearly show the property boundaries across all drawings so staff can verify that the proposed grading and construction activity is outside of the 20'buffer. Dewberry Response: Setbacks have been shown on sheet C3.oi and special exception waiver has been submitted concurrently with this resubmission to request grading within the 20'buffer zone. Page 2 of 7 Dewberry® Cameron Langille UVa Squash Facility SDP2oi700028 July to,2017 Page 3 of 7 6. [32.5.2a and 32.5.2b] On Sheet C3.o1,please provide a site data table with all applicable zoning regulations including: maximum building height permitted, building height proposed, building step back requirements, existing building square footage and square footage of each existing and proposed use, existing parking, existing and proposed impervious cover on site, etc. a. [5.1.16]Please list all supplemental regulations contained in 5.1.16 as notes under the Site Data table. Dewberry Response: Site data table has been added with all necessary information. 7. [32.5.2b]Please include a description of the proposed use(s)and improvements, including (but not limited to)a description of the proposed improvements within the extensive linear areas of disturbance. Dewberry Response: Description of proposed uses and improvements is on sheet Co.o2. 8. Show[32.5.2b and 4.12.7]Please include a schedule of parking which specifies the amount of existing parking and loading areas based on square footage of existing uses, the number of parking spaces being demolished, the minimum required parking spaces based on the proposed use and building addition, and the number of parking spaces proposed. Plan review indicates there are eighteen (18) total parking spaces proposed: sixteen (16) conventional spaces, plus two (2)universal access spaces. a. [32.5.2n and 4.12.13] Please identify the quantity of existing loading spaces, and provide a calculation of the required and proposed loading spaces in compliance with 4.12.13c.It appears that no new loading spaces are being provided with this site plan.Additional loading spaces may be required based on the overall building square footage(existing and proposed). Dewberry Response: Parking schedule has been provided within the site data table on sheet C3.o1. 9. [32.5.2d]Sheets C2.o1, C3.o1, C3.o2, and C3.o2 show grading, land disturbing activity, and/or development of critical slopes (Steep Slopes —Managed).All land disturbing activity over Managed Steep Slopes will need to conform to the design standards set forth in Chapter 18, Section 30.7.5. Dewberry Response:After review of chapter 18, section 30.7.5 all land disturbing activity conforms to these design standards. 10.[32.5.2e and 32.7.9.4]Please provide details of existing landscape features. Specifically,please identify all existing trees between the proposed development site and existing Birdwood Mansion by location, common name, and approximate caliber on Sheet C1.o1. Identify the species and quantity of existing vegetation that will be removed on Sheet C2.o1. Show the existing vegetation that will remain on Sheets C3.o1, C3.o2, C3.o3, C6.o2, C6.o4, and Sheet Li.o1. Page 3 of 7 Dewberry° Cameron Langille UVa Squash Facility SDP2oi700028 July to,2017 Page 4 of 7 a. [32.7.9.4b]Please provide a completed Albemarle County Conservation Plan Checklist on the Landscape Plan. Dewberry Response: Sheet Li.oi includes a note to refer to survey information on civil sheets and also includes a signed Conservation Plan Checklist. 11. [,32.5.21]Berwick Road is a private street which runs through the site and serves as the internal vehicular travel way. Please label Berwick Road with the deed book and page number across all drawings where visible. State that it is a private street, and specify the width dimensions. Dewberry Response: Berwick Rd. has been labeled as private on the plan set. 12. [32.5.2j]Please show the location(s)and size(s)of existing sewer lines, sewer easements, and drainage easements with deed book and page numbers. Dewberry Response: Existing sewer lines, easements and drainage lines and easements with deed book and page number has been identified on sheets C1.oi. 13. [32.5.2k]Please specify the location(s)and size(s)of proposed and sewer facilities, and the proposed storm drainage system. The plans show extensive linear areas of disturbance, which are presumed to be associated with installation and/or maintenance of utilities, but this is unclear. Please revise to include graphic depiction and/or narrative annotation that explain these areas of disturbance, and which explain the proposed water and sewer facilities. Dewberry Response:All proposed utilities are shown on sheets C3.o2 & C3.o4, a storm water narrative and delineation of flow towards the proposed facilities is shown on sheets C6.oi &C6.o5. 