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Home My WebLink AboutSP201700031 Resubmittal 2018-02-05COUNTY OF ALBEMARLE Department Community Development Planning Services Division .,r 401 McIntire Road North Wing - Charlotbeaville, Virginia 22902-4596 Ly„�,tih Phone: (434) 296-5823 - Fax: (434) 972-4035 Transmittal FROM: Elaine Echols DATE: 2/6/18 TO: Rebecca Ragsdale, Zoning Tim Aylor, Police Department Michael Dellinger, Building Official PROJECT NUMBER AND NAME: SP201700031 The Rack 3 We are sending you the following Items I Attached X Under Separate Cover Copy of Letters X Prints Plans Plats Specifications Other: Number of Copies Date Description 1 2/5/18 Letter addressing latest comments on SP which also includes security plan information and building layout These are transmitted as checked below: Review and Comments X For Approval Other Remarks: Rebecca, could you please provide any draft conditions with your comments? Tim — please identify the items that need to be in any security plan so that we can include them as conditions for the special use permit. Comments are due in CountyView or email by: 3/2/18 Signature: t FOR OFFICE USE ONLY SP # or ZMA # Pee Amount $ Dwe Pwd By avho? Receipt # qd By_ Resubmittal of information for Special Use Permit or� k Zoning Map Amendment PROJECT NUMSER: SP201700031 PROJECT NAME: The Rack 11 Resubmittal Fee is Required ❑ Per Request El Resabm ttal Fee is Not Required Elaine Echols Community Develooment Project Coordinator 8-3047 Signature J ,'ram 1" z-er 3Y-461 -S?,33.3 Name of Applicant Phone Number Date Resubim" fees for Special Use Permit — original Special Use Permit fee of $1,075 X First resubmission FREE ❑ Each additional resubmission $538 Resubmitlal fees for original Special Use Permit fee of $UM ❑ First resubmission FREE ❑ Each additional resubmission $1,075 Resubmittal fees for original Zoning Map Amendment fee of $2,688 ❑ First resubmission FREE Each additional resubmission $1,344 Resabmittal fees for original Zoning Map Amendment fee of $3,763 ❑ First resubmission FREE ❑ Each additional resubmission ❑ Deferral of scheduled public hearing at applicant's request — Add'i notice fees writ be required $1,881 $194 To be vaid after for public notice: Most applications for Special Use Permits and Zoning Map Amendment require at least one publichearing by the pfinving Commission and one public hearing by the Board of Supervisom Virguna State Code regmres that notice for public hemnizigs be made by publishing a legal adverfisenimt in the newspaper and by mauling letters to adjacent property ownem Therefo re, at least two fees for public notice are required before a Zoning Map Aft may be heard by the Board of Snperrisom The total fee for public notice wHl be provided to the applicant after the final cost is deter"iued and must be paid before the application is heard by a public body. MAKE CHECKS TO COUNTY OF ALBEMARLEIPAYMENT AT CObIlVIUAIlTY DEVELOPMENT COUNTER Preparing and mailing or delivering up to fifty (50) notices $215 + acmA cost of first-class postage Preparing and mailing or delivering each notice after fifty (50) S 1 •oo for each additional notice + actual cost of first-class postage Legal advertisement (published twice in the newspaper for each public hearing) A cost (murn of $28(}Actual of 4 publicatior County of Albemarle Department of Community Development 401 McIntire Road Charlottesville, VA 22902 Voice: (434) 296-583Z Fax (434) 972-41M MV17 Page I of 1 COUNTY OF ALREMARLE Department of Community Development 401 McIntire Road, North Wmg Charlottes-AKV"nginia 229�A2-45% Phone 434) 29b-58�i2 Fax (434)972-4226�� January 31, 2018 Ms. Jini Bitzer Ms. Judy McMullen 340 Greenbrier Drive, Suite C Charlottesville, VA 22902 RE: SP201700031 The [tack Dear Ms. Bitzer and Ms. McMullen: Staff has reviewed your initial submittal for SP201700031 to add pool tables to a restaurant at 340 Greenbrier Drive. Planning Comments Elaine Echols Consistency -with the Comprehensive Plan Comments on conformity with the Comprehensive Plan will be provided to the Planning Commission and Board of Supervisors as part of the staff report when this proposal goes to public hearing or a worksession. Land Use: This project is designated for Office/R&D/Flex/Ught Industrial, which allows professional office; research and development, design, testing of prototypes; manufacturing, assembly, and packaging; commercial and residential are secondary uses (no maximum density) in the PL29 Master Plan. It was determined at your preapplication meeting that this use could be considered a secondary use. Z0nIrW Comments Rebecca ale • Parking — Based on the recreation parking calculation of 1 space/125 square feet of usable rec area, there is adequate parking for regular operation of The Rack on this site. However, given that The Rack is expected to host touraments, I need more information on the expected number of attendees to determine parking and recommend parking strategies for tournament days. The applicants mentioned in the community meeting that shared parking with the abutting property under common ownership (TMP 061W0-01-0A4WA0) would provide tournament day overflow parking needs. Zoning will still need to have information on expected # of attendees for tournaments at The Rack as well as review businesses and required parking on TMP 061W0-01-OA- 009A0 to determine if a shared parking agreement can be approved under Section 4.12.10 and 4.12.08 of the ordinance. • Noise -Since the applicants do not propose music other than a jukebox, staff does not have concerns about noise. Buikflrtq Official Michael Dells • (If the Hoard approves the special use permit) Plans will need to be drawn by a registered design professional, as the proposed use appears to be a change of use of the CO to an Assembly use. Grease trap maybe needed if including a restaurant. May need sprinkler system if not already installed. Police — to be forwarded Vi . is Department of Transportation Comments —to be forwarded Additional Planning Comments The NMD zoning designation anticipated a mixture of uses in this building. This proposed restaurant with pool tables appears to be consistent and compatible with the nearby uses. Staff recommends that you resubmit information requested by Zoning, according to the resubmittal schedule. After review, staff will develop potential conditions for the special use permit for consideration by the