14. [32.5.2m]Please revise to show the distance from the proposed ingress and egress to the centerline of the nearest existing street intersection. Dewberry Response: Distance from the proposed ingress and egress to the centerline of the nearest existing street intersection is shown on sheet Co.o3. 15. [32.5.2n]Please show dimensional measurements along the proposed building on Sheet C3.o1. Dewberry Response: Dimensional measurements have been provided along the proposed building on sheet C3.oi. 16. [32.5.2n and 4.12.16] The parking spaces adjacent to the proposed 22'travel way do not meet the minimum design standards in Section 4.12.16. These parking spaces must be a minimum 10'width x 18'length. Dewberry Response: Note has been added to sheet C3.oi to dictate the reasoning for the space sizing. 17. [32.5.2n]Please clarify the details regarding the proposed retaining wall adjacent to the existing 1-story brick barn. This wall is not shown on Sheet Page 4 of 7 Dewberry® Cameron Langille ' UVa Squash Facility SDP2oi700028 July to,2017 Page 5 of 7 Li.oi, but is shown on Sheet C3.o1 ("Site Plan")as being approximately 120' long. Please revise to achieve consistency/accuracy regarding this proposed improvement. Please provide additional callouts showing where the proposed retaining wall will end. a. [3o.7.5a] Where the proposed retaining wall crosses areas of Managed Steep Slopes, the retaining wall must meet the minimum design standards of Section 30.7.5. Dewberry Response: We believe the one story brick building is a comment in regards to the golf facility however our proposed wall conforms to the current minimum design standards. Callouts for the proposed wall can be found on sheet C3.oi and the wall has been added to corresponding landscape sheets for continuity of the plan set. 18.[32.5.2n and 4.12.19]Please provide additional information on the location and number of existing dumpsters and dumpster pads. It appears that no new dumpsters will be installed through the major amendment.An additional dumpster and dumpster pad may be required with through the site plan amendment. Dewberry Response:A note has been added to sheet C3.o1 to clarify the dumpster/dumpster pad information. 19. [32.6.2g and Chapter 141 Please submit an easement plat and application to the County that shows all new easements proposed by the site plan. This all new includes drainage, stormwater,ACSA utility easements, etc. The easement plat must be reviewed, approved, and recorded prior to approval of the site plan amendment. Dewberry Response:An easement plat and application will be submitted to the county for the proposed easements with this plan. 2o.[32.7.9.5]Please provide additional information on landscaping along Berwick Road. This is a private street and requires tree plantings in compliance with Section 32.7.9.5. Please show the species, quantity, sizes, and spacing of the trees or shrubs in a table on Sheet Li.oi. Species and sizes must be large shade trees, in compliance with the Albemarle County Recommended Plants List (attached). Please add callouts identifying each tree that will count as being a street tree. a. As stated in Section 32.7.9.6 (a), street trees do not count toward meeting the minimum 5%canopy required within the parking area. b. Any shrubs proposed along the street must meet the minimum size and spacing requirements of Section 32.7.9.5(d). Dewberry Response: Sheet Li.oi includes a note to refer to survey information on civil sheets and also includes a signed Conservation Plan Checklist. Page 5 of 7 Dewberry ftrol , Cameron Langille UVa Squash Facility SDP2o1700028 July to,2017 Page 6 of 7 21. [32.5.2p and 32.7.9.6]Please provide a table on Sheet L1.o1 to identify the species of parking trees,proposed caliper and height at time of installation, and to specify the canopy coverage of each species of proposed landscaping. Parking trees must be medium or large shade trees in accordance with the Albemarle County Recommended Plants List. Please add callouts identifying each tree that will count as being a parking shade tree. a. [32.7.9.6]Please revise the planting calculation on Sheet 1.01 related to the number of required trees within parking lots. The Code requires one (1) large or medium shade tree per ten (lo)parking spaces or portion thereof, if five (5)spaces or more. With the 48 parking spaces proposed, five (5) trees are required in the revised parking area. Dewberry Response: Sheet L.loi includes a table of plantings that identifies plant caliper and other specific information about each species proposed. The planting calculation has been updated to reflect the addition of new vegetation. 