Planning Commission at their public hearing if they recommend approval to the Board of Supervisors. Action after Receipt of Comments After you have read this letter, please take one of the actions identified on "Action after Receipt of Comment Letter" which is attached. Staff recommends that you provide a resubmittal prior to asking for your Planning Commission public hearing. Resubmittal If you choose to resubmit, please use the attached form. There is no fee for the first resubmittal. See resubmittal schedule is for resubmittal dates. Notification and Advertisement Fees When this project is ready to be scheduled for the Planning Commission's public hearing, a fee of $474 must be paid to cover costs for legal advertisements. The Board of Supervisors public hearing fee of $259 can be paid with the Planning Commission's public hearing fee or lager. If you wish to provide a single payment, the total is $733. Feel free to contact me if you wish to meet or need additional information. I can be reached at eechols@albemarle.ore or 434-296-5832, ext. 3252. Sincerely, r} . Elaine K. Echols, FAICP Chief of Planning Planning Division Enc: Action after receipt of comment letter Resubmittal form 2 Albemarle County Community Development 401 McIntire Road Charlottesville, VA 22902 February 5, 2018 To Whom it May Concern: This letter is to address questions pertaining to The Rack's Special Use Application #SP201700031, asking to operate 8 additional pool tables in an established business that already owns and operates with 3 allowed by right. Attached will be diagrams of floor plans and parking schematics to show clearly our objectives. To clarify the first topic, Ms. Ragsdale's questions about the attendance of our weekly pool tournaments. Please let me offer some details: The request for 8 more pool tables would allow us to hold tournaments with a maximum attendance of 40 players The Rack will cap registrations at 40 players because it is not our goal to have tournaments that last over 5 hours • Our tournaments will be on Saturdays and Sundays from 2 to 7 pm (photos of the empty parking lot taken Feb. 3, 2018) • Our guests and their friends will not exceed our occupancy projections of 99, limited by our ABC application • 340 Greenbrier Drive has 83 parking spaces onsite. Additional parking on an adjacent property is NOT necessary • Please see the property's parking schematic and floor plan. Our space is accessed by the entry door to the right of the roll -up overhead door at the center of the building and the floor plan shows the layout of tables and seating for players As for the building inspector's concerns about the change of use for the address 340 Greenbrier Drive: • A plumbing permit has been approved for the upfit and a greasetrap Is in the plan adequate for our menu • Overhead sprinklers are in place throughout our 6200 square feet of space • There are no other building changes needed other than to build non load bearing walls to separate our F space from the current common area use inside the building On February 1, Captain Aylor from ACPD visited our location and offered these suggestions: • The Rack sets the tone early and proactively to discourage bad behavior of patrons • The Rack obtains permission from the landlord to eject people from the property's parking lot (which we have in our lease) • The Rack agrees to participate in the Trespass Barment Program to control unwanted people from returning to the property • The Rack will place signs at the entrance of the business forbidding firearms • The Rack will call 911 to report suspicious activity in the parking lot • The Rack will hire security personnel for peak hours of operation • The Rack will be actively monitoring the premises with adequate parking lot lighting and security cameras in over 16 locations • The Rack will continue its partnership with the ACPD to resolve any future issues and problems • The Rack will have an aggressive no tolerance policy for drug use, illicit behavior, off premises alcohol, gang affiliations i.e. flying colors and disorderly conduct The owners of The Rack hope that these comments will assure the Department of Community Development that we want to conduct our business in harmony with our property neighbors, the police department and the community. Thank you, The Owners of The Rack, Inc. goal is to be less expensive than the nearby restaurants and create profits through customer return business_ Security and Safety Conceras Identifying the Isms As pool playas and partam in this business venture, we Umlerstand that most of the public have an inaccurate view of the games of pool and modern day "pool halls". We know this is true in Charlottesville because of the unusual restrictions placed on this business model by the requirement of obtaining a Special Use Permit. The City and County authorities require an SUP if a business wants to operate with more than 1 or 3 pool tables. A common misconception is if a "bar" has 2 pool tables and disagreements arise then a location that has I I pool tables will have S times the problems. This could not be further from the truth. Brittney Sheldon, bar manager of Diamond Billiards in Chesterfield County Virginia, has confirmed that, "When pool tables are charged by the hour and there are many to choose from, most problems associated with groups competing for time to play are alleviated". If an establishment has too few pool tables and too many pool shooters, that is when trouble arises. It is ironic but the restrictions on the number ofpool tables in a business actually creates this problem. That is another reason why Ile Rack wants to have 11. Another concern is gambling. The Commonwealth of Virginia has determined that wagers on games of skill are not illegal and games of pool have been determined to be a game of skill*_ The Rack will not encourage these activities but would like the public to understand that it is not illegal. The Rack plans to host weekly tournaments rewarding the players that participate with money collected from the entry fees. It is a well-known fact that players play better when there is a reward for winning, our tournaments will be that vehicle.. be allowed inside the building and a separate entrai=,, WA- : O Fe wild provide music with Touch timesjukeboxes_ our focus is to a clean, fun, family friendly venue to shoot pool. 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