22.[32.7.9.7 and 5.1.16] Please provide additional information on the Planting Area shown on the south/west side, of the proposed parking area within. These area is required to contain screening in compliance with Section 32.7.9.7(a) since the adjacent properties are zoned residential. Please update the planting calculations to include the species, size, and spacing of proposed screening materials in compliance with Section 32.7.9.7(c)and 32.7.9.7(d). Show the location of the vegetation on the plan. a. [32.7.9.7c]If a fence is proposed to meet the screening requirements, please show it on Sheet L1.o1 and provide information verifying the height and opacity of the fence.Additional vegetation may be required through further review. Dewberry Response: Screening is provided by a planting strip that includes evergreen trees and shrubs that meet the minimum requirements for size. 23.[32.7.9.7 and 21.7c] Please provide screening materials between the squash facility and the adjacent Birdwood Golf Course parcel. Birdwood is zoned R-1 and requires screening in compliance with Section 32.7 9.7a. Please show these plantings on Sheet L1.o1 and provide a plant list with species, size at time of installation, quantity, and spacing in compliance with the Code. Dewberry Response: A note has been added on sheet C3.oi clarifying who will provide the screening material and the location of the screening between the proposed squash facility and the Birdwood golf parcel. 24•[32.7.9.9 c] Please add a note to the landscape plan that states "All landscaping and screening shall be maintained in a healthy condition by the current owner or property owners'association and replaced when necessary. Replacement material shall comply with the approved landscape plan." Dewberry Response: The note has been added to the landscape planting plan. Page 6 of 7 • Dewberry® • Cameron Langille • UVa Squash Facility SDP2o1700028 July to,2017 Page 7 of 7 25.[32.7.8 and 4.17] Please provide a lighting plan in compliance with all applicable lighting regulations. a. [32.5.2n and 4.17.4a] Please provide a spec sheet/detail of each proposed luminaire exceeding 3,000 lumens.All proposed lights exceeding 3,00o lumens must be equipped with a full-cutoff shield. Please specify the quantity of each light model proposed, and state the height of each luminaire. b. [4.17.4b]The maximum spillover along the property lines adjacent to residential zoning is o.5 footcandles. Please show footcandle measurements along all property lines. c. [32.7.8]Show the locations of each proposed luminaire on the Landscape Plan and verify that proposed luminaire locations do not conflict with required landscaping locations. d. [4.17.4] Please add a note to the lighting plan which states "Each outdoor luminaire equipped with a lamp that emits 3,00o or more initial lumens shall be a full cutoff luminaire and shall be arranged or shielded to reflect light away from adjoining residential districts and adjacent roads. The spillover of lighting from luminaires onto public roads and property in residential or rural areas zoning districts shall not exceed one-half footcandle." Dewberry Response: Lighting plan has been provided on sheet Ei.oi. Thank you for your attention in this matter. Please contact me with any questions or concerns at (804) 205-3321 or email dkeelerPdetiti-berrv.com Sincerely, Devin Keeler, P.E. Dewberry Page 7 of 7 Dewberry® July 10, 2017 David James County of Albemarle Department of Community Development 401 McIntire Road, Room 227 Charlottesville,VA 22902 RE: WA Squash Facility(SDP2ol700028) Dear Mr. James, In response to your engineering comments via email dated June 26, 2017 we offer the following responses: 1. The VSMP plan needs to be approved before final site plan (FSP)approval. Dewberry Response: The VSMP plan will be approved before final site plan approval. 2. Remove the E&SC, and SWM plans from the site plan. —Sheets Co.o2, C2.o1, 03.02-C3.03, C5.01, C6.01-C6.07 Dewberry Response: E&SC&SWM plans will be removed from the site plan for the VSMP submission. 3. Critical resources: Check ok Dewberry Response: Confirmed ok. 4. Show top/rim&invert elevations for storm&sanitary facilities. Show a drainage summary table. Dewberry Response: Storm computations show on sheet C6.o5. Sanitary table shown on sheet 3.04. 5. Show maintenance access to proposed SWM facility (Design Standards Manual, Sect. 5). Dewberry Response: Label has been updated on sheet C3.o1 to show where maintenance access to the proposed bioretention is provided. 6. Show easements for proposed drainage (Design Standards Manual, Sect. 6). Dewberry Response: Proposed drainage easements shown on sheet C3.o2 & C3.04. 7. Show additional parking required/calculation&any handicap spaces required. Dewberry Response: Parking calculations shown on sheet C3.o1 8. Show details for curb&gutter used: Dewberry Response: Curb &gutter details have been added to sheet C5.o2. Mr.David James UVa Squash Facility SDP2o1700028 July to,2017 Page 2 of 2 Thank you for your attention in this matter. Please contact me with any questions or concerns at (804) 205-3321 or email dkeeler(t)dewberry.com Sincerely, Devin Keeler, P.E. Dewberry Dewberry July 10, 2017 Michael Dellinger County of Albemarle Department of Building Inspection 401 McIntire Road Charlottesville,VA 22902 RE: UVA Squash Facility(SDP2o1700028) Dear Mr. Dellinger, In response to your fire rescue comments via email dated June 30, 2017 we offer the following responses: 1. Additional parking spaces are being proposed however I do not see additional accessible spaces being proposed. Clarify. Dewberry Response: Per county code, 4 accessible spaces are required for this facility and there are 4 existing accessible spaces, see sheet 3.01 for clarification and parking tabulations. Thank you for your attention in this matter. Please contact me with any questions or concerns at (804) 205-3321 or email dkeeler@ dewberrv.com Sincerely, Devin Keeler, P.E. Dewberry July 10, 2017 Robbie Gilmer County of Albemarle Department of Fire Rescue 401 McIntire Road Charlottesville,VA 22902 RE: WA Squash Facility(SDP2o17430028) Dear Mr. Gilmer, In response to your fire rescue comments via email dated June 3o, 2017 we offer the following responses: 1. Fire flow test required before final approval. Please attach fire flow test to final plans. Dewberry Response: Fire flow test has been added to sheet C6.o8. Thank you for your attention in this matter. Please contact me with any questions or concerns at (804) 205-3321 or email dkeelerPdewberrv.com Sincerely, Devin Keeler, P.E. Dewberry err+' Tim Padalino From: Schooley, Christopher D. (Chris) (cds7c) <cds7c@eservices.virginia.edu> Sent: Tuesday,June 27, 2017 9:01 AM To: Cameron Langille; Nelson, Amy; Keeler, Devin Cc: Tim Padalino; Rachel Falkenstein Subject: RE: BHSC Squash -- Site Plan Thanks Cameron. 21 days would be great,we are really under the gun on this project. In July 2018, we will host the World Masters squash tournament,the biggest squash tournament in the world. When the donor asked for this addition to the existing building, we outlined the schedule issues and asked our team to stay on top of this as much as possible. It's a tight schedule but we don't have much of a choice, it seems. We really need to break ground in mid- September to get the building completed before the tournament. So far,the site plan seems as straight forward as we have had in a while, but we really appreciate any help you can provide to get comments back. We hope you enjoy your vacation. Thanks. CHRIS University of Virginia Foundation 0:(434)982-3777 M:(434)989-9752 From: Cameron Langille [mailto:blangille@albemarle.org] Sent: Monday,June 26,2017 4:30 PM To: Nelson,Amy<abnelson@Dewberry.com>; Schooley, Christopher D. (Chris) (cds7c)<cds7c@eservices.virginia.edu>; Keeler, Devin<dkeeler@Dewberry.com> Cc:Tim Padalino<tpadalino@albemarle.org>; Rachel Falkenstein<rfalkenstein@albemarle.org> Subject: RE: BHSC Squash--Site Plan You're welcome, Amy! The official Site Review Committee Action Letter will most likely be sent to you by the end of this week. Tim and I are meeting tomorrow to finalize the Planning comments based on our discussion at the SRC because I am going on vacation for a week starting this Thursday. We'd like to send the SRC Action Letter to you before the 60-day deadline, which is July 7, 2017. I would advise you to wait to re-submit the plans until you receive the SRC Action Letter so that you can prepare your comment responses for the action letter comments. Once you receive the Action Letter,you can re-submit the revised plans to us immediately. The lead planner will then distribute a copy to all the SRC reviewers. Under state law we have 60 days to send comments on the revised plans, but our policy is to respond to the applicant within 21 days. It make a little longer if other reviewers have not completed their reviews by the 21 day mark. Please let the know if you have any additional questions, Cameron From: Nelson,Amy [mailto:abnelson@Dewberry.com] Sent: Monday,June 26, 2017 2:00 PM To:Cameron Langille<blangille@albemarle.org>;Schooley, Christopher D. (Chris) (cds7c) 1 1/4111.0 <cds7c@eservices.virginia.edu>; Keeler, Devin<dkeeler@Dewberry.com> Cc:Tim Padalino<tpadalino@albemarle.org>; Rachel Falkenstein<rfalkenstein@albemarle.org> Subject: RE: BHSC Squash--Site Plan Hi Cameron, Thank you for these! For our next submission,do we have to wait the 15 days to get the letter from you, or can we submit sooner? If we submit sooner,are we held to the review schedule,or are we under a different process?Any guidance would be appreciated. Thanks! Amy Amy(Bird)Nelson,PE,LEED AP BD+C,ENV SP Project Manager Dewberry 4805 Lake Brook Drive Suite 200 Glen Allen,VA 23060-9278 804.205.3338 804.290.7928 fax www.dewberry.com From:Cameron Langille [mailto:blangille@albemarle.org] Sent: Monday,June 26, 2017 1:40 PM To: Nelson,Amy<abnelson@Dewberry.com>;Schooley, Christopher D. (Chris) (cds7c)<cds7cC«@eservices.virginia.edu>; Keeler, Devin<dkeeler@Dewberry.com> Cc:Tim Padalino<tpadalino@albemarle.org>; Rachel Falkenstein<rfalkenstein@albemarle.org> Subject: RE: BHSC Squash--Site Plan This message originated from outside your organization Hi Amy, Attached is a PDF document with the comments from David James. You can reach David at diames@albemarle.org. Please let me know if you have any questions! Cameron From: Nelson,Amy [mailto:abnelson@Dewberry.com] Sent: Monday,June 26, 2017 8:58 AM To:Cameron Langille<blangille@albemarle.org>; Schooley, Christopher D. (Chris) (cds7c) <cds7c@eservices.virginia.edu>; Keeler, Devin<dkeeler@Dewberry.com> Cc:Tim Padalino<tpadalino@albemarle.org>; Rachel Falkenstein<rfalkenstein@albemarle.org> Subject: RE: BHSC Squash--Site Plan Hi Cameron, Has there been any update on when we may see the Engineering comments? Thanks! Amy 2 '411imuol Said Amy(Bird)Nelson,PE,LEED AP BD+C,ENV SP Project Manager Dewberry 4805 Lake Brook Drive Suite 200 Glen Allen,VA 23060-9278 804.205.3338 804.290.7928 fax www.dewberry.com From:Cameron Langille [mailto:blangille@albemarle.org] Sent:Wednesday,June 21,2017 3:20 PM To:Schooley,Christopher D. (Chris) (cds7c)<cds7c@eservices.virginia.edu>; Keeler, Devin<dkeeler@Dewberry.com> Cc: Nelson,Amy<abnelson@Dewberry.com>;Tim Padalino<tpadalino@albemarle.org>; Rachel Falkenstein <rfalkenstein@albemarle.org> Subject: RE: BHSC Squash --Site Plan This message originated from outside your organization Good Afternoon All— Attached is the comment letter for the Site Review Committee (SRC)comments for SDP201700028. The SRC meeting for this project is scheduled for tomorrow,June 22"d, 2017 at 10:00 AM in Room 235.The SRC meeting agenda can be accessed HERE. The Engineering Division has not yet completed their review of this project; I will forward any comments from Engineering to you once I receive them. In the meantime, please let me know if you have any questions. I look forward to seeing you tomorrow morning. Thanks, Cameron From: Rachel Falkenstein Sent:Thursday,June 15,2017 1:05 PM To:Schooley, Christopher D. (Chris) (cds7c)<cds7c@eservices.virginia.edu> Cc: Nelson,Amy<abnelson@Dewberry.com>; dkeeler@dewberry.com; Cameron Langille<blangille@albemarle.org> Subject: RE: BHSC Squash--Site Plan Chris, Cameron Langille (cc'd)will be taking over this review for Tim.You should get comments next week prior to Thursday. SRC is Thursday,June 22 at 10am. Thanks, Rachel From:Schooley,Christopher D. (Chris) (cds7c) [mailto:cds7c@eservices.virginia.edu] Sent:Wednesday,June 14, 2017 2:35 PM To: Rachel Falkenstein<rfalkenstein@albemarle.org> Cc: Nelson,Amy<abnelson@Dewberry.com>; dkeeler@dewberry.com Subject: BHSC Squash--Site Plan 3 Rachel—We submitted the site plan on May 9,when are comments due back? I know this was Tim's project, I assume you are covering for him on this as well. If not, please let us know which planner is leading. Thanks. Chris CHRIS SCHOOLEY Senior Project Manager University of Virginia Foundation P.O. Box 400218,Charlottesville,VA 22904-4218 0:(434)982-37771 M:(434)989-9752 cschooley@virginia.edu I UVAFoundation.com Visit Dewberry's website at www.dewberry.com If you've received this email even though it's intended for someone else, then please delete the email, don't share its contents with others, and don't read its attachments. Thank you. 4 Tim Padalino From: Cameron Langille Sent: Monday,June 26, 2017 4:49 PM To: Schooley, Christopher D. (Chris) (cds7c) Cc: Tim Padalino Subject: RE: BHSC Squash -- Site Plan Hi Chris, Sorry for the delay in responding to your question.This comment was discussed at the SRC meeting last week, and Tim and I are going to revise the comment. I have done some research on the portion of Berwick Road that runs through the property, and it appears that it is most likely not a private street according to County standards.The most recent plat recorded for the property that I could find is in Deed Book 2933 pages 83-86,which does not show Berwick Road as a platted private street. If you or your engineers know of other plats that show Berwick Road, please forward those to us so we can verify this question. I believe Berwick Road shows up as a named street in our GIS because the County E911 office required the driveway to have a road name in case of emergencies. There is a County policy that requires internal access drives to have a road name based on the number of buildings that are served by the drive. Tim and I will CC you on the email when we send the finalized SRC Action Letter. Thanks, Cameron From:Schooley, Christopher D. (Chris) (cds7c) [mailto:cds7c@eservices.virginia.edu] Sent:Wednesday,June 21, 2017 3:31 PM To: Cameron Langille<blangille@albemarle.org>; dkeeler@dewberry.com Cc: Nelson,Amy<abnelson@Dewberry.com>;Tim Padalino<tpadalino@albemarle.org>; Rachel Falkenstein <rfalkenstein@albemarle.org>; Lloyd, Rachel Evans<Rachel.Lloyd@aecom.com> Subject: RE: BHSC Squash--Site Plan Thanks Cameron. Berwick Road becomes a parking lot,at what point is it no longer a street? In this area, it will all have the components of a parking lot. I'm not sure the differences between street tree planting and the proposed landscaping for a parking lot, just trying to clarify the difference. Thanks. CHRIS University of Virginia Foundation 0:(434)982-3777 J M: (434)989-9752 From:Cameron Langille [mailto:blangille@albemarle.org] Sent:Wednesday,June 21, 2017 3:20 PM To:Schooley, Christopher D. (Chris) (cds7c)<cds7c@eservices.virginia.edu>; dkeeler@dewberry.com Cc: Nelson,Amy<abnelson@Dewberry.com>;Tim Padalino<tpadalino@albemarle.org>; Rachel Falkenstein ) kid '11•010) <rfalkenstein@albemarle.org> Subject: RE: BHSC Squash--Site Plan Good Afternoon All— Attached is the comment letter for the Site Review Committee (SRC)comments for SDP201700028. The SRC meeting for this project is scheduled for tomorrow,June 22"d, 2017 at 10:00 AM in Room 235.The SRC meeting agenda can be accessed HERE. The Engineering Division has not yet completed their review of this project. I will forward any comments from Engineering to you once I receive them. In the meantime, please let me know if you have any questions. I look forward to seeing you tomorrow morning. Thanks, Cameron From: Rachel Falkenstein Sent:Thursday,June 15, 2017 1:05 PM To:Schooley,Christopher D. (Chris) (cds7c)<cds7c@eservices.virginia.edu> Cc: Nelson,Amy<abnelson@Dewberry.com>; dkeeler@dewberry.com; Cameron Langille<blangille@albemarle.org> Subject: RE: BHSC Squash--Site Plan Chris, Cameron Langille (cc'd) will be taking over this review for Tim. You should get comments next week prior to Thursday. SRC is Thursday,June 22 at 10am. Thanks, Rachel From:Schooley, Christopher D. (Chris) (cds7c) [mailto:cds7c@eservices.virginia.edu] Sent:Wednesday,June 14, 2017 2:35 PM To: Rachel Falkenstein<rfalkenstein@albemarle.org> Cc: Nelson,Amy<abnelson@Dewberry.com>; dkeeler@dewberry.com Subject: BHSC Squash--Site Plan Rachel—We submitted the site plan on May 9,when are comments due back? I know this was Tim's project, I assume you are covering for him on this as well. If not, please let us know which planner is leading. Thanks. Chris CHRIS SCHOOLEY Senior Project Manager University of Virginia Foundation P.O. Box 400218,Charlottesville,VA 22904-4218 0:(434)982-37771 M: (434)989-9752 cschoolev@virginia.edu 1 UVAFoundation.com 2